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Final Agenda Packet
CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, March 24, 2025 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way Please note that this regular meeting of the Renton City Council is being offered as a hybrid meeting and can be attended in person at the Council Chambers, 7th floor of City Hall, 1055 S Grady Way, Renton, 98057 or remotely through Zoom. For those wishing to attend by Zoom: Please (1) click this link https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or copy/paste the URL into a web browser) or (2) call-in to the Zoom meeting by dialing 253-215- 8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the day of the meeting to request an invite with a link to the meeting. Registration for Audience Comment: Registration will be open at all times, but speakers must register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and will be required to re-register for the next Council meeting if they wish to speak at that next meeting. Request to Speak Registration Form: o Click the link or copy/paste the following URL into your browser: https://forms.office.com/g/bTJUj6NrEE You may also call 425-430-6501 or email jsubia@rentonwa.gov or cityclerk@rentonwa.gov to register. Please provide your full name, city of residence, email address and/or phone number, and topic in your message. A sign-in sheet is also available for those who attend in person. Video on Demand: Please click the following link to stream Council meetings live as they occur, or to select previously recorded meetings: Renton Channel 21 Video on Demand 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) National Women’s History Month - March 2025 4. SPECIAL PRESENTATION a) Civic Academy Graduates 5. ADMINISTRATIVE REPORT a) Administrative Report 6. AUDIENCE COMMENTS All remarks must be addressed to the Council as a whole, if a response is requested please provide your name and address, including email address, to the City Clerk to allow for follow-up. Speakers must sign-up prior to the Council meeting. Each speaker is allowed three minutes. When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for or against any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 7. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of March 17, 2025. Council Concur b) AB - 3784 Mayor Pavone recommends confirmation of his appointment of William Wells to the Renton Senior Citizen Advisory Board for a term expiring December 31, 2027. Refer to Community Services Committee c) AB - 3785 Executive Services Department recommends execution of the Eastside Transportation Partnership Agreement, with an annual cost of $200. This agreement provides for the continuation of the Eastside Transportation Partnership (ETP) as the east forum for local governments to share information, build consensus, and coordinate transportations plans. Refer to Transportation (Aviation) Committee d) AB - 3779 Police Department requests authorization to compensate the preferred candidate for the Police Evidence Technician position at Step E of salary grade pn58, effective April 16, 2025. Refer to Finance Committee e) AB - 3767 Public Works Facilities Division recommends execution of a new one-year lease, LAG-25-001, with Female Allies in Business (FEM) for space at 655 S 2nd St, with an annual revenue of $5,881.32. Refer to Finance Committee f) AB - 3790 Public Works Facilities Division recommends execution of Addendum 2 to LAG- 21-001, lease with Penny Lofts, extending the lease of 24 parking stalls at the City Center Parking garage for two years, with an annual revenue of $13,346. Refer to Finance Committee g) AB - 3770 Public Works Transportation Systems Division recommends execution of Supplement No. 4 to CAG-20-083, contractor KPG Psomas Inc., in the amount of $345,203 for additional engineering design services and utility conflict resolution for the SW 43rd St Improvement project. Refer to Transportation (Aviation) Committee h) AB - 3791 Public Works Utility Systems Division recommends adoption of a resolution authorizing the Public Works Administrator to appoint Renton’s primary and alternate representatives to the Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC). Refer to Utilities Committee i) AB - 3792 Public Works Utility Systems Division recommends execution of a Professional Services Agreement with HDR Engineering, Inc, in the maximum amount of $199,395, for a Reclaimed Water Feasibility Study. Refer to Utilities Committee 8. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Finance Committee: 1) Vouchers; 2) Amendment #3 to CAG-21-157 with Pacific Law Group, LLP; 3) Association of Washington Cities Energy Audit Grant – Subgrant Agreement; 4) Graham Baba Architects CAG-22-376 Amendment 8 b) Planning and Development Committee: 1) Resolution Authorizing the Allocation of Funds to Finance Affordable Housing in South King County in Accordance with the 2024 SKHHP Housing Capital Fund Recommendation* 9. LEGISLATION Resolution: a) Resolution No. 4549: Authorizing South King Housing and Homelessness Partners (SKHHP) to Contract re funds from Renton (See Item 8.b) 10. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 11. EXECUTIVE SESSION a) Labor Negotiations - RCW 42.30.140(4)(b) - approximately 45 minutes 12. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) CANCELED Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings Armondo Pavone Mayor WHEREAS,March is a time dedicated to honor women’s contributions in American history;and WHEREAS,the theme for 2025 Women’s History Month is “Moving Forward Together,”celebrating “Women Educating and Inspiring Generations;”and WHEREAS,this theme celebrates the collective strength,equality,and influence of women who have dedicated their lives to education,mentorship,and leadership,shaping the minds and futures of all generations;and WHEREAS,women of every race,class,and ethnic background have significantly molded Renton into the community it is today,from educators that inspire generations of young women,to leaders and founders who have influenced growth and change;and WHEREAS,Renton continues to honor the achievements of women past,present,and future,and is committed to a world where every woman’s voice and value are recognized and celebrated;and NOW THEREFORE,I,Armondo Pavone,Mayor of the City of Renton,do hereby proclaim March 2025 to be National Women’s History Month in the City of Renton,and I encourage all residents to join me in this special observance. IN WITNESS THEREOF,I have hereunto set my hand and caused the seal of the City of Renton to beaffjs2ofMarch2025. PROCLAMATION Mayo r’Armondo Pavone City of Renton,Washington Renton City HaIl,7th Floor 1055 South Grady Way,Renton,WA 98057.rentonwa.gov AGENDA ITEM #3. a) Mayor’s Office Memorandum DATE: March 20, 2025 TO: James Alberson, Jr., Council President Members of the Renton City Council FROM: Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer SUBJECT: Administrative Report • Join Mayor Armondo Pavone for the City of Renton’s 2025 State of the City address Wednesday, March 26, at 6:30 p.m. The event will take place at the Hyatt Regency Lake Washington at Seattle's Southport, located at 1053 Lake Washington Boulevard North. Doors will open at 5:30 p.m., and light refreshments will be served. This is a chance to hear firsthand about the city's progress and future plans. Don't miss this opportunity to engage with local officials and fellow community members and learn about what's in store for Renton in the coming year. • The Equity Commission would like to thank the community for the overwhelming interest in serving on the commission. Over 30 applications were received for five vacant seats. We are currently in the process of interviewing a portion of the applicants. The commission anticipates resuming regular monthly meetings in May after the new commissioners have been appointed. • Information about preventative street maintenance, traffic impact projects, and road closures happening this week can be found at http://rentonwa.gov/traffic. All projects are weather permitting and unless otherwise noted, streets will always remain open. Monday, March 24 through Friday, March 28, 8:00am-3:00pm. Burnett Ave S will be closed to thru traffic from S 2nd St to Tobin Ave S. Approved traffic control plans were issued and will be followed, including a detour with flaggers on onsite to assist local traffic. Questions may be directed to Rob Blackburn, 206-379-1489. Monday, March 24 through Friday, March 28, 8:00am-3:00pm. Intermittent lane closure on Rainier Ave N between Airport Way and S 3rd St for construction work. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Joe Nerlfi, 425-757-9657. AGENDA ITEM #5. a) James Alberson, Jr., Council President Members of the Renton City Council Page 2 of 2 March 20, 2025 Monday, March 24 through Friday, March 28, 8:00am-3:00pm. Intermittent lane closure on NE Sunset Blvd between Edmonds Ave NE and Kirkland Ave NE for construction work. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Brad Stocco, 425-282-2373. Monday, March 24 through Friday, March 28, 8:00am-3:00pm. Shifting lane closures both east and west on NE Sunset Blvd between Redmond Pl NE to Union Ave NE for utility installation and frontage improvements. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Brad Stocco, 425-282-2373. Monday, March 24 through Friday, March 28, 8:00am-3:00pm. Intermittent lane closures on Williams Ave S and S Tobin St for construction work. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Rob Blackburn, 206-379-1489. On-going Street Closure January 21 through May 22, 2025 (City of Renton Resolution No. 4545). FULL STREET CLOSURE on Houser Way N between Lake Washington Blvd N and Lowe’s Business Access Road in support of WSDOT I-405 Renton to Bellevue Widening and Express Toll Lane project. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Justin Johnson, 425-902-7102. AGENDA ITEM #5. a) March 17, 2025 REGULAR COUNCIL MEETING MINUTES CITY OF RENTON MINUTES - City Council Regular Meeting 7:00 PM - Monday, March 17, 2025 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: James Alberson, Jr., Council President Carmen Rivera, Council Position No. 2 Valerie O'Halloran, Council Position No. 3 Ryan McIrvin, Council Position No. 4 Ed Prince, Council Position No. 5 Ruth Pérez, Council Position No. 6 Councilmembers Absent: Kim-Khánh Vǎn, Council Position No. 7 MOVED BY ALBERSON, SECONDED BY PÉREZ, COUNCIL EXCUSE ABSENT COUNCILMEMBER VǍN. CARRIED. ADMINISTRATIVE STAFF PRESENT Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer Shane Moloney, City Attorney Jason Seth, City Clerk Young Yoon, IT Director Brianne Bannwarth, Development Engineering Director Eric Perry, Government Affairs Manager Jon Schuldt, Chief of Police Ryan Rutledge, Deputy Chief of Police Jeffery Hardin, Deputy Chief of Police Commander Dan Figaro, Police Department Attended Remotely: Kristi Rowland, Deputy CAO AGENDA ITEM #7. a) March 17, 2025 REGULAR COUNCIL MEETING MINUTES Martin Pastucha, Public Works Administrator Kim Gilman, Interim Human Resources / Risk Management Administrator Ron Straka, Public Works Utility Systems Director Matt Herrera, Planning Director SPECIAL PRESENTATION Police Department Employee Recognition: Chief Schuldt recognized the following police officers: • Officer Donald Myers and his K9 partner Wally for their work providing comfort therapy to those in the department and the community suffering from traumatic events. • Officers Javier Raygoza and Tyler Ediger - Life Saving Medal for their life-saving actions occurring on July 12, 2024. • Officers David Adam, Paul Summers, and Tyler Ediger - Meritorious Service Medal for their selfless actions occurring on July 14, 2024. • Officer Blake Bowie - Meritorious Service Medal for his courageous actions occurring on November 27, 2024. • Sergeant Quint Tibeau - Promoted to Sergeant on December 1, 2024, and recognized for his selfless service to the Renton community. • Detective Kevin Lane - 2024 Officer of the Year for his exemplary job performance including crafting a comprehensive vehicle pursuit policy that enhances clarity and consistency in the decision-making process. ADMINISTRATIVE REPORT CAO Ed VanValey reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2025 and beyond. Items noted were: • Join Mayor Armondo Pavone for the City of Renton’s 2025 State of the City address Wednesday, March 26, at 6:30 p.m. The event will take place at the Hyatt Regency Lake Washington at Seattle's Southport, located at 1053 Lake Washington Boulevard North. Doors will open at 5:30 p.m., and light refreshments will be served. • Please stop by to chat with Chief Administrative Officer Ed VanValey at the next What’s Brewing, Wednesday, March 19 at the Berliner Pub, 221 Main Avenue South, from 5:30-6:30 p.m. All ages are welcome. Check out the Facebook Event for more details. • The draft 2025 Stormwater Management Program Plan is available on the city website. Public comments will be accepted through March 21. The Plan and instructions for making comments may be found on our website at rentonwa.gov/npdes. P • Preventative street maintenance will continue to impact traffic and result in occasional street closures. AGENDA ITEM #7. a) March 17, 2025 REGULAR COUNCIL MEETING MINUTES AUDIENCE COMMENTS • Matt Hanbey, Renton, urged Council to take the following action regarding the Logan 6 development: 1) Increase the parking requirements, 2) Review the ingress and egress requirements, and 3) Adopt interim zoning to halt the development for the purpose of additional review. • Carter Farmer, Renton, expressed opposition to the Logan 6 development and urged Council to enhance enforcement of the city-wide fireworks ban. • JoLynn Aumoeualogo, Renton, expressed opposition to the Logan 6 development. She also expressed disappointment that no one from the city contacted Glass Eye Studio in regard to the use of eminent domain against their property by the Renton School District. • Gabriel Jones, Renton, expressed appreciation to Council's support of the LGBTQIA+ community's protections. He also expressed fear of what is happening at the federal level to these protections. He also expressed appreciation for the police department providing services to people living in homeless encampments along the Cedar River trail. • Sheryl Friesz, Renton, urged Council to commit to at least one of the issues that Mr. Hanbey spoke about earlier in the evening. • Sarah Becker, Renton, expressed opposition to the Renton High School expansion project. He urged Council to help residents and businesses impacted by their use of eminent domain to complete the project. • Tristan Kochen, Renton, urged Council to provide a larger buffer and a larger bike path along Oakesdale Ave SW, stating this will enhance safety for bicycle riders in the area. • Michael Westgaard, Renton, expressed appreciation for the city's review of becoming a sanctuary city. • Rochelle Krebs, Renton, expressed opposition to the Logan 6 development citing safety issues for vehicular and pedestrian traffic. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of March 10, 2025. Council Concur. b) AB - 3772 Community & Economic Development Department recommended adoption of a resolution authorizing an allocation of $269,077 from Renton's contribution to the South King Housing and Homelessness Partners (SKHHP) Housing Capital Fund to finance affordable housing in South King County communities. Refer to Planning & Development Committee. c) AB - 3782 Finance Department recommended execution of Amendment #3 to CAG-21-157, vendor Pacifica Law Group, LLP, in the amount of $125,000 for legal representation related to the city's B&O tax audit. Refer to Finance Committee. AGENDA ITEM #7. a) March 17, 2025 REGULAR COUNCIL MEETING MINUTES d) AB - 3780 Public Works Maintenance Services requested authorization to purchase of three replacement John Deere vehicles for the Parks and Recreation Department, in the total amount of $128,111.52, using the Sourcewell Contract #082923-DAC. The funds for this purchase were included in the 2025/2026 biennium budget. Council Concur. e) AB - 3781 Public Works Maintenance Services requested authorization to purchase 14 replacement vehicles and four new vehicles for the Police Department, in the amount of $1,136,266.15, using Washington State Bid Contract Award 05916. Funds for this purchase were includes in the 2025/2026 biennial budget. Council Concur. MOVED BY ALBERSON, SECONDED BY PÉREZ, COUNCIL CONCUR TO APPROVE THE CONSENT AGENDA AS PUBLISHED CARRIED. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Transportation Committee: Chair McIrvin presented a report recommending concurrence in the staff recommendation to: 1) Authorize the purchase in the amount of $322,056.23 for vehicle detection and signal cabinet equipment for the installation of adaptive signal controls at five (5) intersections; 2) Authorize the Mayor and City Clerk to execute Amendment No. 3 to CAG-23-340 with Western Systems in the amount of $123,516.01 for adaptive signal control SCOOT licensing and consulting services. MOVED BY MCIRVIN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Transportation Committee: Chair McIrvin presented a report recommending concurrence in the staff recommendation to authorize the Mayor and City Clerk to execute the agreement with Gray & Osborne, Inc. for $135,481 for Design and Construction Engineering Services on the Renton School & Pedestrian Crossing No. 2 project. MOVED BY MCIRVIN, SECONDED BY PÉREZ, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) ADJOURNMENT MOVED BY PRINCE, SECONDED BY ALBERSON, COUNCIL ADJOURN. CARRIED. TIME: 7:54 Jason A. Seth, MMC, City Clerk Jason Seth, Recorder 17 Mar 2025 AGENDA ITEM #7. a) Council Committee Meeting Calendar March 17, 2025 March 24, 2025 Monday 4:00 p.m. Community Services Committee, Chair O’Halloran Location: Council Conference Room/Videoconference 1. Cleveland-Richardson Park Master Plan Introduction and CIP Summary (Briefing only) 2. Cedar River Trail Update 3. Emerging Issues 5:00 p.m. Finance Committee, Chair Pérez Location: Council Conference Room/Videoconference 1. Amendment #3 to CAG-21-157 with Pacific Law Group, LLP 2. Association of Washington Cities Energy Audit Grant – Subgrant Agreement 3. Graham Baba Architects CAG-22-376 Amendment 8 4. Vouchers 5. Emerging Issues 6:00 p.m. Planning and Development Committee, Chair Prince Location: Council Conference Room/Videoconference 1. HB 1590 Funding Update 2. Resolution Authorizing the Allocation of Funds to Finance Affordable Housing in South King County in Accordance with the 2024 SKHHP Housing Capital Fund Recommendation 3. Emerging Issues 6:00 p.m. Committee of the Whole, Chair Alberson - Canceled Location: Conferencing Center 7:00 p.m. Council Meeting Location: Council Chambers/Videoconference AGENDA ITEM #7. a) AB - 3784 City Council Regular Meeting - 24 Mar 2025 SUBJECT/TITLE: Recommendation to Appoint William Wells to the Renton Senior Citizens Advisory Board RECOMMENDED ACTION: Refer to Community Services Committee DEPARTMENT: Mayor Pavone STAFF CONTACT: Linda Moschetti, Executive Assistant EXT.: 6520 FISCAL IMPACT SUMMARY: Appointing William Wells to the Renton Senior Citizen Advisory Board has no fiscal impact. SUMMARY OF ACTION: Polition 10 on the Renton Senior Citizen Advisory Board is currently vacant. Several applications were recently received for the Renton Senior Citizen Advisory Board. Interviews were conducted Tuesday, March 11. Of those interviewed, William Wells was selected. Mr. Wells is a long-time resident of Renton, who had careers in law enforcement in Colorado and Kansas where he served as a detective, Chief of Police, and Human Resources Manager. He retired from the State of Washington Department of Labor and Industries after a 27 year career with the agency. Mr. Wells currently volunteers at the Don Persson Senior Activity Center where he is a coffee bar server. As a result of his volunteering at the Senior Center, Mr. Wells has developed a passion to enhance the understanding of the needs and opinions of our senior population. EXHIBITS: A. Recommendation Memo B. Application (Redacted for privacy.) STAFF RECOMMENDATION: Approve the appointment of William Wells to the Renton Senior Citizen Advisory Board for a term expiring December 31, 2027. AGENDA ITEM #7. b) Parks & Recreation Department Memorandum DATE: March 12, 2025 TO: Armondo Pavone, Mayor CC: Ed VanValey, Chief Administrative Officer Jason Seth, City Clerk Jennifer Spencer, Recreation Director Sean Claggett, Recreation Supervisor, Advisory Board Liaison FROM: Maryjane Van Cleave Parks, and Recreation Administrator SUBJECT: New Appointments to Renton Senior Citizen Advisory Board I, along with staff, would like to request your consideration to recommend to the City Council the appointment of the following candidate as a new Renton Senior Citizen Advisory Board members. The Senior Citizen Advisory Board Interview Committee, made up of two Senior Advisory Board members and two City of Renton Senior Activity Center staff interviewed William H Wells and are recommending filling the Position 10 vacant positions