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HomeMy WebLinkAboutAddendum - 1APHIS SALES ORDER REQUEST FORM Amendment: FMMI Agreement Number: : Sales Order Type: Amount : Budget Period: WBS Element: Agreement Performance Period: Washington 4/16/2025 25-7353-6373-RA NO City of Renton Municipal Airport Clayton Scott Field 616 West Perimeter Road, Unit A Renton, WA 98057 0006013706 ROWE - non federal reimbursable agreements, no advance, ie CSAs 25XX - No Year Funds AP.RA.RX53.73.0310 1/1/2025 - 12/31/2025 $ 50,877.80 $ 50,877.80 16.15%11%Monthly Year 1 of 5 funds. New CSA through 12/31/2029 4/16/2025 4/30/2025 1-WA elec Michelle Airport Wildlife Hazards BASH, coyotes Manuel Cruz Renton Municipal Airport, WA CAG-20-041, Adden #1-25 WS Agreement Number: 25-7353-6373-RA WBS: AP.RA.RX53.73.00310 COOPERATIVE SERVICE AGREEMENT between RENTON MUNICIPAL AIRPORT (COOPERATOR) and UNITED STATES DEPARTMENT OF AGRICULTURE ANIMAL AND PLANT HEALTH INSPECTION SERVICE (APHIS) WILDLIFE SERVICES (WS) ARTICLE 1 – PURPOSE The purpose of this Cooperative Service Agreement is to conduct wildlife damage management (WDM) activities to control nuisance bird and wildlife species on and around Renton Municipal Airport property to reduce human health and safety risks associated with potential wildlife/aircraft collisions and other airport operations. ARTICLE 2 – AUTHORITY APHIS-WS has statutory authority under the Acts of March 2, 1931, 46 Stat. 1468-69, 7 U.S.C. §§ 8351-8352, as amended, and December 22, 1987, Public Law No. 100-202, § 101(k), 101 Stat. 1329-331, 7 U.S.C. § 8353, to cooperate with States, local jurisdictions, individuals, public and private agencies, organizations, and institutions while conducting a program of wildlife services involving mammal and bird species that are reservoirs for zoonotic diseases, or animal species that are injurious and/or a nuisance to, among other things, agriculture, horticulture, forestry, animal husbandry, wildlife, and human health and safety. ARTICLE 3 - MUTUAL RESPONSIBILITIES The cooperating parties mutually understand and agree to/that: 1. APHIS-WS shall perform services set forth in the Work Plan, which is attached hereto and made a part hereof. The parties may mutually agree in writing, at any time during the term of this agreement, to amend, modify, add or delete services from the Work Plan. 2. The Cooperator certifies that APHIS-WS has advised the Cooperator there may be private sector service providers available to provide wildlife damage management (WDM) services that the Cooperator is seeking from APHIS-WS. 3. All equipment with a purchase price of $5,000 or more per unit, purchased directly with funds from the cooperator for use on this project shall be subject to disposal according to APHIS policy, and shall be specifically listed in the attached work plan and financial plan. Property title/disposal shall be determined when this project (including all continuations and revisions of this agreement) terminates, or when the equipment is otherwise directed to other projects, whichever comes first. If the equipment is sold prior to the project end, the proceeds should be allocated according to APHIS policy. Continuations and revisions to this agreement shall list any equipment with a purchase price of $5,000 or more per unit, carried over from a purchase directly with funds from the cooperator for use on this WS Agreement Number: 25-7353-6373-RA WBS: AP.RA.RX53.73.00310 project. All other equipment purchased for the program is and will remain the property of APHIS-WS. 4. The cooperating parties agree to coordinate with each other before responding to media requests on work associated with this project. ARTICLE 4 - COOPERATOR RESPONSIBILITIES Cooperator agrees: 1. To designate the following as the authorized representative who shall be responsible for collaboratively administering the activities conducted in this agreement; Cooperator Name, Address, Phone Number, Email Manuel O. Cruz, Director, Renton Municipal Airport/Clayton Scott Field 243 West Perimeter Road Renton, Washington 98057 425-430-7476 mcruz@rentonwa.gov 2. To authorize APHIS-WS to conduct direct control activities as defined in the Work Plan. APHIS-WS will be considered an invitee on the lands controlled by the Cooperator. Cooperator will be required to exercise reasonable care to warn APHIS-WS as to dangerous conditions or activities in the project areas. 