HomeMy WebLinkAboutContract2025 GRANT BENEFICIARY/ARTIST AGREEMENT
WITH DRUM ROLL LLC
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
THIS AGREEMENT, dated for reference purposes only as 1/15/2025, is by and between the City
of Renton (the "City"), a Washington municipal corporation, and Drum Roll, LLC dba Drum Roll
Wine ("Beneficiary/Artist"), a Washington Nonprofit Corporation, and sets forth the terms and
conditions under which the City will provide a grant to Beneficiary/Artist under the Renton
Municipal Arts Commission ("RMAC"), Municipal Art Fund Grant Program ("Program"). The
Program is funded through the Renton Municipal Art Fund ("Fund") (RMC 2-8-7.B), with g
selected by the RMAC (RMC 2-8-.4.C).
The City and the Beneficiary/Artist are referred to collectively in this Agreement as the "Parties."
Once fully executed by the Parties, this Agreement is effective as of the last date signed by both
parties.
RECITALS:
WHEREAS, the City of Renton recognizes and acknowledges the importance of, and benefit to
the public in, providing visual art and performance in its public works and facilities, and the
community as a whole; and,
WHEREAS, the City created the Renton Municipal Arts Commission ("Commission") to advise the
Mayor and City Council on artistic and cultural development of the City, and to disburse money
budgeted to it for cultural arts performances and other events, art-related programs and
activities and support of artists and arts and cultural organizations, as resources allow through
the City's Municipal Art Fund; and,
WHEREAS, the Commission established Application Criteria (Exhibit 1), issued a Call for
Application ("Call for Application" at Exhibit 2), reviewed Applications ("Beneficiary/Artist's
Application" at Exhibit 3), and established a list of Projects awarded from the Fund ("Projects
Awarded" at Exhibit 4), each Exhibit is incorporated herein by reference; and
WHEREAS, on December 3, 2024, the Commission reviewed the Beneficiary/Artist's Application
and determined that the Beneficiary/Artist is eligible for assistance under this Program and is
promoting arts and culture in Renton.
CAG-25-077
c.Beneficiary/ Artist will be responsible for installing the PROJECT in its approved design
at the location identified in Exhibit 3.
d.Beneficiary/Artist agrees to create and install PROJECT no later than December 15,
2024.
3.Installation on Private Property
4.
a.According to the Application {Exhibit 3), The PROJECT will be displayed or produced
at Drum Roll Wine located at 911 S 3rd St, Renton, which is not owned and/or
operated by the City or a public entity.
b.As noted in Section 2.a of this Agreement, Beneficiary/ Artist will provide the City
with documentation of the property owner's agreement to host the PROJECT
including submission of all necessary permit applications to effectuate the PROJECT.
Nothing in the Agreement is intended to, nor should be construed to, act as a
guarantee that an application for a permit will be granted.
c.Beneficiary/ Artist agrees to inform the private property owner{s) of the obligation to
consult with City's Community & Economic Development Administrator prior to any
removal or alteration of the PROJECT.
d.City may, at its own discretion, cooperate with the private property owner and
Beneficiary/Artist in the case private property owner has reason to remove or alter
the PROJECT in the future, or if the PROJECT is impacted by wear, vandalism,
damage, or other reason, to restore or relocate the PROJECT as necessary.
Beneficiary/Artist's Grants and Representations:
a.Delivery of PROJECT to City constitutes Beneficiary/Artist's certification that:
i.PROJECT is the original work of Beneficiary/Artist;
ii.To the extent others contributed to the PROJECT, Beneficiary/Artist assumes
all responsibility and liability for any claims of right to the PROJECT by such
others;
iii.Beneficiary/Artist owns all rights to PROJECT, including having obtained any
rights that Beneficiary/Artist did not originally possess; and
iv.if PROJECT contains recognizable images of particular persons,
Beneficiary/Artist has obtained appropriate releases.
b.Beneficiary/ Artist acknowledges that, except for PROJECT to which section 3 of this
Agreement applies, the PROJECT will be displayed on City-owned property at [insert
address/location] at the discretion of the City. The City retains all right to remove,
maintain, restore, relocate, or otherwise alter the PROJECT in the future for any
reason.
c.Beneficiary/Artist grants to City a non-exclusive license to graphically and
electronically reproduce PROJECT, while on display, for any and all future publicity
endeavors conducted by City, provided that any such reproduction is credited to
Beneficiary/Artist by name. City may use the Beneficiary/Artist's photograph, other
likeness, or biography in connection with the use of PROJECT.
PAGE 3 OF 15
5.Final Report: Together with the final reimbursement request, and in a format acceptable
to the City (Exhibit 6), Beneficiary/Artist shall submit a final report detailing outcomes
related to budget, activities, objectives, and attendance as first described in the
Beneficiary/Artist's application for the Grant.
6.Scope of Eligible Expenditures: Grant funds disbursed under this Agreement shall only be
used to pay or reimburse eligible expenses as described in the Criteria (Exhibit l) and in
the "Program Call for Applications" (Exhibit 2)
a.Reimbursement Defined. "Reimbursement" means grant disbursement to
Beneficiary/ Artist upon receipt by the City of invoices and documentation
demonstrating eligible expenses.
b.No Duplication of Payment. No grant funds may be used to pay or reimburse costs
for expenditures for which Beneficiary/Artist has received any other funding,
whether state, federal or private in nature, for that same expense.
7.Beneficiary/Artist Responsibilities.
a.False Statement. The Beneficiary/ Artist understands and acknowledges that providing
false information in the Application or on any documents submitted to the City or its
designees as part of the Beneficiary/Artist's participation in the Program may
constitute fraud, justify termination of this Agreement, trigger the Beneficiary/ Artist's
obligation to return funds, and may be subject to civil and/or criminal penalties
and/or sanctions.
b.No Employee Relationship. The Beneficiary/Artist understands and acknowledges
that neither the Beneficiary/Artist nor any officer, employee or agent of the
Beneficiary/Artist shall be considered to be an employee of the City, nor entitled to
any benefits accorded City employees, by virtue of the services provided under this
Agreement. The City shall not be responsible for assuming the duties of an employer
with respect to the Beneficiary/ Artist or any employee of the Beneficiary/ Artist.
c.Non-discrimination. During the performance of this Agreement, the Beneficiary/ Artist
shall comply with all federal and state nondiscrimination laws, including but not
limited to, chapter 49.60 RCW, Washington's Law Against Discrimination, and 42
U.S.C. 12101 et seq., the Americans with Disabilities Act (ADA). In the event of the
Company's noncompliance or refusal to comply with any nondiscrimination law,
regulation, or policy, this Agreement may be rescinded, canceled, or terminated in
whole or in part.
d.Sole proprietorship or Individual. If the Beneficiary/Artist is a sole proprietorship or
if this Agreement is with an individual, the Beneficiary/ Artist agrees to notify the City
and complete any required form if the Beneficiary/Artist retired under a State of
Washington retirement system and agrees to indemnify any losses the City may
sustain through the Beneficiary/Artist's failure to do so.
