Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
Home
My WebLink
About
Final Agenda Packet
CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, March 17, 2025 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way Please note that this regular meeting of the Renton City Council is being offered as a hybrid meeting and can be attended in person at the Council Chambers, 7th floor of City Hall, 1055 S Grady Way, Renton, 98057 or remotely through Zoom. For those wishing to attend by Zoom: Please (1) click this link https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or copy/paste the URL into a web browser) or (2) call-in to the Zoom meeting by dialing 253-215- 8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the day of the meeting to request an invite with a link to the meeting. Registration for Audience Comment: Registration will be open at all times, but speakers must register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and will be required to re-register for the next Council meeting if they wish to speak at that next meeting. Request to Speak Registration Form: o Click the link or copy/paste the following URL into your browser: https://forms.office.com/g/bTJUj6NrEE You may also call 425-430-6501 or email jsubia@rentonwa.gov or cityclerk@rentonwa.gov to register. Please provide your full name, city of residence, email address and/or phone number, and topic in your message. A sign-in sheet is also available for those who attend in person. Video on Demand: Please click the following link to stream Council meetings live as they occur, or to select previously recorded meetings: Renton Channel 21 Video on Demand 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. SPECIAL PRESENTATION a) Police Department Employee Recognition 4. ADMINISTRATIVE REPORT a) Administrative Report 5. AUDIENCE COMMENTS All remarks must be addressed to the Council as a whole, if a response is requested please provide your name and address, including email address, to the City Clerk to allow for follow-up. Speakers must sign-up prior to the Council meeting. Each speaker is allowed three minutes. When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for or against any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of March 10, 2025. Council Concur b) AB - 3772 Community & Economic Development Department recommends adoption of a resolution authorizing an allocation of $269,077 from Renton's contribution to the South King Housing and Homelessness Partners (SKHHP) Housing Capital Fund to finance affordable housing in South King County communities. Refer to Planning & Development Committee c) AB - 3782 Finance Department recommends execution of Amendment #3 to CAG-21-157, vendor Pacifica Law Group, LLP, in the amount of $125,000 for legal representation related to the city's B&O tax audit. Refer to Finance Committee d) AB - 3780 Public Works Maintenance Services request authorization to purchase of three replacement John Deere vehicles for the Parks and Recreation Department, in the total amount of $128,111.52, using the Sourcewell Contract #082923-DAC. The funds for this purchase were included in the 2025/2026 biennium budget. Council Concur e) AB - 3781 Public Works Maintenance Services requests authorization to purchase 14 replacement vehicles and four new vehicles for the Police Department, in the amount of $1,136,266.15, using Washington State Bid Contract Award 05916. Funds for this purchase were includes in the 2025/2026 biennial budget. Council Concur 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Transportation Committee: 1) Adaptive Signal Control Purchase & Agreement with Western Systems; 2) Agreement with Gray & Osborne for Renton School & Pedestrian Crossing No. 2 Project 8. LEGISLATION 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) 5:30 p.m. - 7th Floor - Conferencing Center Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings Mayor’s Office Memorandum DATE: March 13, 2025 TO: James Alberson, Jr., Council President Members of the Renton City Council FROM: Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer SUBJECT: Administrative Report • Join Mayor Armondo Pavone for the City of Renton’s 2025 State of the City address Wednesday, March 26, at 6:30 p.m. The event will take place at the Hyatt Regency Lake Washington at Seattle's Southport, located at 1053 Lake Washington Boulevard North. Doors will open at 5:30 p.m., and light refreshments will be served. This is a chance to hear firsthand about the city's progress and future plans. Don't miss this opportunity to engage with local officials and fellow community members and learn about what's in store for Renton in the coming year. • Please stop by to chat with Chief Administrative Officer Ed VanValey at the next What’s Brewing, Wednesday, March 19 at the Berliner Pub, 221 Main Avenue South, from 5:30-6:30 p.m. All ages are welcome. Check out the Facebook Event for more details. • The draft 2025 Stormwater Management Program Plan is available on the city website. Public comments will be accepted through March 21. The Plan and instructions for making comments may be found on our website at rentonwa.gov/npdes. • Information about preventative street maintenance, traffic impact projects, and road closures happening this week can be found at http://rentonwa.gov/traffic. All projects are weather permitting and unless otherwise noted, streets will always remain open. Monday, March 17 through Friday, March 21, 8:00am-3:00pm. Intermittent lane closure on S 7th St for construction work. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Tom Main, 206-999-1833. Monday, March 17 through Friday, March 21, 8:00am-3:00pm. Burnett Ave S will be closed to thru traffic from S 2nd St to Tobin Ave S. Approved traffic control plans were issued and will be followed, including a detour with flaggers on onsite to assist local traffic. Questions may be directed to Rob Blackburn, 206-379-1489. AGENDA ITEM #4. a) James Alberson, Jr., Council President Members of the Renton City Council Page 2 of 2 March 13, 2025 Monday, March 17 through Friday, March 21, 8:00am-3:00pm. Intermittent lane closure on Rainier Ave N between Airport Way and S 3rd St for construction work. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Joe Nerlfi, 425-757-9657. Monday, March 17 through Friday, March 21, 8:00am-3:00pm. Intermittent lane closure on NE Sunset Blvd between Edmonds Ave NE and Kirkland Ave NE for construction work. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Brad Stocco, 425-282-2373. Monday, March 17 through Friday, March 21, 8:00am-3:00pm. Shifting lane closures both east and west on NE Sunset Blvd between Redmond Pl NE to Union Ave NE for utility installation and frontage improvements. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Brad Stocco, 425- 282-2373. Monday, March 17 through Friday, March 21, 8:00am-3:00pm. Intermittent lane closure on Talbot Rd S for construction work. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Tom Main, 206- 999-1833. Monday, March 17 through Friday, March 21, 8:00am-3:00pm. Intermittent lane closures on Williams Ave S and S Tobin St for construction work. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Rob Blackburn, 206-379-1489. On-going Street Closure January 21 through May 22, 2025 (City of Renton Resolution No. 4545). FULL STREET CLOSURE on Houser Way N between Lake Washington Blvd N and Lowe’s Business Access Road in support of WSDOT I-405 Renton to Bellevue Widening and Express Toll Lane project. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Justin Johnson, 425-902-7102. AGENDA ITEM #4. a) March 10, 2025 REGULAR COUNCIL MEETING MINUTES CITY OF RENTON MINUTES - City Council Regular Meeting 7:00 PM - Monday, March 10, 2025 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: James Alberson, Jr., Council President Carmen Rivera, Council Position No. 2 Ryan McIrvin, Council Position No. 4 Ed Prince, Council Position No. 5 Ruth Pérez, Council Position No. 6 Kim-Khánh Vڣn, Council Position No. 7 (attended remotely) Councilmembers Absent: Valerie O'Halloran, Council Position No. 3 MOVED BY ALBERSON, SECONDED BY PÉREZ, COUNCIL EXCUSE ABSENT COUNCILMEMBER O'HALLORAN. CARRIED. ADMINISTRATIVE STAFF PRESENT Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer Patrice Kent, Senior Assistant City Attorney Jason Seth, City Clerk Matt Herrera, Planning Director Eric Perry, Government Affairs Manager Commander Sue Hassinger, Police Department Attended Remotely: Kristi Rowland, Deputy CAO Martin Pastucha, Public Works Administrator Kim Gilman, Interim Human Resources / Risk Management Administrator AGENDA ITEM #6. a) March 10, 2025 REGULAR COUNCIL MEETING MINUTES PROCLAMATION Renton's Holi - Festival of Colors - March 15, 2025: A proclamation by Mayor Pavone was read declaring March 15, 2025, as "Renton's Holi - Festival of Colors" in the City of Renton and encouraged all members of the community to join in this special observance. Vasudha Sharma, Founder and CEO of Voice of Planet and member of the Mayor's Inclusion Task Force, accepted the proclamation with appreciation. MOVED BY ALBERSON, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE PROCLAMATION. CARRIED. ADMINISTRATIVE REPORT CAO Ed VanValey reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2023 and beyond. Items noted were: x The City of Renton is partnering with the nonprofit organization Voice of Planet to host “Holi, Renton Festival of Colors.” Mark your calendar for Saturday, March 15 from 12-4 p.m. and join us at Liberty Park, 1101 Bronson Way North, for festivities, food trucks, music, and much more, including the throwing of colored powders. x Join Mayor Armondo Pavone for the City of Renton’s 2025 State of the City address Wednesday, March 26, at 6:30 p.m. The event will take place at the Hyatt Regency Lake Washington at Seattle's Southport, located at 1053 Lake Washington Boulevard North. Doors will open at 5:30 p.m., and light refreshments will be served. This is a chance to hear firsthand about the city's progress and future plans. Don't miss this opportunity to engage with local officials and fellow community members and learn about what's in store for Renton in the coming year. x Please stop by to chat with Chief Administrative Officer Ed VanValey at the next What’s Brewing, Wednesday, March 19 at the Berliner Pub, 221 Main Avenue South, from 5:30-6:30 p.m. All ages are welcome. Check out the Facebook Event for more details. x Preventative street maintenance will continue to impact traffic and result in occasional street closures. AUDIENCE COMMENTS x Matt Hanbey, Renton, noted that the Hearing Examiner Decision for the Logan 6 project was now available and asked Council to support three issues: 1) Change city code to allow access to the project on Logan Ave, 2) Review RCW 36.78.060 to see if the parking issues can be re-worked, and 3) adopt interim zoning regulations for this project. x George Streicher, Renton, expressed concern about the ingress and egress plans for the Logan 6 project. x Sheryl Friez, Renton, told a story about a conversation she had about being embarrassed because she lives in Renton. x Gabriel Jones, read legislative bills from Washington and other states regarding the dismantling of protections for the LGBTQIA+ community, especially the trans community, and urged Council to help these communities. AGENDA ITEM #6. a) March 10, 2025 REGULAR COUNCIL MEETING MINUTES CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of March 3, 2025. Council Concur. b) AB - 3773 Public Works Facilities Division recommended execution of Amendment No. 8 with Graham Baba Architect, in the amount of $394,865 for full design and construction administration for the incorporation of the Piazza Park project into the Renton Market project. Refer to Finance Committee. c) AB - 3774 Public Works Facilities Division reported bid opening on December 16, 2024, for CAG-24-218, Henry Moses Aquatic Center Maintenance and Repair project, and recommended awarding the contract to the lowest responsive and responsible bidder, DM Pacific, LLC, in the amount of $1,410,240. Council Concur. d) AB - 3775 Public Works Facilities Division recommended execution of a subgrant with the Association of Washington Cities (AWC) to accept $205,806 in grant funds, for the Investment Grade Audits project. This project includes an Energy Service Proposal that will identify energy efficiency improvements and infrastructure upgrades for City Hall and the 200 Mill Building. Refer to Finance Committee. e) AB - 3769 Public Works Transportation Systems Division recommends approval to purchase vehicle detection and signal cabinet equipment for the installation of adaptive signal controls at five (5) intersections; and approval to execute Amendment No. 3 to CAG-20-340, contractor Western Systems, in the amount of $123,516.01 for adaptive signal control licensing and consulting services. Refer to Transportation (Aviation) Committee. f) AB - 3771 Public Works Transportation Systems Division recommends execution of an agreement with Gray & Osborne, Inc., in the amount of $135,481 for Design and Construction Engineering Services for the Renton School & Pedestrian Crossings No. 2 project. Refer to Transportation (Aviation) Committee. MOVED BY ALBERSON, SECONDED BY PÉREZ, COUNCIL CONCUR TO ADOPT THE CONSENT AGENDA AS PUBLISHED CARRIED. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Finance Committee: Finance Chair Pérez presented a report recommending approval of the following payments: 1. Accounts Payable – total payment of $20,958,501.37 for vouchers 10956-10959, 422983- 423054, 423063-423305; payroll benefit withholding vouchers 7627-7637, 423055- 423062 and 3 wire transfers. 2. Payroll – total payment of $2,053,964.95 for payroll vouchers that include 668 direct deposits and 7 checks. (2/1/25-2/15/25 pay period). 3. Kidder Mathews vouchers 1855-1875 totaling $50,610.88. MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #6. a) March 10, 2025 REGULAR COUNCIL MEETING MINUTES b) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to authorize the Mayor and City Clerk to execute Flood Reduction Grant agreement GRA-25-003 with the King County Flood Control District in the amount $225,000 for engineering services related to the Lind Ave SW Storm Improvement Project. MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. c) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to authorize the mayor to execute the interagency agreement (GRA-25-005) with King County to accept $90,594.00 of non-matching grant funds available in 2025 to implement waste reduction and recycling programs. MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. d) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to authorize the mayor to execute the interagency agreement (GRA-25-002) with King County to accept $25,103.51 of non-matching grant funds available in 2025 to implement household hazardous waste education programs. MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE REPORT. CARRIED. e) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to approve the interlocal agreement with the City of Black Diamond for their utilization of Renton’s electronic home monitoring (EHM) program for eligible offenders sentenced by participant’s municipal court. Participant shall compensate Renton for the services provided under this agreement at the rates stated in EXHIBIT A for the term of January 1, 2025- December 31, 2028. Installation and monitoring of EHM offenders will be billed to Participant at a rate of $36.00 ($18.00 for equipment; $18.00 for administration services) per active day. MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. f) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to authorize the Renton Municipal Court to enter into a grant agreement with the Administrative Office of the Courts to accept $5,000 to support the facilitation of the Third Annual Regional Community Court retreat. MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. g) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to authorize the acceptance of $11,000 in supplemental funds from the Administrative Office of the Courts as part of interagency agreement IAA25085 in support of Renton Municipal Court’s Therapeutic Courts. MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEER RECOMMENDATION. CARRIED. h) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to approve the conversion of the Limited Term Secretary 2 position to a full- time equivalent (FTE) Secretary 2 position. AGENDA ITEM #6. a) March 10, 2025 REGULAR COUNCIL MEETING MINUTES MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. i) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to the Mayor's signature on the proposed contract with Fresh Family LLC Trucking dba Fresh Family to provide cleaning services for the Renton Downtown Business District. MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. LEGISLATION Resolution: a) Resolution No. 4548: Authorizing the Mayor and City Clerk to enter into an Interlocal Agreement with the City of Black Diamond for the purpose of providing Electronic Home Monitoring Services to the City of Black Diamond. MOVED BY PÉREZ, SECONDED BY MCIRVIN, COUNCIL ADOPT THE RESOLUTION AS PRESENTED. CARRIED. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) MOVED BY VN, SECONDED BY RIVERA, COUNCIL REFER TO THE ADMINISTRATION DRAFTING A PROCLAMATION RESOLUTION MODELED AFTER A RECENT PROCLAMATION AND RESOLUTION ADOPTED BY THE CITY OF BOTHELL STANDING IN SOLIDARITY WITH THE LGBTQIA+ AND TRANS COMMUNITIES. MOTION CARRIED AS AMENDED. MOVED BY RIVERA, SECONDED BY MCIRVIN, COUNCIL AMEND THE MOTION TO STRIKE THE WORD PROCLAMATION AND ADD DRAFTING A RESOLUTION MODELED AFTER A RECENT PROCLAMATION AND RESOLUTION ADOPTED BY THE CITY OF BOTHELL. CARRIED. Council President Alberson presented Councilmember Prince an award for his tenure as the 2024 Council President. ADJOURNMENT MOVED BY PRINCE, SECONDED BY ALBERSON, COUNCIL ADJOURN. CARRIED. TIME: 7:48 PM Jason A. Seth, MMC, City Clerk Jason Seth, Recorder 10 Mar 2025 AGENDA ITEM #6. a) Council Committee Meeting Calendar March 10, 2025 March 17, 2025 Monday 3:00 p.m.tilitieŜ Committee, Chair «Ïn-Canceled Location: Council Conference Room/Videoconference 3:45 p.m. Public SafetyCommittee, Chair Rivera Location: Council Conference Room/Videoconference 1. Cedar River Trail Update 2. 