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Home My WebLink AboutFinal Agenda Packet CITY OF RENTON AGENDA - City Council Regular Meeting 7:00 PM - Monday, July 7, 2025 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way Please note that this regular meeting of the Renton City Council is being offered as a hybrid meeting and can be attended in person at the Council Chambers, 7th floor of City Hall, 1055 S Grady Way, Renton, 98057 or remotely through Zoom. For those wishing to attend by Zoom: Please (1) click this link https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or copy/paste the URL into a web browser) or (2) call-in to the Zoom meeting by dialing 253-215- 8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the day of the meeting to request an invite with a link to the meeting. Registration for Audience Comment: Registration will be open at all times, but speakers must register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and will be required to re-register for the next Council meeting if they wish to speak at that next meeting.  Request to Speak Registration Form: o Click the link or copy/paste the following URL into your browser: https://forms.rentonwa.gov/Forms/registertospeakform  You may also call 425-430-6501 or email counciladmin@rentonwa.gov to register. Please provide your full name, city of residence, email address and/or phone number, and topic in your message.  A sign-in sheet is also available for those who attend in person. Video on Demand: Please click the following link to stream Council meetings live as they occur, or to select previously recorded meetings: Renton Channel 21 Video on Demand 1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2. ROLL CALL 3. PROCLAMATION a) Parks and Recreation Month - July 2025 4. ADMINISTRATIVE REPORT a) Administrative Report 5. AUDIENCE COMMENTS  All remarks must be addressed to the Council as a whole, if a response is requested please provide your name and address, including email address, to the City Clerk to allow for follow-up.  Speakers must sign-up prior to the Council meeting.  Each speaker is allowed three minutes.  When recognized, please state your name & city of residence for the record. NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for or against any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 6. CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of June 23, 2025. Council Concur b) AB - 3864 Community & Economic Development Department recommends adoption of an ordinance authorizing acquisition of King County parcel 1723059026 through the City's powers of eminent domain, and set a public hearing to consider this issue on July 21, 2025. Refer to Finance Committee; Set Public Hearing on 7/21/2025 c) AB - 3872 Community & Economic Development Department recommends execution of a Port of Seattle Economic Development Partnership Program grant award of $120,000, with a $60,000 city match, to support the following projects: 1) The Legacy Square Activation Plan, 2) Startup 425, and 3) Summer Youth Employment Program; and approval of a $120,000 budget adjustment. Refer to Finance Committee d) AB - 3867 Executive Services Department recommends approval of a lease agreement with Canon Solutions America, in the amount of $185,604.93, for new Print & Mail Room copy/printing equipment. Refer to Finance Committee e) AB - 3876 Executive Services Department recommends execution of Amendment No. 1 to CAG-25-046, contractor Granicus, in the amount of $101,847.86, for additional website development, modules, and licensing. Refer to Finance Committee f) AB - 3878 Finance Department requests execution of an agreement with Tyler Technologies, in the initial amount of $1,954,874, for the implementation of the new Enterprise Resource Planning (ERP) system. The decision to partner with Tyler Technologies is based on its robust functionality, cost-effectiveness, and extensive experience in delivering ERP solutions tailored for local government needs. Refer to Finance Committee g) AB - 3880 Finance Department recommends adoption of an ordinance amending the 2025/2026 Biennial Budget to adjust revenues by $6.4 million and expenditures by $22.2 million, eliminates Fund 505, adjusts the 2025 Salary Table, and adds new approved full- time positions. Refer to Finance Committee h) AB - 3863 Public Works Airport reports bid opening on May 8, 2025, for the Airport Gate & Security Upgrades project, and recommends awarding the contract to the lowest responsive and responsible bidder, Perimeter Security Group, LLC, in the amount of $2,317,570.66; and authorize a budget transfer of $1,067,570.66 from the 2025 Airport Operating End Fund Balance account to the Airport Security & Fence Upgrade account as part of the third quarter 2025 budget adjustment to cover the budget gap. Refer to Finance Committee i) AB - 3879 Public Works Transportation Systems Division reports bid opening on June 24, 2025, for the 116th Ave SE Sidwalk project, and recommends awarding the contract to the lowest responsive and responsible bidder, Mike McClung Construction Co., in the amount of $934,996. Council Concur j) AB - 3877 Public Works Transportation Systems Division requests adoption of a resolution authorizing the closure of S 2nd St for up to 30 calendar days starting July 8, 2025, as part of the Rainier Ave S Corridor Improvements - Phase 4 project. Refer to Transportation (Aviation) Committee k) AB - 3875 Public Works Transportation Systems Division recommends adoption of a resolution authorizing a 120-day closure of Houser Way N, between Lake Washington Blvd N and the Lowe's business delivery access, to occur between September 2, 2025 and December 31, 2025, for the purpose of constructing a City of Renton watermain and improving storm drainage facilities supporting the I-405, Renton to Bellevue, Widening and Express Toll Lanes project. Refer to Transportation (Aviation) Committee 7. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. 8. LEGISLATION Ordinance for second and final reading: a) Ordinance No. 6162: Middle Housing Street Code Update - D236A (First Reading 6/23/2025) 9. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) 10. ADJOURNMENT COMMITTEE OF THE WHOLE MEETING AGENDA (Preceding Council Meeting) CANCELED Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 To view Council Meetings online, please visit rentonwa.gov/councilmeetings Armondo Pavone II Mayor WHEREAS,the City of Renton’s Parks and Recreation Department,estabLished in 1941,has served for over 80 years as a reflection of the community’s values and priorities —providing wetcoming spaces,responsive programs, and essential services rooted in what matters most to our residents;and WHEREAS,every park we acquire,trail we build,facility we maintain,and program we offer is shaped by the voices of our community.We operate with the understanding that we are stewards of public spaces,and that our work is possible only through the trust and investment of Renton’s residents;and \NHEREAS,this trust is earned every day through transparent planning,meaningful public engagement,and the responsible use of tax dolLars to provide high-quality services that enhance the daily Lives of over 2.6 miLtion visitors each year;and WHEREAS,the 2025 National Recreation and Park Association (NRPA)theme,“Build Together,Play Together,” embodies how Renton builds strong communities —not just through infrastructure,but through relationships, equitable access,and shared experiences;and WHEREAS,Renton’s Park system includes more than 445 acres of public land,10 miles of devetoped traiLs,and over 117,000 trees in our streets,parks,and natural areas,as well as beloved community assets such as a senior activity center,an aquatic center,a regional park,goLf course,boat launch,skateboard park,history museum,and multipLe communitycenters—allof which servethe communityyear-round;and WHEREAS,the dedicated Parks and Recreation staff continue to build together with our community —Listening first,responding with care,and delivering services that honor the community’s trust and expectations for exceltence; and NOW THEREFORE,I,Armondo Pavone,Mayor of the City of Renton,do hereby proclaim the month of July 2025 as Parks and Recreation Month in the City of Renton,and encourage all residents to join me in this special observance. IN WITNESS THEREOF,I have hereunto set my hand and caused the seal of the City of Renton to be affixed this 7th day of July 2025. PROCLAMATION )fldo Pavone City of Renton,Washington 1055 S Grady Way,Renton,WA 98057 H rentonwa.gov AGENDA ITEM #3. a) Mayor’s Office Memorandum DATE: July 3, 2025 TO: James Alberson, Jr., Council President Members of the Renton City Council FROM: Armondo Pavone, Mayor Ed VanValey, Chief Administrative Officer SUBJECT: Administrative Report • Join us Friday, July 25 at 7:30 p.m. for our River Days Friday Night Spectacular at Gene Coulon Memorial Beach Park. This is the can’t-miss moment of the festival where music, magic, and sky-high excitement come together under the theme, “Icons of the Pacific Northwest.” The evening kicks off with a high-energy live performance by fan favorite The Kennydales followed by an unbelievable drone show at 9:30 p.m. For more information about this and other River Days weekend events visit www.rentonwa.gov/riverdays. • Information about preventative street maintenance, traffic impact projects, and road closures happening this week can be found at http://rentonwa.gov/traffic. All projects are weather permitting and unless otherwise noted, streets will always remain open.  Monday, July 7 through Wednesday, July 9, 7:00am-4:00pm. Intermittent lane closures on N 6th St from Park Ave N to Logan Ave N for asphalt repairs by City crews. Questions may be directed to Public Works Shop, 425-430-7400.  Monday, July 7 through Friday, July 11, 8:00am-3:00pm. Intermittent lane closure on NE 12th St from Union Ave NE to Pierce Pl NE for utility installation. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Casey Grant, 206-532- 4380.  Monday, July 7 through Friday, July 11, 8:00am-3:00pm. Intermittent lane closure on S 21st St at Smithers Ave S for utility installation. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Joel McCann, 425-757-9595.  Thursday, July 10, 7:00am-4:00pm. Street closure on N 36th St from Burnett Ave N to mid block to repair asphalt. Questions may be directed to Public Works Shop, 425-430-7400.  Monday, July 7 through Friday, July 11, 8:00am-4:00pm. Intermittent lane closures on Park Ave N at N 31st St for construction work. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Patrick DeCaro, 425-207-6013.  Monday, July 7 through Friday, July 11, 8:00am-3:00pm. Intermittent lane closure on Rainier Ave N between S 3rd St and Airport Way for construction work. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Joe Nerlfi, 425-757- 9657.  Monday, July 7 through Friday, July 11, 8:00am-3:00pm. Shifting lane closures both east and west on NE Sunset Blvd between Redmond Pl NE to Union Ave NE for utility installation and frontage improvements. Approved traffic control plans were issued for all work and will be followed. Questions may be directed to Joel McCann, 425-757-9595. AGENDA ITEM #4. a) June 23, 2025 REGULAR COUNCIL MEETING MINUTES CITY OF RENTON MINUTES - City Council Regular Meeting 7:00 PM - Monday, June 23, 2025 Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way CALL TO ORDER AND PLEDGE OF ALLEGIANCE Council President Alberson called the meeting of the Renton City Council to order at 7:00 PM and led the Pledge of Allegiance. ROLL CALL Councilmembers Present: James Alberson, Jr., Council President Carmen Rivera, Council Position No. 2 Valerie O'Halloran, Council Position No. 3 Ryan McIrvin, Council Position No. 4 Ruth Pérez, Council Position No. 6 Kim-Khánh Vǎn, Council Position No. 7 Councilmembers Absent: Ed Prince, Council Position No. 5 MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL EXCUSE ABSENT COUNCILMEMBER PRINCE. CARRIED. ADMINISTRATIVE STAFF PRESENT Ed VanValey, Chief Administrative Officer Alex Tuttle, Senior Assistant City Attorney Melissa McCain, Deputy City Clerk Jennifer Spencer, Recreation Director Amanda Free, Economic Development Director Deb Needham, Emergency Management Director Eric Perry, Government Affairs Manager Commander Dan Figaro, Police Department Attended Remotely: Judith Subia, Chief of Staff Kristi Rowland, Deputy CAO Martin Pastucha, Public Works Administrator Ron Straka, Public Works Utility Systems Director AGENDA ITEM #6. a) June 23, 2025 REGULAR COUNCIL MEETING MINUTES Jason Seth, City Clerk Krista Kolaz, Risk Manager SPECIAL PRESENTATION 2025 Post-Legislative Session Update: Eric Perry, Government Affairs Manager, and David Foster with Foster Government Relations, provided a detailed report on the 2025 state legislative session. ADMINISTRATIVE REPORT CAO Ed VanValey reviewed a written administrative report summarizing the City’s recent progress towards goals and work programs adopted as part of its business plan for 2025 and beyond. Items noted were: • Mark your calendar for Thursday, June 26, and get ready for a season of music, sunshine, and good vibes. Join us at the Kidd Valley Stage at Gene Coulon Memorial Beach Park for the Summer Concert Series. Concerts are a free, family-friendly celebration of live music by the lake. Each event begins at 6:30 p.m. Visit www.rentonwa.gov/events for a list of dates and event information. • Save the date – River Days Returns to Renton July 25-27. This year’s theme is “Where Community Grows!” Come enjoy music, art, food, and family-friendly fun! For more information, including a full schedule of activities visit www.rentonwa.gov/riverdays. • Preventative street maintenance will continue to impact traffic and result in occasional street closures. AUDIENCE COMMENTS • Lennox Garmendia, Renton, asked if the city was going to release a statement declaring the police department would not coordinate or otherwise work with federal authorities on immigration arrests. • James Curtis, Renton, explained that he is the president of the LaCrosse Homeowners' Association (HOA) and noted that the neighborhood received an award for a project that was funded through the city's Neighborhood Grant program. He thanked city officials for the supporting the progam. • Sandy and George Taylor, Renton, also spoke about the award the LaCrosse neighborhood received and thanked city officials for the Neighborhood Grant program. • Alice Lockridge, Renton, provided several solutions she thought would enhance transparency at council meetings. • Ron Bensley, Renton, spoke about the impact government use of eminent domain has on residents, especially people of color, and urged Council to take training on this issue. • Sarah Becker, Renton, noted that residents had urged Council to influence the Renton School District from using eminent domain to enlarge the Renton High School campus. She cited several high schools that have similar populations and acreage as Renton High School. AGENDA ITEM #6. a) June 23, 2025 REGULAR COUNCIL MEETING MINUTES CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a) Approval of Council Meeting minutes of June 16, 2025. Council Concur. b) AB - 3868 Public Works Transportation Systems Division recommended adoption and publication of the Renton Transportation Benefit District (RTBD) 2024 Annual Report. Council Concur. MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL ADOPT THE CONSENT AGENDA AS PUBLISHED CARRIED. UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a) Planning & Development Committee: Vice-Chair McIrvin presented a report recommending concurrence in the staff and Planning Commission recommendation to adopt the resolution approving the South King County Housing and Homelessness Partners (SKHHP) 2026 Work Plan and Operating Budget. The Committee further recommended that this resolution be presented for adoption at tonight’s Council meeting. MOVED BY MCIRVIN, SECONDED BY VǍN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. b) Finance Committee: Chair Pérez presented a report recommending approval of the following payments: 1. Accounts Payable – total payment of $9,633,704.27 for vouchers 11005-11009, 425162- 425163, 425172-425531; payroll benefit withholding vouchers 7704-7713, 425164- 425171; and 1 wire transfer. 2. Payroll – total payment of $2,122,372.69 for payroll vouchers that include 717 direct deposits and 15 checks. (05/16/25-05/31/25 pay period). 3. Kidder Mathews vouchers 1941-1958 totaling $32,482.82. MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. c) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to approve the addition of one Full Time Equivalent (FTE) Capital Project Coordinator position, with a budget allocation of $176,242, to address the current backlog of capital and repair maintenance projects and support the successful delivery of planned facility improvements. MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #6. a) June 23, 2025 REGULAR COUNCIL MEETING MINUTES d) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to approve the conversion of a vacant Public Records Specialist position (salary grade a17) to an Enterprise Content Specialist I/II position (salary grade a16 or a20, respectively), and to approve additional appropriations to fully fund the conversion. MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE COMMMITTEE RECOMMENDATION. CARRIED. e) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to authorize the Mayor and City Clerk to execute a Professional Services Agreement with Facet NW, Inc. in the amount of $56,065 for preliminary site assessment and community engagement scope for the Cedar River Natural Area Mountain Bike Park project. The Committee further recommends approval for a budget appropriation in the amount of $200,000 to cover this contract and a future contract amendment for design/permitting for this project. MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. f) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to approve the grant agreement and authorize the Mayor and City Clerk to execute said agreement with Way Back Inn and St. Stephen Housing Association for the Steele House Townhome Development project, amounting $500,000 from HB 1590 Sales and Use Tax funds. MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. g) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to approve the grant agreement and authorize the Mayor and City Clerk to execute said agreement with Homestead for the Willowcrest Phase 2 Project, amounting to $900,000 from HB 1590 Sales and Use Tax funds. MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. h) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to authorize the mayor and city clerk to execute a Purchase and Sales Agreement with Stacy Holdings LLC for King County Parcels 3023059096, 3023059098, 3023059099, and 3023059091, and all other documents to effectuate the sale. The sale price, in addition to other associated closing costs, will not exceed $8,500,000. MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. i) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to approve and authorize execution of the engagement letter for the Office of Washington State Auditor to perform the annual audit for fiscal year 2024. The estimated cost is $112,000. MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. AGENDA ITEM #6. a) June 23, 2025 REGULAR COUNCIL MEETING MINUTES j) Finance Committee: Chair Pérez presented a report recommending concurrence in the staff recommendation to renew the city’s Property, Pollution, and Cyber Insurance policies for the period of July 1, 2025 through July 1, 2026, in the amount of $1,438,455.31. This is a 2.74% decrease over the previous policy year’s premium. To secure the best premium rates possible, the City’s lines of coverage go out to bid every year through our third-party broker, Alliant Insurance Services. Rates are determined by market conditions, insured values, and the City’s loss history. Upon approval by Council, the City will bind insurance policies through Alliant Insurance Services by July 1, 2025. MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE COMMITTEE RECOMMENDATION. CARRIED. LEGISLATION Resolution: a) Resolution No. 4558: A resolution of the City of Renton, Washington, approving the South King Housing and Homelessness Partnership 2026 Work Program and Budget. MOVED BY MCIRVIN, SECONDED BY VǍN, COUNCIL ADOPT THE RESOLUTION AS READ. CARRIED. Ordinance for first reading: a) Ordinance No. 6162: An ordinance of the City of Renton, Washington, amending Subsections 4-6-060D, 4-6-060F, 4-6-060J, and 4-6-060Q.2 of the Renton Municipal Code, authorizing corrections providing for severability, and establishing an effective date. MOVED BY MCIRVIN, SECONDED BY VǍN, COUNCIL REFER THE ORDINANCE FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED. NEW BUSINESS (Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.) ADJOURNMENT MOVED BY PÉREZ, SECONDED BY O’HALLORAN, COUNCIL ADJOURN. CARRIED. TIME: 8:15 PM Jason A. Seth, MMC, City Clerk Jason Seth, Recorder 23 Jun 2025 AGENDA ITEM #6. a) Council Committee Meeting Calendar June 23, 2025 June 30, 2025 Monday 5th Monday – No Meetings July 7, 2025 Monday 6:15 p.m. Utilities Committee, Chair Văn Location: Council Conference Room/Videoconference 1. Emerging Issues in Utilities CANCELED Transportation Committee, Chair McIrvin CANCELED Committee of the Whole, Chair Alberson 7:00 p.m. Council Meeting Location: Council Chambers/Videoconference AGENDA ITEM #6. a) AB - 3864 City Council Regular Meeting - 07 Jul 2025 SUBJECT/TITLE: Acquisition of King County parcel 1723059026 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Amanda Free, Economic Development Director EXT.: 7369 FISCAL IMPACT SUMMARY: In property acquisition negotiations and no requested fiscal impact at this time. SUMMARY OF ACTION: The proposed acquisition King County parcel 1723059026 will provide opportunities to expand the property boundaries of the Renton Community Center and the Cedar River Park. This parcel was identified in the Tri-Park Master Plan in 2006, with updates in 2011 and 2020 for acquisition being necessary to complete the City’s plan to expand Cedar River Park. The City notified the owner of the City's desire to acquire the Property. Acquiring property through the City's eminent domain authority provides the owners of the property certain tax benefits compared to selling without the threat of eminent domain. Through preliminary negotiations, the property owners have indicated a desire that the sale be through threat of eminent domain in order for them to receive such tax benefits. In order to "threaten" eminent domain, as requested by the property owner, the Council must authorize the acquisition through eminent domain by ordinance. A public hearing is also required. A proposed ordinance is attached as Exhibit A. EXHIBITS: A. Draft Ordinance STAFF RECOMMENDATION: Staff recommends to adopt ordinance authorizing acquisition of King County parcel 1723059026 through the City's powers of eminent domain, and schedule a public hearing to occur on or before the date planned for adoption. AGENDA ITEM #6. b) CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, PROVIDING FOR THE ACQUISITION OF REAL PROPERTY LOCATED IN RENTON, WASHINGTON, TAX PARCEL NUMBER 172305-9026, INCLUDING THROUGH THE EXERCISE OF EMINENT DOMAIN FOR PUBLIC PURPOSES; PROVIDING FOR SEVERABILITY; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Renton (the “City”) is a non-charter optional municipal code city as provided in Title 35A RCW, incorporated under the laws of the State of Washington, and authorized to acquire title to real property for public purposes pursuant to chapter 8.12 RCW; and WHEREAS, the City adopted its Tri-Park Master Plan in 2006, with updates 2011 and 2020, identifying the acquisition of the parcel fully described in Exhibit A attached hereto, and known as King County Tax Parcel No. 172305-9026 ("Real Property”), as being necessary to complete the City’s plan to expanding its Cedar River Park (the “Project”); and WHEREAS, the Real Property is vacant and unimproved in its current condition; WHEREAS, SRMRenton, LLC (“Owner”), a Washington limited liability company (UBI 604 050 890) acquired title to the Real Property by statutory warranty deed recorded April 18, 2017 in Official Records under Recording No. 20170418000048; and WHEREAS, the Owner is considering selling or developing the Real Property. WHEREAS, the Real Property is uniquely necessary for the City to acquire prior to significant private investments so the City can preserve its ability to expand the Cedar River Park and/or use it for other public purposes; and AGENDA ITEM #6. b) ORDINANCE NO. ______ 2 WHEREAS, the City notified Owner of its intent to acquire the Real Property and to the extent necessary, to exercise its power of eminent domain with respect to the City’s desire to acquire the Real Property; and WHEREAS, the City and Owner are negotiating an agreement under the imminent threat of eminent domain (the “Purchase and Sale Agreement”) for the purchase and sale of the Real Property to the City, subject to Council Approval; and WHEREAS, it is anticipated that Owner, under the terms of the Purchase and Sale Agreement, will waive its right to require the City to comply with the acquisition procedures under RCW 8.26.180; and WHEREAS, it is anticipated that Owner, under the terms of the Purchase and Sale Agreement, will waive its right to notice of final action under RCW 8.25.290; and WHEREAS, it is anticipated that Owner, under the terms of the Purchase and Sale Agreement, will waive its right to adjudication of the issue of public use and necessity; and WHEREAS, it is anticipated that Owner, under the terms of the Purchase and Sale Agreement, will affirm that no individual or business occupies the Real Property being acquired and therefore no individual or business will be displaced by the City’s Project (as defined by chapter 8.26 RCW); NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON DO ORDAIN AS FOLLOWS: SECTION I. The recitals set forth above are hereby adopted and incorporated herein as if set forth in full. AGENDA ITEM #6. b) ORDINANCE NO. ______ 3 SECTION II. The City Council of the City of Renton finds and declares that: i) the Project is a public use; ii) the acquisition of the Real Property legally described in Exhibit A is necessary for the completion of the Project; and iii) the acquisition of the Real Property and the construction of the Project are in the best interests of the citizens residing within the City of Renton. SECTION III. The City Council authorizes the acquisition of the Real Property, including through the use of eminent domain and initiation of a condemnation action if necessary, subject to the making or paying of just compensation to the owners thereof in the manner provided by law. SECTION IV. Nothing in this Ordinance limits the City in its identification and acquisition of property and property rights necessary for the Project. The City reserves the right to acquire additional or different properties or property rights as needed for the Project. SECTION V. The Mayor, by and through the Mayor’s designees, is authorized and directed to complete the purchase of the Real Property under imminent threat of eminent domain, and, if needed, to prosecute actions and proceedings in the manner provided by law to condemn, take, damage and appropriate the Real Property to carry out the provisions of this Ordinance. SECTION VI. The compensation to be paid to Owner of the Real Property acquired for the Project shall be paid from the City's general funds or from such other monies that the City may have available or attain for the acquisition. SECTION VII. If any section, subsection, sentence, clause, phrase or word of this Ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase or word of this Ordinance. AGENDA ITEM #6. b) ORDINANCE NO. ______ 4 SECTION VIII. This ordinance shall be in full force and effect five (5) days after publication of a summary of this ordinance in the City's official newspaper. The summary shall consist of this ordinance's title. PASSED BY THE CITY COUNCIL the day of , 2025. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2025. ______________________________ Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney Date of Publication: ORD-CED:25ORD009:6.9.2025 AGENDA ITEM #6. b) ORDINANCE NO. ______ 5 EXHIBIT A Property Legal Description THE EAST ½ OF THE NORTHEAST ¼ OF THE NORTHWEST ¼ OF SECTION 16, TOWNSHIP 23 NORTH, RANGE 5 EAST, W.M., EXCEPT THE NORTH 330 FEET THEREOF; AND EXCEPT THE EAST 30 FEET CONVEYED TO THE CITY OF RENTON FOR RIGHT-OF-WAY BY DEED RECORDED UNDER RECORDING NO. 7809071074; AND EXCEPT ALL COAL AND MINERALS AND THE RIGHT TO EXPLORE FOR AND MINE THE SAME AS RESERVED BY DEED RECORDED UNDER RECORDING NO. 3875580; SITUATE IN THE CITY OF RENTON, COUNTY OF KING, STATE OF WASHINGTON AGENDA ITEM #6. b) AB - 3872 City Council Regular Meeting - 07 Jul 2025 SUBJECT/TITLE: Port of Seattle’s Economic Development Support Program Grant 2025-2026 RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Community & Economic Development Department STAFF CONTACT: Amanda Free, Economic Development Director EXT.: 7369 FISCAL IMPACT SUMMARY: The city has been awarded a grant for a total of $120,000 from the Port of Seattle’s Economic Development Partnership Program. A commitment of a $60,000 match from the City of Renton is required for acceptance of the grant. This match will be covered by a combination of lodging tax funds previously approved and the remainder will use existing CED budget. Authorization is requested for additional budget appropriations for the Community and Economic Development Department in the amount of $120,000 offset by additional grant revenues of the same amount and will be included in the mid-bi budget adjustment SUMMARY OF ACTION: The City of Renton is seeking City Council approval to enter into an agreement with the Port of Seattle through its Economic Development Partnership Program, a two-year grant supporting local economic development efforts in 2025 and 2026. This annual, population-based grant allows cities to access up to $60,000 a year in funding, with a required 50% match (up to 25% may be in-kind). Based on Renton’s population, the City is eligible for the full grant amount. Renton will use this funding to support three strategic projects: 1. Legacy Square Activation Plan – A downtown placemaking initiative focused on inclusive, community- centered programming in anticipation of the 2026 FIFA World Cup. Activities include cultural festivals, World Cup viewing events, arts showcases, and youth recreation. Planning begins in 2025, with full public activation running from May through September 2026. 2. Startup 425 Support – Expansion of small business outreach and engagement, particularly for diverse and first-time entrepreneurs. The project includes monthly in-person co-working and workshops, resource sharing, and capacity-building events with a goal of increasing event participation by 30% by the end of 2026. 3. Summer Youth Employment Program – A pilot workforce development initiative launching in summer 2026 in partnership with Renton School District. It will provide job readiness training and internships for high school students and establish mentorship connections with local small businesses. The proposed projects align with both the Port of Seattle’s Economic Development goals and the City of Renton’s strategic priorities by enhancing downtown vibrancy, supporting small businesses and AGENDA ITEM #6. c) entrepreneurs, fostering youth workforce development, and celebrating Renton’s cultural diversity. These initiatives contribute to equitable economic opportunity, strengthen local and regional partnerships, and reinforce Renton’s position as a welcoming and dynamic destination in the region. EXHIBITS: A.Economic Development Partnership Program 2025 Application B.2025 Economic Development Grant Agreement with the Port of Seattle C.Legal Approval of Economic Development Agreement as written by the Port of Seattle STAFF RECOMMENDATION: Authorize the Administration to accept the Port of Seattle’s Economic Development Partnership Program award of $120,000, with a city match of $60,000 and authorize the Mayor to sign the agreement and approve the budget adjustment of $120,000. AGENDA ITEM #6. c) Page 1 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 2025-2026 Economic Development City Partnership Application Instructions Overview The Port of Seattle’s Economic Development City Partnership Program is a cooperative economic development program that supports local and regional economic development initiatives across King County. The Port offers participating King County cities funds to support projects and initiatives that address economic growth, encourage the use of the Port’s facilities, supports jobs, and diversify the business ecosystem by increasing access and support for disadvantaged businesses, women-owned, and/or minority-owned business enterprises (WMBE). Funding Eligibility Funding is made to King County cities on a per-capita calculation based on Washington State Office of Financial Management annual population estimates. Cities with populations less than 10,000 people are eligible to apply for up to $10,000 in funding and cities with populations more than 60,000 people are eligible to apply for up to $60,000 annually. 2025-2026 Maximum Awards by City Annually* City Award City Award Algona $10,000 Lake Forest Park $13,680 Auburn (part) $60,000 Maple Valley $29,320 Beaux Arts Village $10,000 Medina $10,000 Bellevue $60,000 Mercer Island $25,830 Black Diamond $10,000 Milton (part) $10,000 Bothell (part) $30,290 Newcastle $13,750 Burien $53,000 Normandy Park $10,000 Carnation $10,000 North Bend $10,000 Clyde Hill $10,000 Pacific (part) $10,000 Covington $22,000 Redmond $60,000 Des Moines $33,400 Renton $60,000 Duvall $10,000 Sammamish $60,000 Enumclaw (part) $13,350 SeaTac $32,710 Federal Way $60,000 Shoreline $60,000 Hunts Point $10,000 Skykomish $10,000 Issaquah $41,500 Snoqualmie $14,520 Kenmore $24,350 Tukwila $22,930 Kent $60,000 Woodinville $13,900 Kirkland $60,000 Yarrow Point $10,000 *Based on 2024 OFM Population estimate AGENDA ITEM #6. c) Page 2 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 Match Requirement Funds require a 50 percent match from city funding or in-kind resources. In-kind resources may be matched up to 25 percent of the award amount. For example, a request for $40,000 in Port funds would require the city to commit $20,000 in matching dollars and/or in-kind resources. Of that $20,000 match, up to $10,000 of in-kind resources could be applied toward the match requirement. Alternatively, a city may also choose to match 50 percent in city funding and use no in-kind resources towards their match. Exception for Small Cities - Smaller cities applying for $10,000 of Port funds may use in-kind resources to supplement their match requirement. No city monetary match is required. For example, if a city applies for $10,000 of Port funding, the 50 percent match may come solely from in-kind resources. Who can apply and how may the funds be used? Eligible Applicants City governments in King County with populations less than 200,000. Eligible Projects Port of Seattle funds must be used to support projects that tie to the Port of Seattle’s business interests. Eligible initiatives include projects that support Port related industries such as aviation, maritime, construction trades, and green jobs and/or encourage utilization of the Port’s facilities such as SEA Airport, cruise terminals, and cargo terminals. Eligible projects include: Business Attraction • Marketing/Attraction campaigns • Prospecting missions • Trade show marketing • Other marketing and sales initiatives Business Retention/Expansion • Business outreach • Businesses referred to technical assistance programs • Industry roundtables/seminars • Surveys* Buy Local/Placemaking • Farmers Markets/Local Marketplaces/Pop-ups/events benefiting local businesses • Buy Local campaigns • Arts/Culture Events AGENDA ITEM #6. c) Page 3 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 Export/Trade Assistance & Promotion • Resources for companies to support market research • Resources for companies to develop and integrate Export Business Plans • Resources to companies to further explore in-person target markets such as participating in International Trade Missions/Trade shows • initiatives aimed at increasing exports of local businesses, like developing a promotional or marketing campaign. Small Business Technical Assistance • Accelerator/Incubator support • Business planning/counseling • Marketing/market development, etc. • Government procurement technical assistance • Financing assistance Tourism • Marketing campaigns • Video/Photo/Collateral production and deployment • Event development to attract non-local visitors Workforce Development • Industry Trainings • Occupational Training (ex. Construction, engineering, etc.) • Pre-apprentice/Apprenticeship programs Planning/Feasibility Studies** • Economic development plans • Feasibility studies supporting business and/or government investment in facilities *Surveys – If you are conducting business surveys, the Port will want city partners to ask a common (core) set up questions to aggregate survey results across the region. Port staff will set up a meeting with cities conducting surveys to develop these common questions. Cities can add questions beyond the basic core questions. **Cities may only use Port funding for planning/feasibility studies once every three years (beginning 2024). Ineligible Projects • Signage and wayfinding projects (cities can use investments in signage/wayfinding towards their matching fund requirements) • Direct cash grants or loans made to businesses or organizations • Capital projects including projects to construct either new facilities or make significant, long-term improvements to existing facilities • Capital expenses associated with an event or program already in progress with no significant changes from previous year. AGENDA ITEM #6. c) Page 4 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 Metrics and Outcomes The Port of Seattle is interested in partnering with cities on programs and partnerships that advance economic growth. Cities should use Port funding to provide businesses resources, create jobs, promote tourism, and encourage economic growth. Please use the list of metrics below and include a minimum of two standardized metrics per project when planning programs or initiatives. Specific metrics calculating the number of women-owned and minority-businesses (WMBE) supported should also be included and considered. This helps the Port team assess collective impacts at the end of the funding cycle. AGENDA ITEM #6. c) Page 5 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 Table of Metrics Business Attraction • # Businesses recruited o # of WMBE recruited • # of Impressions, website visits, etc. for business recruitment marketing campaigns • # of Tradeshows/missions participated Small Business Technical Assistance • # Businesses assisted o # of WMBE served • $ of funding secured for businesses o $ funding secured for WMBE • # Jobs created/retained o # of jobs created/retained for WMBE • # of Attendees to events • # of Trainings offered • # of Individuals trained o # of WMBE trained Business Retention/Expansion • # Businesses reached o # of WMBE reached • # of businesses referred to technical assistance resources • # Industry roundtables/seminars hosted • # of Attendees to Industry roundtables/seminars o # of WMBE Attendees • # of Surveys collected o Businessowner demographics o Surveys completed in different languages o Surveys completed by WMBE Special Plans/Study • No metrics required – deliverable is the final report Buy Local/Placemaking • # of Attendees/participants in events or campaigns • # of Businesses engaged in farmer’s markets, Buy Local campaigns, and similar initiatives o # of WMBE participating • $ of Revenue generated (per business or in total) Tourism • # of Non-local visitors • # of Hotel room nights • # of Businesses participating o # of WMBE participating • $ of Increased ticket sales • # of Website visits, impressions, page visits, links clicked, etc. Export/Trade Assistance & Promotion • # of businesses supported o # of WMBE businesses supported • # of businesses joining trade missions/tradeshows • $ additional revenue generated • # Target markets reached Workforce Development • # of Trainings offered • # of Individuals trained o # of WMBE individuals trained • # of Certificates, degrees or credits earned • $ Wages paid to training graduates • Placement % of training graduates o % and # of WMBE participants AGENDA ITEM #6. c) Page 6 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 Contract Deadline and Final Reporting Projects must be completed by December 15, 2026 and funds must be spent and invoiced before then. Final reports will be due Friday, November 15, 2026. The Port will provide a final report template to city partners to complete as part of their final reporting requirements. AGENDA ITEM #6. c) Page 7 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 Port of Seattle 2025-2026 Economic Development City Partnership Program Application City: City of Renton Contact Name: Amanda Free Title: Economic Development Director Telephone: (425) 430-7369 Email: afree@rentonwa.gov Address: 1055 S Grady Way City, State, Zip: Renton, WA 98057 Alternate Contact: Jessie Kotarski Alternate Telephone: (425) 430-7271 Alternate Email: jkotarski@rentonwa.gov Declaration: I HEREBY CERTIFY THAT THE INFORMATION GIVEN IN THIS APPLICATION TO THE PORT OF SEATTLE IS TRUE AND CORRECT TO THE BEST OF MY KNOWLEDGE. Signature of Responsible Official: Print or Category Name and Title: Amanda Free, Economic Development Director Date: 5/30/2025 Deadline: The application must be submitted electronically to the Port of Seattle by Friday, August 15 by 3:00 pm and will be reviewed on a rolling basis. Submit the application to: e-submittals-purch@portseattle.org and copy Annie Tran at tran.a@portseattle.org. Please send a word document version. Project Description, Goals, Timeline, and Metrics AGENDA ITEM #6. c) Page 8 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 Please describe each program you plan to implement using Port of Seattle funds. Project categories may include: • Business Attraction • Business Retention & Expansion • Buy Local/Placemaking • Export Assistance & Promotion • Small Business Technical Assistance • Tourism • Workforce Development • Plans/Special Projects (please consult with Port staff) See Port Metrics table and be sure to include any WMBE specific metrics. Project One: Legacy Square Activation Plan Project Category: Plans/Special Projects Project Overview/Description: Legacy Square is a visionary initiative designed to transform downtown Renton into a dynamic and inclusive cultural hub. With the FIFA World Cup 2026 coming to Seattle, this project harnesses that momentum to activate a new central gathering place that celebrates community, creativity, and connection. Building on planning and infrastructure development initiated in 2024, the 2025–2026 focus shifts to activating the Square through a robust calendar of public programming, business incubation, and multicultural engagement. The Legacy Square will host sports watch parties, arts showcases, musical performances, cultural festivals, and youth-oriented play and recreation, all designed to be free and accessible to all residents, regardless of income, language, or background. This initiative directly supports shared goals between the City of Renton and the Port of Seattle by: • Increasing equitable access to cultural and recreational experiences. • Strengthening small business vitality through pop-up activations and markets. • Enhancing downtown Renton’s appeal as a tourism destination through placemaking and vibrant community use. Smart Goal (Specific, Measurable, Achievable, Relevant, Time-bound): 1. Hire a dedicated Events Coordinator/Event Manager by June 2025 • S: Select and contract an experienced event coordinator or team to manage summer (Memorial Day through end of September) 2026 Legacy Square activations. • M: One hire completed, confirmed by executed agreement and onboarding documents. • A: Recruitment process initiated in early 2025 with ample lead time and budget. AGENDA ITEM #6. c) Page 9 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 • R: Critical to ensuring program success, safety, and coordination across departments and partners. • T: Hire finalized by June 2025. 2. Complete the Planning Phase from June–December 2025 • S: Finalize the summer 2026 program schedule, logistics, infrastructure planning, and partnership agreements. • M: Program calendar complete, permits submitted, and 80% of partnerships/vendors confirmed by end of December. • A: Staff and coordinator will have six months to plan with city support and existing frameworks. • R: Planning in 2025 ensures Legacy Square is fully ready for Memorial Day 2026 launch. • T: Phase concludes December 31, 2025. 3. Launch the full Summer Activation Program from Memorial Day through September 2026 • S: Implement a multi-use, inclusive activation program featuring World Cup viewing, sports, arts, markets, and play areas. • M: Program runs for approximately 18 weeks, with at least one activation per week. • A: Resources, partnerships, and staff in place from Planning Phase to support delivery. • R: This is the core community-facing component of the entire initiative. • T: Begins Memorial Day 2026 and ends September 30, 2026. 4. Host at least 10 FIFA World Cup-related Fan Zone activations in June–July 2026 • S: Organize World Cup live viewing events with entertainment, cultural programming, and food vendors. • M: A minimum of 10 distinct events tied to World Cup matches. • A: With dedicated staff, space, and screen infrastructure, this is a manageable goal. • R: Aligns directly with the project’s purpose of leveraging the 2026 FIFA World Cup. • T: Events take place June 11–July 19, 2026. 5. Engage at least 500 youth and families in free summer 2026 programming • S: Deliver youth and family programming (e.g., soccer, arts, play activities) that is free and accessible. • M: Measure impact through Praxis reports and participant surveys, aiming to engage at least 500 unique individuals through Legacy Square programming. • A: Achievable via partnerships with schools, nonprofits, and outreach events. • R: Supports the goal of equitable, inclusive use of public space. • T: Participation counted between Memorial Day and September 2026. 6. Double the number of local businesses participating in Square-based events by end of 2026 AGENDA ITEM #6. c) Page 10 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 • S: Increase small business involvement in pop-ups, markets, and events. • M: Track and compare participation to 2025 baseline (e.g., if 10 in 2025, reach 20+ in 2026). • A: Supported by planned outreach, incubation support, and multilingual promotion. • R: Boosts local economic development and visibility for diverse entrepreneurs. • T: Goal achieved by December 31, 2026. Timelines: May 2025 • Event Manager selected through an RFQ process. June – December 2025 - Planning Phase • Define event goals, theme, and schedule in collaboration with City staff. • Recruit local vendors, artists, food trucks, and performers. • Coordinate with community organizations and soccer groups for summer involvement. • Outline marketing, branding, and sponsorship strategies. • Identify staffing and volunteer requirements. • Finalize budget projections and partnership agreements. • Launch marketing development: website, social media plan, print collateral. 2026 January – April 2026 - Preparation Phase • Finalize all contracts, permits, and vendor commitments. • Secure broadcast partnerships for World Cup viewing. • Confirm equipment rentals and delivery schedules. • Finalize promotional materials and begin active outreach campaign. • Establish daily/weekly programming calendar. May 2026 - Activation Launch • Open Legacy Square to the public over Memorial Day weekend with a kickoff celebration. • Launch weekly programming, including food trucks, arts showcases, live entertainment, and recreational play. June – July 2026 - FIFA World Cup Viewing Events and Peak Activation • Host live viewings of World Cup games on the video screen. • Feature live entertainment, cultural performances, and interactive fan experiences. • Continue community programming, weekly markets, and sports activities. • Coordinate with local soccer groups for tournaments, clinics, and pick-up games on the futsal pitch. August – September 2026 - Continued Summer Programming • Maintain full schedule of events: art displays, youth play, food vendors, and community showcases. • Gather public feedback through surveys and informal engagement. • Monitor and adjust programming as needed for continued accessibility and impact. AGENDA ITEM #6. c) Page 11 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 Late September 2026 - Wrap-Up and Evaluation • Deliver a final program evaluation report with recommendations for future space activation. Project Metrics: 1. Event Management & Planning • Event Manager Hired: May 2025 • Event Plan Completed: December 2025 2. Public Programming & Events • Total Events/Activations: 25+ (May–Sept 2026) • World Cup Screenings: Selected Knockout games and Finals • Weekly Farmers Markets: 15 minimum 3. Attendance & Engagement • Total Attendance: 3,000+ • Volunteer Participation: 100+ volunteers 6. Marketing & Promotion • Social Media Reach: 250,000+ impressions • Earned Media: 10+ placements 8. Post-Event Reporting • Final Report: Submitted by November 15, 2026 Project Two: Project Category: Small Business Technical Assistance Project Overview/Description: Startup 425 is a community-driven initiative aimed at fostering a thriving entrepreneurial culture in Renton and the greater Eastside. By providing resources, programs, and strategic support, we aim to reduce barriers for non-traditional and first-time small business owners across all industries. The initiative will focus on promoting diversity in business leadership and providing access to the necessary tools to thrive in the startup ecosystem. Smart Goal (Specific, Measurable, Achievable, Relevant, Time-bound): • Specific: Increase event attendance and scale outreach efforts by implementing targeted strategies to engage entrepreneurs and small business owners in Renton, with a focus on diverse business leadership and industry representation. • Measurable: Achieve a 30% increase in event attendance by the end of 2026 compared to 2025, and increase the number of business startups from underrepresented groups. • Achievable: Through monthly in-person programming, targeted marketing, and collaboration with community partners, we will engage a broader audience of diverse entrepreneurs. AGENDA ITEM #6. c) Page 12 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 • Relevant: Supporting the growth of small businesses and fostering an inclusive entrepreneurial ecosystem aligns with Renton’s broader economic development goals. • Time-bound: By December 2026, achieve a 30% increase in event attendance, and track a notable increase in diverse startups and business growth. Timelines: June 2025 – November 2025: • Program Continuation & Outreach: o Continue targeted outreach to local entrepreneurs and startups. o Continue promoting monthly in-person programming for Renton entrepreneurs. o Establish partnerships with local businesses, organizations, and startups. o Engage City staff with entrepreneurs to provide consultation and guidance. • Engagement and Networking: o Host monthly in-person networking events and workshops for entrepreneurs. o Begin collecting feedback from attendees to improve future programming. December 2025 – February 2026: • Support and Expansion: o Focus on providing more in-depth support for startups through resource-sharing, and funding opportunities. o Expand collaborations with external partners (e.g., local investors, mentors, and business development organizations). March 2026 – May 2026: • Growth and Evaluation: o Analyze metrics such as new businesses opened, diversity of entrepreneurs, and impact of City staff engagement. June 2026 – August 2026: • Wrap-up and Future Planning: o Gather feedback from entrepreneurs and local partners to assess the overall impact of Startup 425 in Renton. o Review data on new businesses opened, retention rates, and the success of City staff support. o Develop strategies for continuing and scaling Startup 425 initiatives in Renton. Project Metrics: • Number of relationships built between City staff and entrepreneurs/startups: o Track the number of entrepreneurs and startups that engage directly with City staff through events, programs, and one-on-one consultations. • Number of new businesses opened in Renton: o Monitor the total number of new businesses that open in Renton annually, with a focus on those who participated in Startup 425 programs or events. • Engagement and collaboration with City staff: AGENDA ITEM #6. c) Page 13 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 o Track the number of collaborations between Renton City staff and entrepreneurs/startups, including participation in events, workshops, and advisory services. • Number of partnerships established with local businesses, organizations, and startups: o Monitor the formation of new partnerships between Startup 425, local businesses, and other entrepreneurial organizations in Renton. • Success stories from City-staffed programs: o Collect case studies or testimonials from entrepreneurs who have benefited from interactions with City staff and Startup 425 programs, showcasing tangible results like funding obtained, business expansion, or job creation. Project Three: Renton Summer Youth Employment Program (SYEP) Project Category: Workforce Development Project Overview/Description: The Renton Summer Youth Employment Program (SYEP) is a pilot initiative that addresses workforce readiness and economic mobility for high school students, particularly from underserved communities. Administered by the City of Renton in partnership with the Renton School District, the program connects youth to paid summer internships with local businesses while delivering foundational job readiness training. Smart Goal (Specific, Measurable, Achievable, Relevant, Time-bound): Goal 1: Build Youth Workforce Readiness • Specific: Deliver job training and paid internships to 6 Renton high school students. • Measurable: 100% of participating students will complete a 5-week internship and 6 hours of job readiness training. • Achievable: Program scope is limited to a small pilot cohort to ensure quality oversight. • Relevant: Directly supports the City’s workforce development and equity priorities. • Time-bound: Training and internships will occur between June and August 2025. Goal 2: Strengthen Small Business Engagement in Youth Employment • Specific: Recruit 4–6 Renton-based small businesses to host student interns. • Measurable: Secure business MOUs by May 2025 and gather feedback via end-of- program survey. • Achievable: Leverages the City's existing business network for outreach. • Relevant: Aligns with economic development goals to support local business growth. • Time-bound: Business recruitment and onboarding will occur between March and May 2025. Timelines: AGENDA ITEM #6. c) Page 14 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 • May–June 2025: o Program planning, business and student recruitment, finalize placements, job readiness workshops (resume building, interview skills, financial literacy) • July–August 2025: o 5 week internships begin (20 hours/week) • August 2025: o Employer/student evaluations, recognition event • September 2025: o Program impact analysis, planning for expansion Project Metrics: • Number of students trained and placed in internships • Number of new relationships built between City staff and local entrepreneurs/businesses • Number of small businesses hosting interns and providing mentorship • Percent of students reporting increased job readiness and confidence • Percent of employers reporting positive intern contributions • Number of students expressing interest in continued employment or business pathways • Growth in local business interest in future participation Project Budget 1. Please label the Project Name accordingly and sort by the correct Project Category. 2. Complete the budget table by including the Port funds requested and city funds allocated (including the monetary value of in-kind resources). 3. Calculate the total funds from each column. Calculate the percentage of contributions to each fund to ensure it meets the match requirements. This table will be used in the contract agreement between the Port of Seattle and each city. Please ensure the calculations are accurate. Project Name: Project Category (Please select one of the categories provided) Port of Seattle Funds Awarded: City Monetary Matching Funds: City In- kind Matching Funds: Total Funds (Including In-Kind): Project 1 Plans/Special Projects $80,000 $15,000 $30,000 $125,000 Project 2 Small Business Technical Assistance $30,000 $10,000 $40,000 Project 3 Workforce Development $10,000 $5,000 $15,000 AGENDA ITEM #6. c) Page 15 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 Total Funds: $120,000 $30,000 $30,000 $180,000 Percentage contribution to Port Funds*: *City monetary and in-kind matching funds must add up to at least 50% of the Port of Seattle funds. In-kind resources may only be used for up to 25 percent of the award amount. Smaller cities - For smaller cities applying for Port funds up to $10,000, cities may use in-kind resources to supplement their required match. For example, if the request is for $10,000 in Port funds, the 50% match may be met by using $5,000 in-kind resources. 1. Collaboration with partners: Please identify all community organizations (chamber of commerce, neighborhood associations, Small Business Development Centers, SCORE, Greater Seattle Partners, etc.) you plan to work with to complete all or part of your project(s) for each project. To successfully implement each of our proposed projects, we will work with the following community organizations: o Legacy Square Activation & World Cup Engagement  Renton Chamber of Commerce – business engagement, vendor coordination, and co-hosting events  Renton Municipal Arts Commission – artist programming and public art activations  Visit Renton tourism initiative and partners (Valley Medical, Renton School District, Renton Technical College, Chamber) – marketing, cultural programming, and regional promotion  Renton Downtown Partnership – volunteer coordination, business outreach, and event promotion  Sports and cultural partners – including Sounders FC, PacNW Soccer Club, Seattle Sports Commission, and local cultural groups – to support community programming and Culture Corner activities o Startup425 Expansion in Renton  Partner cities of Bellevue, Issaquah, Redmond, Kirkland, and Renton – to maintain a coordinated regional strategy for entrepreneurial support  Renton Chamber of Commerce – event hosting and outreach to small business members o Renton Summer Youth Employment Program (SYEP)  Renton School District – student recruitment, job readiness training, and academic support  Renton Chamber of Commerce – business recruitment and program promotion  Renton Technical College & Workforce Development Council of Seattle-King AGENDA ITEM #6. c) Page 16 of 16 Program Application – 2025-2026 Port of Seattle Economic Development City Partnership Program Modified 04/17/2025 County – career alignment and long-term workforce planning  Local small businesses – providing paid internship placements and mentorship opportunities 2. Use of consultants or contractors: If you plan to use consultants or contractors to complete all or part of the project, please identify the firm or type of firm you plan to hire for this project. For these projects, we plan to engage the following types of consultants and contractors: • Legacy Square Activation & World Cup Engagement: We may contract local event production firms or freelance coordinators to support logistics, vendor management, and cultural programming. We also plan to work with local artists and cultural facilitators for interactive installations and performances. • For the Startup425 program, the City of Renton will continue its partnership with the City of Bellevue, which leads program operations on behalf of the Eastside partner cities. Bellevue will oversee coordination and delivery of Startup425 services, ensuring the program aligns with the collective priorities and objectives of all participating jurisdictions. 