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Home My WebLink AboutFinance Committee - 14 Apr 2025 - Agenda - Pdf CITY OF RENTON AGENDA - Finance Committee Meeting 3:15 PM - Monday, April 14, 2025 7th Floor Council Conference Room/Videoconference 1. VOUCHERS a) Accounts Payable b) Disbursements c) Payroll (located in Dropbox) d) Real Estate 2. COMPENSATE EVIDENCE TECHNICIAN AT STEP E, SALARY GRADE PN58 a) AB - 3779 Police Department requests authorization to compensate the preferred candidate for the Police Evidence Technician position at Step E of salary grade pn58, effective April 16, 2025. 3. PENNY LOFTS ADDENDUM 2-25 LAG-21-001 a) AB - 3790 Public Works Facilities Division recommends execution of Addendum 2 to LAG- 21-001, lease with Penny Lofts, extending the lease of 24 parking stalls at the City Center Parking garage for two years, with an annual revenue of $13,346. 4. 4CULTURE ARTS SUSTAINED SUPPORT PROGRAM GRANT a) AB - 3803 Community & Economic Development Department recommends execution of an agreement with 4Culture, to accept $44,000 in grant funds, for the purpose of creating opportunities for community members to connect with art experiences in Renton. 5. UTILITY BILL LEAK ADJUSTMENT REQUEST FOR DEAN WEIDNER HERITAGE HILLS APARTMENTS 005992-000 a) AB - 3786 Finance Department submits a utility bill adjustment request from Heritage Hills Apartments, a multi-family property, and recommends an adjustment of $2,609.04 for exess water usage caused by a qualified water leak in accordance with RMC 8-5-23. 6. REORGANIZATION OF THE FINANCE DEPARTMENT a) AB - 3796 Finance Department recommends approving the Finance Department reorganization which adds one new position of Senior Tax & Licensing Auditor salary grade m21, Step C, and regrades the Financial Operations Manager to salary grade m36, Step D, converts one Senior Finance Analyst to Financial Operations Supervisor salary grade m27, Step C, and changes the department's reporting structure, effective May 5, 2025. 7. JOINT FUNDED 2025-2026 HUMAN SERVICES AGREEMENT WITH SOUND GENERATIONS MEALS ON WHEELS PROGRAM a) AB - 3788 Parks & Recreation Department recommends execution of the Joint Funded 2025-2026 Human Services Agreement (Renton is the lead city working with the cities of Burien, Covington, Federal Way, SeaTac, and Tukwila) with Sound Generations, in the amount of $167,864, to support the agency's Meals on Wheels program. Renton's share for this contract is $30,000 over the two-year period. 8. JOINT FUNDED 2025-2026 HUMAN SERVICES AGREEMENT WITH KING COUNTY SEXUAL ASSAULT RESOURCE CENTER a) AB - 3787 Parks & Recreation Department recommends execution of the Joint Funded 20205-2026 Human Services Agreement (Renton is the lead city working with the cities of Burien, Covington, Federal Way, SeaTac, and Tukwila) with King County Sexual Assault Resource Center in the amount of $144,758 to support their programs. Renton's share is $40,000 over the two-year period. 9. 2020 WASHINGTON STATE DEPARTMENT OF HEALTH SNAP INCENTIVE AGREEMENT AMENDMENT 7 a) AB - 3789 Parks & Recreation Department recommends execution of Amendment No. 7 to the 2020 Washington State Department of Health Supplemental Nutrition Program (SNAP) Incentive Agreement, to accept an additional $25,000 in funding for the Renton Farmers Market for January 1, 2025 through February 28, 2026. 10. DOJ EQUITABLE SHARING AGREEMENT AND CERTIFICATION – USE OF FUNDS TO PURCHASE EQUIPMENT a) AB - 3798 Police Department requests authorization to use $50,000 from available Department of Justice (DOJ) Equitable Sharing Agreement and Certificate (ESAC) funds, to purchase 35 new law enforcement rifles from ProForce Law Enforcement in the amount of $63,555.36, to replace older models that have surpassed their life expectancy. The $13,555.36 remaining cost will be covered by the Police Department's budget. 11. MOU WITH SEATTLE POLICE DEPARTMENT FOR INTERNET CRIMES AGAINST CHILDREN TASK FORCE a) AB - 3802 Police Department recommends approval of a Memorandum of Understanding (MOU) with the Seattle Police Department to accept up to $10,000 in grant funds to support the Renton Police Department's overtime, travel/training, equipment, and software necessary to conduct Internet Crimes Against Children (ICAC) Task Force investigations. 12. INTERAGENCY AGREEMENT WITH THE UNITED STATES DEPARTMENT OF ENERGY FOR ENERGY EFFICIENCY & CONSERVATION BLOCK GRANT FUNDS FOR 2025 a) AB - 3804 Public Works Administration recommends execution of an agreement with the U.S. Department of Energy to accept $157,700 in non-matching grant funds to implement a plan to transition maintenance equipment from gas-powered to battery electric- powered. 13. EMERGING ISSUES IN FINANCE a) Council Travel and Expense Reimbursement Policy If you would like to attend this week's meeting remotely, you can do so by going to https://us02web.zoom.us/j/87987691701?pwd=dWVKbmV4KzBTVWF3MW9qSmxPbmpGUT09 Zoom Meeting ID: 879 8769 1701, Passcode: 004276 You can call through Zoom at (253) 215-8782 and use the Meeting ID. City of Renton AP Check Register for 03/16/2025 to 03/31/2025 Including Check Number(s): 10966, 10967, 10968, 10969, 10970 Excluding Check Number(s): 423674, 423689 Account No / Department / Title Amount Invoice No / DescripƟon Check Info A&I DISTRIBUTORS - 000320 $3,285.78 423690 03/31/2025 $ 3,285.78 52610-00 $3,285.78 501.000000.015.548.60.31.000 Bulk OW20 Quaker State SyntheƟc Oil for stock. - 275 GAL PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES ABSOLUTE SOLUTIONS LLC - 000312 $218.00 423691 03/31/2025 $ 218.00 1577 $218.00 503.000000.003.518.82.41.003 iBackﬂow monthly mailing of test reminder leƩers, April 2025 EXECUTIVE SERVICES INFORMATION SERVICES / SERVICE CONTRACTS ADVANCED TECHNOLOGY SYSTEMS - 001086 $1,320.00 423692 03/31/2025 $ 1,320.00 INV-0000380416 $600.00 503.000000.003.518.82.41.003 CAG-21-228, Annual maintenance renewal of Voyager FFP, 03/09/2025 - 03/08/2026 EXECUTIVE SERVICES INFORMATION SERVICES / SERVICE CONTRACTS INV-0000380602 $720.00 000.000000.008.521.23.41.000 $440.00 CAG-21-228, AddiƟonal of six voyager licenses for PD POLICE / PROFESSIONAL SERVICES 000.000000.008.521.21.41.000 $280.00 POLICE / PROFESSIONAL SERVICES AHBL INC - 001129 $5,410.00 423693 03/31/2025 $ 5,410.00 150705 $5,410.00 317.122101.015.595.30.63.000 PROFESSIONAL SERVICES FOR NE 44TH/I-405 GATEWAY PROJECT PUBLIC WORKS CAPITAL INVESTMENT / I-405/44TH GATEWAY & GREENSCAPE - WSDOT ALBERSON, JAMES - 103218 $122.76 423832 03/31/2025 $ 122.76 reimb jalberson $122.76 000.000000.001.511.60.43.001 $74.76 Reimbursement for mileage and per diem for James Alberson, Jr. for City AcƟon Days and Renton Hill Day mileage and per diem. LEGISLATIVE / LEGISLATIVE TRAVEL 000.000000.001.511.60.43.007 $48.00 LEGISLATIVE / MEALS & INCIDENTAL EXPENSE ALLIANCE 2020 OF RENTON LLC - 001902 $16.39 423694 03/31/2025 $ 16.39 5858295 $16.39 000.000000.004.514.23.41.000 FEBRUARY 2025 TAX & LICENSE BACKGROUND FINANCE / PROFESSIONAL SERVICES ALTUS TRAFFIC MANAGEMENT LLC - 006602 $15,480.00 423695 03/31/2025 $ 15,480.00 NW073704 $15,480.00 425.455597.015.594.34.63.000 CAG-24-242; Traffic Control Plan Created for The City of Renton's~ project: Highlands Reservoir Water Main Replacement~ Project - TCP PUBLIC WORKS WATER CIP / HIGHLANDS 435-RESERVOIRS REPLACEMENT AMERIGAS - 065065 $783.52 423696 03/31/2025 $ 783.52 3174524766 $219.42 404.000000.020.576.65.32.004 GC: FUEL - PROPANE~ 27.2 @ $6.359 PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / PROPANE GAS 3174656006 $158.90 404.000000.020.576.65.32.004 GC: Propane~ 18.6 @ $6.349 PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / PROPANE GAS 3174798236 $146.11 404.000000.020.576.65.32.004 GC: Propane~ 16.8 @ $6.339 PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / PROPANE GAS 3174903525 $110.50 404.000000.020.576.65.32.004 GC: Fuel - Propane~ 11.8 @ $6.289 PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / PROPANE GAS 3175339943 $148.59 404.000000.020.576.65.32.004 GC: Propane~ 17.1 @ $6.359 PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / PROPANE GAS AMY HANDY - 004711 $1,071.00 423697 03/31/2025 $ 1,071.00 25-AH01 $1,071.00 001.250006.020.571.20.41.003 PRESCHOOL ART #23699 & 23710 INSTRUCTOR PAYMENT JAN 9-FEB 28 PARKS AND RECREATION COMMUNITY SERVICES / CONTRACTED SERVICES-GEN PROGRAMS APPLEONE EMPLOYMENT SVCS - 005219 $1,297.28 423698 03/31/2025 $ 1,297.28 01-7009961 $1,297.28 000.000000.003.525.60.41.000 TEMP EMPLOYEE: EM ASSISTANT / PROOFREADER EXECUTIVE SERVICES / PROFESSIONAL SERVICES P1f41R4/1/2025 9 24 08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info AQUATIC SPECIALTY SERVICES INC - 005305 $18,002.97 423699 03/31/2025 $ 18,002.97 25503 $9,157.50 504.000000.015.518.31.41.003 FAC HMAC REPAIRS PULSAR PRECSION FEEDERS CAG 24-128 PUBLIC WORKS FACILITIES / CONTRACTED SERVICES 25504 $3,700.57 504.000000.015.518.31.41.003 FAC CP-1 SENSOR, O-RINGS, REMOTE MONITORINING HMAC CAG 24-128 PUBLIC WORKS FACILITIES / CONTRACTED SERVICES 25563 $4,191.91 504.000000.015.518.31.41.003 FAC BEC SYS UPGRADE BUNDLE HMAC CAG 24-128 PUBLIC WORKS FACILITIES / CONTRACTED SERVICES 25713 $952.99 001.000000.020.576.20.31.005 Chemicals for HMAC Pool operaƟons (Chlorine Pulsar, 50 Lb) PARKS AND RECREATION COMMUNITY SERVICES / CHEMICALS AND CHLORINE AT & T - 006406 $1,285.00 423833 03/31/2025 $ 1,285.00 552291 $1,285.00 000.000000.008.521.23.41.000 cell phone locate~ case 25-1032 POLICE / PROFESSIONAL SERVICES ATWELL LLC - 000064 $7,917.50 423700 03/31/2025 $ 7,917.50 0000390009 $7,917.50 425.455572.015.594.34.63.000 CAG-23-127, NE 12th St Water Main Replacement Project (WTR-27-04233) PUBLIC WORKS WATER CIP / HIGHLANDS WATER MAIN IMPROVEMENT AXIOM ARMORED TRANSPORT - 007014 $1,774.89 423701 03/31/2025 $ 1,774.89 33592 $1,774.89 000.000000.004.514.20.41.000 FEBRUARY 2025 ARMORED CAR SERVICE FINANCE / PROFESSIONAL SERVICES BATES, TRAVIS OR KATHLEEN - ub0518 $238.64 423834 03/31/2025 $ 238.64 R052077-000 $238.64 405.000000.000.257.00.00.000 REFUND 3-406 052077-1 WATER OPERATIONS / DEFERRED REVENUE BAXTER, MICHAEL OR HYON - ub4405 $209.37 423835 03/31/2025 $ 209.37 R055321-000 $209.37 405.000000.000.257.00.00.000 REFUND 3-412 055321-1 WATER OPERATIONS / DEFERRED REVENUE BENEFIT ADMINISTRATION CO - 100007 $11,173.04 423679 03/25/2025 $ 11,173.04 Ben2003690 $11,173.04 632.000000.000.231.50.00.000 $8,181.29 Flex Healthcare: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS 632.000000.000.231.50.00.000 $2,991.75 Flex Dep Care: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS BERK CONSULTING INC - 009274 $10,786.25 423702 03/31/2025 $ 10,786.25 10937-02-25 $10,786.25 316.332002.020.576.81.41.000 PPNR: CAG-24-164 BERK CONSLUTING TO PROVIDE PARKS, RECREATION AND NATURAL AREAS PLAN UPDATE. PROJECT NO. R0010937.~ INVOICE PERIOD: FEB 1, 2025 TO FEB 28, 2025.~ TASK 02 Stakeholder and Public Engagement @ $633.75;~ TASK 04 Asset Mapping, Facility Inventory, and Plan Review @ $3,985.00; TASK 05 Trends, Gaps, and Needs Assessment @ $3,555.00;~ TASK 12 Plan Dev and DocumentaƟon @ $2,612.50. PARKS AND RECREATION MUNICIPAL FACILITIES CIP / PARKS RECREATION AND OPEN SPACE PLAN BEST WESTERN PLUS RENTON INN - 009463 $224.98 423836 03/31/2025 $ 224.98 69522 $224.98 000.000000.008.565.50.41.012 Room Charge~ Case 25-2020 POLICE / DIRECT VICTIM SERVICES BLACK CLOVER ENTERPRIES LLC - 009928 $1,539.61 423703 03/31/2025 $ 1,539.61 BCE207195 $1,355.17 404.000000.020.576.68.34.000 Maplewood Golf Course Merchandise re-sell. Belts, clothing items (hats - Flash 3, Golfaholic lid, hollywood 19, Iron X Orca, Patriot 5, Perfect Luck 19, Premium Clover, Sharp Luck 17, Tagger 3, Timeless 1, Two Tone Vintage 36, USA 2T Vintage 3. PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / PURCHASES MERCHANDISE BCE207349 $73.20 404.000000.020.576.68.34.000 Maplewood Golf Course merchandise re-sell items. 3x Premium Clover 2 Hats. PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / PURCHASES MERCHANDISE BCE208286 $111.24 404.000000.020.576.68.34.000 Maplewood Golf Course Merchandise item re-sell. 3x Premium Clover 137, 2x Premium Clover 2 Hats. PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / PURCHASES MERCHANDISE BOWIE, BLAKE - 118874 $335.00 423837 03/31/2025 $ 335.00 Per Diem Shelton $335.00 000.000000.008.521.22.43.007 Crisis Hotage NegiƟaƟon/Shelton, 4/14-18/2025 POLICE / MEALS & INCIDENTAL EXPENSE // AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info BRAVO, AIRENE MARGARETTE - 120689 $160.00 423838 03/31/2025 $ 160.00 MBPerDiem031425 $160.00 000.000000.007.558.60.43.007 ADVANCE PER DIEM FOR 2025 LASERFICHE CONFERENCE IN LAS VEGAS COMMUNITY AND ECONOMIC DEVELOPMENT / MEALS & INCIDENTAL EXPENSE BSN SPORTS LLC - 012015 $212.30 423704 03/31/2025 $ 212.30 929117756 $212.30 001.250002.020.571.20.31.011 ADULT VOLLEYBALL LEAGUE CHAMP SHIRTS WINTER 2025 PARKS AND RECREATION COMMUNITY SERVICES / PROGRAM SUPPLIES-ATHLETICS BUD CLARY FORD HYUNDAI - 012125 $311,927.49 423705 03/31/2025 $ 311,927.49 11299 $72,641.01 501.000000.015.594.18.64.000 $72,857.81 2024 CHEVROLET BLAZER POLICE FLEET (B399) PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / EQUIPMENT RENTAL - CAPITAL 501.000000.015.594.18.64.000 $-216.80 Discount $200 plus tax - 20 days PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / EQUIPMENT RENTAL - CAPITAL 11300 $59,821.62 501.000000.015.594.18.64.000 $60,038.42 New Silverado 1500 truck (313) PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / EQUIPMENT RENTAL - CAPITAL 501.000000.015.594.18.64.000 $-216.80 Discount $200 plus tax - 20 days PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / EQUIPMENT RENTAL - CAPITAL 11301 $59,821.62 501.000000.015.594.18.64.000 $60,038.42 New Silverado 1500 truck (315) PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / EQUIPMENT RENTAL - CAPITAL 501.000000.015.594.18.64.000 $-216.80 Discount $200 plus tax - 20 days PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / EQUIPMENT RENTAL - CAPITAL 11303 $59,821.62 501.000000.015.594.18.64.000 $60,038.42 New Silverado 1500 (C314) PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / EQUIPMENT RENTAL - CAPITAL 501.000000.015.594.18.64.000 $-216.80 Discount $200 plus tax - 20 days PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / EQUIPMENT RENTAL - CAPITAL 11304 $59,821.62 501.000000.015.594.18.64.000 $60,038.42 New Silverado 1500 truck (316) Fleet PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / EQUIPMENT RENTAL - CAPITAL 501.000000.015.594.18.64.000 $-216.80 Discount $200 plus tax - 20 day PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / EQUIPMENT RENTAL - CAPITAL BURKEY, JASON - 012390 $38.42 423839 03/31/2025 $ 38.42 Reim/HiStrength $38.42 405.000000.015.534.50.31.000 14 1/4" x 2 1/2" CoƩer Pin 18-8 Stainless. Paid cash as credit card machine was down. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES CAMCAL INCORPORATED - 000333 $2,859.93 423840 03/31/2025 $ 2,859.93 54436 $2,859.93 504.000000.015.518.31.48.000 FAC VEHICLE LIFT SPEWING HYDRAULIC FLUID PW GARAGE PUBLIC WORKS FACILITIES / REPAIRS & MAINTENANCE CAMPBELL, BRADLEY - ub0516 $45.12 423841 03/31/2025 $ 45.12 R040866-000 $45.12 405.000000.000.257.00.00.000 REFUND 3-406 040866-1 WATER OPERATIONS / DEFERRED REVENUE CANVA US INC - 000267 $7,500.00 423842 03/31/2025 $ 7,500.00 INV25585 $7,500.00 503.000000.003.518.82.41.003 TAG-24-021, Annual renewal of Canva Enterprise SubscripƟon, 12/12/2024 - 12/11/2025 EXECUTIVE SERVICES INFORMATION SERVICES / SERVICE CONTRACTS Page 3 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info CAROLLO ENGINEERS PC - 013783 $17,217.45 423706 03/31/2025 $ 17,217.45 FB63454 $14,889.05 426.465520.015.594.35.63.000 $13,936.55 CAG-23-403; Kennydale Lakeline Sewer Improvements Project - Final Design PUBLIC WORKS WASTEWATER CIP / KENNYDALE LAKELINE SEWER UPGRADE 427.475015.015.594.31.63.784 $952.50 PUBLIC WORKS SURFACE WATER CIP / SMALL SCALE STRMWTR PROJECTS-STRM IMPR FB63901 $2,328.40 425.455140.015.594.34.63.000 CAG-24-297; Water Hydraulic Modeling Planning Services PUBLIC WORKS WATER CIP / WATER SYSTEM PLAN UPDATE CARPENTER, PAULA - 119662 $30.00 423843 03/31/2025 $ 30.00 190287 $30.00 001.000000.020.347.30.02.000 REFUND FITNESS PASS FEES PARKS AND RECREATION COMMUNITY SERVICES / AQUATIC CENTER FEES CARRUTHERS, AMBER - 119666 $51.56 423844 03/31/2025 $ 51.56 140820 $51.56 001.000000.020.347.30.02.000 REFUND CREDIT BALANCE PARKS AND RECREATION COMMUNITY SERVICES / AQUATIC CENTER FEES CASCADE COLUMBIA DIST CO - 013910 $25,922.22 423845 03/31/2025 $ 25,922.22 918167 $6,761.72 405.000000.015.534.50.31.005 2860 gallons of causƟc for Springbrook and CCTF. PUBLIC WORKS WATER OPERATIONS / CHEMICALS 918777 $9,973.50 405.000000.015.534.50.31.005 143 bags of sodium ﬂuoride for Well 8. PUBLIC WORKS WATER OPERATIONS / CHEMICALS 919558 $9,187.00 405.000000.015.534.50.31.005 4500 gallons of causƟc for CCTF. PUBLIC WORKS WATER OPERATIONS / CHEMICALS CASCADIA CONSULTING GROUP INC - 014287 $16,156.64 423846 03/31/2025 $ 16,156.64 11848 $16,156.64 403.435207.015.537.80.41.000 $12,117.47 Recycling and Organics Tech Assistant LSWFA & GRA 25-005 for Feb 2025 PUBLIC WORKS SOLID WASTE UTILITY / WADOE LSWFA GRANT PRF SVCS 403.435002.015.537.80.41.003 $4,039.17 PUBLIC WORKS SOLID WASTE UTILITY / KC WR/R CONTRACTED SERVICES CCS FACILITY SERVICES - - 000254 $26,475.46 423707 03/31/2025 $ 26,475.46 685221 $26,475.46 504.000000.015.518.31.41.003 FAC APRIL 2025 RENTON PARKS RESTROOM CLEANINGS CAG 24-313 PUBLIC WORKS FACILITIES / CONTRACTED SERVICES CDW GOVERNMENT LLC - 014396 $25,380.03 423708 03/31/2025 $ 25,380.03 AD2I23B $22,942.40 503.000000.003.518.84.41.003 TAG-25-031, Annual renewal of DUO Mobile SubscripƟon, 02/27/2025 - 02/26/2026 EXECUTIVE SERVICES INFORMATION SERVICES / SERVICE CONTRACTS AD3TK7R $2,437.63 503.540025.003.518.84.35.000 Teams Phone Project, Headsets for PD (Qty 50), PO# ITSYS25-PDHEADSETS-2 EXECUTIVE SERVICES INFORMATION SERVICES / PHONE SYSTEM UPGRADE - MINOR CENTRAL WELDING SUPPLY CO INC - 014525 $683.79 423709 03/31/2025 $ 683.79 0002322235 $538.78 001.000000.020.576.20.31.000 CO2 CHEMICALS 4 HMAC POOL OPERATIONS PARKS AND RECREATION COMMUNITY SERVICES / OFFICE/OPERATING SUPPLIES 0002324396 $145.01 405.000000.015.534.50.31.000 Carbon dioxide for freezing water services. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES CENTURY WEST ENGINEERING CORP - 014533 $46,946.50 423710 03/31/2025 $ 46,946.50 249712 $46,946.50 422.725114.015.594.46.63.000 Taxiway Alpha Rehab~ Professional Services through 02/28/25 PUBLIC WORKS AIRPORT CAPITAL INVESTMENT / TAXIWAY ALPHA REHABILITATION CHAPTER 13 TRUSTEE - 100059 $745.00 423680 03/25/2025 $ 745.00 Ben2003700 $745.00 632.000000.000.231.50.00.000 24-12127 Chapter 13 Trustee #3: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS CHEM AQUA INC. - 015056 $283.99 423711 03/31/2025 $ 283.99 9086644 $283.99 108.220047.015.518.31.48.000 FAC WATER TREATMENT PROGRAM PAVILION PUBLIC WORKS LEASED CITY PROPERTIES / REPAIRS & MAINTENANCE - PAVILION BLDG Page 4 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info CHRISTENSEN INC - 015410 $52,640.15 423712 03/31/2025 $ 52,640.15 0681875-IN $4,661.81 501.000000.015.548.60.32.003 Unleaded gas for staƟon 13. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / FUEL CONSUMED GASOLINE 0682796-IN $12,824.25 501.000000.015.548.60.32.003 $10,602.28 Unleaded and diesel for the shops tanks. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / FUEL CONSUMED GASOLINE 501.000000.015.548.60.32.001 $2,221.97 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / FUEL CONSUMED - DIESEL FUEL 0684171-IN $687.53 501.000000.015.548.60.32.004 $229.18 Propane for the shops. Split between Water, transportaƟon and ﬂeet. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / FUEL CONSUMED PROPANE GAS 003.000000.015.542.95.31.000 $229.18 PUBLIC WORKS STREETS / OFFICE/OPERATING SUPPLIES 405.000000.015.534.50.31.000 $229.17 PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES 0684892-IN $12,222.73 501.000000.015.548.60.32.003 $10,252.12 Unleaded and diesel fuel for the shops tanks.PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / FUEL CONSUMED GASOLINE 501.000000.015.548.60.32.001 $1,970.61 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / FUEL CONSUMED - DIESEL FUEL 0686747-IN $7,560.38 501.000000.015.548.60.32.003 Unleaded gas for StaƟon 13, PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / FUEL CONSUMED GASOLINE 0688062-IN $14,683.45 501.000000.015.548.60.32.003 Unleaded fuel for shops. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / FUEL CONSUMED GASOLINE CINTAS CORPORATION - 015563 $798.27 423713 03/31/2025 $ 798.27 4223648865 $49.56 407.000000.015.531.35.49.007 Laundry & coveralls for Surface water dept. PUBLIC WORKS SURFACE WATER OPERATIONS / LAUNDRY 4223648870 $154.97 501.000000.015.548.60.49.007 Laundry,coveralls,shop towels & hand soap. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / LAUNDRY 4223648872 $71.63 406.000000.015.535.50.49.007 Laundry & coveralls for Sewer dept. PUBLIC WORKS WASTEWATER OPERATIONS / LAUNDRY 4224454116 $287.28 501.000000.015.548.60.49.007 $131.68 Uniforms, laundry, coveralls, shop towels for garage, surface water and sewer.~ Bill was $1,546.60 adjustment of $1,259.32 plus tax. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / LAUNDRY 407.000000.015.531.35.49.007 $83.97 PUBLIC WORKS SURFACE WATER OPERATIONS / LAUNDRY 406.000000.015.535.50.49.007 $71.63 PUBLIC WORKS WASTEWATER OPERATIONS / LAUNDRY 4225135039 $234.83 501.000000.015.548.60.49.007 $113.64 Laundry,cover,shop towels & hand soap. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / LAUNDRY 406.000000.015.535.50.49.007 $71.63 PUBLIC WORKS WASTEWATER OPERATIONS / LAUNDRY 407.000000.015.531.35.49.007 $49.56 PUBLIC WORKS SURFACE WATER OPERATIONS / LAUNDRY CIOX HEALTH LLC - 033246 $2.00 423847 03/31/2025 $2.00 0497644837 $2.00 000.000000.008.521.70.49.002 Medical Records~ Case 24-4426 POLICE / PUBLICATIONS CISION US INCORPORATED - 015776 $19,357.65 423714 03/31/2025 $ 19,357.65 INVUS6011873233 $19,357.65 503.000000.003.518.82.41.003 CAG-23-061, Annual renewal of Cision ClommunicaƟons Cloud Plaƞorm, 03/06/25 - 03/05/26 EXECUTIVE SERVICES INFORMATION SERVICES / SERVICE CONTRACTS Page 5 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info CISNEROS, JENNY - 015782 $160.00 423848 03/31/2025 $ 160.00 JCPerDiem031425 $160.00 000.000000.007.558.60.43.007 ADVANCE PER DIEM FOR 2025 LASERFICHE CONFERENCE IN LAS VEGAS COMMUNITY AND ECONOMIC DEVELOPMENT / MEALS & INCIDENTAL EXPENSE CITY OF RENTON - PSERS - 100018 $3,394.77 7653 03/25/2025 $ 3,394.77 Ben2003714 $3,394.77 632.000000.000.231.50.00.000 PSERS: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS CITY OF RENTON LEOFF II - 044102 $130,005.28 7654 03/25/2025 $ 130,005.28 Ben2003716 $130,005.28 632.000000.000.231.50.00.000 $130,738.14 LEOFF II POLICE: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS 632.000000.000.231.50.00.000 $73.78 Incorrectly Reduced Payment for Paget PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS 632.000000.000.231.50.00.000 $-806.64 Leoff2 Adjustment: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS CITY OF RENTON PERS 3 - 058843 $69,536.42 7655 03/25/2025 $ 69,536.42 Ben2003718 $69,536.42 632.000000.000.231.50.00.000 $69,567.89 PERS 3: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS 632.000000.000.231.50.00.000 $-31.47 Pers3 Adjustment: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS CITY OF RENTON PERS II - 058842 $273,080.95 7650 03/25/2025 $ 273,080.95 Ben2003708 $273,080.95 632.000000.000.231.50.00.000 $274,097.20 PERS II: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS 632.000000.000.231.50.00.000 $-1,016.25 Pers2 Adjustment: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS CITY OF RENTON PERS JBM 11 - 058839 $4,710.84 7657 03/25/2025 $ 4,710.84 Ben2003722 $4,710.84 632.000000.000.231.50.00.000 PERS JBM 11: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS CITY OF SEATTLE - 072270 $20,406.00 423849 03/31/2025 $ 20,406.00 477985000 $14,351.00 000.459201.015.554.90.41.002 CAG-011-93, 2017 Water Purveyor ConservaƟon Block Charges PUBLIC WORKS / WATER CONSERVATION PROF SVCS 6345850000 $108.99 405.000000.015.534.50.47.002 Water usage for Boeing innerƟe at Logan/2nd. PUBLIC WORKS WATER OPERATIONS / WATER 7345850000 $5,946.01 405.000000.015.534.50.47.002 Water bill for Boeing innerƟe @ s 2nd/Logan. PUBLIC WORKS WATER OPERATIONS / WATER CITY SCENE CAFE - 015959 $349.10 423850 03/31/2025 $ 349.10 03122025 $66.18 000.000000.007.558.50.43.007 Qtrly Development Services MeeƟng COMMUNITY AND ECONOMIC DEVELOPMENT / MEALS & INCIDENTAL EXPENSE 031225 $217.84 000.000000.003.513.13.43.007 REFRESHMENTS FOR QUARTERLY DEPT MEETING EXECUTIVE SERVICES / MEALS & INCIDENTAL EXPENSE CSC 3-12-25 $13.24 000.009318.002.512.51.31.000 City Scene Cafe - RMCC Lunch Coupons for Feb 25 (1) COURT SERVICES / SUPPLIES - RECOVERY SUPPORT CSC 3-21-25 $22.06 000.000000.002.512.51.43.006 CITY SCENE CAFE - POT OF COFFEE FOR JURORS - JURY TRIAL 3/20/25 COURT SERVICES / MEAL ALLOWANCE - VOLUNTEER sca031925 $29.78 000.000000.003.513.10.43.007 Coffee and tea for monthly SCA Board of Directors meeƟng March 19, 2025. Mayor Pavone is Board Vice President. EXECUTIVE SERVICES / MEALS & INCIDENTAL EXPENSE CLARK, IVA - 016095 $185.00 423851 03/31/2025 $ 185.00 6483 $185.00 000.000000.006.515.31.43.007 Per diem advance for Karpel SoluƟons User Conference 4/7/25-4/10/25 in St. Louis, MO CITY ATTORNEY / MEALS & INCIDENTAL EXPENSE COAL CREEK UTILITY DISTRICT - 016455 $87.82 423852 03/31/2025 $ 87.82 20019-01 $43.91 504.000000.015.518.31.47.002 FAC UTILITIES FOR 2718 DUVALL AVE NE 01/01/25-03/04/25 PUBLIC WORKS FACILITIES / WATER, METRO, GARBAGE 21367-00 $43.91 504.000000.015.518.31.47.002 FAC KENYON DOBSON PROPERTY UTILITIES 3447 LINCOLN DR NE 12/10/24-2/6/25 PUBLIC WORKS FACILITIES / WATER, METRO, GARBAGE Page 6 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info COMPENSATION CONNECTIONS - 000300 $20,400.00 423715 03/31/2025 $ 20,400.00 3685 $20,400.00 000.000000.014.518.10.41.000 Non-rep Market Study-2nd of 3 installments HUMAN RESOURCES / PROFESSIONAL SERVICES COMPLETE OFFICE - 017678 $4,090.81 423716 03/31/2025 $ 4,090.81 2339008-0 $4,090.81 504.000000.015.518.30.31.000 FAC CUSTODIAL SUPPLIES FOR THE CITY: SCOTT TOWELS, CLEANER, WYPALL, GLOVERS, LINERS PUBLIC WORKS FACILITIES / OFFICE/OPERATING SUPPLIES CONSOLIDATED ELECTRICAL DIST - 018018 $623.18 423853 03/31/2025 $ 623.18 8073-1267312 $623.18 504.000000.015.518.30.31.000 FAC HALCO LIGHT BULBS FOR STOCK PUBLIC WORKS FACILITIES / OFFICE/OPERATING SUPPLIES CONTROL SYSTEMS NW, LLC - 000277 $3,826.78 423717 03/31/2025 $ 3,826.78 CSNW- 2058 $952.19 426.465065.015.535.50.41.000 CAG-25-005; Wastewater 2025/2026 SCADA Gerneral Services PUBLIC WORKS WASTEWATER CIP / SANITARY SEWER HYD MODEL PROF SERVICES CSNW-2052 $2,874.59 425.455121.015.594.34.63.000 CAG-25-009; Water UƟlity SCADA General Services PUBLIC WORKS WATER CIP / TELEMETRY IMPROVEMENTS-PHASE 4 CORAL CONSTRUCTION COMPANY - 018352 $32,943.15 423718 03/31/2025 $ 32,943.15 22400*03 $32,943.15 003.000000.015.542.92.48.050 CAG-24-088 Guardrails, extra repair work for Monster rd & Talbot AƩenuator. PUBLIC WORKS STREETS / REPAIRS & MAINTENANCE PROPERTY LOSS CORE & MAIN LP - 031909 $2,686.16 423946 03/31/2025 $ 2,686.16 V926531 $41.75 405.000000.015.534.50.31.000 5-2" galvy plugs for water services. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES V939392 $12.74 405.000000.015.534.50.31.000 Flange gaskets. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES W188887 $1,281.53 405.000000.015.534.50.31.000 4" ﬂange gate valve and offset pipe wrench. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES W192742 $1,350.14 405.000000.015.534.50.31.000 12" clow hydrant extension. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES CORTEZ FENCING LLC - 018494 $8,437.94 423719 03/31/2025 $ 8,437.94 CAG-23-366 RR $8,437.94 427.000000.000.223.40.00.000 CAG-23-366 Retainage release for 2023 Stormwater facility fencing. SURFACE WATER CIP / RETAINAGE PAYABLE COSTAR REALTY INFORMATION INC - 018516 $1,413.12 423854 03/31/2025 $ 977.43 121881672 $977.43 000.000000.007.558.70.49.011 CAG-22-191 / COSTAR SUBSCRIPTION -ONLINE REAL ESTATE PUB/ MAR2025~ Service period 03/01/2025 to 03/31/2025 COMMUNITY AND ECONOMIC DEVELOPMENT / MISCELLANEOUS-BUSINESS 423855 03/31/2025 $ 435.69 121818702-1 $435.69 000.000000.007.558.70.49.011 LOOPNET - REAL ESTATE DATA / MAR 2025~ Service Period 03/01/2025 to 03/31/2025 COMMUNITY AND ECONOMIC DEVELOPMENT / MISCELLANEOUS-BUSINESS COWLING & CO LLC - 091851 $18,400.72 423720 03/31/2025 $ 18,400.72 1728 $8,468.00 317.122195.015.595.30.63.002 $7,585.63 Transporta Ɵon PorƟon, Environmental Services for ConstrucƟon, Rainier Ave Phase 4, 2/1/25 - 2/28/25 PUBLIC WORKS CAPITAL INVESTMENT / RAINIER AVE S/N PHASE 4 - CONSTR SVCS 425.455601.015.594.34.63.000 $649.50 Water U Ɵlity PorƟon (7.67%), Environmental Services for ConstrucƟon, Rainier Ave Phase 4, 2/1/25 - 2/28/25 PUBLIC WORKS WATER CIP / RAINIER AVE S ROAD & UTILITIES IMPRVMNT 426.465523.015.594.35.63.000 $232.87 Wastewater UƟlity PorƟon (2.75%), Environmental Services for ConstrucƟon, Rainier Ave Phase 4, 2/1/25 - 2/28/25 PUBLIC WORKS WASTEWATER CIP / RAINIER AVE Ph4 SEWER FACILITY 1729 $9,932.72 317.122104.015.595.11.63.000 Environmental Services, Oakesdale Ave SW, Feb 2025 PUBLIC WORKS CAPITAL INVESTMENT / OAKESDALE AVE SW PRESERVATION PE Page 7 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info CRAIG, GENE - ub0523 $113.60 423856 03/31/2025 $ 113.60 R008786-000 $113.60 405.000000.000.257.00.00.000 REFUND 3-406 008786-1 WATER OPERATIONS / DEFERRED REVENUE CRIMINAL JUSTICE TRG COM - 089185 $200.00 423721 03/31/2025 $ 200.00 201140742 $200.00 000.000000.008.521.22.43.002 Nelson D, VanderhoekTraining/Mount Vernon POLICE / TRAININGS & SCHOOLS CRYSTAL SPRINGS - 019276 $65.48 423722 03/31/2025 $ 65.48 24715981 022625 $65.48 504.000000.015.518.21.45.000 FAC WATER COOLER RENTAL FACILITIES SHOP PUBLIC WORKS FACILITIES / OPERATING RENTALS AND LEASES CUES - 019285 $26.42 423723 03/31/2025 $ 26.42 970042290 $26.42 406.000000.015.535.50.42.001 UPS Charged for OZ camera repair. PUBLIC WORKS WASTEWATER OPERATIONS / POSTAGE DAILY JOURNAL OF COMMERCE - 072200 $2,463.95 423857 03/31/2025 $ 2,463.95 3407766 $466.40 317.122109.015.595.61.63.001 Cedar Ave Sidewalk AdverƟsement - CAG-25-003 PUBLIC WORKS CAPITAL INVESTMENT / CEDAR AVE SIDEWALK - CONSTRUCTION 3407926 $1,860.30 427.475504.015.594.31.63.000 CALL FOR BID - SE 172nd St Green Stormwater Infrastructure Project PUBLIC WORKS SURFACE WATER CIP / SE 172ND ST/125TH AVE N STORM SYS IMPROV 3407998 $137.25 000.000000.007.558.70.44.000 RFP - Public Art for Legacy Square COMMUNITY AND ECONOMIC DEVELOPMENT / ADVERTISING DANNY VERNON - 000329 $550.00 423724 03/31/2025 $ 550.00 2025 VOL APPREC ENT $550.00 001.800222.020.573.90.41.003 2025 VOLUNTEER APPRECIATION EVENT ENTERTAINMENT~ Danny V. Smith (a.k.a. Danny Vernon). Provide music and signing entertainment as Elvis on April 15, 2025. PARKS AND RECREATION COMMUNITY SERVICES / CONTRACTED SERVICES DAVID EVANS & ASSOCIATES INC - 020180 $17,126.69 423858 03/31/2025 $ 17,126.69 584940 $17,126.69 427.475612.015.594.31.63.002 CAG-24-081; Engineering design services for Sprigbrook Terrace water quality stormwater facility PUBLIC WORKS SURFACE WATER CIP / SPRINGBROOK TERRACE WTRQUALITY PROF SVC DAVIS DOOR SERVICE INC - 020255 $480.91 423725 03/31/2025 $ 480.91 0006976 $480.91 108.220046.015.518.31.48.000 FAC DOOR LIMITS WERE OFF CAUSING DOOR TO OVER CLOSE AND HIT THE EDGE AND OPEN BACK UP CITY CTR PARKING GARAGE PUBLIC WORKS LEASED CITY PROPERTIES / REPAIRS & MAINTENANCE - PARKING GARAGE DEPARTMENT OF LICENSING - 089227 $1,581.00 10967 03/14/2025 $ 1,581.00 CPLs/2024 backlog $1,581.00 630.000000.000.589.30.00.006 ApplicaƟons from October through December 2024 CUSTODIAL FUND / CONCEALED WEAPONS-DOL DEPARTMENT OF TRANSPORTATION - 089302 $1,185.10 423859 03/31/2025 $ 1,185.10 RE313ATB50218206 $173.92 317.122151.015.595.30.63.001 EEO CHARGES, S. 7TH ST CORRIDOR IMPROVEMENT PROJECT, 1/1/25-1/31/25 PUBLIC WORKS CAPITAL INVESTMENT / SO 7TH ST - CONST SVCS RE313ATB50317120 $135.28 317.122195.015.595.30.63.002 RE313ATB50218123 Preliminary & ConstrucƟon Engineering, Rainier Ave S Phase 4, 2/1/25 - 2/28/25 PUBLIC WORKS CAPITAL INVESTMENT / RAINIER AVE S/N PHASE 4 - CONSTR SVCS RE313ATB50317182 $209.52 317.122151.015.595.30.63.001 EEO CHARGES, S. 7TH ST CORRIDOR IMPROVEMENT PROJECT, 2/1/25-2/28/25 PUBLIC WORKS CAPITAL INVESTMENT / SO 7TH ST - CONST SVCS RE-313-ATB5050317009 $666.38 135.000000.005.554.90.48.000 I405 RelocaƟon Projects, Springbrook Wetland MiƟgaƟon Bank Projects, etc. OTHER CITY SERVICES SPRINGBROOK WETLANDS BANK / REPAIRS AND MAINTENANCE DEPT OF LABOR & INDUSTRIES - 089725 $91.85 423860 03/31/2025 $ 91.85 Q4 2024 addiƟonal $91.85 502.000000.014.517.60.41.013 2024 Q4 WORKERS COMPENSATION - ADDITIONAL OWED HUMAN RESOURCES INSURANCE / WORKERS' COMP ADMIN FEES-WA ST QUARTERLY Page 8 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info DEPT OF NATURAL RESOURCES - 089199 $3,197.85 423726 03/31/2025 $ 3,197.85 4900/0100183043/2025 $3,197.85 402.000000.015.546.20.45.000 AQ COMMERCIAL MARINA ~ 4/01/2025 TO 03/31/2026 $2,833.97~ TAX FOR AQ COMMERCIAL MARINA $363.88 PUBLIC WORKS AIRPORT OPERATIONS / OPERATING RENTAL & LEASE DEPT OF RETIREMENT SYSTEMS - 020839 $3,941.94 10968 03/14/2025 $ 3,941.94 02/2025 $3,941.94 000.000000.008.521.10.20.002 $3,608.38 FEBRUARY 2025 NON-LEOFF REPORTING POLICE / RETIREMENT/LEOFF 000.000000.008.521.30.20.002 $333.56 POLICE / RETIREMENT/LEOFF DEVOS, JEFF - 020987 $196.00 423861 03/31/2025 $ 196.00 JDeVos Travel $196.00 000.000000.003.514.21.43.007 PER DIEM FOR LASERFICHE EMPOWER CONFERENCE EXECUTIVE SERVICES / MEALS & INCIDENTAL EXPENSE DEYOE, JOSHUA - 116859 $51.97 423862 03/31/2025 $ 51.97 135705 $51.97 001.000000.020.347.30.02.000 REFUND CREDIT BALANCE PARKS AND RECREATION COMMUNITY SERVICES / AQUATIC CENTER FEES DON SMALL & SONS OIL DISTRIBUT - 075347 $2,113.66 423727 03/31/2025 $ 2,113.66 S273551 $2,113.66 404.000000.020.576.65.32.003 GC: Fuel - Unleaded ~ 465 @ $3.80 PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / GASOLINE DOWL LLC - 021970 $30,490.00 423728 03/31/2025 $ 30,490.00 2072.15192.03-22 $12,235.00 422.725119.015.594.46.63.000 Perimeter Security Upgrades~ Professional services 02/02 to 03/01/25 PUBLIC WORKS AIRPORT CAPITAL INVESTMENT / AIRPORT SECURITY & FENCE UPGRADE 2072.15192.08-8 $18,255.00 422.725103.015.546.50.41.000 Pavement management program~ Professional services from 02/02 to 03/01/25 PUBLIC WORKS AIRPORT CAPITAL INVESTMENT / PAVEMENT MANAGEMENT PROGRAM PROF SERVICE DUGANS INC - 022423 $190.09 423863 03/31/2025 $ 190.09 68095 $190.09 000.000000.014.518.10.31.010 three reƟrement plaques for reƟring city emplioyees HUMAN RESOURCES / EMPLOYEE RECOGNITION DWR SECURITY LLC - 062458 $8,054.40 423729 03/31/2025 $ 8,054.40 20752 $4,006.40 108.220046.015.518.31.41.003 FAC HOURLY SECURITY DOWNTOWN PARKING GARAGE 3/3-3/9/25 PUBLIC WORKS LEASED CITY PROPERTIES / CONTRACTED SERVICES - PARKING GARAGE 20830 $4,048.00 108.220046.015.518.31.41.003 FAC HOURLY SECURITY DOWNTOWN PARKING GARAGE CAG 22-161 PUBLIC WORKS LEASED CITY PROPERTIES / CONTRACTED SERVICES - PARKING GARAGE DYNAMIC LANGUAGE CENTER LTD - 022705 $49.00 423730 03/31/2025 $ 49.00 T-25-0000921 $49.00 000.000000.003.513.11.41.001 TRANSLATION - SOLID WASTE EXECUTIVE SERVICES / CONSULTANT SERVICES Page 9 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info EAGLE PEST ELIMINATORS INC - 022810 $1,748.34 423731 03/31/2025 $ 1,748.34 12813 $93.76 504.000000.015.518.31.48.000 FAC QRTLY PEST MGMT KENNYDALE LIONS PARK PUBLIC WORKS FACILITIES / REPAIRS & MAINTENANCE 12860 $93.76 504.000000.015.518.31.48.000 FAC QRTLY PEST MGMT CITY HALL PUBLIC WORKS FACILITIES / REPAIRS & MAINTENANCE 12862 $93.76 504.000000.015.518.31.48.000 FAC QRTLY PEST MGMT MUSEUM PUBLIC WORKS FACILITIES / REPAIRS & MAINTENANCE 12863 $93.76 108.220048.015.518.31.48.000 FAC QRTLY PEST MGMT LIBERTY PARK COMM CTR PUBLIC WORKS LEASED CITY PROPERTIES / REPAIRS & MAINTENENANCE - LIBERTY PARK 12866 $93.76 504.000000.015.518.31.48.000 FAC QRTLY PEST MGMT PARK MAINTENANCE PUBLIC WORKS FACILITIES / REPAIRS & MAINTENANCE 12872 $93.76 504.000000.015.518.31.48.000 FAC QRTLY PEST MGMT CEDAR RIVER TRAIL RESTROOM PUBLIC WORKS FACILITIES / REPAIRS & MAINTENANCE 12874 $71.70 108.220053.015.518.31.48.000 FAC QRTLY PEST MGMT BOATHOUSE PUBLIC WORKS LEASED CITY PROPERTIES / REPAIRS & MAINTENANCE - BOATHOUSE 12884 $93.76 504.000000.015.518.31.48.000 FAC QRTLY PEST MGMT VETERANS MEMORIAL PARK PUBLIC WORKS FACILITIES / REPAIRS & MAINTENANCE 12895 $93.76 108.220047.015.518.31.48.000 FAC QRTLY PEST MGMT PAVILION PUBLIC WORKS LEASED CITY PROPERTIES / REPAIRS & MAINTENANCE - PAVILION BLDG 12913 $137.88 504.000000.015.518.31.48.000 FAC QRTLY PEST MGMT MAPLEWOOD PARK PUBLIC WORKS FACILITIES / REPAIRS & MAINTENANCE 13001 $93.76 504.000000.015.518.31.48.000 FAC QRTLY PEST MGMT INSPECTION AND SERVICE SENIOR CTR PUBLIC WORKS FACILITIES / REPAIRS & MAINTENANCE 15514 $104.79 404.000000.020.576.65.48.003 GC: Rodent Control Services~ February PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / MAINTENANCE 15515 $93.76 404.000000.020.576.65.48.003 GC: Rodent Control Services PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / MAINTENANCE 17293 $104.79 504.000000.015.518.31.48.000 FAC MONTHLY RODENT CONTROL SUNSET NEIGHBORHOOD PARK PUBLIC WORKS FACILITIES / REPAIRS & MAINTENANCE 17490 $93.76 108.220018.015.518.31.48.000 FAC QRTLY PEST MGMT N HIGHLAND COMM CTR PUBLIC WORKS LEASED CITY PROPERTIES / REPAIRS & MAINTENANCE - NORTH HIGHLANDS 251 $204.06 504.000000.015.518.31.48.000 FAC ONE SHOT ANT TREATMENT SENIOR CTR PUBLIC WORKS FACILITIES / REPAIRS & MAINTENANCE 25893173 $93.76 108.220048.015.518.31.48.000 FAC QRTLY PEST MGMT LIBERTY PARK COMM CTR PUBLIC WORKS LEASED CITY PROPERTIES / REPAIRS & MAINTENENANCE - LIBERTY PARK EASTSIDE DREAM ELITE LLC - 022980 $2,347.80 423732 03/31/2025 $ 2,347.80 25-EDE01 $2,347.80 001.250006.020.571.20.41.003 CHEER #23680 INSTRUCTOR PAYMENT JAN-FEB. 2025 PARKS AND RECREATION COMMUNITY SERVICES / CONTRACTED SERVICES-GEN PROGRAMS EILER, KELLEN - 119669 $80.00 423864 03/31/2025 $ 80.00 96831 $80.00 001.000000.020.347.30.02.000 REFUND CREDIT BALANCE PARKS AND RECREATION COMMUNITY SERVICES / AQUATIC CENTER FEES EMERALD SERVICES INC - 023963 $1,020.28 423865 03/31/2025 $ 1,020.28 96721476 $1,020.28 501.000000.015.548.60.31.000 Bulk coolant for stock. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES ENERGIZED IDEAS EDUCATION LLC - 024156 $902.50 423733 03/31/2025 $ 902.50 267 $451.25 000.000000.003.518.12.41.000 ENERGIZED IDEAS PM CLASS WEEK 7 EXECUTIVE SERVICES / PROFESSIONAL SERVICES 268 $451.25 000.000000.003.518.12.41.000 ENERGIZED IDEAS PM CLASS WEEK 8 EXECUTIVE SERVICES / PROFESSIONAL SERVICES Page 10 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info ENTERONE CORPORATION - 000325 $2,545.75 423734 03/31/2025 $ 2,545.75 25464 $2,545.75 503.000000.003.518.81.43.002 Intune training (MD-102T00) for Mack Snider EXECUTIVE SERVICES INFORMATION SERVICES / TRAINING/SCHOOLS ESTATE OF BERNICE ANDREW - ub0522 $68.15 423866 03/31/2025 $ 68.15 R008662-000 $68.15 405.000000.000.257.00.00.000 REFUND 3-406 008662-1 WATER OPERATIONS / DEFERRED REVENUE ESTATE OF JEREMYAH CORNER - ub0517 $43.35 423867 03/31/2025 $ 43.35 R044877-000 $43.35 405.000000.000.257.00.00.000 REFUND 3-406 044877-1 WATER OPERATIONS / DEFERRED REVENUE ESTATE OF MARILYN WHITLEY - ub4403 $35.85 423868 03/31/2025 $ 35.85 R001967-000 $35.85 405.000000.000.257.00.00.000 REFUND 3-412 001967-1 WATER OPERATIONS / DEFERRED REVENUE FEHR & PEERS - 025801 $30,951.00 423735 03/31/2025 $ 30,951.00 182199 $3,541.20 317.120029.015.544.40.41.000 Comprehensive Plan - TransportaƟon Element Update 2024~ CAG-24-100~ Professional Services for the Period: November 30, 2024 to December 27, 2024 PUBLIC WORKS CAPITAL INVESTMENT / ARTERIAL CIRCULATION PGM PROF SRVS PLANN 183123 $11,081.20 317.120029.015.544.40.41.000 Comprehensive Plan - TransportaƟon Element Update 2024~ CAG-24-100~ costs incurred from~ December 28, 2024 through January 31, 2025 for the above referenced project PUBLIC WORKS CAPITAL INVESTMENT / ARTERIAL CIRCULATION PGM PROF SRVS PLANN 183803 $13,288.60 317.120029.015.544.40.41.000 Comprehensive Plan - TransportaƟon Element Update 2024~ CAG-24-100~ Professional Services for the Period: February 01, 2025 to February 28, 2025 PUBLIC WORKS CAPITAL INVESTMENT / ARTERIAL CIRCULATION PGM PROF SRVS PLANN 183813 $3,040.00 317.120009.015.595.30.63.001 Fehr & Peers~ CAG-23-151~ Professional Services for 02/01/2025-02/28/2025 PUBLIC WORKS CAPITAL INVESTMENT / WALKWAY PGM - CONSTRUCTION FERGUSON US HOLDINGS INC - 025811 $22,698.10 423736 03/31/2025 $ 22,698.10 0069287-1 $1,227.16 405.000000.015.534.50.35.000 Command link for meter techs. PUBLIC WORKS WATER OPERATIONS / SMALL TOOLS/MINOR EQUIPMENT 0071083 $9,874.88 405.000000.015.534.50.31.000 45 M520m's for meter tech. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES 0072117 $9,381.24 405.000000.015.534.50.34.000 40 i perl water meters for stock. PUBLIC WORKS WATER OPERATIONS / WATER INVENTORY PURCHASED WP066517 $2,214.82 405.000000.015.534.50.31.000 200 master locks for meter techs. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES FIRST CHOICE HEALTH NETWORK - 026360 $250.00 423737 03/31/2025 $ 250.00 EAP030425 $250.00 000.000000.003.518.12.41.000 EAP training stress management EXECUTIVE SERVICES / PROFESSIONAL SERVICES FIRST HILL TRUST COMPANY - 009084 $795.00 423738 03/31/2025 $ 795.00 250309 $795.00 512.000000.014.517.90.41.000 ﬂexible beneﬁts administraƟon fee for February 2025 HUMAN RESOURCES HEALTHCARE INSURANCE / 125 PLAN ENROLLMENT FEE FIRST RESPONDER OUTFITTERS INC - 076074 $780.93 423739 03/31/2025 $ 780.93 15760-3 $609.96 000.000000.008.521.30.31.003 Chang/Tabs on Jumpsuits, Mock Collar POLICE / QUARTER MASTER SYSTEM 15833-3 $38.61 000.000000.008.521.30.31.003 Girello/Jumpsuit, AlteraƟons POLICE / QUARTER MASTER SYSTEM 15908-3 $132.36 000.000000.008.521.30.31.003 Bowie/AlteraƟons-Patch both sleeves, pockets, visible holes POLICE / QUARTER MASTER SYSTEM FOSTER GARVEY PC - 027127 $337.50 423740 03/31/2025 $ 337.50 2912978 $337.50 426.465520.015.594.35.63.000 CAG-23-238, Kennydale Lake Line-- Right of Way, Summary of Services through 2/28/25. PUBLIC WORKS WASTEWATER CIP / KENNYDALE LAKELINE SEWER UPGRADE Page 11 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info FRENKEL, ALINA - ub4404 $62.10 423869 03/31/2025 $ 62.10 R051501-000 $62.10 405.000000.000.257.00.00.000 REFUND 3-412 051501-1 WATER OPERATIONS / DEFERRED REVENUE G.F.I. ELECTRIC CO - 119657 $167.20 423870 03/31/2025 $ 167.20 EG00150079 $167.20 000.000000.007.322.10.02.000 E24006490: PERMIT WITHDRAWN BY APPLICANT-80% REFUND COMMUNITY AND ECONOMIC DEVELOPMENT / ELECTRICAL PERMITS GABLEHOUSE, TRACY - 116441 $134.53 423871 03/31/2025 $ 134.53 205289 $134.53 001.000000.020.347.30.02.000 REFUND CREDIT BALANCE PARKS AND RECREATION COMMUNITY SERVICES / AQUATIC CENTER FEES GALLAGHER BENEFIT SERVICES INC - 028347 $7,075.00 423741 03/31/2025 $ 7,075.00 335773 $7,075.00 512.000000.014.517.30.41.011 $6,367.50 Healthcare broker March 2025 consulƟng services for acƟve employees and dependents HUMAN RESOURCES HEALTHCARE INSURANCE / BROKER FEE 522.000000.014.517.20.41.011 $707.50 healthcare broker fee for LEOFF 1 reƟrees HUMAN RESOURCES LEOFF1 RETIREES HEALTHCARE / BROKER FEE GENE MEYER TOWING - 028874 $1,801.75 423742 03/31/2025 $ 1,801.75 25-67326 $327.59 000.000000.008.521.70.41.000 25-1925 /2006 Ford Taurus POLICE / PROFESSIONAL SERVICES-TOWING 25-67577 $491.39 000.000000.008.521.70.41.000 25-2060 / 2008 Nissan Centra. Plate CEL5417 WA POLICE / PROFESSIONAL SERVICES-TOWING 25-67645 $327.59 000.000000.008.521.70.41.000 25-2300/2015 Mercedes-Benz C-Class Gray POLICE / PROFESSIONAL SERVICES-TOWING 25-67649 $327.59 000.000000.008.521.70.41.000 25-2311 / 2022 Toyota 4Runner. Plt# CCM3360 WA POLICE / PROFESSIONAL SERVICES-TOWING 25-67658 $327.59 000.000000.008.521.70.41.000 Relocate 3 cars in Evidence. No Case # per Cmdr Morris POLICE / PROFESSIONAL SERVICES-TOWING GENERAL CODE LLC - 016502 $830.00 423743 03/31/2025 $ 830.00 GC00129710 $830.00 000.000000.003.514.21.49.011 Municipal Code - Web Update EXECUTIVE SERVICES / CODIFICATIONS GEO ENGINEERS INC - 029436 $12,169.50 423744 03/31/2025 $ 12,169.50 0205334 $8,323.00 427.475193.015.531.35.41.000 CAG-18-057; Cedar River Maintenance Dredging Project : Post ConstrucƟon Monitoring (Years 2-7) PUBLIC WORKS SURFACE WATER CIP / CEDAR RIVER GRAVEL REMOVAL PROF SERVICES 0205336 $3,846.50 427.475514.015.594.31.63.002 CAG-23-143; Panther Creek Culver at Talbot Road S Replacement Project PUBLIC WORKS SURFACE WATER CIP / PANTHER CREEK CULVERT REPL TALBOT CONSUL GILBERT, SALLYE - 119663 $242.95 423872 03/31/2025 $ 242.95 72809 $242.95 001.000000.020.347.30.02.000 REFUND REGISTRATION FEES PARKS AND RECREATION COMMUNITY SERVICES / AQUATIC CENTER FEES GRAHAM, RAYMOND OR LISA - ub0515 $150.39 423873 03/31/2025 $ 150.39 R003424-000 $150.39 405.000000.000.257.00.00.000 REFUND 3-406 003424-1 WATER OPERATIONS / DEFERRED REVENUE Page 12 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info GRAINGER INC - 030960 $497.93 423745 03/31/2025 $ 497.93 9347299720 $456.47 407.000000.015.531.35.35.000 Jet ﬂame torch kit for Surface Water. PUBLIC WORKS SURFACE WATER OPERATIONS / SMALL TOOLS/MINOR EQUIPTMENT 9427268918 $95.94 405.000000.015.534.50.31.012 1-1/2" spring loaded inline check valve. PUBLIC WORKS WATER OPERATIONS / REPAIR AND MAINTENANCE SUPPLIES 9428660071 $59.29 404.000000.020.576.65.31.000 GC: Maint - Shop Supplies: Electrical Tape, UƟlity Series Torch Kit PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / OFFICE/OPERATING SUPPLIES 9429059539 $45.93 404.000000.020.576.65.31.000 GC: Misc. Shop Supplies - Rivets PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / OFFICE/OPERATING SUPPLIES 9430375353 $-159.70 405.000000.015.534.50.31.000 Credit return for Water PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES GRANT, JAYSON M - 031108 $150.00 423874 03/31/2025 $ 150.00 Reim/Costco $150.00 000.000000.014.518.10.31.010 George Stahl reƟrement party Reimbursememt. HUMAN RESOURCES / EMPLOYEE RECOGNITION GRAY & OSBORNE INC - 031245 $2,559.16 423746 03/31/2025 $ 2,559.16 12 $2,559.16 317.122801.015.595.11.63.000 PROFESSIONAL SERVICES FROM 1/26/25 to 2/22/25 PUBLIC WORKS CAPITAL INVESTMENT / SIDEWALK REHAB - PRELIMINARY ENGINEERING GRIFFIS HEATING INC - 113985 $75.20 423875 03/31/2025 $ 75.20 EG00150768 $75.20 000.000000.007.322.10.03.000 M25000455: PERMIT WITHDRAWN-80% REFUND COMMUNITY AND ECONOMIC DEVELOPMENT / MECHANICAL PERMITS GUNARAMA WHOLESALE INC - 031882 $3,312.31 423747 03/31/2025 $ 3,312.31 1281830 $3,312.31 000.000000.008.521.30.31.003 Gould/Glock GEN-5, 7 Fixed Front SerraƟons POLICE / QUARTER MASTER SYSTEM Page 13 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info H D FOWLER COMPANY INC - 027210 $10,471.27 423748 03/31/2025 $ 10,471.27 C634345 $-4,881.08 405.000000.015.534.50.31.000 Return of hydrant. - Original inv I6941018 paid 3/14/25, Ck 423419 PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES I6945897 $1,125.17 407.000000.015.531.35.34.000 12" sewer pipe for stock PUBLIC WORKS SURFACE WATER OPERATIONS / SURFACE WATER INVENTORY PURCHASED I6948480 $4,436.11 405.000000.015.534.50.34.000 Valves, couplings corp stops and reseƩers for stock. PUBLIC WORKS WATER OPERATIONS / WATER INVENTORY PURCHASED I6948484 $5,110.65 405.000000.015.534.50.31.000 J box for Signal shop.~ 1 T-8 Diamond plate & 1 T-8 Slipnot PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES I6948487 $1,034.20 405.000000.015.534.50.31.000 6" and 10" mj kits for Water. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES I6949069 $1,463.46 405.000000.015.534.50.34.000 Ball valves, corp stops and adapters for stock. PUBLIC WORKS WATER OPERATIONS / WATER INVENTORY PURCHASED I6949072 $618.66 407.000000.015.531.35.34.000 Fiƫngs for Surface Water. PUBLIC WORKS SURFACE WATER OPERATIONS / SURFACE WATER INVENTORY PURCHASED I6949179 $566.51 425.455584.015.594.34.63.000 Locking meterbox for Water Engineering. PUBLIC WORKS WATER CIP / WATER SYSTEM SECURITY IMPROVEMENTS I6949212 $642.53 405.000000.015.534.50.34.000 $528.33 Repair saddlles for stock and 2 extra straps. PUBLIC WORKS WATER OPERATIONS / WATER INVENTORY PURCHASED 405.000000.015.534.50.31.000 $114.20 PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES I6951463 $355.06 405.000000.015.534.50.34.000 6" mj blind plugs for stock. PUBLIC WORKS WATER OPERATIONS / WATER INVENTORY PURCHASED HEALTH COMMONS PROJECT - 033230 $66,500.00 423749 03/31/2025 $ 66,500.00 1383 $66,500.00 130.059315.005.551.10.41.000 CAG-24-310 AGRMT FOR RENTON STUDENT HEALTH HUB (2024-2026).~ HEALTH COMMONS PROJECT (CONSULTANT) TO DESIGN, DEVELOP, AND OPERATE THE RENTON STUDENT HEALTH HUB AS SPECIFIED IN EXHIBIT A.~ February 2025 SERVICES.~ Pass Through Funds - Part B: Feb 2025 - Sub grant to Renton School District for Case Management for Renton SHH @ $23,076.92;~ Commons Indirect Mgmt Fees - Part B: Feb 2025 - HCP Admin Fee for managing sub grant to RSD @ $1,923.08 (Subtotal = $25,000.00);~ Professional Services - Part A: Feb 2025 - HCP labor for Renton SHH Development & OperaƟons @ $41,500.00. OTHER CITY SERVICES HOUSING AND SUPPORTIVE SERVICES / PROFESSIONAL SERVICES Page 14 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info HEALTHCARE MANAGEMENT ADMIN - 033236 $442,524.99 10966 03/14/2025 $ 256,887.35 HMA 03/07/25 $256,887.35 512.000000.014.517.30.23.012 $236,288.05 HMA DISBURSEMENT 03/07/25 HUMAN RESOURCES HEALTHCARE INSURANCE / HMA MEDICAL CLAIMS 512.000000.014.517.30.24.000 $13,368.43 HUMAN RESOURCES HEALTHCARE INSURANCE / DENTAL INSURANCE SERVICES 512.000000.014.517.30.23.015 $7,572.14 HUMAN RESOURCES HEALTHCARE INSURANCE / VISION CLAIMS 522.000000.014.517.20.23.012 $2,626.75 HUMAN RESOURCES LEOFF1 RETIREES HEALTHCARE / HMA MEDICAL 512.000000.014.369.71.01.000 $-2,968.02 HUMAN RESOURCES HEALTHCARE INSURANCE / COBRA HMA 10970 03/01/2025 $ 185,637.64 HMA 02/07/25 $185,637.64 512.000000.014.517.30.23.012 $142,539.49 HMA DISBURSEMENT 02/07/25 HUMAN RESOURCES HEALTHCARE INSURANCE / HMA MEDICAL CLAIMS 512.000000.014.517.30.24.000 $22,693.58 HUMAN RESOURCES HEALTHCARE INSURANCE / DENTAL INSURANCE SERVICES 522.000000.014.517.20.23.012 $10,732.88 HUMAN RESOURCES LEOFF1 RETIREES HEALTHCARE / HMA MEDICAL 512.000000.014.517.30.23.015 $10,621.64 HUMAN RESOURCES HEALTHCARE INSURANCE / VISION CLAIMS 522.000000.014.517.20.24.000 $534.18 HUMAN RESOURCES LEOFF1 RETIREES HEALTHCARE / DENTAL INSURANCE SERVICES 522.000000.014.517.20.23.015 $450.00 HUMAN RESOURCES LEOFF1 RETIREES HEALTHCARE / VISION CLAIMS 512.000000.014.369.71.01.000 $-1,934.13 HUMAN RESOURCES HEALTHCARE INSURANCE / COBRA HMA HESLEY, JULIA - 119665 $95.00 423947 03/31/2025 $ 95.00 Per Diem $95.00 503.000000.003.518.81.43.007 Per Diem for Julia Hesley to aƩend 2025 ACCIS Spring Conference in Spokane, WA. 04/14/25 - 04/18/25. EXECUTIVE SERVICES INFORMATION SERVICES / MEALS & INCIDENTAL EXPENSE HOME COMFORT ALLIANCE - 120472 $75.20 423876 03/31/2025 $ 75.20 EG00151036 $75.20 000.000000.007.322.10.03.000 M25000657: APPLICATION WITHDRAWN BY CONTRACTOR-80% REFUND COMMUNITY AND ECONOMIC DEVELOPMENT / MECHANICAL PERMITS HORIZON DISTRIBUTORS INC - 035250 $2,410.65 423750 03/31/2025 $ 2,410.65 3S217525 $2,117.36 404.000000.020.576.65.31.000 GC: IrrigaƟon Supplies: Swing Joints, Couplings, etc. PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / OFFICE/OPERATING SUPPLIES 3S217575 $293.29 404.000000.020.576.65.31.000 GC: Course Supplies for Drainage~ pipe end cap, etc PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / OFFICE/OPERATING SUPPLIES HRA VEBA TRUST CONTRIBUTIONS - 115091 $42,482.82 7652 03/25/2025 $ 33,224.37 Ben2003712 $33,224.37 632.000000.000.231.50.00.000 VEBA: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS 10969 03/04/2025 $ 9,258.45 CorrecƟon $9,258.45 632.000000.000.231.50.00.000 Police Comp Leave to VEBA correcƟon PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS INTERCOM LANGUAGE SERVICES - 037759 $2,370.00 423751 03/31/2025 $ 2,370.00 25-194 $2,370.00 000.009330.002.512.51.41.003 COURT INTERPRETERS FOR WEEK OF 3/10/25 - 3/14/25 COURT SERVICES / INTERPRETER SERVICES Page 15 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info IQGEO AMERICA INCORPORATED - 000149 $32,621.23 423752 03/31/2025 $ 32,621.23 17470 $32,621.23 003.000000.015.542.95.49.008 $16,310.62 TAG-25-046, Annual renewal of IQGeo soŌware, 03/26/2025 - 03/25/2026 PUBLIC WORKS STREETS / LICENSES & PERMITS 503.000000.003.518.84.41.003 $16,310.61 EXECUTIVE SERVICES INFORMATION SERVICES / SERVICE CONTRACTS IRS EFTPS - 100027 $819,322.22 7649 03/25/2025 $ 819,322.22 Ben2003706 $819,322.22 632.000000.000.231.50.00.000 $388,929.62 Social Security Tax: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS 632.000000.000.231.50.00.000 $339,433.76 Federal Withholding Taxes: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS 632.000000.000.231.50.00.000 $90,958.84 Medicare Tax: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS JCI JONES CHEMICALS INC - 039770 $6,715.45 423753 03/31/2025 $ 6,715.45 964071 $8,115.45 405.000000.015.534.50.31.005 15 cylinders of chlorine for Springbrook & Wells 1,2 & 3. PUBLIC WORKS WATER OPERATIONS / CHEMICALS 964081 $-1,400.00 405.000000.015.534.50.31.005 Credit for returned chlorine cylinders from invoice 964071 PUBLIC WORKS WATER OPERATIONS / CHEMICALS JORDAN BYE - 039828 $1,155.00 423754 03/31/2025 $ 1,155.00 25-JB01 $1,155.00 001.250006.020.571.20.41.003 ACRYLIC ART #23693 INSTRUCTOR PAYMENT JAN 16-FEB 13 2025 PARKS AND RECREATION COMMUNITY SERVICES / CONTRACTED SERVICES-GEN PROGRAMS KANGLEY ROCK & RECYCLING - 040071 $15,932.10 423877 03/31/2025 $ 15,932.10 114846 $8,015.59 003.000000.015.542.92.31.000 196.23 tons of 5/8" rock for Street. PUBLIC WORKS STREETS / OFFICE/OPERATING SUPPLIES 114847 $7,916.51 405.000000.015.534.50.31.000 193.73 tons of 1-1/4" rock for Water. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES KELLY SPICERS STORES - 076373 $3,937.82 423755 03/31/2025 $ 3,937.82 11824758 $506.99 000.000000.003.518.70.31.010 PAPER SUPPLIES EXECUTIVE SERVICES / PAPER SUPPLIES 11836764 $399.66 000.000000.003.518.70.31.010 PAPER SUPPLIES EXECUTIVE SERVICES / PAPER SUPPLIES 11847717 $2,523.11 000.000000.003.518.70.31.010 PAPER SUPPLIES EXECUTIVE SERVICES / PAPER SUPPLIES 11853351 $508.06 000.000000.003.518.70.31.010 PAPER SUPPLIES EXECUTIVE SERVICES / PAPER SUPPLIES KENYON DISEND, PLLC - 040841 $100.00 423878 03/31/2025 $ 100.00 1096632 $100.00 000.000000.008.521.23.41.000 Legal advice/misc cases POLICE / PROFESSIONAL SERVICES KIMBALL MIDWEST - 041072 $538.11 423756 03/31/2025 $ 538.11 103144975 $538.11 405.000000.015.534.50.31.000 Dirll bits, ﬂap discs and grinding wheels. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES KING CNTY FINANCE - 041608 $10,286.04 423757 03/31/2025 $ 10,286.04 11015579 $2,518.00 503.000000.003.518.84.42.004 195058 CAG-23-187, KING COUNTY INET, February 2025 EXECUTIVE SERVICES INFORMATION SERVICES / INTERNET 140158 $1,682.94 407.000000.015.531.35.47.005 233515 Surface Water vactor decant fees. PUBLIC WORKS SURFACE WATER OPERATIONS / DUMP FEES/TRANSFER STATION FEES 140164 $5,909.10 317.120106.015.542.50.41.010 Project# 1131306- RSD UBIT INSP RENTON PUBLIC WORKS CAPITAL INVESTMENT / BRIDGET INSPECTION & REPAIR PROF SVCS PE 35007678 $176.00 405.000000.015.534.20.49.008 233657 ROWA24-0877 KC Water payments PUBLIC WORKS WATER OPERATIONS / LICENSES & PERMITS Page 16 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info KING CNTY FINANCE - 042180 $433,162.45 423879 03/31/2025 $ 433,162.45 165122 $433,162.45 403.000000.015.537.80.47.083 $435,791.01 1663579 King County Garbage Disposal February 2025 PUBLIC WORKS SOLID WASTE UTILITY / KING COUNTY DUMP - FEE 403.000000.015.537.80.47.083 $-2,628.56 KC ReconciliaƟon February-25 PUBLIC WORKS SOLID WASTE UTILITY / KING COUNTY DUMP - FEE KING CNTY TREASURY - 041940 $19.87 423880 03/31/2025 $ 19.87 182305-9277-05 $19.87 000.000000.005.518.91.49.053 Property tax 182305-9277-05 OTHER CITY SERVICES / EXTERNAL TAXES & OPERATING ASSESSMENTS KING, LINDSEY - 119661 $50.00 423881 03/31/2025 $ 50.00 191798 $50.00 001.000000.020.347.30.02.000 REFUND LEAGUE FEE REBATE PARKS AND RECREATION COMMUNITY SERVICES / AQUATIC CENTER FEES KINLOW, LESTACIA - 119424 $216.43 423882 03/31/2025 $ 216.43 LCK 3.18.25 $216.43 000.009318.002.512.51.43.002 LESTACIA KINLOW - TRAVEL REIMBURSEMENT (MEALS & MILEAGE) RMCC RETREAT COURT SERVICES / TRAVEL/TRAINING - THERAPEUTIC GRANT KLJ FINANCIAL CONSULTING - 042557 $7,041.25 423758 03/31/2025 $ 7,041.25 8 $7,041.25 405.000000.015.534.10.41.000 $4,568.75 2024 WATER, WASTEWATER AND SURFACE WATER COMPREHENSIVE RATES AND SDCs STUDY - Svcs Jan 1, 2025 - Feb 28, 2025. PUBLIC WORKS WATER OPERATIONS / PROFESSIONAL SERVICES 407.000000.015.531.31.41.000 $2,472.50 PUBLIC WORKS SURFACE WATER OPERATIONS / PROFESSIONAL SERVICES KOLKE CONSULTING GROUP INC - 042740 $900.00 423759 03/31/2025 $ 900.00 1467 $900.00 000.000000.007.558.51.41.000 Professional Services COMMUNITY AND ECONOMIC DEVELOPMENT / PROFESSIONAL SERVICES KOMPAN INC - 000204 $236.81 423760 03/31/2025 $ 236.81 INV129041 $236.81 001.000000.020.576.80.31.000 PKS: PARTS FOR TIFFANY PARK BASKETBALL HOOP.~ ORDER NO. S0120364~ QTY 48 pieces - ANTIPINCH DEVICE F CHAIN FEMALE - W/NAIL BLACK @ $2.20/EA; QTY 48 pieces - ANTIPINCH PLASTIC HEAD BLACK @ $0.40/EA; freight @ $90.29 + sales tax @ $21.72. PARKS AND RECREATION COMMUNITY SERVICES / OFFICE/OPERATING SUPPLIES KPG PSOMAS - 042774 $19,094.70 423761 03/31/2025 $ 19,094.70 217453 $19,094.70 317.122195.015.595.30.63.002 $16,961.18 Rainier Ave S Corridor Improvements - Phase 4: ConstrucƟon Engineering Support Professional Services through 1/30/2025 - TransportaƟon PorƟon PUBLIC WORKS CAPITAL INVESTMENT / RAINIER AVE S/N PHASE 4 - CONSTR SVCS 425.455601.015.594.34.63.000 $1,452.25 Rainier Ave S Corridor Improvements - Phase 4: ConstrucƟon Engineering Support Professional Services through 1/30/2025 - Water UƟlity PorƟon PUBLIC WORKS WATER CIP / RAINIER AVE S ROAD & UTILITIES IMPRVMNT 426.465523.015.594.35.63.000 $520.69 Rainier Ave S Corridor Improvements - Phase 4: ConstrucƟon Engineering Support Professional Services through 1/30/2025 - Wastewater UƟlity PorƟon PUBLIC WORKS WASTEWATER CIP / RAINIER AVE Ph4 SEWER FACILITY 317.122195.015.595.30.63.002 $160.58 Rainier Ave S Corridor Improvements - Phase 4: ConstrucƟon Engineering Support Professional Services through 1/30/2025 - PSE PorƟon PUBLIC WORKS CAPITAL INVESTMENT / RAINIER AVE S/N PHASE 4 - CONSTR SVCS L N CURTIS & SONS - 019440 $245.86 423762 03/31/2025 $ 245.86 inv924434 $83.75 000.000000.008.521.30.31.003 Birkbeck/ Jacket AlteraƟons, Name Patch POLICE / QUARTER MASTER SYSTEM inv926236 $93.67 000.000000.008.521.30.31.003 Girello/Name Patches, Duty Gear POLICE / QUARTER MASTER SYSTEM inv926243 $23.78 000.000000.008.521.30.31.003 Hynes/Long Sleeve Polo Shirt POLICE / QUARTER MASTER SYSTEM inv926291 $25.37 000.000000.008.521.30.31.003 Hurley/ External Carrier, Name Patch POLICE / QUARTER MASTER SYSTEM inv926301 $19.29 000.000000.008.521.30.31.003 Hynes/V neck sweater alteraƟons POLICE / QUARTER MASTER SYSTEM Page 17 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info LAKELAND ELECTRIC LLC - 119659 $172.00 423883 03/31/2025 $ 172.00 EG00151047 $172.00 000.000000.007.322.10.02.000 E25000662: ADDRESS FALLS UNDER STATE OF WA JURISDICTION-80% REFUND COMMUNITY AND ECONOMIC DEVELOPMENT / ELECTRICAL PERMITS LAKESIDE INDUSTRIES INC - 043292 $7,621.93 423763 03/31/2025 $ 7,621.93 305982 $2,208.21 405.000000.015.534.50.31.000 14.30 tons of asphalt for water bin. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES 305983 $1,285.33 003.000000.015.542.92.31.000 $758.88 13.55 tons of asphalt for Street and Water jobs. PUBLIC WORKS STREETS / OFFICE/OPERATING SUPPLIES 405.000000.015.534.50.31.000 $526.45 PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES 305984 $1,698.91 405.000000.015.534.50.31.000 8.95 tons of apshalt for numerous water jobs. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES 305985 $205.84 406.000000.015.535.50.31.000 2.17 tons of asphalt for 4311 Sunset. PUBLIC WORKS WASTEWATER OPERATIONS / OFFICE/OPERATING SUPPLIES 305986 $2,223.64 003.000000.015.542.92.31.000 56 bags of EZ street for Street. PUBLIC WORKS STREETS / OFFICE/OPERATING SUPPLIES LAM, TONY - ub8214 $182.04 423884 03/31/2025 $ 182.04 R033021-000 $182.04 405.000000.000.257.00.00.000 REFUND 3-407 033021-1 WATER OPERATIONS / DEFERRED REVENUE LARSCO INC - 043621 $689.69 423764 03/31/2025 $ 689.69 1120161-01 $378.52 003.000000.015.542.95.31.012 2x 1/2" x 6" 6 pack ~ 10x non ins buƩ seam 6 GA~ 10x non ins buƩ CO~ 25x 10 GA #10 ring ~ 500z jacketed wire~ 1x jacketed wire~ 1x duplex wire 100'~ 2x #8 1/2" hex PUBLIC WORKS STREETS / COMMUNICATION SUPPLIES 1120162-01 $311.17 003.000000.015.542.95.31.013 4x 5/16 hex nut~ 4x 3/4 grad cap screw~ 1k ﬂat washer PUBLIC WORKS STREETS / SIGN SUPPLIES LE, JOHN - 119668 $30.00 423885 03/31/2025 $ 30.00 191065 $30.00 001.000000.020.347.30.02.000 REFUND REGISTRATION FEE PARKS AND RECREATION COMMUNITY SERVICES / AQUATIC CENTER FEES LE, KHOA - ub4406 $281.83 423886 03/31/2025 $ 281.83 R057615-000 $281.83 405.000000.000.257.00.00.000 REFUND 3-412 057615-1 WATER OPERATIONS / DEFERRED REVENUE LEGACY GROUP INC - 043986 $2,663.96 423765 03/31/2025 $ 2,663.96 16973 $2,663.96 504.000000.015.518.23.35.012 FAC SAMPLE 7TH FLOOR TABLES FOR CITY HALL PUBLIC WORKS FACILITIES / FURNITURE-OFFICE LEISURE DESIGN SYSTEMS INC - 000186 $1,550.12 423766 03/31/2025 $ 1,550.12 25200 $1,550.12 503.000000.003.518.82.41.003 TAG-25-034, Annual maintenance renewal of Onto Golf, 04/05/2025 - 04/05/2026 EXECUTIVE SERVICES INFORMATION SERVICES / SERVICE CONTRACTS LIFE ASSIST INC - 044830 $1,593.06 423767 03/31/2025 $ 1,593.06 1577481 $1,593.06 000.000000.008.521.30.31.000 Gould/Nitrile Exam Gloves POLICE / OFFICE/OPERATING SUPPLIES LOSOYA, AMY - 119667 $114.50 423887 03/31/2025 $ 114.50 136504 $114.50 001.000000.020.347.30.02.000 REFUND CREDIT BALANCE PARKS AND RECREATION COMMUNITY SERVICES / AQUATIC CENTER FEES LTI INC - 045577 $73,161.64 423768 03/31/2025 $ 73,161.64 949243 $73,161.64 003.000000.015.542.92.31.010 350.79 tons of road salt for snow and ice, 2025. PUBLIC WORKS STREETS / SNOW AND ICE CONTROL Page 18 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info MAD ENERGY NW LLC - 119656 $167.20 423888 03/31/2025 $ 167.20 EG00147122 $167.20 000.000000.007.322.10.02.000 E24004292: PERMIT WITHDRAWN BY APPLICANT-80% REFUND COMMUNITY AND ECONOMIC DEVELOPMENT / ELECTRICAL PERMITS MAINLINE PLUMBING & DRAIN LLC - 119660 $63.20 423889 03/31/2025 $ 63.20 EG00150687 $63.20 000.000000.007.322.10.00.000 P25000408: ADDRESS FALLS UNDER STATE OF WA JURISDICTION-80% REFUND COMMUNITY AND ECONOMIC DEVELOPMENT / PLUMBING PERMIT FEES MANDARICH LAW GROUP, LLP - 119664 $909.93 423681 03/25/2025 $ 909.93 Ben2003702 $909.93 632.000000.000.231.50.00.000 Mandarich Law Group: Payment 21CIV31663KCX PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS MATT HAGEN PHOTOGRAPHY - 047585 $441.20 423769 03/31/2025 $ 441.20 2025009 $441.20 000.000000.003.513.11.41.003 PHOTOGRAPHY FOR RENTON CITY CONCERT BAND EXECUTIVE SERVICES / CONTRACTED SERVICES MCDONOUGH & SONS INC - 048014 $1,501.20 423890 03/31/2025 $ 1,501.20 281736 $841.59 504.000000.015.518.31.48.000 FAC SWEEPING SERVICE FOR THE MONTH OF MARCH 2025 PUBLIC WORKS FACILITIES / REPAIRS & MAINTENANCE 281816 $429.64 404.000000.020.576.65.48.003 GC: Sweeping Services~ March PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / MAINTENANCE 281979 $229.97 504.000000.015.518.31.48.000 FAC SWEEPING SERVICE FOR MARCH 7, 2025 PUBLIC WORKS FACILITIES / REPAIRS & MAINTENANCE MCIRVIN, RYAN - 048346 $122.76 423891 03/31/2025 $ 122.76 reimb mcirvin $122.76 000.000000.001.511.60.43.001 $74.76 Reimbursement for Ryan McIrvin for mileage and per diem for City AcƟon Days and Renton Hill Day 2/18-2/20/25. LEGISLATIVE / LEGISLATIVE TRAVEL 000.000000.001.511.60.43.007 $48.00 LEGISLATIVE / MEALS & INCIDENTAL EXPENSE Page 19 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info MCLENDON HARDWARE INC - 048480 $655.85 423892 03/31/2025 $ 655.85 D86600/2 $62.35 407.000000.015.531.35.31.012 Tees, ball valves & adapters for Surface Water. PUBLIC WORKS SURFACE WATER OPERATIONS / REPAIR AND MAINTENANCE SUPPLIES D87880/2 $29.19 402.000000.015.546.20.31.000 5X N223-677 5/16 ANR SHKL GLV 1500# @$5.29 EA = $26.46 PUBLIC WORKS AIRPORT OPERATIONS / SHOP/OFFICE - OPERATING SUPPLIES D88386/2 $269.92 402.000000.015.546.20.31.000 2X RC100-9 9" ROLLER COVER @ $5.57 EA = $11.14~ 05530 3" ECNMY PLS PTTY KNF $1.67~ 140624040 4 1/2 X 1/4 ROLLER COVER $8.36~ 1358464 1.88 IN X 50YD MLT SRFC FRG $10.22~ 1300 HD GLS BLADE SCRAPER $6.50~ 05520 2IN PLASTIC PUTTY KNIFE $1.29~ 13029 MINI GLASS SCRAPER W BLADE $3.25 3X 7779402 PRO INT/EXT OIL GLOSS BK @$53.93 EA = $161.79~ 3X PAINT RECOVERY FEE 1G @ $.95 EA = $2.85~ 140624040 4 1/2 X 1/4 ROLLER COVER $8.36 WASTEBASKET 6QT WHITE 2953 $6.04~ 92134 36IN NIFTY NBBR GRBBNG TL $23.24 PUBLIC WORKS AIRPORT OPERATIONS / SHOP/OFFICE - OPERATING SUPPLIES D90801/2 $12.12 407.000000.015.531.35.31.000 Command strips to organize Surface Water bay. PUBLIC WORKS SURFACE WATER OPERATIONS / OFFICE/OPERATING SUPPLIES D91140/2 $55.04 406.000000.015.535.50.31.012 Top soil for ﬁeld repair. PUBLIC WORKS WASTEWATER OPERATIONS / REPAIR AND MAINTENANCE SUPPLIES D91730/2 $87.86 407.000000.015.531.35.31.000 Temporary fencing and cable Ɵes. PUBLIC WORKS SURFACE WATER OPERATIONS / OFFICE/OPERATING SUPPLIES D92024/2 $44.09 402.000000.015.546.20.31.000 HD PHILLIPS SCREWDRIVER $12.08~ DW4910 KNOTD CUPBRUSH 3" $27.89 PUBLIC WORKS AIRPORT OPERATIONS / SHOP/OFFICE - OPERATING SUPPLIES D92040/2 $20.50 003.000000.015.542.92.31.000 Ratchet strap/Ɵe downs. PUBLIC WORKS STREETS / OFFICE/OPERATING SUPPLIES D92613/2 $34.22 402.000000.015.546.20.31.000 13110 SINGLE EDGE RAZOR BLADES $5.57~ 4470 9X11 SNDNG SHT 1500 GRIP 5P $9.29 4474 WTRPRF 9X11 FINE 220 5PK $8.08~ 4471 9X11" SANDPAPER SILI CAB 600 $8.08 PUBLIC WORKS AIRPORT OPERATIONS / SHOP/OFFICE - OPERATING SUPPLIES D93223/2 $23.36 402.000000.015.546.20.31.000 3X 334098 2X SPRAY PAINT WH 12OZ $21.18 PUBLIC WORKS AIRPORT OPERATIONS / SHOP/OFFICE - OPERATING SUPPLIES X72064/2 $17.20 003.000000.015.542.92.31.012 Fence tension bands and fasteners to repair fence. PUBLIC WORKS STREETS / REPAIR AND MAINTENANCE SUPPLIES MERCADO, CHRISTIAN - 048837 $471.00 423770 03/31/2025 $ 471.00 Per diem Ohio $471.00 140.080315.008.521.23.43.007 iVe Vehicle System Forensics/Ohio, 3/16-22/2025 POLICE POLICE SEIZURE / MEALS & INCIDENTAL EXPENSE MERCURY FITNESS REPAIR INC - 048825 $398.55 423771 03/31/2025 $ 398.55 P-25-3011 $398.55 504.000000.015.518.31.48.001 FAC CITY HALL GYM EQUIPMENT MAINTENANCE PUBLIC WORKS FACILITIES / CITYWIDE EXERCISE EQUIPMENT REPAIR MITCHELL, JAMES - 050177 $491.60 423893 03/31/2025 $ 491.60 Reimb/ Flight $491.60 000.000000.008.521.70.43.001 NASRO Conference Flight/Dallas,Texas 7/3-7/11/25 POLICE / TRAVEL MITHUN INC - 049836 $5,892.57 423772 03/31/2025 $ 5,892.57 112768 $5,892.57 000.000000.007.558.70.41.000 MITHUN / PROFESSIONAL SERVICES:RENTON LEGACY SQUARE WORLD CUP~ Through February 28, 2025 COMMUNITY AND ECONOMIC DEVELOPMENT / PROFESSIONAL SERVICES MORGAN, JOHN OR KELLY - ub0524 $52.56 423894 03/31/2025 $ 52.56 R009536-000 $52.56 405.000000.000.257.00.00.000 REFUND 3-406 009536-1 WATER OPERATIONS / DEFERRED REVENUE Page 20 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info MOYA, CINDY - 051559 $196.00 423895 03/31/2025 $ 196.00 CMoya Travel $196.00 000.000000.003.514.21.43.007 PER DIEM FOR LASERFICHE EMPOWER CONFERENCE EXECUTIVE SERVICES / MEALS & INCIDENTAL EXPENSE MURPHY, KARA - 052440 $216.43 423896 03/31/2025 $ 216.43 KMR 3-19-25 $216.43 000.009318.002.512.51.43.002 TRAVEL REIMBURSEMENT - KARA MURPHY RICHARDS RMCC RETREAT (MEALS AND MILEAGE) COURT SERVICES / TRAVEL/TRAINING - THERAPEUTIC GRANT Page 21 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info NAPA AUTO PARTS - 052604 $8,305.04 423897 03/31/2025 $ 8,305.04 555871 $-862.17 501.000000.015.548.60.31.000 Credit - mulƟple invoices, product & core deposits PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 556446 $2,252.59 501.000000.015.548.60.31.000 Hydraulic ﬁlters,air ﬁlters,oil ﬁlters,wiper blades,light bulbs,brake pads & rotors for for stock. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 556585 $353.49 501.000000.015.548.60.31.000 A/C compressor for B265 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 556639 $297.29 501.000000.015.548.60.31.000 Brake pads & rotors for N022 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 556660 $-343.43 501.000000.015.548.60.31.000 CREDIT - 12 core deposits from mulƟple invoices. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 556784 $133.43 501.000000.015.548.60.31.000 Air ﬁlter for stock. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 557411 $276.17 501.000000.015.548.60.31.000 Condensers for stock. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 557483 $125.10 501.000000.015.548.60.31.000 IgniƟon wires for stock PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 557629 $26.92 501.000000.015.548.60.31.000 Cam sensor for C245 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 557639 $1,508.66 501.000000.015.548.60.31.000 BaƩeries for stock PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 558077 $170.79 501.000000.015.548.60.31.000 BaƩery for B123 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 558297 $23.63 501.000000.015.548.60.31.000 Fob baƩeries for shop supplies PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 558364 $514.15 501.000000.015.548.60.31.000 A/C compressor for stock. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 558438 $572.20 501.000000.015.548.60.31.000 Wiper blades & oil ﬁlters for stock. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 559302 $131.53 501.000000.015.548.60.31.000 CV axle shaŌ for C238 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 559313 $169.53 501.000000.015.548.60.31.000 BaƩeries for stock. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 559336 $539.91 501.000000.015.548.60.31.000 Brakes pads & rotors for B234 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 559359 $73.20 501.000000.015.548.60.31.000 Brake pads for B234 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 559403 $102.80 501.000000.015.548.60.31.000 Wiper blades for stock. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 559406 $55.51 501.000000.015.548.60.31.000 Belts for P176 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 559428 $250.88 501.000000.015.548.60.31.000 Pads & rotors for B285 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES Page 22 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info 559439 $104.70 501.000000.015.548.60.31.000 Air ﬁlters for stock PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 559517 $41.26 501.000000.015.548.60.31.000 Butane fuel for shop supply. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 559675 $1,416.03 501.000000.015.548.60.31.000 Bulbs,rotors,calipers & grease for stock. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 559760 $370.87 501.000000.015.548.60.31.000 IgnƟon coils for stock. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES NATIONAL SAFETY INC - 054296 $1,812.65 423773 03/31/2025 $ 1,812.65 0753783 $1,812.65 407.000000.015.531.35.48.000 Repair of winch & brake assembly. PUBLIC WORKS SURFACE WATER OPERATIONS / REPAIRS & MAINTENANCE NATIONWIDE RECOVERY SERVICE - 119649 $559.04 423682 03/25/2025 $ 559.04 Ben2003704 $559.04 632.000000.000.231.50.00.000 162-11438 NaƟonwide Recovery Services: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS NAWAZ, ANOUSHEH - 119671 $411.00 423774 03/31/2025 $ 411.00 Per Deim/NASTT $411.00 406.000000.015.535.20.43.007 NASTT DirecƟonal Drilling Conference - No-Dig Show March 30 - April 3, 2025 in Denver, CO PUBLIC WORKS WASTEWATER OPERATIONS / MEALS & INCIDENTAL EXPENSE NEWTON, SYLVESTER OR CLARETHA - ub0520 $457.70 423898 03/31/2025 $ 457.70 R062776-000 $457.70 405.000000.000.257.00.00.000 REFUND 3-406 062776-1 WATER OPERATIONS / DEFERRED REVENUE NICOLAS, OSCAR - 119653 $1,470.51 423899 03/31/2025 $ 1,470.51 EG00150840 $1,470.51 000.000000.007.345.83.00.000 $1,213.75 B250000054: DUPLICATE APPLICATION VOIDED COMMUNITY AND ECONOMIC DEVELOPMENT / PLAN CHECKING FEES 000.000000.007.341.82.00.000 $93.37 COMMUNITY AND ECONOMIC DEVELOPMENT / DEV ENGR PERMIT FEES 000.000000.007.345.81.14.000 $93.37 COMMUNITY AND ECONOMIC DEVELOPMENT / SITE PLAN APPROVAL 503.000000.003.322.10.00.000 $42.01 EXECUTIVE SERVICES INFORMATION SERVICES / BLDG PERMITS/CML/RESID - TECH FEE 000.000000.004.322.10.00.000 $28.01 FINANCE / BLDG PERMITS/CML/RESID - TECH FEE Page 23 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info NORTHWEST CASCADE INC - 056232 $6,479.54 423775 03/31/2025 $ 6,479.54 0554433649 $836.57 504.000000.015.518.21.45.000 FAC HONEY BUCKET RENTAL COULON BEACH 9/24/24-10/17/24 PUBLIC WORKS FACILITIES / OPERATING RENTALS AND LEASES 0554488825 $913.79 504.000000.015.518.21.45.000 FAC HONEY BUCKET RENTAL COULON BEACH 10/14/24-11/14/24 PUBLIC WORKS FACILITIES / OPERATING RENTALS AND LEASES 0554543873 $768.68 504.000000.015.518.21.45.000 FAC HONEY BUCKET RENTAL COULON BEACH 11/15/24-12/12/24 PUBLIC WORKS FACILITIES / OPERATING RENTALS AND LEASES 0554643453 $741.00 504.000000.015.518.21.45.000 FAC HONEY BUCKET RENTAL COULON BEACH 1/10-2/6/25 PUBLIC WORKS FACILITIES / OPERATING RENTALS AND LEASES 0554691817 $741.00 504.000000.015.518.21.45.000 FAC HONEY BUCKET RENTAL COULON BEACH 2/7-3/6/25 PUBLIC WORKS FACILITIES / OPERATING RENTALS AND LEASES 0554735299 $1,228.50 402.000000.015.546.20.41.000 ADA COMPLIANT UNIT EVERY 2 WEEKS 03/05 TO 04/01/25 $249.50~ 4 STANDARD UNIT SERVICED EVERY 2 WEEKS 03/05 TO 04/01/25 $602.00~ 1 STANDARD UNIT SERVICED EVERY 2 WEEKS 03/05 TO 04/01/25 $150.50~ 1 SINK/HB COMBO SERVICED EVERY 2 WEEKS 03/05 TO 04/01/25 $ 226.50 PUBLIC WORKS AIRPORT OPERATIONS / PROFESSIONAL SERVICES 0554737689 $509.00 504.000000.015.518.21.45.000 FAC HONEY BUCKET RENTAL WATER SHOP 3/6/25-4/2/25 PUBLIC WORKS FACILITIES / OPERATING RENTALS AND LEASES 0554740358 $741.00 504.000000.015.518.21.45.000 FAC HONEY BUCKET RENTAL COULON BEACH 3/7-4/3/25 PUBLIC WORKS FACILITIES / OPERATING RENTALS AND LEASES NW HYDRAULIC CONSULTANTS INC - 056490 $2,161.94 423776 03/31/2025 $ 2,161.94 32749 $2,161.94 427.475515.015.531.35.41.000 CAG-21-125, Lower Cedar River Flood Flood Risk ReducƟon Feasibility PUBLIC WORKS SURFACE WATER CIP / CEDAR RIVER FLOOD PROF SVCS NW NUISANCE WILDLIFE CONTROL - 091861 $192.85 423777 03/31/2025 $ 192.85 430351 $192.85 407.000000.015.531.35.41.000 Beaver trap for 4033 Talbot Rd s. PUBLIC WORKS SURFACE WATER OPERATIONS / PROFESSIONAL SERVICES NW SEATTLE BUILDERS LLC - ub4278 $195.26 423900 03/31/2025 $ 195.26 R066986-001 $195.26 405.000000.000.257.00.00.000 REFUND 3-406 066986-1 WATER OPERATIONS / DEFERRED REVENUE ODP BUSINESS SOLUTIONS LLC - 057386 $1,770.01 423901 03/31/2025 $ 1,770.01 34373620 $353.00 003.000000.015.542.90.31.002 $416.93 Cable Ɵes, folders, wipes, pens tape markers, canned duster and disinfectant wipes for the shops. PUBLIC WORKS STREETS / OFFICE/OPERATING SUPPLIES 000.000000.003.513.10.31.000 $-63.93 Credit for toner cartridge ordered prior to installaƟon of new printer. No longer needed cartridge and it was unused. EXECUTIVE SERVICES / OFFICE/OPERATING SUPPLIES 34373620 In $1,223.37 000.000000.008.521.21.31.000 $873.41 1 TB My Passport drive POLICE / OFFICE/OPERATING SUPPLIES 000.000000.008.565.50.31.000 $320.41 Miscellaneous Office Supplies for DV Advocate POLICE / OFFICE/OPERATING SUPPLIES 000.000000.008.521.80.31.000 $29.55 Tote for Evidence POLICE / EVIDENCE SUPPLIES 34373620 PD ASD $193.64 000.000000.008.521.31.31.000 $169.73 Matsyuk/HP 201A Yellow Toner-CommunicaƟons POLICE / OFFICE/OPERATING SUPPLIES 000.000000.008.521.30.31.000 $23.91 Matsyuk/Package Sealing Tape-EHD POLICE / OFFICE/OPERATING SUPPLIES O'HALLORAN, VALERIE - 057380 $122.76 423778 03/31/2025 $ 122.76 vohalloran $122.76 000.000000.001.511.60.43.001 $74.76 Reimbursement for mileage and per diem for Renton Hill Day and City AcƟon Days with state legislators in Olympia 2/18/25-2/20/25. LEGISLATIVE / LEGISLATIVE TRAVEL 000.000000.001.511.60.43.007 $48.00 LEGISLATIVE / MEALS & INCIDENTAL EXPENSE Page 24 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info ONE.7 INC - 058043 $2,207.63 423779 03/31/2025 $ 2,207.63 2881 $2,207.63 407.000000.015.531.35.35.000 2 washdown guns for Surface Water. PUBLIC WORKS SURFACE WATER OPERATIONS / SMALL TOOLS/MINOR EQUIPTMENT OOMA INCORPORATED - 000218 $1,193.39 423780 03/31/2025 $ 1,193.39 118080 $1,193.39 503.000000.003.518.84.42.003 VoIP SoluƟon, 03/01/2025 - 03/31/2025 EXECUTIVE SERVICES INFORMATION SERVICES / TELEPHONE OTAK INC - 058565 $6,267.06 423781 03/31/2025 $ 6,267.06 22500201 $6,267.06 427.475494.015.594.31.63.002 CAG-19-313, Monroe Avenue NE Storm System Improvements PUBLIC WORKS SURFACE WATER CIP / MONROE AVE NE INFIL FACILITY PROF SVC PACE ENGINEERS INC - 060869 $88,862.00 423782 03/31/2025 $ 88,862.00 94804 $83,215.00 427.475521.015.594.31.63.000 CAG-23-123, Small Scale Stormwater Project, MulƟ-site surveying and basemapping PUBLIC WORKS SURFACE WATER CIP / EAST VALLEY ROAD STORM SYSTEM IMPROV 95059 $5,647.00 425.455535.015.594.34.63.000 PRV StaƟon 1 and 16 RehabilitaƟon Project PUBLIC WORKS WATER CIP / RESERVOIR PRV METERS PACIFIC GOLF & TURF LLC - 059398 $1,425.57 423783 03/31/2025 $ 1,425.57 P35155SNO $578.52 404.000000.020.576.65.31.000 GC: Misc. Course Supplies - Oil Filters PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / OFFICE/OPERATING SUPPLIES P936403POR $847.05 404.000000.020.576.65.31.013 GC: 76 Greens Groomer Repair Supplies - Black Replacement Brushes PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / SUPPLIES-REPAIRS AND MAINTENANCE PACIFIC NW SECTION - AWWA - 059597 $1,650.00 423902 03/31/2025 $ 1,650.00 vrƞnx $1,650.00 405.000000.015.534.20.41.012 2025 Washington Water UƟlity Council (WWUC) Dues/Membership PUBLIC WORKS WATER OPERATIONS / PARTICIPATION IN WWUC PACIFIC SAFETY SUPPLY CO INC - 059850 $5,680.74 423903 03/31/2025 $ 5,680.74 746496 $5,680.74 405.000000.015.534.50.34.000 $4,793.66 Signs & stands for inventory. PUBLIC WORKS WATER OPERATIONS / WATER INVENTORY PURCHASED 407.000000.015.531.35.31.000 $719.80 PUBLIC WORKS SURFACE WATER OPERATIONS / OFFICE/OPERATING SUPPLIES 003.000000.015.542.92.31.000 $55.76 PUBLIC WORKS STREETS / OFFICE/OPERATING SUPPLIES 405.000000.015.534.50.31.000 $55.76 PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES 406.000000.015.535.50.31.000 $55.76 PUBLIC WORKS WASTEWATER OPERATIONS / OFFICE/OPERATING SUPPLIES PANCHAIA LLC - ub0521 $26.61 423904 03/31/2025 $ 26.61 R067966-000 $26.61 405.000000.000.257.00.00.000 REFUND 3-406 067966-1 WATER OPERATIONS / DEFERRED REVENUE Page 25 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info PAPE MACHINERY INC - 060260 $304.67 423784 03/31/2025 $ 304.67 15230557 $-31.10 501.000000.015.548.60.31.000 Credit - Doc 14903595 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 15230563 $-111.18 501.000000.015.548.60.31.000 Credit - core on document 15141424 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 15900046 $417.47 402.000000.015.546.20.31.000 W49486 CUTTING EDGE $352.35~ 2X AW30903 QUICK LOCK P @ $14.45 EA = $28.90~ W49486 CUTTING EDGE $352.35 PUBLIC WORKS AIRPORT OPERATIONS / SHOP/OFFICE - OPERATING SUPPLIES 15927527 $347.65 501.000000.015.548.60.31.000 Control valve for E149 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 15950849 $-318.17 402.000000.015.546.20.31.000 CREDIT FOR RETURNED ITEM W49486 CUTTING EDGE - INV. 15900046~ -$352.35~ RESTROCKING FEE $70.47 PUBLIC WORKS AIRPORT OPERATIONS / SHOP/OFFICE - OPERATING SUPPLIES PEREZ-MADRIGAL, RUTH - 061128 $122.76 423905 03/31/2025 $ 122.76 reimb perez $122.76 000.000000.001.511.60.43.001 $74.76 Mileage and per diem for City AcƟon Days and Renton Hill Day in Olympia. LEGISLATIVE / LEGISLATIVE TRAVEL 000.000000.001.511.60.43.007 $48.00 LEGISLATIVE / MEALS & INCIDENTAL EXPENSE PERFORMANCE SYSTEMS - 026295 $304.44 423906 03/31/2025 $ 304.44 12652149 $226.12 501.000000.015.548.60.31.000 $132.36 Professional services & Fire exsƟnguishers for stock. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 501.000000.015.548.60.48.000 $93.76 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / REPAIRS & MAINTENANCE 12666359 $78.32 501.000000.015.548.60.48.000 Professional services & ﬁre exsƟngquishers for stock. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / REPAIRS & MAINTENANCE PERTEET INC - 061292 $119,268.01 423785 03/31/2025 $ 119,268.01 20160200.0000-27 $106,823.08 317.122195.015.595.30.63.002 $95,692.12 Transporta Ɵon PorƟon, Rainier Ave S Phase 4, ConstrucƟon Management, 2/3/25-3/2/25 PUBLIC WORKS CAPITAL INVESTMENT / RAINIER AVE S/N PHASE 4 - CONSTR SVCS 425.455601.015.594.34.63.000 $8,193.33 Water UƟlity PorƟon (7.67%), Rainier Ave S 2/3/25-3/2/25 PUBLIC WORKS WATER CIP / RAINIER AVE S ROAD & UTILITIES IMPRVMNT 426.465523.015.594.35.63.000 $2,937.63 Wastewater UƟlity PorƟon (2.75%), Rainier Ave S 2/3/25-3/2/25 PUBLIC WORKS WASTEWATER CIP / RAINIER AVE Ph4 SEWER FACILITY 20180253.0100-38 $7,504.40 317.122908.015.595.30.63.002 CM Services, Wells & Williams, to 3/2/25 PUBLIC WORKS CAPITAL INVESTMENT / WILLIAMS AVE S & WELLS AVE S CONV - CS 20220053.0000 - 18 $4,940.53 317.122115.015.542.64.41.010 2022-2023 Traffic Calming LocaƟons~ CAG-22-121~ Professional Services from January 01, 2025 to March 02, 2025 PUBLIC WORKS CAPITAL INVESTMENT / TRAFFIC SAFETY PGM PROF SERVICES Page 26 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info PIVETTA BROS CONSTRUCTION INC - 062035 $1,126,622.52 423786 03/31/2025 $ 1,126,622.52 Progress Pymt #23 $1,126,622.52 317.122195.015.595.30.63.001 $933,768.09 CAG-22-163 Rainier Ave S Corridor Improvements - Phase 4, Progress Payment #23, 1/21/2025-2/20/2025, Schedule A, Roadway Improvements, Contract Bond - Federally funded PUBLIC WORKS CAPITAL INVESTMENT / RAINIER AVE S/N PHASE 4 - CONSTR 317.122195.015.595.30.63.001 $74,081.12 Rainier Ave S Corridor Improvements - Phase 4, Progress Payment #23, 1/21/2025-2/20/2025, Schedule D, JUT Improvements, Contract Bond - Federally funded PUBLIC WORKS CAPITAL INVESTMENT / RAINIER AVE S/N PHASE 4 - CONSTR 425.455601.015.594.34.63.000 $61,372.83 Rainier Ave S Corridor Improvements - Phase 4, Progress Payment #23, 1/21/2025-2/20/2025, Schedule B, Water Improvements, Contract Bond - Federally funded PUBLIC WORKS WATER CIP / RAINIER AVE S ROAD & UTILITIES IMPRVMNT 426.465523.015.594.35.63.000 $42,057.27 Rainier Ave S Corridor Improvements - Phase 4, Progress Payment #23, 1/21/2025-2/20/2025, Schedule C, Sewer Improvements, Contract Bond - Federally funded PUBLIC WORKS WASTEWATER CIP / RAINIER AVE Ph4 SEWER FACILITY 317.122195.015.595.30.63.001 $15,343.21 Rainier Ave S Corridor Improvements - Phase 4, Progress Payment #23, 1/21/2025-2/20/2025, Schedule B, Water Improvements, Contract Bond - Federally funded - TransportaƟon PorƟon PUBLIC WORKS CAPITAL INVESTMENT / RAINIER AVE S/N PHASE 4 - CONSTR POWER & TELEPHONE SUPPLY CO - 063001 $3,248.85 423907 03/31/2025 $ 3,248.85 8077404-00 $3,248.85 003.000000.015.542.95.31.011 3k WIRE 12GA 3C STR BC VN~ TRAY CABLE THHN E-2 PUBLIC WORKS STREETS / LIGHTING SUPPLIES PRINCE, ED - 063514 $122.76 423908 03/31/2025 $ 122.76 reimb eprince $122.76 000.000000.001.511.60.43.001 $74.76 Reimbursement for Ed Prince for mileage and per diem for City AcƟon Days and Renton Hill Day in Olympia. LEGISLATIVE / LEGISLATIVE TRAVEL 000.000000.001.511.60.43.007 $48.00 LEGISLATIVE / MEALS & INCIDENTAL EXPENSE PUGET SOUND BLIND CLEANERS - 064247 $8,738.27 423787 03/31/2025 $ 8,738.27 16512 $8,738.27 504.000000.015.518.23.35.012 FAC SENIOR CTR BLINDS PUBLIC WORKS FACILITIES / FURNITURE-OFFICE Page 27 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info PUGET SOUND ENERGY - 064290 $190,304.31 423675 03/19/2025 $ 82,200.75 220027897010 $63.59 003.000000.015.542.93.47.001 6303 SE 5th Pl - Light~ Service for 01/30/2025-02/27/2025 PUBLIC WORKS STREETS / ELECTRICITY 220032293247 $46.84 003.000000.015.542.93.47.001 1406 Morris Ave S - Light~ Service for 01/30/2025-02/27/2025 PUBLIC WORKS STREETS / ELECTRICITY 220032952875 $36.75 003.000000.015.542.93.47.001 16451 111th Ave SE - Light~ Service for 01/30/2025-02/27/2025 PUBLIC WORKS STREETS / ELECTRICITY 300000001739 $410.73 407.000000.015.531.35.47.001 Power bill for Surface Water liŌ staƟon at 1500 Oakesdale. PUBLIC WORKS SURFACE WATER OPERATIONS / ELECTRICITY 300000003313 $5,320.67 406.000000.015.535.50.47.001 Power bill for Sewer LiŌ StaƟon City wide. PUBLIC WORKS WASTEWATER OPERATIONS / ELECTRICITY/PUMPING 300000009716 $76,322.17 405.000000.015.534.50.47.001 Power bill for water wells,reservoirs & treatment plants city wide. PUBLIC WORKS WATER OPERATIONS / ELECTRICITY/PUMPING 423677 03/24/2025 $ 85,437.78 300000009070a $36.95 504.000000.015.518.31.47.001 02/2025FAC: KENNYDALE BEACH HOUSE/ FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070aa $125.73 001.000000.020.576.80.47.001 02/2025FAC: CRT LIGHTING / FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070ab $961.94 504.000000.015.518.31.47.003 02/2025FAC: MUSEUM / FEBRUARY PUBLIC WORKS FACILITIES / GAS 300000009070ac $349.20 504.000000.015.518.31.47.001 02/2025FAC: RON REGIS MAIN. SHACK / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070ah $502.64 504.000000.015.518.31.47.001 02/2025FAC: MUSEUM/ FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070aj $11.54 001.000000.020.576.80.47.001 02/2025FAC: ROW IRRIGATION/ FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070ak $11.54 001.000000.020.576.80.47.001 02/2025FAC: RCC IRRIGATION / FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070al $181.03 001.000000.020.576.80.47.001 02/2025FAC: COULON / FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070am $146.71 504.000000.015.518.31.47.001 02/2025FAC: WINDSOR HILLS RSTRM / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070an $223.84 504.000000.015.518.31.47.001 02/2025FAC: POLICE EVIDENCE STORAGE (SHOPS)/ FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070aq $126.70 001.000000.020.575.50.47.001 02/2025FAC: RCC READER BOARD / FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070ar $11.22 504.000000.015.518.31.47.001 02/2025FAC: MAPLEWOOD PARK RSTRM / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070as $150.61 504.000000.015.518.31.47.001 02/2025FAC: CRT RSTRM / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070at $147.20 001.000000.020.576.80.47.001 02/2025FAC: PIAZZA IRRIGATION / FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070au $88.15 001.000000.020.576.80.47.001 02/2025FAC: PARKING GARAGE IRRIGATION/ FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070av $11.54 001.000000.020.576.80.47.001 02/2025FAC: GLENCO PARK IRRIGATION / FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070ax $914.98 504.000000.015.518.31.47.003 02/2025FAC: LIBERTY PARK GRANDSTAND/ FEBRUARY PUBLIC WORKS FACILITIES / GAS 300000009070ay $11.05 001.000000.020.576.80.47.001 02/2025FAC: MAPLEWOOD IRRIGATION/ FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070b $284.15 001.000000.020.576.80.47.001 Page 28 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info 02/2025FAC: PIAZZA LIGHTING/FOUNTAIN/ FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070bd $483.13 504.000000.015.518.31.47.001 02/2025FAC: FAC SHOP / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070be $516.94 504.000000.015.518.31.47.003 02/2025FAC: FAC SHOP / FEBRUARY PUBLIC WORKS FACILITIES / GAS 300000009070bf $264.00 504.000000.015.518.31.47.001 02/2025FAC: KENNYDALE BEACH PARK BATHHOUSE/ FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070bg $385.64 108.220053.015.518.31.47.001 02/2025FAC: BOATHOUSE / FEBRUARY PUBLIC WORKS LEASED CITY PROPERTIES / ELECTRICITY - BOATHOUSE 300000009070bh $83.93 504.000000.015.518.31.47.001 02/2025FAC: KENNYDALE LIONS BUILDING/RSTRM / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070bi $11.70 001.000000.020.576.80.47.001 02/2025FAC: TONKINS IRRIGATION / FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070bj $92.56 504.000000.015.518.31.47.001 02/2025FAC: KIWANAS PARK BUILDING/RSTRM / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070bl $1,331.64 108.220018.015.518.31.47.001 02/2025FAC: NORTH HIGHLANDS / FEBRUARY PUBLIC WORKS LEASED CITY PROPERTIES / ELECTRICITY - NORTH HIGHLANDS NBHD CTR 300000009070bm $566.29 108.220018.015.518.31.47.003 02/2025FAC: NORTH HIGHLANDS / FEBRUARY PUBLIC WORKS LEASED CITY PROPERTIES / GAS - NORTH HIGHLANDS NBHD CTR 300000009070bn $71.08 504.000000.015.518.31.47.001 02/2025FAC: JONES PARK RSTROM / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070bo $11,177.09 504.000000.015.518.31.47.001 02/2025FAC: RCC/ FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070bp $239.61 504.000000.015.518.31.47.003 02/2025FAC: RCC / FEBRUARY PUBLIC WORKS FACILITIES / GAS 300000009070bq $244.23 504.000000.015.518.31.47.003 02/2025FAC: KENNYDALE/STEAM BOILER/ FEBRUARY PUBLIC WORKS FACILITIES / GAS 300000009070bs $7.99 504.000000.015.518.31.47.001 02/2025FAC: KENYON/DOBSON / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070bt $53.94 504.000000.015.518.31.47.003 02/2025FAC: KENYON/DOBSON / FEBRUARY PUBLIC WORKS FACILITIES / GAS 300000009070bv $287.23 504.000000.015.518.31.47.001 02/2025FAC: COULON/SO. RSTRM / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070bw $1,116.93 504.000000.015.518.31.47.001 02/2025FAC: COULON/SO. BATHHOUSE / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070bx $22.27 001.000000.020.576.80.47.001 02/2025FAC: COULON / FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070by $346.49 504.000000.015.518.31.47.001 02/2025FAC: TRAILS SHOP / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070bz $854.87 504.000000.015.518.31.47.003 02/2025FAC: TRAILS SHOP / FEBRUARY PUBLIC WORKS FACILITIES / GAS 300000009070c $864.10 108.220047.015.518.31.47.003 02/2025FAC: PAVILION / FEBRUARY PUBLIC WORKS LEASED CITY PROPERTIES / GAS - PAVILION BUILDING 300000009070cd $307.25 504.000000.015.518.31.47.001 02/2025FAC: HERITAGE PARK RSTRM / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070ce $264.19 504.000000.015.518.31.47.001 02/2025FAC: COULON/KIDD VALLEY (lighƟng)/ FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070cf $7,029.32 504.000000.015.518.31.47.001 02/2025FAC: HMAC / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070cg $1,163.66 504.000000.015.518.31.47.003 02/2025FAC: HMAC / FEBRUARY PUBLIC WORKS FACILITIES / GAS 300000009070cj $1,241.42 108.220047.015.518.31.47.001 02/2025FAC: PAVILION / FEBRUARY PUBLIC WORKS LEASED CITY PROPERTIES / ELECTRICITY - PAVILION BUILDING Page 29 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info 300000009070ck $96.12 504.000000.015.518.31.47.001 02/2025FAC: 2680 Sunset Lane NE / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070cl $13.01 001.000000.020.576.80.47.001 02/2025FAC: 350 Logan Ave N/ FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070d $212.58 001.000000.020.576.80.47.001 02/2025FAC: CRT/CARCO BATH IRRIGATION / FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070f $440.30 504.000000.015.518.31.47.001 02/2025FAC: THOMAS TEASDALE PARK RSTRM / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070g $27.69 001.000000.020.576.80.47.001 02/2025FAC: LIBERTY PARK / FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070h $251.94 108.220048.015.518.31.47.001 02/2025FAC: LIBERTY PARK / FEBRUARY PUBLIC WORKS LEASED CITY PROPERTIES / ELECTRICITY - LIBERTY PARK BUILDING 300000009070i $449.51 108.220048.015.518.31.47.003 02/2025FAC: LIBERTY PARK / FEBRUARY PUBLIC WORKS LEASED CITY PROPERTIES / GAS - LIBERTY PARK BUILDING 300000009070j $393.16 504.000000.015.518.31.47.001 02/2025FAC: LIBERTY PARK MAIN. SHACK / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070l $11.54 001.000000.020.576.80.47.001 02/2025FAC: EARLINGTON PARK IRRIGATION/ FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070m $36,625.36 504.000000.015.518.31.47.001 02/2025FAC: CITY HALL/ FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070n $34.19 001.000000.020.576.80.47.001 02/2025FAC: CITY HALL IRRIGATION / FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070o $1,700.00 504.000000.015.518.31.47.003 02/2025FAC: CITY HALL / FEBRUARY PUBLIC WORKS FACILITIES / GAS 300000009070p $154.67 504.000000.015.518.31.47.001 02/2025FAC: HIGHLANDS NEIGHBORHOOD CENTER / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070q $544.39 001.000000.020.576.80.47.001 02/2025FAC: HIGHLANDS NEIGHBORHOOD CENTER / FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070r $1,291.85 504.000000.015.518.31.47.003 02/2025FAC: HIGHLANDS NEIGHBORHOOD CENTER / FEBRUARY PUBLIC WORKS FACILITIES / GAS 300000009070S $1,014.50 504.000000.015.518.31.47.001 02/2025FAC: PARK AVE SHOP / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070T $1,822.00 504.000000.015.518.31.47.003 02/2025FAC: PARK AVE SHOP / FEBRUARY PUBLIC WORKS FACILITIES / GAS 300000009070W $149.51 108.220046.015.518.31.47.001 02/2025FAC: TRANSIT CENTER LIGHTING / FEBRUARY PUBLIC WORKS LEASED CITY PROPERTIES / ELECTRICITY - PARKING GARAGE 300000009070X $6,716.33 504.000000.015.518.31.47.001 02/2025FAC: SENIOR CENTER / FEBRUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070Y $11.38 001.000000.020.576.80.47.001 02/2025FAC: BURNETT AVE IRRIGATION / FEBRUARY PARKS AND RECREATION COMMUNITY SERVICES / ELECTRICITY 300000009070Z $153.53 504.000000.015.518.31.47.003 02/2025FAC: TIFFANY PARK RSTRM / FEBRUARY PUBLIC WORKS FACILITIES / GAS 423678 03/24/2025 $ 18,583.20 300000009070ba $16,186.23 504.000000.015.518.31.47.001 01/2025FAC: SHOPS / JANUARY PUBLIC WORKS FACILITIES / ELECTRICITY 300000009070k $2,396.97 108.220046.015.518.31.47.001 01/2025FAC: CITY CENTER GARAGE/ JANUARY PUBLIC WORKS LEASED CITY PROPERTIES / ELECTRICITY - PARKING GARAGE 423909 03/31/2025 $ 3,902.86 200008814549 $3,902.86 404.000000.020.576.61.47.003 GC: Clubhouse Gas February PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / GAS 423910 03/31/2025 $ 179.72 220022900413 $150.12 003.000000.015.542.93.47.001 553 Monster Rd SW~ Service for 02/25/2025-03/25/2025 PUBLIC WORKS STREETS / ELECTRICITY Page 30 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info 220037704636 $29.60 003.000000.015.542.93.47.001 17022 106th Ave SE - Lights~ Service for 02/13/2025-02/28/2025 PUBLIC WORKS STREETS / ELECTRICITY PUGET SOUND REGIONAL - 040753 $47,364.63 423911 03/31/2025 $ 47,364.63 13020 $47,364.63 130.059315.005.551.10.41.003 FD CARES Services 1st Quarter 2025 OTHER CITY SERVICES HOUSING AND SUPPORTIVE SERVICES / CONTRACTED SERVICES PUKKA INC - 064757 $1,662.24 423788 03/31/2025 $ 1,662.24 BD01733-IN $1,662.24 404.000000.020.576.68.34.000 Maplewood Golf Course Merchandise items for re-sell. Hats/LOGO, 96 @ $17.32 ea (SKU 2000). PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / PURCHASES MERCHANDISE PURACAL, JASON OR SCARLETH - ub0519 $339.50 423912 03/31/2025 $ 339.50 R054724-000 $339.50 405.000000.000.257.00.00.000 REFUND 3-406 054724-1 WATER OPERATIONS / DEFERRED REVENUE PURCELL TIRE & SERVICE CENTER - 064900 $1,619.83 423789 03/31/2025 $ 1,619.83 24057476 $337.17 501.000000.015.548.60.31.000 Tires for C243 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 24057492 $600.02 501.000000.015.548.60.31.000 Tires for N022 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 24057553 $682.64 501.000000.015.548.60.31.000 Tires for D193 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES QBSI - XEROX - 065100 $2,148.62 423790 03/31/2025 $ 2,148.62 IN4706641 $2,148.62 503.000000.003.518.81.49.004 CAG-23-197, COPIER METER READS , 02/01/2025 - 02/28/2025 EXECUTIVE SERVICES INFORMATION SERVICES / CLICK COPY CHARGES R L ALIA COMPANY - 068487 $302,337.80 423791 03/31/2025 $ 302,337.80 Pay Est #5 $302,337.80 427.475517.015.594.31.63.003 $292,867.30 CAG-24-098; Stormwater and Sanitary Sewer Improvements - BurneƩ Ave S and Williams Ave S. SURFACE WATER PUBLIC WORKS SURFACE WATER CIP / BURNETT AVE S/WILLIAMS AVE S CONSTR 427.475517.015.594.31.63.003 $6,463.86 Sales Tax PUBLIC WORKS SURFACE WATER CIP / BURNETT AVE S/WILLIAMS AVE S CONSTR 426.465526.015.594.35.63.000 $2,712.54 CAG-24-098; Stormwater and Sanitary Sewer Improvements - BurneƩ Ave S and Williams Ave S. WASTEWATER PUBLIC WORKS WASTEWATER CIP / BURNETT AVE S & WILLIAMS AVE S 426.465526.015.594.35.63.000 $294.10 Sales Tax PUBLIC WORKS WASTEWATER CIP / BURNETT AVE S & WILLIAMS AVE S RACE FORWARD - 065445 $1,000.00 423792 03/31/2025 $ 1,000.00 INV-05344 $1,000.00 000.000000.003.513.13.49.001 2025-2026 CORE MEMBERSHIP DUES PER GOVERNMENT ALLIANCE ON RACE AND EQUITY (GARE) EXECUTIVE SERVICES / MEMBERSHIPS & DUES REIDMANN ENTERPRISES LLC - ub0041 $2,000.00 423913 03/31/2025 $ 2,000.00 EG00144136 $2,000.00 405.000000.000.237.00.00.000 Hydrant deposit refund W24002116 WATER OPERATIONS / CUSTODIAL ACCOUNTS-HYDRANT METER RENTON FOOD BANK - 100004 $152.00 423683 03/25/2025 $ 152.00 Ben2003698 $152.00 632.000000.000.231.50.00.000 Renton Food Bank: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS RENTON POLICE ATHLETIC ASSOC - 067473 $349.00 423684 03/25/2025 $ 349.00 Ben2003692 $349.00 632.000000.000.231.50.00.000 Renton Police AthleƟc Assoc: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS RENTON POLICE OFFICERS GUILD - 100013 $7,424.33 423685 03/25/2025 $ 7,424.33 Ben2003694 $7,424.33 632.000000.000.231.50.00.000 $6,257.89 Guild Dues Comm: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS 632.000000.000.231.50.00.000 $1,166.44 Guild Dues Non-Comm: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS Page 31 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info RENTON PRINTERY INC, THE - 067475 $326.49 423793 03/31/2025 $ 326.49 92053 $326.49 001.250006.020.571.20.31.011 A FRAMES - RECREATION PARKS AND RECREATION COMMUNITY SERVICES / PROGRAM SUPPLIES-GEN PROGRAMS RENTON TECHNICAL COLLEGE - 067865 $612.17 423794 03/31/2025 $ 612.17 FS-0000000626 $612.17 000.000000.003.513.11.41.005 REFRESHMENTS FOR CIVIC ACADEMY EXECUTIVE SERVICES / COMMUNITY RELATIONS RETAIL LOCKBOX INC - 068072 $4,911.72 423795 03/31/2025 $ 4,911.72 25025136 $4,911.72 000.000000.004.514.23.41.003 FEBRUARY 2025 TRANSACTION FEES FINANCE / CONTRACTED SERVICES RH2 ENGINEERING INC - 068180 $28,344.00 423796 03/31/2025 $ 28,344.00 100250 $28,344.00 426.465516.015.594.35.63.000 $14,172.00 CAG-17-050, LiŌ StaƟon and Force Main RehabilitaƟon Group 1 FaciliƟes PUBLIC WORKS WASTEWATER CIP / LIFT STATION REHABILITATION 426.465508.015.594.35.63.000 $14,172.00 PUBLIC WORKS WASTEWATER CIP / FORCE MAIN REHABILITATION REPLACEMENT RIVERA, CARMEN - 120036 $122.76 423914 03/31/2025 $ 122.76 reimb rivera $122.76 000.000000.001.511.60.43.001 $74.76 Mileage and per diem allowance for City AcƟon Days and Renton Hill Day in Olympia LEGISLATIVE / LEGISLATIVE TRAVEL 000.000000.001.511.60.43.007 $48.00 LEGISLATIVE / MEALS & INCIDENTAL EXPENSE ROAR WORKS LLC - 000272 $89,505.00 423673 03/17/2025 $ 42,120.00 2251 $10,530.00 424.342004.020.594.76.63.000 $9,500.00 CAG 24 333 DRIVING RANGE RENOVATION PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM CIP / GOLF MM COURSE CAPITAL 424.342004.020.594.76.63.000 $1,030.00 Sales Tax PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM CIP / GOLF MM COURSE CAPITAL 2253 $26,325.00 424.342004.020.594.76.63.000 $23,750.00 CAG 24 333 GC DRIVING RANGE RENOVATION PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM CIP / GOLF MM COURSE CAPITAL 424.342004.020.594.76.63.000 $2,575.00 Sales Tax PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM CIP / GOLF MM COURSE CAPITAL 2254 $5,265.00 424.342004.020.594.76.63.000 $4,750.00 CAG 24 333 DRIVING RANGE RENOVATION PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM CIP / GOLF MM COURSE CAPITAL 424.342004.020.594.76.63.000 $515.00 Sales Tax PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM CIP / GOLF MM COURSE CAPITAL 423797 03/31/2025 $ 47,385.00 2252 $10,530.00 424.342004.020.594.76.63.000 $9,500.00 CAG 24 333 Driving Range RenovaƟon Project - Turf PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM CIP / GOLF MM COURSE CAPITAL 424.342004.020.594.76.63.000 $1,030.00 Sales Tax PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM CIP / GOLF MM COURSE CAPITAL 2255 $36,855.00 424.342004.020.594.76.63.000 $33,250.00 CAG 24 333 DRIVING RANGE RENOVATION: Balance - Fencing PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM CIP / GOLF MM COURSE CAPITAL 424.342004.020.594.76.63.000 $3,605.00 Sales Tax PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM CIP / GOLF MM COURSE CAPITAL ROBINSON, DIANA - ub0514 $119.19 423915 03/31/2025 $ 119.19 R011029-000 $119.19 405.000000.000.257.00.00.000 REFUND 3-406 011029-1 WATER OPERATIONS / DEFERRED REVENUE Page 32 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info RUPPRECHT, JIM - 069941 $855.00 423798 03/31/2025 $ 855.00 reimbursement $855.00 522.000000.014.517.20.23.016 Reimbursement for ﬁrst quarter, Part A of Medicare premium. This was missed on the 3/14/25 ﬁrst quarter reimbursement. HUMAN RESOURCES LEOFF1 RETIREES HEALTHCARE / MEDICARE SAFETY KLEEN SYSTEMS INC - 070165 $425.76 423799 03/31/2025 $ 425.76 96478349 $425.76 501.000000.015.548.60.31.000 Parts washer maintance PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES SARGENT ENGINEERS INC - 070505 $42,232.67 423800 03/31/2025 $ 42,232.67 36576 $3,080.79 317.120106.015.542.50.41.010 Bridge InspecƟon & Repair Program~ CAG-17-011~ Professional Services as of 2/28/25 PUBLIC WORKS CAPITAL INVESTMENT / BRIDGET INSPECTION & REPAIR PROF SVCS PE 36577 $20,503.91 317.123001.015.595.11.63.000 Engineering services performed through 2/28/25 PUBLIC WORKS CAPITAL INVESTMENT / HOUSER WAY N BRIDGE - PRELIM ENG 36578 $18,647.97 317.123003.015.595.11.63.000 Engineering services performed through 2/28/25 PUBLIC WORKS CAPITAL INVESTMENT / WILLIAMS BRIDGE - PRELIM ENG SAVANCE LLC - 070780 $1,500.00 423801 03/31/2025 $ 1,500.00 129778 $1,500.00 503.000000.003.518.82.41.003 TAG-25-047, Annual renewal of Savance EIOBoard, 05/07/2025 - 05/07/2026 EXECUTIVE SERVICES INFORMATION SERVICES / SERVICE CONTRACTS SCHINDLER ELEVATOR CORPORATION - 071032 $8,338.48 423802 03/31/2025 $ 8,338.48 7154097008 $1,410.72 108.220046.015.518.31.41.003 FAC ELEVATOR INSPECTION CITY CTR PARKING GARAGE PUBLIC WORKS LEASED CITY PROPERTIES / CONTRACTED SERVICES - PARKING GARAGE 8106806740 $2,967.53 504.000000.015.518.31.41.003 FAC MONTHLY ELEVATOR INSPECTION CITY HALL 2/1/25-2/28/25 PUBLIC WORKS FACILITIES / CONTRACTED SERVICES 8106806741 $496.35 504.000000.015.518.31.41.003 FAC CITY HALL MONTHLY ELEVATOR INSPECTION 2/1/25 - 2/28/25 PUBLIC WORKS FACILITIES / CONTRACTED SERVICES 8106830847 $2,967.53 504.000000.015.518.31.41.003 FAC ELEVATOR INSPECTION CITY HALL 03/01/2025-03/31/2025 PUBLIC WORKS FACILITIES / CONTRACTED SERVICES 8106830848 $496.35 504.000000.015.518.31.41.003 FAC ELEVATOR INSPECTION CITY HALL PARKING 03/01/25-03/21/2025 PUBLIC WORKS FACILITIES / CONTRACTED SERVICES SCJ ALLIANCE - 071023 $12,372.50 423803 03/31/2025 $ 12,372.50 80330 $12,372.50 317.122804.015.595.11.63.000 116th Ave SE Sidewalk Project~ CAG-23-387~ Period February 1 through February 28, 2025 PUBLIC WORKS CAPITAL INVESTMENT / 116TH SIDEWALK PROJECT - PE SECURALL - 000026 $10,671.54 423804 03/31/2025 $ 10,671.54 2222200 $10,671.54 140.080315.008.521.23.35.000 Renton SWAT Explosive Storage Area POLICE POLICE SEIZURE / SMALL TOOLS/MINOR EQUIPMENT SECURITY SERVICES NW INC - 073375 $1,360.00 423805 03/31/2025 $ 1,360.00 141675 $1,360.00 000.000000.002.512.51.41.010 COURT SECURITY OFFICER COVERAGE FOR 3/13/25 & 3/14/25 COURT SERVICES / SECURITY OFFICERS SHANNON & WILSON INC - 074031 $37,096.03 423806 03/31/2025 $ 37,096.03 154945 $37,096.03 427.475521.015.594.31.63.000 CAG-24-021; East Valley Road Storm System Improvements PUBLIC WORKS SURFACE WATER CIP / EAST VALLEY ROAD STORM SYSTEM IMPROV SKYWAY WATER & SEWER DIST - 010262 $74.64 423916 03/31/2025 $ 74.64 70991700 $73.64 402.000000.015.546.20.47.006 790 Bldg Renton Field ~ Sewer service for 01/01 to 02/28/25 PUBLIC WORKS AIRPORT OPERATIONS / SEWER 70991900 $1.00 402.000000.015.546.20.47.006 760 Bldg Renton Field~ Sewer Service for 01/01 to 02/28/25 PUBLIC WORKS AIRPORT OPERATIONS / SEWER SLINKMAN III, ROBERT - 120211 $368.00 423917 03/31/2025 $ 368.00 Per diem Shelton $368.00 000.000000.008.521.22.43.007 Crisis Hostage NegoƟaƟon, Shelton, 4/13-18/2025 POLICE / MEALS & INCIDENTAL EXPENSE Page 33 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info SOOS CREEK WATER & SEWER DIST - 075986 $97.34 423918 03/31/2025 $ 97.34 651964 $48.67 504.000000.015.518.31.47.002 FAC UTILITIES FLETCHER HOUSE 16305 126TH AVE SE 12/01/24-01/31/25 PUBLIC WORKS FACILITIES / WATER, METRO, GARBAGE 653240 $48.67 504.000000.015.518.31.47.002 FAC UTILITIES CARR RD HOUSE 10130 SE CARR RD 12/01/24-01/31/25 PUBLIC WORKS FACILITIES / WATER, METRO, GARBAGE SOUND PUBLISHING INC - 076056 $226.13 423807 03/31/2025 $ 226.13 8161635 $226.13 000.000000.003.514.21.44.000 $89.88 Ordinance Summary (ORD 6157) EXECUTIVE SERVICES / ADVERTISING/CITY CLERK 000.000000.003.514.21.44.000 $71.75 ResoluƟon Summary (RES 4547) EXECUTIVE SERVICES / ADVERTISING/CITY CLERK 000.000000.008.521.21.44.000 $64.50 AucƟon NoƟce Police - 3/4/25 POLICE / ADVERTISING SOUND SAFETY PRODUCTS CO INC - 076057 $114.11 423808 03/31/2025 $ 114.11 315434/3 $114.11 407.000000.015.531.35.31.000 Work pants for ScoƩ Newing. PUBLIC WORKS SURFACE WATER OPERATIONS / OFFICE/OPERATING SUPPLIES SOUND SECURITY INC - 119658 $289.62 423919 03/31/2025 $ 289.62 EG00150692 $289.62 000.000000.007.322.10.02.000 E25000411: PERMIT WITHDRAWN BY APPLICANT-80% REFUND COMMUNITY AND ECONOMIC DEVELOPMENT / ELECTRICAL PERMITS SOUND TRANSIT - 119655 $5,570.84 423920 03/31/2025 $ 5,570.84 EG00150960 $5,570.84 000.000000.007.345.83.00.000 $4,828.06 B25000584: APPLICATION WITHDRAWN BY APPLICANT - 80% REFUND COMMUNITY AND ECONOMIC DEVELOPMENT / PLAN CHECKING FEES 000.000000.007.341.82.00.000 $371.39 COMMUNITY AND ECONOMIC DEVELOPMENT / DEV ENGR PERMIT FEES 000.000000.007.345.81.14.000 $371.39 COMMUNITY AND ECONOMIC DEVELOPMENT / SITE PLAN APPROVAL SPECIALIZED PAVEMENT MARKING - 076284 $826.05 423921 03/31/2025 $ 826.05 CAG-22-260 RR $17,347.02 317.000000.000.223.40.00.000 CAG-22-260 Retainage release citywide thermal plasƟc pavement marking CAPITAL INVESTMENT / RETAINAGE PAYABLE CorrecƟon $-16,520.97 317.122601.015.595.30.63.001 CAG-22-260 Retainage released from expediture account in error. PUBLIC WORKS CAPITAL INVESTMENT / INTERSECT SAFETY & MOBILITY - CONSTRUCT SPORTS OFFICIALS NORTHWEST LLC - 000302 $1,540.00 423809 03/31/2025 $ 1,540.00 151 $385.00 001.250002.020.571.20.41.003 VOLLEYBALL REFS FOR JAN 22 & 26 2025 ADULT WINTER LEAGUES PARKS AND RECREATION COMMUNITY SERVICES / CONTRACTED SERVICES-ATHLETICS 152 $1,155.00 001.250002.020.571.20.41.003 VOLLEYBALL REFS FOR FEB 2, 12, 16, 19, 23 & 26 2025 ADULT LEAGUES PARKS AND RECREATION COMMUNITY SERVICES / CONTRACTED SERVICES-ATHLETICS SPRINGBROOK HOLDING CO LLC - 076445 $8,090.12 423810 03/31/2025 $ 8,090.12 INV-019967 $8,090.12 000.000000.004.514.20.41.004 FEBRUARY 2025 CIVICPAY TRANSACTION FEE FINANCE / MERCHANT FEES STANDARD INSURANCE COMPANY - 010050 $5,776.54 423686 03/25/2025 $ 5,776.54 Ben2003696 $5,776.54 632.000000.000.231.50.00.000 Police Long Term Disabliity: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS STANDARD INSURANCE COMPANY - 077195 $7,165.41 423687 03/25/2025 $ 7,165.41 Ben2003686 $7,165.41 632.000000.000.231.50.50.000 AddiƟonal Life Insurance: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS STATE OF FLORIDA DISBURSEMENT - 100043 $793.61 7659 03/25/2025 $ 793.61 Ben2003726 $793.61 632.000000.000.231.50.00.000 Florida Child Support: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS Page 34 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info STERGO, HOPE - ub4407 $26.79 423922 03/31/2025 $ 26.79 R068772-000 $26.79 405.000000.000.257.00.00.000 REFUND 3-412 068772-1 WATER OPERATIONS / DEFERRED REVENUE STERICYCLE INC - 077900 $11.04 423811 03/31/2025 $ 11.04 8010168520 $11.04 000.000000.008.521.80.48.000 Minimum Monthly Fee POLICE / REPAIRS & MAINTENANCE STONEWAY CONSTRUCTION SUPPLY - 078449 $578.46 423923 03/31/2025 $ 578.46 280374-1 $288.26 003.000000.015.542.92.31.011 $146.23 ADA sidewalk mats for water job and broom, ﬂoat. PUBLIC WORKS STREETS / SIDEWALKS 405.000000.015.534.50.31.000 $142.03 PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES 280390-1 $212.56 003.000000.015.542.92.31.000 $167.42 Expansion joints and rubber boots for James Claire. PUBLIC WORKS STREETS / OFFICE/OPERATING SUPPLIES 003.000000.015.542.92.31.011 $45.14 PUBLIC WORKS STREETS / SIDEWALKS 280444-1 $77.64 003.000000.015.542.92.31.000 Sprayers and acetone for Street. PUBLIC WORKS STREETS / OFFICE/OPERATING SUPPLIES SUMMIT LAW GROUP PLLC - 078794 $390.00 423812 03/31/2025 $ 390.00 161972 $390.00 000.000000.014.518.10.35.010 legal services, general labor HUMAN RESOURCES / EMPLOYEE ACCOMMODATIONS SUNBELT RENTALS INC - 038691 $759.85 423924 03/31/2025 $ 759.85 162046577-0005 $435.83 402.000000.015.546.20.45.000 4000W LED HYDRAULIC MAST LIGHT TOWER $385~ WAHERS $4.81~ ENVIRONMENTAL/HAZMAT/DISPOSAL FEE $5.77 PUBLIC WORKS AIRPORT OPERATIONS / OPERATING RENTAL & LEASE 166182668-0001 $324.02 402.000000.015.546.20.45.000 4350PSI DSL HOT RIDE ON PRESSURE WASH CYCLONE DEMO $43.75~ DELIVERY CHARGE $125~ PICK UP CHARGE $125 PUBLIC WORKS AIRPORT OPERATIONS / OPERATING RENTAL & LEASE SUNSET MATERIALS INC - 078987 $232.29 423925 03/31/2025 $ 232.29 00122117 $232.29 003.000000.015.542.92.31.000 $58.08 10 yards of topsoil for the bins. Split all ways. PUBLIC WORKS STREETS / OFFICE/OPERATING SUPPLIES 405.000000.015.534.50.31.000 $58.07 PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES 406.000000.015.535.50.31.000 $58.07 PUBLIC WORKS WASTEWATER OPERATIONS / OFFICE/OPERATING SUPPLIES 407.000000.015.531.35.31.000 $58.07 PUBLIC WORKS SURFACE WATER OPERATIONS / OFFICE/OPERATING SUPPLIES TACOMA SCREW PRODUCTS INC - 080010 $200.14 423926 03/31/2025 $ 200.14 150141240-01 $26.40 501.000000.015.548.60.31.000 24 grit sanding discs for shop supplies PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES 150142060-00 $173.74 501.000000.015.548.60.31.000 Hose clamps,grease ﬁƫngs,brake & parts cleaner and grease gun coupler for shop supplies. PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES THE DAVEY TREE EXPERT COMPANY - 020110 $9,739.13 423813 03/31/2025 $ 9,739.13 919236823 (PE#1) $9,739.13 001.332012.020.576.81.41.000 $8,739.00 PPNR: (CAG-24-329) 2025 ON-CALL TREE MAINT AGREEMENT.~ TREE REMOVAL 2/16/2025 @ $9,710.00 + sales tax @ $1,000.13.~ RETAINAGE ON THIS CONTRACT IS 10.0%.~ Site: 204 Park Ave N - 5 Pear Trees. Scope: Remove to near grade; Haul all resulƟng wood and brush debris. Grind stumps for replanƟng (city to move grates ahead of Ɵme). Haul stump grindings to level the grade. PARKS AND RECREATION COMMUNITY SERVICES / TREE MAINTENANCE 001.332012.020.576.81.41.000 $1,000.13 Sales Tax PARKS AND RECREATION COMMUNITY SERVICES / TREE MAINTENANCE Page 35 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info TIAA-CREF - 081358 $225,548.42 7651 03/25/2025 $ 225,548.42 Ben2003710 $225,548.42 632.000000.000.231.50.00.000 $112,001.83 Def Comp- Employee Elected: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS 632.000000.000.231.50.00.000 $77,223.76 Def Comp - Employer: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS 632.000000.000.231.50.00.000 $24,185.20 Roth ContribuƟon: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS 632.000000.000.231.50.00.000 $11,043.95 Def Comp - Physical Fitness: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS 632.000000.000.231.50.00.000 $1,094.61 401a Employer ContribuƟon: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS 632.000000.000.231.50.00.000 $-0.93 Def Comp - Retro: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS TICOR TITLE COMPANY - 081380 $2,369.30 423927 03/31/2025 $ 2,369.30 70229614-1 $385.70 317.122115.015.595.20.63.000 Renton School & Pedestrian Crossings~ Philip R Barber~ 70229614 PUBLIC WORKS CAPITAL INVESTMENT / TRAFFIC SAFETY PGM - RIGHT OF WAY 70229618-1 $440.80 317.122115.015.595.20.63.000 Renton School & Pedestrian Crossings~ FaciliƟes OperaƟons and Ctr OperaƟons 70229618 PUBLIC WORKS CAPITAL INVESTMENT / TRAFFIC SAFETY PGM - RIGHT OF WAY 70229621-1 $385.70 317.122115.015.595.20.63.000 Renton School & Pedestrian Crossings~ Li Long Jun and Yue Tang Cen Chen~ 70229621 PUBLIC WORKS CAPITAL INVESTMENT / TRAFFIC SAFETY PGM - RIGHT OF WAY 70229624-1 $385.70 317.122115.015.595.20.63.000 Renton School & Pedestrian Crossings~ Chris Pressey and Beverly Pressey~ 70229624 PUBLIC WORKS CAPITAL INVESTMENT / TRAFFIC SAFETY PGM - RIGHT OF WAY 70229628-1 $385.70 317.122115.015.595.20.63.000 Renton School & Pedestrian Crossings~ Rodolfo Herazo and Meregilda H Uriostegui~ 70229628 PUBLIC WORKS CAPITAL INVESTMENT / TRAFFIC SAFETY PGM - RIGHT OF WAY 70229630-1 $385.70 317.122115.015.595.20.63.000 Renton School & Pedestrian Crossings~ Mony Ouk and Sreymay Ouk~ 70229630 PUBLIC WORKS CAPITAL INVESTMENT / TRAFFIC SAFETY PGM - RIGHT OF WAY TIETJEN, BRETT - 120406 $230.00 423928 03/31/2025 $ 230.00 Per Diem $230.00 503.000000.003.518.81.43.007 Per Diem for BreƩ Tietjen to aƩend the 2025 Laserﬁche Conference in Las Vegas, NV. 04/13/2025 - 04/17/2025 EXECUTIVE SERVICES INFORMATION SERVICES / MEALS & INCIDENTAL EXPENSE Page 36 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info TIMMONS GROUP INC - 081414 $6,855.80 423814 03/31/2025 $ 6,855.80 363029 $6,855.80 402.000000.015.546.20.41.000 $1,142.62 CAG-24-129; Professional Services to Develop an Asset Management Plan for the Public Works and Parks & RecreaƟon PUBLIC WORKS AIRPORT OPERATIONS / PROFESSIONAL SERVICES 504.000000.015.518.31.41.003 $1,142.62 PUBLIC WORKS FACILITIES / CONTRACTED SERVICES 003.000000.015.542.92.41.000 $571.32 PUBLIC WORKS STREETS / PROFESSIONAL SERVICES 405.000000.015.534.20.41.000 $571.32 PUBLIC WORKS WATER OPERATIONS / PROFESSIONAL SERVICES 406.000000.015.535.50.41.000 $571.32 PUBLIC WORKS WASTEWATER OPERATIONS / PROFESSIONAL SERVICES 407.000000.015.531.35.41.000 $571.32 PUBLIC WORKS SURFACE WATER OPERATIONS / PROFESSIONAL SERVICES 405.000000.015.534.50.41.000 $571.32 PUBLIC WORKS WATER OPERATIONS / PROFESSIONAL SERVICES 406.000000.015.535.20.41.000 $571.32 PUBLIC WORKS WASTEWATER OPERATIONS / PROFESSIONAL SERVICES 003.000000.015.542.96.41.000 $571.32 PUBLIC WORKS STREETS / PROFESSIONAL SERVICES 407.000000.015.531.32.41.000 $571.32 PUBLIC WORKS SURFACE WATER OPERATIONS / PROFESSIONAL SERVICES TOPAZ, DAVID - 119654 $935.44 423929 03/31/2025 $ 935.44 reimbursement $935.44 000.000000.014.518.10.43.001 $656.97 reimbursement for ﬂight to interview for administrator posiƟon HUMAN RESOURCES / TRAVEL 000.000000.014.518.10.43.008 $100.41 reimbursement for hotel for interview for administrator posiƟon HUMAN RESOURCES / LODGING 000.000000.014.518.10.43.001 $77.22 reimbursement for Uber for travel during interview period for administrator at city of Renton HUMAN RESOURCES / TRAVEL 000.000000.014.518.10.43.007 $74.84 reimbursement for meals during period of travel for administrator interviews at city of Renton HUMAN RESOURCES / MEALS & INCIDENTAL EXPENSE 000.000000.014.518.10.43.001 $26.00 reimbursement for airport parking for travel to Renton for admininistrator interview HUMAN RESOURCES / TRAVEL TRANSPO GROUP USA INC - 082361 $45,538.44 423815 03/31/2025 $ 45,538.44 34559 $12,408.49 317.122151.015.595.11.63.000 Professional Services through February 28, 2025 PUBLIC WORKS CAPITAL INVESTMENT / SO 7TH ST - PRELIM ENG 34566 $33,129.95 317.122104.015.595.11.63.000 Professional Services, Oakesdale Ave PreservaƟon Project, through 2/28/2025 PUBLIC WORKS CAPITAL INVESTMENT / OAKESDALE AVE SW PRESERVATION PE TU, VINH - 119670 $30.00 423930 03/31/2025 $ 30.00 192234 $30.00 001.000000.020.347.30.02.000 REFUND CREDIT BALANCE PARKS AND RECREATION COMMUNITY SERVICES / AQUATIC CENTER FEES TUSCANY CONSTRUCTION LLC - 112060 $159.40 423931 03/31/2025 $ 159.40 R055812-000 $159.40 405.000000.000.257.00.00.000 REFUND 3-406 055812-1 WATER OPERATIONS / DEFERRED REVENUE TX CHILD SUPPORT SDU - 100045 $300.00 7658 03/25/2025 $ 300.00 Ben2003724 $300.00 632.000000.000.231.50.00.000 Texas Child Support: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS Page 37 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info TYLER TECHNOLOGIES INC - 023171 $273.54 423932 03/31/2025 $ 273.54 130-155056 $273.54 000.000000.008.521.70.31.000 Tra ffic CitaƟon Paper Rolls for vehicles per Sgt. Barﬁeld. POLICE / OFFICE/OPERATING SUPPLIES UNITED RENTALS (N AMERICA) INC - 083568 $3,363.00 423816 03/31/2025 $ 3,363.00 244014852-001 $3,346.50 404.000000.020.576.65.45.000 GC: Equipment Rental:Mini Excavator Takeuchi with Clean Out Bucket and Delivery/Pickup (180ea) 02/03/2025 to 03/03/2025 PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / OPERATING RENTALS 244014852-002 $16.50 404.000000.020.576.65.32.001 GC: Equipment Rental:Mini Excavator FUEL 1.70 - 8.80~ Takeuchi with Clean Out Bucket and Delivery/Pickup (180ea) 02/03/2025 to 03/03/2025 PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / DIESEL FUEL UNIVERSAL FIELD SERVICES INC - 084350 $931.61 423817 03/31/2025 $ 931.61 710409 $931.61 317.122104.015.595.20.63.000 Right of Way AcquisiƟon Services, Oakesdale Ave SW PreservaƟon Project, February 2025 PUBLIC WORKS CAPITAL INVESTMENT / OAKESDALE AVE SW PRESERVATION ROW US POSTAL SERVICE - 084180 $26,250.00 423933 03/31/2025 $ 26,250.00 postage031725 $26,250.00 405.000000.004.534.10.42.000 $6,666.75 REPLENISH POSTAGE IN UTILITIES PERMIT 20 FINANCE WATER OPERATIONS / UTILITY - POSTAGE 406.000000.004.535.10.42.000 $6,666.75 FINANCE WASTEWATER OPERATIONS / UTILITY - POSTAGE 407.000000.004.531.31.42.000 $6,458.25 FINANCE SURFACE WATER OPERATIONS / UTILITY - POSTAGE 407.000000.004.531.31.42.000 $6,458.25 FINANCE SURFACE WATER OPERATIONS / UTILITY - POSTAGE USA BLUE BOOK - 083686 $2,407.40 423818 03/31/2025 $ 2,407.40 INV00618682 $315.57 405.000000.015.534.50.31.000 Sulﬁde reagents for water quality lab. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES INV00627248 $880.42 405.000000.015.534.50.31.000 Sulﬁde reagents for water quality lab. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES INV00658484 $1,211.41 405.000000.015.534.50.31.000 Reagent sets for the water quality lab. PUBLIC WORKS WATER OPERATIONS / OFFICE/OPERATING SUPPLIES VALLEY COMMUNICATIONS CENTER - 085330 $521,123.67 423934 03/31/2025 $ 521,123.67 0028562 $521,123.67 000.000000.008.521.10.41.051 Owner Rate Agency Assessment Mar/April 2025: 911 Calls ContribuƟon - Police POLICE / EMERGENCY COMM/HARBOR PATROL/VC-800 MHZ VAN, KIM-KHÁNH - 085654 $122.76 423819 03/31/2025 $ 122.76 reimb kvan $122.76 000.000000.001.511.60.43.001 $74.76 Reimbursement for Kim-Khanh Van for City AcƟon Days and Renton Hill Day travel to Olympia - meals and mileage. LEGISLATIVE / LEGISLATIVE TRAVEL 000.000000.001.511.60.43.007 $48.00 LEGISLATIVE / MEALS & INCIDENTAL EXPENSE VERIZON WIRELESS - 085912 $28,990.11 423935 03/31/2025 $ 28,990.11 6107798410 $10,207.18 503.000000.003.518.81.42.010 272397874-00001, City Data Card Charges, 02/07/25 - 03/06/25 EXECUTIVE SERVICES INFORMATION SERVICES / DATA CARDS 6107798411 $18,782.93 503.000000.003.518.81.42.002 272397874-00004, City Smartphones, 02/07/2025 - 03/06/2025 EXECUTIVE SERVICES INFORMATION SERVICES / CELL PHONES/PAGERS VIKING AUTOMATIC SPRINKLER CO - 114656 $2,324.00 423936 03/31/2025 $ 2,324.00 EG00151100 $2,324.00 000.000000.007.322.10.03.000 M25000705: PERMIT WITHDRAWN BY APPLICANT-80% REFUND COMMUNITY AND ECONOMIC DEVELOPMENT / MECHANICAL PERMITS WA RECREATION & PARK ASSN - 089082 $3,600.00 423937 03/31/2025 $ 3,600.00 10812 $3,600.00 001.000000.020.571.10.49.001 WRPA Annual Agency Membership renewal 2025. PARKS AND RECREATION COMMUNITY SERVICES / MEMBERSHIPS & DUES Page 38 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info WA ROCK QUARRIES INC - 089099 $7,684.29 423820 03/31/2025 $ 7,684.29 109237 $4,103.15 404.000000.020.576.65.31.012 GC: Sand 118.78 tons~ aeriﬁcaƟon sand 118.78 @ 31.75 + tax etc. 34.54 PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / SAND 109238 $3,581.14 404.000000.020.576.65.31.012 GC: Sand 91.43~ Sand for AeriﬁcaƟon 91.43 @ $36+ tax (39.17) PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / SAND WA STATE PATROL - 089253 $1,158.00 423938 03/31/2025 $ 1,158.00 00184747 $600.00 000.000000.008.521.24.42.000 Access User Fee Jan-March 2025 POLICE / COMMUNICATION I2504587 $558.00 630.000000.000.589.30.00.007 $492.00 CPL Fingerprints CUSTODIAL FUND / CONCEALED WEAPONS-WSP 000.000000.014.518.10.41.013 $66.00 Employee Fingerprints HUMAN RESOURCES / CRIMINAL BACKGROUND CHECKS WA STATE SUPPORT REGISTRY - 100015 $7,548.80 7656 03/25/2025 $ 7,548.80 Ben2003720 $7,548.80 632.000000.000.231.50.00.000 Washington Child Support: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS WASPC - 088081 $23,380.86 423939 03/31/2025 $ 23,380.86 EM 2025-00165 $23,380.86 000.000000.008.523.22.45.000 EHD/Jan25 TAD Cellular, Soberlink, GPS POLICE / EHD OPERATING RENTALS WATER MANAGEMENT LABORATORIES - 089930 $726.00 423940 03/31/2025 $ 726.00 227617 $726.00 405.000000.015.534.50.41.000 E.Coli &Coliform tesƟng. PUBLIC WORKS WATER OPERATIONS / PROFESSIONAL SERVICES WATSON SECURITY GROUP LLC - 067380 $1,077.70 423941 03/31/2025 $ 1,077.70 D100160528 $1,077.70 503.530053.003.518.84.35.000 Analog Video Encoder, PO# ITSYS25-COURTENC EXECUTIVE SERVICES INFORMATION SERVICES / SYSTEMS - NETWORK INFRASTRUCTUR WAXIES ENTERPRISES INC - 089945 $554.16 423821 03/31/2025 $ 554.16 83114408 $554.16 404.000000.020.576.61.31.011 GC Custodial Supplies - TP, Kleenex, Gloves, Soap etc. PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / CUSTODIAL SUPPLIES WCP SOLUTIONS - 090390 $2,674.07 423822 03/31/2025 $ 2,674.07 13975462 $435.73 000.000000.003.518.70.31.010 PAPER SUPPLIES EXECUTIVE SERVICES / PAPER SUPPLIES 13975463 $596.49 000.000000.003.518.70.31.010 PAPER SUPPLIES EXECUTIVE SERVICES / PAPER SUPPLIES 13975464 $285.90 000.000000.003.518.70.31.010 PAPER SUPPLIES EXECUTIVE SERVICES / PAPER SUPPLIES 13977151 $265.11 000.000000.003.518.70.31.010 PAPER SUPPLIES EXECUTIVE SERVICES / PAPER SUPPLIES 13977152 $1,011.50 000.000000.003.518.70.31.010 PAPER SUPPLIES EXECUTIVE SERVICES / PAPER SUPPLIES 13981809 $79.34 403.435207.015.537.80.31.000 $59.50 Recycling & Organics Tech Assistance - LSWFA & WRR FRA 25-005 Picked up 3/10/2025 PUBLIC WORKS SOLID WASTE UTILITY / WADOE LSWFA GRANT SUPPLIES 403.435002.015.537.80.31.002 $19.84 PUBLIC WORKS SOLID WASTE UTILITY / KC WR/R SUPPLIES WESPESTAD, JAMIE - 116267 $80.00 423942 03/31/2025 $ 80.00 142216 $80.00 001.000000.020.347.30.02.000 REFUND CREDIT BALANCE PARKS AND RECREATION COMMUNITY SERVICES / AQUATIC CENTER FEES WEST COAST WIRE ROPE & RIGGING - 090414 $146.87 423823 03/31/2025 $ 146.87 5651647 $146.87 003.000000.015.542.92.35.000 2 shackles for E block picker. PUBLIC WORKS STREETS / SMALL TOOLS/MINOR EQUIPMENT Page 39 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info WESTERN EQUIPMENT DISTRIBUTORS - 090620 $2,035.03 423824 03/31/2025 $ 2,035.03 CM013765 $-404.14 501.000000.015.548.60.31.000 CREDIT - Return PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES INV073355 $301.80 501.000000.015.548.60.31.000 Plate assembly, spacers & grease ﬁƫngs for P148 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES INV073359 $43.18 501.000000.015.548.60.31.000 Screw for P148 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES INV073590 $404.01 501.000000.015.548.60.31.000 Roller assembly for P148 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES INV074502 $1,160.67 501.000000.015.548.60.31.000 Cover plate,oil seal,spacer,bearing,axle housing and seat for MR26 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES INV076916 $529.51 501.000000.015.548.60.31.000 Rims,cover plates,oil seals and spacers for MR26 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES WESTERN STATES FIRE PROTECTION - 091111 $6,024.59 423825 03/31/2025 $ 6,024.59 SE024588 $6,024.59 404.000000.020.576.61.48.000 GC: Leak & Compressor Repairs PARKS AND RECREATION MUNICIPAL GOLF COURSE SYSTEM / REPAIRS & MAINTENANCE WESTERN SYSTEMS & FABRICATION - 091177 $151.42 423826 03/31/2025 $ 151.42 44530 $151.42 501.000000.015.548.60.31.000 Y-STRAINER W/LANYARD FOR E152 PUBLIC WORKS EQUIPMENT REPAIR & REPLACEMENT / OFFICE/OPERATING SUPPLIES WHALEY LAW FIRM PLLC - 091520 $1,850.00 423827 03/31/2025 $ 1,850.00 Feb2025 $925.00 000.000000.003.513.13.41.003 PUBLIC DEFENSE MONITORING SERVICES 2/15/25 to 3/15/25 EXECUTIVE SERVICES / CONTRACTED SERVICES Jan2025 $925.00 000.000000.003.513.13.41.003 PUBLIC DEFENSE MONITORING SERVICES 1/15/25 TO 2/15/25 EXECUTIVE SERVICES / CONTRACTED SERVICES WHITMARSH JR, DAVID - 091702 $67.48 423943 03/31/2025 $ 67.48 SB 03-13 & 3-15 $67.48 003.000000.015.542.93.43.001 STANDBY MILEAGE WHITMARSH~ 3.13.25 #149673~ 3.15.25 #149734 PUBLIC WORKS STREETS / TRAVEL WHITMIRE, DONNA V OR KERI - 102869 $160.14 423944 03/31/2025 $ 160.14 R011800-000 $160.14 405.000000.000.257.00.00.000 REFUND 3-412 011800-1 WATER OPERATIONS / DEFERRED REVENUE WSCCCE/AFSCME/AFL-CIO - 100012 $18,336.15 423688 03/25/2025 $ 18,336.15 Ben2003688 $18,336.15 632.000000.000.231.50.00.000 AFSCME Dues: Payment PAYROLL CLEARING / ACCRUED EMPLOYEE BENEFITS WSP USA INC - 060557 $46,597.82 423828 03/31/2025 $ 46,597.82 40101488 $1,929.64 427.475475.015.594.31.63.000 CAG-22-072, Hardie Ave SW - SW 7th St Storm System Improvement Project, Phase 3. 08/31/24-09/27/24 PUBLIC WORKS SURFACE WATER CIP / HARDIE AVE S UNDERPASS STORM SYSTEM IMPR 40156327 $13,556.57 427.475523.015.594.31.63.000 CAG-24-023; Lind Ave SW Storm System Improvement Project. 01/01/25-01/31/25 PUBLIC WORKS SURFACE WATER CIP / SW 43RD ST/LIND AVE SW STORM SYST IMPROV 40166369 $370.80 427.475475.015.594.31.63.000 CAG-22-072; Hardie Ave SW- SW 7th St Storm System Project – Phase 3. 01/01/25-02/28/25 PUBLIC WORKS SURFACE WATER CIP / HARDIE AVE S UNDERPASS STORM SYSTEM IMPR 40168585 $30,740.81 427.475523.015.594.31.63.000 CAG-24-023; Lind Ave SW Storm System Improvement Project – Phase 1. 02/01/25-02/28/25 PUBLIC WORKS SURFACE WATER CIP / SW 43RD ST/LIND AVE SW STORM SYST IMPROV WYATT, RANDY - 092926 $150.00 423829 03/31/2025 $ 150.00 Reim/Walmart $150.00 407.000000.015.531.35.31.000 Reimbursement for work pants for Randy WyaƩ. PUBLIC WORKS SURFACE WATER OPERATIONS / OFFICE/OPERATING SUPPLIES Page 40 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Account No / Department / Title Amount Invoice No / DescripƟon Check Info YOON, YOUNG - 093370 $487.00 423948 03/31/2025 $ 487.00 Per Diem $487.00 503.000000.003.518.81.43.001 $392.00 Per Diem and mileage for Young Yoon to aƩend 2025 ACCIS Spring Conference in Spokane, WA. 04/14/2025 - 04/18/2025 EXECUTIVE SERVICES INFORMATION SERVICES / TRAVEL 503.000000.003.518.81.43.007 $95.00 EXECUTIVE SERVICES INFORMATION SERVICES / MEALS & INCIDENTAL EXPENSE ZINN, TINA OR PERRY - ub8215 $51.93 423945 03/31/2025 $ 51.93 R034036-000 $51.93 405.000000.000.257.00.00.000 REFUND 3-407 034036-1 WATER OPERATIONS / DEFERRED REVENUE ZOOM COMMUNICATIONS INC - 000334 $6,825.15 423830 03/31/2025 $ 6,825.15 INV296938653 $6,825.15 503.000000.003.518.82.41.003 TAG-25-049, Annual renewal of Zoom Workplace Pro SubscripƟons EXECUTIVE SERVICES INFORMATION SERVICES / SERVICE CONTRACTS ZUMAR INDUSTRIES INC - 094296 $10,223.71 423831 03/31/2025 $ 10,223.71 51337 $4,996.59 003.000000.015.542.95.31.013 80x - STD CORNERS , NO HOLES, blank PUBLIC WORKS STREETS / SIGN SUPPLIES 51391 $1,796.79 003.000000.015.542.95.31.013 30x - 2" X 2" X 12' 14GA PERF TUBE PUBLIC WORKS STREETS / SIGN SUPPLIES 51549 $3,430.33 003.000000.015.542.95.31.013 50x - 2x2x12 14GA perf tube~ 30x- 30" anchor for 2" Sq. tube PUBLIC WORKS STREETS / SIGN SUPPLIES Report Grand Total:$ 6,654,505.88 H:\Finance\Crystal Reports\E-Accounts Payable\AP Check Register.rpt Page 41 of 41Ran: 4/1/2025 9:24:08AM AGENDA ITEM #1. a) Page 1 of 1Cash Disbursement Log (Wire Transfers) Posted 3/16/2025 12:00:00AM - 3/31/2025 12:00:00AM Data as of: 4/1/2025 3:37 pm Printed: 04/01 Pay Type: Yes-wire trf DescripƟonPostDoc Ref NoDoc Date Amt Disbursed Pay type 2025-2 EBERLE VIVIAN CHECK REGISTER03/21/2025 02/28/2025 DR25-02-003 97,720.58 Yes-wire trf 2025-02 MERCHANT FEES03/24/2025 02/28/2025 DR25-02-005 46,634.49 Yes-wire trf 2025-02 MERCHANT FEES TTECH03/25/2025 02/28/2025 DR25-02-007 5,264.81 Yes-wire trf Total Disbursement (Yes-wire trf) $149,619.883 H:\Finance\Crystal Reports\E-Accounts Payable\wip_disburse_posted_q_type_v1_rev1.rpt AGENDA ITEM #1. b) Database:Check Register Page: Date: 1 Time: ReferenceEntity Check Date Vendor Invoice GL Account Check # Invoice No. Inv Date Amount CheckCheck Pd Additional Description Report ID:3/10/2025 KMDATA 04:23 PM Kidder Mathews ENTITY: 0166 200 Mill Avenue South 02/25 Through 02/25 Check Number Order MS_CHKREG 1876 2/5/2025 CCCSE CC AND C SERVICES LLC 02/25 32172 2/1/20250166 2/25 Litter Patrol5340-300 550.00 Day Porter - Gen Check Total: 550.00 1877 2/5/2025 GRANG Grainger 02/25 9386679451 1/27/20250166 8623677295060-300 157.001/27/25 LED TubesElectrical Rep & Supp-Gen Check Total: 157.00 1878 2/5/2025 NORLAN MONARCH LANDSCAPING WA, LLC 02/25 CD50496219 2/1/20250166 100045210-300 1,152.432/25 Monthly LandscapingExt Landscaping Serv-Gen Check Total: 1,152.43 1879 2/5/2025 NOVLL CLICKPAY SERVICES INC 02/25 CP-1350832 1/30/20250166 2024 Compliance Fees5780-300 10.00 Other Administrative-Gen Check Total: 10.00 1880 2/5/2025 PUSOE Puget Sound Energy 02/25 0125.20001820270 1/29/20250166 2000182027015530-300 -85.81Carbon Reduction CreditGas-Gen 0125.20001820270 1/29/20250166 2000182027015510-300 11,803.9512/28/24-1/28/25 ElectricElectricity-Gen 0125.20001820270 1/29/20250166 2000182027015530-300 2,499.9612/28/24-1/28/25 GasGas-Gen Check Total: 14,218.10 1881 2/5/2025 SPPE SPRAGUE PEST CONTROL INC 02/25 5673420 1/31/20250166 100219455130-300 126.791/25 Monthly Pest ControlPest Control-Gen Check Total: 126.79 1882 2/12/2025 AMBIS AMBIUS 02/25 003133SE241012 2/1/20250166 0031335210-300 168.762/25 Exterior Plant RotationExt Landscaping Serv-Gen 003133SE241012 2/1/20250166 0031335230-300 34.192/25 Interior Rental ContainerInt Landscaping Serv-Gen 003133SE241012 2/1/20250166 0031335230-300 94.862/25 Interior Plant RentalInt Landscaping Serv-Gen 003133SE241012 2/1/20250166 0031335210-300 328.692/25 Exterior Maint ServiceExt Landscaping Serv-Gen Check Total: 626.50 1883 2/12/2025 CENLI CENTURYLINK 02/25 0125.333385041 1/26/20250166 3333850415050-300 74.401/26-2/25/25 Elevator Phone MonitoringElev Contr Serv & Per-Gen AG E N D A I T E M # 1 . d ) Database:Check Register Page: Date: 2 Time: ReferenceEntity Check Date Vendor Invoice GL Account Check # Invoice No. Inv Date Amount CheckCheck Pd Additional Description Report ID:3/10/2025 KMDATA 04:23 PM Kidder Mathews ENTITY: 0166 200 Mill Avenue South 02/25 Through 02/25 Check Number Order MS_CHKREG Check Total: 74.40 1884 2/12/2025 KMS KIDDER MATHEWS 02/25 166055 1/31/20250166 01665010-300 3,621.0812/29/24-1/30/25 Engineering LaborBldg Engrs PR & Exp-Gen 166055 1/31/20250166 01665100-300 107.981/28/25 Pole LightGeneral Rep & Maint-Gen Check Total: 3,729.06 1885 2/12/2025 SEASN RIEDMANN ENTERPRISES, LLC DBA 02/25 SNOW24_1577 2/3/20250166 2/2/25 De-Icing Serv5037-300 613.54icesSnow Removal - Gen Check Total: 613.54 1886 2/12/2025 THYSS2 THYSSENKRUPP ELEVATOR CORP 02/25 3008341309 2/1/20250166 716565050-300 1,616.582/1-2/28/25 Elevator MaintenanceElev Contr Serv & Per-Gen Check Total: 1,616.58 1887 2/20/2025 CENLI CENTURYLINK 02/25 0225.333642679 2/1/20250166 3336426795050-300 100.9502/01/2025-02/28/2025 Elevator Phone MonitorinElev Contr Serv & Per-Gen Check Total: 100.95 1888 2/20/2025 PABR Pacific Breeze Products, Inc. 02/25 12698784 2/3/20250166 2/25 Restroom Suppli5320-300 83.20esJanitorial Supplies-Gen Check Total: 83.20 1889 2/20/2025 REPSE REPUBLIC SERVICES #529 02/25 0183-004378564 1/31/20250166 3-0183-78178595550-300 843.641/25 Trash Removal 7817859Trash Removal & Recyc-Gen Check Total: 843.64 1890 2/20/2025 REUT1 City of Renton 02/25 0125.004486000 1/30/20250166 0044860005520-300 395.621/1-1/30/25 Water 004486000Water/Sewer -Gen 0125.004486000 1/30/20250166 0044860005520-300 120.881/1-1/30/25 Sewer 004486000Water/Sewer -Gen Check Total: 516.50 1891 2/20/2025 REUT1 City of Renton 02/25 0125.004488000 1/30/20250166 0044880005520-300 45.521/1-1/30/25 - FirelineWater/Sewer -Gen AG E N D A I T E M # 1 . d ) Database:Check Register Page: Date: 3 Time: ReferenceEntity Check Date Vendor Invoice GL Account Check # Invoice No. Inv Date Amount CheckCheck Pd Additional Description Report ID:3/10/2025 KMDATA 04:23 PM Kidder Mathews ENTITY: 0166 200 Mill Avenue South 02/25 Through 02/25 Check Number Order MS_CHKREG Check Total: 45.52 1892 2/20/2025 REUT1 City of Renton 02/25 0125.015059000 1/30/20250166 0150590005520-300 404.491/1/2025 - 01/30/25 Storm DrainageWater/Sewer -Gen Check Total: 404.49 1893 2/20/2025 SATE The Safety Team, Inc. 02/25 1401518 2/12/20250166 GKM0015080-300 1,571.782/12/25 Smoke Detector ReplacementsFire / Life / Safety-Gen Check Total: 1,571.78 1894 2/26/2025 KMS KIDDER MATHEWS 02/25 KMI-129553 2/19/20250166 P01665610-300 1,929.241/16-2/15/25 Management FeeManagement Fees-Gen Check Total: 1,929.24 1895 2/26/2025 KUIRA KURITA AMERICA INC 02/25 INV878382 2/18/20250166 01665040-300 665.412/25 1st Quarter Service TestingHVAC Contr Serv & Per-Gen Check Total: 665.41 1896 2/26/2025 LIGCL LIGHTHOUSE CLEANING AND SUPPLY 02/25 18408 2/15/20250166 01665310-300 9,672.212/25 Janitorial ServiceBase Janitorial Contr-Gen Check Total: 9,672.21 200 Mill Avenue South Total: 38,707.34 AG E N D A I T E M # 1 . d ) AB - 3779 City Council Regular Meeting - 24 Mar 2025 SUBJECT/TITLE: Compensate evidence technician at step E of salary grade pn58 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Police Department STAFF CONTACT: Jon Schuldt, Chief of Police EXT.: x7555 FISCAL IMPACT SUMMARY: This request will have no fiscal impact on the Police Department's 2025 budget, the position was budgeted at step C of salary grade pn58, due to salary savings from the delayed start date of April 16, 2025 (there will be a savings in excess of $10,000). The 2026 budget impact will be an estimated increase of $25,812. SUMMARY OF ACTION: The candidate started with the Renton Police Department on May 20, 1994 as a corrections officer in the jail. In January of 2003 he applied and obtained a position as a Renton Police Evidence Technician, serving with distinction until April 20, 2018. He then went on to work as a consultant and trainer for a police evidence management software company, where he has continued to work until now. The knowledge and experience the candidate will bring to the position will be a significant asset to the PD, aiding in our effectiveness and efficiency in our evidence unit. EXHIBITS: N/A STAFF RECOMMENDATION: Authorize the Administration to compensate the candidate for Police Evidence Technician at step E of salary grade pn58, effective April 16, 2025, with previous longevity from prior work experience from with the city. AGENDA ITEM #2. a) AB - 3790 City Council Regular Meeting - 24 Mar 2025 SUBJECT/TITLE: Penney Lofts Addendum-2-25 LAG-21-001 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works Facilities Division STAFF CONTACT: Jeff Minisci , Facilities Director EXT.: 425-430-6643 FISCAL IMPACT SUMMARY: The city will receive $13,346 annual lease revenue for 2025 and 2026 from Penney Lofts. The monthly rent of $46.34 per parking stall plus Leasehold Excise Tax of 12.84% of FMV in the amount of $5.27 per parking stall for a total monthly rent for 24 parking stalls of $1,112.16. SUMMARY OF ACTION: Penney Lofts is extending their lease of 24 parking stalls at the City Center Parking Garage located at 655 S. 2nd St, Renton, WA 98057. Term of the Lease:  Lease an additional two years from February 1, 2025, to January 31, 2027  Annual Lease revenue of $13,346  Verified direct cost to low-incometenants for parking  Garage has a current mix of free 10-hour parking and paid parking, with King County Metro paying $35 per stall.  Parking rate will be reviewed at next renewal. EXHIBITS: A. Adden 2 to LAG-21-001 with Penny Lofts STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute thelease addendum for 2 years, effective February 1, 2025, to January 31, 2027. AGENDA ITEM #3. a) ADDENDUM NO. 2-25 TO LAG-21-001 PENNEY LOFTS, LLC City Center Parking Garage THIS ADDENDUM No. 2 to Lease Agreement LAG-21-001 is effective February I, 2025 ("Effective Date") by and between the City of Renton ("City" or "Owner") a Washington municipal corporation, and Penney Lofts, LLC (PENNEY) a Washington limited liability company, for the purpose of leasing parking stalls in the City Center Parking Garage to PENNEY as a condition of LUA # 19-000109 off street parking requirements for the development. The City and PENNEY are at times collectively referred to as "Parties." WHEREAS, by this Addendum, the Parties mutually agree to amend the original and existing Penney Lofts, LLC Lease Agreement. NOW, THEREFORE, in consideration of the mutual promises and covenants in the Addendum and other good and valuable consideration, the sufficiency and receipt of which is hereby acknowledged, the Parties agree to the following: 1. 2. SECTION 2.A. Term and Termination of the Agreement is amended to add the following: Agreed Renewal: This agreement shall be renewed for an additional period of two years from February I, 2025, to January 31, 2027, unless otherwise tenninated pursuant to the tennination section of the Agreement. SECTION 4. A.I Payment and Consideration of the Agreement is amended to add: 2025-2027 (no increase) $41.07 + LET $5.27 = $46.34 per stall 3.All tenns of the Agreement not explicitly modified herein shall remain in full force and effect andsuch terms shall apply to this Amendment as if fully set forth herein.IN WITNESS WHEREOF, the Parties agree that this Amendment shall become binding as of the effective date noted above. CITY OF RENTON PENNEY LOFTS, LLC. Armondo Pavone, Mayor Date Signed: ___ _ � Title: lnftllker e, Date Signed: i�J-z.s= LAG -21-001 Addendum No 2 Page 1 of 4 AGENDA ITEM #3. a) APPROVED AS TO FORM ONLY LAG-21-001 Addendum No 2 Page 2 of4 AGENDA ITEM #3. a) ST ATE OF WASHINGTON ) )SS COUNTYOF ___ ) On this ___ day of _____ _, 20_. before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Armondo Pavone to me known to be the person (s) who signed as THE MAJOR of CITY OF RENTON, the Washington municipal corporation that executed the within and foregoing instrument, and acknowledged said instrument to be his free and voluntary act and deed and the free and voluntary act and deed of said Washington municipal corporation for the uses and purposes therein mentioned; and on oath stated that he was authorized to execute the said instrument on behalf of said Washington municipal corporation. IN WITNESS WHEREOF I have hereunto set my hand and official seal the day and year first above written. STA TE OF WASHINGTON LAG-21-001 Addendum No 2 ) )SS (Signature of Notary) (Print or stamp name of Notary) NOT ARY PUBLIC in and for the State or Washington, residing at ___________ _ My Appointment Expires: ____ _ Page3of4 AGENDA ITEM #3. a) COUNTY OF t,i rylA On this� day of �'1. 20, i,<, before me, the undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared Qb:.112 .SMr1t! to me known to be the 01.vl\C.-C of Penney Lofts, LLC, and acknowledged the said instrument to be the free and voluntary act and deed of said limited liability company, for the uses and purposes therein mentioned, and on oath stated that s/he was authorized to execute said instrument on behalf of said limited liability company. IN WITNESS WHEREOF I have hereunto set my hand and official seal the day and year first above written. JORGE CASTILLO Notary Public State of Washington Commission# 21028433 My Comm. Expires Sep 8, 2025 LAG-21-001 Addendum No 2 N�1: ARY PUBLIC in !'�or the State of Washington,res1dmg at: Se.6">±H.( .. , My Appointment Expires: 5q /48/2,Q'.2 .... S. Page4 of 4 AGENDA ITEM #3. a) AGENDA ITEM #3. a) AB - 3803 City Council Regular Meeting - 07 Apr 2025 SUBJECT/TITLE: 4Culture Arts Sustained Support Program Grant RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Amanda Free, Economic Development Acting Director EXT.: 7369 FISCAL IMPACT SUMMARY: The City has applied for and will be awarded a total of $44,000 from 4Culture to support 2025 Arts and Culture projects in the City of Renton. SUMMARY OF ACTION: The Renton Municipal Arts Commission is pleased to announce it has been awarded an $44,000 grant for the first year of a three-year commitment through 4Culture's Arts Sustained Support program. This program provides dependable funding to support the day-to-day operations of arts, heritage, and preservation organizations across King County, fostering creativity and cultural enrichment. This $44,000 award is the first of three consecutive years of funding for the Arts Commission, with additional allocations planned for 2026 and 2027. With this grant, the Arts Commission will create engaging opportunities for community members to connect with the arts, either as participants in interactive projects or events or as spectators. Thanks to 4Culture’s generous support, the Arts Commission will continue to expand its efforts to provide engaging, accessible, and inclusive art experiences for Renton’s diverse community. The funding will support events and programs that are widely promoted within the community and help ensure art and cultural experiences are accessible to all Renton residents. This grant is essential in helping the Arts Commission bring new opportunities for community engagement and strengthen the cultural vibrancy of Renton. EXHIBITS: A. 4Culture Arts Sustained Support Program 2025 Application B. 4Culture 2025Grant Agreement STAFF RECOMMENDATION: Authorize the Staff to accept the 4Culture Sustained Support Program award of $44,000 and sign the grant agreement. AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AGENDA ITEM #4. a) AB - 3786 City Council Regular Meeting - 07 Apr 2025 SUBJECT/TITLE: Utility Bill Leak Adjustment Request for Dean Weidner - Heritage Hills Apartments 005992-000 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Finance Department STAFF CONTACT: Victoria Appleberry, Utility Accounts Supervisor EXT.: 6921 FISCAL IMPACT SUMMARY: This leak adjustment request in the amount of $2,609.04 is broken down as follows: Sewer: $856.90 Metro: $1,752.14 TOTAL: $2,609.04 SUMMARY OF ACTION: Per Renton Municipal Code 8-5-23 for wastewater billing adjustments for water leaks that occur on the customer's side of the water meter that are not in the main service line to the building, the city will grant an adjustment of up to a maximum of two regular meter reading cycles during the billing period when the water leak occurred. The finance department received a formal leak adjustment request from Heritage Hills Apartments, a multi-family property, for a leak that occurred at the service address 1300 S. Puget Drive. The property owner has met the requirements outlined in the code to adequately qualify for the leak adjustment. The requested adjustment in the amount of $2,609.04 covers the billing period of January 2025. EXHIBITS: A. Issue Paper STAFF RECOMMENDATION: Staff recommends an adjustment to this customer's account for a total of $2,609.04 for excess water usage caused by a qualified water leak in accordance with RMC 8-5-23. AGENDA ITEM #5. a) DATE:March 13, 2025 TO:James Alberson, Jr., Council President Members of Renton City Council VIA:Armondo Pavone, Mayor FROM:Kari Roller, Administrator STAFF CONTACT:Victoria Appleberry, Utility Accounts Supervisor SUBJECT:Utility Bill Leak Adjustment Request Utility Account: 005992-000 Owner: Dean Weidner – Heritage Hills Apartments ISSUE Should City Council grant the request for a reduction of increased city sewer and King County metro charges resulting from a water leak at the service address 1300 S Puget Drive. BACKGROUND In accordance with Renton Municipal Code (RMC) 8-5-23, wastewater billing adjustments for water leaks that occur on the customer's side of the water meter that are not in the main service line to the building, the city will grant an adjustment of up to a maximum of two regular meter reading cycles during the billing period when the water leak occurred. Sewer will be adjusted by 100% of all leaked water that did not enter the sanitary sewer system. Per RMC 8-4-46, water did not qualify for an adjustment due to the frozen pipe that burst. The finance department received a formal leak adjustment request from Heritage Hills Apartments, a multi-family property, for a leak that occurred at the service address of 1300 S Puget Drive. The water leak was located at the main service line from the meter to the foundation of the building. The leak was repaired on 01/20/25. The property owner has met the requirements outlined in the code, including submitting proof of repair, to adequately qualify for the leak adjustment for sewer charges. January 2025 Total AGENDA ITEM #5. a) James Alberson, Jr., Council President Members of Renton City Council Page 2 of 2 April 3, 2025 Sewer $856.90 $856.90 Metro $1,752.14 $1,752.14 Total $2,609.04 $2,609.04 RECOMMENDATION Staff recommends an adjustment to this customer’s account for a total of $2,609.04 in sewer charges for excess water usage caused by a qualified water line leak in accordance with RMC 8-5-23. AGENDA ITEM #5. a) AB - 3796 City Council Regular Meeting - 07 Apr 2025 SUBJECT/TITLE: Reorganization of the Finance Department RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Finance Department STAFF CONTACT: Kristin Trivelas, Fiscal Services Director EXT.: 6929 FISCAL IMPACT SUMMARY: The estimated net cost in 2025 is $140K including full benefits to regrade the financial operations manager, convert one senior finance analyst to a financial operations supervisor, and add one senior tax & licensing auditor position. The reorganization of reporting structure for the utility accounts supervisor and senior grants analyst would be budget neutral. SUMMARY OF ACTION: After analyzing each workgroup within the department, the decision was made to consolidate and group work functions together to aide in better team functionality and efficiency. Combining like tasks allows for timely feedback and direction by the workgroup manager, offers enhanced collaboration amongst team members, and provides a broader depth of coverage of each finance function. The utility billing workgroup handles billing, collection, and cashier functions, which are closely aligned with accounts receivable functions that exist within the financial operations workgroup. Bringing this workgroup underneath the financial operations umbrella will provide cross-coverage for like tasks and also allow the same manager to support similar operations and identify and streamline like functions. Converting the senior finance analyst to a financial operations supervisor will further provide depth in knowledge and support amongst the team while also allowing this converted position to supervise designated accounts payable and accounts receivable staff and provide relief to the financial operations manager. The business and occupation tax program has grown in the past several years and currently makes up 15% of the total general fund revenues. This program is supported by one auditor position who has been a proven asset to the city; by auditing non-compliant businesses, the existing tax auditor recovered revenue of approximately $228K in the second half of 2024 and $300K in the first three months of 2025. This proposal requests an additional FTE for a second senior tax & licensing auditor as the volume of taxpayers that require audit and oversight is large enough to warrant an additional staff member. The grants program has historically been a component of the budget and financial reporting team as it has many inputs into the final deliverables that are produced by this team. Returning this function to this workgroup will aide in deeper collaboration while also providing cross-coverage to various areas on that team. Based on the above, the following changes are proposed: Financial Operations Manager (M28 step D) to (M36 step D) AGENDA ITEM #6. a) Regrade the position to reflect the newly added responsibility and oversight of utility billing and further management of two supervising staff. This position has historically been underpaid as it existed in its current responsibility; after restructuring the role of this position, it was identified that this position would be 19% under market when compared to similar positions at comparable cities. Regrading to the recommended step brings this position in line with equitable pay for what is expected. Convert Senior Finance Analyst (M25 step C) to Financial Operations Supervisor (M27 step C) This position was added to this workgroup in 2024 to help provide depth between front line staff and the operations manager and has proven to be a successful addition. The conversion to financial operations supervisor allows for continued performance of complex technical work while also supervising part of the operations team to allow the manager to oversee the utility billing function. This position will also be responsible for supporting complex payroll functions, when needed, and be the backup for the operations manager when called upon. Additional Senior Tax & Licensing Auditor (M21 step C) The size of the city’s tax program supports the need for an additional tax auditor position. As with any tax program, ongoing audits are required to ensure compliance with city tax codes. The city is jeopardizing ongoing revenue loss without the support of adequate tax auditors in place to ensure the revenue stream remains protected. EXHIBITS: A. Issue Paper B. Organizational Chart STAFF RECOMMENDATION: Approve the reorganization of the finance department to add one new position, regrade two existing positions, and change the reporting structure effective May 5, 2025. AGENDA ITEM #6. a) DATE:April 7, 2025 TO:James Alberson, Jr., Council President Members of Renton City Council VIA:Armondo Pavone, Mayor FROM:Kari Roller, Administrator STAFF CONTACT:Kristin Trivelas, Fiscal Services Director SUBJECT:Finance Department Reorganization ISSUE Should council approve a reorganization of the finance department to add one position, regrade two positions, and change the reporting structure? RECOMMENDATION Staff recommends approval of a finance department reorganization to include adding an additional tax auditor, regrade of two positions, and change in report structure, effective May 5, 2025. OVERVIEW The business and occupation tax program has grown in the past several years and currently makes up 15% of the total general fund revenues. This program is supported by one auditor position who has been a proven asset to the city. By auditing non- compliant businesses, the existing tax auditor position recovered revenue of approximately $228K in the second half of 2024 and $300K in the first three months of 2025. The proposed reorganization requests an additional FTE for a second senior tax & licensing auditor. The volume of taxpayers that require audit and oversight is large enough to warrant an additional staff member; bringing on a second tax auditor will recover additional tax funds owed to the city while also absorbing the cost of the position itself. Along with this change, this request includes a small restructuring. The finance department has been operating in its current organizational structure for the past five years with five distinct work groups that report directly to the fiscal services director: finance operations, budget & financial reporting, utility billing, tax & licensing, and grants. AGENDA ITEM #6. a) James, Alberson, Jr., Council President Members of Renton City Council Page 2 of 3 April 7, 2025 The finance department is responsible for a large body of work that varies in volume, complexity, and compliance. After analyzing each workgroup, the decision was made to better consolidate and group work functions together to aide in better team functionality and efficiency. Combining these like tasks allows for timely feedback and direction by the supporting manager of that workgroup, offers enhanced collaboration amongst team members, and provides a broader depth of coverage to individual contributors of each finance function. The utility billing workgroup handles billing, collection, and cashier functions, which are closely aligned with accounts receivable functions that exist within the financial operations workgroup. Bringing this workgroup underneath the financial operations umbrella will not only provide cross-coverage for like tasks but will also allow the same manager to support similar operations and help to identify and streamline like functions. Converting the senior finance analyst to a financial operations supervisor will further provide depth in knowledge and support amongst the team while allowing this converted position to supervise designated accounts payable and accounts receivable staff and provide relief to the financial operations manager to provide strategic planning and support to the individual lines of work under his purview. The grants program has historically been a component of the budget and financial reporting team, as it has many inputs into the final deliverables that are produced by this team, specifically the annual financial statement and biennium budget. Returning this function to this workgroup will aide in deeper collaboration while also providing cross-coverage to various areas on that team. Further, the budget & accounting manager will have a better grasp of the ongoings of the grants program while it is positioned under his purview, which will add efficiency and value to the team overall. Based on the above need, the following changes are proposed: 1. Financial Operations Manager (M28 step D) to (M36 step D) This reorganization would regrade the position to reflect the newly added responsibility and oversight of utility billing and further management of two supervising staff. This position has historically been underpaid as it existed in its current responsibility; after restructuring the role of this position, it was identified that this position would be 19% under market when compared to similar positions at comparable cities. Regrading to the recommended step brings this position in line with equitable pay for what is expected. 2. Convert Senior Finance Analyst (M25 step C) to Financial Operations Supervisor (M27 step C) The senior finance analyst position was added to this workgroup last year to help provide depth between front line staff and the operations manager; it has proven to be a successful addition to the team. This conversion would not take away from that function, rather, the financial operations supervisor position could now continue performing complex technical work while also supervising part of the operations team to allow the manager to oversee the utility billing function of the city as well. The financial operations supervisor will also be responsible for helping to support complex payroll functions, when needed, and be the backup AGENDA ITEM #6. a) James, Alberson, Jr., Council President Members of Renton City Council Page 3 of 3 April 7, 2025 for the operations manager when called upon, specifically in areas of excise and leasehold tax preparation, lease reviews, union negotiations teams, and healthcare fund analysis. 3. Additional Senior Tax & Licensing Auditor (M21 step C) The size of the city’s tax program supports the need for an additional tax auditor position to be added. As with any tax program, there is the likelihood of businesses acting non-compliant, either by choice or by accident, which requires ongoing audit of tax returns to ensure compliance with city tax codes. The city is jeopardizing ongoing revenue loss without the support of adequate tax auditors in place to ensure the revenue stream remains protected. FISCAL IMPACT The estimated net cost for the change in 2025 is $140K including full benefits to regrade the financial operations manager, convert one senior finance analyst to a financial operations supervisor, and add one FTE to the finance department for the senior tax & licensing auditor position. The reorganization of reporting structure for the utility accounts supervisor and senior grants analyst would be budget neutral. CONCLUSION Approving the finance department reorganization will align the positions within the department more closely with the scope of authority and responsibility inherent in each position. The changes will also allow the department to accurately and effectively manage accounting operations and financial reporting. If approved, the additional budget request will be added to the carryforward budget adjustment. AGENDA ITEM #6. a) FINANCIAL OPERATIONS MANAGER (4) Travis Case FINANCIAL OPERATIONS Payroll, Accounts Payable, Accounts Receivable, Utility Billing, Procurement FINANCIAL PLANNING & REPORTING Financial Statements, GL, grant compliance, fixed assets, budget creation and monitoring; long-range planning, cashflow, banking, department support BUDGET & ACCOUNTING MANAGER (6) Nate Malone FINANCE DIRECTOR (5) Debt & Investments Kristin Trivelas Administrative Secretary vacant FINANCE ADMINISTRATOR (2) Kari Roller Administrative Assistant Melissa Crawford Senior Grants Analyst Roseanne Do Financial Operations Supervisor (3) Previously Sr Fin Analyst Tuan Nguyen Payroll Technician III Tyler Heyamoto TAX & LICENSING Business Licensing, Business & Occupation, Utility Taxes Senior Tax Auditor Jinny Hong Accounting Assistant 4 vacant Senior Finance Analyst - LTE (ERP) Shreya Choubey Senior Finance Analyst Ariel Llorach Senior Finance Analyst Sean Hollingsworth Senior Finance Analyst Duncan McKelvey Senior Finance Analyst vacant Senior Finance Analyst Sean Yi Payroll Technician III Dao Ong Accounting Asst 4 (AP) Natalie Wissbrod Accounting Asst 4 (AP) Danielle Inks Utility Accounts Supervisor (4) Victoria Appleberry Accounting Asst 4 (AR) Taylor Bracken Accounting Asst 4 (UB) Leah Sherman Accounting Asst 4 (UB) Elysha Mettlin Cashier Diana Hiatt Accounting Asst 4 (UB) Anna Hopkins TAX & LICENSING MANAGER (3) Fred Hall SENIOR GRANTS ANALYST Roseanne Do UTILITY ACCOUNTS SUPERVISOR (4) Victoria Appleberry Senior Tax Auditor - New vacant AG E N D A I T E M # 6 . a ) AB - 3788 City Council Regular Meeting - 07 Apr 2025 SUBJECT/TITLE: Joint Funded 2025-2026 Human Services Agreement with Sound Generations - Meals on Wheels Program RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Parks & Recreation Department STAFF CONTACT: Lori Fleming, Human Services Coordinator EXT.: x6655 FISCAL IMPACT SUMMARY: This agreement includes Renton funding of $15,000 annually that is part of budgeted human services contracted services funding, along with $68,932 in annual funding from the cities of Burien, Covington, Des Moines, Federal Way, SeaTac, and Tukwila. The other cities funding is paid to Renton in advance and held in a custodial account until used for quarterly payments to the Agency. The annual amount for all cities is $83,932, with a total two-year contract amount of $167,864. SUMMARY OF ACTION: The City of Renton and other South King County cities signed a Memorandum of Understanding (MOU) in 2003 for the planning, funding, and implementation of a joint human services application and funding program (CAG-03-012). This MOU involves identifying human services programs that are commonly funded by multiple cities in the joint application process and designating a Lead City to contract on behalf of the cities. The Lead City does the contract and payments with the agency on behalf of the participating cities, which simplifies and reduces the administrative burden for the agency. This means the agency does one contract, rather than multiple contracts, and processes one payment each quarter rather than multiple payments. For 2025-2026, Renton is the Lead City for three contracts, including the Sound Generations - Meals on Wheels Program. Attached is the 2025 Exhibit A to the MOU showing the programs, lead cities, participating cities, and amounts. Renton's share is $15,000 annually for this contract and the participating cities of Burien, Covington, Des Moines, Federal Way, SeaTac, and Tukwila shares are $68,932, for an annual contract amount of $83,932 and a two-year total of $167,864. The Meals on Wheels program has been part of the cities joint funding program for many years. EXHIBITS: A. Joint Funded 2025-2026 Human Services Agreement with Sound Generations - Meals on Wheels Program. B. 2025 Exhibit A to Joint Human Services Funding MOU. STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Joint Funded 2025-2026 Human Services Agreement with Sound Generations - Meals on Wheels Program for $167,864. AGENDA ITEM #7. a) 2025 - 2026 HUMAN SERVICES AGREEMENT Sound Generations – Meals on Wheels (MOW) THIS AGREEMENT, dated for reference purposes only as February 24, 2025, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Sound Generations (“Agency”), a Washington nonprofit corporation. The City and the Agency are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. WHEREAS, the City has entered into a Memorandum of Understanding (“MO U”) with the other local cities for the planning, funding, and implementation of joint human services contracts, and such MOU is on file at the City as contract number CAG-03-012; and WHEREAS, the City of Renton, along with the MOU cities of Burien, Covington, Des Moines, Federal Way, SeaTac, and Tukwila have coordinated to enter into this joint human services agreement with Agency. WHEREAS, the programs provided by the Agency are for the general community’s benefit and are designed for the well-being of children, individuals, and families in the City of Renton and the participating MOU cities, and these programs are consistent with the goals of the MOU; NOW, THEREFORE, the Parties mutually agree: 1. Scope of Work: Agency agrees to provide the human services program as specified in Exhibit A, Scope of Services, which is attached and incorporated herein and may hereinafter be referred to as the “Services.” 2. Amendment or Changes in Scope of Work: A. By the City: The City, without invalidating this Agreement, may order changes to the Services consisting of additions, deletions or modifications. Any such changes to the Services shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually agreed by the Parties. B. By the Agency: The Agency shall notify the City, in writing, within ten (10) business days of any changes in program personnel, permanent changes to location or hours of services, and/or other changes that substantially impact services to Renton residents pursuant to this contract. AGENDA ITEM #7. a) PAGE 2 OF 14 3. Time of Performance: The term of this Agreement shall be for a period of two (2) years commencing on January 1, 2025, and terminating on December 31, 2026 (“Term”). Funding for the contract is contingent upon the availability of funds to be allocated through Renton’s budget process and the Agency’s satisfactory contract performance. 4. Compensation: A. Amount. Total compensation to Agency for Services provided pursuant to this Agreement shall not exceed $167,864.00 plus any applicable state and local sales taxes. Compensation shall be paid based upon Services actually performed according to the rate(s) or amounts specified in Exhibit A. a. The Agency agrees that any hourly or flat rate charged by it for its Services shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A. b. Except as specifically provided herein, the Agency shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. c. If performance is below 90% of the service units identified in Exhibit A to this agreement, funding may be proportionately reduced. B. Method of Payment. Agency will submit quarterly invoices to Renton as specified in the Scope of Service. No payment will be made to the Agency until all required reports are submitted to the approved portal (Share1App, hosted by City of Redmond). Payment will be made no later than forty-five (45) calendar days after receipt of invoice and approval of reports. C. Effect of Payment. Payment for any part of the Services shall not constitute a waiver by the City of any remedies it may have against the Agency for failure of the Agency to perform the Services or for any breach of this Agreement by the Agency. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination or Suspension: A. The City reserves the right to terminate or suspend work subject to this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Agency in writing. AGENDA ITEM #7. a) PAGE 3 OF 14 B. The Agency may terminate this Agreement upon thirty (30) calendar days’ prior written notice to the City. C. In the event this Agreement is terminated or suspended, the Agency shall be entitled to compensation for any approved Services rendered prior to the termination or suspension of this Agreement. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Agency. No payment shall be made by the City for any expenses incurred or services done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties: Agency represents and warrants that Agency will perform all Services identified in this Agreement in a professional manner and in accordance with all reasonable and professional standards and laws. 7. Monitoring: Even though the Agency is an independent contractor with the authority to control and direct the performance and details of the Services authorized under this Agreement, the Services must meet the approval of Renton and shall be subject to Renton’s general right of inspection to secure satisfact ory completion. Renton shall review reports to monitor compliance with the level of service required in the Scope of Service. Renton may also review program performance periodically on-site or virtually. Should the Agency fail to meet the minimum level of service represented by the Performance Measures in Exhibit A, Renton reserves the right to adjust payments as specified Section 4. “Compensation”. 8. Record Maintenance: The Agency shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Services provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Agency agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 9. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Agency shall make a due diligent search of all records in its possession or control relating to this Agreement and the Services, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Agency believes said records need to be protected from disclosure, it may, at Agency’s own expense, seek judicial protection. Agency shall indemnify, defend, and hold harmless AGENDA ITEM #7. a) PAGE 4 OF 14 the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Agency has responsive records and for which Agency has withheld records or information contained therein, or not provided them to the City in a timely manner. Agency shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 10. Independent Contractor Relationship: A. The Agency is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Agency and the City during the period of the Services shall be that of an independent contractor, not employee. The Agency, not the City, shall have the power to control and direct the details, manner or means of Services. Specifically, but not by means of limitation, the Agency shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Services or where scheduling of attendance or performance is mutually arranged due to the nature of the Services. Agency shall retain the right to designate the means of performing the Services covered by this agreement, and the Agency shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Agency is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Agency or any employee of the Agency. C. If the Agency is a sole proprietorship or if this Agreement is with an individual, the Agency agrees to notify the City and complete any required form if the Agency retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Agency’s failure to do so. 11. Hold Harmless: The Agency agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Agency in its performance of this Agreement or a breach of this Agreement by Agency, except for that portion of the claims caused by the City’s sole negligence. AGENDA ITEM #7. a) PAGE 5 OF 14 Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Agency and the City, its officers, officials, employees and volunteers, Agency’s liability shall be only to the extent of Agency’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Agency’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 12. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Agency shall not give a gift of any kind to City employees or officials. Agency also confirms that Agency does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Agency, negotiating or administering this Agreement, or evaluating the Agency’s performance of the Services. 13. City of Renton Business License: Unless exempted by the Renton Municipal Code, Agency shall obtain a City of Renton Business License prior to performing any Services and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 14. Insurance: Agency shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Services delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per AGENDA ITEM #7. a) PAGE 6 OF 14 occurrence. "Professional Services", for the purpose of this section, shall mean any Services provided by a licensed professional or Services that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Agency’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Agency shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Agency liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Agency to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Services. G. Agency shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 15. Delays: Agency is not responsible for delays caused by factors beyond the Agency’s reasonable control. When such delays beyond the Agency’s reasonable control occur, the City agrees the Agency is not responsible for damages, nor shall the Agency be deemed to be in default of the Agreement. 16. Successors and Assigns: Neither the City nor the Agency shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 17. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return recei pt requested, or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt . Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. AGENDA ITEM #7. a) PAGE 7 OF 14 CITY OF RENTON Lori Fleming Human Services Coordinator 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6655 LFleming@Rentonwa.gov AGENCY Adam Porter Meals on Wheels Director 2208 Second Ave. Suite 100 Seattle, WA 98121 Phone: (206) 727-6242 adamp@soundgenerations.org 18. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Agency agrees as follows: A. Agency, and Agency’s agents, employees, representatives, and volunteers with regard to the Services performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Services or any other benefits under this Agreement, or procurement of materials or supplies. B. The Agency will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Agency fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Agency is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 19. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Agency. AGENDA ITEM #7. a) PAGE 8 OF 14 B. Agency will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Agency shall furnish all tools and/or materials necessary to perform the Services except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Agency to provide Services he/she will acquire or maintain such at his/her own expense and, if Agency employs, sub-contracts, or otherwise assigns the responsibility to perform the Services, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Agency is free to provide his/her Services to other entities, so long as there is no interruption or interference with the provision of Services called for in this Agreement. F. Agency is responsible for his/her own insurance, including, but not limited to health insurance. G. Agency is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Agency. 20. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Agency represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Agency. B. General Administration and Management. The City’s contract manager is Lori Fleming, Human Services Coordinator. In providing Services, Agency shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Agency proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Agency prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. AGENDA ITEM #7. a) PAGE 9 OF 14 E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Agency and all of the Agency’s employees shall perform the Services in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Agency hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Agency is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Agency’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. AGENDA ITEM #7. a) PAGE 10 OF 14 M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Agency from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ AGENCY By:____________________________ Armondo Pavone Mayor Theresa Demeter Chief Programs Officer _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Blythe Phillips Assistant City Attorney 2025-2026 Human Services Template – City of Renton Fundsd AGencues (MPK - 01.31.2025) AGENDA ITEM #7. a) PAGE 11 OF 14 EXHIBIT A 2025-2026 Scope of Services (“Services”) Agency: Sound Generations 2025 Funding: $83,932 Program: Meals on Wheels (MOW) 2026 Funding: $83,932 Effective Date Year 1: Jan. 1, 2025– Dec. 31, 2025 Year 2: Jan. 1, 2026– Dec. 31, 2026 Total: $167,864 Renton Need Area Basic Needs (BN) Agency Program Overview: Sound Generations – Meals on Wheels (MOW) Program is a network comprised of their main office and warehouse in Seattle, 20 satellite sites through King County, paid staff, and over 300 volunteers who coordinate and deliver nourishing meals to vulnerable homebound elders and disabled adults in King County who are unable to prepare meals themselves. Typically 7- 14 frozen meals are delivered to clients’ home per week. Meals are provided at no charge. Performance Measures: The Agency shall provide the approximate number of City clients with the following services each year of the agreement. Services shall be provided in a manner which fully complies with all applicable federal, state and local laws, statutes, ordinances rules and regulations, as are now in effect or may be amended or enacted during the course of the Agreement. Burien Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr SU1 Number of Home Delivered Meals to homebound seniors 1,244 311 311 311 311 Unduplicated City of Burien clients served 4 1 1 1 1 Covington Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr SU1 Number of Home Delivered Meals to homebound seniors 839 210 210 210 209 Unduplicated City of Covington clients served 4 1 1 1 1 AGENDA ITEM #7. a) PAGE 12 OF 14 Des Moines Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr SU1 Number of Home Delivered Meals to homebound seniors 424 106 106 106 106 Unduplicated City of Des Moines clients served 2 1 2 0 0 Federal Way Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr SU1 Number of Home Delivered Meals to homebound seniors 2,012 503 503 503 503 Unduplicated City of Federal Way clients served 5 2 1 1 1 Renton Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr SU1 Number of Home Delivered Meals to homebound seniors 1,597 400 399 399 399 Unduplicated City of Renton clients served 5 2 1 1 1 SeaTac Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr SU1 Number of Home Delivered Meals to homebound seniors 1,511 378 378 378 377 Unduplicated City of SeaTac clients served 5 2 1 1 1 Tukwila Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr SU1 Number of Home Delivered Meals to homebound seniors 1,303 326 326 326 325 Unduplicated City of Tukwila clients served 4 1 1 1 1 Definition of Service Units (SU): SU1: Number of Home Delivered Meals to homebound seniors = Number of home delivered meals provided to a homebound elder or disabled adult. Unduplicated City of Renton clients served = Number of unduplicated city residents served each year, each client served to be counted once per year. AGENDA ITEM #7. a) PAGE 13 OF 14 The above Services shall be provided January 1 - December 31, 2025 for Year One and January 1 - December 31, 2026 for Year Two of the Agreement. Estimated Quarterly Payments: Reporting Quarterly Reports: The Agency shall submit a Quarterly Report at the end of each quarter in accordance with the schedule below. The Quarterly Report shall include an invoice along with a summary of Performance Measures, in a form approved by the City. Demographic Reports: The Agency shall collect and retain demographic data from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually by January 31 of the following year in a form approved by the City. Outcome Report: Outcome data shall be submitted annually in conjunction with the Demographic report. Data should be collected and demonstrate the program’s progress toward Outcomes as specified below. Outcome 1. 