6 th and Park Update 3. Renton Regional Fire Authority Update 4. Emerging Issues 4:45 p.m. Transportation Committee, Chair McIrvin Location: Council Conference Room/Videoconference 1. Adaptive Signal Control Purchase & Agreement with Western Systems 2. Agreement with Gray & Osborne for Renton School & Pedestrian Crossing No. 2 Project 3. Emerging Issues 5:30 p.m. Committee of the Whole, Chair Alberson Location: Conferencing Center 1. SCORE Update 7:00 p.m. Council Meeting Location: Council Chambers/Videoconference AGENDA ITEM #6. a) AB - 3772 City Council Regular Meeting - 17 Mar 2025 SUBJECT/TITLE: Resolution Authorizing the Allocation of Funds to Finance Affordable Housing in South King County in Accordance with the 2024 South King Housing and Homelessness Partners (SKHHP) Housing Capital Fund Recommendation RECOMMENDED ACTION: Refer to Planning & Development Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Angie Mathias, Long Range Planning Manager EXT.: 6576 FISCAL IMPACT SUMMARY: No fiscal impact-$269,077 to be dispersed from invoiced SHB 1406 fund contributions to SKHHP Housing Capital Fund SUMMARY OF ACTION: SKHHP was established in 2019 through an interlocal agreement (Establishing ILA) and is a unified, coordinated, and collaborative coalition funding the construction and preservation of affordable housing in South King County. SKHHP currently has 12 member jurisdictions including the cities of Auburn, Burien, Covington, Des Moines, Federal Way, Kent, Maple Valley, Normandy Park, Renton, SeaTac, and Tukwila, plus King County. SKHHP provides a meaningful opportunity to pool funds together with neighboring cities to collaboratively make an impact on the subregion’s affordable housing shortage. To date, SKHHP has pooled over $11.2 million to house our low-income neighbors or rehabilitate deteriorating multifamily buildings. In 2019, RCW 82.14.540 (SHB 1406) became law allowing jurisdictions to enact a local sales and use tax for the purpose of supporting affordable housing. In 2021, eight of the nine SKHHP member cities entered into a second interlocal agreement for purposes of pooling sales tax receipts authorized by RCW 82.14.540 with SKHHP to create the Housing Capital Fund (Pooling ILA – SHB 1406). In 2023, two of the four SKHHP member cities who are able to collect RCW 82.14.530 (HB 1590) revenues desired to pool a portion of those funds with SKHHP for the 2023 funding round of the Housing Capital Fund to add to existing SHB 1406 pooled revenue and entered into an additional interlocal agreement (Pooling ILA – HB 1590). In 2024, an additional member city entered into the Pooling ILA – HB 1590 and a new member city made a contribution from municipal general funds. The Establishing ILA and Pooling ILAs established the SKHHP Housing Capital Fund, set parameters for the process for the selection of awards involving pooled funds, and determined the approval process. Pursuant to the ILAs, the SKHHP Executive Board recommends allocations for funding affordable housing projects to the participating City Councils. Even though the Council has already contributed funds to the 2024 Housing Capital Fund funding round, Council approval is needed to authorize the allocation of funds to specific projects. The SKHHP Executive Board adopts annual funding guidelines and priorities for each funding round. The SKHHP Advisory Board subsequently reviewed applications and provided a funding recommendation based on adopted priorities to the SKHHP Executive Board. The SKHHP Executive Board concurred with the SKHHP Advisory Board’s recommendation and recommends funding four projects totaling $4,100,000 as described in the 2024 SKHHP Housing Capital Fund Recommendation memo dated January 23, 2025 (attached). AGENDA ITEM #6. b) The SKHHP Executive Board requests approval to use $269,077 of the total $228,107 contributed funds from 2024 and $42,313 of the carry-over from 2023 from the City of Renton. EXHIBITS: A. Issue Paper B. Resolution STAFF RECOMMENDATION: Adopt Resolution to authorize the allocation of $269,077 from the City of Renton’s contribution to the SKHHP Housing Capital Fund to finance affordable housing in South King County communities in concurrence with the SKHHP Executive Board’s recommendation. AGENDA ITEM #6. b) DEPARTMENT OF COMMUNITY & ECONOMIC DEVELOPMENT M E M O R A N D U M DATE: February 26, 2025 TO: James Alberson, Jr., Council President Members of Renton City Council VIA: Armondo Pavone, Mayor FROM: Gina Estep, CED Administrator (x3615) STAFF CONTACT: Angie Mathias, Long Range Planning Manager (x6576) SUBJECT: Resolution Authorizing the Allocation of Funds to Finance Affordable Housing in South King County in Accordance with the 2024 South King Housing and Homelessness Partners (SKHHP) Housing Capital Fund Recommendation Issue Should Council adopt a Resolution approving the allocation of $269,077 from the South King Housing and Homelessness Partners (SKHHP) Housing Capital Fund for the development of affordable housing? Summary/Background SKHHP was established in 2019 through an interlocal agreement (Establishing ILA) and is a unified, coordinated, and collaborative coalition funding the construction and preservation of affordable housing in South King County. SKHHP currently has 12 member jurisdictions including the cities of Auburn, Burien, Covington, Des Moines, Federal Way, Kent, Maple Valley, Normandy Park, Renton, SeaTac, and Tukwila, plus King County. SKHHP provides a meaningful opportunity to pool funds together with neighboring cities to collaboratively make an impact on the subregion’s affordable housing shortage. To date, SKHHP has pooled over $11.2 million to house our low-income neighbors or rehabilitate deteriorating multifamily buildings. AGENDA ITEM #6. b) In 2019, RCW 82.14.540 (SHB 1406) became law allowing jurisdictions to enact a local sales and use tax for the purpose of supporting affordable housing. In 2021, eight of the nine SKHHP member cities entered into a second interlocal agreement for purposes of pooling sales tax receipts authorized by RCW 82.14.540 with SKHHP to create the Housing Capital Fund (Pooling ILA – SHB 1406). In 2023, two of the four SKHHP member cities who are able to collect RCW 82.14.530 (HB 1590) revenues desired to pool a portion of those funds with SKHHP for the 2023 funding round of the Housing Capital Fund to add to existing SHB 1406 pooled revenue and entered into an additional interlocal agreement (Pooling ILA – HB 1590). In 2024, an additional member city entered into the Pooling ILA – HB 1590 and a new member city made a contribution from municipal general funds. The Establishing ILA and Pooling ILAs established the SKHHP Housing Capital Fund, set parameters for the process for the selection of awards involving pooled funds, and determined the approval process. Pursuant to the ILAs, the SKHHP Executive Board recommends allocations for funding affordable housing projects to the participating City Councils. Even though the Council has already contributed funds to the 2024 Housing Capital Fund funding round, Council approval is needed to authorize the allocation of funds to specific projects. The SKHHP Executive Board adopts annual funding guidelines and priorities for each funding round. The SKHHP Advisory Board subsequently reviewed applications and provided a funding recommendation based on adopted priorities to the SKHHP Executive Board. The SKHHP Executive Board concurred with the SKHHP Advisory Board’s recommendation and recommends funding four projects totaling $4,100,000 as described in the 2024 SKHHP Housing Capital Fund Recommendation memo dated January 23, 2025 (attached). The SKHHP Executive Board requests approval to use $269,077 of the total $228,107 contributed funds from 2024 and $42,313 of the carry-over from 2023 from the City of Renton for the following recommended projects: Project Sponsor and Project Name Location # of Units Total Development Cost 2024 SKHHP Contribution 2024 City Contribution Mercy Housing NW – Burien Family Housing Burien 91 $58,048,463 $2,000,000 $0 TWG – Pandion at Star Lake Kent 251 $126,720,200 $770,000 $0 Multi-Service Center – Auburn 24 $975,939 $775,000 $202,461 AGENDA ITEM #6. b) White River Apartments Habitat for Humanity – Burien Miller Creek Burien 40 $26,193,686 $555,000 $66,616 As outlined in the attached memo, sales and use tax receipts from your jurisdiction have already been contributed to SKHHP’s 2024 Housing Capital Fund, and with this Council approval, $269,077 of those funds may be allocated to the projects recommended by the SKHHP Executive Board. Detailed descriptions of the projects, funding requests, rationale, and recommended conditions of funding for projects by the SKHHP Executive Board are included in the attached memo. If not approved, SKHHP will not have Renton’s funds to contribute to the regional efforts to advance affordable housing projects that meet urgent local needs and priorities. Recommendation: Adopt Resolution _____ to authorize the allocation of $269,077 from the City of Renton’s contribution to the SKHHP Housing Capital Fund to finance affordable housing in South King County communities in concurrence with the SKHHP Executive Board’s recommendation. AGENDA ITEM #6. b) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE DULY-APPOINTED ADMINISTERING AGENCY FOR THE SOUTH KING HOUSING AND HOMELESSNESS PARTNERS TO EXECUTE ALL DOCUMENTS NECESSARY TO ENTER INTO AGREEMENTS FOR THE FUNDING OF AFFORDABLE HOUSING PROJECTS, AS RECOMMENDED BY THE SKHHP EXECUTIVE BOARD, UTILIZING FUNDS CONTRIBUTED BY THE CITY TO THE SKHHP HOUSING CAPITAL FUND. WHEREAS, on May 24, 2019, the City of Renton entered into an interlocal agreement to form the South King Housing and Homelessness Partners (SKHHP) (“2019 ILA”) to help coordinate the efforts of South King County cities to provide affordable housing; and WHEREAS, on July 16, 2021 the City of Renton entered into an interlocal agreement for the purposes of pooling sales tax receipts with SKHHP to administer funds through the SKHHP Housing Capital Fund established under the 2019 ILA; and WHEREAS in 2024, SKHHP solicited and reviewed applications from projects to use the Capital Fund; and WHEREAS, on January 23, 2025, the SKHHP Executive Board recommended funding four (4) projects totaling $4,103,000.00 as described in Attachment A attached hereto; and WHEREAS, pursuant to the SKHHP 2019 ILA, each legislative body participating in funding a project or program through SKHHP’s Housing Capital Fund must authorize the application of a specific amount of the City funds contributed to the SKHHP Housing Capital Fund to a specific project or program; and AGENDA ITEM #6. b) RESOLUTION NO. _______ 2 WHEREAS, the SKHHP Executive Board has developed recommended conditions to ensure that the City’s affordable housing funds are used for their intended purpose and that projects maintain their affordability over time; and WHEREAS, the City Council desires to use $269,077 from funds contributed to the SKHHP Housing Capital Fund as designated below to finance the projects recommended by the SKHHP Executive Board. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. Pursuant to the 2019 Interlocal Agreement, the City Council authorizes the duly-appointed administering agency of SKHHP to execute all documents and take all necessary actions to enter into agreements on behalf of the City to fund the rehabilitation of the Multi- Service Center’s White River Apartments and supporting the development of Habitat for Humanity’s Burien Miller Creek project and to use $269,077 from the City’s SHB 1406 contribution as shown below. Jurisdiction 3. MSC-White River 4. Habitat-Miller Creek Total Contributed in 2024 Carry-Over from 2023 Unallocated Auburn $ 121,507 $ 39,980 $ 135,475 $ 26,819 $ 807 Burien $ 57,595 $ 18,950 $ 64,623 $ 12,304 $ 382 Des Moines $ 29,955 $ 9,856 $ 34,012 $ 5,998 $ 199 Federal Way $ 116,047 $ 38,184 $ 131,715 $ 23,286 $ 770 Kent $ 173,408 $ 57,057 $ 194,889 $ 36,726 $ 1,150 Normandy Park $ 4,930 $ 1,622 $ 5,426 $ 1,158 $ 32 Renton $ 202,461 $ 66,616 $ 228,107 $ 42,313 $ 1,343 Tukwila $ 69,097 $ 22,735 $ 89,289 $ 3,002 $ 459 Total $ 775,000 $ 255,000 $ 883,536 $ 151,606 $ 5,142 AGENDA ITEM #6. b) RESOLUTION NO. _______ 3 SECTION II. The agreements entered into pursuant to Section 1 of this Resolution shall include terms and conditions to ensure that the City’s funds are used for their intended purpose and that the projects maintain affordability over time. In determining what conditions should be included in the agreements, the duly-appointed administering agency of SKHHP shall be guided by the recommendations set forth in the SKHHP Executive Board’s Memorandum dated January 23, 2025, a copy of which is attached as Attachment A. SECTION III. This Resolution will take effect and be in full force on passage and signatures. PASSED BY THE CITY COUNCIL the day of , 2025. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2025. ______________________________ Armondo Pavone, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney RES- CED:25RES003:02/25/2025 AGENDA ITEM #6. b) Page 1 of 23 Memorandum South King Housing and Homelessness Partners TO: City of Auburn City Council City of Maple Valley City Council City of Burien City Council City of Normandy Park City Council City of Covington City Council City of Renton City Council City of Des Moines City Council City of SeaTac City Council City of Federal Way City Council City of Tukwila City Council City of Kent City Council FROM: SKHHP Executive Board DATE: January 23, 2025 RE: 2024 SKHHP Housing Capital Fund Recommendation OVERVIEW 2024 was the third annual funding round of the SKHHP Housing Capital Fund made possible by pooling resources among SKHHP member jurisdictions. 2024 was the first year every member city contributed pooled funds towards the Housing Capital Fund and contributions totaled $3,959,020. With the remaining unused funds from the 2023 funding round, SKHHP made $4,100,000 available in the 2024 funding round. SKHHP received six applications for funding representing over $9.2 million in requests to develop or preserve 431 units of housing. The SKHHP Executive Board recommends funding four projects totaling $4,100,000 (see Table 1). Of this total, the Executive Board recommends using $1,030,000 of the total $1,035,141 sourced from SHB 1406 revenue contributions for one homeownership and one preservation project; $2,770,000 of the total $2,775,969 sourced from HB 1590 revenue contributions for two new construction projects; and $300,000 of the total $300,000 sourced from general funds to be applied to the homeownership project. This recommendation leaves a balance of $5,141 in SHB 1406 funds and $5,969 in HB 1590 funds in the Housing Capital Fund that will rollover into the next funding round in 2025 (see Tables 2 and 3). A summary of the recommended projects, funding rationale, and the conditions for funding are described in this memo. Included as attachments are the economic summaries of the recommended projects, summary changes of previously awarded projects that reapplied and are recommended for funding, and standard conditions for funding. Table 1: Recommended Projects and Recommended Funding Level Project sponsor and name Location # of units Project type Amount Requested Recommended Funding – HB 1590 Recommended Funding – SHB 1406 & GF Mercy Housing NW – Burien Family Housing Burien 91 New Construction Rental $2,000,000 $2,000,000 -- TWG – Pandion at Star Lake Kent 251 New Construction Rental $2,000,000 $770,000 -- Multi-Service Center – White River Apts. Auburn 24 Preservation Rental $975,939 -- $775,000 Habitat for Humanity – Burien Miller Creek Burien 40 New Construction Homeownership $1,300,000 -- $300,000-GF $255,000-SHB 1406 TOTAL -- 406 -- -- $2,770,000 $1,330,000 AGENDA ITEM #6. b) Page 2 of 23 Table 2: Proposed HB 1590 Allocations by Jurisdiction for Recommended Projects Table 3: Proposed SHB 1406 Allocations by Jurisdiction for Recommended Projects Table 4: Proposed Unrestricted/General Fund Allocations by Jurisdiction for Recommended Projects Jurisdiction 3. Habitat-Miller Creek Total Contributed in 2024 Unallocated SeaTac $ 300,000 $ 300,000 $ - Total $ 300,000 $ 300,000 $ - BACKGROUND The SKHHP Advisory Board met on October 3, 2024 and November 7, 2024 to review each project application and develop a funding recommendation for the SKHHP Executive Board’s consideration. The SKHHP Executive Board met on October 18, 2024 and November 15, 2024 to review each project and consider the recommendations of the Advisory Board. The Advisory Board adopted its recommendation on November 7, 2024 and the Executive Board took final action on November 15, 2024. Of the six applications received, two are located in Renton and both project applications are eligible to receive HB 1590 funds. The City of Renton collects HB 1590 funds but does not currently pool those funds with SKHHP. SKHHP pools HB 1590 funds from three of the four South King County cities that collect it. Because of this, the City of Renton plans to directly financially support these two projects. These projects include Homestead Community Land Trust’s Willowcrest II and St. Stephen Housing Association & Way Back Inn’s Steele House. Jurisdiction 1. Mercy Housing-Burien Family 2. TWG-Pandion Total Contributed in 2024 Carry-Over from 2023 Unallocated Covington $ 153,964 $ 59,276 $ 213,657 $ 43 $ 460 Kent $ 1,485,801 $ 572,034 $ 2,061,827 $ 442 $ 4,434 Maple Valley $ 360,235 $ 138,690 $ 500,000 $ - $ 1,075 Total $ 2,000,000 $ 770,000 $ 2,775,484 $ 485 $ 5,969 Jurisdiction 3. MSC-White River 4. Habitat-Miller Creek Total Contributed in 2024 Carry-Over from 2023 Unallocated Auburn $ 121,507 $ 39,980 $ 135,475 $ 26,819 $ 807 Burien $ 57,595 $ 18,950 $ 64,623 $ 12,304 $ 382 Des Moines $ 29,955 $ 9,856 $ 34,012 $ 5,998 $ 199 Federal Way $ 116,047 $ 38,184 $ 131,715 $ 23,286 $ 770 Kent $ 173,408 $ 57,057 $ 194,889 $ 36,726 $ 1,150 Normandy Park $ 4,930 $ 1,622 $ 5,426 $ 1,158 $ 32 Renton $ 202,461 $ 66,616 $ 228,107 $ 42,313 $ 1,343 Tukwila $ 69,097 $ 22,735 $ 89,289 $ 3,002 $ 459 Total $ 775,000 $ 255,000 $ 883,536 $ 151,606 $ 5,142 AGENDA ITEM #6. b) Page 3 of 23 These two projects were removed from SKHHP’s competitive list of projects under consideration prior to the Advisory Board and Executive Board making their funding recommendation. PROCESS ATTACHMENTS 1. Economic summaires of recommended projects 2. Summary changes of previously awarded projects that reapplied 3. Standard conditions for funding Advisory Board recommendation (November 7, 2024) Executive Board finalizes recommendation (November 15, 2024) Member Councils approve funding recommendation (January-March 2025) AGENDA ITEM #6. b) Page 4 of 23 1. Mercy Housing Northwest - Burien Family Housing Funding request: $2,000,000 Executive Board recommendation: $2,000,000 (forgivable loan) Address: 12845 Ambaum Blvd SW Burien, WA 98146 PROJECT SUMMARY Burien Family Housing is a new multifamily 91-unit rental project located near high frequency transit in Burien. The project will support households earning between 30% area median income (AMI) and 60% AMI with a focus on households with children, including 34 units set-aside for families with children exiting homelessness and 18 units set-aside for households with a physical disability. The project includes the redevelopment of a 4.23 acre site currently owned by Mary’s Place which operates an emergency shelter on-site. Mary’s Place will be donating 2-acres of the project site to Mercy Housing Northwest for the development of new affordable housing, while retaining 1.31 acres of the site for the development of a new shelter to replace the existing one. The project will be four stories in size. The development is comprised of a mix of one-, two-, three-, and four-bedroom units. 