HomeMy WebLinkAboutContractDocusign Envelope ID: D9111263-2851-49ED-A6AB-2284C034FAFD
AGREEMENT FOR PROFESSIONAL SERVICES FOR FLEET
ELECTRIFICATION AND PUBLIC CHARGING PLANNING
THIS AGREEMENT, dated for reference purposes only as December 2, 2024, is by and between
the City of Renton (the "City"), a Washington municipal corporation, and Black & Veatch
Corporation ("Consultant"), a Delaware corporation. The City and the Consultant are referred to
collectively in this Agreement as the "Parties." Once fully executed by the Parties, this Agreement
is effective as of the last date signed by both parties.
1.Scope of Work: Consultant agrees to provide professional services for fleet electrification
and public electric vehicle charger planning as specified in Exhibit A. Scope of Work,
Timeline & Budget, which is attached and incorporated herein and may hereinafter be
referred to as the "Work."
2.Changes in Scope of Work: The City, without invalidating this Agreement, may order
changes to the Work consisting of additions, deletions or modifications. Any such changes
to the Work shall be ordered by the City in writing and the Compensation shall be
equitably adjusted consistent with the rates set forth in Exhibit A. Scope of Work,
Timeline & Budget or as otherwise mutually agreed by the Parties.
3.Time of Performance: Consultant shall commence performance of the Agreement
pursuant to the schedule(s) set forth in Exhibit A. Scope of Work, Timeline & Budget. All
Work shall be performed by no later than December 31, 2025.
4.Compensation:
A.Amount. Total compensation to Consultant for Work provided pursuant to this
Agreement shall not exceed $80,000, plus any applicable state and local sales taxes.
Compensation shall be paid based upon Work actually performed according to the
rate(s) or amounts specified in Exhibit A. Scope of Work, Timeline & Budget. The
Consultant agrees that any hourly or flat rate charged by it for its Work shall remain
locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in
Exhibit A. Scope of Work, Timeline & Budget. Except as specifically provided herein,
the Consultant shall be solely responsible for payment of any taxes imposed as a result
of the performance and payment of this Agreement.
B.Method of Payment. On a monthly or no less than quarterly basis during any quarter
in which Work is performed, the Consultant shall submit a voucher or invoice in a form
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specified by the City, including a description of what Work has been performed, the
name of the personnel performing such Work, and any hourly labor charge rate for
such personnel. The Consultant shall also submit a final bill upon completion of all
Work. Payment shall be made by the City for Work performed within thirty (30)
calendar days after receipt and approval by the appropriate City representative of the
voucher or invoice. If the Consultant's performance does not meet the requirements
of this Agreement, the Consultant will correct or modify its performance to comply
with the Agreement. The City may withhold payment for work that does not meet the
requirements of this Agreement.
C.Effect of Payment. Payment for any part of the Work shall not constitute a waiver by
the City of any remedies it may have against the Consultant for failure of the
Consultant to perform the Work or for any breach of this Agreement by the
Consultant.
D.Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for
payment under this Agreement for any future fiscal period, the City shall not be
obligated to make payments for Work or amounts incurred after the end of the
current fiscal period, and this Agreement will terminate upon the completion of all
remaining Work for which funds are allocated. No penalty or expense shall accrue to
the City in the event this provision applies.
5.Termination:
A.The City reserves the right to terminate this Agreement at any time, with or without
cause by giving ten (10) calendar days' notice to the Consultant in writing. In the event
of such termination or suspension, all finished or unfinished documents, data, studies,
worksheets, models and reports, or other material prepared by the Consultant
pursuant to this Agreement shall be submitted to the City, if any are required as part
of the Work.
B.In the event this Agreement is terminated by the City, the Consultant shall be entitled
to payment for all hours worked to the effective date of termination, less all payments
previously made. If the Agreement is terminated by the City after partial performance
of Work for which the agreed compensation is a fixed fee, the City shall pay the
Consultant an equitable share of the fixed fee. This provision shall not prevent the
City from seeking any legal remedies it may have for the violation or nonperformance
of any of the provisions of this Agreement and such charges due to the City shall be
deducted from the final payment due the Consultant. No payment shall be made by
the City for any expenses incurred or work done following the effective date of
termination unless authorized in advance in writing by the City.
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6.Warranties And Right To Use Work Product: Consultant represents and warrants that
Consultant will perform all Work identified in this Agreement in a professional and
workmanlike manner and in accordance with all reasonable and professional standards
and laws. Compliance with professional standards includes, as applicable, performing the
Work in compliance with applicable City standards or guidelines (e.g. design criteria and
Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall
certify engineering plans, specifications, plats, and reports, as applicable, pursuant to
RCW 18.43.070. Consultant further represents and warrants that all final work product
created for and delivered to the City pursuant to this Agreement shall be the original work
of the Consultant and free from any intellectual property encumbrance which would
restrict the City from using the work product. Consultant grants to the City a non
exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and
display all final work product produced pursuant to this Agreement. The City's or other's
adaptation, modification or use of the final work products other than for the purposes of
this Agreement shall be without liability to the Consultant. The provisions of this section
shall survive the expiration or termination of this Agreement.
7.Record Maintenance: The Consultant shall maintain accounts and records, which
properly reflect all direct and indirect costs expended and Work provided in the
performance of this Agreement and retain such records for as long as may be required by
applicable Washington State records retention laws, but in any event no less than six
years after the termination of this Agreement. The Consultant agrees to provide access
to and copies of any records related to this Agreement as required by the City to audit
expenditures and charges and/or to comply with the Washington State Public Records Act
(Chapter 42.56 RCW). The provisions of this section shall survive the expiration or
termination of this Agreement.
8.Public Records Compliance: To the full extent the City determines necessary to comply
with the Washington State Public Records Act, Consultant shall make a due diligent search
of all records in its possession or control relating to this Agreement and the Work,
including, but not limited to, e-mail, correspondence, notes, saved telephone messages,
recordings, photos, or drawings and provide them to the City for production. In the event
Consultant believes said records need to be protected from disclosure, it may, at
Consultant's own expense, seek judicial protection. Consultant shall indemnify, defend,
and hold harmless the City for all costs, including attorneys' fees, attendant to any claim
or litigation related to a Public Records Act request for which Consultant has responsive
records and for which Consultant has withheld records or information contained therein,
or not provided them to the City in a timely manner. Consultant shall produce for
distribution any and all records responsive to the Public Records Act request in a timely
manner, unless those records are protected by court order. The provisions of this section
shall survive the expiration or termination of this Agreement.