90% of client responders will indicate that being on Meals on Wheels makes it easier to have enough food in the home and get enough to eat. Outcome 2. 90% of client responders will indicate that their health has improved or been maintained since receiving Meals on Wheels. Measured by participant satisfaction responses from annual client survey mailed every September. Estimated Quarterly Amounts Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Burien 11,700$ 2,925$ 2,925$ 2,925$ 2,925$ 11,700 Covington 7,900 1,975 1,975 1,975 1,975 7,900 Des Moines 4,000 1,000 1,000 1,000 1,000 6,600 Federal Way 18,900 4,725 4,725 4,725 4,725 18,900 Renton 15,000 3,750 3,750 3,750 3,750 21,700 SeaTac 14,195 3,548.75 3,548.75 3,548.75 3,548.75 16,700 Tukwila 12,237 3,059.25 3,059.25 3,059.25 3,059.25 17,700 TOTALS 83,932.00$ 20,983.00$ 20,983.00$ 20,983.00$ 20,983.00$ AGENDA ITEM #7. a) PAGE 14 OF 14 Reporting Due Dates: REPORT DUE DATES* QUARTERLY REPORTS: 1st Quarter (January – March) April 15th 2nd Quarter (April – June) July 15th 3rd Quarter (July – September) October 15th 4th Quarter (October -December) and final annual reimbursement January 12th OUTCOMES AND DEMOGRAPHICS REPORTS January 31, 2026/ January 31, 2027 AGENDA ITEM #7. a) FINAL Calendar Year 2025 Exhibit A to Memorandum of Understanding (MOU) between the Cities for planning, funding, and implementation of a joint human services application and funding program Name of Nonprofit Agency & Program Participating Cities Funding Crisis Connections 2-1-1 Federal Way - Lead City 10,000.00$ Covington 2,000.00$ Des Moines 5,000.00$ Renton 20,000.00$ SeaTac 6,000.00$ Tukwila 2,500.00$ TOTAL 45,500.00$ HealthPoint - DENTAL Covington - Lead City 5,000.00$ Burien 5,100.00$ Des Moines 5,000.00$ Federal Way 20,000.00$ SeaTac 7,500.00$ Tukwila 7,500.00$ TOTAL 50,100.00$ HealthPoint - MEDICAL Covington - Lead City 10,000.00$ Burien 5,000.00$ Des Moines 10,000.00$ Renton 15,000.00$ SeaTac 7,000.00$ Tukwila 7,500.00$ TOTAL 54,500.00$ King County Bar Association Covington - Lead City 2,200.00$ Burien 11,000.00$ Federal Way 16,500.00$ SeaTac 6,600.00$ Tukwila 5,000.00$ TOTAL 41,300.00$ King County Sexual Assault Resource Center (KCSARC) Renton - Lead City 20,000.00$ Burien 8,902.00$ Covington 2,000.00$ Des Moines 4,500.00$ Federal Way 22,800.00$ SeaTac 5,200.00$ Tukwila 8,977.00$ TOTAL 72,379.00$ PUBLISHED 2/13/2025; AMENDED 3/19/2025 P:\Human Services\Lori - Agency Info\01 - Agencies- Contracted\Joint MOU\.Hum Serv Joint MOU Ex A-ALL YEARS 3/21/2025 Page 1 AGENDA ITEM #7. a) FINAL Calendar Year 2025 Exhibit A to Memorandum of Understanding (MOU) between the Cities for planning, funding, and implementation of a joint human services application and funding program Name of Nonprofit Agency & Program Participating Cities Funding Mary's Place Burien - Lead City 22,660.00$ Federal Way 50,000.00$ Renton 22,000.00$ SeaTac 10,000.00$ Tukwila 10,000.00$ TOTAL 114,660.00$ Multi-Service Center (MSC) Emergency Assistance (EARNS) Lead City - Federal Way 22,200.00$ Burien 20,000.00$ Renton 15,000.00$ SeaTac 25,650.00$ TOTAL 82,850.00$ Multi-Service Center (MSC) Shelter & Supportive Housing Lead City - Burien 6,300.00$ Federal Way 11,500.00$ SeaTac 6,900.00$ Tukwila 5,450.00$ TOTAL 30,150.00$ Sound Generations Meals on Wheels (MOW) Lead City - Renton 15,000.00$ Burien 11,700.00$ Covington 7,900.00$ Des Moines 4,000.00$ Federal Way 18,900.00$ SeaTac 14,195.00$ Tukwila 12,237.00$ TOTAL 83,932.00$ Sound Generations Volunteer Transportation Services (VTS) Lead City - Renton 15,000.00$ Burien 3,850.00$ Covington 2,000.00$ Des Moines 3,000.00$ Federal Way 11,000.00$ SeaTac 3,400.00$ Tukwila 3,090.00$ TOTAL 41,340.00$ PUBLISHED 2/13/2025; AMENDED 3/19/2025 P:\Human Services\Lori - Agency Info\01 - Agencies- Contracted\Joint MOU\.Hum Serv Joint MOU Ex A-ALL YEARS 3/21/2025 Page 2 AGENDA ITEM #7. a) FINAL Calendar Year 2025 Exhibit A to Memorandum of Understanding (MOU) between the Cities for planning, funding, and implementation of a joint human services application and funding program Summary of Lead Cities: Burien:Mary's Place Multi-Service Center - Shelter/Supp. Housing Covington: HealthPoint - Dental HealthPoint - Medical King County Bar Association Federal Way: Crisis Connections - 211 Multi-Service Center - EARNS Renton: KCSARC Sound Generations - Meals on Wheels Sound Generations - Volunteer Transport Services PUBLISHED 2/13/2025; AMENDED 3/19/2025 P:\Human Services\Lori - Agency Info\01 - Agencies- Contracted\Joint MOU\.Hum Serv Joint MOU Ex A-ALL YEARS 3/21/2025 Page 3 AGENDA ITEM #7. a) AB - 3787 City Council Regular Meeting - 07 Apr 2025 SUBJECT/TITLE: Joint Funded 2025-2026 Human Services Agreement with King County Sexual Assault Resource Center RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Parks & Recreation Department STAFF CONTACT: Lori Fleming, Human Services Coordinator EXT.: x6655 FISCAL IMPACT SUMMARY: This contract includes Renton funding of $20,000 annually that is part of budgeted human services contracted services funding, along with $52,379 in annual funding from the cities of Burien, Covington, Des Moines, Federal Way, SeaTac, and Tukwila. The other cities funding is paid to Renton in advance and held in a custodial account until used for quarterly payments to the Agency. The annual amount for all cities is $72,379, with a total two-year contract amount of $144,758. SUMMARY OF ACTION: The City of Renton and other South King County cities signed a Memorandum of Understanding (MOU) in 2003 for the planning, funding, and implementation of a joint human services application and funding program (CAG-03-012). This MOU involves identifying human services programs that are commonly funded by multiple cities in the joint application process and designating a Lead City to contract on behalf of the cities. The Lead City does the contract and payments with the agency on behalf of the participating cities, which simplifies and reduces the administrative burden for the agency. This means the agency does one contract, rather than multiple contracts, and processes one payment each quarter rather than multiple payments. For 2025-2026, Renton is the Lead City for three contracts, including King County Sexual Assault Resource Center (KCSARC). Attached is the 2025 Exhibit A to the MOU showing the programs, lead cities, participating cities, and amounts. Renton's share is $20,000 annually for this contract and the participating cities of Burien, Covington, Des Moines, Federal Way, SeaTac, and Tukwila shares are $52,379, for an annual contract amount of $72,379 and a two-year total of $144,758. King County Sexual Assault Resource Center has been part of the cities joint funding program for many years. EXHIBITS: A. Joint Funded 2025-2026 Human Services Agreement with King County Sexual Assault Resource Center B. 2025 MOU Exhibit A-Joint Funding List STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute the Joint Funded 2025-2026 Human Services Agreement with King County Sexual Assault Resource Center for $144,758. AGENDA ITEM #8. a) 2025 - 2026 HUMAN SERVICES AGREEMENT King County Sexual Assault Resource Center (KCSARC) THIS AGREEMENT, dated for reference purposes only as March 6, 2025, is by and between the City of Renton (the “City”), a Washington municipal corporation, and King County Sexual Assault Resource Center (“Agency”), a Washington nonprofit corporation. The City and the Agency are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. WHEREAS, the City has entered into a Memorandum of Understanding (“MO U”) with the other local cities for the planning, funding, and implementation of joint human services contracts, and such MOU is on file at the City as contract number CAG-03-012; and WHEREAS, the City of Renton, along with the MOU cities of Burien, Covington, Des Moines, Federal Way, SeaTac, and Tukwila have coordinated to enter into this joint human services agreement with Agency. WHEREAS, the programs provided by the Agency are for the general community’s benefit and are designed for the well-being of children, individuals, and families in the City of Renton and the participating MOU cities, and these programs are consistent with the goals of the MOU; NOW, THEREFORE, the Parties mutually agree: 1. Scope of Work: Agency agrees to provide the human services program as specified in Exhibit A, Scope of Services, which is attached and incorporated herein and may hereinafter be referred to as the “Services.” 2. Amendment or Changes in Scope of Work: A. By the City: The City, without invalidating this Agreement, may order changes to the Services consisting of additions, deletions or modifications. Any such changes to the Services shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually agreed by the Parties. B. By the Agency: The Agency shall notify the City, in writing, within ten (10) business days of any changes in program personnel, permanent changes to location or hours of services, and/or other changes that substantially impact services to Renton residents pursuant to this contract. AGENDA ITEM #8. a) PAGE 2 OF 14 3. Time of Performance: The term of this Agreement shall be for a period of two (2) years commencing on January 1, 2025, and terminating on December 31, 2026 (“Term”). Funding for the contract is contingent upon the availability of funds to be allocated through Renton’s budget process and the Agency’s satisfactory contract performance. 4. Compensation: A. Amount. Total compensation to Agency for Services provided pursuant to this Agreement shall not exceed $144,758.00 plus any applicable state and local sales taxes. Compensation shall be paid based upon Services actually performed according to the rate(s) or amounts specified in Exhibit A. a. The Agency agrees that any hourly or flat rate charged by it for its Services shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A. b. Except as specifically provided herein, the Agency shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. c. If performance is below 90% of the service units identified in Exhibit A to this agreement, funding may be proportionately reduced. B. Method of Payment. Agency will submit quarterly invoices to Renton as specified in the Scope of Service. No payment will be made to the Agency until all required reports are submitted to the approved portal (Share1App, hosted by City of Redmond). Payment will be made no later than forty-five (45) calendar days after receipt of invoice and approval of reports. C. Effect of Payment. Payment for any part of the Services shall not constitute a waiver by the City of any remedies it may have against the Agency for failure of the Agency to perform the Services or for any breach of this Agreement by the Agency. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Services or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Services for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination or Suspension: A. The City reserves the right to terminate or suspend work subject to this Agreement at any time, with or without cause by giving ten (10) calendar days’ notice to the Agency in writing. AGENDA ITEM #8. a) PAGE 3 OF 14 B. The Agency may terminate this Agreement upon thirty (30) calendar days’ prior written notice to the City. C. In the event this Agreement is terminated or suspended, the Agency shall be entitled to compensation for any approved Services rendered prior to the termination or suspension of this Agreement. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Agency. No payment shall be made by the City for any expenses incurred or services done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties: Agency represents and warrants that Agency will perform all Services identified in this Agreement in a professional manner and in accordance with all reasonable and professional standards and laws. 7. Monitoring: Even though the Agency is an independent contractor with the authority to control and direct the performance and details of the Services authorized under this Agreement, the Services must meet the approval of Renton and shall be subject to Renton’s general right of inspection to secure satisfact ory completion. Renton shall review reports to monitor compliance with the level of service required in the Scope of Service. Renton may also review program performance periodically on-site or virtually. Should the Agency fail to meet the minimum level of service represented by the Performance Measures in Exhibit A, Renton reserves the right to adjust payments as specified Section 4. “Compensation”. 8. Record Maintenance: The Agency shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Services provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Agency agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and charges and/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 9. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Agency shall make a due diligent search of all records in its possession or control relating to this Agreement and the Services, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Agency believes said records need to be protected from disclosure, it may, at Agency’s own expense, seek judicial protection. Agency shall indemnify, defend, and hold harmless AGENDA ITEM #8. a) PAGE 4 OF 14 the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Agency has responsive records and for which Agency has withheld records or information contained therein, or not provided them to the City in a timely manner. Agency shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. 10. Independent Contractor Relationship: A. The Agency is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Agency and the City during the period of the Services shall be that of an independent contractor, not employee. The Agency, not the City, shall have the power to control and direct the details, manner or means of Services. Specifically, but not by means of limitation, the Agency shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Services or where scheduling of attendance or performance is mutually arranged due to the nature of the Services. Agency shall retain the right to designate the means of performing the Services covered by this agreement, and the Agency shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Agency is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Agency or any employee of the Agency. C. If the Agency is a sole proprietorship or if this Agreement is with an individual, the Agency agrees to notify the City and complete any required form if the Agency retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Agency’s failure to do so. 11. Hold Harmless: The Agency agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Agency in its performance of this Agreement or a breach of this Agreement by Agency, except for that portion of the claims caused by the City’s sole negligence. AGENDA ITEM #8. a) PAGE 5 OF 14 Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Agency and the City, its officers, officials, employees and volunteers, Agency’s liability shall be only to the extent of Agency’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Agency’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 12. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, the Agency shall not give a gift of any kind to City employees or officials. Agency also confirms that Agency does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Agency, negotiating or administering this Agreement, or evaluating the Agency’s performance of the Services. 13. City of Renton Business License: Unless exempted by the Renton Municipal Code, Agency shall obtain a City of Renton Business License prior to performing any Services and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 14. Insurance: Agency shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Services delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per AGENDA ITEM #8. a) PAGE 6 OF 14 occurrence. "Professional Services", for the purpose of this section, shall mean any Services provided by a licensed professional or Services that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Agency’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Agency shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Agency liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Agency to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Services. G. Agency shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 15. Delays: Agency is not responsible for delays caused by factors beyond the Agency’s reasonable control. When such delays beyond the Agency’s reasonable control occur, the City agrees the Agency is not responsible for damages, nor shall the Agency be deemed to be in default of the Agreement. 16. Successors and Assigns: Neither the City nor the Agency shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 17. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return recei pt requested, or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt . Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. AGENDA ITEM #8. a) PAGE 7 OF 14 CITY OF RENTON Lori Fleming Human Services Coordinator 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6655 LFleming@Rentonwa.gov AGENCY Larraine Lynch Chief Program Officer 707 S. Grady Way, Suite 300 Renton, WA 98057 Phone: (425) 282-0339 GovGrants@kcsarc.org 18. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Agency agrees as follows: A. Agency, and Agency’s agents, employees, representatives, and volunteers with regard to the Services performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Services or any other benefits under this Agreement, or procurement of materials or supplies. B. The Agency will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Agency fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Agency is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 19. Miscellaneous: The parties hereby acknowledge: A. The City is not responsible to train or provide training for Agency. AGENDA ITEM #8. a) PAGE 8 OF 14 B. Agency will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Agency shall furnish all tools and/or materials necessary to perform the Services except to the extent specifically agreed within the attached exhibits. D. In the event special training, licensing, or certification is required for Agency to provide Services he/she will acquire or maintain such at his/her own expense and, if Agency employs, sub-contracts, or otherwise assigns the responsibility to perform the Services, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Agency is free to provide his/her Services to other entities, so long as there is no interruption or interference with the provision of Services called for in this Agreement. F. Agency is responsible for his/her own insurance, including, but not limited to health insurance. G. Agency is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Agency. 20. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Agency represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Agency. B. General Administration and Management. The City’s contract manager is Lori Fleming, Human Services Coordinator. In providing Services, Agency shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Agency proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Agency prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. AGENDA ITEM #8. a) PAGE 9 OF 14 E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Agency and all of the Agency’s employees shall perform the Services in accordance with all applicable federal, state, county and city laws, codes and ordinances. F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Agency hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Agency is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Services is essential to the Agency’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. AGENDA ITEM #8. a) PAGE 10 OF 14 M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Agency from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ AGENCY By:____________________________ Armondo Pavone Mayor Kate Garvey Chief Executive Officer _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Blythe Phillips Assistant City Attorney 2025-2026 Human Services Template – City of Renton Fundsd AGencues (MPK - 01.31.2025) AGENDA ITEM #8. a) PAGE 11 OF 14 EXHIBIT A 2025-2026 Scope of Services (“Services”) Agency: King County Sexual Assault Resource Center (KCSARC) 2025 Funding: $72,379 Program: Advocacy services for sexual assault survivors and their families 2026 Funding: $72,379 Effective Date Year 1: Jan. 1, 2025– Dec. 31, 2025 Year 2: Jan. 1, 2026– Dec. 31, 2026 Total: $144,758 Renton Need Area Domestic Violence/ Sexual Assault Services (DV) Agency Program Overview: The King County Sexual Assault Resource Center (KCSARC) provides child, teen, and adult victims of sexual assault and abuse with comprehensive trauma focused crisis and advocacy services in English and Spanish. Services are provided by phone, online, or in -person with main office at 707 South Grady Way, Suite 300, Renton, Washington 98057. Performance Measures: The Agency shall provide the approximate number of City clients with the following services each year of the agreement. Services shall be provided in a manner which fully complies with all applicable federal, state and local laws, statutes, ordinances rules and regulations, as are now in effect or may be amended or enacted during the course of the Agreement. Burien Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr SU1 Number of Advocacy Hours Provided 69 18 17 17 17 Unduplicated City of Burien clients served 20 5 5 5 5 Covington Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr SU1 Number of Advocacy Hours Provided 15 4 4 4 3 Unduplicated City of Covington clients served 5 2 1 1 1 AGENDA ITEM #8. a) PAGE 12 OF 14 Des Moines Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr SU1 Number of Advocacy Hours Provided 35 9 9 9 8 Unduplicated City of Des Moines clients served 10 3 2 3 2 Federal Way Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr SU1 Number of Advocacy Hours Provided 178 45 44 45 44 Unduplicated City of Federal Way clients served 50 12 13 12 13 Renton Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr SU1 Number of Advocacy Hours Provided 156 39 39 39 39 Unduplicated City of Renton clients served 46 12 11 12 11 SeaTac Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr SU1 Number of Advocacy Hours Provided 40 10 10 10 10 Unduplicated City of SeaTac clients served 12 3 3 3 3 Tukwila Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr SU1 Number of Advocacy Hours Provided 70 18 17 18 17 Unduplicated City of Tukwila clients served 21 6 5 5 5 Definition of Service Units (SU): SU1: Number of Advocacy Hours Provided = Number of legal and general Advocacy Hours provided to city residents in English and Spanish to victims of sexual violence and their families. AGENDA ITEM #8. a) PAGE 13 OF 14 Unduplicated City of Renton clients served = Number of unduplicated city residents served each year, each client served to be counted once per year. The above Services shall be provided January 1 - December 31, 2025 for Year One and January 1 - December 31, 2026 for Year Two of the Agreement. Estimated Quarterly Payments: Reporting Quarterly Reports: The Agency shall submit a Quarterly Report at the end of each quarter in accordance with the schedule below. The Quarterly Report shall include an invoice along with a summary of Performance Measures, in a form approved by the City. Demographic Reports: The Agency shall collect and retain demographic data from the persons served through this contract. Data should be tracked in an ongoing manner and submitted annually by January 31 of the following year in a form approved by the City. Outcome Report: Outcome data shall be submitted annually in conjunction with the Demographic report. Data should be collected and demonstrate the program’s progress toward Outcomes as specified below. Outcome 1. 75% of sexual assault survivors receiving advocacy, including crisis intervention, will better understand how the assault impacted them and have confidence in achieving their goals to recovery. Estimated Quarterly Amounts Annual Totals 1st Qtr 2nd Qtr 3rd Qtr 4th Qtr Burien 8,902$ 2,225.50$ 2,225.50$ 2,225.50$ 2,225.50$ Covington 2,000 500 500 500 500 Des Moines 4,500 1,125 1,125 1,125 1,125 Federal Way 22,800 5,700 5,700 5,700 5,700 Renton 20,000 5,000 5,000 5,000 5,000 SeaTac 5,200 1,300 1,300 1,300 1,300 Tukwila 8,977 2,244.25 2,244.25 2,244.25 2,244.25 TOTALS 72,379.00$ 18,094.75$ 18,094.75$ 18,094.75$ 18,094.75$ AGENDA ITEM #8. a) PAGE 14 OF 14 Reporting Due Dates: REPORT DUE DATES* QUARTERLY REPORTS: 1st Quarter (January – March) April 15th 2nd Quarter (April – June) July 15th 3rd Quarter (July – September) October 15th 4th Quarter (October -December) and final annual reimbursement January 12th OUTCOMES AND DEMOGRAPHICS REPORTS January 31, 2026/ January 31, 2027 *For 1st, 2nd, and 3rd Quarters, Agency may have an extension until the 30th of the indicated month to submit invoices and reports if needed. AGENDA ITEM #8. a) FINAL Calendar Year 2025 Exhibit A to Memorandum of Understanding (MOU) between the Cities for planning, funding, and implementation of a joint human services application and funding program Name of Nonprofit Agency & Program Participating Cities Funding Crisis Connections 2-1-1 Federal Way - Lead City 10,000.00$ Covington 2,000.00$ Des Moines 5,000.00$ Renton 20,000.00$ SeaTac 6,000.00$ Tukwila 2,500.00$ TOTAL 45,500.00$ HealthPoint - DENTAL Covington - Lead City 5,000.00$ Burien 5,100.00$ Des Moines 5,000.00$ Federal Way 20,000.00$ SeaTac 7,500.00$ Tukwila 7,500.00$ TOTAL 50,100.00$ HealthPoint - MEDICAL Covington - Lead City 10,000.00$ Burien 5,000.00$ Des Moines 10,000.00$ Renton 15,000.00$ SeaTac 7,000.00$ Tukwila 7,500.00$ TOTAL 54,500.00$ King County Bar Association Covington - Lead City 2,200.00$ Burien 11,000.00$ Federal Way 16,500.00$ SeaTac 6,600.00$ Tukwila 5,000.00$ TOTAL 41,300.00$ King County Sexual Assault Resource Center (KCSARC) Renton - Lead City 20,000.00$ Burien 8,902.00$ Covington 2,000.00$ Des Moines 4,500.00$ Federal Way 22,800.00$ SeaTac 5,200.00$ Tukwila 8,977.00$ TOTAL 72,379.00$ PUBLISHED 2/13/2025; AMENDED 3/19/2025 P:\Human Services\Lori - Agency Info\01 - Agencies- Contracted\Joint MOU\.Hum Serv Joint MOU Ex A-ALL YEARS 3/21/2025 Page 1 AGENDA ITEM #8. a) FINAL Calendar Year 2025 Exhibit A to Memorandum of Understanding (MOU) between the Cities for planning, funding, and implementation of a joint human services application and funding program Name of Nonprofit Agency & Program Participating Cities Funding Mary's Place Burien - Lead City 22,660.00$ Federal Way 50,000.00$ Renton 22,000.00$ SeaTac 10,000.00$ Tukwila 10,000.00$ TOTAL 114,660.00$ Multi-Service Center (MSC) Emergency Assistance (EARNS) Lead City - Federal Way 22,200.00$ Burien 20,000.00$ Renton 15,000.00$ SeaTac 25,650.00$ TOTAL 82,850.00$ Multi-Service Center (MSC) Shelter & Supportive Housing Lead City - Burien 6,300.00$ Federal Way 11,500.00$ SeaTac 6,900.00$ Tukwila 5,450.00$ TOTAL 30,150.00$ Sound Generations Meals on Wheels (MOW) Lead City - Renton 15,000.00$ Burien 11,700.00$ Covington 7,900.00$ Des Moines 4,000.00$ Federal Way 18,900.00$ SeaTac 14,195.00$ Tukwila 12,237.00$ TOTAL 83,932.00$ Sound Generations Volunteer Transportation Services (VTS) Lead City - Renton 15,000.00$ Burien 3,850.00$ Covington 2,000.00$ Des Moines 3,000.00$ Federal Way 11,000.00$ SeaTac 3,400.00$ Tukwila 3,090.00$ TOTAL 41,340.00$ PUBLISHED 2/13/2025; AMENDED 3/19/2025 P:\Human Services\Lori - Agency Info\01 - Agencies- Contracted\Joint MOU\.Hum Serv Joint MOU Ex A-ALL YEARS 3/21/2025 Page 2 AGENDA ITEM #8. a) FINAL Calendar Year 2025 Exhibit A to Memorandum of Understanding (MOU) between the Cities for planning, funding, and implementation of a joint human services application and funding program Summary of Lead Cities: Burien:Mary's Place Multi-Service Center - Shelter/Supp. Housing Covington: HealthPoint - Dental HealthPoint - Medical King County Bar Association Federal Way: Crisis Connections - 211 Multi-Service Center - EARNS Renton: KCSARC Sound Generations - Meals on Wheels Sound Generations - Volunteer Transport Services PUBLISHED 2/13/2025; AMENDED 3/19/2025 P:\Human Services\Lori - Agency Info\01 - Agencies- Contracted\Joint MOU\.Hum Serv Joint MOU Ex A-ALL YEARS 3/21/2025 Page 3 AGENDA ITEM #8. a) AB - 3789 City Council Regular Meeting - 07 Apr 2025 SUBJECT/TITLE: 2020 Washington State Department of Health SNAP Incentive Agreement Amendment 7 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Parks & Recreation Department STAFF CONTACT: Carrie Olson, Farmers Market Coordinator EXT.: 7214 FISCAL IMPACT SUMMARY: Accept an additional $25,000, up to $132,950, as reimbursement from the Washington State Department of Health between January 1, 2025 and February 28, 2026 for Supplemental Nutrition Assistance Program (SNAP) incentives at the Renton Farmers Market. SUMMARY OF ACTION: From 2016 through 2024, the Renton Farmers Market has facilitated an incentive program for participants in the Supplemental Nutrition Assistance Program (SNAP). Known formerly as 'Fresh Bucks' and now 'SNAP Match' the incentive is a dollar-for-dollar match of SNAP benefits to use at the Market, with the incentive money coming back to Renton Farmers Market in a reimbursement process from an original grant with the City of Seattle, now with Washington State Department of Health. The Renton Farmers Market looks to continue this successful incentive program with funding from the Washington State Department of Health in 2025. This grant through six prior amendments covered up to $107,950 in incentives as reimbursement, from April 1, 2020 though February 28, 2025, but with this seventh amendment, will allow up to an additional $25,000 as reimbursement through February 28, 2026. EXHIBITS: A. 2020 DOH SNAP Incentive Amendment 7 STAFF RECOMMENDATION: Approve the 2020 Washington State Department of Health Supplemental Nutrition Assistance Program Incentive Agreement Amendment 7, to accept an additional $25,000 in funding at the Renton Farmers Market for January 1, 2025 through February 28, 2026. AGENDA ITEM #9. a) DOH Amendment GVL24912-7«Entity» Page 1 of 1 Revision 04/2024 CONTRACT AMENDMENT 1. NAME OF CONTRACTOR City of Renton Dba Renton Farmers Market 2. CONTRACT NUMBER CBO24912 1a. ADDRESS OF CONTRACTOR (STREET) 1055 south Grady Way 6th Floor 2a. AMENDMENT NUMBER 1b. CITY, STATE, ZIP CODE Renton, WA 98057 7 3. THIS ITEM APPLIES ONLY TO BILATERAL AMENDMENTS. The Contract identified herein, including any previous amendments thereto, is hereby amended as set forth in Item 5 below by mutual consent of all parties hereto. 4. THIS ITEM APPLIES ONLY TO UNILATERAL AMENDMENTS. The Contract identified herein, including any previous amendments thereto, is hereby unilaterally amended as set forth in Ite m 5 below pursuant to that changes and modifications clause as contained therein. 5. DESCRIPTION OF AMENDMENT: The purpose of this amendment is to update the Scope of Work section 2, add funds and extend the period of performance. 5a. Statement of Work: SCOPE of WORK section 2: is revised as follows and incorporated herein. 2. Report SNAP transaction data, which includes: 2a. SNAP and incentive distribution for each SNAP/EBT transaction each month – including transaction date, SNAP sale amount, and incentive distribution amount. 2b. At the conclusion of the contract period, DOH will determine how the disposition of DOH purchased materials will occur, including but not limited to, DOH provided tablet used for data collection. 5b. Consideration: This amendment increases the Contract Consideration by $25,000; therefore, the revised maximum consideration of this contract and all amendments shall not exceed $132,950. Source of Funds for this Amendment: (FED) $15,000; (ST) $10,000; (Other) $0; Total $25,000. Contractor agrees to comply with applicable rules and regulations associated with these funds. 5c. Period of Performance: is extended through February 28, 2026. 5d. The Effective Date of this Amendment: is Date of Execution. 6. All other terms and conditions of the original contract and any subsequent amendments thereto remain in full force and effect. 7. This is a unilateral amendment. Signature of contractor is not required below. Contractor hereby acknowledges and accepts the terms and conditions of this amendment. Signature is required below 8. CONTRACTOR SIGNATURE (also, please print/type your name) {{Sig_es_:signer1:signature}} DATE {{Dte_es_:signer1:date}} 9. DOH CONTRACTING OFFICER SIGNATURE {{Sig_es_:signer2:signature}} DATE {{Dte_es_:signer2:date}} This document has been approved as to form only by the Assistant Attorney General. AGENDA ITEM #9. a) AB - 3798 City Council Regular Meeting - 07 Apr 2025 SUBJECT/TITLE: DOJ Equitable Sharing Agreement and Certification (ESAC) - use of funds to purchase equipment RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Police Department STAFF CONTACT: Ryan Rutledge, Deputy Chief - Police EXT.: 7512 FISCAL IMPACT SUMMARY: The police department has approved the purchase of thirty-five new law enforcement rifles (Patrol Operations Division) to replace older models that have surpassed their life expectancy. This purchase of replacement rifles ensures improved safety and performance for officers in the field. PD has worked with Senior Grant Analyst (finance department), Roseanne Do to verify that the use of Equitable Sharing Agreement and Certificate (ESAC) federal seizure funds to make this purchase are in compliance with equitable sharing requirements. Proper tracking, documentation, and approval process will be managed by city staff and available for any future audits. PD is recommending approval for using available ESAC funds to pay for a portion of the cost ($50,000 in ESAC funds). The remainder of the cost, ($13,555.36) will be covered by the PD Administrative Services Division's budget. SUMMARY OF ACTION: The police department has approved the purchase of thirty-five new law enforcement rifles (Patrol Operations Division) to replace older models that have surpassed their life expectancy. This purchase of replacement rifles ensures improved safety and performance for officers in the field. PD has worked with Senior Grant Analyst (finance department), Roseanne Do to verify that the use of Equitable Sharing Agreement and Certificate (ESAC) federal seizure funds to make this purchase are in compliance with equitable sharing requirements. Proper tracking, documentation, and approval process will be managed by city staff and available for any future audits. PD is recommending approval for using available ESAC funds to pay for a portion of the cost ($50,000 in ESAC funds). The remainder of the cost, ($13,555.36) will be covered by the PD Administrative Services Division's budget. EXHIBITS: A. Purchase Order STAFF RECOMMENDATION: Staff recommendation, approve the use of available DOJ Equitable Sharing Agreement and Certificate (ESAC) funds ($50,000) to purchase thirty-five new law enforcement rifles to replace older models that have surpassed their life expectancy, ensuring improved safety and performance for officers in the field. AGENDA ITEM #10. a) QUOTE# O R D E R SHIP DATE Q U O T E PAGE SOLD SHIP TO TO JOB # ORD. DATE CUST.# LOC. SALESMAN SHIP VIA FRT. QTY.UOM ORDER ITEM NO./DESC. UNIT PRICE DISC. NET PRICE COMMENT TERMS 713387 1 A.S.A.P. RENTON POLICE DEPARTMENT RENTON POLICE DEPARTMENT 2ND FLOOR TRAINING UNIT JAMES GOULD 1055 S GRADY WAY 1055 S GRADY WAY 2ND FLOOR RENTON WA 98057 RENTON WA 98057 425-430-7508 NA 02/21/25 009350 A MIKE RUSSELL FX G-FOB ORIGIN 35 TRADES-WA 352.00- EA 12,320.00CR CREDIT FOR TRADES-IF NOT SENT .00 AS SPECIFIED, MAY BE REDUCED (35) Rainier Arms model RA-15, 10.5" .233 Wylde Rainier Arms barrel, Rainier Arms BCG, Seekins Precision Keymod handguards (mixed lengths, 10-14 inches), ambidextrous safety lever, Radian Arms Raptor Charging Handle, OSS Helix IFM 5.56 suppressors, MFT Minimalist buttstocks. These rifles will have the Renton Police Badge laser engraved on the left side of the receiver/ magazine well. All rifles have "Integrity, Service, Valor, Professionalism" engraved on the left hand side of the upper receiver, just below the picatinny rail. These rifles will NOT come with BUIS, Optics or lights unless specified. ***AGENCY RESPONSIBLE FOR ATF FORM 5 APPROVAL PRIOR TO SHIPPING TRADES*** 2 TRADES-WA 396.00- EA 792.00CR CREDIT FOR TRADES-IF NOT SENT .00 AS SPECIFIED, MAY BE REDUCED (2) Colt M4LE (SN: LE059314/ LE059309) 10.5" 5.56 with VTAC rails and a carry handle. Both guns are in fair good condition and are approximately 10 years old ***AGENCY RESPONSIBLE FOR ATF FORM 5 APPROVAL PRIOR TO AGENDA ITEM #10. a) QUOTE# O R D E R SHIP DATE Q U O T E PAGE SOLD SHIP TO TO JOB # ORD. DATE CUST.# LOC. SALESMAN SHIP VIA FRT. QTY.UOM ORDER ITEM NO./DESC. UNIT PRICE DISC. NET PRICE COMMENT TERMS 713387 2 A.S.A.P. RENTON POLICE DEPARTMENT RENTON POLICE DEPARTMENT 2ND FLOOR TRAINING UNIT JAMES GOULD 1055 S GRADY WAY 1055 S GRADY WAY 2ND FLOOR RENTON WA 98057 RENTON WA 98057 425-430-7508 NA 02/21/25 009350 A MIKE RUSSELL FX G-FOB ORIGIN SHIPPING TRADES*** 1 TRADES-WA 396.00- EA 396.00CR CREDIT FOR TRADES-IF NOT SENT .00 AS SPECIFIED, MAY BE REDUCED (1) Colt M4LE (SN: LE012446) 14.5" 5.56 with a surefire light handguard, carry handle. Both guns are in fair good condition and are approximately 1O years old ***AGENCY RESPONSIBLE FOR ATF FORM 5 APPROVAL PRIOR TO SHIPPING TRADES*** 1 TRADES-WA 396.00- EA 396.00CR CREDIT FOR TRADES-IF NOT SENT .00 AS SPECIFIED, MAY BE REDUCED (1) Colt M4 Carbine (SN: LE291265) 10.5" 5.56 with carry handle. The gun is approximately 1O years old and in good condition ***AGENCY RESPONSIBLE FOR ATF FORM 5 APPROVAL PRIOR TO SHIPPING TRADES*** AGENDA ITEM #10. a) QUOTE# O R D E R SHIP DATE Q U O T E PAGE SOLD SHIP TO TO JOB # ORD. DATE CUST.# LOC. SALESMAN SHIP VIA FRT. QTY.UOM ORDER ITEM NO./DESC. UNIT PRICE DISC. NET PRICE COMMENT TERMS 713387 3 A.S.A.P. RENTON POLICE DEPARTMENT RENTON POLICE DEPARTMENT 2ND FLOOR TRAINING UNIT JAMES GOULD 1055 S GRADY WAY 1055 S GRADY WAY 2ND FLOOR RENTON WA 98057 RENTON WA 98057 425-430-7508 NA 02/21/25 009350 A MIKE RUSSELL FX G-FOB ORIGIN 2 TRADES-WA 228.80- EA 457.60CR CREDIT FOR TRADES-IF NOT SENT .00 AS SPECIFIED, MAY BE REDUCED (2) Rainier Arms RA 15 (SN: RA5607/ SN: RA5606) 10.5" 5.56. Both guns are in fair good condition and are approximately 1O years old. ***AGENCY RESPONSIBLE FOR ATF FORM 5 APPROVAL PRIOR TO SHIPPING TRADES*** 1 TRADES-WA 198.00- EA 198.00CR CREDIT FOR TRADES-IF NOT SENT .00 AS SPECIFIED, MAY BE REDUCED (1) Lancer L 15 (SN: LN0044) 10.5" 5.56 with quad rail. The gun is in good condition ***AGENCY RESPONSIBLE FOR ATF FORM 5 APPROVAL PRIOR TO SHIPPING TRADES*** 4 TRADES-WA 198.00- EA 792.00CR CREDIT FOR TRADES-IF NOT SENT .00 AS SPECIFIED, MAY BE REDUCED (3) OSS BPR114 Gens 5.56 suppressors. Suppressors are in unused condition. (1) OSS BPR114 Gens 5.56 suppressor. This suppressor is in AGENDA ITEM #10. a) QUOTE# O R D E R SHIP DATE Q U O T E PAGE SOLD SHIP TO TO JOB # ORD. DATE CUST.# LOC. SALESMAN SHIP VIA FRT. QTY.UOM ORDER ITEM NO./DESC. UNIT PRICE DISC. NET PRICE COMMENT TERMS 713387 4 A.S.A.P. RENTON POLICE DEPARTMENT RENTON POLICE DEPARTMENT 2ND FLOOR TRAINING UNIT JAMES GOULD 1055 S GRADY WAY 1055 S GRADY WAY 2ND FLOOR RENTON WA 98057 RENTON WA 98057 425-430-7508 NA 02/21/25 009350 A MIKE RUSSELL FX G-FOB ORIGIN used condition. ***AGENCY RESPONSIBLE FOR ATF FORM 5 APPROVAL PRIOR TO SHIPPING TRADES*** 5 TRADES-WA 308.00- EA 1,540.00CR CREDIT FOR TRADES-IF NOT SENT .00 AS SPECIFIED, MAY BE REDUCED (5) OSS Helix HX-QD 5.56 suppressors. These suppressors are new in box ***AGENCY RESPONSIBLE FOR ATF FORM 5 APPROVAL PRIOR TO SHIPPING TRADES*** 1 TRADES-WA 660.00- EA 660.00CR CREDIT FOR TRADES-IF NOT SENT .00 AS SPECIFIED, MAY BE REDUCED (1) Colt Sporter HBAR (SN: MH027984) 20" .223. This rifle is in very good used condition 1 TRADES-WA 330.00- EA 330.00CR CREDIT FOR TRADES-IF NOT SENT .00 AS SPECIFIED, MAY BE REDUCED (1) Colt AR15 A2 (SN: LGC023549) 10.5" .223 with surefire AGENDA ITEM #10. a) QUOTE# O R D E R SHIP DATE Q U O T E PAGE SOLD SHIP TO TO JOB # ORD. DATE CUST.# LOC. SALESMAN SHIP VIA FRT. QTY.UOM ORDER ITEM NO./DESC. UNIT PRICE DISC. NET PRICE COMMENT TERMS 713387 5 A.S.A.P. RENTON POLICE DEPARTMENT RENTON POLICE DEPARTMENT 2ND FLOOR TRAINING UNIT JAMES GOULD 1055 S GRADY WAY 1055 S GRADY WAY 2ND FLOOR RENTON WA 98057 RENTON WA 98057 425-430-7508 NA 02/21/25 009350 A MIKE RUSSELL FX G-FOB ORIGIN light handguard and carry handle. This rifle is in used condition ***AGENCY RESPONSIBLE FOR ATF FORM 5 APPROVAL PRIOR TO SHIPPING TRADES*** 1 TRADES-WA 145.20- EA 145.20CR CREDIT FOR TRADES-IF NOT SENT .00 AS SPECIFIED, MAY BE REDUCED (1) Beretta 8000 Cougar-F (SN: 008026MC) 9mm. This handgun is in good condition 35 08-490B-XFET 1,451.79 EA 50,812.65 GEI SUPER DUTY LE V2 SBR 5.56 .00 11.5" SEMI BLK *D/S ONLY* 35 SU5059-DS 709.56 EA 24,834.60 SCO VELOS LBP .00 This quote is valid for 45 days, pending credit approval, and is subject to manufacturer's availability and price change. Please call (800) 367-5855 if this bid is still pending on the expiration date for updated pricing. AGENDA ITEM #10. a) QUOTE# O R D E R SHIP DATE Q U O T E PAGE SOLD SHIP TO TO JOB # ORD. DATE CUST.# LOC. SALESMAN SHIP VIA FRT. QTY.UOM ORDER ITEM NO./DESC. UNIT PRICE DISC. NET PRICE COMMENT TERMS 713387 6 A.S.A.P. RENTON POLICE DEPARTMENT RENTON POLICE DEPARTMENT 2ND FLOOR TRAINING UNIT JAMES GOULD 1055 S GRADY WAY 1055 S GRADY WAY 2ND FLOOR RENTON WA 98057 RENTON WA 98057 425-430-7508 NA 02/21/25 009350 A MIKE RUSSELL FX G-FOB ORIGIN Standard Terms are Net 30 days. If department policy does not allow for partial shipments and payments, separate purchase orders for each item will be necessary. Standard manufacturer's warranty applies to all department ProForce Law Enforcement agrees to defend, indemnify and hold harmless its customers from claims for personal injury or property damages, to the extent arising from the negligent acts or omissions of ProForce Law Enforcement or its employees, agents or independent contractors. ORDERING INSTRUCTIONS: Please reply to your sales represen- tative in writing to process this order or send an email to sales@proforceonline.com. For orders over $5,000, a PO or signed quote is required to process the order. Returned items are subject to 20% restocking fee. All sales are final on non-stocked/special order items IMPORTANT: To order from this quotation, please sign below. Printed Name: ____________________________________________ - Date: ___________________________ P.O.:___________________ - Signature: _______________________________________________ AGENDA ITEM #10. a) QUOTE# O R D E R SHIP DATE Q U O T E PAGE SOLD SHIP TO TO JOB # ORD. DATE CUST.# LOC. SALESMAN SHIP VIA FRT. QTY.UOM ORDER ITEM NO./DESC. UNIT PRICE DISC. NET PRICE COMMENT TERMS 713387 7 A.S.A.P. RENTON POLICE DEPARTMENT RENTON POLICE DEPARTMENT 2ND FLOOR TRAINING UNIT JAMES GOULD 1055 S GRADY WAY 1055 S GRADY WAY 2ND FLOOR RENTON WA 98057 RENTON WA 98057 425-430-7508 NA 02/21/25 009350 A MIKE RUSSELL FX G-FOB ORIGIN **PLEASE NOTE: WHEN SHIPPING TRADE GUNS, PLEASE SUPPLY A LETTER STATING THAT THE GUNS HAVE BEEN INSPECTED BY AN ARMORER AND THAT THEY ARE SAFE AND FUNCTIONAL. ALL CONFISCATED WEAPONS MUST BE CLEARED BY AN NCIC CHECK AND STATED ON YOUR PAPERWORK PRIOR TO SHIPPING TO PROFORCE. NO SATURDAY DELIVERIES. AN ADULT SIGNATURE IS REQUIRED.** **PLEASE EMAIL THE COMPLETED TRADE WEAPONS FORM IN EXCEL FORMAT PRIOR TO SHIPPING THE TRADES TO PROFORCE LAW ENFORCEMENT.** **NOTE: PROFORCE LAW ENFORCEMENT DOES NOT ACCEPT CLASS III WEAPONS TRADES. PLEASE DO NOT SHIP ANY CLASS III WEAPONS TO PROFORCE REGARDLESS OF THE CIRCUMSTANCES.** IMPORTANT: TRADE GUNS ARE TO BE DELIVERED AT THE DEPARTMENT'S EXPENSE WITHIN 45 DAYS OF ACCEPTANCE OF NEW PRODUCT. DELIVERY ADDRESS TO BE PROVIDED BY PROFORCE INSIDE SALES REPRESENTATIVE. PLEASE CONFIRM ADDRESS BEFORE SHIPPING TRADES. **ALL CLASS III WEAPONS ARE BID TO BE FULLY TRANSFERRABLE. ALL NECESSARY PAPERWORK MUST ACCOMPANY THE TRANSFER.** **PLEASE DO NOT SHIP CLASS III WEAPONS TO PROFORCE LAW ENFORCEMENT. PLEASE CALL 800-367-5855 FOR INSTRUCTIONS.** SALES AMOUNT 57,620.45 FOR: JAMES GOULD BY: DANNY GONZALES 10.300% SALES TAX 5,934.91 SUB TOTAL 63,555.36 DUE NET 30 DAYS AGENDA ITEM #10. a) AB - 3802 City Council Regular Meeting - 07 Apr 2025 SUBJECT/TITLE: MOU with Seattle Police Department for internet Crimes Against Children (ICAC) Task Force RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Police Department STAFF CONTACT: Susan Hassinger, Commander EXT.: 7527 FISCAL IMPACT SUMMARY: This grant reimburses the Renton Police Department for costs related to Internet Crimes against Children (ICAC) investigations from January 1, 2025, through September 30, 2025, up to $10,000. SUMMARY OF ACTION: Seattle Police Department & ICAC Task Force has awarded up to $10,000 to the Renton Police Department for the purposes of supporting RPD's ICAC overtime, travel/training, equipment, and software necessary for ICAC investigations. EXHIBITS: A. FY24 ICAC Renton PD MOU (25-00410) STAFF RECOMMENDATION: Recommendation to approve the MOU with Seattle Police Department and to approve funds in the amount of no more than $10,000, to support RPD's ICAC overtime, travel/training, equipment, and software necessary for ICAC investigations. AGENDA ITEM #11. a) 25-00410 Page 1 of 4 MEMORANDUM OF UNDERSTANDING City of Renton Renton Police Department 1055 S. Grady Way Renton, WA 98057 THIS AGREEMENT is made and entered into by and between the City of Seattle Police Department, hereinafter referred to as “SPD” and City of Renton. WHEREAS, The Seattle Police Department is the Lead Agency for Washington State’s Internet Crimes Against Children (ICAC) Task Force; WHEREAS, City of Renton, is a member of the ICAC Task Force and requires funding to support its investigation and prosecution of ICAC crimes; WHEREAS, The Seattle Police Department receives funding to support investigation and prosecution of ICAC crimes and wishes to share this funding with Task Force Members to further the mission of the Task Force; NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance of the scope of work contained herein, or as attached and made a part hereof, the parties hereto agree as follows: IT IS THEREFORE MUTUALLY AGREED THAT: This agreement is to support City of Renton’s ICAC overtime, travel/training, equipment, and software necessary for ICAC investigations. Written pre-approval from SPD is required before incurring expenses. In the event the MOU requires a change in scope or an increase in cost beyond the amount agreed to, the SPD and City of Renton shall agree to any such changes in writing prior to the commencement of Services requiring the change in the scope or cost increase. TERM OF AGREEMENT This Agreement shall begin January 1, 2025, and terminates September 30, 2025. This agreement may be modified and continued, by amendment, for work beyond this date, by mutual agreement of the parties. PAYMENT SPD will pay City of Renton for work covered in the Scope of Work for actual costs incurred by City of Renton. The funding limit shall not exceed $10,000 and shall reflect the Parties’ best estimate of the cost of work to be accomplished under this Agreement. SPD shall not be obligated for any expenditure in excess of the funding limit unless prior written authorization is received. Actual amounts reimbursed under this Agreement shall be based on actual costs incurred by City of Renton. In no event, shall any Party be paid for costs that are not documented pursuant to the requirements of this Agreement. All requests for travel reimbursement will include receipts for all claimed travel expenses, with the exception of meals. The Recipient shall submit requests for reimbursement in accordance with the following restrictions: •Lodging expenses shall not exceed the federal lodging rates. •Travel expenses shall be the most economical rate available in Coach AGENDA ITEM #11. a) 25-00410 Page 2 of 4 •Meal expenses must be in accordance with the federal per diem rates. •Ground travel expenses, only as necessary •Parking expenses, only as necessary. SPD will pay City of Renton pursuant to the following provisions, unless otherwise agreed in writing: 1. City of Renton shall submit to SPD an invoice for Services performed no later than thirty (30) calendar days following the month in which the Services were performed. Invoice shall include a summary of total costs billed to date. Any request for payment for work performed prior to the issuance of a notice to begin work, or work billed later than ninety (90) calendar days after its completion shall not be eligible for payment. 2. Unless otherwise directed, City of Renton shall submit invoices and appropriate supporting materials to: Seattle Police Department Attn: Fiscal Office PO Box 34986 Seattle, WA 98124-4986 spdap@seattle.gov 3. City of Renton agrees to submit a final bill to SPD within thirty (30) calendar days after the end date of this Contract and will label the invoice “FINAL BILL.” 4. Funding Source: FEDERAL AWARD INFORMATION GRANT AWARD TITLE: 16.543 - FY24 Washington State ICAC Task Force Program (FY24 ICAC) FEDERAL AWARD ID #SUBRECIPIENT NAME UEI NUMBER FUNDS OBLIGATED FOR THIS AGREEMENT 15PJDP-24-GK-04213-MECP City of Renton UG2PSBS6UJJ3 $10,000 FEDERAL AWARD DATE SUBAWARD PERIOD OF PERFORMANCE START DATE SUBAWARD PERIOD OF PERFORMANCE END DATE 11/1/2024 01/01/2025 09/30/2025 TOTAL GRANT AWARD COMMITTED TO THIS ENTITY SUBAWARD BUDGET PERIOD START DATE SUBAWARD BUDGET PERIOD END DATE $10,000 01/01/2025 09/30/2025 TOTAL FEDERAL FUNDS OBLIGATED TO THIS ENTITY RESEARCH & DEVELOPMENT INDIRECT COST RATE $107,651 N N FEDERAL AWARDING AGENCY PASS-THROUGH ENTITY PASS-THROUGH AWARDING OFFICIAL DOJ/OJP/OJJDP Seattle Police Department (Seattle, City of) RGJ5CPK2YHK1 Brian G. Maxey brian.maxey@seattle.gov AWARD PROJECT DESCRIPTION: The Seattle Police Department (SPD) has participated in the Federal ICAC Task Force Grant Program since 1998 and formed its Internet Crimes Against Children (ICAC) Task Force that same year. As the Lead Law Enforcement Agency in the State of Washington, SPD proactively and reactively investigates an ever-growing number of technology-facilitated crimes against children. Each year since the ICAC Task Force began, the SPD ICAC Commander has successfully coordinated the number of investigative partner agencies within Washington State which improves the overall task force’s response to interdict, investigate and prosecute ICAC cases. As the lead agency for the Washington State ICAC, SPD will continue its long-standing partnership with the Western and Eastern U.S. Attorney’s Office and their Project Safe Childhood Program, collaborate on multijurisdictional investigations to prosecute ICAC cases, and provide regional ICAC related training and technical assistance to all Washington State Task Force affiliates. The Task Force will work to: AGENDA ITEM #11. a) 25-00410 Page 3 of 4 increase the number of both proactive and reactive investigations; increase the number of forensic examinations; increase the number of referrals received from other ICAC Task Forces and federal partners; increase the capabilities of the Washington State ICAC Task Force agencies in the investigation of technology-facilitated crimes against children; enhance the Washington State ICAC Task Force’s effectiveness in preventing these types of offenses; and formalize law enforcement partnerships through written agreements. INDEMNIFICATION AND HOLD HARMLESS City of Renton shall defend, indemnify, and hold the City harmless from and against all claims, demands, losses, damages or costs, including but not limited to damages arising out of bodily injury or death to persons and damage to property, caused by or resulting from: •The sole negligence or willful misconduct of City of Renton, its officials, officers, employees, and agents; •The concurrent negligence of City of Renton, its officials, officers, employees, or agents but only to the extent of the negligence of City of Renton, its officials, officers, employees, and agents; •The negligent performance of non-performance of the contract by City of Renton; and Company waives its immunity under Title 51 RCW to the extent it is required to indemnify, defend and hold harmless the City and its officials, agents, and employees. INSURANCE The City of Renton agrees that it will maintain premises operations and vehicle liability insurance in force with coverages and limits of liability typically maintained by consultants performing work of a scope and nature similar to that called for under this Agreement, but in no event less than the coverages and/or limits required by Washington state law. Such insurance shall include “The City of Seattle” as an additional insured for primary and non-contributory limits of liability. Workers compensation insurance shall also be maintained if required by Washington state law. TERMINATION Either party may terminate this Agreement without recourse by the other party upon written notice to terminate. Notice of termination shall be given by the party terminating this Agreement to the other, not fewer than fifteen (15) business days prior to the effective date of termination. AGENCY CONTACTS Contact between the Parties regarding Agreement administration will be between the representatives of each Party or their designee as follows: City of Renton Seattle Police Department Name: Commander Susan Hassinger Name: Kelly Crouch Phone: 425-430-7527 Phone: 206.386.9140 Email: shassinger@rentonwa.gov Email: Kelly.crouch@seattle.gov IN WITNESS WHEREOF, the Parties hereto have executed this Agreement as of the latest day and year written below. CITY OF RENTON SEATTLE POLICE DEPARTMENT ______________________________ ____________________________ Armondo Pavone Date Brian G. Maxey Date Mayor Chief Operating Officer Attest _________________________________ Jason A. Seth City Clerk AGENDA ITEM #11. a) 25-00410 Page 4 of 4 Approved as to Legal Form, _________________________________ Shany Moloney City Attorney AGENDA ITEM #11. a) Department of Justice (DOJ) Office of Justice Programs Office of Juvenile Justice Delinquency Prevention Washington, D.C. 20531 Name and Address of Recipient: SEATTLE POLICE DEPARTMENT 610 5TH AVE City, State and Zip:SEATTLE, WA 98104 Recipient UEI:RGJ5CPK2YHK1 Project Title: FY24 Washington State ICAC Task Force Program Award Number: 15PJDP-24-GK-04213-MECP Solicitation Title: OJJDP FY24 Internet Crimes Against Children (ICAC) Task Forces – Invited to Apply Federal Award Amount: $644,924.00 Federal Award Date: 11/1/24 Awarding Agency: Office of Justice Programs Office of Juvenile Justice Delinquency Prevention Funding Instrument Type:CA Opportunity Category: C Assistance Listing: 16.543 - Missing Children's Assistance Project Period Start Date: 10/1/24 Project Period End Date: 9/30/25 Budget Period Start Date: 10/1/24 Budget Period End Date : 9/30/25 Project Description: The Seattle Police Department (SPD) has participated in the Federal ICAC Task Force Grant Program since 1998 and formed its Internet Crimes Against Children (ICAC) Task Force that same year. As the Lead Law Enforcement Agency in the State of Washington, SPD proactively and reactively investigates an ever-growing number of technology- facilitated crimes against children. Each year since the ICAC Task Force began, the SPD ICAC Commander has successfully coordinated the number of investigative partner agencies within Washington State which improves the overall task force’s response to interdict, investigate and prosecute ICAC cases. As the lead agency for the Washington State ICAC, SPD will continue its long-standing partnership with the Western and Eastern U.S. Attorney’s Office and their Project Safe Childhood Program, collaborate on multijurisdictional investigations to prosecute ICAC cases, and provide regional ICAC related training and technical assistance to all Washington State Task Force affiliates. The Task Force will work to: increase the number of both proactive and reactive investigations; increase the number of forensic examinations; increase the number of referrals received from other ICAC Task Forces and federal partners; increase the capabilities of the Washington State ICAC Task Force agencies in the investigation of technology-facilitated crimes against children; enhance the Washington State ICAC Task Force’s effectiveness in preventing these types of offenses; and formalize law enforcement partnerships through written agreements. Page: 1 of 21 AGENDA ITEM #11. a) Award Letter November 1, 2024 Dear Melissa Cordeiro, On behalf of Attorney General Merrick B. Garland, it is my pleasure to inform you the Office of Justice Programs (OJP) has approved the application submitted by SEATTLE POLICE DEPARTMENT for an award under the funding opportunity entitled 2024 OJJDP FY24 Internet Crimes Against Children (ICAC) Task Forces – Invited to Apply. The approved award amount is $644,924. Review the Award Instrument below carefully and familiarize yourself with all conditions and requirements before accepting your award. The Award Instrument includes the Award Offer (Award Information, Project Information, Financial Information, and Award Conditions) and Award Acceptance. For COPS Office and OVW funding the Award Offer also includes any Other Award Documents. Please note that award requirements include not only the conditions and limitations set forth in the Award Offer, but also compliance with assurances and certifications that relate to conduct during the period of performance for the award. These requirements encompass financial, administrative, and programmatic matters, as well as other important matters (e.g., specific restrictions on use of funds). Therefore, all key staff should receive the award conditions, the assurances and certifications, and the application as approved by OJP , so that they understand the award requirements. Information on all pertinent award requirements also must be provided to any subrecipient of the award. Should you accept the award and then fail