HomeMy WebLinkAboutGrantGRA-25-004 Puget Sound Regional Council
Subaward Agreement Between
Puget Sound Regional Council
and
City of Renton
for
Renton Comprehensive Safety Action Plan
Date Entered into Agreement: January 24, 2025
Subaward Agreement#: 2024-12
1.0. SUBAWARD AGREEMENT
Pass-through Entity (PTE): Puget Sound
Regional Council Subrecipient: City of Renton
Subaward Period of Performance:
Start: Date Signed End:
Amount Funded:
400,000
Subaward Agreement #:
2024-12
Federal Awarding Agency: Puget Sound
Regional Council FAIN: 693JJ32440280
Federal Award Issue Date: 04/17/2024 Total Amount of Matching Funds: $100,000
ALN No. and Name: 20.939, Safe Streets and Roads for All
Project Title: Renton Comprehensive Safety Action Plan
R & D Award Yes No Unique Entity ID #UG2PSBS6UJJ3
This SUBAWARD (hereinafter the "Award"), is made and entered into as of date of signing by and
between the Pass-through Entity, Puget Sound Regional Council, (hereinafter "PSRC") and Subrecipient
City of Renton(hereinafter "COR"), and supports the work described in the approved final scope of work,
which is incorporated by reference into this Award and attached in Exhibit A. All work on this project
should be consistent with the Authorized Scope of Work unless modified by the appropriate authority as
described in 4.2 below.
PSRC is a Metropolitan Planning Organization under federal law (23 USC 134) and a Regional Planning
Transportation Planning Organization under state law (RCW 47.80) and has all powers necessary for the
performance of the work and obligations of this Agreement, and has the authority to contract with member
and non-member agencies for special services; and
COR is a US Local Government under state law (RCW 43.21C.120) and has all powers necessary for the
performance of the work and obligations of this Agreement;
The U.S. Department of Transportation (hereinafter the “USDOT”), has expressly consented to this
Award; and
NOW, THEREFORE, in consideration of the covenants, assurances and mutual promises herein the
Parties agree as follows:
2.0. DESIGNATED REPRESENTATIVES
To ensure effective intergovernmental cooperation and efficiencies, the Parties each designate a
representative (the "Designated Representative") who shall be responsible for coordination of
communications between the Parties and shall act as a central point of contact for each Party. The
Designated Representatives shall each be responsible for the administration and performance of the
Scope of Work of this Award, as well as ensuring that schedule, budget, and funding limitations of this
Agreement are satisfied. Each Designated Representative is also responsible for coordinating the input
and work of its respective governmental agency or department staff, consultants and contractors as it
relates to the scope of this Agreement.
A Party may change its Designated Representative by written notice to the other Party. Each Party’s
Designated Representative is named below with the individual’s contact information.
PSRC Designated Representative. The Designated Representative for PSRC is Gary Simonson. They
may designate other staff as the principal contact for daily work coordination. All official correspondence
concerning this Agreement shall be directed to the Designated Representative at the following address:
Puget Sound Regional Council Phone: (206) 971-3276
Attn: Gary Simonson, Senior Planner Fax: 206-587-4825
01/24/25
1201 3rd Avenue, Suite 500 Email: gsimonson@psrc.org
Seattle, WA 98101
COR Designated Representative. The Designated Representative for COR is Ellen Talbo. They may
designate other staff as the principal contact for daily work coordination. All official correspondence
concerning this Agreement shall be directed to the Designated Representative at the following address:
City of Renton Phone: (425) 430-7319
Attn: Ellen Talbo
Title: Transportation Planning Manager
1055 South Grady Way
Public Works
Renton, WA 98057 Email: etalbo@rentonwa.gov
3.0. TERMS AND CONDITIONS
3.1. In its performance of this Subaward Agreement, COR shall be an independent entity and not an
employee or agent of PSRC.
3.2. COR must obtain the prior written approval of PSRC whenever any programmatic changes are
anticipated, including but not limited to the following:
a) Any revision of the Scope of Work or objectives of the project (regardless of whether there is an
associated budget revision requiring prior approval).
b) Changes in key persons in cases where specified in an application or a grant award. In research
projects, a change in the project director or principal investigator shall always require approval
unless waived by the USDOT.
c) Under non-construction projects, contracting out, subgranting (if authorized by law) or otherwise
obtaining the services of a third party to perform activities, which are central to the purposes of
the award.
d)Transfer of budgeted amounts.
e) No-cost extensions.