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9.Independent Contractor Relationship:
A.The Consultant is retained by the City only for the purposes and to the extent set forth
in this Agreement. The nature of the relationship between the Consultant and the City
during the period of the Work shall be that of an independent contractor, not
employee. The Consultant, not the City, shall have the power to control and direct the
details, manner or means of Work. Specifically, but not by means of limitation, the
Consultant shall have no obligation to work any particular hours or particular
schedule, unless otherwise indicated in the Scope of Work or where scheduling of
attendance or performance is mutually arranged due to the nature of the Work.
Consultant shall retain the right to designate the means of performing the Work
covered by this agreement, and the Consultant shall be entitled to employ other
workers at such compensation and such other conditions as it may deem proper,
provided, however, that any contract so made by the Consultant is to be paid by it
alone, and that employing such workers, it is acting individually and not as an agent
for the City.
B.The City shall not be responsible for withholding or otherwise deducting federal
income tax or Social Security or contributing to the State Industrial Insurance
Program, or otherwise assuming the duties of an employer with respect to Consultant
or any employee of the Consultant.
C.If the Consultant is a sole proprietorship or if this Agreement is with an individual, the
Consultant agrees to notify the City and complete any required form if the Consultant
retired under a State of Washington retirement system and agrees to indemnify any
losses the City may sustain through the Consultant's failure to do so.
10.Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless
the City, elected officials, employees, officers, representatives, and volunteers from any
and all claims, demands, actions, suits, causes of action, arbitrations, mediations,
proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees,
penalties, expenses, attorney's or attorneys' fees, costs, and/or litigation expenses to or
by any and all persons or entities, arising from, resulting from, or related to the negligent
acts, errors or omissions of the Consultant in its performance of this Agreement or a
breach of this Agreement by Consultant, except for that portion of the claims caused by
the City's sole negligence.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, {Validity of agreement to indemnify against liability for negligence relative to
construction, alteration, improvement, etc., of structure or improvement attached to real
estate ... ) then, in the event of liability for damages arising out of bodily injury to persons
or damages to property caused by or resulting from the concurrent negligence of the
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Consultant and the City, its officers, officials, employees and volunteers, Consultant's
liability shall be only to the extent of Consultant's negligence.
It is further specifically and expressly understood that the indemnification provided in
this Agreement constitute Consultant's waiver of immunity under the Industrial
Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties
have mutually negotiated and agreed to this waiver. The provisions of this section shall
survive the expiration or termination of this Agreement.
11.Gifts and Conflicts: The City's Code of Ethics and Washington State law prohibit City
employees from soliciting, accepting, or receiving any gift, gratuity or favor from any
person, firm or corporation involved in a contract or transaction. To ensure compliance
with the City's Code of Ethics and state law, the Consultant shall not give a gift of any kind
to City employees or officials. Consultant also confirms that Consultant does not have a
business interest or a close family relationship with any City officer or employee who was,
is, or will be involved in selecting the Consultant, negotiating or administering this
Agreement, or evaluating the Consultant's performance of the Work.
12.City of Renton Business License: Unless exempted by the Renton Municipal Code,
Consultant shall obtain a City of Renton Business License prior to performing any Work
and maintain the business license in good standing throughout the term of this
agreement with the City.
Information regarding acquiring a city business license can be found at:
https://www.rentonwa.gov/Tax
Information regarding State business licensing requirements can be found at:
https://dor.wa.gov/doing-business/register-my-business
13.Insurance: Consultant shall secure and maintain:
A.Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
B.In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per claim
and in the aggregate. Consultant shall maintain the required coverage for a period of
three (3) years after the expiration of this Contract ("post Contract coverage") and
any extension thereof. Consultant may maintain the required post-contract coverage
by renewal or purchases of prior acts or tail coverage. "Professional Services", for the
purpose of this section, shall mean any Work provided by a licensed professional or
Work that requires a professional standard of care.
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C.Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
D.Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Consultant's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
E. Consultant shall name the City as an Additional Insured on its commercial general
liability policy on a non-contributory primary basis. The City's insurance policies shall
not be a source for payment of any Consultant liability, nor shall the maintenance of
any insurance required by this Agreement be construed to limit the liability of
Consultant to the coverage provided by such insurance or otherwise limit the City's
recourse to any remedy available at law or in equity.
F.Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the Work.
G.Consultant shall provide the City with written notice of any policy cancellation, within
ten (10) business days of their receipt of such notice.
14.Delays: Consultant is not responsible for delays caused by factors beyond the
Consultant's reasonable control. When such delays beyond the Consultant's reasonable
control occur, the City agrees the Consultant is not responsible for damages, nor shall the
Consultant be deemed to be in default of the Agreement.
15.Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or
encumber any rights, duties or interests accruing from this Agreement without the
written consent of the other.
16.Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement, but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON CONSULTANT
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Emily Morton
1055 South Grady Way
Renton, WA 98057
Phone: (425) 430-7381
emorton@rentonwa.gov
Will Einstein
Black & Veatch
701 Fifth Ave. Suite 4200
Seattle, WA 98204
Phone: (913) 458-6824
einsteinwt@bv.com
17.Discrimination Prohibited: Except to the extent permitted by a bona fide occupational
qualification, the Consultant agrees as follows:
A.Consultant, and Consultant's agents, employees, representatives, and volunteers
with regard to the Work performed or to be performed under this Agreement, shall
not discriminate on the basis of race, color, sex, religion, nationality, creed, marital
status, sexual orientation or preference, age (except minimum age and retirement
provisions), honorably discharged veteran or military status, or the presence of any
sensory, mental or physical handicap, unless based upon a bona fide occupational
qualification in relationship to hiring and employment, in employment or application
for employment, the administration of the delivery of Work or any other benefits
under this Agreement, or procurement of materials or supplies.
B.The Consultant will take affirmative action to insure that applicants are employed and
that employees are treated during employment without regard to their race, creed,
color, national origin, sex, age, sexual orientation, physical, sensory or mental
handicaps, or marital status. Such action shall include, but not be limited to the
following employment, upgrading, demotion or transfer, recruitment or recruitment
advertising, layoff or termination, rates of pay or other forms of compensation and
selection for training.