to comply with an award requirement, DOJ will pursue appropriate remedies for non-compliance, which may include termination of the award and/or a requirement to repay award funds. Prior to accepting the award, your Entity Administrator must assign a Financial Manager, Grant Award Administrator, and Authorized Representative(s) in the Justice Grants System (JustGrants). The Entity Administrator will need to ensure the assigned Authorized Representative(s) is current and has the legal authority to accept awards and bind the entity to the award terms and conditions. To accept the award, the Authorized Representative(s) must accept all parts of the Award Offer in the Justice Grants System (JustGrants), including by executing the required declaration and certification, within 45 days from the award date. To access your funds, you will need to enroll in the Automated Standard Application for Payments (ASAP) system, if you haven’t already completed the enrollment process in ASAP. The Entity Administrator should have already received an email from ASAP to initiate this process. Congratulations, and we look forward to working with you. Brent J. Cohen Acting Assistant Attorney General Office for Civil Rights Notice for All Recipients The Office for Civil Rights (OCR), Office of Justice Programs (OJP), U.S. Department of Justice (DOJ) enforces federal civil rights laws and other provisions that prohibit discrimination by recipients of federal financial assistance from OJP, the Office of Community Oriented Policing Services (COPS), and the Office on Violence Against Women (OVW). Several civil rights laws, including Title VI of the Civil Rights Act of 1964 and Section 504 of the Rehabilitation Act of 1973, require recipients of federal financial assistance (recipients) to give assurances that they will comply with those laws. Taken together, these and other civil rights laws prohibit recipients from discriminating in the provision of services and employment because of race, color, national origin, religion, disability, and sex or from discriminating in the provision of services on the bases of age. Some recipients of DOJ financial assistance have additional obligations to comply with other applicable nondiscrimination provisions like the Omnibus Crime Control and Safe Streets Act of 1968, which prohibits discrimination on the basis of religion in addition to race, color, national origin, and sex. Recipients may also have related requirements regarding the development and implementation of equal employment opportunity programs. Page: 2 of 21 AGENDA ITEM #11. a) OCR provides technical assistance, training, and other resources to help recipients comply with civil rights obligations. Further, OCR administratively enforces civil rights laws and nondiscrimination provisions by investigating DOJ recipients that are the subject of discrimination complaints. In addition, OCR conducts compliance reviews of DOJ recipients based on regulatory criteria. These investigations and compliance reviews permit OCR to evaluate whether DOJ recipients are providing services to the public and engaging in employment practices in a nondiscriminatory manner . For more information about OCR, your civil rights and nondiscrimination responsibilities, how to notify your employees or beneficiaries of their civil rights protections and responsibilities and how to file a complaint, as well as technical assistance, training, and other resources, please visit www.ojp.gov/program/civil-rights-office/outreach. If you would like OCR to assist you in fulfilling your civil rights or nondiscrimination responsibilities, please contact us at askOCR@o jp.usdoj.gov or www.ojp.gov/program/civil-rights-office/about#ocr-contacts . Memorandum Regarding NEPA NEPA Letter Type OJP - Categorical Exclusion NEPA Letter National Environmental Policy Act (NEPA) record Solicitation Title: OJJDP FY 2024 Internet Crimes Against Children Task Force Program Award number: 15PJDP-24-GK-04213-MECP Date: October 22, 2024 NEPA determination : Categorical Exclusion The ICAC Task Force Program furthers the Department of Justice’s mission by helping state and local law enforcement agencies develop effective responses to online enticement of children by sexual predators, child exploitation, and child obscenity and child sexual abuse material cases. This program was developed in 1998 to assist state and local law enforcement agencies with acquiring the necessary knowledge, equipment, and personnel needed to prevent, interdict, and investigate offenses that constitute technology-facilitated crimes against children. The task forces provide forensic and investigative technical assistance to law enforcement and prosecutorial officials, and provide community education information to parents, educators, prosecutors, law enforcement, and others concerned with child victimization. The ICAC Task Force Program consists of 61 task forces, each led by a single law enforcement agency. Every state has at least one task force, with the more populated states having multiple task forces. Each lead agency receives an annual award from OJJDP, and then serves as the primary entity responsible for improving the effectiveness and sustainability of their state or regional task force. None of the following activities will be conducted whether under the Office of Justice Programs federal action or a related third-party action: Page: 3 of 21 AGENDA ITEM #11. a) (1) New construction (2) Any renovation or remodeling of a property located in an environmentally or historically sensitive area, including property (a) listed on or eligible for listing on the National Register of Historic Places, or (b) located within a 100-year flood plain, a wetland, or habitat for an endangered species (3) A renovation that will change the basic prior use of a facility or significantly change its size (4) Research and technology whose anticipated and future application could be expected to have an effect on the environment (5) Implementation of a program involving the use of chemicals (including the identification, seizure, or closure of clandestine methamphetamine laboratories) Additionally, the proposed action is neither a phase nor a segment of a project that when reviewed in its entirety would not meet the criteria for a categorical exclusion. Consequently, the subject federal action meets the Office of Justice Programs' criteria for a categorical exclusion as contained in paragraph 4(b) of Appendix D to Part 61 of Title 28 of the Code of Federal Regulations. Questions about this determination may be directed to Lou Ann Holland, OJJDP’s NEPA Coordinator. NEPA Coordinator First Name Lou Ann Middle Name no value Last Name Holland Award Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. Recipient Information Recipient Name SEATTLE POLICE DEPARTMENT UEI RGJ5CPK2YHK1 Street 1 610 5TH AVE Street 2 City SEATTLE State/U.S. Territory Washington Zip/Postal Code 98104 Country United States Page: 4 of 21 AGENDA ITEM #11. a) County/Parish no value Province no value Award Details Federal Award Date 11/1/24 Award Type Initial Award Number 15PJDP-24-GK-04213-MECP Supplement Number 00 Federal Award Amount $644,924.00 Funding Instrument Type CA Assistance Listing Number Assistance Listings Program Title 16.543 Missing Children's Assistance Statutory Authority Pub. L. No. 118-42, 138 Stat. 25, 150 [X] I have read and understand the information presented in this section of the Federal Award Instrument . Project Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. Solicitation Title 2024 OJJDP FY24 Internet Crimes Against Children (ICAC) Task Forces – Invited to Apply Application Number GRANT14258647 Awarding Agency OJP Program Office OJJDP Grant Manager Stephanie Rapp Phone Number 202-431-6972 E-mail Address Stephanie.Rapp@usdoj.gov Project Title FY24 Washington State ICAC Task Force Program Performance Period Start Date 10/01/2024 Performance Period End Date 09/30/2025 Budget Period Start Date Budget Period End Date Page: 5 of 21 AGENDA ITEM #11. a) 10/01/2024 09/30/2025 Project Description The Seattle Police Department (SPD) has participated in the Federal ICAC Task Force Grant Program since 1998 and formed its Internet Crimes Against Children (ICAC) Task Force that same year. As the Lead Law Enforcement Agency in the State of Washington, SPD proactively and reactively investigates an ever-growing number of technology- facilitated crimes against children. Each year since the ICAC Task Force began, the SPD ICAC Commander has successfully coordinated the number of investigative partner agencies within Washington State which improves the overall task force’s response to interdict, investigate and prosecute ICAC cases. As the lead agency for the Washington State ICAC, SPD will continue its long-standing partnership with the Western and Eastern U.S. Attorney’s Office and their Project Safe Childhood Program, collaborate on multijurisdictional investigations to prosecute ICAC cases, and provide regional ICAC related training and technical assistance to all Washington State Task Force affiliates. The Task Force will work to: increase the number of both proactive and reactive investigations; increase the number of forensic examinations; increase the number of referrals received from other ICAC Task Forces and federal partners; increase the capabilities of the Washington State ICAC Task Force agencies in the investigation of technology-facilitated crimes against children; enhance the Washington State ICAC Task Force’s effectiveness in preventing these types of offenses; and formalize law enforcement partnerships through written agreements. [X] I have read and understand the information presented in this section of the Federal Award Instrument . Financial Information This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. The recipient budget is currently under review. [X] I have read and understand the information presented in this section of the Federal Award Instrument . Award Conditions This award is offered subject to the conditions or limitations set forth in the Award Information, Project Information, Financial Information, and Award Conditions. Condition 1 Meaningful access requirement for individuals with limited English proficiency The recipient, and any subrecipient at any tier, must take reasonable steps to ensure that individuals with limited English proficiency (LEP) have meaningful access to their programs and activities to comply with Title VI of the Civil Rights Act of 1964 (Title VI), which prohibits discrimination on the basis of national origin, including discrimination against individuals with LEP. Such steps may require providing language assistance services, such as interpretation or translation services. The Department of Justice guidance on compliance with this requirement may be found at "Guidance to Federal Financial Assistance Recipients Regarding Title VI Prohibition Against National Origin Discrimination Affecting Limited English Proficient Persons" (67 Fed. Reg. 41455-41472) (https:// www.federalregister.gov/d/02-15207) and is incorporated by reference here. Condition 2 Compliance with general appropriations-law restrictions on the use of federal funds (FY 2024) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable restrictions on the use of federal funds set out in federal appropriations statutes. Pertinent restrictions that may be set out in applicable appropriations acts are indicated at https://ojp.gov/funding/Explore/FY24AppropriationsRestrictions.htm, and are incorporated by reference here. Page: 6 of 21 AGENDA ITEM #11. a) Should a question arise as to whether a particular use of federal funds by a recipient (or a subrecipient) would or might fall within the scope of an appropriations-law restriction, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. Condition 3 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 38 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 38. Among other things, 28 C.F.R. Part 38 states that recipients may not use direct Federal financial assistance from the Department to support or engage in any explicitly religious activities except when consistent with the Establishment Clause of the First Amendment and any other applicable requirements. An organization receiving Federal financial assistance also may not, in providing services funded by the Department of Justice, or in their outreach activities related to such services, discriminate against a program beneficiary or prospective program beneficiary on the basis of religion, a religious belief, a refusal to hold a religious belief, or refusal to attend or participate in a religious practice. Part 38 also sets out rules and requirements that pertain to recipient and subrecipient ("subgrantee") organizations that engage in or conduct explicitly religious activities, as well as rules and requirements that pertain to recipients and subrecipients that are faith-based or religious organizations. In addition, Part 38 states that a faith-based organization that participates a Department of Justice funded program retains its independence from the Government and may continue to carry out its mission consistent with religious freedom and conscience protections in Federal law. Recipients and subrecipients that provide social services under this award must give written notice to beneficiaries and prospective beneficiaries prior to the provision of services (if practicable) which shall include language substantially similar to the language in 28 CFR Part 38, Appendix C, sections (1) through (4). A sample written notice may be found at https://www.ojp.gov/program/civil-rights-office/partnerships-faith-based-and-other-neighborhood-organizations. In certain instances, a faith-based or religious organization may be able to take religion into account when making hiring decisions, provided it satisfies certain requirements. For more information, please see https://www.ojp.gov/ funding/explore/legaloverview2024/civilrightsrequirements. Condition 4 Requirements of the award; remedies for non-compliance or for materially false statements The conditions of this award are material requirements of the award. Compliance with any assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance also is a material requirement of this award. Limited Exceptions. In certain special circumstances, the U.S. Department of Justice ("DOJ") may determine that it will not enforce, or enforce only in part, one or more requirements otherwise applicable to the award. Any such exceptions regarding enforcement, including any such exceptions made during the period of performance, are (or will be during the period of performance) set out through the Office of Justice Programs ("OJP") webpage entitled "Legal Notices: Special circumstances as to particular award conditions" (ojp.gov/funding/Explore/LegalNotices-AwardReqts.htm), and incorporated by reference into the award. By signing and accepting this award on behalf of the recipient, the authorized recipient official accepts all material requirements of the award, and specifically adopts, as if personally executed by the authorized recipient official, all assurances or certifications submitted by or on behalf of the recipient that relate to conduct during the period of performance. Failure to comply with one or more award requirements -- whether a condition set out in full below, a condition incorporated by reference below, or an assurance or certification related to conduct during the award period -- may result in OJP taking appropriate action with respect to the recipient and the award. Among other things, the OJP may withhold award funds, disallow costs, or suspend or terminate the award. DOJ, including OJP, also may take other legal action as appropriate. Any materially false, fictitious, or fraudulent statement to the federal government related to this award (or concealment Page: 7 of 21 AGENDA ITEM #11. a) or omission of a material fact) may be the subject of criminal prosecution (including under 18 U.S.C. 1001 and/or 1621, and/or 34 U.S.C. 10271-10273), and also may lead to imposition of civil penalties and administrative remedies for false claims or otherwise (including under 31 U.S.C. 3729-3730 and 3801-3812). Should any provision of a requirement of this award be held to be invalid or unenforceable by its terms, that provision shall first be applied with a limited construction so as to give it the maximum effect permitted by law. Should it be held, instead, that the provision is utterly invalid or -unenforceable, such provision shall be deemed severable from this award. Condition 5 Effect of failure to address audit issues The recipient understands and agrees that the DOJ awarding agency (OJP or OVW, as appropriate) may withhold award funds, or may impose other related requirements, if (as determined by the DOJ awarding agency) the recipient does not satisfactorily and promptly address outstanding issues from audits required by the Part 200 Uniform Requirements (or by the terms of this award), or other outstanding issues that arise in connection with audits, investigations, or reviews of DOJ awards. Condition 6 Applicability of Part 200 Uniform Requirements The Uniform Administrative Requirements, Cost Principles, and Audit Requirements in 2 C.F.R. Part 200, as adopted and supplemented by DOJ in 2 C.F.R. Part 2800 (together, the "Part 200 Uniform Requirements") apply to this award from OJP. For more information and resources on the Part 200 Uniform Requirements as they relate to OJP awards and subawards ("subgrants"), see the OJP website at https://ojp.gov/funding/Part200UniformRequirements.htm. Record retention and access: Records pertinent to the award that the recipient (and any subrecipient ("subgrantee") at any tier) must retain -- typically for a period of 3 years from the date of submission of the final expenditure report (SF 425), unless a different retention period applies -- and to which the recipient (and any subrecipient ("subgrantee") at any tier) must provide access, include performance measurement information, in addition to the financial records, supporting documents, statistical records, and other pertinent records indicated at 2 C.F.R. 200.334. In the event that an award-related question arises from documents or other materials prepared or distributed by OJP that may appear to conflict with, or differ in some way from, the provisions of the Part 200 Uniform Requirements, the recipient is to contact OJP promptly for clarification. Condition 7 Reporting potential fraud, waste, and abuse, and similar misconduct The recipient, and any subrecipients ("subgrantees") at any tier, must promptly refer to the DOJ Office of the Inspector General (OIG) any credible evidence that a principal, employee, agent, subrecipient, contractor, subcontractor, or other person has, in connection with funds under this award-- (1) submitted a claim that violates the False Claims Act; or (2) committed a criminal or civil violation of laws pertaining to fraud, conflict of interest, bribery, gratuity, or similar misconduct. Potential fraud, waste, abuse, or misconduct involving or relating to funds under this award should be reported to the OIG by--(1) online submission accessible via the OIG webpage at https://oig.justice.gov/hotline/contact-grants.htm (select "Submit Report Online"); (2) mail directed to: U.S. Department of Justice, Office of the Inspector General, Investigations Division, ATTN: Grantee Reporting, 950 Pennsylvania Ave., NW, Washington, DC 20530; and/or (3) by facsimile directed to the DOJ OIG Investigations Division (Attn: Grantee Reporting) at (202) 616-9881 (fax). Additional information is available from the DOJ OIG website at https://oig.justice.gov/hotline. Condition 8 Requirements related to "de minimis" indirect cost rate Page: 8 of 21 AGENDA ITEM #11. a) A recipient that is eligible under the Part 200 Uniform Requirements and other applicable law to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and that elects to use the "de minimis" indirect cost rate, must advise OJP in writing of both its eligibility and its election, and must comply with all associated requirements in the Part 200 Uniform Requirements. The "de minimis" rate may be applied only to modified total direct costs (MTDC) as defined by the Part 200 Uniform Requirements. Condition 9 Compliance with applicable rules regarding approval, planning, and reporting of conferences, meetings, trainings, and other events The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable laws, regulations, policies, and official DOJ guidance (including specific cost limits, prior approval and reporting requirements, where applicable) governing the use of federal funds for expenses related to conferences (as that term is defined by DOJ), including the provision of food and/or beverages at such conferences, and costs of attendance at such conferences. Information on the pertinent DOJ definition of conferences and the rules applicable to this award appears in the DOJ Grants Financial Guide (currently, as section 3.10 of "Postaward Requirements" in the "DOJ Grants Financial Guide"). Condition 10 Requirement for data on performance and effectiveness under the award The recipient must collect and maintain data that measure the performance and effectiveness of work under this award. The data must be provided to OJP in the manner (including within the timeframes) specified by OJP in the program solicitation or other applicable written guidance. Data collection supports compliance with the Government Performance and Results Act (GPRA) and the GPRA Modernization Act of 2010, and other applicable laws. Condition 11 Compliance with DOJ Grants Financial Guide References to the DOJ Grants Financial Guide are to the DOJ Grants Financial Guide as posted on the OJP website (currently, the "DOJ Grants Financial Guide" available at https://ojp.gov/financialguide/DOJ/index.htm), including any updated version that may be posted during the period of performance. The recipient agrees to comply with the DOJ Grants Financial Guide. Condition 12 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 42 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 42, specifically including any applicable requirements in Subpart E of 28 C.F.R. Part 42 that relate to an equal employment opportunity program. Among other items, 28 C.F.R. § 42.106(d), 28 C.F.R. § 42.405(c), and 28 C.F.R. § 42.505(f) contain notice requirements that covered recipients must follow regarding the dissemination of information regarding federal nondiscrimination requirements. Condition 13 Determination of suitability to interact with participating minors SCOPE. This condition applies to this award if it is indicated -- in the application for the award (as approved by DOJ)(or in the application for any subaward, at any tier), the DOJ funding announcement (solicitation), or an associated federal statute -- that a purpose of some or all of the activities to be carried out under the award (whether by the recipient, or a subrecipient at any tier) is to benefit a set of individuals under 18 years of age. The recipient, and any subrecipient at any tier, must make determinations of suitability before certain individuals may interact with participating minors. This requirement applies regardless of an individual's employment status. Page: 9 of 21 AGENDA ITEM #11. a) The details of this requirement are posted on the OJP web site at https://ojp.gov/funding/Explore/Interact-Minors.htm (Award condition: Determination of suitability required, in advance, for certain individuals who may interact with participating minors), and are incorporated by reference here. Condition 14 Requirement to disclose whether recipient is designated "high risk" by a federal grant-making agency outside of DOJ If the recipient is designated "high risk" by a federal grant-making agency outside of DOJ, currently or at any time during the course of the period of performance under this award, the recipient must disclose that fact and certain related information to OJP by email at OJP.ComplianceReporting@ojp.usdoj.gov. For purposes of this disclosure, high risk includes any status under which a federal awarding agency provides additional oversight due to the recipient's past performance, or other programmatic or financial concerns with the recipient. The recipient's disclosure must include the following: 1. The federal awarding agency that currently designates the recipient high risk, 2. The date the recipient was designated high risk, 3. The high-risk point of contact at that federal awarding agency (name, phone number, and email address), and 4. The reasons for the high-risk status, as set out by the federal awarding agency. Condition 15 Employment eligibility verification for hiring under the award 1. The recipient (and any subrecipient at any tier) must-- A. Ensure that, as part of the hiring process for any position within the United States that is or will be funded (in whole or in part) with award funds, the recipient (or any subrecipient) properly verifies the employment eligibility of the individual who is being hired, consistent with the provisions of 8 U.S.C. 1324a(a)(1). B. Notify all persons associated with the recipient (or any subrecipient) who are or will be involved in activities under this award of both-- (1) this award requirement for verification of employment eligibility, and (2) the associated provisions in 8 U.S.C. 1324a(a)(1) that, generally speaking, make it unlawful, in the United States, to hire (or recruit for employment) certain aliens. C. Provide training (to the extent necessary) to those persons required by this condition to be notified of the award requirement for employment eligibility verification and of the associated provisions of 8 U.S.C. 1324a(a)(1). D. As part of the recordkeeping for the award (including pursuant to the Part 200 Uniform Requirements), maintain records of all employment eligibility verifications pertinent to compliance with this award condition in accordance with Form I-9 record retention requirements, as well as records of all pertinent notifications and trainings. 2. Monitoring The recipient's monitoring responsibilities include monitoring of subrecipient compliance with this condition. 3. Allowable costs To the extent that such costs are not reimbursed under any other federal program, award funds may be obligated for the reasonable, necessary, and allocable costs (if any) of actions designed to ensure compliance with this condition. 4. Rules of construction A. Staff involved in the hiring process For purposes of this condition, persons "who are or will be involved in activities under this award" specifically includes (without limitation) any and all recipient (or any subrecipient) officials or other staff who are or will be involved in the hiring process with respect to a position that is or will be funded (in whole or in part) with award funds. B. Employment eligibility confirmation with E-Verify Page: 10 of 21 AGENDA ITEM #11. a) For purposes of satisfying the requirement of this condition regarding verification of employment eligibility, the recipient (or any subrecipient) may choose to participate in, and use, E-Verify (www.e-verify.gov), provided an appropriate person authorized to act on behalf of the recipient (or subrecipient) uses E-Verify (and follows the proper E-Verify procedures, including in the event of a "Tentative Nonconfirmation" or a "Final Nonconfirmation") to confirm employment eligibility for each hiring for a position in the United States that is or will be funded (in whole or in part) with award funds. C. "United States" specifically includes the District of Columbia, Puerto Rico, Guam, the Virgin Islands of the United States, and the Commonwealth of the Northern Mariana Islands. D. Nothing in this condition shall be understood to authorize or require any recipient, any subrecipient at any tier, or any person or other entity, to violate any federal law, including any applicable civil rights or nondiscrimination law. E. Nothing in this condition, including in paragraph 4.B., shall be understood to relieve any recipient, any subrecipient at any tier, or any person or other entity, of any obligation otherwise imposed by law, including 8 U.S.C. 1324a(a)(1). Questions about E-Verify should be directed to DHS. For more information about E-Verify visit the E-Verify website (https://www.e-verify.gov/) or email E-Verify at E-Verify@dhs.gov. E-Verify employer agents can email E-Verify at E- VerifyEmployerAgent@dhs.gov. Questions about the meaning or scope of this condition should be directed to OJP, before award acceptance. Condition 16 Encouragement of policies to ban text messaging while driving Pursuant to Executive Order 13513, "Federal Leadership on Reducing Text Messaging While Driving," 74 Fed. Reg. 51225 (October 1, 2009), DOJ encourages recipients and subrecipients ("subgrantees") to adopt and enforce policies banning employees from text messaging while driving any vehicle during the course of performing work funded by this award, and to establish workplace safety policies and conduct education, awareness, and other outreach to decrease crashes caused by distracted drivers. Condition 17 Reclassification of various statutory provisions to a new Title 34 of the United States Code On September 1, 2017, various statutory provisions previously codified elsewhere in the U.S. Code were editorially reclassified (that is, moved and renumbered) to a new Title 34, entitled "Crime Control and Law Enforcement." The reclassification encompassed a number of statutory provisions pertinent to OJP awards (that is, OJP grants and cooperative agreements), including many provisions previously codified in Title 42 of the U.S. Code. Effective as of September 1, 2017, any reference in this award document to a statutory provision that has been reclassified to the new Title 34 of the U.S. Code is to be read as a reference to that statutory provision as reclassified to Title 34. This rule of construction specifically includes references set out in award conditions, references set out in material incorporated by reference through award conditions, and references set out in other award requirements. Condition 18 Restrictions and certifications regarding non-disclosure agreements and related matters No recipient or subrecipient ("subgrantee") under this award, or entity that receives a procurement contract or subcontract with any funds under this award, may require any employee or contractor to sign an internal confidentiality agreement or statement that prohibits or otherwise restricts, or purports to prohibit or restrict, the reporting (in accordance with law) of waste, fraud, or abuse to an investigative or law enforcement representative of a federal department or agency authorized to receive such information. The foregoing is not intended, and shall not be understood by the agency making this award, to contravene requirements applicable to Standard Form 312 (which relates to classified information), Form 4414 (which relates to sensitive compartmented information), or any other form issued by a federal department or agency governing the nondisclosure of classified information. Page: 11 of 21 AGENDA ITEM #11. a) 1. In accepting this award, the recipient-- a. represents that it neither requires nor has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and b. certifies that, if it learns or is notified that it is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. 2. If the recipient does or is authorized under this award to make subawards ("subgrants"), procurement contracts, or both-- a. it represents that-- (1) it has determined that no other entity that the recipient's application proposes may or will receive award funds (whether through a subaward ("subgrant"), procurement contract, or subcontract under a procurement contract) either requires or has required internal confidentiality agreements or statements from employees or contractors that currently prohibit or otherwise currently restrict (or purport to prohibit or restrict) employees or contractors from reporting waste, fraud, or abuse as described above; and (2) it has made appropriate inquiry, or otherwise has an adequate factual basis, to support this representation; and b. it certifies that, if it learns or is notified that any subrecipient, contractor, or subcontractor entity that receives funds under this award is or has been requiring its employees or contractors to execute agreements or statements that prohibit or otherwise restrict (or purport to prohibit or restrict), reporting of waste, fraud, or abuse as described above, it will immediately stop any further obligations of award funds to or by that entity, will provide prompt written notification to the federal agency making this award, and will resume (or permit resumption of) such obligations only if expressly authorized to do so by that agency. Condition 19 OJP Training Guiding Principles Any training or training materials that the recipient -- or any subrecipient ("subgrantee") at any tier -- develops or delivers with OJP award funds must adhere to the OJP Training Guiding Principles for Grantees and Subgrantees, available at https://www.ojp.gov/funding/implement/training-guiding-principles-grantees-and-subgrantees. Condition 20 Specific post-award approval required to use a noncompetitive approach in any procurement contract that would exceed $250,000 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements to obtain specific advance approval to use a noncompetitive approach in any procurement contract that would exceed the Simplified Acquisition Threshold (currently, $250,000). This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a procurement "contract" (and therefore does not consider a subaward). The details of the requirement for advance approval to use a noncompetitive approach in a procurement contract under an OJP award are posted on the OJP web site at https://ojp.gov/funding/Explore/NoncompetitiveProcurement.htm (Award condition: Specific post-award approval required to use a noncompetitive approach in a procurement contract (if contract would exceed $250,000)), and are incorporated by reference here. Condition 21 Requirement to report potentially duplicative funding Page: 12 of 21 AGENDA ITEM #11. a) If the recipient currently has other active awards of federal funds, or if the recipient receives any other award of federal funds during the period of performance for this award, the recipient promptly must determine whether funds from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items for which funds are provided under this award. If so, the recipient must promptly notify the DOJ awarding agency (OJP or OVW, as appropriate) in writing of the potential duplication, and, if so requested by the DOJ awarding agency, must seek a budget-modification or change-of-project-scope Grant Award Modification (GAM) to eliminate any inappropriate duplication of funding. Condition 22 Required training for Grant Award Administrator and Financial Manager The Grant Award Administrator and all Financial Managers for this award must have successfully completed an "OJP financial management and grant administration training" by 120 days after the date of the recipient's acceptance of the award. Successful completion of such a training on or after January 1, 2021, will satisfy this condition. In the event that either the Grant Award Administrator or a Financial Manager for this award changes during the period of performance, the new Grant Award Administrator or Financial Manager must have successfully completed an "OJP financial management and grant administration training" by 120 calendar days after the date the Entity Administrator enters updated Grant Award Administrator or Financial Manager information in JustGrants. Successful completion of such a training on or after January 1, 2021, will satisfy this condition. A list of OJP trainings that OJP will consider "OJP financial management and grant administration training" for purposes of this condition is available at https://onlinegfmt.training.ojp.gov/. All trainings that satisfy this condition include a session on grant fraud prevention and detection. The recipient should anticipate that OJP will immediately withhold ("freeze") award funds if the recipient fails to comply with this condition. The recipient's failure to comply also may lead OJP to impose additional appropriate conditions on this award. Condition 23 Compliance with 41 U.S.C. 4712 (including prohibitions on reprisal; notice to employees) The recipient (and any subrecipient at any tier) must comply with, and is subject to, all applicable provisions of 41 U.S.C. 4712, including all applicable provisions that prohibit, under specified circumstances, discrimination against an employee as reprisal for the employee's disclosure of information related to gross mismanagement of a federal grant, a gross waste of federal funds, an abuse of authority relating to a federal grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal grant. The recipient also must inform its employees, in writing (and in the predominant native language of the workforce), of employee rights and remedies under 41 U.S.C. 4712. Should a question arise as to the applicability of the provisions of 41 U.S.C. 4712 to this award, the recipient is to contact the DOJ awarding agency (OJP or OVW, as appropriate) for guidance. Condition 24 Requirements pertaining to prohibited conduct related to trafficking in persons (including reporting requirements and OJP authority to terminate award) The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements (including requirements to report allegations) pertaining to prohibited conduct related to the trafficking of persons, whether on the part of recipients, subrecipients ("subgrantees"), or individuals defined (for purposes of this condition) as "employees" of the recipient or of any subrecipient. The details of the recipient's obligations related to prohibited conduct related to trafficking in persons are posted on the OJP web site at https://ojp.gov/funding/Explore/ProhibitedConduct-Trafficking.htm (Award condition: Prohibited conduct by recipients and subrecipients related to trafficking in persons (including reporting requirements and OJP authority to terminate award)), and are incorporated by reference here. Page: 13 of 21 AGENDA ITEM #11. a) Condition 25 Potential imposition of additional requirements The recipient agrees to comply with any additional requirements that may be imposed by the DOJ awarding agency (OJP or OVW, as appropriate) during the period of performance for this award, if the recipient is designated as "high- risk" for purposes of the DOJ high-risk grantee list. Condition 26 Requirement to report actual or imminent breach of personally identifiable information (PII) The recipient (and any "subrecipient" at any tier) must have written procedures in place to respond in the event of an actual or imminent "breach" (OMB M-17-12) if it (or a subrecipient) -- (1) creates, collects, uses, processes, stores, maintains, disseminates, discloses, or disposes of "Personally Identifiable Information (PII)" (2 CFR 200.1) within the scope of an OJP grant-funded program or activity, or (2) uses or operates a "Federal information system" (OMB Circular A-130). The recipient's breach procedures must include a requirement to report actual or imminent breach of PII to an OJP Program Manager no later than 24 hours after an occurrence of an actual breach, or the detection of an imminent breach. Condition 27 Requirements related to System for Award Management and Universal Identifier Requirements The recipient must comply with applicable requirements regarding the System for Award Management (SAM), currently accessible at https://www.sam.gov/. This includes applicable requirements regarding registration with SAM, as well as maintaining the currency of information in SAM. The recipient also must comply with applicable restrictions on subawards ("subgrants") to first-tier subrecipients (first- tier "subgrantees"), including restrictions on subawards to entities that do not acquire and provide (to the recipient) the unique entity identifier required for SAM registration. The details of the recipient's obligations related to SAM and to unique entity identifiers are posted on the OJP web site at https://ojp.gov/funding/Explore/SAM.htm (Award condition: System for Award Management (SAM) and Universal Identifier Requirements), and are incorporated by reference here. This condition does not apply to an award to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). Condition 28 Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards Consistent with Executive Order 14074, “Advancing Effective, Accountable Policing and Criminal Justice Practices To Enhance Public Trust and Public Safety,” OJP has prohibited the use of federal funds under this award for purchases or transfers of specified equipment by law enforcement agencies. In addition, OJP requires the recipient, and any subrecipient (“subgrantee”) at any tier, to put in place specified controls prior to using federal funds under this award to acquire or transfer any property identified on the “controlled equipment” list. The details of the requirement are posted on the OJP web site at https://www.ojp.gov/funding/explore/prohibited-and-controlled-equipment (Award condition: Compliance with restrictions on the use of federal funds--prohibited and controlled equipment under OJP awards), and are incorporated by reference here. Condition 29 Restrictions on "lobbying" In general, as a matter of federal law, federal funds awarded by OJP may not be used by the recipient, or any subrecipient ("subgrantee") at any tier, either directly or indirectly, to support or oppose the enactment, repeal, modification, or adoption of any law, regulation, or policy, at any level of government. See 18 U.S.C. 1913. (There may be exceptions if an applicable federal statute specifically authorizes certain activities that otherwise would be barred by law.) Page: 14 of 21 AGENDA ITEM #11. a) Another federal law generally prohibits federal funds awarded by OJP from being used by the recipient, or any subrecipient at any tier, to pay any person to influence (or attempt to influence) a federal agency, a Member of Congress, or Congress (or an official or employee of any of them) with respect to the awarding of a federal grant or cooperative agreement, subgrant, contract, subcontract, or loan, or with respect to actions such as renewing, extending, or modifying any such award. See 31 U.S.C. 1352. Certain exceptions to this law apply, including an exception that applies to Indian tribes and tribal organizations. Should any question arise as to whether a particular use of federal funds by a recipient (or subrecipient) would or might fall within the scope of these prohibitions, the recipient is to contact OJP for guidance, and may not proceed without the express prior written approval of OJP. Condition 30 All subawards ("subgrants") must have specific federal authorization The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements for authorization of any subaward. This condition applies to agreements that -- for purposes of federal grants administrative requirements -- OJP considers a "subaward" (and therefore does not consider a procurement "contract"). The details of the requirement for authorization of any subaward are posted on the OJP web site at https://ojp.gov/ funding/Explore/SubawardAuthorization.htm (Award condition: All subawards ("subgrants") must have specific federal authorization), and are incorporated by reference here. Condition 31 Compliance with DOJ regulations pertaining to civil rights and nondiscrimination - 28 C.F.R. Part 54 The recipient, and any subrecipient ("subgrantee") at any tier, must comply with all applicable requirements of 28 C.F.R. Part 54, which relates to nondiscrimination on the basis of sex in certain "education programs." Among other items, 28 C.F.R. § 54.140 contains notice requirements that covered recipients must follow regarding the dissemination of information regarding federal nondiscrimination requirements. Condition 32 The recipient agrees to submit a final report at the end of this award documenting all relevant project activities during the entire period of support under this award. This report will include detailed information about the project(s) funded, including, but not limited to, information about how the funds were actually used for each purpose area, data to support statements of progress, and data concerning individual results and outcomes of funded projects reflecting project successes and impacts. The final report is due no later than 120 days following the close of this award period or the expiration of any extension periods. This report will be submitted to the Office of Justice Programs, on-line through the Internet at https://justgrants.usdoj.gov/ Condition 33 Justification of consultant rate Approval of this award does not indicate approval of any consultant rate in excess of $650 per day. A detailed justification must be submitted to and approved by the OJP program office prior to obligation or expenditure of such funds. Condition 34 Cooperating with OJP Monitoring The recipient agrees to cooperate with OJP monitoring of this award pursuant to OJP's guidelines, protocols, and procedures, and to cooperate with OJP (including the grant manager for this award and the Office of Chief Financial Officer (OCFO)) requests related to such monitoring, including requests related to desk reviews and/or site visits. The recipient agrees to provide to OJP all documentation necessary for OJP to complete its monitoring tasks, including documentation related to any subawards made under this award. Further, the recipient agrees to abide by reasonable deadlines set by OJP for providing the requested documents. Failure to cooperate with OJP's monitoring activities may Page: 15 of 21 AGENDA ITEM #11. a) result in actions that affect the recipient's DOJ awards, including, but not limited to: withholdings and/or other restrictions on the recipient's access to award funds; referral to the DOJ OIG for audit review; designation of the recipient as a DOJ High Risk grantee; or termination of an award(s). Condition 35 Limit on use of grant funds for grantees' employees' salaries With respect to this award, federal funds may not be used to pay cash compensation (salary plus bonuses) to any employee of the award recipient at a rate that exceeds 110% of the maximum annual salary payable to a member of the federal government's Senior Executive Service (SES) at an agency with a Certified SES Performance Appraisal System for that year. (An award recipient may compensate an employee at a higher rate, provided the amount in excess of this compensation limitation is paid with non-federal funds.) This limitation on compensation rates allowable under this award may be waived on an individual basis at the discretion of the OJP official indicated in the program announcement under which this award is made. Condition 36 FFATA reporting: Subawards and executive compensation The recipient must comply with applicable requirements to report first-tier subawards ("subgrants") of $30,000 or more and, in certain circumstances, to report the names and total compensation of the five most highly compensated executives of the recipient and first-tier subrecipients (first-tier "subgrantees") of award funds. The details of recipient obligations, which derive from the Federal Funding Accountability and Transparency Act of 2006 (FFATA), are posted on the OJP web site at https://ojp.gov/funding/Explore/FFATA.htm (Award condition: Reporting Subawards and Executive Compensation), and are incorporated by reference here. This condition, including its reporting requirement, does not apply to-- (1) an award of less than $30,000, or (2) an award made to an individual who received the award as a natural person (i.e., unrelated to any business or non-profit organization that he or she may own or operate in his or her name). Condition 37 The Project Director and/or any other key program personnel designated in the application shall be replaced only for compelling reasons. Successors to key personnel must be approved by OJP, and such approval is contingent upon submission of appropriate information, including, but not limited to, a resume. Changes in program personnel, other than key personnel, require only notification to OJP and submission of resumes, unless otherwise designated in the award document. Condition 38 Statement of Federal Involvement: Due to the substantial Federal involvement contemplated in completion of this project, the Office of Juvenile Justice and Delinquency Prevention (OJJDP) has elected to enter into a cooperative agreement rather than a grant. This decision is based on OJP and OJJDP's ongoing responsibility to assist and coordinate projects that relate to the funded activities. OJP and OJJDP will provide input and re-direction to the project, as needed, in consultation with the recipient, and will actively monitor the project by methods including, but not limited to, ongoing contact with the recipient. In meeting programmatic responsibilities, OJP, OJJDP, and the recipient will be guided by the following principles: responsibility for the day-to-day operations of this project rests with the recipient in implementation of the recipient's approved proposal, the recipient's approved budget, and the terms and conditions specified in this award. Responsibility for general oversight and redirection of the project, if necessary, rests with OJJDP. In addition to its programmatic reporting requirements, the recipient agrees to provide necessary information as requested by OJP and OJJDP. Information requests may include, but are not limited to, specific submissions related to: performance, including measurement of project outputs/outcomes; meeting performance specifications; developmental decision points; changes in project scope or personnel; budget modifications; and/or coordination of related projects. Condition 39 Within 45 calendar days after the end of any conference, meeting, retreat, seminar, symposium, training activity, or similar event funded under this award, and the total cost of which exceeds $20,000 in award funds, the recipient must Page: 16 of 21 AGENDA ITEM #11. a) provide the program manager with the following information and itemized costs: 1) name of event; 2) event dates; 3) location of event; 4) number of federal attendees; 5) number of non-federal attendees; 6) costs of event space, including rooms for break-out sessions; 7) costs of audio visual services; 8) other equipment costs (e.g., computer fees, telephone fees); 9) costs of printing and distribution; 10) costs of meals provided during the event; 11) costs of refreshments provided during the event; 12) costs of event planner; 13) costs of event facilitators; and 14) any other costs associated with the event. The recipient must also itemize and report any of the following attendee (including participants, presenters, speakers) costs that are paid or reimbursed with cooperative agreement funds: 1) meals and incidental expenses (M&IE portion of per diem); 2) lodging; 3) transportation to/from event location (e.g., common carrier, Privately Owned Vehicle (POV)); and, 4) local transportation (e.g., rental car, POV) at event location. Note that if any item is paid for with registration fees, or any other non-award funding, then that portion of the expense does not need to be reported. Further instructions regarding the submission of this data, and how to determine costs, are available in the DOJ Financial Guide Conference Cost Chapter. Condition 40 Confidential Funds Prior to the expenditure of confidential funds, the recipient and any subrecipients agree to sign a certification that the recipient (or the subrecipient, as applicable) has read, understands, and agrees to abide by all of the conditions pertaining to confidential fund expenditures set forth in the DOJ Grants Financial Guide. Condition 41 Copyright; Data rights Page: 17 of 21 AGENDA ITEM #11. a) The recipient acknowledges that OJP reserves a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, or otherwise use, and authorize others to use (in whole or in part, including in connection with derivative works), for Federal purposes: (1) any work subject to copyright developed under an award or subaward (at any tier); and (2) any rights of copyright to which a recipient or subrecipient (at any tier) purchases ownership with Federal support. The recipient acknowledges that OJP has the right to (1) obtain, reproduce, publish, or otherwise use the data first produced under any such award or subaward; and (2) authorize others to receive, reproduce, publish, or otherwise use such data for Federal purposes. "Data" includes data as defined in Federal Acquisition Regulation (FAR) provision 52.227-14 (Rights in Data - General). It is the responsibility of the recipient (and of each subrecipient (at any tier), if applicable) to ensure that the provisions of this condition are included in any subaward (at any tier) under this award. The recipient has the responsibility to obtain from subrecipients, contractors, and subcontractors (if any) all rights and data necessary to fulfill the recipient's obligations to the Government under this award. If a proposed subrecipient, contractor, or subcontractor refuses to accept terms affording the Government such rights, the recipient shall promptly bring such refusal to the attention of the OJP program manager for the award and not proceed with the agreement in question without further authorization from the OJP program office. Condition 42 OJJDP - Web Site Notice of Federal Funding and Disclaimer Any Web site that is funded in whole or in part under this award must include the following statement on the home page, on all major entry pages (i.e., pages (exclusive of documents) whose primary purpose is to navigate the user to interior content), and on any pages from which a visitor may access or use a Web-based service, including any pages that provide results or outputs from the service: "This Web site is funded in whole or in part through a grant from the Office of Juvenile Justice and Delinquency Prevention, Office of Justice Programs, U.S. Department of Justice. Neither the U.S. Department of Justice nor any of its components operate, control, are responsible for, or necessarily endorse, this Web site (including, without limitation, its content, technical infrastructure, and policies, and any services or tools provided)." The full text of the foregoing statement must be clearly visible on the home page. On other pages, the statement may be included through a link, entitled "Notice of Federal Funding and Federal Disclaimer," to the full text of the statement. Condition 43 ICAC Task Force Standards. The recipient agrees to comply with the OJJDP approved ICAC Task Force Operational and Investigative Standards Condition 44 ICAC Task Force Representation. The recipient agrees to designate one individual from its task force to attend the ICAC Task Force commander meetings during the 12-month project period. Condition 45 ICAC Annual Reports The recipient agrees to submit annual reports to OJP that set forth the following: (A) The number of law enforcement agencies participating in Internet crimes against children program standards established by the task force. (B) Staffing levels of the task force, including the number of investigators, prosecutors, education specialists, and forensic specialists dedicated to investigating and prosecuting Internet crimes against children. Condition 46 The recipient agrees to forward reports of ICAC Task Force Program Monthly Performance Measures to the OJJDP- designated site. Page: 18 of 21 AGENDA ITEM #11. a) Condition 47 All electronic and information technology materials developed or maintained under this award must be compliant with Section 508 of the Rehabilitation Act of 1973. Please refer to www.section508.gov for more detail. Condition 48 OJJDP- OJJDP-Funded Webinars The award recipient must comply with OJJDP's Webinar Guidelines, as described in the OJJDP Training and Technical Assistance (TTA) Standards at https://www.ojjdp.gov/programs/ Core_Performance_Standards_updated%20May%202012_508c.pdf. At a minimum, OJJDP training and technical assistance providers shall submit to the OJJDP NTTAC information (i.e. title, description of the webinar, intended audience, panelists, etc.) 30 days in advance of all webinar events for the OJJDP NTTAC online calendar, use the approved OJJDP presentation template, and record events and send a copy of the files to OJJDP. Condition 49 Recipient integrity and performance matters: Requirement to report information on certain civil, criminal, and administrative proceedings to SAM and FAPIIS The recipient must comply with any and all applicable requirements regarding reporting of information on civil, criminal, and administrative proceedings connected with (or connected to the performance of) either this OJP award or any other grant, cooperative agreement, or procurement contract from the federal government. Under certain circumstances, recipients of OJP awards are required to report information about such proceedings, through the federal System for Award Management (known as "SAM"), to the designated federal integrity and performance system (currently, "FAPIIS"). The details of recipient obligations regarding the required reporting (and updating) of information on certain civil, criminal, and administrative proceedings to the federal designated integrity and performance system (currently, "FAPIIS") within SAM are posted on the OJP web site at https://ojp.gov/funding/FAPIIS.htm (Award condition: Recipient Integrity and Performance Matters, including Recipient Reporting to FAPIIS), and are incorporated by reference here. Condition 50 The recipient's budget (and budget narrative) is pending clearance by OJP. Prior to budget clearance (and unless there is a more restrictive condition on this award, in which case the terms of that more restrictive condition apply): The recipient may not drawdown more than 10% of the award. Pre-clearance obligations, expenditures, and drawdowns may be disallowed if not in compliance with program requirements. The recipient should be judicious in using award funds prior to budget clearance. Generally, OJP expects that recipients (depending on the specific project scope) may need to advertise for award-funded positions, pay personnel and fringe benefits for positions budgeted under the award, plan for project activities, attend training and pay training- related travel needed to begin the project, and engage in other limited activities conducted by recipient staff (i.e., generally not requiring a subaward or procurement contract under an award). OJP will issue an Award Condition Modification upon budget clearance. Condition 51 The recipient may not obligate, expend, or draw down any award funds for indirect costs, unless and until either -- (1) the recipient submits to OJP a current, federally-approved indirect cost rate agreement, or (2) the recipient determines that it is eligible under the Part 200 Uniform Requirements to use the "de minimis" indirect cost rate described in 2 C.F.R. 200.414(f), and advises OJP in writing of both its eligibility and its election. The financial review of the budget for this award is pending. If the OJP Office of the Chief Financial Officer (OCFO) determines as part of its financial review that the recipient already has submitted the documentation concerning indirect costs described above, this condition will be released through a Grant Award Condition Modification (ACM) upon completion of the OCFO final budget review. Page: 19 of 21 AGENDA ITEM #11. a) If the OJP OCFO instead determines as part of its financial review that the recipient has not yet submitted the required documentation concerning indirect costs, this condition will not be released until OJP (including its OCFO) receives and reviews a satisfactory submission. [X] I have read and understand the information presented in this section of the Federal Award Instrument . Award Acceptance Declaration and Certification to the U.S. Department of Justice as to Acceptance By checking the declaration and certification box below, I-- A. Declare to the U.S. Department of Justice (DOJ), under penalty of perjury, that I have authority to make this declaration and certification on behalf of the applicant. B. Certify to DOJ, under penalty of perjury, on behalf of myself and the applicant, to the best of my knowledge and belief, that the following are true as of the date of this award acceptance: (1) I have conducted or there was conducted (including by applicant’s legal counsel as appropriate and made available to me) a diligent review of all terms and conditions of, and all supporting materials submitted in connection with, this award, including any assurances and certifications (including anything submitted in connection therewith by a person on behalf of the applicant before, after, or at the time of the application submission and any materials that accompany this acceptance and certification); and (2) I have the legal authority to accept this award on behalf of the applicant. C. Accept this award on behalf of the applicant. D. Declare the following to DOJ, under penalty of perjury, on behalf of myself and the applicant: (1) I understand that, in taking (or not taking) any action pursuant to this declaration and certification, DOJ will rely upon this declaration and certification as a material representation; and (2) I understand that any materially false, fictitious, or fraudulent information or statement in this declaration and certification (or concealment or omission of a material fact as to either) may be the subject of criminal prosecution (including under 18 U.S.C. §§ 1001 and/or 1621, and/or 34 U.S.C. §§ 10271-10273), and also may subject me and the applicant to civil penalties and administrative remedies under the federal False Claims Act (including under 31 U.S.C. §§ 3729-3730 and/or §§ 3801-3812) or otherwise. Agency Approval Title of Approving Official Acting Assistant Attorney General Name of Approving Official Brent J. Cohen Signed Date And Time 10/30/24 1:59 PM Authorized Representative [X] Entity Acceptance Title of Authorized Entity Official Grants & Contracts Unit Manager Name of Authorized Entity Official Melissa Cordeiro Signed Date And Time 11/4/2024 11:56 AM Page: 20 of 21 AGENDA ITEM #11. a) Page: 21 of 21 AGENDA ITEM #11. a) AB - 3804 City Council Regular Meeting - 07 Apr 2025 SUBJECT/TITLE: Interagency Agreement with the United States Department of Energy for Energy Efficiency & Conservation Block Grant Funds for 2025 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works Administration STAFF CONTACT: Emily Morton, Senior Sustainability Specialist EXT.: 7381 FISCAL IMPACT SUMMARY: This interagency agreement provides $157,700 of non-matching grant funding into the 2025-2026 PW/Sustainability section budget. Grant funding will be used to transition a portion of Parks Maintenance and Public Works off-road maintenance equipment from gas-powered to battery electric-powered. This grant fully reimburses the city for expenditures related to the agreement’s scope of work. SUMMARY OF ACTION: The City of Renton is eligible to receive $157,700of non-matching grant funding in 2025-2026 through the U. S. Department of Energy’s Energy Efficiency & Conservation Block Grant (EECBG). The PW/ Sustainability & Solid Waste section has identified Grant funding can be used to replace a portion of the gas-poweredhandheld and off-road maintenance equipmentused by the Parks & Recreation and Public Works Departments with high- performancebattery electric alternatives. This project aligns with the city’s climate priorities in the Clean Economy Strategy 2.0and the city’s commitment to making Renton a safe, healthy, and vibrantcommunity for residents, visitors, and workers. The project will achieve severalobjectives: 1. Reduce or eliminate greenhouse gas emissions, air toxins, and particulate matter emitted by gas-powered maintenance equipment used bycity staff. 