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HomeMy WebLinkAboutGrant 1 CPA # 6527281 GRA-25-005 INTERAGENCY AGREEMENT FOR THE 2025 WASTE REDUCTION & RECYCING GRANT PROGRAM Between KING COUNTY and the City of RENTON This one-year Interagency Agreement “Agreement” is executed between King County, a Charter County and political subdivision of the State of Washington, and the City of Renton a municipal corporation of the State of Washington, hereinafter referred to as "County" and "City" respectively. Collectively, the County and City will be referred to as “Party” or “Parties.” PREAMBLE King County and the City of Renton adopted the 2019 King County Comprehensive Solid Waste Management Plan (Comp Plan), which includes waste reduction and recycling goals. In order to help meet these goals, the King County Solid Waste Division has established a waste reduction and recycling grant program for the cities that operate under the Comp Plan. This program provides funding to further the development and/or enhancement of local waste reduction and recycling projects and for broader resource conservation projects that integrate with waste reduction and recycling programs and services. This grant program does not fund household hazardous waste collection activities. Program eligibility and grant administration terms are discussed in the Grant Guidelines, attached to this Agreement as Exhibit B and incorporated herein by reference. Grant funding for this program is subject to the budget approval process of the King County Council. Grant funding approved by the King County Council is available to all King County cities that operate under the Comp Plan. The City will spend its grant funds to fulfill the terms and conditions set forth in the scope of work, which is attached hereto as Exhibit A and incorporated herein by reference. The County expects that any information and/or experience gained through the grant program by the City will be shared with the County and other King County cities. I. PURPOSE The purpose of this Agreement is to define the terms and conditions for funding to be provided to the City by the County for waste reduction and recycling programs and/or services as outlined in the scope of work and budget attached as Exhibit A. Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F 2 II. RESPONSIBILITIES OF THE PARTIES The responsibilities of the Parties to this Agreement shall be as follows: A. The City 1. Funds provided to the City by the County pursuant to this Agreement shall be used to provide waste reduction and recycling programs and/or services as outlined in Exhibit A. The total amount of funds available from this grant in 2025 shall not exceed $90,594.00. 2. This Agreement provides for distribution of 2025 grant funds to the City. However, grant funds are not available until January 1, 2025. 3. During this one-year grant program, the City will submit a minimum of one (1), but no more than four (4), progress reports to the County in a form determined by the County. Reports must be signed by a City official. These reports will include: a. a description of each activity accomplished pertaining to the scope of work; and b. reimbursement requests with both a Budget Summary Report Form, which is attached hereto as Exhibit D and incorporated herein by reference, and an Expense Summary Form, which is attached hereto as Exhibit E and incorporated herein by reference, unless the City has a spreadsheet similar to the Expense Summary Form already in use, in which case the City is free to use that spreadsheet instead of the Expense Summary Form. The City will submit the form or similar spreadsheet and not submit backup documentation for grant expenses. If backup documentation is submitted, SWD will not retain it. The City shall maintain this documentation in its records. If the City chooses to submit up to the maximum of four (4) progress reports and requests for reimbursement during the one-year grant program, they shall be due to the County on the last day of the month following the end of each quarter (April 30, July 31, October 31, January 31), except for the final progress report and request for reimbursement, which shall be due by March 21, 2026. If the City chooses to submit the minimum of one progress reports and requests for reimbursement during the one-year grant program, they shall be due to the County by March 21, 2026. Regardless of the number of progress reports the City chooses to submit, in order to secure reimbursement, the City must provide in writing to the County by the 5th working day of January 2026, the dollar amount of outstanding expenditures for which the City has not yet submitted a reimbursement request. Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F 3 4. If the City accepts funding through this grant program for the provision of waste reduction and recycling programs and projects for other incorporated areas of King County, the City shall explain the relationship with the affected adjacent city or cities that allows for acceptance of this funding and the specifics of the proposed programs and projects within the scope of work document related thereto. 5. The City shall be responsible for following all applicable Federal, state, and local laws, ordinances, rules, and regulations in the performance of work described herein. The City assures that its procedures are consistent with laws relating to public contract bidding procedures, and the County neither incurs nor assumes any responsibility for the City’s bid, award, or contracting process. 6. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation, age, or presence of any sensory, mental, or physical handicap in the employment or application for employment or in the administration or delivery of or access to services or any other benefits under this Agreement as defined by King County Code, Chapter 12.16. 7. During the performance of this Agreement, neither the City nor any Party subcontracting under the authority of this Agreement shall engage in unfair employment practices as defined by King County Code, Chapter 12.18. The City shall comply fully with all applicable federal, state, and local laws, ordinances, executive orders and regulations that prohibit such discrimination. These laws include, but are not limited to, RCW Chapter 49.60 and Titles VI and VII of the Civil Rights Act of 1964. 8. The City shall use recycled paper for the production of all printed and photocopied documents related to the fulfillment of this Agreement. The City shall use both sides of paper sheets for copying and printing and shall use recycled/recyclable products wherever practical. 9. The City shall maintain accounts and records, including personnel, financial, and programmatic records, and other such records as may be deemed necessary by the County, to ensure proper accounting for all project funds and compliance with this Agreement. All such records shall sufficiently and properly reflect all direct and indirect costs of any nature expended and service provided in the performance of this Agreement. These records shall be maintained for a period of six (6) years after termination hereof unless permission to destroy them is granted by the Office of the State Archivist in accordance with RCW Chapter 40.14. These accounts shall be subject to inspection, review, or audit by the County and/or by federal or state officials as so authorized by law. 10. The City shall maintain a record of the use of any equipment that costs more than $1,000 and is purchased with grant funds from King County for a total period of three (3) years. The records shall be compiled into a yearly evaluation report, a copy of which shall be submitted to King County by March 31 of each year through the year 2028. Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F 4 11. The City agrees to credit King County on all printed materials provided by the County, which the City is duplicating, for distribution. Either King County’s name and logo must appear on King County materials (including fact sheets, case studies, etc.), or, at a minimum, the City will credit King County for artwork or text provided by the County as follows: “artwork provided courtesy of King County Solid Waste Division” and/or “text provided courtesy of King County Solid Waste Division.” 12. The City agrees to submit to the County copies of all written materials which it produces and/or duplicates for local waste reduction and recycling projects which have been funded through the waste reduction and recycling grant program. Upon request, the City agrees to provide the County with a reproducible copy of any such written materials and authorizes the County to duplicate and distribute any written materials so produced, provided that the County credits the City for the materials. 13. The City will provide the King County Project Manager with the date and location of each Recycling Collection Event provided by the City, as well as copies of any printed materials used to publicize each event, as soon as they are available but no later than thirty (30) days prior to the event. If there is any change in the date or the location of an event, the City will notify the County a minimum of thirty (30) days prior to the event. If the event brochure is required for admission to the City’s event, the City is exempt from having to provide the brochure to King County. 14. If the City accepts funding through this grant program for the provision of recycling collection events for adjacent areas of unincorporated King County, the City shall send announcements of the events to all residences listed in the agreed upon areas listed in Exhibit A. The announcements and all other printed materials related to these events shall acknowledge King County as the funding source. 15. This project shall be administered by Meara Heubach, Solid Waste Program Manager, or designee. B. The County: 1. The County shall administer funding for the waste reduction and recycling grant program. Funding is designated by the city and is subject to the King County Council’s budget approval process. Provided that the funds are allocated through the King County Council’s budget approval process, grant funding to the City will include a base allocation of $10,000 per year with the balance of funds to be allocated according to the City's percentage of King County's residential and employment population. However, if this population based allocation formula calculation would result in a city receiving less than $10,000 per year, that city shall receive an additional allocation that would raise their total grant funding to $10,000 per year. Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F 5 2. Within forty-five (45) days of receiving a request for reimbursement from the City, the County shall either notify the City of any exceptions to the request which have been identified or shall process the request for payment. If any exceptions to the request are made, this shall be done by written notification to the City providing the reason for such exception. The County will not authorize payment for activities and/or expenditures which are not included in the scope of work and budget attached as Exhibit A, unless the scope has been amended according to Section V of this Agreement. King County retains the right to withhold all or partial payment if the City’s report(s) and reimbursement request(s) are incomplete (i.e., do not include proper documentation of expenditures and/or adequate description of each activity described in the scope of work for which reimbursement is being requested), and/or are not consistent with the scope of work and budget attached as Exhibit A. 3. The County agrees to credit the City on all printed materials provided by the City to the County, which the County duplicates, for distribution. Either the City’s name and logo will appear on such materials (including fact sheets, case studies, etc.), or, at a minimum, the County will credit the City for artwork or text provided by the City as follows: “artwork provided courtesy of the City of Renton and/or “text provided courtesy of the City of Renton.” 4. The County retains the right to share the written material(s) produced by the City which have been funded through this program with other King County cities for them to duplicate and distribute. In so doing, the County will encourage other cities to credit the City on any pieces that were produced by the City. 5. The waste reduction and recycling grant program shall be administered by Annie DeCosta-Klipa, Project Manager, King County Solid Waste Division, or designee. III. DURATION OF AGREEMENT This Agreement shall become effective on either January 1, 2025 or the date of execution of the Agreement by both the County and the City, if executed after January 1, 2025, and shall terminate on June 30, 2026. The City shall not incur any new charges after December 31, 2025. However, if execution by either Party does not occur until after January 1, 2025, this Agreement allows for disbursement of grant funds to the City for County-approved programs initiated between January 1, 2025 and the later execution of the Agreement provided that the City complies with the reporting requirements of Section II.A of the Agreement. Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F 6 IV. TERMINATION A. This Agreement may be terminated by King County, in whole or in part, for convenience without cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. B. This Agreement may be terminated by either Party, in whole or in part, for cause prior to the termination date specified in Section III, upon thirty (30) days advance written notice. Reasons for termination for cause may include but not be limited to: nonperformance; misuse of funds; and/or failure to provide grant related reports/invoices/statements as specified in Section II.A.3. and Section II.A.4. C. If the Agreement is terminated as provided in this section: (1) the County will be liable only for payment in accordance with the terms of this Agreement for services rendered prior to the effective date of termination; and (2) the City shall be released from any obligation to provide further services pursuant to this Agreement. D. Nothing herein shall limit, waive, or extinguish any right or remedy provided by this Agreement or law that either Party may have in the event that the obligations, terms and conditions set forth in this Agreement are breached by the other Party. V. AMENDMENTS This Agreement may be amended only by written agreement of both Parties. Amendments to scopes of work will only be approved if the proposed amendment is consistent with the most recently adopted King County Comprehensive Solid Waste Management Plan. Amendments will only be approved if the proposed change(s) is (are) consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. Funds may be moved between tasks in the scope of work, attached as Exhibit A, upon written notification by the City to King County. VI. HOLD HARMLESS AND INDEMNIFICATION The City shall protect, indemnify, and hold harmless the County, its officers, agents, and employees from and against any and all claims, costs, and/or issues whatsoever occurring from actions by the City and/or its subcontractors pursuant to this Agreement. The City shall defend at its own expense any and all claims, demands, suits, penalties, losses, damages, or costs of any kind whatsoever (hereinafter "claims") brought against the County arising out of or incident to the City’s execution of, performance of, or failure to perform this Agreement. Claims shall include but not be limited to assertions that the use or transfer of any software, book, document, report, film, tape, or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of any copyright, patent, trademark, trade name, and/or otherwise results in unfair trade practice. Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F 7 VII. INSURANCE A. The City, at its own cost, shall procure by the date of execution of this Agreement and maintain for the duration of the Agreement, insurance against claims for injuries to persons or damages to property which may arise from or in connection with performance of work pursuant to this Agreement by the City, its agents, representatives, employees, and/or subcontractors. The minimum limits of this insurance shall be $1,000,000 general liability insurance combined single limit per occurrence for bodily injury, personal injury, and property damage. If the policy has an aggregate limit, a $2,000,000 aggregate shall apply. Any deductible or self-insured retentions shall be the sole responsibility of the City. Such insurance shall cover the County, its officers, officials, employees, and agents as additional insureds against liability arising out of activities performed by or on behalf of the City pursuant to this Agreement. A valid Certificate of Insurance and additional insured endorsement is attached to this Agreement as Exhibit C, unless Section VII.B. applies. B. If the Agency is a Municipal Corporation or an agency of the State of Washington and is self-insured for any of the above insurance requirements, a written acknowledgement of self-insurance is attached to this Agreement as Exhibit C. C. If the Agency is a Municipal Corporation or an agency of the State of Washington and is a member of the Washington Cities Insurance Authority (WCIA), a written acknowledgement/certification of current membership is attached to this Agreement as Exhibit C. VIII. ENTIRE CONTRACT/WAIVER OF DEFAULT This Agreement is the complete expression of the agreement of the County and City hereto, and any oral or written representations or understandings not incorporated herein are excluded. Waiver of any default shall not be deemed to be a waiver of any subsequent default. Waiver of breach of any provision of this Agreement shall not be deemed to be waiver of any other or subsequent breach and shall not be construed to be a modification of the terms of this Agreement unless stated to be such through written approval by the County, which shall be attached to the original Agreement. IX. TIME IS OF THE ESSENCE The County and City recognize that time is of the essence in the performance of this Agreement. X. SEVERABILITY If any section, subsection, sentence, clause or phrase of this Agreement is, for any reason, found to be unconstitutional or otherwise invalid by a court of competent jurisdiction, such decision shall not affect the validity of the remaining portions. Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F 8 XI.NOTICE Any notice required or permitted under this Agreement shall be deemed sufficiently given or served if sent to the King County Solid Waste Division and the City at the addresses provided below: Annie DeCosta-Klipa, Project Manager, or a provided designee King County Solid Waste Division Department of Natural Resources and Parks adecostaklipa@kingcounty.gov If to the City: Meara Heubach, Solid Waste Program Manager, or a provided designee City of Renton 1055 S Grady Way Renton, WA 98057 IN WITNESS WHEREOF this Agreement has been executed by each Party on the date set forth below: City of Renton King County BY______________________________________ Armondo Pavone, Mayor ______________________________________ Date BY__________________________________ Christopher S. Stubbs, Deputy Division Director Solid Waste Division _____________________________________ Date ATTEST: Jason A. Seth, MMC, City Clerk Date Approved as to Legal Form: Cheryl Beyer, Senior Assistant City Attorney, for Shane Moloney, City Attorney 1-23-25 (9 folder 5) Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F Mar 19, 2025 Mar 19, 2025 Mar 21, 2025 Mar 24, 2025 Exhibit A 1 | Page 2025 Waste Reduction & Recycling Grant Scope of Work Applicant Information City: Renton Project Representative/Project Manager: Meara Heubach Budget Overview Task A: Recycling Collection Events $24,190 Task B: Commercial Technical Assistance $58,404 Task C: Bring Your Own Cup Campaign $2,500 Task D: General Waste Prevention and Reduction Education and Outreach $5,500 Total: $90,594 Task A: Recycling Collection Events Task Description: Please provide an overview of your task, including target audience, key initiatives, anticipated challenges, and strategies for addressing them. Describe how the program aligns with the overall project goals and the expected impact on the community. In 2025, the city will host three special collection events for recyclable materials not typically collected through Renton’s curbside program. Residents of Renton and King County will be able to drop off select materials at no cost (although there will be a $30 charge per mattress or box spring). Private contractors may not drop off items. The city intends to collect art supplies, automotive tires, bubble wrap and plastic wrap, cardboard, damaged furniture, mattresses and box springs, paper for shredding, polystyrene peanuts and blocks, and non-perishable food. Potential challenges include long lines, uncovered loads, bad weather, and commercial customers trying to drop off materials. To address these issues, we will inform customers ahead of the event about which customers can attend, when the event will close. Customers without covered loads or with loads that appear to come from a business may be turned away. Task Work Plan: Please include detailed information on the planned activities, timelines, responsible parties, resources required, and expected outcomes. Ensure to outline the specific steps and strategies that will be used to achieve the project's goals and objectives. The events are set for May 17, June 7, and September 13. City staff will plan the events and manage them the day of. In Q4 2024 and Q1 2025, the city will contract with collection vendors and the host site, Renton Technical College. In Q1 2025, the project manager will work with city communications staff to develop and distribute brochures, social media posts, and other media advertising the events. As Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F Exhibit A 2 | Page needed, the project manager will