C.If the Consultant fails to comply with any of this Agreement's non-discrimination
provisions, the City shall have the right, at its option, to cancel the Agreement in
whole or in part.
D.The Consultant is responsible to be aware of and in compliance with all federal, state
and local laws and regulations that may affect the satisfactory completion of the
project, which includes but is not limited to fair labor laws, worker's compensation,
and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton
Council Resolution Number 4085.
18.Miscellaneous: The parties hereby acknowledge:
A.The City is not responsible to train or provide training for Consultant.
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B.Consultant will not be reimbursed for job related expenses except to the extent
specifically agreed within the attached exhibits.
C.Consultant shall furnish all tools and/or materials necessary to perform the Work
except to the extent specifically agreed within the attached exhibits.
D.In the event special training, licensing, or certification is required for Consultant to
provide Work he/she will acquire or maintain such at his/her own expense and, if
Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform
the Work, said employee/sub-contractor/assignee will acquire and or maintain such
training, licensing, or certification.
E.This is a non-exclusive agreement and Consultant is free to provide his/her Work to
other entities, so long as there is no interruption or interference with the provision of
Work called for in this Agreement.
F.Consultant is responsible for his/her own insurance, including, but not limited to
health insurance.
G.Consultant is responsible for his/her own Worker's Compensation coverage as well as
that for any persons employed by the Consultant.
19.Other Provisions:
A.Approval Authority. Each individual executing this Agreement on behalf of the City
and Consultant represents and warrants that such individuals are duly authorized to
execute and deliver this Agreement on behalf of the City or Consultant.
B.General Administration and Management. The City's project manager is Emily
Morton. In providing Work, Consultant shall coordinate with the City's contract
manager or his/her designee.
C.Amendment and Modification. This Agreement may be amended only by an
instrument in writing, duly executed by both Parties.
D.Conflicts. In the event of any inconsistencies between Consultant proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Consultant
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
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December 18, 2024
jmf 12.17.24
1/3/2025
Approved by Cheryl Beyer via email 12/13/2024
PROPRIETARY & CONFIDENTIAL
Request for Proposal
City of Renton
December 11, 2024
Exhibit A: Scope of Work, Timeline and Budget
Black &Veatch Corporation
701 Fifth Ave, Suite 4200, Seattle, WA 98104
P +1 949-302-6017 E BuiA@bv.com
December 11, 2024
City of Renton
Emily Morton, Sr. Sustainability Specialist
Linda Knight, Manager Public Works Sustainability & Solid Waste
1055 S. Grady Way
Renton, WA 98057
RE:City of Renton Fleet Electrification and EV Charging Feasibility Study
Dear Ms. Morton and Ms. Knight:
Thank you for contacting Black & Veatch to assist the City of Renton (City) with the development of
Fleet Electrification and Electric Vehicle (EV) Charging Feasibility Study. Based upon our initial
conversation, we agree that development of a City strategy for electrifying the light-duty fleet and
analyzing the feasibility of other City sites for EV charging infrastructure are key next steps to
implement the Citys 2023 Electric Vehicle Implementation Plan. Both elements will advance the Citys
climate action plan objectives and prepare for future fleet procurement requirements.
As both a consulting and engineering firm, we are well qualified to support the City of Renton with the
development of this plan. Black & Veatch brings:
A local team that knows the Renton community and the utilities serving it.Our project team is
locally led by Will Einstein, who has more than a decade of experience delivering electric fleet and
charging programs in the Puget Sound region. In addition to leading municipal fleet electrification
projects for our clients along the West Coast, he led development of Puget Sound Energys
Transportation Electrification program and has worked with Seattle City Light on the
implementation of its electric vehicle programs. Will is supported by other key Black & Veatch
team members in the Puget Sound area who have delivered other successful clean transportation
projects for our Washington clients.
Our deep electric fleet and EV charging infrastructure experience.Black & Veatch is both a
strategic consulting and design and engineering firm. We have led the deployment of electric
charging infrastructure throughout the United States by deploying more than 30,000 EV charging
ports at 2,500 locations. Our extensive background in the strategy, design, engineering, and
construction of EV charging infrastructure enables us to create executable EV charging plans for
our clients because we know what the project will take to implement.
Our understanding of local government and public agency needs.Our project team has supported
many local governments across the West as they build out their electric fleet strategies and
charging infrastructure. We have developed comprehensive EV fleet transition and infrastructure
programs for municipal clients and know what success looks like.
We look forward to working with you and the City of Renton on this critical project. We are prepared to
begin work as soon as contracting is complete. Please contact our Project Manager, Will Einstein,
located in Seattle, at +1 206-430-4775 with any questions.
Very truly yours,
Ann T. Bui
Senior Managing Director
Attorney-in-Fact
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BV.COM BLACK & VEATCH | TABLE OF CONTENTS i
Table of Contents
Table of Contents ........................................................................................................................ i
Project Understanding & Approach ........................................................................................ 1
Project Team ............................................................................................................................ 12
Project Experience & References ......................................................................................... 13
Project Pricing .......................................................................................................................... 17
Attachment A: Insurance Certificate.................................................................................... 19
BV.COM BLACK & VEATCH | PROJECT UNDERSTANDING & APPROACH 1
Project Understanding & Approach
Our Understanding
The City of Renton serves a population of more than 108,000 residents and operates a fleet of
approximately 600 vehicles and equipment at two primary sites that provide a range of services
for the City and its residents. Both Puget Sound Energy and Seattle City Light provide electricity to
the City as well as its businesses and residents. As one of the members of the King County Cities
Climate Collaboration (K4C), Renton has established climate action objectives and in 2023
commissioned the development of the 1 (EVIP) that details
the actions the City should take to transition the Citys fleet to electric vehicles and drive
development of publicly available charging stations at municipal locations around the Renton
community.
To advance the recommendations in the 2023 EVIP, the Citys Sustainability team is seeking to
develop a comprehensive feasibility study that analyzes and outlines a plan for electrification of
the Citys fleet and further evaluates the feasibility of developing EV charging infrastructure at City
owned locations. It is our understanding that the City project team wants to focus the fleet
portion of this study on the Citys light-duty vehicle fleet.
