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HomeMy WebLinkAboutRenton RFP Attach A - Proposal Non-price Forms - FinalRFP FOR SOLID WASTE SERVICES - ATTACHMENT A. PROPOSAL NON-PRICE FORMS 1 Attach A: Form 1 – Cover Sheet and General Information FORM 1: COVER SHEET AND GENERAL INFORMATION Name of Proposing Entity: Home Office Address: Washington Business Address: Website Address: Proposal Contact Person: Name: Title: Address: Phone Number: Email: If Applicable, Parent Company: Name: Home Office Address: Phone Number: Website Address: Describe the parent company's relationship with the proposer: Does the person signing the proposal documents have the authority to sign on behalf of the proposer? Yes No Names of companies that will share significant and substantive responsibilities with the proposer in performing Services under the Contract: Attach to this form and number appropriately documentation showing that the proposer is duly organized and validly exists as a corporation or partnership in good standing. RFP FOR SOLID WASTE SERVICES - ATTACHMENT A. PROPOSAL NON-PRICE FORMS 1 Attach A: Form 2 – Contractor’s Proposal Deposit Bond FORM 2: CONTRACTOR’S PROPOSAL DEPOSIT BOND to the City of Renton, Washington We, , as Principal, existing under the laws of the State of Washington and authorized to do business in the State of Washington, and , as Surety, organized and existing under the laws of the State of , are held and firmly bound unto the City of Renton, a Washington municipality, as Obligee, in the penal sum of thirty thousand dollars ($30,000), for the payment of which we jointly and severally bind ourselves and our legal representatives and successors. WHEREAS, the Principal has submitted a proposal for solid waste collection to the City of Renton. NOW THEREFORE, the condition of the obligation is such that if the Obligee shall accept the proposal of the Principal and make a timely award to the Principal according to the terms of the Request for Proposal (“RFP”) documents, and the Principal shall, within ten (10) calendar days after notice of the award, exclusive of the day of notice, enter into a contract with the Obligee and furnish the contractor’s bonds (performance and payment bonds) with Surety satisfactory to the Obligee as specified in the City of Renton’s RFP and draft contract, then this obligation shall be null and void; otherwise if the Principal fails to enter into a contract and fails to furnish the contractor’s bonds within ten (10) calendar days of notice of award, exclusive of the day of notice, the amount of the proposal deposit shall be forfeited to the Obligee, payable by the Surety; but in no event will the Surety’s liability exceed the face amount of this proposal deposit bond. This bond may be executed in two (2) original counterparts and shall be signed by each party’s duly authorized officer. This bond will only be accepted if it is accompanied by a fully executed and original power of attorney for the officer executing on behalf of the Surety. PRINCIPAL (CONTRACTOR) SURETY Principal Signature Date Surety Signature Date Printed Name Printed Name Title Title Name, address, and phone number of the local office/agent of the Surety are: RFP FOR SOLID WASTE SERVICES - ATTACHMENT A. PROPOSAL NON-PRICE FORMS 1 Attach A: Form 3 – Identification of Performance Security FORM 3: IDENTIFICATION OF PERFORMANCE SECURITY If the proposer is awarded a contract on this proposal, the Surety or other financial institution that provides the letter of credit or other performance guarantees shall be: Financial Institution Name: Office Address: Phone Number: Website Address: RFP FOR SOLID WASTE SERVICES - ATTACHMENT A. PROPOSAL NON-PRICE FORMS 1 Attach A: Form 4 – Cert. of Proposal & Decl. of Understanding FORM 4: CERTIFICATION OF PROPOSAL AND DECLARATION OF UNDERSTANDING Proposer’s Declaration and Understanding The undersigned proposer declares that the only persons or parties beneficially or financially interested in this proposal (“Proposal”) are those named herein; that this Proposal is, in all respects, fair and without fraud; that it is made without collusion; and that the Proposal is made without any connection or collusion with any person submitting another proposal in connection with this RFP. The proposer declares that this Proposal is genuine and not made in the interest of or on behalf of any undisclosed person, firm, or corporation; this Proposal is not submitted in conformity with any agreement or rules of any group, association, organization, or corporation; the proposer has not directly or indirectly entered into any agreement, induced, or solicited any other proposer to submit a false or sham proposal; the proposer has not solicited or induced any person, firm, or corporation to refrain from proposing; the proposer has not sought by collusion, fraud, deceit, or any unlawful act to obtain for itself any advantage over any other proposer or over the City of Renton (“City”); and the proposer has not otherwise taken any action in the restraint of free competitive proposals in connection with the services for which this Proposal is submitted. The proposer declares that it has familiarized itself with the nature and extent of the draft base contract, the existing solid waste collection services, all local conditions, and all other relevant facilities, properties, laws, and regulations that in any manner may affect the cost, implementation, progress, performance, or furnishing of the services associated with the draft base contract. The proposer has satisfied itself as to the services and equipment to be provided, including the fact that the description of the services and equipment is brief and is intended only to indicate the general nature of the services and that this Proposal is made according to the provisions and under the terms and conditions of the draft base contract, which is fully and completely incorporated into this Proposal by this reference. The proposer further acknowledges that it has satisfied itself as to the nature and location of the solid waste handling services; the general and local