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Home My WebLink AboutRFP - Detail REQUEST FOR PROPOSAL (RFP) HOUSING REPAIR ASSISTANCE PROGRAM - SMALL PROJECTS CITY OF RENTON 1055 SOUTH GRADY WAY RENTON WA 98057 JANUARY 8, 2025 TABLE OF CONTENTS 1. SUMMARY AND BACKGROUND…………………………………………………………….3 2. PROPOSAL GUIDELINES…………………………………………………………………….3 3. PROJECT PURPOSE AND DESCRIPTION……………………………………………………4 4. PROJECT SCOPE OF WORK…………………………………………………………….……4 5. REQUEST FOR PROPOSAL AND PROJECT TIMELINE…………………………………….….5 6. BUDGET………………………………………………………………………………………5 7. BIDDER QUALIFICATIONS……………………………………………………………….….5 8. PROPOSAL EVALUATION CRITERIA………………………………………………………5/6 9. REQUEST FOR PROPOSAL (RFP) RESPONSE……………………………………….……6 1. SUMMARY AND BACKGROUND The City of Renton (“City”) Housing Repair Assistance Program (“HRAP”) is currently accepting proposals to establish an On-Call data base of qualified local contractors to work small home repairs. The existing City format of selecting home repair contractors was developed in 1985. The City has determined that to follow state and federal compliance, regulations and guidelines, a more comprehensive selection process is needed to ensure an impartial and equitable collection method of selected contractors and that the process is aligned with internal City departments. The purpose of this Request for Proposal (RFP) is to solicit applications from various disciplines in home repair contractors, conduct a fair and extensive evaluation based on criteria listed herein, and select the candidate(s) who best represents the direction the City wishes to go. The City of Renton has a population of 108,800 people, with household size averaging 2.57 people per home. Just over half of the households own, rather than rent, their homes. We are the eighth largest city in Washington. Housing Repair Assistance Program Our services include: • Small Home Repair Projects and Program Management (all phases) • Home Improvement • Healthy Home Evaluation • Long Range Safety Planning • Housing Stabilization /Homeless Prevention 2. PROPOSAL GUIDELINES This Request for Proposal represents the requirements for an open and competitive process, intended to result in an ON-CALL contract to provide the services outlined in Section 3. Proposals will be accepted until 4p.m. February 6, 2025. Any proposals received after this date and time will be deemed unresponsive and returned to the sender. All proposals must be signed by an official agent or representative of the company submitting the proposal. If the organization submitting a proposal must outsource or contract any work to meet the requirements contained herein, this must be clearly stated in the proposal. Additionally, all costs included in the proposals must be all-inclusive to include any outsourced or contracted work. Any proposals which call for outsourcing or contracting work must include a name and description of the organizations being contracted. All costs must be itemized to include an explanation of all fees and costs. All contractual terms and conditions will be subject to review by the City’s legal department and will include scope, budget, schedule, and other necessary items pertaining to the project. The City retains the right to reject any or all proposals and the right to waive any minor irregularities in the selection process. 3. PROJECT PURPOSE AND DESCRIPTION The purpose of this project is as follows: The purpose of this Request for Proposal (RFP) is to solicit proposals from various home repair contractors, conduct a fair and extensive evaluation based on criteria listed herein, and select the candidate(s) who best represents the direction the City wishes to go. To accomplish this, the City has determined that to be in compliance with state and federal guidelines, a more comprehensive selection process is needed for small projects to ensure an impartial and equitable selection method and is aligned with internal City departments. Project Description: HRAP typically provides and contract for the following services for the City of Renton’s eligible homeowners; Plumbing Repairs and Replacement; Pest Control; Heating/HVAC systems; General Electrical Replacement and Repairs; Broken Window Replacement; Wood Framing Projects and Roofing/General Construction. These disciplines in total make up the project description also outlined in section 4 scope of work. 4. PROJECT SCOPE OF WORK The type of home repair projects that HRAP outsources and the skills and experience that your company will be required to have to fulfill the desired qualifications to be considered should include at least one of the following disciplines: pest control services; general plumbing repairs and plumbing replacement; roofing and general construction; heating / HVAC system repairs; wood framing projects; general electrical replacement and repairs; and broken window replacement. These services are the scope of work. Focus on your expertise and describe accordingly with respect to budget, timeline of project completion and any additional information that would be pertinent to this proposal. 5. REQUEST FOR PROPOSAL AND PROJECT TIMELINE All proposals in response to this RFP are due no later than February 6, 2025. Evaluation of proposals will be conducted from February 7h through February 21st. If additional information or discussions are needed with any bidders during this two-week window, the bidder(s) will be notified. The selection decision for the winning bidder(s) will be made no later than February 28th, 2025. Notifications to bidders who were not selected will be completed by March 4th, 2025. 6. BUDGET All proposals must include proposed costs to complete the task you selected described in the project scope. Pick the area of your company’s expertise from section 4 and provide an example of a budget to complete a typical project that you have done in recent months. A typical size of a home we serve is 1,000sf to 3,000sf; the average age of the home 30 plus years. You can use these numbers as a guideline in your calculations if needed. 7. BIDDER QUALIFICATIONS Bidders should provide the following items as part of their proposal for consideration: • Description of experience in doing the project described in the scope of work • Examples of 3 or more home repair projects completed by your organization • Testimonials from past clients • Timeframe example for completion of a typical project of your expertise. • Eligible for City of Renton Business License • Proof of Insurance 8. PROPOSAL EVALUATION CRITERIA The City will evaluate all proposals based on the following criteria. To ensure consideration for this Request for Proposal, your proposal should be complete and include all the following criteria: • Overall proposal suitability: proposed solution(s) must meet the scope and needs included herein and be presented in a clear and organized manner • Organizational Experience: Bidders will be evaluated on their experience as it pertains to the scope of an assigned project • Previous work: Bidders will be evaluated on examples of their work pertaining to home repairs as well as client testimonials and references • Value and cost: Bidders will be evaluated on the cost of their solution(s) based on the work to be performed in accordance with the scope of an assigned project • Technical expertise and experience: Bidders must provide descriptions and documentation of staff technical expertise and experience The following weighting will be assigned to the proposal for evaluation purposes: Technical Proposal – 80% • Overall proposal suitability • Budget/Work Plan • Project Schedule • Technical Expertise • Deliverables Management Proposal – 20% • Project Management • Organizational Experience • Previous Work Total score: Up to 100 points. Each bidder must submit 3 copies of their proposal to the address below by February 6, 2025. CITY OF RENTON ATTN: GUY WILLIAMS, HUMAN SERVICES MANAGER 1055 SOUTH GRADY WAY RENTON WA 98057 ATTACHMENTS INCLUDED: • Certificate of insurance guidelines form • HRAP Program description/link (www.rentonwa.gov/hrap)