52% of the units are family- sized two-, three-, and four-bedroom units. This project received a financial award from SKHHP during the 2022 funding round and secured funding from King County, the Washington State Department of Commerce, the 9% Low Income Housing Tax Credit (LIHTC) program, and the Amazon Housing Equity Fund (HEF) program over the course of 2023 and 2024. The project is a combination 4% and 9% LIHTC project. The project also secured 34 project-based vouchers from the King County Housing Authority and a Resident Services award from King County to support the families exiting homelessness. PROJECT SCHEDULE Activity Date Purchase and Sales Agreement 8/29/2022 Zoning Approval 2/1/2024 Site Plan Approval 8/18/2022 Building Permits Issued 2/25/2025 Begin Construction 4/1/2025 Begin Lease-up 6/1/2026 Issued Certificate of Occupancy 8/1/2026 FUNDING RATIONALE The Executive Board supports the intent of this application for the following reasons: • The project has been awarded significant financial contributions from King County, State Department of Commerce (Housing Trust Fund), Amazon, and was awarded $1,093,308 from SKHHP in the 2022 funding round. Additionally, the project received a 9% bond allocation in the 2024 funding round through the Washington State Housing Finance Commission. • The project is ready to begin construction in the first half of 2025. AGENDA ITEM #6. b) Page 5 of 23 • The sponsor’s partnership with Mary’s Place demonstrates a commitment to serving households experiencing homelessness and will develop a pipeline of permanent housing for Mary’s Place clients. • Project-based vouchers have been secured which increases the financial stability of the project. • 75% of the units will be constructed using advanced universal design principals. • The project includes set-asides for four-bedroom units which are greatly needed to serve larger families. • The project strongly aligns with SKHHP Housing Capital Fund adopted priorities including: collaboration with local community-based organizations, connections and direct experience with populations the project is proposing to serve, addressing the needs of populations most disproportionately impacted by housing costs, advancing economic opportunity due to its proximity to transit and other amenities, providing rental housing for individuals and families earning 0-30% AMI and incorporating supportive services, and the leverage of private and public investment. • The site has convenient access to transit, shopping, and services. PROPOSED CONDITIONS Standard conditions apply to all projects and are included as Attachment 3 at the end of this memo. Special Conditions 1. SKHHP will provide project funds to the Contractor in the form of a deferred, contingent, forgivable loan. Loan terms will account for various factors, including loan terms from other fund sources and available cash flow. Final loan terms shall be determined prior to release of funds and must be approved by SKHHP staff. The loan will be secured by a deed of trust recorded against the development property to ensure that Contractor maintains the project’s affordability and target population. Contractor shall not be required to repay the loan so long as it maintains these project requirements. 2. Timeframe for funding commitment. The funding commitment continues for thirty-six (36) months from the date of Council approval of original award and shall expire thereafter if all conditions are not satisfied. An extension may be requested to SKHHP staff no later than sixty (60) days prior to the expiration date. At that time, the Contractor will provide a status report on progress to date and expected schedule for start of construction and project completion. The SKHHP Executive Board will consider a twelve-month extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. At a minimum, the Contractor will demonstrate that all capital funding has been secured or is likely to be secured within a reasonable period of time. 3. Project description of original award from 2022 funding round will be replaced by current description of the project. Previous funding award shall be combined with current recommended award but will retain eligibility of use under RCW. 82.14.540. 4. At least 34 of the housing units shall be set-aside for families with children exiting homelessness who earn no more than 60% AMI and 18 of the housing units shall be set-aside for households with a physical disability who earn no more that 60% AMI. Use of funds and population eligibility must be in-alignment with RCW 82.14.530 for 2024 award. AGENDA ITEM #6. b) Page 6 of 23 5. SKHHP funds shall be used solely for new construction, unless otherwise approved by SKHHP staff. 6. A covenant is recorded ensuring affordability for at least 50 years with size and affordability distribution per the following table. Changes may be considered based on reasonable justification as approved by SKHHP. AMI 1-bedroom 2-bedroom 3-bedroom 4-bedroom Total Units 30% 6 14 5 3 28 50% 30 11 7 -- 48 60% 7 4 3 -- 14 Manager Units 1 -- -- -- 1 Total Units 44 29 15 3 91 AGENDA ITEM #6. b) Page 7 of 23 2. TWG Development - Pandion at Star Lake Funding request: $2,000,000 Executive Board recommendation: $770,000 (loan) Address: 2526 S 272nd St., Kent, WA 98032 PROJECT SUMMARY Pandion at Star Lake is a 251-unit multifamily, mixed-use rental project in Kent located adjacent to the Kent/Star Lake Link light rail station. The project will support households earning between 30% AMI and 80% AMI. 47 units will support households up to 80% AMI. The project has been proposed as a 4% Low Income Housing Tax Credit (LIHTC) development. The project secured an award from SKHHP in the 2023 Housing Capital Fund funding round totaling $1,170,000, although the project was modified for the 2024 funding round. The project did not secure the needed public and private funds in 2024 to move forward towards beginning construction. The timeline for beginning construction has been moved out until funds can be secured to fill a $30 million gap. SKHHP’s awards will assist the project in future applications to funders. This transit-oriented development (TOD) project will provide a mix of studio, one-, two-, and three- bedroom units. The project will include ground floor commercial space consisting of a K-12 learning center for low-income children operated by the Renton-based STEM Paths Innovation Network (SPIN). The property was purchased by the developer in December 2022. The project is a six-story building with five stories of affordable housing over one story of commercial space which also includes ten units of housing at the residential lobby level, plus basement level parking. The 251 units includes 163 units for the general population, 59 units for families with children, and 29 units for families with children that require permanent supportive services and are at-risk of being homeless. 24 units would be accessible units. The project includes 92 studios, 71 1-bedrooms, 36 2- bedrooms, and 52 3-bedrooms. 29 units of the project are eligible for HB 1590 funds which includes those units for families with children at-risk of homelessness and require permanent supportive services who earn up to 30% AMI. Those units would be served by Vision House which would provide on-site supportive services. Of the 29-units, 20-units would be 2-bedroom units and 9-units would be 3-bedroom units to accommodate families. FUNDING RATIONALE The Executive Board supports the intent of this application for the following reasons: • The project secured a prior funding award from SKHHP and additional funds will assist the project to leverage other funding sources. • The project is located adjacent to the future Kent/Star Lake Link light rail station and has convenient access to transit, schools, grocery stores, and services. • The construction start date is anticipated farther out than other projects and the sponsor may have more time to secure the additional funds than other recommended projects prior to beginning construction. AGENDA ITEM #6. b) Page 8 of 23 • The project has strong partnerships with Vision House who will provide on-site supportive services for 29 families with children and SPIN who will operate a K-12 learning center in the commercial space. • The project will support 29 families with children at-risk of homelessness. • The project is large and will provide a high number of affordable units near areas with high displacement risk potential. • The project sponsor has been in close communication with the City of Kent on project feasibility and zoning requirements since the property was purchased in December 2022. • The project sponsor has agreed to voluntarily meet the design standards for properties zoned as ‘Midway Transit Community,’ which is a higher degree of development than what is required under general mixed-use commercial standards for the City of Kent. • The project strongly aligns with SKHHP Housing Capital Fund adopted priorities including: being a transit-oriented development (TOD) project, collaboration with local community-based organizations, addressing the needs of populations most disproportionately impacted by housing costs, advancing economic opportunity due to its proximity to the future Link light rail station and other amenities, and providing rental housing for individuals and families earning 0- 30% AMI and incorporating supportive services. PROPOSED CONDITIONS Standard conditions apply to all projects and are included as Attachment 3 at the end of this memo. Special Conditions 1. SKHHP will provide project funds to the Contractor in the form of a deferred, 1% interest, non-forgivable loan to the LIHTC partnership. The form of the funds are subject to change, but shall be agreed upon prior to contract execution. Loan terms will account for various factors, including loan terms from other fund sources and available cash flow. Final loan terms shall be determined prior to release of funds and must be approved by SKHHP staff. The loan will be secured by a deed of trust recorded against the development property to ensure that Contractor maintains the project’s affordability and target population. 2. Timeframe for funding commitment. The funding commitment continues for thirty-six (36) months from the date of Council approval of original award and shall expire thereafter if all conditions are not satisfied. An extension may be requested to SKHHP staff no later than sixty (60) days prior to the expiration date. At that time, the Contractor will provide a status report on progress to date and expected schedule for start of construction and project completion. The SKHHP Executive Board will consider a twelve-month extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. At a minimum, the Contractor will demonstrate that all capital funding has been secured or is likely to be secured within a reasonable period of time. AGENDA ITEM #6. b) Page 9 of 23 3. Project description of original award from 2023 funding round will be replaced by current description of the project. Previous funding award shall be combined with current recommended award. 4. At least 29 housing units of the total shall be set-aside for families with children at-risk of homelessness who earn no more than 30% AMI per the requirements of RCW 82.14.530 and the U.S. Department of Housing and Urban Development’s definition of “at-risk of homelessness.” 5. SKHHP funds shall be used solely for new construction, unless otherwise approved by SKHHP staff. 6. A covenant is recorded ensuring affordability for at least 50 years with size and affordability distribution per the following table. Changes may be considered based on reasonable justification as approved by SKHHP. AMI Studio 1-bedroom 2-bedroom 3-bedroom Total Units 30% -- -- 20 9 29 50% 52 41 1 20 114 60% 23 17 8 13 61 80% 17 13 7 10 47 Total Units 92 71 36 52 251 AGENDA ITEM #6. b) Page 10 of 23 3. Multi-Service Center - White River Apartments Funding request: $975,939 Executive Board recommendation: $775,000 (grant) Address: 1301 31st St SE, Auburn, WA PROJECT SUMMARY The White River Apartments is a multifamily, preservation and rehabilitation 24-unit rental project in Auburn. The building was constructed in 1978 and the nonprofit Multi-Service Center took over ownership in 2000. The project consists of 24 two-bedroom, one-bathroom units in active use which includes three units serving households earning up to 30% AMI, sixteen units at 45% AMI, and five units at 80% AMI. The 80% AMI units are currently occupied by households earning less than 60% AMI and those units would shift to income restricted up to 60% AMI once funding is awarded. The project would not displace current residents. SKHHP funds are requested to support the rehabilitation of the 24 units including: siding replacement, site lighting, parking lot improvements including curbs and seal coating, replacing domestic hot water tanks in all units, re-grading areas adjacent to siding and replacement of exterior entry doors. This project previously applied to SKHHP’s 2023 funding round. The project is located within walking distance of a bus route that connects to the Auburn Transit Center and Sounder Commuter Rail Station. South Auburn Elementary School, Game Farm Park, and Ballard Park are within 0.5 mile of the project. A grocery store is located one mile from the project. PROJECT SCHEDULE Activity Date Site Control 1/1/1996 Building Permit Issued End of 2025 Begin Rehabilitation and Renovation End of 2025 End Rehabilitation and Renovation End of 2025 FUNDING RATIONALE The Executive Board supports the intent of this application for the following reasons: • The property is in need of rehabilitation to support the health and safety of the residents. • The project is made up of 2-bedroom units to support larger household sizes. • 79% of the households at White River Apartments earn no more than 45% AMI. • The property is close to parks, an elementary school, and transit access to the Auburn Transit Center and the Auburn Sounder train station. • The project includes a fenced play area with an accessible ramp into the play yard with recently installed play equipment. • Limited SKHHP funds available this funding round required a partial award which will still allow most of the residential building rehabilitation to move forward. AGENDA ITEM #6. b) Page 11 of 23 • There are limited funding sources available for preservation and rehabilitation – SKHHP is the only funder on this project. The focus for larger public funders has historically been on creating new units of affordable housing. Smaller preservation projects like this one are not as competitive against larger preservation projects competing for the same funds. The project applied for funding in early 2024 to the State Department of Commerce Housing Trust Fund and SKHHP provided a letter of support, but was not successful in securing funding at that time. • The rehabilitation will not displace current residents. • Preservation and rehabilitation of affordable housing is a high-priority for SKHHP. • The project strongly aligns with SKHHP Housing Capital Fund adopted priorities including: the project sponsor’s community connection and engagement with the populations they intend to serve, advancing racial equity, addressing the needs of populations most disproportionately impacted by housing costs, advancing geographic equity of the Housing Capital Fund, providing rental housing for extremely-low income households, and preservation. • Multi-Service Center is a well-established South King County-based nonprofit that owns and operates over 650 units of affordable housing. • Multi-Service Center’s housing programs have a history of serving BIPOC community members with 45% of residents of Multi-Service Center properties identifying as BIPOC. PROPOSED CONDITIONS Standard conditions apply to all projects and are included as Attachment 3 at the end of this memo. Special Conditions 1. SKHHP will provide project funds to the Contractor in the form of a secured grant with no repayment. Final Contract terms shall be determined prior to release of funds and must be approved by SKHHP staff. The grant will be secured by a deed of trust recorded against the property to ensure that Contractor maintains the project’s affordability and target population. Contractor shall not be required to repay the grant so long as it maintains these project requirements. 2. Timeframe for funding commitment. The funding commitment continues for thirty-six (36) months from the date of Council approval and shall expire thereafter if all conditions are not satisfied. An extension may be requested to SKHHP staff no later than sixty (60) days prior to the expiration date. At that time, the Contractor will provide a status report on progress to date and expected schedule for start of construction and project completion. The SKHHP Executive Board will consider a twelve-month extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. At a minimum, the Contractor will demonstrate that all capital funding has been secured or is likely to be secured within a reasonable period of time. 3. SKHHP funds shall be used solely for the rehabilitation of the property and may include the following, unless otherwise approved by SKHHP staff: a. Landscaping improvements b. Seal coating and restriping the parking lot AGENDA ITEM #6. b) Page 12 of 23 c. Site lighting improvements d. Recoating breezeways and replacing railings e. New siding f. Exterior paint g. Replacing gutters and downspouts h. Replacing unit entry doors and install metal screen doors i. Replace in-unit and laundry water heaters 4. SKHHP funds shall be prioritized to support building improvements - parking lot improvements shall not be funded in favor of residential building rehabilitation. 5. SKHHP and Contractor shall agree to the specifics on what will be funded prior to executing a contract to ensure eligibility of expenses in alignment with RCW 82.14.540 and to mitigate cost-overruns. 