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HomeMy WebLinkAbout04-29-2025 - Pre-Bid Conference - Meeting Minutes
DATE: April 29, 2025
TO: Potential Bidders
FROM: Emma Conley – Resident Engineer
SUBJECT: World Cup Legacy Square Phase 1, CAG-25-044, Pre-Bid
Conference Notes
1. Introductions
a. City of Renton CED Team:
i. Emma Conley – Resident Engineer
ii. Yong Qi – Project Manager
iii. Justin Johnson – Engineer of Record
iv. Brianne Bannwarth – Development Engineering Director
b. Other participants (see Sign-in Sheet Below)
2. Sign-In Sheet
(Chat feature disabled on call, sign in sent through email to Emma Conley
econley@rentonwa.gov)
Name Company Phone # Email
1 Dante
Zimmerman
Sunset Grill
Construction 360-922-4100 dante@sunsetgrillconstruction.com
2 Matt Oss Sunset Grill
Construction matt@sgconstruction.com
3 Nick Jennings Sunset Grill
Construction 425-786-3567 nick@sunsetgrillconstruction.com
4 Ryan Bell Vector Electrical
Group 360-265-8583 rbell@vectorelectricalgroup.com
5 Touchdown
JV
Ohno
Construction 206-325-1529 estimating@ohnoconstruction.com
6 Shane
Boekenoogen Service Electric 425-508-4456 shane.boekenoogen@secoinc.com
3. Project Site Overview
Emma went through the plan set starting from the site location, site condition.
4. Schedule
World Cup Legacy Square Phase 1 Pre-Bid Meeting Agenda
Page 2 of 3
April 29, 2025
(Emma went through the schedule as shown below)
a. Release of Bid Documents: April 21, 2025
b. Pre-Bid Conference: April 29, 2025
c. Product Substitution Request (Section 01 40 00) – will consider requests up
to 10 days prior to bid opening date (April 26, 2025). Approved substitutions
will be listed on Addenda.
d. Questions Due: April 29, 2025, 3:00 PM
i. Submit questions via email to econley@rentonwa.gov
e. Bids Due: May 6, 2025, before 2:00 PM.
i. Renton City Hall Lobby (1055 S. Grady Way, 98057)
f. Bid Opening: May 6, 2025, approximately 3:00 PM via Zoom
g. Notice to Proceed (Anticipated): June 16, 2025
h. Mobilization on-site: June 30, 2025
i. Substantial Completion Date: no later than October 31, 2025
j. Final Acceptance – within 30 calendar days after the date of substantial
completion: no later than November 30, 2025
5. General Project Bid Requirements
a. Submit with Bid:
i. Form A: Bid Proposal Form – City of Renton Bid Form
1. Acknowledge Receipt of Addenda
2. Complete Bid Form in entirety (7 pages)
ii. Bid Guarantee (5% of Base Bid) – Bid Bond (Form B), postal money
order, certified check, or cashier’s check
iii. Form E: Contractor Qualifications
b. List of Subcontractors: If Bid amount exceeds $1M, submit Form C within 1
hour of Bid submission and submit Form D within 48 hours of Bid
submission.
c. Form F: Qualifications of Key Personnel due within 48 hours of Bid
submission.
d. No later than 5 days after receipt of Notification of Intent to Award Contract:
i. Agreement – City of Renton Standard Agreement (Sample in Section
00 52 00)
ii. Contract/Performance Bond (Form G)
iii. City of Renton Business License
iv. Statement of Intent to Pay Prevailing Wages
v. Certificate of Liability Insurance, naming City of Renton as
additionally insured.
vi. Project Schedule & Time of Completion
6. Project Scope of Work
(Emma went through the following items through the plan set)
a. Existing Site Conditions
i. Existing utilities and temporary service requirements
(sheet 4 on the plan set, relocation trees, etc.)
b. Proposed Improvements:
World Cup Legacy Square Phase 1 Pre-Bid Meeting Agenda
Page 3 of 3
April 29, 2025
i. Storm Drainage, Sewer, and Water Utility Improvements
ii. Hardscape and Urban Design Improvements
iii. Landscaping and Irrigation Improvements
iv. Lighting and Electrical Improvements
7. Special Conditions/Construction Access
a. Work Hours
i. Monday – Friday 7:00 am to 8:00 pm
ii. Saturday 9:00 am to 8:00 pm, only with approval of Owner ahead of
time
iii. Sunday & City-recognized Holidays – no work.
iv. Haul activities: 8:30 am to 3:30 pm
b. Site Access
i. Site access is preferred from S 3rd St
(south of the project site, since the north parking needs to be
maintained)
ii. Work within SPU Easement:
1. No heavy equipment staging permitted within easement
tract and/or over CRPLs
c. Special Material Testing/Inspections
i. Special Material Testing & Inspection Firm procured by Contractor.
ii. Contractor shall coordinate and schedule all special testing and
inspections: see Quality Requirements Section 01 40 00, 1.7.
8. Questions
a. Submit all questions through CHAT on ZOOM during Pre-Bid Conference or
via email to econley@rentonwa.gov by April 29, 2025, 3:00 PM
All bidder inquiries received from prospective bidders and associated responses to
inquiries have been consolidated and shared in the project Call for Bids.
End of Meeting