HomeMy WebLinkAboutOtak Scope_Cedar-Highland_Review_SOW_2017-1023Scope of Work
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City of Renton
Cedar At The Highlands Critical Areas Review
Otak Project No. 32847B
Proposal for Professional Services
October 23, 2017
The following scope of work and cost estimate was developed by Otak, Inc. (Otak) to
provide the City of Renton (City) with a review of the Revised Critical Areas Study – “Cedars at
the Highlands” Parcel #45750-0106 dated October 3, 2017 and prepared by Sewall Wetland
Consulting, Inc. for proposed construction of a 14-lot plat with associated infrastructure.
The proposed project is located on Parcel #145750-0110, off 160th Avenue SE in the City
of Renton. Additional support documents will also be reviewed, including a preliminary site
plan for the proposed project and previously prepared wetland delineation for a parcel to the
north of Parcel #145750-0110.
This scope of work involves Otak completing the following tasks: 1) evaluate the accuracy of
the boundary delineation and classification of wetlands, streams, and buffers on the site; 2)
evaluate demonstration of compliance with the City of Renton Municipal Code (RMC)
Critical Area Regulations (Title IV Chapter 3, 4-3-050) for the proposed activity; and 3) .
This independent secondary review will be based on a site visit and on documents provided
to Otak by the City.
Our approach to this work is divided into four tasks: 1) background review, 2) site visit, 3)
preparation of a Memorandum of Findings, and 4) project coordination. If additional tasks
are required they will be included under a scope addendum.
Scope of Work
Task 1—Background Review
Otak staff will review documents submitted by the City related to the proposed BMC
building site and proposed project relative to pertinent sections of the RMC. This
information includes the document entitled Revised Critical Areas Study – “Cedars at the
Highlands” Parcel #45750-0106, prepared by Sewall Wetland Consulting, Inc, dated October
3, 2017; a wetland delineation plan sheet for the property to the north of Parcel #45750-
0106 dated November 8, 2012; and the plat plan prepared by D.R. Strong Consulting
Engineers and dated March 31, 2017. The documentation will be analyzed to determine
whether it meets the requirements of the RMC with regard to critical areas and critical area
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buffers, and will also examine potential discrepancies between or among the documents with
respect to evaluation of wetland and streams.
Assumptions:
• Any new plans submitted by the applicant during Otak’s review will be forwarded to
Otak by the City.
Task 2—Site Visit
Otak biologists will conduct a site visit to observe and evaluate existing conditions on the
site. Specifically, the wetland delineation, wetland rating, and buffer dimensions and
conditions will be evaluated for accuracy, potential project elements will be evaluated for
impacts, and functions provided by on-site and adjacent wetlands, streams, and buffers will
be characterized.
Assumptions:
• Two Otak biologists will conduct a site visit that will last up to one full day. If an
additional site visit is required for any reason, Otak will prepare a scope amendment for
the specific effort.
• Project area wetlands will not be delineated under this scope of work.
• If a modification to the wetland delineation is required, Otak will describe the area of
concern in the Memorandum of Findings (see Task 3), which is covered under this
scope. If requested by the City, Otak will then prepare a scope amendment for an
additional site visit to confirm the new wetland edges, either with the project biologist or
after the biologist has revised the delineation, if necessary.
Task 3—Report Review and Memorandum of Findings
Based on our review of the project documents and the City’s municipal code, Otak staff will
prepare a memorandum that summarizes our findings regarding: whether the proposed
project and its documentation are consistent with the RMC; an evaluation of existing
wetland and wetland buffer functions and probable project-related wetland and buffer
impacts, and an evaluation of mitigation sequencing to avoid, minimize, and/or mitigate for
impacts to wetlands and wetland buffers. The memo will also examine potential
discrepancies between or among the project documents with respect to evaluation of
wetland and streams. If any modifications are required to the critical areas report or
proposed plat plan, Otak will provide specific instructions on how the applicant should
adequately revise the documents.
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This Memorandum will be provided in pdf format for City use.
Deliverables:
• Final Memorandum of Findings
Task 4—Project Coordination
This task will include general project management, development of the project approach, a
site meeting if necessary, and coordination with City staff.
Assumptions:
• This task includes one 2-hour meeting (plus travel time) attended by an Otak scientist.
Schedule and Fees
Our proposed fee summary is as follows:
Task 1—Background Review $650
Task 2—Site Visit $2,000
Task 3—Report Review and Memorandum of Findings $1,600
Task 4—Project Coordination $600
Direct Expenses $100
Proposed Fee Total $4,950
Otak proposes to complete the above Scope of Work for a time and materials amount of
$4,950.00. In-house reimbursable expenses and any outsourced direct expenses (e.g.,
postage/deliveries, mileage, etc.) will be invoiced at cost plus 10% and are included in the
contract amount. This is a not-to-exceed scope of work; we will not exceed this budget
without prior approval from the City of Renton. If conditions are found to be different from
those described above, Otak will notify the City of Renton immediately to discuss any
impacts to the scope of work and budget
We appreciate the opportunity to work with you. If you have any questions regarding this
proposal or need additional information, please feel free to contact Kevin O’Brien at (425)
739-7975.