6. A covenant is recorded ensuring affordability for at least 50 years with size and affordability distribution per the following table. Changes may be considered based on reasonable justification as approved by SKHHP. AMI 2-bedroom units Total Units 30% 3 3 45% 16 16 60% 5 5 Total Units 24 24 7. Should cost overruns occur that require funds above SKHHP’s contribution, sponsor will work towards filling the funding need through their capital budget process or seeking funds through other sources. AGENDA ITEM #6. b) Page 13 of 23 4. Habitat for Humanity Seattle-King & Kittitas Counties - Burien Miller Creek Funding request: $1,300,000 Executive Board recommendation: $555,000 (grant) Address: 511 S 136th St Burien, WA 98168 PROJECT SUMMARY Burien Miller Creek is a 40-unit homeownership project in Burien. The project is comprised of three- and four-bedroom homes for purchase: 20 units for households earning an average 50% AMI and 20 units for households earning up to 80% AMI. The project is currently under construction and SKHHP awarded the project $300,000 in the 2022 funding round which has been requested to support the construction of five units for households earning an average of 50% AMI not to exceed 60% AMI. All homebuyers must have lived in King County for a least one year and 25% of the homes are reserved for households with a connection to the community – being defined as within two miles from the project. The project will provide permanent affordability through the execution of a ground lease upon sale of the home. Habitat will have the Right of First Option to buy the home at an appreciated rate of 1.5% per year. When the home is resold, the price is set at the cost of acquisition and any rehab needed, allowing the home to be affordable to low- and moderate-income buyers in perpetuity. Habitat requires that the home must be the buyer’s primary residence and must be owner occupied for the life of the home. The buyer’s housing costs will be kept at or below 35% of gross household income. The project has secured awards totaling $23 million and reports a funding gap of $3.3 million. The funding gap is due to increased construction costs, higher interest rates on construction loans, and lower mortgage revenue due to Habitat’s commitment to serve families at lower AMIs in this development. PROJECT SCHEDULE Activity Date Site Control 3/26/2021 Building Permit Issued 3/24/2023 Begin Construction 11/08/2022 End Construction 2/1/2026 Full Occupancy 6/30/2026 FUNDING RATIONALE The Executive Board supports the intent of this application for the following reasons: • Homeownership is a high priority for SKHHP. • Over $7 million has been invested in the site and over $23 million has been committed. • Historically, out of the total number of households the sponsor has served, 65% identify as BIPOC families. • Habitat has implemented a community preference policy to help guide homeowner selection. All applicants must have been residents of King County in the past year and 25% of the homes AGENDA ITEM #6. b) Page 14 of 23 are reserved for those with a connection to the community (being defined as within a 2-mile radius of the project site). • The project began vertical construction in October 2024 and is fully permitted. • Every homebuyer will have a sale price and mortgage set at no more than 35% of their household income based on household size. • Limited funds available from SKHHP required a partial award to be made to balance the need of other priority projects with consideration of geographic equity. • SKHHP awarded this project $300,000 in the 2022 funding round. Habitat reports a funding gap due to construction cost overruns and interest rates impacting the mortgages at the AMI levels they wanted to serve. SKHHP funds will help the project close the gap and enable them to serve the lower AMI households they have committed to serve. • The 32 3-bedrooms and 8 4-bedrooms spread across 10 buildings will provide badly needed larger, family sized homes. • The project was approved for participation in the City of Burien affordable housing demonstration program. • The project strongly aligns with SKHHP Housing Capital Fund adopted priorities including: the project sponsor’s community connection and engagement with the populations they intend to serve, advancing racial equity, addressing the needs of populations most disproportionately impacted by housing costs, leverage of public and private funds, and homeownership. PROPOSED CONDITIONS Standard conditions apply to all projects and are included as Attachment 3 at the end of this memo. Special Conditions 1. SKHHP will provide project funds to the Contractor in the form of a secured grant with no repayment. Final Contract terms shall be determined prior to release of funds and must be approved by SKHHP staff. The grant will be secured by a deed of trust recorded against the property to ensure that Contractor maintains the project’s affordability and target population. Contractor shall not be required to repay the grant so long as it maintains these project requirements. 2. Timeframe for funding commitment. The funding commitment continues for thirty-six (36) months from the date of Council approval of original award and shall expire thereafter if all conditions are not satisfied. An extension may be requested to SKHHP staff no later than sixty (60) days prior to the expiration date. At that time, the Contractor will provide a status report on progress to date and expected schedule for start of construction and project completion. The SKHHP Executive Board will consider a twelve-month extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. At a minimum, the Contractor will demonstrate that all capital funding has been secured or is likely to be secured within a reasonable period of time. AGENDA ITEM #6. b) Page 15 of 23 3. Project description of original award from 2022 funding round will be replaced by current description of the project. Previous funding award shall be combined with current recommended award. 4. The recommended $300,000 (2024) from general fund contributions shall support the development of five (5) housing units at an average 50% AMI on initial sale (among the 20 units with an average 50% AMI restriction) and be permanently restricted at 70% AMI upon resale. 5. The recommended $255,000 (2024) and the previously awarded $300,000 (2022) shall support the development of five (5) units at an average 50% AMI on initial sale (among the 20 units with an average 50% AMI restriction) and be permanently restricted not to exceed 60% AMI upon resale. 6. SKHHP funds shall be used solely for new construction, soft costs, or other development costs, unless otherwise approved by SKHHP staff. AGENDA ITEM #6. b) Page 16 of 23 ATTACHMENT 1: Economic Summaires of Recommended Projects Project: Mercy Housing Northwest - Burien Family Housing Proposed Funding Sources by Amounts and Status Funding source Proposed Amount Status SKHHP (2024) $2,000,000 Recommended SKHHP (2022) $1,093,308 Committed 4% LIHTC Equity $9,405,093 Committed 9% LIHTC Equity $13,446,619 Committed State HTF $4,000,000 Committed King County (2023) $6,000,000 Committed Permanent Amortizing Loan $5,892,060 Committed Amazon HEF Loan $9,500,000 Committed Mercy Loan Fund $999,999 Committed Land Contribution $1,800,000 Committed Deferred Developer Fee $1,011,384 Committed National Housing Trust Fund $1,000,000 Committed King County 2024/CHIP Pass Thru $1,900,000 Committed TOTAL $58,048,463 Proposed Use of Funds and Total Residential Cost Per Unit Proposed use Amount Per Unit Acquisition $1,820,000 -- Construction $42,217,570 -- Soft Costs $8,634,716 -- Other Development Costs $5,376,177 -- TOTAL $58,048,463 $637,895 Residential Cost Per Square Foot Item Amount Residential square footage 86,543 Residential development cost $58,048,463 Cost per square foot $670.75 Residential Cost Per Unit Based on Unit Size Unit Size Number of Units Unit Square Footage Cost per Unit Average 1-bedroom 44 526 $352,813 Average 2-bedroom 29 788 $528,549 Average 3-bedroom 15 1062 $712,333 Average 4-bedroom 3 1291 $865,934 Common area and other residential spaces, including parking -- 20,380 $13,669,825 AGENDA ITEM #6. b) Page 17 of 23 Project: TWG – Pandion at Star Lake Proposed Use of Funds and Total Residential Cost Per Unit Proposed use Amount Per Unit Acquisition $6,207,361 -- Construction $87,306,025 -- Soft Costs $15,032,371 -- Construction Financing $9,298,009 -- Other Development Costs $8,876,434 -- TOTAL $126,720,200 -- TOTAL NON-RESIDENTIAL $4,413,357 -- TOTAL RESIDENTIAL (includes common areas) $122,306,843 $487,278 Residential Cost Per Square Foot Item Amount Residential square footage 278,255 Residential development cost $122,306,843 Cost per square foot $439.55 Residential Cost Per Unit Based on Unit Size Unit Size Number of Units Unit Square Footage Cost per Unit Average Studio 92 415 $182,413 Average 1-bedroom 71 650 $285,707 Average 2-bedroom 36 926 $407,023 Average 3-bedroom 52 1,139 $500,647 Common area and other residential spaces, including parking -- 107,767 $47,368,930 Project: Multi-Service Center – White River Apartments Proposed Funding Sources by Amounts and Status Funding source Proposed Amount Status SKHHP (2024) $975,939 Recommended TOTAL Proposed Use of Funds and Total Residential Cost Per Unit Proposed use Amount Per Unit Rehabilitation $747,939 -- Rehabilitation Contingency $150,000 -- Soft Costs $50,000 -- Other Development Costs $28,000 -- TOTAL $975,939 $40,664 AGENDA ITEM #6. b) Page 18 of 23 Project: Habitat for Humanity Seattle-King & Kittitas Counties - Burien Miller Creek Proposed Funding Sources by Amounts and Status Funding source Proposed Amount Status SKHHP (2022) $300,000 Committed SKHHP (2024) $550,000 Recommended King County $3,547,282 Committed HTF $3,125,000 Committed CHIP $1,934,500 Committed HUD $850,000 Committed HTF Unit Subsidy (2024) $1,000,000 Committed Construction Financing $12,562,607 Committed Habitat for Humanity $2,324,297 Committed TOTAL $26,193,686 Proposed Use of Funds and Total Residential Cost Per Unit Proposed use Amount Per Unit Acquisition $2,086,758 $52,169 Construction $20,931,597 $523,290 Soft Costs $1,906,163 $47,654 Other Development Costs $1,269,168 $31,729 TOTAL $26,193,686 $654,842 Residential Cost Per Square Foot Item Amount Residential square footage 54,662 Residential development cost $26,193,686 Cost per square foot $479.19 AGENDA ITEM #6. b) Page 19 of 23 ATTACHMENT 2: Summary Changes of SKHHP Awarded Projects that Reapplied Project: Mercy Housing Northwest - Burien Family Housing Project changes between the awarded project from the 2022 SKHHP funding round and the 2024 application are as follows: 2024 2022 Changes Populations served 34 – families with children exiting homelessness 16 – families with children 18 – households with a physical disability 22 – general population 35 – families with children exiting homelessness 54 – families with children • Fewer units for families with children • Added units for households with a disability and general population Total units 91 89 • One unit added for an on-site manager • One additional affordable unit AMI 0-60% 0-60% • No change AMI/unit count 0-30% - 28 30-50% - 48 50-60% - 14 0-30% - 35 30-50% - 28 50-60% - 26 • More 50% units and fewer 30% and 60% units LIHTC 4%/9% 4% • Added 9% LIHTC Cost $59.7m $47.4m • Higher budget AGENDA ITEM #6. b) Page 20 of 23 Project: TWG – Pandion at Star Lake Project changes between the 2023 awarded project and the 2024 application are as follows: 2024 2023 Changes Number of buildings 1 2 • Modified from 2 buildings to 1 Populations served 163 units - general population 59 units - families with children 29 units - families with children that require permanent supportive services and are at-risk of being homeless Building 1: 109 units - general population 30 units - families with children 25 units - families with children that require permanent supportive services and who are transitioning out of homelessness or are at-risk of homelessness 4 units - households with I/DD Building 2: 173 units – seniors earning 80- 100% AMI • No seniors at 80-100% AMI • No families that are transitioning out of homelessness • No IDD units • Larger number of general population units in lower income building • More units for families with children Total units 251 341 (168 and 173) • 90 fewer units AMI 0-80% 0-100% • No 80-100% AMI units AMI/unit count 0-30% - 29 30-50% - 114 50-60% - 61 60-80% - 47 0-30% - 29 30-50% - 97 50-60% - 42 80-100% - 173 • Number of 0-30% units unchanged • More 30-60% units • Added 80% units • Removed 80-100% units LIHTC 4% 4%/9% • Not applying for 9% LIHTC AGENDA ITEM #6. b) Page 21 of 23 Project: Habitat for Humanity Seattle-King & Kittitas Counties - Burien Miller Creek Project changes between the awarded project from the 2022 SKHHP funding round and the 2024 application are as follows: 2024 2022 Changes Number of buildings 10 10 • No change Populations served Homebuyers with connection to the community Homebuyers with connection to the community • No change Total units 40 Phase 1 – 20 units Phase 2 – 20 units • Removed Phase 1 and 2 and are considering the project a single project. AMI 20 units - average of 50% AMI 20 units - 80% AMI Phase 1 (20 units) – up to 50% AMI Phase 2 (20 units) – 80% AMI • Changed from 20 units at 50% AMI to an average 50% AMI Cost $26.2m $8.4m (First 20 units only) • Higher development cost SKHHP funding request Request: $1.3m for 20 units at average 50% AMI. Recommended: Partial award of $300,000 (GF) for 5 units at average 50% AMI with resale up to 70% AMI & $255,000 for 5 units at average 50% AMI with resale up to 60% AMI $300k applied to 20 units up to 50% AMI > $300k applied to 20 units at average 50% AMI > $300,000 applied to 5 units at average 50% AMI • Request to fund fewer of the 20 total units. Total project units unchanged. AGENDA ITEM #6. b) Page 22 of 23 ATTACHMENT 3: Standard Conditions for Funding 1. Contractor shall provide SKHHP with development and operating budgets based upon actual funding commitments for approval by SKHHP staff. Contractor must notify SKHHP staff immediately if it is unable to adhere to these budgets and must submit new budget(s) to SKHHP staff for approval. SKHHP staff shall not unreasonably withhold its approval of these budget(s), so long as they do not materially or adversely change the Project. This shall be a continuing obligation of the Contractor, and shall survive the transfer or assignment of the Contract. Contractor’s failure to adhere to budgets (either original or new/amended) may result in SKHHP’s withdrawal of its funding commitment. Contractor must prepare and submit final budgets to SKHHP at the time it starts project construction and at the project’s completion. 2. Contractor shall submit to SKHHP evidence of funding commitments from all proposed public and private funding sources. If Contractor cannot secure an identified commitment within an application’s time frame, Contractor shall immediately notify SKHHP staff and describe its anticipated actions and time frame for securing alternative funding. 3. Contractor shall use SKHHP provided funds toward specific project costs as included in the Contract and consistent with RCW 82.14.540 and/or 82.14.530, as applicable. Contractor may not use SKHHP funds for any other purpose unless SKHHP staff authorizes such alternate use in writing. If budget line items with unexpended balances exist after completion of the project, SKHHP and other public funders shall approve adjustments to the project capital sources (including potential reductions in public fund loan balances). 4. Contractor shall evaluate and consider maximizing sustainability features for the Project (such as an efficient building envelope and heat pumps) and shall propose a plan to maximize the Project’s sustainability. 5. Contractor shall use and document an open and competitive bidding process (consisting of at least three bids) for construction and related consultant services associated with the project, regardless of the source of funds used to pay their costs. Contractor shall pay RCW 39.12 prevailing wages in all projects funded by SKHHP that include construction activities, unless federal funds awarded to the project mandate use of federal prevailing wage rates. 6. If Contractor uses federal funds toward the Project, it must meet applicable federal guidelines, including but not limited to: contractor solicitation; bidding and selection; wage rates; and federal laws and regulations. 7. Contractor shall maintain documentation of any necessary land use approvals, permits, and licenses required by the jurisdiction in which the project is located. 8. Contractor shall submit to SKHHP project monitoring reports quarterly through its completion of the project, and annually thereafter. Contractor shall submit a final AGENDA ITEM #6. b) Page 23 of 23 budget to SKHHP upon project completion. If applicable, Contractor shall submit initial tenant information as required by SKHHP. 9. Contractor is required to provide SKHHP with quarterly status reports for projects funded through SKHHP’s Housing Capital Fund during the project’s development stage (from the time funds are awarded until the project’s completion and occupancy). These quarterly reports must include at a minimum the status of funds expended and progress to date. SKHHP will rely on these quarterly reports to determine whether Contractor is making satisfactory progress on the project. 10. SKHHP may inspect the project site during the project’s construction. 11. After occupancy, the Contractor will submit annual reports to SKHHP summarizing the number of project beneficiaries, housing expenses for the target population, and the proportion of those beneficiaries that are low- and/or moderate-income and that meet other eligibility criteria established in the Contract. In addition, the Annual Report shall include certifications to SKHHP that it is in compliance with the Covenant, which shall include the most current occupancy information, rent schedule (showing which Units are in each income class), a calculation justifying any increases in rents from the previous rent schedule, consistent with the Covenant and the Contract, and the actual rents being charged to each unit. SKHHP shall have the right to review rents for compliance and approve or disapprove them every year. In the event the Contractor submits annual certifications to satisfy the reporting requirements of multiple funders, Contractor will designate and report all units at the income class required by the most restrictive funder as well as the classification for purposes of the Covenant and this Contract. The Contractor shall also include with such certification any changes in the management policies for the Property and such other information covering the prior calendar year as SKHHP may request by notice at least ninety (90) days in advance of the due date, and with such accompanying documentation as SKHHP may request. The Annual Reports shall be submitted by June 30 of each year and will be required for the full duration of the Affordability Period. SKHHP will also periodically evaluate all projects for long term sustainability. 