Project Approach
Black & Veatch will prepare a Fleet Electrification and EV Charging Feasibility Study for the City of
Renton. In Figure 1,we illustrate our high-level approach. We designed each scope element to
help the City advance the electrification of its light-duty fleet, plan for the new infrastructure
needed to support it, and identify priority EV charging sites. Our team will leverage the information
prepared for the City in the 2023 EVIP and build upon it to update, refine, and complete the
required analyses.
Our approach to project management focuses on building a strong and collaborative relationship
with the City project team that enables the City to ask questions, confirm assumptions, adjust
direction, and demonstrate progress at each stage.We propose a 16-week engagement
beginning mid-January.
FIGURE 1: SCOPE OVERVIEW
1 City of Renton, Electric Vehicle Implementation Plan; June 2023; Renton Electric Vehicle
Implementation Plan
BV.COM BLACK & VEATCH | PROJECT UNDERSTANDING & APPROACH 2
Project Management
Our Black & Veatch project team will employ our proven project management approach. This
approach provides a consistent structure for task organization and adaptive processes to refine
deliverables and meet the Citys project objectives.
Our experience shows that stakeholder engagement and alignment throughout the planning
process is a critical element for success. We have seen that new and expansive concepts such as
fleet electrification can be challenging for some organizations. As such, we recommend the Citys
core project team be comprised of representatives from key internal stakeholder groups. These
groups often include representatives from municipal departments, the sustainability team, fleet
management, facilities, and City leadership. This approach brings together cross organizational
perspectives and priorities important to inform analysis and provide feedback. This stakeholder
engagement results in deliverables that specifically support the City and its unique needs. Our key
project management activities include:
Kickoff and Project Meetings:We begin the project with an online or hybrid project kickoff
meeting to meet team members, confirm project objectives, and communicate expected
involvement by the City team. During the kickoff meeting, we will review and confirm the
project scope and approach, timeline, team responsibilities, and collaboration methods. This
first alignment meeting creates a solid foundation for project participants and helps establish
a comfortable working dynamic. This initial meeting will be followed by bi-weekly project
update meetings in which Black & Veatch team will provide updates on progress to schedule,
communicate key findings, discuss strategic considerations, and identify any blocking items.
Task Reviews:Black & Veatch will leverage the bi-weekly meetings to present, obtain, and
incorporate feedback from the City project team on project deliverables. We will schedule
additional task review meetings if required. These reviews will cover key findings,
assumptions and strategic considerations and recommendations. The feedback received on
each task will be included in the final strategy to align with the Citys priorities and objectives.
Task 1.0: Conduct Fleet Analysis
BV.COM BLACK & VEATCH | PROJECT UNDERSTANDING & APPROACH 3
1.1. EVALUATE EXISTING FLEET AND VEHICLE UTILIZATION
This task begins with Black & Veatch providing an information request to the City. This request
outlines data needed about the Citys light-duty fleet, relevant facilities, operations, and vehicle
procurement policies. We understand that the City provided some of this data to support the
development of the 2023 EVIP. We believe it is important to include this data for a consistent
starting point for this study.
The data request will capture key information including vehicle type, year, make, model, parking
location, mileage, fuel efficiency, retirement age, operations & maintenance records, costs, hours
of operations, dwell time, available telematics data and relevant power bills. The project team will
specifically identify with City staff the number of police and other light-duty emergency vehicles to
consider as part of the feasibility study. We find some cities prefer to evaluate the inclusion of
emergency response resources separately.
Once the team receives and processes the data, we will perform fleet analysis to assess the
elements of the light-duty fleet and its operations. This analysis includes mission task needs,
utilization, fuel efficiency, costs, and operational characteristics of the Citys existing electric
vehicles. Through this analysis, we will identify any data quality concerns and discuss strategies
for resolution with the City project team. We have observed in previous engagements that
projects benefit from participation by City staff familiar with the data and its source. Black &
Veatch will collect, document, and organize the data to develop a baseline inventory that will
serve as the foundation for all project tasks.
Black & Veatch will perform a utilization analysis to better understand the light-duty fleets
mission requirements. This analysis provides information about current vehicle utilization, the
suitability of vehicles to their current assignment, and opportunities for improving operations and
reducing cost. We will review the Citys existing fleet policies related to replacement and
procurement procedures and meet with the City project team to understand the retirement age of
each vehicle type. We have observed in our work with other clients that municipal fleet vehicles
tend to operate at a lower-than-average number of miles and a longer than average number of
years in service. This information will help the City determine the number and types of vehicles
needed to meet operational requirements and establish consistent fleet replacement policies.
Right sizing a fleet prior to transition reduces the overall transition burden and mitigates the
potential of over/under sizing charging and electrical equipment therefore, minimizing cost
impacts.
1.2. IDENTIFY EV ALTERNATIVES AND COSTS
Black & Veatch will use the right sized fleet and understanding of mission requirements to identify
suitable EV alternatives. The team will:
1.identify available EVs that match the size, weight, configuration, and function of the Citys
current fleet vehicles;
2.confirm that potential EV ranges can sufficiently meet the vehicles typical driving
distances or duty cycles;
3.develop a suitability matrix for current fleet vehicles and describe advantages and
disadvantages compared to the current state; and
BV.COM BLACK & VEATCH | PROJECT UNDERSTANDING & APPROACH 4
4. develop purchase and lifecycle costs for selected EVs and compare against current
vehicle costs to select a representative EV for each vehicle type.
The team will leverage our internally developed and maintained Alternative Fueled Vehicle Catalog
to develop potential EV options. This catalog tracks commercially available EVs and those in
development with their corresponding manufacturer listed specifications and commercial and
lifecycle costs where available. We also keep notes of vehicle information we learn through
industry connections and consider data from the City as well as other clients in the same
geographic region. We will identify the most/least viable conversion opportunities by evaluating
the vehicles across key operational attributes including range, power output, carrying or payload
capacity, emergency response capability, market availability and costs.
1.3.DEVELOP RECOMMENDED EV FLEET PROCUREMENT PLAN
Black & Veatch will develop recommended light-duty EV Fleet Procurement Plan that can be
phased to align with the Citys priorities. These considerations include vehicle operational
requirements, replacement policies, climate action targets and timeline, budget needs and state
regulations. This replacement and procurement schedule will enable the City project team to
create a transition that balances Citys priorities with fleet and vehicle economics.
