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HomeMy WebLinkAboutContract2025 GRANT BENEFICIARY/ARTIST AGREEMENT WITH BRYN MAWR PTA RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM THIS AGREEMENT, dated for reference purposes only as 1/16/2025, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Bryn Mawr PTA, Renton Council, 9.10.11 (“Beneficiary/Artist”), a Washington Nonprofit Corporation, and sets forth the terms and conditions under which the City will provide a grant to Beneficiary/Artist under the Renton Municipal Arts Commission (“RMAC”), Municipal Art Fund Grant Program (“Program”). The Program is funded through the Renton Municipal Art Fund (“Fund”) (RMC 2-8-7.B), with g selected by the RMAC (RMC 2-8-.4.C). The City and the Beneficiary/Artist are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. RECITALS: WHEREAS, the City of Renton recognizes and acknowledges the importance of, and benefit to the public in, providing visual art and performance in its public works and facilities, and the community as a whole; and, WHEREAS, the City created the Renton Municipal Arts Commission (“Commission”)to advise the Mayor and City Council on artistic and cultural development of the City, and to disburse money budgeted to it for cultural arts performances and other events, art-related programs and activities and support of artists and arts and cultural organizations, as resources allow through the City’s Municipal Art Fund; and, WHEREAS, the Commission established Application Criteria (Exhibit 1), issued a Call for Application ("Call for Application” at Exhibit 2), reviewed Applications (“Beneficiary/Artist’s Application” at Exhibit 3), and established a list of Projects awarded from the Fund (“Projects Awarded” at Exhibit 4), each Exhibit is incorporated herein by reference; and WHEREAS, on December 3, 2024, the Commission reviewed the Beneficiary/Artist’s Application and determined that the Beneficiary/Artist is eligible for assistance under this Program and is promoting arts and culture in Renton. CAG-25-035 PAGE 2 OF 15 NOW THEREFORE, in consideration of the mutual covenants and agreements herein, the Parties agree as follows: AGREEMENT 1. Grant Amount and Disbursement. a. Amount. The total amount to be awarded to Beneficiary/Artist under the Program is up to three thousand dollars ($3,000.00) as a reimbursement for eligible expenses. Except as specifically provided herein, the Beneficiary/Artist shall be solely responsible for payment of any taxes imposed as a result of this Agreement. b. Award Disbursement. i.Reimbursement Request. On a monthly, or no less than quarterly basis during any quarter in which artistic and cultural support is completed, Beneficiary/Artist shall submit reimbursement request(s) in a format acceptable to the City (Exhibit 5) with supporting documentation including, but not limited to, invoices or reports demonstrating expenses for which reimbursement is sought. ii.Effect of Award. Other than as specified, Beneficiary/Artist relinquishes the right to any financial proceeds in association with City’s use or reproductions of the PROJECT. iii.Payment. Payment shall be made by City within thirty (30) calendar days after receipt and approval by the appropriate City representative of the invoice. iv.No waiver. Payment for any reimbursement shall not constitute a waiver by the City of any remedies it may have for any breach of this Agreement by the Beneficiary/Artist. v.Tax implications. Grant funds may be taxable. Please consult your financial advisor/tax professional for guidance. If it is required by the IRS, a 1099 form will be issued to the Beneficiary/Artist. 2. Scope and Performance.Beneficiary/Artist agrees to create and install artwork or produce an event as specified in Exhibit 3 “Beneficiary/Artist’s Application” which is attached and incorporated herein. Such scope is hereinafter referred to as “PROJECT.” a. Prior to scheduling the installation or production, Beneficiary/Artist agrees to discuss the contents of the proposed PROJECT with designated Citystaff to address necessary Council approvals, coordination with affected City departments, compliance with affected City regulations such as signage or event permits, materials to be used, and/or documentation of agreements with Beneficiary/Artist partners such as private property where the PROJECT will be presented. These discussions may result in revision of the PROJECT as proposed. b. The final design will be provided to the City’s Municipal Arts Commission for review, request for further revision as needed, and final confirmation prior to installation or production of the PROJECT. PAGE 3 OF 15 c. Beneficiary/Artistwill be responsible for installing the PROJECT in its approved design at the location identified in Exhibit 3. d. Beneficiary/Artist agrees to create and install PROJECT no later than December 15, 2024. 