3.3. Governmentwide Debarrment and Suspension
COR shall comply with the provisions of 2 C.F.R. Part 200, Appendix II, “Contract Provisions for Non-
Federal Entity Contracts Under Federal Award”, Section I, (published in the Federal Register on
December 26, 2013, 78 FR 78608), which generally prohibit entities that have been debarred,
suspended, or voluntarily excluded from participating in Federal nonprocurement transactions either
through primary or lower tier covered transactions, and which sets forth the responsibilities of recipients of
Federal financial assistance regarding transactions with other persons, including subrecipients and
contractors.
COR (and all subcontractors, if any) must maintain current registration in the System for Award
Management (www.sam.gov) at all times during which they have active federal awards or subawards,
including for this Agreement.
3.4. Indemnification
To the extent permitted by law, each Party to this Agreement shall indemnify the other Party and its
officers, officials, employees, and agents, while acting within the scope of their employment, from any and
all costs, claims, demands, judgments, damages, or liability of any kind including injuries to persons or
damages to property, which arise out of, or in any way result from, due to, any acts or omissions of the
indemnifying Party in the implementation of this Agreement or any agreement between COR and its
subcontractor(s).
No Party shall be required to indemnify the other Party if the claim, suit, or action for injuries, death, or
damages is caused by the sole negligence of the Party seeking indemnification.
Where such claims, suits, or actions result from concurrent negligence of the Parties, the indemnity
provisions provided herein shall be valid and enforceable only to the extent of the Party's own negligence.
Each Party by mutual negotiation, hereby waives, with respect to the other Party only, any immunity that
would otherwise be available against such claims under the industrial insurance provisions of Title 51
RCW.
This indemnification shall survive the termination of this Agreement.
3.5. Compliance with Federal Award Obligations. The Award is subject to, and COR shall comply with,
the terms and conditions of the Award and the Department of Transportation General Terms and
Conditions (February 8, 2023) (see attachments 1 and 2), including all applicable statutes, regulations,
executive orders (E.O.s), Office of Management and Budget (OMB) circulars, provisions of the OMB
Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards
codified at 2 C.F.R. Part 200) (OMB Uniform Guidance), and approved applications.
COR is also a party to the award, and the parties want COR to carry out certain Project components with
PSRC’s assistance, financial management, internal controls, and oversight as described in Article 17 of
this agreement. PSRC, as a pass-through entity, shall monitor the activities COR in compliance with 2
C.F.R 200 332(d) with respect to a subrecipient’s performance of work under a subaward of this SS4A
Grant.
4.0. BUDGET & PAYMENT PROCEDURE
4.1. Budget
The estimated budget to accomplish the tasks described in the Scope of Work for this is incorporated in
Exhibit B of this Agreement. This budget reflects the Parties' best estimates of the amounts that may be
required to accomplish the total work under this Agreement. Actual amounts reimbursable shall be based
on actual work performed. In the event it is determined that the Scope of Work has been accomplished
by COR for a lesser amount, PSRC shall only pay reimbursements for documented costs. In no event
shall COR be paid for costs that are not documented pursuant to the requirements of this Agreement.
4.2. Payments/Invoices
PSRC shall reimburse COR not more often than monthly for costs incurred in the performance of this
Award, which are determined to be allowable, allocable, & reasonable in accordance with 2 CFR Part
200. All invoices shall be submitted using COR’s standard invoice, but at a minimum shall include current
and cumulative costs, subaward number, and certification (Exhibit C), as required in 2 CFR 200.415 (a).
PSRC shall not transfer nor be obligated to transfer any funds in advance of its approval of such
requests.
Documentation of all expenses eligible for reimbursement shall be maintained by COR and shall, upon
request by PSRC, be provided prior to reimbursement as required by this Award. All invoices presented
for payment shall include a reasonable description of the tasks performed that correspond to the amounts
invoiced.