3. Equity: Provide an overview of how intended projects support economically, socially disadvantaged communities, or WMBE businesses within your city or region. The Legacy Square project aims to create inclusive public spaces where all Renton residents—regardless of income level—can come together, fostering a strong sense of belonging and showcasing the city’s vibrant cultural identity. As the second most ethnically diverse city in Washington and 16th nationally—with 59% of the population identifying as non-white, 28% foreign born, and 38% speaking a primary language other than English— Renton benefits greatly from initiatives that reflect and uplift its diverse communities. By offering free access to televised World Cup matches, cultural programming, and family- friendly events, the Square provides an open and welcoming environment for residents of all backgrounds to engage, celebrate, and connect. The Startup425 Expansion prioritizes support for small businesses owned by economically and socially disadvantaged individuals, including Women- and Minority-Owned Business Enterprises (WMBEs). Through customized business training, multilingual outreach, and equitable access to entrepreneurial resources, the program helps level the playing field and foster economic mobility. The Student Internship Program is designed to create early access to workforce opportunities for Renton’s youth, especially those from economically disadvantaged households and historically underrepresented communities. By partnering with local small businesses and educational institutions, the program offers paid internships, career exploration, and mentorship—helping students build valuable skills, expand professional networks, and gain pathways toward long-term economic stability and career advancement. AGENDA ITEM #6. c) P-00322414 Page 1 of 11 ECONOMIC DEVELOPMENT PARTNERSHIP AGREEMENT BETWEEN THE PORT OF SEATTLE AND CITY OF RENTON P-00322414 This Economic Development Partnership Agreement (the " Agreement") is made by and between the Port of Seattle (the "Port") and the City of Renton ("Agency"), both municipal corporations of the State of Washington (each, a "Party" or, collectively, the "Parties"). RECITALS WHEREAS, engaging in the promotion of economic development is a recognized Port purpose authorized under RCW 53.08.245; and WHEREAS, RCW 35.21.703 similarly authorizes cities to engage in economic development programs; and WHEREAS, RCW 53.08.240(2) permits the Port to contract with another municipality to perform such undertakings each is authorized to perform; and WHEREAS, the Port Commission of the Port of Seattle established the Economic Development Partnership Program (the "Program"), to advance the Port' s Century Agenda, promote a dramatic growth agenda, support the creation of middle class jobs and help address the lack of economic development funding for local projects; and WHEREAS, grant funding across the region is very limited for cities that want to pursue economic development projects or initiatives, and Washington State has not had an economic development grant program for over 20 years; and WHEREAS, the Program will provide 38 King County cities per capita funding to advance local economic development throughout the region, and requires a 50% local match by the cities that receive the grants; and WHEREAS, the Program will help the Port advance regional economic vitality through focused partnerships with King County cities; and WHEREAS, the Program will make grants to cities that pursue programs and projects that stimulate business development, job creation and community revitalization, such as small business development, industry retention and expansion, and other economic development projects that support new investment and job creation; NOW, THEREFORE the parties agree as follows: 1. Purpose. The purpose of this Agreement is to establish a contractual arrangement under which the Port will pay the Agency Program funds in the amount set forth on Section 2 solely for the purpose of carrying out the local initiative described in Exhibit A, attached, and incorporated hereto by this reference (the "Project"). This Agreement shall be interpreted in furtherance of this purpose. AGENDA ITEM #6. c) P-00322414 Page 2 of 11 2. Responsibilities of the Port. The Port shall contribute One Hundred Twenty Thousand and 00/100 Dollars ($120,000.00) (the "Grant Funds") to assist the Agency in funding the Project. The Port shall disburse the Grant Funds to the Agency no later than thirty (30) days after receipt of a complete and correct invoice(s) detailing those Project deliverables completed in accordance with Exhibit A. 3. Responsibilities of the Agency. 3.1 The Agency shall contribute local funds equivalent to at least fifty percent (50%) of the Grant Funds towards the Project. 3.2 The Agency may contract with local non-profits to complete the Project or elements of the Project; provided, that the Port shall not, under any circumstance, disburse the Grant Funds to any of the Agency's contractors or subcontractors. 3.3 The Agency shall complete the Project no later than December 31, 2026. 3.4 The Agency shall provide a complete and correct invoice(s) detailing those Project deliverables completed in accordance with Exhibit A no later than December 31, 2026. 4. Term. This Agreement shall be become effective as of the date the Port executes this Agreement and shall terminate on December 31, 2026, unless earlier terminated under another provision of this Agreement. 5. Termination for Convenience. The Port may terminate this Agreement at any time for any reason, by giving the Agency thirty (30) days' written notice. In the event the Agency has completed any portion of the Project by the time it receives the Port's notice of termination, the Port shall pay the Agency the percentage of the Grant Funds attributable to the Agency's completed portion of the Project. 6. Termination for Default. Except in the case of delay or failure resulting from circumstances beyond the control and without the fault or negligence of the Agency, the Port shall be entitled, by written or oral notice to the Agency, to terminate Agreement for breach of any of the terms and to have all other rights against the Agency by reason of the Agency's breach as provided by law. 7. Waiver. Failure at any time of the Port to enforce any provision of this Agreement shall not constitute a waiver of such provision or prejudice the right of the Port to enforce such provision at any subsequent time. No term or condition of this Agreement shall be held to be waived, modified or deleted except by a written amendment signed by the Parties 8. Partial Invalidity. If any provision of this Agreement is or becomes void or unenforceable by force or operation of law, all other provisions hereof shall remain valid and enforceable. 9. Indemnification and Hold Harmless Agreement. The Agency shall defend, indemnify, and hold harmless the Port, its Commissioners, officers, employees, and agents (hereafter, collectively, the "Port") from all liability, claims, damages, losses, and expenses (including, but not limited to attorneys' and consultants' fees and other expenses of litigation or arbitration) arising out of or related to the fulfillment of this Agreement; provided, however, if and to the extent that this Agreement is construed to be relative to the construction, alternation, repair, addition to, subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or other structure, project, development, or improvement attached to real estate, including moving or demolition in connection therewith, and therefore subject to Section 4.24.115 of the Revised Code of Washington, it is agreed that where such liability, claim, damage, loss or expense arises from the concurrent negligence of (i) the Port, and (ii) the Agency, its agents, or its employees, it is expressly agreed that the Agency's obligations of indemnity under AGENDA ITEM #6. c) P-00322414 Page 3 of 11 this paragraph shall be effective only to the extent of the Agency's negligence. Such obligations shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any person or entity described in this paragraph. This paragraph shall not be construed so as to require the Agency to defend, indemnify, or hold harmless the Port from such claims, damages, losses or expenses caused by or resulting from the sole negligence of the Port. In any and all claims against the Port, by any employee of the Agency, its agent, anyone directly or indirectly employed by either of them, or anyone for whose acts any of them may be liable, the indemnification obligation of this paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation benefits payable by or for the Agency, or other person under applicable industrial insurance laws (including, but not limited to Title 51 of the Revised Code of Washington), it being clearly agreed and understood by the Parties hereto that the Agency expressly waives any immunity the Agency might have had under such laws. By executing this Agreement, the Agency acknowledges that the foregoing waiver has been mutually negotiated by the parties. The Agency shall pay all attorneys' fees and expenses incurred by the Port in establishing and enforcing the Port's right under this paragraph, whether or not suit was instituted. 10.Comply with All Laws. The Agency shall at all times comply with all federal, state and local laws, ordinances and regulations, including but not limited to all environmental laws, which in any manner apply to the performance of this Agreement. 11.Integration. This Agreement, together with the attached Exhibit A, constitutes the entire agreement between the Parties and unless modified in writing by an amendment executed by the Parties, shall be implemented only as described herein. 12.Governing Law and Venue. This Agreement shall be governed by the laws of the State of Washington. Any action arising out of this Agreement shall be brought in King County. 13.No Employment Relationship Created. The Parties agree that nothing in this Agreement shall be construed to create an employment relationship between the Agency and the Port. 14.No Entity Created. The Parties agree that nothing in this Agreement shall be construed to create a joint entity between the Agency and the Port. 15.Notices. Notices to the Port shall be sent to: Notices to the Agency shall be sent to: Port of Seattle Economic Development Division P. O. Box 1209 Seattle, WA 98111 City of Renton 1055 S. Grady Way Renton, WA 98057 Attn: Amanda Free, Economic Development Director (CC: CityClerk@RentonWA.gov) 16.Audits and Retention of Records. The Agency in and make all books, records and documents (the "Records") relating to the performance of this Agreement open to inspection or audit by representatives of the Port or Washington State during the term of this Agreement and for a period of not less than six (6) years after termination of the Agreement; provided, that if any litigation, claim or audit arising out of, in connection with or related to this Agreement is initiated, the Agency shall retain such Records until the later of AGENDA ITEM #6. c) P-00322414 Page 4 of 11 (a)resolution or completion of litigation claim or audit; or (b) six (6) years after the termination of this Agreement. 17. Amendment. This Agreement may only be amended by written agreement of the Parties. 18. Dispute Resolution. The Parties shall use their best, good faith efforts to cooperatively resolve disputes that arise in connection with this Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this agreement as of the date first set forth above. PORT OF SEATTLE By: William Zhou Procurement Officer II _____________________ Signature ____________________________ Dated CITY OF RENTON By: Armondo Pavone Mayor ________________________ Signature ________________________________ Dated Attest by: Jason A. Seth City Clerk ________________________ Signature _______________________________ Dated AGENDA ITEM #6. c) P-00322414 Page 5 of 11 EXHIBIT A Background: The Port of Seattle Economic Development Partnership Program is an annual, cooperative economic development program to help fund local economic development initiatives across King County. Based on a per capita calculation, King County cities (except Seattle) may each receive between $5,000 and $60,000 based on the city’s population. The maximum grant allocation for each city, with populations between 5,000 and 60,000 people, is based on one dollar per resident. Population estimates are determined by the Washington State Office of Financial Management. The Port uses the most recent population estimates at the start of the grant cycle. Cities with populations numbering less than 5,000 people are eligible to receive grant funds up to $5,000 and cities with populations numbering more than 60,000 people are eligible to receive grant funding up to $60,000. Grant funds require a 50 percent match of dollars or in-kind resources. In-kind resources can only be used for up to 25 percent of the grant award amount. Project Description: Project One: Legacy Square Activation Plan Category: Plans/Special Projects Legacy Square is a visionary initiative designed to transform downtown Renton into a dynamic and inclusive cultural hub. With the FIFA World Cup 2026 coming to Seattle, this project harnesses that momentum to activate a new central gathering place that celebrates community, creativity, and connection. Building on planning and infrastructure development initiated in 2024, the 2025–2026 focus shifts to activating the Square through a robust calendar of public programming, business incubation, and multicultural engagement. The Legacy Square will host sports watch parties, arts showcases, musical performances, cultural festivals, and youth- oriented play and recreation, all designed to be free and accessible to all residents, regardless of income, language, or background. This initiative directly supports shared goals between the City of Renton and the Port of Seattle by: • Increasing equitable access to cultural and recreational experiences. • Strengthening small business vitality through pop-up activations and markets. • Enhancing downtown Renton’s appeal as a tourism destination through placemaking and vibrant community use. Smart Goal (Specific, Measurable, Achievable, Relevant, Time-bound): 1. Hire a dedicated Events Coordinator/Event Manager by June 2025 • S: Select and contract an experienced event coordinator or team to manage summer (Memorial Day through end of September) 2026 Legacy Square activations. • M: One hire completed, confirmed by executed agreement and onboarding documents. • A: Recruitment process initiated in early 2025 with ample lead time and budget. • R: Critical to ensuring program success, safety, and coordination across departments and partners. • T: Hire finalized by June 2025. 2. Complete the Planning Phase from June–December 2025 • S: Finalize the summer 2026 program schedule, logistics, infrastructure planning, and partnership agreements. • M: Program calendar complete, permits submitted, and 80% of partnerships/vendors confirmed by end of December. • A: Staff and coordinator will have six months to plan with city support and existing frameworks. • R: Planning in 2025 ensures Legacy Square is fully ready for Memorial Day 2026 launch. • T: Phase concludes December 31, 2025. 3. Launch the full Summer Activation Program from Memorial Day through September 2026 • S: Implement a multi-use, inclusive activation program featuring World Cup viewing, sports, arts, markets, and AGENDA ITEM #6. c) P-00322414 Page 6 of 11 play areas. • M: Program runs for approximately 18 weeks, with at least one activation per week. • A: Resources, partnerships, and staff in place from Planning Phase to support delivery. • R: This is the core community-facing component of the entire initiative. • T: Begins Memorial Day 2026 and ends September 30, 2026. 4. Host at least 10 FIFA World Cup-related Fan Zone activations in June–July 2026 • S: Organize World Cup live viewing events with entertainment, cultural programming, and food vendors. • M: A minimum of 10 distinct events tied to World Cup matches. • A: With dedicated staff, space, and screen infrastructure, this is a manageable goal. • R: Aligns directly with the project’s purpose of leveraging the 2026 FIFA World Cup. • T: Events take place June 11–July 19, 2026. 5. Engage at least 500 youth and families in free summer 2026 programming • S: Deliver youth and family programming (e.g., soccer, arts, play activities) that is free and accessible. • M: Measure impact through Praxis reports and participant surveys, aiming to engage at least 500 unique individuals through Legacy Square programming. • A: Achievable via partnerships with schools, nonprofits, and outreach events. • R: Supports the goal of equitable, inclusive use of public space. • T: Participation counted between Memorial Day and September 2026. 6. Double the number of local businesses participating in Square-based events by end of 2026 • S: Increase small business involvement in pop-ups, markets, and events. • M: Track and compare participation to 2025 baseline (e.g., if 10 in 2025, reach 20+ in 2026). • A: Supported by planned outreach, incubation support, and multilingual promotion. • R: Boosts local economic development and visibility for diverse entrepreneurs. • T: Goal achieved by December 31, 2026. Timelines: May 2025 • Event Manager selected through an RFQ process. June – December 2025 - Planning Phase • Define event goals, theme, and schedule in collaboration with City staff. • Recruit local vendors, artists, food trucks, and performers. • Coordinate with community organizations and soccer groups for summer involvement. • Outline marketing, branding, and sponsorship strategies. • Identify staffing and volunteer requirements. • Finalize budget projections and partnership agreements. • Launch marketing development: website, social media plan, print collateral. 2026 January – April 2026 - Preparation Phase • Finalize all contracts, permits, and vendor commitments. • Secure broadcast partnerships for World Cup viewing. • Confirm equipment rentals and delivery schedules. • Finalize promotional materials and begin active outreach campaign. • Establish daily/weekly programming calendar. AGENDA ITEM #6. c) P-00322414 Page 7 of 11 May 2026 - Activation Launch • Open Legacy Square to the public over Memorial Day weekend with a kickoff celebration. • Launch weekly programming, including food trucks, arts showcases, live entertainment, and recreational play. June – July 2026 - FIFA World Cup Viewing Events and Peak Activation • Host live viewings of World Cup games on the video screen. • Feature live entertainment, cultural performances, and interactive fan experiences. • Continue community programming, weekly markets, and sports activities. • Coordinate with local soccer groups for tournaments, clinics, and pick-up games on the futsal pitch. August – September 2026 - Continued Summer Programming • Maintain full schedule of events: art displays, youth play, food vendors, and community showcases. • Gather public feedback through surveys and informal engagement. • Monitor and adjust programming as needed for continued accessibility and impact. Late September 2026 - Wrap-Up and Evaluation • Deliver a final program evaluation report with recommendations for future space activation. Project Metrics: 1. Event Management & Planning • Event Manager Hired: May 2025 • Event Plan Completed: December 2025 2. Public Programming & Events • Total Events/Activations: 25+ (May–Sept 2026) • World Cup Screenings: Selected Knockout games and Finals • Weekly Farmers Markets: 15 minimum 3. Attendance & Engagement • Total Attendance: 3,000+ • Volunteer Participation: 100+ volunteers 6. Marketing & Promotion • Social Media Reach: 250,000+ impressions • Earned Media: 10+ placements 8. Post-Event Reporting • Final Report: Submitted by November 15, 2026 Project 2 Project Category: Small Business Technical Assistance Startup 425 is a community-driven initiative aimed at fostering a thriving entrepreneurial culture in Renton and the greater Eastside. By providing resources, programs, and strategic support, we aim to reduce barriers for non- AGENDA ITEM #6. c) P-00322414 Page 8 of 11 traditional and first-time small business owners across all industries. The initiative will focus on promoting diversity in business leadership and providing access to the necessary tools to thrive in the startup ecosystem. Smart Goal (Specific, Measurable, Achievable, Relevant, Time-bound): • Specific: Increase event attendance and scale outreach efforts by implementing targeted strategies to engage entrepreneurs and small business owners in Renton, with a focus on diverse business leadership and industry representation. • Measurable: Achieve a 30% increase in event attendance by the end of 2026 compared to 2025, and increase the number of business startups from underrepresented groups. • Achievable: Through monthly in-person programming, targeted marketing, and collaboration with community partners, we will engage a broader audience of diverse entrepreneurs. • Relevant: Supporting the growth of small businesses and fostering an inclusive entrepreneurial ecosystem aligns with Renton’s broader economic development goals. • Time-bound: By December 2026, achieve a 30% increase in event attendance, and track a notable increase in diverse startups and business growth. Timelines: June 2025 – November 2025: • Program Continuation & Outreach: o Continue targeted outreach to local entrepreneurs and startups. o Continue promoting monthly in-person programming for Renton entrepreneurs. o Establish partnerships with local businesses, organizations, and startups. o Engage City staff with entrepreneurs to provide consultation and guidance. • Engagement and Networking: o Host monthly in-person networking events and workshops for entrepreneurs. o Begin collecting feedback from attendees to improve future programming December 2025 – February 2026: • Support and Expansion: o Focus on providing more in-depth support for startups through resource-sharing, and funding opportunities. o Expand collaborations with external partners (e.g., local investors, mentors, and business development organizations). March 2026 – May 2026: • Growth and Evaluation: o Analyze metrics such as new businesses opened, diversity of entrepreneurs, and impact of City staff engagement. June 2026 – August 2026: • Wrap-up and Future Planning: o Gather feedback from entrepreneurs and local partners to assess the overall impact of Startup 425 in Renton. o Review data on new businesses opened, retention rates, and the success of City staff support. o Develop strategies for continuing and scaling Startup 425 initiatives in Renton. Project Metrics: • Number of relationships built between City staff and entrepreneurs/startups: o Track the number of entrepreneurs and startups that engage directly with City staff through events, programs, and one-on-one consultations. • Number of new businesses opened in Renton: o Monitor the total number of new businesses that open in Renton annually, with a focus on those who participated in Startup 425 programs or events. • Engagement and collaboration with City staff: AGENDA ITEM #6. c) P-00322414 Page 9 of 11 o Track the number of collaborations between Renton City staff and entrepreneurs/startups, including participation in events, workshops, and advisory services. • Number of partnerships established with local businesses, organizations, and startups: o Monitor the formation of new partnerships between Startup 425, local businesses, and other entrepreneurial organizations in Renton. • Success stories from City-staffed programs: o Collect case studies or testimonials from entrepreneurs who have benefited from interactions with City staff and Startup 425 programs, showcasing tangible results like funding obtained, business expansion, or job creation. Project Three: Renton Summer Youth Employment Program (SYEP) Project Category: Workforce Development Project Overview/Description: The Renton Summer Youth Employment Program (SYEP) is a pilot initiative that addresses workforce readiness and economic mobility for high school students, particularly from underserved communities. Administered by the City of Renton in partnership with the Renton School District, the program connects youth to paid summer internships with local businesses while delivering foundational job readiness training. Smart Goal (Specific, Measurable, Achievable, Relevant, Time-bound): Goal 1: Build Youth Workforce Readiness • Specific: Deliver job training and paid internships to 6 Renton high school students. • Measurable: 100% of participating students will complete a 5-week internship and 6 hours of job readiness training. • Achievable: Program scope is limited to a small pilot cohort to ensure quality oversight. • Relevant: Directly supports the City’s workforce development and equity priorities. • Time-bound: Training and internships will occur between June and August 2025. Goal 2: Strengthen Small Business Engagement in Youth Employment • Specific: Recruit 4–6 Renton-based small businesses to host student interns. • Measurable: Secure business MOUs by May 2025 and gather feedback via end-of-program survey. • Achievable: Leverages the City's existing business network for outreach. • Relevant: Aligns with economic development goals to support local business growth. • Time-bound: Business recruitment and onboarding will occur between March and May 2025. Timelines: • May–June 2025: o Program planning, business and student recruitment, finalize placements, job readiness workshops (resume building, interview skills, financial literacy) • July–August 2025: o 5 week internships begin (20 hours/week) • August 2025: o Employer/student evaluations, recognition event • September 2025: o Program impact analysis, planning for expansion Project Metrics: • Number of students trained and placed in internships • Number of new relationships built between City staff and local entrepreneurs/businesses • Number of small businesses hosting interns and providing mentorship • Percent of students reporting increased job readiness and confidence • Percent of employers reporting positive intern contributions AGENDA ITEM #6. c) P-00322414 Page 10 of 11 • Number of students expressing interest in continued employment or business pathways • Growth in local business interest in future participation Budget Project Name: Project Category (Please select one of the categories provided) Port of Seattle Funds Awarded: City Monetary Matching Funds: City In-kind Matching Funds: Total Funds (Including In-Kind): Project 1 Plans/Special Projects $80,000 $15,000 $30,000 $125,000 Project 2 Small Business Technical Assistance $30,000 $10,000 $40,000 Project 3 Workforce Development $10,000 $5,000 $15,000 Total Funds: $120,000 $30,000 $30,000 $180,000 Percentage contribution to Port Funds*: 1. Collaboration with partners: To successfully implement each of our proposed projects, we will work with the following community organizations: o Legacy Square Activation & World Cup Engagement  Renton Chamber of Commerce – business engagement, vendor coordination, and co-hosting events  Renton Municipal Arts Commission – artist programming and public art activations  Visit Renton tourism initiative and partners (Valley Medical, Renton School District, Renton Technical College, Chamber) – marketing, cultural programming, and regional promotion  Renton Downtown Partnership – volunteer coordination, business outreach, and event promotion  Sports and cultural partners – including Sounders FC, PacNW Soccer Club, Seattle Sports Commission, and local cultural groups – to support community programming and Culture Corner activities o Startup425 Expansion in Renton  Partner cities of Bellevue, Issaquah, Redmond, Kirkland, and Renton – to maintain a coordinated regional strategy for entrepreneurial support  Renton Chamber of Commerce – event hosting and outreach to small business members o Renton Summer Youth Employment Program (SYEP)  Renton School District – student recruitment, job readiness training, and academic support  Renton Chamber of Commerce – business recruitment and program promotion  Renton Technical College & Workforce Development Council of Seattle-King County – career alignment and long-term workforce planning  Local small businesses – providing paid internship placements and mentorship opportunities AGENDA ITEM #6. c) P-00322414 Page 11 of 11 2. Use of consultants or contractors: For these projects, we plan to engage the following types of consultants and contractors: • Legacy Square Activation & World Cup Engagement: We may contract local event production firms or freelance coordinators to support logistics, vendor management, and cultural programming. We also plan to work with local artists and cultural facilitators for interactive installations and performances. • For the Startup425 program, the City of Renton will continue its partnership with the City of Bellevue, which leads program operations on behalf of the Eastside partner cities. Bellevue will oversee coordination and delivery of Startup425 services, ensuring the program aligns with the collective priorities and objectives of all participating jurisdictions. 3. Equity: The Legacy Square project aims to create inclusive public spaces where all Renton residents—regardless of income level—can come together, fostering a strong sense of belonging and showcasing the city’s vibrant cultural identity. As the second most ethnically diverse city in Washington and 16th nationally—with 59% of the population identifying as non-white, 28% foreign born, and 38% speaking a primary language other than English—Renton benefits greatly from initiatives that reflect and uplift its diverse communities. By offering free access to televised World Cup matches, cultural programming, and family-friendly events, the Square provides an open and welcoming environment for residents of all backgrounds to engage, celebrate, and connect. The Startup425 Expansion prioritizes support for small businesses owned by economically and socially disadvantaged individuals, including Women- and Minority-Owned Business Enterprises (WMBEs). Through customized business training, multilingual outreach, and equitable access to entrepreneurial resources, the program helps level the playing field and foster economic mobility. The Student Internship Program is designed to create early access to workforce opportunities for Renton’s youth, especially those from economically disadvantaged households and historically underrepresented communities. By partnering with local small businesses and educational institutions, the program offers paid internships, career exploration, and mentorship—helping students build valuable skills, expand professional networks, and gain pathways toward long-term economic stability and career advancement. AGENDA ITEM #6. c) AB - 3867 City Council Regular Meeting - 07 Jul 2025 SUBJECT/TITLE: Lease Agreement with Canon Solutions America for Print & Mail Room Copy/Printing Equipment RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Executive Services Department STAFF CONTACT: Lacey Pires, IT Procurement & Contract Coordinator EXT.: 6868 FISCAL IMPACT SUMMARY: The lease agreement will be billed in 63 monthly installments of $2,946.11 ($2,671.00 plus applicable sales tax), totaling $35,353.32 annually and $185,604.93 over the full term of the lease. Funding is available from the approved Copier Rentals budget (503.000000.003.594.18.66.000), which is currently set at $30,000.00 annually. A future budget adjustment of $5,353.32 per year will be requested to accommodate the cost increase, which is primarily due to recent tariff changes. SUMMARY OF ACTION: This five-year lease agreement with Canon Solutions America will replace the existing Xerox devices currently used in the Print & Mail Room. This is part of a phased transition to standardize all city printing and copying devices with Canon models. Canon offers reliable, high-performing equipment, and is well-regarded for its customer service. The new devices will provide improved functionality and features that support greater staff efficiency. EXHIBITS: A. Lease Agreement STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute this lease agreement with Canon Solutions America in the amount of $185,604.93 for new Print & Mail Room copy/printing equipment. AGENDA ITEM #6. d) Lease Schedule ("Schedule") - Blended (SER-800)Page of Customer:CFS App #: Salesperson: Agreement #: Transaction #: Order Date: Billing Information Customer Account: Company: DBA: Address: Address 2: City: County: State: Zip: Phone #: Contact:# of Payments in Advance Total Due at Signing Email: Shipping: Delivery Date: Address 2: City: County: State: Zip: Primary Customer Contact: Phone #: Email: Meter Contact: Phone #: Email: IT Contact: Phone #: Email: Billing: Address 2: City: County: State: Zip: Billing Contact: Phone #: Email: Elevator: Loading Dock: # of Steps: Hrs of Operation: For CUSA USE ONLY: Customer Authorized Signature: Printed Name: Title: Date: For Internal Purposes Only: CFS Authorized Signature: Printed Name: Title: Date: SER-800 Blended Lease January 2025 **Requires Remote Reporting Agent Item Code Qty THIS SCHEDULE IS ENTERED INTO PURSUANT TO, AND INCORPORATES THE TERMS OF, THE MASTER SALES AND SERVICES AGREEMENT REFERENCED AS THE AGREEMENT # ABOVE ("AGREEMENT"), INCLUDING THE MASTER LEASE TERMS SET FORTH AS RIDER G THERETO WHICH SHALL CONTROL (THE “LEASE TERMS”). TO THE EXTENT THE TERMS OF AN EXISTING CFS MASTER AGREEMENT ARE REFERENCED ON THIS SCHEDULE (THE “EXISTING MASTER CFS LEASE”) AND ARE APPLICABLE TO THIS SCHEDULE, THEY SHALL CONTROL OVER THE MASTER LEASE TERMS SET FORTH AS RIDER G TO THE AGREEMENT FOR SO LONG AS THE EXISTING MASTER CFS LEASE REMAINS IN EFFECT. STANDARD TERMS AND CONDITIONS AND APPLICABLE RIDERS INCORPORATED HEREIN ARE AVAILABLE AT MK1.USA.CANON.COM/CUSTOMERDOCUMENTS, AND SHALL APPLY TO THE EXTENT NOT MODIFIED BY THE AGREEMENT. THIS SCHEDULE CONSTITUTES A LEASE OF THE LISTED ITEMS, AND IS BINDING ON CUSTOMER UPON SIGNING BY CUSTOMER, AND IS BINDING ON CUSA AND LESSOR AS PROVIDED IN THE LEASE TERMS. THIS SCHEDULE IS NON-CANCELABLE BY CUSTOMER. CUSTOMER REPRESENTS THAT EXECUTION OF THIS SCHEDULE HAS BEEN DULY AUTHORIZED. BY YOUR SIGNATURE, CUSTOMER AGREES TO LEASE THE LISTED ITEMS AND, IF SELECTED, TO PURCHASE THE MAINTENANCE SERVICES DESCRIBED HEREIN. YOU ACKNOWLEDGE RECEIPT OF A COPY OF THIS SCHEDULE. Additional Requirements: Ship To & Maintenance Billing InformationListed Items Description CFS Invoicing Other Transaction Details Covered Images Included in Payment Excess Per Image Maint Charge(s) Due at Signing Payment* (*Plus Applicable Taxes) Total Listed Items Lease Term Months Equipment Maintenance Information # of Lease Payments Payment Information Canon U.S.A., Inc. ("CUSA") One Canon Park, Melville, NY 11747 (800)-613-2228 9-5 98057-3232 3 3243C001 1 Config: A | 57456200 1055 S GRADY WAY IMAGEPRESS V900 SDD SQUARE FOLD BOOKLET MAKER SET Fixed Price Plan STANDARD POWER FILTER 15A/120V-W2250-15-120 98055 1 63 PUNCHER UNIT-BS1 (2/3 H) 0 Meter Method: Remote Reporting Agent 4705V948 KING 5225C001 Renton 425-430-6975 STACK BYPASS ALIGNMENT TRAY-D1 KING 1 Lacey Pires 5606C002 Lacey Pires 1 Lease Payment shall be invoiced Monthly SENSING UNIT-B1 5594C002 63 1 CITY OF RENTON WA 5002C002 1 bshaglund@rentonwa.gov 1 06/12/25 2058494 1 lpires@rentonwa.gov 5228C001 Michael A. Stuber CITY OF RENTON Auto-Toner Fulfillment** 4705V951 MA34610 STANDARD POWER FILTER 20A/208V-W2250-20-208 5765C013 OC: UNIV OF CA AGREEMENT 2020002755 POWER CABLE 120V SER-800 Blended Lease January 2025 6357B004 5738B002 RENTON No1 1055 S Grady Way 1 Maintenance elected for all Equipment STACK BYPASS D1 1 5787C003 1 WA Basement Printshop COLOR IMAGE READER-P1 SET POD DECK LITE-C1 SET ITEM Excess Per Image Charge invoiced Monthly by CFS IPR SERVER N500 SET B&W: $0.00630 Color: $0.03420 Benjamin Haglund 206-584-1175 1462084 BOOKLET TRIMMER-G1 S21186644 1 B&W: 00 Color: 00 Purchase Option: Fair Market Value 1 206-584-1175 Consumables: Toner, Staples (excludes clear) BOOKLET FINISHER-AG1 5217C001 0163C024 $2,671.00 5261C001 No Per Unit Coverage Plan 1 lpires@rentonwa.gov Rider A applies (Maintenance for Office Equip/Cut Sheet Production) 1 OPERATOR ATTENTION LIGHT-A1(POS) AG E N D A I T E M # 6 . d ) Lease Schedule - Additional Listed Items Transaction #: ___________________ (SER-801)Page of Customer: Agreement #: Order Date: Salesperson: Shipping: Delivery Date: Address 2: City: County: State: Zip: Contact: Ph #: Email: Mtr Contact: Ph #: Email: IT Contact: Ph #: Email: Billing: Address 2: City: County: State: Zip: Contact: Ph #: Email: Elevator: Loading Dock: # of Steps: Hrs of Operation: For CUSA USE ONLY: Shipping: Delivery Date: Address 2: City: County: State: Zip: Contact: Ph #: Email: Mtr Contact: Ph #: Email: IT Contact: Ph #: Email: Billing: Address 2: City: County: State: Zip: Contact: Ph #: Email: Elevator: Loading Dock: # of Steps: Hrs of Operation: For CUSA USE ONLY: SER-801 Blended Lease January 2025 **Requires Remote Reporting Agent Covered Images Included in Payment Excess Per Image Maint Charge(s) Item Code Listed Items Description Qty Ship To & Maintenance Billing Information Covered Images Included in Payment Excess Per Image Maint Charge(s) Item Code Listed Items Description Qty Ship To & Maintenance Billing Information STANDARD POWER FILTER 15A/120V-W2250-15-120 0126C001 JOGGER KIT-A1 Basement Printshop 5788C004 Basement Printshop Consumables: Toner, Staples (excludes clear) CITY OF RENTON 3537V028 BOOKLET FINISHER-AC2 SET STACK BYPASS ALIGNMENT TRAY-D1 Rider A applies (Maintenance for Office Equip/Cut Sheet Production) 98055 5606C002 1 1 WA 3243C001 9-5 Michael A. Stuber 1 lpires@rentonwa.gov Meter Method: Remote Reporting Agent POD DECK LITE-C1 SET ITEM 1 Auto-Toner Fulfillment** 1 1 1 Config: A | 57456200 Renton 1 bshaglund@rentonwa.gov 2/3 HOLE PUNCHER UNIT-A1 1 STANDARD POWER FILTER 20A/208V-W2250-20-208 0 1 1 3236C016 98055 Consumables: Toner, Staples (excludes clear) Pre-Installed Supplies Installed in Machine 1 IMAGEPRESS C700/C800/C750/C850 SERIES OPERATOR TRAINING BY CLIENT EDUCATION SPECIALIST 206-584-1175 425-430-6975 bshaglund@rentonwa.govBenjamin Haglund1 5765C007 OPERATOR ATTENTION LIGHT-A1(POS) IMAGEPRESS V800 5261C001 1055 S Grady Way 0 Meter Method: Remote Reporting Agent 206-584-1175 COLOR IMAGE READER-P1 SET PRODUCTION IMPLEMENTATION SERVICES (FOR V SERIES PRISMASYNC AND IMAGEPRESS (FIERY) RIPS) KING 1055 S Grady Way IMAGEPRESS C710/C810/C910/C750/C850/C700/C800 DELIVERY AND INSTALL PAK No B&W: 00 Color: 00 Longsheet: 00 Benjamin Haglund No STACK BYPASS D1 KING LONG SHEET FEEDING AND CATCH TRAY-B1 1 3 Lacey Pires 2S21186644 4705V948 ENVELOPE ATCHMT-G1 8929B001 06/12/25 0163C024 1 No 1 Additional Items. Continued from preceding section. Renton IntSupplies 9-5 1 3537V028 4234V828 MA34610 4705V951 No 1 1 425-430-6975 IPR SERVER P400 SET Config: B | 57456235 5217C001 Lacey Pires WA 2743V986 Auto-Toner Fulfillment** IMAGEPRESS C710/C810/C910/C750/C850/C700/C800 DELIVERY AND INSTALL PAK lpires@rentonwa.gov 1228C001 B&W: $0.00630 Color: $0.03420 Longsheet: $0.03858 3237C001 AG E N D A I T E M # 6 . d ) Lease Schedule - Additional Listed Items Transaction #: ___________________ (SER-801)Page of Customer: Agreement #: Order Date: Salesperson: Shipping: Delivery Date: Address 2: City: County: State: Zip: Contact: Ph #: Email: Mtr Contact: Ph #: Email: IT Contact: Ph #: Email: Billing: Address 2: City: County: State: Zip: Contact: Ph #: Email: Elevator: Loading Dock: # of Steps: Hrs of Operation: For CUSA USE ONLY: Shipping: Delivery Date: Address 2: City: County: State: Zip: Contact: Ph #: Email: Mtr Contact: Ph #: Email: IT Contact: Ph #: Email: Billing: Address 2: City: County: State: Zip: Contact: Ph #: Email: Elevator: Loading Dock: # of Steps: Hrs of Operation: For CUSA USE ONLY: SER-801 Blended Lease January 2025 **Requires Remote Reporting Agent Covered Images Included in Payment Excess Per Image Maint Charge(s) Item Code Listed Items Description Qty Ship To & Maintenance Billing Information Covered Images Included in Payment Excess Per Image Maint Charge(s) Item Code Listed Items Description Qty Ship To & Maintenance Billing Information Basement Printshop Consumables: Toner, Staples (excludes clear) CITY OF RENTON 980551WA 9-5 Michael A. Stuber lpires@rentonwa.gov Meter Method: Remote Reporting Agent Config: B | 57456235 Renton 1 PRODUCTION IMPLEMENTATION SERVICES (FOR V SERIES PRISMASYNC AND IMAGEPRESS (FIERY) RIPS) bshaglund@rentonwa.govBenjamin Haglund 0 206-584-1175 Pre-Installed Supplies Installed in Machine 1055 S Grady Way IMAGEPRESS C700/C800/C750/C850 SERIES OPERATOR TRAINING BY CLIENT EDUCATION SPECIALIST No KING 3 Lacey Pires 3S21186644 06/12/25 No Additional Items. Continued from preceding section. 2743V986 IntSupplies MA34610 1 425-430-6975 4234V828 Auto-Toner Fulfillment** AG E N D A I T E M # 6 . d ) Canon imagePRESS V900 Product Description Space And Power Requirements Product name Net component size Tray-open size Size for installation Weight lb Additional Power Supply Plug ImageWDHWDHWDH inch inch inch inch inch inch inch inch inch Canon imagePRESS V900 34.72 34.33 40.94 34.72 - - 74.09 108.6 6 40.94 572.00 200- 240V/20A/ NEMA6- 20 Booklet Finisher-AG1 31.50 31.18 48.78 41.73 31.18 48.78 31.50 60.00 48.78 396.00 120V/15A/ NEMA5- 15 POD Deck Lite-C1 Set 28.23 27.01 22.60 28.23 - - 28.23 27.01 22.60 167.20 120-127 V/2.2 A/NEMA 5-15 Sensing Unit-B1 20.28 29.53 48.35 20.28 - - 20.28 29.53 48.35 221.10 120V/15A/ NEMA 5- 15 Booklet Trimmer-G1 82.48 31.10 40.94 82.48 - - 82.48 31.10 40.94 391.60 From the finisher SDD Squarefold Module 46.10 27.50 48.40 46.10 - - 38.50 27.50 48.40 154.00 120V/15A/ NEMA5- 15 IPR SERVER N500 & Control Panel Set ---------37.40 120V/15A/ NEMA5- 15 Total 195.9 8 34.33 48.78 271.5 7 31.18 48.78 - - - - Dimensions shown for each accessory are its net size. The total dimensions shown include spacing and accessory overlap. Exhibit AAGENDA ITEM #6. d) Canon imagePRESS V800 Product Description Space And Power Requirements Product name Net component size Tray-open size Size for installation Weight lb Additional Power Supply Plug Image W D H W D H W D H inch inch inch inch inch inch inch inch inch Canon imagePRESS V800 34.72 34.33 40.94 34.72 - - 74.09 108.6 6 40.94 572.00 200- 240V/20A/ NEMA6- 20 Booklet Finisher-AC2 Set 25.35 25.83 44.13 29.96 25.83 44.13 25.35 25.83 44.13 158.40 From the main unit POD Deck Lite-C1 Set 28.23 27.01 22.60 28.23 - - 28.23 27.01 22.60 167.20 120-127 V/2.2 A/NEMA 5-15 Stack Bypass-D1 13.31 - - 18.03 - - 13.31 - - - n Stack Bypass Alignment Tray-D1 20.35 - - 20.35 - - 20.35 - - - n Long Sheet Feeding and Catch Tray-B1 29.49 - - 29.49 - - 29.49 - - - n IPR SERVER P400 & Control Panel Set - - - - - - - - - - 120V/15A/ NEMA5- 15 Total 90.16 34.33 46.65 128.4 3 25.83 44.13 - - - - Dimensions shown for each accessory are its net size. The total dimensions shown include spacing and accessory overlap. AGENDA ITEM #6. d) AB - 3876 City Council Regular Meeting - 07 Jul 2025 SUBJECT/TITLE: Amendment No. 1 to CAG-25-046 with Granicus for Additional Website Development Modules and Licensing RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Executive Services Department STAFF CONTACT: Amanda Free, Economic Development Director EXT.: 7369 FISCAL IMPACT SUMMARY: Funding for this agreement, in the amount of $101,847.87, is available from the approved 2025/2026 RCMC Marketing budget (110.000000.003.557.30.41.000). There is sufficient funding in the budget to cover the agreement. SUMMARY OF ACTION: Information Technology and CED have entered into a contract with Granicus (also known as Simpleview) for Website Development Consulting Services for the Renton Community Marketing Campaign (“RCMC”). This amendment will add additional modules and licensing to the existing agreement to assist with website analytics, social content curation, adhering to accessibility standards, and website implementation and support. EXHIBITS: A. Agreement STAFF RECOMMENDATION: Authorize the Mayor and City Clerk to execute Amendment No. 1 to CAG-25-046 with Granicus, in the amount of $101,847.87, for additional website development modules and licensing. AGENDA ITEM #6. e) AMENDMENT NO. 1 TO AGREEMENT FOR WEBSITE DEVELOPMENT CONSULTING SERVICES (SOFTWARE AS A SERVICES AGREEMENT) THIS AMENDMENT, dated for reference purposes only as June 16, 2025, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Simpleview dba Granicus LLC (“Consultant”), a foreign limited liability corporation. The City and the Consultant are referred to collectively in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-25-046, dated February 20, 2025, to provide necessary services for website development for the Renton Community Marketing Campaign (“RCMC”) (referred to herein as the “Agreement”); Whereas, the Parties wish to amend the Agreement to change the scope of work and change the compensation in order to continue supporting ongoing website optimization, content development, accessibility compliance, and data-driven marketing. NOW THEREFORE, It is mutually agreed upon that CAG-25-046 is amended as follows: 1. Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit A-1, which is attached and incorporated herein. 2. Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $92,337.14 from $72,940.00 to $165,277.14, plus any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A-1 ,which is attached and incorporated herein. 3. All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. Docusign Envelope ID: 7B7AF4B1-4D6F-4CE1-AD9A-7897D25FD12D AGENDA ITEM #6. e) PAGE 2 OF 2 IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Armondo Pavone Mayor _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney City Attorney Contract Template Updated 06/17/2021 Docusign Envelope ID: 7B7AF4B1-4D6F-4CE1-AD9A-7897D25FD12D Greg Eck Senior Manager, Contracts 6/23/2025 AGENDA ITEM #6. e) THIS IS NOT AN INVOICE Order Form Prepared for Renton WA Order #: Q-456556 Prepared: 09 Jun 2025 Page 1 of 8 Granicus Proposal for Renton WA ORDER DETAILS Prepared By:Tracy Crouthamel Phone: Email:tracy.crouthamel@granicus.com Order #:Q-456556 Prepared On:09 Jun 2025 Expires On:23 Jul 2025 Currency:USD Payment Terms:Net 30 (Payments for subscriptions are due at the beginning of the period of performance.) Period of Performance: The term of the Agreement will commence on the date this document is signed and will continue for 12 months. ORDER TERMS Exhibit A-1 Docusign Envelope ID: 7B7AF4B1-4D6F-4CE1-AD9A-7897D25FD12D AGENDA ITEM #6. e) Order Form Renton WA Order #: Q-456556 Prepared: 09 Jun 2025 Page 2 of 8 PRICING SUMMARY The pricing and terms within this Proposal are specific to the products and volumes contained within this Proposal. One-Time Fees Solution Billing Frequency Quantity/Unit One-Time Fee CMS: Workorder - Stories/Reels Collection (Slider)Up Front 1 Each $1,600.00 DM-SEO: Implementation Premium Up Front 1 Each $0.00 CMS-DESIGN: Interactive Map Up Front 1 Each $8,310.00 CREATIVE: Geographic Map (Dynamic)Up Front 1 Each $0.00 CREATIVE: Illustrative Map (Thematic)Milestones - 40/30/30 1 Each $0.00 CMS : Implementation - Blog Setup - Tier 2 Up Front 1 Each $3,000.00 VISITWIDGET: Implementation Up Front 1 Each $0.00 SUBTOTAL:$12,910.00 New Subscription Fees Solution Period of Performance Billing Frequency Quantity/ Unit Annual Fee Prorated Fee DM-SEO: Premium License 01 Jul 2025 - 22 Jul 2026 Annual 1 Each $43,000.00 $45,591.78 CMS-SIMPLESUPPORT: Plan 5 01 Jul 2025 - 22 Jul 2026 Annual 1 Each $7,500.00 $7,952.05 CrowdRiff Tier 2 License 01 Jul 2025 - 22 Jul 2026 Annual 1 Each $12,000.00 $12,723.29 AudioEye License - Simpleview CMS + Standard Traffic 01 Jul 2025 - 22 Jul 2026 Annual 1 Each $8,000.00 $8,482.19 CMS-MODULE: Blog Suite (Tier 2 Signature)01 Jul 2025 - 22 Jul 2026 Annual 1 Each $1,000.01 $1,060.28 VISITWIDGET: Pro Plan 01 Jul 2025 - 22 Jul 2026 Annual 1 Each $15,588.00 $16,527.55 SUBTOTAL:$87,088.01 $92,337.14 Docusign Envelope ID: 7B7AF4B1-4D6F-4CE1-AD9A-7897D25FD12D AGENDA ITEM #6. e) Order Form Renton WA Order #: Q-456556 Prepared: 09 Jun 2025 Page 3 of 8 CREDITS AVAILABLE The number of Credits acquired due to the above purchase items: Available Service Credits Total Services Catalog Credits:240 Docusign Envelope ID: 7B7AF4B1-4D6F-4CE1-AD9A-7897D25FD12D AGENDA ITEM #6. e) Order Form Renton WA Order #: Q-456556 Prepared: 09 Jun 2025 Page 4 of 8 PRODUCT DESCRIPTIONS Solution Description DM-SEO: Premium License Website marketing is a continuous process. Our goal is to refine and evolve your site — building on strengths and correcting weaknesses to improve your traffic quality and volume, increase bookings, build your databases, and achieve other goals. To provide detailed information on visitors and their behaviors, our website analytics service begins with correctly installing Google Analytics throughout your site (if not already done). We regularly review inbound search terms, study traffic patterns, and analyze engagement statistics to recommend website refinements. As part of Simpleview SEO, CRO, and content services, we not only recommend content but also write and develop it. We track conversations to ensure visitors are taking action and finding what they need. Our organic optimization activities are customized to meet the specific needs of your company and may include website reporting and monitoring, competitive analysis, campaign-focused research and analysis, audits, meta-tagging, redirects, tracking initiatives, and more. You can find more information about our offerings in our tier sheet, and as always, feel free to ask your account team for full details. CMS-SIMPLESUPPORT: Plan 5 SimpleSupport allows you to bundle account planning, creative work, website development and future maintenance and support needs under one umbrella for simple budgeting all while taking advantage of a discounted hourly rate. Your SimpleSupport plan will also provide extra value offers and incentives to help stretch your marketing budget further. Rollover hours can be used or saved for larger initiatives, work orders or new modules and any unused hours can be rolled over to the next year’s SimpleSupport plan, if contracted. CrowdRiff Tier 2 License According to Google’s 5 Stages of Travel, the process of researching, planning and executing a trip directly contributes to shared experiences that inspire others to repeat the travel purchase cycle. Social Content Curation will allow your DMO to take advantage of this process and continuously inspire travelers to visit your destination. CMS: Workorder - Stories/Reels Collection (Slider) CMS: Workorder - Stories/Reels Collection (Slider) AudioEye License - Simpleview CMS + Standard Traffic Every user that visits your websites deserves equitable access to your digital content. Web accessibility standards ensure content can be easily accessed by all users. We believe that is important, too. That is why Simpleview, the industry leader in DMO technologies, has partnered with AudioEye, a leader in automated web accessibility and remediation. This partnership will help you align your website with the latest compliance Docusign Envelope ID: 7B7AF4B1-4D6F-4CE1-AD9A-7897D25FD12D AGENDA ITEM #6. e) Order Form Renton WA Order #: Q-456556 Prepared: 09 Jun 2025 Page 5 of 8 Solution Description standards. AudioEye delivers the most comprehensive suite of accessibility tests and fixes, drawing from the largest pool of accessibility test data and informed by real assistive technology users with disabilities. AudioEye® is the only solution that provides accessible and compliant websites at a fraction of the cost of testing platforms and consulting services: ·Providing industry-leading automated fixes built right in ·U.S.-based accessibility experts audit your content and build custom fixes to make your site more accessible ·Active Monitoring finds issues and fixes content in real time for every user An accessible website drives discoverability and engagement while reducing legal compliance risk and poor user experience. DM-SEO: Implementation Premium Your SEO Onboarding will include: --Kickoff call with your SEO analyst, team lead, and Simpleview account manager to review goals, KPIs, website, and next steps --Simpleview will conduct a thorough site audit to identify technical barriers, website ranking issues, and current site standing and performance --After reviewing your audit, we will begin implementing your industry- specific and customized SEO objectives, which will include optimizing your website, blog, and images to align with search engine best practices and performance standards. We will also suggest and help build content and enhance conversion rate optimization (CRO) to help improve your website’s performance CREATIVE: Geographic Map (Dynamic) CREATIVE: Geographic Map (Dynamic) CREATIVE: Illustrative Map (Thematic) CREATIVE: Illustrative Map (Thematic) CMS-MODULE: Blog Suite (Tier 2 Signature) Tier 2. Signature. This package will add features to your existing blog or, if you don’t already have a blog, you’ll really be off and running with some great styles and features.Includes:A blog “home page” design that will really catch your user’s eye when first landing on the blog. The home page layout also allows you to feature your most popular blog categories.Design Docusign Envelope ID: 7B7AF4B1-4D6F-4CE1-AD9A-7897D25FD12D AGENDA ITEM #6. e) Order Form Renton WA Order #: Q-456556 Prepared: 09 Jun 2025 Page 6 of 8 Solution Description and implementation of 3 new collection widgets that will be ideal for displaying your blog posts anywhere on your site. CMS : Implementation - Blog Setup - Tier 2 "Tier 2. Signature. This package will add features to your existing blog or, if you don’t already have a blog, you’ll really be off and running with some great styles and features. Includes: A blog “home page” design that will really catch your user’s eye when first landing on the blog. The home page layout also allows you to feature your most popular blog categories. Design and implementation of 3 new collection widgets that will be ideal for displaying your blog posts anywhere on your site." VISITWIDGET: Pro Plan Simpleview has partnered with Visit Widget to provide clients with an advanced, cross-device application that creates an engaging and intuitive way for visitors to research, plan, and experience their visit to your city. Ideal for CVB (Convention and Visitor Bureau), DMO (Destination Marketing Organization), and tourism boards, the platform focuses on giving your visitors an intuitive and engaging way to experience your destination. VISITWIDGET: Implementation Your Visit Widget team will walk you through initializing the platform as well as QA, onboarding and training. Docusign Envelope ID: 7B7AF4B1-4D6F-4CE1-AD9A-7897D25FD12D AGENDA ITEM #6. e) Order Form Renton WA Order #: Q-456556 Prepared: 09 Jun 2025 Page 7 of 8 TERMS & CONDITIONS ·This quote, and all products and services delivered hereunder are governed by the terms located at https://granicus.com/legal/licensing, including any product-specific terms included therein (the “License Agreement”). If your organization and Granicus has entered into a separate agreement or is utilizing a contract vehicle for this transaction, the terms of the License Agreement are incorporated into such separate agreement or contract vehicle by reference, with any directly conflicting terms and conditions being resolved in favor of the separate agreement or contract vehicle to the extent applicable. ·If submitting a Purchase Order, please include the following language: The pricing, terms and conditions of quote Q-456556 dated 09 Jun 2025 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. ·This quote is exclusive of applicable state, local, and federal taxes, which, if any, will be included in the invoice. It is the responsibility of Renton WA to provide applicable exemption certificate(s). ·Any lapse in payment may result in suspension of service and will require the payment of a setup fee to reinstate the subscription. ·Billing Frequency Notes (Milestones - 40/30/30): An initial payment equal to 40% of the total; a payment equal to 30% of the total upon homepage design approval, and; a payment equal to 30% of the total upon go-live. For All Services Credits (including Service Catalog Credits and SimpleSupport): Credits must be purchased prior to use and are allocated towards any services performed by Granicus included in the Service Credit portfolio for the number of credits indicated therein. Credits cannot be used towards software subscription purchases. Credits are consumed as Services are performed during the applicable period of performance and must be used during that period of performance or they will expire. If Client fails to use the credits within the period of performance due to factors outside of Granicus’ control, Granicus will not be obligated to refund any credits and will be under no obligation to perform the Services. Docusign Envelope ID: 7B7AF4B1-4D6F-4CE1-AD9A-7897D25FD12D AGENDA ITEM #6. e) Order Form Renton WA Order #: Q-456556 Prepared: 09 Jun 2025 Page 8 of 8 BILLING INFORMATION Billing Contact:Purchase Order Required? [ ] - No [ ] - Yes Billing Address:PO Number: If PO required Billing Email:Billing Phone: If submitting a Purchase Order, please include the following language: The pricing, terms, and conditions of quote Q-456556 dated 09 Jun 2025 are incorporated into this Purchase Order by reference and shall take precedence over any terms and conditions included in this Purchase Order. AGREEMENT AND ACCEPTANCE By signing this document, the undersigned certifies they have authority to enter the agreement. The undersigned also understands the services and terms. Renton WA Signature: \s1\ Name: \n1\ Title: \t1\ Date: \d1\ Lacey Pires X 1055 S Grady Way, Renton, Wa. 98057 ITBilling@rentonwa.gov 425-430-6868 Docusign Envelope ID: 7B7AF4B1-4D6F-4CE1-AD9A-7897D25FD12D AGENDA ITEM #6. e) AB - 3878 City Council Regular Meeting - 07 Jul 2025 SUBJECT/TITLE: Agreement with Tyler Technologies for Enterprise Resource Planning Implementation RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Finance Department STAFF CONTACT: Shreya Choubey, Senior Finance Analyst EXT.: 6887 FISCAL IMPACT SUMMARY: The proposed agreement with Tyler Technologies includes one-time implementation fees and an initial three years of annual Software as a Service (SaaS) fees, with an option to renew in years four through ten. Pricing is structured as follows: - One-time implementation Fees: Professional Services + Travel, Hardware, Software and Service Expenses. - Initial 3 Years: Fixed annual SaaS fees. For Years 4 to 10 is SAAS only Fees: - Years 4 and 5: Renewal terms locked at the same price as the initial term. - Years 6 to 10: Capped at a maximum increase of three percent (3%) annually. Below is a simplified breakdown of the pricing structure for a clear understanding of the financial commitment: Cost Element Professional Service SAAS Subscription Fees Travel Expenses Third-party Services Total Fees One-time Fees $961,100 $46,717* $5,000* $1,012,817 Year 1 $314,019 $314,019 Year 2 $314,019 $314,019 Year 3 $314,019 $314,019 One-Time Fees $961,100 $942,057 $46,717 $5,000 $1,954,874 Year 4 to 10 $2,345,223 $2,345,223 Total $961,100 $3,287,280 $46,717 $5,000 $4,300,097 *Includes contingency – Travel Expense is $42,470 - and Third-party Hardware, Software, Service is $2,388 in investment summary AGENDA ITEM #6. f) There is sufficient budget to cover one time implementation fees and Initial Term SAAS Fees. SUMMARY OF ACTION: The city’s intent for this project is the implementation of an Enterprise Resource Planning (ERP) system that satisfies key functional and technical requirements. Currently, the city uses Eden, which is an outdated ERP system that has limitations in functionality, scalability, and integration capabilities. Furthermore, Eden is set to sunset in 2027, making it imperative to acquire a modern, integrated ERP system that will enhance service delivery, improve operational efficiency, and eliminate redundancy. The new system will allow the city to automate many of its manual workflows and business processes. Background of the RFP: To select a suitable vendor, the city issued a Request for Proposals (RFP) and received responses from 15 vendors, each providing their proposals outlining their system’s capabilities, implementation strategies, and pricing structures. Product demonstrations were conducted with four of these vendors. Proposals were evaluated based on functionality, user experience, customer support, references, and pricing. After a thorough evaluation, the city selected Tyler Technologies as the preferred vendor for the ERP implementation project. General Background of Tyler Technologies: Tyler Technologies has a long-standing reputation for providing innovative software solutions tailored for the public sector. Founded in 1966, the company has extensive experience with cloud-based SaaS (Software as a Service) offerings and a commitment to customer-centric enhancements. With over 5,000 employees and a dedicated support structure, Tyler Technologies is equipped to deliver a successful ERP implementation that meets the specific needs of the city. Why the city selected Tyler: Key factors in this decision include: 1. Accounting Functionality: Accounting capabilities were a top priority for the city. Tyler's general ledger configuration and emphasis on government accounting provided the confidence necessary to produce detailed and accurate financial reports, positioning Tyler as the leader in this critical area. 2. Budgeting Functionality: Tyler’s budgeting solution was more familiar and aligned with the city’s needs. Feedback from references highlighted significant concerns with the budgeting functionality in the competing software, making Tyler the more favorable option. 