8.Insurance: Beneficiary/Artist shall secure and maintain:
PAGE40F 15
a.Commercial general liability insurance in the minimum amounts of $1,000,000 for
each occurrence/$2,000,000 aggregate for the Term of this Agreement.
b.In the event that Work delivered pursuant to this Agreement either directly or
indirectly involve or require Professional Services, Professional Liability, Errors and
Omissions coverage shall be provided with minimum limits of $1,000,000 per
occurrence. "Professional Services", for the purpose of this section, shall mean any
Work provided by a licensed professional or Work that requires a professional
standard of care.
c.Workers' compensation coverage, as required by the Industrial Insurance laws of the
State of Washington, shall also be secured.
d.Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired
or non-owned, with minimum limits of $1,000,000 per occurrence combined single
limit, if there will be any use of Beneficiary's vehicles on the City's Premises by or on
behalf of the City, beyond normal commutes.
e.Beneficiary/Artist shall name the City as an Additional Insured on its commercial
general liability policy on a non-contributory primary basis. The City's insurance
policies shall not be a source for payment of any Beneficiary/Artist liability, nor shall
the maintenance of any insurance required by this Agreement be construed to limit
the liability of Beneficiary/Artist to the coverage provided by such insurance or
otherwise limit the City's recourse to any remedy available at law or in equity.
f.Subject to the City's review and acceptance, a certificate of insurance showing the
proper endorsements, shall be delivered to the City before performing the PROJECT.
g.Beneficiary/Artist shall provide the City with written notice of any policy cancellation,
within two (2) business days of their receipt of such notice.
9.Records: Maintenance, Access. Disclosure.
a.Records Maintained. Beneficiary/Artist shall maintain all records and accounts with
respect to all matters covered by this Agreement, including personnel, property,
financial, and programmatic records and documents.
b.Retention Period. These records shall be maintained for as long as may be required
by applicable Washington State records retention laws, but in any case for a period of
six (6) years after all funds have been expended or returned to the City, whichever is
later, to ensure proper accounting for all funds and compliance with the Agreement.
c.Litigation or Audit. If any litigation, claim or audit is started before the expiration of
the six (6) year period provided in Section 4(b) above, the records shall be retained
until all litigation, claims, or audit findings involving the records have been resolved.
d.Right of Access. The City, or its authorized representatives, shall have the right of
access to records (electronic and otherwise) of Beneficiary/Artist in order to conduct
audits or other investigations.
e.Subject to Disclosure. Beneficiary/Artist acknowledges that records may be subject to
disclosure under the Public Records Act, Ch. 42.56 RCW.
i.To the full extent the City determines necessary to comply with the Washington
State Public Records Act, Beneficiary/Artist shall make a due diligent search of
PAGE 5 OF 15
all records in its possession or control relating to this Agreement and the
PROJECT, including, but not limited to, e-mail, correspondence, notes, saved
telephone messages, recordings, photos, or drawings and provide them to the
City for production.
ii.In the event Beneficiary/Artist believes said records need to be protected from
disclosure, it may, at Beneficiary/ Artist's own expense, seek judicial protection.
Beneficiary/Artist shall indemnify, defend, and hold harmless the City for all
costs, including attorneys' fees, attendant to any claim or litigation related to a
Public Records Act request for which Beneficiary/Artist has responsive records
and for which Beneficiary/ Artist has withheld records or information contained
therein, or not provided them to the City in a timely manner.
iii.Beneficiary/ Artist shall produce to the City for distribution any and all records
responsive to the Public Records Act request in a timely manner, unless those
records are protected by court order. The provisions of this section shall
survive the expiration or termination of this Agreement.
10.Publications. Any publications produced with funds from this Agreement must display
the following language: "This project is being supported, in whole or in part, by a grant
from the City of Renton."
11.Disclaimer by the City. The City expressly disclaims any and all responsibility or liability
to Beneficiary/ Artist or third persons for the actions of Beneficiary/ Artist or third
persons resulting in death, bodily injury, property damages, or any other losses resulting
in any way from the performance of this Agreement or any other losses resulting in any
way from the performance of the Agreement, or any subcontract thereto. This
Agreement does not in any way establish an agency relationship between or among the
City and/or Beneficiary/ Artist.
12.Expenses Incurred in Excess of Program Award Funds. Beneficiary/Artist acknowledges
that any expenses incurred in excess of Program Award Funds are the Beneficiary/Artist's
sole responsibility and will not be paid by the City.
13.Repayment of Funds. If any funds provided to Beneficiary/Artist were used in a manner
that is not consistent or allowable as outlined in this Agreement, Beneficiary/Artist shall
return funds to City in the amount determined to be ineligible. Beneficiary/Artist further
agrees that it is financially responsible for and will repay the City any and all indicated
amounts following an audit exception which occurs due to Beneficiary/Artist's failure, for
any reason, to comply with the terms of this Agreement. This duty to repay the City shall
not be diminished or extinguished by the termination of the Agreement.
14.Termination. The City reserves the right to terminate this Agreement at any time, with or
without cause by giving ten {10) calendar days' notice to the Beneficiary/ Artist in writing.
PAGE60F 15
In the event of such termination or suspension, Beneficiary/Artist waives any right to un
distributed portions of the award.