3. Installation on Private Property. a. According to the Application (Exhibit 3), The PROJECT will be displayed or produced at Bryn Mawr Elementary School which is not owned and/or operated by the City. b. As noted in Section 2.a of this Agreement, Beneficiary/Artist will provide the City with documentation of the property owner’s agreement to host the PROJECT including submission of all necessary permit applications to effectuate the PROJECT. Nothing in the Agreement is intended to, nor should be construed to, act as a guarantee that an application for a permit will be granted. c. Beneficiary/Artist agrees to inform the private property owner(s) of the obligation to consult with City’s Community & Economic Development Administrator prior to any removal or alteration of the PROJECT. d. City may, at its own discretion, cooperate with the private property owner and Beneficiary/Artist in the case private property owner has reason to remove or alter the PROJECT in the future, or if the PROJECT is impacted by wear, vandalism, damage, or other reason, to restore or relocate the PROJECT as necessary. 4. Beneficiary/Artist’s Grants and Representations: a. Delivery of PROJECT to City constitutes Beneficiary/Artist’s certification that: i. PROJECT is the original work of Beneficiary/Artist; ii. To the extent others contributed to the PROJECT, Beneficiary/Artist assumes all responsibility and liability for any claims of right to the PROJECT by such others; iii. Beneficiary/Artist owns all rights to PROJECT, including having obtained any rights that Beneficiary/Artist did not originally possess; and iv. if PROJECT contains recognizable images of particular persons, Beneficiary/Artist has obtained appropriate releases. b. Beneficiary/Artist acknowledges that, except for PROJECT to which section 3 of this Agreement applies, the PROJECT will be displayed on City-owned property at [insert address/location] at the discretion of the City. The City retains all right to remove, maintain, restore, relocate, or otherwise alter the PROJECT in the future for any reason. c. Beneficiary/Artist grants to City a non-exclusive license to graphically and electronically reproduce PROJECT, while on display, for any and all future publicity endeavors conducted by City, provided that any such reproduction is credited to Beneficiary/Artist by name. City may use the Beneficiary/Artist’s photograph, other likeness, or biography in connection with the use of PROJECT. PAGE 4 OF 15 5. Final Report: Together with the final reimbursement request, and in a format acceptable to the City (Exhibit 6), Beneficiary/Artist shall submit a final report detailing outcomes related to budget, activities, objectives, and attendance as first described in the Beneficiary/Artist’s application for the Grant. 6. Scope ofEligible Expenditures: Grant funds disbursed under this Agreementshallonly be used to pay or reimburse eligible expenses as described in the Criteria (Exhibit 1) and in the “Program Call for Applications” (Exhibit 2) a. Reimbursement Defined. “Reimbursement” means grant disbursement to Beneficiary/Artist upon receipt by the City of invoices and documentation demonstrating eligible expenses. b. No Duplication of Payment. No grant funds may be used to pay or reimburse costs for expenditures for which Beneficiary/Artist has received any other funding, whether state, federal or private in nature, for that same expense. 7. Beneficiary/Artist Responsibilities. a. False Statement.The Beneficiary/Artistunderstandsand acknowledges that providing false information in the Application or on any documents submitted to the City or its designees as part of the Beneficiary/Artist’s participation in the Program may constitute fraud, justifytermination of this Agreement, trigger the Beneficiary/Artist’s obligation to return funds, and may be subject to civil and/or criminal penalties and/or sanctions. b. No Employee Relationship. The Beneficiary/Artist understands and acknowledges that neither the Beneficiary/Artist nor any officer, employee or agent of the Beneficiary/Artist shall be considered to be an employee of the City, nor entitled to any benefits accorded City employees, by virtue of the services provided under this Agreement. The City shall not be responsible for assuming the duties of an employer with respect to the Beneficiary/Artist or any employee of the Beneficiary/Artist. c. Non-discrimination.During the performance of this Agreement, the Beneficiary/Artist shall comply with all federal and state nondiscrimination laws, including but not limited to, chapter 49.60 RCW, Washington’s Law Against Discrimination, and 42 U.S.C. 12101 et seq., the Americans with Disabilities Act (ADA). In the event of the Company’s noncompliance or refusal to comply with any nondiscrimination law, regulation, or policy, this Agreement may be rescinded, canceled, or terminated in whole or in part. d. Sole proprietorship or Individual. If the Beneficiary/Artist is a sole proprietorship or if this Agreement is with an individual, the Beneficiary/Artist agrees to notify the City and complete any required form if the Beneficiary/Artist retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Beneficiary/Artist’s failure to do so. 8. Insurance: Beneficiary/Artist shall secure and maintain: PAGE 5 OF 15 a. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. b. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. c. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. d. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Beneficiary’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. e. Beneficiary/Artist shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Beneficiary/Artist liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Beneficiary/Artist to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. f. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the PROJECT. g. Beneficiary/Artist shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 9. Records: Maintenance, Access, Disclosure. a. Records Maintained. Beneficiary/Artist shall maintain all records and accounts with respect to all matters covered by this Agreement, including personnel, property, financial, and programmatic records and documents. b. Retention Period. These records shall be maintained for as long as may be required by applicable Washington State records retention laws, but in any case for a period of six (6) years after all funds have been expended or returned to the City, whichever is later, to ensure proper accounting for all funds and compliance with the Agreement. c. Litigation or Audit. If any litigation, claim or audit is started before the expiration of the six (6) year period provided in Section 4(b) above, the records shall be retained until all litigation, claims, or audit findings involving the records have been resolved. d. Right of Access. The City, or its authorized representatives, shall have the right of access to records (electronic and otherwise) of Beneficiary/Artist in order to conduct audits or other investigations. e. Subject to Disclosure. Beneficiary/Artist acknowledges that records may be subject to disclosure under the Public Records Act, Ch. 42.56 RCW. i. To the full extent the City determines necessary to comply with the Washington State Public Records Act, Beneficiary/Artist shall make a due diligent search of PAGE 6 OF 15 all records in its possession or control relating to this Agreement and the PROJECT, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. ii. In the event Beneficiary/Artist believes said records need to be protected from disclosure, it may, at Beneficiary/Artist’s own expense, seek judicial protection. Beneficiary/Artist shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Beneficiary/Artist has responsive records and for which Beneficiary/Artisthas withheld records or information contained therein, or not provided them to the City in a timely manner. iii. Beneficiary/Artist shall produce to the City for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 10. Publications.Any publications produced with funds from this Agreement must display the following language: “This project is being supported, in whole or in part, by a grant from the City of Renton.” 11. Disclaimer by the City.The City expressly disclaims any and all responsibility or liability to Beneficiary/Artist or third persons for the actions of Beneficiary/Artist or third persons resulting in death, bodily injury, property damages, or any other losses resulting in any way from the performance of this Agreement or any other losses resulting in any way from the performance of the Agreement, or any subcontract thereto. This Agreement does not in any way establish an agency relationship between or among the City and/or Beneficiary/Artist. 12. Expenses Incurred in Excess of Program Award Funds. Beneficiary/Artist acknowledges that any expenses incurred in excess of Program Award Funds are the Beneficiary/Artist’s sole responsibility and will not be paid by the City. 13. Repayment of Funds. If any funds provided to Beneficiary/Artist were used in a manner that is not consistent or allowable as outlined in this Agreement, Beneficiary/Artist shall return funds to City in the amount determined to be ineligible. Beneficiary/Artist further agrees that it is financially responsible for and will repay the City any and all indicated amounts following an audit exception which occurs due to Beneficiary/Artist’s failure, for any reason, to comply with the terms of this Agreement. This duty to repay the City shall not be diminished or extinguished by the termination of the Agreement. 