with this candidate: Position 10 – William H Wells is a retired Police Chief, Detective and Human Resource Manager. He has a passion to give back to the community and advocate for senior health, activities, and resources to keep seniors active and safe. He has served on volunteer boards in the past and has a passion for diversity and helping seniors. The candidate showed an eagerness to serve, a commitment to the community and is a Renton resident. If you have questions or would like more information, please contact Sean Claggett at x6632. AGENDA ITEM #7. b) CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open attachments unless you know the content is safe. From:notification@civiclive.com To:Linda Moschetti Subject:Application for Boards/Commissions/Committees 2025-01-22 09:53 AM(PST) Submission Notification Date:Wednesday, January 22, 2025 9:53:43 AM Application for Boards/Commissions/Committees 2025-01-22 09:53 AM(PST) was submitted by Guest on 1/22/2025 12:53:34 PM (GMT-08:00) Canada/Pacific Name Value Airport Advisory Committee* Civil Service Commission* Community Plan Advisory Board - Benson Hill Community Plan Advisory Board - City Center Equity Commission Housing Authority* Human Services Advisory Committee* Lodging Tax Advisory Committee* Parks Commission* Planning Commission* Municipal Arts Commission* Senior Advisory Board*Senior Advisory Board* Gender Mr. Name William H. Wells Address:12104 SE 167th St Renton, WA 98058 Email welw2350@gmail.com Phone 206-276-5451 AltPhone:425-572-6880 Resident Yes ResidentSince May 2012 formerresidence Edmonds, WA EducationBackground BA Colo State University Asian Studies Certified, Colo State Univ Certified Law Envorcement Academies in Colorado and Kansas 260 characters OccupationalBackground Police Detective, Kansas Chief of Police, Kremmling, Colorado Human Resources Manager, State of WA Customer Service Manager, State of WA260 characters Employer: Retired from State of WA, Department of Labor and Industries (27 years)60 characters AGENDA ITEM #7. b) CommunityActivities Volunteer with Renton Senior Center.... grocery distribution and Coffee Bar Server60 characters Reasonforapplying As a senior myself and working among Seniors at the Renton Senior Center I have an understanding of needs and opinions of Seniors in this beautiful city. I would like to help the community learn of our needs and opinions.60 characters Day Meetings Day Meetings Night Meetings Night Meetings To view this form submission online, please follow the link below: https://rentonwa.gov/form/one.aspx? objectId=20664726&contextId=9212967&returnto=submissions AGENDA ITEM #7. b) AB - 3785 City Council Regular Meeting - 24 Mar 2025 SUBJECT/TITLE: Eastside Transportation Partnership Agreement RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Executive Services Department STAFF CONTACT: Eric Perry, Government Affairs Manager EXT.: 6567 FISCAL IMPACT SUMMARY: The fiscal impact of the Eastside Transportation Partnership (ETP) Agreement is $200 annually for its two voting representatives. SUMMARY OF ACTION: This agreement will provide for the continuation of the Eastside Transportation Partnership (ETP) as the east forum for local governments to share information, build consensus, and coordinate transportation plans that benefit their communities. The goals of the ETP are to: Develop and adopt a package of transportation priorities based on adopted land use plans that improve overall mobility for people, freight, and goods, and address peak-hour congestion on the Eastside. Jointly implement adopted priorities through leadership, education, and advocacy within communities, cities, and the region. Adopt and implement a strategy for increasing transportation improvements and program funding. Highlights of the proposed agreement include the following: Reorganize Section 2.1 Members with Full Voting Rights. Add letters of support for transportation projects. Delete of input and the addition of recommendation. Additional reorganization changes. The agreement will remain in effect until December 31, 2027, with automatic extensions for up to two additional years. EXHIBITS: A. Agreement B. Resolution STAFF RECOMMENDATION: Adopt the Resolution and authorize the Mayor and City Clerk to execute the Eastside Transportation Partnership Agreement. AGENDA ITEM #7. c) Eastside Transportation Partnership Agreement Parties to Agreement City of Bellevue City of Bothell City of Issaquah City of Kenmore City of Kirkland City of Mercer Island City of Newcastle City of Redmond City of Renton City of Sammamish City of Woodinville King County Small Cities Town of Beaux Arts Village City of Clyde Hill Town of Hunts Point City of Medina Town of Yarrow Point Snoqualmie Valley Cities City of Carnation City of Duvall City of North Bend City of Snoqualmie Transmitted to parties for approval and signature [DATE DEPENDENT ON KING COUNTY COUNCIL APPROVAL]. THIS AGREEMENT is made and entered into by and among the CITY OF BELLEVUE, hereafter known as “Bellevue”; the CITY OF BOTHELL, hereafter known as “Bothell”; the CITY OF ISSAQUAH, hereafter known as “Issaquah”; the CITY OF KENMORE, hereafter known as “Kenmore”; the CITY OF KIRKLAND, hereafter known as “Kirkland”; THE CITY OF MERCER ISLAND, hereafter known as “Mercer Island”; the CITY OF NEWCASTLE, hereafter known as “Newcastle”; the CITY OF REDMOND, hereafter known as “Redmond”; the CITY OF RENTON, hereafter known as “Renton”; the CITY OF SAMMAMISH, hereafter known as “Sammamish”; the CITY OF WOODINVILLE, hereafter known as “Woodinville”; KING COUNTY, a legal subdivision of the State of Washington, hereafter called “King County”; the TOWN OF BEAUX ARTS VILLAGE, hereafter known as “Beaux Arts”; the CITY OF CLYDE HILL, hereafter known as “Clyde Hill”; the TOWN OF HUNTS POINT, hereafter known as “Hunts Point”; the CITY OF MEDINA, hereafter known as “Medina”; the TOWN OF YARROW POINT, hereafter known as “Yarrow Point”; the CITY OF CARNATION, hereafter known as “Carnation”; the CITY OF DUVALL, hereafter known as “Duvall”; the CITY OF NORTH BEND, hereafter known as “North Bend”; the CITY OF SNOQUALMIE, hereafter known as “Snoqualmie”; as members of the Eastside Transportation Partnership; WHEREAS, the parties to this agreement recognize that multi-jurisdictional transportation planning and coordinated transportation plans benefit their residents; and AGENDA ITEM #7. c) 2 WHEREAS, the Eastside Transportation Partnership has served as the central forum for information sharing, consensus building, and coordination to develop recommendations for transportation policies, projects, and programs for the area East of Lake Washington in King County. NOW THEREFORE, in consideration of the mutual covenants contained herein, the parties hereto agree as follows: 1.0 Purpose of this Agreement The purpose of this Agreement is to recognize the Eastside Transportation Partnership as the transportation board for the area East of Lake Washington in King County to share information, build consensus, and provide advice on plans, programs, policies, and priorities for countywide, regional, state, and federal transportation decisions. 2.0 Members and Voting Members shall have full voting rights, limited voting rights or shall be non-voting members, as follows: 2.1 Members with Full Voting Rights: Only jurisdictions which are signatories to this agreement shall have full voting rights on all the following issues before the Eastside Transportation Partnership, unless otherwise noted, including: 1. Administrative issues, such as additional members and use of dues. 2. Identification of projects for the regional competition, if prescribed by the process approved by the King County caucus of the Puget Sound Regional Council Transportation Policy Board. 3. Recommendations to Sound Transit on policies and capital and service plans and implementation. 4. Recommendations to King County on Metro Transit planning, development and implementation of products and services. 5. Recommendations to WSDOT on policies, programs, and projects. 6. Recommendations to the PSRC on plans, policies, programs, and projects such as the Regional Transportation Plan updates and regional funding policies, strategies, or programs. 7. Recommendations to the State Legislature and committees and commissions established by the Legislature on transportation policy, budget and priorities and legislative proposals and studies. 8. Recommendations to the federal delegation on federal legislation including reauthorization and funding priorities and other transportation-related programs. 9. Letters of support for transportation projects. 2.2 Members with Limited Voting Rights: The Eastside Transportation Partnership may add members with limited voting rights on the issues such as those listed below by unanimous vote of the parties to the agreement at a regular meeting. 1. Recommendations to WSDOT on policies, programs, and projects. 2. Recommendations to the PSRC on plans, policies, programs, and projects, such as the Regional Transportation Plan updates and regional funding policies, strategies, or programs. 3. Recommendations to the State Legislature and committees and commissions established by the Legislature on transportation policy, budget and priorities and legislative proposals and studies. 4. Recommendations to the federal delegation on federal legislation including reauthorization and funding priorities and other transportation-related programs. AGENDA ITEM #7. c) 3 2.2.a Such members and voting rights, if any, shall be included in operating procedures to be adopted by the Eastside Transportation Partnership. 2.3 Non-Voting Members: The Eastside Transportation Partnership may add non-voting members by unanimous vote of the parties to the agreement at a regular meeting. The Eastside Transportation Partnership may remove non-voting members by a unanimous vote of the parties to the agreement at a regular meeting. 2.3.a Such members shall be included in operating procedures to be adopted by the Eastside Transportation Partnership. 3.0 Representation and Conduct 3.1 Representation of city and county members shall be as follows Full Voting Members Number of Representatives/Votes Bellevue 2 Bothell 2 Issaquah 2 Kenmore 2 Kirkland 2 Mercer Island 2 Newcastle 2 Redmond 2 Renton 2 Sammamish 2 Woodinville 2 Small Cities Coalition Beaux Arts Clyde Hill Hunts Point Medina Yarrow Point 2 (shared) Snoqualmie Valley Cities Carnation Duvall North Bend Snoqualmie 2 (shared) King County 3 Limited Voting Members Number of Representatives/Votes Snohomish County 1 3.2 Elected officials shall be appointed to the Eastside Transportation Partnership by their cities and counties for a one-year term. King County representation shall be a maximum of two Councilmembers and the King County Executive. 3.3 Each city or county participating member may appoint an alternate for a one-year term. Designated alternates may vote in place of designated voting representatives in the absence of the designated representative. AGENDA ITEM #7. c) 4 4.0 Operating Procedures 4.1 The Eastside Transportation Partnership shall adopt operating procedures to specify limited voting members and non-voting members, if any, dues for limited and non-voting members, if any, and operational issues such as election of officers, formation of subcommittees and rules of order. A chair(s) and vice-chair(s) or co-chairs shall be elected per the operating procedures and shall be responsible for setting meeting agendas, running meetings and any other activities identified in the operating procedures. 5.0 Lead Agency 5.1 King County will be the Lead Agency for receipt and disbursement of funds collected through annual dues, and general administrative and program support for the Eastside Transportation Partnership. King County assumes wage and benefit costs of its staff performing Lead Agency responsibilities to the extent that King County appropriates such funds. The Lead Agency shall, in its sole discretion, determine the level of staffing available based upon funding. 5.2 Lead Agency responsibilities may be limited to: maintaining Eastside Transportation Partnership membership rosters and distribution lists; arranging for Partnership meetings, including scheduling, agendas, and rooms; collecting, administering, and disbursing Partnership dues; providing Partnership meeting support to the chair(s) and vice chair(s) or co-chairs; attending Partnership meetings; and preparing Partnership meeting summaries. 6.0 Financing and Cost Sharing Guidelines 6.1 Annual Review of Financing: The Eastside Transportation Partnership shall determine by June 30 of each year whether annual dues of $100 per voting representative will be required of the Eastside Transportation Partnership member jurisdictions for the following year. Additionally, King County will provide the Eastside Transportation Partnership a status update on funds collected and funds remaining by June 30 of each year. 6.2. Yearly Dues: The Lead Agency may bill annually at the end of each year, and dues are to be paid within ninety days after receipt of the invoice. Members not in good standing shall lose voting rights until the required dues are paid. Additional dues above $100, and any dues required by limited or non- voting members, will be determined by the Eastside Transportation Partnership, and included in the operating procedures. Revenue from dues shall be used for refreshments, room rentals, speaker fees, special events, public education, or other expenses authorized by the Eastside Transportation Partnership. The designated Lead Agency shall not be required to pay yearly dues. 6.3 Additional financial contributions: If additional financial contributions beyond an increase in dues are determined to be necessary, costs shall be shared among all voting members, with an option for King County to recuse itself from further financial obligations. Recused members may not vote on determining the additional financial contribution or uses for the additional funds. 6.4 Modification to Agreement Required: If additional funds are determined to be necessary, a modification to this agreement specifying cost-sharing, purpose, scope of work, administration, collection and disbursement of funds and other details is required in order to obligate a member jurisdiction to funding participation. AGENDA ITEM #7. c) 5 7.0 Withdrawal of a Party from this Agreement Each party, for its convenience and without cause or for any reason whatsoever, may withdraw from participation in this Agreement by providing written notice, sent certified mail, return receipt required, to the chair(s) of the Eastside Transportation Partnership at least thirty (30) days in advance of the effective date of the withdrawal. A withdrawing party shall not be entitled to a refund of any payments to Eastside Transportation Partnership and shall pay any dues required to be paid under this Agreement for costs which had been obligated prior to the effective date of the withdrawal. All obligations other than dues cease upon withdrawal. Each party’s funding to perform its obligations under the Agreement, beyond the current appropriation year, is conditional upon appropriation by the party’s governing body. Should such an appropriation not be approved for a future year, a party may exercise its right to withdraw from the Agreement. 8.0 Duration This Agreement shall take effect upon being duly adopted by the governing bodies of all parties and executed by the authorized representatives of all parties. This Agreement shall remain in effect until December 31, 2027, unless terminated earlier in accordance with Section 9.0. This Agreement shall be automatically extended upon the same terms or conditions for another term commencing January 1, 2028 and ending no later than December 31, 2029. 9.0 Termination All parties to this Agreement must agree to terminate this Agreement in order for such termination to be effective. If all parties desire to terminate this Agreement, they shall execute a Statement of Termination. Upon termination, no party shall be required to make any additional contributions. Any remaining funds shall be refunded to the parties to this Agreement according to Section 11.0. 10.0 Real and Personal Property The acquisition of real property is not anticipated under this Agreement. Any personal property acquired pursuant to this Agreement shall be held by the Lead Agency. In the event this Agreement expires or is terminated in accordance with Section 8.0 or 9.0, any personal property other than cash shall remain with the Lead Agency. 11.0 Return of Funds At such time as this Agreement expires without being terminated or revised, or is terminated in accordance with Section 9.0, any unexpended and uncommitted funds shall be distributed proportionately to those parties to this Agreement at the time of termination based on each party’s percentage share of the total balance at the time of termination. 12.0 Filing This Agreement shall be filed with the King County Department of Records and Elections. 13.0 Legal Relations AGENDA ITEM #7. c) 6 13.1 The parties shall comply with all applicable state and federal laws and regulations. 13.2 This Agreement is solely for the benefit of the parties hereto and gives no right to any other party. No joint venture or partnership is formed as a result of this Agreement. No employees or agents of one party or any of its contractors or subcontractors shall be deemed, or represent themselves to be, employees of any other party. 13.3 Each party shall defend, indemnify and hold harmless the other parties and their respective officials, employees, principals and agents from all claims, demands, suits, actions, and liability of any kind whatsoever which arise out of, are connected with, or are incident to any negligent acts of the first party, its contractor, and/or employees, agents, and representatives in performing the first party’s obligations under this Agreement. The parties agree that their obligations under this paragraph extend to claims made against one party by another party’s own employees. For this purpose, the parties, by mutual negotiation, hereby waive any immunity that, as respects the other parties only, would otherwise be available against such claims under the industrial insurance provisions of RCW Title 51. In the event any party incurs attorney’s fees, costs or other legal expenses to enforce the provisions of this section, against another party, all such fees, costs and expenses shall be recoverable by the prevailing party. 13.4 The provisions of this section shall survive and remain applicable to each of the parties notwithstanding any termination or expiration of this Agreement and notwithstanding a party’s withdrawal from this Agreement. 14.0 Entirety and Modifications 14.1 This Agreement merges and supersedes all prior negotiations, representations and agreements between the parties relating to the subject matter hereof and constitutes the entire agreement between the parties. 14.2 This Agreement may be modified only by written instrument signed by all the parties hereto. 15.0 Counterparts The signature pages of this Agreement may be executed in any number of counterparts, each of which shall be an original. IN WITNESS WHEREOF, the Parties have caused this Agreement to be signed and delivered by its duly authorized officer or representative as of the date set forth below its signature. For purposes of this Agreement, a duly authorized electronic signature constitutes an original signature. AGENDA ITEM #7. c) 7 City of Bellevue City of Bothell City of Issaquah By: _______________________ By: _______________________ By: _______________________ Date: _____________________Date: _____________________Date: _____________________ City of Kenmore City of Kirkland City of Mercer Island By: _______________________ By: _______________________ By: _______________________ Date: _____________________Date: _____________________Date: _____________________ City of Newcastle City of Redmond City of Renton By: _______________________ By: _______________________ By: _______________________ Date: _____________________Date: _____________________Date: _____________________ City of Sammamish City of Woodinville King County By: _______________________ By: _______________________ By: _______________________ Date: _____________________Date: _____________________Date: _____________________ Town of Beaux Arts Village City of Clyde Hill Town of Hunts Point By: _______________________ By: _______________________ By: _______________________ Date: _____________________Date: _____________________Date: _____________________ City of Medina Town of Yarrow Point City of Carnation By: _______________________ By: _______________________ By: _______________________ Date: _____________________Date: _____________________Date: _____________________ City of Duvall City of North Bend City of Snoqualmie By: _______________________ By: _______________________ By: _______________________ Date: _____________________Date: _____________________Date: _____________________ AGENDA ITEM #7. c) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH KING COUNTY AND EAST KING COUNTY JURISDICTIONS FOR THE PURPOSE OF SUPPORTNG MULTI- JURISDICTIONAL PLANNING AND COORDINATED TRANSPORTATION PLANNING REGARDING REGIONAL TRANSPORTATION ENTITLED EASTSIDE TRANSPORTATION PARTNERSHIP AGREEMENT. WHEREAS, the City, King County, and participating East King County jurisdictions are authorized, pursuant to RCW Chapter 39.34, the Interlocal Cooperation Act, to enter into an interlocal government cooperative agreement; and WHEREAS, by interlocal agreement, King County and numerous East King County jurisdictions (together “Parties”) have been involved in multi-jurisdictional transportation planning and coordinated transportation plans that benefit their communities through an Eastside Transportation Partnership Agreement, originally executed in 1987; and WHEREAS, the Eastside Transportation Partnership has served as the central forum for information sharing, consensus building, and coordination to develop recommendations for transportation policies, projects, and programs; and WHEREAS, the Eastside Transportation Partnerships goals are 1) develop and adopt a package of transportation priorities based on adopted land use plans that improve overall mobility for people, freight, and goods and address peak-hour congestion on the Eastside; 2) jointly implement adopted priorities through leadership, education, and advocacy within communities, cities, and the region; and 3) adopt and implement a strategy for increasing transportation improvements and program funding; and WHEREAS, the present agreement, as amended, is due to expire at the end of 2025; and AGENDA ITEM #7. c) 2 WHEREAS, the Parties to the present agreement wish to enter into a new agreement that will supersede the present agreement and 1) reorganize Section 2.1 of the agreement; 2) add letters of support for transportation projects; 3) delete of Input and the addition of recommendation; and 4) additional reorganization changes. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The Mayor and City Clerk are hereby authorized to enter into an interlocal agreement with King County and numerous East King County jurisdictions regarding regional transportation entitled Eastside Transportation Partnership Agreement, attached hereto as Exhibit “A” and incorporated by this reference. PASSED BY THE CITY COUNCIL this day of _ , 2025. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2025. Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney RES- Exec Serv: 25RES007:03.14.2025 AGENDA ITEM #7. c) 3 EXHIBIT A EASTSIDE TRANSPORTATION PARTNERSHIP AGREEMENT AGENDA ITEM #7. c) AB - 3779 City Council Regular Meeting - 24 Mar 2025 SUBJECT/TITLE: Compensate evidence technician at step E of salary grade pn58 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Police Department STAFF CONTACT: Jon Schuldt, Chief of Police EXT.: x7555 FISCAL IMPACT SUMMARY: This request will have no fiscal impact on the Police Department's 2025 budget, the position was budgeted at step C of salary grade pn58, due to salary savings from the delayed start date of April 16, 2025 (there will be a savings in excess of $10,000). The 2026 budget impact will be an estimated increase of $25,812. SUMMARY OF ACTION: The candidate started with the Renton Police Department on May 20, 1994 as a corrections officer in the jail. In January of 2003 he applied and obtained a position as a Renton Police Evidence Technician, serving with distinction until April 20, 2018. He then went on to work as a consultant and trainer for a police evidence management software company, where he has continued to work until now. The knowledge and experience the candidate will bring to the position will be a significant asset to the PD, aiding in our effectiveness and efficiency in our evidence unit. EXHIBITS: N/A STAFF RECOMMENDATION: Authorize the Administration to compensate the candidate for Police Evidence Technician at step E of salary grade pn58, effective April 16, 2025, with previous longevity from prior work experience from with the city. AGENDA ITEM #7. d) AB - 3767 City Council Regular Meeting - 24 Mar 2025 SUBJECT/TITLE: LAG-25-001 New Lease with FAB-FEM Allies in Business RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works Facilities Division STAFF CONTACT: Jeff Minisci , Facilities Director EXT.: 425-430-6643 FISCAL IMPACT SUMMARY: The city will receive a monthly rent of $250.00 plus Leasehold Excise Tax of 12.84% of FMV in the amount of $240.11 for a total monthly rent of $490.11. This is an annual lease revenue of $5,881.32 SUMMARY OF ACTION: A new one-year lease(LAG-25-001) with Female Allies in Business (FEM). The lesseewill focus on improvements to, and activation of, economic development and diversification in the downtown area. Lease location is 655 S. 2nd St., Renton, WA 98057, west wing. Terms of the lease: One (1) year lease effective March 1, 2025, to February 31, 2026. Monthly rent will be $250.00 plus LET in the amount of $240.11 for a total rent of $490.11. Lessee’smission is to provide: 1. A welcoming and inspiring environment for artists, art enthusiasts, and those simply curious about the arts. 2. Offer affordable, dedicated studio space, host workshops with visiting artists, provide gallery space, and offer career training and resources. 3. Create a dynamic place where people can come together to exchange ideas, develop new skills, and cultivate their own artistic practice. EXHIBITS: A. Lease LAG-25-001 STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute thelease for 1-year, effective March 1, 2025, to February 31, 2026. 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V AGENDA ITEM #7. e) AGENDA ITEM #7. e) 1001486 2005 155279 205 01-19-2023 INSR LTR TYPE OF INSURANCE ADD INSD SUB WVD POLICY NUMBER POLICY EFF (MM/DD/YYYY) POLICY EXP (MM/DD/YYYY)LIMITS A COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO- JECT LOC OTHER: YN98-K7-9564-1 03/01/2025 03/01/2026 EACH OCCURRENCE 1,000,000$ DAMAGE TO RENTED PREMISES (Ea occurrence)500,000$ MED EXP (Any one person)5,000$ PERSONAL & ADV INJURY 1,000,000$ GENERAL AGGREGATE 2,000,000$ PRODUCTS - COMP/OP AGG 2,000,000$ $ AUTOMOBILE LIABILITY ANY AUTO OWNED AUTOS ONLY SCHEDULED AUTOS HIRED AUTOS ONLY NON-OWNED AUTOS ONLY COMBINED SINGLE LIMIT (Ea accident)$ BODILY INJURY (Per person)$ BODILY INJURY (Per accident)$ PROPERTY DAMAGE (Per accident)$ $ UMBRELLA LIAB OCCUR EXCESS LIAB CLAIMS-MADE DED RETENTION $ EACH OCCURRENCE $ AGGREGATE $ $ WORKERS COMPENSATION AND EMPLOYERS' LIABILITY ANY PROPRIETOR/PARTNER/EXECUTIVE OFFICER/MEMBER EXCLUDED? (Mandatory in NH) If yes, describe under DESCRIPTION OF OPERATIONS below Y / N N / A PER STATUTE OTH- ER $ E.L. EACH ACCIDENT $ E.L. DISEASE - EA EMPLOYEE $ E.L. DISEASE - POLICY LIMIT $ SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. CANCELLATION AUTHORIZED REPRESENTATIVE 03/05/2025This form was system-generated on . E-MAIL ADDRESS:ej.silvers.e3zb@statefarm.com CONTACT NAME:EJ Silvers PHONE (A/C, No, Ext):425-207-8589 FAX (A/C, No): INSURER(S) AFFORDING COVERAGE NAIC # INSURER A :State Farm Fire and Casualty Company 25143 INSURER B : INSURER C : INSURER D : INSURER E : INSURER F : PRODUCER INSURED EJ Silvers 3418 SE 6th St Suite A Renton WA 98058 FAB - FEM ALLIES IN BUSINESS 204 LOGAN AVE S RENTON WA 980572006 REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) 03/05/2025 ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER CITY OF RENTON ATTN: JESSIE KOTARSKI, COMMUNITY AN 1055 S GRADY WAY RENTON WA 98057-3232 The ACORD name and logo are registered marks of ACORD HORIZED REPRESENTATIVE ©1988-2015 A AGENDA ITEM #7. e) AGENDA ITEM #7. e) AB - 3790 City Council Regular Meeting - 24 Mar 2025 SUBJECT/TITLE: Penney Lofts Addendum-2-25 LAG-21-001 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works Facilities Division STAFF CONTACT: Jeff Minisci , Facilities Director EXT.: 425-430-6643 FISCAL IMPACT SUMMARY: The city will receive $13,346 annual lease revenue for 2025 and 2026 from Penney Lofts. The monthly rent of $46.34 per parking stall plus Leasehold Excise Tax of 12.84% of FMV in the amount of $5.27 per parking stall for a total monthly rent for 24 parking stalls of $1,112.16. SUMMARY OF ACTION: Penney Lofts is extending their lease of 24 parking stalls at the City Center Parking Garage located at 655 S. 2nd St, Renton, WA 98057. Term of the Lease: Lease an additional two years from February 1, 2025, to January 31, 2027 Annual Lease revenue of $13,346 Verified direct cost to low-incometenants for parking Garage has a current mix of free 10-hour parking and paid parking, with King County Metro paying $35 per stall. Parking rate will be reviewed at next renewal. EXHIBITS: A. Adden 2 to LAG-21-001 with Penny Lofts STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute thelease addendum for 2 years, effective February 1, 2025, to January 31, 2027. AGENDA ITEM #7. f) ADDENDUM NO. 2-25 TO LAG-21-001 PENNEY LOFTS, LLC City Center Parking Garage THIS ADDENDUM No. 2 to Lease Agreement LAG-21-001 is effective February I, 2025 ("Effective Date") by and between the City of Renton ("City" or "Owner") a Washington municipal corporation, and Penney Lofts, LLC (PENNEY) a Washington limited liability company, for the purpose of leasing parking stalls in the City Center Parking Garage to PENNEY as a condition of LUA # 19-000109 off street parking requirements for the development. The City and PENNEY are at times collectively referred to as "Parties." WHEREAS, by this Addendum, the Parties mutually agree to amend the original and existing Penney Lofts, LLC Lease Agreement. NOW, THEREFORE, in consideration of the mutual promises and covenants in the Addendum and other good and valuable consideration, the sufficiency and receipt of which is hereby acknowledged, the Parties agree to the following: 1. 2. SECTION 2.A. Term and Termination of the Agreement is amended to add the following: Agreed Renewal: This agreement shall be renewed for an additional period of two years from February I, 2025, to January 31, 2027, unless otherwise tenninated pursuant to the tennination section of the Agreement. SECTION 4. A.I Payment and Consideration of the Agreement is amended to add: 2025-2027 (no increase) $41.07 + LET $5.27 = $46.34 per stall 3.All tenns of the Agreement not explicitly modified herein shall remain in full force and effect andsuch terms shall apply to this Amendment as if fully set forth herein.IN WITNESS WHEREOF, the Parties agree that this Amendment shall become binding as of the effective date noted above. CITY OF RENTON PENNEY LOFTS, LLC. Armondo Pavone, Mayor Date Signed: ___ _ � Title: lnftllker e, Date Signed: i�J-z.s= LAG -21-001 Addendum No 2 Page 1 of 4 AGENDA ITEM #7. f) APPROVED AS TO FORM ONLY LAG-21-001 Addendum No 2 Page 2 of4 AGENDA ITEM #7. f) ST ATE OF WASHINGTON ) )SS COUNTYOF ___ ) On this ___ day of _____ _, 20_. before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Armondo Pavone to me known to be the person (s) who signed as THE MAJOR of CITY OF RENTON, the Washington municipal corporation that executed the within and foregoing instrument, and acknowledged said instrument to be his free and voluntary act and deed and the free and voluntary act and deed of said Washington municipal corporation for the uses and purposes therein mentioned; and on oath stated that he was authorized to execute the said instrument on behalf of said Washington municipal corporation. IN WITNESS WHEREOF I have hereunto set my hand and official seal the day and year first above written. STA TE OF WASHINGTON LAG-21-001 Addendum No 2 ) )SS (Signature of Notary) (Print or stamp name of Notary) NOT ARY PUBLIC in and for the State or Washington, residing at ___________ _ My Appointment Expires: ____ _ Page3of4 AGENDA ITEM #7. f) COUNTY OF t,i rylA On this� day of �'1. 20, i,<, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Qb:.112 .SMr1t! to me known to be the 01.vl\C.-C of Penney Lofts, LLC, and acknowledged the said instrument to be the free and voluntary act and deed of said limited liability company, for the uses and purposes therein mentioned, and on oath stated that s/he was authorized to execute said instrument on behalf of said limited liability company. IN WITNESS WHEREOF I have hereunto set my hand and official seal the day and year first above written. JORGE CASTILLO Notary Public State of Washington Commission# 21028433 My Comm. Expires Sep 8, 2025 LAG-21-001 Addendum No 2 N�1: ARY PUBLIC in !'�or the State of Washington,res1dmg at: Se.6">±H.( .. , My Appointment Expires: 5q /48/2,Q'.2 .... S. Page4 of 4 AGENDA ITEM #7. f) AGENDA ITEM #7. f) AB - 3770 City Council Regular Meeting - 24 Mar 2025 SUBJECT/TITLE: Supplement No. 4 to CAG-20-083 with KPG Psomas Inc. for SW 43rd Street Improvement Project RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Public Works Transportation Systems Division STAFF CONTACT: Emily Logan, Transportation Project Manager EXT.: 7224 FISCAL IMPACT SUMMARY: Supplement No. 4 to CAG-20-083 with KPG Psomas Inc. for SW 43rd Street Improvement Project is in the amount of $345,203. There is sufficient funding in the project budget to cover this supplement. SUMMARY OF ACTION: This project will resurface SW 43rd Street from the western city limits to the SR 167 ramps, with the exception of where there are existing concrete panels in the roadway. The project will also upgrade intersection curb ramps disturbed by resurfacing limits to public right-of-way accessibility guideline requirements and install and replace all delineation to city standards. Also included in the project are the adjustment and evaluation for replacement of existing features affected by resurfacing such as monuments, catch basins or drainage grates. Scope of Work also includes King County Metro Safe Routes to Transit project locations and stormwater improvements throughout the corridor and at Lind Ave SW intersection. Supplement No. 4 addresses additional engineering design services and utility conflict coordination required to incorporate stormwater improvements and accessible pedestrian signals (APS) pushbuttons to the scope of work. There are numerous existing utilities located throughout SW 43rd Street. It is important to identify existing utilities to limit the potential conflicts with proposed design. Existing utilities will be located by potholing, ground penetrating radar (GPR), and field exploration. Additional engineering design services also include field exploration of existing conduits and intelligent traffic systems (ITS) junction boxes housing multiple utilities and existing stormwater pipes and structures. Supplement No. 4 also includes engineering support during construction to address potential engineering issues arising during construction. EXHIBITS: A. Agreement - Supplement No. 4 STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Supplement No. 4 to CAG-20-083 with KPG Psomas Inc. in the amount of $345,203 for SW 43rdStreet Improvement Project. AGENDA ITEM #7. g) Supplemental Agreement Number Organization and Address Phone: Original Agreement Number Project Number Execution Date Completion Date Project Title New Maximum Amount Payable Description of Work The Local Agency of desires to supplement the agreement entered in to with and executed on and identified as Agreement No. All provisions in the basic agreement remain in effect except as expressly modified by this supplement. The changes to the agreement are described as follows: I Section 1, SCOPE OF WORK, is hereby changed to read: II Section IV, TIME FOR BEGINNING AND COMPLETION, is amended to change the number of calendar days for completion of the work to read: III Section V, PAYMENT, shall be amended as follows: as set forth in the attached Exhibit A, and by this reference made a part of this supplement. If you concur with this supplement and agree to the changes as stated above, please sign in the Appropriate spaces below and return to this office for final action. By: By: Consultant Signature Approving Authority Signature Date DOT Form 140-063 Revised 09/2005 AGENDA ITEM #7. g) City of Renton SW 43rd Street Preservation INTERSECTION RAMP REDESIGN Psomas, Inc. Project Number: 20015 1 January 2025 EXHIBIT A CITY OF RENTON SW 43rd STREET PRESERVATION PROJECT FINAL DESIGN (100% INTERSECTION REDESIGN) AND CONSTRUCTION ENGINEERING SUPPORT SCOPE OF WORK SUPPLEMENT 4 January 28, 2025 A. PROJECT BACKGROUND / DESCRIPTION The City of Renton (“City”) will resurface approximately 6,000 LF of SW 43rd Street from approximately 200 feet east of the Renton/Tukwila City boundary vicinity of the Interurban Trail and BNSF crossing eastward across SR 167 to the Northbound SR 167 ramps intersection (including the intersection). This project will also upgrade all curb ramps along the corridor's intersections. For the purposes of this scope, the following improvements were assumed: • Grind and overlay SW 43rd St from the western City limits eastward to the NB SR 167 ramps, except where there are existing concrete panels • Full depth pavement repair where alligator cracking is present (along SW 43rd St from Renton/Tukwila City boundary eastward to the NB SR 167 ramps intersection). • Replacement of existing curb and gutter segments where severe deterioration is observed (along SW 43rd St from Renton/Tukwila City boundary eastward to the NB SR 167 ramps intersection). • New curb ramps at the intersections of SW 43rd St/Oakesdale Ave SW, SW 43rd St/Lind Ave SW, SW 43rd St/East Valley Hwy (all four corners, including the right turn slip lane to island crossings on the NE and SW corners of the intersection), and new curb ramps for SW 43rd St/NB SR 167 ramps intersection (all four corners, including the right turn slip lane to island crossing on the SE corner of the intersection). • New channelization on SW 43rd St from the western City limits to the east of the NB SR 167 ramps intersection. • Upgrade traffic loops with new video detection where disturbed by asphalt grinding operations at the intersections of SW 43rd St & Oakesdale Ave SW, SW AGENDA ITEM #7. g) City of Renton SW 43rd Street Preservation INTERSECTION RAMP REDESIGN Psomas, Inc. Project Number: 20015 2 January 2025 43rd St & Lind Ave SW, SW 43rd St & East Valley Hwy, and SW 43rd St & the NB SR 167 ramps intersection. • New pedestrian signal systems intersections of SW 43rd St & Oakesdale Ave SW, SW 43rd St & Lind Ave SW, SW 43rd St & East Valley Hwy, and SW 43rd St & the NB SR 167 ramps intersection. • New storm system improvements consisting of 15 total new manholes: 4 manholes at the intersection of SW 43rd St & Lind Ave SW, and 11 manholes along SW 43rd St from the western City limits to East Valley Highway for lateral runs. • A Preliminary Stormwater Technical Memorandum including an assessment of Core Requirements will be provided at the conceptual (10%) level . • Water manhole lids will be replaced with water valve covers. • No other franchise utility, sewer, water, or gas upgrades are anticipated in the project design. This scope outlines the design effort, supplemental services, and coordination efforts required to achieve the City’s Project goals. Psomas, Inc. (“CONSULTANT”) will provide the following services that will result in Bid ready Plans, Specifications, and Estimates: • Additional Survey & Basemapping • Intersection Curb Ramp Design • Pedestrian Push Button, Signal Video Detection Design • Stormwater Design • Preparation of 100% Plans, Specifications, and Estimates • Utility Potholing • Construction Engineering Support Work Elements completed during Phases 1 and 2 of the project include Survey and Basemapping, Right of Way Determination, Geotechnical Pavement Investigation/Reporting, and Preliminary Design (10%). The ongoing Final Design Phase under Supplement 3 encompasses Additional Survey and Basemapping, Preliminary Stormwater Analysis, Public Involvement, Utility Coordination, Final Design (90%, 100%), WSDOT Review, Bid Documents, Additional Preliminary Design (10%), and Potholing. Supplement 4 involves further design services for Additional Survey & Basemapping, Final Design (100% Intersection Redesign), Potholing to finalize the project design and provide Construction Engineering Support services throughout the duration of the SW 43 rd Street Preservation project construction. The services included in this scope will support the City’s Construction Management and Inspection Team during construction. AGENDA ITEM #7. g) City of Renton SW 43rd Street Preservation INTERSECTION RAMP REDESIGN Psomas, Inc. Project Number: 20015 3 January 2025 The City has requested that the CONSULTANT make the following changes to the current design: • Perform additional locates and basemapping for intersections and proposed storm crossings. • Add additional pothole locations at each proposed storm crossing to better determine the location of existing utilities in potential conflict. • Redesign the intersection ramps throughout the corridor to allow for one ramp per crossing direction where possible and the curb ramp types to better accommodate 2023 PROWAG requirements for push button placement. • Revise the Video Detection System for signals throughout the project to the preferred video detection system, Iteris Vantage Apex. • Revise the signal junction box design per Renton Signal Tech site visit findings • Revise storm design at intersection of