15.Conflict of Interest.
a.Beneficiary/Artist designees, agents, members, officers, employees, consultants, and
any other public official who exercises or who has exercised any functions or
responsibilities with respect to the Program during his or her tenure, or who is in a
position to participate in a decision-making process or gain inside information with
regard to the Program, are barred from any interest, direct or indirect, in any grant or
proceeds of the Program, or benefit there from, which is part of this Agreement at any
time during or after such person's tenure.
b.The City's Code of Ethics and Washington State law prohibit City employees from
soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or
corporation involved in a contract or transaction. To ensure compliance with the City's
Code of Ethics and state law, the Beneficiary/Artist shall not give a gift of any kind to
City employees or officials.
c.Beneficiary/Artist also confirms that Beneficiary/Artist does not have a business
interest or a close family relationship with any City officer or employee who was, is, or
will be involved in selecting the Beneficiary/Artist, negotiating or administering this
Agreement, or evaluating the Beneficiary/ Artist's performance of the Work.
16.Notices: Any notice required under this Agreement will be in writing, addressed to the
appropriate party at the address which appears below (as modified in writing from time
to time by such party), and given personally, by registered or certified mail, return receipt
requested, by facsimile or by nationally recognized overnight courier service. Time period
for notices shall be deemed to have commenced upon the date of receipt, EXCEPT
facsimile delivery will be deemed to have commenced on the first business day following
transmission. Email and telephone may be used for purposes of administering the
Agreement but should not be used to give any formal notice required by the Agreement.
CITY OF RENTON
Jessie Kotarski
Economic Development Manager
CED/City of Renton
1055 South Grady Way, 6th Floor
Renton, WA 98057
Phone: (425) 430-7271
Email: jkotarski@rentonwa.gov
17.Waiver/Conflict of Terms.
BENEFICIARY/ ARTIST
Matt Frazier
Owner
Drum Roll, LLC
17071 165th Ave SE
Renton, WA 98058
Phone: (206) 330-8411
Email: matt@drumrollwine.com
a.Any waiver by the Beneficiary/ Artist or the City of the breach of any provision of this
Agreement by the other party will not operate, or be construed, as a waiver of any
PAGE70F 15
subsequent breach by either party or prevent either party from thereafter enforcing
any such provisions.
b.In the event of any inconsistencies between Beneficiary/Artist proposals and this
Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to
this Agreement are incorporated by reference only to the extent of the purpose for
which they are referenced within this Agreement. To the extent a Beneficiary/Artist
prepared exhibit conflicts with the terms in the body of this Agreement or contains
terms that are extraneous to the purpose for which it is referenced, the terms in the
body of this Agreement shall prevail and the extraneous terms shall not be
incorporated herein.
18.Modification. This Agreement may only be amended by written agreement signed by
both Parties.
19.Conflicts. In the event of any inconsistencies between Beneficiary/Artist proposals or
Beneficiary/Artist-prepared exhibits and this Agreement, the terms of this Agreement
shall prevail.
20.Severability. In the event any term or condition of this Agreement or application thereof
to any person or circumstances is held invalid, such invalidity shall not affect other terms,
conditions, or applications of this Agreement that can be given effect without the invalid
term, condition, or application. To this end, the terms and conditions of the Agreement
are declared severable.
21.Governing Laws. Any lawsuit or legal action brought by any party to enforce or interpret
this Agreement or any of its terms or covenants shall be brought in the King City Superior
Court for the State of Washington at the Maleng Regional Justice Center in Kent, King
City, Washington, or its replacement or successor. Beneficiary/Artist hereby expressly
consents to the personal and exclusive jurisdiction and venue of such court even if
Beneficiary/ Artist is a foreign corporation not registered with the State of Washington.
22.Indemnification. To the maximum extent permitted by law, Beneficiary/Artist shall, at its
cost and expense, protect, defend, indemnify, and hold harmless the City, its directors,
officers, employees, and agents, from and against any and all demands, liabilities, causes
of action, costs and expenses (including attorneys' fees), claims, judgments, or awards of
damages, arising out of or in any way resulting from the acts or omissions of
Beneficiary/Artist, its directors, officers, employees, or agents, relating in any way to
Beneficiary/Artist's performance or non-performance under the Agreement.
Beneficiary/Artist agrees that its obligations under this paragraph extend to any
demands, liabilities, causes of action, or claims brought by, or on behalf of, any of its
employees or agents. For this purpose, Beneficiary/Artist, by mutual negotiation, hereby
waives, as respects the City only, any immunity that would otherwise be available against
such claims under any industrial insurance act, including Title 51 RCW, other Worker's
PAGE80F 15
Compensation act, disability benefit act, or other employee benefit act of any jurisdiction
which would otherwise be applicable in the case of such claim. These indemnification
obligations shall survive the termination of the Agreement.
23.Complete Agreement.This Agreement sets forth the complete expression of the
agreement between the Parties, and any oral representations or understandings not
incorporated herein are excluded. The Parties may execute this Agreement in any number
of counterparts, each of which shall constitute an original, and all of which will together
constitute this one Agreement.
Exhibits
1-Renton Municipal Arts Commission Grant Program -Application Criteria
2 -Renton Municipal Arts Commission Grant Program -Call for Applications
3 -Renton Municipal Arts Commission Grant Program -Beneficiary/Artist's Application
4 -Renton Municipal Arts Commission Grant Program -Projects Awarded
5 -Renton Municipal Arts Commission Grant Program -Reimbursement Request Form
6 -Renton Municipal Arts Commission Grant Program -Final Report Form
IN WITNESS WHEREOF,the Parties have voluntarily entered into this Agreement as of the date
last signed by the Parties below.
CITY OF RENTON
By:�
Gina Estep
CED Administrator
3/13/2025
Date
Approved as to legal form:
M. Patrice Kent
Sr. Assistant City Attorney
BENEFICIARY
By: _____________
Matt Frazier
Owner
Date
Grant Template: 01.15.2025 (File# 3264 -Award Ref #:_3353 __ )
PAGE 9 OF 15
Approved by Patrice Kent via email 3/13/2025
3/13/2025
EXHIBIT 1:
RENTON MUNICIPAL ARTS GRANT PROGRAM
APPLICATION CRITERIA
PAGE llOF 16
DEADLINES
Applications are reviewed
on a quarterly basis.
Applications MUST be
submitted electronically by
4:30pm on the day of the
deadline or they will not be
considered in that quarter.
Q1 -October 18, 2024
Q2 -February 7, 2025
Q3 -April 18, 2025
Q4 -July 18, 2025
GET HELP
We are on hand to answer
your questions and assist with
your application. Call during
regular business hours.
