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Home My WebLink AboutAddendum - 4Executive Services Department Memorandum DATE:November 18, 2024 TO:Kristi Rowland, Deputy Chief Administrative Officer CC:Young Yoon, Information Technology Director FROM:Lacey Pires, Administrative Secretary SUBJECT:Software Maintenance Renewal for AssetWorks This memo is in lieu of our standard contract template which allows for signature by both parties. Attached for your review and signature is Amendment No. 4 to CAG-09-188 with AssetWorks. This Amendment authorizes payment of Invoice # SIN012021, in the amount of $28,516.44, for the annual maintenance renewal of FleetFocus and FuelFocus. Renewal dates are 01/01/25 – 12/31/25. The Public Works Fleet Division uses FleetFocus to record all vehicle maintenance history, and FuelFocus to record all vehicle fuel consumption. Attached are the following documents: 1. AssetWorks Invoice # SIN012021 2. AssetWorks Quote # 1030 FAFL MNT25 Approved By: _____________________________ Kristi Rowland, Deputy Chief Administrative Officer _____________________________ Date CAG-09-188, Adden #4-24 AssetWorks 1001 Old Cassatt Road Suite 204 Berwyn PA 19312 Description/Notes Total 1 Description FleetFocus FA Software Maintenance and Support for period January 1, 2025 - December 31, 2025 $18,477.78 2 Description FuelFocus Software Maintenance and Support for period January 1, 2025 - December 31, 2025 $4,350.76 3 Description FuelFocus Extended Hardware Warranty for period January 1, 2025 - December 31, 2025 $3,024.98 Subtotal $25,853.52 Tax Total $2,662.92 Invoice Total $28,516.44 ALL SOFTWARE ELECTRONICALLY DELIVERED All amounts are shown and payable in USD AssetWorks US Tax ID # 46-0521049 - Canada GST/HST # 83411 3896 RT0001 Remit by CHECK to: AssetWorks, Inc. PO Box 202525. Dallas, TX. 75320-2525 Remit by EFT / ACH / WIRE to: Wells Fargo ABA Rtg# 122105278 Acct# 5076434348 Swift Address WFBIUS6S Remit by CREDIT CARD: Accepted for invoices under $10,000.00. Larger amounts are subject to an additional 4% fee for credit card processing If you have any questions regarding this invoice, please contact arsupport@assetworks.com. Thank You! City of Renton 1055 South Grady Way 5th Floor - Finance Renton, WA 98057 AssetWorks Fleet Invoice Invoice Number: SIN012021 Invoice Date: 12/31/2024 Terms: Net 30 Invoice Due Date: 1/30/2025 Project Number: RENTON-FA-MA2025; RENTON-FA-MA2025 PO No.: Number 1030 FAFL MNT25 Tel (484) 588-5515 Fax (610) 971-9447 Prices valid through December 31, 2025 FleetFocus FA license for up to 800 active equipment units 18,477.78$ FuelFocus software 4,350.76$ FuelFocus hardware warranty 3,024.98$ Includes product updates and enhancements, unlimited email and telephone support for 12 months Check here to receive a quote AssetWorks will perform onsite assessment relating maintenance practices to available system functionality to optimize organizational performance. This review will be scheduled at a mutually convenient time. For Visa, MasterCard, and American Express payments, add 4%: Sales Tax: 0.0000% -$ All software updates are electronically delivered AssetWorks PO Box 202525 Dallas TX 75320-2525 Wells Fargo, 8601 N. Scottsdale Rd., Scottsdale AZ 85253 US Tax ID # 46-0521049 ABA # 122105278 Canada GST/HST # 834113896 RT0001 Account # 5076434348 AssetWorks Inc. is a subsidiary of Trapeze Software Group Inc. I, the undersigned, accept this maintenance renewal as described above. [ ] PO REQUIRED: #______________________________ [ ] NO PO REQUIRED If you have any questions, please contact Alexis Scheifley at Alexis.Scheifley@AssetWorks.com. Thank You! [ ] Please MAIL invoice to: _____________________________________________________________________________________ [ ] Please E-MAIL invoice to: ____________________________________________________________________________________ [ ] NO SEPARATE INVOICE NEEDED Quantity @ $1,450.00/person If you require a separate invoice , complete this form and return it by email or fax; AssetWorks will issue an invoice as you instruct below. If your organization requires us to reference a purchase order number on our invoice , we must receive that PO by email to Alexis.Scheifley@AssetWorks.com or by fax to (610) 971-9447. Do not mail POs to our remittance address . Unless there is a signed agreement between the parties, this maintenance renewal is subject to the terms and conditions of the AssetWorks Master Service Agreement found at http://www.assetworks.com/TC-Fleet/. The parties will continue to be bound by those terms during any renewal period unless otherwise agreed by both parties through a signed amendment. Notification of termination of maintenance is required 90 days prior to annual renewal date. FleetFocus is proprietary property of AssetWorks Inc. and protected by law. Another party cannot alter, modify, change, manipulate or provide maintenance for this product without infringing upon AssetWorks' ownership rights. Accordingly, Including Bar Code, Call Center, Crystal Reports Embedded, Equipment Planning, Labor Capture, Maxqueue, Notifications, Production Planning, Query, Replacement Modeling, Service Level Agreements, Shop Scheduling, and API subscription - all existing APIs excluding telematics cloud C:\Users\alexis.scheifley\Desktop\Renton FA FL Maint Renewal Jan 2025 Confidential Information