3. Reporting: Tyler Technologies can produce the necessary reports without the extra complexity. 4. Cost-Effectiveness: Cost was a major consideration; Tyler Technologies offered a more budget-friendly solution than others. 5. Ease of Use and Transition: The city currently uses Eden, which is a Tyler product, so transitioning to another Tyler solution will be simpler and more seamless process, particularly in terms of data mapping and change management. Although implementation support may vary, Tyler's overall approach is recognized as less complex. 6. Other cities are using EERP: Tyler Enterprise ERP is the leading product being used in a significant number of cities throughout the country. At present, there are 36 cities using EERP in WA State. 7. Reference Call/ Due Diligence: We have conducted due diligence on the EERP based on input from other cities using it, including four cities in WA state. Overall, the feedback has been positive. EXHIBITS: A. Issue Paper B. Agreement STAFF RECOMMENDATION: Approve the agreement with Tyler Technologies for the implementation of new ERP system. This agreement will provide the city with a modern, integrated solution for financial management, payroll, and human resources. The decision to partner with Tyler Technologies is based on its robust functionality, cost-effectiveness, and extensive experience in delivering ERP solutions tailored for local government needs. AGENDA ITEM #6. f) DATE:July 1, 2025 TO:James Alberson, Jr., Council President Members of Renton City Council VIA:Armondo Pavone, Mayor FROM:Kari Roller, Finance Administrator STAFF CONTACT:Shreya Choubey, Senior Finance Analyst SUBJECT:Agreement with Tyler Technologies for Enterprise Resource Planning Implementation RECOMMENDATION: Staff recommends that the City Council approve the agreement with Tyler Technologies for the implementation of new ERP system. This agreement will provide the city with a modern, integrated solution for financial management, payroll, and human resources. The decision to partner with Tyler Technologies is based on its robust functionality, cost-effectiveness, and extensive experience in delivering ERP solutions tailored for local government needs. OVERVIEW: The city’s intent for this project is the implementation of an Enterprise Resource Planning (ERP) system that satisfies key functional and technical requirements. Currently, the city uses Eden, which is an outdated ERP system that has limitations in functionality, scalability, and integration capabilities. Furthermore, Eden is set to sunset in 2027, making it imperative to acquire a modern, integrated ERP system that will enhance service delivery, improve operational efficiency, and eliminate redundancy. The new system will allow the city to automate many of its manual workflows and business processes. Background of the RFP: To select a suitable vendor, the city issued a Request for Proposals (RFP) and received responses from 15 vendors, each providing their proposals outlining their system’s capabilities, implementation strategies, and pricing structures. Product demonstrations were conducted with four of these vendors. Proposals were evaluated based on functionality, user experience, customer support, references, and pricing. After a thorough evaluation, the city selected Tyler Technologies as the preferred vendor for the ERP implementation project. General Background of Tyler Technologies: AGENDA ITEM #6. f) James Alberson, Jr., Council President Members of Renton City Council Page 2 of 3 Tyler Technologies has a long-standing reputation for providing innovative software solutions tailored for the public sector. Founded in 1966, the company has extensive experience with cloud-based SaaS (Software as a Service) offerings and a commitment to customer-centric enhancements. With over 5,000 employees and a dedicated support structure, Tyler Technologies is equipped to deliver a successful ERP implementation that meets the specific needs of the city. Why the city selected Tyler: Key factors in this decision include: 1. Accounting Functionality: Accounting capabilities were a top priority for the city. Tyler's general ledger configuration and emphasis on government accounting provided the confidence necessary to produce detailed and accurate financial reports, positioning Tyler as the leader in this critical area. 2. Budgeting Functionality: Tyler’s budgeting solution was more familiar and aligned with the city’s needs. Feedback from references highlighted significant concerns with the budgeting functionality in the competing software, making Tyler the more favorable option. 3. Reporting: Tyler Technologies can produce the necessary reports without the extra complexity. 4. Cost-Effectiveness: Cost was a major consideration; Tyler Technologies offered a more budget-friendly solution than others. 5. Ease of Use and Transition: The city currently uses Eden, which is a Tyler product, so transitioning to another Tyler solution will be simpler and more seamless process, particularly in terms of data mapping and change management. Although implementation support may vary, Tyler's overall approach is recognized as less complex. 6. Other cities are using EERP: Tyler Enterprise ERP is the leading product being used in a significant number of cities throughout the country. At present, there are 36 cities using EERP in WA State. 7. Reference Call/ Due Diligence: We have conducted due diligence on the EERP based on input from other cities using it, including four cities in WA state. Overall, the feedback has been positive. FISCAL IMPACT: The proposed agreement with Tyler Technologies includes one-time implementation fees and an initial three years of annual Software as a Service (SaaS) fees, with an option to renew in years four through ten. Pricing is structured as follows: - One-time implementation Fees: Professional Services + Travel, Hardware, Software and Service Expenses. - Initial 3 Years: Fixed annual SaaS fees. For Years 4 to 10 is SAAS only Fees: - Years 4 and 5: Renewal terms locked at the same price as the initial term. - Years 6 to 10: Capped at a maximum increase of three percent (3%) annually. Below is a simplified breakdown of the pricing structure for a clear understanding of the financial commitment: Cost Element Professional SAAS Travel Third-Total Fees AGENDA ITEM #6. f) James Alberson, Jr., Council President Members of Renton City Council Page 3 of 3 Service Subscription Fees Expenses party Hardware, Software, Service One-time Fees $ 961,100 $ 46,717*$ 5,000*$ 1,012,817 Year 1 $ 314,019 $ 314,019 Year 2 $ 314,019 $ 314,019 Year 3 $ 314,019 $ 314,019 One-time Implementation Fees + Initial Term SAAS Fees $ 961,100 $ 942,057 $ 46,717 $ 5,000 $ 1,954,874 Year 4 to10 $ 2,345,223 $ 2,345,223 Total $ 961,100 $ 3,287,280 $ 46,717 $ 5,000 $4,300,097 *Includes contingency – Travel Expense is $42,470- and Third-party Hardware, Software, Service is $2,388 in investment summary There is sufficient budget to cover one time implementation fees and Initial Term SAAS Fees. Implementation timeline/phases: The project will be completed in two phases. Phase 1 focuses on Financial Management and System-Wide functionalities, with proposed dates starting in October 2025 and going live in October 2026. Phase 2 will cover Human Capital Management, with proposed dates starting in April 2026 and going live in April 2027. CONCLUSION The transition to a modern ERP solution with Tyler Technologies represents a significant opportunity for the city to enhance operational efficiencies, improve service delivery, and better meet the needs of our community. Staff recommends approval of the proposed agreement with Tyler Technologies to initiate the ERP implementation project. AGENDA ITEM #6. f) 1 AGREEMENT FOR ENTERPRISE RESOURCE PLANNING SOFTWARE AS A SERVICE THIS AGREEMENT, dated for reference purposes only as ________________, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Tyler Technologies, Inc. (“Tyler”) a Delaware Corporation. The City and the Tyler are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1.Scope of Work: Tyler agrees to provide the SaaS Services and related professional services as specified and defined in Attachment A and the exhibits thereto, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2.Changes in Scope of Work: The Scope of Work, as outlined in Attachment A, represents the entire agreement between the Parties with respect to the subject matter therein, and supersedes any prior agreements, understandings, and representations, whether written, oral, expressed, implied, or statutory. Purchase orders submitted by the City, if any, are for the City’s internal administrative purposes only, and the terms and conditions contained in those purchase orders will have no force or effect. This Agreement may only be modified by a written amendment signed by an authorized representative of each party. 3.Time of Performance: Tyler shall commence performance of the Work pursuant to the schedule(s) set forth in Attachment A. The parties agree to work cooperatively to implement an initial go-live date of April 1, 2027 as detailed in Exhibit E (Statement of Work) of Attachment A. The Term shall be governed by the provisions of Section F of Attachment A. 4.Compensation: A.Amount. Total compensation to Tyler for Work provided pursuant to this Agreement shall be based upon actual work performed at the rates provided in Attachment A, with an aggregate not-to-exceed amount for professional services of $961,100, plus a total $942,057 in SaaS Fees for the first three (3) year term, along with an estimated $46,717 for travel expenses and $5,000 for Third-Party Hardware, Software, Services expenses. SaaS Fees for renewal terms in years four (4) through ten (10) total an estimated $2,345,222.60. If the optional services and modules are added and/or the Work requires the City to incur more than those amounts, an amendment to this contract shall be required. B.Method of Payment. Invoicing, payment, and invoice dispute terms shall be as described in Attachment A. AGENDA ITEM #6. f) 2 C.Effect of Payment. In the event that the terms and conditions of this Agreement are not strictly enforced by either party, such non-enforcement will not act as or be deemed to act as a waiver or modification of this Agreement, nor will such non- enforcement prevent such party from enforcing each and every term of this Agreement thereafter. Payment by the city does not represent satisfaction with work provided or waive claims by the City for breach of any warranties or other requirements of this Agreement. 5.Termination: This Agreement may be terminated as described in Section F of Attachment A.In the event of termination of the Agreement, and upon reasonable advance notice, Tyler shall promptly make all Data available to you within two (2) weeks or in another amount of time reasonably agreed upon by the parties in the format of the database or other such format as may be mutually agreed upon, provided through Tyler’s FTP server or such other secure method reasonably selected by Tyler. Such Data will be provided at no additional cost. 6.Record Maintenance: Tyler shall maintain accurate and complete books, records, documents and other evidence relating directly to this Agreement and orders placed by the City under it to the extent and in such detail as will adequately reflect performance and administration of payments and fees for the greater of (a) five (5) years from creation, or (b) such period as is required by applicable law. 7.Public Records Compliance & Confidentiality: Both Parties recognize that their respective employees and agents, in the course of performance of this Agreement, may be exposed to confidential information and that disclosure of such information could violate rights to private individuals and entities, including the parties. Confidential information is nonpublic information that a reasonable person would believe to be confidential and includes, without limitation, personal identifying information (e.g., social security numbers) and trade secrets, each as defined by applicable state law. Each Party agrees that it will not disclose any confidential information of the other Party and further agrees to take all reasonable and appropriate action to prevent such disclosure by its employees or agents. The confidentiality covenants contained herein will survive the termination or cancellation of this Agreement. This obligation of confidentiality will not apply to information that: a.Is in the public domain, either at the time of disclosure or afterwards, except by breach of this Agreement by a Party or its employees or agents; b.A Party can establish by reasonable proof was in that Party’s possession at the time of initial disclosure; c.A Party receives from a third party who has a right to disclose it to the receiving party; or d.Is the subject of a disclosure request under a subpoena, court order, or open records laws or similar applicable public disclosure laws governing this AGENDA ITEM #6. f) 3 Agreement; provided, however, that in the event the City receives such a request, the City will give Tyler prompt notice and otherwise perform the functions required by applicable law. 8.Independent Contractor Relationship: A.Tyler is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between Tyler and the City during the period of the Work shall be that of an independent contractor, not employee. Tyler, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, Tyler shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Tyler shall retain the right to designate the means of performing the Work covered by this agreement, and shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by Tyler is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B.The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Tyler or any employee of Tyler. 9.Hold Harmless: a.Intellectual Property Infringement Indemnification: i.Tyler will defend the City against any third party claim(s) that the Tyler Software or Documentation (as defined in Attachment A) infringes that third party’s patent, copyright, or trademark, or misappropriates its trade secrets, and will pay the amount of any resulting adverse final judgment (or settlement to which we consent). The City must notify Tyler promptly in writing of the claim and give Tyler sole control over its defense or settlement. The City agrees to provide Tyler with reasonable assistance, cooperation, and information in defending the claim at Tyler’s expense. ii. Tyler’s obligations under this Section 9(a) will not apply to the extent the claim or adverse final judgment is based on the City’s use of the Tyler Software in contradiction of this Agreement, including with non- licensed third parties, or the City’s willful infringement. iii.If Tyler receives information concerning an infringement or misappropriation claim related to the Tyler Software, Tyler may, at its own expense and without obligation to do so, either: (a) procure for the City the right to continue its use; (b) modify it to make it non- infringing; or (c) replace it with a functional equivalent, in which case AGENDA ITEM #6. f) 4 the City will stop running the allegedly infringing Tyler Software immediately. Alternatively, Tyler may decide to litigate the claim to judgment, in which case the City may continue to use the Tyler Software consistent with the terms of this Agreement. iv.If an infringement or misappropriation claim is fully litigated and the City’s use of the Tyler Software is enjoined by a court of competent jurisdiction, in addition to paying any adverse final judgment (or settlement to which Tyler consents), Tyler will, at its own option, either: (a) procure the right to continue its use; (b) modify it to make it non-infringing; or (c) replace it with a functional equivalent. This section provides the City’s exclusive remedy for third party copyright, patent, or trademark infringement and trade secret misappropriation claims. b.Tyler will indemnify, defend and hold harmless the City and the City’s agents, officials, and employees from and against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including reasonable attorney's fees and costs) for (a) personal injury or property damage to the extent caused by Tyler’s negligence or willful misconduct; or (b) Tyler’s violation of PCI-DSS requirements or a law applicable to Tyler’s performance under this Agreement. The City must notify Tyler promptly in writing of the claim and give Tyler sole control over its defense or settlement. The City agrees to provide Tyler with reasonable assistance, cooperation, and information in defending the claim at Tyler’s expense. c.Tyler will indemnify, defend and hold harmless the City and the City’s agents, officials, and employees from and against any and all third-party claims, losses, liabilities, damages, costs, and expenses (including reasonable attorney’s fees and costs) for Tyler’s violation of the confidentiality provisions of Section 7 of this Agreement. The City must notify Tyler promptly in writing of the claim and give Tyler sole control over its defense or settlement. The City agrees to provide Tyler with reasonable assistance, cooperation, and information in defending the claim at Tyler’s expense. d.With respect to the performance of this Agreement and as to claims against the City, its officers, agents, and employees, Tyler expressly waives its immunity under Title 51 of the Revised Code of Washington, the Industrial Insurance Act, for injuries to its employees and agrees that the obligations to indemnify, defend, and hold harmless provided in this Agreement extend to any claim brought by or on behalf of any employee of Tyler. This waiver is mutually negotiated by the Parties. This waiver shall be void and have no effect if the injuries are due in part or in whole to the City’s negligence. AGENDA ITEM #6. f) 5 e.Except for the express warranties provided in this Agreement and to the maximum extent permitted by applicable law, Tyler disclaims all other warranties and conditions, whether express, implied, or statutory, including, but not limited to, any implied warranties, duties, or conditions of merchantability or fitness for a particular purpose. The City understands and agrees that Tyler is not liable for City’s misuse of the software or the City’s user error. 10.Limitation of Liability: a.Except as otherwise set forth in this Agreement, either party’s liability for damages arising out of this Agreement, whether based on a theory of contract or tort, including negligence and strict liability, shall be limited to that party’s actual direct damages, not to exceed (A) during the initial term, $2,858,318; or (B) during any renewal term, one and a half times (1.5x) the then-current annual SaaS Fees payable in that renewal term. The parties acknowledge and agree that the prices set forth in this Agreement are set in reliance upon this limitation of liability and to the maximum extent allowed under applicable law, the exclusion of certain damages, and each shall apply regardless of the failure of an essential purpose of any remedy. The foregoing limitation of liability shall not apply to claims that are subject to the indemnification obligations in Sections 9(a) and 9(b) of this Agreement. Additionally, this limitation of liability shall not apply to claims for fraud or willful misconduct. In the event a party brings a claim for fraud or willful misconduct, and if that party fails to obtain a judgment in their favor, then the party that the claim was brought against will be entitled to recover from the party bringing the claim the reasonable attorney’s fees and expenses incurred in defending against the claim. b.To the maximum extent permitted by applicable law, in no event shall either party be liable for any special, incidental, punitive, indirect, or consequential damages whatsoever, even if that party has been advised of the possibility of such damages. The foregoing exclusion of certain damages shall not apply to claims that are subject to fraud claims. 11.Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’s Code of Ethics and state law, Tyler shall not give a gift of any kind to City employees or officials. 12.City of Renton Business License: Unless exempted by the Renton Municipal Code, Tyler shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. AGENDA ITEM #6. f) 6 Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: During the course of performing services under this Agreement, Tyler agrees to maintain the following levels of insurance: (a) Commercial General Liability of at least $1,000,000 per occurrence/$2,000,000 in the aggregate; (b) Automobile Liability of at least $1,000,000; (c) Professional Liability of at least $2,000,000 on a claims-made basis (inclusive of Cyber Liability); (d) Workers Compensation complying with applicable statutory requirements; and (e) Excess/Umbrella Liability of at least $5,000,000. Cyber Liability coverage shall be sufficiently broad to respond to the duties and obligations as is undertaken by Vendor in this agreement and shall include, but not be limited to, coverage, including defense, for the following losses or services: claims involving infringement of intellectual property, infringement of copyright, trademark, trade dress, invasion of privacy violations, information theft, damage to or destruction of electronic information, release of private information, alteration of electronic information, extortion and network security, coverage for unauthorized access and use, failure of security, breach of confidential information, or privacy perils. The policy shall provide coverage for breach response costs, to include but not limited to crisis management services, credit monitoring, public relations, legal service advice, notification of affected parties, independent information security forensics firm, and costs to restore, recollect, and recreate data or systems as well as, where required by law, regulatory fines and penalties with limits sufficient to respond to these obligations. Tyler will add the City as an Additional Insured to our Commercial General Liability and Automobile Liability policies, which will automatically add the City as an Additional Insured to Tyler’s Excess/Umbrella Liability policy as well. We agree that our insurance is primary for claims under our Commercial General Liability or Automobile Liability policies that are caused, in whole or in part, by Tyler as respects this Agreement. Tyler will provide the City with copies of certificates of insurance upon the City’s written request. Tyler will provide the City with notice of cancellation or non-renewal, or reduction in Tyler’s insurance coverages below the minimum requirements set forth in this Agreement promptly and in no event less than thirty (30) days thereof unless replaced. Copies of Tyler’s insurance policies are available upon reasonable written request and only in the event that a claim is disputed or denied. 14.Delays: Tyler is not responsible for delays caused by factors beyond its reasonable control. When such delays beyond Tyler’s reasonable control occur, the City agrees that Tyler is not responsible for damages, nor shall Tyler be deemed to be in default of the Agreement. 15.Successors and Assigns: This Agreement shall be binding on, and shall be for the benefit of, either the City’s or Tyler’s successor(s) or permitted assign(s). Neither Party may assign AGENDA ITEM #6. f) 7 this Agreement without the prior written consent of the other Party; provided, however, that the City’s consent is not required for an assignment by Tyler as a result of a corporate reorganization, merger, acquisition, or purchase of substantially all of Tyler’s assets. 16.Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices will be deemed delivered upon the earlier of the following: (a) actual receipt by the receiving Party; (b) upon receipt by sender of a certified mail, return receipt signed by an employee or agent of the receiving Party; (c) upon receipt by sender of proof of email delivery; or (d) if not actually received, five (5) days after deposit with the United States Postal Service authorized mail center with proper postage (certified mail, return receipt requested) affixed and addressed to the other Party at the address set forth on the signature page hereto or such other address as the party may have designated by proper notice. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Kristin Trivelas 1055 South Grady Way Renton, WA 98057 Phone: (425) 430-6969 ktrivelas@rentonwa.gov TYLER TECHNOLOGIES, INC. Tyler Technologies, Inc. 7701 College Boulevard Overland Park, KS 66210 Attn: Chief Legal Officer 17.Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, Tyler agrees as follows: A.Tyler, and Tyler’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B.Tyler will take affirmative action to ensure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment AGENDA ITEM #6. f) 8 advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C.If Tyler fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. Tyler is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18.Miscellaneous: The Parties hereby acknowledge: A.The City is not responsible to train or provide training for Tyler. B.Tyler will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Tyler shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. D.In the event special training, licensing, or certification is required for Tyler to provide work, Tyler will acquire or maintain such at its own expense and, if Tyler employs sub- contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E.This is a non-exclusive agreement and Tyler is free to provide its Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Tyler is responsible for its own insurance, including, but not limited to health insurance. G.Tyler is responsible for its own Worker’s Compensation coverage as well as that for any persons employed by the Tyler. 19.Other Provisions: A.Approval Authority. Each individual executing this Agreement on behalf of the City and Tyler represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Tyler. B.Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. AGENDA ITEM #6. f) 9 C.Conflicts. In the event of any inconsistencies between Tyler’s proposal and this Agreement, the terms of this Agreement shall prevail. D.Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Tyler, in the performance of services, will comply with all applicable state and federal laws and regulations. The fees in the Investment Summary are based, in part, on the cost of compliance with applicable laws existing as of the Effective Date. Should laws applicable to Tyler’s performance under the Agreement change after the Effective Date, Tyler reserves the right to seek a change order for the additional work, time and/or cost that may be required to comply with the new law or regulation. E.Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. F.Jurisdiction and Venue. Any lawsuit or legal action brought by any part to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor, or in the Federal District Court serving King County, Washington. Tyler hereby expressly consents to the personal and exclusive jurisdiction and venue of such courts, even if Tyler is a foreign corporation not registered with the State of Washington. G.Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. H.Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. I.Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. This provision does not affect the rights of third parties under any Third Party Terms, as that term is defined in Exhibit A. J.Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. AGENDA ITEM #6. f) 10 K. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Tyler from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. L.Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ TYLER TECHNOLOGIES, INC. By:____________________________ Armondo Pavone City of Renton Mayor ________________ ________________ _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney City of Renton City Attorney AGENDA ITEM #6. f) 11 Attachment A Tyler Technologies Software as a Service Agreement REMAINDER OF PAGE INTENTIONALLY LEFT BLANK AGENDA ITEM #6. f) 12 SOFTWARE AS A SERVICE AGREEMENT SECTION A – DEFINITIONS •“Agreement” means this Software as a Service Agreement including Exhibits and Schedules. •“Business Travel Policy” means our business travel policy. A copy of our current Business Travel Policy is attached as Schedule 1 to Exhibit B. •“Client” or “City” means City of Renton, Washington. •“Data” means your data necessary to utilize the Tyler Software. •“Data Storage Capacity” means the contracted amount of storage capacity for your Data identified in the Investment Summary. •“Data Breach” means an incident in which Personal Data has been verified following a reasonable investigation to have been accessed, disclosed, or acquired by an unauthorized individual. For the purposes of this Agreement, when an investigation on a potential Data Breach is conducted by Tyler, “reasonable investigation” means an investigation that may include, but is not limited to, actions such as forensic analysis, review of system logs, and assessment of documented evidence, as appropriate under the circumstances. When Tyler is responsible for conducting such investigations, what constitutes a reasonable investigation will be at Tyler’s sole discretion. “Unauthorized individual” means any person, whether external to the Parties or an employee, agent, or contractor acting outside their authorized scope, who accesses, discloses, or acquires Personal Data without permission. Data Breach does not include accidental disclosures of Personal Data to a Party’s employees, agents, or contractors, provided such disclosures are contained, nor does it include situations where the Personal Data is protected by industry-standard encryption (e.g., AES-256 or equivalent) and the encryption key remains secure. Except where already excluded in this Agreement, a Data Breach includes incidents where encrypted Personal Data is accessed, and the encryption key is confirmed to have been compromised. •“Defect” means a failure of the Tyler Software to substantially conform to the functional descriptions set forth in our written proposal to you, or their functional equivalent. Future functionality may be updated, modified, or otherwise enhanced through our maintenance and support services, and the governing functional descriptions for such future functionality will be set forth in our then-current Documentation. •“Defined Users” means the number of users that are authorized to use the SaaS Services. The Defined Users for the Agreement are as identified in the Investment Summary. •“Developer” means a third party who owns the intellectual property rights to Third Party Software. •“Documentation” means any online or written documentation related to the use or functionality of the Tyler Software that Tyler provides or otherwise makes available to the City, including instructions, user guides, manuals and other training or self-help documentation. •“Effective Date” means the date by which both your and our authorized representatives have signed the Agreement. •“Force Majeure” means an event beyond the reasonable control of you or us, including, without AGENDA ITEM #6. f) 13 limitation, governmental action, war, riot or civil commotion, fire, natural disaster, or any other cause that could not with reasonable diligence be foreseen or prevented by you or us. • “Investment Summary” means the agreed upon cost proposal for the products and services attached as Exhibit A. • “Invoicing and Payment Policy” means the mutually agreed upon Invoicing and Payment Policy attached as Exhibit B. • “Order Form” means an ordering document that includes a quote or Investment Summary and specifying the items to be provided by Tyler to Client, including any addenda and supplements thereto. • “Personal Data” means any data that, alone or in combination with other data, can identify an individual. • “SaaS Fees” means the fees for the SaaS Services identified in the Investment Summary. • “SaaS Services” means software as a service consisting of system administration, system management, and system monitoring activities that Tyler performs for the Tyler Software, and includes the right to access and use the Tyler Software, receive maintenance and support on the Tyler Software, including Downtime resolution under the terms of the SLA, and Data storage and archiving. SaaS Services do not include support of an operating system or hardware, support outside of our normal business hours, or training, consulting or other professional services. • “SLA” means the service level agreement. A copy of our current SLA is attached hereto as Exhibit C. • “Statement of Work” means the industry standard implementation plan describing how our professional services will be provided to implement the Tyler Software, and outlining your and our roles and responsibilities in connection with that implementation. The Statement of Work is attached as Exhibit E. • “Support Call Process” means the support call process applicable to all of our customers who have licensed the Tyler Software. A copy of our current Support Call Process is attached as Schedule 1 to Exhibit C. • “Third Party Hardware” means the third party hardware, if any, identified in the Investment Summary. • “Third Party Products” means the Third Party Software and Third Party Hardware. • “Third Party SaaS Services” means software as a service provided by a third party, if any, identified in the Investment Summary. • “Third Party Services” means the third party services, if any, identified in the Investment Summary. • “Third Party Software” means the third party software, if any, identified in the Investment Summary. • “Third Party Terms” means, if any, the end user license agreement(s) or similar terms for the Third Party Products or other parties’ products or services, as applicable, and attached or indicated at Exhibit D. • “Tyler” means Tyler Technologies, Inc., a Delaware corporation. • “Tyler Software” means our proprietary software, including any integrations, custom modifications, and/or other related interfaces identified in the Investment Summary and licensed by us to you through this Agreement. • “we”, “us”, “our” and similar terms mean Tyler. • “you” and similar terms mean Client. SECTION B – SAAS SERVICES AGENDA ITEM #6. f) 14 1. Rights Granted. 1.1 We grant to you the non-exclusive, non-assignable limited right to use the SaaS Services solely for your internal business purposes for the number of Defined Users only. The Tyler Software will be made available to you according to the terms of the SLA. You acknowledge that we have no delivery obligations and we will not ship copies of the Tyler Software as part of the SaaS Services. You may use the SaaS Services to access updates and enhancements to the Tyler Software, as further described in Section C(10). 2. SaaS Fees. You agree to pay us the SaaS Fees. Those amounts are payable in accordance with the Invoicing and Payment Policy. The SaaS Fees are based on the number of Defined Users and amount of Data Storage Capacity. You may add additional users or additional data storage capacity on the terms set forth in Section G(1). In the event you regularly and/or meaningfully exceed the Defined Users or Data Storage Capacity, we reserve the right to charge you additional fees commensurate with the overage(s). 3. Ownership. 3.1 We retain all ownership and intellectual property rights to the SaaS Services, the Tyler Software, and anything developed by us under this Agreement. You do not acquire under this Agreement any license to use the Tyler Software in excess of the scope and/or duration of the SaaS Services. 3.2 The Documentation is licensed to you and may be used and copied by your employees for internal, non-commercial reference purposes only. 3.3 You retain all ownership and intellectual property rights to the Data. You expressly recognize that except to the extent necessary to carry out our obligations contained in this Agreement, we do not create or endorse any Data used in connection with the SaaS Services. Tyler shall not collect, access, or use user-specific City data except as strictly necessary to provide Service to the City, and except as permitted by the express terms of this agreement, associated Addendums, SLA, and/or other contract documents, or at the City’s written request. This obligation shall survive and extend beyond the term of this agreement. 4. Restrictions. You may not: (a) make the Tyler Software or Documentation resulting from the SaaS Services available in any manner to any third party for use in the third party’s business operations; (b) modify, make derivative works of, disassemble, reverse compile, or reverse engineer any part of the SaaS Services; (c) access or use the SaaS Services in order to build or support, and/or assist a third party in building or supporting, products or services competitive to us; or (d) license, sell, rent, lease, transfer, assign, distribute, display, host, outsource, disclose, permit timesharing or service bureau use, or otherwise commercially exploit or make the SaaS Services, Tyler Software, or Documentation available to any third party other than as expressly permitted by this Agreement. 5. Software Warranty. We warrant that the Tyler Software will perform without Defects during the term of this Agreement. If the Tyler Software does not perform as warranted, we will use all reasonable efforts, consistent with industry standards, to cure the Defect in accordance with the maintenance and support process set forth in Section C(10), below, the SLA and our then current Support Call Process. For a period of three (3) years from the Effective Date, if a new release of the AGENDA ITEM #6. f) 15 Tyler Software included within scope as of the Effective Date removes functionality that was provided to you as part of the original implementation, we will provide alternative means for performing the same function, at no additional cost to you beyond payment of the annual SaaS Fees. 6. SaaS Services. 6.1 Our SaaS Services are audited at least yearly in accordance with the AICPA’s Statement on Standards for Attestation Engagements (“SSAE”) No. 21. We have attained, and will maintain, SOC 1 and SOC 2 compliance, or its equivalent, for so long as you are timely paying for SaaS Services. The scope of audit coverage varies for some Tyler Software solutions. Upon execution of a mutually agreeable Non-Disclosure Agreement (“NDA”), we will provide you with a summary of our compliance report(s) or its equivalent. Every year thereafter, for so long as the NDA is in effect and in which you make a written request, we will provide that same information. If our SaaS Services are provided using a 3rd party data center, we will provide available compliance reports for that data center. 6.2 You will be hosted on shared hardware in a Tyler data center or in a third-party data center. In either event, databases containing your Data will be dedicated to you and inaccessible to our other customers. 6.3 Our Tyler data centers have fully-redundant telecommunications access, electrical power, and the required hardware to provide access to the Tyler Software in the event of a disaster or component failure. In the event of a data center failure, we reserve the right to employ our disaster recovery plan for resumption of the SaaS Services. In that event, we commit to a Recovery Point Objective (“RPO”) of 24 hours and a Recovery Time Objective (“RTO”) of 24 hours. RPO represents the maximum duration of time between the most recent recoverable copy of your hosted Data and subsequent data center failure. RTO represents the maximum duration of time following data center failure within which your access to the Tyler Software must be restored. 6.4 We conduct annual penetration testing of either the production network and/or web application to be performed. We will maintain industry standard intrusion detection and prevention systems to monitor malicious activity in the network and to log and block any such activity. We will provide you with a written or electronic record of the actions taken by us in the event that any unauthorized access to your database(s) is detected as a result of our security protocols. We will undertake an additional security audit, on terms and timing to be mutually agreed to by the parties, at your written request. You may not attempt to bypass or subvert security restrictions in the SaaS Services or environments related to the Tyler Software. Unauthorized attempts to access files, passwords or other confidential information, and unauthorized vulnerability and penetration test scanning of our network and systems (hosted or otherwise) is prohibited without the prior written approval of our IT Security Officer. 6.5 If Tyler has actual knowledge of a confirmed Data Breach of the City’s Personal Data that is subject to applicable data breach notification law, Tyler shall (1) notify the City in compliance with applicable state or federal law and (2) take commercially reasonable measures in a timely manner to mitigate the incident which led to the Data Breach. AGENDA ITEM #6. f) 16 6.6 If a data breach is a direct result of Tyler’s breach of its contractual obligations in this Agreement, Tyler shall bear the costs associated with (1) the investigation and resolution of the Data Breach; (2) notifications to individuals, regulators or others required by federal and state laws or as otherwise agreed to; (3) a credit monitoring service required by state (or federal) law or as otherwise agreed to; (4) a website or toll-free number and call center for affected individuals required by federal and state laws – all not to exceed the average per record per person cost calculated for data breaches in the United States as per the most recent Cost of Data Breach Study: Global Analysis published by the Ponemon Institute at the time of the data breach; and (5) complete all reasonable corrective actions, as determined by Tyler. 6.7 We test our disaster recovery plan on an annual basis. Our standard test is not client-specific. Should you request a client-specific disaster recovery test, we will work with you to schedule and execute such a test on a mutually agreeable schedule. At your written request, we will provide test results to you within a commercially reasonable timeframe after receipt of the request. 6.8 We will be responsible for importing back-up and verifying that you can log-in. You will be responsible for running reports and testing critical processes to verify the returned Data. 6.9 We provide secure Data transmission paths between each of your workstations, our servers, and any third-party data centers used. 6.10 Tyler data centers are accessible only by authorized personnel with a unique key entry. All other visitors to Tyler data centers must be signed in and accompanied by authorized personnel. Entry attempts to the data center are regularly audited by internal staff and external auditors to ensure no unauthorized access. 6.11 Where applicable with respect to our applications that take or process card payment data, we are responsible for the security of cardholder data that we possess, including functions relating to storing, processing, and transmitting of the cardholder data and affirm that, as of the Effective Date, we comply with applicable requirements to be considered PCI DSS compliant and have performed the necessary steps to validate compliance with the PCI DSS. We agree to supply the current status of our PCI DSS compliance program in the form of an official Attestation of Compliance, which can be found at https://www.tylertech.com/about- us/compliance, and in the event of any change in our status, will comply with applicable notice requirements. Should the requirements of compliance change, we will make all commercially reasonable efforts to reaffirm and remain in compliance. 7 Termination of Prior Agreements. When Tyler makes Tyler Software identified in the Investment Summary the “Evergreen Modules”) and licensed pursuant to this Agreement available to the Client for use in live production, the license to the Tyler software listed in Exhibit A, Schedule 1 (hereafter, “Migration Modules”) will be restricted to read-only access, and Tyler’s maintenance, support, and/or update obligations for such software terminates. SECTION C –PROFESSIONAL SERVICES 1. Professional Services. We will provide you the various implementation-related services itemized in the Investment Summary and described in the mutually agreed upon Statement of Work in Exhibit E. AGENDA ITEM #6. f) 17 2. Professional Services Fees. You agree to pay us the professional services fees in the amounts set forth in the Investment Summary. Those amounts are based on the scope of the project as of the Effective Date and are payable in accordance with our Invoicing and Payment Policy. We will bill you the actual fees incurred based on the in-scope services provided to you, up to the maximum amounts set forth in the Investment Summary. This not to exceed commitment is contingent on your timely meeting of your obligations under this Agreement. Any discrepancies in the total values set forth in the Investment Summary will be resolved by multiplying the applicable hourly rate by the quoted hours. 3. Additional Services. The Investment Summary contains, and the Statement of Work describes, the scope of services and related costs (including programming and/or integration or interface estimates) required for the project based on our understanding of the specifications you supplied and as outlined in the applicable Statement of Work. If additional work is required, or if you use or request additional services, we will provide you with an addendum or change order, as applicable, outlining the costs for the additional work. The price quotes in the addendum or change order will be valid for thirty (30) days from the date of the quote. The addendum or change order must be mutually agreed to and signed by an authorized signatory of each party before additional services commence. 4. Client Cancellation. If you cancel services less than four (4) weeks in advance (other than for Force Majeure or breach by us), you will be liable for all (a) daily fees associated with cancelled professional services if we are unable to reassign our personnel and (b) any non-refundable travel expenses already incurred by us on your behalf. We will make all reasonable efforts to reassign personnel in the event you cancel within four (4) weeks of scheduled commitments. 5. Services Warranty. We will perform the services in a professional, workmanlike manner, consistent with industry standards. In the event we provide services that do not conform to this warranty, we will re-perform such services at no additional cost to you. 6. Site Access and Requirements. At no cost to us, you agree to provide us with access to your personnel, facilities, and equipment as may be reasonably necessary for us to provide implementation services, subject to any reasonable security protocols or other written policies provided to us as of the Effective Date, and thereafter as mutually agreed to by you and us. 7. Background Checks. For at least the past twelve (12) years, all of our employees have undergone criminal background checks prior to hire. All employees sign our confidentiality agreement and security policies. 8. Notice of Data Breach. In the event of a Data Breach of your Data, Tyler will follow Washington state Data Breach Notification law, and any other applicable state or federal law. 9. Client Assistance. You acknowledge that the implementation of the Tyler Software is a cooperative process requiring the time and resources of your personnel. You agree to use all reasonable efforts to cooperate with and assist us as may be reasonably required to meet the agreed upon project deadlines and other milestones for implementation. This cooperation includes at least working with us to schedule the implementation-related services outlined in this Agreement. We will not be liable for failure to meet any deadlines and milestones when such failure is due to Force Majeure or AGENDA ITEM #6. f) 18 to the failure by your personnel to provide such cooperation and assistance (either through action or omission). 10. Maintenance and Support. For so long as you timely pay your SaaS Fees according to the Invoicing and Payment Policy, then in addition to the terms set forth in the SLA and the Support Call Process, we will: 10.1 perform our maintenance and support obligations in a professional, good, and workmanlike manner, consistent with industry standards, to resolve Defects in the Tyler Software (subject to any applicable release life cycle policy); 10.2 provide support during our established support hours; 10.3 maintain personnel that are sufficiently trained to be knowledgeable with the Tyler Software and Third Party Software, if any, in order to provide maintenance and support services; 10.4 make available to you all releases to the Tyler Software (including updates and, enhancements) that we make generally available without additional charge; and 10.5 provide non-Defect resolution support of prior releases of the Tyler Software in accordance with any applicable release life cycle policy. We will use all reasonable efforts to perform support services remotely. Currently, we use a third- party secure unattended connectivity tool called Bomgar, as well as GotoAssist by Citrix. Therefore, you agree to maintain a high-speed internet connection capable of connecting us to your PCs and server(s). You agree to provide us with monitored access as we may reasonably require to perform remote services. We will, at our option, use the secure connection to assist with proper diagnosis and resolution, subject to any reasonably applicable security protocols. If we cannot resolve a support issue remotely, we may be required to provide onsite services. In such event, we will be responsible for our travel expenses, unless it is determined that the reason onsite support was required was a reason outside our control. Either way, you agree to provide us with access as required to perform agreed-upon services to the Tyler Software, working space, adequate facilities within a reasonable distance from the equipment, and use of machines, attachments, features, or other equipment reasonably necessary for us to provide the maintenance and support services, all at no charge to us. We strongly recommend that you also maintain your VPN for backup connectivity purposes. For the avoidance of doubt, SaaS Fees do not include the following services: (a) onsite support (unless Tyler cannot remotely correct a Defect in the Tyler Software, as set forth above); (b) application design; (c) other consulting services; or (d) support outside of our established support hours as listed in our then-current Support Call Process. Requested services such as those outlined in this section will be billed to you on a time and materials basis at our then current rates. You must request those services with at least one (1) weeks’ advance notice. 11. Support of Migration Modules. Beginning on the commencement of the initial term as set forth in Section F(1) of this Agreement, and contingent upon Client’s timely payment of annual SaaS Fees for Tyler Evergreen Modules, Client is entitled to receive, at no additional charge, maintenance and support for the Migration Modules until Tyler makes the Tyler Evergreen AGENDA ITEM #6. f) 19 Modules available for use in live production. SECTION D – THIRD PARTY PRODUCTS 1. Third Party Hardware. We will sell, deliver, and install onsite the Third Party Hardware, if you have purchased any, for the price set forth in the Investment Summary. Those amounts are payable in accordance with our Invoicing and Payment Policy. 2. Third Party Software. As part of the SaaS Services, you will receive access to the Third Party Software and related documentation for internal business purposes only. Your rights to the Third Party Software will be governed by the Third Party Terms. 3. Third Party Products Warranties. 3.1 We are authorized by each Developer to grant access to the Third Party Software. 3.2 The Third Party Hardware will be new and unused, and upon payment in full, you will receive free and clear title to the Third Party Hardware. 3.3 You acknowledge that we are not the manufacturer of the Third Party Products. We do not warrant or guarantee the performance of the Third Party Products. However, we grant and pass through to you any warranty that we may receive from the Developer or supplier of the Third Party Products. 4. Third Party Services. If you have purchased Third Party Services, those services will be provided independent of Tyler by such third-party at the rates set forth in the Investment Summary and in accordance with our Invoicing and Payment Policy. SECTION E - INVOICING AND PAYMENT; INVOICE DISPUTES 1. Invoicing and Payment. We will invoice you the SaaS Fees and fees for other professional services in the Investment Summary per the Invoicing and Payment Policy, Exhibit B subject to Section E(2). 2. Invoice Disputes. If you believe any delivered software or service does not conform to the warranties in this Agreement, you will provide us with written notice within forty-five (45) days of your receipt of the applicable invoice. The written notice must contain reasonable detail of the issues you contend are in dispute so that we can confirm the issue and respond to your notice with either a justification of the invoice, an adjustment to the invoice, or a proposal addressing the issues presented in your notice. We will work with you as may be necessary to develop an action plan that outlines reasonable steps to be taken by each of us to resolve any issues presented in your notice. You may withhold payment of the amount(s) actually in dispute, and only those amounts, until we complete the action items outlined in the plan. If we are unable to complete the action items outlined in the action plan because of your failure to complete the items agreed to be done by you, then you will remit full payment of the invoice. We reserve the right to suspend delivery of all SaaS Services, including maintenance and support services, if you fail to pay an invoice not disputed as described above within 30 days’ notice of our intent to do so. SECTION F – TERM AND TERMINATION AGENDA ITEM #6. f) 20 1. Term. The initial term of this Agreement is equal to three (3) years, commencing on October 1, 2025, unless earlier terminated as set forth below. Upon expiration of the initial term, this Agreement will renew automatically for additional one (1) year renewal terms unless terminated in writing by either party at least sixty (60) days prior to the end of the then-current renewal term. SaaS Fees for renewal terms in years four (4) and five (5) will be locked at the same price as in the initial term. SaaS Fees for renewal terms in years six (6) through ten (10) will be capped at a three percent (3%) increase year over year. SaaS Fees for any subsequent renewal terms will be at our then-current SaaS Fees. Upon mutual agreement, not to be unreasonably withheld, Client may remove modules listed in the Investment Summary upon at least sixty (60) days’ advance notice, with such renewals to be effective on the next annual renewal date. Your right to access or use the Tyler Software and the SaaS Services will terminate at the end of this Agreement. 2. Termination. This Agreement may be terminated as set forth below. In the event of termination, you will pay us for all undisputed fees and expenses related to the software, products, and/or services you have received, or we have incurred or delivered, prior to the effective date of termination. Disputed fees and expenses in all terminations other than your termination for cause must have been submitted as invoice disputes in accordance with Section E(2). 2.1 Failure to Pay SaaS Fees. You acknowledge that continued access to the SaaS Services is contingent upon your timely payment of SaaS Fees. If you fail to timely pay the SaaS Fees, we may discontinue the SaaS Services and deny your access to the Tyler Software. We may also terminate this Agreement if you don’t cure such failure to pay within forty-five (45) days of receiving written notice of our intent to terminate. 2.2 For Cause. If you believe we have materially breached this Agreement, you will invoke the Dispute Resolution clause set forth in Section H(3). You may terminate this Agreement for cause in the event we do not cure, or create a mutually agreeable action plan to address, a material breach of this Agreement within the thirty (30) day window set forth in Section H(3). 