Task 2.0: Determine EV Fleet Energy & Charging Equipment Needs
2.1.MODEL ENERGY USAGE FOR ELECTRIC FLEET
Black & Veatch will model the total electric energy consumption for the light-duty EV fleet for each
vehicle type per day. We divide the average number of miles driven per day by number of
miles/kilowatt hour required for the vehicle. This provides the total kWh required to operate the
vehicle for an average day. The miles/kilowatt hour for each vehicle type is typically sourced from
manufacturer specifications. However, we have also used client specific data where available. In
addition, we model the total average kilowatts needed by hour across the entire fleet. This aids
the team to identify opportunities for charging optimization and energy cost determination.
2.2.DETERMINE EV CHARGING EQUIPMENT REQUIREMENTS
Black & Veatch will identify the charging equipment options to deliver the needed kilowatt hours
to support average daily vehicle operations. We seek to optimize the number of charging stations,
ports, and charger power levels to maximize charger utilization and cost savings. At the same
BV.COM BLACK & VEATCH | PROJECT UNDERSTANDING & APPROACH 5
time, we account for client risk of charger availability and risk tolerance in the optimization
analysis.
We assign each vehicle to a site to understand the energy requirements based on the miles driven
for the collection of vehicles assigned. Based on these requirements, we create an equipment
profile for each site. The profile includes the number of EVs served, the number and type of
stations, and charging ports. The team will also optimize the charging configuration and model
for different goals, such as capital deployment efficiency and redundancy. We will consider
factors including utility rates and potential rebates and estimated infrastructure upgrade costs for
either Puget Sound Energy or Seattle City Light. In addition, we will consider operational
requirements such as resiliency for emergencies and service reliability as well as uptime
requirements to inform optimized charging models for new electrified light-duty fleet.
Once the recommended equipment profiles are completed, Black & Veatch will look for
opportunities to further optimize charging selection across sites if there is flexibility to shift
vehicle assignments to different sites. We will include this information in our review with the City
to offer options to adjustment equipment profiles based on vehicle assignment changes.
2.3.DEVELOP RECOMMENDATION AND CHARGING EQUIPMENT NEEDS ASSESSMENT
Once the equipment profiles are reviewed and finalized, we will update the total energy
requirements per site. The team will include this information in the final Charging Equipment
Needs Assessment deliverable. These elements are critical for coordinating service
improvements with Puget Sound Energy or Seattle City Light. This information is also key for the
team to determine the required electrical infrastructure, produce conceptual site designs, and
estimate costs described in future tasks.
Task 3.0: Define Fleet Charging Site Requirements
BV.COM BLACK & VEATCH | PROJECT UNDERSTANDING & APPROACH 6
3.1.ANALYZE FLEET LOCATIONS AND DEFINE SITE ELECTRICAL REQUIREMENTS
Black & Veatch will work with the Citys facilities team to review the electric capacity at up to two
primary fleet sites. The team will evaluate the sites current ability to support identified electric
demand for future EV fleet vehicles. The project team will use the available site capacity to work
with Puget Sound Energy or Seattle City Light to identify the electrical upgrades that may be
required.
3.2.PREPARE CONCEPTUAL LAYOUTS
The project team will develop conceptual layouts for up to two light-duty fleet sites based on the
equipment profiles and site electrical requirements. The conceptual drawings will be considered
CD10 also known as 10% Completed Drawings. These drawings are important to provide a better
basis for site specific estimation than generic unit costing. This work typically includes:
Preliminary site plan layout based on satellite imagery for the site
Assumed point-of-interconnection (based on nearest observable electrical infrastructure)
Existing utility meter location (if provided by client)
Proposed location of the AC disconnect (where required)
Proposed size and number of switchboards
Distribution of CD10 conceptual layout for review
Black & Veatch will identify the electrical infrastructure and requirements (e.g., sub-panels,
transformers, Amps, and Volts) for each site. We provide an example conceptual layout in Figure
2 that illustrates the charging and electrical infrastructure required for an example fleet charging
site. These layouts can serve as foundational designs and the basis for future project engineering
for site development.
FIGURE 2: SAMPLE CONCEPTUAL LAYOUTFIGFIGUREURE 22:::SAMSAMPLELEPLEPLPPLEPLEPLPLEPLEPLEPLLEEPPLEPPLLLLEEPLEEPLEPPPPLPPPLLLLEELEEPLEPPPPPPPLLLLLLPLEEEEEPLPPPLLLLLPLEEEEPPPPPPPLLLLEEEPPPPPPLELLEEEEPLPLEPLPLLLEEE COCCOCOCOCOCOCOCOOCCCOCOCCCCCCOOOOOCOOCCCCCCOCOCCCCCOOOOOOCCCCCCCOOOOOOOOOOOCCCCCCOOOOOOOOCCCCOOOOOCCONCENCENCENCENNCENCENNCENNNCNCENCCCNCECCCCECEECEEENNCNCNNNNCENCENCCCCENCCCCENCNCEEECECEENCNCNCNNNCNCECNCCCCENCECEEEECECENNCNCCCCEEEEEENNNNNNCECCCCEENCENNCEPTUPTPTUPTTPTTPPTPTTPPPPPTPTPTPPPTTTTTPTTPTPPPTPPPPPTTTTTTTTPPPPPPPTTTTTPPTPPPTTTPPPTPTTTTTPPTAL AL LAYLAYOUTOUT
BV.COM BLACK & VEATCH | PROJECT UNDERSTANDING & APPROACH 7
3.3.ESTIMATE ELECTRIC CHARGING INFRASTRUCTURE SITE COSTS
Black & Veatch will estimate the total costs associated for each light-duty fleet charging site. We
will include estimated costs for site design, engineering, and preconstruction as well as
equipment hardware, installation, utility infrastructure upgrades (if available), and on-going
operations and maintenance. The team may also apply an inflation escalator to these capital
costs to account for the forecasted increases in labor and hardware expenses. For this
engagement,the cost estimates will be conducted as a rough order of magnitude (Class 5)and
have a variance potential of +/-50%.
