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Home My WebLink About12/07/2023 - Agenda Packet AGENDA Civil Service Commission Meeting 4:15 PM - Thursday, December 7, 2023 Meeting Remotely by Teams 1. CALL TO ORDER 2. ROLL CALL a) Louis Trujillo, Chair Kathleen Booher, Vice Chair Cynthia Yalcinkaya Gary Googins <Vacant> Karen Ritter, Civil Service Secretary Kim Gilman, HR Labor Manager 3. REVIEW AND APPROVAL OF MINUTES a) Civil Service Meeting Minutes from November 28th, 2023 4. PUBLIC COMMENT 5. UNFINISHED BUSINESS a) Matthew Shafer removal from eligibility list appeal heard at November 28th commission meeting. Commissioners to render decision* 6. NEW BUSINESS a) Communications and Community Engagement Coordinator classification* and job bulletin* b) Entry Level Police Officer job bulletin* 7. OTHER BUSINESS/COMMENTS a) Election of Civil Service Chair* and Vice Chair* b) 2024 Civil Service regular meeting dates* c) Next regular meeting is January 23, 2024** 8. ADJOURNMENT *Requires Commission Action Page 1 of 27 **Informational Only COMMISSION MEMBERS Louis Trujillo, Chair Kathleen Booher, Vice Chair Cynthia Yalcinkaya Gary Googins CIVIL SERVICE STAFF Karen Ritter, Civil Service Secretary/Chief Examiner kritter@rentonwa.gov Page 2 of 27 * Requires Commission Action ** Informational Only CIVIL SERVICE COMMISSION RENTON POLICE CIVIL SERVICE Meeting Minutes – November 28, 2023 A T T E N D A N C E COMMISSIONERS PRESENT: Louis Trujillo, Kathleen Booher, Cynthia Yalcinkaya, Gary Googins COMMISSIONERS ABSENT: POLICE STAFF: DC Ryan Rutledge, Det Mark Coleman, PO Matt Mazure, Sgt Chris Nielsen HUMAN RESOURCES STAFF: Kim Gilman, HR Labor Manager Karen Ritter, Civil Service Examiner/Secretary GUESTS: Matthew Shafer, Andrew Shafer, Michael McLaughlin, Charlie Engen, Jerod Roast 1. Call To Order: Louis Trujillo called the meeting to order at 4:15 p.m. 2. Announcements: None. 3. Approval Of Minutes: Moved by Cynthia Yalcinkaya and Seconded by Louis Trujillo to approve the October 24, 2023, regular meeting minutes. Motion Carried. 4. Public Comment: None. 5. Unfinished Business: None. 6. New Business: A. Matthew Shafer removal from eligibility list appeal* Andrew Shafer introduced himself as an attorney and Matthew’s dad. He stated that Matthew submitted three appeal letters for the commissioners to review and asked for time to respond to the Chief’s rebuttal to Matthew’s appeal. Andrew and Matthew then explained, as to the first issue regarding the Brier PD, these incidents were not reported because Matthew did not know to disclose. Matthew explained that he was a victim in these incidents. Documentation from the Brier incidents was provided to the commission. The second issue was the 2020 incident reported by the Everett Police Department regarding COVID and not wearing a mask at a bank. Matthew said a couple was taking pictures of his car because they were upset he ‘cut in line’ but he had an appointment. Matthew did not know the police were called so he did not know to disclose this incident. Matthew then explained he completed the public safety questionnaire in May and did not know these records existed until he did a public records request. Matthew also explained that he had a lot of traffic tickets throughout high school. Matthew contested many of these tickets and explained he was targeted by the Mount Lake AGENDA ITEM #3. a) Page 3 of 27 CIVIL SERVICE COMMISSION MEETING MINUTES Terrace police. Driver License’s records only go back five years, but Andrew and Matthew were able to find some older records and have now submitted these to the commission. Matthew’s character witness Charlie Engen spoke and said he is a 21 year retired law enforcement officer with Snohomish. Matthew has been a client of Charlie’s for 10-11 months and has had a positive experience with Matthew’s ethics/integrity. Matthew’s current supervisor from Top Golf, Jared Rost, also spoke and said that he has been working with Matthew since July 2022 and has done a great job and now is the captain leading events. Matt Mazure from the Renton Police department referred to two questions from the PHS: 8.2.5 Have the police ever been called to your home for any reason? 8.2.12 Other than those incidents listed and explained above, will your name appear in any police record system or police report as a VICTIM, WITNESS or SUSPECT? (Do not include when acting in the capacity of paid employment, such as an EMT or store loss prevention officer). Matt Mazure said that Matthew Shafer only disclosed 20 incidents with the Brier PD but it was discovered Matthew Shafer had been contacted 48 times. In addition, Matthew Shafer changed his PHS statement during the course of the background investigation 10 times. During the background investigation Matt Mazure also discovered Matthew Shafer was disqualified from the Everett Police department for the following reasons: a robbery in 2010, 48 incidents with the Brier PD, lying to Washington State Patrol, the Everett bank incident, and calling out sick when he was not sick when working for the Seahawks and Mariners. Matt Mazure also explained that Matthew Shafer’s recollection of what happened at the bank was different then Everett police report which states Matthew Shafer threatened a security guard. Therefore, Matthew Shafer was removed from the eligibility list due to lack of both personal integrity and high ethical standards. Commission asked for more time to review the information submitted. This request was moved by Gary Googins and seconded by Cynthia Yalcinkaya. B. Entry Police Officer Eligibility List* and Examination Report** Moved by Gary Googins and seconded by Cynthia Yalcinkaya to approve the Entry Police Officer Eligibility List. Motion Carried. 