2.3 Force Majeure. Either party has the right to terminate this Agreement if a Force Majeure event suspends performance of the SaaS Services for a period of forty-five (45) days or more. 2.4 Lack of Appropriations. If you should not appropriate or otherwise make available funds sufficient to utilize the SaaS Services, you may unilaterally terminate this Agreement upon thirty (30) days written notice to us. You will not be entitled to a refund or offset of previously paid, but unused SaaS Fees. You agree not to use termination for lack of appropriations as a substitute for termination for convenience. SECTION G – GENERAL TERMS AND CONDITIONS 1. Additional Products and Services. You may purchase additional products and services at the rates set forth in the Investment Summary for twenty-four (24) months from the Effective Date by executing a mutually agreed addendum. If no rate is provided in the Investment Summary, or those twenty-four (24) months have expired, you may purchase additional products and services at our then-current list price, also by executing a mutually agreed addendum. The terms of this Agreement will control any such additional purchase(s), unless otherwise specifically provided in the addendum. AGENDA ITEM #6. f) 21 2. Optional Items. Pricing for any listed optional products and services in the Investment Summary will be valid for twenty-four (24) months from the Effective Date. 3. Dispute Resolution. You agree to provide us with written notice within thirty (30) days of becoming aware of a dispute. You agree to cooperate with us in trying to reasonably resolve all disputes, including, if requested by either party, appointing a senior representative to meet and engage in good faith negotiations with our appointed senior representative. Senior representatives will convene within thirty (30) days of the written dispute notice, unless otherwise agreed. All meetings and discussions between senior representatives will be deemed confidential settlement discussions not subject to disclosure under Federal Rule of Evidence 408 or any similar applicable state rule. If we fail to resolve the dispute, then the parties shall participate in non-binding mediation in an effort to resolve the dispute. If the dispute remains unresolved after mediation, then either of us may assert our respective rights and remedies in a court of competent jurisdiction. Nothing in this section shall prevent you or us from seeking necessary injunctive relief during the dispute resolution procedures. 4. Taxes. The fees in the Investment Summary do not include any taxes, including, without limitation, sales, use, or excise tax. If you are a tax-exempt entity, you agree to provide us with a tax-exempt certificate. Otherwise, we will pay all applicable taxes to the proper authorities and you will reimburse us for such taxes. If you have a valid direct-pay permit, you agree to provide us with a copy. For clarity, we are responsible for paying our income taxes, both federal and state, as applicable, arising from our performance of this Agreement. 5. E-Verify. We have complied, and will comply, with the E-Verify procedures administered by the U.S. Citizenship and Immigration Services Verification Division for all of our employees assigned to your project. 6. Subcontractors. We will not subcontract any services under this Agreement without your prior written consent, not to be unreasonably withheld. 7. Force Majeure. Except for your payment obligations, neither party will be liable for delays in performing its obligations under this Agreement to the extent that the delay is caused by Force Majeure; provided, however, that within ten (10) business days of the Force Majeure event, the party whose performance is delayed provides the other party with written notice explaining the cause and extent thereof, as well as a request for a reasonable time extension equal to the estimated duration of the Force Majeure event. 8. Client Lists. You agree that we may identify you by name in client lists, marketing presentations, and promotional materials. 9. Multiple Originals and Authorized Signatures. This Agreement may be executed in multiple originals, any of which will be independently treated as an original document. Any electronic, faxed, scanned, photocopied, or similarly reproduced signature on this Agreement or any amendment hereto will be deemed an original signature and will be fully enforceable as if an original signature. Each party represents to the other that the signatory set forth below is duly authorized to bind that party to this Agreement. 10. Data & Insights Solution Terms. Your use of certain Tyler solutions includes Tyler’s Data & Insights AGENDA ITEM #6. f) 22 data platform. Your rights, and the rights of any of your end users, to use Tyler’s Data & Insights data platform is subject to the Data & Insights SaaS Services Terms of Service, available at https://www.tylertech.com/terms/data-insights-saas-services-terms-of-service. By signing a Tyler Agreement or Order Form, or accessing, installing, or using any of the Tyler solutions listed at the linked terms, you certify that you have reviewed, understand, and agree to said terms. 11. Contract Documents. This Agreement includes the following exhibits: Exhibit A Investment Summary Schedule 1: Migration Modules Exhibit B Invoicing and Payment Policy Schedule 1: Business Travel Policy Exhibit C Service Level Agreement Schedule 1: Support Call Process Exhibit D Third Party Terms Exhibit E Statement of Work Exhibit F Tyler’s Proposal dated August 21, 2023 Exhibit G City of Renton, Washington’s RFP for Enterprise Resource Planning Software and Implementation Services In the event of a conflict in the contract documents listed above, the conflicting language will be interpreted and resolved according to the following order of precedence: a. This Agreement, except for Exhibit F and Exhibit G b. Exhibit F, Tyler’s Proposal dated August 21, 2023 c. Exhibit G, City of Renton, Washington’s RFP for Enterprise Resource Planning Software and Implementation Services AGENDA ITEM #6. f) Exhibit A 1 Exhibit A Investment Summary The following Investment Summary details the software and services to be delivered by us to you under the Agreement. This Investment Summary is effective as of the Effective Date, despite any expiration date in the Investment Summary that may have lapsed as of the Effective Date. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. In the event of conflict between the Agreement and terms in the Comments section of this Investment Summary, the language in the Agreement will prevail. REMAINDER OF PAGE INTENTIONALLY LEFT BLANK AGENDA ITEM #6. f) 2023-415000-C9P4Q6 Page 1 Quoted By:Chris Deroche Quote Expiration:06/30/25 Quote Name:City of Renton-ERP-EERP Quote Description: EERP ETA 3.12.25 Saas Term 3.00 Sales Quotation For:Shipping Address: City of Renton 1055 S Grady Way Renton WA 98057-3232 Tyler SaaS and Related Services Description Qty Imp. Hours Annual Fee Financial Management Accounting 1 392 $ 65,987.00 Accounts Payable 1 92 $ 18,452.00 Bid Management 1 68 $ 8,018.00 Budgeting 1 116 $ 18,452.00 Capital Assets 1 136 $ 16,834.00 Cash Management 1 92 $ 12,675.00 Contract Management 1 68 $ 7,888.00 eProcurement (Vendor Access and Punch-Out)1 56 $ 12,600.00 Project & Grant Accounting 1 112 $ 11,283.00 Purchasing 1 316 $ 30,338.00 Human Resources Management Human Resources & Talent Management 1 144 $ 9,168.00 Payroll with Employee Access 1 320 $ 8,126.00 Time & Attendance w Mobile Access - Up to 750 Employees 1 176 $ 13,800.00 Revenue Management AG E N D A I T E M # 6 . f ) 2023-415000-C9P4Q6 Page 2 Accounts Receivable 1 204 $ 14,696.00 Cashiering 1 80 $ 35,112.00 General Billing 1 116 $ 7,801.00 Resident Access 1 104 $ 14,400.00 Content Management Content Manager Core includes Onboarding 1 64 $ 21,305.00 Data Insights Enterprise Analytics and Reporting w Executive Insights 1 144 $ 26,651.00 Additional ACFR Statement Builder 1 32 $ 8,877.00 Enterprise Forms Processing Software (including Common Form Set)1 0 $ 9,750.00 Sub-Total:$ 372,213.00 Less Discount:$ 58,194.00 TOTAL 2832 $ 314,019.00 Professional Services Description Quantity Unit Price Ext Discount Extended Price Maintenance Amazon Web Services Configuration Fee 1 $ 29,811.00 $ 29,811.00 $ 0.00 $ 0.00 Amazon Web Services Configuration Fee 1 $ 29,811.00 $ 29,811.00 $ 0.00 $ 0.00 Capital Assets Import Hours 24 $ 200.00 $ 2,400.00 $ 2,400.00 $ 0.00 COA Import Hours 20 $ 200.00 $ 0.00 $ 4,000.00 $ 0.00 Executive Insights Implementation 1 $ 10,500.00 $ 0.00 $ 10,500.00 $ 0.00 NTE Onsite Implementation Hours 152 $ 225.00 $ 0.00 $ 34,200.00 $ 0.00 NTE Remote Implementation Hours 424 $ 200.00 $ 0.00 $ 84,800.00 $ 0.00 Payroll Accruals Import Hours 20 $ 200.00 $ 2,000.00 $ 2,000.00 $ 0.00 Payroll Deductions Import Hours 24 $ 200.00 $ 2,400.00 $ 2,400.00 $ 0.00 Payroll Employee Master Import Hours 24 $ 200.00 $ 0.00 $ 4,800.00 $ 0.00 Position Control Import Hours 28 $ 200.00 $ 2,800.00 $ 2,800.00 $ 0.00 Report Development - Only billed if incurred 100 $ 200.00 $ 0.00 $ 20,000.00 $ 0.00 State Retirement Tables Import Hours 20 $ 200.00 $ 0.00 $ 4,000.00 $ 0.00 Conversions – See Detailed Breakdown Below $ 28,500.00 $ 0.00 AG E N D A I T E M # 6 . f ) 2023-415000-C9P4Q6 Page 3 Project Management 880 $ 200.00 $ 0.00 $ 176,000.00 $ 0.00 Onsite Implementation 732 $ 225.00 $ 0.00 $ 164,700.00 $ 0.00 Remote Implementation 2100 $ 200.00 $ 0.00 $ 420,000.00 $ 0.00 TOTAL $ 961,100.00 $ 0.00 3rd Party Hardware, Software and Services Description Qty Unit Price Unit Discount Total Price Unit Maint/SaaS Unit Maint/SaaS Discount Total Maint/SaaS Cash Drawer 1 $ 260.00 $ 0.00 $ 260.00 $ 0.00 $ 0.00 $ 0.00 Hand Held Scanner - Model 1960GSR 1 $ 475.00 $ 0.00 $ 475.00 $ 0.00 $ 0.00 $ 0.00 Hand Held Scanner Stand 1 $ 30.00 $ 0.00 $ 30.00 $ 0.00 $ 0.00 $ 0.00 Printer (TM-S9000II)1 $ 1,623.00 $ 0.00 $ 1,623.00 $ 0.00 $ 0.00 $ 0.00 TOTAL $ 2,388.00 $ 0.00 Summary One Time Fees Recurring Fees Total Tyler License Fees $ 0.00 $ 0.00 Total SaaS $ 0.00 $ 314,019.00 Total Tyler Services $ 961,100.00 $ 0.00 Total Third-Party Hardware, Software, Services $ 2,388.00 $ 0.00 Summary Total $ 963,488.00 $ 314,019.00 Contract Total $ 1,905,545.00 Estimated Travel Expenses excl in Contract Total $ 42,470.00 Client’s purchase of the items listed above is subject to the Comments below Unless otherwise indicated in the contract or amendment thereto, pricing for optional items will be held for twenty-four (24) months from the Quote date or the Effective Date of the Contract, whichever is later. AG E N D A I T E M # 6 . f ) 2023-415000-C9P4Q6 Page 4 Customer Approval:Date: Print Name:P.O.#: All Primary values quoted in US Dollars Detailed Breakdown of Conversions (Included in Summary Total) Description Qty Unit Price Unit Discount Extended Price Financials Accounting 1 $ 9,500.00 $ 4,750.00 $ 4,750.00 Accounts Payable 1 $ 14,700.00 $ 7,350.00 $ 7,350.00 Contracts 1 $ 6,000.00 $ 3,000.00 $ 3,000.00 Human Resources Management Human Resources Management 1 $ 14,300.00 $ 7,150.00 $ 7,150.00 Revenue Management General Billing 1 $ 12,500.00 $ 6,250.00 $ 6,250.00 TOTAL $ 28,500.00 Optional Tyler SaaS and Related Services Description Qty Imp. Hours Annual Fee Financial Management Assets Mobile 1 16 $ 5,797.00 Human Resources Management Advanced Scheduling w Mobile Access - Up to 800 Employees 1 96 $ 25,681.00 Recruiting 1 32 $ 2,293.00 Civic Services My Civic 1 96 $ 20,000.00 Content Management Content Manager Enterprise 1 176 $ 32,257.00 AG E N D A I T E M # 6 . f ) 2023-415000-C9P4Q6 Page 5 Data Insights Open Finance 1 0 $ 38,000.00 Additional 3rd Party Document Manager API 1 0 $ 35,508.00 Integrations 3rd Party Applicant Tracking API Connector 1 48 $ 5,511.00 API Toolkit Bundle 1 48 $ 35,996.00 SnapLogic - Up to 5 Integrations 1 100 $ 4,000.00 TOTAL:612 $ 205,043.00 Optional Tyler Annual Services Description Qty Imp. Hours Annual Fee Recurring Services Annual Payroll Tax Table Updates 1 0 $ 1,000.00 TOTAL:0 $ 1,000.00 Optional Professional Services Description Quantity Unit Price Ext. Discount Extended Price Maintenance Applicant Tracking Import Hours 20 $ 200.00 $ 0.00 $ 4,000.00 $ 0.00 Install Fee - Open Finance 1 $ 7,000.00 $ 0.00 $ 7,000.00 $ 0.00 Conversion – See Detailed Breakdown Below $ 10,000.00 $ 0.00 Onsite Implementation 156 $ 225.00 $ 0.00 $ 35,100.00 $ 0.00 Remote Implementation 456 $ 200.00 $ 0.00 $ 91,200.00 $ 0.00 TOTAL $ 147,300.00 $ 0.00 Optional 3rd Party Hardware, Software and Services AG E N D A I T E M # 6 . f ) 2023-415000-C9P4Q6 Page 6 Description Qty Unit Price Unit Discount Total Price Unit Maint/SaaS Unit Maint/SaaS Discount Total Maint/SaaS Barcode Printer Kit 1 $ 1,445.00 $ 0.00 $ 1,445.00 $ 145.00 $ 0.00 $ 145.00 Pattern Stream Automated Document System - Implementation 80 $ 185.00 $ 0.00 $ 14,800.00 $ 0.00 $ 0.00 $ 0.00 Pattern Stream Automated Document System - SaaS 1 $ 0.00 $ 0.00 $ 0.00 $ 27,360.00 $ 0.00 -$ 27,360.00 TOTAL $ 16,245.00 $ 27,505.00 Optional Conversion Details (Prices Reflected Above) Description Quantity Unit Price Discount Total Professional Services Accounting Conversion - Period Level - 3 Years 2 $ 5,000.00 $ 0.00 $ 10,000.00 TOTAL $ 10,000.00 Tyler Annual Discount Detail (Excludes Optional Products) Description Annual Fee Annual Fee Discount Annual Fee Net Financial Management Accounting $ 65,987.00 $ 15,177.00 $ 50,810.00 Accounts Payable $ 18,452.00 $ 4,244.00 $ 14,208.00 Bid Management $ 8,018.00 $ 0.00 $ 8,018.00 Budgeting $ 18,452.00 $ 4,244.00 $ 14,208.00 Capital Assets $ 16,834.00 $ 3,872.00 $ 12,962.00 Cash Management $ 12,675.00 $ 0.00 $ 12,675.00 Contract Management $ 7,888.00 $ 1,814.00 $ 6,074.00 eProcurement (Vendor Access and Punch-Out)$ 12,600.00 $ 0.00 $ 12,600.00 Project & Grant Accounting $ 11,283.00 $ 2,595.00 $ 8,688.00 Purchasing $ 30,338.00 $ 6,978.00 $ 23,360.00 AG E N D A I T E M # 6 . f ) 2023-415000-C9P4Q6 Page 7 Human Resources Management Human Resources & Talent Management $ 9,168.00 $ 2,109.00 $ 7,059.00 Payroll with Employee Access $ 8,126.00 $ 1,869.00 $ 6,257.00 Time & Attendance w Mobile Access - Up to 750 Employees $ 13,800.00 $ 0.00 $ 13,800.00 Revenue Management Accounts Receivable $ 14,696.00 $ 3,380.00 $ 11,316.00 Cashiering $ 35,112.00 $ 8,076.00 $ 27,036.00 General Billing $ 7,801.00 $ 1,794.00 $ 6,007.00 Resident Access $ 14,400.00 $ 0.00 $ 14,400.00 Content Management Content Manager Core includes Onboarding $ 21,305.00 $ 0.00 $ 21,305.00 Data Insights Enterprise Analytics and Reporting w Executive Insights $ 26,651.00 $ 0.00 $ 26,651.00 Additional ACFR Statement Builder $ 8,877.00 $ 2,042.00 $ 6,835.00 Enterprise Forms Processing Software (including Common Form Set)$ 9,750.00 $ 0.00 $ 9,750.00 TOTAL $ 372,213.00 $ 58,194.00 $ 314,019.00 Comments Tyler's quote contains estimates of the amount of services needed, based on our preliminary understanding of the scope, level of engagement, and timeline as defined in the Statement of Work (SOW) for your project. The actual amount of services required may vary, based on these factors. Tyler's pricing is based on the scope of proposed products and services contracted from Tyler. Should portions of the scope of products or services be altered by the Client, Tyler reserves the right to adjust prices for the remaining scope accordingly. Unless otherwise noted, prices submitted in the quote do not include travel expenses incurred in accordance with Tyler's then-current Business Travel Policy. Tyler's prices do not include applicable local, city or federal sales, use excise, personal property or other similar taxes or duties, which you are responsible for determining and remitting. Installations are completed remotely but can be done onsite upon request at an additional cost. In the event Client cancels services less than four (4) weeks in advance, Client is liable to Tyler for (i) all non-refundable expenses incurred by Tyler on Client's behalf; and (ii) daily fees associated with the cancelled services if Tyler is unable to re-assign its personnel. AG E N D A I T E M # 6 . f ) 2023-415000-C9P4Q6 Page 8 The Implementation Hours included in this quote assume a work split effort of 70% Client and 30% Tyler. Implementation Hours are scheduled and delivered in four (4) or eight (8) hour increments. Tyler provides onsite training for a maximum of 12 people per class. In the event that more than 12 users wish to participate in a training class or more than one occurrence of a class is needed, Tyler will either provide additional days at then-current rates for training or Tyler will utilize a Train-the- Trainer approach whereby the client designated attendees of the initial training can thereafter train the remaining users. As a new Tyler client, you are entitled to a 14-day or a 30-day trial of the Managed Detection and Response cybersecurity service. Please reference https://www.tylertech.com/services/tyler-detect for more information on the service and contact CybersecuritySales@tylertech.com to initiate the trial. Tyler currently supports the following identity providers (IdP's) for use with Tyler back-office solutions: Microsoft Active Directory through Azure AD, ADFS or Okta AD agent, Google Cloud Identity, Okta, and Identity Automation Rapid Identity. Any requirement by you to use an IdP not supported by Tyler will require additional costs, available upon request. Content Manager Enterprise includes up to 1TB of storage. Should additional storage be needed it may be purchased as needed at an annual fee of $5,000 per TB. Content Manager Core includes up to 1TB of storage. Should additional storage be needed it may be purchased as needed at an annual fee of $5,000 per TB. Amazon Web Services (AWS) has provided a credit in the amount of $29,811 in sponsorship of your project. Financial library includes: standard A/P check, standard EFT/ACH, standard Purchase order, standard Contract, 1099M, 1099INT, 1099S, 1099NEC and 1099G. General Billing library includes: standard invoice, standard statement, standard general billing receipt and standard miscellaneous receipt. Standard Project Management responsibilities include project plan creation, initial stakeholder presentation, bi-weekly status calls, updating of project plan task statuses, and go-live planning activities. Your rights, and the rights of any of your end users, to use Tyler’s Data & Insights SaaS Services, or certain Tyler solutions which include Tyler’s Data & Insights data platform, are subject to the Terms of Services, available at https://www.tylertech.com/terms/data-insights-saas-services- terms-of-service. By signing this sales quotation, or accessing, installing, or using any of the Tyler solutions listed at the linked terms, you certify that you have reviewed, understand, and agree to said terms. AG E N D A I T E M # 6 . f ) 2023-415000-C9P4Q6 Page 9 Payroll library includes: standard PR check, standard direct deposit, standard vendor from payroll check, standard vendor from payroll direct deposit, W2, W2c, ACA 1095B, ACA 1095C and 1099 R. Accounting conversion includes: Actuals (total balances only) up to 5 years, Budgets (total balances only) up to 5 years Accounts Payable conversion includes: Standard - Vendors, Remit Addresses, 1099 Amounts, Check History(Header, Detail) - up to 5 years, Invoices (Header, Detail) - up to 5 years Contracts conversion includes: Standard General Billing conversion includes: Standard - CID, Recurring Invoices, Bills(Header, Detail), Payment History, Invoices - up to 5 years Each API Toolkit or Connector comes with 8 free hours of API Development Consulting hours. Each API Bundle comes with 16 free API Development Consulting hours. Additional hours can be purchased beyond this standard offering. In the event Client acquires from Tyler any edition of Content Manager software other than Enterprise Edition, the license for Content Manager is restricted to use with Tyler applications only. If Client wishes to use Content Manager software with non-Tyler applications, Client must purchase or upgrade to Content Manager Enterprise Edition. All hardware related to Assets Mobile and Inventory Mobile will be under a standard maintenance plan which starts when they are shipped. This includes replacement of your current hardware if it cannot be fixed through the standard helpdesk process. The SaaS Setup Fee for your project has been discounted by 100% by credits sponsored and provided by Amazon Web Services (AWS). Personnel Actions Forms Library includes: standard Personnel Action form - New and standard Personnel Action Form - Change. Human Resources Management conversion includes: Standard - Employee Master, Address, Accumulators (Earnings & Deduction totals by period) - up to 5 years, Check History - up to 5 years, Earning/Deduction History - up to 5 years, PM Action History - up to 5 years, Certifications, Education AG E N D A I T E M # 6 . f ) Exhibit A Schedule 1 1 Exhibit A Schedule 1 Migration Modules Human Resources Support Contract Management Support Site License Support Project Accounting Support Data Dictionaries Support Advanced Budgeting Support Fixed Assets Support Financials Support Payroll/Position Control Support Annual Comprehensive Financial Report Support Forms Support AGENDA ITEM #6. f) Exhibit B 1 Exhibit B Invoicing and Payment Policy We will provide you with the software and services set forth in the Investment Summary of the Agreement. Capitalized terms not otherwise defined will have the meaning assigned to such terms in the Agreement. Invoicing: We will invoice you for the applicable software and services in the Investment Summary as set forth below. Your rights to dispute any invoice are set forth in the Agreement. 1. SaaS Fees. During the initial term, SaaS Fees are invoiced in accordance with the payment schedule below, beginning on the commencement of the initial term as set forth in Section F(1) of this Agreement. Your annual SaaS Fees for the initial term are set forth in the Investment Summary. Upon expiration of the initial term, SaaS Fees for renewal terms in years four (4) and five (5) will be locked at the same price as in the initial term. SaaS Fees for renewal terms in years six (6) through ten (10) will be capped at a three percent (3%) increase year over year. SaaS Fees for any renewal terms beyond year ten (10) will be at our then-current rates. Beginning on commencement of the initial term, Client shall no longer be required to pay annual support fees for the Migration Modules. Payment Date SaaS Fees 10/1/2025 $71,725.75 1/1/2026 $71,725.75 4/1/2026 $78,504.75 7/1/2026 $78,504.75 10/1/2026 $78,504.75 1/1/2027 $78,504.75 4/1/2027 $78,504.75 7/1/2027 $78,504.75 10/1/2027 $314,019.00 2. Other Tyler Software and Services. 2.1 VPN Device: The fee for the VPN device will be invoiced upon installation of the VPN. 2.2 Implementation and Other Professional Services (including training): Implementation and other professional services (including training) are billed and invoiced, as delivered at the rates set forth in the Investment Summary. 2.3 Consulting Services: If you have purchased any Business Process Consulting services, if they have been quoted as fixed-fee services, they will be invoiced 50% upon your acceptance of the best practice recommendations, by module, and 50% upon your acceptance of custom AGENDA ITEM #6. f) Exhibit B 2 desktop procedures, by module. If you have purchased any Business Process Consulting services and they are quoted as an estimate, then we will bill you the actual services delivered on a time and materials basis. 2.4 Conversions: Fixed-fee conversions are invoiced 50% upon initial delivery of the converted Data, by conversion option, and 50% upon Client acceptance to load the converted Data into Live/Production environment, by conversion option. Where conversions are quoted as estimated, we will bill you the actual services delivered on a time and materials basis. 2.5 Requested Modifications to the Tyler Software: Requested modifications to the Tyler Software are invoiced 50% upon delivery of specifications and 50% upon delivery of the applicable modification. You must report any failure of the modification to conform to the specifications within thirty (30) days of delivery; otherwise, the modification will be deemed to be in compliance with the specifications after the 30-day window has passed. You may still report Defects to us as set forth in this Agreement. 2.6 Other Fixed Price Services: Other fixed price services are invoiced as delivered, at the rates set forth in the Investment Summary. For the avoidance of doubt, where “Project Planning Services” are provided, payment will be due upon delivery of the Implementation Planning document. Dedicated Project Management services, if any, will be billed monthly in arrears, beginning on the first day of the month immediately following initiation of project planning. 2.7 Web Services: Annual fees for web services are payable in advance, commencing upon the availability of the service. Your annual fees for the initial term are set forth in the Investment Summary. Upon expiration of the initial term, your annual fees will be at our then-current rates. 2.8 Annual Services: Unless otherwise indicated in this Exhibit B, fees for annual services are due annually, in advance, commencing on the availability of the service. Your annual fees for the initial term are set forth in the Investment Summary. Upon expiration of the initial term, your annual fees will be at our then-current rates. 3. Third Party Products and Hardware. 3.1 Third Party Software License Fees: License fees for Third Party Software, if any, are invoiced when we make it available to you for downloading. 3.2 Third Party Software Maintenance: The first year maintenance fee for the Third Party Software is invoiced when we make it available to you for downloading. Subsequent annual maintenance fees for Third Party Software are invoiced annually, in advance, at then- current rates, upon each anniversary thereof. 3.3 Hardware: Third Party Hardware costs, if any, are invoiced upon delivery. 3.4 Hardware Maintenance: The first year maintenance fee for Hardware is invoiced upon delivery of the hardware. Subsequent annual maintenance fees for hardware are invoiced annually, in advance, at then-current rates, upon each anniversary thereof. AGENDA ITEM #6. f) Exhibit B 3 3.5 Third Party Services: Fees for Third Party Services, if any, are invoiced as delivered, along with applicable expenses, at the rates set forth in the Investment Summary. For the avoidance of doubt, Finite Matters will invoice Client directly for any services fees for Pattern Stream. 3.6 Third Party SaaS: Third Party SaaS Services fees, if any, are invoiced annually, in advance, commencing with availability of the respective Third Party SaaS Services. Pricing for the first year of Third Party SaaS Services is indicated in the Investment Summary. Pricing for subsequent years will be at the respective third party’s then-current rates. 4. Transaction Fees. Unless paid directly by an end user at the time of transaction, per transaction (call, message, etc.) fees are invoiced on a quarterly basis. Fees are indicated in Exhibit A and may be increased by Tyler upon notice of no less than thirty (30) days. 5. Expenses. The service rates in the Investment Summary do not include travel expenses. Expenses for Tyler delivered services will be billed as incurred and only in accordance with our then-current Business Travel Policy. Our current Business Travel Policy is attached to this Exhibit B as Schedule 1. Copies of receipts will be provided upon request; we reserve the right to charge you an administrative fee depending on the extent of your requests. Receipts for miscellaneous items less than twenty-five dollars and mileage logs are not available. 6. Credit for Prepaid Maintenance and Support Fees for Migration Modules. Client will receive a credit for the maintenance and support fees prepaid for the Migration Modules for the time period commencing on the first day of the initial term, as set forth in Section F(1) of this Agreement. Migration Modules are listed at Exhibit A, Schedule 1. Payment. Payment for undisputed invoices is due within forty-five (45) days of the invoice date. We prefer to receive payments electronically. Our electronic payment information is available by contacting AR@tylertech.com. AGENDA ITEM #6. f) Exhibit B Schedule 1 1 Exhibit B Schedule 1 Business Travel Policy 1. Air Travel A. Reservations & Tickets The Travel Management Company (TMC) used by Tyler will provide an employee with a direct flight within two hours before or after the requested departure time, assuming that flight does not add more than three hours to the employee’s total trip duration and the fare is within $100 (each way) of the lowest logical fare. If a net savings of $200 or more (each way) is possible through a connecting flight that is within two hours before or after the requested departure time and that does not add more than three hours to the employee’s total trip duration, the connecting flight should be accepted. Employees are encouraged to make advanced reservations to take full advantage of discount opportunities. Employees should use all reasonable efforts to make travel arrangements at least two (2) weeks in advance of commitments. A seven (7) day advance booking requirement is mandatory. When booking less than seven (7) days in advance, management approval will be required. Except in the case of international travel where a segment of continuous air travel is six (6) or more consecutive hours in length, only economy or coach class seating is reimbursable. Employees shall not be reimbursed for “Basic Economy Fares” because these fares are non-refundable and have many restrictions that outweigh the cost-savings. B. Baggage Fees Reimbursement of personal baggage charges are based on trip duration as follows: • Up to five (5) days = one (1) checked bag • Six (6) or more days = two (2) checked bags Baggage fees for sports equipment are not reimbursable. AGENDA ITEM #6. f) Exhibit B Schedule 1 2 2. Ground Transportation A. Private Automobile Mileage Allowance – Business use of an employee’s private automobile will be reimbursed at the current IRS allowable rate, plus out of pocket costs for tolls and parking. Mileage will be calculated by using the employee's office as the starting and ending point, in compliance with IRS regulations. Employees who have been designated a home office should calculate miles from their home. B. Rental Car Employees are authorized to rent cars only in conjunction with air travel when cost, convenience, and the specific situation reasonably require their use. When renting a car for Tyler business, employees should select a “mid-size” or “intermediate” car. “Full” size cars may be rented when three or more employees are traveling together. Tyler carries leased vehicle coverage for business car rentals; except for employees traveling to Alaska and internationally (excluding Canada), additional insurance on the rental agreement should be declined. C. Public Transportation Taxi or airport limousine services may be considered when traveling in and around cities or to and from airports when less expensive means of transportation are unavailable or impractical. The actual fare plus a reasonable tip (15-18%) are reimbursable. In the case of a free hotel shuttle to the airport, tips are included in the per diem rates and will not be reimbursed separately. D. Parking & Tolls When parking at the airport, employees must use longer term parking areas that are measured in days as opposed to hours. Park and fly options located near some airports may also be used. For extended trips that would result in excessive parking charges, public transportation to/from the airport should be considered. Tolls will be reimbursed when receipts are presented. 3. Lodging Tyler’s TMC will select hotel chains that are well established, reasonable in price, and conveniently located in relation to the traveler's work assignment. Typical hotel chains include Courtyard, Fairfield Inn, Hampton Inn, and Holiday Inn Express. If the employee has a discount rate with a local hotel, the hotel reservation should note that discount and the employee should confirm the lower rate with the hotel upon arrival. Employee memberships in travel clubs such as AAA should be noted in their travel profiles so that the employee can take advantage of any lower club rates. “No shows” or cancellation fees are not reimbursable if the employee does not comply with the hotel’s cancellation policy. Tips for maids and other hotel staff are included in the per diem rate and are not reimbursed separately. AGENDA ITEM #6. f) Exhibit B Schedule 1 3 Employees are not authorized to reserve non-traditional short-term lodging, such as Airbnb, VRBO, and HomeAway. Employees who elect to make such reservations shall not be reimbursed. 4. Meals and Incidental Expenses Employee meals and incidental expenses while on travel status within the continental U.S. are in accordance with the federal per diem rates published by the General Services Administration. Incidental expenses include tips to maids, hotel staff, and shuttle drivers and other minor travel expenses. Per diem rates are available at www.gsa.gov/perdiem. Per diem for Alaska, Hawaii, U.S. protectorates and international destinations are provided separately by the Department of State and will be determined as required. A. Overnight Travel For each full day of travel, all three meals are reimbursable. Per diems on the first and last day of a trip are governed as set forth below. Departure Day Depart before 12:00 noon Lunch and dinner Depart after 12:00 noon Return Day Dinner Return before 12:00 noon Breakfast Return between 12:00 noon & 7:00 p.m. Breakfast and lunch Return after 7:00 p.m.* Breakfast, lunch and dinner *7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner. The reimbursement rates for individual meals are calculated as a percentage of the full day per diem as follows: Breakfast 15% Lunch 25% Dinner 60% B. Same Day Travel Employees traveling at least 100 miles to a site and returning in the same day are eligible to claim lunch on an expense report. Employees on same day travel status are eligible to claim dinner in the event they return home after 7:00 p.m.* *7:00 p.m. is defined as direct travel time and does not include time taken to stop for dinner. AGENDA ITEM #6. f) Exhibit B Schedule 1 4 5. Internet Access – Hotels and Airports Employees who travel may need to access their e-mail at night. Many hotels provide free high speed internet access and Tyler employees are encouraged to use such hotels whenever possible. If an employee’s hotel charges for internet access it is reimbursable up to $10.00 per day. Charges for internet access at airports are not reimbursable. 6. International Travel All international flights with the exception of flights between the U.S. and Canada should be reserved through TMC using the “lowest practical coach fare” with the exception of flights that are six (6) or more consecutive hours in length. In such event, the next available seating class above coach shall be reimbursed. When required to travel internationally for business, employees shall be reimbursed for photo fees, application fees, and execution fees when obtaining a new passport book, but fees related to passport renewals are not reimbursable. Visa application and legal fees, entry taxes and departure taxes are reimbursable. The cost of vaccinations that are either required for travel to specific countries or suggested by the U.S. Department of Health & Human Services for travel to specific countries, is reimbursable. Section 4, Meals & Incidental Expenses, and Section 2.b., Rental Car, shall apply to this section. AGENDA ITEM #6. f) Exhibit C 1 Exhibit C SERVICE LEVEL AGREEMENT I. Agreement Overview This SLA operates in conjunction with, and does not supersede or replace any part of, the Agreement. It outlines the information technology service levels that we will provide to you to ensure the availability of the application services that you have requested us to provide. All other support services are documented in the Support Call Process. This SLA does not apply to any Third Party SaaS Services. All other support services are documented in the Support Call Process. II. Definitions. Except as defined below, all defined terms have the meaning set forth in the Agreement. Actual Attainment: The percentage of time the Tyler Software is available during a calendar month, calculated as follows: (Service Availability – Downtime) ÷ Service Availability. Client Error Incident: Any service unavailability resulting from your applications, content or equipment, or the acts or omissions of any of your service users or third-party providers over whom we exercise no control. Downtime: Those minutes during Service Availability, as defined below, when all users cannot launch, login, search or save primary data in the Tyler Software. Downtime does not include those instances in which only a Defect is present. Emergency Maintenance Window: (1) maintenance that is required to patch a critical security vulnerability; (2) maintenance that is required to prevent an imminent outage of Service Availability; or (3) maintenance that is mutually agreed upon in writing by Tyler and the Client. Planned Downtime: Downtime that occurs during a Standard or Emergency Maintenance window. Service Availability: The total number of minutes in a calendar month that the Tyler Software is capable of receiving, processing, and responding to requests, excluding Planned Downtime, Client Error Incidents, denial of service attacks and Force Majeure. Service Availability only applies to Tyler Software being used in the live production environment. Standard Maintenance: Routine maintenance to the Tyler Software and infrastructure. Standard Maintenance is limited to five (5) hours per week. III. Service Availability a. Your Responsibilities Whenever you experience Downtime, you must make a support call according to the procedures outlined in the Support Call Process. You will receive a support case number. AGENDA ITEM #6. f) Exhibit C 2 b. Our Responsibilities When our support team receives a call from you that Downtime has occurred or is occurring, we will work with you to identify the cause of the Downtime (including whether it may be the result of Planned Downtime, a Client Error Incident, denial of service attack or Force Majeure). We will also work with you to resume normal operations. c. Client Relief Our targeted Attainment Goal is 100%. You may be entitled to credits as indicated in the Client Relief Schedule found below. Your relief credit is calculated as a percentage of the SaaS Fees paid for the calendar month. In order to receive relief credits, you must submit a request through one of the channels listed in our Support Call Process within fifteen (15) days of the end of the applicable month. We will respond to your relief request within thirty (30) days of receipt. The total credits confirmed by us will be applied to the SaaS Fee for the next billing cycle. Issuing of such credit does not relieve us of our obligations under the Agreement to correct the problem which created the service interruption. Credits are only payable when Actual Attainment results in eligibility for credits in consecutive months and only for such consecutive months. Client Relief Schedule Actual Attainment Client Relief 99.99% - 99.70% Remedial action will be taken 99.69% - 98.50% 2% of SaaS Fees paid for applicable month 98.49% - 97.50% 4% of SaaS Fees paid for applicable month 97.49% - 96.50% 6% of SaaS Fees paid for applicable month 96.49% - 95.50% 8% of SaaS Fees paid for applicable month Below 95.50% 10% of SaaS Fees paid for applicable month * Notwithstanding language in the Agreement to the contrary, Recovery Point Objective is one (1) hour. IV. Maintenance Notifications We perform Standard Maintenance during limited windows that are historically known to be reliably low-traffic times. If and when maintenance is predicted to occur during periods of higher traffic, we will provide advance notice of those windows and will coordinate to the greatest extent possible with you. AGENDA ITEM #6. f) Exhibit C 3 Not all maintenance activities will cause application unavailability. However, if Tyler anticipates that activities during a Standard or Emergency Maintenance window may make the Tyler Software unavailable, we will provide advance notice, as reasonably practicable, that the Tyler Software will be unavailable during the maintenance window. AGENDA ITEM #6. f) Exhibit C Schedule 1 1 Exhibit C Schedule 1 Support Call Process Support Channels Tyler Technologies, Inc. provides the following channels of software support for authorized users*: (1) On-line submission (portal) – for less urgent and functionality-based questions, users may create support incidents through the Tyler Customer Portal available at the Tyler Technologies website. A built-in Answer Panel provides users with resolutions to most “how-to” and configuration- based questions through a simplified search interface with machine learning, potentially eliminating the need to submit the support case. (2) Email – for less urgent situations, users may submit emails directly to the software support group. (3) Telephone – for urgent or complex questions, users receive toll-free, telephone software support. *Channel availability may be limited for certain applications Support Resources A number of additional resources are available to provide a comprehensive and complete support experience: (1) Tyler Website – www.tylertech.com – for accessing client tools, documentation, and other information including support contact information. (2) Tyler Search -a knowledge based search engine that lets you search multiple sources simultaneously to find the answers you need, 24x7. (3) Tyler Community –provides a venue for all Tyler clients with current maintenance agreements to collaborate with one another, share best practices and resources, and access documentation. (4) Tyler University – online training courses on Tyler products. Support Availability Tyler Technologies support is available during the local business hours of 8 AM to 5 PM (Monday – Friday) across four US time zones (Pacific, Mountain, Central and Eastern). Tyler’s holiday schedule is outlined below. There will be no support coverage on these days. New Year’s Day Labor Day Martin Luther King, Jr. Day Thanksgiving Day Memorial Day Day after Thanksgiving Independence Day Christmas Day AGENDA ITEM #6. f) Exhibit C Schedule 1 2 For support teams that provide after-hours service, we will provide you with procedures for contacting support staff after normal business hours for reporting Priority Level 1 Defects only. Upon receipt of such a Defect notification, we will use commercially reasonable efforts to meet the resolution targets set forth below. We will also make commercially reasonable efforts to be available for one pre-scheduled Saturday of each month to assist your IT staff with applying patches and release upgrades, as well as consulting with them on server maintenance and configuration of the Tyler Software environment. Incident Handling Incident Tracking Every support incident is logged into Tyler’s Customer Relationship Management System and given a unique case number. This system tracks the history of each incident. The case number is used to track and reference open issues when clients contact support. Clients may track incidents, using the case number, through Tyler’s Customer Portal or by calling software support directly. Incident Priority Each incident is assigned a priority level, which corresponds to the Client’s needs. Tyler and the Client will reasonably set the priority of the incident per the chart below. This chart is not intended to address every type of support incident, and certain “characteristics” may or may not apply depending on whether the Tyler software has been deployed on customer infrastructure or the Tyler cloud. The goal is to help guide the Client towards clearly understanding and communicating the importance of the issue and to describe generally expected response and resolution targets in the production environment only. References to a “confirmed support incident” mean that Tyler and the Client have successfully validated the reported Defect/support incident. Priority Level Characteristics of Support Incident Resolution Targets* 1 Critical Support incident that causes (a) complete application failure or application unavailability; (b) application failure or unavailability in one or more of the client’s remote location; or (c) systemic loss of multiple essential system functions. Tyler shall provide an initial response to Priority Level 1 incidents within one (1) business hour of receipt of the incident. Once the incident has been confirmed, Tyler shall use commercially reasonable efforts to resolve such support incidents or provide a circumvention procedure within one (1) business day. For non-hosted customers, Tyler’s responsibility for lost or corrupted data is limited to assisting the Client in restoring its last available database. AGENDA ITEM #6. f) Exhibit C Schedule 1 3 Priority Level Characteristics of Support Incident Resolution Targets* 2 High Support incident that causes (a) repeated, consistent failure of essential functionality affecting more than one user or (b) loss or corruption of data. Tyler shall provide an initial response to Priority Level 2 incidents within four (4) business hours of receipt of the incident. Once the incident has been confirmed, Tyler shall use commercially reasonable efforts to resolve such support incidents or provide a circumvention procedure within ten (10) business days. For non-hosted customers, Tyler’s responsibility for loss or corrupted data is limited to assisting the Client in restoring its last available database. 3 Medium Priority Level 1 incident with an existing circumvention procedure, or a Priority Level 2 incident that affects only one user or for which there is an existing circumvention procedure. Tyler shall provide an initial response to Priority Level 3 incidents within one (1) business day of receipt of the incident. Once the incident has been confirmed, Tyler shall use commercially reasonable efforts to resolve such support incidents without the need for a circumvention procedure with the next published maintenance update or service pack, which shall occur at least quarterly. For non-hosted customers, Tyler’s responsibility for lost or corrupted data is limited to assisting the Client in restoring its last available database. 4 Non- critical Support incident that causes failure of non-essential functionality or a cosmetic or other issue that does not qualify as any other Priority Level. Tyler shall provide an initial response to Priority Level 4 incidents within two (2) business days of receipt of the incident. Once the incident has been confirmed, Tyler shall use commercially reasonable efforts to resolve such support incidents, as well as cosmetic issues, with a future version release. *Response and Resolution Targets may differ by product or business need Incident Escalation If Tyler is unable to resolve any priority level 1 or 2 defect as listed above or the priority of an issue has elevated since initiation, you may escalate the incident to the appropriate resource, as outlined by each product support team. The corresponding resource will meet with you and any Tyler staff to establish a mutually agreeable plan for addressing the defect. Remote Support Tool Some support calls may require further analysis of the Client’s database, processes or setup to diagnose a problem or to assist with a question. Tyler will, at its discretion, use an industry-standard remote support tool. Tyler’s support team must have the ability to quickly connect to the Client’s system and view the site’s setup, diagnose problems, or assist with screen navigation. More information about the remote support tool Tyler uses is available upon request. AGENDA ITEM #6. f) Exhibit D 1 Exhibit D Third Party Terms DocOrigin Terms. Your use of Tyler Forms software and forms is subject to the DocOrigin End User License Agreement available for download here: https://eclipsecorp.us/eula/. By signing a Tyler Agreement or Order Form including Tyler forms software or forms, or accessing, installing, or using Tyler Forms software or forms, you agree that you have read, understood, and agree to such terms. ThinPrint Terms. Your use of Tyler Forms software and forms is subject to the End User License Agreement terms for ThinPrint Engine, ThinPrint License Server, and Connected Gateway found here: https://www.thinprint.com/en/legal-notes/eula/. By signing a Tyler Agreement or Order Form, or accessing, installing, or using Tyler Forms software or forms, you agree that you have read, understood, and agree to such terms. AGENDA ITEM #6. f) Exhibit E 1 Exhibit E Statement of Work REMAINDER OF PAGE INTENTIONALLY LEFT BLANK AGENDA ITEM #6. f) Renton WA Statement of Work from Tyler Technologies, Inc. 6/19/2025 Presented to: City of Renton WA 1055 S Grady Way Renton, WA 98057-3232 Contact: Rich Boven Email: richard.boven@tylertech.com 1 Tyler Drive, Yarmouth, Maine 04096 AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | i Table of Contents PART 1: EXECUTIVE SUMMARY .................................................................................................... 1 Project Overview ............................................................................................................................. 1 Introduction ........................................................................................................................................ 1 Project Goals ....................................................................................................................................... 1 Methodology ....................................................................................................................................... 1 PART 2: PROJECT FOUNDATION ................................................................................................... 3 Project Governance ......................................................................................................................... 3 Project Scope Control ...................................................................................................................... 4 Managing Scope and Project Change ................................................................................................. 4 Change Control ................................................................................................................................... 4 Change Request Management ............................................................................................................ 4 Acceptance Process ......................................................................................................................... 6 Roles and Responsibilities ................................................................................................................ 6 Tyler Roles & Responsibilities ............................................................................................................. 6 Tyler Executive Manager ............................................................................................................. 7 Tyler Implementation Manager .................................................................................................. 7 Tyler Project Manager ................................................................................................................. 7 Tyler Implementation Consultant ............................................................................................... 8 Tyler Sales ................................................................................................................................... 8 Tyler Technical Services .............................................................................................................. 8 Tyler API Services ........................................................................................................................ 9 Tyler Data Experts ....................................................................................................................... 9 City Roles & Responsibilities ............................................................................................................... 9 City Executive Sponsor ................................................................................................................ 9 City Steering Committee ............................................................................................................. 9 City Project Manager ................................................................................................................ 10 City Functional Leads ................................................................................................................ 11 City Power Users ....................................................................................................................... 12 City End Users ........................................................................................................................... 12 City Technical Lead .................................................................................................................... 12 City Change Management Lead ................................................................................................ 13 PART 3: PROJECT PLAN .............................................................................................................. 14 Project Stages ................................................................................................................................. 14 Initiate and Plan ................................................................................................................................ 15 Initial Coordination ................................................................................................................... 15 AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | ii Project/Phase Planning ............................................................................................................. 16 Infrastructure Planning ............................................................................................................. 17 Stakeholder Meeting ................................................................................................................. 18 This work package is not applicable.......................................................................................................... 19 Control Point 1: Initiate & Plan Stage Acceptance .................................................................... 19 Assess & Define ................................................................................................................................. 19 Solution Orientation.................................................................................................................. 19 Current & Future State Analysis ................................................................................................ 20 Data Assessment ....................................................................................................................... 21 Conversion Assessment ............................................................................................................ 23 This work package is not applicable.......................................................................................................... 24 This work package is not applicable.......................................................................................................... 24 Control Point 2: Assess & Define Stage Acceptance ................................................................. 24 Prepare Solution ............................................................................................................................... 24 Initial System Deployment ........................................................................................................ 24 Configuration ............................................................................................................................ 25 Process Refinement .................................................................................................................. 26 Conversion Delivery .................................................................................................................. 28 This work package is not applicable.......................................................................................................... 29 This work package is not applicable.......................................................................................................... 29 Control Point 3: Prepare Solution Stage Acceptance ................................................................ 29 Production Readiness ....................................................................................................................... 30 Solution Validation .................................................................................................................... 30 Go-Live Readiness ..................................................................................................................... 31 End User Training ...................................................................................................................... 32 Control Point 4: Production Readiness Stage Acceptance ........................................................ 33 Production ......................................................................................................................................... 33 Go-Live ...................................................................................................................................... 34 Transition to Client Services ...................................................................................................... 35 Post Go-Live Activities ............................................................................................................... 36 Control Point 5: Production Stage Acceptance ......................................................................... 37 Close .................................................................................................................................................. 37 Phase Closeout .......................................................................................................................... 37 Project Closeout ........................................................................................................................ 38 Control Point 6: Close Stage Acceptance .................................................................................. 39 General Assumptions ...................................................................................................................... 39 Project ............................................................................................................................................... 40 Organizational Change Management ............................................................................................... 40 Resources and Scheduling ................................................................................................................ 40 Data ................................................................................................................................................... 41 Facilities............................................................................................................................................. 41 Glossary ......................................................................................................................................... 42 PART 4: APPENDICES ................................................................................................................. 45 AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | iii Conversion ..................................................................................................................................... 45 Enterprise ERP Conversion Summary ............................................................................................... 45 Accounting ................................................................................................................................ 45 Accounts Payable ...................................................................................................................... 45 Contracts ................................................................................................................................... 45 Human Resources Management ............................................................................................... 46 General Billing ........................................................................................................................... 