3. To reimburse APHIS-WS for costs, not to exceed the annually approved amount specified in the Financial Plan. If costs are projected to exceed the amount reflected in the Financial Plan, the agreement with amended Work Plan and Financial Plan shall be formally revised and signed by both parties before services resulting in additional costs are performed. The Cooperator agrees to pay all costs of services submitted via an invoice from APHIS-WS within 30 days of the date of the submitted invoice(s). Late payments are subject to interest, penalties, and administrative charges and costs as set forth under the Debt Collection Improvement Act of 1996. 4. To provide a Tax Identification Number or Social Security Number in compliance with the Debt Collection Improvement Act of 1996. 5. As a condition of this agreement, the Cooperator ensures and certifies that it is not currently debarred or suspended and is free of delinquent Federal debt. 6. To notify APHIS-WS verbally or in writing as far in advance as practical of the date and time of any proposed meeting related to the program. WS Agreement Number: 25-7353-6373-RA WBS: AP.RA.RX53.73.00310 7. The Cooperator acknowledges that APHIS-WS shall be responsible for administration of APHIS-WS activities and supervision of APHIS-WS personnel. 8. To obtain the appropriate permits for removal activities for species listed in the Work Plan and list USDA, APHIS, Wildlife Services as sub-permitees. 9. To provide an indoor working space to complete necessary paperwork. 10. The Cooperator will not be connected to the USDA APHIS computer network(s). ARTICLE 5 – APHIS-WS RESPONSIBILITIES APHIS-WS Agrees: 1. To designate the following as the APHIS-WS authorized representative who shall be responsible for collaboratively administering the activities conducted in this agreement. APHIS-WS State Director: Name/Title, Address, Phone Number, Email Brook Zscheile, Acting State Director, Washington 720 O’Leary Street NW Olympia, WA 98502 360-753-9884 mike.a.linnell@usda.gov 2. To conduct activities at sites designated by Cooperator as described in the Work and Financial Plans. APHIS-WS will provide qualified personnel and other resources necessary to implement the approved WDM activities delineated in the Work Plan and Financial Plan of this agreement. 3. That the performance of wildlife damage management actions by APHIS-WS under this agreement is contingent upon a determination by APHIS-WS that such actions are in compliance with the National Environmental Policy Act, Endangered Species Act, and any other applicable federal statutes. APHIS-WS will not make a final decision to conduct requested wildlife damage management actions until it has made the determination of such compliance. 4. To invoice Cooperator monthly for actual costs incurred by APHIS-WS during the performance of services agreed upon and specified in the Work Plan. Authorized auditing representatives of the Cooperator shall be accorded reasonable opportunity to inspect the accounts and records of APHIS-WS pertaining to such claims for reimbursement to the extent permitted by Federal law and regulations. WS Agreement Number: 25-7353-6373-RA WBS: AP.RA.RX53.73.00310 ARTICLE 6 – CONTINGENCY STATEMENT This agreement is contingent upon the passage by Congress of an appropriation from which expenditures may be legally met and shall not obligate APHIS-WS upon failure of Congress to so appropriate. This agreement may also be reduced or terminated if Congress only provides APHIS-WS funds for a finite period under a Continuing Resolution. ARTICLE 7 – NON-EXCLUSIVE SERVICE CLAUSE Nothing in this agreement shall prevent APHIS-WS from entering into separate agreements with any other organization or individual for the purpose of providing wildlife damage management services exclusive of those provided for under this agreement. ARTICLE 8 – CONGRESSIONAL RESTRICTIONS Pursuant to Section 22, Title 41, United States Code, no member