HomeMy WebLinkAbout10/22/2024 - Agenda Packet
AGENDA
Civil Service Commission Meeting
12:00 AM - Tuesday, October 22, 2024
Meeting Remotely by Teams
1. CALL TO ORDER
2. ROLL CALL
a) Kathleen Booher, Chair
Gary Googins, Vice Chair
Cynthia Yalcinkaya
Louis Trujillo
James Stumbo
Karen Ritter, Civil Service Secretary
Kim Gilman, HR Labor Manager
3. REVIEW AND APPROVAL OF MINUTES
a) Civil Service Meeting minutes from September 24, 2024
4. PUBLIC COMMENT
5. UNFINISHED BUSINESS
6. NEW BUSINESS
a) Lateral Police Officer Eligibility List* and Examination Report**
b) Police Administrative Specialist Classification revisions*
7. OTHER BUSINESS/COMMENTS
a) Next meeting November 19th
b) Simulation exercise after November 19th meeting
8. ADJOURNMENT
*Requires Commission Action
**Informational Only
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COMMISSION MEMBERS
Kathleen Booher, Chair
Gary Googins, Vice Chair
Louis Trujillo
Cynthia Yalcinkaya
James Stumbo
CIVIL SERVICE STAFF
Karen Ritter, Civil Service
Secretary/Chief Examiner
kritter@rentonwa.gov
Page 2 of 16
* Requires Commission Action
** Informational Only
CIVIL SERVICE COMMISSION
RENTON POLICE CIVIL SERVICE
Meeting Minutes – September 24, 2024
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COMMISSIONERS PRESENT: Kathleen Booher, Louis Trujillo, James Stumbo, Gary Googins,
Cynthia Yalcinkaya
COMMISSIONERS ABSENT:
POLICE STAFF: Matt Mazure
HUMAN RESOURCES
STAFF:
Karen Ritter, Civil Service Examiner/Secretary
GUESTS: Alex Tuttle
1. Call To Order:
Kathleen Booher called the meeting to order at 4:17 p.m.
2. Announcements:
None.
3. Approval Of Minutes:
Moved by Gary Googins and Seconded by Jim Stumbo to approve the August 19, 2024, regular meeting minutes.
Motion Carried.
4. Public Comment:
None.
5. Unfinished Business:
6. New Business:
A. Lateral Police Officer Eligibility List* and Examination Report**
Moved by Gary Googins and seconded by Cynthia Yalcinkaya to approve the Lateral Police Officer
Eligibility List. Motion Carried.
B. Police Administrative Specialist Eligibility List* and Examination Report**
Moved by Gary Googins and seconded by Louis Trujillo to approve the Police Administrative Specialist
Eligibility List. Motion Carried.
7. Other Business/Comments
a) Simulation exercise after meeting today and after November 19th meeting.
b) Next meeting October 22, 2024
8. Adjournment
The meeting was adjourned at 4:22pm
AGENDA ITEM #3. a)
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Page 4 of 16
CIVIL SERVICE COMMISSION
DATE: October 20, 2024
TO: Police Chief Jon Schuldt
FROM: Karen Ritter, Civil Service Secretary/Examiner
SUBJECT: ELIGIBILITY LIST for LATERAL POLICE OFFICER – October 2024
The following is a continuous ranked eligibility list of candidates for the position of Lateral Police Officer
as established through a competitive examination process. This process was most recently conducted
in October 2024. Names are ranked according to the final score and valid for one year.
CANDIDATE NAME RANK ELIGIBLE TO:
Camplin, Justin 1 9/18/2025
Coble, Anthony 2 6/24/2025
Jeffcoat, Steffen 3 7/15/2025
Howard, Caleb 4 4/17/2025
Garcia, Isaac 5 3/14/2025
Price, Adam 6 10/18/2025 NEW
Rhoden, Shaquille 7 7/1/2025
Donovan, Patrick 8 5/26/2025
Surgick, Jordan 9 9/18/2025
Bicknell, Brandon 10 5/26/2025
Karen Ritter
Civil Service Secretary/Chief Examiner
kritter@rentonwa.gov
AGENDA ITEM #6. a)
Page 5 of 16
Page 6 of 16
CIVIL SERVICE COMMISSION
EXAMINATION REPORT
LATERAL POLICE OFFICER – October 2024
DATE OPEN 1/24/2024 - continuous
TOTAL # ATTENDING THE ORAL BOARD INTERVIEWS 1
TOTAL # PASSING THE ORAL BOARD INTERVIEWS 1
DATE OF ORAL BOARD INTERVIEWS Various
TOTAL # NEW ADDED TO ELIGIBILITY LIST 1
EXAMINATION PROCESS:
The City invites eligible candidates to apply directly to the City of Renton website for the position of
Lateral Police Officer. Eligible candidates are invited to participate in an oral board. Only those
candidates who pass with a 70% or higher oral board score would be placed on the eligibility list. The
oral board score has a 100% weight of the final score.