Arts@rentonwa.gov
425-430-7271
Funding for arts, cultural and heritage projects
that serve residents and visitors in Renton,
Washington We encourage innovative projects
by artists and communities that showcase
cultural diversity, increase understanding, and
inspire new forms of creative participation and
opportunities for growth, particularly for under
served groups.
Historically, grants have been awarded in
amounts between $500 and $10,000. Projects
must take place during 2025 and should be
completed by December 15, 2025.
RENTON
M U t�I C:I P A L ARTS
COMMISSIOJ.1
Program Overview
Purpose
The City of Renton, through the Renton Municipal
Arts Commission, offers grants to individuals,
organizations and community groups for arts and
culture projects and events that serve the general
public in Renton.
Public Funding = Public Benefit
Projects should provide public benefit. Examples of
public benefit are:
•Free public performances, exhibitions, workshops,
•screenings, or readings.
•Scholarships to ongoing, fee-based arts
•educational or training programs.
•Services that expand access and inclusion to
•individuals with limited physical or English-
•speaking abilities.
Application Review Process
The Commission approves project awards based on
recommendations from the Arts Commission Grants
Committee. Applications are competitively evaluated
against the program's purpose and criteria for eligible
organizations. Incomplete or late applications may
not be reviewed.
Timeline
Applications MUST be submitted by 4:30 p.m. on the
day of the deadline; otherwise, they will not be
considered for that quarter.
Quarter 1 -applications due October 18
•Sept 18 Online application available
•Oct 18 Applications due
•Oct 28 Grants Committee Review
•Dec 3 Arts Commission Review of Recommended
Applications
Quarter 2 -applications due February 7
•Feb 7 Applications due
•Feb 17 Grants Committee Review
•Mar 4 Arts Commission Review of Recommended
Applications
Quarter 3 -applications due April 18
•Apr18 Applications due
•Apr 28 Grants Committee Review
•June 3 Arts Commission Review of
Recommended Applications
Quarter 4 -applications due July 18
•July 18 Applications due
•Aug 11 Grants Committee Review
•Sept 2 Arts Commission Review of Recommended
Applications
Grant Awards have been used to:
•Produce one-time performances, exhibits,
special events or programs that bring arts
or cultural experiences to Renton residents.
•Provide opportunities for independent
artists
•to develop and present new work in all
•mediums.
•Improve arts and cultural opportunities for
•artists and audiences from diverse
•communities.
•Participatory and educational opportunities
•for youth, multicultural, seniors, and special
•populations.
•Increase access to arts and cultural events
•by providing discount tickets and/or free
•educational programs.
Funding Restrictions include:
The following types of projects are NOT eligible
for funding:
•Projects that are not located in Renton; do
not primarily benefit Renton residents; or
are not offered free of charge, or at reduced
rates to the extent possible;
•Projects that are not open to the public;
•Projects that have already been completed;
•Projects that support or oppose a specific
interest such as a particular business,
political, or religious viewpoint or
organization;
•Capital construction projects;
•Projects that use the Grant funds to provide
cash awards to individuals;
•Projects which preclude reasonable access
by the general public, such as in a location
not open to the general public, or for which
membership is required, or admission
charges cannot be reduced or waived for
access
Page 2
Funding
Generally, the maximum award is $10,000 and the
minimum award is $500. However, the Arts
Commission may recommend greater or lesser
amounts.
Timing of Projects
Projects must take place' during 2025 and should
be completed by December 15, 2025.
Payment
Payment for reimbursable expenses will be made at
the end of the project, with possible exceptions based
on circumstances and City policy. The funding
recipient must submit invoices and a final report to
the Arts Commission by December 19 for
reimbursement. Checks are typically mailed within 30
days of the invoice date and receipt of all required
paperwork.
Eligibility
Who May Apply
•Individuals, groups of people (all ages),
neighborhood or business organizations seeking
funding for an art project or cultural event
•Independent Artists, Arts and Cultural
organizations, including professional an
community-based groups
•IRS not-for-profit status -501 (c)(3) -is not
required.
• A City of Renton business license may be required
Application Packet
The application is available at rentonwa.gov/rmac, and
is due according to the schedule above. Please
complete the form in its entirety and submit it along
with all supplemental materials online. Incomplete
applications will delay funding consideration. To avoid
this, ensure that your project description is clear and
easy to understand, especially for those unfamiliar
with it. Your budget must be accurate and complete,
using the provided budget template in the grant
application, and include details about any additional
funding sources for your project. Additional
information or clarification may be requested by the
Grants Committee.
Evaluation Criteria
Artistic Innovation
•Quality and promise of the proposed arts, cultural, and
heritage project to meet the cultural needs of an
audience and/or constituent group.
•Innovative approach to foster creative and civic
participation by Renton's diverse residents and visitors,
particularly underserved people and communities.
•Fills a gap in art, cultural, or heritage offerings and
opportunities not regularly available to Renton
residents and visitors.
Public Access and Benefit
•Proposed projects must take place in Renton.
•Proposed projects must serve and be accessible to
residents of Renton.
•Proposed projects must present new works to the
public.
•Priority will be given to projects that involve
•Renton-based artists and organizations.
Project Feasibility
Demonstrated experience of project leaders to accomplish
the scope and scale of the project. Evidence of thoughtful
planning including clearly articulated goals and process for
evaluation. Realistic budget and timeline.
Application Instructions
•Complete the application available on
rentonwa.gov/rmac, including supplemental materials
•Incomplete and/or inaccurate applications will result
in return of application, delaying funding
consideration or potential denial of funding
consideration.
•Start the application process as far in advance as
possible at least three months before Y.OUr eroject
start or event date
•Submit completed application to arts@rentonwa.gov
•You may be asked to present your proposal to the
Arts Commission
•For additional information or clarification, please call
425-430-7271, or email arts@rentonwa.gov
Page 3
EXHIBIT 2:
RENTON MUNICIPAL ARTS GRANT PROGRAM
CALL FOR APPLICATIONS
PAGE 120F 16
From:
Sent:
Subject:
Renton Arts < renton@public.govdelivery.com >
Thursday, September 26, 2024 4:41 PM
Renton Arts Update: Fall into Creativity with Exciting Events, Grants, and Community Art
Opportunities!