46 Additional Appendices ................................................................................................................ 48 Enterprise ERP Standard 3rd Party Data Exchange & Application Programming Interfaces ............ 48 Planning ..................................................................................................................................... 48 Validation .................................................................................................................................. 49 This work package is not applicable.................................................................................................. 50 Project Timeline .......................................................................................................................... 51 ERP Project Timeline ......................................................................................................................... 51 This work package is not applicable.................................................................................................. 52 AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 1 Part 1: Executive Summary Project Overview Introduction Tyler Technologies (“Tyler”) is the largest and most established provider of integrated software and technology services focused solely on the public sector. Tyler’s end-to-end solutions empower public sector entities including local, state, provincial and federal government, to operate more efficiently and connect more transparently with their constituents and with each other. By connecting data and processes across disparate systems, Tyler’s solutions transform how clients gain actionable insights that solve problems in their communities. Project Goals This Statement of Work (“SOW”) documents the methodology, implementation stages, activities, and roles and responsibilities, and project scope listed in the Investment Summary of the Agreement between Tyler and the City of Renton (collectively the “Project”). The overall goals of the project are to:  Successfully implement the contracted scope on time and on budget  Increase operational efficiencies and empower users to be more productive  Improve accessibility and responsiveness to external and internal customer needs  Overcome current challenges and meet future goals Methodology This is accomplished by the City and Tyler working as a partnership and Tyler utilizing its depth of implementation experience. While each Project is unique, all will follow Tyler’s six-stage methodology. Each of the six stages is comprised of multiple work packages, and each work package includes a narrative description, objectives, tasks, inputs, outputs/deliverables, assumptions, and a responsibility matrix. Tailored specifically for Tyler’s public sector clients, the project methodology contains Stage Acceptance Control Points throughout each Phase to ensure adherence to scope, budget, timeline controls, effective communications, and quality standards. Clearly defined, the project methodology repeats consistently across Phases, and is scaled to meet the City’s complexity and organizational needs. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 2 The methodology adapts to both single-phase and multiple-phase projects. To achieve Project success, it is imperative that both the City and Tyler commit to including the necessary leadership and governance. During each stage of the Project, it is expected that the City and Tyler Project teams work collaboratively to complete tasks. An underlying principle of Tyler’s Implementation process is to employ an iterative model where the City’s business processes are assessed, configured, validated, and refined cyclically in line with the project budget. This approach is used in multiple stages and work packages as illustrated in the graphic below. The delivery approach is systematic, which reduces variability and mitigates risks to ensure Project success. As illustrated, some stages, along with work packages and tasks, are intended to be overlapping by nature to complete the Project efficiently and effectively. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 3 Part 2: Project Foundation Project Governance Project governance is the management framework within which Project decisions are made. The role of Project governance is to provide a decision-making approach that is logical, robust, and repeatable. This allows organizations to have a structured approach for conducting its daily business in addition to project related activities. This section outlines the resources required to meet the business needs, objectives, and priorities for the Project, communicate the goals to other Project participants, and provide support and guidance to accomplish these goals. Project governance defines the structure for escalation of issues and risks, Change Control review and authority, and Organizational Change Management activities. Throughout the Statement of Work Tyler has provided RACI Matrices for activities to be completed throughout the implementation which will further outline responsibilities of different roles in each stage. Further refinement of the governance structure, related processes, and specific roles and responsibilities occurs during the Initiate & Plan Stage. The chart below illustrates an overall team perspective where Tyler and the City collaborate to resolve Project challenges according to defined escalation paths. If project managers do not possess authority to determine a solution, resolve an issue, or mitigate a risk, Tyler implementation management and the City Steering Committee become the escalation points to triage responses prior to escalation to the City and Tyler executive sponsors. As part of the escalation process, each Project governance tier presents recommendations and supporting information to facilitate knowledge transfer and issue resolution. The City and Tyler executive sponsors serve as the final escalation point. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 4 Project Scope Control Managing Scope and Project Change Project Management governance principles contend that there are three connected constraints on a Project: budget, timeline, and scope. These constraints, known as the “triple constraints” or project management triangle, define budget in terms of financial cost, labor costs, and other resource costs. Scope is defined as the work performed to deliver a product, service or result with the specified features and functions, while time is simply defined as the schedule. The Triple Constraint theory states that if you change one side of the triangle, the other two sides must be correspondingly adjusted. For example, if the scope of the Project is increased, cost and time to complete will also need to increase. The Project and executive teams will need to remain cognizant of these constraints when making impactful decisions to the Project. A simple illustration of this triangle is included here, showing the connection of each item and their relational impact to the overall Scope. A pillar of any successful project is the ability to properly manage scope while allowing the appropriate level of flexibility to incorporate approved changes. Scope and changes within the project will be managed using the change control process outlined in the following section. Change Control It may become necessary to change the scope of this Project due to unforeseeable circumstances (e.g., new constraints or opportunities are discovered). This Project is being undertaken with the understanding that Project scope, schedule, and/or cost may need to change to produce optimal results for stakeholders. Changes to contractual requirements will follow the change control process specified in the final contract, and as described below. Change Request Management Should the need for a change to Project scope, schedule, and/or cost be identified during the Project, the change will be brought to the attention of the Steering Committee and an assessment of the change will occur. While such changes may result in additional costs and delays relative to the schedule, some changes may result in less cost to the City; for example, the City may decide it no longer needs a deliverable originally defined in the Project. The Change Request will include the following information: AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 5  The nature of the change.  A good faith estimate of the additional cost or associated savings to the City, if any.  The timetable for implementing the change.  The effect on and/or risk to the schedule, resource needs or resource responsibilities. The City will use its good faith efforts to either approve or disapprove any Change Request within ten (10) Business Days (or other period as mutually agreeable between Tyler and the City). Any changes to the Project scope, budget, or timeline must be documented and approved in writing using a Change Request form. These changes constitute a formal amendment to the Statement of Work and will supersede any conflicting term in the Statement of Work. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 6 Acceptance Process The implementation of a Project involves many decisions to be made throughout its lifecycle. Decisions will vary from higher level strategy decisions to smaller, detailed Project level decisions. It is critical to the success of the Project that each City office or department designates specific individuals for making decisions on behalf of their offices or departments. Both Tyler and the City will identify representative project managers. These individuals will represent the interests of all stakeholders and serve as the primary contacts between the two organizations. The coordination of gaining City feedback and approval on Project deliverables will be critical to the success of the Project. The City project manager will strive to gain deliverable and decision approvals from all authorized City representatives. Given that the designated decision-maker for each department may not always be available, there must be a designated proxy for each decision point in the Project. Assignment of each proxy will be the responsibility of the leadership from each City department. The proxies will be named individuals that have the authorization to make decisions on behalf of their department. The following process will be used for accepting Deliverables and Control Points:  The City shall have ten (10) business days from the date of delivery, or as otherwise mutually agreed upon by the parties in writing, to accept each Deliverable or Control Point. If the City does not provide acceptance or acknowledgement within ten (10) business days, or the otherwise agreed upon timeframe, not to be unreasonably withheld, Tyler deems the Deliverable or Control Point as accepted.  If the City does not agree the Deliverable or Control Point meets requirements, the City shall notify Tyler project manager(s), in writing, with reasoning within ten (10) business days, or the otherwise agreed-upon timeframe, not to be unreasonably withheld, of receipt of the Deliverable.  Tyler shall address any deficiencies and redeliver the Deliverable or Control Point. The City shall then have five (5) business days from receipt of the redelivered Deliverable or Control Point to accept or again submit written notification of reasons for rejecting the milestone. If the City does not provide acceptance within five (5) business days, or the otherwise agreed upon timeframe, not to be unreasonably withheld, Tyler deems the Deliverable or Control Point as accepted. Roles and Responsibilities The following defines the roles and responsibilities of each Project resource for the City and Tyler. Roles and responsibilities may not follow the organizational chart or position descriptions at the City, but are roles defined within the Project. It is common for individual resources on both the Tyler and City project teams to fill multiple roles. Similarly, it is common for some roles to be filled by multiple people. Tyler Roles & Responsibilities Tyler assigns a project manager prior to the start of each Phase of the Project (some Projects may only be one Phase in duration). Additional Tyler resources are assigned as the schedule develops and as needs arise. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 7 Tyler Executive Manager Tyler executive management has indirect involvement with the Project and is part of the Tyler escalation process. This team member offers additional support to the Project team and collaborates with other Tyler department managers as needed to escalate and facilitate implementation Project tasks and decisions.  Provides clear direction for Tyler staff on executing on the Project Deliverables to align with satisfying the City’s overall organizational strategy.  Authorizes required Project resources.  Resolves all decisions and/or issues not resolved at the implementation management level as part of the escalation process.  Acts as the counterpart to the City’s executive sponsor. Tyler Implementation Manager  Tyler implementation management has indirect involvement with the Project and is part of the Tyler escalation process. The Tyler project managers consult implementation management on issues and outstanding decisions critical to the Project. Implementation management works toward a solution with the Tyler Project Manager or with City management as appropriate. Tyler executive management is the escalation point for any issues not resolved at this level.  Assigns Tyler Project personnel.  Provides support for the Project team.  Provides management support for the Project to ensure it is staffed appropriately and staff have necessary resources.  Monitors Project progress including progress towards agreed upon goals and objectives. Tyler Project Manager  The Tyler project manager(s) provides oversight of the Project, coordination of Tyler resources between departments, management of the Project budget and schedule, effective risk, and issue management, and is the primary point of contact for all Project related items. As requested by the City, the Tyler Project Manager provides regular updates to the City Steering Committee and other Tyler governance members. Tyler Project Manager’s role includes responsibilities in the following areas: Contract Management  Validates contract compliance throughout the Project.  Ensures Deliverables meet contract requirements.  Acts as primary point of contact for all contract and invoicing questions.  Prepares and presents contract milestone sign-offs for acceptance by the City project manager(s).  Coordinates Change Requests, if needed, to ensure proper Scope and budgetary compliance. Planning  Delivers project planning documents.  Defines Project tasks and resource requirements.  Develops initial Project schedule and Project Management Plan.  Collaborates with the City project manager(s) to plan and schedule Project timelines to achieve on- time implementation. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 8 Implementation Management  Tightly manages Scope and budget of Project to ensure Scope changes and budget planned versus actual are transparent and handled effectively and efficiently.  Establishes and manages a schedule and Tyler resources that properly support the Project Schedule and are also in balance with Scope/budget.  Establishes risk/issue tracking/reporting process between the City and Tyler and takes all necessary steps to proactively mitigate these items or communicate with transparency to the City any items that may impact the outcomes of the Project.  Collaborates with the City’s project manager(s) to establish key business drivers and success indicators that will help to govern Project activities and key decisions to ensure a quality outcome of the project.  Collaborates with the City’s project manager(s) to set a routine communication plan that will aide all Project team members, of both the City and Tyler, in understanding the goals, objectives, status, and health of the Project. Resource Management  Acts as liaison between Project team and Tyler manager(s).  Identifies and coordinates all Tyler resources across all applications, Phases, and activities including development, forms, installation, reports, implementation, and billing.  Provides direction and support to Project team.  Manages the appropriate assignment and timely completion of tasks as defined in the Project Schedule, task list, and Go-Live Checklist.  Assesses team performance and adjusts as necessary.  Consulted on in Scope third-party providers to align activities with ongoing Project tasks. Tyler Implementation Consultant  Completes tasks as assigned by the Tyler project manager(s).  Documents activities for services performed by Tyler.  Guides the City through software validation process following configuration.  Assists during Go-Live process and provides support until the City transitions to Client Services.  Facilitates training sessions and discussions with the City and Tyler staff to ensure adequate discussion of the appropriate agenda topics during the allotted time.  May provide conversion review and error resolution assistance. Tyler Sales  Supports Sales to Implementation knowledge transfer during Initiate & Plan.  Provides historical information, as needed, throughout implementation.  Participates in pricing activities if additional licensing and/or services are needed. Tyler Technical Services  Maintains Tyler infrastructure requirements and design document(s).  Involved in system infrastructure planning/review(s).  Provides first installation of licensed software with initial database on servers.  Supports and assists the project team with technical/environmental issues/needs.  Deploys Tyler products. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 9  Provides technical training as needed. Tyler API Services  Provides training in the use of the API Toolkit.  Provides consulting services in the use of the API Toolkit to the City, as the City builds interfaces. Tyler Data Experts  If the data is being converted from Eden Tyler will request an Eden database and use a set of pre-built scripts to extract the data out of Eden into the format needed to perform the conversion process.  Validates that customer data files are in proper format.  Develops customized conversion programs, as necessary, to convert Legacy System data into the Tyler database for production use according to defined mapping.  Provides error Reports on unsupported data conditions and the merging or normalization of data fields.  Assists the City with understanding and interpreting error Reports.  Performs changes and corrections to customized conversion programs as the City completes the data review.  Provides conversion consulting and mapping assistance. City Roles & Responsibilities City resources will be assigned prior to the start of each Phase of the Project. One person may be assigned to multiple Project roles. City Executive Sponsor The City executive sponsor provides support to the Project by providing strategic direction and communicating key issues about the Project and its overall importance to the organization. When called upon, the executive sponsor also acts as the final authority on all escalated Project issues. The executive sponsor engages in the Project, as needed, to provide necessary support, oversight, guidance, and escalation, but does not participate in day-to-day Project activities. The executive sponsor empowers the City steering committee, project manager(s), and functional leads to make critical business decisions for the City.  Champions the project at the executive level to secure buy-in.  Authorizes required project resources.  Actively participates in organizational change communications. City Steering Committee The City steering committee understands and supports the cultural change necessary for the Project and fosters an appreciation for the Project’s value throughout the organization. The steering committee oversees the City project manager and Project through participation in regular internal meetings. The City steering committee remains updated on all Project progress, Project decisions, and achievement of Project milestones. The City steering committee also serves as primary level of issue resolution for the Project.  Works to resolve all decisions and/or issues not resolved at the project manager level as part of the escalation process. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 10  Attends all scheduled steering committee meetings.  Provides support for the project team.  Assists with communicating key project messages throughout the organization.  Prioritizes the project within the organization.  Ensures the project staffed appropriately and that staff have necessary resources.  Monitors project progress including progress towards agreed upon goals and objectives.  Has the authority to approve or deny changes impacting the following areas: o Cost o Scope o Schedule o Project Goals o City Policies o Needs of other Client projects City Project Manager The City shall assign project manager(s) prior to the start of this project with overall responsibility and authority to make decisions related to Project Scope, scheduling, and task assignment. The City Project Manager should communicate decisions and commitments to the Tyler project manager(s) in a timely and efficient manner. When the City project manager(s) do not have the knowledge or authority to make decisions, he or she engages the necessary resources to participate in discussions and make decisions in a timely fashion to avoid Project delays. The City project manager(s) are responsible for reporting to the City steering committee and determining appropriate escalation points. Contract Management  Validates contract compliance throughout the project.  Ensures that invoicing and Deliverables meet contract requirements.  Acts as primary point of contact for all contract and invoicing questions. Collaborates on and approves Change Requests, if needed, to ensure proper scope and budgetary compliance. Planning  Reviews and accepts project planning documents.  Defines project tasks and resource requirements for the City project team.  Collaborates in the development and approval of the project schedule.  Collaborates with Tyler project manager(s) to plan and schedule project timelines to achieve on-time implementation. Implementation Management  Coordinated with Tyler Project Manager to tightly manage project budget and scope.  Collaborates with Tyler project manager(s) to establish a process and approval matrix to ensure that scope changes and budget (planned versus actual) are transparent and handled effectively and efficiently.  Collaborates with Tyler project manager to establish and manage a schedule and resource plan that properly supports the project schedule as a whole and is also in balance with scope and budget.  Collaborates with Tyler project manager(s) to establish risk and issue tracking and reporting process between the City and Tyler and takes all necessary steps to proactively mitigate these items or communicate with transparency to Tyler any items that may impact the outcomes of the project. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 11  Collaborates with Tyler project manager(s) to establish key business drivers and success indicators that will help to govern project activities and key decisions to ensure a quality outcome of the project.  Routinely communicates with both the City staff and Tyler, aiding in the understanding of goals, objectives, current status, and health of the project by all team members.  Manages the requirements gathering process and ensure timely and quality business requirements are being provided to Tyler. Resource Management  Acts as liaison between project team and stakeholders.  Identifies and coordinates all City resources across all modules, phases, and activities including data conversions, forms design, hardware and software installation, reports building, and satisfying invoices.  Provides direction and support to project team.  Builds partnerships among the various stakeholders, negotiating authority to move the project forward.  Manages the appropriate assignment and timely completion of tasks as defined.  Assesses team performance and takes corrective action, if needed.  Provides guidance to City technical teams to ensure appropriate response and collaboration with Tyler Technical Support Teams to ensure timely response and appropriate resolution.  Owns the relationship with in-Scope 3rd party providers and aligns activities with ongoing project tasks.  Ensures that users have appropriate access to Tyler project toolsets as required.  Conducts training on proper use of toolsets.  Validates completion of required assignments using toolsets. City Functional Leads  Makes business process change decisions under time sensitive conditions.  Communicates existing business processes and procedures to Tyler consultants.  Assists in identifying business process changes that may require escalation.  Contributes business process expertise for Current & Future State Analysis.  Identifies and includes additional subject matter experts to participate in Current & Future State Analysis.  Validates that necessary skills have been retained by end users.  Provides End Users with dedicated time to complete required homework tasks.  Acts as an ambassador/champion of change for the new process and provide business process change support.  Identifies and communicates any additional training needs or scheduling conflicts to the City project manager.  Actively participates in all aspects of the implementation, including, but not limited to, the following key activities: o Task completion o Stakeholder Meeting o Project Management Plan development o Schedule development o Maintenance and monitoring of risk register o Escalation of issues o Communication with Tyler project team o Coordination of City resources AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 12 o Attendance at scheduled sessions o Change management activities o Modification specification, demonstrations, testing and approval assistance o Data analysis assistance o Decentralized end user training o Process testing o Solution Validation City Power Users  Participate in project activities as required by the project team and project manager(s).  Provide subject matter expertise on the City business processes and requirements.  Act as subject matter experts and attend Current & Future State Analysis sessions as needed.  Attend all scheduled training sessions.  Participate in all required post-training processes as needed throughout project.  Test all application configuration to ensure it satisfies business process requirements.  Become application experts.  Participate in Solution Validation.  Adopt and support changed procedures.  Complete all deliverables by the due dates defined in the project schedule.  Demonstrate competency with Tyler products processing prior to Go-live.  Provide knowledge transfer to the City staff during and after implementation.  Participate in conversion review and validation. City End Users  Attend all scheduled training sessions.  Become proficient in application functions related to job duties.  Adopt and utilize changed procedures.  Complete all deliverables by the due dates defined in the project schedule.  Utilize software to perform job functions at and beyond Go-live. City Technical Lead  Coordinates updates and releases with Tyler as needed.  Coordinates the copying of source databases to training/testing databases as needed for training days.  Coordinates and adds new users, printers and other peripherals as needed.  Validates that all users understand log-on process and have necessary permission for all training sessions.  Coordinates interface development for City third party interfaces.  Develops or assists in creating reports as needed.  Ensures on-site system meets specifications provided by Tyler.  Assists with software installation as needed.  Extracts and transmits conversion data and control reports from the City’s legacy system per the conversion schedule set forth in the project schedule. City Upgrade Coordination  Becomes familiar with the software upgrade process and required steps. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 13  Becomes familiar with Tyler’s releases and updates.  Utilizes Tyler resources to stay abreast of the latest Tyler releases and updates, as well as the latest helpful tools to manage the City’s software upgrade process.  Assists with the software upgrade process during implementation.  Manages software upgrade activities post-implementation.  Manages software upgrade plan activities.  Coordinates software upgrade plan activities with City and Tyler resources.  Communicates changes affecting users and department stakeholders.  Obtains department stakeholder acceptance to upgrade production environment. City Change Management Lead  Validates that users receive timely and thorough communication regarding process changes.  Provides coaching to supervisors to prepare them to support users through the project changes.  Identifies the impact areas resulting from project activities and develops a plan to address them proactively.  Identifies areas of resistance and develops a plan to reinforce the change.  Monitors post-production performance and new process adherence. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 14 Part 3: Project Plan Project Stages Work Breakdown Structure The Work Breakdown Structure (WBS) is a hierarchical representation of a Project or Phase broken down into smaller, more manageable components. The top-level components are called “Stages” and the second level components are called “Work Packages”. The work packages, shown below each stage, contain the high-level work to be done. The detailed Project Schedule, developed during Project/Phase Planning and finalized during subsequent stages, lists the tasks to be completed within each work package. Each stage ends with a “Control Point”, confirming the work performed during that stage of the Project has been accepted by the City. Work Breakdown Structure (WBS) 1. Initiate & Plan 2. Assess & Define 3. Prepare Solution 4. Production Readiness 5. Production 6. Close 1.1 Initial Coordination 2.1 Solution Orientation 3.1 Initial System Deployment 4.1 Solution Validation 5.1 Go Live 6.1 Phase Close Out 1.2 Project/Phase Planning 2.2 Current & Future State Analysis 3.2 Configuration 4.2 Go Live Readiness 5.2 Transition to Client Services 6.2 Project Close Out 1.3 GIS Planning* 2.3 Modification Analysis 3.3 Process Refinement 4.3 End User Training 5.3 Post Go Live Activities 1.4 Infrastructure Planning 2.4 Conversion Assessment 3.4 Conversion Delivery 1.5 Stakeholder Meeting 2.5 Data Assessment 3.5 Data Delivery 3.6 Modifications* *Items noted with an asterisk in the graphic above relate to specific products and services. If those products and services are not included in the scope of the contract, these specific work packages will be noted as “This work package is not applicable” in Section 6 of the Statement of Work. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 15 Initiate and Plan The Initiate and Plan stage involves Project initiation, infrastructure, and planning. This stage creates a foundation for the Project by identifying and establishing sequence and timing for each Phase as well as verifying scope for the Project. This stage will be conducted at the onset of the Project, with a few unique items being repeated for the additional Phases as needed. Initial Coordination Prior to Project commencement, Tyler management assigns project manager(s). Additional Project resources will be assigned later in the Project as a Project schedule is developed. Tyler provides the City with initial Project documents used to gather names of key personnel, their functional role as it pertains to the Project, as well as any blackout dates to consider for future planning. the City gathers the information requested by the provided deadline ensuring preliminary planning and scheduling can be conducted moving the Project forward in a timely fashion. Internally, the Tyler Project Manager(s) coordinate with sales to ensure transfer of vital information from the sales process prior to scheduling a Project Planning Meeting with the City’s team. During this step, Tyler will work with the City to establish the date(s) for the Project and Phase Planning session. Objectives:  Formally launch the project.  Establish project governance.  Define and communicate governance for Tyler.  Identify City project team. STAGE 1 Initial Coordination Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Tyler project team is assigned A R C I I I I I I City project team is assigned A I R I I I Provide initial project documents to the City A R C C I I Gather preliminary information requested I A R C C C C Sales to implementation knowledge transfer A R I I I I I Create Project Portal to store project artifacts and facilitate communication A R I AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 16 Inputs Contract documents Statement of Work Outputs/Deliverables Working initial project documents Project portal Work package assumptions:  Project activities begin after the agreement has been fully executed. Project/Phase Planning Project and Phase planning provides an opportunity to review the contract, software, data conversions and services purchased, identify applications to implement in each Phase (if applicable), and discuss implementation timeframes. During this work package Tyler will work with the City to coordinate and plan a formal Project planning meeting(s). This meeting signifies the start of the Project and should be attended by all City Project team members and the Tyler Project Manager. The meeting provides an opportunity for Tyler to introduce its implementation methodology, terminology, and Project management best practices to the City’s Project Team. This will also present an opportunity for project managers and Project sponsors to begin to discuss Project communication, metrics, status reporting and tools to be used to measure Project progress and manage change. Tyler will work with the City Project Team to prepare and deliver the Project Management Plan as an output of the planning meeting. This plan will continue to evolve and grow as the Project progresses and will describe how the project will be executed, monitored, and controlled. During project planning, Tyler will introduce the tools that will be used throughout the implementation. Tyler will familiarize the City with these tools during project planning and make them available for review and maintenance as applicable throughout the project. Some examples are Solution validation plan, issue log, and go-live checklist. STAGE 1 Project/Phase Planning Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t Ma n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r Us e r s ) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Schedule and conduct planning session(s) A R I C C I AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 17 Develop Project Management Plan and Project Operational Plan A R I C C I Develop Initial Project Schedule A R I I I I I I C C I I C I Inputs Contract documents Statement of Work Guide to Starting Your Project Outputs / Deliverables Acceptance Criteria [only] for Deliverables Project Management Plan Delivery of document Project Operational Plan Delivery of document Initial Project Schedule City provides acceptance of schedule based on resource availability, project budget, and goals. Work package assumptions:  City has reviewed and completed the Guide to Starting Your Project document. Infrastructure Planning Procuring required hardware and setting it up properly is a critical part of a successful implementation. This task is especially important for Tyler-hosted/SaaS deployment models. Tyler will be responsible for building the environments for a hosted/SaaS deployment, unless otherwise identified in the Agreement. Tyler will install Licensed Software in AWS. The City is responsible for the installation and setup of all peripheral devices. Objectives:  Ensure the City’s infrastructure meets Tyler’s application requirements.  Ensure the City’s infrastructure is scheduled to be in place and available for use on time. STAGE 1 Infrastructure Planning Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s (P U ) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Provide Infrastructure Requirements and Design Document A R C C I I AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 18 Initial Infrastructure Meeting A R C C C C Schedule SaaS Environment Availability A R C I Schedule Installation of All Licensed Software A R C I I Infrastructure Audit A R C I C Inputs Initial Infrastructure Requirements Outputs / Deliverables Acceptance Criteria [only] for Deliverables Completed Infrastructure Requirements and Design Document Delivery of Requirements Infrastructure Audit System Passes Audit Criteria Stakeholder Meeting Communication of the Project planning outcomes to the City Project team, executives and other key stakeholders is vital to Project success. The Stakeholder meeting is a strategic activity to inform, engage, gain commitment, and instill confidence in the City team. During the meeting, the goals and objectives of the Project will be reviewed along with detail on Project scope, implementation methodology, roles and responsibilities, Project timeline and schedule, and keys to Project success. Objectives:  Formally present and communicate the project activities and timeline.  Communicate project expectations. STAGE 1 Stakeholder Meeting Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r U) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Create Stakeholder Meeting Presentation I A R I I I I C I Review Stakeholder Meeting Presentation I C A R C Perform Stakeholder Meeting Presentation I A R I I I I C I I I I I I AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 19 Inputs Agreement SOW Project Management Plan Outputs / Deliverables Acceptance Criteria [only] for Deliverables Stakeholder Meeting Presentation Work package assumptions:  None This work package is not applicable. Control Point 1: Initiate & Plan Stage Acceptance Acceptance criteria for this stage includes completion of all criteria listed below. Note: Advancement to the Assess & Define stage is not dependent upon Tyler’s receipt of this stage acceptance. Initiate & Plan Stage Deliverables:  Project Management Plan  Initial Project Schedule Initiate & Plan Stage Acceptance Criteria:  All stage deliverables accepted based on acceptance criteria previously defined  Project governance defined  Project portal made available to the City  Stakeholder meeting complete  Completed Infrastructure Requirements and Design document  System passes infrastructure audit (as applicable) Assess & Define The Assess & Define stage will provide an opportunity to gather information related to current City business processes. This information will be used to identify and define business processes utilized with Tyler software. The City collaborates with Tyler providing complete and accurate information to Tyler staff and assisting in analysis, understanding current workflows and business processes. Solution Orientation The Solution Orientation provides the Project stakeholders a high-level understanding of the solution functionality prior to beginning the current and future state analysis. The primary goal is to establish a foundation for upcoming conversations regarding the design and configuration of the solution. Tyler utilizes a variety of tools for the Solution Orientation, focusing on City team knowledge transfer such as: eLearning, documentation, or walkthroughs. The City team will gain a better understanding of the major AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 20 processes and focus on data flow, the connection between configuration options and outcome, integration, and terminology that may be unique to Tyler’s solution. Objectives:  Provide a basic understanding of system functionality.  Prepare the City for current and future state analysis. STAGE 2 Solution Orientation Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r U) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Provide pre-requisites A R I I I I I Complete pre-requisites A R C C Conduct orientation A R I I I I I Inputs Solution orientation materials Training Plan Current & Future State Analysis The Current & Future State Analysis provides the Project stakeholders and Tyler an understanding of process changes that will be achieved with the new system. The City and Tyler will evaluate current state processes, options within the new software, pros and cons of each based on current or desired state and make decisions about the future state configuration and processing. This may occur before or within the same timeframe as the configuration work package. The options within the new software will be limited to the scope of this implementation and will make use of standard Tyler functionality. It is the City’s responsibility to verify that in-scope requirements are being met throughout the implementation if functional requirements are defined as part of the contract. The following guidelines will be followed when evaluating if a modification to the product is required:  Tyler will provide product information and recommendations for best practices to ensure that the City understands options.  A reasonable business process change is available.  Functionality exists which satisfies the requirement.  Configuration of the application satisfies the requirement.  An in-scope modification satisfies the requirement. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 21 Requirements that are not met will follow the agreed upon change control process and can have impacts on the project schedule, scope, budget, and resource availability. STAGE 2 Current & Future State Analysis Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r U) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Current State process review A R I I I C C C C C Discuss future-state options A R C C C C C C C C Make future-state decisions (non-COTS) C C C C C A R I C C Document anticipated configuration options required to support future state A R C C C I I I I I Inputs City current state documentation Solution Orientation completion Outputs / Deliverables Acceptance Criteria [only] for Deliverables Documentation that describes future-state decisions and configuration options to support future-state decisions. Delivery of document Work package assumptions:  City attendees possess sufficient knowledge and authority to make future state decisions.  The City is responsible for any documentation of current state business processes.  The City can effectively communicate current state processes. Data Assessment Given the completion of the Current & Future State Analysis, the Data Assessment will provide the implementation team the design for data delivery prior to configuration. The Data Assessment will also allow the Tyler and City teams to identify the data that will be configured within the Tyler System. The team will develop and map out dataset structures to ensure that data is structured in a way that allows maximum utility. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 22 The teams will review any existing data standards for the City’s current data program to determine any necessary adjustments or configuration needs. Finally, the implementation team develops data workflows to map data from the source system(s) into the Tyler system, discussing any additional data requirements as needed. Objectives:  Communicate a common understanding of the project goals with respect to data.  Ensure complete and accurate source data is available for review/transfer.  If source data is a Tyler legacy system, Tyler performs the data mappings. If source data is from a third-party, client is responsible for mapping the data from the source to the Tyler system.  Document the data conversion/loading approach. STAGE 2 Data Conversion Assessment Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r U) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Extract Data from Eden I R A C Complete Data Analysis/Mapping A R C C I C C I Review and Scrub Source Data I I I A R C I Build/Update Data Conversion Plan R C C C I I I I Build Solution Design Document R C C I C C Inputs City Source data Outputs / Deliverables Acceptance Criteria [only] for Deliverables Data Conversion Plan built/updated City Acceptance of Data Conversion Plan, if Applicable City acceptance of Solution Design Document Work package assumptions: AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 23  If the source data is a Tyler system Tyler's Conversion Engineers extract and map the data into the standard Enterprise ERP conversion format. If the source data is from a third-party the client will provide Tyler with the data in a mutually agreed upon format.  Tyler will work with the City representatives to identify business rules before writing the conversion.  City subject matter experts and resources most familiar with the current data will be involved in the data conversion planning effort. Conversion Assessment Data Conversions are a major effort in any software implementation. Tyler’s conversion tools facilitate the predictable, repeatable conversion process that is necessary to support a successful transition to the Tyler system. The first step in this process is to perform an assessment of the existing (“legacy”) system(s), to better understand the source data, risks, and options available. Once the data has been analyzed, the plan for data conversion is completed and communicated to the appropriate stakeholders. Objectives:  Communicate a common understanding of the project goals with respect to data.  Ensure complete and accurate source data is available for review/transfer.  If source data is a Tyler legacy system, Tyler performs the data mappings. If source data is from a third-party, client is responsible for mapping the data from the source to the Tyler system.  Document the data conversion/loading approach. STAGE 2 Data Conversion Assessment Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g Co m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r U) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Extract Data from Eden I R A C Review and Scrub Source Data I I I A R C I Build/Update Data Conversion Plan R C C C I I I I Inputs City Source Data Acceptance Criteria [only] for Deliverables AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 24 Outputs / Deliverables Data Conversion Plan updated City Acceptance of Updated Data Conversion Plan Work package assumptions:  If the source data is a Tyler system Tyler's Conversion Engineers extract and map the data into the standard Enterprise ERP conversion format. If the source data is from a third-party the client will provide Tyler with the data in a mutually agreed upon format.  Tyler will work with the City representatives to identify business rules before writing the conversion.  City subject matter experts and resources most familiar with the current data will be involved in the data conversion planning effort. This work package is not applicable. This work package is not applicable. Control Point 2: Assess & Define Stage Acceptance Acceptance criteria for this Stage includes completion of all criteria listed below. Note: Advancement to the Prepare Solution Stage is dependent upon Tyler’s receipt of the Stage Acceptance. Assess & Define Stage Deliverables:  Documentation of future state decisions and configuration options to support future state decisions.  Modification specification document.  Assess & Define Stage Acceptance Criteria:  All stage deliverables accepted based on criteria previously defined.  Solution Orientation is delivered.  Conversion data extracts are received by Tyler.  Data conversion plan built. Prepare Solution During the Prepare Solution stage, information gathered during the Initiate & Plan and Assess & Define stages will be used to install and configure the Tyler software solution. Software configuration will be validated by the City against future state decisions defined in previous stages and processes refined as needed to ensure business requirements are met. Initial System Deployment The timely availability of the Tyler Solution is important to a successful Project implementation. The success and timeliness of subsequent work packages are contingent upon the initial system deployment of Tyler Licensed Software on an approved network and infrastructure. Delays in executing this work package can affect the project schedule. Objectives:  All licensed software is installed and operational.  The City can access the software. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 25 STAGE 3 Initial System Deployment (Hosted/SaaS) Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n Co n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r Us e r s ) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Prepare Hosted Environment A R I C Install Licensed Software with Initial Database on Server(s) for Included Environments A R I C Tyler System Administration Training (if applicable) A R I C Provide Installation Checklist/System Documentation A R I C Outputs / Deliverables Acceptance Criteria [only] for Deliverables Licensed Software is Installed on the Server(s) Software is accessible, functional, and operational Installation Checklist/System Document System meets prescribed checklist Infrastructure Design Document Work package assumptions:  The most current available version of the Tyler Licensed Software will be installed. Configuration The purpose of Configuration is to prepare the software product for validation. Tyler staff collaborates with the City to complete software configuration based on the outputs of the future state analysis performed during the Assess and Define Stage. The City collaborates with Tyler staff iteratively to validate software configuration. Objectives: AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 26  Software is ready for validation.  Educate the City Power User how to configure and maintain software.  Prepare standard interfaces for process validation (if applicable). STAGE 3 Configuration Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r U) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Conduct configuration training A R I C C Complete Tyler configuration tasks (where applicable) A R I I I Complete City configuration tasks (where applicable) I C A R C Standard interfaces configuration and training A R C I C C C Updates to Solution Validation Testing Plan C C A R C C Inputs Documentation that describes future state decisions and configuration options to support future state decisions. Solution Validation Test Plan Outputs / Deliverables Acceptance Criteria [only] for Deliverables Updated Solution Validation Test Plan Standard Interfaces Configuration and Training Documentation Configured System Work package assumptions:  Tyler provides guidance for configuration options available within the Tyler software. The City is responsible for making decisions when multiple options are available. Process Refinement Tyler will educate the City users on how to execute processes in the system to prepare them for the validation of the software. The City collaborates with Tyler staff iteratively to validate software configuration options to support future state. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 27 Objectives:  Ensure that the City understands future state processes and how to execute the processes in the software.  Refine each process to meet the business requirements.  Validate standard interfaces, where applicable.  Validate forms and reports, where applicable. STAGE 3 Process Refinement Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e Sp o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r Us e r s ) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Conduct process training A R I C I C Confirm process decisions I C A R C I C Test configuration I C A R C Refine configuration (City Responsible) I C A R C Refine configuration (Tyler Responsible) A R I I I Validate interface process and results I C C A R C C Update City- specific process documentation (if applicable) I C A R C Updates to Solution Validation Testing Plan C C A R C C Inputs Initial Configuration Documentation that describes future state decisions and configuration options to support future state decisions. Solution Validation Test Plan Outputs / Deliverables Acceptance Criteria [only] for Deliverables Updated Solution Validation Test Plan Completed City-specific process documentation (completed by City) AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 28 Work package assumptions:  None Conversion Delivery The purpose of this task is to transition the City’s data from their source (“legacy”) system(s) to the Tyler system(s). The data will need to be mapped from the legacy system into the new Tyler system format. A well- executed data conversion is key to a successful cutover to the new system(s). With guidance from Tyler, the City will review specific data elements within the system and identify / report discrepancies. Iteratively, Tyler will collaborate with the City to address conversion discrepancies. This process will allow for clean, reconciled data to transfer from the source system(s) to the Tyler system(s). Reference Conversion Appendix for additional detail. Objectives:  Data is ready for production (Conversion). STAGE 3 Data Delivery & Conversion Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e Sp o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r Us e r s ) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Provide data crosswalks/code mapping tool A C R I I I Load Data for Testing Pull Data & Conversion Balancing Reports Map Conversion Write & Run Conversion Program Validate Data Conversion Reviews Completed Final Conversion Report & Correct Errors AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 29 Populate data crosswalks/code mapping tool I C C A R C Iterations: Conversion Development A C R I I Iterations: Deliver converted data A R I I I Iterations: Proof/Review data and reconcile to source system C C C A R C C Inputs Data Conversion Plan Configuration Outputs / Deliverables Acceptance Criteria [only] for Deliverables Code Mapping Complete / Validated Conversion Iterations / Reviews Complete Conversion complete, verified, and ready for final pass Work package assumptions:  The City will provide a single file layout per source system as identified in the investment summary.  The City subject matter experts and resources most familiar with the current data will be involved in the data conversion effort.  The City project team will be responsible for completing the code mapping activity, with assistance from Tyler. This work package is not applicable. This work package is not applicable. Control Point 3: Prepare Solution Stage Acceptance Acceptance criteria for this Stage includes all criteria listed below in each Work Package. Note: Advancement to the Production Readiness Stage is dependent upon Tyler’s receipt of the Stage Acceptance. Prepare Solution Stage Deliverables:  Licensed software is installed.  Installation checklist/system document.  Conversion iterations and reviews complete. Prepare Solution Stage Acceptance Criteria: AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 30  All stage deliverables accepted based on criteria previously defined.  Software is configured.  Solution validation test plan has been reviewed and updated if needed.  Data has been validated by the City. Production Readiness Activities in the Production Readiness stage will prepare the City team for go-live through solution validation, the development of a detailed go-live plan and end user training. A readiness assessment will be conducted with the City to review the status of the project and the organizations readiness for go-live. Solution Validation Solution Validation is the end-to-end software testing activity to ensure that the City verifies all aspects of the Project (hardware, configuration, business processes, etc.) are functioning properly, and validates that all features and functions per the contract have been deployed for system use. Objectives:  Validate that the solution performs as indicated in the solution validation plan.  Ensure the City organization is ready to move forward with go-live and training (if applicable). STAGE 4 Solution Validation Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e Sp o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r U) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Update Solution Validation Plan A R C C C C Tyler provides sample test scripts for all functional topics A R I I I Update Test Scripts C C C A R C Perform testing C C C A R C Document issues from testing C C C A R C Perform required follow- up on issues A R C C C C Inputs Solution Validation Plan Tyler-provided Test Scripts Completed work product from prior stages (configuration, business process, etc.) AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 31 Outputs / Deliverables Acceptance Criteria [only] for Deliverables Solution Validation Report City updates report with testing results Updated Test Scripts Work package assumptions:  Designated testing environment has been established.  Testing includes current phase activities or deliverables only. Go-Live Readiness Tyler and the City will ensure that all requirements defined in Project planning have been completed and the Go-Live event can occur, as planned. A go-live readiness assessment will be completed identifying risks or actions items to be addressed to ensure the City has considered its ability to successfully Go-Live. Issues and concerns will be discussed, and mitigation options documented. Tyler and the City will jointly agree if ready to move forward with transition to production. Expectations for final preparation and critical dates for the weeks leading into and during the Go-Live week will be planned in detail and communicated to Project teams. Objectives:  Action plan for go-live established.  Assess go-live readiness.  Stakeholders informed of go-live activities. STAGE 4 Go-Live Readiness Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r Ex p e r t s ( P o w e r U) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Perform Readiness Assessment I A R C C I C I I I I I I Conduct Go-Live planning session A R C C C C C C C Order peripheral hardware (if applicable) I A R C Confirm procedures for Go-Live issue reporting & resolution A R I I I I C C I I I I I Develop Go-Live checklist A R C C C C I C C Final system infrastructure review (where applicable) A R C C AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 32 Inputs Future state decisions Go-live checklist Outputs / Deliverables Acceptance Criteria [only] for Deliverables Updated go-live checklist Updated Action plan and Checklist for go-live delivered to the City Work package assumptions:  None End User Training End User Training is a critical part of any successful software implementation. Using a training plan previously reviewed and approved, the Project team will organize and initiate the training activities using the three approaches below. Train the Trainer: Tyler provides one occurrence of each scheduled training or implementation topic. City users who attended the Tyler sessions may train additional users. Additional Tyler led sessions may be contracted at the applicable rates for training. Tyler Led: Tyler provides training for all applicable users. One or multiple occurrences of each scheduled training or implementation topic will be covered. Self-directed: Tyler provides e-learning, documentation, or videos to facilitate end user training that is led by the City. Tyler will provide standard application documentation for the general use of the software. It is not Tyler’s responsibility to develop City specific business process documentation. City-led training labs using City specific business process documentation if created by the City can be added to the regular training curriculum, enhancing the training experiences of the end users. Objectives:  End users are trained on how to use the software prior to go-live.  