Lind per pothole findings and addition of CB at SE corner per recent property construction updates. • Provide Construction Engineering Support for the City’s Construction Management and Inspection Team during construction. B. DESIGN CRITERIA The following design criteria will adhere to: ❑ City of Renton Municipal Code ❑ City of Renton Standard Plans ❑ Public Right-of-Way Accessibility Guidelines (PROWAG), August 8, 2023 ❑ WSDOT Design Manual, M 22-01, October 2023 ❑ WSDOT Pavement Policy, September 2018 ❑ WSDOT Standard Plans, M 21-01, October 2023 ❑ WSDOT 2023 Standard Specifications, M 41-10, 2023 ❑ Manual on Uniform Traffic Control Devices (MUTCD), 2023 Edition ❑ King County Surface Water Design Manual (KCSWDM), 2021 Edition C. ASSUMPTIONS The following assumptions were identified to provide direction with design: ❑ There is no design DBE Goal established for the PE Phase. ❑ NEPA is not required for City funded project or in WSDOT limited access areas of the project or with TIB funds for storm utility improvements. ❑ The project is exempt from SEPA per WAC 197-11-800 (23)(b), assuming all new storm utility improvements will be 12 inches or less in diameter. ❑ The Project will not require environmental support services. If it is determined later that environmental permitting documentation will be needed, the CONSULTANT can provide environmental support services to the City’s selected environmental services AGENDA ITEM #7. g) City of Renton SW 43rd Street Preservation INTERSECTION RAMP REDESIGN Psomas, Inc. Project Number: 20015 4 January 2025 CONSULTANT at an additional cost. This may include support with technical reports, aerial maps, quantities, and figures. ❑ The Project will not require ROW Acquisition Services. The CONSULTANT will assist with defining existing ROW in areas where curb ramps are to be reconstructed. ❑ Structural engineering is not included in this scope of work. ❑ 100% submittal schedule delayed 3 months to allow for intersection redesign and additional pothole utility exploration ❑ Full (90% & 100%) Stormwater Technical Information Report is not included in this scope of work. ❑ No additional effort is required for coordination with WSDOT on MEF (maximum extent feasible) or traffic control plan documentation at the SR 167 intersection. ❑ The duration of construction for this project is currently estimated at 135 Working Days as outlined in the construction contract. D. PSOMAS DELIVERABLES Deliverables prepared by the CONSULTANT are identified at the end of each Work Element (WE). E. CITY OF RENTON PROVIDED ITEMS: The City of Renton will be responsible for the following: ❑ Reviews, comments, and approvals (1 set of comments per submittal) ❑ Public notices, property owner mailings, postage, and host a project website ❑ Meeting room arrangements ❑ Right-of-entries for construction, if required ❑ Environmental Permits ❑ Traffic data and vehicle classification ❑ Title Reports, if necessary ❑ The City will develop and maintain the ROM. ❑ The City will be lead and provide a Construction Manager and full time Construction Observation. Daily construction observation, construction management, and preparation of construction documentation will be provided by the City. ❑ The City and the Construction Management Team will develop Meeting Agenda’s and Notes for the weekly construction meetings. ❑ All change order approvals will be the responsibility of the City and the Construction Management Team. ❑ All Construction Management documentation necessary for a WSDOT Project Management Review will be maintained by the City and the Construction Management Team. AGENDA ITEM #7. g) City of Renton SW 43rd Street Preservation INTERSECTION RAMP REDESIGN Psomas, Inc. Project Number: 20015 5 January 2025 F. SCOPE OF WORK WORK ELEMENT 6 – MANAGEMENT / COORDINATION / ADMINISTRATION The Estimated supplemental project duration is 16 months. 6.1 The CONSULTANT will provide continuous project management to the Bid submittal and to the construction of the project (estimated 16 months). The CONSULTANT will prepare monthly progress reports identifying work completed in the previous month, work in progress, upcoming work elements, and reporting any delays, problems, or additional information needs. These reports will be submitted with the CONSULTANT invoices. Work Element 6 Deliverables: ▪ Monthly progress reports (16 months) – Delivered to the City Monthly ▪ Meeting notes – Delivered to the City 3 business days after the scheduled meeting WORK ELEMENT 7 – ADDITIONAL SURVEY & BASEMAPPING 7.1 Additional field survey within the project limits not already completed with Design Phase 1 original scope of work and Supplement 3 Final Design: • Additional field survey of utility locates for proposed storm crossing, pedestrian push button pole locations, locating potholes, and in the following intersection locations: o SW 43rd St/Oakesdale Ave SW o SW 43rd St/Lind Ave SW • This WE will include updating basemap to incorporate additional field survey and utility locates. Limited to 2 rounds of survey field data collection only. Work Element 7 Deliverables: ▪ Electronic copies of the updated basemap WORK ELEMENT 11 – FINAL DESIGN (100% INTERSECTION RAMP REDESIGN) The CONSULTANT shall prepare 100% Plans, Specifications and Estimates for review and approval by the City. This scope work is a supplement to 100% final design Work Elements currently being completed under Supplement 3 work. This scope includes intersection ramp redesign (19 ramps, 3 full medians), intersection push button re design, and video AGENDA ITEM #7. g) City of Renton SW 43rd Street Preservation INTERSECTION RAMP REDESIGN Psomas, Inc. Project Number: 20015 6 January 2025 detection system revisions for signalized intersections. All design plans and documents will be signed by a licensed professional engineer in the State of Washington. 11.1 Intersection Ramp Redesign The CONSULTANT shall revise 100% Plans, Specifications and Estimate for redesign of 19 ramps and 3 full medians. This includes full layout redesign of 9 City corners, 3 medians, and the addition of 7 new ramps. One (1) draft of the Curb Ramp Detail sheets showing the new ramp layout and grading will be provided for City review prior to 100% submittal. The city will provide one (1) round of comment review prior to 100% submittal. The CONSULTANT shall revise Preliminary Pothole Plans to include pothole exploration findings. Pothole exploration will be completed in 2 rounds in August and September 2024. One (1) final draft of the Pothole Plans will be provided to the City at the 100% submittal. 11.2 Intersection Push Button Redesign and Signal Video Detection Revisions The CONSULTANT shall revise 100% Plans, Specifications and Estimate for redesign of push buttons located at revised ramp locations identified in Work Element 11.1. CONSULTANT shall also revise 100% Plans, Specifications and Estimate for revisions to update the City’s preferred signal video detection system to Iteris Vantage Apex. CONSULTANT shall also revise 100% Plans, Specifications and Estimate for revisions to signal junction box design per Renton Signal Tech field visit recommendations noted below: SW 43rd & Oakesdale • Add new Type 8 junction box at the NW corner to intercept existing signal conduits. KC Metro splice enclosure will remain in the existing junction box. • Add new junction box at SW corner to intercept existing conduits for loops and install PPB poles. The existing signal pole does not have a junction box, conduit feeds directly into the pole base. SW 43rd & E Valley • Add ground to existing junction box by signal controller cabinet. • Redesign NE corner to relocate the junction box outside of the proposed ramp area, intercept all existing conduits, and re-route to a new location during a signal shut down at EVH. AGENDA ITEM #7. g) City of Renton SW 43rd Street Preservation INTERSECTION RAMP REDESIGN Psomas, Inc. Project Number: 20015 7 January 2025 SW 43rd & SR 167 • Relocate a signal junction box on the NE corner. General Relocate the following signal junction box locations outside of PAR per City markups provided 9/20/24: • NE Corner at SW 43rd & Oakesdale • NE Corner at SW 43rd & Lind • NE Corner at SW 43rd & SR 167 11.3 Stormwater Redesign The CONSULTANT shall revise 100% Plans, Specifications and Estimate for redesign of storm as needed per pothole information received to resolve utility conflicts. Additional storm line crossing the south leg of the intersection to add new CB at SE corner. City has asked for new CB here due to recent paving/construction activities completed at the SE corner parcel. One (1) draft exhibit of the Storm Plans showing revised storm design plan will be provided for City review prior to 100% submittal. The city will provide one (1) round of comment review prior to 100% submittal. The estimated sheets needing to be revised for Work Element 11 are the following: Sheet List Site Preparation Plans (3 sheets) Roadway Plans (3 sheets) Storm Drainage Plans (5 sheets) Curb Ramp Details (8 sheets) Traffic Signal Plans and Notes (5 sheets) Channelization and Signing Plans (4 sheets) Pothole Plans (7 sheets) TOTAL = 35 sheets Work Element 11 Deliverables: ▪ One (1) PDF of Draft Curb Ramp Detail sheets– Delivered to City prior to 100% Submittal date ▪ One (1) PDF of Draft exhibit Signalization Plan sheets– Delivered to City prior to 100% Submittal date ▪ One (1) PDF of Storm Plan sheets– Delivered to City prior to 100% Submittal date AGENDA ITEM #7. g) City of Renton SW 43rd Street Preservation INTERSECTION RAMP REDESIGN Psomas, Inc. Project Number: 20015 8 January 2025 Work Element 11 Assumptions: ▪ The City will conduct 1 round of comments to ensure the revised layout/location for ramps and push button locations are approved prior to finalizing 100% submittal effort ▪ CONSULTANT will not be required to update WSDOT MEF package or Traffic Control Plans for resubmittal WORK ELEMENT 12 – BID DOCUMENTS The CONSULTANT shall prepare Bid Documents. 12.4 The CONSULTANT shall prepare Bid Documents (Plans, Specifications and Cost Estimate) for advertisement by the City. CONSULTANT will also assist the City during the bidding process in answering questions by the Contractors, or in providing information for an addendum (assume 2), as requested by the City. CONSULTANT will also prepare conformed documents. Work Element 12 Deliverables: ▪ Five (5) ½-size bound of the Bid Plans and PDF – Delivered to the City within 1 month after the 100% review comments are received ▪ One (1) hard copy, and two (2) electronic versions (PDF and Excel) of the Bid Engineer’s Estimate – Delivered to the City within 1 month after the 100% review comments are received ▪ Five (5) hard copies, and electronic versions (PDF) of the Bid Specifications – Delivered to the City within 1 month after the 100% review comments are received ▪ Addenda (assume up to 2) and Answers to Questions During Bidding Work Element 12 Assumptions: ▪ The CONSULTANT will assist the City in answering bidders' questions and providing documentation to support any addenda. The City will be responsible for posting Q/A updates and addenda to BXWA and other bidding platforms. ▪ ICE (Intersection Control Evaluation) report and Signal Warrant Analysis for NB SR 167 ramps intersection assumed not required as part of WSDOT MEF approval documentation. ▪ No additional effort or revisions are required for coordination with WSDOT on MEF (maximum extent feasible) or traffic control plan documentation at the SR 167 intersection. ▪ Project will be bid as one project and one bid package, SRTT project work and storm utility improvement work will not be separated out. City assumes no funding sources tied to the SRTT project work moving forward with final design. City assumes possible TIB funding sources tied to storm utility improvement work moving forward with design. AGENDA ITEM #7. g) City of Renton SW 43rd Street Preservation INTERSECTION RAMP REDESIGN Psomas, Inc. Project Number: 20015 9 January 2025 WORK ELEMENT 14 – CONSTRUCTION ENGINEERING SUPPORT 14.1 The CONSULTANT will provide construction engineering support services during the construction period as requested by the City. The Construction period is assumed to be 9 months. • The CONSULTANT will prepare for and attend the Preconstruction Meeting in- person with the City and the Construction Management team (1 meeting). • The CONSULTANT will attend weekly construction meetings, virtually with the City and the Construction Management team (26 meetings estimated). • The CONSULTANT will conduct up to 9 site visits to conduct special field observations as requested by The City. CONSULTANT will provide The City with a written field report regarding the visit, in the form of an email, within two working days of the site visit/field observation. Special inspections will include inspection related to subgrade preparation, signal equipment and foundation protection, surface treatments, and landscape restoration plantings. • The CONSULTANT will assist the City in the preparation of written and oral responses up to 40 Contractor questions and Contractor RFI’s, and submit back to AGENCY for transmittal to the Contractor. • The CONSULTANT will assist in the review up to 14 shop drawings, RAM’s, and samples requested by the City for compliance with the information required by the contract documents. It is anticipated that many of the submittals will be reviewed by the Construction Management Team and the CONSULTANT will assist with the review of materials related to concrete pavement, conveyance structures, signals, surface treatments, landscape restoration plantings. • The CONSULTANT will provide engineering support and issue up to 5 design revisions where required. • The CONSULTANT will assist in review of up to 5 change orders, however approval of change orders will be the responsibility of the City and Construction Management Team. • The CONSULTANT will attend the preliminary walkthrough and assist in developing the project punch list. • The CONSULTANT will provide up to 1 independent surveying site visit when requested by the AGENCY. AGENDA ITEM #7. g) City of Renton SW 43rd Street Preservation INTERSECTION RAMP REDESIGN Psomas, Inc. Project Number: 20015 10 January 2025 Work Element 14 Deliverables: ▪ Attendance at Preconstruction Meeting. ▪ Virtual Attendance at the Weekly Construction Meetings. ▪ Field Observations and Reports. ▪ Responses to Requests for Information (RFI’s). ▪ Shop Drawing Reviews. ▪ Material Submittal Reviews (RAM’s). ▪ Design Support. ▪ Assistance with punch list items. Work Element 14 Assumptions: ▪ The City will develop and maintain the ROM. ▪ The City will be lead and provide a Construction Manager and full time Construction Observation. Daily construction observation, construction management, and preparation of construction documentation will be provided by the City. ▪ The City and the Construction Management Team will develop Meeting Agenda’s and Notes for the weekly construction meetings. ▪ The CONSULTANT will not direct the contractor either orally or in written format except through the City. ▪ As-Built plans will be maintained by the Construction Management team and the Contractor. ▪ Record drawings are not included in this scope of work. ▪ Construction survey staking will be provided by the Contractor and the Construction Management Team. ▪ All change order approvals will be the responsibility of the City and the Construction Management Team. ▪ All Construction Management documentation necessary for a WSDOT Project Management Review will be maintained by the City and the Construction Management Team. POTHOLING EXPENSE Additional potholes will be completed by APS. Pothole info will be verified in the field and will be limited to 2 rounds of fieldwork sessions. Any traffic control permitting required for potholing will be included in the expense. AGENDA ITEM #7. g) City of Renton SW 43rd Street Preservation INTERSECTION RAMP REDESIGN Psomas, Inc. Project Number: 20015 11 January 2025 ADDITIONAL SERVICES The City may require additional services of the CONSULTANT. The scope of these services will be determined based on the unanticipated project needs or other considerations at the sole discretion of the City. This work may include items identified in the current WE authorizations as well as other items, which may include, but are not necessarily limited to, the following: • Separated bid packages for SRTT project work, storm utility improvement work, or separate funding sources • City Utility Design Services • Environmental Support Services • Full Stormwater Technical Information Report (TIR) • Providing Construction Administration Services • ROW Acquisition Services • Ribbon Cutting Ceremony Graphics/Marketing Support • Record Drawing Services These services will be authorized under a future contract supplement if necessary. At the time these services are required, the CONSULTANT shall provide a detailed scope of work and an estimate of costs. The CONSULTANT shall not proceed with the work until the City has authorized the work and issued a notice to proceed. AGENDA ITEM #7. g) EXHIBIT B PRIME CONSULTANT COST COMPUTATIONS Client: City of Renton Project Name: Intersection Ramp Redesign Psomas Project Number:20015 - Supplement 4 Date: 1/28/2025 Pr i n c i p a l En g i n e e r i n g Ma n a g e r I En g i n e e r i n g Ma n a g e r I I Se n i o r En g i n e e r I I Pr o j e c t En g i n e e r I De s i g n En g i n e e r I De s i g n En g i n e e r I I En g i n e e r i n g As s i s t a n t Se n i o r P r o j e c t Ma n a g e r Su r v e y Su r v e y C r e w I (W / E q u i p ) Su r v e y C r e w I I (W / E q u i p ) Pr o j e c t Su r v e y o r I Su r v e y o r I I I Se n i o r C A D Te c h n i c i a n Se n i o r A d m i n Of f i c e A d m i n Negotiated Hourly Rate $305.00 $240.00 $276.00 $217.00 $175.00 $140.00 $148.00 $96.00 $263.00 $224.00 $284.00 $162.00 $150.00 $146.00 $148.00 $116.00 Hours Totals WE 6 - Management/Coordination/Administration 6.1 Admin, Coord, Invoicing (16 Months)48 18 20 48 134 27,092.00$ 0 -$ Task Total 0 48 18 0 20 0 0 0 0 0 0 0 0 0 48 0 134 27,092.00$ WE 7 - Additional Survey & Basemapping 7.1 Additional Survey & Basemapping 4 10 16 20 16 66 13,476.00$ 0 -$ Task Total 0 0 0 0 0 0 0 0 4 10 16 20 16 0 0 0 66 13,476.00$ WE 11 – Final Design (100% - Intersection Ramp Redesign) 11.1 Intersection Ramp Redesign 24 4 75 64 40 207 32,789.00$ 11.2 Intersection Push Button Redesign & Signal Video Detection Revisions 20 14 12 85 131 21,510.00$ 11.3 Storm Redesign 6 4 30 40 7,558.00$ 0 -$ Task Total 0 50 4 4 119 76 85 40 0 0 0 0 0 0 0 0 378 61,857.00$ WE 12 - Bid Documents 12.4 Assistance During Bidding 24 4 32 24 8 8 24 8 132 22,656.00$ 0 -$ Task Total 0 24 4 0 32 24 8 0 0 0 0 0 0 8 24 8 132 22,656.00$ WE 14 - Construction Engineering Support 14.1 Construction Engineering Support 162 30 56 306 153 112 18 837 153,522.00$ 0 -$ Task Total 0 162 30 56 306 153 112 0 0 0 0 0 0 0 18 0 837 153,522.00$ Total Labor Hours and Fee 0 284 56 60 477 253 205 40 4 10 16 20 16 8 90 8 1,547 278,603.00$ Subconsultants Potholing 58,000.00$ Geotech Allowance 8,000.00$ Subtotal 66,000.00$ Total Subconsultant Expense 66,000.00$ Reimbursable Direct Non-Salary Costs Mileage at current IRS rate 600.00$ Reproduction Allowance Total Reimbursable Expense 600.00$ Management Reserve -$ Total Estimated Budget 345,203.00$ Work Element (WE) No.WE Description Labor Hour Estimate Total Hours and Labor Cost Computations by WE AG E N D A I T E M # 7 . g ) 2025 Inclusive Rate Classification (Rounded to $1) Principal 305 Engineering Manager I 240 Engineering Manager II 276 Asst. Engineering Manager 227 Senior Engineer I 207 Senior Engineer II 217 Project Engineer I 175 Project Engineer II 198 Design Engineer I 140 Design Engineer II 148 Design Engineer III 159 Engineering Technician 120 Technician 107 Engineering Assistant 96 Senior Project Manager Survey 263 Survey Crew I (w/Equip)224 Survey Crew II (w/Equip)284 Field Surveyor I 108 Field Surveyor II 141 Field Surveyor III 159 Project Surveyor I 162 Project Surveyor II 181 Surveyor I 98 Surveyor II 135 Surveyor III 150 Urban Design Manager 232 Senior Landscape Architect I 191 Senior Landscape Architect II 211 Project Landscape Architect I 164 Project Landscape Architect II 175 Landscape Designer I 111 Landscape Designer II 122 Landscape Designer III 140 Landscape Assistant 94 Senior Transportation Planner 214 Transportation Planner 129 Environmental Manager 240 Senior Environmental Planner I 191 Senior Environmental Planner II 257 Managing Biologist I 191 Managing Biologist II 213 Managing Biologist III 241 Senior Archaeologist 177 GIS Manager 168 Senior Biologist I 143 Senior Biologist II 165 Word Processor 124 Biologist I 83 Biologist II 111 Biologist III 134 Environmental Planner 165 Editor 95 GIS Tech 92 Cultural Resource Specialist 86 Senior Construction Manager 271 Construction Manager 207 Senior Resident Engineer 195 Resident Engineer 162 Assistant Resident Engineer 143 Senior Construction Observer 201 Construction Observer I 119 Construction Observer II 134 Construction Observer III 149 Construction Technician 101 Document Control Specialist I 121 Document Control Specialist II 142 Document Control Specialist