To assure payment processing in a timely manner, COR shall submit all invoices, required reports, and
documentation to the attention of:
PSRC
Attn: Finance
1201 3rd Ave, Suite 500
Seattle, WA 98101
finance@psrc.org
PSRC’s shall review and pay reimbursable amounts within 45 days of receipt of the invoice.
PSRC reserves the right to withhold payments pending timely delivery and proper completion of the
reports or documents as may be reasonably required under this Agreement.
4.3. Prohibited Use of Funds
COR may not use funds for the following ineligible activities:
a)Ineligible costs under 2 C.F.R Part 200, Uniform Administrative Requirements, Cost Principles,
and Audit Requirements for Federal Awards;
b) Any activities prohibited under the Grant between USDOT and PSRC dated.
4.4. Final Payment
Final payment will be made to COR upon final completion of the work and upon written acceptance by
PSRC’s Designated Representative. Any required adjustments shall be reflected in the final invoice.
4.5. Use of Consultants/Contractors
For all proposals and contracts where costs are expected to exceed $100,000, the scope of work and the
costs of such must be submitted to and approved by USDOT prior to employment of such consultants or
contractors. COR will ensure that any consultant or contractor paid from funds provided under this award
is bound by all applicable award terms and conditions. USDOT shall not be liable hereunder to a third
party nor to any party other than the PSRC.
In addition, all procurements shall adhere to PSRC’s Procurement Policies and Procedures as updated
March 2023.
10,000 or under Micro purchase: No competition required.
10,001-$250,000* Small purchase: Competition required with documentation of an adequate
number of price/rate quotes.
Over $250,000* Competitive proposal: Competition required with documentation of at least
two formal, written bids, proposals or qualifications, as well as an
independent cost estimate.
Pre-approval required Noncompetitive proposal: Only when competitive method is infeasible and
certain situations apply.
In addition, all contracts over $100,000 shall include applicable lobbying certifications as stated in
section 10.15.
5.0. REPORTING AND RECORDS
5.1. Reports and Documentation
Project Progress Reports: COR agrees to assist PSRC with Project Progress Reports on a quarterly
basis. COR will supply report content, e.g. summaries of work completed, to PSRC no later than 10 days
following the end of the period. Reports are due no later than 30 days following the end of the period.
Performance Progress Reports submitted to USDOT by PSRC should include the following:
i. Provide a clear, concise overview of the activities undertaken during the Project Period;
ii. Document accomplishments, benefits, and impacts that the Project and Activities are having.
Recipients should note specific outcomes where activities have led to job creation/retention,
private investment, increased regional collaboration, engagement with historically excluded
groups or regions, enhanced regional capacity, and other positive economic benefits;
iii. Highlight any upcoming or potential press events or opportunities for collaborative press events to
highlight benefits of the USDOT investment;
iv. Compare progress with the project timeline, explaining any departures from the targeted
schedule, identifying how these departures are going to be remedied, and projecting the course
of work for the next period;
v. Outline challenges that currently impact or could impact progress on the grant over the next
reporting period and identify ways to mitigate this risk; and
vi. Outline any areas where USDOT assistance is needed to support the project or any other key
information that would be helpful for your USDOT Project Officer to know.
Final Project Reports may be posted on USDOT’s website, used for promotional materials or policy
reviews, or may be otherwise shared. Recipients should not include any copyrighted or other sensitive
business information in these reports. There is no specific page limit for Final Project Reports; however,
such reports should concisely communicate key project information, and should:
i. Outline the specific regional need that the project was designed to address and update on
progress made during the reporting period that will mitigate need and advance economic
development;
ii. Provide a high-level overview of the activities undertaken;
iii. Detail lessons learned during the project period that may be of assistance to USDOT or other
communities undertaking similar efforts;
iv. Outline the expected and actual economic benefits of the project as the time that the report is
written; and
v. Any other key information from the relevant project period
5.2. Availability of Records
All project records in support of all costs and actual expenditures incurred by COR and its Sub-
Contractor(s) under this Agreement shall be maintained by COR and its Sub-Contractor(s) and open to
inspection by PSRC (or its federal funding agency) during normal business hours, and shall be retained
and made available for such inspection for the duration of the State and Federal records retention
requirements from final payment of funds under this Agreement to PSRC. Copies of said records shall be
furnished to PSRC and/or its federal funding agency upon request. This requirement shall be included in
all subcontracts related to the work entered into by COR to fulfill the terms of this Agreement.