12. For rental projects, Contractor shall maintain the project in good and habitable condition for the duration of its affordability term. 13. SKHHP shall reimburse the Contractor for satisfactory completion of the requirements specified in the Contract and upon Contractor’s submission to SKHHP of invoices and supporting documentation of eligible expenses. 14. SKHHP shall retain 5% of the funding award (“retention”) and shall release the retention only after construction is complete and all other obligations outlined in the contract have been satisfied. 15. A covenant is recorded ensuring affordability for at least 50 years, with unit size, number of units, and affordability distribution established prior to executing Contract. AGENDA ITEM #6. b) AB - 3782 City Council Regular Meeting - 17 Mar 2025 SUBJECT/TITLE: Amendment #3 to CAG-21-157 with Pacifica Law Group, LLP RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Finance Department STAFF CONTACT: Fred Hall, Tax & Licensing Manager EXT.: 6858 FISCAL IMPACT SUMMARY: This amendment in the amount of $125,000 would be reflected in the 2025 first quarter budget adjustment. SUMMARY OF ACTION: In 2021, the city entered into a service contract with Pacifica Law Group LLP to perform legal services on the city’s behalf for a large aerospace B&O tax audit currently in the appeal process. The current status of the audit has an appeal hearing tentatively scheduled for June 2025, with the likelihood of litigation proceedings scheduled to follow. A review of the contract indicates the need to increase compensation in order to accommodate preparations ahead of the appeal hearing and for additional litigation proceedings. EXHIBITS: A. Issue Paper B. Amendment #3 STAFF RECOMMENDATION: Authorize approval of Amendment #3 to CAG-21-157 with Pacifica Law Group LLP to increase compensation by $125,000 for legal representation in connection with the city’s B&O tax audit. AGENDA ITEM #6. c) DATE:March 11, 2025 TO:James Alberson, Jr., Council President Members of Renton City Council VIA:Armondo Pavone, Mayor FROM:Kari Roller, Administrator STAFF CONTACT:Fred Hall, Tax & Licensing Manager SUBJECT:Amendment #3 to CAG-21-157 with Pacifica Law Group LLP ISSUE Should the city amend agreement CAG-21-157 with Pacifica Law Group LLP to increase compensation for legal representation on the city’s behalf? RECOMMENDATION Staff recommends Council authorize the amendment with Pacifica Law Group LLP to increase compensation by $125,000 for legal representation in connection with the city’s B&O tax audit. OVERVIEW In 2021, the city entered into a service contract with Pacifica Law Group LLP to perform legal services on the city’s behalf for a large aerospace B&O tax audit currently in the appeal process. The city issued a B&O tax audit assessment in 2021 for the 2019 tax period for unreported sales to a Renton customer. The taxpayer is appealing the taxability to determine if the products shipped to their Renton customer is accepted by their customer at their Renton location, or at the time the product leaves their out of state manufacturing location. The current status of the audit has an appeal hearing tentatively scheduled for June 2025, with the likelihood of litigation proceedings scheduled to follow. A review of the contract indicates the need to increase compensation in order to accommodate preparations ahead of the appeal hearing and for additional litigation proceedings. FISCAL IMPACT AGENDA ITEM #6. c) James Alberson, Jr., Council President Members of Renton City Council Page 2 of 2 March 13, 2025 This amendment increases compensation by $125,000 and will be reflected in the first quarter budget adjustment. AGENDA ITEM #6. c) AMENDMENT NO. 3 TO AGREEMENT FOR COMPENSATION CAG-21-157 THIS AMENDMENT, dated as of the last date signed by both parties, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Pacifica Law Group LLP (“Consultant”), a Washington limited liability partnership. The City and the Consultant are referred to collectively in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-21- 157, dated June 16, 2021, to provide necessary legal representation to the City in connection with litigation and other matters involving the City’s B&O taxes. (referred to herein as the “Agreement”); Whereas, the Parties wish to amend the Agreement to change the compensation in order to allow for additional expenditures expanding beyond the original scope of work that have arrived through legal defense process. NOW THEREFORE, It is mutually agreed upon that CAG-21-157 is amended as follows: 1. Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $125,000 from $90,000 to $215,000, plus any applicable state and local sales tax. The additional compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A-3 of this amendment. 2.All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. AGENDA ITEM #6. c) PAGE 2 OF 2 IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date last signed by the Parties below. CITY OF RENTON By:__________________________ ___ CONSULTANT By:____________________________ Armondo Pavone Mayor Deanna Gregory Partner at Pacifica Law Group LLP ____________________________ _ Date _____________________________ Date Attest ____________________________ _ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney Renton City Attorney Contract Template Updated 06/17/2021 AGENDA ITEM #6. c) AB - 3780 City Council Regular Meeting - 17 Mar 2025 SUBJECT/TITLE: Authorization to Purchase Fleet Vehicles RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Maintenance Services STAFF CONTACT: Ron Kahler, Fleet Manager EXT.: 2660 FISCAL IMPACT SUMMARY: The total cost of the vehicles is $128,111.52 and the total amount budgeted for these vehicles replacement is $142,000.00. SUMMARY OF ACTION: The Fleet Section has obtained quotes for the purchase of three pieces of equipment for the Parks and Recreation Department. Three of the requested purchases will replace existing P100, P091, and P121. The funding was approved in the 2025 biennium budget and 2024 carry forward. The overall impact to the 501 Fund budget is within the total budgeted amount for the three units. All units are included in the Fund 501 Equipment Rental Vehicle Acquisition and Replacement Schedule. Department Equipment # Make Year Purchased New Equipment Model Purchase price Budget 25 Park P100 John Deere 1998 5060E $31,470.20 $45,000 Park P091 John Deere 1997 5060E $31,518.78 $45,000 Park P121 John Deere 2002 5060E $65,122.54 $52,000 EXHIBITS: A. John Deere Quote 32274080 B. John Deere Quote 32273441 C. John Deere Quote 32276154 STAFF RECOMMENDATION: Authorize the purchase of Three Parks and Recreation Department vehicles totaling $128,111.52. All vehicles will be purchased from John Deere Using Sourcewell Contract #082923-DAC. AGENDA ITEM #6. d) Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries (collectively “Deere”) and government agencies are subject to audit and access by Deere's Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts. Vendor: Deere & Company 2000 John Deere Run Cary, NC 27513 Signature on all LOIs and POs with a signature line Contract name or number; or JD Quote ID Sold to street address Bill to email address (required to send the invoice and/or to obtain the tax exemption certificate Customer: Quotes are valid for 30 days from the creation date or upon contract expiration, whichever occurs first. A Purchase Order (PO) or Letter of Intent (LOI) including the below information is required to proceed with this sale. The PO or LOI will be returned if information is missing. Scott Nordeen Pape Machinery, Inc. 2700 136th Ave Ct E Sumner,WA 98390 Tel: 253-863-4436 Fax: 253-863-1523 Email:snordeen@papemachinery.com For any questions, please contact: Ship to street address (no PO box) Bill to contact name and phone number Bill to address Membership number if required by the contract AGENDA ITEM #6. d) Date:29 January 2025 Offer Expires: 28 February 2025 Confidential Quote Id: 32274080 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com Prepared For: CITY OF RENTON PARKS & RECREATION DEPARTMENT Proposal For: Delivering Dealer: Scott Nordeen Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 agsumner@papemachinery.com Quote Prepared By: Scott Nordeen snordeen@papemachinery.com AGENDA ITEM #6. d) ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com Confidential Salesperson : X ______________Accepted By : X ______________ Quote Summary Prepared For: CITY OF RENTON PARKS & RECREATION DEPARTMENT1055 S GRADY WAYRENTON, WA 98057Business: 425-235-2629 Delivering Dealer: Pape Machinery, Inc.Scott Nordeen2700 136th Ave Ct ESumner, WA 98390 Phone: 253-863-4436snordeen@papemachinery.com This sale is subject to Papé’s Terms and Conditions of Sale effective on the date hereof, which are incorporated in full by this reference. The Terms and Conditions of Sale are available at www. pape.com/terms , and will also be sent by mail or e-mail to the purchaser upon request. Quote ID:32274080 29 January 2025 05 February 2025 Created On: Last Modified On: Expiration Date:28 February 2025 Equipment Summary Selling Price Qty Extended JOHN DEERE 5060E Open Operator Station Utility Tractor $ 33,044.50 X 1 =$ 33,044.50 1 Year Pape Machinery Connected Support Package - 5 Series Tractors w/JD Link $ 0.00 X 1 =$ 0.00 JDLink - John Deere Operations Center Setup/Training/Orientation - 1 Year CSP $ 0.00 In-Season Connected Support - 1Year CSP $ 0.00 Machine Health Monitoring,Service ADVISOR Remote, Expert Alerts, and Remote Programming - 1 Year CSP $ 0.00 JDLink / Ops Center Data Review - 1 Year CSP $ 0.00 Contract: Sourcewell Ag Tractors 082923-DAC (PG 1P CG 70) Price Effective Date: January 28, 2025 Equipment Total $ 33,044.50 Trade In Summary Qty Each Extended 1998 JOHN DEERE 5310 - LV5310S131803 1 $ 4,469.00 $ 4,469.00 PayOff $ 0.00 AGENDA ITEM #6. d) ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com Confidential Salesperson : X ______________Accepted By : X ______________ Total Trade Allowance $ 4,469.00 Trade In Total $ 4,469.00 * Includes Fees and Non-contract items Quote Summary Equipment Total $ 33,044.50 Trade In $ (4,469.00) SubTotal $ 28,575.50 Sales Tax - (10.13%)$ 2,894.70 Total $ 31,470.20 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 31,470.20 AGENDA ITEM #6. d) Quote Id: 32274080 Customer Name:CITY OF RENTON PARKS & RECREATION DEPARTMENT Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com JOHN DEERE 5060E Open Operator Station Utility Tractor Hours: Stock Number: Contract:Sourcewell Ag Tractors 082923-DAC (PG 1P CG 70) Price Effective Date:January 28, 2025 Selling Price * $ 33,044.50 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount%Discount Amount Contract Price Extended Contract Price 06C0LV 5060E Open Operator Station Utility Tractor 1 $ 29,874.00 14.00 $ 4,182.36 $ 25,691.64 $ 25,691.64 Standard Options - Per Unit 183N JDLink™ Modem 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 0202 United States 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 0409 English Operator's Manual 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 0500 Less Package 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 1363 SyncShuttle™ 9F/3R TSS Transmission with 540 PTO 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 1799 Less Loader Prep Package 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 2000 Open Operator Station - 2WD 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 3310 Single Mechanical Stackable Rear SCV 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 3420 Dual Mid Valves with Mechanical Joystick Control 1 $ 1,485.00 14.00 $ 207.90 $ 1,277.10 $ 1,277.10 5113 21.5L-16.1 In. 6PR R3 Bias 1 $ -477.00 14.00 $ -66.78 $ -410.22 $ -410.22 6020 Two-Wheel Drive (2WD)1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 6103 27/12LL-15 In. 6PR Turf Special Bias 1 $ 533.00 14.00 $ 74.62 $ 458.38 $ 458.38 Standard Options Total $ 1,541.00 $ 215.74 $ 1,325.26 $ 1,325.26 Dealer Attachments/Non-Contract/Open Market LVB25334 Canopy - Standard 1 $ 750.20 14.00 $ 105.03 $ 645.17 $ 645.17 BSJ10341 Canopy Mounting Kit 1 $ 92.40 14.00 $ 12.94 $ 79.46 $ 79.46 BXX10689 2nd Rear SCV for OOS 1 $ 799.70 14.00 $ 111.96 $ 687.74 $ 687.74 SJ11073 Right Hand Telescopic Draft Link 1 $ 578.54 14.00 $ 81.00 $ 497.54 $ 497.54 AGENDA ITEM #6. d) Quote Id: 32274080 Customer Name:CITY OF RENTON PARKS & RECREATION DEPARTMENT Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com SJ11072 Left-Hand Telescopic Draft Link 1 $ 543.82 14.00 $ 76.13 $ 467.69 $ 467.69 BW16009 Hood Guard 1 $ 603.90 14.00 $ 84.55 $ 519.35 $ 519.35 R127764 Weight, front suitcase 43 kg (95 lb) quantity of one 6 $ 155.10 14.00 $ 21.71 $ 800.34 $ 800.34 R262449 Front Weight Support, 55kg (121 lb) 1 $ 675.89 14.00 $ 94.62 $ 581.27 $ 581.27 LVB25547 Single Rear Auxiliary Rear Work Light Kit (OOS only) 1 $ 80.30 14.00 $ 11.24 $ 69.06 $ 69.06 10000 hyd rear top link with hoses ( non Contract) 1 $ 1,680.00 0.00 $ 0.00 $ 1,680.00 $ 1,680.00 Dealer Attachments Total $ 6,735.35 $ 707.73 $ 6,027.62 $ 6,027.62 Value Added Services 1 Year Pape Machinery Connected Support Package - 5 Series Tractors w/JD Link 1 $ 0.00 $ 0.00 $ 0.00 Value Added Services Total $ 0.00 $ 0.00 $ 0.00 Total Selling Price $ 38,150.35 $ 5,105.83 $ 33,044.52 $ 33,044.52 AGENDA ITEM #6. d) Quote Id: 32274080 Customer Name:CITY OF RENTON PARKS & RECREATION DEPARTMENT ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 Trade-in Confidential 1998 JOHN DEERE 5310 SN# LV5310S131803 Machine Details Description Net Trade Value 1998 JOHN DEERE 5310 $ 4,469.00 SN# LV5310S131803 Your Trade In Description Additional Options Hour Meter Reading 3089 Total $ 4,469.00 AGENDA ITEM #6. d) JDLink Account Setup Form THIS FORM MUST BE TURNED IN TO REGION SALES ADMINISTRATOR AT THE TIME OF SETTLEMENT. Territory Manager CSA Machine Serial Number Company/Customer Name Business Address Phone JDLink Admin Information First Name Last Name E-mail Address Ask customer if they have an existing MyJohnDeere/JDLink Account Sales Admin Initials MJD/JDLink Username Opt Out of Active Data Monitoring Terminate the collection or sharing of JDLink data for use in monitoring or diagnosing or providing service solutions. By signing you agree to cancel subscriptions, disengage the data collection modules, and are deactivating your machine permanently. Signature Date SALES ADMINISTRATOR MUST SUBMIT COMPLETED FORM WITH SETTLEMENT PAPERWORK. AGENDA ITEM #6. d) 2-1700 E (3/11) Page 2 of 2 Init. TERMS AND CONDITIONS OF SALE TERMS AND CONDITIONS OF SALE: Sales Orders are based on the terms and conditions stated herein. Unless otherwise provided on the face hereof, offers are good for acceptance for a period of 30 days from the date hereof. An order by the Buyer shall constitute an acceptance of the terms and conditions herein proposed. If, and only if, no offer of sale is issued by Seller, then the invoice shall be deemed: an acceptance of the Buyer's order; a written confirmation; and a final, complete, and exclusive written expression of the agreement between Seller and Buyer. Buyer is hereby notified that additional or different terms from those contained herein are objectionable. 1. Taxes. Buyer shall pay all local, state, and federal taxes arising from or related to any sale or lease to which this document relates, except for taxes upon or measured by net income of Seller. 2. Delivery. Stated or promised delivery dates are estimates only based upon Seller's best judgment and Seller shall not be responsible for deliveries later than promised regardless of the cause. Delivery periods are projected from the date of receipt of any order by Seller, but if equipment to be furnished by Seller is to be manufactured specifically to fill a particular order, delivery periods will be projected from the date of Seller's receipt of complete manufacturing information. If the furnishing of equipment on orders accepted by Seller is hindered or prevented by public authority or by the existence of war or other contingencies, including, but not limited to, shortage of materials, fires, labor difficulties, accidents, delays in manufacture or transportation, acts of God, embargoes, inability to ship, inability to insure against war risks or substantially increased prices or freight rates, or other causes beyond Seller's control, the obligation to fill or complete such orders shall be excused by Seller's option. 3. Transportation and Claims. Prices quoted are net F.O.B. point designated in writing by Seller. When no F.O.B. point is designated in writing by Seller, prices for new equipment shall be deemed to be net F.O.B. point of manufacture and prices for all other equipment shall be deemed to be F.O.B. Seller's place of business at which the order for the equipment is accepted. When transportation is allowed, the price charged will be adjusted to reflect the lowest transportation rates in effect at the time of shipment even though such rates may differ from those quoted by Seller. Seller's responsibility for the equipment shall cease and all risk of loss shall become the Buyer's upon delivery of the equipment to the first carrier for shipment to the Buyer or his consignee, even though such delivery shall be made prior to the arrival of the equipment at the F.O.B. point designated, and any and all claims for shortages, deliveries, damages or non-delivery must be made by the Buyer or his consignee to the carrier. Seller shall in no event be responsible for shortages in shipments unless notice of such shortage is given in writing to Seller within 15 days after receipt of shipment. 4. Payment and Security. Buyer agrees to pay in full for the equipment at time of delivery. Buyer agrees to pay the late charge on any past due balance at the rate of 18% per annum. The signator warrants that he/she has authority to execute this order on behalf of any party for whom he/she signs, and that such party has the power to enter into this agreement and perform its terms. As security for all of Buyer's obligations to Seller, Buyer grants to Seller a security interest in the equipment and authorizes Seller to file all documents necessary to perfect Seller's security interest. The security interest granted hereunder is in addition to any other rights available to Seller, and Seller shall have all of the rights and remedies available to a secured party under the Uniform Commercial Code, all of which are cumulative. Throughout the duration of Seller's security interest. Buyer shall keep the equipment fully insured against theft and loss or damage by fire and other casualty as Seller may from time to time require in accordance with such terms as Seller may require. 