III 160 Document Control Admin 109 Construction Assistant 95 CAD Manager 189 Senior CAD Technician 146 CAD Technician 131 Business Manager 186 Senior Admin 148 Office Admin 116 Office Assistant 103 Subs billed at cost plus 5%. Reimbursables billed at actual costs. Mileage billed at the current approved IRS mileage rate. Psomas Summary of Negotiated Costs Effective January 1, 2025 through June 15, 2025 AGENDA ITEM #7. g) AB - 3791 City Council Regular Meeting - 24 Mar 2025 SUBJECT/TITLE: Resolution authorizing appointment of MWPAAC representative and alternate RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Public Works Utility Systems Division STAFF CONTACT: Joe Stowell, Wastewater Utility Manager EXT.: 7212 FISCAL IMPACT SUMMARY: There is no fiscal impact. SUMMARY OF ACTION: The City of Renton is a member of the Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC), which advises the King County Executive, the Metropolitan King County Council, and council committees on matters relating to regional wastewater collection and treatment services provided by the King County Wastewater Treatment Division. MWPAAC bylaws allow each member to appoint a representative and alternate representative to the committee. The committee is made up of 34 members consisting of cities and wastewater districts that collect and convey wastewater to the county’s regional wastewater collection and treatment facilities. Due to the potential for changes in staffing and responsibilities within the city's Public Works department, it is beneficial to grant the Public Works Administrator the authority to designate the MWPAAC representatives. This approach ensures that the individuals most knowledgeable and directly involved in the city's wastewater management activities are responsible for representing Renton's interests on the MWPAAC. This approach aligns with the practice of other cities and districts where the Director of Public Works has the authority to appoint MWPAAC representatives and eliminates the need to adopt new resolutions when there are staffing changes. EXHIBITS: A. Exhibit A - Resolution STAFF RECOMMENDATION: Adopt the resolution authorizing the Public Works Administrator to appoint Renton’s primary and alternate representatives to the Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC). AGENDA ITEM #7. h) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE APPOINTMENT OF RENTON’S REPRESENTATIVE AND ALTERNATE REPRESENTATIVES TO THE METROPOLITAN WATER POLLUTION ABATEMENT ADVISORY COMMITTEE (MWPAAC). WHEREAS, the City of Renton is a member of the Metropolitan Water Pollution Abatement Advisory Committee (MWPAAC), a regional entity functioning under RCW 35.58.210; and WHEREAS, MWPAAC is an advisory committee to the King County Executive, the King County Council, and committees of the council on matters relating to wastewater treatment; and WHEREAS, Article III of the MWPAAC Bylaws provides that each city may appoint one person to serve on the Committee; and WHEREAS, each city may also appoint alternates who shall be empowered to vote in the absence of the city's voting member; and WHEREAS, it is desirable to allow the Public Works Administrator the flexibility to appoint the City's Representative and Alternate Representatives to respond to changes in employee roles and responsibilities rather than by action of the City Council; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: AGENDA ITEM #7. h) RESOLUTION NO. _______ 2 SECTION I. The Renton City Council hereby delegates the authority to appoint the MWPAAC Committee Representative and Alternate Representatives to the Public Works Administrator. SECTION II. This resolution shall take effect immediately. PASSED BY THE CITY COUNCIL the day of , 2025. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2025. ______________________________ Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney RES- PW:25RES005:02/28/2025 AGENDA ITEM #7. h) AB - 3792 City Council Regular Meeting - 24 Mar 2025 SUBJECT/TITLE: Professional Services Agreement with HDR Engineering, Inc. for a Reclaimed Water Feasibility Study RECOMMENDED ACTION: Refer to Utilities Committee DEPARTMENT: Public Works Utility Systems Division STAFF CONTACT: Jonathan Chavez , Water Utility Engineer EXT.: 7208 FISCAL IMPACT SUMMARY: Funding for this agreement in the amount of $199,395 is budgeted in the approved 2025 Water Utility CIP Fund 425 budget (425.455140). The Water Utility is providing $100,000 and the King County Wastewater Treatment Division is providing $100,000, per the Memorandum of Agreement (CAG-24-189) for the Reclaimed Water Feasibility Study, which was approved by Council on July 1, 2024. SUMMARY OF ACTION: Requesting approval of a Professional Services Agreement with HDR Engineering, Inc to complete a Reclaimed Water Feasibility Study for the planning, use and development of a city reclaimed water distribution system in the Renton Green Valley area (see Exhibit 1). The Feasibility Study will include reclaimed water demand analysis, identification and outreach to potential customers and all possible uses of reclaimed water, development of a reclaimed water distribution system alternatives, identification of capital, operating and maintenance costs, potential funding sources, conducting a financial and rate analysis, and preparation of a summary report of the study findings. King County produces Class A reclaimed water at the South Treatment Plan in Renton and currently has a 16- inch reclaimed water distribution system extended to SW 16 Street. The Water Utility will be responsible for management of the consultants’ work associated with performing the feasibility study scope of work with involvement and concurrence from King County staff. EXHIBITS: A. Professional Services Agreement B. Study Area Map STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to enter into a Professional Services Agreement with HDR Engineering, Inc. for a Reclaimed Water Feasibility Study with a maximum amount $199,395. AGENDA ITEM #7. i) AGREEMENT FOR PROFESSIONAL SERVICES BETWEEN THE CITY OF RENTON AND HDR, INC. FOR A RECLAIMED WATER FEASIBILITY STUDY THIS AGREEMENT, dated for reference purposes only as April 7, 2025, is by and between the City of Renton (the “City”), a Washington municipal corporation, and HDR Engineering, Inc. (“Consultant”), a Nebraska Corporation doing business in Washington. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide professional services for a reclaimed water feasibility study, as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order changes to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit B or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit C. All Work shall be performed by no later than April 30, 2026. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $199,395, plus any applicable state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit B. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. AGENDA ITEM #7. i) PAGE 2 OF 11 B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Work is performed, the Consultant shall submit a voucher or invoice in a form specified by the City, including a description of what Work has been performed, the name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the City after partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or AGENDA ITEM #7. i) PAGE 3 OF 11 work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridge and Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non-exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided AGENDA ITEM #7. i) PAGE 4 OF 11 them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City’s sole negligence. AGENDA ITEM #7. i) PAGE 5 OF 11 Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: Unless exempted by the Renton Municipal Code, Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. AGENDA ITEM #7. i) PAGE 6 OF 11 B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable control occur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier AGENDA ITEM #7. i) PAGE 7 OF 11 service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Jonathan Chavez 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-7208 jchavez@rentonwa.gov Fax: (425) 430-7241 CONSULTANT Jeff Hansen 905 Plum Street SE, Suite 200, Town Square 3 Olympia, WA 98501-1516 Phone: (360) 570-4410 or (360) 570- 4000 jeff.hansen@hdrinc.com Fax: (360) 570-7272 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. AGENDA ITEM #7. i) PAGE 8 OF 11 D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s project manager is Jonathan Chavez. In providing Work, Consultant shall coordinate with the City’s contract manager or his/her designee. AGENDA ITEM #7. i) PAGE 9 OF 11 C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates AGENDA ITEM #7. i) PAGE 10 OF 11 set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor Jeff Hansen, P.E. Project Manager _____________________________ Date _____________________________ Date AGENDA ITEM #7. i) PAGE 11 OF 11 Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Maloney City Attorney Contract Template Updated 5/21/2021 Clb 2-27-25 (3338) AGENDA ITEM #7. i) Renton Reclaimed Water Feasibility Study i Scope of Services Exhibit A – Scope of Services City of Renton Reclaimed Water Feasibility Study Scope of Services February 2025 AGENDA ITEM #7. i) Renton Reclaimed Water Feasibility Study ii Scope of Services Table of Contents Background ................................................................................................................... 1 Task 1 Project Management ......................................................................................... 1 Objective ............................................................................................................. 1 HDR Services ..................................................................................................... 1 Client Responsibilities ......................................................................................... 2 Assumptions ....................................................................................................... 2 Deliverables ........................................................................................................ 2 Task 2 Project Kickoff and Background Information Review .................................... 2 Objective ............................................................................................................. 2 HDR Services ..................................................................................................... 2 Client Responsibilities ......................................................................................... 2 Assumptions ....................................................................................................... 2 Deliverables ........................................................................................................ 2 Task 3 Reclaimed Water Quality, Uses, Benefits, and Demand Analysis ................. 3 Objective ............................................................................................................. 3 HDR Services ..................................................................................................... 3 Client Responsibilities ......................................................................................... 4 Assumptions ....................................................................................................... 4 Deliverables ........................................................................................................ 5 Task 4 Reclaimed Water Alternatives .......................................................................... 5 Objective ............................................................................................................. 5 HDR Services ..................................................................................................... 5 Client Responsibilities ......................................................................................... 5 Assumptions ....................................................................................................... 6 Deliverables ........................................................................................................ 6 Task 5 Costs, Potential Funding Sources, and Feasibility Evaluation ...................... 6 Objective ............................................................................................................. 6 HDR Services ..................................................................................................... 6 Client Responsibilities ......................................................................................... 7 Assumptions ....................................................................................................... 7 Deliverables ........................................................................................................ 7 Task 6 Feasibility Report .............................................................................................. 8 Objective ............................................................................................................. 8 Prepare the reclaimed water feasibility report. .................................................... 8 HDR Services ..................................................................................................... 8 Client Responsibilities ......................................................................................... 8 Assumptions ....................................................................................................... 8 AGENDA ITEM #7. i) Renton Reclaimed Water Feasibility Study iii Scope of Services Deliverables ........................................................................................................ 8 Optional Items .............................................................................................................. 8 AGENDA ITEM #7. i) Renton Reclaimed Water Feasibility Study 1 Scope of Services SCOPE OF SERVICES Background The City of Renton (City) owns and operates a multi-source municipal water system that currently serves 18,553 retail customers (service connections). Between 2008 and 2017, the City’s average day demand (ADD) was approximately 7 million gallons per day (mgd), with historical maximum day demands (MDD) of approximately 13 mgd. Based on the 2021 City of Renton Water System Plan Update, the City’s ADD is projected to increase from 7.7 mgd in 2019 to 9.8 mgd in 2039. By 2039, the MDD is projected to increase to 17.7 mgd. Although the City has enough supply to meet system wide ADD through 2039, the City would need to augment their supply with Seattle Public Utilities (SPU) supplied water to meet the 2039 MDD. Additionally, House Bills (HB) 1110 & 1337 were signed in May and will result in higher density and an increase in water consumption. In a proactive and environmentally conscious effort to prepare for future demands, climate change, increase sustainability and protect the City’s aquifer supply, the City and King County (County) are conducting a reclaimed water feasibility study to determine the viability of reclaimed water as an alternate water supply for non-potable uses. This study shall focus on the planning and implementation of a City reclaimed water distribution system in the Renton Green River Valley area. The consultant shall use existing City customer data, future demands of consumptive/non-consumptive water use, current/future construction costs, existing water quality data, published reports/studies, and applicable knowledge/expertise to inform the City on reclaimed water viability. The City and County are jointly funding this effort, through which HDR has been contracted to provide planning and engineering services. HDR will make all reasonable efforts to contain project-related costs limited within the authorized funding, and notify the City of any changes in scope, outstanding issues, concerns or other considerations that may influence the actual project costs or require a change in scope or an amendment to HDR’s authorized budget. The project work will be organized under the tasks listed below. Task 1 Project Management Objective Manage the scope, schedule and budget for the project. Work with the City’s project manager to coordinate activities among staff from the HDR team and the City and County. Oversee the HDR team to complete project services. HDR Services 1. Organize and manage HDR project team and coordinate with City and County project managers on completion of City and County responsibilities supporting plan development and review. 2. Prepare project schedule. 3. As needed, update project scope, schedule and budget to respond to any changes authorized by the City. 4. Conduct internal team meetings as needed to track and manage progress. AGENDA ITEM #7. i) Renton Reclaimed Water Feasibility Study 2 Scope of Services 5. Participate in biweekly check-in meetings (1/2-hour in length, virtual, one HDR staff). 6. Prepare monthly invoices using standard HDR format. Prepare brief written progress reports each month to accompany the invoice. Client Responsibilities 1. Review monthly progress reports and respond to issues identified, if applicable. 2. Process monthly invoices; and communicate questions or issues to HDR Project Manager. 3. If new events or policy changes affecting the plan occur during the course of plan development, notify the HDR Project Manager promptly. Assumptions 1. Project duration will be twelve months (this assumption provides a basis for estimating the cost of routine project management activity). Deliverables 1. Monthly invoice and progress report (PDF). Task 2 Project Kickoff and Background Information Review Objective Prepare for project implementation by reviewing background information and facilitating a kickoff meeting. HDR Services 1. Review applicable background information as provided by the City and the County. 2. Plan for and facilitate a kickoff meeting with City and County representatives to review project goals and objectives, discuss the Scope of Work and schedule, establish preliminary dates for project meetings and to discuss identified questions and information needed by the consultant. Prepare agenda and meeting notes. 3. Prepare data request tracking sheet, which will be updated and used throughout subsequent tasks. Client Responsibilities 1. Provide applicable background information, including (but not limited to): 1993 Conceptual Reuse Plan, 2019 Water System Plan, prior County reclaimed water planning materials pertaining to the City. Assumptions 1. Kickoff meeting will be in-person and up to two hours in length. Three HDR staff will attend. Deliverables 1. Kickoff meeting agenda and notes (Word). AGENDA ITEM #7. i) Renton Reclaimed Water Feasibility Study 3 Scope of Services Task 3 Reclaimed Water Quality, Uses, Benefits, and Demand Analysis Objective Identify potential reclaimed water uses and associated demands. HDR Services Subtask 3.1 – Reclaimed Water Quality and Existing System 1. Summarize the existing treatment process and distribution system for the King County Wastewater Treatment Division (KCWTD) South Treatment Plant (STP) reclaimed water system and any planned future improvements/projects. 2. Review STP reclaimed water quality data including Contaminants of Emerging Concern (CECs) (e.g., PFAS) and compare reclaimed water quality to water quality typically needed for different types of uses and with Washington State Class A reclaimed water standards. Subtask 3.2 – Reclaimed Water Examples and Benefits 1. Summarize the approved uses of Class A reclaimed water. 2. Summarize up to 12 examples of active, reclaimed water uses in Washington and other USA states that are similar to what could be implemented in the City. 3. Identify benefits and challenges of reclaimed water use. Qualitative and quantitative benefits will be considered. Summarize relative importance to the City. 4. Prepare Draft Reclaimed Water Quality and Example Uses Technical Memorandum (TM). 5. Participate in TM review meeting. Subtask 3.3 – Reclaimed Water Demand Analysis 1. Review the City’s Comprehensive Land Use Plan, zoning designations and existing land uses within the study area to identify potential reclaimed water users in the study area. 2. Identify the City’s high potable water customers in the study area and breakdown the uses (consumptive vs. non-consumptive), based on City provided meter billing data. 3. Identify new private development opportunities that could incorporate the use of reclaimed water for toilets/urinals, cooling towers and irrigation. Coordinate with the City’s Community Economic Development Division to identify proposed private development projects. 4. Identify existing customers with chillers/cooling towers using inspection of aerial photography and industry type (i.e. data centers, power plants, large industrial buildings). 5. Based on the City’s meter data, building size, industry standards, and expected use type, estimate potential RW average and peak usage for each potential customer. 