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HomeMy WebLinkAboutTechnologyDocusign Envelope ID: 118B666A-5315-41 A3-96E5-7CBCEC48A 1 B 1 DATE: TO: FROM: SUBJECT: MEMO Executive Services Department February 21, 2025 Young Yoon, Information Technology Director Lacey Pires, IT Procurement and Contract Coordinator Purchase of Zoom Workplace Pro Subscription This memo is in lieu of our standard contract template which allows for signature by both parties. Attached for your review and signature is a TAG packet with Zoom Communications, Inc. This packet authorizes payment of Quote# Q3093909, in the amount of $6,825.14 ($6,187.80 plus tax), for the purchase of a Zoom Workplace Pro subscription. The Information Technology division will utilize the Zoom Workplace Pro subscription to consolidate over 300 City of Renton Zoom accounts under a single administrative account. This consolidation will provide effective oversight and management of city Zoom subscriptions. Attached are the following documents: 1.Zoom Quote# Q3093909 Approved By: Young Yoon Information Technology Director 3/13/2025 I 10:01 AM PDT Date TAG-25-049 Order Form Number: Valid Until: Billed To Customer: Account Legal Name:City Contact Name: Email Address: Phone: Auto Renew: Initial Paid Subscription Term: Renewal Subscription Term: Paid Period Start Date: Sold To Customer: Zoom Communications, Inc. ('Zoom') Account Legal Name:City Contact Name: Email Address: Phone: Billing Method: Currency: Payment Term: USD6,187.80 Docusign Envelope ID: 118B666A-5315-41 A3-96E5-7CBCEC48A 1 B 1 Named Host -means any subscribed host who may host an unlimited number of meetings during the Term using the Service. Any meeting will have at least one Named Host. Unless Customer has purchased an extended capacity, the number of participants (participants do not require a subscription) will not exceed 100 per meeting. Named Host subscription may not be shared or used by anyone other than the individual to whom the Named Host subscription is assigned. Fees -The fees for the Services, if any, are described in the Order Form. The actual fees may also include overage amounts or per use charges for audio and/or cloud recording in addition to the fees in the Order, if such use is higher than the amounts described in the Order, and you agree to pay these amounts or charges if you incur them. Invoicing for Services begins on the first day that the service is available for use by the Customer and monthly thereafter for the duration Term, except for annual pre-pay option which is invoiced once in the first month of the annual term. Amendment orders will co-term with the existing subscription term end date. Invoices are pro-rated from paid period start date to base subscription end date. Purchase order, if any, issued in connection with this order should reference the above order form number. Commitments not utilized by the Customer during the month for which they are committed may not be carried forward into any subsequent month or term. All prices shown for Zoom and Zoom Phone services are exclusive of taxes. The term 'taxes' referred herein should encompass: US state and local taxes, VAT, GST, HST (or any other consumption taxes), Digital Service Taxes and Withholding Taxes that may apply upon making payments to Zoom. If you are exempt from any of these taxes, please submit your exemption documentation in the Billing Information tab under "Verify Tax Exemption Status". The document will be reviewed and if approved, will exempt you from all applicable taxes. Professional SeNices, if purchased, will be presented in a separate Order Form. Accepted and agreed as of the date specified below by the authorized representative of Customer eG DocuSigned by: Signatur �:1 0 :� Print Name: Lacey Pires Date: Mar 13, 2025 Zoom Service Effective Date: 02/20/2025 PO# (If Applicable): The Services will be activated within 48 hours of order signature or Zoom Service Effective Date, whichever is later. Zoom reserves the right at its sole discretion to accept Order Forms received after the Valid Until date. If a PO# is required for processing the invoice related to this order, please provide a PO with this order. If issuance of PO is delayed, please provide a PO within 5 days of the service effective date via email to purchase-orders@zoom.us. Notwithstanding the foregoing, the period for payment shall commence as of the applicable invoice date. Such payment period shall not restart based on any delays in issuing a Purchase Order or any procurement process.