2. Reduce negative health impacts caused by use of gas-powered maintenance equipment, which particularly impact maintenance workers andvulnerable populations. 3. Equip the Parks & Recreation and Public Works Departments with high quality, effective equipment that not only facilitates their job dutiesand helps them provide high-qualityservice to the residents of Renton but also fosters a safe and healthy working environment. Staff proposes EECBG funding be used primarily to purchase battery-powered equipment for the Parks & Recreation and Public Works Departments. Equipment purchased will include battery electric leaf blowers, push mowers, hedgers, pole saws, chainsaw, trimmers and associated batteries and chargers. The city will use a portion of the grant funds to engage a consultant to supportequipment transition planning. The consultant will recommendequipment and charging infrastructure,conduct staff training, and help develop community outreach materials. EXHIBITS: A. Agreement STAFF RECOMMENDATION: AGENDA ITEM #12. a) Authorize the Mayor to execute the agreement with U.S. Department of Energyto accept $157,700of non- matching grant funds available in 2025-2026to implement project totransition maintenance equipment from gas-powered to battery electric-powered. AGENDA ITEM #12. a) 1. Award No.2. Modification No.3. Effective Date 4. CFDA No. DE-SE0000369 12/01/2024 81.128 ASSISTANCE AGREEMENT 1055 S GRADY WAY 7. Period of Performance 12/01/2024 through 11/30/2026 6. Sponsoring Office State and Community Energy Programs U.S. Department of Energy 1000 Independence Ave, SW washington DC 20585RENTON WA 980573232 Attn: Kari Roller CITY OF RENTON 5. Awarded To Other Cooperative Agreement Grant 110-140 EISA of 2007 IIJA PL 117-58, 2021 25SE000243 10. Purchase Request or Funding Document No.9. Authority8. Type of Agreement X 11. Remittance Address 12. Total Amount 13. Funds Obligated CITY OF RENTON Attn: Kari Roller RENTON WA 980573232 Govt. Share: $157,700.00 Cost Share : $0.00 Total : $157,700.00 This action: $157,700.00 Total : $157,700.001055 S GRADY WAY Margaret Benson Golden CO 80401 15013 Denver West Parkway Golden Field Office U.S. Department of Energy Golden Field Office Phone: 240-780-6134 14. Principal Investigator 15. Program Manager 16. Administrator See Attachment 2Payment - Direct Payment from U.S. Dept of Treasuryfrom U.S. Dept of Treasury Payment - Direct Payment 19. Submit Reports To18. Paying Office17. Submit Payment Requests To 20. Accounting and Appropriation Data 05461-2022-31-200835-41020-1005917-0000000-0000000-0000000 21. Research Title and/or Description of Project BIL: EECBG Program - City of Renton For the Recipient For the United States of America 22. Signature of Person Authorized to Sign 25. Signature of Grants/Agreements Officer 23. Name and Title 24. Date Signed 26. Name of Officer 27. Date Signed Geoffrey I. Walker 12/17/2024 Signature on File AGENDA ITEM #12. a) CONTINUATION SHEET REFERENCE NO. OF DOCUMENT BEING CONTINUED NAME OF OFFEROR OR CONTRACTOR AMOUNTUNIT PRICEUNITQUANTITYSUPPLIES/SERVICESITEM NO. PAGE OF (A)(B)(C)(E)(F) DE-SE0000369 2 2 CITY OF RENTON (D) UEI: UG2PSBS6UJJ3 The purpose of this action is to obligate EECBG BIL funds and to authorize activities under Section 40552. In addition to this Assistance Agreement, this award consists of the items listed on the Cover Page of the Special Terms and Conditions. The Project Period for this award is 12/01/2024 through 11/30/2026. This award is subject to the Financial Assistance regulations contained in 2 CFR 200 as amended by 2 CFR Part 910. Funding for all awards and future budget periods is contingent upon the availability of funds appropriated by Congress for the purpose of this program and the availability of future-year budget authority. DOE Award Administrator: Geraly Amador Email: geraly.amador@ee.doe.gov Phone: 240-562-1794 DOE Project Officer: Margaret Benson E-mail: margaret.benson@hq.doe.gov Phone: 240-780-6134 Recipient Business Officer: Duncan McKelvey E-mail: dmckelvey@rentonwa.gov Phone: 425-430-6968 Recipient Principal Investigator: Linda Knight E-mail: lknight@rentonwa.gov Phone: 425-430-7397 "Electronic signature or signatures as used in this document means a method of signing an electronic message that-- (A) Identifies and authenticates a particular person as the source of the electronic message; (B) Indicates such person's approval of the information contained in the electronic message; and, (C) Submission via FedConnect constitutes electronically signed documents." ASAP: YES Extent Competed: NOT AVAIL FOR COMP Davis-Bacon Act: YES PI: Knight, Linda Fund: 05461 Appr Year: 2022 Allottee: 31 Report Entity: 200835 Object Class: 41020 Program: 1005917 Project: 0000000 WFO: 0000000 Local Use: 0000000 AGENDA ITEM #12. a) JULY 2004 AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton Template Version 08/05/2022 Bipartisan Infrastructure Law - Special Terms and Conditions City of Renton (“Recipient”), which is identified in Block 5 of the Assistance Agreement, and the Office of State and Community Energy Programs (“SCEP”), and Energy Efficiency and Conservation Block Grant Program (“EECBG”), an office within the United States Department of Energy (“DOE”), enter into this Award, referenced above, to achieve the project objectives and the technical milestones and deliverables stated in Attachment 1 to this Award. This Award consists of the following documents, including all terms and conditions therein: Assistance Agreement Special Terms and Conditions Attachment 1 Activity File Attachment 2 Federal Assistance Reporting Checklist and Instructions Attachment 3 Budget Information SF-424A Attachment 4 Intellectual Property Provisions Attachment 5 Energy Efficiency and Conservation Strategy The following are incorporated into this Award by reference: • DOE Assistance Regulations, 2 CFR part 200 as amended by 2 CFR part 910 at http://www.eCFR.gov. • National Policy Requirements (November 12, 2020) at http://www.nsf.gov/awards/managing/rtc.jsp. • The Recipient’s application/proposal as approved by SCEP. • Public Law 117-58, also known as the Bipartisan Infrastructure Law (BIL). AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 2 Table of Contents Subpart A. General Provisions ............................................................................................................................ 4 Term 1. Legal Authority and Effect ....................................................................................................................... 4 Term 2. Flow Down Requirement......................................................................................................................... 4 Term 3. Pre-Award Information ........................................................................................................................... 4 Term 4. Compliance with Federal, State, and Municipal Law ............................................................................. 4 Term 5. Inconsistency with Federal Law .............................................................................................................. 4 Term 6. Federal Stewardship ................................................................................................................................ 5 Term 7. Whistleblower Protections...................................................................................................................... 5 Term 8. Termination ............................................................................................................................................. 5 Term 9. Foreign National Participation ................................................................................................................ 5 Term 10. Post-Award Due Diligence Reviews ........................................................................................................ 5 Term 11. NEPA Requirements ................................................................................................................................ 6 Term 12. Performance of Work in United States ................................................................................................... 7 Term 13. Notice Regarding the Purchase of American-Made Equipment and Products – Sense of Congress .... 8 Term 14. Reporting Requirements ......................................................................................................................... 8 Term 15. Lobbying ................................................................................................................................................... 8 Term 16. Publications ............................................................................................................................................. 8 Term 17. One Time No-Cost Extension ................................................................................................................... 9 Term 18. Property Standards .................................................................................................................................. 9 Term 19. Insurance Coverage ................................................................................................................................. 9 Term 20. Real Property ......................................................................................................................................... 10 Term 21. Equipment ............................................................................................................................................. 10 Term 22. Supplies .................................................................................................................................................. 11 Term 23. Continued Use of Real Property and Equipment .................................................................................. 11 Term 24. Property Trust Relationship .................................................................................................................. 12 Term 25. Record Retention ................................................................................................................................... 12 Term 26. Audits ..................................................................................................................................................... 12 Term 27. Indemnity ............................................................................................................................................... 13 Subpart B. Financial Provisions.......................................................................................................................... 13 Term 28. Maximum Obligation ............................................................................................................................. 13 Term 29. Refund Obligation.................................................................................................................................. 14 Term 30. Allowable Costs ..................................................................................................................................... 14 Term 31. Indirect Costs ......................................................................................................................................... 14 Term 32. Decontamination and/or Decommissioning (D&D) Costs .................................................................... 15 Term 33. Use of Program Income ......................................................................................................................... 15 Term 34. Payment Procedures ............................................................................................................................. 16 Term 35. Budget Changes ..................................................................................................................................... 16 Subpart C. Miscellaneous Provisions ................................................................................................................ 17 Term 36. Environmental, Safety and Health Performance of Work at DOE Facilities ........................................ 17 Term 37. Reporting Subawards and Executive Compensation ............................................................................ 18 Term 38. System for Award Management and Universal Identifier Requirements ........................................... 22 Term 39. Nondisclosure and Confidentiality Agreements Assurances ............................................................... 24 Term 40. Subrecipient Change Notification ......................................................................................................... 25 Term 41. Conference Spending ............................................................................................................................. 26 Term 42. Reporting of Matters Related to Recipient Integrity and Performance Matters ................................ 26 AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 3 Term 43. Export Control ........................................................................................................................................ 28 Term 44. Interim Conflict of Interest Policy for Financial Assistance .................................................................. 28 Term 45. Organizational Conflict of Interest ........................................................................................................ 29 Term 46. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment ............ 29 Term 47. Human Subjects Research ..................................................................................................................... 30 Term 48. Fraud, Waste and Abuse ....................................................................................................................... 31 Term 49. Trafficking in Persons ............................................................................................................................ 32 Term 50. Affirmative Action and Pay Transparency Requirements .................................................................... 34 Term 51. Potentially Duplicative Funding Notice ................................................................................................ 35 Term 52. Transparency of Foreign Connections................................................................................................... 35 Term 53. Foreign Collaboration Considerations .................................................................................................. 36 Term 54. Entity of Concern Prohibition ................................................................................................................ 37 Term 55. Impacted Indian Tribes .......................................................................................................................... 38 Term 56. Historic Preservation ............................................................................................................................. 38 Term 57. Implementation of Executive Order 13798, Promoting Free Speech and Religious Liberty ............... 38 Subpart D. Bipartisan Infrastructure Law (BIL)-Specific Requirements ................................................................ 38 Term 58. Reporting, Tracking and Segregation of Incurred Costs ....................................................................... 38 Term 59. Davis-Bacon Requirements ................................................................................................................... 39 Term 60. Construction Signage ............................................................................................................................. 40 AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 4 Subpart A. General Provisions Term 1. Legal Authority and Effect A DOE financial assistance award is valid only if it is in writing and is signed, either in writing or electronically, by a DOE Contracting Officer. The Recipient may accept or reject the Award. A request to draw down DOE funds or acknowledgement of award documents by the Recipient’s authorized representative through electronic systems used by DOE, specifically FedConnect, constitutes the Recipient's acceptance of the terms and conditions of this Award. Acknowledgement via FedConnect by the Recipient’s authorized representative constitutes the Recipient's electronic signature. Term 2. Flow Down Requirement The Recipient agrees to apply the terms and conditions of this Award, including the Intellectual Property Provisions, to all subrecipients (and contractors, as appropriate). See, 2 CFR 200.101(b)(2), 2 CFR 200.327, and 2 CFR 200.332. Term 3. Pre-Award Information Prior to award, the recipient was required to provide certain information, disclosures, representations, and certifications. Certification of the information was required by the recipient’s authorized representative on behalf of the recipient, via the pre-award information sheet. If there are any changes to the provided information, disclosures, representations, and/or certifications throughout the life of the award, the recipient must notify the DOE Grants Officer, in writing, within fifteen (15) business days of the changes, unless a different notification period is specified in an applicable law or controlling term, in which case the specific period controls. Term 4. Compliance with Federal, State, and Municipal Law The Recipient is required to comply with applicable Federal, state, and local laws and regulations for all work performed under this Award. The Recipient is required to obtain all necessary Federal, state, and local permits, authorizations, and approvals for all work performed under this Award. Term 5. Inconsistency with Federal Law Any apparent inconsistency between Federal statutes and regulations and the terms and conditions contained in this Award must be referred to the DOE Award Administrator for guidance. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 5 Term 6. Federal Stewardship SCEP will exercise normal Federal stewardship in overseeing the project activities performed under this Award. Stewardship activities include, but are not limited to, conducting site visits; reviewing performance and financial reports; providing technical assistance and/or temporary intervention in unusual circumstances to address deficiencies that develop during the project; assuring compliance with terms and conditions; and reviewing technical performance after project completion to ensure that the project objectives have been accomplished. Term 7. Whistleblower Protections As provided in 2 CFR 200.217, an employee of a recipient or subrecipient must not be discharged, demoted, or otherwise discriminated against as a reprisal for disclosing information that the employee reasonably believes is evidence of gross mismanagement of a federal contract or grant, a gross waste of federal funds, an abuse of authority relating to a federal contract or grant, a substantial and specific danger to public health or safety, or a violation of law, rule, or regulation related to a federal contract (including the competition for or negotiation of a contract) or grant. The recipient and subrecipient must inform their employees in writing of employee whistleblower rights and protections. Term 8. Termination This award may be terminated in part or in its entirety in accordance with 2 CFR 200.340. Term 9. Foreign National Participation If the Recipient (including any of its subrecipients and contractors) anticipates involving foreign nationals in the performance of the Award, the Recipient must, upon DOE’s request, provide DOE with specific information about each foreign national to ensure compliance with the requirements for participation and access approval. The volume and type of information required may depend on various factors associated with the Award. The DOE Contracting Officer will notify the Recipient if this information is required. DOE may elect to deny a foreign national’s participation in the Award. Likewise, DOE may elect to deny a foreign national’s access to a DOE sites, information, technologies, equipment, programs or personnel. Term 10. Post-Award Due Diligence Reviews During the life of the Award, DOE may conduct ongoing due diligence reviews, through Government resources, to identify potential risks of undue foreign influence. In the event, a risk is identified, DOE may require risk mitigation measures, including but not limited to, requiring an individual or entity not participate in the Award. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 6 Term 11. NEPA Requirements DOE must comply with the National Environmental Policy Act (NEPA) prior to authorizing the use of Federal funds. Based on all information provided by the Recipient, SCEP has made a NEPA determination by issuing a categorical exclusion (CX) for all activities listed in the Activity File approved by the Contracting Officer and the DOE NEPA Determination. The Recipient is thereby authorized to use Federal funds for the defined project activities, subject the Recipient’s compliance with the conditions stated below and except where such activity is subject to a restriction set forth elsewhere in this Award. Condition(s): 1. This NEPA Determination only applies to activities funded by the Administrative and Legal Requirements Document (ALRD) for the EECBG Program Formula Infrastructure Investment and Jobs Act (EECBG Formula - IIJA) awarded to non-tribal recipients proposing non-ground disturbing activities within states that have a DOE executed Historic Preservation Programmatic Agreement. 2. Activities not listed under "Blueprints and additional activities” within this NEPA determination are subject to additional NEPA review and approval by DOE. For activities requiring additional NEPA review, Recipients must complete the environmental questionnaire (EQ-1) found at https: //www.eere-pmc.energy.gov/NEPA.aspx and receive notification from DOE that the NEPA review has been completed and approved by the Contracting Officer prior to initiating the project or activities. 3. Activities proposed on tribal lands or tribal properties would be restricted to homes/buildings less than forty-five (45) years old and without ground disturbance. Recipients must contact the DOE Project Officer for a Historic Preservation Worksheet to request a review of activities that are listed below on tribal homes/buildings forty- five (45) years and older and/or ground disturbing activities. The DOE NEPA team must review the Historic Preservation Worksheet and notify the Recipient’s DOE Project Officer before activities listed on the Historic Preservation Worksheet may begin. 4. This authorization does not include activities where the following elements exist: extraordinary circumstances; cumulative impacts or connected actions that may lead to significant effects on the human environment; or any inconsistency with the "integral elements" (as contained in 10 CFR Part 1021, Appendix B) as they relate to a particular project. 5. The Recipient must identify and promptly notify DOE of extraordinary circumstances, cumulative impacts or connected actions that may lead to significant effects on the human environment, or any inconsistency with the “integral elements” (as contained in 10 CFR Part 1021, Appendix B) as they relate to project activities. 6. Recipients must have a DOE executed Historic Preservation Programmatic Agreement and adhere to the terms and restrictions of its DOE executed Historic Preservation Programmatic Agreement. DOE executed Historic Preservation Programmatic Agreements are available at https://www.energy.gov/node/812599. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 7 7. Recipients are responsible for reviewing the online NEPA and Historic preservation training at www.energy.gov/node/4816816 and contacting EECBG.NEPA@ee.doe.gov with any EECBG NEPA or historic preservation questions. 8. Recipients are required to submit an annual Historic Preservation Report in the Performance and Accountability for Grants in Energy system (PAGE) at https://www.page.energy.gov/default.aspx. 9. Most activities listed under “Blueprints and additional activities” within this NEPA determination are more restrictive than the Categorical Exclusion. The restrictions included in the “Blueprints and additional activities” must be followed. 10. This authorization excludes any activities that are otherwise subject to a restriction set forth elsewhere in the award. This authorization is specific to the project activities and locations as described in the Activity File approved by the Contracting Officer and the DOE NEPA Determination. If the Recipient later intends to add to or modify the activities or locations as described in the approved Activity File and the DOE NEPA Determination, those new activities/locations or modified activities/locations are subject to additional NEPA review and are not authorized for Federal funding until the Contracting Officer provides written authorization on those additions or modifications. Should the Recipient elect to undertake activities or change locations prior to written authorization from the Contracting Officer, the Recipient does so at risk of not receiving Federal funding for those activities, and such costs may not be recognized as allowable cost share. Term 12. Performance of Work in United States A. Requirement All work performed under this Award must be performed in the United States unless the Contracting Officer provides a waiver. This requirement does not apply to the purchase of supplies and equipment; however, the Recipient should make every effort to purchase supplies and equipment within the United States. The Recipient must flow down this requirement to its subrecipients. B. Failure to Comply If the Recipient fails to comply with the Performance of Work in the United States requirement, the Contracting Officer may deny reimbursement for the work conducted outside the United States and such costs may not be recognized as allowable Recipient cost share of if the work is performed by the Recipient, subrecipients, contractors or other project partners. C. Waiver for Work Outside the U.S. All work performed under this Award must be performed in the United States. However, the Contracting Officer may approve the Recipient to perform a portion of the work outside the AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 8 United States under limited circumstances. The Recipient must obtain a waiver from the Contracting Officer prior to conducting any work outside the U.S. To request a waiver, the Recipient must submit a written waiver request to the Contracting Officer, which includes the information as required in the FOA that the Award was selected under. For the rationale, the Recipient must demonstrate to the satisfaction of the Contracting Officer that the performance of work outside the United States would further the purposes of the FOA that the Award was selected under and is in the economic interests of the United States. The Contracting Officer may require additional information before considering such request. Term 13. Notice Regarding the Purchase of American-Made Equipment and Products – Sense of Congress It is the sense of the Congress that, to the greatest extent practicable, all equipment and products purchased with funds made available under this Award should be American-made. Term 14. Reporting Requirements The reporting requirements for this Award are identified on the Federal Assistance Reporting Checklist, attached to this Award. Failure to comply with these reporting requirements is considered a material noncompliance with the terms of the Award. Noncompliance may result in withholding of future payments, suspension, or termination of the current award, and withholding of future awards. A willful failure to perform, a history of failure to perform, or unsatisfactory performance of this and/or other financial assistance awards, may also result in a debarment action to preclude future awards by federal agencies. Term 15. Lobbying By accepting funds under this Award, the Recipient agrees that none of the funds obligated on the Award shall be expended, directly or indirectly, to influence congressional action on any legislation or appropriation matters pending before Congress, other than to communicate to Members of Congress as described in 18 U.S.C. § 1913. This restriction is in addition to those prescribed elsewhere in statute and regulation. Term 16. Publications The Recipient is required to include the following acknowledgement in publications arising out of, or relating to, work performed under this Award, whether copyrighted or not: • Acknowledgment: “This material is based upon work supported by the U.S. Department of Energy’s Office of State and Community Energy Programs (SCEP) under the Energy Efficiency and Conservation Block Grant Program (EECBG) Award Number DE- SE0000369.” AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 9 • Full Legal Disclaimer: “This report was prepared as an account of work sponsored by an agency of the United States Government. Neither the United States Government nor any agency thereof, nor any of their employees, makes any warranty, express or implied, or assumes any legal liability or responsibility for the accuracy, completeness, or usefulness of any information, apparatus, product, or process disclosed, or represents that its use would not infringe privately owned rights. Reference herein to any specific commercial product, process, or service by trade name, trademark, manufacturer, or otherwise does not necessarily constitute or imply its endorsement, recommendation, or favoring by the United States Government or any agency thereof. The views and opinions of authors expressed herein do not necessarily state or reflect those of the United States Government or any agency thereof.” Abridged Legal Disclaimer: “The views expressed herein do not necessarily represent the views of the U.S. Department of Energy or the United States Government.” Recipients should make every effort to include the full Legal Disclaimer. However, in the event that recipients are constrained by formatting and/or page limitations set by the publisher, the abridged Legal Disclaimer is an acceptable alternative. Term 17. One Time No-Cost Extension As provided in 2 CFR 200.308(g)(2), the recipient must provide the Grants Officer with written notice in advance if it intends to utilize a one-time, no-cost extension of this award. The notification must include the supporting justification and a revised period of performance. The recipient must submit this notification in writing to the Grants Officer and DOE Technology Manager/Federal Project Manager at least 10 days before the end of the current budget period. This paragraph does not preclude the federal agency from approving further no-cost extensions to the federal award. Any no-cost extension will not alter the project scope, deliverables, budget, or milestones (if applicable) of this award. Term 18. Property Standards The complete text of the Property Standards can be found at 2 CFR 200.310 through 200.316. Also see 2 CFR 910.360 for additional requirements for real property and equipment for For- Profit recipients. Term 19. Insurance Coverage See 2 CFR 200.310 for insurance requirements for real property and equipment acquired or improved with Federal funds. Also see 2 CFR 910.360(d) for additional requirements for real property and equipment for For-Profit recipients. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 10 Term 20. Real Property Subject to the conditions set forth in 2 CFR 200.311, title to real property acquired or improved under a Federal award will conditionally vest upon acquisition in the non-Federal entity. The non-Federal entity cannot encumber this property and must follow the requirements of 2 CFR 200.311 before disposing of the property. Except as otherwise provided by Federal statutes or by the Federal awarding agency, real property will be used for the originally authorized purpose as long as needed for that purpose. When real property is no longer needed for the originally authorized purpose, the non-Federal entity must obtain disposition instructions from DOE or pass-through entity. The instructions must provide for one of the following alternatives: (1) retain title after compensating DOE as described in 2 CFR 200.311(c)(1); (2) Sell the property and compensate DOE as specified in 2 CFR 200.311(c)(2); or (3) transfer title to DOE or to a third party designated/approved by DOE as specified in 2 CFR 200.311(c)(3). See 2 CFR 200.311 for additional requirements pertaining to real property acquired or improved under a Federal award. Also see 2 CFR 910.360 for additional requirements for real property for For-Profit recipients. Term 21. Equipment Subject to the conditions provided in 2 CFR 200.313, and 2 CFR 910.360 (as applicable), title to equipment (property) acquired under the federal award will conditionally vest upon acquisition with the recipient or subrecipient. The recipient or subrecipient must not encumber this property or permit encumbrance without prior written approval of the Grants Officer and must follow the requirements of 2 CFR 200.313 before disposing of the property. A state must use equipment acquired under a federal award by the state in accordance with state laws and procedures. Indian Tribes must use, manage, and dispose of equipment acquired under a federal award in accordance with tribal laws and procedures. If such laws and procedures do not exist, Indian Tribes must follow the guidance in 2 CFR 200.313. The recipient or subrecipient must use equipment for the project or program for which it was acquired and for as long as needed, whether or not the project or program continues to be supported by the federal award. When no longer needed for the originally original project or program, the equipment may be used by programs supported by DOE in the priority order specified in 2 CFR 200.313(c)(1)(i) and (ii). Equipment with a current per unit fair market value of $10,000 or less (per unit) may be retained, sold, or otherwise disposed of with no further responsibility to the federal awarding AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 11 agency or pass-through entity, as specified in 2 CFR 200.313(e)(1) and 2 CFR 910.360 (as applicable). Management requirements, including inventory and control systems, for equipment are provided in 2 CFR 200.313(d). When equipment acquired under a federal award is no longer needed, the recipient or subrecipient must obtain disposition instructions from DOE or pass-through entity. However, pursuant to the FY23 Consolidation Appropriations Act (Pub. L. No. 117-328), Division D, Title III, Section 309, the Secretary, or a designee of the Secretary may, at their discretion, vest unconditional title or other property interests acquired under this project regardless of the fair market value of the property at the end of the award period of performance. Subject to vesting of any property pursuant to Section 309 of the FY23 Consolidated Appropriations Act (Pub. L. No. 117-328), Division D, Title III, disposition will be made as follows: (a) items of equipment with a current fair market value of $10,000 or less (per unit) may be retained, sold, or otherwise disposed of with no further obligation to the federal agency or pass-through entity; (b) the recipient or subrecipient may retain title or sell the equipment after compensating the federal agency as described in 2 CFR 200.313(e)(2); or (c) transfer title to the federal agency or to an eligible third Party as specified in 2 CFR 200.313(e)(3). See 2 CFR 200.313 for additional requirements pertaining to equipment acquired under a federal award. Also see 2 CFR 910.360 for additional requirements for for-profit recipients. See also 2 CFR 200.439 Equipment and other capital expenditures. Term 22. Supplies See 2 CFR 200.314 for requirements pertaining to supplies acquired under a Federal award. See also 2 CFR 200.453 Materials and supplies costs, including costs of computing devices. Term 23. Continued Use of Real Property and Equipment Real property and equipment purchased with project funds (federal share and recipient cost share) under this Award are subject to the requirements at 2 CFR 200.311, 200.313, and 200.316 (non-Federal entities, except for-profit entities) and 2 CFR 910.360 (for-profit entities). The Recipient may continue to use the real property and equipment after the conclusion of the award period of performance so long as the Recipient: a. continues to use the property for the authorized project purposes; b. complies with the applicable reporting requirements and regulatory property standards; c. as applicable to for-profit entities, UCC filing statements are maintained; and d. submits a written Request for Continued Use for DOE authorization, which is approved by the DOE Contracting Officer. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 12 The Recipient must request authorization from the Contracting Officer to continue to use the property for the authorized project purposes beyond the award period of performance (“Request for Continued Use”). The Recipient’s written Request for Continued Use must identify the property and include: a summary of how the property will be used (must align with the authorized project purposes); a proposed use period (e.g., perpetuity, until fully depreciated, or a calendar date where the Recipient expects to submit disposition instructions); acknowledgement that the recipient shall not sell or encumber the property or permit any encumbrance without prior written DOE approval; current fair market value of the property; and an Estimated Useful Life or depreciation schedule for equipment. When the property is no longer needed for authorized project purposes, the Recipient must request disposition instructions from DOE. For-profit entity disposition requirements are set forth at 2 CFR 910.360. Property disposition requirements for other non-federal entities are set forth in 2 CFR 200.310 – 200.316. Term 24. Property Trust Relationship Real property, equipment, and intangible property, that are acquired or improved with a Federal award must be held in trust by the non-Federal entity as trustee for the beneficiaries of the project or program under which the property was acquired or improved. See 2 CFR 200.316 for additional requirements pertaining to real property, equipment, and intangible property acquired or improved under a Federal award. Term 25. Record Retention Consistent with 2 CFR 200.334 through 200.338, the Recipient is required to retain records relating to this Award. Term 26. Audits A. Government-Initiated Audits The Recipient must provide any information, documents, site access, or other assistance requested by SCEP, DOE or Federal auditing agencies (e.g., DOE Inspector General, Government Accountability Office) for the purpose of audits and investigations. Such assistance may include, but is not limited to, reasonable access to the Recipient’s records relating to this Award. Consistent with 2 CFR part 200 as amended by 2 CFR part 910, DOE may audit the Recipient’s financial records or administrative records relating to this Award at any time. Government-initiated audits are generally paid for by DOE. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 13 DOE may conduct a final audit at the end of the project period (or the termination of the Award, if applicable). Upon completion of the audit, the Recipient is required to refund to DOE any payments for costs that were determined to be unallowable. If the audit has not been performed or completed prior to the closeout of the award, DOE retains the right to recover an appropriate amount after fully considering the recommendations on disallowed costs resulting from the final audit. DOE will provide reasonable advance notice of audits and will minimize interference with ongoing work, to the maximum extent practicable. B. Annual Independent Audits (Single Audit or Compliance Audit) The Recipient must comply with the annual independent audit requirements in 2 CFR 200.500 through .521 for institutions of higher education, nonprofit organizations, and state and local governments (Single audit), and 2 CFR 910.500 through .521 for for-profit entities (Compliance audit). The annual independent audits are separate from Government-initiated audits discussed in part A. of this Term and must be paid for by the Recipient. To minimize expense, the Recipient may have a Compliance audit in conjunction with its annual audit of financial statements. The financial statement audit is not a substitute for the Compliance audit. If the audit (Single audit or Compliance audit, depending on Recipient entity type) has not been performed or completed prior to the closeout of the award, DOE may impose one or more of the actions outlined in 2 CFR 200.339, Remedies for Noncompliance. Term 27. Indemnity The Recipient shall indemnify DOE and its officers, agents, or employees for any and all liability, including litigation expenses and attorneys' fees, arising from suits, actions, or claims of any character for death, bodily injury, or loss of or damage to property or to the environment, resulting from the project, except to the extent that such liability results from the direct fault or negligence of DOE officers, agents or employees, or to the extent such liability may be covered by applicable allowable costs provisions. Subpart B. Financial Provisions Term 28. Maximum Obligation The maximum obligation of DOE for this Award is the total “Funds Obligated” stated in Block 13 of the Assistance Agreement to this Award. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 14 Term 29. Refund Obligation The Recipient must refund any excess payments received from SCEP, including any costs determined unallowable by the Contracting Officer. Upon the end of the project period (or the termination of the Award, if applicable), the Recipient must refund to SCEP the difference between (1) the total payments received from SCEP, and (2) the Federal share of the costs incurred. Refund obligations under this Term do not supersede the annual reconciliation or true up process if specified under the Indirect Cost Term. Term 30. Allowable Costs SCEP determines the allowability of costs through reference to 2 CFR part 200 as amended by 2 CFR part 910. All project costs must be allowable, allocable, and reasonable. The Recipient must document and maintain records of all project costs, including, but not limited to, the costs paid by Federal funds, costs claimed by its subrecipients and project costs that the Recipient claims as cost sharing, including in-kind contributions. The Recipient is responsible for maintaining records adequate to demonstrate that costs claimed have been incurred, are reasonable, allowable and allocable, and comply with the cost principles. Upon request, the Recipient is required to provide such records to SCEP. Such records are subject to audit. Failure to provide SCEP adequate supporting documentation may result in a determination by the Contracting Officer that those costs are unallowable. The Recipient is required to obtain the prior written approval of the Contracting Officer for any foreign travel costs. Term 31. Indirect Costs A. Indirect Cost Allocation: The budget for this Award does not include an allocation of segregated indirect billing rates. Therefore, indirect charges shall not be charged under allocated billing rates, nor shall reimbursement be requested for this project for segregated indirect cost billing rates, nor shall any indirect charges for this project be allocated to any other Federally sponsored project. The Recipient cannot claim indirect costs separately as cost share. B. Fringe Cost Allocation: The budget for this award does not include an allocation of segregated fringe billing rates. Fringe benefit costs have been found reasonable as incorporated in the Recipient’s burdened labor rate or under an allocated indirect cost billing rate. Therefore, fringe benefit costs shall not be charged as a separate rate allocation to this Award. SCEP will not reimburse fringe benefit costs as a separate budget item. Fringe benefit costs for this Award cannot be allocated as a separate rate allocation to any other Federally sponsored project. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 15 C. Subrecipient Indirect Costs (If Applicable): The Recipient must ensure its subrecipient’s indirect costs are appropriately managed, have been found to be allowable, and comply with the requirements of this Award and 2 CFR Part 200 as amended by 2 CFR Part 910. D. Indirect Cost Stipulations: i. Modification to Indirect Cost Billing Rates SCEP will not modify this Award solely to provide additional funds to cover increases in the Recipient’s indirect cost billing rate(s). Adjustments to the indirect cost billing rates must be approved by the Recipient’s Cognizant Agency or Cognizant Federal Agency Official. The Recipient must provide a copy of an updated NICRA or indirect rate proposal to the DOE Award Administrator in order to increase indirect cost billing rates. If the Contracting Officer provides prior written approval, the Recipient may incur an increase in the indirect cost billing rates. Reimbursement will be limited by the budgeted dollar amount for indirect costs for each budget period as shown in Attachment 3 to this Award. ii. Award Closeout The closeout of the DOE award does not affect (1) the right of the DOE to disallow costs and recover funds on the basis of a later audit or other review; (2) the requirement for the Recipient to return any funds due as a result of later refunds, corrections or other transactions including final indirect cost billing rate adjustments; and (3) the ability of the DOE to make financial adjustments to a previously closed award resolving indirect cost payments and making final payments. Term 32. Decontamination and/or Decommissioning (D&D) Costs Notwithstanding any other provisions of this Award, the Government shall not be responsible for or have any obligation to the Recipient for (1) Decontamination and/or Decommissioning (D&D) of any of the Recipient’s facilities, or (2) any costs which may be incurred by the Recipient in connection with the D&D of any of its facilities due to the performance of the work under this Award, whether said work was performed prior to or subsequent to the effective date of the Award. Term 33. Use of Program Income If the Recipient earns program income during the project period as a result of this Award, the Recipient must add the program income to the funds committed to the Award and used to further eligible project objectives. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 16 Term 34. Payment Procedures A. Method of Payment Payment will be made by reimbursement through the Department of Treasury’s ASAP system. B. Requesting Reimbursement Requests for reimbursements must be made through the ASAP system. C. Adjusting Payment Requests for Available Cash The Recipient must disburse any funds that are available from repayments to and interest earned on a revolving fund, program income, rebates, refunds, contract settlements, audit recoveries, credits, discounts, and interest earned on any of those funds before requesting additional cash payments from SCEP. D. Payments All payments are made by electronic funds transfer to the bank account identified on the Bank Information Form that the Recipient filed with the U.S. Department of Treasury. E. Unauthorized Drawdown of Federal Funds For each budget period, the Recipient may not spend more than the Federal share authorized to that particular budget period, without specific written approval from the Contracting Officer. The Recipient must immediately refund SCEP any amounts spent or drawn down in excess of the authorized amount for a budget period. The Recipient and subrecipients shall promptly, but at least quarterly, remit to DOE interest earned on advances drawn in excess of disbursement needs, and shall comply with the procedure for remitting interest earned to the Federal government per 2 CFR 200.305, as applicable. Term 35. Budget Changes A. Budget Changes Generally The Contracting Officer has reviewed and approved the SF-424A in Attachment 3 to this Award. Any increase in the total project cost, whether DOE share or Cost Share, which is stated as “Total” in Block 12 to the Assistance Agreement of this Award, must be approved in advance and in writing by the Contracting Officer. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 17 Any change that alters the project scope, milestones or deliverables requires prior written approval of the Contracting Officer. SCEP may deny reimbursement for any failure to comply with the requirements in this term. B. Transfers of Funds Among Direct Cost Categories The Recipient is required to obtain the prior written approval of the Contracting Officer for any transfer of funds among direct cost categories where the cumulative amount of such transfers exceeds or is expected to exceed 10 percent of the total project cost, which is stated as “Total” in Block 12 to the Assistance Agreement of this Award. The Recipient is required to notify the DOE Technology Manager/Project Officer of any transfer of funds among direct cost categories where the cumulative amount of such transfers is equal to or below 10 percent of the total project cost, which is stated as “Total” in Block 12 to the Assistance Agreement of this Award. C. Transfer of Funds Between Direct and Indirect Cost Categories The Recipient is required to obtain the prior written approval of the Contracting Officer for any transfer of funds between direct and indirect cost categories. If the Recipient’s actual allowable indirect costs are less than those budgeted in Attachment 3 to this Award, the Recipient may use the difference to pay additional allowable direct costs during the project period so long as the total difference is less than 10% of total project costs and the difference is reflected in actual requests for reimbursement to DOE. Subpart C. Miscellaneous Provisions Term 36. Environmental, Safety and Health Performance of Work at DOE Facilities With respect to the performance of any portion of the work under this Award which is performed at a DOE -owned or controlled site, the Recipient agrees to comply with all State and Federal Environmental, Safety and Health (ES&H) regulations and with all other ES&H requirements of the operator of such site. Prior to the performance on any work at a DOE-owned or controlled site, the Recipient shall contact the site facility manager for information on DOE and site-specific ES&H requirements. The Recipient is required apply this provision to its subrecipients and contractors. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 18 Term 37. Reporting Subawards and Executive Compensation A. Reporting of first-tier subawards i. Applicability. Unless the Recipient is exempt as provided in paragraph D. of this award term, the Recipient must report each action that equals or exceeds $30,000 in federal funds for a subaward to an entity (see definitions in paragraph E. of this award term). ii. Where and when to report. 1. The Recipient must report each obligating action described in paragraph A.i. of this award term to https://www.fsrs.gov. 2. For subaward information, report no later than the end of the month following the month in which the obligation was made. (For example, if the obligation was made on November 7 the obligation must be reported no later than December 31.) iii. What to report. The Recipient must report the information about each obligating action that the submission instructions posted at https://www.fsrs.gov specify. B. Reporting Total Compensation of Recipient Executives i. Applicability and what to report. The Recipient must report total compensation for each of its five most highly compensated executives for the preceding completed fiscal year, if: 1. The total federal funding authorized to date under this Award equals or exceeds $30,000 as defined in 2 CFR 170.320; 2. In the preceding fiscal year, the Recipient received; a. 80 percent or more of the Recipient’s annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 19 b. $25,000,000 or more in annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards). 3. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm). ii. Where and when to report. The Recipient must report executive total compensation described in paragraph B.i. of this award term: 1. As part of the Recipient’s registration profile at https://www.sam.gov. 2. By the end of the month following the month in which this award is made, and annually thereafter. C. Reporting of Total Compensation of Subrecipient Executives i. Applicability and what to report. Unless the Recipient is exempt as provided in paragraph D. of this award term, for each first-tier subrecipient under this award, the Recipient shall report the names and total compensation of each of the subrecipient's five most highly compensated executives for the subrecipient's preceding completed fiscal year, if: 1. In the subrecipient's preceding fiscal year, the subrecipient received: a. 80 percent or more of its annual gross revenues from federal procurement contracts (and subcontracts) and federal financial assistance subject to the Transparency Act, as defined at 2 CFR 170.320 (and subawards); and b. $25,000,000 or more in annual gross revenues from federal procurement contracts (and subcontracts), and federal financial assistance subject to the Transparency Act (and subawards). AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 20 2. The public does not have access to information about the compensation of the executives through periodic reports filed under section 13(a) or 15(d) of the Securities Exchange Act of 1934 (15 U.S.C. 78m(a), 78o(d)) or section 6104 of the Internal Revenue Code of 1986. (To determine if the public has access to the compensation information, see the U.S. Security and Exchange Commission total compensation filings at http://www.sec.gov/answers/execomp.htm). ii. Where and when to report. The Recipient must report subrecipient executive total compensation described in paragraph C.i. of this award term: 1. To the recipient. 