of or delegate to Congress shall be admitted to any share or part of this agreement or to any benefit to arise therefrom. ARTICLE 9 – LAWS AND REGULATIONS This agreement is not a procurement contract (31 U.S.C. 6303), nor is it considered a grant (31 U.S.C. 6304). In this agreement, APHIS-WS provides goods or services on a cost recovery basis to nonfederal recipients, in accordance with all applicable laws, regulations and policies. ARTICLE 10 – LIABILITY APHIS-WS assumes no liability for any actions or activities conducted under this agreement except to the extent that recourse or remedies are provided by Congress under the Federal Tort Claims Act (28 U.S.C. 1346(b), 2401(b), and 2671-2680). ARTICLE 11 – NON-DISCRIMINATION CLAUSE The United States Department of Agriculture prohibits discrimination in all its programs and activities on the basis of race, color, national origin, age, disability, and where applicable, sex, marital status, familial status, parental status, religion, sexual orientation, genetic information, political beliefs, reprisal, or because all or part of an individual’s income is derived from any public assistance program. Not all prohibited bases apply to all programs. ARTICLE 12 - DURATION, REVISIONS, EXTENSIONS, AND TERMINATIONS This agreement shall become effective on January 1, 2025 and shall continue through December 31, 2029, not to exceed five years. This Cooperative Service Agreement may be amended by WS Agreement Number: 25-7353-6373-RA WBS: AP.RA.RX53.73.00310 mutual agreement of the parties in writing. The Cooperator must submit a written request to extend the end date at least 10 days prior to expiration of the agreement. Also, this agreement may be terminated at any time by mutual agreement of the parties in writing, or by one party provided that party notifies the other in writing at least 60 days prior to effecting such action. Further, in the event the Cooperator does not provide necessary funds, APHIS-WS is relieved of the obligation to provide services under this agreement. In accordance with the Debt Collection Improvement Act of 1996, the Department of Treasury requires a Taxpayer Identification Number for individuals or businesses conducting business with the agency. Cooperator’s Tax ID No.: 91-6001271 APHIS-WS’s Tax ID: 41-0696271 Cooperator: _______________________________________ _______________________ Armondo Pavone, Mayor , City of Renton Date UNITED STATES DEPARTMENT OF AGRICULTURE ANIMAL AND PLANT HEALTH INSPECTION SERVICE WILDLIFE SERVICES _______________________________________ _______________________ Brook Zscheile, Acting State Director, WA Date _______________________________________ _______________________ Wendy Anderson, Director, Western Region Date Prepared by (APHIS-WS employee): Evan Moran WENDY ANDERSON Digitally signed by WENDY ANDERSON Date: 2025.04.16 13:29:39 -06'00' 5/21/2025 Attest:____________________________ Jason Seth, City Clerk WORK PLAN/FINANCIAL PLAN COOPERATOR: Renton Municipal Airport CONTACT: Manuel O. Cruz, Airport Director 425-430-7476; mcruz@rentonwa.gov COOPERATIVE SERVICE AGREEMENT No.: 25-7353-6373-RA WBS ELEMENT: AP.RA.RX53.73.0310 LOCATION: Renton Municipal Airport DATES: January 1, 2025 – December 31, 2029 In accordance with the Cooperative Service Agreement 25-7353-6373-RA (2024 signature year) between Renton Municipal Airport (RNT) and the United States Department of Agriculture (USDA), Animal and Plant Health Inspection Service (APHIS), Wildlife Services (WS), this Work Plan sets forth the objectives, activities and budget of this project during the period of January 1, 2025 – December 31, 2029. Program Objective Wildlife Services’ objective is to reduce human health and safety risks associated with potential wildlife/aircraft collisions and other wildlife conflicts. APHIS-WS will provide assistance in the form of technical information, recommendations, and wildlife management activities related to minimizing wildlife conflicts. Plan of Action The objectives of this plan will be accomplished in the following manner: 1. APHIS-WS will provide a Wildlife Biologist an average of 16 hours per week not to exceed 800 hours total, to assist with hazardous wildlife management at the airfield. APHIS-WS will provide vehicles, equipment, supplies (other than pyrotechnics), and training necessary to implement management activities. 