The City is prepared for on-going training and support of the application. STAGE 4 End User Training Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t Ma n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r U) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 33 Update training plan A R C C I C End User training (Tyler- led) A R C C C I C C C Train-the-trainer A R C C C I C End User training (City- led) C C A R I C C C Inputs Training Plan List of End Users and their Roles / Job Duties Configured Tyler System Outputs / Deliverables Acceptance Criteria [only] for Deliverables Train the Trainer Training City signoff that training was delivered Updated Training Plan City signoff that updating training plan was delivered End User Training City signoff that training was delivered Work package assumptions:  The City project team will work with Tyler to jointly develop a training curriculum that identifies the size, makeup, and subject-area of each of the training classes.  Tyler will work with the City as much as possible to provide end-user training in a manner that minimizes the impact to the daily operations of City departments.  The City will be responsible for training new users after go-live (exception—previously planned or regular training offerings by Tyler). Control Point 4: Production Readiness Stage Acceptance Acceptance criteria for this stage includes all criteria listed below. Advancement to the Production stage is dependent upon Tyler’s receipt of the stage acceptance. Production Readiness Stage Deliverables:  Solution Validation Report.  Update go-live action plan and/or checklist.  End user training. Production Readiness Stage Acceptance Criteria:  All stage deliverables accepted based on criteria previously defined.  Go-Live planning session conducted. Production Following end user training the production system will be fully enabled and made ready for daily operational use as of the scheduled date. Tyler and the City will follow the comprehensive action plan laid out during Go- Live Readiness to support go-live activities and minimize risk to the Project during go-live. Following go-live, Tyler will work with the City to verify that implementation work is concluded, post go-live activities are AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 34 scheduled, and the transition to Client Services is complete for long-term operations and maintenance of the Tyler Software. Go-Live Following the action plan for Go-Live, defined in the Production Readiness stage, the City and Tyler will complete work assigned to prepare for Go-Live. The City provides final data extract and Reports from the Legacy System for data conversion and Tyler executes final conversion iteration, if applicable. If defined in the action plan, the City manually enters any data added to the Legacy System after final data extract into the Tyler system. Tyler staff collaborates with the City during Go-Live activities. The City transitions to Tyler software for day-to day business processing. Some training topics are better addressed following Go-Live when additional data is available in the system or based on timing of applicable business processes and will be scheduled following Go-Live per the Project Schedule. Objectives:  Execute day to day processing in Tyler software.  City data available in Production environment. STAGE 5 Go-Live Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e Sp o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r U) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Provide final source data extract, if applicable C C A R Final source data pushed into production environment, if applicable A C R I C C C Proof final converted data, if applicable C C C A R C Complete Go-Live activities as defined in the Go-Live action plan R C C A R C I C Provide Go-Live assistance A R C C I C C I C I C Inputs Comprehensive Action Plan for Go-Live AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 35 Final source data (if applicable) Outputs / Deliverables Acceptance Criteria [only] for Deliverables Data is available in production environment City confirms data is available and accurate in production environment Work package assumptions:  Tyler and the City will complete activities documented in the action plan for Go-Live as scheduled.  External stakeholders will be available to assist in supporting the interfaces associated with the Go- Live live process.  The City business processes required for Go-Live are fully documented and tested.  The City Project team and subject matter experts are the primary point of contact for the end users when reporting issues during Go-Live.  The City Project Team and Power User’s provide business process context to the end users during Go- Live. Transition to Client Services This work package signals the conclusion of implementation activities for the Phase or Project with the exception of agreed-upon post Go-Live activities. The Tyler project manager(s) schedules a formal transition of the City onto the Tyler Client Services team, who provides the City with assistance following Go-Live, officially transitioning the City to operations and maintenance. Objectives:  Ensure no critical issues remain for the project teams to resolve.  Confirm proper knowledge transfer to the City teams for key processes and subject areas. STAGE 5 Transition to Client Services Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n Se r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r U) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Transfer City to Client Services and review issue reporting and resolution processes I I A I I R I I C C C Review long term maintenance and continuous improvement A R C C C AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 36 Inputs Open item/issues List Outputs / Deliverables Acceptance Criteria [only] for Deliverables Client Services Support Document Work package assumptions:  No critical project issues remain without assignment and plan. Post Go-Live Activities Some implementation activities are provided post-production due to the timing of business processes, the requirement of actual production data to complete the activities, or the requirement of the system being used in a live production state. Objectives:  Schedule activities that are planned for after Go-Live.  Ensure issues have been resolved or are planned for resolution before phase or project close. STAGE 5 Post Go-Live Activities Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r U) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Schedule contracted activities that are planned for delivery after go-live A R C C C C I C C I C C Determine resolution plan in preparation for phase or project close out A R C C C I C C I C Inputs List of post Go-Live activities Outputs / Deliverables Acceptance Criteria [only] for Deliverables Updated issues log AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 37 Work package assumptions:  System is being used in a live production state. Control Point 5: Production Stage Acceptance Acceptance criteria for this Stage includes completion of all criteria listed below:  Advancement to the Close stage is not dependent upon Tyler’s receipt of this Stage Acceptance.  Converted data is available in production environment. Production Stage Acceptance Criteria:  All stage deliverables accepted based on criteria previously defined.  Go-Live activities defined in the Go-Live action plan completed.  Client services support document is provided. Close The Close stage signifies full implementation of all products purchased and encompassed in the Phase or Project. The City transitions to the next cycle of their relationship with Tyler (next Phase of implementation or long-term relationship with Tyler Client Services). Phase Closeout This work package represents Phase completion and signals the conclusion of implementation activities for the Phase. The Tyler Client Services team will assume ongoing support of the City for systems implemented in the Phase. Objectives:  Agreement from Tyler and the City teams that activities within this phase are complete. STAGE 6 Phase Close Out Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t Ma n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r U) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Reconcile project budget and status of contract Deliverables I A R I I C Hold post phase review meeting A R C C C C C C C C C AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 38 Release phase- dependent Tyler project resources A R I I Participants Tyler City Project Leadership Project Manager Project Manager Project Sponsor(s) Implementation Consultants Functional Leads, Power Users, Technical Leads Technical Consultants (Conversion, Deployment, Development) Client Services Inputs Contract Statement of Work Project artifacts Outputs / Deliverables Acceptance Criteria [only] for Deliverables Final action plan (for outstanding items) Reconciliation Report Post Phase Review Reviewed and signed off by the City Work package assumptions:  Tyler deliverables for the phase have been completed. Project Closeout Completion of this work package signifies final acceptance and formal closing of the Project. At this time the City may choose to begin working with Client Services to look at continuous improvement Projects, building on the completed solution. Objectives:  Confirm no critical issues remain for the project teams to resolve.  City and Tyler will mutually agree upon non-critical items that must be resolved prior to project closeout.  Software is functional and operational at a level acceptable to the City.  Determine proper knowledge transfer to the City teams for key processes and subject areas has occurred.  Verify all deliverables included in the Agreement are delivered. STAGE 6 Project Close Out Tyler City AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 39 RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t Ma n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( P o w e r U) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Conduct post project review A R C C C C C C C C C Deliver post project report to City and Tyler leadership I A R I I C Release Tyler project resources A R I I Inputs Contract Statement of Work Outputs / Deliverables Acceptance Criteria [only] for Deliverables Post Project Report City acceptance; Completed report indicating all project Deliverables and milestones have been completed City signoff that report is correct and accurate. Work package assumptions:  All project implementation activities have been completed and approved.  No implementation critical project issues remain.  Final project budget has been reconciled and invoiced.  All Tyler deliverables have been completed. Control Point 6: Close Stage Acceptance Acceptance criteria for this Stage includes completion of all criteria listed below. Close Stage Deliverables:  Post Project Report. Close Stage Acceptance Criteria:  Completed report indicating all Project deliverables and milestones have been completed. General Assumptions Tyler and the City will use this SOW as a guide for managing the implementation of the Tyler Project as provided and described in the Agreement. There are a few assumptions which, when acknowledged and AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 40 adhered to, will support a successful implementation. Assumptions related to specific work packages are documented throughout the SOW. Included here are general assumptions which should be considered throughout the overall implementation process. Project  Project activities will begin after the Agreement has been fully executed.  The City Project Team will complete their necessary assignments in a mutually agreed upon timeframe to meet the scheduled go-live date, as outlined in the Project Schedule.  Sessions will be scheduled and conducted at a mutually agreeable time.  Additional services, software modules and modifications not described in the SOW or Agreement will be considered a change to this Project and will require a Change Request Form as previously referenced in the definition of the Change Control Process.  Tyler will provide a written agenda and notice of any prerequisites to the City project manager(s) ten (10) business days or as otherwise mutually agreed upon time frame prior to any scheduled on-site or remote sessions, as applicable.  Tyler will provide guidance for configuration and processing options available within the Tyler software. If multiple options are presented by Tyler, the City is responsible for making decisions based on the options available.  Implementation of new software may require changes to existing processes, both business and technical, requiring the City to make process changes.  The City is responsible for defining, documenting, and implementing their policies that result from any business process changes. Organizational Change Management Unless otherwise contracted by Tyler, City is responsible for managing Organizational Change. Impacted City resources will need consistent coaching and reassurance from their leadership team to embrace and accept the changes being imposed by the move to new software. An important part of change is ensuring that impacted City resources understand the value of the change, and why they are being asked to change. Resources and Scheduling  City resources will participate in scheduled activities as assigned in the Project Schedule.  The City team will complete prerequisites prior to applicable scheduled activities. Failure to do so may affect the schedule.  Tyler and the City will provide knowledgeable and experienced resources to support the efforts to complete the Project as scheduled and within the constraints of the Project budget.  Abbreviated timelines and overlapped Phases require sufficient resources to complete all required work as scheduled.  Changes to the Project Schedule, availability of resources or changes in Scope will be requested through a Change Request. Impacts to the triple constraints (scope, budget, and schedule) will be assessed and documented as part of the change control process.  Tyler and the City will ensure assigned resources will follow the change control process and possess the required business knowledge to complete their assigned tasks successfully. Should there be a change in resources, the replacement resource should have a comparable level of availability, change control process buy-in, and knowledge.  Once Tyler’s project team is assembled and your counterparts have been identified, both parties agree that, except for reasons outside of their control, they will not remove staff and personnel from their assigned project AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 41 roles without reasonable advance notice and good cause, and that they will work together to mitigate project impacts after any such removal. The parties will also work together to manage the project impact resulting from the temporary unavailability of project staff from either party. We agree to use commercially reasonable efforts to maintain consistency of project personnel and commit to replacement resources having sufficient project knowledge, without additional cost to you, in order to render services in accordance with contractual requirements.  In the event our personnel is/are not providing services consistent with our services warranty or are otherwise negatively impacting the project, you will notify us of that deficiency and give us a reasonable opportunity to correct it. In the event the deficiency persists, we will replace that project member, upon written request and demonstration of good cause. Replacement staff will be assigned following the same processes set forth above and shall have reasonably sufficient experience and project knowledge to fulfill applicable obligations under the Agreement. The foregoing notwithstanding, if the replacement personnel is providing services onsite, you shall remain liable for travel expenses incurred by such personnel, to be invoiced in accordance with the Business Travel Policy.  The City makes timely Project related decisions to achieve scheduled due dates on tasks and prepare for subsequent training sessions. Failure to do so may affect the schedule, as each analysis and implementation session is dependent on the decisions made in prior sessions.  The City will respond to information requests in a comprehensive and timely manner, in accordance with the Project Schedule.  The City will provide adequate meeting space or facilities, including appropriate system connectivity, to the project teams including Tyler team members.  For on-site visits, Tyler will identify a travel schedule that balances the needs of the project and the employee. Data  Data will be converted as provided and Tyler will not create data that does not exist.  The City is responsible for the quality of legacy data and for cleaning or scrubbing erroneous legacy data.  Tyler will work closely with the City representatives to identify business rules before writing the conversion. The City must confirm that all known data mapping from source to target have been identified and documented before Tyler writes the conversion.  All in-scope source data is in data extract(s).  Each legacy system data file submitted for conversion includes all associated records in a single approved file layout.  The City will provide Eden database for each iteration unless changes are mutually agreed upon in advance. If not, negative impacts to the schedule, budget and resource availability may occur and/or data in the new system may be incorrect.  The City Project Team is responsible for reviewing the converted data and reporting issues during each iteration, with assistance from Tyler.  The City is responsible for providing or entering test data (e.g., data for training, testing interfaces, etc.) Facilities  The City will provide dedicated space for Tyler staff to work with City resources for both on-site and remote sessions. If Phases overlap, City will provide multiple training facilities to allow for independent sessions scheduling without conflict.  The City will provide staff with a location to practice what they have learned without distraction. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 42 Glossary Word or Term Definition Acceptance Confirming that the output or deliverable is suitable and conforms to the agreed upon criteria. Accountable The one who ultimately ensures a task or deliverable is completed; the one who ensures the prerequisites of the task are met and who delegates the work to those responsible. [Also see RACI] Application A computer program designed to perform a group of coordinated functions, tasks, or activities for the benefit of the user. Application Programming Interface (API) A defined set of tools/methods to pass data to and receive data from Tyler software products Agreement This executed legal contract that defines the products and services to be implemented or performed. Business Process The practices, policy, procedure, guidelines, or functionality that the client uses to complete a specific job function. Business Requirements Document A specification document used to describe Client requirements for contracted software modifications. Change Request A form used as part of the Change Control process whereby changes in the scope of work, timeline, resources, and/or budget are documented and agreed upon by participating parties. Change Management Guides how we prepare, equip and support individuals to successfully adopt change in order to drive organizational success & outcomes Code Mapping [where applicable] An activity that occurs during the data conversion process whereby users equate data (field level) values from the old system to the values available in the new system. These may be one to one or many to one. Example: Old System [Field = eye color] [values = BL, Blu, Blue] maps to New Tyler System [Field = Eye Color] [value = Blue]. Consulted Those whose opinions are sought, typically subject matter experts, and with whom there is two-way communication. [Also see RACI] Control Point This activity occurs at the end of each stage and serves as a formal and intentional opportunity to review stage deliverables and required acceptance criteria for the stage have been met. Data Mapping [where applicable] The activity determining and documenting where data from the legacy system will be placed in the new system; this typically involves prior data analysis to understand how the data is currently used in the legacy system and how it will be used in the new system. Deliverable A verifiable document or service produced as part of the Project, as defined in the work packages. Go-Live The point in time when the Client is using the Tyler software to conduct daily operations in Production. Informed Those who are kept up-to-date on progress, often only on completion of the task or deliverable, and with whom there is just one-way communication. [Also see RACI] AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 43 Infrastructure The composite hardware, network resources and services required for the existence, operation, and management of the Tyler software. Interface A connection to and potential exchange of data with an external system or application. Interfaces may be one way, with data leaving the Tyler system to another system or data entering Tyler from another system, or they may be bi-directional with data both leaving and entering Tyler and another system. Integration A standard exchange or sharing of common data within the Tyler system or between Tyler applications Legacy System The software from which a client is converting. Modification Custom enhancement of Tyler’s existing software to provide features or functions to meet individual client requirements documented within the scope of the Agreement. On-site Indicates the work location is at one or more of the client’s physical office or work environments. Organizational Change The process of changing an organization's strategies, processes, procedures, technologies, and culture, as well as the effect of such changes on the organization. Output A product, result or service generated by a process. Peripheral devices An auxiliary device that connects to and works with the computer in some way. Some examples: scanner, digital camera, printer. Phase A portion of the Project in which specific set of related applications are typically implemented. Phases each have an independent start, Go-Live and closure dates but use the same Implementation Plans as other Phases of the Project. Phases may overlap or be sequential and may have different Tyler resources assigned. Project The delivery of the software and services per the agreement and the Statement of Work. A Project may be broken down into multiple Phases. RACI A matrix describing the level of participation by various roles in completing tasks or Deliverables for a Project or process. Individuals or groups are assigned one and only one of the following roles for a given task: Responsible (R), Accountable (A), Consulted (C), or Informed (I). Remote Indicates the work location is at one or more of Tyler’s physical offices or work environments. Responsible Those who ensure a task is completed, either by themselves or delegating to another resource. [Also see RACI] Scope Products and services that are included in the Agreement. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 44 Solution The implementation of the contracted software product(s) resulting in the connected system allowing users to meet Project goals and gain anticipated efficiencies. Stage The top-level components of the WBS. Each Stage is repeated for individual Phases of the Project. Standard Software functionality that is included in the base software (off- the-shelf) package; is not customized or modified. Statement of Work (SOW) Document which will provide supporting detail to the Agreement defining Project-specific activities, services, and Deliverables. System The collective group of software and hardware that is used by the organization to conduct business. Test Scripts The steps or sequence of steps that will be used to validate or confirm a piece of functionality, configuration, enhancement, or Use Case Scenario. Training Plan Document(s) that indicate how and when users of the system will be trained relevant to their role in the implementation or use of the system. Validation (or to validate) The process of testing and approving that a specific Deliverable, process, program, or product is working as expected. Work Breakdown Structure (WBS) A hierarchical representation of a Project or Phase broken down into smaller, more manageable components. Work Package A group of related tasks within a project. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 45 Part 4: Appendices Conversion Enterprise ERP Conversion Summary Accounting Accounting - Actuals  Summary account balances  Up to 6 years Accounting - Budgets  Original budget, budget adjustments, revised budget summaries for accounts  Up to 6 years Accounts Payable Vendors  Vendor Master file including names, addresses, SSN/FID, contacts, phone numbers, and all other fields used by the City.  Multiple remittance addresses  Year-to-date 1099 amounts Accounts Payable - Checks  Check header data including vendor, warrant, check number, check date, overall check amount, GL cash account and clearing information  Check detail data including related document and invoice numbers for each check  Up to 6 years Accounts Payable - Invoices  Invoice header data containing general information for the invoice  Invoice detail data containing line-specific information for the invoice  Up to 6 years Contracts  Contract header detail with many fields available to convert including fiscal year and period, vendor number, department code, description, enforcement method code, dates for award, approval, entry and expiration, retention information, user-defined type and review codes, status code, user id for entry and approver. Additional fields are also available. A balance forward contract amount is converted, if original amount is required there will be an additional charge and contracts, po’s and invoices must be converted together. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 46 Human Resources Management HRM Employee Master Information  Payroll Employee Master data including data such as name, address, SSN, legacy employee ID, date of birth, hire date, activity status (such as active/inactive), leave/termination code and date, phone(s), e- address, marital status, gender, race, personnel status (such as full-time, part-time, etc.), highest degree, advice-delivery (print/email/both) and check location, plus primary group, job, location, and account information Accumulators  YTD, QTD, MTD amounts for employee pay and deductions  Needed for mid-calendar-year go-live  May not be needed if converting earnings/deductions history  Up to 6 years  Accumulators are converted with check history and earning/deduction history as a default. No accumulator files are necessary to submit when converting history. Check History  Up to 6 years, additional years must be quoted. We convert amounts for earnings and deductions in employee check history, check number and date. Earning/Deduction Hist.  Up to 6 years, additional years must be quoted. Earning and deduction history broken down my individual codes (earnings and deduction) and amounts per pay period, the detail of these lines, sums the check history in opt 4. Personnel Action History  A variety of Personnel actions, such as job or salary changes and dates these events occurred.  Up to 6 years Certifications  Certification area and certification type codes, certification number and effective date, expiration date, and required-by date, codes for certification level and subjects Education  Codes, for institution, type of degree, and area(s) of study General Billing Customer Master Files  Customer information General Billing – Recurring Invoices  General Billing Invoices that are sent on a regular basis AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 47  Header records with general information about the invoice  Detail records with line-specific information General Billing – Bills  6 years of open and closed invoices  General Ledger information so open invoices can be processed in Enterprise ERP AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 48 Additional Appendices Enterprise ERP Standard 3rd Party Data Exchange & Application Programming Interfaces Planning An Integration is a real-time or automated exchange of data between two systems. Standard Data Exchange tools are available to fulfill Integrations with external systems by allowing clients to get data in and out of the Tyler system. Data exchange tools can take the form of Imports and Exports, and Application Programming Interfaces (APIs)*. APIs may require additional licensing and may have some restrictions on use. Please refer to your licensing agreement for further information. Imports and Exports The City and Tyler project manager(s) will work together to define/confirm which Imports and Exports are needed (if not outlined in the Agreement). Tyler will provide an Excel or ASCII file layouts for each Standard Data Exchange. APIs* Additional API licensing and data sharing agreements are required for integration with third-party applications. If APIs have been purchased, Tyler may provide integration assistance to understand API services and provide necessary support to complete the integration of Tyler software to the City internal applications. Tyler will not provide any hands-on development unless expressly specified in the Agreement. It is Tyler’s responsibility to ensure the API services operate correctly. It is the Client’s responsibility to fulfill integrations using Tyler’s API services and ensure operation of the third-party API services. STAGE 2 Current & Future State Analysis - Data Exchange Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t M a n a g e r Fu n c t i o n a l L e a d s Ch a n g e Ma n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( S M E s ) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Review Standard or contracted Data Exchanges A R I I C C I C Define or confirm needed Data Exchanges I C C C A C C R AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 49 Validation Tyler provides training on Data Exchange(s) (for both Import and Export, and APIs*) and the City tests each Data Exchange. STAGE 3 Process Refinement – Data Exchange Validation Tyler City RACI MATRIX KEY: R = Responsible A = Accountable C = Consulted I = Informed Ex e c u t i v e M a n a g e r Im p l e m e n t a t i o n M a n a g e r Pr o j e c t M a n a g e r Im p l e m e n t a t i o n C o n s u l t a n t Da t a E x p e r t s Mo d i f i c a t i o n S e r v i c e s Te c h n i c a l S e r v i c e s Cl i e n t S e r v i c e s Ex e c u t i v e S p o n s o r St e e r i n g C o m m i t t e e Pr o j e c t Ma n a g e r Fu n c t i o n a l L e a d s Ch a n g e M a n a g e m e n t L e a d s Su b j e c t M a t t e r E x p e r t s ( S M E s ) De p a r t m e n t H e a d s En d U s e r s Te c h n i c a l L e a d s Train standard or contracted Data Exchange(s) processing in Tyler software A R I I C I I C Coordinate 3rd Party Data Exchange activities I I I I A C C R Test all Standard 3rd party Data Exchange(s) I I I I A C R C * API services, available thru Enterprise ERP OpenAPI Toolkits and Connectors, are not part of the core Enterprise ERP applications and are only applicable if included in the license agreement. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 50 This work package is not applicable. AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 51 Project Timeline ERP Project Timeline The Project Timeline establishes a target duration for each phase of the project. The timeline needs to account for resource availability, business goals, size and complexity of the project, and task duration requirements. These will be reviewed and adjusted, if needed, during the Initiate and Plan Stage. Refer to the Project Stages section of this SOW for information on work packages associated with each stage of the implementation. Durations may be revised when the Agreement is signed and further refined during the project. Eden to Enterprise ERP project start dates are dependent on wave availability. Waves are a common implementation start month for a group of Eden clients. Each wave has a designated number of slots available for clients to sign up – once those slots are full you must choose an alternate wave with availability. A signed agreement is required to reserve your spot in a wave. Phase Functional Area(s) Modules Duration 1 Financials • Accounting • Accounts Payable • Bid Management • Budgeting • Capital Assets • Cash Management • Contract Management • eProcurement (Vendor Access and Punch-Out) • Project & Grant Accounting • Purchasing • Accounts Receivable • General Billing • Cashiering • Resident Access • ACFR 12 Months or as defined in the Project Plan and mutually agreed upon Average Days/Month: 14 System Wide • Enterprise Analytics & Reporting w Executive Insights • Enterprise Forms • Content Manager Core includes Onboarding 2 Human Resources Management • Payroll with Employee Access • Human Resources & Talent Management • Time & Attendance with Mobile Access 12 Months or as defined in the Project Plan and mutually agreed upon Average Days/Month: 6 AGENDA ITEM #6. f) Renton WA Tyler Technologies, Inc. Page | 52 This work package is not applicable. AGENDA ITEM #6. f) Exhibit F 1 Exhibit F Tyler’s RFP dated August 21, 2023 *incorporated by reference AGENDA ITEM #6. f) Exhibit G 1 Exhibit G City Renton, Washington’s RFP for Enterprise Resource Planning Software and Implementation Services *incorporated by reference AGENDA ITEM #6. f) AB - 3880 City Council Regular Meeting - 07 Jul 2025 SUBJECT/TITLE: 2025 2nd Quarter Budget Amendment Ordinance RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Finance Department STAFF CONTACT: Kristin Trivelas, Fiscal Services Director EXT.: 6929 FISCAL IMPACT SUMMARY: The proposed revenue budget adjustment totals $6.4M which consists entirely of new items. The proposed expenditure budget adjustment totals $22.2M which consists of $371K in carryforward and $21.9M in new items. SUMMARY OF ACTION: The primary purpose of the proposed 2025 2nd quarter budget amendment is to incorporate new grants awarded and associated expenditures during the period; any adjustments to the 2025/2026 budget for unanticipated or new revenues and expenditures; and any adjustments to various Capital Investment Program (CIP) projects as needed. The proposed revenue budget adjustment totals $6.4M which consists entirely of new items. The proposed expenditure budget adjustment totals $22.2M which consists of $371K in carryforward and $21.9M in new items. FISCAL IMPACT I. Proposed General Governmental Adjustments: The proposed budget amendment includes $839K in grants, donations, and other revenues that we expect to receive in 2025/2026 and $1.5M in proposed expenditure adjustments that are described in the attached 2nd Quarter 2025 Budget Amendment Detail document. The expenditure adjustments are new appropriations. The adjustments will leave $97.8M in General Fund balance. II. Other Funds: The proposed budget amendment includes $5.6M in grants, donations, and other revenues that we expect to receive in 2025/2026 and $20.7M in proposed expenditure adjustments that are described in the attached 2nd Quarter 2025 Budget Amendment Detail document. The expenditure adjustments are $371K in carryforward items and $20.3M in new appropriations. The adjustments will leave $206.7M in all other city funds combined fund balance. III. Closeout of Fund: The proposed budget amendment includes the closeout of Fund 505, Communications Fund. Fund 505 was an internal service fund created for the purpose of maintaining community and intergovernmental relations and communications with the public. All communications support activity was moved to the general fund executive department in the 2025/2026 biennium budget, necessitating the formal closure of this internal service fund. IV. Changes to Authorized Positions: In summary, this proposed budget amendment will add 1.0 FTE to the currently adopted 2025/2026 positions. Below is a summary of the changes. 1. Add 1.0 FTE Capital Projects Coordinator (A29) previously approved AGENDA ITEM #6. g) 2. Convert Limited Term Secretary to Full Time Position (A08) previously approved 3. Add Data Report Write position budgeted in 2026 to be filled in 2025. EXHIBITS: A. Issue Paper B. 2025 2nd Quarter Budget Amendment Detail C. 2025-2026 Vehicle Acquisitions & Replacements D. 2025 2nd Quarter Budget and Salary Table Amendment Ordinance STAFF RECOMMENDATION: Adopt the ordinance amending the 2025/2026 biennial budget through a budget amendment to incorporate items as detailed on the attached summary. AGENDA ITEM #6. g) DATE:July 1, 2025 TO:James Alberson, Jr., Council President Members of Renton City Council VIA:Armondo Pavone, Mayor FROM:Kari Roller, Administrator STAFF CONTACT:Kristin Trivelas, Fiscal Services Director SUBJECT:2nd Quarter 2025 Budget Amendment Ordinance RECOMMENDATION Adopt the ordinance amending the 2025/2026 biennial budget through a budget amendment to incorporate items as detailed on the attached summary. OVERVIEW The primary purpose of the proposed 2025 2nd quarter budget amendment is to incorporate new grants awarded and associated expenditures during the period; any adjustments to the 2025/2026 budget for unanticipated or new revenues and expenditures; and any adjustments to various Capital Investment Program (CIP) projects as needed. The proposed revenue budget adjustment totals $6.4M which consists entirely of new items. The proposed expenditure budget adjustment totals $22.2M which consists of $371K in carryforward and $21.9M in new items. FISCAL IMPACT I. PROPOSED GENERAL GOVERNMENTAL ADJUSTMENTS: The proposed budget amendment includes $839K in grants, donations, and other revenues that we expect to receive in 2025/2026 and $1.5M in proposed expenditure adjustments that are described in the attached 2nd Quarter 2025 Budget Amendment Detail document. The expenditure adjustments are new appropriations. The adjustments will leave $97.8M in General Fund balance. II. OTHER FUNDS: The proposed budget amendment includes $5.6M in grants, donations, and other revenues that we expect to receive in 2025/2026 and $20.7M in proposed AGENDA ITEM #6. g) James Alberson, Jr., Council President Members of Renton City Council Page 2 of 2 July 2, 2025 expenditure adjustments that are described in the attached 2nd Quarter 2025 Budget Amendment Detail document. The expenditure adjustments are $371K in carryforward items and $20.3M in new appropriations. The adjustments will leave $206.7M in all other city funds combined fund balance. III. CLOSEOUT OF FUND: The proposed budget amendment includes the closeout of Fund 505, Communications Fund. Fund 505 was an internal service fund created for the purpose of maintaining community and intergovernmental relations and communications with the public. All communications support activity was moved to the general fund executive department in the 2025/2026 biennium budget, necessitating the formal closure of this internal service fund. IV. CHANGES TO AUTHORIZED POSITIONS: In summary, this proposed budget amendment will add 1.0 FTE to the currently adopted 2025/2026 positions. Below is a summary of the changes. 1. Add 1.0 FTE Capital Projects Coordinator (A29) previously approved 2. Convert Limited Term Secretary to Full Time Position (A08) previously approved 3. Add Data Report Writer position budgeted in 2026 to be filled in 2025 CONCLUSION The 2nd quarter budget amendment will incorporate grants and associated expenditures awarded to the city during the period; adjust the 2025/2026 budget for unanticipated revenue and expenditures and adjust various capital investment program (CIP) projects. Staff recommends Council approve the proposed adjustments. Attachments: Budget Amendment Ordinance, Exhibit A, Exhibit B, and Exhibit C 2025 2nd Quarter Budget Amendment Detail 2025-2026 Vehicle Acquisitions & Replacements AGENDA ITEM #6. g) FUND Description Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? GENERAL FUND (Fund 0XX) Beginning Fund Balance 115,968,224 - - 115,968,224 REVENUES MC Administrative Office of the Courts Therapeutic Grant 4,000 NEW Y PD Boeing Parking Lot Security Extra Duty 173,000 NEW N CW Closeout Fund 505 and Refund Balance 651,911 NEW N PW Revenue Adjustments for Leased Facilities (29,000) (15,000)NEW N CED 4Culture Grant 44,000 NEW Y PD Internet Crimes Against Children Grant 10,000 NEW Y Total Revenue Adjustment 280,933,316 853,911 (15,000)281,772,227 EXPENDITURES ESD Citywide Admin Staff Training 7,700 7,700 NEW N ESD Community Engagement Operating Funds 15,000 NEW N ESD Convert Limited Term Secretary to Full Time 24,375 97,204 NEW Y ESD Court Public Defenders Increase 500,000 500,000 NEW N ESD Executive Administration Division Training 11,600 11,600 NEW N ESD Public Records Specialist Conversion To Enterprise Content Specialist 4,307 NEW Y MC Administrative Office of the Courts Therapeutic Grant 4,000 NEW Y PD Transfer to Fund 503 for 5G Connection Upgrade in Police Vehicles 29,200 NEW N PD Boeing Parking Lot Security Detail Expense 173,000 NEW N PD Transfer to Fund 501 for Undercover Vehicle Wheels 780 NEW N PW Transfer from Fund 317 for Williams & Wells Project 22,007 NEW N PW Contracted Services for Parking Garage 20,000 NEW Y CED 4Culture Grant 44,000 NEW Y PD Internet Crimes Against Children Grant 10,000 NEW Y Total Expenditure Adjustment 298,446,179 861,662 620,811 299,928,652 Ending Fund Balance 98,455,360 (7,750) (635,811)97,811,799 FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? HOUSING AND SUPPORTIVE SERVICES (FUND 130) Beginning Fund Balance 15,430,639 - - 15,430,639 REVENUES Total Revenue Adjustment 8,060,000 - - 8,060,000 EXPENDITURES PW Transfer to Fund 316 for Compton Lumber Land Acquisition 3,400,000 NEW Y Total Expenditure Adjustment 4,945,719 3,400,000 - 8,345,719 Ending Fund Balance 18,544,920 (3,400,000) - 15,144,920 FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? GENERAL GOVERNMENT MISC DEBT SVC (Fund 215) Beginning Fund Balance 5,812,247 - - 5,812,247 REVENUES CW Debt Subsidy Revenue 27,000 20,000 NEW N Total Revenue Adjustment 5,846,300 27,000 20,000 5,893,300 EXPENDITURES Total Expenditure Adjustment 5,894,361 - - 5,894,361 Ending Fund Balance 5,764,186 27,000 20,000 5,811,186 FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? TRANSPORTATION IMPACT MITIGATION (Fund 305) Beginning Fund Balance 3,613,321 - - 3,613,321 REVENUES Total Revenue Adjustment 2,000,000 - - 2,000,000 EXPENDITURES PW Rainier Ave Phase 4 1,200,935 NEW N Total Expenditure Adjustment 999,000 1,200,935 - 2,199,935 Ending Fund Balance 4,614,321 (1,200,935) - 3,413,387 2025 2nd Quarter Budget Amendment Detail Page 1 of 5 AGENDA ITEM #6. g) FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? MUNICIPAL FACILITIES CIP (Fund 316) Beginning Fund Balance 28,180,515 - - 28,180,515 REVENUES P&R Transfer from Fund 317 for Cedar River Park Expansion and Acquisition 1,000,000 NEW N PW AWC Energy Grant 205,806 NEW N PW Transfer from Fund 130 for Compton Lumber Acquisition 3,400,000 NEW Y Total Revenue Adjustment 18,506,530 4,605,806 - 23,112,336 EXPENDITURES CED Downtown Wayfinding Project Reallocation 75,858 CF Y CED World Cup Square 700,000 NEW N P&R Cedar River Natural Area - Mountain Bike Trail Improvements 200,000 NEW Y P&R Cedar River Park Expansion and Acquisition 1,000,000 NEW N P&R Coulon Park Impovement - Professional Service Contract 110,000 NEW N P&R Earlington Park Renovations 100,000 NEW N P&R Highland Park Playground Renovations 600,000 NEW N P&R HMAC Water Play Structure Replacement 500,000 NEW N P&R Liberty Sports and Skate Park Reallocation (340,765)NEW Y P&R Maplewood Playground Replacement 80,000 NEW N P&R May Creek Park Reallocation (1,000,000)NEW N PW 200 Mill Major Maintenance 200,000 NEW N PW City Hall Structural Repairs Reallocation (800,000)NEW N PW DES ESCO Phase 4 1,781,207 NEW Y PW Public Works Shops Reallocation (400,000)NEW N PW Compton Lumber Land Acquisition 8,500,000 NEW Y PW Reallocate Park Maintenance to Compton Lumber Land Acqusition (2,505,554)NEW Y Total Expenditure Adjustment 36,350,744 8,800,745 - 45,151,490 Ending Fund Balance 10,336,301 (4,194,939) - 6,141,362 FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? CAPITAL IMPROVEMENT (Fund 317) Beginning Fund Balance 14,132,444 - - 14,132,444 REVENUES PW Transfer from Fund 305 for Rainier Ave Phase 4 1,200,935 NEW Y PW Contributions from PSE, Lumen and Comcast for Rainier Ave Phase 4 101,799 NEW Y PW Transfer to Fund 316 for Cedar River Park Expansion and Acquisition (1,000,000)NEW N Total Revenue Adjustment 38,501,982 302,733 - 38,804,715 EXPENDITURES PW Reallocate to Fund 003 for Williams & Wells Project (22,007)CF Y PW Perteet Construction Services for Rainier Ave Phase 4 1,302,733 NEW Y Total Expenditure Adjustment 46,975,420 1,280,726 - 48,256,146 Ending Fund Balance 5,659,006 (977,993) - 4,681,013 FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? AIRPORT OPERATIONS AND CIP (Fund 4X2) Beginning Fund Balance 13,353,300 - - 13,353,300 REVENUES CW Closeout Fund 505 and Refund Balance 3,882 NEW N PW Transfer in from 402 for Airport Apron Paving Project 1,067,571 NEW N PW Transfer in from 402 for Airport Security and Fence Upgrade 2,404,287 NEW Y PW Transfer to 422 for Airport Apron Paving Project (1,067,571)NEW N PW Transfer to 422 for Airport Security and Fence Upgrade (2,404,287)NEW Y Total Revenue Adjustment 10,050,638 3,882 - 10,054,521 EXPENDITURES PW Airport Apron Paving Project 2,404,287 - NEW N PW Airport Security And Fence Upgrade 1,067,571 NEW Y Total Expenditure Adjustment 16,319,149 3,471,858 - 19,791,007 Ending Fund Balance 7,084,789 (3,467,976) - 3,616,814 Page 2 of 5 AGENDA ITEM #6. g) FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? SOLID WASTE UTILITY (Fund 403) Beginning Fund Balance 3,972,834 - - 3,972,834 REVENUES PW King County Local Hazardous Waste Management Program Grant 25,104 NEW Y PW King County Waste Reduction & Recycling Grant 90,594 NEW Y CW Closeout Fund 505 and Refund Balance 29,756 NEW N Total Revenue Adjustment 54,357,480 145,454 - 54,502,934 EXPENDITURES PW King County Local Hazardous Waste Management Program Grant 25,104 NEW Y PW King County Waste Reduction & Recycling Grant 90,594 NEW Y Total Expenditure Adjustment 55,834,280 115,698 - 55,949,978 Ending Fund Balance 2,496,033 29,756 - 2,525,789 FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? GOLF COURSE SYSTEM & CAPITAL (Fund 4X4) Beginning Fund Balance 2,611,728 - - 2,611,728 REVENUES CW Closeout Fund 505 and Refund Balance 2,994 NEW N P&R Transfer from Fund 404 to Meet Reserve Balance 100,000 NEW N Total Revenue Adjustment 9,350,770 102,994 - 9,453,764 EXPENDITURES P&R Driving Range and Clubhouse Roof Replacement 229,000 (235,000)NEW N P&R Transfer to Fund 424 to Meet Reserve Balance (100,000)NEW N Total Expenditure Adjustment 10,220,982 129,000 (235,000)10,114,982 Ending Fund Balance 1,741,515 (26,006) 235,000 1,950,509 FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? WATER OPERATIONS & CAPITAL (Fund 4X5) Beginning Fund Balance 56,673,939 - - 56,673,939 REVENUES CW Closeout Fund 505 and Refund Balance 30,847 NEW N Total Revenue Adjustment 39,760,428 30,847 - 39,791,275 EXPENDITURES Total Expenditure Adjustment 70,627,629 - - 70,627,629 Ending Fund Balance 25,806,738 30,847 - 25,837,584 FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? WASTEWATER OPERATIONS & CAPITAL (Fund 4X6) Beginning Fund Balance 27,706,296 - - 27,706,296 REVENUES CW Closeout Fund 505 and Refund Balance 33,690 NEW N Total Revenue Adjustment 25,774,062 33,690 - 25,807,752 EXPENDITURES Total Expenditure Adjustment 40,143,001 - - 40,143,001 Ending Fund Balance 13,337,357 33,690 - 13,371,046 Page 3 of 5 AGENDA ITEM #6. g) FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? SURFACE WATER OPERATIONS & CAPITAL (Fund 4X7) Beginning Fund Balance 25,766,980 - - 25,766,980 REVENUES CW Closeout Fund 505 and Refund Balance 30,268 NEW N PW King County Flood Control Grant 225,000 NEW Y Total Revenue Adjustment 46,964,315 255,268 - 47,219,583 EXPENDITURES PW King County Flood Control Grant 225,000 NEW Y Total Expenditure Adjustment 54,512,583 225,000 - 54,737,583 Ending Fund Balance 18,218,712 30,268 - 18,248,980 FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? EQUIPMENT RENTAL (Fund 501) Beginning Fund Balance 19,535,828 - - 19,535,828 REVENUES PW Transfer from GF for Undercover Vehicle Wheels 780 NEW N Total Revenue Adjustment 13,933,963 780 - 13,934,743 EXPENDITURES PW Adjust Dump Truck Replacement Budget 16,000 NEW N PW Parks Bucket Truck Replacement 275,000 NEW N PW Parks Mower Replacement 103,000 NEW N PW Parks Pickup Truck Replacement 120,000 NEW N PW Police Motorcycle Replacement 60,000 NEW N PW Remove Duplicate Chipper Budget (130,000)NEW N PW Shops Fuel Dispensers 60,000 NEW N PW Undercover Vehicle Wheel Replacement 780 NEW N Total Expenditure Adjustment 18,388,741 504,780 - 18,893,521 Ending Fund Balance 15,081,051 (504,000) - 14,577,051 FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? INSURANCE (Fund 502) Beginning Fund Balance 25,781,346 - - 25,781,346 REVENUES Total Revenue Adjustment 14,094,435 - - 14,094,435 EXPENDITURES HRRM Inquest Defense 220,000 CF Y HRRM Third-Party Administrator Fee Increase 7,500 NEW N HRRM Workers' Compensation Pension Claim 33,000 NEW N Total Expenditure Adjustment 16,181,602 260,500 - 16,442,102 Ending Fund Balance 23,694,179 (260,500) - 23,433,679 FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? INFORMATION SERVICES (Fund 503) Beginning Fund Balance 9,632,207 - - 9,632,207 REVENUES ESD State and Local Cybersecurity Grant Program 30,000 NEW Y PD Transfer from GF for 5G Connection Upgrade in Police Vehicles 29,200 NEW N PW ISF Charges for New Facilities FTE 4,000 NEW N Total Revenue Adjustment 20,145,474 33,200 - 20,178,674 EXPENDITURES ESD AutoVu Cloud Migration 112,300 NEW N ESD Varonis Tool 96,942 NEW N ESD Various Software and License Renewals Citywide 60,312 NEW N ESD Abnormal (Secure Email Gateway) Software Renewal 40,897 NEW N PW ISF Charges for New Facilities FTE 4,000 2,000 NEW N Total Expenditure Adjustment 24,041,109 314,451 2,000 24,357,560 Ending Fund Balance 5,736,572 (281,251) (2,000)5,453,321 Page 4 of 5 AGENDA ITEM #6. g) FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? FACILITIES (Fund 504) Beginning Fund Balance 1,962,169 - - 1,962,169 REVENUES Total Revenue Adjustment 15,714,846 - - 15,714,846 EXPENDITURES PW New Facilities Capital Project Coordinator 174,242 180,028 NEW Y PW IT Repairs & Maintenance 97,000 CF Y PW Step Increase for Facilities Custodial Maintenance Supervisor 7,482 NEW Y PW Increase AFSCME Uniform Allowance 5,616 NEW N PW ISF Charges for New Facilities FTE 14,000 1,000 NEW N Total Expenditure Adjustment 15,749,951 290,858 188,510 16,229,320 Ending Fund Balance 1,927,063 (290,858) (188,510)1,447,695 FUND Adopted 2025 Adjustment 2026 Adjustment Amended CF or NEW Prior Council Approval? COMMUNICATIONS (Fund 505) Beginning Fund Balance 779,556 - - 779,556 REVENUES CW Interest Revenue 3,791 NEW N Total Revenue Adjustment - 3,791 - 3,791 EXPENDITURES CW Closeout Fund 505 and Refund Balance 783,348 NEW N Total Expenditure Adjustment - 783,348 - 783,348 Ending Fund Balance 779,556 (779,556) - - Page 5 of 5 AGENDA ITEM #6. g) Dept Assigned Charge Code Equipment Number Make Model Class Description Original Cost Year Purchased Life 2025 Adusted Budget 2026 Adjusted Budget FACILITIES POOL32 C204 CHEV SONOMA 2000 CHEVROLET EXT CAB PU 16,760 2001 10 50,000 FACILITIES POOL32 C211 GMCX SONOMA 2000 SONOMA EXT CAB 15,212 2002 10 50,000 FACILITIES POOL32 C219 CHEV VAN 2330 VAN 3500 W/CABINETS 19,221 2002 10 50,000 FACILITIES POOL32 C223 FORD RANGER 2000 2003 FORD RANGER 16,762 2003 10 45,500 PARK POOL31 P082 WOOD NONE 5050 WOODS ROTARY MOWER 6,120 1995 10 26,000 PARK POOL31 P091 JNDR 5300 3900 5300 2WD TRACTOR 14,183 1997 10 45,500 PARK POOL31 P100 JNDR 5310 3900 JOHN DEERE 2 WHL DR TRACTOR 18,305 1998 10 52,000 PARK POOL31 P109 TORO 7200 5600 TORO WORKMAN SPRAYER 20,526 1999 10 52,000 PARK POOL31 P128 JNDR 4250M 5000 JOHN DEERE WALK BEHIND MOWER 5,075 2004 10 26,000 PARK ADMIN POOL30 C214 GMCX SONOMA 2000 GMC SONOMA 14,348 2002 10 45,500 POLICE POOL03 C242A CHEV SILVERADO 2034 2008 CHEVROLET SILVERADO PU 26,351 2008 10 58,500 POLICE POOL02 B163 FORD ESCAPE 2010 2011 FORD ESCAPE 4X4 22,079 2011 8 85,000 POLICE POOL08 B172 CHEV TAHOE 2020 CHEVROLET TAHOE 30,186 2013 8 85,000 POLICE POOL08 B174 CHEV TAHOE 2020 CHEVROLET TAHOE 30,213 2013 8 85,000 POLICE POOL08 B175 CHEV TAHOE 2020 CHEVROLET TAHOE 20,214 2013 8 85,000 POLICE POOL09 B176 CHEV TAHOE 2020 CHEVROLET TAHOE K9 30,214 2013 8 100,000 POLICE POOL08 B177 CHEV TAHOE 2020 CHEVROLET TAHOE 30,186 2013 8 85,000 POLICE POOL10 B178 CHEV TAHOE 2020 CHEVROLET TAHOE 34,040 2013 8 85,000 POLICE POOL08 B179 CHEV TAHOE 2020 CHEVROLET TAHOE 30,186 2013 8 85,000 POLICE POOL08 B180 CHEV TAHOE 2020 CHEVROLET TAHOE 30,186 2013 8 85,000 POLICE POOL10 B181 CHEV TAHOE 2020 CHEVROLET TAHOE 30,186 2013 8 85,000 POLICE POOL08 B222 CHEV TAHOE 2020 CHEVROLET TAHOE 29,949 2016 8 85,000 POLICE POOL08 B223 CHEV TAHOE 2020 CHEVROLET TAHOE 29,949 2016 8 85,000 POLICE POOL08 B224 CHEV TAHOE 2020 CHEVROLET TAHOE 29,948 2016 8 85,000 POLICE POOL08 B225 CHEV TAHOE 2020 CHEVROLET TAHOE 29,949 2016 8 85,000 POLICE POOL08 B226 CHEV TAHOE 2020 CHEVROLET TAHOE 30,997 2016 8 85,000 POLICE POOL10 B194 FORD POLICE UTILITY 2010 2015 FORD POLICE UTILITY 33,763 2015 8 85,000 POLICE POOL07 B201 CHEV TAHOE 2020 CHEVROLET TAHOE 32,959 2015 8 85,000 POLICE POOL08 B205 CHEV TAHOE 2020 CHEVROLET TAHOE 32,959 2015 8 85,000 POLICE POOL08 B206 CHEV TAHOE 2020 CHEVROLET TAHOE 32,959 2015 8 85,000 POLICE POOL09 B207 CHEV TAHOE 2020 CHEVROLET TAHOE - K9 32,959 2015 8 100,000 POLICE POOL08 B208 CHEV TAHOE 2020 CHEVROLET TAHOE 32,959 2015 8 85,000 POLICE POOL10 B209 CHEV TAHOE 2020 CHEVROLET TAHOE 32,959 2015 8 85,000 POLICE POOL04 B210 CHEV TAHOE 2020 CHEVROLET TAHOE - SRO 32,959 2015 8 85,000 STREETS POOL25 S177 BEAN SPRAYER 5060 JOHN BEAN SPRAYER 9,199 2000 10 20,000 STREETS POOL25 D105 FRLN FL80 2200 5/6 YD DUMP FL80 96,441 2002 15 250,000 SURFACE WATER POOL26 S161 SULL D185QV 7100 TRL MTD AIR COMPRESSOR 10,601 1996 10 29,900 CS PARKS POOL31 C213 Dodge 3500 2060 FLATBED DUMP 24,183 2002 15 65,000 CS PARKS POOL31 C247 FORD F250 2060 PICKUP 3/4 TON 21,538 2008 10 57,000 CS PARKS POOL31 C250 FORD F250 2060 PICKUP 3/4 TON 21,538 2008 10 57,000 CS PARKS POOL31 D106 FORD F450 2090 BUCKET TRUCK 70,142 2001 15 255,000 CS PARKS POOL31 D118 FORD F350 2080 DUMP 1 TON 34,873 2008 10 58,500 CS PARKS POOL31 D119 FORD F350 2080 DUMP 1 TON 30,236 2008 10 58,500 CS PARKS POOL31 P009 LNCN WELDER 6425 ARC WELDER 1,600 1995 10 7,150 CS PARKS POOL31 P015 HWRD ROTO TILLER 3910 ROTO TILLER 2,649 1995 15 20,800 CS PARKS POOL31 P079 SPLT SPRAY TANK E SPRAY TANK 1,088 1995 8 4,550 CS PARKS POOL31 P084 SPLT SPRAY TANK E SPRAY TANK 1,039 1995 8 4,550 CS PARKS POOL31 P112 FRYS TRAILER 6000 TRAILER 3,547 2000 15 13,000 CS PARKS POOL31 P117 BROY 5054X2 3910 ROTO TILLER 5,731 1999 10 13,000 CS PARKS POOL31 P118 BROY 5054X2 3910 ROTO TILLER 2,394 1999 10 13,000 CS PARKS POOL31 P119 BROY 5054X2 3910 ROTO TILLER 6,172 1999 10 13,000 CS PARKS POOL31 P122 JNDR LOADER TILLER 3900 TRACTOR 27,047 2002 10 45,500 CS PARKS POOL31 P125 TORO SANDPRO 5050 ROTARY MOWER 13,577 2003 5 39,000 CS PARKS POOL31 P127 FRYS TRAILER 6425 ARC WELDER 3,152 2003 15 9,100 CS PARKS POOL31 P130 JNDR PROGATOR 5060 PRO GATOR 16,439 2004 10 26,000 PW AIRPORT POOL20 C234 FORD F150 2034 PICKUP 1/2 TON 18,165 2007 8 45,500 PW STREET MAINT POOL25 D123 FORD F550 2070 FLATBED 1 TON 42,675 2008 10 24,139 PW STREET MAINT POOL25 E109 INGERSOL DD34HF 3200 VIBRATOR 46,761 2005 10 145,600 PW STREET MAINT POOL25 S208 MNRO MSPV-96-50-32 4100 SANDER/SPREADER 8,367 2008 10 26,000 PW STREET MAINT POOL25 S209A AMER 3911 4200 SNOW PLOW 8,767 2008 10 19,500 PW STREET MAINT POOL25 S210A AMER 3911 4200 SNOW PLOW 8,767 2008 10 19,500 PW SURFACE WATER MAINT POOL26 C217 FORD F250 2060 PICKUP 24,946 2002 8 11,945 PW SURFACE WATER MAINT POOL26 S125 BEAN SPRAYER 6700 SPRAYER 1,000 1985 5 7,150 PW TRANS SYSTEM MAINT POOL23 S057 UTIL POLE TRL 6400 TRAILER STAKE 370 1968 15 32,500 PW STREET MAINT POOL25 TBD FORD F550 2085 TRUCK 1 TON - TBD 15 55,812 PW WATER MAINT POOL27 B097 WORK GRUMMAN 2390 STEP VAN 33,727 2001 8 78,000 PW WATER MAINT POOL27 B141 DMCH SPRINTER 2390 STEP VAN 43,377 2008 10 72,185 PW WATER MAINT POOL27 B142 DMCH SPRINTER 2390 STEP VAN 43,377 2008 10 72,185 PW WATER MAINT POOL27 C254 CHEV SILVERADO 2034 PICKUP 1/2 TON 24,682 2008 10 42,073 PW WATER MAINT POOL27 D100 FORD F550 2080 STAKEBED DUMP 39,428 2000 10 25,000 PW WATER MAINT POOL27 E123 CASE 580SM 3500 BACKHOE 96,714 2008 10 200,200 PW WATER MAINT POOL27 S191 DEERE 345 5050 ROTARY MOWER 6,892 2002 5 39,000 PW WATER MAINT POOL27 S218 DEERE X720 5000 MOWER 9,652 2011 5 26,000 CS PARKS TBD TBD TBD TBD TBD 4X4 TRUCK - TBD TBD 75,000 CS PARKS TBD TBD TBD TBD TBD 4X4 TRUCK - TBD TBD 75,000 CS PARKS TBD TBD TBD TBD TBD FLATBED TRUCK - TBD TBD 90,000 PW SOLID WASTE MAINT TBD TBD TBD TBD TBD 1 TON SLW FLATBED DUMP TRUCK - TBD TBD 90,000 CS PARKS TBD TBD TBD TBD TBD 4X4 TRUCK - TBD TBD 75,000 CS PARKS TBD TBD TBD TBD TBD 4X4 TRUCK - TBD TBD 75,000 CS PARKS POOL31 C268 CHEV COLARADO 2000 PU COMPACT 28,698 2015 8 58,500 IT POOL49 B125 DMCH COMMANDER 2010 UTIL VEH COMP 23,893 2007 8 70,000 PW AIRPORT POOL20 S224 DEERE 1585 5050 MOWER, RIDING 75,000 2012 5 50,000 PW STREET MAINT POOL25 S182 VERMEER BC1800XL 6281 CHIPPER/SHREDDER 35,800 2001 6 130,000 CS PARKS POOL31 C239 FORD F250 2060 PU 3/4 TON 22,599 2007 10 60,000 CS PARKS POOL31 C240 FORD F250 2060 PU 3/4 TON 21,619 2007 10 60,000 CS PARKS POOL31 P144 TORO 4000 5050 MOWER, RIDING 55,246 2009 15 103,000 CS PARKS POOL31 D106 FORD F450 2090 CHERRY PICKER 60,940 2001 10 275,000 Police POOL07 M057 HDMC FLHTP DOM 1000 MOTORCYCLE 36,522 2015 4 60,000 Police POOL10 B202 Chev TAHOE 2020 UTIL VEH FULL 47,932 2015 8 100,000 Police POOL02 B220 Chev TAHOE 2020 UTIL VEH FULL 54,832 2016 8 100,000 Police POOL07 B221 Chev TAHOE 2020 UTIL VEH FULL 53,825 2016 8 100,000 Police POOL08 B227 Chev TAHOE 2020 UTIL VEH FULL 55,256 2016 8 100,000 Police POOL08 B230 Chev TAHOE 2020 UTIL VEH FULL 51,040 2017 8 100,000 Police POOL04 B231 Chev TAHOE 2020 UTIL VEH FULL 50,514 2017 8 100,000 Police POOL08 B233 Chev TAHOE 2020 UTIL VEH FULL 49,972 2017 8 100,000 Police POOL07 B236 Chev TAHOE 2020 UTIL VEH FULL 48,396 2017 8 100,000 Police POOL08 B237 Chev TAHOE 2020 UTIL VEH FULL 54,985 2017 8 100,000 Police POOL08 B241 Chev TAHOE 2020 UTIL VEH FULL 51,555 2017 8 100,000 Water POOL27 D110 T800 Kenworth 2200 DUMP TRUCK 71,115 2007 15 266,000 Surface Water POOL26 E138 T800 Kenworth 2660 VACTOR 361,779 2015 5 750,000 Street POOL25 E148 Elgin Elgin 2640 STREET SWEEPER 266,978 2015 5 500,000 Police TBD TBD TBD TBD TBD 4 New Police Vehicles - TBD TBD 400,000 Facilities TBD TBD TBD TBD TBD New - TBD TBD 70,000 Fund 501- Equipment Rental Fund 2025-2026 Vehicle Acquisitions/Replacements Page 1 of 2 AGENDA ITEM #6. g) Dept Assigned Charge Code Equipment Number Make Model Class Description Original Cost Year Purchased Life 2025 Adusted Budget 2026 Adjusted Budget Fund 501- Equipment Rental Fund 2025-2026 Vehicle Acquisitions/Replacements Utility Maintenance TBD TBD TBD TBD TBD New - TBD TBD 70,000 Police POOL07 B203 Chev TAHOE 2020 UTIL VEH FULL 44,637 2015 8 100,000 Police POOL04 B204 Chev TAHOE 2020 UTIL VEH FULL 44,084 2015 8 100,000 Police POOL02 B212 Chev TAHOE 2020 UTIL VEH FULL 69,884 2015 8 100,000 Police POOL09 B228 Chev TAHOE 2020 UTIL VEH FULL 58,656 2016 8 100,000 Police POOL07 B242 Chev TAHOE 2020 UTIL VEH FULL 48,107 2017 8 100,000 Police POOL09 B243 Chev TAHOE 2020 UTIL VEH FULL 53,998 2017 8 100,000 Police POOL02 B244 Chev TAHOE 2020 UTIL VEH FULL 56,257 2017 8 100,000 Police POOL08 B255 Chev TAHOE 2020 UTIL VEH FULL 81,464 2018 8 100,000 Police POOL09 B256 Chev TAHOE 2020 UTIL VEH FULL 81,464 2018 8 100,000 Police POOL09 B257 Chev TAHOE 2020 UTIL VEH FULL 81,739 2018 8 100,000 Police POOL09 B258 Chev TAHOE 2020 UTIL VEH FULL 82,014 2018 8 100,000 Police POOL08 B259 Chev TAHOE 2020 UTIL VEH FULL 82,124 2018 8 100,000 Police POOL08 B260 Chev TAHOE 2020 UTIL VEH FULL 81,681 2018 8 100,000 Police POOL08 B261 Chev TAHOE 2020 UTIL VEH FULL 81,448 2018 8 100,000 Police POOL08 B262 Chev TAHOE 2020 UTIL VEH FULL 81,998 2018 8 100,000 Police POOL08 B263 Chev TAHOE 2020 UTIL VEH FULL 81,823 2018 8 100,000 Police POOL08 B264 Chev TAHOE 2020 UTIL VEH FULL 81,511 2018 8 100,000 Police POOL08 B265 Chev TAHOE 2020 UTIL VEH FULL 74,927 2018 8 100,000 Police POOL08 B266 Chev TAHOE 2020 UTIL VEH FULL 74,264 2018 8 100,000 Police POOL08 B267 Chev TAHOE 2020 UTIL VEH FULL 74,711 2018 8 100,000 Police POOL08 B268 Chev TAHOE 2020 UTIL VEH FULL 74,848 2018 8 100,000 Police POOL08 B269 Chev TAHOE 2020 UTIL VEH FULL 74,649 2018 8 100,000 Police POOL08 B270 Chev TAHOE 2020 UTIL VEH FULL 74,649 2018 8 100,000 Police POOL08 B271 Chev TAHOE 2020 UTIL VEH FULL 74,649 2018 8 100,000 Police POOL08 B272 Chev TAHOE 2020 UTIL VEH FULL 74,893 2018 8 100,000 Street POOL25 E149 Elgin Elgin 2640 STREET SWEEPER 256,544 2015 5 500,000 Street POOL25 E152 Global Global 2640 STREET SWEEPER 264,027 2019 5 500,000 Total:8,890,339$ 3,500,000$ Total 12,390,338.62$ Page 2 of 2 AGENDA ITEM #6. g) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING THE CITY OF RENTON FISCAL YEARS 2025/2026 BIENNIAL BUDGET AS ADOPTED BY ORDINANCE NO. 6147 AND LAST AMENDED BY ORDINANCE NO. 6158, BY INCREASING THE BUDGETED REVENUES AND EXPENDITURES BY $6,404,355 AND $22,215,881 RESPECTIVELY, ELIMINATING FUND 505, AMENDING THE SALARY TABLE, AND ADDING NEW APPROVED FULL TIME POSITIONS; PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, on November 18, 2024, the City Council adopted Ordinance No. 6147 adopting the City of Renton’s 2025/2026 Biennial Budget and incorporating therein the job classifications and pay ranges for City employees set forth in the 2025 City of Renton Salary Table; and WHEREAS, on December 2, 2024, the City Council adopted Ordinance No. 6156 amending and replacing the 2025 City of Renton Salary Table; and WHEREAS, on May 5, 2025 the City Council adopted Ordinance No. 6158 amending the 2025/2026 Biennial Budget, increasing the budgeted revenues and expenditures, and amending the 2025 City of Renton salary table; and WHEREAS, minor corrections and the recognition of grants, contributions and associated costs, and new cost items not previously included in the budget require additional adjustments to the 2025/2026 Biennial Budget; and WHEREAS, the Communications Fund (505) previously established by the City of Renton is no longer an active and utilized internal service fund; and WHEREAS, the City Council desires to amend the 2025 City of Renton Salary Table to reflect the conversion of the Public Records Specialist position to the Enterprise Content AGENDA ITEM #6. g) ORDINANCE NO. ________ 2 Specialist 1 at A16; and reflect the addition of a Enterprise Content Specialist 2 position at A20; and WHEREAS, the City Council desires to add a new Full-Time Equivalent (1 FTE) position, a Capital Project Coordinator to the currently authorized 2025/2026 positions; WHEREAS, the City Council desires to allow for a Data Report Writer position (1 FTE), previously approved for 2026 to start in 2025. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. The City of Renton’s 2025/2026 Biennial Budget, originally adopted by Ordinance No. 6147 and last amended by Ordinance No. 6156 is hereby amended to increase revenues by $6,404,355, for an amended total revenue of $707,548,058 over the biennium, and increase expenditures by $22,215,881, for an amended total expenditure of $837,638,279 over the biennium. SECTION II. The City Council hereby adopts the amended 2025/2026 Biennial Budget. The 2025 2nd Quarter Budget Adjustment Summary by Fund is attached as Exhibit A and the 2026 Adjusted Budget Summary by Fund is attached as Exhibit B. Detailed lists of adjustments are available for public review in the Office of the City Clerk, Renton City Hall. SECTION III. The City Council hereby adopts the amended 2025 City of Renton Salary Table as set forth in Exhibit C, which shall take effect on August 1, 2025. SECTION IV. The Communications Fund (505) previously established by the City of Renton, and each portion of those ordinances authorizing the establishment of said fund are hereby repealed. AGENDA ITEM #6. g) ORDINANCE NO. ________ 3 SECTION V. The City Council hereby authorizes an additional 1.0 FTE for a Capital Project Coordinator in the Facilities Department. SECTION VI. The City Council hereby authorizes the Data Report Writer position that was budgeted to be first filled in 2026 to be filled starting 2025 after the effective date of this Ordinance. SECTION VII. If any section, subsection, sentence, clause, phrase, or word of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase, or word of this ordinance. SECTION VIII. This ordinance shall be in full force and effect five (5) days after publication of a summary of this ordinance in the City's official newspaper. The summary shall consist of this ordinance's title. PASSED BY THE CITY COUNCIL this day of , 2025. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2025. ______________________________ Armondo Pavone, Mayor AGENDA ITEM #6. g) ORDINANCE NO. ________ 4 Approved as to form: Shane Moloney, City Attorney Date of Publication: ORD-FIN:25ORD011:7.2.2025 AGENDA ITEM #6. g) ORDINANCE NO. ________ 5 Exhibit A: 2025 2nd Quarter Budget Adjustment Summary by Fund AGENDA ITEM #6. g) BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCE Fund 2025 Beg Fund Bal Changes 2025 Adjusted Fund Bal 2025 Budgeted Revenue Changes 2025 Adjusted Revenue 2025 Budgeted Expenditure Changes 2025 Adjusted Expenditure Ending Fund Balance Reserved/ Designated Available Fund Balance 0XX GENERAL FUND 115,968,224 - 115,968,224 139,820,954 853,911 140,674,865 152,449,996 861,662 153,311,658 103,331,431 (20,897,399) 82,434,032 110 SPECIAL HOTEL-MOTEL TAX 1,184,978 - 1,184,978 355,000 - 355,000 644,939 - 644,939 895,040 895,040 127 CABLE COMMUNICATIONS DEVELOPMENT 372,210 - 372,210 60,000 - 60,000 97,674 - 97,674 334,536 334,536 130 HOUSING AND SUPPORTIVE SERVICES 15,430,639 - 15,430,639 4,030,000 - 4,030,000 3,195,719 3,400,000 6,595,719 12,864,920 12,864,920 135 SPRINGBROOK WETLANDS BANK 722,963 - 722,963 - - - 40,000 - 40,000 682,963 682,963 140 POLICE SEIZURE 790,432 - 790,432 - - - 790,432 - 790,432 - - 141 POLICE CSAM SEIZURE 132,667 - 132,667 - - - 132,667 - 132,667 - - 150 AFFORDABLE HOUSING DEVELOPMENT 292,923 - 292,923 - - - - - - 292,923 292,923 215 GENERAL GOVERNMENT MISC DEBT SVC 5,812,247 - 5,812,247 2,923,225 27,000 2,950,225 2,952,717 - 2,952,717 5,809,755 (2,706,325) 3,103,430 303 COMMUNITY SERVICES IMPACT MITIGATION 359,743 - 359,743 100,000 - 100,000 105,000 - 105,000 354,743 354,743 304 FIRE IMPACT MITIGATION 2,489 - 2,489 200,000 - 200,000 200,000 - 200,000 2,489.31 (2,489) - 305 TRANSPORTATION IMPACT MITIGATION 3,613,321 - 3,613,321 1,000,000 - 1,000,000 250,000 1,200,935 1,450,935 3,162,387 3,162,387 308 REET 1 5,060,894 - 5,060,894 2,520,000 - 2,520,000 4,560,000 - 4,560,000 3,020,894 3,020,894 309 REET 2 2,312,665 - 2,312,665 2,520,000 - 2,520,000 2,799,625 - 2,799,625 2,033,040 2,033,040 31X SCHOOL DISTRICT IMPACT MITIGATION 2,368 - 2,368 600,000 - 600,000 600,000 - 600,000 2,368 - 2,368 316 MUNICIPAL FACILITIES CIP 28,180,515 - 28,180,515 15,706,530 4,605,806 20,312,336 33,950,744 8,800,745 42,751,490 5,741,362 5,741,362 317 CAPITAL IMPROVEMENT 14,132,444 - 14,132,444 32,876,982 302,733 33,179,715 41,515,420 1,280,726 42,796,146 4,516,013 4,516,013 346 NEW FAMILY FIRST CENTER DEVELOPMENT 3,937,547 - 3,937,547 - - - - - - 3,937,547 3,937,547 402 AIRPORT OPERATIONS & CIP 13,353,300 - 13,353,300 5,147,351 3,882 5,151,234 11,779,241 3,471,858 15,251,099 3,253,435 (285,902) 2,967,534 403 SOLID WASTE UTILITY 3,972,834 - 3,972,834 27,139,665 145,454 27,285,119 27,598,948 115,698 27,714,646 3,543,307 (400,000) 3,143,307 404 GOLF COURSE SYSTEM & CAPITAL 2,611,728 - 2,611,728 4,547,600 102,994 4,650,594 5,261,273 129,000 5,390,273 1,872,048 (997,854) 874,194 405 WATER OPERATIONS & CAPITAL 56,673,939 - 56,673,939 19,881,884 30,847 19,912,731 51,889,092 - 51,889,092 24,697,578 (3,154,521) 21,543,057 406 WASTEWATER OPERATIONS & CAPITAL 27,706,296 - 27,706,296 12,731,749 33,690 12,765,439 27,854,666 - 27,854,666 12,617,068 (1,676,129) 10,940,939 407 SURFACE WATER OPERATIONS & CAPITAL 25,766,980 - 25,766,980 32,459,167 255,268 32,714,435 40,392,905 225,000 40,617,905 17,863,510 (2,066,880) 15,796,629 416 KING COUNTY METRO 7,647,811 - 7,647,811 22,791,462 - 22,791,462 22,791,462 - 22,791,462 7,647,811 (380,000) 7,267,811 501 EQUIPMENT RENTAL 19,535,828 - 19,535,828 7,162,956 780 7,163,736 11,545,947 504,780 12,050,727 14,648,837 (14,648,837) - 502 INSURANCE 25,781,346 - 25,781,346 8,020,527 - 8,020,527 7,710,055 260,500 7,970,555 25,831,318 (20,253,866) 5,577,452 503 INFORMATION SERVICES 9,632,207 - 9,632,207 10,073,732 33,200 10,106,932 14,194,257 314,450 14,508,707 5,230,432 (2,785,647) 2,444,785 504 FACILITIES 1,962,169 - 1,962,169 7,696,815 - 7,696,815 7,755,279 290,858 8,046,138 1,612,846 (965,537) 647,309 505 COMMUNICATIONS 779,556 - 779,556 - 3,791 3,791 - 783,348 783,348 - - 512 HEALTHCARE INSURANCE 10,517,642 - 10,517,642 16,538,492 - 16,538,492 17,049,360 - 17,049,360 10,006,774 (5,114,808) 4,891,966 522 LEOFF1 RETIREES HEALTHCARE 20,672,179 - 20,672,179 920,000 - 920,000 1,686,222 - 1,686,222 19,905,957 (19,905,957) - 611 FIREMENS PENSION 9,636,752 - 9,636,752 1,500,000 - 1,500,000 275,475 - 275,475 10,861,277 (10,861,277) - Total Other Funds 318,591,613 - 318,591,613 239,503,137 5,545,444 245,048,581 339,619,119 20,777,898 360,397,017 203,243,178 (86,206,028) 117,037,150 TOTAL ALL FUNDS 434,559,837 - 434,559,837 379,324,091 6,399,355 385,723,446 492,069,115 21,639,560 513,708,675 306,574,609 (107,103,427) 199,471,182 CARRY FORWARD - CARRY FORWARD 370,851 NEW 6,399,355 NEW 21,268,709 2025 Adjustment By Fund H:\Finance\Budget\2025-2026 Budget\2.Budget Adjustments\02_2025.Q2\00MASTER_2025.Q2 Carryforward Budget Amendment AG E N D A I T E M # 6 . g ) ORDINANCE NO. ________ 6 Exhibit B: 2026 Budget Adjustment Summary by Fund AGENDA ITEM #6. g) BEGINNING FUND BALANCE REVENUES EXPENDITURES ENDING FUND BALANCE Fund 2026 Beg Fund Bal Changes 2026 Adjusted Fund Bal 2026 Budgeted Revenue Changes 2026 Adjusted Revenue 2026 Budgeted Expenditure Changes 2026 Adjusted Expenditure Ending Fund Balance Reserved/ Designated Available Fund Balance 0XX GENERAL FUND 103,339,181 (7,750) 103,331,431 141,112,362 (15,000) 141,097,362 145,996,183 620,811 146,616,994 97,811,799 (20,094,039) 77,717,759 110 SPECIAL HOTEL-MOTEL TAX 895,040 - 895,040 350,000 - 350,000 - - - 1,245,040 1,245,040 127 CABLE COMMUNICATIONS DEVELOPMENT 334,536 - 334,536 60,000 - 60,000 97,674 - 97,674 296,862 296,862 130 HOUSING AND SUPPORTIVE SERVICES 16,264,920 (3,400,000) 12,864,920 4,030,000 - 4,030,000 1,750,000 - 1,750,000 15,144,920 15,144,920 135 SPRINGBROOK WETLANDS BANK 682,963 - 682,963 - - - 40,000 - 40,000 642,963 642,963 140 POLICE SEIZURE - - - - - - - - - - - 141 POLICE CSAM SEIZURE - - - - - - - - - - - 150 AFFORDABLE HOUSING DEVELOPMENT 292,923 - 292,923 - - - - - - 292,923 - 292,923 215 GENERAL GOVERNMENT MISC DEBT SVC 5,782,755 27,000 5,809,755 2,923,075 20,000 2,943,075 2,941,644 - 2,941,644 5,811,186 (2,704,675) 3,106,511 303 COMMUNITY SERVICES IMPACT MITIGATION 354,743 - 354,743 100,000 - 100,000 - - - 454,743 454,743 304 FIRE IMPACT MITIGATION 2,489 - 2,489 200,000 - 200,000 200,000 - 200,000 2,489 (2,489) - 305 TRANSPORTATION IMPACT MITIGATION 4,363,321 (1,200,935) 3,162,387 1,000,000 - 1,000,000 749,000 - 749,000 3,413,387 3,413,387 308 REET 1 3,020,894 - 3,020,894 2,520,000 - 2,520,000 900,000 - 900,000 4,640,894 4,640,894 309 REET 2 2,033,040 - 2,033,040 2,520,000 - 2,520,000 2,146,475 - 2,146,475 2,406,565 2,406,565 31X SCHOOL DISTRICT IMPACT MITIGATION 2,368 - 2,368 600,000 - 600,000 600,000 - 600,000 2,368 - 2,368 316 MUNICIPAL FACILITIES CIP 9,936,301 (4,194,939) 5,741,362 2,800,000 - 2,800,000 2,400,000 - 2,400,000 6,141,362 6,141,362 317 CAPITAL IMPROVEMENT 5,494,006 (977,993) 4,516,013 5,625,000 - 5,625,000 5,460,000 - 5,460,000 4,681,013 4,681,013 346 NEW FAMILY FIRST CENTER DEVELOPMENT 3,937,547 - 3,937,547 - - - - - - 3,937,547 3,937,547 402 AIRPORT OPERATIONS & CIP 6,721,411 (3,467,976) 3,253,435 4,903,287 - 4,903,287 4,539,908 - 4,539,908 3,616,814 (295,191) 3,321,623 403 SOLID WASTE UTILITY 3,513,550 29,756 3,543,307 27,217,815 - 27,217,815 28,235,332 - 28,235,332 2,525,789 (400,000) 2,125,789 404 GOLF COURSE SYSTEM & CAPITAL 1,898,055 (26,006) 1,872,048 4,803,170 - 4,803,170 4,959,709 (235,000) 4,724,709 1,950,509 (1,055,873) 894,636 405 WATER OPERATIONS & CAPITAL 24,666,731 30,847 24,697,578 19,878,544 - 19,878,544 18,738,537 - 18,738,537 25,837,584 (3,216,675) 22,620,909 406 WASTEWATER OPERATIONS & CAPITAL 12,583,378 33,690 12,617,068 13,042,313 - 13,042,313 12,288,335 - 12,288,335 13,371,046 (1,691,827) 11,679,219 407 SURFACE WATER OPERATIONS & CAPITAL 17,833,242 30,268 17,863,510 14,505,148 - 14,505,148 14,119,678 - 14,119,678 18,248,980 (2,073,149) 16,175,830 416 KING COUNTY METRO 7,647,811 - 7,647,811 23,791,462 - 23,791,462 23,791,462 - 23,791,462 7,647,811 (380,000) 7,267,811 501 EQUIPMENT RENTAL 15,152,837 (504,000) 14,648,837 6,771,008 - 6,771,008 6,842,794 - 6,842,794 14,577,051 (14,577,051) - 502 INSURANCE 26,091,818 (260,500) 25,831,318 6,073,908 - 6,073,908 8,471,547 - 8,471,547 23,433,679 (18,610,625) 4,823,054 503 INFORMATION SERVICES 5,511,683 (281,250) 5,230,432 10,071,742 - 10,071,742 9,846,853 2,000 9,848,853 5,453,322 (2,785,647) 2,667,674 504 FACILITIES 1,903,704 (290,858) 1,612,846 8,018,031 - 8,018,031 7,994,672 188,510 8,183,182 1,447,695 (173,723) 1,273,971 505 COMMUNICATIONS 779,556 (779,556) - - - - - - - - - 512 HEALTHCARE INSURANCE 10,006,774 - 10,006,774 17,682,747 - 17,682,747 18,202,177 - 18,202,177 9,487,344 (5,460,653) 4,026,690 522 LEOFF1 RETIREES HEALTHCARE 19,905,957 - 19,905,957 920,000 - 920,000 1,776,327 - 1,776,327 19,049,630 (19,049,630) - 611 FIREMENS PENSION 10,861,277 - 10,861,277 300,000 - 300,000 264,975 - 264,975 10,896,302 (10,896,302) - Total Other Funds 218,475,632 (15,232,454) 203,243,178 180,707,250 20,000 180,727,250 177,357,100 (44,490) 177,312,610 206,657,817 (83,373,512) 123,284,306 TOTAL ALL FUNDS 321,814,813 (15,240,204) 306,574,609 321,819,612 5,000 321,824,612 323,353,283 576,321 323,929,604 304,469,616 (103,467,551) 201,002,065 2 year total 701,143,703 6,404,355 707,548,058 815,422,398 22,215,881 837,638,279 304,469,616 (103,467,551) 201,002,065 CARRY FORWARD - CARRY FORWARD - NEW 5,000 NEW 576,321 2026 Adjustment By Fund H:\Finance\Budget\2025-2026 Budget\2.Budget Adjustments\02_2025.Q2\00MASTER_2025.Q2 Carryforward Budget Amendment AG E N D A I T E M # 6 . g ) ORDINANCE NO. ________ 7 Exhibit C: 2025 Amended Salary Table AGENDA ITEM #6. g) 3.8% Grade Position Title Monthly Annual Monthly Annual e10 Mayor (1)18,094 217,128 18,094 217,128 e09 City Council President (2)(7) e09 City Council Members (2) e11 Municipal Court Judge (6) Salary established pursuant to RMC 3-10-2.E m53 Chief Administrative Officer 16,390 196,680 17,226 206,712 18,094 217,128 19,008 228,096 19,960 239,520 m52 Police Chief (3) 15,988 191,856 16,798 201,576 17,655 211,860 18,549 222,588 19,476 233,712 m51 15,599 187,188 16,390 196,680 17,226 206,712 18,094 217,128 19,008 228,096 m50 15,217 182,604 15,988 191,856 16,798 201,576 17,655 211,860 18,549 222,588 m49 City Attorney 14,852 178,224 15,599 187,188 16,390 196,680 17,226 206,712 18,094 217,128 m49 Parks & Recreation Administrator 14,852 178,224 15,599 187,188 16,390 196,680 17,226 206,712 18,094 217,128 m49 Community & Economic Development Administrator 14,852 178,224 15,599 187,188 16,390 196,680 17,226 206,712 18,094 217,128 m49 Deputy Chief Administrative Officer 14,852 178,224 15,599 187,188 16,390 196,680 17,226 206,712 18,094 217,128 m49 Finance Administrator 14,852 178,224 15,599 187,188 16,390 196,680 17,226 206,712 18,094 217,128 m49 Human Resources & Risk Mgmt Administrator 14,852 178,224 15,599 187,188 16,390 196,680 17,226 206,712 18,094 217,128 m49 Judicial Administrative Officer 14,852 178,224 15,599 187,188 16,390 196,680 17,226 206,712 18,094 217,128 m49 Public Works Administrator 14,852 178,224 15,599 187,188 16,390 196,680 17,226 206,712 18,094 217,128 m48 Police Deputy Chief (4)14,486 173,832 15,217 182,604 15,988 191,856 16,798 201,576 17,655 211,860 m47 14,134 169,608 14,852 178,224 15,599 187,188 16,390 196,680 17,226 206,712 m46 Prosecution Director 13,789 165,468 14,486 173,832 15,217 182,604 15,988 191,856 16,798 201,576 m45 13,454 161,448 14,134 169,608 14,852 178,224 15,599 187,188 16,390 196,680 m44 13,128 157,536 13,789 165,468 14,486 173,832 15,217 182,604 15,988 191,856 m43 Economic Development Director 12,803 153,636 13,454 161,448 14,134 169,608 14,852 178,224 15,599 187,188 m42 Police Commander (5)12,492 149,904 13,128 157,536 13,789 165,468 14,486 173,832 15,217 182,604 m42 Sr Assistant City Attorney 12,492 149,904 13,128 157,536 13,789 165,468 14,486 173,832 15,217 182,604 m41 Finance Director 12,190 146,280 12,803 153,636 13,454 161,448 14,134 169,608 14,852 178,224 m41 Information Technology Director 12,190 146,280 12,803 153,636 13,454 161,448 14,134 169,608 14,852 178,224 m40 Airport Director 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 14,486 173,832 m40 Development Engineering Director 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 14,486 173,832 m40 Development Services Director 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 14,486 173,832 m40 Facilities Director 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 14,486 173,832 m40 Maintenance Services Director 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 14,486 173,832 m40 Planning Director 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 14,486 173,832 m40 Transportation Systems Director 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 14,486 173,832 m40 Utility Systems Director 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 14,486 173,832 m39 11,603 139,236 12,190 146,280 12,803 153,636 13,454 161,448 14,134 169,608 m38 City Clerk/Public Records Officer 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 m38 Communications and Engagement Director 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 m38 Emergency Management Director 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 m38 Enterprise Applications Manager 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 Wage Adjustment 2025 CITY OF RENTON SALARY TABLE NON-REPRESENTED Revised May 2025 STEP A STEP B STEP C STEP D STEP E ELECTED OFFICIALS MANAGEMENT & SUPERVISORY (NON-UNION) As established by the Independent Salary Commission pursuant to RMC 2-20 As established by the Independent Salary Commission pursuant to RMC 2-20 AGENDA ITEM #6. g) 3.8% Grade Position Title Monthly Annual Monthly Annual Wage Adjustment 2025 CITY OF RENTON SALARY TABLE NON-REPRESENTED Revised May 2025 STEP A STEP B STEP C STEP D STEP E m38 HR Labor Relations & Compensation Manager 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 m38 Infrastructure & Security Manager 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 m38 Lead Prosecutor 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 m38 Parks and Trails Director 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 m38 Recreation Director 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 13,789 165,468 m37 ITS and Maintenance Manager 11,047 132,564 11,603 139,236 12,190 146,280 12,803 153,636 13,454 161,448 m37 Transportation Design Manager 11,047 132,564 11,603 139,236 12,190 146,280 12,803 153,636 13,454 161,448 m37 Transportation Operations Manager 11,047 132,564 11,603 139,236 12,190 146,280 12,803 153,636 13,454 161,448 m37 Transportation Planning Manager 11,047 132,564 11,603 139,236 12,190 146,280 12,803 153,636 13,454 161,448 m37 Utility Engineering Manager 11,047 132,564 11,603 139,236 12,190 146,280 12,803 153,636 13,454 161,448 m36 Budget & Accounting Manager 10,775 129,300 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 m36 Construction Engineering Manager 10,775 129,300 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 m36 Current Planning Manager 10,775 129,300 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 m36 Development Engineering Manager 10,775 129,300 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 m36 Economic Development Assistant Director 10,775 129,300 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 m36 Financial Operations Manager 10,775 129,300 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 m36 Government Affairs Manager 10,775 129,300 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 m36 Long Range Planning Manager 10,775 129,300 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 m36 Redevelopment Manager 10,775 129,300 11,320 135,840 11,893 142,716 12,492 149,904 13,128 157,536 m35 Assistant City Attorney 10,510 126,120 11,047 132,564 11,603 139,236 12,190 146,280 12,803 153,636 m34 Asset Manager 10,249 122,988 10,775 129,300 11,320 135,840 11,893 142,716 12,492 149,904 m34 GIS & Data Manager 10,249 122,988 10,775 129,300 11,320 135,840 11,893 142,716 12,492 149,904 m34 Human Resources Benefits Manager 10,249 122,988 10,775 129,300 11,320 135,840 11,893 142,716 12,492 149,904 m34 Organizational Development Manager 10,249 122,988 10,775 129,300 11,320 135,840 11,893 142,716 12,492 149,904 m34 Risk Manager 10,249 122,988 10,775 129,300 11,320 135,840 11,893 142,716 12,492 149,904 m33 Sustainability & Solid Waste Manager 10,003 120,036 10,510 126,120 11,047 132,564 11,603 139,236 12,190 146,280 m33 Water Maintenance Manager 10,003 120,036 10,510 126,120 11,047 132,564 11,603 139,236 12,190 146,280 m32 Capital Projects Manager 9,758 117,096 10,249 122,988 10,775 129,300 11,320 135,840 11,893 142,716 m32 Economic Development Manager 9,758 117,096 10,249 122,988 10,775 129,300 11,320 135,840 11,893 142,716 m32 Fleet Manager 9,758 117,096 10,249 122,988 10,775 129,300 11,320 135,840 11,893 142,716 m32 Human Services Manager 9,758 117,096 10,249 122,988 10,775 129,300 11,320 135,840 11,893 142,716 m32 Parks Planning & Trails Manager 9,758 117,096 10,249 122,988 10,775 129,300 11,320 135,840 11,893 142,716 m32 Street Maintenance Manager 9,758 117,096 10,249 122,988 10,775 129,300 11,320 135,840 11,893 142,716 m32 Urban Forestry and Natural Resources Manager 9,758 117,096 10,249 122,988 10,775 129,300 11,320 135,840 11,893 142,716 m32 Waste Water/Special Operations Manager 9,758 117,096 10,249 122,988 10,775 129,300 11,320 135,840 11,893 142,716 m31 Facilities Manager 9,523 114,276 10,003 120,036 10,510 126,120 11,047 132,564 11,603 139,236 m31 Parks Maintenance Manager 9,523 114,276 10,003 120,036 10,510 126,120 11,047 132,564 11,603 139,236 m30 Comms & Community Engagement Manager (PD)9,290 111,480 9,758 117,096 10,249 122,988 10,775 129,300 11,320 135,840 m30 Police Manager 9,290 111,480 9,758 117,096 10,249 122,988 10,775 129,300 11,320 135,840 m29 Communications Manager 9,058 108,696 9,523 114,276 10,003 120,036 10,510 126,120 11,047 132,564 m29 Golf Course Manager 9,058 108,696 9,523 114,276 10,003 120,036 10,510 126,120 11,047 132,564 m29 Prosecuting Attorney 9,058 108,696 9,523 114,276 10,003 120,036 10,510 126,120 11,047 132,564 m29 Recreation Manager 9,058 108,696 9,523 114,276 10,003 120,036 10,510 126,120 11,047 132,564 m28 Permit Services Manager 8,845 106,140 9,290 111,480 9,758 117,096 10,249 122,988 10,775 129,300 m28 Tax & Licensing Manager 8,845 106,140 9,290 111,480 9,758 117,096 10,249 122,988 10,775 129,300 m27 Enterprise Content Manager 8,627 103,524 9,058 108,696 9,523 114,276 10,003 120,036 10,510 126,120 m27 Financial Operations Supervisor 8,627 103,524 9,058 108,696 9,523 114,276 10,003 120,036 10,510 126,120 m27 Senior Grants Analyst 8,627 103,524 9,058 108,696 9,523 114,276 10,003 120,036 10,510 126,120 m27 Museum Manager 8,627 103,524 9,058 108,696 9,523 114,276 10,003 120,036 10,510 126,120 m26 Chief of Staff 8,416 100,992 8,845 106,140 9,290 111,480 9,758 117,096 10,249 122,988 AGENDA ITEM #6. g) 3.8% Grade Position Title Monthly Annual Monthly Annual Wage Adjustment 2025 CITY OF RENTON SALARY TABLE NON-REPRESENTED Revised May 2025 STEP A STEP B STEP C STEP D STEP E m25 Court Services Manager 8,212 98,544 8,627 103,524 9,058 108,696 9,523 114,276 10,003 120,036 m25 Head Golf Professional 8,212 98,544 8,627 103,524 9,058 108,696 9,523 114,276 10,003 120,036 m25 Senior Benefits Analyst 8,212 98,544 8,627 103,524 9,058 108,696 9,523 114,276 10,003 120,036 m25 Senior Employee Relations Analyst 8,212 98,544 8,627 103,524 9,058 108,696 9,523 114,276 10,003 120,036 m25 Senior Finance Analyst 8,212 98,544 8,627 103,524 9,058 108,696 9,523 114,276 10,003 120,036 m25 Senior Human Resources Analyst - DEI 8,212 98,544 8,627 103,524 9,058 108,696 9,523 114,276 10,003 120,036 m25 Senior Risk Management Analyst 8,212 98,544 8,627 103,524 9,058 108,696 9,523 114,276 10,003 120,036 m25 Solid Waste Program Manager 8,212 98,544 8,627 103,524 9,058 108,696 9,523 114,276 10,003 120,036 m24 Deputy City Clerk/Public Records Officer 8,015 96,180 8,416 100,992 8,845 106,140 9,290 111,480 9,758 117,096 m23 Benefits Analyst 7,811 93,732 8,212 98,544 8,627 103,524 9,058 108,696 9,523 114,276 m23 Employee Relations Analyst 7,811 93,732 8,212 98,544 8,627 103,524 9,058 108,696 9,523 114,276 m23 Recreation Supervisor 7,811 93,732 8,212 98,544 8,627 103,524 9,058 108,696 9,523 114,276 m23 Risk Management Analyst 7,811 93,732 8,212 98,544 8,627 103,524 9,058 108,696 9,523 114,276 m22 Community Events Coordinator 7,627 91,524 8,015 96,180 8,416 100,992 8,845 106,140 9,290 111,480 m22 Community Outreach Coordinator 7,627 91,524 8,015 96,180 8,416 100,992 8,845 106,140 9,290 111,480 m22 Golf Course Supervisor 7,627 91,524 8,015 96,180 8,416 100,992 8,845 106,140 9,290 111,480 m22 Parks & Recreation Program Coordinator 7,627 91,524 8,015 96,180 8,416 100,992 8,845 106,140 9,290 111,480 m21 Executive Assistant 7,438 89,256 7,811 93,732 8,212 98,544 8,627 103,524 9,058 108,696 m21 Senior Tax & Licensing Auditor 7,438 89,256 7,811 93,732 8,212 98,544 8,627 103,524 9,058 108,696 m20 7,257 87,084 7,627 91,524 8,015 96,180 8,416 100,992 8,845 106,140 m19 7,083 84,996 7,438 89,256 7,811 93,732 8,212 98,544 8,627 103,524 m18 Payroll Technician 3 6,905 82,860 7,257 87,084 7,627 91,524 8,015 96,180 8,416 100,992 m17 Legal Analyst 6,742 80,904 7,083 84,996 7,438 89,256 7,811 93,732 8,212 98,544 n16 Administrative Assistants (All Depts)6,550 78,600 6,880 82,560 7,217 86,604 7,589 91,068 7,968 95,616 n16 Finance Analyst 3 6,550 78,600 6,880 82,560 7,217 86,604 7,589 91,068 7,968 95,616 n16 Tax & Licensing Auditor 2 6,550 78,600 6,880 82,560 7,217 86,604 7,589 91,068 7,968 95,616 n15 6,380 76,560 6,709 80,508 7,046 84,552 7,404 88,848 7,783 93,396 n14 6,229 74,748 6,550 78,600 6,880 82,560 7,217 86,604 7,589 91,068 n13 Finance Analyst 2 6,075 72,900 6,380 76,560 6,709 80,508 7,046 84,552 7,404 88,848 n13 Human Resources Specialist 6,075 72,900 6,380 76,560 6,709 80,508 7,046 84,552 7,404 88,848 n13 Payroll Technician 2 6,075 72,900 6,380 76,560 6,709 80,508 7,046 84,552 7,404 88,848 n13 Tax & Licensing Auditor 1 6,075 72,900 6,380 76,560 6,709 80,508 7,046 84,552 7,404 88,848 n12 5,933 71,196 6,229 74,748 6,550 78,600 6,880 82,560 7,217 86,604 n11 Assistant Golf Professional 5,784 69,408 6,075 72,900 6,380 76,560 6,709 80,508 7,046 84,552 n10 Finance Analyst 1 5,645 67,740 5,933 71,196 6,229 74,748 6,550 78,600 6,880 82,560 n10 Payroll Technician 1 5,645 67,740 5,933 71,196 6,229 74,748 6,550 78,600 6,880 82,560 n09 5,511 66,132 5,784 69,408 6,075 72,900 6,380 76,560 6,709 80,508 n08 5,372 64,464 5,645 67,740 5,933 71,196 6,229 74,748 6,550 78,600 n07 5,242 62,904 5,511 66,132 5,784 69,408 6,075 72,900 6,380 76,560 n06 5,112 61,344 5,372 64,464 5,645 67,740 5,933 71,196 6,229 74,748 n05 4,989 59,868 5,242 62,904 5,511 66,132 5,784 69,408 6,075 72,900 NON-UNION (CLERICAL, OTHER) AGENDA ITEM #6. g) 3.8% Grade Position Title Monthly Annual Monthly Annual Wage Adjustment 2025 CITY OF RENTON SALARY TABLE NON-REPRESENTED Revised May 2025 STEP A STEP B STEP C STEP D STEP E n04 4,869 58,428 5,112 61,344 5,372 64,464 5,645 67,740 5,933 71,196 n03 4,755 57,060 4,989 59,868 5,242 62,904 5,511 66,132 5,784 69,408 n02 4,639 55,668 4,869 58,428 5,112 61,344 5,372 64,464 5,645 67,740 n01 Office Specialist 4,532 54,384 4,755 57,060 4,989 59,868 5,242 62,904 5,511 66,132 AGENDA ITEM #6. g) 3.8% Grade Position Title Monthly Annual Monthly Annual Wage Adjustment 2025 CITY OF RENTON SALARY TABLE NON-REPRESENTED Revised May 2025 STEP A STEP B STEP C STEP D STEP E $7,524 Completion of 5 Yrs Completion of 10 Yrs Completion of 15 Yrs Completion of 20 Yrs Completion of 25 Yrs Completion of 30 Yrs (1) In addition to salary receives annual car allowance of $4800 or use of a city vehicle. Not eligible for longevity. (2) (3) Eligible for Longevity at the Non-Represented Longevity pay scale. Not eligible for Education or Uniform Allowance. (4)Eligible for Longevity at the Non-Represented Longevity pay scale and Education Premium. Not eligible for Uniform Allowance. Eligible for 3% cash premium or 3% into deferred compensation per employee's discretion for passing physical fitness. (5)Receive Education/Longevity & Uniform Allowance based on Union Contract. Eligible for 3% deferred compensation for passing physical fitness. Eligible for P2 paid job injury leave based on Union Contract. (6) 4 year term. Not eligible for longevity. (7) Council president to be paid $300/month above council members salary. 2% Step a14E $150 per month NON-REPRESENTED LONGEVITY PAY 3% Step a14E $226 per month 4% Step a14E $301 per month for Management and Non-Represented employees; except for CAO receives 11% per year. 5% Step a14E $376 per month 6% Step a14E $451 per month 7% Step a14E $527 per month Council members salary set per Independent Salary Commission pursuant to Chapter 2-20 RMC. Council receives 2% of salary for deferred comp. If members are prohibited from participating in PERS, they receive an extra 1.4 % of salary for deferred compensation. Not eligible for longevity. The city contributes 4% of employee's base wage per year to a deferred compensation account Step a14, E = AGENDA ITEM #6. g) Wage Adjustment 3.8% Grade Position Title Monthly Annual Monthly Annual a40 11,711 140,532 12,295 147,540 12,919 155,028 13,575 162,900 14,260 171,120 a39 11,445 137,340 12,013 144,156 12,602 151,224 13,243 158,916 13,913 166,956 a38 11,153 133,836 11,711 140,532 12,295 147,540 12,919 155,028 13,575 162,900 a37 Principal Civil Engineer 10,897 130,764 11,445 137,340 12,013 144,156 12,602 151,224 13,243 158,916 a36 10,621 127,452 11,153 133,836 11,711 140,532 12,295 147,540 12,919 155,028 a35 10,367 124,404 10,897 130,764 11,445 137,340 12,013 144,156 12,602 151,224 a34 Structural Plans Examiner 10,113 121,356 10,621 127,452 11,153 133,836 11,711 140,532 12,295 147,540 a33 Civil Engineer 3 9,869 118,428 10,367 124,404 10,897 130,764 11,445 137,340 12,013 144,156 a32 Assistant Airport Manager 9,631 115,572 10,113 121,356 10,621 127,452 11,153 133,836 11,711 140,532 a32 Principal Planner 9,631 115,572 10,113 121,356 10,621 127,452 11,153 133,836 11,711 140,532 a31 Client Technology Sys & Support Super 9,388 112,656 9,869 118,428 10,367 124,404 10,897 130,764 11,445 137,340 a30 Civil Engineer 2 9,163 109,956 9,631 115,572 10,113 121,356 10,621 127,452 11,153 133,836 a30 Senior Systems Analyst 9,163 109,956 9,631 115,572 10,113 121,356 10,621 127,452 11,153 133,836 a29 Capital Projects Coordinator 8,940 107,280 9,388 112,656 9,869 118,428 10,367 124,404 10,897 130,764 a29 ITS & Signal Maintenance Supervisor 8,940 107,280 9,388 112,656 9,869 118,428 10,367 124,404 10,897 130,764 a29 Network & Security Engineer 2 8,940 107,280 9,388 112,656 9,869 118,428 10,367 124,404 10,897 130,764 a29 Program Development Coordinator 2 8,940 107,280 9,388 112,656 9,869 118,428 10,367 124,404 10,897 130,764 a29 Senior Network Systems Specialist 8,940 107,280 9,388 112,656 9,869 118,428 10,367 124,404 10,897 130,764 a29 Senior Planner 8,940 107,280 9,388 112,656 9,869 118,428 10,367 124,404 10,897 130,764 a28 Senior Business Systems Analyst 8,719 104,628 9,163 109,956 9,631 115,572 10,113 121,356 10,621 127,452 a28 Transportation Planner 8,719 104,628 9,163 109,956 9,631 115,572 10,113 121,356 10,621 127,452 a28 Water Treatment Operations Supervisor 8,719 104,628 9,163 109,956 9,631 115,572 10,113 121,356 10,621 127,452 a27 GIS Analyst 3 8,508 102,096 8,940 107,280 9,388 112,656 9,869 118,428 10,367 124,404 a27 Systems Analyst 8,508 102,096 8,940 107,280 9,388 112,656 9,869 118,428 10,367 124,404 a26 Civil Engineer 1 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 10,113 121,356 a26 Facilities Coordinator 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 10,113 121,356 a26 Lead Building Inspector 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 10,113 121,356 a26 Lead Code Compliance Inspector 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 10,113 121,356 a26 Lead Construction Engineering Inspector 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 10,113 121,356 a26 Lead Electrical/Ctrl Systems Technician 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 10,113 121,356 a26 Neighborhood Program Coordinator 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 10,113 121,356 a26 Program Development Coordinator 1 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 10,113 121,356 a25 Network & Security Engineer 1 8,096 97,152 8,508 102,096 8,940 107,280 9,388 112,656 9,869 118,428 a25 Network Systems Specialist 8,096 97,152 8,508 102,096 8,940 107,280 9,388 112,656 9,869 118,428 a25 Senior Economic Development Specialist 8,096 97,152 8,508 102,096 8,940 107,280 9,388 112,656 9,869 118,428 a24 Airport Ops & Maintenance Supervisor 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 a24 Building Plan Reviewer 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 a24 Business Systems Analyst 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 a24 Engineering Specialist 3 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 2025 CITY OF RENTON SALARY TABLE AFSCME, Local 2170 STEP A STEP B STEP C STEP D STEP E Effective 1/1/2025 (published April 2025) AGENDA ITEM #6. g) Wage Adjustment 3.8% Grade Position Title Monthly Annual Monthly Annual 2025 CITY OF RENTON SALARY TABLE AFSCME, Local 2170 STEP A STEP B STEP C STEP D STEP E Effective 1/1/2025 (published April 2025) a24 GIS Analyst 2 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 a24 Property Services Specialist 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 a24 Street Maintenance Services Supervisor 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 a24 Waste Water Maint. Services Supervisor 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 a24 Water Maintenance Services Supervisor 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 9,631 115,572 a23 Client Technology Services Specialist 3 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 9,388 112,656 a23 Custodial Maintenance Supervisor 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 9,388 112,656 a23 Data Analyst 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 9,388 112,656 a23 Emergency Management Coordinator 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 9,388 112,656 a23 Facilities Supervisor 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 9,388 112,656 a23 Housing Repair Coordinator 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 9,388 112,656 a23 Pavement Management Technician 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 9,388 112,656 a23 Plan Reviewer 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 9,388 112,656 a23 Senior Paralegal 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 9,388 112,656 a23 Signal & ITS Technician 3 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 9,388 112,656 a23 Utility Accounts Supervisor 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 9,388 112,656 a22 Associate Planner 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 a22 Building Inspector/Combination 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 a22 Building Inspector/Electrical 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 a22 Case Manager 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 a22 Code Compliance Inspector 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 a22 Communications Specialist 2 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 a22 Construction Engineering Inspector 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 a22 GIS Analyst 1 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 a22 Parks Maintenance Supervisor 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 a22 Water Meter Tech. Services Supervisor 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 9,163 109,956 a21 Business Coordinator - Airport 7,335 88,020 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 a21 Human Services Coordinator 7,335 88,020 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 a21 Lead Vehicle & Equipment Mechanic 7,335 88,020 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 a21 Public Records Analyst 7,335 88,020 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 a21 Traffic Signage & Marking Supervisor 7,335 88,020 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 a21 SCADA/Telemetry Technician 7,335 88,020 7,710 92,520 8,096 97,152 8,508 102,096 8,940 107,280 a20 Client Technology Services Specialist 2 7,156 85,872 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 a20 Economic Development Specialist 7,156 85,872 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 a20 Engineering Specialist 2 7,156 85,872 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 a20 Enterprise Content Specialist 2 7,156 85,872 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 a20 Inspecting Arborist 7,156 85,872 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 a20 Senior Program Specialist 7,156 85,872 7,524 90,288 7,901 94,812 8,298 99,576 8,719 104,628 a19 Electrical Technician 6,981 83,772 7,335 88,020 7,710 92,520 8,096 97,152 8,508 102,096 a19 Encampment Clean-Up Lead 6,981 83,772 7,335 88,020 7,710 92,520 8,096 97,152 8,508 102,096 a19 Farmers Market Coordinator 6,981 83,772 7,335 88,020 7,710 92,520 8,096 97,152 8,508 102,096 a19 HVAC Systems Technician 6,981 83,772 7,335 88,020 7,710 92,520 8,096 97,152 8,508 102,096 a19 Recreation Program Coordinator 6,981 83,772 7,335 88,020 7,710 92,520 8,096 97,152 8,508 102,096 a19 Senior Sustainability Specialist 6,981 83,772 7,335 88,020 7,710 92,520 8,096 97,152 8,508 102,096 a19 Signal & ITS Technician 2 6,981 83,772 7,335 88,020 7,710 92,520 8,096 97,152 8,508 102,096 a19 Water Treatment Plant Operator 6,981 83,772 7,335 88,020 7,710 92,520 8,096 97,152 8,508 102,096 a18 Assistant Planner 6,817 81,804 7,156 85,872 7,524 90,288 7,901 94,812 8,298 99,576 a18 Development Services Representative 6,817 81,804 7,156 85,872 7,524 90,288 7,901 94,812 8,298 99,576 a18 Lead Golf Course Maintenance Worker 6,817 81,804 7,156 85,872 7,524 90,288 7,901 94,812 8,298 99,576 a18 Lead Maintenance Services Worker 6,817 81,804 7,156 85,872 7,524 90,288 7,901 94,812 8,298 99,576 AGENDA ITEM #6. g) Wage Adjustment 3.8% Grade Position Title Monthly Annual Monthly Annual 2025 CITY OF RENTON SALARY TABLE AFSCME, Local 2170 STEP A STEP B STEP C STEP D STEP E Effective 1/1/2025 (published April 2025) a18 Lead Parks Maintenance Worker 6,817 81,804 7,156 85,872 7,524 90,288 7,901 94,812 8,298 99,576 a18 Maintenance Buyer 6,817 81,804 7,156 85,872 7,524 90,288 7,901 94,812 8,298 99,576 a18 Paralegal 6,817 81,804 7,156 85,872 7,524 90,288 7,901 94,812 8,298 99,576 a18 Water Utility Maintenance Technician 6,817 81,804 7,156 85,872 7,524 90,288 7,901 94,812 8,298 99,576 a17 Digital Communications Specialist 6,646 79,752 6,981 83,772 7,335 88,020 7,710 92,520 8,096 97,152 a17 Lift Station Technician 6,646 79,752 6,981 83,772 7,335 88,020 7,710 92,520 8,096 97,152 a17 Program Assistant 6,646 79,752 6,981 83,772 7,335 88,020 7,710 92,520 8,096 97,152 a17 Public Records Specialist 6,646 79,752 6,981 83,772 7,335 88,020 7,710 92,520 8,096 97,152 a17 Senior Traffic Maintenance Worker 6,646 79,752 6,981 83,772 7,335 88,020 7,710 92,520 8,096 97,152 a17 Sustainability Specialist 6,646 79,752 6,981 83,772 7,335 88,020 7,710 92,520 8,096 97,152 a17 Water Treatment Plant Operator Trainee 6,646 79,752 6,981 83,772 7,335 88,020 7,710 92,520 8,096 97,152 a16 City Clerk Specialist 2 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 7,901 94,812 a16 Client Technology Services Specialist 1 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 7,901 94,812 a16 Court Operations Specialist 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 7,901 94,812 a16 Enterprise Content Specialist 1 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 7,901 94,812 a16 Facilities Technician 2 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 7,901 94,812 a16 Recreation Specialist 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 7,901 94,812 a16 Vehicle & Equipment Mechanic 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 7,901 94,812 a15 Airport Operations Specialist 6,323 75,876 6,646 79,752 6,981 83,772 7,335 88,020 7,710 92,520 a15 Asset Management Systems Technician 6,323 75,876 6,646 79,752 6,981 83,772 7,335 88,020 7,710 92,520 a15 Communications Specialist 1 6,323 75,876 6,646 79,752 6,981 83,772 7,335 88,020 7,710 92,520 a15 Grounds Equipment Mechanic 6,323 75,876 6,646 79,752 6,981 83,772 7,335 88,020 7,710 92,520 a15 Housing Maintenance Technician 6,323 75,876 6,646 79,752 6,981 83,772 7,335 88,020 7,710 92,520 a15 Planning Technician 6,323 75,876 6,646 79,752 6,981 83,772 7,335 88,020 7,710 92,520 a15 Signal & ITS Technician 1 6,323 75,876 6,646 79,752 6,981 83,772 7,335 88,020 7,710 92,520 a14 Engineering Specialist 1 6,174 74,088 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 a14 Facilities Technician 1 6,174 74,088 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 a14 Golf Course Maintenance Worker 3 6,174 74,088 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 a14 Maintenance Services Worker 3 6,174 74,088 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 a14 Parks Maintenance Worker 3 6,174 74,088 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 a14 Permit Services Specialist 6,174 74,088 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 a14 Print & Mail Supervisor 6,174 74,088 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 a14 Program Specialist 6,174 74,088 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 a14 Recreation Systems Technician 6,174 74,088 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 a14 Traffic Maintenance Worker 2 6,174 74,088 6,491 77,892 6,817 81,804 7,156 85,872 7,524 90,288 a13 Judicial Specialist 2 6,021 72,252 6,323 75,876 6,646 79,752 6,981 83,772 7,335 88,020 a12 Airport Maintenance Worker 5,878 70,536 6,174 74,088 6,491 77,892 6,817 81,804 7,156 85,872 a12 City Clerk Specialist 1 5,878 70,536 6,174 74,088 6,491 77,892 6,817 81,804 7,156 85,872 a12 Water Meter System Specialist 5,878 70,536 6,174 74,088 6,491 77,892 6,817 81,804 7,156 85,872 a11 Encampment Clean-Up Worker 5,733 68,796 6,021 72,252 6,323 75,876 6,646 79,752 6,981 83,772 a11 Fleet Management Technician 5,733 68,796 6,021 72,252 6,323 75,876 6,646 79,752 6,981 83,772 a11 IT Procurement & Contract Coordinator 5,733 68,796 6,021 72,252 6,323 75,876 6,646 79,752 6,981 83,772 a11 Lead Maintenance Custodian 5,733 68,796 6,021 72,252 6,323 75,876 6,646 79,752 6,981 83,772 a11 Legal Assistant 5,733 68,796 6,021 72,252 6,323 75,876 6,646 79,752 6,981 83,772 a10 Accounting Assistant 4 5,593 67,116 5,878 70,536 6,174 74,088 6,491 77,892 6,817 81,804 a10 Administrative Secretary 1 5,593 67,116 5,878 70,536 6,174 74,088 6,491 77,892 6,817 81,804 a10 Golf Course Maintenance Worker 2 5,593 67,116 5,878 70,536 6,174 74,088 6,491 77,892 6,817 81,804 AGENDA ITEM #6. g) Wage Adjustment 3.8% Grade Position Title Monthly Annual Monthly Annual 2025 CITY OF RENTON SALARY TABLE AFSCME, Local 2170 STEP A STEP B STEP C STEP D STEP E Effective 1/1/2025 (published April 2025) a10 Golf Course Operations Assistant 5,593 67,116 5,878 70,536 6,174 74,088 6,491 77,892 6,817 81,804 a10 Maintenance Services Worker 2 5,593 67,116 5,878 70,536 6,174 74,088 6,491 77,892 6,817 81,804 a10 Parks Maintenance Worker 2 5,593 67,116 5,878 70,536 6,174 74,088 6,491 77,892 6,817 81,804 a10 Recreation Assistant 5,593 67,116 5,878 70,536 6,174 74,088 6,491 77,892 6,817 81,804 a10 Traffic Maintenance Worker 1 5,593 67,116 5,878 70,536 6,174 74,088 6,491 77,892 6,817 81,804 a09 Judicial Specialist 1 5,456 65,472 5,733 68,796 6,021 72,252 6,323 75,876 6,646 79,752 a09 Purchasing Assistant 5,456 65,472 5,733 68,796 6,021 72,252 6,323 75,876 6,646 79,752 a08 Accounting Assistant 3 5,324 63,888 5,593 67,116 5,878 70,536 6,174 74,088 6,491 77,892 a08 Court Security Officer 5,324 63,888 5,593 67,116 5,878 70,536 6,174 74,088 6,491 77,892 a08 Maintenance Custodian 5,324 63,888 5,593 67,116 5,878 70,536 6,174 74,088 6,491 77,892 a08 Secretary 2 5,324 63,888 5,593 67,116 5,878 70,536 6,174 74,088 6,491 77,892 a08 Water Meter Technician 5,324 63,888 5,593 67,116 5,878 70,536 6,174 74,088 6,491 77,892 a07 Maintenance Services Worker 1 5,195 62,340 5,456 65,472 5,733 68,796 6,021 72,252 6,323 75,876 a06 Accounting Assistant 2 5,073 60,876 5,324 63,888 5,593 67,116 5,878 70,536 6,174 74,088 a06 Golf Course Maintenance Worker 1 5,073 60,876 5,324 63,888 5,593 67,116 5,878 70,536 6,174 74,088 a06 Parks Maintenance Worker 1 5,073 60,876 5,324 63,888 5,593 67,116 5,878 70,536 6,174 74,088 a05 4,946 59,352 5,195 62,340 5,456 65,472 5,733 68,796 6,021 72,252 a04 Accounting Assistant 1 4,828 57,936 5,073 60,876 5,324 63,888 5,593 67,116 5,878 70,536 a04 Parks Maintenance Assistant 4,828 57,936 5,073 60,876 5,324 63,888 5,593 67,116 5,878 70,536 a04 Print & Mail Assistant 4,828 57,936 5,073 60,876 5,324 63,888 5,593 67,116 5,878 70,536 a04 Pro Shop Assistant 4,828 57,936 5,073 60,876 5,324 63,888 5,593 67,116 5,878 70,536 a03 Golf Course Associate 4,709 56,508 4,946 59,352 5,195 62,340 5,456 65,472 5,733 68,796 a02 Custodian 4,604 55,248 4,828 57,936 5,073 60,876 5,324 63,888 5,593 67,116 a01 4,483 53,796 4,709 56,508 4,946 59,352 5,195 62,340 5,456 65,472 $7,524 Completion of 5 Yrs Completion of 10 Yrs Completion of 15 Yrs Completion of 20 Yrs Completion of 25 Yrs Completion of 30 Yrs per month LONGEVITY PAY Step a14, E = 2% Step a14E $150 per month 3% Step a14E $226 per month 4% Step a14E $301 per month 5% Step a14E $376 - The city contributes 1% of employee's base wage per year to a VEBA account. (Article 12.3 of AFSCME CBA) - The city contributes 3% of employee's base wage per year to a deferred compensation account. (Article 14 of Agreement By and Between City of Renton and Local 2170, Washington State Council of County and City Employees, American Federation of State, County and Municipal Employees 6% Step a14E $451 per month 7% Step a14E $527 per month AGENDA ITEM #6. g) POLICE DEPARTMENT - Commissioned Officers 4.0% Grade Monthly Annual Monthly Annual Police Chief See Management & Supervisory Matrix, Grade m52 Police Deputy Chief See Management & Supervisory Matrix, Grade m48 Police Commander See Management & Supervisory Matrix, Grade m42 pc61 Sergeant*11,858 142,299 12,807 153,684 (15% over Police Officer 2)*Step increase at 12 months pc60 8,357 100,288 9,016 108,192 9,661 115,938 10,313 123,755 pc59 7,866 94,398 8,485 101,821 9,093 109,114 9,705 116,466 2025 CITY OF RENTON SALARY TABLE Effective January 1, 2025 STEP A STEP B STEP C STEP D STEP E Wage Adjustment Position Title Frozen Frozen Police Officer 2 (2189 Schedule) (6.25% over Police Officer 1) Police Officer 1 (Newly Hired 2080 Hours) AGENDA ITEM #6. g) Percent Interpreters -------------------------------------------3% Detectives ------------------------------------------3% Traffic Assignment-------------------------------3% Motorcycle Assignment----- 2% Background Investigator---- 3% Canine Officer ------------------------------------4% Corporal Assignment --------------------------7.5% Field Training Officer ---------------------------3% 8% when assigned student(s) Training Officer------------------------------------3% SWAT Assignment ---------------------------------4% SRO Assignment----------------------------------3% Civil Disturbance Paid at rate of double time with 3 hrs Unit -------------------------minimum when called to an emergency. Special Weapons and Tactics---------------------- Negotiator----------------------------------4% SET/DET----------------------------------3% VIIT--------------------------------------- 2%* VIIT Lead-------------------------- 4%* Percentage (of base wage) Percentage (of base wage) - - - 6% The city contributes 1% of employee's wage base toward deferred compensation. (Appendix A.2.2 of Agreement By and Between City of Renton and Renton Police Guild Representing Commissioned Employees (January 1, 2024-December 31, 2026) (Commissioned Guild CBA)) Paid at rate of time and one half with a 3 hr BA Degree/Masters Degree AA Degree (90 credits) HAZARD DUTY AND PREMIUM PAY (Article 6.7 and 6.8) MONTHLY LONGEVITY PAY (Appendix B) Years of Service Completion of 5 Yrs 2% minimum when called to an emergency. *In addition to a paid rate of time and one half with 3 hr minimum when called out. NOTE: Please refer to the current labor agreement for specific information. Completion of 10 Yrs 4% Completion of 15 Yrs 6% Completion of 20 Yrs 10% Completion of 25 Yrs 12% Completion of 30 Yrs 14% MONTHLY EDUCATIONAL INCENTIVE PAY (Appendix B) 4% The city contributes 3% of employee's wage base toward deferred compensation for passing physical fitness. (Article 6.8.4, and Appendix A.2.3 of Commissioned Guild CBA) Effective January 1, 2025, the city contributes 3% of employee's wage base to a VEBA plan. (Article 14.10 of Commissioned Guild CBA) AGENDA ITEM #6. g) POLICE DEPARTMENT - Non-Commissioned Employees 4.0% Grade Position Title Monthly Annual Monthly Annual pn70 7,376 88,512 7,974 95,688 8,762 105,144 9,628 115,536 10,135 121,620 pn69 7,195 86,340 7,778 93,336 8,548 102,576 9,394 112,728 9,887 118,644 pn68 7,020 84,240 7,590 91,080 8,340 100,080 9,164 109,968 9,647 115,764 pn67 Community Engagement Coord.6,849 82,188 7,405 88,860 8,137 97,644 8,940 107,280 9,411 112,932 pn66 6,681 80,172 7,224 86,688 7,937 95,244 8,722 104,664 9,180 110,160 pn65 6,518 78,216 7,047 84,564 7,745 92,940 8,510 102,120 8,958 107,496 pn64 Crime Analyst 6,498 77,976 7,021 84,252 7,713 92,556 8,315 99,780 8,731 104,772 pn63 6,205 74,460 6,708 80,496 7,369 88,428 8,100 97,200 8,526 102,312 pn62 Police Services Specialist Supervisor 8,556 102,672 (15% above Specialist, Step E) pn61 Electronic Home Detention Coord 6,048 72,576 6,526 78,312 7,186 86,232 7,901 94,812 8,294 99,528 pn60 6,130 73,560 6,624 79,488 7,276 87,312 7,844 94,128 8,237 98,844 pn59 Domestic Violence Victim Advocate 5,722 68,664 6,216 74,592 6,907 82,884 7,594 91,128 7,996 95,952 pn58 Evidence Technician 5,770 69,240 6,228 74,736 6,854 82,248 7,539 90,468 7,928 95,136 pn57 Police Services Specialist Lead 7,998 95,976 (7.5% above Specialist, Step E) pn56 Animal Control Officer 5,441 65,292 5,883 70,596 6,469 77,628 7,114 85,368 7,471 89,652 pn54 Police Services Specialist 5,419 65,028 5,854 70,248 6,444 77,328 7,088 85,056 7,440 89,280 pn53 Police Administrative Specialist 4,851 58,212 5,245 62,940 5,766 69,192 6,343 76,116 6,655 79,860 pn52 Parking Enforcement Officer 4,700 56,400 5,072 60,864 5,587 67,044 6,146 73,752 6,449 77,388 Interpreter Premium…………...……………………..…………….................….....……….…………….3% of base pay (Article 6.5.2) 4% of base pay (Article 6.5.3) 4% of base pay (Article 6.5.1) 2025 CITY OF RENTON SALARY TABLE 4Effective January 1, 2025 STEP A STEP B STEP C STEP D STEP E Wage Adjustment NON- COMMISSIONED PREMIUM PAY (Articles 6.4 and 6.5) Public Records Act Premium……..…………………………………...............………………………… Field Training Officer, FTO (Police Service Specialist)…...............…………........… AGENDA ITEM #6. g) POLICE DEPARTMENT - Non-Commissioned Employees 4.0% 2025 CITY OF RENTON SALARY TABLE 4Effective January 1, 2025 Wage Adjustment Double time with 3 hrs min (Article 6.4)Crisis Communication Unit………..........…………………………..............…………..…...