7. Other Business/Comments A. Louis Trujillo requested the Civil Service Examiner give the commissioners more time to review infor- mation. He requested inserting language to that effect in the Civil Service Rules. Karen Ritter, Civil Ser- vice Secretary, will look at updating the rules for the commissioners review. B. Louis Trujillo also requested we vote in December for a new Chair and/or Vice Chair. 8. Adjournment The meeting was adjourned at 5:31 PM. AGENDA ITEM #3. a) Page 4 of 27 CLASS TITLE: Police Communications & Community Engagement Coordinator (04138) FLSA STATUS: BARGAINING UNIT: PAY RANGE: Non-Exempt Renton Police Guild, Non-Commissioned pn67 JOB SUMMARY: Perform professional tasks in the support of police communications, community engagement and crime prevention programs. Work is performed independently and as part of a team. Tasks are diverse, with discretion and latitude to develop guidelines and procedures. Contribute to the City’s vision, mission, and goals. in the performance of all job duties. SUPERVISION: Reports To: Police SergeantCommunications and Community Engagement Manager Supervises: VolunteersNone ESSENTIAL FUNCTIONS: • Assist the Communications and Community Engagement team, serving as the Public Information Officer as necessary,Serve as the Public Information Officer, conducting on- camera, radio, and in-person interviews, including responding during on-and-off duty hours to active criminal incidents, providing media briefings, producing pressnews releases, and responding to media inquiries. • MayMust be required to be available for call-outs to respond during active incidents during off hours. and be responsible for first response support 24 x 7 while on standby. • Write, produce and implement department Plan, design, produce, and implement communications and information programs to include stories or blog posts about Renton PD, news releases, social media messaging, informative videos, public service announcements, public information campaigns, crime prevention campaigns, and other marketing programs and activities. • Coordinate with Crime Analyst to collect, analyze, and distribute crime data for crime prevention purposes and inquiries from the public. • Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals. • Build partnerships with community members and community organizations. • Plan, design, produce, and implement communications and information programs to include news releases, social media messaging, videos, public service announcements, public information campaigns, crime prevention campaigns and other marketing programs and activities. Commented [KR1]: Job function moved to different position. Per MB Commented [KR2]: Must have strong writing skills should be included under competencies. AGENDA ITEM #6. a) Page 5 of 27 Police Communications & Community Engagement Coordinator - Continued Page 2 • Conduct on-camera, radio, and in-person interviews with members of the news media and public. • Serve as the Public Information Officer including responding during on-and-off duty hours to active criminal incidents, providing media briefings, producing press releases, and responding to media inquiries. • Remain current on the best social media techniques and public information procedures; collaborate closely with other City departments to ensure consistency in messaging. concerning technical journals, RCW’s, research papers, and statistics on crime, crime prevention, and related subjects. • Develop, prepare, present, evaluate, and update program presentations to educate individuals, business and community groups on crime and crime prevention, the police department, and community involvement. • Advise the Chief and other Police personnel on effective social media techniques and public information. Collaborate closely with other City departments to ensure consistency in messaging. • Develop media strategies; create and maintain department social media channels and department website. • Plan and produce audio, visual, and digital video presentations promoting public safety awareness programs, ensuring that all content complies with governmental guidelines. • Develop, prepare, present, evaluate, and update program presentations to educate individuals, business and community groups on crime and crime prevention, the police department, and community involvement. • Evaluate proposed construction projects and planned developments through a CPTED (Crime Prevention through Environmental Design) lens to determine potential impact