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HomeMy WebLinkAboutContractCAG-25-086 PAGE 2 OF 20 name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten(10) calendar of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the Cityafter partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards PAGE 3 OF 20 and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridgeand Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement andretain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at l protection. Consultant shall indemnify, defend, or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not PAGE 4 OF 20 employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, losses, fines, fees, penalties, by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real injury to persons or damages to property caused by or resulting from the concurrent negligence of the It is further specifically and expressly understood that the indemnification provided in Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties PAGE 5 OF 20 have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Work. 12. City of Renton Business License: Unless exempted by the Renton Municipal Code, Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single behalf of the City, beyond normal commutes. PAGE 6 OF 20 E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non- not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of recourse to any remedy available at law or in equity. F.eptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Ethan Belen 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-7221 Ebelen@rentonwa.gov GRAY & OSBORNE, INC. Tani Stafford 1130 Rainer Avenue South Seattle, WA 98144 Phone: (206) 284-0860 tstafford@g-o.com Fax: (206) 283-3206 PAGE 7 OF 20 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C.-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous:The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform PAGE 8 OF 20 the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management.project manager is Ethan Belen. In providing Work his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. PAGE 9 OF 20 G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability.etermination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All wa failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. PAGE 10 OF 20 IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ GRAY & OSBORNE, INC. By:____________________________ Armando Pavone Mayor Michael B. Johnson, P.E. President _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Cheryl Beyer Senior Assistant City Attorney Contract Template Updated 5/21/2021 2/20/253/20/2025 Approved by Cheryl Beyer via email 2/24/2025 PAGE 11 OF 20 EXHIBIT A Renton School and Pedestrian Crossings 2 Scope of Services Introduction installing rectangular rapid flashing beacons (RRFBs) at the following three Renton school -Of-Way (ROW). This Scope of Work defines the work tasks to Union Avenue NE at NE 8 th Street (north side of intersection); SE 165th Street and 116 th Avenue SE; Hoquiam Avenue NE at NE 5th Street (south side of intersection). The Project generally includes: RRFBs with accessible push buttons; Signage; Pavement markings; Sidewalk widening/bulbouts; ADA/curb ramps improvements; Drainage improvement; Visibility improvements; Street lighting, if needed. Assumptions and Responsibilities The following assumptions have been made in developing this Scope of Work and Budget. Additional detail specific to individual tasks is included in the task descriptions. 1. Funding is provided by the City of Renton and will follow City of Renton standards for permitting and approval. State of Washington, FHWA, or other funding sources are not included. Addition of outside funding sources may modify permitting and/or approval requirements, which may result in an amendment to this scope of work. 2. The level of effort is specified in the Scope of Work and the budgeted labor and expenses are indicated in Exhibit B. The budget may be transferred between discipline tasks at the discretion of the City Project Manager, provided the total contracted amount is not exceeded. The Consultant will have the flexibility to manage budget within a given discipline on a subtask level. Services not included in this Scope of Work 3. The Consultant shall complete its work and services within its control to meet the agreed upon schedule. The consultant shall provide to the City Project Manager monthly updates to the project schedule that identify tasks and deliverables that require time PAGE 12 OF 20 extensions due to reasonable and/or unforeseen circumstances. The City shall not unreasonably withhold written acceptance of the time extensions. 4. The project will include submittals at 30 percent, 90 percent, and 100 percent design. Drafting standards will follow Renton Survey and Drafting standards and Renton Standard Details. For each submittal, the Consultant will conduct a comment resolution meeting with the City Project Manager. The following submittal will include responses to comments that will also include all subconsultant responses with incorporation of the comments into the plans. 5. Both Solar-powered and AC-powered RRFBs will be considered for this Project; RRFB requirements. 