conditions, particularly those bearing on the availability of equipment, access, recyclable and compostable material markets, disposal fees, availability of labor, roads, and the uncertainties of weather or similar physical conditions in Renton; the character of equipment and facilities needed to execute the contract services; and all other matters that may in any way affect the services or the cost thereof under the draft base contract. The proposer further acknowledges that it has satisfied itself as to the character, quality, and quantity of information provided by the City regarding the existing solid waste collection services and solid waste system, and the proposer has adequately investigated RFP FOR SOLID WASTE SERVICES - ATTACHMENT A. PROPOSAL NON-PRICE FORMS 2 Attach A: Form 4 – Cert. of Proposal & Decl. of Understanding the City’s customer base and any additional information that may be provided by the City. Failure by the proposer to acquaint itself with the physical conditions of the City’s customer base and all available information shall not relieve it from responsibility for properly estimating the difficulty or cost of successfully performing the services described in the base contract and providing the equipment required under the contract. The proposer warrants that, as a result of its examination and investigation of all the data referenced above, it can provide all contract services in a good, timely, and workmanlike manner and to the satisfaction of the City. The City assumes no responsibility for any representation made by any of its officers, employees, representatives, or agents during or before the execution of the contract unless (1) such representations are expressly stated in the contract and/or (2) the contract expressly provides that the City assumes the responsibility. The proposer has given the City written notice promptly of all conflicts, errors, omissions, or discrepancies that it has discovered in the proposal documents, and the written resolution thereof by the City is acceptable to the proposer. Contract Execution, Performance Guarantees, and Insurance If this Proposal is accepted, the proposer agrees to enter into a contract with the City, in the form provided in the proposal documents and as revised by subsequent addenda, to provide services and equipment as specified or indicated in the base contract for the prices and during the period indicated in this Proposal and consistent with the other terms and conditions of the base contract. The proposer accepts all of the terms and conditions of the proposal documents, including, without limitation, those dealing with the disposition of Proposal security. This Proposal will remain subject to acceptance until one hundred eighty (180) calendar days following Proposal submittal. The selected proposer shall sign and submit the contract with the appropriate performance security and proof of insurance acceptable to the City within five (5) business days of Renton City Council’s approval of the contract with the successful proposer. Self-Reliance In preparing this Proposal, the proposer acknowledges that it is solely responsible for its Proposal and has relied on its investigation and research. Start of Services and Contract Term If awarded a contract, the proposer agrees to commence all services under the terms and conditions of the contract on April 1, 2027 and to continue providing services throughout the term of the contract as specified therein. RFP FOR SOLID WASTE SERVICES - ATTACHMENT A. PROPOSAL NON-PRICE FORMS 3 Attach A: Form 4 – Cert. of Proposal & Decl. of Understanding Unit Price Proposer prices (rates) may be adjusted upward or downward solely as provided in the base contract. Generally, the proposer shall be responsible for all real (non-inflationary) cost increases and may benefit from any real cost decreases, except as specifically agreed to in the contract. The proposer agrees that the per-unit served price and the price adjustments represent a reasonable measure of the labor and materials required to provide the contract services, including all allowances for overhead and profit, and applicable taxes, fees, and surcharges for such services. Prices shall be given in U.S. dollars and cents. Compliance with Process Integrity Requirements The proposer hereby certifies that it and its employees, officers, and officials have complied with the Process Integrity Requirements described in Section 4.2 of the RFP and further agrees to comply with those guidelines during the proposal evaluation process. Addenda The proposer below lists and acknowledges receipt of all proposal documents and of the following addenda: Addendum #: Date: Addendum #: Date: Addendum #: Date: Addendum #: Date: The proposer agrees that all addenda issued are part of the contract, and the proposer further agrees that its Proposal includes all addenda. RFP FOR SOLID WASTE SERVICES - ATTACHMENT A. PROPOSAL NON-PRICE FORMS 4 Attach A: Form 4 – Cert. of Proposal & Decl. of Understanding Identification and Authorization The name and address(es) of the proposer submitting this Proposal are as follows: Name of Proposing Entity: Home Office Address: Washington Business Address: The names of the principal officers of the corporation submitting this Proposal, of the partnership, or all persons interested in this Proposal as principals are as follows: Name: Title: Name: Title: Name: Title: If the proposer is a partnership, the proposer shall attach a copy of its partnership agreement to this form and number the document(s) appropriately. If the proposer is a corporation, the proposer shall attach to these form copies of its articles of incorporation, bylaws, and certificate of good standing, as certified by the secretary of the board directors. If Sole Proprietor or Partnership IN WITNESS hereto, the undersigned has set its hand on this day of , 2025. Signature: Title: If Corporation IN WITNESS whereof, the undersigned corporation has caused this instrument to be executed by its duly authorized officers this day of , 2025. Name of Corporation: Signature: Title: Attest (Authorized Officer):