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HomeMy WebLinkAbout04-29-2025 - Pre-Bid Conference - Meeting Minutes DATE: April 29, 2025 TO: Potential Bidders FROM: Emma Conley – Resident Engineer SUBJECT: World Cup Legacy Square Phase 1, CAG-25-044, Pre-Bid Conference Notes 1. Introductions a. City of Renton CED Team: i. Emma Conley – Resident Engineer ii. Yong Qi – Project Manager iii. Justin Johnson – Engineer of Record iv. Brianne Bannwarth – Development Engineering Director b. Other participants (see Sign-in Sheet Below) 2. Sign-In Sheet (Chat feature disabled on call, sign in sent through email to Emma Conley econley@rentonwa.gov) Name Company Phone # Email 1 Dante Zimmerman Sunset Grill Construction 360-922-4100 dante@sunsetgrillconstruction.com 2 Matt Oss Sunset Grill Construction matt@sgconstruction.com 3 Nick Jennings Sunset Grill Construction 425-786-3567 nick@sunsetgrillconstruction.com 4 Ryan Bell Vector Electrical Group 360-265-8583 rbell@vectorelectricalgroup.com 5 Touchdown JV Ohno Construction 206-325-1529 estimating@ohnoconstruction.com 6 Shane Boekenoogen Service Electric 425-508-4456 shane.boekenoogen@secoinc.com 3. Project Site Overview Emma went through the plan set starting from the site location, site condition. 4. Schedule World Cup Legacy Square Phase 1 Pre-Bid Meeting Agenda Page 2 of 3 April 29, 2025 (Emma went through the schedule as shown below) a. Release of Bid Documents: April 21, 2025 b. Pre-Bid Conference: April 29, 2025 c. Product Substitution Request (Section 01 40 00) – will consider requests up to 10 days prior to bid opening date (April 26, 2025). Approved substitutions will be listed on Addenda. d. Questions Due: April 29, 2025, 3:00 PM i. Submit questions via email to econley@rentonwa.gov e. Bids Due: May 6, 2025, before 2:00 PM. i. Renton City Hall Lobby (1055 S. Grady Way, 98057) f. Bid Opening: May 6, 2025, approximately 3:00 PM via Zoom g. Notice to Proceed (Anticipated): June 16, 2025 h. Mobilization on-site: June 30, 2025 i. Substantial Completion Date: no later than October 31, 2025 j. Final Acceptance – within 30 calendar days after the date of substantial completion: no later than November 30, 2025 5. General Project Bid Requirements a. Submit with Bid: i. Form A: Bid Proposal Form – City of Renton Bid Form 1. Acknowledge Receipt of Addenda 2. Complete Bid Form in entirety (7 pages) ii. Bid Guarantee (5% of Base Bid) – Bid Bond (Form B), postal money order, certified check, or cashier’s check iii. Form E: Contractor Qualifications b. List of Subcontractors: If Bid amount exceeds $1M, submit Form C within 1 hour of Bid submission and submit Form D within 48 hours of Bid submission. c. Form F: Qualifications of Key Personnel due within 48 hours of Bid submission. d. No later than 5 days after receipt of Notification of Intent to Award Contract: i. Agreement – City of Renton Standard Agreement (Sample in Section 00 52 00) ii. Contract/Performance Bond (Form G) iii. City of Renton Business License iv. Statement of Intent to Pay Prevailing Wages v. Certificate of Liability Insurance, naming City of Renton as additionally insured. vi. Project Schedule & Time of Completion 6. Project Scope of Work (Emma went through the following items through the plan set) a. Existing Site Conditions i. Existing utilities and temporary service requirements (sheet 4 on the plan set, relocation trees, etc.) b. Proposed Improvements: World Cup Legacy Square Phase 1 Pre-Bid Meeting Agenda Page 3 of 3 April 29, 2025 i. Storm Drainage, Sewer, and Water Utility Improvements ii. Hardscape and Urban Design Improvements iii. Landscaping and Irrigation Improvements iv. Lighting and Electrical Improvements 7. Special Conditions/Construction Access a. Work Hours i. Monday – Friday 7:00 am to 8:00 pm ii. Saturday 9:00 am to 8:00 pm, only with approval of Owner ahead of time iii. Sunday & City-recognized Holidays – no work. iv. Haul activities: 8:30 am to 3:30 pm b. Site Access i. Site access is preferred from S 3rd St (south of the project site, since the north parking needs to be maintained) ii. Work within SPU Easement: 1. No heavy equipment staging permitted within easement tract and/or over CRPLs c. Special Material Testing/Inspections i. Special Material Testing & Inspection Firm procured by Contractor. ii. Contractor shall coordinate and schedule all special testing and inspections: see Quality Requirements Section 01 40 00, 1.7. 8. Questions a. Submit all questions through CHAT on ZOOM during Pre-Bid Conference or via email to econley@rentonwa.gov by April 29, 2025, 3:00 PM All bidder inquiries received from prospective bidders and associated responses to inquiries have been consolidated and shared in the project Call for Bids. End of Meeting