Opening Soon: 2025 Renton Art Grants! Applications will be
available shortly. To be considered for specific funding periods, please
submit your application electronically by 4:30 p.m. on the deadline day.
The upcoming deadlines for 2025 funding are October 18 (priority for
18, and July 18. Before applying, make sure to review our Grant
Guidelines thoroughly. If you have any questions or need additional
information, please contact arts@rentonwa.gov. Follow us on social
media for the official announcement next week, and don't miss this
opportunity to support and enhance Renton's vibrant arts community!
EXHIBIT 3:
RENTON MUNICIPAL ARTS GRANT PROGRAM
BENEFICIARY/ ARTIST'S APPLICATION
PAGE 130F 16
10/22/24, 4:22 PM RMAC 2025 Grant Application
https://docs.google.com/forms/d/1 uRn 1 WSrS2-4KPXMrKxNncfDDMH _ KgzpWJxN DB-j?igg/edit#response =ACYDBNh 1 COS_ xJj6bidUZbsFzotgRVHau... 1 /8
10/22/24, 4:22 PM
Phone*
2063308411
RMAC 2025 Grant Application
Have you applied for a Renton Art Grant in the past?
0 Yesm No
Have you received funding in previous years from the Renton Arts Grant Program?
0 Yesm No
Please list the most recent project and the grant amount for which you have previously received
funding
NA
Select the category that best describes your project
@ Project or event support
0 Program support
0 Public Art Support
https://docs.google.com/forms/d/1 uRn 1 WSrS2-4KPXMrKxNncfDDMH _ KgzpWJxN DB-j?igg/edit#response =ACYDBNh 1 COS_ xJj6bidUZbsFzotgRVHau... 2/8
10/22/24, 4:22 PM RMAC 2025 Grant Application
Check the one arts discipline that best describes your proposed project:
0 Literature/Writing
0 Film/Video
0 Dance
0 Theatre
® Music
0 Visual Arts
0 Other:
Project or event title
Your project must be completed between January 1 and December 31, 2025
After Hours at Drum Roll Wine
https://docs.google.com/forms/d/1 uRn 1 WSrS2-4KPXMrKxNncfDDMH _ KgzpWJxN DB-j?igg/edit#response =ACYDBNh 1 COS_ xJj6bidUZbsFzotgRVHau... 3/8
10/22/24, 4:22 PM RMAC 2025 Grant Application
Provide a full description, including how the project addresses the Art Grants Program Goals you identified
in the application (500 word max)
Brief Project Description: After Hours at Drum Roll Wine is a concert series offering unique, excellent, and
culturally diverse musical performances in downtown Renton. We host 8 concerts per year and have
featured musicians from many different traditions and ethnic/cultural backgrounds and perspectives such
as: Argentine tango and bolero; gypsy jazz (performed by an all-female quintet); classical/flamenco guitar;
instrumental folk music from around the world (e.g., Albania, Brazil); European and Afro-European classical
music; as well as other noteworthy, high quality performers. These concerts reflect the rich diversity of
Renton and bring community members together in the context of stirring, engaging musical adventures.
After Hours concerts also help elevate the regional perception of Renton in general as well as of the arts in
Renton more specifically. Project Goals: Bring distinctive musical performances to downtown Renton and
contribute to the development of a regional reputation for Renton as a destination for memorable cultural
and artistic encounters. Strengthen community ties across a diverse population by hosting concerts that
attract a broad range of ethnic, generational, and other demographics to musical events authentically rooted
in a variety of traditions. Nurture local musicians by recruiting opening acts from within the Renton
community, providing local performers the opportunities to develop skills and build a following. Event
Examples and Impact: In our first year of After Hours concerts, more than 300 audience members attended
a variety of performances by artists from all over western WA. Singer-songwriter Stephanie Anne Johnson,
for example, has since performed for multiple nights at the storied Jazz Alley in Seattle as well as at
Bumbershoot. Though we are a rather modest sized venue for their level of recent recognition, their
manager initiated booking another show here because they had such a warm, welcoming experience
performing here previously. Audience members will come from all over the Puget Sound area for this
concert by a rising musical voice from the African-American queer community. When we featured a
classical music duo (Renton residents) in concert, we also offered a duo of teenage musicians the
opportunity to perform as the opening act. The audience clearly enjoyed hearing young musicians and the
performers gained valuable experience in front of an appreciative audience. At our next concert (featuring a
duo from Bellingham), Renton resident Sarah Not Sarah will perform as the opening act after winning our
recent Battle of the Acoustic Bands (a contest featuring aspiring musical acts from as far away as Everett
and Spokane). How Funding Supports Local Art and Connection: With support, we can continue to
establish a sustainable series bringing outstanding, intimate, culturally diverse musical performances to
downtown Renton, while also offering local musicians the opportunity to develop as performing artists. This
initiative supports the broader economy of downtown Renton by providing engaging, compelling events to
draw people to the urban core and also enrich the local cultural landscape through the impact of live music.
https://docs.google.com/forms/d/1 uRn 1 WSrS2-4KPXMrKxNncfDDMH _ KgzpWJxN DB-j?igg/edit#response =ACYDBNh 1 COS_ xJj6bidUZbsFzotgRVHau... 4/8
10/22/24, 4:22 PM RMAC 2025 Grant Application
Funding Amount
What is the amount that you are requesting from the Renton Art Grants Program
We believe in compensating musicians fairly so all ticket sales go to the performers. To put it bluntly, After
Hours concerts have been more profitable for performers than for us as a business. We also pay all direct
associated costs such as marketing and extra staffing for these events so they are not especially
sustainable currently. We find the contribution to the community meaningful so have been willing to pay
these extra costs to date. Funding Amount: We plan to continue giving all ticket sales to performing
musicians (we cover credit card processing fees) so are requesting a grant to defray some of the direct
marketing costs for these special events as well as to compensate local opening acts and a dedicated
sound engineer. The requested funding amount is $400 per each of 8 concerts-$3,200 total.
List the beginning and ending date of your project *
January-Benjamin Hunter, artistic director of NW Folklife Festival February-Lulu Swing, all female gypsy
jazz March-Performer TBD April-Performer TBD May-Performer TBD June-Performer TBD October
Performer TBD November-Performer TBD
The Renton Public Arts Program is committed to broadening the scope of arts programming
and connecting with underserved populations in the City of Renton and the broader community.