on the department and the community; provide prevention information specific to the construction project and/or planned development. • Develop and coordinate outreach events and activities, with underrepresented population groups, including developing materials in languages other than English and establishing partnerships with the City’s culturally diverse communities. • Build partnerships with community members, business partners and community organizations. • Plan, coordinate and attend community events to promote police department programs; appear at various community functions to represent the department . • Operate police radios, audio-visual equipment, Computer Aided Dispatch (CAD), access and maintain Records Management System, and other pPolice dDatabases. • Understand and abide by the Police department policies and procedures. • Contribute to an environment of teamwork and respect. • Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals. • Maintain regular, reliable, and punctual attendance. • Perform other duties as assigned. • May be assigned to support City priorities during emergencies. AGENDA ITEM #6. a) Page 6 of 27 Police Communications & Community Engagement Coordinator - Continued Page 3 • Lead marketing efforts and collaborate on strategy development for department applicant outreach, community relations and public education campaigns. • Collect, analyze, and distribute crime data for crime prevention purposes and inquiries from the public. • Plan, implement, and administer various volunteer programs; recruit, screen, train, supervise, and evaluate volunteer staff; maintain time records and provide for volunteer recognition. • Coordinate and facilitate Citizens’ Academy, set course content, schedule classes, select instructors, market academy, register and background applicants, and evaluate programs. • Plan, coordinate and attend community events to promote police department programs; appear at various community functions to represent the department. • Coordinate communications within the department and other city departments, community-based organizations, schools, businesses, and other types of organizations. • Evaluate proposed construction projects and planned developments to determine potential impact on the department and the community; provide prevention information specific to the construction project and/or planned development . • Respond to requests as required; develop correspondence, reports, public service announcements, and program outlines. • Maintain records concerning the number and type of presentations given, type of institutions served, such as community, civic or professional groups. • Attend and participate in a variety of community meetings. • Prepare, submit, and monitor grants. • Operate police radios, audio-visual equipment, Computer Aided Dispatch (CAD), access and maintain Records Management System, and other Police Databases. • Understand and abide by the Police department policies and procedures. • May be required to be available for call-outs and be responsible for first response support 24 x 7 while on standby. • Remain current concerning technical journals, RCW’s, research papers, and statistics on crime, crime prevention, and related subjects. • Contribute to an environment of teamwork and respect. • Remain current with relevant technological advancements as it relates to field. • Maintain regular, reliable, and punctual attendance. • Perform other duties as assigned. • May be assigned to support City priorities during emergencies. EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS: • Bachelor's degree in Public Relations, Communications, Public or Business administration, Criminal JusticeJournalism, Marketing, or related field. Commented [KR3]: Should this be removed? Commented [KR4R3]: Yes. Per MB AGENDA ITEM #6. a) Page 7 of 27 Police Communications & Community Engagement Coordinator - Continued Page 4 • Minimum 4 years of experience in communications, community engagement and program development and implementation. , preferably in law enforcement, crime prevention, crime analysis/data analysis, or related field. • Or minimum 8 years of relevant education and experience. • Valid drivers’ license. • Must be able to qualify for the ACCESS (A Central Computerized Enforcement Service System) Certification. • Stringent personal background investigation including: o Criminal background check. o Polygraph examination. o Psychological evaluation conducted by a psychologist. o Medical physical, including a drug-screening test. COMPETENCY REQUIREMENTS: • Strong writing skills. • Commitment to racial, social and economic equity issues and working effectively with people from diverse backgrounds and cultures. • Attention to detail. • Communicate effectively. • Customer service focus. • Positive interactions with all individuals. • Build collaborative relationships. • Anticipate problems and develop contingency plans. • Show initiative while performing job tasks. • Remain flexible to changing priorities. • Determine priorities and take prompt action. • Meet deadlines and respond timely to achieve