6.0. Certifications and Assurances
By signing the Subaward Agreement, the Authorized Official of Subrecipient certifies, to the best of
his/her knowledge and belief, that:
Certification Regarding Lobbying
1) No Federal appropriated funds have been paid or will be paid, by or on behalf of the Subrecipient,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the awarding of any Federal contract, the making of any Federal
grant, the making of any Federal loan, the entering into of any cooperative agreement, and the
extension, continuation, renewal, amendment, or modification of any Federal contract, grant,
loan, or cooperative agreement.
2) If any funds other than Federal appropriated funds have been paid or will be paid to any person
for influencing or intending to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in
connection with this Federal contract, grant, loan, or cooperative agreement, the Subrecipient
shall complete and submit Standard Form -LLL, "Disclosure Form to Report Lobbying," to the
Pass-through Entity.
3) The Subrecipient shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under
grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose
accordingly.
This certification is a material representation of fact upon which reliance was placed when this transaction
was made or entered into. Submission of this certification is a prerequisite for making or entering into this
transaction imposed by section 1352, title 31, U. S. Code. Any person who fails to file the required
certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for
each such failure.
Debarment, Suspension, and Other Responsibility Matters
Subrecipient certifies by signing this Subaward Agreement that neither it nor its principals are presently
debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from
participation in this transaction by any federal department or agency.
Audit and Access to Records
Subrecipient certifies by signing this Subaward Agreement that it complies with the Uniform Guidance, will
provide notice of the completion of required audits and any adverse findings which impact this subaward
as required by 2 C.F.R. parts 200.501 and 200.521, and will provide access to records as required by
parts 200.336, 200.337, and 200.201 as applicable.
Right to Audit and Disallow and Recover Funds
The Federal government reserves the right to seek recovery of any funds that were not expended in
accordance with the requirements or conditions of this Agreement based upon USDOT review, the final
audit, or any other special audits or reviews undertaken. USDOT has the right to order a special audit,
even if PSRC’s auditor or a cognizant agency has already conducted one.
7.0. CONTRACT ADMINISTRATION and SUBRECIPIENT MONITORING
COR shall be solely responsible for the administration of and the completion and quality of work
performed under any contracts executed by COR. In no event shall any contract executed by COR be
construed as obligating PSRC. Any claims arising out of the separate contracts of COR for work under
this Agreement are the sole responsibility of COR. All contracts shall comply with all applicable public
works and procurement laws and regulations, including, but not limited to, applicable bonding, prevailing
wage, nondiscrimination, retainage, insurance, and workers compensation requirements.
7.1. Direct Supervision
Nothing in PSRC’s exercise of the right to inspect or accept the work performed by COR shall reduce
COR 's responsibility for the proper execution of the work or relieve COR from its responsibility for direct
supervision of the work. When PSRC exercises its right to inspect or accept the work performed by COR,
it shall not be deemed or construed to be in control of the work under this Agreement.
7.2. Sub-recipient Monitoring
PSRC reserves the right to monitor and manage subrecipients, including lower tier subrecipients. At a
minimum, monitoring of COR will include:
i. Review of financial and programmatic reports;
ii. Following-up and ensuring that COR takes timely and appropriate action on all deficiencies
pertaining to the Federal award provided to COR from PSRC detected through audits, on-site
reviews, and other means; and
iii. If applicable, issuing a management decision for audit findings pertaining to the Federal award
provided to COR from PSRC as required by 2 C.F.R. § 200.521 (Management decision).
PSRC requires all subrecipients, including lower tier subrecipients, under the award to comply with the
provisions of the award, including applicable provisions of the OMB Uniform Guidance (2 C.F.R. Part 200)
and all associated terms and conditions.
8.0. INSURANCE
COR will maintain at all times during the term of this Agreement, satisfactory limits of insurance and/or
self-insurance to protect against claims arising out of this Agreement. Such insurance or self-insurance
shall include General Liability, Business Automobile Liability, and Workers' Compensation in accordance
with statutory requirements under Title 51 RCW.