14. Termination.The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Beneficiary/Artist in writing. PAGE 7 OF 15 In the event of such termination or suspension, Beneficiary/Artist waives any right to un- distributed portions of the award. 15. Conflict of Interest. a. Beneficiary/Artist designees, agents, members, officers, employees, consultants, and any other public official who exercises or who has exercised any functions or responsibilities with respect to the Program during his or her tenure, or who is in a position to participate in a decision-making process or gain inside information with regard to the Program, are barred from any interest, direct or indirect, in any grant or proceeds of the Program, or benefit there from, which is part of this Agreement at any time during or after such person's tenure. b. The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Beneficiary/Artist shall not give a gift of any kind to City employees or officials. c. Beneficiary/Artist also confirms that Beneficiary/Artist does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Beneficiary/Artist, negotiating or administering this Agreement, or evaluating the Beneficiary/Artist’s performance of the Work. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Jessie Kotarski Economic Development Manager CED/City of Renton 1055 South Grady Way, 6th Floor Renton, WA 98057 Phone: (425) 430-7271 Email: jkotarski@rentonwa.gov BENEFICIARY/ARTIST Irene Miyamoto Donation Chair Committee Bryn Mawr PTA Renton Council 8212 S 118th St Seattle, WA 98178 Phone: (425) 204-4150 Email: irenesolano@aol.com 17. Waiver/Conflict of Terms. a. Any waiver by the Beneficiary/Artist or the City of the breach of any provision of this Agreement by the other party will not operate, or be construed, as a waiver of any PAGE 8 OF 15 subsequent breach by either party or prevent either party from thereafter enforcing any such provisions. b. In the event of any inconsistencies between Beneficiary/Artist proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Beneficiary/Artist- prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. 18. Modification. This Agreement may only be amended by written agreement signed by both Parties. 19. Conflicts. In the event of any inconsistencies between Beneficiary/Artist proposals or Beneficiary/Artist-prepared exhibits and this Agreement, the terms of this Agreement shall prevail. 20. Severability. In the event any term or condition of this Agreement or application thereof to any person or circumstances is held invalid, such invalidity shall not affect other terms, conditions, or applications of this Agreement that can be given effect without the invalid term, condition, or application. To this end, the terms and conditions of the Agreement are declared severable. 21. Governing Laws.Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King City Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King City, Washington, or its replacement or successor. Beneficiary/Artist hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Beneficiary/Artist is a foreign corporation not registered with the State of Washington. 22. Indemnification. To the maximum extent permitted by law, Beneficiary/Artist shall, at its cost and expense, protect, defend, indemnify, and hold harmless the City, its directors, officers, employees, and agents, from and against any and all demands, liabilities, causes of action, costs and expenses (including attorneys’ fees), claims, judgments, or awards of damages, arising out of or in any way resulting from the acts or omissions of Beneficiary/Artist, its directors, officers, employees, or agents, relating in any way to Beneficiary/Artist’s performance or non-performance under the Agreement. Beneficiary/Artist agrees that its obligations under this paragraph extend to any demands, liabilities, causes of action, or claims brought by, or on behalf of, any of its employees or agents. For this purpose, Beneficiary/Artist, by mutual negotiation, hereby waives, as respects the Cityonly, any immunity that would otherwise be available against such claims under any industrial insurance act, including Title 51 RCW, other Worker’s Compensation act, disability benefit act, or other employee benefit act of any jurisdiction which would otherwise be applicable in the case of such claim. These indemnification obligations shall survive the termination of the Agreement. 23.Complete Agreement. This Agreement sets forth the complete expression of the agreement between the Parties, and any oral representations or understandings not incorporated herein are excluded. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. Exhibits 1 -Renton Municipal Arts Commission Grant Program -Application Criteria 2 -Renton Municipal Arts Commission Grant Program -Call for Applications 3 -Renton Municipal Arts Commission Grant Program -Beneficiary/Artist's Application 4 -Renton Municipal Arts Commission Grant Program -Projects Awarded 5 -Renton Municipal Arts Commission Grant Program -Reimbursement Request Form 6 -Renton Municipal Arts Commission Grant Program -Final Report Form IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:-$;��GiEstep CED Administrator 2/20/2025 Date Approved as to legal form: M.Patrice Kent Sr. Assistant City Attorney BENEFICIARY By: -'/ ,t., �' � \l., Irene Solano Donation Chair Committee Dat'e' T r Grant Template: 01.15.2025 (File# 3264 -Award Ref #:_3284_) PAGE90F 15 Approved by Patrice Kent via email 1/27/2025 PAGE 11 OF 16 EXHIBIT 1: RENTON MUNICIPAL ARTS GRANT PROGRAM APPLICATION CRITERIA DEADLINES Applications are reviewed on a quarterly basis. Applications MUST be submitted electronically by 4:30pm on the day of the deadline or they will not be considered in that quarter. Q1 -October 18, 2024 Q2 -February 7, 2025 Q3 -April 18, 2025 Q4 -July 18, 2025 GET HELP We are on hand to answer your questions and assist with your application. Call during regular business hours. Arts@rentonwa.gov 425-430-7271 Funding for arts, cultural and heritage projects that serve residents and visitors in Renton, Washington We encourage innovative projects by artists and communities that showcase cultural diversity, increase understanding, and inspire new forms of creative participation and opportunities for growth, particularly for under­ served groups. Historically, grants have been awarded in amounts between $500 and $10,000. Projects must take place during 2025 and should be completed by December 15, 2025. RENTON M U t�I C:I P A L ARTS COMMISSIOJ.1 Program Overview Purpose The City of Renton, through the Renton Municipal Arts Commission, offers grants to individuals, organizations and community groups for arts and culture projects and events that serve the general public in Renton. Public Funding = Public Benefit Projects should provide public benefit. Examples of public benefit are: •Free public performances, exhibitions, workshops, •screenings, or readings. •Scholarships to ongoing, fee-based arts •educational or training programs. •Services that expand access and inclusion to •individuals with limited physical or English- •speaking abilities. Application Review Process The Commission approves project awards based on recommendations from the Arts Commission Grants Committee. Applications are competitively evaluated against the program's purpose and criteria for eligible organizations. Incomplete or late applications may not be reviewed. Timeline Applications MUST be submitted by 4:30 p.m. on the day of the deadline; otherwise, they will not be considered for that quarter. Quarter 1 -applications due October 18 •Sept 18 Online application available •Oct 18 Applications due •Oct 28 Grants Committee Review •Dec 3 Arts Commission Review of Recommended Applications Quarter 2 -applications due February 7 •Feb 7 Applications due •Feb 17 Grants Committee Review •Mar 4 Arts Commission Review of Recommended Applications Quarter 3 -applications due April 18 •Apr18 Applications due •Apr 28 Grants Committee Review •June 3 Arts Commission Review of Recommended Applications Quarter 4 -applications due July 18 •July 18 Applications due •Aug 11 Grants Committee Review •Sept 2 Arts Commission Review of Recommended Applications Grant Awards have been used to: •Produce one-time performances, exhibits, special events or programs that bring arts or cultural experiences to Renton residents. •Provide opportunities for independent artists •to develop and present new work in all •mediums. •Improve arts and cultural opportunities for •artists and audiences from diverse •communities. •Participatory and educational opportunities •for youth, multicultural, seniors, and special •populations. •Increase access to arts and cultural events •by providing discount tickets and/or free •educational programs. Funding Restrictions include: The following types of projects are NOT eligible for funding: •Projects that are not located in Renton; do not primarily benefit Renton residents; or are not offered free of charge, or at reduced rates to the extent possible; •Projects that are not open to the public; •Projects that have already been completed; •Projects that support or oppose a specific interest such as a particular business, political, or religious viewpoint or organization; •Capital construction projects; •Projects that use the Grant funds