5. Buyer to Furnish. Performance by Seller is subject to the Buyer furnishing a satisfactory credit rating certificate, letter of credit, evidence of financing, or any other similar papers necessary for the satisfactory completion of such order. 6. Laws Governing. All orders will be governed by the laws of the State of Oregon. 7. Assignment. The right to any monies due or to become due hereunder may be assigned by Seller, and Buyer, upon receiving notice of such assignment, shall make payment as directed. 8. Limitations of Warranties. If "NEW" warranty is indicated on the reverse side or if new equipment is purchased hereunder, all warranties are strictly given only by the manufacturer. Copies of manufacturer's warranty can be obtained from Seller. If "USED" warranty is indicated on the reverse side. Seller hereby warrants to Buyer that the equipment or components thereof designated on the reverse side, shall be free under normal use and service from defects in material and workmanship for the period shown, commencing on the date of delivery. Buyer's exclusive remedy for breach of the limited warranty shall be the repair or replacement of the warranted equipment without charge to Buyer when returned at Buyer's expense to the Seller's facility where the equipment was purchased, with proof of purchase. Buyer must give notice of any warranty claim not later than 7 days after the expiration of the warranty period and must return the equipment to Seller for repair or replacement no later than 30 days after expiration of the warranty period. Any action against Seller for breach of the limited warranty must be commenced within one year after the date of delivery of the equipment. Seller's warranty does not extend to any defect, claim, or damage attributable to the failure to operate and/or maintain the equipment in accordance with the manufacturer's specifications, or due to the failure to operate or maintain the equipment in accordance with any recommendations of Seller. If "AS IS" is indicated on the reverse side, no warranty of any kind is being given and the equipment is being sold with all faults. THE WARRANTIES IN THIS PARAGRAPH AND ON THE REVERSE SIDE ARE THE EXCLUSIVE WARRANTIES GIVEN BY SELLER AND SUPERSEDE ANY PRIOR. CONTRARY, OR ADDITIONAL REPRESENTATIONS, WHETHER ORAL OR WRITTEN. SELLER HEREBY DISCLAIMS AND EXCLUDES ALL OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, AND ANY IMPLIED WARRANTIES OTHERWISE ARISING FROM COURSE OF DEALING OR USAGE OF TRADE. SELLER SHALL NOT BE LIABLE FOR ANY LOSS, INJURY, OR DAMAGE TO PERSONS OR PROPERTY RESULTING FROM THE FAILURE OR DEFECTIVE OPERATION OF THE EQUIPMENT; NOR WILL SELLER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND SUSTAINED FROM ANY CAUSE. This exclusion applies regardless of whether such damages are sought for breach of warranty, breach of contract, negligence, or strict liability in tort or under any other legal theory. 9. Rental Purchase Option. If rental purchase option (RPO) is granted in any addendum, the purchase price shall be tendered to Seller coincidentally with the exercise of the purchase option provided that Buyer is not then in default in performing all of the terms and conditions of lease with Seller. 10. Notice. This paragraph shall serve as notice that The Papé Group, Inc. has assigned its rights to sell its rental equipment (as may be described in this sales order) and its rights to sales proceeds (including "trade-in assets" related thereto) to North Star Deferred Exchange as part of an IRC Sec. 1031 exchange. 11. Attorneys Fees. In the event suit or action is instituted against Buyer on account of or in connection with or based upon the terms hereof, the Buyer agrees to pay, in addition to the costs and disbursements provided by law, such sum as the court may adjudge reasonable attorney's fees in both the trial and appellate courts, or in connection with any bankruptcy proceeding. 12. Entire Agreement. The foregoing and any addendum shall constitute the complete and exclusive agreement between the parties, and it is expressly understood and agreed that no promises, provisions, terms, warranties, conditions, guarantees, or obligations whatsoever, either expressed or implied, other than as herein set forth or provided for shall be binding on either party. Each party may transmit its signature by facsimile to the other party and such facsimile signatures shall have the same force and effect as an original signature. AGENDA ITEM #6. d) Notice: When operated in California, any off-road diesel vehicle may be subject to the California Air Resources Board In-Use Off- road Diesel Vehicle Regulation. It therefore could be subject to retrofit or accelerated turnover requirements to reduce emissions of air pollutants. For more information, please visit the California Air Resources Board website at: http://www.arb.ca.gov/msprog/ordiesel/ordiesel.htm. AGENDA ITEM #6. d) Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries (collectively “Deere”) and government agencies are subject to audit and access by Deere's Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts. Vendor: Deere & Company 2000 John Deere Run Cary, NC 27513 Signature on all LOIs and POs with a signature line Contract name or number; or JD Quote ID Sold to street address Bill to email address (required to send the invoice and/or to obtain the tax exemption certificate Customer: Quotes are valid for 30 days from the creation date or upon contract expiration, whichever occurs first. A Purchase Order (PO) or Letter of Intent (LOI) including the below information is required to proceed with this sale. The PO or LOI will be returned if information is missing. Scott Nordeen Pape Machinery, Inc. 2700 136th Ave Ct E Sumner,WA 98390 Tel: 253-863-4436 Fax: 253-863-1523 Email:snordeen@papemachinery.com For any questions, please contact: Ship to street address (no PO box) Bill to contact name and phone number Bill to address Membership number if required by the contract AGENDA ITEM #6. d) Date:29 January 2025 Offer Expires: 28 February 2025 Confidential Quote Id: 32273441 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com Prepared For: CITY OF RENTON PARKS & RECREATION DEPARTMENT Proposal For: Delivering Dealer: Scott Nordeen Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 agsumner@papemachinery.com Quote Prepared By: Scott Nordeen snordeen@papemachinery.com AGENDA ITEM #6. d) ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com Confidential Salesperson : X ______________Accepted By : X ______________ Quote Summary Prepared For: CITY OF RENTON PARKS & RECREATION DEPARTMENT1055 S GRADY WAYRENTON, WA 98057Business: 425-235-2629 Delivering Dealer: Pape Machinery, Inc.Scott Nordeen2700 136th Ave Ct ESumner, WA 98390 Phone: 253-863-4436snordeen@papemachinery.com This sale is subject to Papé’s Terms and Conditions of Sale effective on the date hereof, which are incorporated in full by this reference. The Terms and Conditions of Sale are available at www. pape.com/terms , and will also be sent by mail or e-mail to the purchaser upon request. Quote ID:32273441 29 January 2025 05 February 2025 Created On: Last Modified On: Expiration Date:28 February 2025 Equipment Summary Selling Price Qty Extended JOHN DEERE 5060E Open Operator Station Utility Tractor $ 33,044.50 X 1 =$ 33,044.50 1 Year Pape Machinery Connected Support Package - 5 Series Tractors w/JD Link $ 0.00 X 1 =$ 0.00 JDLink - John Deere Operations Center Setup/Training/Orientation - 1 Year CSP $ 0.00 In-Season Connected Support - 1Year CSP $ 0.00 Machine Health Monitoring,Service ADVISOR Remote, Expert Alerts, and Remote Programming - 1 Year CSP $ 0.00 JDLink / Ops Center Data Review - 1 Year CSP $ 0.00 Contract: Sourcewell Ag Tractors 082923-DAC (PG 1P CG 70) Price Effective Date: January 28, 2025 Equipment Total $ 33,044.50 Trade In Summary Qty Each Extended 1996 JOHN DEERE 5300 - LV5300E533027 1 $ 4,469.00 $ 4,469.00 PayOff $ 0.00 AGENDA ITEM #6. d) ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com Confidential Salesperson : X ______________Accepted By : X ______________ Total Trade Allowance $ 4,469.00 Trade In Total $ 4,469.00 * Includes Fees and Non-contract items Quote Summary Equipment Total $ 33,044.50 Trade In $ (4,469.00) SubTotal $ 28,575.50 Sales Tax - (10.30%)$ 2,943.28 Total $ 31,518.78 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 31,518.78 AGENDA ITEM #6. d) Quote Id: 32273441 Customer Name:CITY OF RENTON PARKS & RECREATION DEPARTMENT Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com JOHN DEERE 5060E Open Operator Station Utility Tractor Hours: Stock Number: Contract:Sourcewell Ag Tractors 082923-DAC (PG 1P CG 70) Price Effective Date:January 28, 2025 Selling Price * $ 33,044.50 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount%Discount Amount Contract Price Extended Contract Price 06C0LV 5060E Open Operator Station Utility Tractor 1 $ 29,874.00 14.00 $ 4,182.36 $ 25,691.64 $ 25,691.64 Standard Options - Per Unit 183N JDLink™ Modem 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 0202 United States 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 0409 English Operator's Manual 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 0500 Less Package 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 1363 SyncShuttle™ 9F/3R TSS Transmission with 540 PTO 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 1799 Less Loader Prep Package 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 2000 Open Operator Station - 2WD 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 3310 Single Mechanical Stackable Rear SCV 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 3420 Dual Mid Valves with Mechanical Joystick Control 1 $ 1,485.00 14.00 $ 207.90 $ 1,277.10 $ 1,277.10 5113 21.5L-16.1 In. 6PR R3 Bias 1 $ -477.00 14.00 $ -66.78 $ -410.22 $ -410.22 6020 Two-Wheel Drive (2WD)1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 6103 27/12LL-15 In. 6PR Turf Special Bias 1 $ 533.00 14.00 $ 74.62 $ 458.38 $ 458.38 Standard Options Total $ 1,541.00 $ 215.74 $ 1,325.26 $ 1,325.26 Dealer Attachments/Non-Contract/Open Market LVB25334 Canopy - Standard 1 $ 750.20 14.00 $ 105.03 $ 645.17 $ 645.17 BSJ10341 Canopy Mounting Kit 1 $ 92.40 14.00 $ 12.94 $ 79.46 $ 79.46 BXX10689 2nd Rear SCV for OOS 1 $ 799.70 14.00 $ 111.96 $ 687.74 $ 687.74 SJ11073 Right Hand Telescopic Draft Link 1 $ 578.54 14.00 $ 81.00 $ 497.54 $ 497.54 AGENDA ITEM #6. d) Quote Id: 32273441 Customer Name:CITY OF RENTON PARKS & RECREATION DEPARTMENT Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com SJ11072 Left-Hand Telescopic Draft Link 1 $ 543.82 14.00 $ 76.13 $ 467.69 $ 467.69 BW16009 Hood Guard 1 $ 603.90 14.00 $ 84.55 $ 519.35 $ 519.35 R127764 Weight, front suitcase 43 kg (95 lb) quantity of one 6 $ 155.10 14.00 $ 21.71 $ 800.34 $ 800.34 R262449 Front Weight Support, 55kg (121 lb) 1 $ 675.89 14.00 $ 94.62 $ 581.27 $ 581.27 LVB25547 Single Rear Auxiliary Rear Work Light Kit (OOS only) 1 $ 80.30 14.00 $ 11.24 $ 69.06 $ 69.06 10000 hyd rear top link with hoses ( non Contract) 1 $ 1,680.00 0.00 $ 0.00 $ 1,680.00 $ 1,680.00 Dealer Attachments Total $ 6,735.35 $ 707.73 $ 6,027.62 $ 6,027.62 Value Added Services 1 Year Pape Machinery Connected Support Package - 5 Series Tractors w/JD Link 1 $ 0.00 $ 0.00 $ 0.00 Value Added Services Total $ 0.00 $ 0.00 $ 0.00 Total Selling Price $ 38,150.35 $ 5,105.83 $ 33,044.52 $ 33,044.52 AGENDA ITEM #6. d) Quote Id: 32273441 Customer Name:CITY OF RENTON PARKS & RECREATION DEPARTMENT ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 Trade-in Confidential 1996 JOHN DEERE 5300 SN# LV5300E533027 Machine Details Description Net Trade Value 1996 JOHN DEERE 5300 $ 4,469.00 SN# LV5300E533027 Your Trade In Description Additional Options Hour Meter Reading 2425 Total $ 4,469.00 AGENDA ITEM #6. d) JDLink Account Setup Form THIS FORM MUST BE TURNED IN TO REGION SALES ADMINISTRATOR AT THE TIME OF SETTLEMENT. Territory Manager CSA Machine Serial Number Company/Customer Name Business Address Phone JDLink Admin Information First Name Last Name E-mail Address Ask customer if they have an existing MyJohnDeere/JDLink Account Sales Admin Initials MJD/JDLink Username Opt Out of Active Data Monitoring Terminate the collection or sharing of JDLink data for use in monitoring or diagnosing or providing service solutions. By signing you agree to cancel subscriptions, disengage the data collection modules, and are deactivating your machine permanently. Signature Date SALES ADMINISTRATOR MUST SUBMIT COMPLETED FORM WITH SETTLEMENT PAPERWORK. AGENDA ITEM #6. d) 2-1700 E (3/11) Page 2 of 2 Init. TERMS AND CONDITIONS OF SALE TERMS AND CONDITIONS OF SALE: Sales Orders are based on the terms and conditions stated herein. Unless otherwise provided on the face hereof, offers are good for acceptance for a period of 30 days from the date hereof. An order by the Buyer shall constitute an acceptance of the terms and conditions herein proposed. If, and only if, no offer of sale is issued by Seller, then the invoice shall be deemed: an acceptance of the Buyer's order; a written confirmation; and a final, complete, and exclusive written expression of the agreement between Seller and Buyer. Buyer is hereby notified that additional or different terms from those contained herein are objectionable. 1. Taxes. Buyer shall pay all local, state, and federal taxes arising from or related to any sale or lease to which this document relates, except for taxes upon or measured by net income of Seller. 2. Delivery. Stated or promised delivery dates are estimates only based upon Seller's best judgment and Seller shall not be responsible for deliveries later than promised regardless of the cause. Delivery periods are projected from the date of receipt of any order by Seller, but if equipment to be furnished by Seller is to be manufactured specifically to fill a particular order, delivery periods will be projected from the date of Seller's receipt of complete manufacturing information. If the furnishing of equipment on orders accepted by Seller is hindered or prevented by public authority or by the existence of war or other contingencies, including, but not limited to, shortage of materials, fires, labor difficulties, accidents, delays in manufacture or transportation, acts of God, embargoes, inability to ship, inability to insure against war risks or substantially increased prices or freight rates, or other causes beyond Seller's control, the obligation to fill or complete such orders shall be excused by Seller's option. 3. Transportation and Claims. Prices quoted are net F.O.B. point designated in writing by Seller. When no F.O.B. point is designated in writing by Seller, prices for new equipment shall be deemed to be net F.O.B. point of manufacture and prices for all other equipment shall be deemed to be F.O.B. Seller's place of business at which the order for the equipment is accepted. When transportation is allowed, the price charged will be adjusted to reflect the lowest transportation rates in effect at the time of shipment even though such rates may differ from those quoted by Seller. Seller's responsibility for the equipment shall cease and all risk of loss shall become the Buyer's upon delivery of the equipment to the first carrier for shipment to the Buyer or his consignee, even though such delivery shall be made prior to the arrival of the equipment at the F.O.B. point designated, and any and all claims for shortages, deliveries, damages or non-delivery must be made by the Buyer or his consignee to the carrier. Seller shall in no event be responsible for shortages in shipments unless notice of such shortage is given in writing to Seller within 15 days after receipt of shipment. 4. Payment and Security. Buyer agrees to pay in full for the equipment at time of delivery. Buyer agrees to pay the late charge on any past due balance at the rate of 18% per annum. The signator warrants that he/she has authority to execute this order on behalf of any party for whom he/she signs, and that such party has the power to enter into this agreement and perform its terms. As security for all of Buyer's obligations to Seller, Buyer grants to Seller a security interest in the equipment and authorizes Seller to file all documents necessary to perfect Seller's security interest. The security interest granted hereunder is in addition to any other rights available to Seller, and Seller shall have all of the rights and remedies available to a secured party under the Uniform Commercial Code, all of which are cumulative. Throughout the duration of Seller's security interest. Buyer shall keep the equipment fully insured against theft and loss or damage by fire and other casualty as Seller may from time to time require in accordance with such terms as Seller may require. 5. Buyer to Furnish. Performance by Seller is subject to the Buyer furnishing a satisfactory credit rating certificate, letter of credit, evidence of financing, or any other similar papers necessary for the satisfactory completion of such order. 6. Laws Governing. All orders will be governed by the laws of the State of Oregon. 7. Assignment. The right to any monies due or to become due hereunder may be assigned by Seller, and Buyer, upon receiving notice of such assignment, shall make payment as directed. 8. Limitations of Warranties. If "NEW" warranty is indicated on the reverse side or if new equipment is purchased hereunder, all warranties are strictly given only by the manufacturer. Copies of manufacturer's warranty can be obtained from Seller. If "USED" warranty is indicated on the reverse side. Seller hereby warrants to Buyer that the equipment or components thereof designated on the reverse side, shall be free under normal use and service from defects in material and workmanship for the period shown, commencing on the date of delivery. Buyer's exclusive remedy for breach of the limited warranty shall be the repair or replacement of the warranted equipment without charge to Buyer when returned at Buyer's expense to the Seller's facility where the equipment was purchased, with proof of purchase. Buyer must give notice of any warranty claim not later than 7 days after the expiration of the warranty period and must return the equipment to Seller for repair or replacement no later than 30 days after expiration of the warranty period. Any action against Seller for breach of the limited warranty must be commenced within one year after the date of delivery of the equipment. Seller's warranty does not extend to any defect, claim, or damage attributable to the failure to operate and/or maintain the equipment in accordance with the manufacturer's specifications, or due to the failure to operate or maintain the equipment in accordance with any recommendations of Seller. If "AS IS" is indicated on the reverse side, no warranty of any kind is being given and the equipment is being sold with all faults. THE WARRANTIES IN THIS PARAGRAPH AND ON THE REVERSE SIDE ARE THE EXCLUSIVE WARRANTIES GIVEN BY SELLER AND SUPERSEDE ANY PRIOR. CONTRARY, OR ADDITIONAL REPRESENTATIONS, WHETHER ORAL OR WRITTEN. SELLER HEREBY DISCLAIMS AND EXCLUDES ALL OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, AND ANY IMPLIED WARRANTIES OTHERWISE ARISING FROM COURSE OF DEALING OR USAGE OF TRADE. SELLER SHALL NOT BE LIABLE FOR ANY LOSS, INJURY, OR DAMAGE TO PERSONS OR PROPERTY RESULTING FROM THE FAILURE OR DEFECTIVE OPERATION OF THE EQUIPMENT; NOR WILL SELLER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND SUSTAINED FROM ANY CAUSE. This exclusion applies regardless of whether such damages are sought for breach of warranty, breach of contract, negligence, or strict liability in tort or under any other legal theory. 