Please detail what steps you plan to take to connect with underserved populations in the City.
Our intention and commitment is to book excellent performers who also represent the many voices and
cultures of our city and region. BIPOC, LGBTQIA+, artists from immigrant communities, and female
performers are actively recruited and booked for the concert series. We also promote the concerts in shared
spaces throughout the city with the aim to draw audience members from a broad demographic swath.
Finally, whenever possible, we hope to book younger local performers as opening acts to take full advantage
of our "all ages all the time" policy.
Budget*
Please comJ:1lete the budget temJ:1late and upload here
� RMAC-Budget-Sh ...
.!. Add File
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10/22/24, 4:22 PM RMAC 2025 Grant Application
The City of Renton requires all grant recipients to register as an approved vendor prior to receiving a grant
reimbursement. Please submit the comglete the form and follow the submission reguirements to register
with the City of Renton Finance Division.
You will also need to submit a completed W-9 form, and a voided check if planning to apply for direct
deposit.
� Vendor Setup Fo ...
.1, Add File
Please upload a signed W-9 available at Form W-9 (Rev. October 2018) -IRS
� Drum Roll Wine ...
.1, Add File
� SAJ -Matt Frazie ... � Wandering Seas ... � Ballance Duo -M ... � Drum Roll Wine ...
� Drum Roll Wine ... � Drum Roll Wine ... � Drum Roll Wine ...
.1, Add File
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10/22/24, 4:22 PM RMAC 2025 Grant Application
City of Renton Business License or waiver *
A City business license is required for any individual or organization with an annual Renton revenue of
greater than $2,000. If your grant amount is greater than $2,000 you will need to apply for a City license.
0 I need to complete a Business License waiver.
1'J I have a Renton Business license
0 I will be applying for my Renton business license
Insurance Certificate
The City of Renton requires current insurance certificates for events and programs supported with City
funds. There are certain projects where insurance requirements can be waived (ex. art contests, or virtual
programming that do not have an in-person factor). Please reach out if you would like to request a waiver
on the insurance
Name the City of Renton as a certificate holder and a Primary and Non-C ontributory Additional Insured on
the policy.
The Certificate Holder should read:
City of Renton
ATTN: Jessie Kotarski CED
1055 South Grady Way
Renton, WA 98057
� City-of-Renton_D ...
.1, Add File
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10/22/24, 4:22 PM RMAC 2025 Grant Application
Certification *
You must check all boxes for us to process your application
I certify that my statements are true and have approval from my board/agency to apply for this grant
I have read and understand the RMAC Grant Guidelines and will provide all documentation requested
by the City in support of this application
I consent to having this website store my submitted information to process this grant application
This content is neither created nor endorsed by Google.
Google Forms
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Project Title
After Hours at Drum Roll Wine
PROJECT BUDGET
Date of event/
project start
Jan-Nov 2025
Complete the following table (or submit a separate budget) to detail the costs involved in the project.
The budget must reflect actual costs associated with the project (please submit available quotes and
estimates available).
Amount
A: Personnel Reguested
(Project Related) from Cit�
Artistic
Administration
Technical
Other
Total Personnel
Expenditures
B: lmolementation
(Cost of Project)
Supplies/Materials
Promotion/Printing
Postage
Artistic Services
Other Professional
5ervices
Space/Equipment Rental
Travel/Transportation
Other
Total Implementation
Expenditures
Total Expenditures (A+B)
Matching In-Kind
Funds Donations Total
Expenditure Notes
Give details here.
Saturday, 10 Feb 8PM
Stephanie Anne Johnson is a rare gem; a local artist very much poised for a
world-wide stage. Stephanie's mantra is "Find your joy and go there." And they
have GONE THERE while opening for acts like Macy Gray, Mavis Staples, Chaka
Kahn, and Ani DiFranco. Their music is rooted in all that's American, expressing
the pain of the past as well as hope for a better future.
Doors open at 7:30.
Saturday, 18 Nov 8PM
This Seattle-based, all female ensemble specializes in 1930s Hot Club
Swing and Gypsy Jazz with a Latin twist. They'll bring the fun and we'll
bring the wine! This promises to be a delightful launch to a whole new
performance venue and experience.
DRUM ROLL WINE
AFTER HOURS WITH
SOLDENOCHE
Saturday, 20 April @ 8PM
Levell
4 week pro1resslve cyde
Time: 6:30pm-7:30pm
Sol de Noche performs Argentine Tango and other South American folk
music styles. As a duo, Mirta Wymerszberg (vocals, flute, bandoneon) and
Stuart Zobel (seven-string acoustic guitar) create a swirl of dramatic
artisitc expression. Mirta, a native of Argentina, brings a lifetime of
experience with authentic tango music. As a composer and guitarist, Stuart
specializes in Latin American music of all types.
Doors open at 7:30.
10/22/24, 4:24 PM RMAC 2025 Grant Application
RMAC 2025 Grant Application
Thank you for your interest in the Renton Art Grants program! We are excited to learn more about your
project and provide more opportunities for our residents and visitors to engage with the arts on a local
level.
Please be as detailed as possible in answering the following questions. Thank you for your continued
support of the Arts in Renton.
Email*
matt@drumrollwine.com
Name of your Organization *
As it appears on your tax filings (please include any DBAs)
Drum Roll, LLC dba Drum Roll Wine
Contact Person and Title *
This will be the person who the City and RMAC commu nicate with directly, and whose name will be on the
Grant agreement if your project is approved for funding.
Matt Frazier, proprietor ------------·----------------·-·------------------------ ----·------------
Organization Address*
This is the address your payments will be sent to and will be reflected on your contract
17071 165th Ave SE, Renton, WA 98058 ----------·-----------------------------------·
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10/22/24, 4:24 PM
Phone*
2063308411 ----------------------------·----------------------·------·---------------
RMAC 2025 Grant Application
Have you applied for a Renton Art Grant in the past?
0 Yesm No
Have you received funding in previous years from the Renton Arts Grant Program?
