HomeMy WebLinkAboutAddendum - 1Executive Services Department
Memorandum
DATE:January 2, 2025
TO:Kristi Rowland, Deputy Chief Administrative Officer
CC:Young Yoon, Information Technology Director
FROM:Lacey Pires, IT Procurement and Contract Coordinator
SUBJECT:Annual Renewal of OneMeeting Software
This memo is in lieu of our standard contract template which allows for signature by
both parties.
Attached for your review and signature is Amendment No. 1 to CAG-24-096 with
Granicus. This Amendment authorizes Quote # Q-393884, in the amount of
$18,295.49 ($16,587.03 plus tax), for the annual software maintenance renewal of
OneMeeting. The renewal term is 03/01/2025 – 02/28/2026.
OneMeeting is the city’s agenda management software. It is used by the City Clerk’s
office and many departments throughout the city for Council and board and
commission meetings.
Attached are the following documents:
1. Granicus Quote # Q-393884
Approved By: ____________________________
Kristi Rowland, Deputy
Chief Administrative Officer
_____________________________
Date
CAG-24-096, Adden #1-25
THIS IS NOT AN INVOICE Order Form
Prepared for
Renton WA
Order #: Q-393884
Prepared: 26 Dec 2024
Page 1 of 3
Granicus Budgetary Proposal for Renton WA
ORDER DETAILS
Prepared By:Esteban Bonilla
Phone:
Email:esteban.bonilla@granicus.com
Order #:Q-393884
Prepared On:26 Dec 2024
Expires On:28 Feb 2025
Currency:USD
Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of
performance.)
Period of Performance:01 Mar 2025 - 28 Feb 2026
ORDER TERMS
Current Subscription
End Date:28 Feb 2025
Order Form
Renton WA
Order #: Q-393884
Prepared: 26 Dec 2024
Page 2 of 3
PRICING SUMMARY
The pricing and terms within this Proposal are specific to the products and volumes contained within this
Proposal.
Renewing Subscription Fees
Solution Billing
Frequency Quantity/Unit Annual Fee
Agenda Automation - Tier 1 Annual 1 Each $14,002.98
Laserfiche Integration - Tier 1 Annual 1 Each $2,584.05
SUBTOTAL:$16,587.03
Order Form
Renton WA
Order #: Q-393884
Prepared: 26 Dec 2024
Page 3 of 3
TERMS & CONDITIONS
This quote, and all products and services delivered hereunder are governed by the terms located at
https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License
Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract
vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement
or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the
separate agreement or contract vehicle to the extent applicable.
If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote
Q-393884 dated 26 Dec 2024 are incorporated into this Purchase Order by reference and shall take precedence
over any terms and conditions included in this Purchase Order.
This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It
is the responsibility of Renton WA to provide applicable exemption certificate(s).
Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate
the subscription.
The terms and conditions set forth in the Agreement effective 01 Mar 2024 are incorporated herein by reference.