MINIMUM QUALIFICATIONS REQUIRED:
At least 12 months experience, within the last 36 months, as a full-time paid Police Officer. The 12 months
of experience will be waived if the applicant has successfully completed a state law enforcement academy
that is recognized by the Washington State Criminal Justice Training Commission (WSCJTC) and was
released due to budgetary constraints and eligible for rehire by that former agency. Must be 21 years of
age by the date of the written examination; must be a U.S. citizen or a lawful permanent resident; must
be able to read and write the English language; must be a high school graduate or equivalent; must be
able to meet minimum medical standards; must be able to pass a background investigation, psychological
evaluation, drug screen, and polygraph examination prior to hire; must possess a valid Washington State
driver’s license without record of suspension or revocation of driving privileges in this or any other state.
EXAMINATION CONTENT:
The oral board interview consists of a set of 15 structured questions, and the rating of five dimensions,
developed for an experienced police officer. A passing score of 70% or greater is required to be placed on
the eligibility list.
Karen Ritter
Civil Service Secretary/ Chief Examiner
10/20/2024
AGENDA ITEM #6. a)
Page 7 of 16
Page 8 of 16
CLASS TITLE: POLICE ADMINISTRATIVE SPECIALIST (06183)
FLSA STATUS: BARGAINING UNIT: PAY RANGE:
Non Exempt Renton Police Guild,
Non Commissioned
pn53
JOB SUMMARY:
Perform administrative, analytical, customer service, and professional tasks in support of
the Police Department. Work is performed independently and as part of a team. Tasks are
often routine and recurring; are completed with general guidelines and require some
independent judgment. Contribute to the City’s and department’s vision, mission, and
goals in the performance of all job duties.
SUPERVISION:
Reports To: Police Commander
Supervises: None
ESSENTIAL FUNCTIONS:
• Perform a variety of routine to complex administrative support and public relations
duties for the Police Department division to which assigned.
• Answer telephones and emails; provide information and assistance to City staff and the
public; take messages or refer calls to appropriate staff member, other city department,
or public agencies.
• Receive, sort, open and distribute mail.
• Process a high-volume of invoices and credit card purchases; maintain complex and
comprehensive financial records and files pertaining to departmental expenditures,
budget balances, payroll, and operations; prepare status reports, charts and graphs as
requested.
• Compose, prepare, type, and distribute a variety of correspondence including letters,
contracts, memos, reports, statements, court documents, and general orders, and
materials of a confidential nature; ensure proper grammar, spelling, and formatting;
take notes quickly and accurately for various committee meetings.
• Track office projects and maintain related files, records, and databases; develop and
maintain extensive filing systems, including computer files and personnel rosters; track
fees and monies collected for permits and contracts.
• Process departmental training applications to include travel arrangements as needed.
• Prepare a variety of financial and narrative reports, records, and documentation as
necessary.
• Arrange travel schedules and reservations for Division staff.
AGENDA ITEM #6. b)
Page 9 of 16
Police Administrative Specialist - Continued Page 2
• Assist with the grant applications and maintain records of applications and other
program information.
• Determine and order office supplies and equipment according to established guidelines;
maintain budget and other financial records and files.
• Organize and coordinate office functions, activities, and communications; assure
efficient workflow and office operations.
• Perform a variety of research and assist the supervisor with special projects as assigned;
coordinate communications with other departments, agencies and cities as assigned.
• Maintain department forms management system; design a variety of forms,
informational materials such as brochures, flyers, mailers, charts, and programs; process
monthly reports, animal control, training, and others as requested.
• Maintain a variety of records according to established procedures; check reports,
records, and other data for accuracy, completeness, and compliance with established
standards; maintain payroll records; prepare reports for payroll for the department.
• Provide staff support to committees; prepare reports, correspondence, minutes, and
other appropriate materials according to decisions and approved actions.
• Participate on a variety of City committees, study groups, and task forces.
• Train and provide work direction to others as assigned; coordinate the work of
volunteers; assist and back up other administrative staff as necessary.