2. The following control methods will be used for the management activities: technical assistance, hazing, capture and removal of offending wildlife, and shooting. WS will ensure that the most discrete, effective, and safe control tools and techniques available are utilized. 3. Evan Moran, the Western District Supervisor (360) 337-2778 will supervise this project. This project will be monitored by Brook Zscheile, Acting State Director in Olympia, WA (360) 753-9884. 4. APHIS-WS will cooperate with the Washington Department of Fish and Wildlife, the U.S. Fish and Wildlife Service, county and local city governments, and other entities to ensure compliance with Federal laws and applicable State, and local laws and regulations. 5. Renton Municipal Airport will provide security access to the airfield and necessary driver and communication training. 6. Renton Municipal Airport will be billed monthly by APHIS-WS only for expenses shown in the Financial Plan and will not exceed the Agreement Total. Personnel Compensation is defined as salary for all hours worked, benefits, differentials, hazardous duty allowances, annual leave, sick leave and awards. The financial point of contact for this Work Plan/Financial Plan is Michelle Rodriguez, Budget Analyst (360) 742-5496. FINANCIAL PLAN For the disbursement of funds from Renton Airport to USDA APHIS Wildlife Services for Assistance with wildlife conflicts at the airport From 01/01/2025 to 12/31/2025 Cost Element Full Cost Personnel Compensation $ 36,264.00 Vehicles $ 3,250.00 Supplies and Materials $ 500.00 Subtotal (Direct Charges) $ 40,014.00 Pooled Job Costs 11.00% $ 4,401.54 Indirect Costs 16.15% $ 6,462.26 Agreement Total $ 50,877.80 The distribution of the budget from this Financial Plan may vary as necessary to accomplish the purpose of this agreement, but may not exceed: $50,877.80 FINANCIAL PLAN For the disbursement of funds from Renton Airport to USDA APHIS Wildlife Services for Assistance with wildlife conflicts at the airport From 01/01/2026 to 12/31/2026 Cost Element Full Cost Personnel Compensation $ 36,800.00 Vehicles $ 3,250.00 Supplies and Materials $ 500.00 Subtotal (Direct Charges) $ 40,550.00 Pooled Job Costs 11.00% $ 4,460.50 Indirect Costs 16.15% $ 6,548.83 Agreement Total $ 51,559.33 The distribution of the budget from this Financial Plan may vary as necessary to accomplish the purpose of this agreement, but may not exceed: $51,559.33 FINANCIAL PLAN For the disbursement of funds from Renton Airport to USDA APHIS Wildlife Services for Assistance with wildlife conflicts at the airport From 01/01/2027 to 12/31/2027 Cost Element Full Cost Personnel Compensation $ 37,200.00 Vehicles $ 3,250.00 Supplies and Materials $ 500.00 Subtotal (Direct Charges) $ 40,950.00 Pooled Job Costs 11.00% $ 4,504.50 Indirect Costs 16.15% $ 6,613.43 Agreement Total $ 52,067.93 The distribution of the budget from this Financial Plan may vary as necessary to accomplish the purpose of this agreement, but may not exceed: $52,067.93 FINANCIAL PLAN For the disbursement of funds from Renton Airport to USDA APHIS Wildlife Services for Assistance with wildlife conflicts at the airport From 01/01/2028 to 12/31/2028 Cost Element Full Cost Personnel Compensation $ 37,600.00 Vehicles $ 3,250.00 Supplies and Materials $ 500.00 Subtotal (Direct Charges) $ 41,350.00 Pooled Job Costs 11.00% $ 4,548.50 Indirect Costs 16.15% $ 6,678.03 Agreement Total $ 52,576.53 The distribution of the budget from this Financial Plan may vary as necessary to accomplish the purpose of this agreement, but may not exceed: $52,576.53 FINANCIAL PLAN For the disbursement of funds from Renton Airport to USDA APHIS Wildlife Services for Assistance with wildlife conflicts at the airport From 01/01/2029 to 12/31/2029 Cost Element Full Cost Personnel Compensation $ 38,000.00 Vehicles $ 3,250.00 Supplies and Materials $ 500.00 Subtotal (Direct Charges) $ 41,750.00 Pooled Job Costs 11.00% $ 4,592.50 Indirect Costs 16.15% $ 6,742.63 Agreement Total $ 53,085.13 