6. Prepare Draft Reclaimed Water Demands TM. 7. Participate in TM review meeting. Subtask 3.4 – Outreach to Potential Customers 1. From Subtask 3.3, identify for what customers on-site interviews shall be conducted. The City will identify potential customer contact information. AGENDA ITEM #7. i) Renton Reclaimed Water Feasibility Study 4 Scope of Services 2. Develop an initial questionnaire/mailer for distribution to all potential customers to gauge interest in reclaimed water use and willingness to participate in a follow-up discussion. From mailer responses, identify up to 10 potential customers for interviews. 3. Develop a questionnaire to support discussions during on-site potential customer interviews, based in part on previous approaches the County has employed. Potential questions may include: willingness to pay, seasonality of uses, preferred incentives, treatment needs for use-specific uses, pressure needs, verification of water usage type/volume. 4. Conduct potential customer interviews. 5. Identify any changes to potential customer estimates after interviews. 6. Prepare Draft Potential Customers TM. 7. Participate in TM review meeting. Client Responsibilities 1. Provide design and summary operational documentation regarding the STP reclaimed water treatment and conveyance systems. 2. Provide STP reclaimed water quality data for most recent five-year period. 3. Provide City drinking water quality data for most recent five-year period. 4. Provide City GIS data pertaining to current/future zoning and land use. 5. Provide City water meter billing data for largest volume customers for most recent five-year period. 6. Provide example customer interview questionnaires used by the County on similar previous efforts. 7. Provide contact information for customers with whom on-site interviews will be held. 8. Review draft TMs and provide conflict-resolved comments combined with County comments within a two-week period. Assumptions 1. No uses of reclaimed water that involve introduction into the environment (e.g., groundwater recharge, streamflow augmentation) will be considered in this analysis. Outdoor uses such as landscape irrigation will assume to be implemented at agronomic rates, such that any runoff of reclaimed water is considered incidental. 2. TM review meetings will be virtual and no longer than one hour in length. Up to three HDR staff will attend each meeting. 3. The City will distribute the mailer to potential customers. 4. There will be up to 10 interviews with potential customers, scheduled over a two-day period. Each meeting will be in-person and last up to one hour. Up to two HDR staff will attend each meeting. 5. No new public outreach/educational materials regarding reclaimed water will be prepared as part of this effort. Existing information previously prepared by the County or others (e.g., WateReuse Association) will be used and referenced. 6. Comments on the Draft TMs will be addressed when the TM material is incorporated into the Feasibility Report (see Task 6). AGENDA ITEM #7. i) Renton Reclaimed Water Feasibility Study 5 Scope of Services Deliverables 1. Draft Reclaimed Water Quality and Example Uses TM (Word). 2. Draft Reclaimed Water Demands TM (Word). 3. Customer mailer, draft and final (Word). 4. Customer interview questionnaire, draft and final (Word). 5. Draft Potential Customers TM (Word). Task 4 Reclaimed Water Alternatives Objective Develop alternative reclaimed water infrastructure configurations, and identify reclaimed water program considerations. HDR Services Subtask 4.1 – Reclaimed Water Distribution System Alternatives 1. Develop up to three alternative reclaimed water distribution and conveyance configurations to serve potential uses identified in Task 3. The systems will include the key components of a reclaimed water distribution system and develop alternative configurations to convey water from delivery points at the STP system to end use locations. It will include the engineering elements required to connect to the STP system. Conceptual level sizing and routing of the pipe distribution network will be developed for use in later tasks for cost estimating. A skeletonized hydraulic model will be built, solely for purpose of conceptually sizing pipelines, with elevations provided either from City GIS or City drinking water hydraulic model. In addition, if any reclaimed water production capacity upgrades are needed at the STP, these will be identified at a conceptual level. Elements to be included in the alternatives are: • Phasing and future interties. • Identifying potential pump station, pressure regulating stations, and chlorine residual disinfection. • Identification at what point reclaimed water reservoirs or storage may be needed. • Identify if treatment capacity expansion will be needed based on customer demands. • Identify permits and regulatory requirements for each configuration. • Potential STP reclaimed water unit treatment process capacity upgrades. 2. Prepare Draft Reclaimed Water Distribution System Alternatives TM. 3. Participate in TM review meeting. Subtask 4.2 – Reclaimed Water Program Considerations and Roles/Responsibilities 1. Identify regulatory requirements for system design and customer connections (i.e. purple pipe, signage/tagging, horizontal/vertical separation, backflow protection, etc.). 2. Identification reclaimed water program work that will be required if a program is implemented (i.e. Reclaimed Water use training, user contracts, cross-connection control testing, etc). Client Responsibilities 1. Provide elevation data from City GIS and/or drinking water system hydraulic model. AGENDA ITEM #7. i) Renton Reclaimed Water Feasibility Study 6 Scope of Services 2. Identification of division of responsibilities between the City and the County. Items to consider but not limited to are: • Reclaimed water production • Distribution system operation and maintenance • Cross-connection control management • RW User agreements • RW User training • Customer connection design review • Meter reading 3. Review draft TM and provide conflict-resolved comments combined with County comments within a two-week period. Assumptions 1. TM review meeting will be virtual and no longer than one hour in length. Up to three HDR staff will attend each meeting. 2. Comments on the Draft TM will be addressed when the TM material is incorporated into the Feasibility Report (see Task 6). 3. The work conducted under Subtask 4.2 will be documented in the Feasibility Report (see Task 6). Deliverables 1. Draft Reclaimed Water Distribution System Alternatives (Word). Task 5 Costs, Potential Funding Sources, and Feasibility Evaluation Objective Estimate costs and potential funding sources, and evaluate feasibility of alternatives. HDR Services Subtask 5.1 – Estimated Costs 1. Prepare Class 5 opinions of probable construction costs for each reclaimed water alternative, including customer connection costs and allowances for engineering design and permitting. This will include costs of potential STP capacity upgrades, if the existing capacity is deemed limiting in the future. Such costs will not be included in the financial analysis described later. 2. Prepare estimates of annual operations and maintenance costs for each alternative. 3. Identify monetized benefits associated with each alternative. These will typically be in the form of avoided costs (e.g., reduced potable water system costs, regulatory benefits). Other, qualitative benefits will be summarized, including those to be received by the County. 4. Prepare lifecycle costs for the City components of each alternative, including all above elements, in a present value format. AGENDA ITEM #7. i) Renton Reclaimed Water Feasibility Study 7 Scope of Services Subtask 5.2 – Potential Funding Sources 1. Estimate potential reclaimed water revenues, calculated as a percentage of the City’s potable water rate applied to the volumes of reclaimed water assumed under the alternatives defined in Task 4. 2. Identify federal, state, or local grants/loans/bonds that may be used offset the costs of implementation. Prepare summary of application requirements and identify which options may be most applicable to the City. 3. Identify other funding mechanisms such as: • Latecomers and Special Assessment District to fund reclaimed water distribution system construction • Potential voter approved taxes • Developer Contributions/extensions • Potable rates Subtask 5.3 – Financial and Rate Analysis 1. Evaluate the financial feasibility of reclaimed water system implementation. Up to 9 scenarios will be evaluated, considering various combinations of different wholesale reclaimed water rates the County may charge the City, retail reclaimed water rates the City will charge its customers, and other funding sources as applied to the system alternatives defined in Task 4. The evaluation will incorporate allocation of costs/benefits to the various groups receiving benefits. The spreadsheet-based analysis tool will be made available for consideration of additional scenarios. 2. Develop criteria for determining financial feasibility for the City. 3. Estimate potential customer payback period at discounted reclaimed water rate. 4. Prepare Draft Financial and Rate Analysis TM. 5. Participate in TM review meeting Client Responsibilities 1. Provide requested data which will be related to the City’s water budget, customer characteristics, and annual revenues and expenses. 2. Review draft TM and provide conflict-resolved comments combined with County comments within a two-week period. Assumptions 1. Identification of alternative grant and loan funding sources will be a high-level review of available and applicable sources. The analysis will not evaluate each funding source to the level of detail required to determine probability of securing funding by these means. 2. Financial analysis alternatives will be based on the cost data calculated as part of this study and on projections of estimated reclaimed water use. 3. TM review meeting will be virtual and no longer than one hour in length. Up to four HDR staff will attend the meeting. Deliverables 1. Draft Financial and Rate Analysis TM (Word). AGENDA ITEM #7. i) Renton Reclaimed Water Feasibility Study 8 Scope of Services Task 6 Feasibility Report Objective Prepare the reclaimed water feasibility report. HDR Services 1. Prepare Draft Reclaimed Water Feasibility Report. This will be comprised of chapters developed from the content of draft TMs prepared earlier in the project, along with material derived from task work not presented in earlier deliverables (e.g., the results from subtask 4.2). 2. Prepare an Executive Summary. 3. Prepare a crosswalk table that documents how this report meets the feasibility study requirements for the WaterSMART program (i.e., the Title XVI Water Reclamation and Reuse Program Directives and Standards), so that the report can be submitted for grant funding opportunities. 4. Participate in up to four meetings with various City/County staff and management groups to review the draft report and obtain input. 5. Prepare presentation to summarize the findings of the report. 6. Prepare Final Reclaimed Water Feasibility Report. Client Responsibilities 1. Provide applicable background information, including (but not limited to): 1993 Conceptual Reuse Plan, 2016 Water System Plan, prior County reclaimed water planning materials pertaining to the City. Assumptions 1. Meetings will be no longer than one hour in length. Two are assumed to be in-person and two are assumed to be virtual. Up to two HDR staff will attend each meeting. Deliverables 1. Reclaimed Water Feasibility Report, Draft and Final (Word and PDF). Optional Items Optional elements that could be included in this effort, but which would require additional budget not included in proposed fee, are: • Develop new/tailored marketing/educational material for the customer interviews (brochures, etc.) • Expanded infrastructure analysis to explore long-term future phases with connectivity to other water purveyors. . AGENDA ITEM #7. i) Renton Reclaimed Water Feasibility Study 9 Scope of Services Exhibit B – Fee Schedule The fee estimate is summarized below. The estimated fee to complete the professional services identified in this Scope of Services is offered on a time and materials basis not to exceed $199,395. Task # Task Description Labor Hours Labor Fee Expenses Total Fee 1 Project Management 92 $19,796 $0 $19,796 2 Project Kickoff and Background Information Review 36 $7,571 $128 $7,699 3 Reclaimed Water Quality, Uses, Benefits, and Demand Analysis 277 $61,264 $84 $61,348 3.1 Reclaimed Water Quality and Existing System 34 $6,444 $0 $6,444 3.2 Reclaimed Water Examples and Benefits 44 $9,053 $0 $9,053 3.3 Reclaimed Water Demand Analysis 122 $23,794 $0 $23,794 3.4 Outreach to Potential Customers 77 $21,973 $84 $22,057 4 Reclaimed Water Alternatives 185 $37,136 $0 $37,136 4.1 Reclaimed Water Distribution System Alternatives 165 $32,700 $0 $32,700 4.2 Reclaimed Water Program Considerations 20 $4,436 $0 $4,436 5 Costs, Potential Funding Sources, and Feasibility Evaluation 216 $48,378 $0 $48,378 5.1 Estimated Costs 64 $12,405 $0 $12,405 5.2 Potential Funding Sources 48 $11,627 $11,627 5.3 Financial and Rate Analysis 104 $24,346 $0 $24,346 6 Feasibility Report 116 $24,840 $198 $25,038 Total: 922 $198,985 $410 $199,395 AG E N D A I T E M # 7 . i ) Renton Reclaimed Water Feasibility Study 10 Scope of Services Exhibit C – Project Schedule Notice to Proceed (NTP) is assumed by end of February 2025. The anticipated date of completion for this scope of services is February 2026. Key milestones are summarized below. Task # Task/Milestone Description Anticipated Completion (end of stated month) 1 Project Management Throughout Project 2 Project Kickoff and Background Information Review Kickoff Meeting March 2025 3 Reclaimed Water Quality, Uses, Benefits, and Demand Analysis TM: Reclaimed Water Quality and Example Uses April 2025 TM: Reclaimed Water Demand Analysis May 2025 TM: Potential Customers June 2025 4 Reclaimed Water Alternatives TM: Reclaimed Water Distribution System Alternatives August 2025 5 Costs, Potential Funding Sources, and Feasibility Evaluation TM: Financial and Rate Analysis October 2025 6 Feasibility Report Draft Report December 2025 Final Report February 2026 AGENDA ITEM #7. i) 36,1126019 Recycled Water Study Area This map is a user generated static output from an Internet mapping site and is for reference only. Data layers that appear on this map may or may not be accurate, current, or otherwise reliable. WGS_1984_Web_Mercator_Auxiliary_Sphere Notes 7/27/2023 Legend 4093 2046 THIS MAP IS NOT TO BE USED FOR NAVIGATION Feet4093 Information Technology - GIS 0 RentonMapSupport@Rentonwa.gov City and County Labels City and County Boundary <all other values> Renton Wellhead Protection Area Zones Zone 1 Zone 1 Modified Zone 2 Streets Parks Waterbodies Designated Neighborhoods 2021.sid Red: Band_1 Green: Band_2 Blue: Band_3 Renton Study Area LEGEND Potential Recycled Water Area AGENDA ITEM #7. i) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE DULY-APPOINTED ADMINISTERING AGENCY FOR THE SOUTH KING HOUSING AND HOMELESSNESS PARTNERS TO EXECUTE ALL DOCUMENTS NECESSARY TO ENTER INTO AGREEMENTS FOR THE FUNDING OF AFFORDABLE HOUSING PROJECTS, AS RECOMMENDED BY THE SKHHP EXECUTIVE BOARD, UTILIZING FUNDS CONTRIBUTED BY THE CITY TO THE SKHHP HOUSING CAPITAL FUND. WHEREAS, on May 24, 2019, the City of Renton entered into an interlocal agreement to form the South King Housing and Homelessness Partners (SKHHP) (“2019 ILA”) to help coordinate the efforts of South King County cities to provide affordable housing; and WHEREAS, on July 16, 2021 the City of Renton entered into an interlocal agreement for the purposes of pooling sales tax receipts with SKHHP to administer funds through the SKHHP Housing Capital Fund established under the 2019 ILA; and WHEREAS in 2024, SKHHP solicited and reviewed applications from projects to use the Capital Fund; and WHEREAS, on January 23, 2025, the SKHHP Executive Board recommended funding four (4) projects totaling $4,103,000.00 as described in Attachment A attached hereto; and WHEREAS, pursuant to the SKHHP 2019 ILA, each legislative body participating in funding a project or program through SKHHP’s Housing Capital Fund must authorize the application of a specific amount of the City funds contributed to the SKHHP Housing Capital Fund to a specific project or program; and AGENDA ITEM # 9. a) RESOLUTION NO. _______ 2 WHEREAS, the SKHHP Executive Board has developed recommended conditions to ensure that the City’s affordable housing funds are used for their intended purpose and that projects maintain their affordability over time; and WHEREAS, the City Council desires to use $269,077 from funds contributed to the SKHHP Housing Capital Fund as designated below to finance the projects recommended by the SKHHP Executive Board. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. Pursuant to the 2019 Interlocal Agreement, the City Council authorizes the duly-appointed administering agency of SKHHP to execute all documents and take all necessary actions to enter into agreements on behalf of the City to fund the rehabilitation of the Multi- Service Center’s White River Apartments and supporting the development of Habitat for Humanity’s Burien Miller Creek project and to use $269,077 from the City’s SHB 1406 contribution as shown below. Jurisdiction 3. MSC-White River 4. Habitat-Miller Creek Total Contributed in 2024 Carry-Over from 2023 Unallocated Auburn $ 121,507 $ 39,980 $ 135,475 $ 26,819 $ 807 Burien $ 57,595 $ 18,950 $ 64,623 $ 12,304 $ 382 Des Moines $ 29,955 $ 9,856 $ 34,012 $ 5,998 $ 199 Federal Way $ 116,047 $ 38,184 $ 131,715 $ 23,286 $ 770 Kent $ 173,408 $ 57,057 $ 194,889 $ 36,726 $ 1,150 Normandy Park $ 4,930 $ 1,622 $ 5,426 $ 1,158 $ 32 Renton $ 202,461 $ 66,616 $ 228,107 $ 42,313 $ 1,343 Tukwila $ 69,097 $ 22,735 $ 89,289 $ 3,002 $ 459 Total $ 775,000 $ 255,000 $ 883,536 $ 151,606 $ 5,142 AGENDA ITEM # 9. a) RESOLUTION NO. _______ 3 SECTION II. The agreements entered into pursuant to Section 1 of this Resolution shall include terms and conditions to ensure that the City’s funds are used for their intended purpose and that the projects maintain affordability over time. In determining what conditions should be included in the agreements, the duly-appointed administering agency of SKHHP shall be guided by the recommendations set forth in the SKHHP Executive Board’s Memorandum dated January 23, 2025, a copy of which is attached as Attachment A. SECTION III. This Resolution will take effect and be in full force on passage and signatures. PASSED BY THE CITY COUNCIL the day of , 2025. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2025. ______________________________ Armondo Pavone, Mayor Approved as to form: ______________________________ Shane Moloney, City Attorney RES- CED:25RES003:02/25/2025 AGENDA ITEM # 9. a) Page 1 of 23 Memorandum South King Housing and Homelessness Partners TO: City of Auburn City Council City of Maple Valley City Council City of Burien City Council City of Normandy Park City Council City of Covington City Council City of Renton City Council City of Des Moines City Council City of SeaTac City Council City of Federal Way City Council City of Tukwila City Council City of Kent City Council FROM: SKHHP Executive Board DATE: January 23, 2025 RE: 2024 SKHHP Housing Capital Fund Recommendation OVERVIEW 2024 was the third annual funding round of the SKHHP Housing Capital Fund made possible by pooling resources among SKHHP member jurisdictions. 