• Develop new computer applications and programs; assist others with hardware and
software usage, including installation and maintenance; answer questions relating to
word processing requirements.
• Develop new systems and procedures as a result of new policies or directives,
including accreditation or routine research and analysis; assist with implementation
after securing approval.
• Remain current with relevant technological advancements as it relates to field.
• Participate in and help provide cross-training in processes as directed by management
to ensure a well-rounded team for coverage purposes.
• Maintain regular, reliable, and punctual attendance.
• Perform other duties as assigned.
• May be assigned to support City priorities during emergencies.
EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:
• High school diploma or equivalent.
• Minimum three years of increasingly responsible administrative support experience.
• Lawful permanent resident or US Citizen.
• Successful passing of a required background check, including:
o Personal background investigation
o Polygraph examination
o Psychological evaluation
o Drug-screening test
AGENDA ITEM #6. b)
Page 10 of 16
Police Administrative Specialist - Continued Page 3
• Obtain the ACCESS (A Central Computerized Enforcement Service System) Certification
within 6 (six) months of hire.
COMPETENCY REQUIREMENTS:
• Attention to detail.
• Communicate effectively.
• Customer service focus.
• Positive interactions with all individuals.
• Build collaborative relationships.
• Anticipate problems and develop contingency plans.
• Show initiative while performing job tasks.
• Remain flexible to changing priorities.
• Determine priorities and take prompt action.
• Commitment to racial, social, and economic equity issues and working effectively with
people from diverse backgrounds and cultures.
• Meet deadlines and respond timely to achieve common goals.
• Be receptive to the attitudes, feelings, or circumstances of others and aware of
influence of one’s own behavior on them.
• Work effectively with others to achieve common goals.
• Make difficult decisions in a timely manner.
• Conflict-resolution skills.
PHYSICAL DEMANDS:
• Operate a computer and other office equipment.
• Lift or move items weighing up to 20 pounds occasionally.
WORK ENVIRONMENT:
• 100% of work is performed in an office environment and involves moving throughout
the facility.
• Noise level in the office is moderately quiet.
Approved reasonable accommodation requests will be made to enable individuals with
disabilities to perform the essential functions of the job.
Established Date: July 1996
Revised: March 2001, February 2022, June 2023, October 2024
Original Title: Police Secretary
AGENDA ITEM #6. b)
Page 11 of 16
Page 12 of 16
CLASS TITLE: POLICE ADMINISTRATIVE SPECIALIST (06183)
FLSA STATUS: BARGAINING UNIT: PAY RANGE:
Non Exempt Renton Police Guild,
Non Commissioned
pn53
JOB SUMMARY:
Perform analytical, administrativeprofessional, administrative and customer service tasks
in support of the Police Department. Work is performed independently and as part of a
team. Tasks are often routine and recurring; are completed with general guidelines and
require some independent judgment. Contribute to the City’s and department’s vision,
mission, and goals in the performance of all job duties.
SUPERVISION:
Reports To: Police Commander
Supervises: None
ESSENTIAL FUNCTIONS:
• Contribute to an environment of teamwork and respect.
• Perform a variety of routine to complex administrative support and public relations
duties for the Police Department division to which assigned .
• Answer telephones and emails; provide information and assistance to City staff and the
public; take messages or refer calls to appropriate staff member, other city department,
or public agencies. Foster a culture of equity and inclusion by recognizing the diverse
needs and perspectives of groups and individuals.
• Receive, sort, open and distribute mail.
• Process a high-volume of invoices and credit card purchases; maintain complex and
comprehensive financial records and files pertaining to departmental expenditures,
budget balances, payroll, and operations; prepare status reports, charts and graphs as
requested.
• Compose, prepare, type, and distribute a variety of correspondence including letters,
contracts, memos, reports, statements, court documents, and general orders, and
materials of a confidential nature; ensure proper grammar, spelling, and formatting;
take notes quickly and accurately for various committee meetings.
• Track office projects and maintain related files, records, and databases; develop and
maintain extensive filing systems, including computer files and personnel rosters; track
fees and monies collected for permits and contracts.
• Process departmental training applications to include travel arrangements as needed.
AGENDA ITEM #6. b)
Page 13 of 16
Police Administrative Specialist - Continued Page 2
• Prepare a variety of financial and narrative reports, records, and documentation as
necessary.
• Arrange travel schedules and reservations for Division staff.
• Assist with the grant applications and maintain records of applications and other
program information.