Each Party will require and cause its respective subcontractors of all tiers to maintain such insurance as
described above in sufficient amounts to protect the interest of the Parties. Such insurance shall be
confirmed by a Certificate of Insurance prior to commencement of the work.
The Parties hereby agree to require their respective insurers and their respective subcontractors of all
tiers, to waive subrogation rights against the other Party and such other Party's insurers.
It is understood and agreed that insurance and/or self-insurance provided by the Parties under this
Agreement is not intended to and shall not in any manner limit or qualify the liabilities and obligations
assumed by the Parties or their Contractors of any tier under their respective contracts or imposed by
applicable laws or regulations.
9.0. TERMINATION OF AGREEMENT
9.1. Termination for Default
Either Party may terminate this Agreement, in whole or in part, if the other Party substantially fails to fulfill
any or all of its obligations under this Agreement through no fault of the other Party, provided that insofar
as practicable, the Party terminating the Agreement will give:
a. Notice of intent to terminate at least thirty (30) calendar days prior to the date of termination stating
the manner in which the other Party has failed to perform the obligations under this Agreement; and
b. An opportunity for the other Party to cure the default. If COR is the party in default, PSRC shall
provide an opportunity of COR to cure the default as provided in Section 14.2. If PSRC is the party
in default, COR shall give PSRC a Notice of Termination stating the time period in which cure is
permitted and any other appropriate conditions.
c.Provided however, that if PSRC’s funding agency terminates financial support for the project at any
time, either party shall have the right to immediately terminate this Agreement by giving written
notice thereof.
If the other Party fails to remedy the default or the breach to the satisfaction of the other Party within the
time period established in the Notice of Termination or any extension thereof granted by the Party not at
fault, the other Party may terminate this Agreement. However, any terms of this Agreement relevant to a
dispute that is unresolved at the time of termination shall survive until the dispute is finally resolved.
9.2. Termination for Convenience
Either Party may terminate this Agreement, in whole or in part, for its convenience provided that the
terminating Party shall provide the other Party with an advance notice of at least thirty (30) calendar days.
9.3. Notice of Termination
Notice of termination shall be given by the Party terminating this Agreement to the other Party in writing.
The notice shall specify the effective date of termination, which shall not be sooner than the non-
terminating Party’s receipt of the notice.
9.4. Rights and Duties of Parties Upon Termination
A termination by any Party shall not extinguish or release either Party from liability, claims, or obligations
to third parties existing as of the time of termination. Any costs incurred prior to the effective date of
termination will be borne by the Parties in accordance with the terms of this Agreement and this Section.
The record keeping requirements, payment, release and indemnification provisions set forth in this
Agreement and all remedial provisions shall survive termination of this Agreement.
Upon termination of this Agreement by expiration of the term or upon termination for the convenience of
the Parties, the Parties agree to work together cooperatively to develop a coordinated plan for terminating
the scope of work rendered up until the time of termination and determining reasonable contract close-out
costs for termination for convenience or as a result of PSRC’s default or breach. In the event of
termination by default or breach, PSRC shall only be obligated to compensate COR for the portion of
work that has been satisfactorily rendered to the date of termination according to the terms of this
agreement.
10.0. GENERAL CONTRACT PROVISIONS
10.1. Rights and Remedies
The rights and remedies of the Parties to this Agreement are in addition to any other rights and remedies
provided by law, except as otherwise provided in this Agreement.
10.2. No Agency
No joint venture or partnership is formed as a result of this Agreement. No employees, agents or
subcontractors of one Party shall be deemed, or represent themselves to be, employees of any other
Party.
10.3. Third Party Rights
It is understood and agreed that this Agreement is solely for the benefit of the Parties hereto and USDOT
and gives no right to any other entity. Nothing in this Agreement, whether express or implied, is intended
to confer any rights or remedies under or by reason of this Agreement on any persons other than the
Parties and USDOT.
10.4. Assignment/Successors
No Party shall assign any interest, obligation, or benefit in this Agreement or transfer any interest in the
same, whether by assignment or novation, without prior written consent by the other Party. This limitation
does not, however, prevent COR from selecting subcontractors or consultants to perform the work
authorized by this Agreement. All of the terms, provisions, and conditions of this Agreement will be
binding upon and inure to the benefit of the Parties hereto and their respective successors, permitted
assigns, and legal representatives.