coordinate with the city’s litter crew to provide additional help setting up and breaking down the events. Task Performance Objectives: Please outline the specific performance objectives for the task, such as measurable goals (i.e., recycling rates, participation rates, event success, materials distribution), key performance indicators (KPIs), and the methods for tracking and evaluating progress. Additionally, this can include items you will share with KC by the end of the grant period. To track performance, the project manager will • Count the number of vehicles that drop off items at each event, and • Gather collection data from vendors to determine the tonnage, volume, and/or quantity of materials that were donated. Task Impact Objectives: Please describe the anticipated long-term impacts of the project, including examples such as changes in behavior, environmental benefits, economic impact and/or community engagement. Outline the broader goals, such as reducing overall waste, increasing recycling rates, and fostering sustainable practices within the community. The goals are to divert recoverable materials from Cedar Hills Regional Landfill and increase opportunities for King County residents to recycle or donate materials not typically collected curbside. The anticipated long-term impacts include extending the life of the regional landfill, keeping materials with economic value in the economy, and providing quality refurbished furniture to local families in need via a partnership with the Furniture Repair Bank. Task Evaluation: Please outline the methods and criteria (e.g., interviews, surveys, recycling rates) that will be used to assess the effectiveness of the task. Note that these elements should be included in your final report. To assess effectiveness, the project manager will • Track the number of vehicles that drop off items at each event, • Track the tonnage, volume, and/or quantity of materials that were donated, and • Calculate the cost per vehicle to host these events. Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F Exhibit A 3 | Page Task B: Commercial Technical Assistance Task Description: Please provide an overview of your task, including target audience, key initiatives, anticipated challenges, and strategies for addressing them. Describe how the program aligns with the overall project goals and the expected impact on the community. This project will provide recycling and organic waste technical assistance to commercial customers. Outreach will prioritize commercial customers that serve or are staffed or owned by Spanish or Vietnamese speakers. Businesses receive customized waste prevention support from outreach staff who provide interior waste containers, review with staff what can be composted or recycled, post multilingual waste signage and stickers, and provide compostable bags and bag dispensers. In 2024, one challenge was that some customers did not want to add organics collection because it was not yet mandated by the Organics Management Law. Starting in 2025, commercial customers producing 4 or more cubic yards of organic waste a week will need to start organics separation, so this new milestone in the law will likely encourage more customers to accept the technical assistance offered by the city. Task Work Plan: Please include detailed information on the planned activities, timelines, responsible parties, resources required, and expected outcomes. Ensure to outline the specific steps and strategies that will be used to achieve the project's goals and objectives. The planning and mobilization phases of this project were completed in 2024, so work in 2025 will consist of additional technical assistance that is tailored to commercial customers in Renton. The city has contracted with Cascadia Consulting Group to conduct commercial technical assistance, and the city intends to extend Cascadia’s contract so they can conduct additional outreach in 2025. Task Performance Objectives: Please outline the specific performance objectives for the task, such as measurable goals (i.e., recycling rates, participation rates, event success, materials distribution), key performance indicators (KPIs), and the methods for tracking and evaluating progress. Additionally, this can include items you will share with KC by the end of the grant period. This project aims to increase the participation of commercial customers in recycling and organics collection services and to improve the quality of the materials collected. The objectives are to • Provide recycling and organics technical assistance to commercial customers, • Expand commercial recycling and organics collection services, and • Decrease contamination in commercial recycling and organics. Task Impact Objectives: Please describe the anticipated long-term impacts of the project, including examples such as changes in behavior, environmental benefits, economic impact and/or community engagement. Outline the broader goals, such as reducing overall waste, increasing recycling rates, and fostering sustainable practices within the community. The main goals are to reduce the amount of recyclable and organic waste sent to the Cedar Hills Regional Landfill, decrease contamination in commercial recycling and organics streams, and help Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F Exhibit A 4 | Page commercial customers comply with the state’s Organic Management Law. The project also seeks to help commercial customers reduce their environmental impacts and decrease their waste collection