common goals. • Be susceptible to the attitudes, feelings or circumstances of others and aware of influence of one’s own behavior on them. • Work effectively with others to achieve common goals. • Make decisions in a timely manner. • Conflict-resolution skills. • Attention to detail. • Communicate effectively. • Customer service focus. • Positive interactions with all individuals. • Build collaborative relationships. • Anticipate problems and develop contingency plans. • Show initiative while performing job tasks. • Remain flexible to changing priorities. • Determine priorities and take prompt action. Commented [KR5]: Standard combo language for a Bachelors and 4 yrs experience Commented [KR6]: Copied current template language for competencies. See below AGENDA ITEM #6. a) Page 8 of 27 Police Communications & Community Engagement Coordinator - Continued Page 5 • Commitment to racial, social, and economic equity issues and working effectively with people from diverse backgrounds and cultures. • Meet deadlines and respond timely to achieve common goals. • Be receptive to the attitudes, feelings, or circumstances of others and aware of influence of one’s own behavior on them. • Work effectively with others to achieve common goals. • Make difficult decisions in a timely manner. • Conflict-resolution skills. PHYSICAL DEMANDS: • Drive to offsite locations to perform essential functions. • Move throughout City facilities and buildings. • Operate a computer and other office equipment. • Communicate with City employees and residents. • Lift or move items weighing up to 20 pounds occasionally. WORK ENVIRONMENT: • Work is performed in an office environment and outdoors in all weather conditions occasionally. • Work is performed within the right of way, and in high traffic conditions. • May be required to participate in a standby or on-call rotation. • Noise level out in the field is moderately loud. • Noise level in the office is moderately quiet. • Work evening and/or weekend hours as needed. • Night meetings may be required. PHYSICAL DEMANDS: • Drive and perform field work • Operate a computer and other office equipment • Lift or move items weighing up to 20 pounds on occasion. WORK ENVIRONMENT/ The following represent the physical demands that must be met to successfully perform the essential functions of this job: • 80% of work is performed in a typical office environment and the remaining 20% is performed outdoors in all weather conditions and involves moving throughout the facility and community. Commented [KR7]: See template language above. AGENDA ITEM #6. a) Page 9 of 27 Police Communications & Community Engagement Coordinator - Continued Page 6 • Noise level out in the field is moderately loud and noise level in the office is moderately quiet. • Work evening and/or weekend hours as needed. • Night meetings may be required. • Respond to call-outs during emergencies. Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job. Established Date: July 1996 Revised: March 2001, May 2014, February 2016, January 2022, December 2023 Original Title: Community Program Coordinator-Police AGENDA ITEM #6. a) Page 10 of 27 CLASS TITLE: Police Communications & Community Engagement Coordinator (04138) FLSA STATUS: BARGAINING UNIT: PAY RANGE: Non-Exempt Renton Police Guild, Non-Commissioned pn67 JOB SUMMARY: Perform professional tasks in the support of police communications, community engagement and crime prevention programs. Work is performed independently and as part of a team. Tasks are diverse, with discretion and latitude to develop guidelines and procedures. Contribute to the City’s vision, mission, and goals. in the performance of all job duties. SUPERVISION: Reports To: Communications and Community Engagement Manager Supervises: None ESSENTIAL FUNCTIONS: • Assist the Communications and Community Engagement team, serving as the Public Information Officer as necessary, conducting on-camera, radio, and in-person interviews, providing media briefings, producing news releases, and responding to media inquiries. • Must be available for callouts to respond during active incidents during off hours. • Write, produce, and implement department communications to include stories or blog posts about Renton PD, social media messaging, informative videos, public service announcements, public information campaigns, crime prevention campaigns, and other marketing programs. • Coordinate with Crime Analyst to collect, analyze, and distribute crime data for crime prevention purposes and inquiries from the public. • Remain current on the best social media techniques and public information procedures; collaborate closely with other City departments to ensure consistency in messaging. • Develop, prepare, present, evaluate, and update program presentations to educate individuals, business and community groups on crime and crime prevention, the police department, and community involvement. • Evaluate proposed construction projects and planned developments through a CPTED (Crime Prevention through Environmental Design) lens to determine potential impact on the department and the community; provide