……… AGENDA ITEM #6. g) POLICE DEPARTMENT - Non-Commissioned Employees 4.0% 2025 CITY OF RENTON SALARY TABLE 4Effective January 1, 2025 Wage Adjustment Completion of 5 Yrs 2% POLICE NON-COMMISSIONED- MONTHLY LONGEVITY INCENTIVE PAY SCHEDULE (Article 12, Appendix B.1) Years of Service Percentage (of base wage) Completion of 10 Yrs 4% Completion of 15 Yrs 6% Completion of 20 Yrs 10% Completion of 25 Yrs 12% Completion of 30 Yrs 14% MONTHLY EDUCATIONAL INCENTIVE PAY SCHEDULE (Appendix B.2) Percentage (of base wage) AA Degree (90 credits) 4% BA/BS Degree or Masters Degree 6% - The city contributes 3.5% of the employee's base wage to a deferred comp account. (Appendix A.3 of Non-Commissioned Guild CBA) - The city contributes an additional 3% of employee's wage base toward deferred comp for passing physical fitness. (Article 6.8 of Non-Commissioned Guild CBA) - The city contributes 2% of the employee's base wage to a VEBA plan. (Article 14.10 of Agreement By and Between City of Renton and Non-Commissioned Employees of the Renton Police Guild (2024-2026) (Non-Commissioned Guild CBA)) AGENDA ITEM #6. g) Grade h50 20.90 h51 21.00 h52 22.00 h53 23.00 h54 24.00 h55 25.00 h56 26.00 h57 27.00 h58 28.00 h59 29.00 h60 30.00 h61 31.00 h62 32.00 h63 33.00 h64 34.00 h65 35.00 h66 40.00 h67 45.00 h68 50.00 h69 55.00 h70 60.00 h71 65.00 h72 70.00 h73 75.00 h74 80.00 h75 85.00 h76 90.00 h77 95.00 h78 100.00 2025 CITY OF SUPPLEMENTAL WAGE TABLE AGENDA ITEM #6. g) AB - 3863 City Council Regular Meeting - 07 Jul 2025 SUBJECT/TITLE: Award Bid to Perimeter Security Group LLC for the Gate & Perimeter Security Upgrades Project RECOMMENDED ACTION: Refer to Finance Committee DEPARTMENT: Public Works Airport STAFF CONTACT: William Adams, Principal Engineer EXT.: 206-775-6862 FISCAL IMPACT SUMMARY: The fiscal impact of the contract with Perimeter Security Group LLC for the Gate & Perimeter Security Upgrades Project is not to exceed $2,317,570.66. The full cost of this contract will be funded by the Airport account 422.725119 by means of an interfund transfer from the Airport Operating End Balance (x402) to 422.725119 during the Q3 budget adjustment period. Current Airport CIP Security Upgrade Budget balance is $1,250,000. Current Operating Fund balance budget is $4,025,873. The Airport will seek to move $1,067,570.66 from the Operating End Fund to the Airport CIP Security Upgrade account. SUMMARY OF ACTION: The Airport is seeking General Contracting services at the airport to replace end of life vehicle gates as well as adding cameras to strategic location to enhance the perimeter security of the Airport. These projects came out of a security review of the airport commissioned in 2024 which was undertaken due to airport break-ins and car thefts that occurred in 2020-2023. The city solicited for work associated with the installation and replacement of airport facilities, four bid proposals were received, and the apparent low bidder was evaluated in the attached Bid Proposal Assessment. Airport CIP, Airport Security & Fence Upgrade (Project 725119, Fund 422)  We propose to move $1,067,570.66 from the 2025 Airport Operating End Fund balance (402) to account 422.725119.015.594.46.63.000 – Airport Security & Fence Upgrade to fund CAG-25-012 (Perimeter Security Group LLC - Gate & Perimeter Security Upgrades Project). EXHIBITS: A. Bid Tabulation B. Bid Proposal Assessment STAFF RECOMMENDATION: Award contract to Perimeter Security Group LLC for the Gate & Perimeter Security Upgrades Project and authorize the mayor and city clerk to execute this contract in the amount of $2,317,570.66. Approve the transfer of $1,067,570.66 from the 2025 Airport Operating End Fund balance (402) to account 422.725119.015.594.46.63.000 – Airport Security & Fence Upgradeto fund CAG-25-012 (Perimeter Security Group LLC - Gate & Perimeter Security Upgrades Project) during the Q3 Budget adjustment period. AGENDA ITEM #6. h) Client:Renton Municipal Airport Major Discrepancy Project:Renton Gate and Perimeter Security Upgrades Project Minor Discrepancy Bid Opening:05/08/2025 Gate and Perimeter Security Upgrade Number Section Item Quantity Unit Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost Unit Cost Total Cost 1 C-105 Mobilization 1 LS 120,000.00$ 120,000.00$ 155,000.00$ 155,000.00$ 109,571.00$ 109,571.00$ 70,180.00$ 70,180.00$ 250,000.00$ 250,000.00$ 2 SP1-05.4 Construction Surveying 1 LS 30,000.00$ 30,000.00$ 31,400.00$ 31,400.00$ 10,260.00$ 10,260.00$ 9,990.00$ 9,990.00$ 3,600.00$ 3,600.00$ 3 A-101 FOD Prevention Controls 1 LS 10,000.00$ 10,000.00$ 35,000.00$ 35,000.00$ 23,068.00$ 23,068.00$ 20,650.00$ 20,650.00$ 15,625.00$ 15,625.00$ 4 G-100 CSPP Compliance and SPCD 1 LS 25,000.00$ 25,000.00$ 392,500.00$ 392,500.00$ 5,767.00$ 5,767.00$ 9,950.00$ 9,950.00$ 71,400.00$ 71,400.00$ 5 C-102 Temporary Erosion and Sediment Control 1 LS 2,500.00$ 2,500.00$ 15,700.00$ 15,700.00$ 11,534.00$ 11,534.00$ 26,350.00$ 26,350.00$ 18,500.00$ 18,500.00$ 6 P-101 Pavement Removal 780 SY 50.00$ 39,000.00$ 392.00$ 305,760.00$ 288.00$ 224,640.00$ 139.60$ 108,888.00$ 41.60$ 32,448.00$ 7 P-101 Remove Chain-Link Fence 60 LF 25.00$ 1,500.00$ 130.00$ 7,800.00$ 173.00$ 10,380.00$ 42.00$ 2,520.00$ 210.00$ 12,600.00$ 8 P-101 Remove Pedestrian Gate 3 EA 500.00$ 1,500.00$ 1,570.00$ 4,710.00$ 3,460.00$ 10,380.00$ 1,200.00$ 3,600.00$ 3,533.33$ 10,599.99$ 9 P-101 Remove Vehicle Gate 3 EA 2,500.00$ 7,500.00$ 1,570.00$ 4,710.00$ 6,920.00$ 20,760.00$ 6,475.00$ 19,425.00$ 15,133.33$ 45,399.99$ 10 P-101 Remove Card Reader and Associated Equipment 9 EA 600.00$ 5,400.00$ 785.00$ 7,065.00$ 6,093.00$ 54,837.00$ 366.00$ 3,294.00$ 9,077.78$ 81,700.02$ 11 P-101 Repair Pedestrian Gate 5 EA 500.00$ 2,500.00$ 4,710.00$ 23,550.00$ 6,766.00$ 33,830.00$ 3,975.00$ 19,875.00$ 5,360.00$ 26,800.00$ 12 P-152 Unclassified Excavation 270 CY 40.00$ 10,800.00$ 157.00$ 42,390.00$ 115.00$ 31,050.00$ 866.50$ 233,955.00$ 48.15$ 13,000.50$ 13 P-209 Crushed Aggregate Base Course 240 TON 75.00$ 18,000.00$ 510.00$ 122,400.00$ 375.00$ 90,000.00$ 340.00$ 81,600.00$ 215.42$ 51,700.80$ 14 P-403 Asphalt Mixture Surface Course 270 TON 250.00$ 67,500.00$ 945.00$ 255,150.00$ 568.00$ 153,360.00$ 695.00$ 187,650.00$ 736.67$ 198,900.90$ 15 P-603 Emulsified Asphalt Tack Coat 55 GAL 50.00$ 2,750.00$ 145.00$ 7,975.00$ 173.00$ 9,515.00$ 85.00$ 4,675.00$ 109.09$ 5,999.95$ 16 F-162 8' Chain-Link Fence 103 LF 150.00$ 15,450.00$ 160.00$ 16,480.00$ 298.00$ 30,694.00$ 84.00$ 8,652.00$ 491.75$ 50,650.25$ 17 F-162 Wallace FoldSmart Bi-Folding Speedgate 3 EA 50,000.00$ 150,000.00$ 138,210.00$ 414,630.00$ 87,503.00$ 262,509.00$ 132,306.00$ 396,918.00$ 166,304.67$ 498,914.01$ 18 F-162 4' Pedestrian Gate 3 EA 4000 12,000.00$ 69,400.00$ 208,200.00$ 10,380.00$ 31,140.00$ 4,550.00$ 13,650.00$ 20,033.33$ 60,099.99$ 19 F-162 Standalone Bollard 12 EA $ 1,500 18,000.00$ 7,850.00$ 94,200.00$ 5,767.00$ 69,204.00$ $ 2,235.00 26,820.00$ 3,537.50$ 42,450.00$ 20 F-162 Card Reader Pedestal and Foundation 13 EA 5,000$ 65,000.00$ 48,200.00$ 626,600.00$ 11,710.00$ 152,230.00$ 6,000.00$ 78,000.00$ 22,923.08$ 298,000.04$ 21 F-162 Standalone Camera Mounting Post 5 EA $ 1,000 5,000.00$ $ 4,710.00 23,550.00$ $ 5,767.00 28,835.00$ $ 2,050.00 10,250.00$ $ 3,580.00 17,900.00$ 22 T-901 Seeding 2,000 SF 5.00$ 10,000.00$ 8.00$ 16,000.00$ 6.00$ 12,000.00$ 5.00$ 10,000.00$ 6,100.00$ 12,200,000.00$ 23 T-905 Topsoil 220 SY 75.00$ 16,500.00$ 80.00$ 17,600.00$ 58.00$ 12,760.00$ 181.00$ 39,820.00$ 249.09$ 54,799.80$ 24 281300-1 Access Control System Software Upgrade 1 LS 130,300.00$ 130,300.00$ 31,400.00$ 31,400.00$ 11,204.00$ 11,204.00$ 43,640.00$ 43,640.00$ 71,500.00$ 71,500.00$ 25 281300-2 Access Control System Hardware Installation 1 LS 610,800.00$ 610,800.00$ 12,560.00$ 12,560.00$ 1,372,436.00$ 1,372,436.00$ 670,800.00$ 670,800.00$ 808,000.00$ 808,000.00$ 1,377,000.00$ 2,872,330.00$ 2,781,964.00$ 2,101,152.00$ 14,940,589.24$ 141,831.00$ 295,849.99$ 286,542.29$ 216,418.66$ 1,538,880.69$ 1,518,831.00$ 3,168,179.99$ 3,068,506.29$ 2,317,570.66$ 16,479,469.93$ TOTAL BID AMOUNT Apparent Low Bidder A-1 American Fence, Inc. BID TABULATION Engineer's Estimate Perimeter Security Group Tunista Construction, LLC.JTM Construction, Inc. Subtotal: Gate and Perimeter Security Upgrades Project WA State Sales Tax (10.3%) RNT Gate-Security Bid Tabulation 1 of 1 March 20, 2025 AG E N D A I T E M # 6 . h ) Item Description Determination 1.A Proposal will be considered irregular and will be rejected if:Criteria Met (Per Below) 1.a.The bidder is not prequalified when so required;None Found 1.b.The Bidder adds provisions reserving the right to reject or accept the Award, or enter into the Contract;None Found 1.c.A price per unit cannot be determined from the Bid Proposal;Price per unit clearly identified 1.d.The Proposal form is not properly executed;Correct Proposal form used. 1.e.The Bidder fails to submit or properly complete a subcontractor list (WSDOT Form 271-015), if applicable, as required in Section 1-02.6;Filled out Correctly 1.f.The Bidder fails to submit or properly complete a Disadvantaged Business Enterprise Certification (WSDOT Form 272- 056), if applicable, as required in Section 1-02.6;Not applicable 1.g. The Bidder fails to submit Written Confirmations (WSDOT Form 422-031) from each DBE firm listed on the Bidder’s completed DBE Utilization Certification that they are in agreement with the bidder’s DBE participation commitment, if applicable, as required in Section 1-02.6, or if the written confirmation that is submitted fails to meet the requirements of the Special Provisions; Not applicable 1.h. The Bidder fails to submit DBE Good Faith Effort documentation, if applicable, as required in Section 1-02.6, or if the documentation that is submitted fails to demonstrate that a Good Faith Effort to meet the Condition of Award in accordance with Section 1-07.11; Not applicable 1.i.The Bidder fails to submit a DBE Bid Item Breakdown (WSDOT Form 272-054), if applicable, as required in Section 1- 02.6, or if the documentation that is submitted fails to meet the requirements of the Special Provisions;Not applicable 1.j.The Bid Proposal does not constitute a definite and unqualified offer to meet the material terms of the Bid invitation.Definite and unqualified offer Item Description Determination 2.A Proposal may be considered irregular and may be rejected if:Criteria Met (Per Below) 2.a.The Proposal does not include a unit price for every Bid item.Unit price included for every bid item 2.b.Any of the unit prices are excessively unbalanced (either above or below the amount of a reasonable Bid) to the potential detriment of the Contracting Agency; All unit prices considered reasonable and balanced 2.c.The authorized Proposal Form furnished by the Contracting Agency is not used or is altered; Proposal form submitted with bid. 2.d.The completed Proposal form contains any unauthorized additions, deletions, alternate Bids, or conditions;No edits to proposal conditions Gate & Perimeter Security Upgrade Special Provisions 1-02.13 Irregular Proposals Bidder Assessment CAG-25-012 Bid Opening: May 8 2025 Bidder: Perimeter Security Group L&I Doing Business As (DBA): Perimeter Security Group Special Provisions 1-02.13 Irregular Proposals WA UBI No.: 603-201-446 License No.: PERIMSG887LR Entity Type: Limited Liability Company CAG-21-184 Bidder Assessment (2021) Page 1 of 3 AGENDA ITEM #6. h) 2.e.Receipt of Addenda is not acknowledged;Receipt of Addendum 1-3 acknowledged 2.f.A member of a joint venture or partnership and the joint venture or partnership submit Proposals for the same project (in such an instance, both Bids may be rejected); or No evidence that members of a joint venture or partnership submitted multiple proposals 2.g.If the Proposal form entried are not made in ink.Proposal form entries made in ink Item Description Determination 1.A Bidder will be deemed not responsible and the proposal rejected if the bidder does not meet the responsibility criteria in RCW 39.04.350(1), as amended. Criteria Met (Per Below) (1)Before award of a public works contract, a bidder must meet the following responsibility criteria to be considered a responsible bidder and qualified to be awarded a public works project. The bidder must: Criteria Met (Per Below) (1)(a)At the time of bid submittal, have a certificate of registration in compliance with chapter 18.27 RCW;YES (1)(b)Have a current state unified business identifier number;L&I Acct ID: 202,225- 01 (1)(c)If applicable, have industrial insurance coverage for the bidder's employees working in Washington as required in Title 51 RCW;Account is CURRENT (1)(d)Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3);WA UBI: 603-201-446 (1)(e) If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, not have been found out of compliance by the Washington state apprenticeship and training council for working apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined in their standards of apprenticeship under chapter 49.04 RCW for the one-year period immediately preceding the date of the bid solicitation; Meets current requirements Per L&I. (1)(f) Have received training on the requirements related to public works and prevailing wage under this chapter and chapter 39.12 RCW. The bidder must designate a person or persons to be trained on these requirements. The training must be provided by the department of labor and industries or by a training provider whose curriculum is approved by the department. The department, in consultation with the prevailing wage advisory committee, must determine the length of the training. Bidders that have completed three or more public works projects and have had a valid business license in Washington for three or more years are exempt from this subsection. The department of labor and industries must keep records of entities that have satisfied the training requirement or are exempt and make the records available on its web site. Responsible parties may rely on the records made available by the department regarding satisfaction of the training requirement or exemption; and Registered with ESD, 464989-00-6 (1)(g) Within the three-year period immediately preceding the date of the bid solicitation, not have been determined by a final and binding citation and notice of assessment issued by the department of labor and industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW. Excise Tax Acct ID: A26248922 (2) Before award of a public works contract, a bidder shall submit to the contracting agency a signed statement in accordance with chapter 5.50 RCW verifying under penalty of perjury that the bidder is in compliance with the responsible bidder criteria requirement of subsection (1)(g) of this section. A contracting agency may award a contract in reasonable reliance upon such a sworn statement. No debarments have been issued against this contractor Per L&I 2.A bidder may be deemed not responsible and the proposal rejected if: Criteria Met (Per Below) 2.a.More than one proposal is submitted for the same project from a bidder under the same or different names;One proposal submitted 2.b.Evidence of collusion exists with any other bidder or potential bidder. Participants in collusion will be restricted from submitting further bids; No evidence of collusion City Special Provisions 1-02.14 Disqualification of Bidder RCW 39.04.350 CAG-21-184 Bidder Assessment (2021) Page 2 of 3 AGENDA ITEM #6. h) 2.c. The bidder, in the opinion of the Contracting Agency, is not qualified for the Work or to the full extent of the bid, or to the extent that the bid exceeds the authorized prequalification amount as may have been determined by a prequalification of the bidder; Bidder considered to be qualified 2.d. An unsatisfactory performance record exists based on past or current Contracting Agency Work or for Work done for others, as judged from the standpoint of conduct of the Work; workmanship; progress; affirmative action; equal employment opportunity practices; or Disadvantaged Enterprise, Minority Enterprise, or Women’s Business Enterprise utilization; No evidence of unsatisfactory performance 2.e.There is uncompleted Work (Contracting Agency or otherwise) which might hinder or prevent the prompt completion of the Work bid upon; No evidence of uncompleted work 2.f.The bidder failed to settle bills for labor or materials on past or current contracts; No evidence of unsettled bills 2.g.The bidder has failed to complete a written public contract or has been convicted of a crime arising from a previous public contract; No evidence of failure to complete a public contract 2.h.The bidder is unable, financially or otherwise, to perform the Work; No evidence of inability to perform the Work 2.i.A bidder is not authorized to do business in the State of Washington (not registered in accordance with RCW 18.27); Meets current requirements Per L&I 2.j.There are any other reasons deemed proper by the Contracting Agency. No other reasons for rejection CAG-21-184 Bidder Assessment (2021) Page 3 of 3 AGENDA ITEM #6. h) Gate & Perimeter Security Upgrade CAG-25-012 Bid Opening: May 8 2025 2 PM BID BOND VERIFICATION FOR Perimeter Security Group Bond Company Name Western Surety Compnay Bond Company Contact Taj Hoard-Sire Bid Amount 2,317,570.66$ Minimum Bond Amount Required (5%)115,878.53$ Verification Verified via phone on 6/12/2025 Bidder Assessment AGENDA ITEM #6. h) AB - 3879 City Council Regular Meeting - 07 Jul 2025 SUBJECT/TITLE: Contract Award: 116th Ave SE Sidewalk Project, Construction Contract CAG-25-048 RECOMMENDED ACTION: Council Concur DEPARTMENT: Public Works Transportation Systems Division STAFF CONTACT: Chris Barnes, Transportation Operations Manager EXT.: 7220 FISCAL IMPACT SUMMARY: The total budget for the 116th Ave SE Sidewalk Project is $1,420,230 and is funded by $1,116,340 in General funds with up to $303,890 reimbursed by Transportation Improvement Board Funding. Construction costs will be charged to Fund 317.122804. SUMMARY OF ACTION: The Engineer’s Estimate for construction was $1,065,905.00. Bids for this construction contract were received on Tuesday, June 24, 2025, and opened on Thursday, June 26, 2025. A total of seven (7) bids were submitted and are summarized below: Submitted by Bid Amount Mike McClung Construction Co. $ 934,996.00 Active Construction Inc. $ 938,938.00 Kamins Construction Inc. $ 998,888.80 Raudenbush Earthworks LLC $ 1,016,219.00 BEAU Construction LLC $ 1,049,993.00 Northwest Cascade Inc. $ 1,131,131.00 McCann Construction Enterprises Inc. $ 1,178,198.00 The bid opening met three of the three Council requirements: 1)There was more than one bid; 2)There were no irregularities with the lowest bid; 3)The bid was within budget; Staff has determined that the bid submitted by Mike McClung Construction Co., is the lowest responsive bid and that the bidder is responsible per the mandatory bidder responsibility criteria of RCW 39.04.350(1). The surety has confirmed with staff that the bid bond submitted by Mike McClung Construction Co. is valid. EXHIBITS: A. Staff Bid Tabulations STAFF RECOMMENDATION: The City Council award the construction contract to Mike McClung Construction Co. in the amount of $934,996.00, and authorize the Mayor and City Clerk to execute the contract with Mike McClung Construction Company. AGENDA ITEM #6. i) Bid Due: June 24, 2025 Bid Opening: June 26, 2025 ITEM NO.ITEM DESCRIPTION SPEC. SECTION UNIT QUANTITY UNIT PRICE* EXTENSION UNIT PRICE* EXTENSION UNIT PRICE* EXTENSION UNIT PRICE*EXTENSION UNIT PRICE* EXTENSION UNIT PRICE* EXTENSION UNIT PRICE* EXTENSION UNIT PRICE* EXTENSION 1 MOBILIZATION 1-09 LS 1 $114,000.00 $114,000.00 $80,000.00 $80,000.00 $90,000.00 $90,000.00 $86,282.00 $86,282.00 $85,000.00 $85,000.00 $104,000.00 $104,000.00 $113,000.00 $113,000.00 $110,000.00 $110,000.00 2 MINOR CHANGE 1-04 EQ ADJ 1 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 $50,000.00 3 ROADWAY SURVEYING 1-05 LS 1 $10,000.00 $10,000.00 $12,500.00 $12,500.00 $10,000.00 $10,000.00 $13,750.00 $13,750.00 $13,000.00 $13,000.00 $12,000.00 $12,000.00 $10,725.00 $10,725.00 $22,500.00 $22,500.00 4 RECORD DRAWINGS (MIN BID $1000) 1-05 LS 1 $1,000.00 $1,000.00 $2,500.00 $2,500.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,000.00 $1,500.00 $1,500.00 5 SPCC PLAN 1-07 LS 1 $1,250.00 $1,250.00 $1,500.00 $1,500.00 $150.00 $150.00 $1,000.00 $1,000.00 $800.00 $800.00 $500.00 $500.00 $500.00 $500.00 $1,100.00 $1,100.00 6 PROJECT TEMPORARY TRAFFIC CONTROL 1-10 LS 1 $94,500.00 $94,500.00 $74,000.00 $74,000.00 $54,935.00 $54,935.00 $93,885.00 $93,885.00 $63,000.00 $63,000.00 $100,000.00 $100,000.00 $120,000.00 $120,000.00 $108,000.00 $108,000.00 7 REMOVAL OF STRUCTURES AND OBSTRUCTIONS 2-02 LS 1 $28,000.00 $28,000.00 $20,000.00 $20,000.00 $9,500.00 $9,500.00 $9,922.00 $9,922.00 $50,000.00 $50,000.00 $35,000.00 $35,000.00 $20,900.00 $20,900.00 $51,000.00 $51,000.00 8 ADJUST EXISTING UTILITY TO GRADY 2-02 EA 11 $750.00 $8,250.00 $800.00 $8,800.00 $770.00 $8,470.00 $1,100.00 $12,100.00 $680.00 $7,480.00 $900.00 $9,900.00 $850.00 $9,350.00 $1,250.00 $13,750.00 9 ROADWAY EXCAVATION INCL. HAUL 2-03 CY 640 $70.00 $44,800.00 $60.00 $38,400.00 $92.00 $58,880.00 $77.34 $49,497.60 $81.00 $51,840.00 $60.00 $38,400.00 $53.50 $34,240.00 $86.00 $55,040.00 10 SELECT BORROW INCL. HAUL 2-03 TON 230 $35.00 $8,050.00 $50.00 $11,500.00 $53.00 $12,190.00 $40.39 $9,289.70 $20.00 $4,600.00 $35.00 $8,050.00 $36.00 $8,280.00 $48.00 $11,040.00 11 GRAVEL BORROW INCL. HAUL 2-03 CY 200 $30.00 $6,000.00 $65.00 $13,000.00 $89.00 $17,800.00 $63.36 $12,672.00 $25.00 $5,000.00 $55.00 $11,000.00 $36.00 $7,200.00 $88.00 $17,600.00 12 STRUCTURE EXCAVATION INCL. HAUL 2-09 CY 320 $20.00 $6,400.00 $40.00 $12,800.00 $101.00 $32,320.00 $93.83 $30,025.60 $68.00 $21,760.00 $55.00 $17,600.00 $11.00 $3,520.00 $73.00 $23,360.00 13 SHORING OR EXTRA EXCAVATION CLASS B 2-09 SF 2,480 $2.50 $6,200.00 $2.00 $4,960.00 $1.00 $2,480.00 $1.65 $4,092.00 $2.00 $4,960.00 $6.50 $16,120.00 $1.00 $2,480.00 $1.50 $3,720.00 14 CRUSHED SURFACING BASE COURSE 4-04 TON 580 $65.00 $37,700.00 $50.00 $29,000.00 $65.00 $37,700.00 $49.04 $28,443.20 $30.00 $17,400.00 $50.00 $29,000.00 $51.00 $29,580.00 $65.00 $37,700.00 15 CRUSHED SURFACING TOP COURSE 4-04 TON 210 $70.00 $14,700.00 $70.00 $14,700.00 $66.00 $13,860.00 $50.84 $10,676.40 $30.00 $6,300.00 $50.00 $10,500.00 $51.00 $10,710.00 $65.00 $13,650.00 16 HMA CL. 1/2 IN. OG 58H-22 5-04 TON 649 $250.00 $162,250.00 $160.00 $103,840.00 $155.00 $100,595.00 $161.66 $104,917.34 $195.00 $126,555.00 $140.00 $90,860.00 $179.00 $116,171.00 $177.00 $114,873.00 17 PLANING BITUMINOUS PAVEMENT 5-04 SY 283 $60.00 $16,980.00 $5.00 $1,415.00 $30.00 $8,490.00 $24.46 $6,922.18 $19.00 $5,377.00 $5.00 $1,415.00 $28.00 $7,924.00 $34.00 $9,622.00 18 POLYPROPYLENE STORM SEWER PIPE 12 IN. DIAM. 7-04 LF 766 $100.00 $76,600.00 $51.00 $39,066.00 $77.00 $58,982.00 $65.38 $50,081.08 $90.00 $68,940.00 $99.00 $75,834.00 $117.00 $89,622.00 $124.00 $94,984.00 19 DUCTILE IRON STORM SEWER PIPE 8 IN. DIAM. 7-04 LF 138 $100.00 $13,800.00 $95.00 $13,110.00 $132.00 $18,216.00 $91.14 $12,577.32 $150.00 $20,700.00 $140.00 $19,320.00 $215.00 $29,670.00 $157.00 $21,666.00 20 DUCTILE IRON STORM SEWER PIPE 12 IN. DIAM. 7-04 LF 74 $130.00 $9,620.00 $125.00 $9,250.00 $188.00 $13,912.00 $138.69 $10,263.06 $210.00 $15,540.00 $170.00 $12,580.00 $248.00 $18,352.00 $198.00 $14,652.00 21 CATCH BASIN TYPE 1 7-05 EA 14 $2,500.00 $35,000.00 $2,100.00 $29,400.00 $2,100.00 $29,400.00 $2,424.40 $33,941.60 $2,500.00 $35,000.00 $3,250.00 $45,500.00 $2,225.00 $31,150.00 $2,260.00 $31,640.00 22 CATCH BASIN TYPE 2 48 IN. DIAM. 7-05 EA 2 $7,000.00 $14,000.00 $7,000.00 $14,000.00 $5,700.00 $11,400.00 $5,472.50 $10,945.00 $4,500.00 $9,000.00 $6,500.00 $13,000.00 $7,900.00 $15,800.00 $6,200.00 $12,400.00 23 CONNECTION TO DRAINAGE STRUCTURE 7-05 EA 3 $2,000.00 $6,000.00 $400.00 $1,200.00 $1,800.00 $5,400.00 $880.00 $2,640.00 $2,700.00 $8,100.00 $1,500.00 $4,500.00 $1,800.00 $5,400.00 $1,350.00 $4,050.00 24 EROSION CONTROL AND WATER POLLUTION PREVENTION 8-01 LS 1 $6,100.00 $6,100.00 $15,000.00 $15,000.00 $10,000.00 $10,000.00 $3,916.00 $3,916.00 $3,500.00 $3,500.00 $20,000.00 $20,000.00 $26,000.00 $26,000.00 $10,200.00 $10,200.00 25 TOPSOIL TYPE A 8-02 SY 430 $35.00 $15,050.00 $20.00 $8,600.00 $20.00 $8,600.00 $16.63 $7,150.90 $72.00 $30,960.00 $35.00 $15,050.00 $15.00 $6,450.00 $15.00 $6,450.00 26 SEEDING, FERTILIZING, AND MULCHING 8-02 SY 430 $20.00 $8,600.00 $6.00 $2,580.00 $5.00 $2,150.00 $5.12 $2,201.60 $11.00 $4,730.00 $22.00 $9,460.00 $6.00 $2,580.00 $6.00 $2,580.00 27 CEMENT CONC. TRAFFIC CURB AND GUTTER 8-04 LF 1,070 $45.00 $48,150.00 $32.00 $34,240.00 $37.00 $39,590.00 $48.58 $51,980.60 $55.00 $58,850.00 $29.00 $31,030.00 $38.00 $40,660.00 $43.50 $46,545.00 28 POTHOLING 8-05 EA 10 $1,000.00 $10,000.00 $1,000.00 $10,000.00 $700.00 $7,000.00 $497.20 $4,972.00 $500.00 $5,000.00 $1,700.00 $17,000.00 $685.00 $6,850.00 $870.00 $8,700.00 29 CEMENT CONC. DRIVEWAY ENTRANCE TYPE R1 8-06 SY 153 $90.00 $13,770.00 $100.00 $15,300.00 $118.00 $18,054.00 $137.05 $20,968.65 $108.00 $16,524.00 $105.00 $16,065.00 $147.00 $22,491.00 $120.00 $18,360.00 30 RAISED PAVEMENT MARKER TYPE 2 8-09 HUND 0.2 $1,500.00 $300.00 $3,000.00 $600.00 $2,700.00 $540.00 $2,750.00 $550.00 $2,500.00 $500.00 $2,900.00 $580.00 $3,000.00 $600.00 $990.00 $198.00 31 CEMENT CONC. SIDEWALK 8-14 SY 501 $65.00 $32,565.00 $85.00 $42,585.00 $64.00 $32,064.00 $88.07 $44,123.07 $103.00 $51,603.00 $59.00 $29,559.00 $76.00 $38,076.00 $83.00 $41,583.00 32 CEMENT CONC. CURB RAMP TYPE PARALLEL A 8-14 EA 2 $3,500.00 $7,000.00 $3,200.00 $6,400.00 $3,600.00 $7,200.00 $2,807.20 $5,614.40 $2,500.00 $5,000.00 $2,900.00 $5,800.00 $4,900.00 $9,800.00 $4,150.00 $8,300.00 33 CEMENT CONC. CURB RAMP TYPE PARALLEL B 8-14 EA 1 $3,500.00 $3,500.00 $3,200.00 $3,200.00 $3,600.00 $3,600.00 $2,807.20 $2,807.20 $2,500.00 $2,500.00 $2,900.00 $2,900.00 $4,900.00 $4,900.00 $4,150.00 $4,150.00 34 CEMENT CONC. CURB RAMP TYPE COMBINATION 8-14 EA 1 $3,500.00 $3,500.00 $3,200.00 $3,200.00 $3,600.00 $3,600.00 $2,807.20 $2,807.20 $2,100.00 $2,100.00 $2,900.00 $2,900.00 $4,900.00 $4,900.00 $4,150.00 $4,150.00 35 CEMENT CONC. CURB RAMP TYPE SINGLE DIRECTION A 8-14 EA 1 $3,000.00 $3,000.00 $3,200.00 $3,200.00 $3,600.00 $3,600.00 $2,807.20 $2,807.20 $1,500.00 $1,500.00 $2,900.00 $2,900.00 $4,900.00 $4,900.00 $4,150.00 $4,150.00 36 RELOCATION OF EXISTING MAILBOX @ 16045 116TH AVE SE 8-18 EA 1 $850.00 $850.00 $1,400.00 $1,400.00 $350.00 $350.00 $500.00 $500.00 $500.00 $500.00 $350.00 $350.00 $800.00 $800.00 $595.00 $595.00 37 RRFB SYSTEM @ MIDBLOCK CROSSING, COMPLETE 8-20 LS 1 $41,000.00 $41,000.00 $55,000.00 $55,000.00 $45,000.00 $45,000.00 $59,374.70 $59,374.70 $51,500.00 $51,500.00 $48,500.00 $48,500.00 $68,000.00 $68,000.00 $56,750.00 $56,750.00 38 RRFB SYSTEM @ SE 162ND ST, COMPLETE 8-20 LS 1 $46,000.00 $46,000.00 $65,000.00 $65,000.00 $38,000.00 $38,000.00 $49,057.80 $49,057.80 $36,000.00 $36,000.00 $62,000.00 $62,000.00 $81,000.00 $81,000.00 $47,000.00 $47,000.00 39 SPARE CONDUIT SYSTEM, COMPLETE 8-20 LS 1 $21,000.00 $21,000.00 $40,000.00 $40,000.00 $22,000.00 $22,000.00 $41,888.00 $41,888.00 $21,000.00 $21,000.00 $32,000.00 $32,000.00 $32,000.00 $32,000.00 $27,600.00 $27,600.00 40 SPEED CAMERA SYSTEM RELOCATION, COMPLETE 8-20 LS 1 $20,000.00 $20,000.00 $13,500.00 $13,500.00 $17,500.00 $17,500.00 $18,348.00 $18,348.00 $17,000.00 $17,000.00 $13,000.00 $13,000.00 $12,300.00 $12,300.00 $22,000.00 $22,000.00 41 SOLAR SCHOOL ZONE FLASHING BEACON RELOCATION, COMPLETE 8-20 LS 1 $8,000.00 $8,000.00 $12,000.00 $12,000.00 $17,500.00 $17,500.00 $17,994.90 $17,994.90 $17,000.00 $17,000.00 $12,000.00 $12,000.00 $9,600.00 $9,600.00 $21,600.00 $21,600.00 42 PERMANENT SIGNING 8-21 LS 1 $3,000.00 $3,000.00 $2,000.00 $2,000.00 $2,500.00 $2,500.00 $1,650.00 $1,650.00 $5,000.00 $5,000.00 $8,000.00 $8,000.00 $7,350.00 $7,350.00 $7,600.00 $7,600.00 43 PAINT LINE 8-22 LF 950 $2.00 $1,900.00 $9.00 $8,550.00 $8.00 $7,600.00 $8.53 $8,103.50 $8.00 $7,600.00 $8.00 $7,600.00 $9.00 $8,550.00 $4.00 $3,800.00 44 PLASTIC CROSSWALK LINE 8-22 SF 260 $12.00 $3,120.00 $12.00 $3,120.00 $10.00 $2,600.00 $11.00 $2,860.00 $10.00 $2,600.00 $11.00 $2,860.00 $12.00 $3,120.00 $20.00 $5,200.00 45 PLASTIC STOP LINE 8-22 LF 60 $40.00 $2,400.00 $18.00 $1,080.00 $16.00 $960.00 $16.50 $990.00 $15.00 $900.00 $16.00 $960.00 $18.00 $1,080.00 $24.00 $1,440.00 46 REMOVE PAVEMENT MARKINGS 8-22 LS 1 $2,000.00 $2,000.00 $3,500.00 $3,500.00 $3,250.00 $3,250.00 $3,300.00 $3,300.00 $3,000.00 $3,000.00 $3,400.00 $3,400.00 $3,550.00 $3,550.00 $5,400.00 $5,400.00 TOTAL FOR SCHEDULE A = $1,065,905.00 $934,996.00 $938,938.00 $998,888.80 $1,016,219.00 $1,049,993.00 $1,131,131.00 $1,178,198.00 *NOTE: All applicable sales tax shall be included in the unit and lump sum bid price per section 1-07.2(1) and WAC 458-20-171. BID SUMMARY Total of Schedule A (Brought forward)$1,065,905.00 $934,996.00 $938,938.00 $998,888.80 $1,016,219.00 $1,049,993.00 $1,131,131.00 $1,178,198.00 TOTAL BID AMOUNT $1,065,905.00 $934,996.00 $938,938.00 $998,888.80 $1,016,219.00 $1,049,993.00 $1,131,131.00 $1,178,198.00 Kamins Construction Inc Raudenbush Earthworks LLC BID TABULATIONS 116th Ave SE Sidewalk Project - CAG-25-048 Beau Construction, LLC Northwest Cascade, Inc McCann Construction Enterprises, incSCHEDULE OF PRICES ENGINEER'S ESTIMATE Mike McClung Construction Co. Active Construction Inc 116th Ave SE Sidewalk Project TRO4104285 CAG-25-048 Page 1 of 1 Bid Tabulations 2025 AG E N D A I T E M # 6 . i ) AB - 3877 City Council Regular Meeting - 07 Jul 2025 SUBJECT/TITLE: Temporary Road Closures Rainier Ave S Corridor Improvements - Phase 4 Project RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Public Works Transportation Systems Division STAFF CONTACT: Bob Hanson, Transportation Design Manager EXT.: 7223 FISCAL IMPACT SUMMARY: There is no fiscal impact if the closures are approved. SUMMARY OF ACTION: The Rainier Ave S - Phase 4 (S 3rd St to NW 3rd Pl) Project will extend previous corridor improvements from South Third Street to 1,000 feet north of Airport Way (NW 3rd Pl). Project elements include extending a southbound BAT lane from S 2nd St to S 3rd St, pedestrian improvements with street scaping, ped actuated traffic signal (HAWK), transit facility upgrades, access management, and a segment of a regional ped/bike path trail (Lake Washington Loop Trail). Beginning July 8, 2025, S 2nd Street will be closed for up to 30 calendar days between Lake Avenue S and Rainier Avenue S. This closure is necessary to safely construct the intersection and install concrete panels over Seattle Public Utilities water transmission lines. During this period, traffic on Rainier Avenue S will be reduced to one lane in each direction, with all lanes shifted to the west side of the road. Closing S 2nd Street will help maintain continuous traffic flow on Rainier Avenue S and reduce congestion at this intersection. Detour routes and alternate signage will be clearly marked to guide drivers. Additionally, flaggers will be on- site while crews are working to assist drivers with entering and exiting driveways along Rainier Ave S. EXHIBITS: A. Resolution B. Roadway Closure Location C. Street Closure & Alternate Routes STAFF RECOMMENDATION: Adopt the resolution authorizing the closure of South 2ndStreet for up to thirty (30) calendar days starting July 8, 2025, as part of the Rainier Ave S Corridor Improvements – Phase 4 Project. AGENDA ITEM #6. j) 1 CITY OF RENTON, WASHINGTON RESOLUTION NO. _______ A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING TEMPORARY FULL STREET CLOSURE OF SOUTH 2ND STREET BETWEEN LAKE AVENUE SOUTH AND RAINIER AVENUE SOUTH FOR THE RAINIER AVENUE SOUTH PHASE 4 IMPROVEMENT PROJECT. WHEREAS, the City of Renton is constructing the Rainier Avenue S - Phase 4 (S 3rd St to NW 3rd Pl) Project; and WHEREAS, this construction activity will required a temporary street closure of South 2nd Street between Lake Avenue South and Rainier Avenue South; and WHEREAS, pursuant to the City Code 9-9-3, such street closures require City Council authorization by means of a resolution; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The City Council does hereby authorize the temporary closure of South 2nd Street between Lake Avenue South and Rainier Avenue South, not to exceed thirty (30) calendar days beginning July 8, 2025, for the purpose of constructing the Rainier Avenue South project improvements. SECTION II. Notice of the closure shall be posted and published as required by RMC 9-9-2 and RMC 9-9-3. AGENDA ITEM #6. j) RESOLUTION NO. _______ 2 PASSED BY THE CITY COUNCIL this day of , 2025. ______________________________ Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2025. ______________________________ Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney RES-PW:25RES017:7.2.2025 AGENDA ITEM #6. j) AGENDA ITEM #6. j) 5D L Q L H U $ Y H 6 5D L Q L H U $ Y H 6 6QG67 5DLQLHU$YH6 6QG6t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j ) AB - 3875 City Council Regular Meeting - 07 Jul 2025 SUBJECT/TITLE: 120-day Closure of Houser Way North between Lake Washington Boulevard North and Lowe’s business delivery access RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee DEPARTMENT: Public Works Transportation Systems Division STAFF CONTACT: Jim Seitz, Transportation Systems Director EXT.: 7245 FISCAL IMPACT SUMMARY: There is no fiscal impact to the City by adopting the resolution. SUMMARY OF ACTION: The I-405, Renton to Bellevue Widening and Express Toll Lanes (ETL) Project is intended to increase the capacity of the I-405 freeway. The project also builds infrastructure for Sound Transit’s Stride Bus Rapid Transit system including a new inline transit station at Northeast 44th Street in Renton. Bus rapid transit, paired with the ETL system, will provide more reliable transportation options for people. 120-day Closure – Houser Way North between Lake Washington Boulevard North and the Lowe’s business delivery access (9/2/25-12/31/25): This closure was previously approved by City Council to take place between January 21, 2025, and May 22, 2025. Due to delays in the permitting process with BNSF Railway, the contractor did not implement this closure during the approved time frame. The contractor continues to work with BNSF Railway to begin work on the City of Renton water main and the construction of a storm drainage outfall structure beginning as early as September 2, 2025. The contractor is requesting approval of a 120-day closure of Houser Way North between Lake Washington Boulevard North and Lowe’s business access road to construct the City of Renton water main and storm drainage outfall structures. This 120-day closure will occur between September 2, 2025, and December 31, 2025, with notifications provided to the public in accordance with the Public Outreach Plan in Exhibit A. All business access will be maintained throughout the duration of the closure. Work performed during this period includes the following: 1. Installation of a 12” City of Renton watermain. 2. Installation of soldier pile shoring to support two storm drainage outfall structures. 3. Storm drainage structure excavation. 4. Jack and bore of (3) 42” diameter storm drainage pipes. The milestones achieved during the full closures detailed above will create the space needed to increase capacity and provide Express Toll Lane Infrastructure on I-405. AGENDA ITEM #6. k) WSDOT’s public outreach plans for each requested closure are attached in Exhibit B and include one flier for businesses and residences within proximity to the street closures along with the localized detour plans. EXHIBITS: A. Public Outreach Plan B. WSDOT Project Flier with Primary Detour Routes C. Resolution STAFF RECOMMENDATION: Adopt the resolution authorizing the 120-day Closure of Houser Way North between Lake Washington Boulevard North and the Lowe’s business delivery accessto occur between September 2, 2025, and December 31, 2025 for the purpose of constructing the City of Renton watermain and improving storm drainage facilities supporting the I-405, Renton to Bellevue, Widening and Express Toll Lanes Project. AGENDA ITEM #6. k) Page | 1 I-405 Renton to Bellevue Widening and Express Toll Lanes Project 2025 Closure of Houser Way North between Lake Washington Boulevard North and the Lowe’s Business Delivery Access Road Houser Way North: 120 Day Closure – occurring between September 2, 2025, and December 31, 2025 Scope of work: 120-day closure of Houser Way North between Lake Washington Boulevard North and Lowes Business Delivery Access to install a City of Renton watermain and construct storm drainage improvements. Completing this work supports the construction of WSDOT Express Toll Lanes and Sound Transit Bus Rapid Transit systems. Outreach methods: • 14-day advanced notification to businesses and residents • Fliers to businesses and residents outlined in the Figure 1 map to the right • Flier provided to City of Renton for internal distribution o Notifications also to be provided to PACCAR • Social media and WSDOT Blog posts notifying the public of the closure o Coordination with the City of Renton to share social media posts from the project • Hotline and project inbox information provided on fliers, blogposts, and project website • Message boards will be placed 14 days before the closure to notify the traveling public • Emergency services briefing ahead of closure • WSDOT availability for media Figure 1: Business flier area AGENDA ITEM #6. k) I-405, Renton to Bellevue Widening a n d Express Toll Lanes Project 120-day Closure of Houser Way North between Lake Washington Boulevard North and the Lowe’s Business Delivery Access Overview Crews working for the Washington State Department of Transportation are fully closing Houser Way North for 120 days for crews to install a City of Renton water main and construct critical storm drainage infrastructure. Houser Way North will be closed between Lake Washington Boulevard North and the Lowe’s Business Access. Detours will be provided for bicyclists and pedestrians within the work area. Motorists and material deliveries will be routed to Garden Avenue and North 8th Street. Access to all businesses is maintained throughout the duration of the closure. This key milestone for the I-405, Renton to Bellevue Widening and Express Toll Lanes project is necessary to complete widening of the I-405 freeway. Work during this closure period will include:  Installation of a 12” City of Renton Watermain  Installation of soldier pile shoring to support two storm drainage outfall structures  Storm drainage structure excavation Houser Way North will be closed between Lake Washington Boulevard North and Lowe’s Business Access Road. Access to all businesses is maintained.  Jack and bore of (3) 42” diameter storm drainage pipes Lane and Ramp Closures 120-day closure between September 2, 2025, and December 31, 2025 (advance notice provided)-Full closure of Houser Way North between Lake Washington Boulevard North and Lowe’s Business Access AGENDA ITEM #6. k) CITY OF RENTON, WASHINGTON RESOLUTION NO. A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING TEMPORARY FULL STREET CLOSURE OF HOUSER WAY NORTH BETWEEN LAKE WASHINGTON BOULEVARD NORTH AND LOWE’S BUSINESS ACCESS ROAD. WHEREAS, the Washington State Department of Transportation (WSDOT) is constructing the I-405, Renton to Bellevue Widening and Express Toll Lanes (ETL) project; and WHEREAS, this construction activity will require a temporary street closure of Houser Way North between Lake Washington Boulevard and Lowe’s business access road; and WHEREAS, by Resolution 4545, the City Council previously authorized temporary closure of Houser Way between Lake Washington Boulevard North and Lowe’s business access road for a 120-day period to occur between the dates of January 21, 2025 through May 22, 2025; and WHEREAS, the project was unable to implement the one hundred and twenty (120) day closure between January 21, 2025, and May 22, 2025 due to delays in the permitting process with BNSF; and WHEREAS, pursuant to the City Code section 9-9-3, such street closures require City Council authorization by means of a resolution; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO RESOLVE AS FOLLOWS: SECTION I. The City Council does hereby authorize the temporary closure of Houser Way North between Lake Washington Boulevard North and Lowe’s business access road for a one hundred and twenty (120) day period to occur between the dates of September 2, 2025, through December 31, 2025 for the purpose of completing construction activities related to the I-405, AGENDA ITEM #6. k) 2 RESOLUTION NO. Renton to Bellevue Widening and Express Toll Lanes (ETL) project. SECTION II. Notice of the closure shall be posted and published as required by RMC 9-9-2 and RMC 9-9-3. PASSED BY THE CITY COUNCIL the day of , 2025. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2025. Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney RES- PW: 25RES016: 6/30/2025 AGENDA ITEM #6. k) 1 CITY OF RENTON, WASHINGTON ORDINANCE NO. ________ AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SUBSECTIONS 4-6-060D, 4-6-060F, 4-6-060J, AND 4-6-060Q.2 OF THE RENTON MUNICIPAL CODE, AUTHORIZING CORRECTIONS, PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City seeks to amend street standards to provide an additional parking lane within the Residential Access Street classification, as well as provide additional restrictions for when Limited Residential Access Streets and shared driveways can be utilized for development; and WHEREAS, this amendment also seeks to exempt accessory dwelling units from applicability for street frontage improvements, in compliance with HB 1337; and WHEREAS, this matter was duly referred to the Planning Commission for investigation and study, and the matter was considered by the Planning Commission; and WHEREAS, pursuant to RCW 36.70A.106, on May 2, 2025, the City notified the State of Washington of its intent to adopt amendments to its development regulations; and WHEREAS, the Planning Commission held a public hearing on May 21, 2025, considered all relevant matters, and heard all parties in support or opposition, and subsequently forwarded a recommendation to the City Council; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO ORDAIN AS FOLLOWS: SECTION I. All portions of the Renton Municipal Code in this ordinance that are not shown in strikethrough and underline edits or are not explicitly repealed herein remain in effect and unchanged. AGENDA ITEM # 8. a) ORDINANCE NO. ________ 2 SECTION II. Subsection 4-6-060D of the Renton Municipal Code is amended as follows: D. EXEMPTIONS: The following exemptions shall be made to the requirements listed in this Section: 1. New construction or addition with valuation less than one hundred seventy-five thousand dollars ($175,000.00) (the value of which shall be reviewed in conjunction with mandatory periodic updates of the Comprehensive Plan and based on the Seattle Construction Cost Index). 2. Interior remodels of any value not involving a building addition. 3. Accessory dwelling units. 34. If demonstrated as necessary to mitigate an extreme hardship not caused by the requestor. SECTION III. Subsection 4-6-060F of the Renton Municipal Code is amended as shown in Exhibit A. SECTION IV. Subsection 4-6-060J of the Renton Municipal Code is amended as follows: J. SHARED DRIVEWAY STANDARDS: 1. Where Permitted: Shared driveways may be allowed for access to no more than four (4) residentially zoned lots, and no more than four (4) residential units, the types of which are listed in RMC 4-2-060C, provided: a. At least one (1) lot abuts a public right-of-way and the street frontage of the lot is equal to or greater than the lot width requirement of the zone; b. The subject lots are not created by a subdivision of ten (10) or more lots; AGENDA ITEM # 8. a) ORDINANCE NO. ________ 3 c. A public street is not anticipated by the City of Renton to be necessary for existing or future traffic and/or pedestrian circulation through the short subdivision or to serve adjacent property; d. The shared driveway would not adversely affect future circulation to neighboring properties; e. The shared driveway is no more than three hundred feet (300') in length; and f. The shared driveway poses no safety risk and provides sufficient access for emergency vehicles and personnel. 2. Maximum Dwelling Units per Lot: Lots that are accessed via a shared driveway are limited to one (1) primary dwelling unit and one (1) accessory dwelling unit (attached or detached) per lot. 23. Minimum Standards: New Sshared driveways shall be within a tract; the width of the tract and paved surface shall be a minimum of sixteen feet (16'); the Fire Department may require the tract and paved surface to be up to twenty feet (20') wide. If a shared driveway abuts properties that are not part of the subdivision, an eight foot (8') wide landscaped strip shall be provided between the shared driveway and neighboring properties. The landscape strip shall be within a tract and planted with a mixture of trees, shrubs, and groundcover, as required in RMC 4-4-070. The shared driveway may be required to include a turnaround per subsection H of this Section. No sidewalks are required for shared driveways; however, drainage improvements pursuant to City Code are required (i.e., AGENDA ITEM # 8. a) ORDINANCE NO. ________ 4 collection and treatment of stormwater), as well as an approved pavement thickness. The maximum grade for the shared driveway shall not exceed fifteen percent (15%), except for within approved hillside subdivisions. 34. Signage Required: Appurtenant traffic control devices including installation of “No Parking” signs, as required by the Department of Community and Economic Development, shall be provided by the applicant. Lots served by the shared driveway shall be addressed to the public street to which the shared driveway connects. 45. Tract Required: The New shared driveways shall be wholly within a tract. The tract shall be shown and recorded on the face of the plat to be preserved in perpetuity. The owners of the subject lots shall have an equal and undivided interest in the ownership of the tract. 56. Easement Required: An access easement shall be recorded with the King County Recorder’s Office and be shown on the face of the plat to encumber the entirety of the tract. The easement shall prohibit any temporary or permanent physical obstructions within the easement including, but not limited to, the parking of non-emergency vehicles. 67. Timing of Improvements: The shared driveway must be installed prior to recording of the plat unless approved for deferral. 78. Lot Type and Orientation: The Administrator may permit lots that only front a shared driveway to be designated as a corner lot. If permitted by the AGENDA ITEM # 8. a) ORDINANCE NO. ________ 5 Administrator, lot width, lot depth and yard setbacks shall be measured consistent with the corner lot designation (see illustration below). 89. Maintenance: The applicant shall ensure the shared driveway can be continually maintained to minimum standards listed in this section by the owners of the lots served by the driveway to the satisfaction of the City of Renton, prior to the recording of the short plat. 910. Covenants, Conditions and Restrictions: Covenants, conditions and restrictions, which are approved by the Administrator, shall be recorded with the King County Recorder’s Office. The applicant shall provide a copy of the recorded document. These covenants shall provide for, at a minimum, the following: a. Maintenance, repair, operation, and payment of taxes for the commonly owned tract and facilities; and b. These covenants shall run with the land and be irrevocable and binding on all the property owners, including their assigns, heirs, and successors. 1011. Exception for Joint-Use Driveway Extending from Emergency Turnaround: A driveway that extends from the terminus of an emergency turnaround (excluding cul-de-sacs) and provides access to no more than two (2) lots shall be permitted as joint-use driveway that does not take access from a public right-of-way (see illustration below). The joint-use driveway shall be constructed to City standards prior to recording the short plat, and a reciprocal access easement for the benefit of the two (2) lots, in a form satisfactory to the City Attorney, shall be recorded with the King County Recorder. AGENDA ITEM # 8. a) ORDINANCE NO. ________ 6 SECTION V. Subsection 4-6-060Q.2 of the Renton Municipal Code is amended as follows: 2. Half Street Improvements: a. When Permitted: Half street improvements may be allowed for a residential access street by the Administrator when it is determined that the adjacent parcel of property has the potential for future development and dedication of the right-of-way necessary for the completion of the street right- of-way. b. Minimum Design Standards: The right-of-way for the half street improvement must be a minimum of forty-twothirty five feet (3542') with AGENDA ITEM # 8. a) ORDINANCE NO. ________ 7 twenty-six feet (206') paved, two (2) 10-foot travel lanes, and one (1) 6-foot parking lane. A curb, planting strip area, and sidewalk shall be installed on the development side of the street according to the minimum design standards for public streets. If the street is permitted a cul-de-sac, then the right-of-way for the half of the cul-de-sac shall be dedicated, with installation of a temporary hammerhead turnaround. If street lighting and fire hydrants are in the right-of-way, they shall be placed to maximize the parking along the street. The property shall also dedicate easements to the City for street lighting and fire hydrants outside of the dedicated right-of-way. Additional easements shall be provided for the franchise utilities outside of the dedicated right-of-way. c. Standards for Completion of the Half Street: When the adjacent parcel is platted or developed, the additional right-of-way width needed to complete the type of street classification shall be dedicated from the developing property. The pavement shall then be widened to the width needed to complete the type of street classification, and curb, planting strip, and sidewalk shall be installed on the developing side of the street. If the street is a dead end street requiring a cul-de-sac, then the developing parcel shall dedicate the remainder of the right-of-way for the cul-de-sac and construct the final complete cul-de-sac, including curb, sidewalk, and other required improvements. SECTION VI. Upon approval of the City Attorney, the City Clerk is authorized to direct the codifier to make necessary corrections to this ordinance, including the corrections of AGENDA ITEM # 8. a) ORDINANCE NO. ________ 8 scriveners or clerical errors; references to other local, state, or federal laws, codes, rules, or regulations; or ordinance numbering and section/subsection numbering and references. The City Clerk is further authorized to direct the codifier to update any chapter, section, or subsection titles in the Renton Municipal Code affected by this ordinance. SECTION VII. If any section, subsection, sentence, clause, phrase, or word of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section, subsection, sentence, clause, phrase, or word of this ordinance. SECTION VIII. This ordinance shall be in full force and effect five (5) days after publication of a summary of this ordinance in the City’s official newspaper. The summary shall consist of this ordinance’s title. PASSED BY THE CITY COUNCIL this day of , 2025. Jason A. Seth, City Clerk APPROVED BY THE MAYOR this day of , 2025. Armondo Pavone, Mayor Approved as to form: Shane Moloney, City Attorney Date of Publication: CED:25ORD010: 6.16.2025 AGENDA ITEM # 8. a) Exhibit A F. PUBLIC STREET RIGHT-OF-WAY DESIGN STANDARDS: 1. Level of Improvements: The minimum level of street improvements required are listed in the following tables including but not limited to curbs, storm drainage, planting strips, sidewalks, and lighting. a. Street Lighting Exemption: No street lighting is required for the following smaller project sizes: two (2) to four (4) units for residential; zero (0) to five thousand (5,000) square feet commercial; or zero (0) to ten thousand (10,000) square feet industrial. b. Additional Walkway Requirement: A pedestrian walkway to the arterial is required for the following larger project sizes with more than: twenty (20) units residential; ten thousand (10,000) square feet commercial; or twenty thousand (20,000) square feet industrial. 2. Minimum Design Standards for Public Streets and Alleys: All such improvements shall be constructed to the City Standards for Municipal Public Works Construction. Standards for construction shall be as specified in the following table, and by the Administrator. AG E N D A I T E M # 8 . a ) Exhibit A MINIMUM DESIGN STANDARDS TABLE FOR PUBLIC STREETS AND ALLEYS: Minimum Design Standards1 (see notes) Functional Classifications: Public Streets and Alleys Principal Arterial Minor Arterial Commercial-Mixed Use, Industrial, & Neighborhood Collector Arterial Commercial- Mixed Use & Industrial Access Residential Access Limited Residential Access8 Alleys Structural Design See Standard Drawing or Pavement section and may be designed using procedures described in the WSDOT Design Manual, latest edition. Average Daily Vehicle Trips (ADT) 14,000 – 40,000 3,000 – 20,000 3,000 – 14,000 0 – 3,000 0 – 3,000 0 – 250 N/A Right-of-Way (R- O-W) 4 lanes – 91' 5 lanes – 103' 6 lanes – 113' 7 lanes – 125' 4 lanes – 91' 5 lanes – 103' 6 lanes – 113' 7 lanes – 125' 2 lanes – 83' 3 lanes – 94' 2 lanes – 69' 3 lanes – 80' 2 lanes – 5360' 12 lane – 4553' Res. – 16' Com. – 16' Sidewalks2 8' both sides3 8' both sides3 8' both sides3 6' both sides 5' both sides12 5' both sides12 N/A None Planting Strips4 8' between curb & walk both sides 8' between curb & walk both sides 8' between curb & walk both sides 8' between curb & walk both sides 8' between curb & walk both sides 8' between curb & N/A None AG E N D A I T E M # 8 . a ) Exhibit A MINIMUM DESIGN STANDARDS TABLE FOR PUBLIC STREETS AND ALLEYS: Minimum Design Standards1 (see notes) Functional Classifications: Public Streets and Alleys Principal Arterial Minor Arterial Commercial-Mixed Use, Industrial, & Neighborhood Collector Arterial Commercial- Mixed Use & Industrial Access Residential Access Limited Residential Access8 Alleys walk both sides Tree grates and hardscape may be substituted for planting strip area if approved by Administrator. May be reduced if approved by Administrator5 Street Trees Required, see Street Trees Standards RMC 4-4-070 N/A Curbs Curb both sides Curb both sides Curb both sides Curb both sides Curb both sides Curb both sides None Clear Zone Between Back of Sidewalk and ROW 2’ both sides 2’ both sides 2’ both sides N/A 0.5’ both sides N/A Res. – 2’ both sides Com. – None AG E N D A I T E M # 8 . a ) Exhibit A MINIMUM DESIGN STANDARDS TABLE FOR PUBLIC STREETS AND ALLEYS: Minimum Design Standards1 (see notes) Functional Classifications: Public Streets and Alleys Principal Arterial Minor Arterial Commercial-Mixed Use, Industrial, & Neighborhood Collector Arterial Commercial- Mixed Use & Industrial Access Residential Access Limited Residential Access8 Alleys Parking Lanes Allowed at 8' Allowed at 8' 8' both sides 8' both sides 6' one both sides6 6' one side6 N/A Bicycle Facilities7 All classifications of Arterials will have Class I, or Class II, or Class III bicycle facility. None None None N/A Paved Roadway Width, not including parking 4 lanes – 54' 5 lanes – 66' 6 lanes – 76' 7 lanes – 88' 4 lanes – 54' 5 lanes – 66' 6 lanes – 76' 7 lanes – 88' 2 lanes – 30' 3 lanes – 41' 2 lanes – 20' 3 lanes – 31' 2 lanes – 20' 1 lane - 128 Res. – 12' Com. – 16' Lane Widths9 11' travel lanes, 5' bike lanes, and 12' center left turn lanes. 10' travel lanes, 5' bike lanes, and 11' center left turn lanes. 10' travel lanes 1 travel lane 128 Res. – 12' Com. – 16' Center Median Center median allowed for boulevard treatment and center left turn lane. Width will be width of center left turn lane minus 1' from N/A AG E N D A I T E M # 8 . a ) Exhibit A MINIMUM DESIGN STANDARDS TABLE FOR PUBLIC STREETS AND ALLEYS: Minimum Design Standards1 (see notes) Functional Classifications: Public Streets and Alleys Principal Arterial Minor Arterial Commercial-Mixed Use, Industrial, & Neighborhood Collector Arterial Commercial- Mixed Use & Industrial Access Residential Access Limited Residential Access8 Alleys through traffic travel lanes on both sides. Pull-outs with a minimum 25' length required for maintenance and emergency vehicles within the median at intervals of 300 – 350' Pedestrian Bulb- outs Curb bulb-outs required where on-street parking is located. N/A N/A Intersection Radii10 35' turning radius 35' turning radius 35' turning radius11 25' turning radius11 25' turning radius 25’ turning radius N/A At the intersection of two classes of streets, the radius for the higher class street is to be used. Where larger trucks, transit and school buses are anticipated, further design will be required to determine an adequate radius. The minimum curb radius is 15'. Cul-de-sacs Limited application per RMC 4-6-060H. Limited application. See RMC 4-6-060H for pavement and R-O-W widths when permitted. N/A AG E N D A I T E M # 8 . a ) Exhibit A MINIMUM DESIGN STANDARDS TABLE FOR PUBLIC STREETS AND ALLEYS: Minimum Design Standards1 (see notes) Functional Classifications: Public Streets and Alleys Principal Arterial Minor Arterial Commercial-Mixed Use, Industrial, & Neighborhood Collector Arterial Commercial- Mixed Use & Industrial Access Residential Access Limited Residential Access8 Alleys Maximum Grades13 0.5 – 8% 0.5 – 8% 0.5 – 10% 0.5 – 15%, greater than 15% only allowed within approved hillside subdivisions.13 0.5 – 15% Site Access Determined on a case-by-case basis. 125' from intersection 125' from intersection N/A N/A N/A N/A Street & Pedestrian Lighting Street lighting required per RMC 4-6-060I, as it exists or may be amended. N/A NOTES AND CONDITIONS: MINIMUM DESIGN STANDARDS TABLE FOR PUBLIC STREETS AND ALLEYS: 1 Minimum design standards may be altered to allow alternative stormwater management and low impact development techniques within the R-O-W by the Department. 2 Sidewalk width will be 12 feet on both sides in the City Center Community Planning Area. This sidewalk width includes street tree grates for locating street trees. To accomplish low impact development best management practices, permeable pavement may be allowed by the Administrator. AG E N D A I T E M # 8 . a ) Exhibit A MINIMUM DESIGN STANDARDS TABLE FOR PUBLIC STREETS AND ALLEYS: Minimum Design Standards1 (see notes) Functional Classifications: Public Streets and Alleys Principal Arterial Minor Arterial Commercial-Mixed Use, Industrial, & Neighborhood Collector Arterial Commercial- Mixed Use & Industrial Access Residential Access Limited Residential Access8 Alleys 3 Sidewalk areas may be required at a wider width to accommodate required multi-use path facilities when a Class I multi-use path is required within a street R-O-W by the Department. The width of a required 5-foot bicycle lane will be transferred to the sidewalk area to create a Class I multi-use path. To accomplish low impact development best management practices permeable pavement may be allowed by the Administrator. 4 Maintenance Responsibilities. Unless otherwise agreed upon by the City of Renton, maintenance of landscaping within the planting strip area, including but not limited to elements such as groundcover, turf, softscape, and hardscape, is the responsibility of the adjacent property owner. Maintenance for street trees within the public right- of-way shall be the responsibility of the City of Renton. 5 Planting strips may be reduced if one of the following conditions is met: (a) when R-O-W acquisition is problematic; or (b) when critical areas would be impacted. If approved, a permanent alternative landscaped area should be provided equal to or greater than the allowed planting strip area reduction that is in addition to any minimum existing code requirements. 6 A second parking lane may be required by the Administrator. One (1) or more of the parking lanes may be eliminated, if approved by the Administrator, if all of the following conditions are met: (a) the project is a short plat or infill development; (b) R-O-W acquisition is problematic; (c) a traditional street grid pattern is not feasible; (d) a dead AG E N D A I T E M # 8 . a ) Exhibit A MINIMUM DESIGN STANDARDS TABLE FOR PUBLIC STREETS AND ALLEYS: Minimum Design Standards1 (see notes) Functional Classifications: Public Streets and Alleys Principal Arterial Minor Arterial Commercial-Mixed Use, Industrial, & Neighborhood Collector Arterial Commercial- Mixed Use & Industrial Access Residential Access Limited Residential Access8 Alleys end street is permitted pursuant to subsection H, Dead End Streets; and (e) a maximum of one (1) primary dwelling unit and one (1) accessory dwelling unit per lot will access from the street. 7 Class II bicycle facilities (bike lanes) included in roadway width for both sides. Bicycle facilities that are shared travel lanes, Class III bicycle facilities, require less roadway width. Class III travel lanes are a minimum of 14 feet. 8 Requirement: Either fire sprinklers shall be provided as approved by the Fire Department or a clear roadway area shall be provided for emergency vehicles midblock. All of the clear area must be 20 feet in width for vehicular movement with a minimum length of 50 feet and maximum length of 100 feet, so as to provide emergency access to homes within 150 feet. Along the clear area only, the planting strip would not be required and the clear area will be in place of the landscaping area. The limited residential access street classification may only be utilized, if approved by the Administrator, if all of the following conditions are met: (a) the project is a short plat or infill development; (b) R- O-W acquisition is problematic; (c) a traditional street grid pattern is not feasible; (d) a dead end street is permitted pursuant to subsection H, Dead End Streets; and (e) a maximum of one (1) primary dwelling unit and one (1) accessory dwelling unit per lot will access from the street. 9 The City may require different lane width dimensions to address safety concerns or to meet state and federal requirements for state routes or grant funding. AG E N D A I T E M # 8 . a ) Exhibit A 3. Length of Improvements: Such improvements shall extend the full distance of such property to be improved upon MINIMUM DESIGN STANDARDS TABLE FOR PUBLIC STREETS AND ALLEYS: Minimum Design Standards1 (see notes) Functional Classifications: Public Streets and Alleys Principal Arterial Minor Arterial Commercial-Mixed Use, Industrial, & Neighborhood Collector Arterial Commercial- Mixed Use & Industrial Access Residential Access Limited Residential Access8 Alleys 10 Turning radius dimensions represent the vehicle turning path. The smallest curb radius should be used while maintaining the specified turning radius. Lane width and the presence of a bike lane and parking lane affect a vehicle’s turning path. On streets with more than one lane in that direction of travel, large vehicles may encroach into no more than one-half of the adjacent travel lane to complete the turn. On Arterials and Collector Arterials, encroachment into oncoming travel lanes is unacceptable. The minimum curb radius is 15 feet. 11 Turning radius for streets which include industrial access may increase to 50 feet. 12 Sidewalks shall be provided on both sides of the street; however, the Administrator may approve sidewalks on one side of the street pursuant to RMC 4-6-060G. 13 Sidewalks may be designed to be reverse sloped away from the street; provided, that the sidewalks have a maximum long slope of 2% and are designed to drain towards a publicly owned low impact development facility along the roadway instead of directly into the street. AG E N D A I T E M # 8 . a ) Exhibit A and sought to be occupied as a building site or parking area for the aforesaid building of platting purposes and which may abut property dedicated as a public street. 4. Additional Alley Standards: Alleys may be used for vehicular access, but are not to be considered as the primary access for emergency or Fire Department concerns. Alley access is the preferred street pattern except for properties in the Residential Low Density land use designation. Refer to RMC 4-7-150. 5. Pavement Thickness: New impermeable pavement shall be a minimum of four inches (4") of asphalt over six inches (6") of crushed rock. Permeable pavement design is governed by the Surface Water Design Manual. Pavement thickness for new or repaired arterial or collector streets or widening of arterials or collector streets must be approved by the Department of Community and Economic Development. Pavement thickness design shall be based on standard engineering procedures and weight/loading requirements for emergency response vehicles. For the purposes of asphalt pavement design, the procedures described by the “Asphalt Institute’s Thickness Design Manual” (latest edition) will be accepted by the Department. Alternate design procedures or materials may be used if approved by the Department through the process listed in RMC 4-9-250E. 6. Minimum Sidewalk Measurements: New sidewalks must provide a minimum of four feet (4') of horizontal clearance from all vertical obstructions. Sidewalk widths include the curb width for those sidewalks constructed abutting or attached to the curb. AG E N D A I T E M # 8 . a ) Exhibit A 7. Curves: a. Horizontal Curves: Where a deflection angle of more than ten degrees (10°) in the alignment of a street occurs, a curve of reasonably long radius shall be introduced, subject to review and approval of the Administrator. b. Vertical Curves: All changes in grade shall be connected by vertical curves of a minimum length of two hundred feet (200') unless specified otherwise by the Administrator. c. Tangents for Reverse Curves: A tangent of at least two hundred feet (200') in length shall be provided between reverse curves for arterials; one hundred fifty feet (150') for collectors and one hundred feet (100') for residential access streets. 8. City Center Planning Area and Urban Design Districts – Special Standards: Greater sidewalk widths may be required in the City Center Planning Area and Urban Design Districts as part of site plan development review for specific projects. The Administrator may require that sidewalks be extended from the property line to the curb with provisions made for street trees and other landscaping requirements, street lighting, and fire hydrants. 9. Downtown Business District – Special Standards: Required improvements to the public realm within the Downtown Business District as mapped in 4-2-080.D are identified in the adopted Downtown Streetscape Design Standards and AG E N D A I T E M # 8 . a ) Exhibit A Guidelines. Additional improvements that are encouraged are also identified in the document. A copy of the Downtown Streetscape Design Standards and Guidelines shall be kept on file by the Renton City Clerk. 10. Vehicular Access and Connection Points to and from the State Highway System: a. Chapter 47.50 RCW, Highway Access Management, is hereby adopted by reference to provide for the regulation and control of vehicular access and connection points of ingress to and egress from the state highway system within the incorporated areas of the City of Renton. b. Pursuant to Chapter 47.50 RCW, the provisions of Chapters 468-51 and 468-52 WAC, together with all future amendments, are hereby adopted and incorporated by reference. c. At least one copy of each law, rule or regulation adopted hereby is on file with the City Clerk and available for inspection by the public. AG E N D A I T E M # 8 . a )