2024 was the first year every member city contributed pooled funds towards the Housing Capital Fund and contributions totaled $3,959,020. With the remaining unused funds from the 2023 funding round, SKHHP made $4,100,000 available in the 2024 funding round. SKHHP received six applications for funding representing over $9.2 million in requests to develop or preserve 431 units of housing. The SKHHP Executive Board recommends funding four projects totaling $4,100,000 (see Table 1). Of this total, the Executive Board recommends using $1,030,000 of the total $1,035,141 sourced from SHB 1406 revenue contributions for one homeownership and one preservation project; $2,770,000 of the total $2,775,969 sourced from HB 1590 revenue contributions for two new construction projects; and $300,000 of the total $300,000 sourced from general funds to be applied to the homeownership project. This recommendation leaves a balance of $5,141 in SHB 1406 funds and $5,969 in HB 1590 funds in the Housing Capital Fund that will rollover into the next funding round in 2025 (see Tables 2 and 3). A summary of the recommended projects, funding rationale, and the conditions for funding are described in this memo. Included as attachments are the economic summaries of the recommended projects, summary changes of previously awarded projects that reapplied and are recommended for funding, and standard conditions for funding. Table 1: Recommended Projects and Recommended Funding Level Project sponsor and name Location # of units Project type Amount Requested Recommended Funding – HB 1590 Recommended Funding – SHB 1406 & GF Mercy Housing NW – Burien Family Housing Burien 91 New Construction Rental $2,000,000 $2,000,000 -- TWG – Pandion at Star Lake Kent 251 New Construction Rental $2,000,000 $770,000 -- Multi-Service Center – White River Apts. Auburn 24 Preservation Rental $975,939 -- $775,000 Habitat for Humanity – Burien Miller Creek Burien 40 New Construction Homeownership $1,300,000 -- $300,000-GF $255,000-SHB 1406 TOTAL -- 406 -- -- $2,770,000 $1,330,000 AGENDA ITEM # 9. a) Page 2 of 23 Table 2: Proposed HB 1590 Allocations by Jurisdiction for Recommended Projects Table 3: Proposed SHB 1406 Allocations by Jurisdiction for Recommended Projects Table 4: Proposed Unrestricted/General Fund Allocations by Jurisdiction for Recommended Projects Jurisdiction 3. Habitat-Miller Creek Total Contributed in 2024 Unallocated SeaTac $ 300,000 $ 300,000 $ - Total $ 300,000 $ 300,000 $ - BACKGROUND The SKHHP Advisory Board met on October 3, 2024 and November 7, 2024 to review each project application and develop a funding recommendation for the SKHHP Executive Board’s consideration. The SKHHP Executive Board met on October 18, 2024 and November 15, 2024 to review each project and consider the recommendations of the Advisory Board. The Advisory Board adopted its recommendation on November 7, 2024 and the Executive Board took final action on November 15, 2024. Of the six applications received, two are located in Renton and both project applications are eligible to receive HB 1590 funds. The City of Renton collects HB 1590 funds but does not currently pool those funds with SKHHP. SKHHP pools HB 1590 funds from three of the four South King County cities that collect it. Because of this, the City of Renton plans to directly financially support these two projects. These projects include Homestead Community Land Trust’s Willowcrest II and St. Stephen Housing Association & Way Back Inn’s Steele House. Jurisdiction 1. Mercy Housing-Burien Family 2. TWG-Pandion Total Contributed in 2024 Carry-Over from 2023 Unallocated Covington $ 153,964 $ 59,276 $ 213,657 $ 43 $ 460 Kent $ 1,485,801 $ 572,034 $ 2,061,827 $ 442 $ 4,434 Maple Valley $ 360,235 $ 138,690 $ 500,000 $ - $ 1,075 Total $ 2,000,000 $ 770,000 $ 2,775,484 $ 485 $ 5,969 Jurisdiction 3. MSC-White River 4. Habitat-Miller Creek Total Contributed in 2024 Carry-Over from 2023 Unallocated Auburn $ 121,507 $ 39,980 $ 135,475 $ 26,819 $ 807 Burien $ 57,595 $ 18,950 $ 64,623 $ 12,304 $ 382 Des Moines $ 29,955 $ 9,856 $ 34,012 $ 5,998 $ 199 Federal Way $ 116,047 $ 38,184 $ 131,715 $ 23,286 $ 770 Kent $ 173,408 $ 57,057 $ 194,889 $ 36,726 $ 1,150 Normandy Park $ 4,930 $ 1,622 $ 5,426 $ 1,158 $ 32 Renton $ 202,461 $ 66,616 $ 228,107 $ 42,313 $ 1,343 Tukwila $ 69,097 $ 22,735 $ 89,289 $ 3,002 $ 459 Total $ 775,000 $ 255,000 $ 883,536 $ 151,606 $ 5,142 AGENDA ITEM # 9. a) Page 3 of 23 These two projects were removed from SKHHP’s competitive list of projects under consideration prior to the Advisory Board and Executive Board making their funding recommendation. PROCESS ATTACHMENTS 1. Economic summaires of recommended projects 2. Summary changes of previously awarded projects that reapplied 3. Standard conditions for funding Advisory Board recommendation (November 7, 2024) Executive Board finalizes recommendation (November 15, 2024) Member Councils approve funding recommendation (January-March 2025) AGENDA ITEM # 9. a) Page 4 of 23 1. Mercy Housing Northwest - Burien Family Housing Funding request: $2,000,000 Executive Board recommendation: $2,000,000 (forgivable loan) Address: 12845 Ambaum Blvd SW Burien, WA 98146 PROJECT SUMMARY Burien Family Housing is a new multifamily 91-unit rental project located near high frequency transit in Burien. The project will support households earning between 30% area median income (AMI) and 60% AMI with a focus on households with children, including 34 units set-aside for families with children exiting homelessness and 18 units set-aside for households with a physical disability. The project includes the redevelopment of a 4.23 acre site currently owned by Mary’s Place which operates an emergency shelter on-site. Mary’s Place will be donating 2-acres of the project site to Mercy Housing Northwest for the development of new affordable housing, while retaining 1.31 acres of the site for the development of a new shelter to replace the existing one. The project will be four stories in size. The development is comprised of a mix of one-, two-, three-, and four-bedroom units. 52% of the units are family- sized two-, three-, and four-bedroom units. This project received a financial award from SKHHP during the 2022 funding round and secured funding from King County, the Washington State Department of Commerce, the 9% Low Income Housing Tax Credit (LIHTC) program, and the Amazon Housing Equity Fund (HEF) program over the course of 2023 and 2024. The project is a combination 4% and 9% LIHTC project. The project also secured 34 project-based vouchers from the King County Housing Authority and a Resident Services award from King County to support the families exiting homelessness. PROJECT SCHEDULE Activity Date Purchase and Sales Agreement 8/29/2022 Zoning Approval 2/1/2024 Site Plan Approval 8/18/2022 Building Permits Issued 2/25/2025 Begin Construction 4/1/2025 Begin Lease-up 6/1/2026 Issued Certificate of Occupancy 8/1/2026 FUNDING RATIONALE The Executive Board supports the intent of this application for the following reasons: • The project has been awarded significant financial contributions from King County, State Department of Commerce (Housing Trust Fund), Amazon, and was awarded $1,093,308 from SKHHP in the 2022 funding round. Additionally, the project received a 9% bond allocation in the 2024 funding round through the Washington State Housing Finance Commission. • The project is ready to begin construction in the first half of 2025. AGENDA ITEM # 9. a) Page 5 of 23 • The sponsor’s partnership with Mary’s Place demonstrates a commitment to serving households experiencing homelessness and will develop a pipeline of permanent housing for Mary’s Place clients. • Project-based vouchers have been secured which increases the financial stability of the project. • 75% of the units will be constructed using advanced universal design principals. • The project includes set-asides for four-bedroom units which are greatly needed to serve larger families. • The project strongly aligns with SKHHP Housing Capital Fund adopted priorities including: collaboration with local community-based organizations, connections and direct experience with populations the project is proposing to serve, addressing the needs of populations most disproportionately impacted by housing costs, advancing economic opportunity due to its proximity to transit and other amenities, providing rental housing for individuals and families earning 0-30% AMI and incorporating supportive services, and the leverage of private and public investment. • The site has convenient access to transit, shopping, and services. PROPOSED CONDITIONS Standard conditions apply to all projects and are included as Attachment 3 at the end of this memo. Special Conditions 1. SKHHP will provide project funds to the Contractor in the form of a deferred, contingent, forgivable loan. Loan terms will account for various factors, including loan terms from other fund sources and available cash flow. Final loan terms shall be determined prior to release of funds and must be approved by SKHHP staff. The loan will be secured by a deed of trust recorded against the development property to ensure that Contractor maintains the project’s affordability and target population. Contractor shall not be required to repay the loan so long as it maintains these project requirements. 2. Timeframe for funding commitment. The funding commitment continues for thirty-six (36) months from the date of Council approval of original award and shall expire thereafter if all conditions are not satisfied. An extension may be requested to SKHHP staff no later than sixty (60) days prior to the expiration date. At that time, the Contractor will provide a status report on progress to date and expected schedule for start of construction and project completion. The SKHHP Executive Board will consider a twelve-month extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. At a minimum, the Contractor will demonstrate that all capital funding has been secured or is likely to be secured within a reasonable period of time. 3. Project description of original award from 2022 funding round will be replaced by current description of the project. Previous funding award shall be combined with current recommended award but will retain eligibility of use under RCW. 82.14.540. 4. At least 34 of the housing units shall be set-aside for families with children exiting homelessness who earn no more than 60% AMI and 18 of the housing units shall be set-aside for households with a physical disability who earn no more that 60% AMI. Use of funds and population eligibility must be in-alignment with RCW 82.14.530 for 2024 award. AGENDA ITEM # 9. a) Page 6 of 23 5. SKHHP funds shall be used solely for new construction, unless otherwise approved by SKHHP staff. 6. A covenant is recorded ensuring affordability for at least 50 years with size and affordability distribution per the following table. Changes may be considered based on reasonable justification as approved by SKHHP. AMI 1-bedroom 2-bedroom 3-bedroom 4-bedroom Total Units 30% 6 14 5 3 28 50% 30 11 7 -- 48 60% 7 4 3 -- 14 Manager Units 1 -- -- -- 1 Total Units 44 29 15 3 91 AGENDA ITEM # 9. a) Page 7 of 23 2. TWG Development - Pandion at Star Lake Funding request: $2,000,000 Executive Board recommendation: $770,000 (loan) Address: 2526 S 272nd St., Kent, WA 98032 PROJECT SUMMARY Pandion at Star Lake is a 251-unit multifamily, mixed-use rental project in Kent located adjacent to the Kent/Star Lake Link light rail station. The project will support households earning between 30% AMI and 80% AMI. 47 units will support households up to 80% AMI. The project has been proposed as a 4% Low Income Housing Tax Credit (LIHTC) development. The project secured an award from SKHHP in the 2023 Housing Capital Fund funding round totaling $1,170,000, although the project was modified for the 2024 funding round. The project did not secure the needed public and private funds in 2024 to move forward towards beginning construction. The timeline for beginning construction has been moved out until funds can be secured to fill a $30 million gap. SKHHP’s awards will assist the project in future applications to funders. This transit-oriented development (TOD) project will provide a mix of studio, one-, two-, and three- bedroom units. The project will include ground floor commercial space consisting of a K-12 learning center for low-income children operated by the Renton-based STEM Paths Innovation Network (SPIN). The property was purchased by the developer in December 2022. The project is a six-story building with five stories of affordable housing over one story of commercial space which also includes ten units of housing at the residential lobby level, plus basement level parking. The 251 units includes 163 units for the general population, 59 units for families with children, and 29 units for families with children that require permanent supportive services and are at-risk of being homeless. 24 units would be accessible units. The project includes 92 studios, 71 1-bedrooms, 36 2- bedrooms, and 52 3-bedrooms. 29 units of the project are eligible for HB 1590 funds which includes those units for families with children at-risk of homelessness and require permanent supportive services who earn up to 30% AMI. Those units would be served by Vision House which would provide on-site supportive services. Of the 29-units, 20-units would be 2-bedroom units and 9-units would be 3-bedroom units to accommodate families. FUNDING RATIONALE The Executive Board supports the intent of this application for the following reasons: • The project secured a prior funding award from SKHHP and additional funds will assist the project to leverage other funding sources. • The project is located adjacent to the future Kent/Star Lake Link light rail station and has convenient access to transit, schools, grocery stores, and services. • The construction start date is anticipated farther out than other projects and the sponsor may have more time to secure the additional funds than other recommended projects prior to beginning construction. AGENDA ITEM # 9. a) Page 8 of 23 • The project has strong partnerships with Vision House who will provide on-site supportive services for 29 families with children and SPIN who will operate a K-12 learning center in the commercial space. • The project will support 29 families with children at-risk of homelessness. • The project is large and will provide a high number of affordable units near areas with high displacement risk potential. • The project sponsor has been in close communication with the City of Kent on project feasibility and zoning requirements since the property was purchased in December 2022. • The project sponsor has agreed to voluntarily meet the design standards for properties zoned as ‘Midway Transit Community,’ which is a higher degree of development than what is required under general mixed-use commercial standards for the City of Kent. • The project strongly aligns with SKHHP Housing Capital Fund adopted priorities including: being a transit-oriented development (TOD) project, collaboration with local community-based organizations, addressing the needs of populations most disproportionately impacted by housing costs, advancing economic opportunity due to its proximity to the future Link light rail station and other amenities, and providing rental housing for individuals and families earning 0- 30% AMI and incorporating supportive services. PROPOSED CONDITIONS Standard conditions apply to all projects and are included as Attachment 3 at the end of this memo. Special Conditions 1. SKHHP will provide project funds to the Contractor in the form of a deferred, 1% interest, non-forgivable loan to the LIHTC partnership. The form of the funds are subject to change, but shall be agreed upon prior to contract execution. Loan terms will account for various factors, including loan terms from other fund sources and available cash flow. Final loan terms shall be determined prior to release of funds and must be approved by SKHHP staff. The loan will be secured by a deed of trust recorded against the development property to ensure that Contractor maintains the project’s affordability and target population. 2. Timeframe for funding commitment. The funding commitment continues for thirty-six (36) months from the date of Council approval of original award and shall expire thereafter if all conditions are not satisfied. An extension may be requested to SKHHP staff no later than sixty (60) days prior to the expiration date. At that time, the Contractor will provide a status report on progress to date and expected schedule for start of construction and project completion. The SKHHP Executive Board will consider a twelve-month extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. At a minimum, the Contractor will demonstrate that all capital funding has been secured or is likely to be secured within a reasonable period of time. AGENDA ITEM # 9. a) Page 9 of 23 3. Project description of original award from 2023 funding round will be replaced by current description of the project. Previous funding award shall be combined with current recommended award. 4. At least 29 housing units of the total shall be set-aside for families with children at-risk of homelessness who earn no more than 30% AMI per the requirements of RCW 82.14.530 and the U.S. Department of Housing and Urban Development’s definition of “at-risk of homelessness.” 5. SKHHP funds shall be used solely for new construction, unless otherwise approved by SKHHP staff. 6. A covenant is recorded ensuring affordability for at least 50 years with size and affordability distribution per the following table. Changes may be considered based on reasonable justification as approved by SKHHP. AMI Studio 1-bedroom 2-bedroom 3-bedroom Total Units 30% -- -- 20 9 29 50% 52 41 1 20 114 60% 23 17 8 13 61 80% 17 13 7 10 47 Total Units 92 71 36 52 251 AGENDA ITEM # 9. a) Page 10 of 23 3. Multi-Service Center - White River Apartments Funding request: $975,939 Executive Board recommendation: $775,000 (grant) Address: 1301 31st St SE, Auburn, WA PROJECT SUMMARY The White River Apartments is a multifamily, preservation and rehabilitation 24-unit rental project in Auburn. The building was constructed in 1978 and the nonprofit Multi-Service Center took over ownership in 2000. The project consists of 24 two-bedroom, one-bathroom units in active use which includes three units serving households earning up to 30% AMI, sixteen units at 45% AMI, and five units at 80% AMI. The 80% AMI units are currently occupied by households earning less than 60% AMI and those units would shift to income restricted up to 60% AMI once funding is awarded. The project would not displace current residents. SKHHP funds are requested to support the rehabilitation of the 24 units including: siding replacement, site lighting, parking lot improvements including curbs and seal coating, replacing domestic hot water tanks in all units, re-grading areas adjacent to siding and replacement of exterior entry doors. This project previously applied to SKHHP’s 2023 funding round. The project is located within walking distance of a bus route that connects to the Auburn Transit Center and Sounder Commuter Rail Station. South Auburn Elementary School, Game Farm Park, and Ballard Park are within 0.5 mile of the project. A grocery store is located one mile from the project. PROJECT SCHEDULE Activity Date Site Control 1/1/1996 Building Permit Issued End of 2025 Begin Rehabilitation and Renovation End of 2025 End Rehabilitation and Renovation End of 2025 FUNDING RATIONALE The Executive Board supports the intent of this application for the following reasons: • The property is in need of rehabilitation to support the health and safety of the residents. • The project is made up of 2-bedroom units to support larger household sizes. • 79% of the households at White River Apartments earn no more than 45% AMI. • The property is close to parks, an elementary school, and transit access to the Auburn Transit Center and the Auburn Sounder train station. • The project includes a fenced play area with an accessible ramp into the play yard with recently installed play equipment. • Limited SKHHP funds available this funding round required a partial award which will still allow most of the residential building rehabilitation to move forward. AGENDA ITEM # 9. a) Page 11 of 23 • There are limited funding sources available for preservation and rehabilitation – SKHHP is the only funder on this project. The focus for larger public funders has historically been on creating new units of affordable housing. Smaller preservation projects like this one are not as competitive against larger preservation projects competing for the same funds. The project applied for funding in early 2024 to the State Department of Commerce Housing Trust Fund and SKHHP provided a letter of support, but was not successful in securing funding at that time. • The rehabilitation will not displace current residents. • Preservation and rehabilitation of affordable housing is a high-priority for SKHHP. • The project strongly aligns with SKHHP Housing Capital Fund adopted priorities including: the project sponsor’s community connection and engagement with the populations they intend to serve, advancing racial equity, addressing the needs of populations most disproportionately impacted by housing costs, advancing geographic equity of the Housing Capital Fund, providing rental housing for extremely-low income households, and preservation. • Multi-Service Center is a well-established South King County-based nonprofit that owns and operates over 650 units of affordable housing. • Multi-Service Center’s housing programs have a history of serving BIPOC community members with 45% of residents of Multi-Service Center properties identifying as BIPOC. PROPOSED CONDITIONS Standard conditions apply to all projects and are included as Attachment 3 at the end of this memo. Special Conditions 1. SKHHP will provide project funds to the Contractor in the form of a secured grant with no repayment. Final Contract terms shall be determined prior to release of funds and must be approved by SKHHP staff. The grant will be secured by a deed of trust recorded against the property to ensure that Contractor maintains the project’s affordability and target population. Contractor shall not be required to repay the grant so long as it maintains these project requirements. 