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HomeMy WebLinkAboutMeter in Sidewalks Retrofit Program - Project Charter PROJECT NAME: Meters in Sidewalk Retrofit Program PROJECT NUMBER: u55101 , WTR-27-04317 DATE: 08/15/22  PROJECT OWNERSHIP Department: Public Works/ Drinking Water Utilities Ron Straka, Abdoul Gafour Public Works - Drinking Water George Stahl, Sean Campbell, Sherry Lovgren PROJECT MANAGER Emina Sulych  BUSINESS CASE: (Defines the business need, how the project will accomplish it and whether it is tied to the enterprise and/or department initiatives. Why do this…?) Due to the hazards i.e., slip, strip, falls – all meters installed in sidewalks and driveways need to be modified. Modifications include replacement of “mushrooms” to a smaller ADA approved device and/ or lid modification. The current challenges: Citywide spread locations with higher concentration in the downtown area and areas with increased foot traffic.   GOALS: (Defines the desired result of the project.) Replace all meters in sidewalks/ driveways with appropriate ADA approved “mushrooms” Where needed – replace all meter lids to meet ADA standards  STAKEHOLDERS (List the stakeholder departments and their interest in the project.) Public Works/ Drinking Water Utilities City departmental staff: Public Works (Maintenance Services, Drinking Water Utility, etc.) Project Stake: Recipients of field inspections/ development and data share across the enterprise systems; data reporting and analysis; test if needed   SUCCESS CRITERIA: (Defines the set of quantifiable elements that must be met in order to be considered successful. Criteria should include schedule, cost, and quality measures.) Using routes, zones, modify meter boxes (lids and “mushrooms”) on the field When using the mobile app to report issues, the app can automatically determine the location of the report and the works orders can be issues if needed. Photos can be attached, and detailed comments and recommendations provided. GIS data analyst can develop various reports using data queries, GIS web-based dashboards, mapping and other type of reports and tools for decision makers.  ESTIMATED PROJECT LENGTH: (Provide estimate of how long project will take to complete. Break down into phases if appropriate.) Start date: September 2022. Project Duration – Approx. 2 years. Data compilations and mapping “Mushrooms” device replacement Meter Box Lid replacement / modification  ESTIMATED BUDGET: (Provide estimate of how much project will cost. Include costs for software, hardware, staff time, and services.) $ 20,000 per year Total Estimate $40,000   PROJECT RESOURCE REQUIREMENTS: (Identify the impacts in resources, hours, and components. Components include client PC application, database, Disaster Recovery, ERP, GIS, Interfaces, Network, Security, Server, Access, Web, Wireless, etc.) Public Works – Drinking Water Utilities - Commit staff 1. GIS Analyst III - project related tasks that include: Project Management - oversee project development, coordinate meetings Develop data and mapping for field use Attend scheduled meetings and provide professional expertise Provide feedback on latest data changes, update current GIS and other systems Public Works Maintenance –Water Utilities - Commit staff 1. Asset Management System Technician - project related tasks that include: Developing custom Work Order and related asset applications, material, time sheets Attend scheduled meetings and provide professional expertise Provide feedback on latest changes, update current Cityworks systems if needed 2.Water Meter Technician Supervisor Supervise project installation/ replacement with his team Provide feedback on latest changes, coordinate with group any issues on the field Attend scheduled meetings and provide professional expertise Order material and tools needed for project completion Provide task status/ progress until project completion IT Department - Commit staff 1. System Analyst - project resources that includes: Support Asset Management System Technician in tasks related to Cityworks Work Orders development and customizations Attend scheduled meetings and provide professional expertise   PROJECT CONSTRAINTS: (What factors limit or impact your plan? Include what steps you taken to accommodate them.) Staff resources – Vacations and staff availability, schedule accordingly. Budget – not to exceed the estimated budget (see Estimated Budget section above).  PROJECT RISKS: (What risks are there to the project? What are their probability and potential impacts on your plans?) Budget risk: unforeseen issues, product/ material deficit, extreme weather – climate issues, Schedule risks: related to staff availability and already set priorities  PROJECT REWARDS: (What benefits will be seen, specifically quantifiable gains such as how many staff hours and associated costs will be saved, what costs will be eliminated/reduced.) Hazard prevention Safer environment for pedestrians and residents  SIGNATURES Department Representative: Water Utility Manager _______________________________ Public Works Director _______________________________ Public Works Administrator ___________________________ Water Utility Project Coordinator: GIS Data Analyst ____________________