The distribution of the budget from this Financial Plan may vary as necessary to accomplish the purpose of this agreement, but may not exceed: $53,085.13 Mailing Address: Billing Address: RENTON MUNICIPAL AIRPORT Same as mailing 616 W PERIMETER ROAD, UNIT A Financial POC: Manuel O. Cruz, Airport Director RENTON, WA 98057 Tax ID#: 91-6001271 ________________________________________ ____________________ Armondo Pavone, Mayor, City of Renton Date UNITED STATES DEPARTMENT OF AGRICULTURE ANIMAL AND PLANT HEALTH INSPECTION SERVICE WILDLIFE SERVICES _______________________________________ ___________________ Brook Zscheile, Acting State Director, Washington Date _______________________________________ ___________________ Wendy Anderson Director, Western Region Date WENDY ANDERSON Digitally signed by WENDY ANDERSON Date: 2025.04.16 13:49:26 -06'00' 5/21/2025 Attest:______________________________ _ Jason Seth, City Clerk W-9 Request for Taxpayer Farm (Rev. October 2016) identification Number and Certification Give Form to the requester. Do not Department of the Tremury send to the IRS. Internal Revenue Service ► Go to www.irs.gov/FormW9 for Instructions and the latest information. 1 Name (as shown on your mcomo tax return). Name is required on this line; do not leave this line blank. City of Renton 2 Bus4res3 name/disregarded entity name, it different from above m3 Check appropriate box for federal tax classification of the person whose name Is entered an Ilne 1. Check on'y one of the 4 Exemptions (codes apply only to �+ b following seven boxes. certain entities, not individuals: see a ❑ Indiv dual/sols proprietor or ❑ C Corporation ❑ S Corporation ❑ Partnership ❑ Trusl/estale instructions on page 3). xe 6 single -member LLC Exempt payee code (if any) o U ❑ Limited liatil ty company. Enter the tax classification (C=C corporation, S•S corporation, P=Partnership) ► Notes Check the appropriate box in the lire above for the tax classrfica0on of the s,ngle-member owner. Do not check Exemption from FATCA reporting n LLC if the LLC is classified as a single -member LLC that Is disregarded from the owner unless the owner of the LLC is _ another LLC that Is not disregarded from the owner for U.S. federal tax purposes. Otherwise, a single -member LLC that coda (if any) a 12 is disregarded from the owner should check the appropriate box for the tax classification of its owner ./ Other see Instructions) ► MunicipalityQ. rxnw..w•=� a �d..aana.u.usr N 5 Address (number, street, and apt. or suite no.) See instructions. Requester's name and address (oplionaQ N 1055 S Grady Way 9 City, state, and ZIP code Renton, WA 9BO57 7 Ust account numbex(s) here (optlonaQ Taxpayer Identification Number (77N) Enter your TIN In the appropriate box. The TIN provided must match the name given on line 1 to avoid Social security number backup withholding. For Individuals, this Is generally your social security number (SSN). However, for — resident alien, sole proprietor, or disregarded entity, see the Instructions for Part I, later. For other _ entitles, it is your employer Identification number (EIN). If you do not have a number, see Now to get a 77N, later. -or Note: If the account Is In more than one name, see the Instructions for line 1. Also see What Na and Employer tden"catton number Number To Give the Requester for guidelines on whose number to enter. 9 � - s o o 2 7 M91 Under penattles of perjury, I certify that: 1. The number shown on this form is my correct taxpayer Identification number (or I am waiting for a number to be Issued to me); and 2. 1 am not subject to backup withholding because: (a) I am exempt from backup withholding, or (b) I have not been notified by the Internal Revenue Service (IRS) that I am subject to backup withholding as a result of a failure to report all Interest or dividends, or (c) the IRS has notifled me that I am no longer subject to backup withholding; and 3. 