0 Yesm No
Please list the most recent project and the grant amount for which you have previously received
funding
NA
Select the category that best describes your project
® Project or event support
Q Program support
Q Public Art Support
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10/22/24, 4:24 PM RMAC 2025 Grant Application
Check the one arts discipline that best describes your proposed project:
0 Literature/Writing
Q Film/Video
Q Dance
Q Theatre
@ Music
Q Visual Arts
Q Other:-------------------------------------------
Project or event title
Your project must be completed between January 1 and December 31, 2025
Battle of the Acoustic Bands
https://docs.google.conv'fonns/d/1uRn1WSrS2-4KPXMrKxNncfDDMH_KgzpWJxNDB-j7igg/edit#response=ACYDBNhDrWrotSqxG1d2ZRN2qPNKffs8... 3/7
10/22/24, 4:24 PM RMAC 2025 Grant Application
Provide a full description, including how the project addresses the Art Grants Program Goals you identified
in the application (500 word max)
Brief Project Description: Battle of the Acoustic Bands is a music contest designed to shine a spotlight on
aspiring and developing musical acts. In its inception year (2024), 8 performers competed for cash and
other valuable prizes, attracting an enthusiastic crowd that spilled out of the venue and onto the sidewalk
for most of the event. The competition was co-produced by WARM Sound Exchange and co-sponsored by
fellow downtown Renton businesses Rain City Market, Diablo Guitars, and Macadons. Musicians traveled
from as far as Everett and Spokane to compete. First place was awarded to Renton signer-songwriter Sarah
Not Sarah. Part of the firs t place prize package was the opportunity to be featured as the opening act at the
next After Hours concert here at Drum Roll Wine. A noteworthy community turnout provided an engaged,
supportive audience for performers of varying degrees of experience and skill. Project Goals: Create a
celebratory and appreciative atmosphere for performers in front of a congenial local crowd with the aim of
acquiring experience, confidence, and exposure for musicians at any stage of artistic development. Produce
a shared cultural experience that develops and builds connection between different age groups and
commun ities in Renton. Provide a growth opportunity for local musicians by recruiting acts from within the
Renton community with a special focus on underserved groups and youth. Event Examples and Impact: The
first annual Battle of the Acoustic Bands highlighted the strong local community support for live music. A
sizable crowd attended (most for the duration of the event) to celebrate the cr eativity and mysterious ability
of music to bring us into the moment and help us connect with each other through a shared experience.
Notable attention was gained via social media as well as through coverage from The Renton Reporter.
Performers included a trio of Freshman college roommates from Seattle (with ties to Renton), a Renton
school district middle school history teacher, and a 10 year old with her dad (who won third place!). Not only
was the audience supportive, but the contestants were conspicuously encouraging of each other as well.
The other Renton business owners who served as judges ended the day with great enthusiasm for how the
event showed a special side of the Renton community. How Funding Supports Local Art and Connection:
With support, we can establish an annual tradition of highlighting budding local and regional musical talent.
We aim to make the contest as diverse and supportive toward musicians as we can. The contest als o
bolsters the broader economy of downtown Renton by providing a fun, unique event to draw residents and
others to the urban core while also enriching the local cultural landscape through the impact of live music.
What is the amount that you are requesting from the Renton Art Grants Program
Funding Amount: To draw the widest variety of artists, we offer compelling cash prizes ($300 for 1st place,
$200 for 2nd, and $100 for 3rd) as well as additional gifts from us and other downtown businesses. We als o
hire a dedicated sound engineer as well as a stage manager to keep the agenda flowin g through the event.
The requested funding amount is $1,000.
https://docs.google.conv'fonns/d/1uRn1WSrS2-4KPXMrKxNncfDDMH_KgzpWJxNDB-j7igg/edit#response=ACYDBNhDrWrotSqxG1d2ZRN2qPNKffs8... 4/7
10/22/24, 4:24 PM RMAC 2025 Grant Application
List the beginning and ending date of your project*
October 4th, 2025
The Renton Public Arts Program is committed to broadening the scope of arts programming
and connecting with underserved populations in the City of Renton and the broader community.
Please detail what steps you plan to take to connect with underserved populations in the City.
*
We plan to recruit performers by networking with organizations serving youth and to connect with local high
school music teachers as well. (We are an all ages venue.) We will promote the contest in shared spaces
throughout the city with the intention to draw participants and audience members from as many distinct
demographics as possible. We also believe the cash prizes will help encourage populations that do not
currently receive monetary reward for their artistic expression.
Budget*
Please comP-lete the budget temP-late and upload here
A RMAC-Budget-Sh ...
.1, Add File
Vendor set up form *
The City of Renton requires all grant recipients to register as an approved vendor prior to receiving a grant
reimbursement. Please submit the comP-lete the form and follow the submission reguirements to register
with the City of Renton Finance Division.
You will also need to submit a completed W-9 form, and a voided check if planning to apply for direct
deposit.
A Vendor Setup Fo ...
.1, Add File
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10/22/24, 4:24 PM
Form W-9 (Rev. October 2018) -IRS *
RMAC 2025 Grant Application
Please upload a signed W-9 available at Form W-9 (Rev. October 2018) -IRS
1' Drum Roll Wine ...
.1. Add File
Upload any supporting documentation, including artist bios, organization overview, description *
of project partners, examples of previous work or other relevant information to support your
application
1' Battle of the Aco ... 1' BOTAB Winners ...1' BOTAB4 -Matt Fr ... 1' BOTAB3 -Matt Fr ...
1' BOTAB2 -Matt Fr ... 1' BOTAB1 -Matt Fr ...
.1. Add File
City of Renton Business License or waiver*
A City business license is required for any individ ual or organization with an annual Renton revenue of
greater than $2,000. If your grant amount is greater than $2,000 you will need to apply for a City license.
0 I need to complete a Business License waiver.m I have a Renton Business license
0 I will be applying for my Renton business license
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10/22/24, 4:24 PM RMAC 2025 Grant Application
Insurance Certificate
The City of Renton requires current insurance certificates for events and programs supported with City
funds . There are certain projects where insurance requirements can be waived (ex. art contests, or virtual
programming that do not have an in-person factor). Please reach out if you would like to request a waiver
on the insurance
Name the City of Renton as a certificate holder and a Primary and Non-C ontributory Add itional Insured on
the policy.
The Certificate Holder should read:
City of Renton
ATTN: Jessie Kotarski CED
1055 South Grady Way
Renton, WA 98057
� City-of-Renton_D ...