to provide cash awards to individuals; •Projects which preclude reasonable access by the general public, such as in a location not open to the general public, or for which membership is required, or admission charges cannot be reduced or waived for access Page 2 Funding Generally, the maximum award is $10,000 and the minimum award is $500. However, the Arts Commission may recommend greater or lesser amounts. Timing of Projects Projects must take place' during 2025 and should be completed by December 15, 2025. Payment Payment for reimbursable expenses will be made at the end of the project, with possible exceptions based on circumstances and City policy. The funding recipient must submit invoices and a final report to the Arts Commission by December 19 for reimbursement. Checks are typically mailed within 30 days of the invoice date and receipt of all required paperwork. Eligibility Who May Apply •Individuals, groups of people (all ages), neighborhood or business organizations seeking funding for an art project or cultural event •Independent Artists, Arts and Cultural organizations, including professional an community-based groups •IRS not-for-profit status -501 (c)(3) -is not required. • A City of Renton business license may be required Application Packet The application is available at rentonwa.gov/rmac, and is due according to the schedule above. Please complete the form in its entirety and submit it along with all supplemental materials online. Incomplete applications will delay funding consideration. To avoid this, ensure that your project description is clear and easy to understand, especially for those unfamiliar with it. Your budget must be accurate and complete, using the provided budget template in the grant application, and include details about any additional funding sources for your project. Additional information or clarification may be requested by the Grants Committee. Evaluation Criteria Artistic Innovation •Quality and promise of the proposed arts, cultural, and heritage project to meet the cultural needs of an audience and/or constituent group. •Innovative approach to foster creative and civic participation by Renton's diverse residents and visitors, particularly underserved people and communities. •Fills a gap in art, cultural, or heritage offerings and opportunities not regularly available to Renton residents and visitors. Public Access and Benefit •Proposed projects must take place in Renton. •Proposed projects must serve and be accessible to residents of Renton. •Proposed projects must present new works to the public. •Priority will be given to projects that involve •Renton-based artists and organizations. Project Feasibility Demonstrated experience of project leaders to accomplish the scope and scale of the project. Evidence of thoughtful planning including clearly articulated goals and process for evaluation. Realistic budget and timeline. Application Instructions •Complete the application available on rentonwa.gov/rmac, including supplemental materials •Incomplete and/or inaccurate applications will result in return of application, delaying funding consideration or potential denial of funding consideration. •Start the application process as far in advance as possible at least three months before Y.OUr eroject start or event date •Submit completed application to arts@rentonwa.gov •You may be asked to present your proposal to the Arts Commission •For additional information or clarification, please call 425-430-7271, or email arts@rentonwa.gov Page 3 PAGE 12 OF 16 EXHIBIT 2: RENTON MUNICIPAL ARTS GRANT PROGRAM CALL FOR APPLICATIONS From: Sent: Subject: Renton Arts < renton@public.govdelivery.com > Thursday, September 26, 2024 4:41 PM Renton Arts Update: Fall into Creativity with Exciting Events, Grants, and Community Art Opportunities! rentonwa.gov /RMAC Opening Soon: 2025 Renton Art Grants! Applications will be available shortly. To be considered for specific funding periods, please submit your application electronically by 4:30 p.m. on the deadline day. The upcoming deadlines for 2025 funding are October 18 (priority for 18, and July 18. Before applying, make sure to review our Grant Guidelines thoroughly. If you have any questions or need additional information, please contact arts@rentonwa.gov. Follow us on social media for the official announcement next week, and don't miss this opportunity to support and enhance Renton's vibrant arts community! PAGE 13 OF 16 EXHIBIT 3: RENTON MUNICIPAL ARTS GRANT PROGRAM BENEFICIARY/ARTIST’S APPLICATION 10/22/24, 4:33 PM RMAC 2025 Grant Application RMAC 2025 Grant Application Thank you for your interest in the Renton Art Grants program! We are excited to learn more about your project and provide more opportunities for our residents and