10.5. Compliance with Laws
COR shall comply, and to the best of its ability shall ensure, that its employees, agents, consultants, and
representatives comply with all federal, state, and local laws, regulations, and ordinances applicable to
the work to be performed. The work performed by COR under this Agreement shall comply with all
applicable public works and procurement laws and regulations, including, but not limited to, bonding,
prevailing wage, nondiscrimination, retainage, insurance, and workers compensation requirements.
10.6. Governing Law and Venue
This Agreement will be governed by, and construed and enforced in accordance with, the laws of the
State of Washington. Any legal action resulting from this Agreement shall be brought in the Superior
Court of King County.
10.7. Notice
All notices or requests required or permitted under this Agreement shall be in writing, shall be personally
delivered or sent by certified mail, return receipt requested, postage prepaid, or by facsimile transmission
and shall be deemed received three (3) business days following the date when mailed or on the date
when delivered or faxed (provided the fax machine has issued a printed confirmation of receipt). All
notices or requests shall be sent to the PSRC and COR addressed as shown in Section 3.0.
10.8. Waiver of Default
Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of
a provision of this Agreement, including failure to require full and timely performance of any provision,
shall not be deemed to be a waiver of any other or subsequent breach and shall not be construed to be a
modification of the terms of this Agreement unless stated to be such in writing, signed by authorized
parties, and attached to the original Agreement.
10.9. Severability
If any of the terms and conditions of this Agreement are determined to be invalid or unenforceable by a
court of competent jurisdiction, the remaining terms and conditions unaffected thereby shall remain in full
force and effect. The Parties agree to negotiate in good faith to reform the Agreement to replace any
invalid or unenforceable term and/or condition with a valid and enforceable term and/or condition that
comes as close as possible to the intention of the stricken term and/or condition.
10.10. Warranty of Right to Enter into Agreement
The Parties each warrant that they have the authority to enter into this Agreement and that the persons
signing this Agreement have the authority to bind such person's respective entity.
10.11. Publicity
The Parties to this Agreement shall not make any formal press releases, news conferences or similar
public statements concerning this Agreement without prior consultation with the other Party.
10.12. Future Support
PSRC makes no commitment of future support and assumes no obligation for future support of the
activity contracted herein except as set forth in this Agreement.
10.13. Exhibits
All exhibits referenced in and attached to this Agreement are incorporated herein, except to the extent
otherwise provided herein.
10.14. Limitation on Payments to Influence Certain Federal Transactions
Section 1352 of Title 31 of the U.S. Code provides in part that no appropriated funds may be expended
by the recipient of a Federal contract, grant, loan, or cooperative agreement to pay any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, and
officer or employee of Congress, or an employee of Member of Congress in connection with any of the
following covered Federal actions: the awarding of any Federal contract, the making of any Federal grant,
the making of any Federal loan, the entering into of any cooperative agreement, and the extension,
continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative
agreement.
10.15. Lobbying Restrictions
Statutory Provisions
1. Non-Federal entities shall comply with 2 C.F.R. § 200.450 (“Lobbying”), which incorporates the
provisions of 31 U.S.C. § 1352; the “New Restrictions on Lobbying” published at 55 FR 6736
February 26, 1990); and OMB guidance and notices on lobbying restrictions. In addition, non-Federal
entities must comply with the DOC regulations published at 15 C.F.R. Part 28, which implement the
New Restrictions on Lobbying”. These provisions prohibit the use of Federal funds for lobbying the
executive or legislative branches of the Federal Government in connection with the award and require
the disclosure of the use of non-Federal funds for lobbying. Lobbying includes attempting to
improperly influence, meaning any influence that induces or tends to induce a Federal employee or
officer to give consideration or to act regarding a Federal award or regulatory matter on any basis
other than the merits of the matter, either directly or indirectly. Costs incurred on to improperly
influence are unallowable. See 2 C.F.R. § 200.450(b) and (c).