• Determine and order office supplies and equipment according to established guidelines;
maintain budget and other financial records and files.
• Perform a variety of administrative support and public relations duties for the Police
Department division to which assigned; Organize and coordinate office functions,
activities, and communications; assure efficient workflow and office operations. provide
support and coordinate office clerical activities.
• Answer telephone calls for supervisors and staff; respond to questions from the public;
explain programs, policies, and procedures within the scope of authority; provide
information of a general or specialized nature; schedule appointments and meetings;
take messages and refer callers to the appropriate person or department as necessary.
• Compose, prepare, type, and distribute a variety of correspondence including letters,
memos, reports, statements, court documents, and general orders, and materials of a
confidential nature; ensure proper grammar, spelling, and formatting; take notes
quickly and accurately for various committee meetings.
• Perform a variety of research and assist the supervisor with special projects as assigned;
coordinate communications with other departments, agencies and cities as assigned.
• Track office projects and maintain related files and records; develop and maintain
extensive filing systems, including computer files and personnel rosters; process training
applications; track fees and monies collected for concealed weapons permits.
• Maintain department forms management system; design a variety of forms,
informational materials such as brochures, flyers, mailers, charts, and programs; process
monthly reports, animal control, training, and others as requested.
• Process purchase requisitions and orders as needed; determine and order office
supplies and equipment according to established guidelines; maintain budget and other
financial records and files.
• Maintain a variety of records according to established procedures; check reports,
records, and other data for accuracy, completeness, and compliance with established
standards; maintain payroll records; prepare reports for payroll for the department.
• Provide staff support to committees; prepare reports, correspondence, minutes, and
other appropriate materials according to decisions and approved actions.
• Participate on a variety of City committees, study groups, and task forces.
• Receive, sort, open and distribute mail.
• Train and provide work direction to others as assigned; coordinate the work of
volunteers; assist and back up other administrative staff as necessary.
• Develop new computer applications and programs; assist others with hardware and
software usage, including installation and maintenance; answer questions relating to
word processing requirements.
AGENDA ITEM #6. b)
Page 14 of 16
Police Administrative Specialist - Continued Page 3
• Develop new systems and procedures as a result of new policies or directives,
including accreditation or routine research and analysis; assist with implementation
after securing approval.
• Contribute to an environment of teamwork and respect.
• Foster a culture of equity and inclusion by recognizing the diverse needs and
perspectives of groups and individuals.
• Remain current with relevant technological advancements as it relates to field.
• Participate in and help provide cross-training in processes as directed by management
to ensure a well-rounded team for coverage purposes.
• Maintain regular, reliable, and punctual attendance.
• Perform other duties as assigned.
• May be assigned to support City priorities during emergencies.
EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:
• High school diploma or equivalent.
• Minimum three years of increasingly responsible administrative support experience.of
one year of clerical or administrative support experience.
• Lawful permanent resident or US Citizen.
• Successful passing of a required background check, including:
o Personal background investigation
o Polygraph examination
o Psychological evaluation
o Drug-screening test
• Obtain the ACCESS (A Central Computerized Enforcement Service System) Certification
within 6 (six) months of hire.
COMPETENCY REQUIREMENTS:
• Attention to detail.
• Communicate effectively.
• Customer service focus.
• Positive interactions with all individuals.
• Build collaborative relationships.
• Anticipate problems and develop contingency plans.
• Show initiative while performing job tasks.
• Remain flexible to changing priorities.
• Determine priorities and take prompt action.
• Commitment to racial, social, and economic equity issues and working effectively with
people from diverse backgrounds and cultures.
• Meet deadlines and respond timely to achieve common goals.
• Be receptive to the attitudes, feelings, or circumstances of others and aware of
influence of one’s own behavior on them.
AGENDA ITEM #6. b)
Page 15 of 16
Police Administrative Specialist - Continued Page 4
• Work effectively with others to achieve common goals.
• Make difficult decisions in a timely manner.
• Conflict-resolution skills.
PHYSICAL DEMANDS:
• Operate a computer and other office equipment.
• Lift or move items weighing up to 20 pounds occasionally.
WORK ENVIRONMENT:
• 100% of work is performed in an office environment and involves moving throughout
the facility.
• Noise level in the office is moderately quiet.
Approved reasonable accommodation requests will be made to enable individuals with
disabilities to perform the essential functions of the job.
Established Date: July 1996
Revised: March 2001, February 2022, June 2023, October 2024
Original Title: Police Secretary
AGENDA ITEM #6. b)
Page 16 of 16