visitors to engage with the arts on a local level. Please be as detailed as possible in answering the following questions. Thank you for your continued support of the Arts in Renton. Email* irenesolano@live.com ---------------------------------------------------------------------------- Name of your Organization * As it appears on your tax filings (please include any DBAs) Bryn Mawr PTA Renton Council ------------------------------------------------------------------------· Contact Person and Title * This will be the person who the City and RMAC communicate with directly, and whose name will be on the Grant agreement if your project is approved for funding. Irene Miyamoto/ Donation Chair Commitee -------------------------------------------------------------------------------- Organization Address * This is the address your payments will be sent to and will be reflected on your contract 8212 S 118th St, Seattle, WA 98178 ------------------------------------------------------------------------· https://docs.google.com/forms/d/1 uRn 1 WSrS2-4KPXMrKxNncfDDM H _ KgzpWJxN DB-j7igg/edit#response =ACYDBNijEd30P0I EcA 1 OnCPofzyFVefZl2... 1 /7 10/22/24, 4:33 PM RMAC 2025 Grant Application Phone* (425)204-4150-------------------------------------------------------------------------------- Have you applied for a Renton Art Grant in the past? m Yes 0 No Have you received funding in previous years from the Renton Arts Grant Program? m Yes 0 No Please list the most recent project and the grant amount for which you have previously received funding Art Mural -$3,000 ---------------------------------------------------------------------------------------------------------· Select the category that best describes your project Q Project or event support @ Program support Q Public Art Support ,I https://docs.google.com/forms/d/1 uRn 1 WSrS2-4KPXMrKxNncfDDM H _ KgzpWJxN DB-j7igg/edit#response =ACYDBNijEd30P0I EcA 1 OnCPofzyFVefZl2... 2/7 Give details here. Artistic Administration Technical Other Supplies/Materials Promotion/Printing Postage Artistic Services Other Professional Services Space/Equipment Rental Travel/Transportation Other PAGE 14 OF 16 EXHIBIT 4: RENTON MUNICIPAL ARTS GRANT PROGRAM PROJECTS AWARDED PAGE 15 OF 16 EXHIBIT 5: RENTON MUNICIPAL ARTS GRANT PROGRAM REIMBURSEMENT REQUEST FORM Recipient name Mailing address Contract No. Date Invoice # Description Artistic/ Administration Supplies Event Misc Total $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ $ Totals $ $ $ $ $ Completed Final Report Attached IRS Form W9 Amount requested $ Signature Printed name RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM Reimbursement Request Form Attached supporting documentation for expenses to demonstrate, by date, expenses were incurred following the execution of the contract and no later than December , 202 . Sufficient documentation includes: PAGE 16 OF 16 EXHIBIT 6: RENTON MUNICIPAL ARTS GRANT PROGRAM FINAL REPORT FORM Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057 Exhibit 6 RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM Final Report Form Organization Name: Mailing Address: Contact Name: Contact Phone: Contact E-mail: Reimbursement amount request: Project start date: Project end date: Briefly describe the outcome of your project including benefits to the public (. free public performances, exhibitions, workshops, screenings, or readings; scholarships to ongoing, fee-based arts educational or training programs or accommodations made to expand access and inclusion to individuals with limited physical or English-speaking abilities). Estimate (or provide direct counts for ticketed events) the number of participants involved in the project: Describe promotional efforts for this project. Attach schedule of activities; reports and publications; copies of printed publicity, programs, newspaper clippings; or photos. Note: These attachments are necessary to document that the project was completed as stated in your application. A requirement of the grant contract is to show that the "credit line" for support from the Renton Municipal Arts Commission used in publicity. Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057 Did you achieve the goals you had set for the project? Describe. Describe any difficulties. (For example: scheduling difficulties, problems in getting people to participate, low attendance, etc.) We certify that the information contained in this report is true and correct to the best of our knowledge. records _________________________ ___________________________ Printed Name Authorized Signature _________________ Date Return form and report to: Renton Municipal Arts Commission, 1055 S Grady Way, Renton, WA 98057 or arts@rentonwa.gov (email or call 425-430- if you have questions)