.1. Add File
Certification *
You must check all boxes for us to process your application
I certify that my statements are true and have approval fr om my bo ard/agency to apply for this grant
I have read and understand the RMAC Grant Guidelines and will provide all documentation requested
by the City in support of this applicati on
I consent to having this website store my submitted information to process this grant application
This content is neither created nor endorsed by Google.
Google Forms
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Project Title
Battle of the Acoustic Bands
PROJECT BUDGET
Date of event/
project start
4 October, 2025
Complete the following table (or submit a separate budget) to detail the costs involved in the project.
The budget must reflect actual costs associated with the project {please submit available quotes and
estimates if available}.
Amount
A: Personnel Reguested
(Project Related) from Citv
Artistic 400
Administration
Technical 100
Other 100
Total Personnel 600
Expenditures
B: Implementation
(Cost of Project)
Supplies/Materials
Promotion/Printing 350
Postage
Artistic Services
Other Professional
Services
Space/Equipment Rental
Travel /Transportation
Other 50
Total Implementation
Expenditures
Total Expenditures (A+B) HOOO
Matching In-Kind
Funds Donations Total
400
100
100
350
50
1000
Expenditure Notes
Give details here.
For contest prizes. Full cost is $600.
For audio engineer. Full cost is $150.
For stage manager. Full cost is $150.
Full cost is $500.
Hospitality for performers. Full cost is $100.
l Full cost is $1,500. Balance to be paid by Drum
Roll Wine.3
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EXHIBIT 4:
RENTON MUNICIPAL ARTS GRANT PROGRAM
PROJECTS AWARDED
PAGE 140F 16
Applicant Project or Event Title Project dates Project Summary Funding RMAC Funding
Request Amount ... l:Jllt•.• f flltl•r.1■
Bryn Mawr PTA Renton A rural scene representing 02-03-2025 to 02-24-2025 This mural project will showcase the work of Tommy $3,000 $3,000
Council Native American students, Segundo to enhance participation in the cultural and
paying tribute to the land and artistic community. It will highlight Native American
Native American culture. programs in the Renton School District, celebrating
Native American heritage and inspiring students to learn
Drum Roll, LLC dba Drum After Hours at Drum Roll Wine monthly throughout 2025 The "After Hours at Drum Roll Wine" concert series $3,200 $3,200
Roll Wine features diverse musical performances in downtown
Renton, hosting eight concerts annually. The series
showcases a variety of traditions, including Argentine
tango, gypsy jazz, and classical music, fostering
community engagement and elevating Renton's cultural
reputation. The project aims to strengthen community
ties by attracting diverse audiences, nurturing local
talent through opening acts, and supporting the
Drum Roll, LLC dba Drum Battle of the Acoustic Bands October 4th, 2025 The "Battle of the Acoustic Bands" is a contest that $1,000 $1,000
Roll Wine showcases aspiring musicians, attracting participants
from across the region. In its first year (2024), the event
featured eight performers, drawing a lively crowd and
fostering community engagement. Winner Sarah Not
Sarah earned a performance slot at the next After Hours
concert. Funding will help establish this contest as an
Hazelwood Elementary Mustang Makers Mural January 2025-March 2025 The Mustang Makers project will create a sustainable $1,800 $1,800
art installation mural at Hazelwood Elementary that
celebrates diversity. This project will involve
collaboration with local diverse artists and participation
from students in creating tiles for the mural. Key
elements include securing artist participation, school
Seattle Opera Seattle Opera presents EARTH Flexible date between EARTH TO KENZIE is an all-ages opera featuring a 30-$3,500 $3,500
TO KENZIE 2/15/2025 -5/10/2025 minute introduction to opera elements, followed by a
45-minute performance about a fifth-grader facing
housing insecurity. The event will include a discussion
connecting the opera's themes with local issues and will
provide community housing resources. Free admission
will be offered, with sensory-friendly elements to
support audience participation.
Totals $34,000 $12,500
EXHIBIT 5:
RENTON MUNICIPAL ARTS GRANT PROGRAM
REIMBURSEMENT REQUEST FORM
PAGE 150F 16
Recipient name
Mailing address
Contract No.
Date
Exhibit 5
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
Reimbursement Request Form
Artistic/
Invoice# Description Administration Supplies Event
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
$ $ $
Totals$ $ $
Misc
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$ □Attached supporting documentation for expenses to demonstrate, by date, expenses were
incurred following the execution of the contract and no later than December 16, 2025.
Sufficient documentation includes:
Copies of invoices, receipts, or other items that reflect project expenses
D Completed Final Report□ Attached IRS Form W9
Amount requested $
Signature
Printed name
Total
$
$
$
$
$
$
$
$
$
$
$
$
$
$
$
EXHIBIT 6:
RENTON MUNICIPAL ARTS GRANT PROGRAM
FINAL REPORT FORM
PAGE 160F 16
Exhibit 6
RENTON MUNICIPAL ARTS COMMISSION GRANT PROGRAM
Final Report Form
Organization Name:
Mailing Address:
Contact Name:
Contact Phone: Contact E-mail:
Reimbursement amount request:
Project start date: Project end date:
Briefly describe the outcome of your project including benefits to the public ( e.g. free
public performances, exhibitions, workshops, screenings, or readings; scholarships to
ongoing, fee-based arts educational or training programs or accommodations made to
expand access and inclusion to individuals with limited physical or English-speaking
abilities).
Estimate (or provide direct counts for ticketed events) the number of participants involved
in the project:
Describe promotional efforts for this project.
Attach schedule of activities; reports and publications; copies of printed publicity,
programs, newspaper clippings; or photos. Note: These attachments are necessary to
document that the project was completed as stated in your application. A requirement
of the grant contract is to show that the "credit line"for support from the Renton Municipal
Arts Commission was used in publicity.
Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057
Did you achieve the goals you had set for the project? Describe.
Describe any difficulties. (For example: scheduling difficulties, problems in getting people
to participate, low attendance, etc.)
We certify that the information contained in this report is true and correct to the best of
our knowledge. I acknowledge that we've made a copy of this final report for our records
Printed Name Authorized Signature
Date
Return form and report to: Renton Municipal Arts Commission, 1055 S Grady
Way, Renton, WA 98057 or arts@rentonwa.gov (email or call 425-430-7271) if
you have questions)
Renton Municipal Arts Commission Renton City Hall 1055 South Grady Way Renton WA 98057