6. Assume drainage design is required at all locations and/or bulbout locations. Stormwater improvements will be required to meet the current City of Renton Surface Water Design Manual (SWDM), where applicable. Technical Information Report (TIR) will be prepared for all three crossings in one document assuming the impacted area for each site is less than 2,000 square feet. 7. This scope of work and associated budget assumes no design deviations will be necessary as part of this contract. ADA code guidelines that cannot be met due to site condit provided on the plan sheets. 8. No landscape plans will be prepared, adjacent areas will be restored with hydroseed lawn. 9. The Consultant will develop traffic control plans for all three crossings. 10. The Consultant will prepare a compiled project manual. 11. The Consultant will support the City during Bid and Ad of the project. City of Renton Responsibilities 1. For those task items to be performed by other City of Renton agencies and stakeholders, the City Project Manager will coordinate and secure the required agreements. 2. The City Project Manager will provide background data and information as available and as requested by the Consultant 3. The City will maintain the lead role on the project, coordinating with private and governmental agencies with the assistance of the Consultant. 4. The City will have a separate professional consultant agreement to lead the NEPA/SEPA Environmental (if necessary) documentations and permitting for this project. The Consultant will provide exhibits to the City for the documentation and/or permitting. 5. The City will order up to six (6) title reports for any properties that may require parcel maps. 6. Possibility of private right-of-way entry may be needed and but activities associated with the construction of the project are to remain within the public right-of-way. PAGE 13 OF 20 7. The City will compile all comments from reviewers and provide comments to the Consultant on one marked up set of the submittal documents and/or one compiled set of written comments on a comment response form (format provided by the Consultant). The Consultant will compile/update all review comments and responses to comments, including subconsultant responses, on a list form (spreadsheet format). 8. The Consultant will produce the project manual, with assistance as required by the City. The Consultant will compile standard specifications and special provisions specific to civil, landscape, and signal design, as needed. The City will provide up contract documents templates. 9. The City will provide City departments for review as needed in support of the design and/or construction of the project. 10. The City will coordinate with franchise utilities as needed to review plans. City of Renton-Furnished Services, Information, and Items The City of Renton will make available or direct the Consultant to the following project resources as needed to complete the construction documents: Plans and project schedules for improvement in the study area; Pedestrian and bicycle count and crash information from the study area; Renton Municipal Code; City of Renton Standard Plans; City of Renton Surface Water Design Manual (SWDM); City of Renton signal, illumination, and signage guidelines; GIS information for the study area; Access to existing record drawing information of the study area as available; Securing location for public meetings; Securing location for comment review meetings; Arborist information about existing trees; Any available geotechnical information to support design; Recent City of Renton project bid tabs, as available; The existing luminaire design data (IES files) for the AGi32 modeling; The City standard for lighting conditions at the crosswalks. PAGE 14 OF 20 Task 1: Project Management and Coordination Task 1.1: Meetings The CONSULTANT will attend and facilitate a kickoff meeting with the CITY Project Manager and any necessary CITY staff. The following summarizes the number and type of general coordination meetings that are assumed for the project. The consultant will prepare the meeting agenda one day prior to the meeting and will document the meeting minutes. Meetings: Project kick-off, and site visits (one meeting via zoom/teams, two site visits). Periodic coordination meetings (assume five via zoom/teams, in person if needed). Task 1.2: Invoicing Monthly progress reports and invoices (up to eight) will be provided, either by email or by hardcopy. Each report will include task accomplishments, status of deliverables, items needed by the City and/or others, and expected upcoming activities. Deliverables (Notice to Proceed (NTP) and Ongoing to 1 year following NTP): Monthly Progress Report and billings submitted via e-mail in PDF format. Meeting notes from each meetings, submitted via e-mail in PDF format. Task 2: RRFB Preliminary Design Task 2.1: Topographic Survey and Base Mapping The Consultant will provide survey services to create a base map as necessary to complete design. Survey services will include the following information. Three crosswalk locations: Union Avenue NE at NE 8 th Street (North side of intersection). SE 165th Street and 116 th Avenue SE. Hoquiam Avenue NE and NE 5 th Street (South side of