2. By the end of the month following the month during which the Recipient makes the subaward. For example, if a subaward is obligated on any date during the month of October of a given year (i.e., between October 1 and 31), the Recipient must report any required compensation information of the subrecipient by November 30 of that year. D. Exemptions If, in the previous tax year, the Recipient had gross income, from all sources, under $300,000, it is exempt from the requirements to report: i. Subawards; and ii. The total compensation of the five most highly compensated executives of any subrecipient. E. Definitions For purposes of this Award term: i. Entity means all of the following, as defined in 2 CFR Part 25: 1. A Governmental organization, which is a State, local government, or Indian tribe. 2. A foreign public entity. 3. A domestic or foreign nonprofit organization. 4. A domestic or foreign for-profit organization. 5. A federal agency, but only as a subrecipient under an award or subaward to a non-federal entity. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 21 ii. Executive means officers, managing partners, or any other employees in management positions. iii. Subaward: 1. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which the Recipient received this award and that the recipient awards to an eligible subrecipient. 2. The term does not include the Recipient’s procurement of property and services needed to carry out the project or program (for further explanation, see 2 CFR 200.501 Audit requirements, (f) Subrecipients and Contractors and/or 2 CFR 910.501 Audit requirements, (f) Subrecipients and Contractors). 3. A subaward may be provided through any legal agreement, including an agreement that the Recipient or a subrecipient considers a contract. iv. Subrecipient means an entity that: 1. Receives a subaward from the Recipient under this award; and 2. Is accountable to the Recipient for the use of the federal funds provided by the subaward. v. Total compensation means the cash and noncash dollar value earned by the executive during the recipient's or subrecipient's preceding fiscal year and includes the following (for more information see 17 CFR 229.402(c)(2)): 1. Salary and bonus. 2. Awards of stock, stock options, and stock appreciation rights. Use the dollar amount recognized for financial statement reporting purposes with respect to the fiscal year in accordance with the Statement of Financial Accounting Standards No. 123 (Revised 2004) (FAS 123R), Shared Based Payments. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 22 3. Earnings for services under non-equity incentive plans. This does not include group life, health, hospitalization or medical reimbursement plans that do not discriminate in favor of executives and are available generally to all salaried employees. 4. Change in pension value. This is the change in present value of defined benefit and actuarial pension plans. 5. Above-market earnings on deferred compensation which is not tax- qualified. 6. Other compensation, if the aggregate value of all such other compensation (e.g., severance, termination payments, value of life insurance paid on behalf of the employee, perequisites or property) for the executive exceeds $10,000. Term 38. System for Award Management and Universal Identifier Requirements A. Requirement for Registration in the System for Award Management (SAM) Unless the Recipient is exempted from this requirement under 2 CFR 25.110, the Recipient must maintain the currency of its information in SAM until the Recipient submits the final financial report required under this Award or receive the final payment, whichever is later. This requires that the Recipient reviews and updates the information at least annually after the initial registration, and more frequently if required by changes in its information or another award term. B. Unique Entity Identifier (UEI) SAM automatically assigns a UEI to all active SAM.gov registered entities. Entities no longer have to go to a third-party website to obtain their identifier. This information is displayed on SAM.gov. If the Recipient is authorized to make subawards under this Award, the Recipient: i. Must notify potential subrecipients that no entity (see definition in paragraph C of this award term) may receive a subaward from the Recipient unless the entity has provided its UEI number to the Recipient. ii. May not make a subaward to an entity unless the entity has provided its UEI number to the Recipient. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 23 C. Definitions For purposes of this award term: i. System for Award Management (SAM) means the Federal repository into which an entity must provide information required for the conduct of business as a recipient. Additional information about registration procedures may be found at the SAM Internet site (currently at https://www.sam.gov). ii. Unique Entity Identifier (UEI) is the 12-character, alpha-numeric identifier that will be assigned by SAM.gov upon registration. iii. Entity, as it is used in this award term, means all of the following, as defined at 2 CFR Part 25, subpart C: 1. A Governmental organization, which is a State, local government, or Indian Tribe. 2. A foreign public entity. 3. A domestic or foreign nonprofit organization. 4. A domestic or foreign for-profit organization. 5. A Federal agency, but only as a subrecipient under an award or subaward to a non-Federal entity. iv. Subaward: 1. This term means a legal instrument to provide support for the performance of any portion of the substantive project or program for which the Recipient received this Award and that the Recipient awards to an eligible subrecipient. 2. The term does not include the Recipient’s procurement of property and services needed to carry out the project or program (for further explanation, see 2 CFR 200.501 Audit requirements, (f) Subrecipients and Contractors and/or 2 CFR 910.501 Audit requirements, (f) Subrecipients and Contractors). 3. A subaward may be provided through any legal agreement, including an agreement that the Recipient considers a contract. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 24 v. Subrecipient means an entity that: 1. Receives a subaward from the Recipient under this Award; and 2. Is accountable to the Recipient for the use of the Federal funds provided by the subaward. Term 39. Nondisclosure and Confidentiality Agreements Assurances A. By entering into this agreement, the Recipient attests that it does not and will not require its employees or contractors to sign internal nondisclosure or confidentiality agreements or statements prohibiting or otherwise restricting its employees or contactors from lawfully reporting waste, fraud, or abuse to a designated investigative or law enforcement representative of a Federal department or agency authorized to receive such information. B. The Recipient further attests that it does not and will not use any Federal funds to implement or enforce any nondisclosure and/or confidentiality policy, form, or agreement it uses unless it contains the following provisions: i. ‘‘These provisions are consistent with and do not supersede, conflict with, or otherwise alter the employee obligations, rights, or liabilities created by existing statute or Executive order relating to (1) classified information, (2) communications to Congress, (3) the reporting to an Inspector General of a violation of any law, rule, or regulation, or mismanagement, a gross waste of funds, an abuse of authority, or a substantial and specific danger to public health or safety, or (4) any other whistleblower protection. The definitions, requirements, obligations, rights, sanctions, and liabilities created by controlling Executive orders and statutory provisions are incorporated into this agreement and are controlling.’’ ii. The limitation above shall not contravene requirements applicable to Standard Form 312, Form 4414, or any other form issued by a Federal department or agency governing the nondisclosure of classified information. Notwithstanding provision listed in paragraph (a), a nondisclosure or confidentiality policy form or agreement that is to be executed by a person connected with the conduct of an intelligence or intelligence-related activity, other than an employee or officer of the United States Government, may contain provisions appropriate to the particular activity for which such document is to be used. Such form or agreement shall, at a minimum, require that the person will not disclose any classified information received in the course of such activity unless specifically authorized to do so by the United States Government. Such nondisclosure or confidentiality forms shall also make it clear that they do not bar disclosures to Congress, or to AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 25 an authorized official of an executive agency or the Department of Justice, that are essential to reporting a substantial violation of law. Term 40. Subrecipient Change Notification Except for subrecipients specifically proposed as part of the Recipient’s Application for award, the Recipient must notify the Contracting Officer and Project Manager in writing 30 days prior to the execution of new or modified subrecipient agreements, including naming any To Be Determined subrecipients. This notification does not constitute a waiver of the prior approval requirements outlined in 2 CFR part 200 as amended by 2 CFR part 910, nor does it relieve the Recipient from its obligation to comply with applicable Federal statutes, regulations, and executive orders. In order to satisfy this notification requirement, the Recipient documentation must, as a minimum, include the following: • A description of the research to be performed, the service to be provided, or the equipment to be purchased. • Cost share commitment letter if the subrecipient is providing cost share to the Award. • An assurance that the process undertaken by the Recipient to solicit the subrecipient complies with their written procurement procedures as outlined in 2 CFR 200.317 through 200.327. • An assurance that no planned, actual or apparent conflict of interest exists between the Recipient and the selected subrecipient and that the Recipient’s written standards of conduct were followed.1 • A completed Environmental Questionnaire, if applicable. • An assurance that the subrecipient is not a debarred or suspended entity. • An assurance that all required award provisions will be flowed down in the resulting subrecipient agreement. The Recipient is responsible for making a final determination to award or modify subrecipient agreements under this agreement, but the Recipient may not proceed with the subrecipient agreement until the Contracting Officer determines, and provides the Recipient written notification, that the information provided is adequate. 1 It is DOE’s position that the existence of a “covered relationship” as defined in 5 CFR 2635.502(a)&(b) between a member of the Recipient’s owners or senior management and a member of a subrecipient’s owners or senior management creates at a minimum an apparent conflict of interest that would require the Recipient to notify the Contracting Officer and provide detailed information and justification (including, for example, mitigation measures) as to why the subrecipient agreement does not create an actual conflict of interest. The Recipient must also notify the Contracting Officer of any new subrecipient agreement with: (1) an entity that is owned or otherwise controlled by the Recipient; or (2) an entity that is owned or otherwise controlled by another entity that also owns or otherwise controls the Recipient, as it is DOE’s position that these situations also create at a minimum an apparent conflict of interest. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 26 Should the Recipient not receive a written notification of adequacy from the Contracting Officer within 30 days of the submission of the subrecipient documentation stipulated above, the Recipient may proceed to award or modify the proposed subrecipient agreement. Term 41. Conference Spending The Recipient shall not expend any funds on a conference not directly and programmatically related to the purpose for which the grant was awarded that would defray the cost to the United States Government of a conference held by any Executive branch department, agency, board, commission, or office for which the cost to the United States Government would otherwise exceed $20,000, thereby circumventing the required notification by the head of any such Executive Branch department, agency, board, commission, or office to the Inspector General (or senior ethics official for any entity without an Inspector General), of the date, location, and number of employees attending such conference. Term 42. Reporting of Matters Related to Recipient Integrity and Performance Matters A. General Reporting Requirement If the total value of your active grants, cooperative agreements, and procurement contracts from all federal agencies exceeds $10,000,000 for any period of time during the period of performance of this federal award, then you as the recipient must ensure the information available in the responsibility/qualification records through the System for Award Management (SAM.gov) about civil, criminal, or administrative proceedings described in paragraph B of this award term is current and complete. This is a statutory requirement under section 872 of Public Law 110-417, as amended (41 U.S.C. 2313). As required by section 3010 of Public Law 111-212, all information posted in responsibility/qualification records in SAM.gov on or after April 15, 2011, (except past performance reviews required for federal procurement contracts) will be publicly available. B. Proceedings About Which You Must Report You must submit the required information about each proceeding that: 1. Is in connection with the award or performance of a grant, cooperative agreement, or procurement contract from the federal government; 2. Reached its final disposition during the most recent five-year period; and 3. Is one of the following: i. A criminal proceeding that resulted in a conviction, as defined in paragraph E of this award term and condition; ii. A civil proceeding that resulted in a finding of fault and liability and payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more; AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 27 iii. An administrative proceeding that resulted in a finding of fault and liability and your payment of either a monetary fine or penalty of $5,000 or more or reimbursement, restitution, or damages in excess of $100,000; or iv. Any other criminal, civil, or administrative proceeding if: a. It could have led to an outcome described in paragraph B.3.i, ii, or iii; b. It had a different disposition arrived at by consent or compromise with an acknowledgment of fault on your part; and c. The requirement in this award term to disclose information about the proceeding does not conflict with applicable laws and regulations. C. Reporting Procedures Enter the required information in SAM.gov for each proceeding described in paragraph B of this award term. You do not need to submit the information a second time under grants and cooperative agreements that you received if you already provided the information in SAM.gov because you were required to do so under federal procurement contracts that you were awarded. D. Reporting Frequency During any period of time when you are subject to the requirement in paragraph A of this award term, you must report proceedings information in SAM.gov for the most recent five- year period, either to report new information about a proceeding that you have not reported previously or affirm that there is no new information to report. If you have federal contract, grant, and cooperative agreement awards with a cumulative total value greater than $10,000,000, you must disclose semiannually any information about the criminal, civil, and administrative proceedings. E. Definitions For purposes of this term: 1. Administrative proceeding means a non-judicial process that is adjudicatory in nature to make a determination of fault or liability (for example, Securities and Exchange Commission Administrative proceedings, Civilian Board of Contract Appeals proceedings, and Armed Services Board of Contract Appeals proceedings). This includes proceedings at the federal and state level but only in connection with the performance of a federal contract or grant. It does not include audits, site visits, corrective plans, or inspection of deliverables. 2. Conviction means a judgment or conviction of a criminal offense by any court of competent jurisdiction, whether entered upon a verdict or a plea, and includes a conviction entered upon a plea of nolo contendere. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 28 3. Total value of currently active grants, cooperative agreements, and procurement contracts includes the value of the federal share already received plus any anticipated federal share under those awards (such as continuation funding. Term 43. Export Control The United States government regulates the transfer of information, commodities, technology, and software considered to be strategically important to the United States to protect national security, foreign policy, and economic interests without imposing undue regulatory burdens on legitimate international trade. There is a network of federal agencies and regulations that govern exports that are collectively referred to as “Export Controls.” All recipients and subrecipients are responsible for ensuring compliance with all applicable United States Export Control laws and regulations relating to any work performed under a resulting award. The recipient must immediately report to DOE any export control investigations, indictments, charges, convictions, and violations upon occurrence, at the recipient or subrecipient level, and provide the corrective action(s) to prevent future violations. Term 44. Interim Conflict of Interest Policy for Financial Assistance The DOE interim Conflict of Interest Policy for Financial Assistance (COI Policy) can be found at https://www.energy.gov/management/department-energy-interim-conflict-interest-policy- requirements-financial-assistance. This policy is applicable to all non-federal entities applying for, or that receive, DOE funding by means of a financial assistance award (e.g., a grant, cooperative agreement, or technology investment agreement) and, through the implementation of this policy by the entity, to each Investigator who is planning to participate in, or is participating in, the project funded wholly or in part under this Award. The term “Investigator” means the PI and any other person, regardless of title or position, who is responsible for the purpose, design, conduct, or reporting of a project funded by DOE or proposed for funding by DOE. The Recipient must flow down the requirements of the interim COI Policy to any subrecipient non-federal entities, with the exception of DOE National Laboratories. Further, the Recipient must identify all financial conflicts of interests (FCOI), i.e., managed and unmanaged/unmanageable, in its initial and ongoing FCOI reports. Prior to award, the Recipient was required to: 1) ensure all Investigators on this Award completed their significant financial disclosures; 2) review the disclosures; 3) determine whether a FCOI exists; 4) develop and implement a management plan for FCOIs; and 5) provide DOE with an initial FCOI report that includes all FCOIs (i.e., managed and unmanaged/unmanageable). Within 180 days of the date of the Award, the Recipient must be in full compliance with the other requirements set forth in DOE’s interim COI Policy. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 29 Term 45. Organizational Conflict of Interest Organizational conflicts of interest are those where, because of relationships with a parent company, affiliate, or subsidiary organization, the Recipient is unable or appears to be unable to be impartial in conducting procurement action involving a related organization (2 CFR 200.318(c)(2)). The Recipient must disclose in writing any potential or actual organizational conflict of interest to the DOE Contracting Officer. The Recipient must provide the disclosure prior to engaging in a procurement or transaction using project funds with a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian tribe. For a list of the information that must be included the disclosure, see Section VI. of the DOE interim Conflict of Interest Policy for Financial Assistance at https://www.energy.gov/management/department-energy- interim-conflict-interest-policy-requirements-financial-assistance. If the effects of the potential or actual organizational conflict of interest cannot be avoided, neutralized, or mitigated, the Recipient must procure goods and services from other sources when using project funds. Otherwise, DOE may terminate the Award in accordance with 2 CFR 200.340 unless continued performance is determined to be in the best interest of the Federal government. The Recipient must flow down the requirements of the interim COI Policy to any subrecipient non-Federal entities, with the exception of DOE National Laboratories. The Recipient is responsible for ensuring subrecipient compliance with this term. If the Recipient has a parent, affiliate, or subsidiary organization that is not a state, local government, or Indian tribe, the Recipient must maintain written standards of conduct covering organizational conflicts of interest. Term 46. Prohibition on Certain Telecommunications and Video Surveillance Services or Equipment As set forth in 2 CFR 200.216, recipients and subrecipients are prohibited from obligating or expending project funds (Federal and non-Federal funds) to: (1) Procure or obtain; (2) Extend or renew a contract to procure or obtain; or (3) Enter into a contract (or extend or renew a contract) to procure or obtain equipment, services, or systems that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. As described in Public Law 115-232, section 889, covered telecommunications AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 30 equipment is telecommunications equipment produced by Huawei Technologies Company or ZTE Corporation (or any subsidiary or affiliate of such entities). (i) For the purpose of public safety, security of government facilities, physical security surveillance of critical infrastructure, and other national security purposes, video surveillance and telecommunications equipment produced by Hytera Communications Corporation, Hangzhou Hikvision Digital Technology Company, or Dahua Technology Company (or any subsidiary or affiliate of such entities). (ii) Telecommunications or video surveillance services provided by such entities or using such equipment. (iii) Telecommunications or video surveillance equipment or services produced or provided by an entity that the Secretary of Defense, in consultation with the Director of the National Intelligence or the Director of the Federal Bureau of Investigation, reasonably believes to be an entity owned or controlled by, or otherwise connected to, the government of a covered foreign country. See Public Law 115-232, section 889 for additional information. Term 47. Human Subjects Research Research involving human subjects, biospecimens, or identifiable private information conducted with Department of Energy (DOE) funding is subject to the requirements of DOE Order 443.1C, Protection of Human Research Subjects, 45 CFR Part 46, Protection of Human Subjects (subpart A which is referred to as the “Common Rule”), and 10 CFR Part 745, Protection of Human Subjects. Federal regulation and the DOE Order require review by an Institutional Review Board (IRB) of all proposed human subjects research projects. The IRB is an interdisciplinary ethics board responsible for ensuring that the proposed research is sound and justifies the use of human subjects or their data; the potential risks to human subjects have been minimized; participation is voluntary; and clear and accurate information about the study, the benefits and risks of participating, and how individuals’ data/specimens will be protected/used, is provided to potential participants for their use in determining whether or not to participate. The Recipient shall provide the Federal Wide Assurance number identified in item 1 below and the certification identified in item 2 below to DOE prior to initiation of any project that will involve interactions with humans in some way (e.g., through surveys); analysis of their identifiable data (e.g., demographic data and energy use over time); asking individuals to test devices, products, or materials developed through research; and/or testing of commercially available devices in buildings/homes in which humans will be present. Note: This list of examples is illustrative and not all inclusive. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 31 No DOE funded research activity involving human subjects, biospecimens, or identifiable private information shall be conducted without: 1) A registration and a Federal Wide Assurance of compliance accepted by the Office of Human Research Protection (OHRP) in the Department of Health and Human Services; and 2) Certification that the research has been reviewed and approved by an Institutional Review Board (IRB) provided for in the assurance. IRB review may be accomplished by the awardee’s institutional IRB; by the Central DOE IRB; or if collaborating with one of the DOE national laboratories, by the DOE national laboratory IRB. The Recipient is responsible for ensuring all subrecipients comply and for reporting information on the project annually to the DOE Human Subjects Research Database (HSRD) at https://science.osti.gov/HumanSubjects/Human-Subjects-Database/home. Note: If a DOE IRB is used, no end of year reporting will be needed. Additional information on the DOE Human Subjects Research Program can be found at: https://science.osti.gov/ber/human-subjects Term 48. Fraud, Waste and Abuse The mission of the DOE Office of Inspector General (OIG) is to strengthen the integrity, economy and efficiency of DOE’s programs and operations including deterring and detecting fraud, waste, abuse and mismanagement. The OIG accomplishes this mission primarily through investigations, audits, and inspections of Department of Energy activities to include grants, cooperative agreements, loans, and contracts. The OIG maintains a Hotline for reporting allegations of fraud, waste, abuse, or mismanagement. To report such allegations, please visit https://www.energy.gov/ig/ig-hotline. Additionally, the Recipient must be cognizant of the requirements of 2 CFR § 200.113 Mandatory disclosures, which states: The non-Federal entity or applicant for a Federal award must disclose, in a timely manner, in writing to the Federal awarding agency or pass-through entity all violations of Federal criminal law involving fraud, bribery, or gratuity violations potentially affecting the Federal award. Non-Federal entities that have received a Federal award including the term and condition outlined in appendix XII of 2 CFR Part 200 are required to report certain civil, criminal, or administrative proceedings to SAM (currently FAPIIS). Failure to make required disclosures can result in any of the remedies described in § 200.339. (See also 2 CFR part 180, 31 U.S.C. 3321, and 41 U.S.C. 2313.) AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 32 Term 49. Trafficking in Persons A. Provisions applicable to a recipient that is a private entity: 1. Under this award, the recipient, its employees, subrecipients under this award, and subrecipient’s employees must not engage in: i. Severe forms of trafficking in persons; ii. The procurement of a commercial sex act during the period of time that this award or any subaward is in effect; iii. The use of forced labor in the performance of this award or any subaward; or iv. Acts that directly support or advance trafficking in persons, including the following acts: a. Destroying, concealing, removing, confiscating, or otherwise denying an employee access to that employee’s identity or immigration documents; b. Failing to provide return transportation or pay for return transportation costs to an employee from a country outside the United States to the country from which the employee was recruited upon the end of employment if requested by the employee, unless: 1) Exempted from the requirement to provide or pay for such return transportation by the federal department or agency providing or entering into the grant or cooperative agreement; or 2) The employee is a victim of human trafficking seeking victim services or legal redress in the country of employment or a witness in a human trafficking enforcement action. c. Soliciting a person for the purpose of employment, or offering employment, by means materially false or fraudulent pretenses, representations, or promises regarding that employment; d. Charging recruited employees a placement recruitment fee; e. Providing or arranging housing that fails to meet the host country’s housing and safety standards. 2. The federal agency may unilaterally terminate this award or take any remedial actions authorized by 22 U.S.C. 7104b(c), without penalty, if any private entity under this award: i. Is determined to have violated a prohibition in paragraph A.1 of this award term; or ii. Has an employee that is determined to have violated a prohibition in paragraph A.1 of this award term through conduct that is either: AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 33 a. Associated with the performance under this award; or b. Imputed to the recipient or the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, “OMB Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement).” B. Provision applicable to a recipient other than a private entity. The federal agency may unilaterally terminate this award or take any remedial action authorized by 22 U.S.C. 7104b(c), without penalty, if a subrecipient that is a private entity under this award: 1. Is determined to have violated a prohibition in paragraph A.1; or 2. Has an employee that is determined to have violated a prohibition in paragraph A.1 through conduct that is either: i. Associated with the performance under this award; or ii. Imputed to the subrecipient using the standards and due process for imputing the conduct of an individual to an organization that are provided in 2 CFR part 180, “OMB Guidelines to Agencies on Government-wide Debarment and Suspension (Nonprocurement).” C. Provisions applicable to any recipient. 1. The recipient must inform the federal agency and the Inspector General of the federal agency immediately of any information the recipient receives from any source alleging a violation of a prohibition in paragraph A.1 of this award term. 2. The federal agency’s right to unilaterally terminate this award as described in paragraphs A.2 or B of this award term: i. Implements the requirements of 22 U.S.C. 78; and ii. Is in addition to all other remedies for noncompliance that are available to the federal agency under this award. 3. The recipient must include the requirements of paragraph A.1 of this award term in any subaward it makes to a private entity. 4. If applicable, the recipient must also comply with the compliance plan and certification requirements in 2 CFR 175.105(b). AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 34 D. Definitions. For purposes of this award term: 1. Employee means either: i. An individual employed by the recipient or a subrecipient who is engaged in the performance of the project or program under this award; or ii. Another person engaged in the performance of this project or program under this award and not compensated by the recipient including, but not limited to, a volunteer or individual whose services are contributed by a third party as an in-kind contribution toward cost sharing requirements. 2. Private Entity means any entity, including for-profit organizations, nonprofit organizations, institutions of higher education, and hospitals. The term does not include foreign public entities, Indian Tribes, local governments, or states as defined in 2 CFR 200.1. 3. The terms “severe forms of trafficking in persons,” “commercial sex act,” “sex trafficking,” “Abuse or threatened abuse of law or legal process,” “coercion,” “debt bondage,” and “involuntary servitude,” have the meanings given at Section 103 of the TVPA, as amended (22 U.S.C. 7102). Term 50. Affirmative Action and Pay Transparency Requirements All federally assisted construction contracts exceeding $10,000 annually will be subject to the requirements of Executive Order 11246: (1) Recipients, subrecipients, and contractors are prohibited from discriminating in employment decisions on the basis of race, color, religion, sex, sexual orientation, gender identity or national origin. (2) Recipients and Contractors are required to take affirmative action to ensure that equal opportunity is provided in all aspects of their employment. This includes flowing down the appropriate language to all subrecipients, contractors and subcontractors. (3) Recipients, subrecipients, contractors and subcontractors are prohibited from taking adverse employment actions against applicants and employees for asking about, discussing, or sharing information about their pay or, under certain circumstances, the pay of their co-workers. The Department of Labor’s (DOL) Office of Federal Contractor Compliance Programs (OFCCP) uses a neutral process to schedule contractors for compliance evaluations. OFCCP’s Technical AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 35 assistance Guide2 should be consulted to gain an understanding of the requirements and possible actions the recipients, subrecipients, contractors and subcontractors must take. Term 51. Potentially Duplicative Funding Notice If the Recipient or subrecipients have or receive any other award of federal funds for activities that potentially overlap with the activities funded under this Award, the Recipient must promptly notify DOE in writing of the potential overlap and state whether project funds (i.e., recipient cost share and federal funds) from any of those other federal awards have been, are being, or are to be used (in whole or in part) for one or more of the identical cost items under this Award. If there are identical cost items, the Recipient must promptly notify the DOE Contracting Officer in writing of the potential duplication and eliminate any inappropriate duplication of funding. Term 52. Transparency of Foreign Connections The recipient must notify the DOE Grants Officer within fifteen (15) business days of learning of the circumstances listed below in relation to the recipient and subrecipients. Disclosure exceptions by entity type: • U.S. National Laboratories and domestic government entities are not required to respond to the Transparency of Foreign Connections disclosure. • Institutions of higher education are only required to report on items 5 and 7. For subrecipient reporting requirements, applicability is determined by the subrecipient entity type, regardless of whether the prime recipient was exempt. Disclosure Information: 1. Any current or pending subsidiary, foreign business entity, or offshore entity that is based in or funded by any foreign country of risk or foreign entity based in a country of risk; 2. Any current or pending contractual or financial obligation or other agreement specific to a business arrangement, or joint venture-like arrangement with an entity owned by a country of risk or foreign entity based in a country of risk; 3. Any current or pending change in ownership structure of the recipient or subrecipients that increases foreign ownership related to a country of risk. Each notification shall be accompanied by a complete and up-to-date capitalization table showing all equity interests held including limited liability company (LLC) and partnership interests, as well as derivative securities. Include both the number of shares issued to each equity holder, 2 See OFCCP’s Technical Assistance Guide at: https://www.dol.gov/sites/dolgov/files/ofccp/Construction/files/ConstructionTAG.pdf?msclkid=9e397d68c4b111ec 9d8e6fecb6c710ec Also see the National Policy Assurances http://www.nsf.gov/awards/managing/rtc.jsp AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 36 as well as the percentage of that series and of all equity on fully diluted basis. For each equity holder, provide the place of incorporation and the principal place of business, as applicable. If the equity holder is a natural person, identify the citizenship(s); 4. Any current or pending venture capital or institutional investment by an entity that has a general partner or individual holding a leadership role in such entity who has a foreign affiliation with any foreign country of risk; 5. Any current or pending technology licensing, transfer or intellectual property sales to a foreign country of risk within the same technology area as the award (e.g., biotechnology, energy generation and storage, advanced computing; 6. Any changes to the recipient or the subrecipients’ board of directors, including additions to the number of directors, the identity of new directors, as well as each new director’s citizenship, shareholder affiliation (if applicable); each notification shall include a complete up-to-date list of all directors (and board observers), including their full name, citizenship and shareholder affiliation, date of appointment, duration of term, as well as a description of observer rights as applicable; and 7. Any of the following changes to the equipment proposed for use on the project: i. Unmanned aircraft, control, and communication components originally made or manufactured in a foreign country of risk (including relabeled or rebranded equipment). ii. Coded equipment where the source code is written in a foreign country of risk. iii. Equipment from a foreign country of risk that will be connected to the internet or other remote communication system. iv. Any entity from a foreign country of risk that will have physical or remote access to any part of the equipment used on the project after delivery. Should DOE determine the connection poses a risk to economic or national security, DOE will require measures to mitigate or eliminate the risk. DOE has designated the following countries as foreign countries of risk: Iran, North Korea, Russia, and China. This list is subject to change. Recognizing the disclosures may contain business confidential information, subrecipients may submit their disclosures directly to DOE. Term 53. Foreign Collaboration Considerations a. Consideration of new collaborations with foreign organizations and governments. The Recipient must provide DOE with advanced written notification of any potential collaboration with foreign entities, organizations or governments in connection with its DOE-funded award scope. The Recipient must await further guidance from DOE prior to contacting the proposed foreign entity, organization or government AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 37 regarding the potential collaboration or negotiating the terms of any potential agreement. b. Existing collaborations with foreign entities, organizations and governments. The Recipient must provide DOE with a written list of all existing foreign collaborations in which has entered in connection with its DOE-funded award scope. c. Description of collaborations that should be reported: In general, a collaboration will involve some provision of a thing of value to, or from, the Recipient. A thing of value includes but may not be limited to all resources made available to, or from, the recipient in support of and/or related to the Award, regardless of whether or not they have monetary value. Things of value also may include in-kind contributions (such as office/laboratory space, data, equipment, supplies, employees, students). In-kind contributions not intended for direct use on the Award but resulting in provision of a thing of value from or to the Award must also be reported. Collaborations do not include routine workshops, conferences, use of the Recipient’s services and facilities by foreign investigators resulting from its standard published process for evaluating requests for access, or the routine use of foreign facilities by awardee staff in accordance with the Recipient’s standard policies and procedures. Term 54. Entity of Concern Prohibition No Entity of Concern, as defined in section 10114 of Public Law 117-167 (42 USC 18912), may receive any grant, contract, cooperative agreement, or loan of $10 million or more in Departmental funds including funds made available by the Consolidated Appropriations Act, 2024 (Public Law 118-42). In addition, for all awards involving Departmental activities authorized under Public Law 117-167, no Entity of Concern (including an individual that owns or controls, is owned or controlled by, or is under common ownership or control with an Entity of Concern) may receive DOE funds or perform work under the award, subject to certain penalties. See section 10114 of Public Law 117-167 and section 310 of Public Law 118-42 for additional information. Congress has given DOE authority to require the submission of documentation necessary to implement the requirements of this term. The recipient shall include this term, suitably modified to identify the parties, in all subawards/contracts, regardless of tier, under this award. If, at any time, the recipient becomes aware that any participant on the award is an Entity of Concern and therefore is unable to fully comply with this term, the recipient shall promptly stop all work on this award, notify the Contracting Officer, and not proceed with the award. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 38 Term 55. Impacted Indian Tribes If any activities anticipated to take place under this agreement could potentially impact the resources or reserved rights of Indian Tribe(s), as defined in 25 U.S.C. § 5304 (e), then the recipient/awardee agrees to develop and maintain active and open communications with the potentially impacted Indian Tribe(s), during the period of performance of the agreement, and, if necessary, after the end of the agreement. If the recipient proposes any activities that could impact Tribal resources or reserved rights, including but not limited to lands, cultural sites, sacred sites, water rights, mineral rights, fishing rights, and hunting rights, the recipient must notify DOE. The recipient/awardee must coordinate with DOE on all Tribal interactions. DOE will determine if formal government-to-government consultation is needed, and DOE will conduct that consultation accordingly. • Tribal lands is as defined in 25 U.S.C. §§ 3501(2), (3), (4)(A) and (13). • Indian Tribe is as defined in 25 U.S.C. § 5304 (e). Term 56. Historic Preservation DOE must comply with the National Historic Preservation Act ("NHPA"), 54 USC § 306108 et seq., which requires federal agencies to consider the effects of undertaking (federally funded or assisted projects and activities) on historic properties that are listed in or eligible for listing in the National Register of Historic places prior to the expenditures of federal funds. The recipient is required to cooperate with DOE in its compliance with the requirements of Section 106 of the NHPA. The recipient may not alter any structure or site, including any groundbreaking for any purpose, prior to the resolution of the NHPA process without DOE approval. The requirements of this part are applicable to activities funded under the award and shall be coordinated in conjunction with DOE and, as appropriate, other federal agencies, the State Historic Preservation Officer or Tribal Historic Preservation Officer, Tribal representatives, and consulting parties. Term 57. Implementation of Executive Order 13798, Promoting Free Speech and Religious Liberty States, local governments, or other public entities may not condition sub-awards in a manner that would discriminate, or disadvantage sub-recipients based on their religious character. Subpart D. Bipartisan Infrastructure Law (BIL)-Specific Requirements Term 58. Reporting, Tracking and Segregation of Incurred Costs BIL funds can be used in conjunction with other funding, as necessary to complete projects, but tracking and reporting must be separate to meet the reporting requirements of the BIL and related Office of Management and Budget (OMB) Guidance. The Recipient must keep separate records for BIL funds and must ensure those records comply with the requirements of the BIL. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 39 Term 59. Davis-Bacon Requirements This Award is funded under Division D of the Bipartisan Infrastructure Law (BIL). All laborers and mechanics employed by the recipient, subrecipients, contractors or subcontractors in the performance of construction, alteration, or repair work in excess of $2,000 on an award funded directly by or assisted in whole or in part by funds made available under this Award shall be paid wages at rates not less than those prevailing on similar projects in the locality, as determined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40, United States Code commonly referred to as the “Davis-Bacon Act” (DBA). Recipients shall provide written assurance acknowledging the DBA requirements for the Award and confirming that all of the laborers and mechanics performing construction, alteration, or repair work in excess of $2,000 funded directly by or assisted in whole or in part by the Award are paid wages at rates not less than those prevailing on projects of a character similar in the locality as determined by Subchapter IV of Chapter 31 of Title 40, United States Code (Davis- Bacon Act). The Recipient must comply with all Davis-Bacon Act requirements, including but not limited to: (1) ensuring that the wage determination(s) and appropriate Davis-Bacon clauses and requirements are flowed down to and incorporated into any applicable subcontracts or subrecipient awards. (2) being responsible for compliance by any subcontractor or subrecipient with the Davis-Bacon labor standards. (3) receiving and reviewing certified weekly payrolls submitted by all subcontractors and subrecipients for accuracy and to identify potential compliance issues. (4) maintaining original certified weekly payrolls for 3 years after the completion of the project and must make those payrolls available to the DOE or the Department of Labor upon request, as required by 29 CFR 5.6(a)(2). (5) conducting payroll and job-site reviews for construction work, including interviews with employees, with such frequency as may be necessary to assure compliance by its subcontractors and subrecipients and as requested or directed by the DOE. (6) cooperating with any authorized representative of the Department of Labor in their inspection of records, interviews with employees, and other actions undertaken as part of a Department of Labor investigation. (7) posting in a prominent and accessible place the wage determination(s) and Department of Labor Publication: WH-1321, Notice to Employees Working on Federal or Federally Assisted Construction Projects. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 40 (8) notifying the Contracting Officer of all labor standards issues, including all complaints regarding incorrect payment of prevailing wages and/or fringe benefits, received from the recipient, subrecipient, contractor, or subcontractor employees; significant labor standards violations, as defined in 29 CFR 5.7; disputes concerning labor standards pursuant to 29 CFR parts 4, 6, and 8 and as defined in FAR 52.222-14; disputed labor standards determinations; Department of Labor investigations; or legal or judicial proceedings related to the labor standards under this Contract, a subcontract, or subrecipient award. (9) preparing and submitting to the Contracting Officer, the Office of Management and Budget Control Number 1910-5165, Davis Bacon Semi-Annual Labor Compliance Report, by April 21 and October 21 of each year. Form submittal will be administered through the iBenefits system (https://doeibenefits2.energy.gov) or its successor system. The Recipient must complete Davis-Bacon Act compliance training and must maintain competency in Davis-Bacon Act compliance. The Contracting Officer will notify the Recipient of any DOE sponsored Davis-Bacon Act compliance trainings. The Department of Labor offers free Prevailing Wage Seminars several times a year that meet this requirement, at https://www.dol.gov/agencies/whd/government-contracts/construction/seminars/events. The Department of Energy has contracted with, a third-party DBA electronic payroll compliance software application. Once operable, the Recipient must ensure the timely electronic submission of weekly certified payrolls as part of its compliance with the Davis-Bacon Act unless a waiver is granted to the Recipient or a particular contractor or subcontractor because they are unable or limited in their ability to use or access the software. Davis Bacon Act Electronic Certified Payroll Submission Waiver A waiver must be granted before the Award starts. The applicant does not have the right to appeal DOE’s decision concerning a waiver request. For additional guidance on how to comply with the Davis-Bacon provisions and clauses, see https://www.dol.gov/agencies/whd/government-contracts/construction and https://www.dol.gov/agencies/whd/government-contracts/protections-for-workers-in- construction. Term 60. Construction Signage The recipient is encouraged to display DOE Investing in America signage during and after construction. Guidance can be found at: (https://www.energy.gov/design). Proposed signage costs that meet these specifications are an allowable cost and may be included in the proposed project budget. AGENDA ITEM #12. a) DOE Special Terms and Conditions Award No. DE-SE0000369.0000 With City of Renton 41 AGENDA ITEM #12. a) SEO title : Transitioning Gas Maintenance Equipment to Electric Revision status: Active (pending add) 1. Activity Strategy Development Technical Consultant Services Building Energy Audits Financial Incentive Programs Energy Efficiency Retrofits Energy Efficiency and Conservation Programs for Buildings and Facilities Development and Implementation of Transportation Programs Building Codes and Inspections Energy Distribution Technologies for Energy Efficiency Material Conservation Programs Reduction and Capture of Methane and Greenhouse Gases Traffic Signals and Street Lighting Renewable Energy Technologies on Government Buildings Programs for Financing, Purchasing, and Installing EE RE, and ZeroEmission Transportation Measures Administrative States Subgrants to FormulaIneligible Communities (states only) Blueprints Energy Planning 1. Energy Planning Efficient Buildings 2a. Energy Efficiency Energy Audits and Building Upgrades  2b. Energy Savings Performance Contracts: Energy Efficiency and Electrification in Government Buildings 2c. Building Electrification Campaign 2d. Building Performance Standards & Stretch Codes Renewables 3a. Solar & Storage Power Purchase Agreements and Direct Ownership 3b. Community Solar 3c. Solarize Campaign 3d. Renewable Resource Planning for Rural and Tribal Communities Electric Transportation 4a. Electric Vehicles and Fleet Electrification 4b. EV Charging Infrastructure for the Community Finance 5. Unlocking Sustainable Financing Solutions for Energy Projects and Programs with Revolving Loan Funds Workforce 6. Workforce Development 2. State: WA 3. Sectors Agriculture / Agricultural Local GovernmentResidential Commercial Low / Limited Income State or Territory Government Higher Education Nonprofits Transportation Industrial Not Applicable Tribal / Native American K12 Schools 4. Technology and/or Topic Areas Audits and Assessments (Energy, Water, and Process)Environmental Justice Benchmarking Financial Incentives U.S. Department of Energy Energy Efficiency and Conservation Block Grant Program ± Bipartisan Infrastructure Law 2021 (EECBGBIL) ACTIVITY FILE Grant Number: SE369 State: :A Program Year: 2023 Recipient: City of Renton PAGE, 07/30/2024 08:11:44 AM Page 1 / 3 Attachment 1 DESE369.AGENDA ITEM #12. a) Energy Savings Performance Contracting Fuel Cell and Hydrogen Technologies Biofuels Geothermal Building Energy Codes & Inspection Services Hydropower / Hydrokinetic Power Capital Investments & Financing Not Applicable Biomass Onsite Renewable Energy Clean Energy / Clean Energy TechnologiesPedestrian & Bike Infrastructure Commuting Infrastructure Reduce Commuting Distributed Energy Resources Resiliency Education and OutreachRetrofits Electric Vehicles and Infrastructure Solar Energy Affordability Workforce Development Energy Management STEM Education Energy Audits Storage Energy Certification ProgramsStrategy Development Energy Conservation Technical Assistance Energy EfficiencyTraffic Signals & Street Lighting Energy Equity Waste to Energy / Solid Waste Minimization Assessments & Feasibility Studies Weatherization ENERGY STAR Wind Energy Workforce Training 5. Estimated annual energy savings: MBtus 6. Description (executive summary of goals and objectives)* The goal of Renton’s Landscaping Equipment Transition Pilot Project is to replace a portion of the gaspowered handheld and offroad landscaping equipment used by the Parks & Recreation and Public Works departments with highperformance battery electric alternatives. This project will achieve several objectives that align with Renton’s longterm climate strategies, and with the City’s commitment to making Renton a safe, healthy, and vibrant community for residents, visitors, and workers: 1.Reduce or eliminate greenhouse gas emissions, air toxins, and particulate matter emitted by gaspowered landscape maintenance equipment used by City of Renton staff. 2.Reduce negative health impacts caused by use of gaspowered landscape maintenance equipment, which particularly impact maintenance workers and vulnerable populations. 3.Equip the Parks & Recreation and Public Works Departments with high quality, effective equipment that not only facilitates their job duties and helps them provide highquality service to the residents of Renton, but also fosters a safe and healthy working environment. To achieve these objectives, the city will work with a consultant (American Green Zone Alliance, or AGZA) to develop a transition plan and conduct an inventory of current equipment used by Public Works and Parks & Rec to determine equipment, storage and infrastructure needs. The transition plan will also include an assessment of cityowned properties and parks where Renton may be able to meet the qualifications for Green Zone certification (detailed in the Milestone Descriptions below). AGZA will then assemble a report on recommended equipment and charging infrastructure to purchase that fit the required use cases of the maintenance staff. Then, the majority of EECBG funding will be used to purchase equipment, and funds will be divided between the Public Works and Parks & Rec departments. Maintenance staff will be given time to trial the equipment and receive training on the operation and maintenance of battery electric equipment from AGZA. The consultant will also employ some of the grant funds to develop outreach and communication materials to provide the public with information on the project and on any city properties that receive Green Zone certification. The activities that will be completed by AGZA are outlined and detailed further in the Milestone Descriptions of this application. 