prevention information specific to the construction project and/or planned development. AGENDA ITEM #6. a) Page 11 of 27 Police Communications & Community Engagement Coordinator - Continued Page 2 • Develop and coordinate outreach events and activities, including developing materials in languages other than English and establishing partnerships with the City’s culturally diverse communities. • Build partnerships with community members, business partners and community organizations. • Plan, coordinate and attend community events to promote police department programs; appear at various community functions to represent the department. • Operate police radios, audio-visual equipment, Computer Aided Dispatch (CAD), access and maintain Records Management System, and other police databases. • Understand and abide by the Police department policies and procedures. • Contribute to an environment of teamwork and respect. • Foster a culture of equity and inclusion by recognizing the diverse needs and perspectives of groups and individuals. • Maintain regular, reliable, and punctual attendance. • Perform other duties as assigned. • May be assigned to support City priorities during emergencies. EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS: • Bachelor's degree in Public Relations, Communications, Journalism, Marketing, or related field. • Minimum 4 years of experience in communications, community engagement and program development and implementation. • Or minimum 8 years of relevant education and experience. • Valid drivers’ license. • Must be able to qualify for the ACCESS (A Central Computerized Enforcement Service System) Certification. • Stringent personal background investigation including: o Criminal background check. o Polygraph examination. o Psychological evaluation conducted by a psychologist. o Medical physical, including a drug-screening test. COMPETENCY REQUIREMENTS: • Strong writing skills. • Attention to detail. • Communicate effectively. • Customer service focus. • Positive interactions with all individuals. • Build collaborative relationships. • Anticipate problems and develop contingency plans. • Show initiative while performing job tasks. • Remain flexible to changing priorities. AGENDA ITEM #6. a) Page 12 of 27 Police Communications & Community Engagement Coordinator - Continued Page 3 • Determine priorities and take prompt action. • Commitment to racial, social, and economic equity issues and working effectively with people from diverse backgrounds and cultures. • Meet deadlines and respond timely to achieve common goals. • Be receptive to the attitudes, feelings, or circumstances of others and aware of influence of one’s own behavior on them. • Work effectively with others to achieve common goals. • Make difficult decisions in a timely manner. • Conflict-resolution skills. PHYSICAL DEMANDS: • Drive to offsite locations to perform essential functions. • Move throughout City facilities and buildings. • Operate a computer and other office equipment. • Communicate with City employees and residents. • Lift or move items weighing up to 20 pounds occasionally. WORK ENVIRONMENT: • Work is performed in an office environment and outdoors in all weather conditions occasionally. • Work is performed within the right of way, and in high traffic conditions. • May be required to participate in a standby or on-call rotation. • Noise level out in the field is moderately loud. • Noise level in the office is moderately quiet. • Work evening and/or weekend hours as needed. • Night meetings may be required. Approved reasonable accommodation requests will be made to enable individuals with disabilities to perform the essential functions of the job. Established Date: July 1996 Revised: March 2001, May 2014, February 2016, January 2022, December 2023 Original Title: Community Program Coordinator-Police AGENDA ITEM #6. a) Page 13 of 27 Page 14 of 27 AGENDA ITEM #6. a) Page 15 of 27 AGENDA ITEM #6. a) Page 16 of 27 AGENDA ITEM #6. a) Page 17 of 27 AGENDA ITEM #6. a) Page 18 of 27 AGENDA ITEM #6. b) Page 19 of 27 AGENDA ITEM #6. b) Page 20 of 27 AGENDA ITEM #6. b) Page 21 of 27 AGENDA ITEM #6. b) Page 22 of 27 AGENDA ITEM #6. b) Page 23 of 27 AGENDA ITEM #6. b) Page 24 of 27 AGENDA ITEM #6. b) Page 25 of 27 AGENDA ITEM #6. b) Page 26 of 27 CIVIL SERVICE COMMISSION M E M O R A N D U M DATE: December 6, 2023 TO: Civil Service Commissioners FROM: Karen Ritter – Civil Service Secretary/Chief Examiner SUBJECT: 2024 Meeting Dates Below is the schedule for the 2024 Civil Service Commission meetings. The meetings will continue to be held virtually and at City Hall. The meeting will be held on the fourth Tuesday of the month, except for December, at 4:15 PM. If you have any questions, please do not hesitate to contact me at kritter@rentonwa.gov. January 23, 2024 February 27, 2024 March 26, 2024 April 23, 2024 May 28, 2024 June 25, 2024 July 23, 2024 August 27, 2024 September 24, 2024 October 22, 2024 November 26, 2024 December 17, 2024* * The December Civil Service meeting will be held one week prior to the original scheduled date. AGENDA ITEM #7. b) Page 27 of 27