intersection). Consultant will locate surface and underground features within 50 feet of each crosswalk location (in each direction). Consultant will locate curb, striping and signage from 50 feet to 200 feet. Survey will extend behind sidewalk 5 feet at each location and will stay within the public right-of-way abutting non-properties. Surface and underground features will include existing vegetation, pavement markings, curb (islands and sidewalk), tactile warning strips, sign locations, edge of pavement, castings, all other traffic features (such as flexposts/pylons), utility/signal poles, overhead signs and related suspension systems, traffic/signal cabinets, and underground utilities. Other surface features that are unique to each site but not listed here will also be surveyed and included in the base map. Consultant will identify approximate right-of-way extents based on GIS ROW records. Property deeds will not be acquired during this project. PAGE 15 OF 20 Consultant will perform potholing to verify design for foundation locations at all three crossings for up to eight potholes of which six are in sidewalks/shoulders and two are in roadways. For all eight locations, this scope of work assumes potholes will be backfilled with native material (if dry and in the case that the native material is wet then crushed surfacing top course will be used) but only temporary surface replacement with cold mix is expected due to the fact that construction of new sidewalks/roads surfaces will restore the surface to new condition. If permanent surface replacement is required (pothole performed outside of future construction limits), this could be added to the scope and budget by way of contract amendment. Assumptions: Consultant will calculate right of way through research and using the title reports obtained by the City as part of the project. No parcel maps will be created during this phase. If parcel maps are needed, they will be scoped during a later phase. Survey right of way lines will show on plans. The City will provide GIS utilities files and all utility records where available for the project site at least one week prior to start of field work. Trees with trunk diameters of 4 inches and above will be surveyed. Trees will be labeled with trunk and dripline diameter and the species will only be classified as coniferous or deciduous unless directed otherwise. All trees will show on Plans. Manholes over 25 feet deep or full of debris/water will not be as-built as they require confined space entry to access the manhole in order to accurately measure the depth. Assume drainage design is required at all crossings and the new drainage improvement will be tied into the existing drainage system. Pipe tracing are not included within this scope. If this service is needed, additional scope and budget can be added with an amendment at a later date. -up utilities that are marked. s very little to be marked and will supplement the previously located utilities by One Call with a private locator to make sure all utilities are located. Base maps will be provided in the Civil3D 2020 using APWA CAD standards and layering. No hard copies will be provided, PDF format will be provided. Title block and title data will be provided for PDF survey sheets by Gray & Osborne, Inc. Base maps will be provided in NAD83(2011) North Zone horizontal Datum and NAVD88 vertical Datums Deliverables (NTP to 2.5 Monts Post-NTP): Two AutoCAD 2020 Civil3D digital drawings; one drawing will contain a flattened 2D basemap and the second drawing will contain the 3D DTM surface. Topographical survey sheets will be provided in PDF format. Point data in .csv file format, point number, northing, easting, elevation, description. Project site photos (.jpeg). PAGE 16 OF 20 Task 2.2: 30 Percent Design The Consultant will conduct field visits with Renton to inventory the existing sidewalk, curb ramp and landscaped area conditions, lighting condition at the crosswalk, identify potential AC power sources, and discuss design concepts. The Consultant and Renton will conduct a 1-hour workshop to develop the design concept and confirm where solar powered RRFB is desired and where AC powered RRFB is desired. The design concept will be prepared and submitted in a draft 30 percent submittal package. Existing lighting condition will be analyzed using AGi32 for each of the three crosswalk areas to evaluate if the existing light The Consultant will prepare standard 1"=20' scaled drawings for each school crossing with line drawings to show all features with an aerial background layer on the plans. The crosswalk drawings will show information including approach and crossing channelization, signage, paving repair, utilities, landscape, signals, bulb-out for sidewalk widening, and ADA improvements, as required. The signal design drawings will show RRFB equipment locations, conduits, power source if AC powered RRFB, conduit path, and handhole locations. Anticipated sheets for the 30 percent submittal include: Site Preparation and Demolition Plans and Details, including TESC 4 Cover, Vicinity Map, General Notes 2 Paving Plans, Sections, and Details (1"=10")4 Stormwater and Utility Plans 2 Crosswalk Plans (Channelization and Signage)4 Signal Plans (New RRFB installation