7. Activity milestones Milestone Description Planned Amount Create transition plan and designate possible sites for AGZA Green Zone Certification (weeks) 3 Conduct kickoff orientation 1 Perform an inventory of all gas equipment used to maintain City of Renton properties (weeks) 4 Determine Renton's equipment, storage and infrastructure needs and provide recommendations (weeks) 2 U.S. Department of Energy Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL) ACTIVITY FILE Grant Number: SE0000369, State: WA, Program Year: 2023 Recipient: City of Renton PAGE, 07/30/2024 08:11:44 AM Page 2 / 3 AGENDA ITEM #12. a) Purchase equipment, including storage and charging infrastructure (Purchased by City of Renton) Number, type and model of equipment purchased to be determined through work with consultant (weeks) 8 Conduct environmental landscape footprint assessment to quantify the beneficial reductions in gas impacts (using the inventory above) achieved by transitioning to low impact practices, including but not limited to employee and public health and wellbeing, the visitor experience, and the learning and environment (weeks) 6 Complete online certifications Renton’s landscape maintenance staff from Parks & Rec and Public Works will be asked to complete the AGZA Service Pro Certification Course Level 1, a 14lesson online course in battery electric land care to ensure basic knowledge and competency in the safe operation, handling, maintenance, and storage of battery electric equipment (weeks) 6 Complete inperson trainings AGZA will provide classroom and field training for the City of Renton Parks & Rec and Public Works Departments as well as any vendors conducting landscape maintenance for the City of Renton (days) 2 Assess designated Renton parks for AGZA Green Zone Certification, which will be issued following 1) a verification process including physical onsite and management attesting that, at a minimum, all gas 2stroke and 4stroke handheld engines have been replaced with electric and/or manual tools; and 2) a commitment to maintaining the Green Zone with low impact practices (weeks) 2 Create and distribute press release to communicate via print and digital media outlets the establishment of the AGZA Certified Green Zone and its benefits for the community (weeks) 2 8. Activity performance metrics a. Specific metric activity (required)** 3. Equipment Purchased 9. Activity funds by source a. EECBGBIL grant (all funds in the approved budget) b. Leveraged funds anticipated (outside approved budget) Fund Source Planned Amount Federal Fund Source Type: Federal $157,700.00 Total $157,700.00 Fund Source Planned Amount No records found Total $0.00 *Please use additional pages if more space is needed. **Mandatory requirement U.S. Department of Energy Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL) ACTIVITY FILE Grant Number: SE0000369, State: WA, Program Year: 2023 Recipient: City of Renton PAGE, 07/30/2024 08:11:44 AM Page 3 / 3 AGENDA ITEM #12. a) Template Version 04/01/23 Federal Assistance Reporting Checklist Attachment 2 1. Award Number: DE-SE0000369 2. Program/Project Title: EECBG 3. Recipient: City of Renton 4. Reporting Requirements (see also the Special Instructions)Frequency Addresses I.PROJECT MANAGEMENT REPORTING A. Performance Report 1.Status and Milestones 2.Quantitative 3.Narrative S A. https://www.page.energy.gov B.Financial Report (SF-425) S B. https://www.page.energy.gov C. Other (see Special Instructions)A5 C. See Special Instructions II.AWARD MANAGEMENT REPORTING A.Tangible Personal Property Report - Annual Property Report (SF- 428 & SF-428A) A5 A. Send Email to DOE Project Officer B.Tangible Personal Property Report – Disposition Request/Report (SF-428 & SF-428C) Y B. https://www.page.energy.gov C.Uniform Commercial Code (UCC) Financing Statements A5 C. https://www.page.energy.gov D.Federal Subaward Reporting System (FSRS) A5 D.See section II. D. for instructions and due dates E.Annual Incurred Cost Proposal A5 E. FSRS F.Single Audit: States, Locals, Tribal Governments, and Non-Profits Y180 F.See section II. F. for instructions and due dates G. Other (see Special Instructions) 1. Annual Historic Preservation Report H. Davis Bacon 1. Semi-Annual Davis Bacon 2. Weekly Payroll report O Y S W G.See section II. G. for instructions and due dates G1. Email to project officer & EECBG.NEPA@ee.doe.gov G2. Submit via https://www.page.energy.gov H1. https://www.page.energy.gov H2. https://www.page.energy.gov III.CLOSEOUT REPORTING A. Tangible Personal Property Report – Final Report (SF-428 & SF- 428B) F A. https://www.page.energy.gov B.Other (see Special Instructions)F B. See Special Instructions Attachment 2 DE-SE0000369.0000 AGENDA ITEM #12. a) 2 Federal Assistance Reporting Checklist 4. Reporting Requirements (see also the Special Instructions) Frequency Addresses IV. Bipartisan Infrastructure Law Reporting A. Quality Job Creation 1. Direct Jobs 2. Good Jobs B. Equity and Justice 1. Community Engagement Process 2. Engagement Events and Technical Assistance C. Pathway to Net-Zero 1. Infrastructure Supported 2. Energy Saved D. One-Time Location Report A5 Y Y 1 A.1.See Section V.D.I for instructions and due dates A.2. https://www.page.energy.gov B. https://www.page.energy.gov C. https://www.page.energy.gov D. https://www.page.energy.gov FREQUENCY CODES AND DUE DATES: A5 – As Specified or within five (5) calendar days after the event. F – Final; within 120 calendar days after expiration or termination of the award. O – Other: See instructions for further details. P – Post-project (after the period of performance); within five (5) calendar days after the event, or as specified. Q – Quarterly; within 30 calendar days after the end of the federal fiscal year quarter. S – Semiannually; within 30 days after end of the reporting period. Y – Yearly; within 90 calendar days after the end of the federal fiscal year. Y180 – Yearly; within 180 calendar days after the close of the recipient’s fiscal year. W – Weekly; within 7 days of the payroll 1 – One time report FULL URLS: OSTI E-Link: http://www.osti.gov/elink-2413 OSTI E-Link Datasets: https://www.osti.gov/elink/2416-submission.jsp DOE CODE: https://www.osti.gov/doecode/ iEdison: http://www.iedison.gov EERE PMC: https://www.eere-pmc.energy.gov/SubmitReports.aspx FSRS: https://www.fsrs.gov PAGE: https://www.page.energy.gov Special Instructions: AGENDA ITEM #12. a) 3 Federal Assistance Reporting Checklist Contents I. Project Management Reporting ......................................................................................... 5 A. Performance Report ........................................................................................................... 5 1. Organizations .................................................................................................................. 5 2. Tasks and Milestones ...................................................................................................... 5 3. Outlays ............................................................................................................................ 5 4. Metrics ............................................................................................................................ 6 5. Products .......................................................................................................................... 6 6. Participants ..................................................................................................................... 7 7. Special Reporting Requirements .................................................................................... 8 8. Qualitative reporting requirements................................................................................ 8 B. Financial Report SF-425 Federal Financial Report .............................................................. 8 C. Other (see Special Instructions) .......................................................................................... 8 II. Award Management Reporting .......................................................................................... 9 A. Tangible Personal Property Report – Annual Property Report (SF-428 & SF-428A) .......... 9 B. Tangible Personal Property Report – Disposition Request/Report (SF-428 & SF-428C) .... 9 C. Uniform Commercial Code (UCC) Financing Statements ................................................... 9 D. Federal Subaward Reporting System (FSRS) ..................................................................... 10 E. Annual Incurred Cost Proposals ........................................................................................ 11 F. Single Audit: States, Local Government, Tribal Governments, Institution of Higher Education (IHE), or Non-Profit Organization .................................................................... 11 G. National Environmental Policy Act (NEPA) Reporting ...................................................... 12 H. Davis Bacon Reporting ...................................................................................................... 12 III. Closeout Reporting ........................................................................................................... 14 A. Tangible Personal Property Report – Final Report (SF-428 & SF-428B) ........................... 14 B. Other (see Special Instructions) ........................................................................................ 14 IV. BIL Reporting ..................................................................................................................... 15 A. Quality Job Creation .......................................................................................................... 15 1. Direct Jobs ..................................................................................................................... 15 2. Good Jobs ...................................................................................................................... 15 B. Equity and Justice ............................................................................................................. 15 1. Community Engagement Process ................................................................................. 16 2. Engagement Events and Technical Assistance ............................................................. 16 AGENDA ITEM #12. a) 4 Federal Assistance Reporting Checklist C. Pathways to Net Zero........................................................................................................ 16 1. Infrastructure Supported .............................................................................................. 16 2. Energy Saved ................................................................................................................. 16 D. One Time Location Report ................................................................................................ 16 V. Appendix A: Notice To Recipients (Prime Recipients And Subrecipients) Regarding Protected Data, Limited Rights Data And Protected Personally Identifiable Information ........... 18 AGENDA ITEM #12. a) 5 Federal Assistance Reporting Checklist *** Reporting Instructions Throughout the performance of the project, it is important that you mark Protected Data/Limited Rights Data as described in Appendix A. It is equally important that you not submit Protected Personally Identifiable Information (Protected PII) to DOE. See Appendix A for guidance on Protected PII. *** I. Project Management Reporting A. Performance Report Submit to: https://www.page.energy.gov Submission deadline: Within 30 calendar days after the end of the semi-annual reporting period (April 30 and October 30) Semi-annual, the prime recipient is required to submit a Performance Report for the project. This report summarizes the entirety of work performed by the prime recipient, subrecipients, and contractors. The Performance Report contains qualitative information on the project progress, and captures quantitative information on the project progress. The PR must include the following information. Your DOE project team will provide a form for submission. 1. Organizations Identify all subrecipients, contractors, U.S. National Laboratories, partners, and collaborating organizations. Recipients must also include all foreign collaborators as outlined in the Foreign Collaboration Considerations term of the award Terms and Conditions. For each, provide name, UEI, zip code or latitude/longitude, role in the project, contribution to the project, and start and end date. This is information can be included in the qualitative section of the report. 2. Tasks and Milestones Enter all tasks and milestones identified in your activity file. Each reporting period, update the status of the task/milestone. More milestones can be added as relevant to your project. 3. Outlays Using your approved budget, enter all of the expenditures incurred each reporting period. Also include recipient cost share. AGENDA ITEM #12. a) 6 Federal Assistance Reporting Checklist 4. Metrics Report on your primary process metric selected in the application and any additional metrics that are applicable to your project. Please refer to the EECBG Program Process Metrics, EECBG-BIL-Reporting-Guidance.pdf (energy.gov), and the Eligible Activity Areas and their Recommended Process Metrics (energy.gov) per your activity. 5. Products Can be uploaded as an attachment to the PAGE performance report. What has the project produced? In the qualitative section of this report, list any products resulting from the project during the reporting period. Examples of products include: publications, conference papers, and presentations; website(s); technologies or techniques; ; and other products, such as data or databases, physical collections, audio or video products, software or NetWare, models, educational aids or curricula, instruments or equipment, research material, interventions (e.g., clinical or educational), new business creation or any other public release of information related to the project. a. Publications, conference papers, and presentations Report the publication(s) resulting from the work under this award. Please note: Recipients must use the DOE acknowledgement and legal disclaimer language as described in the Special Terms and Conditions. The recipient is reminded that all data produced under the award should comply with the award’s data management plan (DMP). The DMP provides a plan for making all research data displayed in publications resulting from the proposed work digitally accessible at the time of publication. At a minimum, the DMP (1) describes how data sharing and preservation will enable validation of the results from the proposed work, how the results could be validated if data are not shared or preserved and (2) has a plan for making all research data displayed in publications resulting from the proposed work digitally accessible at the time of publications. i. Publications, conference papers and presentations Identify any other publications, conference papers and/or presentations not reported above. Specify the status of the publication as noted above. AGENDA ITEM #12. a) 7 Federal Assistance Reporting Checklist b. Website(s) List the URL for any Internet site(s) that disseminates the results of the research activities. A short description of each site should be provided. It is not necessary to include the publications already specified above in this section. c. Other products Identify any other significant products that were developed under this project. Describe the product and how it is being shared. Examples of other products are: Data or databases; Physical collections; Audio or video products; Software or NetWare; Models; Educational aids or curricula; Instruments or equipment; Research material (e.g., germplasm, cell lines, DNA probes, animal models); Interventions (e.g. clinical, educational); new business creation; and Other. 6. Participants The following information on participants (individuals) was provided during award negotiations. This can be updated in the awards contacts section in https://www.page.energy.gov. On a (quarterly/semi-annual/annual) basis, provide updates as needed. For most projects, recipients must identify and provide specific information for the following individuals at the prime and subrecipient level: (1) all senior and key personnel (including project director(s)/principal investigator(s)); and (2) each person who has worked or is expected to work at least 160 hours on the project at least one person month per year on the project regardless of the source of compensation (a person month equals approximately 160 hours of effort). In limited circumstances, typically large-scale construction projects, recipients are only required to report on (1) senior and key personnel for the prime recipient and subrecipients. Please refer to the Participants and Other Collaborating Organizations Term in your award Terms and Conditions to determine what level of reporting is required for your specific award. a. What individuals have worked on the project? Provide the following information for individuals at the prime recipient and subrecipient level: (1) all senior and key personnel; and (2) each person who has worked or is expected to work at least one person month per year on the project regardless of the source of compensation (a person month equals approximately 160 hours of effort). This information can be added as an attachment in the https://www.page.energy.gov document library. i. Name ii. Organization iii. Job Title iv. Role in the project AGENDA ITEM #12. a) 8 Federal Assistance Reporting Checklist v. Start and end date (month and year) working on the project vi. State, U.S. territory, and/or country of residence vii. Whether this person collaborated with an individual or entity located in a foreign country in connection with the scope of this Award, and viii. If yes to a.vii, whether the person traveled to the foreign country as part of that collaboration, and, if so, where and what the duration of stay was. 7. Special Reporting Requirements Respond to any special reporting requirements specified in the award terms and conditions, as well as any award specific reporting requirements. 8. Qualitative reporting requirements In this section, provide any additional description about the project. Can be used to elaborate on information requested above and can include on impact, changes or issues, achievements, or more. B. Financial Report SF-425 Federal Financial Report Submit to: https://www.page.energy.gov Submission deadline: Within 30 calendar days after the end of the semi-annual reporting period (April 30 and October 30) and within 120 calendar days after expiration or termination of the award Semi-annually the prime recipient is required to submit a completed SF-425 for the project to DOE, covering the entirety of work performed by the prime recipient, subrecipients, and contractors – to DOE. C. Other (see Special Instructions) Submit to: https://www.page.energy.gov Submission deadline: Within five (5) calendar days after the event, or as specified AGENDA ITEM #12. a) 9 Federal Assistance Reporting Checklist II. Award Management Reporting A. Tangible Personal Property Report – Annual Property Report (SF-428 & SF-428A) Submit to: Send Email to DOE Project Officer Submission deadline: Within 90 calendar days after the end of the annual reporting period when applicable The prime recipient must submit an annual inventory of federally-owned property (government-furnished) where the award specifies that title to the property vests with the federal government, whether it is in the possession of the prime recipient or subrecipient(s). The prime recipient must complete an SF-428 and SF-428A, available at Post-Award Reporting Forms | GRANTS.GOV. B. Tangible Personal Property Report – Disposition Request/Report (SF-428 & SF- 428C) Submit to: https://www.page.energy.gov Submission deadline: Within 5 calendar days of the event or as specified when applicable The prime recipient must request disposition instructions for or report disposition of federally-owned property or equipment acquired with project funds, whether the property or equipment is/was in the possession of the prime recipient or subrecipient(s). Recipients may also be required to provide compensation to the awarding agency when acquired equipment is sold or retained for use on activities not sponsored by the federal government. Any equipment with an acquisition cost above $5,000 must be included in the inventory. If disposition occurs at any time other than award closeout (i.e., at any time throughout the life of the project or after project completion and closeout as long as the federal government retains an interest in the item), the prime recipient must complete an SF-428 and SF-428C, available at Post-Award Reporting Forms | GRANTS.GOV If disposition instructions are requested at the time of award closeout, the prime recipient must submit the SF-428 and SF-428B (see III. Closeout Reporting). Only the DOE Contracting Officer has authority to approve disposition requests and issue disposition instructions. C. Uniform Commercial Code (UCC) Financing Statements Submit to: Send Email to DOE Project Officer AGENDA ITEM #12. a) 10 Federal Assistance Reporting Checklist Submission deadline: Within five (5) calendar days after the event, or as specified. If a for-profit recipient or subrecipient desires to purchase a piece of equipment for their project, and the per-unit dollar value of said equipment is $5,000 or more, and the federal share of the financial assistance agreement is more than $1M, the recipient or subrecipient must file a UCC financing statement. A UCC financing statement provides public notice that the federal government has an undivided reversionary interest in the equipment, and as such the equipment cannot be sold or used as collateral for a loan (encumbered). The for-profit recipient or subrecipient must file the UCC financing statement(s) with the Secretary of State where the equipment will be physically located and must pay any associated costs for such filings. The initial UCC financing statement may also be referred to as a UCC1. For additional pieces of equipment not specified in the award budget, TBD equipment, or equipment needed in future budget periods, the recipient can file an amendment to the original UCC1 financing statement, by submitting the UCC3 financing statement amendment. Each UCC financing statement or amendment is to be filed with the appropriate Secretary of State office, where the equipment will be physically located. Note: All costs associated with filing UCC financing statements, UCC financing statement amendments, and UCC financing statement terminations, are allowable and allocable costs which can be charged to the federal award. At a minimum, the recipient must have stated in their UCC financing statement in block 4. (collateral) the following: o “Title to all equipment (not real property) purchased with federal funds under this financial assistance agreement is conditional pursuant to the terms of 2 CFR 910.360, and the federal government retains an undivided reversionary interest in the equipment at the federal cost-share proportion specified in the award terms and conditions.” o Federal Award Identification Number (e.g., DE-EE000XXXX) D. Federal Subaward Reporting System (FSRS) Submit to: https://www.fsrs.gov/ Submission deadline: The prime recipient is required to file a FFATA sub-award report by the end of the month following the month in which the prime recipient awards any sub- grant greater than or equal to $30,000. AGENDA ITEM #12. a) 11 Federal Assistance Reporting Checklist The Federal Subaward Reporting System (FSRS) is the reporting tool prime recipients use to capture and report subaward and executive compensation data regarding their first-tier subrecipients to meet the FFATA reporting requirements. Prime recipients will report against subrecipients’ awards. The subrecipient information entered in FSRS will then be displayed on USASpending.gov associated with the prime recipient’s award furthering federal spending transparency. The prime recipient is required to file a FFATA sub-award report by the end of the month following the month in which the prime recipient awards any sub-award greater than or equal to $30,000. E. Annual Incurred Cost Proposals Submit to: If DOE is the Cognizant Federal Agency, send the Annual Incurred Cost Proposal to one of the following offices: • CostPrice@ee.doe.gov (if the Golden Field Office is Cognizant); OR • IndirectRates@hq.doe.gov (if OCED is Cognizant) • PricingGroup@netl.doe.gov (if NETL is Cognizant) Otherwise, submit the proposal to the Recipient’s appropriate Cognizant Federal Agency office. Submission deadline: Within 180 calendar days after the close of the recipient’s fiscal year* *The end of the period of the performance, or closure of an award, does not dismiss this reporting requirement. Prime recipients must submit a certified annual Incurred Cost Proposal (ICP), reconciled to its financial records, in order to finalize and reconcile billing rates incurred and billed to the Government. An ICP submission is required unless one of the following conditions apply to the DOE award: • Recipient elected to apply the 10% de minimis rate as allowed under 2 CFR 200.414(f); or • Recipient has a pre-determined Negotiated Indirect Cost Rate Agreement (NICRA). F. Single Audit: States, Local Government, Tribal Governments, Institution of Higher Education (IHE), or Non-Profit Organization Submit to: Federal Audit Clearinghouse - https://harvester.census.gov/facweb/Default.aspx Submission deadline: Within the earlier of 30 days after receipt of the auditor’s report(s) or 9 months after the end of the audit period (recipient’s fiscal year-end)* *The end of the period of the performance, or closure of an award, does not dismiss this reporting requirement. AGENDA ITEM #12. a) 12 Federal Assistance Reporting Checklist As required by 2 CFR 200 Subpart F, non-federal entities that expend $750,000 or more during the non-federal entity's fiscal year in federal awards must have a single or program- specific audit conducted. The single audit must be conducted in accordance with §200.514 Scope of audit, except when it elects to have a program-specific audit conducted. For most single audits, the requirement is for annual single audits. However, there are occasions where a single audit is not required annually. Per 2 CFR 200.504 - Frequency of audits, a state, local government, or Indian tribe that is required by constitution or statute to undergo its audits less frequently than annually, is permitted to undergo its audits biennially. Also, any nonprofit organization that had biennial audits for all biennial periods ending between July 1, 1992, and January 1, 1995, is permitted to undergo its single audits biennially. For a program-specific audit, when a recipient expends federal award funds under only one federal program (excluding R&D) and the federal program's statutes, regulations, or the terms and conditions of the federal award do not require a financial statement audit of the auditee, the auditee may elect to have a program-specific audit conducted. A program- specific audit may not be elected for R&D unless all of the federal awards expended were received from the same federal agency, or the same federal agency and the same pass- through entity, and that federal agency, or pass-through entity in the case of a subrecipient, approves in advance a program-specific audit. The single audit report shall include audited financial statements. G. National Environmental Policy Act (NEPA) Reporting Submit to: Historic Preservation report: https://www.page.energy.gov Submission deadline: Historic Preservation reports: September 15 of each year Activities utilizing the Historic Preservation Programmatic Agreements must indicate this on the annually required Historic Preservation report. Reports are due September 15 of each year. Forms can be found on and submitted through the DOE PAGE platform found at www.page.energy.gov/. The Historic Preservation report must be submitted for all activities including activities conducted by the sub-recipient. A full list of Programmatic Agreements can be found at Historic Preservation – Executed Programmatic Agreements | Department of Energy H. Davis Bacon Reporting Submit to: https://www.page.energy.gov AGENDA ITEM #12. a) 13 Federal Assistance Reporting Checklist Submission deadline: Within 7 days of each pay period and Semi-annually when applicable a. The DBA applies to contractors and subcontractors of the recipient or sub- recipients for contracts more than $2,000 for the construction, alteration, and/or repair of public buildings or public works, including painting and decorating, where the United States or the District of Columbia is a direct party to the contract. Contractors and subcontractors funded in whole or in part under this Award shall pay their laborers and mechanics wages at rates not less than those prevailing on similar projects in the locality, as determined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40, United States Code commonly referred to as the Davis-Bacon Act (DBA). b. EECBG Program formula grant recipients will also be required to undergo DBA compliance training and maintain competency in DBA compliance. The Contracting Officer will notify the recipient of any DOEsponsored DBA compliance trainings. DOL offers free Prevailing Wage Seminars several times a year that meet this requirement, at: https://www.dol.gov/agencies/whd/governmentcontracts/construction/seminar s/events c. Weekly Payroll Report i. EECBG prime recipients (grantees) must maintain an accurate record of hours worked and wages paid, including fringe benefit contributions, and submit certified payrolls on a weekly basis to DOE. Grantees are also responsible for tracking and maintain DBA records for all subcontractors and sub-recipients. Examples of labor compliance platforms available to help grantees streamline DBA reporting by contractors and subcontractors include: LCPtracker, eMARS, Elation Systems, and other third-party systems ii. EECBG Program recipients must ensure the timely electronic submission of weekly certified payrolls through the DOE-provided DBA software application as part of its compliance with the Davis-Bacon Act unless a waiver is granted to a particular contractor or subcontractor because it is unable or limited in its ability to use or access. Applicants should indicate if they will seek a waiver. d. Semi-Annual Compliance and Enforcement Report i. EECBG grantees must submit semi-annual reports on compliance with the enforcement of the labor standards provision of the Davis-Bacon Act and its related acts covering the periods of October 1 through March 31 and April 1 through September 30 ii. Examples of labor compliance platforms available to help grantees streamline DBA reporting by contractors and subcontractors include: LCPtracker, eMARS, Elation Systems, and other third-party systems For more information about labor laws to include Davis Bacon Act and Build American Buy American contact BILLabor@hq.doe.gov. AGENDA ITEM #12. a) 14 Federal Assistance Reporting Checklist III. Closeout Reporting A. Tangible Personal Property Report – Final Report (SF-428 & SF-428B) Submit to: https://www.page.energy.gov Submission deadline: Within 120 calendar days after expiration or termination of the award The prime recipient must submit a final inventory of and request disposition instructions for any federally-owned property and/or property or equipment acquired with project funds with an acquisition cost above $5,000, whether the property is/was in the possession of the prime recipient or subrecipients. The prime recipient must complete an SF-428 and SF-428B, available at Post-Award Reporting Forms | GRANTS.GOV. If disposition occurs at any time other than award closeout, the prime recipient must complete an SF-428 and SF-428C (see IV. Other Reporting H. Property Disposition Request/Report). Only the DOE Contracting Officer has authority to approve disposition requests and issue disposition instructions. B. Other (see Special Instructions) Submit to: https://www.page.energy.gov Submission deadline: Within 120 calendar days after expiration or termination of the award AGENDA ITEM #12. a) 15 Federal Assistance Reporting Checklist IV. BIL Reporting A. Quality Job Creation 1. Direct Jobs Submit to: Consult DOE Project team for the announcement of the Davis Bacon Reporting Tool Submission deadline: Weekly This award is funded under Division D of the Bipartisan Infrastructure Law (BIL). All laborers and mechanics employed by the recipient, subrecipients, contractors or subcontractors in the performance of construction, alteration, or repair work in excess of $2000 on an award funded directly by or assisted in whole or in part by funds made available under this award shall be paid wages at rates not less than those prevailing on similar projects in the locality, as determined by the Secretary of Labor in accordance with subchapter IV of chapter 31 of title 40, United States Code commonly referred to as the “Davis-Bacon Act” (DBA). The Recipient must ensure the timely electronic submission of weekly certified payrolls to a third-party DBA electronic payroll compliance software application unless a waiver is granted to a particular contractor or subcontractor because they are unable or limited in their ability to use or access the software. Please refer to section II.H. for information on Davis Bacon Act Reporting. 2. Good Jobs Submit to: https://www.page.energy.gov Submission deadline: Yearly; within 30 calendar days after the end of the federal fiscal year Recipients must complete and upload the jobs template (coming soon) that will be available for download from the PAGE site or the EECBG formula application hub on an annual basis. Once available, the report will be uploaded to the PAGE document library. The report focuses on good jobs provided to employees through EECBG Program funds. B. Equity and Justice Submit to: https://www.page.energy.gov Submission deadline: Semi-annually within 30 calendar days after the end of the federal fiscal year quarter The Equity and Justice reports are imbedded in the EECBG Program Process Metrics as part of the performance report. Please report on EECBG process metrics 9d. (Organizations Receiving TA) and 11a. (Community and Stakeholder Engagement) when applicable to #1 and #2 below. AGENDA ITEM #12. a) 16 Federal Assistance Reporting Checklist 1. Community Engagement Process This report applies to all projects that include building, expanding, or retrofitting a facility. Recipients should report on engagement activities such as participatory research, citizen advisory committees, open planning forums, etc. and the outputs of those activities such as memorandums of understanding, letters of support, etc. Information in this tab should reflect the objectives. 2. Engagement Events and Technical Assistance This report applies to all projects that hold stakeholder engagement events. Recipients are required to report on stakeholders engaged and from what, if any, communities of interest. C. Pathways to Net Zero Submit to: https://www.page.energy.gov Submission deadline: As Specified, within 30 calendar days after the end of the first quarterly reporting period; Yearly; within 90 calendar days after the end of the federal fiscal year and Final; within 120 calendar days after expiration or termination of the award. Pathways to Net Zero Reports will be imbedded in the EECBG Program Process Metrics as part of the performance reports. Please report on EECBG process metric areas 1 (Retrofits), 3 (Equipment Purchased), and 5 (Renewable Energy) when applicable. 1. Infrastructure Supported This report applies to projects that build, retrofit, retool, repurpose, or otherwise support the construction or continued operation of energy generation, energy storage, or other clean energy infrastructure. Projects that fund infrastructure planning should also report. Recipients are required to report on planned values, annual actual values for the life of project, and values at closeout. This report is structured by technology type, recipients need only complete the technology type applicable to their project as indicated by the DOE project team. 2. Energy Saved This report applies to all projects that include energy efficiency upgrades or fuel switching, water conservation upgrades that save energy, or distributed energy resources. Recipients are required to report on interventions completed as well as planned and actual energy savings. D. One Time Location Report AGENDA ITEM #12. a) 17 Federal Assistance Reporting Checklist Submit to: https://www.page.energy.gov Submission deadline: One time In addition to the reporting of metrics, there is a one-time special status report requirement for recipients with projects that take place in specific physical locations. The eligible activities that would be most applicable to the One-time Location Report are noted in Attachment 2. This report is required for all EECBG Program formula recipients pursuing activities mapped to this report, including projects benefitting disadvantaged communities. This report would be best completed during the first year of the award. AGENDA ITEM #12. a) 18 Federal Assistance Reporting Checklist V. Appendix A: Notice To Recipients (Prime Recipients And Subrecipients) Regarding Protected Data, Limited Rights Data And Protected Personally Identifiable Information I. PROTECTED DATA AND LIMITED RIGHTS DATA The recipient is required to mark protected data and limited rights data in accordance with the IP clause set of the award agreement. Failure to properly mark data may result in its public disclosure under the Freedom of Information Act (FOIA, 5 U.S.C. § 552) or otherwise. A. Protected Data - Technical Data or Commercial or Financial Data First Produced in the Performance of the Award The U.S. Government normally retains unlimited rights in any technical data or commercial or financial data produced in performance of Government financial assistance awards, including the right to distribute to the public. However, under certain DOE awards, the recipient may mark certain categories of data produced under the award as protected from public disclosure for a period of time (“Protected Data”).If the award agreement provides for protected data and the recipient wants the data to be protected, the recipient must properly mark any documents containing Protected Data. The recipient should review the IP clause set of the award agreement to determine the applicability of protected data, the maximum length of period of time for data protection and the required markings that must be used to invoke data protection for the award. B. Limited Rights Data - Data Produced Outside of the Award at Private Expense Limited Rights Data is data (other than computer software) developed at private expense outside any Government financial assistance award or contract that embody trade secrets or are commercial or financial and confidential or privileged. Prior to including any Limited Rights Data in any documents to DOE, the recipient should review the award agreement. In most DOE awards, the recipient should not deliver any limited rights data to DOE if the recipient wants to protect the Limited Rights Data. If the DOE award does allow and require the delivery of limited rights data, then the recipient must properly mark any documents containing Limited Rights Data as set forth in the IP clause of the award agreement. II. PROTECTED PERSONALLY IDENTIFIABLE INFORMATION The recipient should not include any Protected Personally Identifiable Information (Protected PII) in their submissions to DOE. Protected PII is defined as any data that, if compromised, could cause harm to an individual such as identify theft. Protected PII includes, but is not limited to: AGENDA ITEM #12. a) 19 Federal Assistance Reporting Checklist • Social Security Numbers in any form; • Place of Birth associated with an individual; • Date of Birth associated with an individual; • Mother’s maiden name associated with an individual; • Biometric record associated with an individual; • Fingerprint; • Iris Scan; • DNA; • Medical history information associated with an individual; • Medical conditions, including history of disease; • Metric information, e.g., weight, height, blood pressure; • Criminal history associated with an individual; • Ratings; • Disciplinary actions; • Passport number; • Educational transcripts; • Financial information associated with an individual; • Credit card numbers; and • Security clearance history or related information (not including actual clearances held). AGENDA ITEM #12. a) OMB Number: 4040-0006 Expiration Date: 02/28/2025BUDGET INFORMATION - Non-Construction Programs 2. Program/Project Title1. Program/Project Identification No. Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 SE0000369 City of Renton3.Name and Address 4. Program/Project Start Date 5. Completion Date 05/10/2024 06/30/2026 1055 S Grady Way Renton, WA 980573232 Total (g) Non-Federal (f) Federal (e) Non-Federal (d) New or Revised BudgetEstimated Unobligated Funds Federal (c) Federal Catalog No. (b) Grant Program Function or Activity (a) SECTION A - BUDGET SUMMARY 81.128 $ 0.00 $ 157,700.001. Federal $ 157,700.00 2. 3. 4. $ 0.00 $ 0.00 $ 157,700.00 $ 0.005.TOTAL $ 157,700.00 SECTION B - BUDGET CATEGORIES Grant Program, Function or Activity Total6. Object Class Categories (5)(4)(3)(2)(1)DOE a. Personnel $ 0.00 $ 0.00 b. Fringe Benefits $ 0.00 $ 0.00 c. Travel $ 0.00 $ 0.00 d. Equipment $ 132,700.00 $ 132,700.00 e. Supplies $ 0.00 $ 0.00 f. Contract $ 25,000.00 $ 25,000.00 g. Construction $ 0.00 $ 0.00 h. Other Direct Costs $ 0.00 $ 0.00 i. Total Direct Charges $ 157,700.00 $ 157,700.00 j. Indirect Costs $ 0.00 $ 0.00 k. Totals $ 157,700.00 $ 157,700.00 7. Program Income $ 0.00 $ 0.00 Standard Form 424A (Rev. 7-97) Prescribed by OMB Circular A-102 Previous Edition Usable Authorized for Local Reproduction Attachment 3 DE-SE0000369.0000AGENDA ITEM #12. a) Remarks The equipment type, number and prices included in this budget are estimates based on review of the City of Renton's current equipment inventory, a scan of market costs for batteryelectric equipment, and some guidance from the consultant (AGZA). A component of the services that AGZA will deliver includes a thorough analysis of Renton's equipment inventory and recommendations for equipment, storage and infrastructure to be purchased. As a result, it is highly likely that the costs by equipment type will change (though they will not exceed the funding allocated by EECBG) based on the consultant's recommendations. U.S. Department of Energy Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL) BUDGET INFORMATION REMARKS Grant Number: SE0000369, State: WA Recipient: City of Renton PAGE, 07/30/2024 08:11:41 AM Standard Form 424A (Rev. 7-97) Prescribed by OMB Circular A-102 Page 1 / 1 AGENDA ITEM #12. a) Attachment 4 DE-SE0000369.0000 Intellectual Property Provisions (NRD-821) Nonresearch and Development Intellectual property rights are subject to 2 CFR 200.315 (e.g. institution of higher education or nonprofit organizations) or 2 CFR 910.362 (e.g. for-profit). AGENDA ITEM #12. a) EECBG Program: Energy Efficiency and Conservation Strategy Template for Local Governments Local governments must submit a proposed Energy Efficiency and Conservation Strategy (EECS) to the Department of Energy (DOE) to meet the statutory requirements for the Energy Efficiency and Conservation Block Grant (EECBG) Program. The proposed EECS must include the information contained in Part A of this template. Local governments may use this streamlined EECS Template to meet the requirement, but the template is not required. If a local government chooses to submit an EECS using an alternative format, the information outlined in Part A must be included in the submission. Local governments have the option of submitting their EECS at the time of application or no later than 1 year after the effective date of the award. If the latter option is chosen, the EECS should be a comprehensive strategy that covers, at a minimum, all items detailed in this template. DOE will provide informational resources and technical assistance to support the development of comprehensive strategies. Local governments that do not submit an EECS with their application must submit an EECBG Program Activity File with their application and select Activity 1 (Energy Efficiency and Conservation Strategy). Part A Grantee: City of Renton Date: 6/24/2024 UEI Number: UG2PSBS6UJJ3 Program Contact Email: emorton@rentonwa.gov 1) Local governments must include within their proposed strategy a description of their goals for increased energy efficiency and conservation in the jurisdiction. Does your local government have existing energy efficiency and conservation or related goals? a. Yes  i. What goals do you have? (check all that apply) 1. GHG reduction goal a. Specific goal (e.g., 80% GHG reduced from 1990 levels): A 50% reduction in GHG emissions from 2007 levels by 2030 A 75% reduction in GHG emissions from 2007 levels by 2040 A 95% reduction in GHG emissions from 2007 levels and reach carbon neutrality by 2050. b. By what year? (e.g., 2050) 2050 2. Energy use reduction goal a. Specific goal: b. By what year? 3. Clean energy use goal a. Specific goal: U.S. Department of Energy Energy Efficiency and Conservation Block Grant Program ± Bipartisan Infrastructure Law 2021 (EECBGBIL) STRATEGY Grant Number: SE State: :A Program Year: 2023 Recipient: City of Renton PAGE, 07/30/2024 08:11:46 AM Page 1 / 8 Attachment 'ESE.AGENDA ITEM #12. a) b. By what year? 4. EV adoption goal a. Specific goal: b. By what year? 5. Job creation goal a. Specific goal: b. By what year? 6. Job quality goal a. Specific goal: b. By what year? 7. Other a. Specific goal: b. By what year? b. No, our local government does not have an existing goal, but we are selecting the following goal as part of our strategy. If you select option 5, you must also select from options 14 or option 6 (may select more than one option). i. Carbon neutrality by 2050 or sooner ii. Reduce energy use by 50% by 2050 or sooner iii. 100% carbonfree energy use by 2050 or sooner iv. 80% EV adoption by 2050 or sooner v. Pay prevailing wages for all construction and maintenance projects by 2025 U.S. Department of Energy Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL) STRATEGY Grant Number: SE0000369, State: WA, Program Year: 2023 Recipient: City of Renton PAGE, 07/30/2024 08:11:46 AM Page 2 / 8 AGENDA ITEM #12. a) vi. Other 2) Does your local government have an existing plan or strategy document (e.g., climate action plan, energy conservation plan, comprehensive energy plan, etc.) to reduce energy use, increase energy efficiency, reduce emissions, or train workers for highquality energy efficiency jobs? a. Yes  i. Strategy document uploaded:  ii. Do you intend to update your plan in the next two years? 1. Yes a. Are you planning to use any of your EECBG Program funds to update your plan? i. Yes ii. No b. What updates do you intend to make to your plan? b. No i. Please briefly describe your strategy to achieve your goals listed in Question 1 3) Are you planning to use a blueprint (see Section 4.5 of the EECBG Program Formula Grant Application Instructions document for more details)? a. Yes  i. Which one(s)? Energy Planning 1. Energy Planning Efficient Buildings 2a. Energy Efficiency Energy Audits and Building Upgrades  2b. Energy Savings Performance Contracts: Energy Efficiency and Electrification in Government Buildings 2c. Building Electrification Campaign 2d. Building Performance Standards & Stretch Codes Renewables 3a. Solar & Storage Power Purchase Agreements and Direct Ownership 3b. Community Solar 3c. Solarize Campaign 3d. Renewable Resource Planning for Rural and Tribal Communities Electric Transportation 4a. Electric Vehicles and Fleet Electrification 4b. EV Charging Infrastructure for the Community Finance 5. Unlocking Sustainable Financing Solutions for Energy Projects and Programs with Revolving Loan Funds Workforce 6. Workforce Development ii. How does this blueprint help you meet your strategy/goals? U.S. Department of Energy Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL) STRATEGY Grant Number: SE0000369, State: WA, Program Year: 2023 Recipient: City of Renton PAGE, 07/30/2024 08:11:46 AM Page 3 / 8 AGENDA ITEM #12. a) The city will use this blueprint to transition its small maintenance equipment from gas to electric. The project directly supports the goals and priorities included in the Clean Economy Strategy (CES) – Renton ’s climate action strategy document. The CES provides a framework for citywide planning efforts and moves the city toward its collective vision of net zero emissions and climate resilience. The CES outlines a set of priority strategies and actions to be implemented to reach our climate goals. Included in these strategies is an action directing the city to “Transition to electric offroad equipment such as lawnmowers and leaf blowers” (CES 2.0, Appendix A, TL 1.7). Findings from a 2019 GHG inventory of Renton’s emissions showed that approximately 378 MTCO2e came from offroad maintenance equipment. The proposed project will engage a consultant from the American Green Zone Alliance, who will conduct an equipment inventory and provide a report on their recommendations for the number and type of gas equipment units to replace with batteryelectric powered alternatives, maximizing emissions reductions within our allocated EECBG funding. Gaspowered lawn and garden equipment engines emit toxic and carcinogenic air pollutants, particulate matter, and carbon dioxide that have negative environmental and health effects. Maintenance workers and vulnerable groups including children, seniors, and people with preexisting health conditions are particularly susceptible to harm caused by emissions from gaspowered maintenance equipment. Electric equipment has been shown to be a viable strategy for eliminating or substantially reducing many of these impacts. Additionally, reduction of the high decibel level noise produced by gas landscape maintenance equipment is an ancillary benefit associated with transitioning to electric equipment. The city will use the EECBG funds to ensure a successful transition to electric equipment, in support of Renton ’s CES and climaterelated goals. b. No i. What category of work do you plan to apply your EECBG Program funds to? (check all that apply) 1. Strategy development a. Developing goals b. Developing measures to track progress c. Providing annual reporting on goals 2. Technical consultant services to assist in strategy development 3. Building energy audits a. Residential b. Commercial c. Industrial d. Municipal 4. Financial programs a. Loan programs b. Performance contracting programs c. Rebates/grants d. Incentives e. Other 5. Energy efficiency retrofits a. Residential b. Commercial c. Industrial d. Municipal 6. Energy efficiency and conservation programs for buildings and facilities a. Residential b. Commercial c. Industrial d. Municipal 7. Transportation Programs a. Electric vehicle planning i. Municipal ii. Communitywide b. Purchasing of electric vehicles c. Installation of electric vehicle chargers U.S. Department of Energy Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL) STRATEGY Grant Number: SE0000369, State: WA, Program Year: 2023 Recipient: City of Renton PAGE, 07/30/2024 08:11:46 AM Page 4 / 8 AGENDA ITEM #12. a) i. Municipal ii. Communitywide d. Use of flex time by employers e. Satellite work centers f. Zoning guidelines or requirements that promote energy efficient development g. Infrastructure, such as bike lanes and pathways and pedestrian walkways h. Synchronization of traffic signals i. Public transit system improvement investments j. Other 8. Building codes and inspection a. Updating building codes b. Improving enforcement/compliance with building codes c. Building performance standards d. Other 9. Energy distribution technologies for energy efficiency a. Distributed resources b. District heating and cooling systems d. Other 10. Material conservation programs a. Source reduction b. Recycling c. Composting d. Sustainable procurement e. Other 11. Reduction and capture of methane and other greenhouse gases generated a. Landfills b. Wastewater treatment facilities c. Other 12. Traffic signals and street lighting upgrades 13. Renewable energy on government buildings a. Solar b. Wind c. Fuel cells d. Biomass 14. Programs for financing, purchasing, and installing energy efficiency, renewable energy, and zeroemission transportation (and associated infrastructure) 15. Other (requires approval of Secretary) ii. How will your use of funds help your unit of government meet its strategy/goals? iii. Provide a brief description of your project(s)? U.S. Department of Energy Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL) STRATEGY Grant Number: SE0000369, State: WA, Program Year: 2023 Recipient: City of Renton PAGE, 07/30/2024 08:11:46 AM Page 5 / 8 AGENDA ITEM #12. a) 4) Local governments must coordinate and share information with the State in which the eligible local government is located regarding activities carried out using the grant to maximize the energy efficiency and conservation benefits under the EECBG Program. Have you coordinated and shared your planned activities with your State? a. Yes  i. Please describe how you plan to coordinate with your State The City of Renton Sustainability & Solid Waste team has shared our EECBG project plans with the Washington State Department of Commerce, who functions as the state energy office. The Department of Commerce's Energy Retrofits for Public Buildings program maintains a list of Washington entity's EECBG projects and connect entities with similar or complementary projects. Our EECBG project is included on that list. The City of Renton will continue to update the Department of Commerce with our project plans as requested, and as they change or are updated. 5) Local governments must take into account any plans for the use of funds by adjacent eligible local governments that receive grants under the EECBG Program. Have you taken into account how adjacent eligible units of local governments plan to use their funds? a. Yes  Part B 1) Do you plan to collaborate with other eligible units of government? a. Yes, we are going to form a team and apply through a joint application i. List the names of the units of government 1. Which unit of government is serving as the lead applicant? ii. Please describe what your team plans to work on together b. Yes, we are going to informally collaborate i. List the names of the units of government ii. Please describe your planned collaboration c. We are not yet sure if we are going to collaborate with others U.S. Department of Energy Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL) STRATEGY Grant Number: SE0000369, State: WA, Program Year: 2023 Recipient: City of Renton PAGE, 07/30/2024 08:11:46 AM Page 6 / 8 AGENDA ITEM #12. a) d. No  2) Are you planning to partner with other organizations including utilities, energy industry and financial companies, community based organizations, labor unions, and other nonprofit organizations for your project? a. Yes i. Please list your partners b. No  3) Have you engaged local stakeholders (such as utilities, energy industry and financial companies, communitybased organizations, labor unions, and other nonprofit organizations) in the development of your plan and/or how you intend to use your EECBG Program allocation? a. Yes  b. No 4) Will this EECBG Program funding help you to access additional sources of funding? a. Yes  i. What kind? (check all that apply) 1. Local government 2. State government 3. Federal government  4. Philanthropic 5. Private sector 6. Other  b. No i. Would you like assistance in identifying other sources of funding? a. Yes b. No 5) Do you anticipate needing support for your project development/implementation? a. Yes i. What kind? (check all that apply) 1. Policy, planning and program design 2. Retrofits 3. Engineering and modeling 4. Stakeholder engagement 5. Program administration and implementation support 6. Outreach, education and advertising 7. Other b. No  6) Do you anticipate the project(s) you use this funding for will continue after the EECBG Program funding period? a. Yes  i. Describe how the projects(s) have been designed to ensure that it sustains benefits beyond the EECBG Program funding period The project will sustain benefits beyond the EECBG Program funding period by incorporating activities and processes that (1) ensure the equipment continues to function effectively and (2) maximize benefits throughout its useful life. For example, the city plans to take a holistic look at charging infrastructure and charging policies, building out structures that ensure that equipment is always charged and properly maintained. Additionally, all operators will receive training U.S. Department of Energy Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL) STRATEGY Grant Number: SE0000369, State: WA, Program Year: 2023 Recipient: City of Renton PAGE, 07/30/2024 08:11:46 AM Page 7 / 8 AGENDA ITEM #12. a) on how to use the equipment. This ensures the equipment is operated and maintained in a way that maximizes its functionality, efficiency, and lifespan, so that the equipment can continue to deliver benefits for years to come. Furthermore, we have designed the Landscaping Equipment Transition Pilot Project as a pilot allowing the city to implement the program, while also learning best practices to apply as we continue to transition additional equipment in the future. By using Renton's EECBG funds to launch the city's equipment transition as a pilot, we not only increase the chances for success when transitioning the city's remaining maintenance equipment, but also when looking forward to broader electrification projects in the future. Ideally, this project will allow the city to showcase positive outcomes for its stakeholders and carry forward lessons learned to ensure successful results in future projects. b. No i. What would help you to continue? (check all that apply) 1. Local sustainable financing 2. Public and local political support 3. Staff capacity 4. Other 7) How will your project(s) benefit disadvantaged communities? (check all that apply) a. Benefits include (but are not limited to) measurable direct or indirect investments or positive project outcomes that achieve or contribute to the following in disadvantaged communities: i. A decrease in energy burden ii. A decrease in environmental exposure and burdens  iii. An increase in access to lowcost capital iv. An increase in job quality (including paying prevailing wages for construction and maintenance projects by 2025) v. An increase in clean energy enterprise creation and contracting (e.g., minorityowned or disadvantaged business enterprises) vi. An increase in clean energy jobs, job pipeline, and job training for individuals from disadvantaged communities vii. An increase in parity in clean energy technology access and adoption viii. An increase in energy democracy ix. Other 1. Please explain 8) How will your strategy support the goal that 40% of the overall benefits of certain federal investments flow to disadvantaged communities, in line with the Justice40 initiative? The City of Renton's project supports the goal that 40% of overall benefits of certain federal investments flow to disadvantaged communities by decreasing environmental exposures emitted by the two stroke gas engines of landscaping equipment like leaf blowers, string trimmers, saws and edgers in the neighborhoods and parks that support Renton residents, including those in disadvantaged communities. Equipment emissions include toxic and carcinogenic air pollutants, ozone forming chemicals, fine particulate matter, and greenhouse gases like carbon dioxide. These emissions are particularly harmful to vulnerable populations, including children, seniors, and people with preexisting health conditions. Forty one percent of Renton residents live in a census tract with one or more disadvantaged designations, according to the Justice40 Climate & Economic Justice Screening Tool. The roads, rightsof way and city owned properties in these census tracts are serviced by Renton Public Works Maintenance staff and the many city parks in these tracts are maintained by Renton Parks & Recreation staff. By transitioning the city's maintenance equipment to electric, we will reduce the harmful emissions from gaspowered equipment serving the Renton residents and visitors who live, work and play in disadvantaged communities within the city. U.S. Department of Energy Energy Efficiency and Conservation Block Grant Program – Bipartisan Infrastructure Law 2021 (EECBGBIL) STRATEGY Grant Number: SE0000369, State: WA, Program Year: 2023 Recipient: City of Renton PAGE, 07/30/2024 08:11:46 AM Page 8 / 8 AGENDA ITEM #12. a)