3.4.DEVELOP RECOMMENDATIONS FOR CHARGING INFRASTRUCTURE REQUIREMENTS
The project team will compile the key findings and recommendations from the infrastructure cost
analysis. The Electric Fleet Infrastructure Site Requirements & Costs deliverable will show how
the equipment profiles and conceptual site layout define the light-duty fleet site requirements and
associated estimated site cost.
Task 4.0: Evaluate Feasibility and Prioritize City Sites for Charging
4.1.DEVELOP FEASIBILITY CRITERIA FOR ANALYSIS OF SITES
Working from the 2023 EVIP recommendations, the Black & Veatch project team will confirm the
key municipal sites for evaluation (approximately 30 locations) with the City team. We will work
jointly to identify initial criteria that will be used as a first pass to prioritize the provided municipal
sites. As a starting point, Black & Veatch identified the following criteria drawing from the EVIP
study and our experience for consideration:
site use and parking availability and configuration
public accessibility and proximity to major travel corridors
proximate electrical service
safety features (e.g., lighting, security)
proximate alternative chargers
proximate amenities
classification of site for Environmental Health Disparity and Justice 40 criteria
frequency of public use at the site
timing of other planned City site investments
BV.COM BLACK & VEATCH | PROJECT UNDERSTANDING & APPROACH 8
Once the criteria items are identified, we will define the metrics for the criteria as minimum
requirements, nice to have, or insufficient. We will use these metrics for scoring in the next step.
4.2.ANALYZE MUNICIPAL SITES AND ESTABILISH PRIORITIZATION
Black & Veatch will collaborate with the City to develop a scoring methodology that will initially
prioritize the sites. We will assign a weighting to each criterion to reflect City priorities for the
sites. Black & Veatch will score each potential site based on the metrics for each criterion and
applied weightings to generate a score for each site.
We will review the initial scoring results and our basis for the scoring including our assumptions
with the City. We expect to see a clear indication of a group of sites that are more feasible for
additional consideration for public charging infrastructure development. The City team will
confirm our assessment of each site and provide additional information they may have. This
assessment will result in a sub-set of high priority sites for a secondary screening.
For the sites that are deemed to be most feasible, the team will conduct a secondary screening to
further refine results. This additional screening will include deeper investigation to confirm
assumptions made during the initial screening. This could include working with the applicable
utility and the City to further evaluate potential utility interconnections; existence or impact of site
easements; applicable building code elements; and potential grant funding opportunities for the
site.
4.3.PREPARE REPORT OF PRIORITIZED MUNICIPAL SITES
Black & Veatch will summarize our approach and rankings in the Prioritized City Site Feasibility
Report. We will include our assumptions that drove the scoring and open questions to provide
context for future decision making. This deliverable ultimately helps the City get a focused set of
sites to pursue for future public charging development.
Task 5.0: Analyze Financials & Develop Final Report
5.1.IDENTIFY POTENTIAL FUNDING OPPORTUNITIES
The City needs to understand what potential funding may be available as a component of the
total costs and benefits to execute its light-duty fleet electrification plan. The Black & Veatch team
will research relevant funding opportunities at the utility, local, state, and federal levels, including
applicable tax credits and rebates/incentives provided for EVs and charging infrastructure. For
BV.COM BLACK & VEATCH | PROJECT UNDERSTANDING & APPROACH 9
viable funding sources and/or tax credits, we will identify the type of funding source and
administrative agency. The team will highlight key eligibility requirements and maximum available
funding amount, along with potential timeline of availability of funding and/or tax credits, where
available.
The identified funding becomes one of many inputs to our Total Cost of Ownership (TCO)
analysis described in the next section. We bring this component out separately from the others as
the availability of funding can be uncertain and enables us to provide this analysis with and
without these funding sources.
5.2.CONDUCT VEHICLE TOTAL COST OF OWNERSHIP ANALYSIS
This analysis will provide the City with a comprehensive view of the total costs of the vehicle
transition and infrastructure costs to support critical decisions related to this strategy. We will
leverage our proprietary TCO model to develop a view of the costs of vehicle ownership,
infrastructure, site development and ongoing operations and maintenance. The team will derive
the overall infrastructure cost from the vehicle procurement plan, the conceptual site layout
(including engineering and preconstruction costs), and estimates for equipment hardware costs,
installation, projected utility infrastructure upgrades (if available), and on-going operations and
maintenance. Black & Veatch will include the following key elements in the TCO analysis.
ICE (Internal Combustion Engine)Vehicle Costs: the projected ICE purchase and ongoing
costs to provide a comparison and estimated savings.
Fuel Costs: rates charged for electricity, including any special time of use rates or other rates
designed to encourage EV charging.
EV Costs: purchase costs for EV alternatives
Charging Equipment and Infrastructure Costs: costs based on estimates for fleet site
development.
EV O&M Costs: costs associated with the upkeep of the vehicles.
Potential Grants and Incentives: Incentives available that may supplement budgets or provide
revenue streams.
We provide examples below of selected TCO analysis results.
BV.COM BLACK & VEATCH | PROJECT UNDERSTANDING & APPROACH 10
5.3. DEVELOP FLEET ELECTRIFICATION AND EV CHARGING FEASIBILITY STUDY REPORT
The Fleet Electrification & EV Charging Feasibility Report provides the City with an executable plan
to electrify its light-duty fleet including budgetary estimates with and without funding, and a
focused list of prioritized public charging sites for consideration. The project team will compile
key findings and conclusions from the funding and TCO analysis along with the results from prior
tasks. The Black & Veatch project manager and key personnel can be available to support
presentation to the Renton city leadership and City Council, if desired.
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BV.COM BLACK & VEATCH | PROJECT TEAM 12
Project Team
We assembled a highly qualified project team to assist City of Renton with development of this
plan. Our project team includes professional consultants and engineers that bring deep
experience working with municipal clients across various public fleet and community charging
infrastructure projects. All the key members of the project team have developed EV fleet
transition and community charging infrastructure plans for other public clients and possess the
skills to deliver the scope elements outlined by the City or Renton project team.