2. Timeframe for funding commitment. The funding commitment continues for thirty-six (36) months from the date of Council approval and shall expire thereafter if all conditions are not satisfied. An extension may be requested to SKHHP staff no later than sixty (60) days prior to the expiration date. At that time, the Contractor will provide a status report on progress to date and expected schedule for start of construction and project completion. The SKHHP Executive Board will consider a twelve-month extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. At a minimum, the Contractor will demonstrate that all capital funding has been secured or is likely to be secured within a reasonable period of time. 3. SKHHP funds shall be used solely for the rehabilitation of the property and may include the following, unless otherwise approved by SKHHP staff: a. Landscaping improvements b. Seal coating and restriping the parking lot AGENDA ITEM # 9. a) Page 12 of 23 c. Site lighting improvements d. Recoating breezeways and replacing railings e. New siding f. Exterior paint g. Replacing gutters and downspouts h. Replacing unit entry doors and install metal screen doors i. Replace in-unit and laundry water heaters 4. SKHHP funds shall be prioritized to support building improvements - parking lot improvements shall not be funded in favor of residential building rehabilitation. 5. SKHHP and Contractor shall agree to the specifics on what will be funded prior to executing a contract to ensure eligibility of expenses in alignment with RCW 82.14.540 and to mitigate cost-overruns. 6. A covenant is recorded ensuring affordability for at least 50 years with size and affordability distribution per the following table. Changes may be considered based on reasonable justification as approved by SKHHP. AMI 2-bedroom units Total Units 30% 3 3 45% 16 16 60% 5 5 Total Units 24 24 7. Should cost overruns occur that require funds above SKHHP’s contribution, sponsor will work towards filling the funding need through their capital budget process or seeking funds through other sources. AGENDA ITEM # 9. a) Page 13 of 23 4. Habitat for Humanity Seattle-King & Kittitas Counties - Burien Miller Creek Funding request: $1,300,000 Executive Board recommendation: $555,000 (grant) Address: 511 S 136th St Burien, WA 98168 PROJECT SUMMARY Burien Miller Creek is a 40-unit homeownership project in Burien. The project is comprised of three- and four-bedroom homes for purchase: 20 units for households earning an average 50% AMI and 20 units for households earning up to 80% AMI. The project is currently under construction and SKHHP awarded the project $300,000 in the 2022 funding round which has been requested to support the construction of five units for households earning an average of 50% AMI not to exceed 60% AMI. All homebuyers must have lived in King County for a least one year and 25% of the homes are reserved for households with a connection to the community – being defined as within two miles from the project. The project will provide permanent affordability through the execution of a ground lease upon sale of the home. Habitat will have the Right of First Option to buy the home at an appreciated rate of 1.5% per year. When the home is resold, the price is set at the cost of acquisition and any rehab needed, allowing the home to be affordable to low- and moderate-income buyers in perpetuity. Habitat requires that the home must be the buyer’s primary residence and must be owner occupied for the life of the home. The buyer’s housing costs will be kept at or below 35% of gross household income. The project has secured awards totaling $23 million and reports a funding gap of $3.3 million. The funding gap is due to increased construction costs, higher interest rates on construction loans, and lower mortgage revenue due to Habitat’s commitment to serve families at lower AMIs in this development. PROJECT SCHEDULE Activity Date Site Control 3/26/2021 Building Permit Issued 3/24/2023 Begin Construction 11/08/2022 End Construction 2/1/2026 Full Occupancy 6/30/2026 FUNDING RATIONALE The Executive Board supports the intent of this application for the following reasons: • Homeownership is a high priority for SKHHP. • Over $7 million has been invested in the site and over $23 million has been committed. • Historically, out of the total number of households the sponsor has served, 65% identify as BIPOC families. • Habitat has implemented a community preference policy to help guide homeowner selection. All applicants must have been residents of King County in the past year and 25% of the homes AGENDA ITEM # 9. a) Page 14 of 23 are reserved for those with a connection to the community (being defined as within a 2-mile radius of the project site). • The project began vertical construction in October 2024 and is fully permitted. • Every homebuyer will have a sale price and mortgage set at no more than 35% of their household income based on household size. • Limited funds available from SKHHP required a partial award to be made to balance the need of other priority projects with consideration of geographic equity. • SKHHP awarded this project $300,000 in the 2022 funding round. Habitat reports a funding gap due to construction cost overruns and interest rates impacting the mortgages at the AMI levels they wanted to serve. SKHHP funds will help the project close the gap and enable them to serve the lower AMI households they have committed to serve. • The 32 3-bedrooms and 8 4-bedrooms spread across 10 buildings will provide badly needed larger, family sized homes. • The project was approved for participation in the City of Burien affordable housing demonstration program. • The project strongly aligns with SKHHP Housing Capital Fund adopted priorities including: the project sponsor’s community connection and engagement with the populations they intend to serve, advancing racial equity, addressing the needs of populations most disproportionately impacted by housing costs, leverage of public and private funds, and homeownership. PROPOSED CONDITIONS Standard conditions apply to all projects and are included as Attachment 3 at the end of this memo. Special Conditions 1. SKHHP will provide project funds to the Contractor in the form of a secured grant with no repayment. Final Contract terms shall be determined prior to release of funds and must be approved by SKHHP staff. The grant will be secured by a deed of trust recorded against the property to ensure that Contractor maintains the project’s affordability and target population. Contractor shall not be required to repay the grant so long as it maintains these project requirements. 2. Timeframe for funding commitment. The funding commitment continues for thirty-six (36) months from the date of Council approval of original award and shall expire thereafter if all conditions are not satisfied. An extension may be requested to SKHHP staff no later than sixty (60) days prior to the expiration date. At that time, the Contractor will provide a status report on progress to date and expected schedule for start of construction and project completion. The SKHHP Executive Board will consider a twelve-month extension only on the basis of documented, meaningful progress in bringing the project to readiness or completion. At a minimum, the Contractor will demonstrate that all capital funding has been secured or is likely to be secured within a reasonable period of time. AGENDA ITEM # 9. a) Page 15 of 23 3. Project description of original award from 2022 funding round will be replaced by current description of the project. Previous funding award shall be combined with current recommended award. 4. The recommended $300,000 (2024) from general fund contributions shall support the development of five (5) housing units at an average 50% AMI on initial sale (among the 20 units with an average 50% AMI restriction) and be permanently restricted at 70% AMI upon resale. 5. The recommended $255,000 (2024) and the previously awarded $300,000 (2022) shall support the development of five (5) units at an average 50% AMI on initial sale (among the 20 units with an average 50% AMI restriction) and be permanently restricted not to exceed 60% AMI upon resale. 6. SKHHP funds shall be used solely for new construction, soft costs, or other development costs, unless otherwise approved by SKHHP staff. AGENDA ITEM # 9. a) Page 16 of 23 ATTACHMENT 1: Economic Summaires of Recommended Projects Project: Mercy Housing Northwest - Burien Family Housing Proposed Funding Sources by Amounts and Status Funding source Proposed Amount Status SKHHP (2024) $2,000,000 Recommended SKHHP (2022) $1,093,308 Committed 4% LIHTC Equity $9,405,093 Committed 9% LIHTC Equity $13,446,619 Committed State HTF $4,000,000 Committed King County (2023) $6,000,000 Committed Permanent Amortizing Loan $5,892,060 Committed Amazon HEF Loan $9,500,000 Committed Mercy Loan Fund $999,999 Committed Land Contribution $1,800,000 Committed Deferred Developer Fee $1,011,384 Committed National Housing Trust Fund $1,000,000 Committed King County 2024/CHIP Pass Thru $1,900,000 Committed TOTAL $58,048,463 Proposed Use of Funds and Total Residential Cost Per Unit Proposed use Amount Per Unit Acquisition $1,820,000 -- Construction $42,217,570 -- Soft Costs $8,634,716 -- Other Development Costs $5,376,177 -- TOTAL $58,048,463 $637,895 Residential Cost Per Square Foot Item Amount Residential square footage 86,543 Residential development cost $58,048,463 Cost per square foot $670.75 Residential Cost Per Unit Based on Unit Size Unit Size Number of Units Unit Square Footage Cost per Unit Average 1-bedroom 44 526 $352,813 Average 2-bedroom 29 788 $528,549 Average 3-bedroom 15 1062 $712,333 Average 4-bedroom 3 1291 $865,934 Common area and other residential spaces, including parking -- 20,380 $13,669,825 AGENDA ITEM # 9. a) Page 17 of 23 Project: TWG – Pandion at Star Lake Proposed Use of Funds and Total Residential Cost Per Unit Proposed use Amount Per Unit Acquisition $6,207,361 -- Construction $87,306,025 -- Soft Costs $15,032,371 -- Construction Financing $9,298,009 -- Other Development Costs $8,876,434 -- TOTAL $126,720,200 -- TOTAL NON-RESIDENTIAL $4,413,357 -- TOTAL RESIDENTIAL (includes common areas) $122,306,843 $487,278 Residential Cost Per Square Foot Item Amount Residential square footage 278,255 Residential development cost $122,306,843 Cost per square foot $439.55 Residential Cost Per Unit Based on Unit Size Unit Size Number of Units Unit Square Footage Cost per Unit Average Studio 92 415 $182,413 Average 1-bedroom 71 650 $285,707 Average 2-bedroom 36 926 $407,023 Average 3-bedroom 52 1,139 $500,647 Common area and other residential spaces, including parking -- 107,767 $47,368,930 Project: Multi-Service Center – White River Apartments Proposed Funding Sources by Amounts and Status Funding source Proposed Amount Status SKHHP (2024) $975,939 Recommended TOTAL Proposed Use of Funds and Total Residential Cost Per Unit Proposed use Amount Per Unit Rehabilitation $747,939 -- Rehabilitation Contingency $150,000 -- Soft Costs $50,000 -- Other Development Costs $28,000 -- TOTAL $975,939 $40,664 AGENDA ITEM # 9. a) Page 18 of 23 Project: Habitat for Humanity Seattle-King & Kittitas Counties - Burien Miller Creek Proposed Funding Sources by Amounts and Status Funding source Proposed Amount Status SKHHP (2022) $300,000 Committed SKHHP (2024) $550,000 Recommended King County $3,547,282 Committed HTF $3,125,000 Committed CHIP $1,934,500 Committed HUD $850,000 Committed HTF Unit Subsidy (2024) $1,000,000 Committed Construction Financing $12,562,607 Committed Habitat for Humanity $2,324,297 Committed TOTAL $26,193,686 Proposed Use of Funds and Total Residential Cost Per Unit Proposed use Amount Per Unit Acquisition $2,086,758 $52,169 Construction $20,931,597 $523,290 Soft Costs $1,906,163 $47,654 Other Development Costs $1,269,168 $31,729 TOTAL $26,193,686 $654,842 Residential Cost Per Square Foot Item Amount Residential square footage 54,662 Residential development cost $26,193,686 Cost per square foot $479.19 AGENDA ITEM # 9. a) Page 19 of 23 ATTACHMENT 2: Summary Changes of SKHHP Awarded Projects that Reapplied Project: Mercy Housing Northwest - Burien Family Housing Project changes between the awarded project from the 2022 SKHHP funding round and the 2024 application are as follows: 2024 2022 Changes Populations served 34 – families with children exiting homelessness 16 – families with children 18 – households with a physical disability 22 – general population 35 – families with children exiting homelessness 54 – families with children • Fewer units for families with children • Added units for households with a disability and general population Total units 91 89 • One unit added for an on-site manager • One additional affordable unit AMI 0-60% 0-60% • No change AMI/unit count 0-30% - 28 30-50% - 48 50-60% - 14 0-30% - 35 30-50% - 28 50-60% - 26 • More 50% units and fewer 30% and 60% units LIHTC 4%/9% 4% • Added 9% LIHTC Cost $59.7m $47.4m • Higher budget AGENDA ITEM # 9. a) Page 20 of 23 Project: TWG – Pandion at Star Lake Project changes between the 2023 awarded project and the 2024 application are as follows: 2024 2023 Changes Number of buildings 1 2 • Modified from 2 buildings to 1 Populations served 163 units - general population 59 units - families with children 29 units - families with children that require permanent supportive services and are at-risk of being homeless Building 1: 109 units - general population 30 units - families with children 25 units - families with children that require permanent supportive services and who are transitioning out of homelessness or are at-risk of homelessness 4 units - households with I/DD Building 2: 173 units – seniors earning 80- 100% AMI • No seniors at 80-100% AMI • No families that are transitioning out of homelessness • No IDD units • Larger number of general population units in lower income building • More units for families with children Total units 251 341 (168 and 173) • 90 fewer units AMI 0-80% 0-100% • No 80-100% AMI units AMI/unit count 0-30% - 29 30-50% - 114 50-60% - 61 60-80% - 47 0-30% - 29 30-50% - 97 50-60% - 42 80-100% - 173 • Number of 0-30% units unchanged • More 30-60% units • Added 80% units • Removed 80-100% units LIHTC 4% 4%/9% • Not applying for 9% LIHTC AGENDA ITEM # 9. a) Page 21 of 23 Project: Habitat for Humanity Seattle-King & Kittitas Counties - Burien Miller Creek Project changes between the awarded project from the 2022 SKHHP funding round and the 2024 application are as follows: 2024 2022 Changes Number of buildings 10 10 • No change Populations served Homebuyers with connection to the community Homebuyers with connection to the community • No change Total units 40 Phase 1 – 20 units Phase 2 – 20 units • Removed Phase 1 and 2 and are considering the project a single project. AMI 20 units - average of 50% AMI 20 units - 80% AMI Phase 1 (20 units) – up to 50% AMI Phase 2 (20 units) – 80% AMI • Changed from 20 units at 50% AMI to an average 50% AMI Cost $26.2m $8.4m (First 20 units only) • Higher development cost SKHHP funding request Request: $1.3m for 20 units at average 50% AMI. Recommended: Partial award of $300,000 (GF) for 5 units at average 50% AMI with resale up to 70% AMI & $255,000 for 5 units at average 50% AMI with resale up to 60% AMI $300k applied to 20 units up to 50% AMI > $300k applied to 20 units at average 50% AMI > $300,000 applied to 5 units at average 50% AMI • Request to fund fewer of the 20 total units. Total project units unchanged. AGENDA ITEM # 9. a) Page 22 of 23 ATTACHMENT 3: Standard Conditions for Funding 1. Contractor shall provide SKHHP with development and operating budgets based upon actual funding commitments for approval by SKHHP staff. Contractor must notify SKHHP staff immediately if it is unable to adhere to these budgets and must submit new budget(s) to SKHHP staff for approval. SKHHP staff shall not unreasonably withhold its approval of these budget(s), so long as they do not materially or adversely change the Project. This shall be a continuing obligation of the Contractor, and shall survive the transfer or assignment of the Contract. Contractor’s failure to adhere to budgets (either original or new/amended) may result in SKHHP’s withdrawal of its funding commitment. Contractor must prepare and submit final budgets to SKHHP at the time it starts project construction and at the project’s completion. 2. Contractor shall submit to SKHHP evidence of funding commitments from all proposed public and private funding sources. If Contractor cannot secure an identified commitment within an application’s time frame, Contractor shall immediately notify SKHHP staff and describe its anticipated actions and time frame for securing alternative funding. 3. Contractor shall use SKHHP provided funds toward specific project costs as included in the Contract and consistent with RCW 82.14.540 and/or 82.14.530, as applicable. Contractor may not use SKHHP funds for any other purpose unless SKHHP staff authorizes such alternate use in writing. If budget line items with unexpended balances exist after completion of the project, SKHHP and other public funders shall approve adjustments to the project capital sources (including potential reductions in public fund loan balances). 4. Contractor shall evaluate and consider maximizing sustainability features for the Project (such as an efficient building envelope and heat pumps) and shall propose a plan to maximize the Project’s sustainability. 5. Contractor shall use and document an open and competitive bidding process (consisting of at least three bids) for construction and related consultant services associated with the project, regardless of the source of funds used to pay their costs. Contractor shall pay RCW 39.12 prevailing wages in all projects funded by SKHHP that include construction activities, unless federal funds awarded to the project mandate use of federal prevailing wage rates. 6. If Contractor uses federal funds toward the Project, it must meet applicable federal guidelines, including but not limited to: contractor solicitation; bidding and selection; wage rates; and federal laws and regulations. 7. Contractor shall maintain documentation of any necessary land use approvals, permits, and licenses required by the jurisdiction in which the project is located. 8. Contractor shall submit to SKHHP project monitoring reports quarterly through its completion of the project, and annually thereafter. Contractor shall submit a final AGENDA ITEM # 9. a) Page 23 of 23 budget to SKHHP upon project completion. If applicable, Contractor shall submit initial tenant information as required by SKHHP. 9. Contractor is required to provide SKHHP with quarterly status reports for projects funded through SKHHP’s Housing Capital Fund during the project’s development stage (from the time funds are awarded until the project’s completion and occupancy). These quarterly reports must include at a minimum the status of funds expended and progress to date. SKHHP will rely on these quarterly reports to determine whether Contractor is making satisfactory progress on the project. 10. SKHHP may inspect the project site during the project’s construction. 11. After occupancy, the Contractor will submit annual reports to SKHHP summarizing the number of project beneficiaries, housing expenses for the target population, and the proportion of those beneficiaries that are low- and/or moderate-income and that meet other eligibility criteria established in the Contract. In addition, the Annual Report shall include certifications to SKHHP that it is in compliance with the Covenant, which shall include the most current occupancy information, rent schedule (showing which Units are in each income class), a calculation justifying any increases in rents from the previous rent schedule, consistent with the Covenant and the Contract, and the actual rents being charged to each unit. SKHHP shall have the right to review rents for compliance and approve or disapprove them every year. In the event the Contractor submits annual certifications to satisfy the reporting requirements of multiple funders, Contractor will designate and report all units at the income class required by the most restrictive funder as well as the classification for purposes of the Covenant and this Contract. The Contractor shall also include with such certification any changes in the management policies for the Property and such other information covering the prior calendar year as SKHHP may request by notice at least ninety (90) days in advance of the due date, and with such accompanying documentation as SKHHP may request. The Annual Reports shall be submitted by June 30 of each year and will be required for the full duration of the Affordability Period. SKHHP will also periodically evaluate all projects for long term sustainability. 12. For rental projects, Contractor shall maintain the project in good and habitable condition for the duration of its affordability term. 13. SKHHP shall reimburse the Contractor for satisfactory completion of the requirements specified in the Contract and upon Contractor’s submission to SKHHP of invoices and supporting documentation of eligible expenses. 14. SKHHP shall retain 5% of the funding award (“retention”) and shall release the retention only after construction is complete and all other obligations outlined in the contract have been satisfied. 15. A covenant is recorded ensuring affordability for at least 50 years, with unit size, number of units, and affordability distribution established prior to executing Contract. AGENDA ITEM # 9. a)