bills. Task Evaluation: Please outline the methods and criteria (e.g., interviews, surveys, recycling rates) that will be used to assess the effectiveness of the task. Note that these elements should be included in your final report. To assess effectiveness, outreach staff will • Track the number of commercial customers they contact, • Track the number of commercial customers that receive technical assistance, • Measure the increase in commercial recycling and organics capacity (measured in CY/week), and • Conduct pre- and post-outreach lid lifts to measure the decrease in contamination at properties receiving technical assistance. Task C: Bring Your Own Cup Campaign Task Description: Please provide an overview of your task, including target audience, key initiatives, anticipated challenges, and strategies for addressing them. Describe how the program aligns with the overall project goals and the expected impact on the community. This task is a bring-your-own cup campaign that will promote the use of reusable cups at coffee shops and drive-thru coffee stands in Renton. There are two target audiences: staff at coffee shops and drive- thru coffee stands as well as their customers. Task Work Plan: Please include detailed information on the planned activities, timelines, responsible parties, resources required, and expected outcomes. Ensure to outline the specific steps and strategies that will be used to achieve the project's goals and objectives. The city will partner with King County to manage and deliver the project. Once King County and the city have finalized the outreach plan, county and city staff will visit coffee shops and drive-thru coffee stands to educate staff on accepting reusable cups and to recruit businesses to participate in the campaign. Participating cafes will receive signage promoting the use of reusable cups. County and city staff will also collaborate to create signs and print and digital media advertising the campaign. City staff will order and purchase signs and promotional material as needed. Task Performance Objectives: Please outline the specific performance objectives for the task, such as measurable goals (i.e., recycling rates, participation rates, event success, materials distribution), key performance indicators (KPIs), and the methods for tracking and evaluating progress. Additionally, this can include items you will share with KC by the end of the grant period. This task aims to increase the use of reusable cups at coffee shops and drive-thru stands and decrease the use of single-use cups. To evaluate progress, project staff will track the number of participating Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F Exhibit A 5 | Page businesses, gather data on reusable cup usage at participating cafes, and track responses to campaign- related social media posts. Task Impact Objectives: Please describe the anticipated long-term impacts of the project, including examples such as changes in behavior, environmental benefits, economic impact and/or community engagement. Outline the broader goals, such as reducing overall waste, increasing recycling rates, and fostering sustainable practices within the community. This task aims to promote behavior changes related to reuse, thereby reducing overall waste generation and fostering sustainable practices within the community. Task Evaluation: Please outline the methods and criteria (e.g., interviews, surveys, recycling rates) that will be used to assess the effectiveness of the task. Note that these elements should be included in your final report. To assess effectiveness, city staff will • Report the number of cafes participating in the project, • Gather point-of-sale data from participating cafes that tracks the number of customers using reusable cups, • Track the number of views to campaign-related social media posts. Project staff may also do limited observational studies to assess how many dine-in customers use reusable cups pre- and post-outreach. Task D: General Waste Prevention and Reduction Education and Outreach Task Description: Please provide an overview of your task, including target audience, key initiatives, anticipated challenges, and strategies for addressing them. Describe how the program aligns with the overall project goals and the expected impact on the community. This task promotes source reduction, reuse, recycling, and organics separation among Renton residents, commercial customers, and city staff. Key initiatives include the city’s in-house waste prevention program, Food Waste Prevention Week, and general waste prevention education that the city provides to Renton community members. Task Work Plan: Please include detailed information on the planned activities, timelines, responsible parties, resources required, and expected outcomes. Ensure to outline the specific steps and strategies that will be used to achieve the project's goals and objectives. Support for the in-house waste prevention program includes activities that decrease garbage generation from city operations. Some activities include purchasing on an as needed basis compostable bin liners for all city facilities and compostable serviceware for some internal events. The city may also purchase some reusable serviceware to further decrease waste generated from city operations. Staff from the city’s Sustainability & Solid Waste Section will be responsible for making the purchases. Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F Exhibit A 6 | Page The city will also support Food Waste Prevention Week in April and will collaborate with partners such as the King County Library System to provide information and small-scale events to support using food well. This task also includes general customer education via print and digital media. Sustainability & Solid Waste staff will collaborate the city’s communications team to develop and publish print and/or digital media that promote source reduction, recycling, and composting. Task Performance Objectives: Please outline the specific performance objectives for the task, such as measurable goals (i.e., recycling rates, participation rates, event success, materials distribution), key performance indicators (KPIs), and the methods for tracking and evaluating progress. Additionally, this can include items you will share with KC by the end of the grant period. The objectives are to decrease garbage generation in city operations, educate people about using food well and provide tools for them to do so, and inform community members about resources in their community for reducing waste. To track progress, the Sustainability & Solid Waste Section will track purchases of compostable or reusable items, record the number of attendees at any Food Waste Prevention Week events, and track the number of people who receive or respond to print and digital media promoting waste prevention and reduction. Task Impact Objectives: Please describe the anticipated long-term impacts of the project, including examples such as changes in behavior, environmental benefits, economic impact and/or community engagement. Outline the broader goals, such as reducing overall waste, increasing recycling rates, and fostering sustainable practices within the community. The overarching goal is to prevent waste by encouraging reuse, recycling, and organics waste separation. Task Evaluation: Please outline the methods and criteria (e.g., interviews, surveys, recycling rates) that will be used to assess the effectiveness of the task. Note that these elements should be included in your final report. To assess effectiveness, city staff will • Report the quantity of compostable bin liners and serviceware purchased for city operations, • Report attendance at Food Waste Prevention Week events sponsored by the city, and • Report the number of recipients or viewers of print and digital media promoting waste prevention and reduction. Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F 1 Exhibit B 2025 WRR Grant Guidelines Program Eligibility: The King County Solid Waste Division (SWD) has prepared a list of Re+ Action Ideas and a Plug & Play Project Plans that expands on the WRR Case Studies shared in the past two grant cycles and that includes new creative and innovative project ideas for WRR Grant proposals/scopes of work (Attachment 3). The goal of this list is to offer ideas for innovative projects beyond current WRR SOWs including, ideas for incorporating Equity and Social Justice into all of our work such as transcreating materials and signage into top spoken languages in King County. The list offers ideas for influencing waste prevention and recycling consistent with Title 10 of King County Code, the King County Strategic Climate Action Plan, and the King County 2019 Comprehensive Solid Waste Management Plan (Comp Plan), all of which have policies to achieve Zero Waste of Resources by 2030. SWD strongly encourages consideration of these projects in the development of grant proposals and encourages Cities to leverage WRR grant funds with multi-city projects. Grant funds may be used for a variety of WRR related programs consistent with the Comp Plan. Cities are encouraged to work together to leverage funds and have a greater influence on waste prevention and recycling. Cities may choose to use their funding on one program or a combination of programs. For WRR program ideas, please refer to the Re+ Action Ideas, which includes the examples below. • Plug & Play Project Plans : Plug & Play Project Plans • Food Waste – Food rescue infrastructure investment – supporting hunger relief organizations and food banks with resources like food storage, trucks, etc. • Community - Establishing tool and other equipment libraries or other sharing initiatives, e.g., borrow party packs for picnics and birthday parties. • Paper/Plastic Recycling - Multi-family - Technical assistance and in-person outreach to increase recycling in multifamily complexes, with an emphasis of a multicultural and multilingual approach such as through Spanish speaking Facilitators and or use of other regularly spoken languages for a particular housing community. • Banning single-use items in dine-in restaurants and hotels, e.g., coffee cups, water bottles, mini personal care items, etc. • Conduct food waste audits and implement customized food waste recycling programs in economically and culturally diverse communities. Sample Re+ Actions Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F 2 Please contact Annie DeCosta-Klipa at (206) 477- 4563 / adecostaklipa@kingcounty.gov or reference Attachment 6 if you have questions about specific program eligibility and/or consistency with the Comp Plan. The following are not eligible for funding: Grant Administration Requests for Reimbursement: Cities may submit at least one request for reimbursement per year during the funding cycle, due no later than March 31 2026. Alternately, Cities may submit requests for reimbursement as frequently as quarterly. A Budget Summary Report Form and an Expense Summary Report Form must be used when submitting requests