2. Disclosure of Lobbying Activities
Any non-Federal entity that receives more than $100,000 in Federal funding shall submit a completed
Form SF-LLL, “Disclosure of Lobbying Activities,” regarding the use of non-Federal funds for
lobbying. The Form SF-LLL shall be submitted within 30 days following the end of the calendar
quarter in which there occurs any event that requires disclosure or that materially affects 22 |
December 26, 2014, the accuracy of the information contained in any disclosure form previously filed.
The non-Federal entity must submit any required Forms SF-LLL, including those received from
subrecipients, contractors, and subcontractors, to the Grants Officer.
10.16. Confidentiality
The Parties acknowledge that the prohibitions against disclosure of information or records described in
this Section 18.20 is limited by and not applicable where any law, rule, regulation or court proceeding
requires or allows disclosure of information and documents, and neither Party is required to notify the
other or any program beneficiary regarding such allowed or required disclosure.
COR and any subgrantees, subcontractors or vendors must maintain confidential files on individual
program beneficiaries served associated with this Agreement. Recipient staff must keep paper files in a
locked filing cabinet and protect all electronic files related to individual beneficiaries with a personal
password.
The service providers shall maintain primary access to individual beneficiary files. Other project
management staff may have access to these files only if they contain a “release of information” consent
form signed by the individual beneficiary. A release of information form must clearly indicate which
parties may have access to an individual beneficiary’s file. Such parties might include the management
staff and USDOT staff. COR may only share individual beneficiary files with those parties listed on the
signed form. If an individual beneficiary has not signed the consent form the parties listed may not read
that individual beneficiary’s file.
These categories serve as guidelines to COR staff and management staff. COR must determine if the
individual beneficiary’s confidential information will significantly affect the safety and security of that
individual or COR itself.
10.17. Entire Agreement
This Agreement, including its Recitals and Exhibits, embodies the Parties entire Agreement on the
matters covered by it, except as supplemented by subsequent amendments to this Agreement. All prior
negotiations and draft written agreements are merged into and superseded by this Agreement.
20.0. FLOW DOWN PROVISIONS
If COR contracts or subawards funds under this Agreement with a person or entity to perform work under
this award, COR shall include in the contract or subaward agreement such provisions as may be
necessary to ensure that all contractors and subgrantees comply with the requirements of the grant and
reporting provisions as set forth in these terms and conditions or as established by USDOT and the Office
of Management and Budget (OMB)
All subgrantees are required to obtain a Unique Entity ID (or update its existing record), in the System for
Award Management prior to award.
IN WITNESS WHEREOF, the parties hereby agree to the terms and conditions of this Agreement as of
the date written below.
Subawardee:PSRC:
1055 South Grady Way Puget Sound Regional Council
Public Works 1201 3rd Avenue, Suite 500
Renton, WA 98507 Seattle, Washington 98101
By: By:
Armondo Pavone
Mayor, City of Renton
Josh Brown, Executive Director
Puget Sound Regional Council
Date: Date:
Approved as to form:
NAME,CONTRACTOR Attorney
By:Approved by Cheryl Beyer via email 9/19/2024
Shane Moloney, Renton City Attorney
1/17/2025
Attest:________________________
Jason A. Seth, City Clerk
1/24/25
Exhibit A
Scope of Work for City of Renton
Anticipated Tasks and Timeline: See Attached Schedule (Exhibit A Schedule)
Objective/Task Date/Period of Completion
1. Data Collection and Analysis of Road Network 3/1/2025
Review and update city’s high injury network and validate the serious injury or fatality (SIF) rate, crash
data analysis, crash risk factors, and roadway geometry.
Objective: summarize and compare analysis against previous 5-year period for any growth in SIF
crashes or risk factors
2. Existing Policy and Safety Program Review 3/1/2025
Review existing city policies, traffic operations practices & policies, and other traffic safety policies &
programs.
Objectives: Evaluate the city’s policy framework for gaps or need for additional policy steps to achieve
Vision Zero goals & initiatives.
3.Equity Analysis & Focused Engagement 3/31/2025
Evaluate and understand which communities may be most impacted by transportation planning
decisions, Engage community members on what they consider equity priorities
Objectives: Develop a framework for incorporating equity into roadway safety; Augment quantitative
data analysis with community input to include populations who may be underrepresented in
traditional data and processes
4.Policy Development and Action Plan Initiatives 5/31/2025
Consultant will be asked to use engagement and participation outcomes to develop draft strategies or
initiatives that can be implemented reasonably or with cooperation from stakeholders.
