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HomeMy WebLinkAboutGrant IAA25683 Page 1 of 5 INTERAGENCY AGREEMENT IAA25683 BETWEEN WASHINGTON STATE ADMINISTRATIVE OFFICE OF THE COURTS AND RENTON MUNICIPAL COURT THIS AGREEMENT (Agreement) is entered into by and between the Washington State Administrative Office of the Courts (AOC) and Renton Municipal Court (Court), (individually known as “party” and collectively as “parties”). I. PURPOSE Bring together therapeutic courts of limited jurisdiction from Renton, Issaquah, Monroe, Bothell, Pierce County, Sumner, Black Diamond, and Enumclaw. The retreat is a collaborative initiative designed to strengthen inter-court partnerships, deepen understanding of the unique challenges faced by therapeutic court programs and participants, and foster the development of innovative strategies to address these challenges effectively. II. SCOPE OF WORK The Court shall: A. Convene and manage the Third Annual Regional Community Court Retreat on February 19–21, 2025. Conducting breakout sessions focused on: Stakeholder Engagement & Advocacy for Community Courts Eligibility Criteria Addressing Drug-Related Cases with a Community Court Approach Comparing Therapeutic Court Models: Identifying Transferable Best Practices Participant Engagement Managing Participant Accountability Taking Care of Ourselves: Secondary Trauma Time for Action! B. Funding will be used for: Event Venue Space that will allow for appropriate amount of breakout rooms to accommodate attendees Event staffing for logistics and event coordination Audio Visual Equipment Two Key Note Speakers and Facilitators Travel Expenses at WA State Per Diem up to $2,500.00 Meal/Refreshments at WA State Per Diem Provide all registration efforts to manage attendee registration and check- in GRA-25-013 IAA25683 Page 2 of 5 III. PERIOD OF PERFORMANCE Subject to its other provisions, the period of performance under this Agreement shall be in effect from February 3, 2025, and continue through June 30, 2025, unless terminated sooner as provided herein or extended in writing by mutual agreement between the parties. IV. COMPENSATION AND PAYMENT A. The AOC will reimburse the Court a total compensation not to exceed five thousand dollars ($5,000.00) for payments made by the Court during the period from February 3, 2025, through June 30, 2025, related to the purpose of this agreement. If expenses exceed $5,000 the difference will be paid for by the court. B. The Court shall maintain sufficient backup documentation of expenses under this agreement. C. This amount includes expenses necessary or incidental to performing the items under the Statement of Work, including, but not limited to, travel, lodging and per diem related expenses. Court will submit an invoice after the completion and acceptance of each deliverable listed in the Scope of Work. V. BILLING PROCEDURES Court will submit invoices properly prepared State Form A-19s via email to AOC Financial Services at payables@courts.wa.gov. Invoices shall be submitted to AOC for expenditures monthly or quarterly. Incorrect or incomplete invoices shall be returned by AOC to Court for correction and reissuance and may result in delays in funding. Payments made by AOC within 30 days of receipt of a properly completed A- 19 invoice shall be deemed timely. All Invoices shall provide and itemize, at a minimum, the following: A. Contract Number; IAA25683 B. Court name, address, phone number. C. Court Federal Tax Identification Number. D. Description of Services provided. E. Date(s) Services provided. F. Total Invoice Price. The AOC may, in its sole discretion, terminate the contract or withhold payments claimed by the Court for services rendered if the Court fails to satisfactorily comply with any term or condition of this contract. If this agreement is terminated, the Court shall only receive payment for performance rendered or costs incurred in accordance with the terms of this agreement prior to the effective date of termination. No payments in advance or in anticipation of services or supplies to be provided under this contract shall be made by the AOC. VI. APPROPRIATIONS The terms of this Agreement are contingent upon sufficient appropriations and authorization being made by the Legislature of Washington State (Legislature) for the IAA25683 Page 3 of 5 performance of this Agreement. If sufficient appropriations and authorization are not made or removed by the Legislature, this Agreement will terminate immediately upon written notice being given by the AOC to the Court. The decision as to whether appropriations are sufficient to perform the duties under this Agreement is within the sole discretion of AOC. VII. AGREEMENT ALTERATIONS AND AMENDMENTS This Agreement may be amended by agreement of the parties. Such