WILL EINSTEIN Project Manager
The Black & Veatch team will be led by Mr. Will Einstein as Project Manager. As a Principal
Consultant for Clean Transportation, Mr. Einstein is a transportation electrification strategy and
planning leader who helps clients navigate the transformation of their fleets and the development
of the EV charging infrastructure needed to serve them. Mr. Einstein has nearly a decade of
experience in leading organizations and client project teams along the West Coast with electric
fleet transitions and electric vehicle infrastructure planning. He most recently led Puget Sound
Energys transportation electrification, public charging, and other customer programs. He has
also worked closely with Seattle City Light on the deployment of its clean transportation
programs. Mr. Einstein will bring his experience with municipal fleet and community charging
projects as well as his understanding of the City of Renton, the regions utility electric system and
programs to help the City develop a top-notch feasibility study.
HEATHER DONALDSON Project Director
Ms. Heather Donaldson is the teams Project Director and business area lead of our Clean
Transportation Advisory business line. She will oversee the project to provide quality control and
assurance for project deliverables. Ms. Donaldson has nearly 30 years of experience in the energy
industry with a strong focus on electric transportation and energy grid planning.
ERIC HUANG EV Consulting Lead
Mr. Eric Huang is a Consultant for Black & Veatchs Strategic Advisory division and a local Puget
Sound area team member. He has extensive knowledge on electric vehicle and charging
technologies and will serve as the EV Consulting Lead for this project. Mr. Huang has 8 years of
experience working on clean transportation, clean energy and utility matters.
HARRISON KOTTENSTETTE Lead Financial Modeler
Mr. Harrison (Harry) Kottenstette is a Senior Consulting Analyst within Black & Veatch's Global
Advisory division. Harry is a qualified financial modeler with experience with investment forecasts,
revenue proformas, total cost of ownership models, energy modeling, emission modeling, and
revenue stream analysis for potential business models. Prior roles have also included
responsibilities around analysis of future market conditions, EV charger recommendation/sizing,
energy/demand cost optimization, and fuel forecast research and analysis.
MATT ESPER ZEV Engineering Lead
Mr. Matt Esper is a Solutions Development Team Lead for electric vehicle charging infrastructure.
He leads a development team for hydrogen and EV charging infrastructure, helping clients to
identify candidate sites, develop technical and economic concept packages, and assist with utility
BV.COM BLACK & VEATCH | PROJECT EXPERIENCE & REFERENCES 13
coordination for implementation of solar, Battery Energy Storage Systems and other Distributed
Energy Resources.
FRANK SYLVESTER EV Infrastructure Engineer
Mr. Frank Sylvester is an electrical engineer who will perform the engineering elements of the
project and help develop the EV charging infrastructure solutions. Mr. Sylvester has extensive
experience supporting EV charging solutions for municipal and utility clients in the Western
United States.
Project Experience & References
About Black &Veatch
Black & Veatch is a leading, global engineering, construction and consulting company specializing
in infrastructure development in the fields of energy, water, and telecommunications. Our Mission
sets the bar high.We live up to this ideal by delivering reliable and
advanced infrastructure solutions to our clients most complex challenges, helping to improve
and sustain the quality of life around the world.
Deep Transportation Electrification Experience
For more than a decade, Black &
Veatch has led the deployment of EV
charging infrastructure across North
America. We have assisted our
municipal and corporate clients with
the full spectrum of Strategic
Consulting, Siting, Engineering,
Procurement and Construction services
for electric vehicle (EV) charging
infrastructure projects. This breadth of
FIGURE 3: ORGANIZATIONAL CHART
BV.COM BLACK & VEATCH | PROJECT EXPERIENCE & REFERENCES 14
project types benefits our clients as we leverage our experience to increase the quality and scope
of our client strategies and recommendations.
Unlike other consulting firms who may only provide strategy or engineering services, Black &
Veatch performs work for our clients across the entire zero-emission transportation value chain.
Figure 4 provides an illustration of some of the projects we have performed for public and private
sector clients across the full project life cycle.
With this experience, we can help the City of Renton with the full implementation of its 2023 EVIP
including fleet management and analysis; EV charging infrastructure design and engineering;
community EV charging best practices; options and cost analysis for vehicles and site
improvements; as well as engaging City stakeholders in EV planning and policy development.
Project Highlights
The Black & Veatch team identified in this proposal have worked together to perform the public
sector fleet electrification planning and strategy projects included below. We included detailed
project examples and references as well as other project summaries that match this project and
the City of Renton as a client.
Redwood City, California
Scope:Black & Veatch developed a Fleet Decarbonization and CARB Compliance Plan for the City
of Redwood City and its fleet. The decarbonization plan included analysis of current fleet vehicles
and operations, forecast of energy consumption for future ZEV fleet and planning for phased
infrastructure development at the Citys fleet operations sites.
FIGURE 4: CLEAN TRANSPORTATION SELECTED PROJECTS
BV.COM BLACK & VEATCH | PROJECT EXPERIENCE & REFERENCES 15
Outcome: Black & Veatch provided a guide for the Citys compliance
with the new CARB Advanced Clean Fleet (ACF) regulations and the
decarbonization of its municipal fleet to meet City climate objectives.
This plan outlined the acquisition of new ACF compliant vehicles and
development of the infrastructure and charging equipment necessary
to support the fleet over the next decade. This plan balanced the
timing of vehicle procurement, the development of charging
infrastructure with budget availability and impending climate
objectives.
Town of Windsor, California
Scope: Black & Veatch prepared a three-phase, Fleet Electrification
Roadmap for the Town of Windsors conversion to EVs to meet the
Towns climate action objectives and comply with California fleet
regulations. The roadmap included analysis of current fleet and
operations for multiple Town departments, future energy consumption
by the vehicles and planning for electric charging and infrastructure
development at the Towns primary fleet operations facility.
Outcome: This plan guides the Towns EV fleet acquisition plan for the
next 15 years as well as development of the infrastructure and charging
equipment to serve the fleet. This project produced a phased budget for
vehicle and infrastructure acquisition to accommodate the challenge of adding this expense ot
the Towns upcoming capital improvement program. The project also delivered conceptual
layouts and costs for development of EV infrastructure. Windsor has recently hired Black &
Veatch to complete 100 percent design of the planned EV infrastructure.
Covington Water District, Washington
Scope: Covington Water District hired Black & Veatch to
develop a roadmap to outline the transition of its fleet to zero-
emission vehicles (ZEVs) and plan for the charging
infrastructure to serve its evolving fleet. This roadmap includes
analysis of current fleet and operations and future energy
consumption by vehicles to estimate EV charging and
infrastructure needs.