Objectives: Convene a task force or work group to develop principles and goals for Vision Zero
strategies that prioritize: building and sustaining leadership, collaboration and accountability;
collecting and analyzing data on an ongoing basis; equity and engagement; leading wit roadway
design that prioritizes safety; managing speed; and leverage technology advances.
5. Scoping and Development of Prioritized Safety
Projects/Initiatives
6/30/2025
Consultant will be asked to develop conceptual scope(s) of work for any specific roadway safety
projects or programs that would improve safety conditions meeting the Vision Zero principals and
goals.
Objective: Rank or prioritize potential capital safety projects for implementation as well as any
programs such as educational safety programs that could be implemented by the City on a frequent
basis.
Community Outreach/Task Force Work Group 7/31/2025
Consultant will be asked to assist with forming and facilitating a task force or work group comprised
of a blend of city staff, police staff, and community members to lead the evaluation of Vision Zero
principals, equity goals, and program goals and outcomes. The task force may conduct a community
road safety audit to engage fully with community members about identified road concerns.
Objectives: Engage citizen or task force participation in identifying safety features in their community;
Provide regular public updates about the Plan and collect public feedback.
6. Council Report-outs and Plan Adoption 10/1/2025
Consultant may be asked to assist with graphics,
presentation slides, or materials for council briefings during
the Plan
Exhibit B
Project Budget
Amounts Based on $400,000 Grant Award, $100,000 Match
Item Grant Share Match
Personnel 8000 2,000
Fringe Benefits 0 0
Travel 0 0
Equipment 0 0
Contractual (Professional Services)
expenses for public engagement and/or citizen
safety audit event may be an allowable expense from
consultant - such as but not limited to bike helmets,
safety vests, prizes/financial incentives, lunches - as
allowed per FHWA Guidelines and 2 CFR § 200.403;
language interpretation and translation services may
be an allowable expense from consultant)
392000 8000
Construction 0 0
Total Direct Charges 400000 100000
Indirect Charges
Total Charges 400000 100000
9,
City of Renton Progress Billing
1055 South Grady Way
Renton, WA 98507 Subaward Agreement #:Progress Bill No:1
Last Supplement :Final Progress Bill?Yes / No
Project Title:Billing Period from:
Project End Date:through:
CN Award Date:
1 2 3 4 5 6 7 8 9
Total Amount Total Participation Amount Claimed Amount Total Claimed Amount Remaining
Eligible Eligible Eligible Rate This Period Claimed To Date Authorized Federal Funds
PE This Period Prior Periods To Date Col 1 x Col 3 Prior Periods Col 5 + Col 6 Per Agreement Col 8 - Col 7
Personnel 0.00 80%0.00 0.00 0.00
Fringe Benefits 0.00 80%0.00 0.00 0.00
Supplies 0.00 80%0.00 0.00 0.00
Contractual 0.00 80%0.00 0.00 0.00
Total Preliminary Engineering 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
RW
Total Right of Way
CN
CE
Total Construction
TOTAL PROJECT 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00
I certify that all the costs claimed as eligible are in accordance with 2 CFR 200 and are allocable to this project based on the approved/authorized scope of work per the executed grant agreement.
I certify that all the costs claimed in this payment have been incurred and have not been previously billed..
I certify that the costs claimed in the payment have not been reimbursed through another agency or grant.
I certify that any "indirect costs" claimed in this payment are supported by a properly approved indirect cost allocation plan or de minimis rate in accordance with 2 CFR 200.
I certify that any costs claimed that are associated with this project (consultant, contractor, agency staff, other) have been reviewed and approved by appropriate agency staff, and that agency staff have documented their approval.
I certify that all costs claimed are supported by documentation, and have a documented approval/signature.
I certify compliance with 2 CFR 200.501 - A non-Federal entity that expends $750,000 or more during the non-Federal entity's fiscal year in Federal awards must have a single audit conducted in accordance with § 200.514.
Submit billing to:
finance@psrc.org Signee
Puget Sound Regional Council
1201 Third Avenue, Suite 500
Seattle, WA 98101 Title Date
Exhibit C