amendments are not binding unless they are in writing and signed by personnel authorized to bind each of the parties. VIII.INDEPENDENT CAPACITY The employees or agents of each party who are engaged in the performance of this Agreement shall continue to be employees or agents of that party and shall not be considered for any purpose to be employees or agents of the other party. IX. RECORDS, DOCUMENTS, AND REPORTS The Court shall maintain books, records, documents and other evidence of accounting procedures and practices which sufficiently and properly reflect all direct and indirect costs of any nature expended in the performance of this agreement. These records shall be subject at all reasonable times to inspection, review, or audit by personnel duly authorized by the AOC and the Office of the State Auditor, or so authorized by law, rule, regulation, or agreement. The Court will retain all books, records, documents, and other material relevant to this agreement for six years after settlement, and make them available for inspection by persons authorized by this provision. X. RIGHT OF INSPECTION The Court shall provide right of access to its facilities to the AOC, or any of its officers, or to any other authorized agent or official of the state of Washington at all reasonable times, in order to monitor and evaluate performance, compliance, and/or quality assurance under this Agreement. XI. DISPUTES Disputes arising under this Agreement shall be resolved by a panel consisting of one representative from the AOC, one representative from the Court, and a mutually agreed upon third party. The dispute panel shall thereafter decide the dispute with the majority prevailing. Neither party shall have recourse to the courts unless there is a showing of noncompliance or waiver of this section. XII. TERMINATION Either party may terminate this Agreement upon thirty (30) days written notice to the other party. If this Agreement is so terminated, the parties shall be liable only for performance rendered or costs incurred in accordance with the terms of this Agreement prior to the effective date of termination. IAA25683 Page 4 of 5 XIII. GOVERNANCE This Agreement is entered into pursuant to and under the authority granted by the laws of the state of Washington and any applicable federal laws. The provisions of this Agreement must be construed to conform to those laws. In the event of an inconsistency in the terms of this Agreement, or between its terms and any applicable statute or rule, the inconsistency will be resolved by giving precedence in the following order: A. Applicable state and federal statutes and rules; B. This Agreement; and C. Any other provisions of the agreement, including materials incorporated by reference. XIV. ASSIGNMENT The work to be provided under this Agreement, and any claim arising hereunder, is not assignable or delegable by either party in whole or in part, without the express prior written consent of the other party, which consent shall not be unreasonably withheld. XV. WAIVER A failure by either party to exercise its rights under this Agreement does not preclude that party from subsequent exercise of such rights and is not a waiver of any other rights under this Agreement unless stated to be such in a writing signed by an authorized representative of the party and attached to the original Agreement. XVI. SEVERABILITY If any provision of this Agreement, or any provision of any document incorporated by reference is held invalid, such invalidity does not affect the other provisions of this Agreement which can be given effect without the invalid provision and to this end the provisions of this Agreement are declared to be severable. XVII. AGREEMENT MANAGEMENT The program managers noted below are responsible for and are the contact people for all communications and billings regarding the performance of this Agreement: AOC Program Manager Court Point of Contact Leah Niccolocci PO Box 41170 Olympia, WA 98504-1170 leah.niccoloci@courts.wa.gov (360) 704-1950 Yanna Filippidis 1055 S. Grady Way Renton, WA 98057 YFilippidis@rentonwa.gov (425) 430-6550 IAA25683 Page 5 of 5 XVIII. ENTIRE AGREEMENT This Agreement contains all the terms and conditions agreed upon by the parties. No other understandings, oral or otherwise, regarding the subject matter of this Agreement are considered to exist or to bind any of the parties to this agreement unless otherwise stated in this Agreement. AGREED: Washington State Administrative Office of the Courts Court Signature Date Signature Date Kerra Lynch Yanna Filippidis Name Name Associate Director / Management Services Division Administrator Title Title __________________________________________ Armondo Pavone, Mayor Date 4/16/2025 _________________________________________ Jason Seth, City Clerk