1 am a U.S citizen or other U.S. person (dented below); and 4. The FATCA code(s) entered on this form (if any) Indicating that I am exempt from FATCA reporting Is correct- CsrtffjcatIon Instructions. You must crass out Item 2 above If you have been notified by the IRS that you are currently subject to backup withholding because you have faded to report all Interest and dividends on your tax return. For real estate transactions, item 2 does not apply. For mortgage Interest paid, acquisition or abandonment of secured property, cancellation of debt, contributions to an individual retirement arrangement (IRA), and generally, payments other than Interest and divide d�, you are not re Auired torsign the certification, but you must provide your correct TIN. See the Instructions for Part 11, later. Sign I Signature of � %,A ^ // Data► / ( I %� % Here uponon► til1l�" General Instr�i¢tions Section references are tdd�6,,e Internal Re ere Code unless otherwise noted. Future developments. For the latest information about developments related to Form W-9 and Its Instructions, such as legislation enacted after they were published, go to www.7rs gov/FormW9. Purpose of Form An Individual or entity (Form W-9 requester) who Is required to (Ile an Information return with the IRS must obtain your correct taxpayer identification number (TIN) which may be your social security number (SSN), Individual taxpayer Identification number (ITIN), adoption taxpayer identification number (ATIN), or employer Identification number (EIN), to report on an information return the amount paid to you, or other amount reportable on an Information return. Examples of Information retums Include, but are not limited to, the following. • Form 1099-INT Qnterest earned or paid) • Form 1099-DN (dividends, Including those from stocks or mutual funds) • Form 1099-MISC (various types o1 Income, prizes, awards, or gross proceeds) • Form 1099-B (stock or mutual fund sales and certain other transactions by brokers) • Form 1099-S (proceeds from real estate transactions) • Form 1099-K (merchant card and third party network transactions) • Form 1098 (home mortgage Interest), 109E-E (student loan Interest), 109E-T (tultlon) • Form 1099-C (canceled debt) • Form 1099-A (acquisition or abandonment of secured property) Use Form W-9 only it you are a U.S. person (including a resident alien), to provide your correct TIN. If you do not return Form W-9 to the requester with a TIN, you might be subject to backup withholding. See What Is backup withholding, later. Cal. No, 10231X Form W-9 (Rev 10-2018) APPROVAL FOR FISCAL YEAR 202 AGREEMENTS Initiative Title: WS HUMAN HEALTH/SAFETY AIRPORT WILDLIFE HAZARD MANAGEMENT Proposed funding level: $ What is the purpose of the initiative/agreement and how does it align with the Agency’s and Secretary’s priorities? Wildlife Services (WS) resolves wildlife conflicts that threaten public health and safety, including threats to aircraft. WS works at a variety of airfields including, commercial and general aviation airports and military installations worldwide. Wildlife-aircraft strikes (such as bird strikes) can contribute to accidents that can result in human injury or death. WS biologists provide direct wildlife damage mitigation through an integrated wildlife damage management approach, identifying the source of the problems and using all the tools and research available to effectively resolve conflicts and damage. Additional program objectives include Wildlife Hazard Assessments (WHA) conducted by wildlife biologists at airports and airfields, a requirement of the FAA. The WHA is a yearlong wildlife survey provided to airport management and is used to develop a Wildlife Hazard Management Plan that includes a variety of management actions. WS provides annual FAA required training to airport personnel to assist in recognizing potential wildlife problems. This initiative supports USDA goal 2 and APHIS objectives 2.1, 2.2, 2.4 Previous year funding level: $ <Prior year details for initiatives can be found on an attached spreadsheet> Historic instruments used to accomplish the initiatives goals Cooperative Agreement (CA) Grant (GR) Interagency Agreement (IA) Incoming Fund Agreement (RA/TF/OTC) Signatures: Approving official: Title Name Signature and date Program Manager/ADODR Steven Wickenheiser Signature needed Signatory or Delegate David Reinhold Signature needed SES $250,000 Agreement/Grant Specialist Debra Marin Signature needed