9. Rental Purchase Option. If rental purchase option (RPO) is granted in any addendum, the purchase price shall be tendered to Seller coincidentally with the exercise of the purchase option provided that Buyer is not then in default in performing all of the terms and conditions of lease with Seller. 10. Notice. This paragraph shall serve as notice that The Papé Group, Inc. has assigned its rights to sell its rental equipment (as may be described in this sales order) and its rights to sales proceeds (including "trade-in assets" related thereto) to North Star Deferred Exchange as part of an IRC Sec. 1031 exchange. 11. Attorneys Fees. In the event suit or action is instituted against Buyer on account of or in connection with or based upon the terms hereof, the Buyer agrees to pay, in addition to the costs and disbursements provided by law, such sum as the court may adjudge reasonable attorney's fees in both the trial and appellate courts, or in connection with any bankruptcy proceeding. 12. Entire Agreement. The foregoing and any addendum shall constitute the complete and exclusive agreement between the parties, and it is expressly understood and agreed that no promises, provisions, terms, warranties, conditions, guarantees, or obligations whatsoever, either expressed or implied, other than as herein set forth or provided for shall be binding on either party. Each party may transmit its signature by facsimile to the other party and such facsimile signatures shall have the same force and effect as an original signature. AGENDA ITEM #6. d) Notice: When operated in California, any off-road diesel vehicle may be subject to the California Air Resources Board In-Use Off- road Diesel Vehicle Regulation. It therefore could be subject to retrofit or accelerated turnover requirements to reduce emissions of air pollutants. For more information, please visit the California Air Resources Board website at: http://www.arb.ca.gov/msprog/ordiesel/ordiesel.htm. AGENDA ITEM #6. d) Quotes of equipment offered through contracts between Deere & Company, its divisions and subsidiaries (collectively “Deere”) and government agencies are subject to audit and access by Deere's Strategic Accounts Business Division to ensure compliance with the terms and conditions of the contracts. Vendor: Deere & Company 2000 John Deere Run Cary, NC 27513 Signature on all LOIs and POs with a signature line Contract name or number; or JD Quote ID Sold to street address Bill to email address (required to send the invoice and/or to obtain the tax exemption certificate Customer: Quotes are valid for 30 days from the creation date or upon contract expiration, whichever occurs first. A Purchase Order (PO) or Letter of Intent (LOI) including the below information is required to proceed with this sale. The PO or LOI will be returned if information is missing. Scott Nordeen Pape Machinery, Inc. 2700 136th Ave Ct E Sumner,WA 98390 Tel: 253-863-4436 Fax: 253-863-1523 Email:snordeen@papemachinery.com For any questions, please contact: Ship to street address (no PO box) Bill to contact name and phone number Bill to address Membership number if required by the contract AGENDA ITEM #6. d) Date:30 January 2025 Offer Expires: 28 February 2025 Confidential Quote Id: 32276154 ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com Prepared For: CITY OF RENTON PARKS & RECREATION DEPARTMENT Proposal For: Delivering Dealer: Scott Nordeen Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 agsumner@papemachinery.com Quote Prepared By: Scott Nordeen snordeen@papemachinery.com AGENDA ITEM #6. d) ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com Confidential Salesperson : X ______________Accepted By : X ______________ Quote Summary Prepared For: CITY OF RENTON PARKS & RECREATION DEPARTMENT1055 S GRADY WAYRENTON, WA 98057Business: 425-235-2629 Delivering Dealer: Pape Machinery, Inc.Scott Nordeen2700 136th Ave Ct ESumner, WA 98390 Phone: 253-863-4436snordeen@papemachinery.com This sale is subject to Papé’s Terms and Conditions of Sale effective on the date hereof, which are incorporated in full by this reference. The Terms and Conditions of Sale are available at www. pape.com/terms , and will also be sent by mail or e-mail to the purchaser upon request. Quote ID:32276154 30 January 2025 12 February 2025 Created On: Last Modified On: Expiration Date:28 February 2025 Equipment Summary Selling Price Qty Extended JOHN DEERE 5060E Cab Utility Tractor $ 61,988.49 X 1 =$ 61,988.49 1 Year Pape Machinery Connected Support Package - 5 Series Tractors w/JD Link $ 0.00 X 1 =$ 0.00 JDLink - John Deere Operations Center Setup/Training/Orientation - 1 Year CSP $ 0.00 In-Season Connected Support - 1Year CSP $ 0.00 Machine Health Monitoring,Service ADVISOR Remote, Expert Alerts, and Remote Programming - 1 Year CSP $ 0.00 JDLink / Ops Center Data Review - 1 Year CSP $ 0.00 Contract: Sourcewell Ag Tractors 082923-DAC (PG 1P CG 70) Price Effective Date: January 29, 2025 JOHN DEERE 520M Loader $ 7,052.80 X 1 =$ 7,052.80 Contract: Sourcewell Ag Tractors 082923-DAC (PG 1P CG 70) Price Effective Date: January 29, 2025 Equipment Total $ 69,041.29 AGENDA ITEM #6. d) ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com Confidential Salesperson : X ______________Accepted By : X ______________ Trade In Summary Qty Each Extended 2001 JOHN DEERE 4310 - LV4310H131222 1 $ 10,000.00 $ 10,000.00 PayOff $ 0.00 Total Trade Allowance $ 10,000.00 Trade In Total $ 10,000.00 * Includes Fees and Non-contract items Quote Summary Equipment Total $ 69,041.29 Trade In $ (10,000.00) SubTotal $ 59,041.29 Sales Tax - (10.30%)$ 6,081.25 Total $ 65,122.54 Down Payment (0.00) Rental Applied (0.00) Balance Due $ 65,122.54 AGENDA ITEM #6. d) Quote Id: 32276154 Customer Name:CITY OF RENTON PARKS & RECREATION DEPARTMENT Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com JOHN DEERE 5060E Cab Utility Tractor Hours: Stock Number: Contract:Sourcewell Ag Tractors 082923-DAC (PG 1P CG 70) Price Effective Date:January 29, 2025 Selling Price * $ 61,988.49 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount%Discount Amount Contract Price Extended Contract Price 06C1LV 5060E Cab Utility Tractor 1 $ 39,571.00 14.00 $ 5,539.94 $ 34,031.06 $ 34,031.06 Standard Options - Per Unit 183N JDLink™ Modem 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 0202 United States 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 0409 English Operator's Manual 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 0500 Less Package 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 1381 PowrReverser™ 12F/12R Transmission with 540/540E PTO 1 $ 3,421.00 14.00 $ 478.94 $ 2,942.06 $ 2,942.06 1725 Loader Prep Package 1 $ 1,802.00 14.00 $ 252.28 $ 1,549.72 $ 1,549.72 2050 Standard Cab 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 3310 Single Mechanical Stackable Rear SCV 1 $ 0.00 14.00 $ 0.00 $ 0.00 $ 0.00 3430 Triple Stackable Mid SCVs with Mechanical Joystick Control 1 $ 2,468.00 14.00 $ 345.52 $ 2,122.48 $ 2,122.48 5184 16.9-24 In. 6PR R4 Bias 1 $ -130.00 14.00 $ -18.20 $ -111.80 $ -111.80 6040 Mechanical Front Wheel Drive (MFWD) 1 $ 6,765.00 14.00 $ 947.10 $ 5,817.90 $ 5,817.90 6133 12.5/80-18 In. 6PR I3(R4 Type) Bias 1 $ 854.00 14.00 $ 119.56 $ 734.44 $ 734.44 Standard Options Total $ 15,180.00 $ 2,125.20 $ 13,054.80 $ 13,054.80 Dealer Attachments/Non-Contract/Open Market RE68495 Power Strip with Six Outlets 1 $ 69.53 14.00 $ 9.73 $ 59.80 $ 59.80 AL80127 Rear Mirror Mechanical - Right 1 $ 222.20 14.00 $ 31.11 $ 191.09 $ 191.09 AL80126 Rear Mirror Mechanical - Left 1 $ 222.20 14.00 $ 31.11 $ 191.09 $ 191.09 AGENDA ITEM #6. d) Quote Id: 32276154 Customer Name:CITY OF RENTON PARKS & RECREATION DEPARTMENT Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com SJ16226 Rear Wiper Kit 1 $ 222.53 14.00 $ 31.15 $ 191.38 $ 191.38 AL222926 Antenna 1 $ 110.26 14.00 $ 15.44 $ 94.82 $ 94.82 SWJHD62 Stereo with AM/FM, Bluetooth Steaming, DAB+, Hands Free Calling Capable - Short Din Chassis 1 $ 320.01 14.00 $ 44.80 $ 275.21 $ 275.21 RE229422 PowrReverser™ Modulation Control Kit 1 $ 191.40 14.00 $ 26.80 $ 164.60 $ 164.60 BXX10690 2nd Rear SCV for CAB 1 $ 799.70 14.00 $ 111.96 $ 687.74 $ 687.74 BXX10688 Motor Control Kit 1 $ 2,711.50 14.00 $ 379.61 $ 2,331.89 $ 2,331.89 R66432 Draft Link Conversion Bushing, Cat. II to Cat. I 1 $ 30.06 14.00 $ 4.21 $ 25.85 $ 25.85 SJ11073 Right Hand Telescopic Draft Link 1 $ 578.54 14.00 $ 81.00 $ 497.54 $ 497.54 SJ11072 Left-Hand Telescopic Draft Link 1 $ 543.82 14.00 $ 76.13 $ 467.69 $ 467.69 BSJ10638 LED Beacon Light Kit - Cab 1 $ 225.50 14.00 $ 31.57 $ 193.93 $ 193.93 1000 hyd top link with Hoses (open Market) 1 $ 1,280.00 0.00 $ 0.00 $ 1,280.00 $ 1,280.00 10002 rear tire fill open market 1 $ 1,450.00 0.00 $ 0.00 $ 1,450.00 $ 1,450.00 10003 custom turf tires installed price includes trade in tires (open market) 1 $ 6,800.00 0.00 $ 0.00 $ 6,800.00 $ 6,800.00 Dealer Attachments Total $ 15,777.25 $ 874.62 $ 14,902.63 $ 14,902.63 Value Added Services 1 Year Pape Machinery Connected Support Package - 5 Series Tractors w/JD Link 1 $ 0.00 $ 0.00 $ 0.00 Value Added Services Total $ 0.00 $ 0.00 $ 0.00 Total Selling Price $ 70,528.25 $ 8,539.76 $ 61,988.49 $ 61,988.49 JOHN DEERE 520M Loader AGENDA ITEM #6. d) Quote Id: 32276154 Customer Name:CITY OF RENTON PARKS & RECREATION DEPARTMENT Selling Equipment Confidential ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 ALL PURCHASE ORDERS MUST BE SENT TO DELIVERING DEALER: Pape Machinery, Inc. 2700 136th Ave Ct E Sumner, WA 98390 253-863-4436 agsumner@papemachinery.com Equipment Notes: Hours: Stock Number: Contract:Sourcewell Ag Tractors 082923-DAC (PG 1P CG 70) Price Effective Date:January 29, 2025 Selling Price * $ 7,052.80 * Price per item - includes Fees and Non-contract items Code Description Qty List Price Discount%Discount Amount Contract Price Extended Contract Price 14B1P 520M Loader 1 $ 9,883.00 24.00 $ 2,371.92 $ 7,511.08 $ 7,511.08 Standard Options - Per Unit 0202 United States 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 0409 English 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 0500 Less package 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 1995 Less mounting frame 1 $ -1,587.00 24.00 $ -380.88 $ -1,206.12 $ -1,206.12 2511 520M Standard Farm Loader, Non-Self-Leveling (NSL) - Three-function 1 $ 404.00 24.00 $ 96.96 $ 307.04 $ 307.04 3591 Three-Function Hoses and Parts 1 $ 281.00 24.00 $ 67.44 $ 213.56 $ 213.56 4659 Three-Function Mid-Mount Quick Couplers 1 $ 447.00 24.00 $ 107.28 $ 339.72 $ 339.72 5436 Hood Guard 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 6995 Less ballast box 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 7510 John Deere™ 500-style carrier 1 $ -148.00 24.00 $ -35.52 $ -112.48 $ -112.48 8425 1850-mm (73-in.) general purpose bucket (John Deere™ carrier) 1 $ 0.00 24.00 $ 0.00 $ 0.00 $ 0.00 Standard Options Total $ -603.00 $ -144.72 $ -458.28 $ -458.28 Value Added Services Total $ 0.00 $ 0.00 $ 0.00 Total Selling Price $ 9,280.00 $ 2,227.20 $ 7,052.80 $ 7,052.80 AGENDA ITEM #6. d) Quote Id: 32276154 Customer Name:CITY OF RENTON PARKS & RECREATION DEPARTMENT ALL PURCHASE ORDERS MUST BE MADE OUT TO (VENDOR): Deere & Company 2000 John Deere Run Cary, NC 27513 FED ID: 36-2382580 UEID: FNSWEDARMK53 Trade-in Confidential 2001 JOHN DEERE 4310 SN# LV4310H131222 Machine Details Description Net Trade Value 2001 JOHN DEERE 4310 $ 10,000.00 SN# LV4310H131222 Your Trade In Description Additional Options Hour Meter Reading 1790 Total $ 10,000.00 AGENDA ITEM #6. d) JDLink Account Setup Form THIS FORM MUST BE TURNED IN TO REGION SALES ADMINISTRATOR AT THE TIME OF SETTLEMENT. Territory Manager CSA Machine Serial Number Company/Customer Name Business Address Phone JDLink Admin Information First Name Last Name E-mail Address Ask customer if they have an existing MyJohnDeere/JDLink Account Sales Admin Initials MJD/JDLink Username Opt Out of Active Data Monitoring Terminate the collection or sharing of JDLink data for use in monitoring or diagnosing or providing service solutions. By signing you agree to cancel subscriptions, disengage the data collection modules, and are deactivating your machine permanently. Signature Date SALES ADMINISTRATOR MUST SUBMIT COMPLETED FORM WITH SETTLEMENT PAPERWORK. AGENDA ITEM #6. d) 2-1700 E (3/11) Page 2 of 2 Init. TERMS AND CONDITIONS OF SALE TERMS AND CONDITIONS OF SALE: Sales Orders are based on the terms and conditions stated herein. Unless otherwise provided on the face hereof, offers are good for acceptance for a period of 30 days from the date hereof. An order by the Buyer shall constitute an acceptance of the terms and conditions herein proposed. If, and only if, no offer of sale is issued by Seller, then the invoice shall be deemed: an acceptance of the Buyer's order; a written confirmation; and a final, complete, and exclusive written expression of the agreement between Seller and Buyer. Buyer is hereby notified that additional or different terms from those contained herein are objectionable. 1. Taxes. Buyer shall pay all local, state, and federal taxes arising from or related to any sale or lease to which this document relates, except for taxes upon or measured by net income of Seller. 2. Delivery. Stated or promised delivery dates are estimates only based upon Seller's best judgment and Seller shall not be responsible for deliveries later than promised regardless of the cause. Delivery periods are projected from the date of receipt of any order by Seller, but if equipment to be furnished by Seller is to be manufactured specifically to fill a particular order, delivery periods will be projected from the date of Seller's receipt of complete manufacturing information. If the furnishing of equipment on orders accepted by Seller is hindered or prevented by public authority or by the existence of war or other contingencies, including, but not limited to, shortage of materials, fires, labor difficulties, accidents, delays in manufacture or transportation, acts of God, embargoes, inability to ship, inability to insure against war risks or substantially increased prices or freight rates, or other causes beyond Seller's control, the obligation to fill or complete such orders shall be excused by Seller's option. 3. Transportation and Claims. Prices quoted are net F.O.B. point designated in writing by Seller. When no F.O.B. point is designated in writing by Seller, prices for new equipment shall be deemed to be net F.O.B. point of manufacture and prices for all other equipment shall be deemed to be F.O.B. Seller's place of business at which the order for the equipment is accepted. When transportation is allowed, the price charged will be adjusted to reflect the lowest transportation rates in effect at the time of shipment even though such rates may differ from those quoted by Seller. Seller's responsibility for the equipment shall cease and all risk of loss shall become the Buyer's upon delivery of the equipment to the first carrier for shipment to the Buyer or his consignee, even though such delivery shall be made prior to the arrival of the equipment at the F.O.B. point designated, and any and all claims for shortages, deliveries, damages or non-delivery must be made by the Buyer or his consignee to the carrier. Seller shall in no event be responsible for shortages in shipments unless notice of such shortage is given in writing to Seller within 15 days after receipt of shipment. 4. Payment and Security. Buyer agrees to pay in full for the equipment at time of delivery. Buyer agrees to pay the late charge on any past due balance at the rate of 18% per annum. The signator warrants that he/she has authority to execute this order on behalf of any party for whom he/she signs, and that such party has the power to enter into this agreement and perform its terms. As security for all of Buyer's obligations to Seller, Buyer grants to Seller a security interest in the equipment and authorizes Seller to file all documents necessary to perfect Seller's security interest. The security interest granted hereunder is in addition to any other rights available to Seller, and Seller shall have all of the rights and remedies available to a secured party under the Uniform Commercial Code, all of which are cumulative. Throughout the duration of Seller's security interest. Buyer shall keep the equipment fully insured against theft and loss or damage by fire and other casualty as Seller may from time to time require in accordance with such terms as Seller may require. 5. Buyer to Furnish. Performance by Seller is subject to the Buyer furnishing a satisfactory credit rating certificate, letter of credit, evidence of financing, or any other similar papers necessary for the satisfactory completion of such order. 6. Laws Governing. All orders will be governed by the laws of the State of Oregon. 7. Assignment. The right to any monies due or to become due hereunder may be assigned by Seller, and Buyer, upon receiving notice of such assignment, shall make payment as directed. 