for reimbursement and will be provided to Cities when the grant agreements are executed. Accrual Reporting: By the 5th working days of January 2026, Cities must notify SWD of the amount of their total expenditures for work that has been completed in the previous year but for which a request for reimbursement has not yet been submitted so that SWD can accrue the amounts. Progress Reports Progress reports describing program activities, accomplishments, and evaluation results must accompany each request for reimbursement. All progress reports must be signed by a City official and be submitted via email. Amendments Amendments to grant Interagency Agreements (IAAs) are unnecessary unless the City wishes to significantly change its scope of work. In general, a significant change would be one in which the City wishes to add or delete a task from its scope of work. Amendments will only be approved if the proposed change(s) is/are consistent with and/or achieves the goals stated in the scope and falls within the activities described in the scope. A minor change, such as moving dollars between tasks, would only require written notification, which may be submitted via e-mail. However, the City should contact SWD when considering changes to their scopes to determine if an amendment is needed. • Collection of garbage, except for residual garbage related to the collection of recyclables. • Household Hazardous Waste (HHW) education programs. • Collection of any household hazardous waste items including, but not limited to: treated wood, paint, lead acid batteries, oil, gasoline, and antifreeze, fluorescent lights. Cities should pursue funding for HHW collection or education programs through the King County Hazardous Waste Management Program (Haz Waste) or the Washington State Department of Ecology Local Solid Waste Financial Assistance (LSWFA) Program. Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. INSURER(S) AFFORDING COVERAGE INSURER F : INSURER E : INSURER D : INSURER C : INSURER B : INSURER A : NAIC # NAME:CONTACT (A/C, No):FAX E-MAILADDRESS: PRODUCER (A/C, No, Ext):PHONE INSURED REVISION NUMBER:CERTIFICATE NUMBER:COVERAGES IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must have ADDITIONAL INSURED provisions or be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. OTHER: (Per accident) (Ea accident) $ $ N / A SUBR WVD ADDL INSD THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED. NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. $ $ $ $PROPERTY DAMAGE BODILY INJURY (Per accident) BODILY INJURY (Per person) COMBINED SINGLE LIMIT AUTOS ONLY AUTOSAUTOS ONLY NON-OWNED SCHEDULEDOWNED ANY AUTO AUTOMOBILE LIABILITY Y / N WORKERS COMPENSATION AND EMPLOYERS' LIABILITY OFFICER/MEMBER EXCLUDED? (Mandatory in NH) DESCRIPTION OF OPERATIONS below If yes, describe under ANY PROPRIETOR/PARTNER/EXECUTIVE $ $ $ E.L. DISEASE - POLICY LIMIT E.L. DISEASE - EA EMPLOYEE E.L. EACH ACCIDENT EROTH-STATUTEPER LIMITS(MM/DD/YYYY)POLICY EXP(MM/DD/YYYY)POLICY EFFPOLICY NUMBERTYPE OF INSURANCELTRINSR DESCRIPTION OF OPERATIONS / LOCATIONS / VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is required) EXCESS LIAB UMBRELLA LIAB $EACH OCCURRENCE $AGGREGATE $ OCCUR CLAIMS-MADE DED RETENTION $ $PRODUCTS - COMP/OP AGG $GENERAL AGGREGATE $PERSONAL & ADV INJURY $MED EXP (Any one person) $EACH OCCURRENCE DAMAGE TO RENTED $PREMISES (Ea occurrence) COMMERCIAL GENERAL LIABILITY CLAIMS-MADE OCCUR GEN'L AGGREGATE LIMIT APPLIES PER: POLICY PRO-JECT LOC CERTIFICATE OF LIABILITY INSURANCE DATE (MM/DD/YYYY) CANCELLATION AUTHORIZED REPRESENTATIVE ACORD 25 (2016/03) © 1988-2015 ACORD CORPORATION. All rights reserved. CERTIFICATE HOLDER The ACORD name and logo are registered marks of ACORD HIRED AUTOS ONLY 1/22/2025 Seattle-Alliant Insurance Services,Inc. 401 Union Street,31st Floor Seattle WA 98101 Jamie Arnoldi 949-627-7000 Jamie.Arnoldi@alliant.com Safety National Casualty Corpo 15105 City of Renton 1055 S Grady Way Renton WA 98057 1280093980 A X 1,000,000 X 500,000 2,000,000 X Per Member Y XPR4067991 1/1/2025 1/1/2026 2,000,000 SIR 400,000 Re:City of Renton -King County Waste Reduction &Recycling (WRR)Grant. King County Solid Waste Division is included as additional insured per policy provisions. King County Solid Waste Division Attn:Annie DeCosta-Klipa 201 S Jackson Street Seattle WA 98104 Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F Exhibit D Contractor: Invoice #: Total amount requested this period: Total amount previously invoiced: Original contract amount: Total amount charged to date: Amount remaining for completion of interlocal: Task # 1 2 3 4 5 6 7 For King County Use Contract # Project Org Task Purchase Order #Requisition #Receipt Supplier #Supplier Pay Site Invoice #Payment Type Total charges this period are approved for payment: Project Manager:Date -$ Phone: -$ Report Period: Preparer's Name:Contract #: BUDGET SUMMARY REPORT FORM 2025 King County SWD Waste Reduction & Recycling Grant Date: Address: Exp.Account $ TOTALS -$ 1126942 720122 54150 22.000' Budget (Task/title)Costs Invoiced Balance -$ -$ Current Amount Remaining Scope of Work Description Quarter Previously -$ -$ -$ -$ -$ -$ -$ -$ Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F Exhibit E King County SWD Waste Reduction & Recycling Grant Expense Summary Form Contractor Name: Reimbursement Request # _______ Date: _____________ Contract # Task Title & No.Vendor Date of Service Item Description Invoice No.Amount Paid Total 0 2025 Grant Cycle Docusign Envelope ID: A1179B3C-0F8E-42D9-896C-A63C7BA2011F