HomeMy WebLinkAboutAddendum - 6DATE: May 1, 2025
TO: Kristi Rowland, Deputy Chief Administrative Officer
CC: Young Yoon, Information Technology Director
FROM: Lacey Pires, IT Procurement and Contract Coordinator
SUBJECT: Transition of TeleStaff Software to Cloud
This memo is in lieu of our standard contract template which allows for signature by both
parties.
Attached for your review and signature is Amendment No. 6 to CAG-10-061 with UKG
Kronos Incorporated. This Amendment authorizes payment of Quote # Q-159928, in the
amount of $20,140.71 (includes one time fee of $4,999.94 and one year of monthly fees
plus tax).
The one-time fee included in this quote is to transition our current TeleStaff perpetual
software licenses to the TeleStaff Cloud software in the Google Cloud Platform.
The Police Department uses this software to manage employee shifts and timekeeping.
Attached are the following documents:
1.UKG Kronos Quote # Q-159928
Approved By: ____________________________
Kristi Rowland
Deputy Chief Administrative Officer
_____________________________
Date
Docusign Envelope ID: 4ECED8A7-DCBD-406F-82D8-947AB39FC26C
5/5/2025 | 2:54 PM PDT
Docusign Envelope ID: 024D68A5-A8AA-4F85-A24A-44BA7EA2B308
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Quote#: Q-159928
Page 1/3
ORDER FORM
Quote#: Q-159928 Order Type: Quote
Expires: 28 May, 2025 Date: 13 May, 2025
Sales Executive: Sydney Schultz
Effective Date: Effective as of the date of last signature of this Order
Customer Legal Name:
RENTON POLICE
Customer Legal Address:
1055 S GRADY WAY, RENTON, WA 98057-3232 USA
Bill To: RENTON POLICE
1055 S GRADY WAY
RENTON, WA 98057-3232 USA
Ship To: RENTON POLICE
1055 S GRADY WAY
RENTON, WA 98057-3232 USA
Bill To Contact: Ship To Contact: Debbie Scott
Ship to Phone: (425) 430-6939
Ship to Mobile:
Contact: Debbie Scott
Email: exception@kronos.com
Currency: USD Shipping Terms: Shipping Point
Customer PO Number: Ship Method: FedEx Ground
Solution ID: 6106052 Freight Term: Prepay & Add
Initial Term: 36 months
Uplift Percent: 4 %
Renewal Term: 12 months
Payment Terms: Net 30 Days
Billing Start Date: 180 Days from the Effective Date
Docusign Envelope ID: 024D68A5-A8AA-4F85-A24A-44BA7EA2B308
Quote#: Q-159928
Page 2/3
Subscription Services
Billing Frequency: Annual in Advance
Subscription Services Quantity PEPM Monthly Price Annual Price
UKG TELESTAFF CLOUD 185 USD 8.00 USD 1,480.00 USD 17,760.00
Total Price USD 1,480.00 USD 17,760.00
Professional Services - Fixed Fee
Billing Frequency: Billed 100% upon signature of the order form
Professional Services - Fixed Fee Billing Role Quantity Unit Price Total Price
UKG LAUNCH FIXED FEE Grouped 1 USD 4,999.94 USD 4,999.94
Total Price USD 4,999.94
Quote Summary
Item Total Price
Total Monthly SaaS and Equipment Rental Fees USD 1,480.00
Total Annual SaaS and Equipment Rental Fees
USD 17,760.00
Item Total Price
Total Fixed Fees USD 4,999.94
Order Notes:
This order is entered into between Customer and Kronos Incorporated, a UKG company, subject to the terms and conditions of the
Master Agreement Reference #18220 dated March 18th, 2019, between the Lead Agency (acting as "Owner") and Kronos Incorporated
(as the "Contractor"), as amended (specifically Sections A and K of Contract #18220).
The parties agree that Customer is transitioning from their existing TeleStaff perpetual software licenses (the
“Existing Applications”) to the TeleStaff Cloud software as a service offering in the Google Cloud Platform. Software
Support for the Existing Applications shall continue, in accordance with UKG support policies, for up to 60 days after
first production use of TeleStaff Cloud by Customer, but in no event beyond December 31, 2025, and shall terminate
thereafter.
UKG Telestaff Cloud Monthly Service Fees shall be invoiced at the Billing Frequency indicated on this Order Form,
commencing on the Billing Start Date. As of the Billing Start Date, UKG will credit Customer for any pre-paid but
unused fees for Software Support for the Existing Applications. Customer may apply credits against any amounts
owed to UKG by Customer until such credit is expended. Customer shall continue to pay the Software Support on
the Existing Applications until the Billing Start Date.
The fees for the Applications are invoiced 60 days prior to the Billing Start Date.
Docusign Envelope ID: 024D68A5-A8AA-4F85-A24A-44BA7EA2B308
Quote#: Q-159928
Page 3/3
IN WITNESS WHEREOF, the parties have caused this Order to be executed by their authorized representatives and shall be effective
as of the date of the last signature below.
RENTON POLICE UKG Kronos Systems LLC
Signature:/CS1/______________________________ Signature:/KS1/_____________________________
Name:/CN1/______________________________ Name:/KN1/_____________________________
Title:/CT1/______________________________ Title:/KT1/_____________________________
Date:/CD1/______________________________ Date:/KD1/______________________________
The monthly price on this Order has been rounded to two decimal places for display purposes. As many as eight decimal places may
be present in the actual price. Due to the rounding calculations, the actual price may not display as expected when displayed on your
Order. Nonetheless, the actual price on your invoice is the true and binding total for this Order for purposes of amounts owed for the
term. If you are tax exempt, please email a copy of your “Tax Exempt Certificate” to TaxExemption@ukg.com along with the quote
number otherwise this order is subject to applicable taxes. The actual tax amount to be paid by Customer will be shown on Customer’s
invoice.