layout)3 The Consultant will submit final 30 percent design package after incorporating and addressing percent submittal. Deliverables (2 Months Post-NTP to 3 months Post NTP): Draft 30 percent design plans (electronic PDF of half-size drawings). Final 30 percent design plans (electronic PDF of half-size drawings). Comments responses that show all 30 percent review comments have been addressed/incorporated to final 30 percent design plans. Draft 30 percent cost estimate. Task 2.3: Puget Sound Energy Coordination The Consultant will coordinate with Puget Sound Energy to identify AC power source at each crossing as service point for RRFBs and confirm service connection design. PAGE 17 OF 20 Task 3: RRFB Final Design Upon receiving approval from Renton on the final 30 percent design submittal, the Consultant will prepare a 90 percent design package, and 100 percent/Bid documents. The Consultant will prepare standard 1"=20' scaled drawings for each school crossing. The crosswalk drawings will show information including approach and crossing channelization, signage, paving repair, utilities, landscape, signals, bulbout for sidewalk widening, and ADA improvements, as required. Aerial image will be included in the civil site and signal layout sheets as a background layer to show existing conditions. The right-of-way will be marked in the civil site and signal layout sheets. The Consultant will prepare an itemized quantity takeoff of bid items for each plan set and percent and 100 percent/Bid document design submittals. The Consultant will work with the City to use standard bid item unit costs based on historical costs in the City of Renton or similar projects in the Puget Sound region. The Consultant shall modify unit costs based on experience and judgement to reflect specific construction requirements of this contract and the general bidding environment, including recent City of Renton bid documents. Task 3.1: 90 Percent Design The Consultant will prepare based on the approved design approach from the 30 percent design. The Consultant will support Renton staff in preparing the draft project manual, by providing special provisions specific to civil, landscape, and signal design. Anticipated sheets for the 90 percent submittal include: Site Preparation and Demolition Plans and Details, including TESC 4 Cover, Vicinity Map, General Notes 2 Paving Plans, Sections, and Details (1"=10")4 Stormwater and Utility Plans 2 Crosswalk Plans (Channelization and Signage [7])4 Signal Plans (New RRFB installation layout [3], Details [2])5 TCP Plans 6 Deliverables (3 months NTP to 3.5 months NTP): 90 Percent Design Plans (electronic PDF of half-size drawings). 90 Percent . Draft special provisions for civil, landscape and signal design. Curb ramp improvements MEF documentation, if required. PAGE 18 OF 20 TIR documentation, if required. Meetings: Comment resolution meeting. Task 3.2: 100 Percent/Bid Documents Upon receipt of 90 percent comments the Consultant will prepare bid-ready documents, signatures needed for bid advertisement. Any final additions to the project manual will be added at this time. The Consultant will perform a final Quality Assurance/Quality Control (QA/QC) review to ensure that all comments have been addressed and furnish the final bid package to the City, and submit QA/QC documents to the City for review/approval. Anticipated sheets for the 100 percent submittal include updates to the 90 percent complete plan set. Deliverables (3.5 months NTP to 4 months NTP): QA/QC documentation to the City. 100 Percent/Bid Documents Design Plans (electronic PDF). 100 Percent/Bid Documents Special Provisions (word .doc format). 100 Percent . Final 100 Percent/Bid Documents Design Plans (electronic PDF of full-size drawings). Final 100 Percent/Bid Documents Special Provisions. Updated comments responses that show all review comments have been addressed/incorporated. Task 4: Bid Support Services The Consultant shall provide bid support services by providing answers to questions from the potential bidders and preparing addenda if needed and conformed set for construction. Task 5: Construction Support Services (Management Reserve Fund) The Consultant will assist the City in efforts outside of those specified in the above tasks upon request on an as-needed basis. Budget from this task will not be used without prior written authorization from the City of Renton Project Manager. Additional Services The City may require additional services of the Consultant. The scope of the work for additional services will be determined based on anticipated or unanticipated project needs or other considerations at the sole discretion of the City. This work may include items identified in the current task authorization as well as other items, which may include, but are not necessarily limited to the following: Additional Engineering services. Other services not specifically referenced in this scope of work. PAGE 19 OF 20 These services will be authorized under a future contract supplement if necessary. At the time these services are required, the Consultant shall provide a detailed scope of work and an estimate of costs. The Consultant shall not proceed with the work until the City has authorized the work and issued a notice to proceed.