8. Limitations of Warranties. If "NEW" warranty is indicated on the reverse side or if new equipment is purchased hereunder, all warranties are strictly given only by the manufacturer. Copies of manufacturer's warranty can be obtained from Seller. If "USED" warranty is indicated on the reverse side. Seller hereby warrants to Buyer that the equipment or components thereof designated on the reverse side, shall be free under normal use and service from defects in material and workmanship for the period shown, commencing on the date of delivery. Buyer's exclusive remedy for breach of the limited warranty shall be the repair or replacement of the warranted equipment without charge to Buyer when returned at Buyer's expense to the Seller's facility where the equipment was purchased, with proof of purchase. Buyer must give notice of any warranty claim not later than 7 days after the expiration of the warranty period and must return the equipment to Seller for repair or replacement no later than 30 days after expiration of the warranty period. Any action against Seller for breach of the limited warranty must be commenced within one year after the date of delivery of the equipment. Seller's warranty does not extend to any defect, claim, or damage attributable to the failure to operate and/or maintain the equipment in accordance with the manufacturer's specifications, or due to the failure to operate or maintain the equipment in accordance with any recommendations of Seller. If "AS IS" is indicated on the reverse side, no warranty of any kind is being given and the equipment is being sold with all faults. THE WARRANTIES IN THIS PARAGRAPH AND ON THE REVERSE SIDE ARE THE EXCLUSIVE WARRANTIES GIVEN BY SELLER AND SUPERSEDE ANY PRIOR. CONTRARY, OR ADDITIONAL REPRESENTATIONS, WHETHER ORAL OR WRITTEN. SELLER HEREBY DISCLAIMS AND EXCLUDES ALL OTHER WARRANTIES, WHETHER EXPRESS, IMPLIED, OR STATUTORY, INCLUDING THE IMPLIED WARRANTIES OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE, AND ANY IMPLIED WARRANTIES OTHERWISE ARISING FROM COURSE OF DEALING OR USAGE OF TRADE. SELLER SHALL NOT BE LIABLE FOR ANY LOSS, INJURY, OR DAMAGE TO PERSONS OR PROPERTY RESULTING FROM THE FAILURE OR DEFECTIVE OPERATION OF THE EQUIPMENT; NOR WILL SELLER BE LIABLE FOR DIRECT, INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES OF ANY KIND SUSTAINED FROM ANY CAUSE. This exclusion applies regardless of whether such damages are sought for breach of warranty, breach of contract, negligence, or strict liability in tort or under any other legal theory. 9. Rental Purchase Option. If rental purchase option (RPO) is granted in any addendum, the purchase price shall be tendered to Seller coincidentally with the exercise of the purchase option provided that Buyer is not then in default in performing all of the terms and conditions of lease with Seller. 10. Notice. This paragraph shall serve as notice that The Papé Group, Inc. has assigned its rights to sell its rental equipment (as may be described in this sales order) and its rights to sales proceeds (including "trade-in assets" related thereto) to North Star Deferred Exchange as part of an IRC Sec. 1031 exchange. 11. Attorneys Fees. In the event suit or action is instituted against Buyer on account of or in connection with or based upon the terms hereof, the Buyer agrees to pay, in addition to the costs and disbursements provided by law, such sum as the court may adjudge reasonable attorney's fees in both the trial and appellate courts, or in connection with any bankruptcy proceeding. 12. Entire Agreement. The foregoing and any addendum shall constitute the complete and exclusive agreement between the parties, and it is expressly understood and agreed that no promises, provisions, terms, warranties, conditions, guarantees, or obligations whatsoever, either expressed or implied, other than as herein set forth or provided for shall be binding on either party. Each party may transmit its signature by facsimile to the other party and such facsimile signatures shall have the same force and effect as an original signature. AGENDA ITEM #6. d) Notice: When operated in California, any off-road diesel vehicle may be subject to the California Air Resources Board In-Use Off- road Diesel Vehicle Regulation. It therefore could be subject to retrofit or accelerated turnover requirements to reduce emissions of air pollutants. For more information, please visit the California Air Resources Board website at: http://www.arb.ca.gov/msprog/ordiesel/ordiesel.htm. AGENDA ITEM #6. d) AB - 3781 City Council Regular Meeting - 17 Mar 2025 SUBJECT/TITLE: Authorization to Purchase Fleet Vehicles RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Maintenance Services STAFF CONTACT: Ron kahler, Fleet Manager EXT.: 2660 FISCAL IMPACT SUMMARY: The total cost of the vehicles is $1,136,266.15 and the total amount budgeted for these vehicles is $1,755,000.00. SUMMARY OF ACTION: The Fleet Section has obtained quotes for the purchase of eighteen vehicles for the Police Department. Fourteen of the requested purchases will replace existing vehicles B207, B208, B209, B210, B202, B220, B221, B227, B230, B231, B233, B236, B237 and B241. Four of the vehicles are for new approved position in the Police Department. Sixteen of the vehicles are standard Chevrolet Tahoe Police Pursuit vehicles and two are Hybrid Ford Explorer Police Pursuit vehicles. The funding was approved in the 2025 biennium budget and 2024 carry forward. The overall impact to the 501 Fund budget is within the total budgeted amount for the Eighteen vehicles. All vehicles are included in the Fund 501 Equipment Rental Vehicle Acquisition and Replacement Schedule. Department Equipment # Make Model Year Purchased Budget 25 POLICE B207 CHEV TAHOE 2015 100,000 POLICE B208 CHEV TAHOE 2015 85,000 POLICE B209 CHEV TAHOE 2015 85,000 POLICE B210 CHEV TAHOE 2015 85,000 POLICE B202 CHEV TAHOE 2015 100,000 POLICE B220 CHEV TAHOE 2016 100,000 POLICE B221 CHEV TAHOE 2016 100,000 POLICE B227 CHEV TAHOE 2016 100,000 POLICE B230 CHEV TAHOE 2017 100,000 POLICE B231 CHEV TAHOE 2017 100,000 POLICE B233 CHEV TAHOE 2017 100,000 POLICE B236 CHEV TAHOE 2017 100,000 POLICE B237 CHEV TAHOE 2017 100,000 POLICE B241 CHEV TAHOE 2017 100,000 POLICE NEW CHEV TAHOE 20xx 100,000 POLICE NEW CHEV TAHOE 20xx 100,000 AGENDA ITEM #6. e) POLICE NEW CHEV TAHOE 20xx 100,000 POLICE NEW CHEV TAHOE 20xx 100,000 EXHIBITS: A. Bud Clary Chevrolet Quote 2024-10-175 B. Bud Clary Chevrolet Quote 2025-2-71 STAFF RECOMMENDATION: Authorize the purchase of eighteen Police Department vehicles totaling $1,136,266.15. All vehicles will be purchased from Bud Clary Chevrolet/Ford using Washington State Bid Contract Award 05916. AGENDA ITEM #6. e) Organization Purchase Request Details Organization Information Return to Org Requests Contract #:05916 - Motor Vehicles Quote #:2024-10-175 Status:On Order Submit Date:10-15-2024 Organization:21725 - RENTON CITY OF - 21725 Order Date:10-15-2024 Order Contact:RON KAHLER Expected Delivery Date:05-31-2025 Contact Phone:425-430-7440 Delivery Date: Contact Email:rkahler@rentonwa.gov Cancel Date: Organization Reference #:190333 Dealer:Bud Clary Chevrolet - W262 Organization PO #:190333 Dealer Address:Dealer Contact:Becky Davis Dealer Phone:(360) 423-1700 Dealer Email:Chevy.orders@budclary.com Internal Notes: Comments To Dealer: Dealer Reference #:WA041 Dealer Comments: NOTIFIED 12/29/24 THAT GM HAS CANCELED 2 OUT OF THE ORIGINAL 18 ORDERED. EMAILED RON AT RENTON-POSSIBLE STOCK UNITS TO FILL THIS. BECKY GM ORDER# DWCH78 TPW AS OF 12/29/24 IS 02/17/25 Color Options Color Name Quantity BLACK (GBA)16 Tax Exempt: N Vehicle Options Order Code Order Code Description Qty Unit Price Ext. Price 2025-0501-001 2025 CHEVROLET TAHOE POLICE PURSUIT VEHICLE-(CC10706)2WD 9C1:Identifier for Police Package Vehicle includes, (K47) heavy-duty air filter, (KX4) 250 amp high output alternator, (K6K) 760 cold-cranking amps auxiliary battery, electrical power & vehicle signals for customer connection located at the center front floor. Auxiliary battery circuit for customer connection located in the rear cargo area, (Z56) heavy-duty, police- rated suspension, (XCS) 275/55R20SL all-season tires, (RAV) P275/55R20 all- 16 $53,903.00 $862,448.00 Contract Automobile Request System (CARS DES Home | Contact Us | Help | Privacy Policy © Copyright © 2025 - Department of Enterprise Services 2/28/25, 1:01 PM Organization Purchase Request Details https://apps.des.wa.gov/CARS/OrgRequestDetail.aspx?id=366626 1/3 AGENDA ITEM #6. e) season spare tire, Police brakes, (RC1) front skid plate, (PXT) 20 steel wheels, Certified speedometer, SEO (5J3) Surveillance Mode interior lighting calibration, SEO (UT7) blunt cut cargo area and blunt cut console area ground wires,(V53) delete luggage rack side rails, (ATD) third row seat delete, (NP0) active single-speed transfer case (4WD only) 2025-0501-002 INFORMATION ONLY / NEW VEHICLE WARRANTY. Warranty Note <<< Preliminary 2025 Warranty >>> Basic Years 3 Basic Miles/km 36,000 Drivetrain Years 5 Drivetrain Miles/km 60,000 Drivetrain Note Qualified Fleet Purchases: 5 Years/100,000 Miles Corrosion Years (Rust- Through) 6 Corrosion Years 3 Corrosion Miles/km (Rust-Through) 100,000 Corrosion Miles/km 36,000 Roadside Assistance Years 5 Roadside Assistance Miles/km 60,000 Roadside Assistance Note Qualified Fleet Purchases: 5 Years/100,000 Miles Maintenance Note 1 Year/1 Visit 16 $0.00 $0.00 2025-0501-003 2025 CHEVROLET TAHOE POLICE PURSUIT VEHICLE-(CK10706)4WD 9C1:Identifier for Police Package Vehicle includes, (K47) heavy-duty air filter, (KX4) 250 amp high output alternator, (K6K) 760 cold-cranking amps auxiliary battery, electrical power & vehicle signals for customer connection located at the center front floor. Auxiliary battery circuit for customer connection located in the rear cargo area, (Z56) heavy-duty, police- rated suspension, (XCS) 275/55R20SL all-season tires, (RAV) P275/55R20 all- season spare tire, Police brakes, (RC1) front skid plate, (PXT) 20 steel wheels, Certified speedometer, SEO (5J3) Surveillance Mode interior lighting calibration, SEO (UT7) blunt cut cargo area and blunt cut console area ground wires,(V53) delete luggage rack side rails, (ATD) third row seat delete, (NP0) active single-speed transfer case (4WD only)-see available options for this trim 2025-0501-075 16 $3,200.00 $51,200.00 2025-0501-075 ***Options listed below for #2025-0501-003-2025 Tahoe 4WD PPV (9C1)***16 $0.00 $0.00 2025-0501-082 (6J3)Wiring, grille lamps and siren speakers 16 $92.00 $1,472.00 2025-0501-083 (6J4) Wiring, horn and siren circuit 16 $55.00 $880.00 2025-0501-085 (6C7)Lighting, red and white front auxiliary dome Red and white LED auxiliary dome lamp is located on headliner between front row seats. The auxiliary lamp is wired independently from standard dome lamp 16 $170.00 $2,720.00 2025-0501-091 (7X3) Spotlamp, left-hand (Deletes A-pillar mounted assist handle. )Not available with SEO (7X2) left and right-hand spotlamps.)16 $800.00 $12,800.00 2025-0501-097 (T53)Lamps, alternate flashing Red & Blue rear compartment lid warning (visible when liftgate is open) and controlled by momentary liftgate mounted switch or ground wire 16 $565.00 $9,040.00 2025-0501-100 (5Y1)Front center seat (20% seat) delete power driver and passenger bucket seats in base cloth trim. Derived from RPO (AZ3) 40/20/40 split-bench seat with the 20% section removed, which also removes the auxiliary power outlet, USB port and input jack for audio system. Does not include a floor console. All exposed floor area will remain untrimmed.(On 2WD model, not available with (B30) color-keyed carpeting floor covering.) 16 $0.00 $0.00 DES Home | Contact Us | Help | Privacy Policy © Copyright © 2025 - Department of Enterprise Services 2/28/25, 1:01 PM Organization Purchase Request Details https://apps.des.wa.gov/CARS/OrgRequestDetail.aspx?id=366626 2/3 AGENDA ITEM #6. e) 2025-0501-101 (6E2)Fleet Calibration provides a single key with a specific code that is common to the door locks of all the vehicles in the vehicle fleet. Key code is an alternate to SEO (6E8) complete vehicle fleet common key. NOTE: NOT COMPATIBLE with previous model years(Requires (AMF) Remote Keyless Entry Package.Includes (AU7) fleet common key.Not available with SEO (6E8) Fleet Calibration.) 16 $25.00 $400.00 2025-0501-104 (6N6) Door locks and handles, inside rear doors inoperative (door can only be opened from outside)16 $62.00 $992.00 2025-0501-106 (UN9)Radio Suppression Package, with ground straps 16 $95.00 $1,520.00 2025-0501-107 (UTQ)Theft-deterrent system content, disable, the alarm and horn become non- functional in an attempt of theft to the vehicle 16 $50.00 $800.00 2025-0501-108 (9G8) Headlamps, Daytime Running Lamps and automatic headlamp control delete (deletes standard Daytime Running Lamps and automatic headlamp control features ) 16 $50.00 $800.00 Request Totals Total Vehicles:16 Sub Total:$945,072.00 8.4 % Sales Tax:$79,386.05 Request Total:$1,024,458.05 DES Home | Contact Us | Help | Privacy Policy © Copyright © 2025 - Department of Enterprise Services 2/28/25, 1:01 PM Organization Purchase Request Details https://apps.des.wa.gov/CARS/OrgRequestDetail.aspx?id=366626 3/3 AGENDA ITEM #6. e) Organization Purchase Request Details Organization Information Return to Org Requests Contract #:28423 - Motor Vehicles Quote #:2025-2-71 Status:On Order Submit Date:02-13-2025 Organization:21725 - RENTON CITY OF - 21725 Order Date:02-19-2025 Order Contact:RON KAHLER Expected Delivery Date:08-19-2025 Contact Phone:425-430-7440 Delivery Date: Contact Email:rkahler@rentonwa.gov Cancel Date: Organization Reference #:190067 Dealer:Bud Clary Ford - W403 Organization PO #:190067 02/13/25 Dealer Address:Dealer Contact:Kathleen Brennan Dealer Phone:(360) 423-4321 Ext: 10943 Dealer Email:ford.orders@budclary.com Internal Notes:31C-D9G Ship Through to KERR Comments To Dealer:31C-D9G Ship Through to KERR Dealer Reference #:25-0078 A093-A094 Dealer Comments:PO received. Added info block Color Options Color Name Quantity Agate Black (UM)2 Tax Exempt: N Vehicle Options Order Code Order Code Description Qty Unit Price Ext. Price 2025-05001-0001 2025 Ford Police Interceptor, Pursuit-Rated SUV/Utility AWD (ICE/HEV)2 $46,341.00 $92,682.00 2025-05001-0002 INFORMATION ONLY: Vehicle sales tax is 8.4%.2 $0.00 $0.00 2025-05001-0003 INFORMATION ONLY: Bud Clary Ford Hyundai (Clary Longview, LLC) - DES Vendor #W403, State Vendor Payee #SWV0271256 2 $0.00 $0.00 2025-05001-0005 INFORMATION ONLY: Ford Motor Company is not able to guarantee that this vehicle will be produced during the current model year production cycle. Also, due to uncontrollable increasing costs of raw materials, Ford might not 2 $0.00 $0.00 Contract Automobile Request System (CARS DES Home | Contact Us | Help | Privacy Policy © Copyright © 2025 - Department of Enterprise Services 2/28/25, 1:01 PM Organization Purchase Request Details https://apps.des.wa.gov/CARS/OrgRequestDetail.aspx?id=378784 1/3 AGENDA ITEM #6. e) be able to provide price protection for vehicles that will need to be re-ordered as 2026 model year. If Ford is unable to build this vehicle, we will contact you when we receive notification, offering the choice of order cancellation without penalty or acceptance of 26MY CARS contract pricing to re-order vehicle (and upfits if applicable) with factory expedited scheduling. 2025-05001-0006 INFORMATION ONLY: Bud Clary Ford CARS Cancellation Fees: NO fee to cancel order if vehicle has not been scheduled for production and is able to be cancelled at factory. 2% cancellation fee if vehicle has been serialized and is locked in for production by manufacturer. 10% cancellation fee if vehicle has been serialized and has specialized equipment ordered. Custom bodies cannot be cancelled. 2WD and 4x2 vehicles cannot be cancelled. Absolutely NO cancellation if customer has licensed/registered vehicle. 2 $0.00 $0.00 2025-05001-0010 2025 Ford Police Interceptor AWD Pursuit-Rated Utility/SUV, 3.3L V6 Direct-Injection (285 HP @ 6500 RPM, 260 lb.-ft. Torque @ 3000 RPM) (136-MPH Top Speed), 10-Speed Automatic Police-Calibrated Transmission (Column Shifter), 255/60R 18 All-Season BSW Tires, HD Steel Wheels, HD 80-Amp 730CCA Battery, HD 250 Amp Alternator, 21.4 Gallon Fuel Tank, 3.73 Axle Ratio, 6465# GVWR, 1670# Payload, 5000# Towing Capacity, 7.6in Ground Clearance (K8A/500A/TT96) THIS IS THE BASE VEHICLE - - Please review standard specs to view complete description. 2 $0.00 $0.00 2025-05001-0012 Alternative Hybrid (HEV) Engine System [318 HP (combined system HP), 285 HP (gas engine) @ 6500 RPM, 260 lb.-ft. Torque @ 4000 RPM) (6840# GVWR, 1670 # Payload, 5000# Towing Capacity, 7.4in Ground Clearance) [Includes 3.3L V6 Direct-Injection Hybrid Engine System, Lithium-Ion Battery Pack (does not intrude into the cargo area), police calibrated high- performance regenerative braking system, DC/DC converter 220-Amp (in lieu of alternator), H7 AGM Battery - 800 CCA / 80-Amp, 19-Gallon Fuel Tank, 8-Year/100,000-Mile Hybrid Unique Component Warranty] (Not compatible with 3.0L V6 EcoBoost option) (99W/44B) 2 $2,284.00 $4,568.00 2025-05001-0017 Front Headlamp Lighting Solution [Includes Pre-wire for Grille LED Lights, Siren and Speaker #60A; LED Low Beam/High Beam Headlamp, Wig-Wag function and Red/Blue/White LED side warning lights (driver side White/Red, passenger side White/Blue); Wiring, LED lights in headlamps only are included; Controller not included] (Included with Ready for the Road Package) (When ordered as a stand-alone option, recommend also ordering Ultimate Wiring Package #67U) (66A) 2 $882.00 $1,764.00 2025-05001-0019 Tail Lamp Lighting Solution [Includes LED tail lamp wig-wag module; LED lights only; Wiring and controller are not included.] (Recommend also ordering Ultimate Wiring Package #67U) (Included with Ready for the Road Package #67H ) (66B) 2 $422.00 $844.00 2025-05001-0022 Side Marker LED, Sideview Mirrors (Driver side - Red / Passenger side - Blue) (Located on backside of exterior mirror housing) (LED lights only. Wiring and controller are not included.) (Not compatible w/ Police Upgrade Package #65U) (63B) 2 $334.00 $668.00 DES Home | Contact Us | Help | Privacy Policy © Copyright © 2025 - Department of Enterprise Services 2/28/25, 1:01 PM Organization Purchase Request Details https://apps.des.wa.gov/CARS/OrgRequestDetail.aspx?id=378784 2/3 AGENDA ITEM #6. e) 2025-05001-0033 Noise Suppression Bonds (Ground Straps)(60R)2 $98.00 $196.00 2025-05001-0037 Doors/Locks: Hidden Door Lock Plunger with Rear Door Controls Inoperable - locks, handles and windows (locks/windows operable from drivers door switches) (included with Ready for the Road Package #67H) (52P) 2 $157.00 $314.00 2025-05001-0040 Fleet Keyed Alike (Call dealer for available key codes) (KEY)2 $49.00 $98.00 2025-05001-0041 Rear Console Plate (wiring conduit from front console plate to rear seat) (Included with Ready for the Road Pkg #67H) (Not available with Police Upgrade Pkg #65U or Front Console Plate Delete #85D) (85R) 2 $59.00 $118.00 2025-05001-0043 Spot Lamp, LED Bulb, Driver Only (Whelen) (51T)2 $412.00 $824.00 2025-05001-0052 Underbody Deflector Plate (engine and transmission shield) (76D)2 $334.00 $668.00 2025-05001-0061 NEW: 1/4 Size Picture in Picture (8in rear camera image in upper lefthand quadrant of display) (Not compatible w/ 12.1in Integrated Computer Screen #47E) (87M) 2 $0.00 $0.00 2025-05001-0204 Delivery to customer location in Northwest Washington (counties of: Clallam, Island, Jefferson, King, Kitsap, Mason, Pierce, San Juan, Skagit, Snohomish, Whatcom) (DLR) 2 $200.00 $400.00 Request Totals Total Vehicles:2 Sub Total:$103,144.00 8.4 % Sales Tax:$8,664.10 Request Total:$111,808.10 DES Home | Contact Us | Help | Privacy Policy © Copyright © 2025 - Department of Enterprise Services 2/28/25, 1:01 PM Organization Purchase Request Details https://apps.des.wa.gov/CARS/OrgRequestDetail.aspx?id=378784 3/3 AGENDA ITEM #6. e)