UKG is aligning our product brand and announcing that the UKG Dimensions® and UKG Pro® solutions will be one product suite under
the name UKG Pro. Click here to learn more and view examples of current to future names
https://www.ukg.com/one-suite#WhatproductnamesarechangingunderUKGDimensions
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Docusign Envelope ID: 024D68A5-A8AA-4F85-A24A-44BA7EA2B308
5/13/2025 | 10:32 AM PDT
Kristi Rowland
Deputy CAO
UKG Opp-512237_SVC; SOW terms expire if Order not executed by 05/31/25
UKG Statement of Work for RENTON POLICE
This Statement of Work (SOW) outlines the scope of services to be provided by UKG for the Professional Service(s) in the corresponding
Order and is subject to the terms and conditions set forth in the UKG Master Services Agreement (MSA) or such other existing underlying
agreement between Parties. The scope of services described herein are fixed price and subject to the same terms and conditions as the
corresponding Order. Unless otherwise defined herein, words and expressions defined in the Order shall have the same meaning in this
Statement of Work. In the event of a conflict or discrepancy between the terms in this SOW and the MSA, the MSA shall prevail.
1. Professional Services in Scope
The Customer has engaged UKG to provide the following Professional Services:
Service Description
Purpose This SOW provides for a move from UKG TeleStaff to the Google Cloud Platform. If
applicable, a Version Upgrade will be performed to align to the current Cloud version .
Phase 1:
Migration to UKG Telestaff Cloud
UKG will provide:
x Introduction call
x Cloud overview call
x Installation of UKG TeleStaff Cloud (1) PROD and (1) DEV
x System overview call
x Testing support
x Go-live support
Only those Customizations explicitly defined in Phase 2 of this SOW (if applicable) will
be migrated.
Phase 1:
Authentication UKG will configure and test Multi-Factor Authentication (MFA)
2. Service Parameters
The following parameters provide an additional set of considerations as it applies to the Project and Professional Services described in
this document:
Item Parameters
Project Assumptions
x The target duration for Phase 1 of this project is 8 working weeks.
x Phase 2 will begin as soon as possible, with team assignment anticipated within 30 days after Phase 1
completion, and is expected to be completed within 4 working weeks.
x All services will be delivered remotely.
x Customer is responsible for migration of the database to MS SQL prior to the move to the Cloud if
database is not currently MS SQL.
x Move to the Cloud does not include customizations, configuration changes, new features or functionality,
other than what is required to facilitate the move to the Cloud.
x Customer is responsible for testing the cloud database, not to exceed a (4) week time period and should
mimic current end to end persona-based tasks.
x The project will be closed after eight weeks if customer testing stalls and forward progress toward go live
on the cloud database ceases.
Scope Changes and
Pricing
• Any stated project duration is for guidance only and expected to be as set out in this SOW based upon
UKG’s experience with UKG customers andௗsolutions. Scope changes are subject to review and may
impact the project duration and cost. If additional work beyond the initial scope of this SOW is needed,
a separate Service Request will be required.
• If the Customer requires services not specified in this SOW, those services will be scoped based upon
complexity and billed at the then current rate.
• UKG will not be responsible for troubleshooting Subscription Service(s), interfaces or hardware not
provided by UKG.
• UKG’s quoted pricing does not include customization to the Subscription Service(s). A customization is
defined as any system change that extends the Subscription Service(s) beyond what is provided by the
delivered Subscription Service(s). Additional fees will apply if customization is required. Annual
maintenance fees apply to all customizations. These fees are 15% of the cost of the customization.
• UKG’s quoted pricing does not include the Excluded Items set out in this SOW
Docusign Envelope ID: 024D68A5-A8AA-4F85-A24A-44BA7EA2B308
UKG Opp-512237_SVC; SOW terms expire if Order not executed by 05/31/25
Item Parameters
Customer Tasks and
Communication
x Both UKG and the Customer’s project team will complete assigned tasks by mutually agreed upon due
dates as set forth in the project plan. UKG will not be responsible for delays caused by the Customer’s
failure to provide adequate resources for the project or complete tasks promptly.
x UKG will communicate with the Customer’s project manager, the appointed point of contact for Customer
on this project. The Customer’s project manager will be responsible for all communications and project
management among all Customer parties (staff, vendors, consultants) and for the e scalation and
resolution of any issues for the Customer.
x All project tasks are completed through UKG’s remote deployment model unless otherwise mutually
agreed to in advance or via an authorized service request or work order. Travel expenses are not included
and will be invoiced separately as incurred.
3. Service Requests
Requests for changes to this SOW, additional scope, or activities outside of this planned project scope must be submitted to the UKG
project manager in writing or in the form of an electronic service request.
The following excluded items are considered out of scope and will require a service request (“Excluded Items”):
x Material changes in the defined scope or effort
x Material changes in the number or type of work items to meet the defined scope of effort
x Changes to the project remote delivery model
x Changes to the project duration
UKG will estimate the time and costs needed to implement the change and its impact on the project's delivery. UKG will perform the
requested work once the service request has been completed and signed by the Customer.
Docusign Envelope ID: 024D68A5-A8AA-4F85-A24A-44BA7EA2B308