Outcome: Covington Water District received an EV transition
plan to guide the conversion of its fleet to EVs through 2040.
This plan outlines Covingtons acquisition of future electric
vehicles of many types. This project produced conceptual layouts and development costs for the
charging infrastructure as well as incorporation of onsite micro-hydro generation. The plan will be
used by the Water District as it relocates its water storage infrastructure and redesigns its
headquarters parking areas.
DATES OF SERVICE
March October 2024
CLIENT REFERENCE
Veronica Siwy
Assistant Director
Public Works
Town of Windsor
9291 Old Redwood Highway
Windsor, CA 95492
+1 707-838-1218
vsiwy@townofwindsor.com
DATES OF SERVICE
July November 2024
CLIENT REFERENCE
Tom Keown
General Manager
Covington Water District
18631 SE 300th Pl,
Covington, WA 98042
+1 253-867-0900
thomas.keown@covingtonwater.com
DATES OF SERVICE
March August 2024
CLIENT REFERENCE
Sindy Mulyono-Danre
Assist. Director Public Works
City of Redwood City
1017 Middlefield Road
Redwood City, CA 94063
+1 650-780-7470
SMDanre@redwoodcity.org
BV.COM BLACK & VEATCH | PROJECT EXPERIENCE & REFERENCES 16
TABLE 1: MUNICIPAL AND PUBLIC AGENCIES
Organization & Location Description
City of West Hollywood
West Hollywood, California
EV Planning Support (2021 2023) Forecasted EV adoption rates,
the required infrastructure needed to support, ideal sites for
installation, and pricing for public charging to support City residents
and visitors.
Accelerate to Zero (A2Z)
Emissions
San Diego, California
San Diego Regional Gap Analysis (2020 2021) Conducted a
regional gap analysis and developed recommendations for a long-
term electrification strategy. The project included stakeholder
interviews and analysis, vehicle adoption forecasting, calculation of
infrastructure requirements, a total cost of ownership model, and
policy landscape assessment.
City of Riverside
Riverside, California
Zero-Emission Fleet Transition Plan (2024) Developed a
comprehensive system-wide assessment of Zero Emission Vehicle
(1,237 vehicles) needs and recommend a strategy for a phased
vehicle purchase and replacement process, inclusive of the fueling
and charging infrastructure required.
City of Columbus
Columbus, Ohio
EV Fleet Charging Assessment (2022 2023) Assessed three fleet
facilities to identify energy requirements for an electrified fleet for the
City of Columbus Division of Sewerage and Drainage. Developed
conceptual charger layouts as a basis for planning level cost
estimates and identified key coordination points for future system
design. Analyzed electricity rates to determine the fiscal impact of EV
charging infrastructure and designed an implementation plan to
construct new electrical infrastructure in phases.
City of El Cajon
El Cajon, California
CARB Compliance and Fleet Transition Roadmap (2024)
Subcontractor to Rick Engineering to lead the current City fleet
analysis and develop a zero-emission fleet transition and
infrastructure development plan. Optimizing project and transition
pathways to comply with the California Air Resources Board
Advanced Clean Fleet regulations.
Coachella Valley Water District
Coachella, California
Zero Emission Fleet Study (2024) Preparing a fleet conversion and
compliance plan, analyzing, and recommending improvements to
existing and fueling infrastructure, identifying grant and funding
opportunities, and determining organizational adjustments to support
the operation and maintenance of this program.
Helix Water District
La Mesa, CA
Electric Vehicle Charging Infrastructure (EVI) Design (2023-2024)
Developed EV charging site plan and design for the Helix Water
Districts Operations Center to support the Districts transition to an
electric fleet of vehicles. The project includes a design package for
infrastructure for 70 chargers. The scope includes a preliminary
feasibility study for solar and Battery Energy Storage Systems (BESS).
BV.COM BLACK & VEATCH | PROJECT PRICING 17
Project Pricing
Black & Veatch proposes to provide these services to City of Renton for a f ixed services fee of
$79,200. This excludes any travel expenses as outlined in the assumptions below. We provide our
pricing by phase and payment schedule in the tables that follow. Pricing is valid for 60 days.
Projected Cost Breakdown by Task
Task Cost
Task 0: Project Management $ 7,800
Task 1: Conduct Fleet Analysis $10,600
Task 2: Determine EV Fleet Energy & Charging Equipment Needs $ 7,600
Task 3: Determine Fleet EV Charging Infrastructure Requirements $29,300
Task 4: Evaluate Feasibility and Prioritize City Sites for Charging $ 6,000
Task 5: Develop Fleet Electrification and EV Charging Feasibility Report $17,900
Total Project Cost $79,200
Payment Schedule (Monthly Payments)
Payment Total Cost Scheduled Payment Date
1st Payment $19,800 Billing at end of 1st month of project.
Payment due 30 days after billing
2nd Payment $19,800 Billing at end of 2nd month of project.
Payment due 30 days after billing
3rd Payment $19,800 Billing at end of 3rd month of project.
Payment due 30 days after billing
4th Payment $19,800 Billing at end of 4th month of project.
Payment due 30 days after billing
Total $79,200
Project and Pricing Assumptions
The project assumes a schedule of 16 weeks beginning the week of January 13, 2025.
The City will provide executive sponsorship for this project, assign appropriate resources, and
support the team members' time commitments to meet project timelines.
The City will assign a project manager or team lead who will represent City of Renton, solicit
support from essential resources, provide detailed guidance regarding the Citys objectives for
each stated area of work, support Black & Veatchs efforts to prepare for work sessions, and
facilitate the Citys project team comments on draft deliverables.
City subject matter experts (SMEs) will be available to provide input and review deliverables.
All deliverables shall be reviewed and approved as stated within the RFP within 5 days of
submission or considered approved.
The pricing provided in the proposal assumes performance of the work outlined in the scope.
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Travel and expenses are excluded from pricing outlined above and will be billed at cost if
required for meetings requested by the City.
All data will be provided in non-proprietary electronic formats such as MS Excel®, MS
PowerPoint® or MS Word®.
BV.COM BLACK & VEATCH | ATTACHMENT A: INSURANCE CERTIFICATE 19
Attachment A: Insurance Certificate