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AGREEMENT FOR MAPLEWOOD GOLF COURSE PA SYSTEM UPGRADE THIS AGREEMENT, dated for reference purposes only as June 11, 2025, is by and between the City of Renton (the “City”), a Washington municipal corporation, and Avidex Industries, LLC. (“Consultant”), a Washington Liability Company. The City and the Consultant are referred to collectively in this Agreement as the “Parties.” Once fully executed by the Parties, this Agreement is effective as of the last date signed by both parties. 1. Scope of Work: Consultant agrees to provide Public Address System Upgrades to Mapelwood Golf Course as specified in Exhibit A, which is attached and incorporated herein and may hereinafter be referred to as the “Work.” 2. Changes in Scope of Work: The City, without invalidating this Agreement, may order Mapchanges to the Work consisting of additions, deletions or modifications. Any such changes to the Work shall be ordered by the City in writing and the Compensation shall be equitably adjusted consistent with the rates set forth in Exhibit A or as otherwise mutually agreed by the Parties. 3. Time of Performance: Consultant shall commence performance of the Agreement pursuant to the schedule(s) set forth in Exhibit A. All Work shall be performed by no later than December 31, 2025. 4. Compensation: A. Amount. Total compensation to Consultant for Work provided pursuant to this Agreement shall not exceed $28,786.48, which includes state and local sales taxes. Compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A. The Consultant agrees that any hourly or flat rate charged by it for its Work shall remain locked at the negotiated rate(s) unless otherwise agreed to in writing or provided in Exhibit A. Except as specifically provided herein, the Consultant shall be solely responsible for payment of any taxes imposed as a result of the performance and payment of this Agreement. B. Method of Payment. On a monthly or no less than quarterly basis during any quarter in which Workisperformed, the Consultant shall submit a voucher or invoice in aform specified by the City, including a description of what Work has been performed, the CAG-25-230 PAGE 2 OF 10 name of the personnel performing such Work, and any hourly labor charge rate for such personnel. The Consultant shall also submit a final bill upon completion of all Work. Payment shall be made by the City for Work performed within thirty (30) calendar days after receipt and approval by the appropriate City representative of the voucher or invoice. If the Consultant’s performance does not meet the requirements of this Agreement, the Consultant will correct or modify its performance to comply with the Agreement. The City may withhold payment for work that does not meet the requirements of this Agreement. C. Effect of Payment. Payment for any part of the Work shall not constitute a waiver by the City of any remedies it may have against the Consultant for failure of the Consultant to perform the Work or for any breach of this Agreement by the Consultant. D. Non-Appropriation of Funds. If sufficient funds are not appropriated or allocated for payment under this Agreement for any future fiscal period, the City shall not be obligated to make payments for Work or amounts incurred after the end of the current fiscal period, and this Agreement will terminate upon the completion of all remaining Work for which funds are allocated. No penalty or expense shall accrue to the City in the event this provision applies. 5. Termination: A. The City reserves the right to terminate this Agreement at any time, with or without cause by giving ten(10) calendar days’ notice to the Consultant in writing. In the event of such termination or suspension, all finished or unfinished documents, data, studies, worksheets, models and reports, or other material prepared by the Consultant pursuant to this Agreement shall be submitted to the City, if any are required as part of the Work. B. In the event this Agreement is terminated by the City, the Consultant shall be entitled to payment for all hours worked to the effective date of termination, less all payments previously made. If the Agreement is terminated by the Cityafter partial performance of Work for which the agreed compensation is a fixed fee, the City shall pay the Consultant an equitable share of the fixed fee. This provision shall not prevent the City from seeking any legal remedies it may have for the violation or nonperformance of any of the provisions of this Agreement and such charges due to the City shall be deducted from the final payment due the Consultant. No payment shall be made by the City for any expenses incurred or work done following the effective date of termination unless authorized in advance in writing by the City. 6. Warranties And Right To Use Work Product: Consultant represents and warrants that Consultant will perform all Work identified in this Agreement in a professional and PAGE 3 OF 10 workmanlike manner and in accordance with all reasonable and professional standards and laws. Compliance with professional standards includes, as applicable, performing the Work in compliance with applicable City standards or guidelines (e.g. design criteria and Standard Plans for Road, Bridgeand Municipal Construction). Professional engineers shall certify engineering plans, specifications, plats, and reports, as applicable, pursuant to RCW 18.43.070. Consultant further represents and warrants that all final work product created for and delivered to the City pursuant to this Agreement shall be the original work of the Consultant and free from any intellectual property encumbrance which would restrict the City from using the work product. Consultant grants to the City a non- exclusive, perpetual right and license to use, reproduce, distribute, adapt, modify, and display all final work product produced pursuant to this Agreement. The City’s or other’s adaptation, modification or use of the final work products other than for the purposes of this Agreement shall be without liability to the Consultant. The provisions of this section shall survive the expiration or termination of this Agreement. 7. Record Maintenance: The Consultant shall maintain accounts and records, which properly reflect all direct and indirect costs expended and Work provided in the performance of this Agreement and retain such records for as long as may be required by applicable Washington State records retention laws, but in any event no less than six years after the termination of this Agreement. The Consultant agrees to provide access to and copies of any records related to this Agreement as required by the City to audit expenditures and chargesand/or to comply with the Washington State Public Records Act (Chapter 42.56 RCW). The provisions of this section shall survive the expiration or termination of this Agreement. 8. Public Records Compliance: To the full extent the City determines necessary to comply with the Washington State Public Records Act, Consultant shall make a due diligent search of all records in its possession or control relating to this Agreement and the Work, including, but not limited to, e-mail, correspondence, notes, saved telephone messages, recordings, photos, or drawings and provide them to the City for production. In the event Consultant believes said records need to be protected from disclosure, it may, at Consultant’s own expense, seek judicial protection. Consultant shall indemnify, defend, and hold harmless the City for all costs, including attorneys’ fees, attendant to any claim or litigation related to a Public Records Act request for which Consultant has responsive records and for which Consultant has withheld records or information contained therein, or not provided them to the City in a timely manner. Consultant shall produce for distribution any and all records responsive to the Public Records Act request in a timely manner, unless those records are protected by court order. The provisions of this section shall survive the expiration or termination of this Agreement. PAGE 4 OF 10 9. Independent Contractor Relationship: A. The Consultant is retained by the City only for the purposes and to the extent set forth in this Agreement. The nature of the relationship between the Consultant and the City during the period of the Work shall be that of an independent contractor, not employee. The Consultant, not the City, shall have the power to control and direct the details, manner or means of Work. Specifically, but not by means of limitation, the Consultant shall have no obligation to work any particular hours or particular schedule, unless otherwise indicated in the Scope of Work or where scheduling of attendance or performance is mutually arranged due to the nature of the Work. Consultant shall retain the right to designate the means of performing the Work covered by this agreement, and the Consultant shall be entitled to employ other workers at such compensation and such other conditions as it may deem proper, provided, however, that any contract so made by the Consultant is to be paid by it alone, and that employing such workers, it is acting individually and not as an agent for the City. B. The City shall not be responsible for withholding or otherwise deducting federal income tax or Social Security or contributing to the State Industrial Insurance Program, or otherwise assuming the duties of an employer with respect to Consultant or any employee of the Consultant. C. If the Consultant is a sole proprietorship or if this Agreement is with an individual, the Consultant agrees to notify the City and complete any required form if the Consultant retired under a State of Washington retirement system and agrees to indemnify any losses the City may sustain through the Consultant’s failure to do so. 10. Hold Harmless: The Consultant agrees to release, indemnify, defend, and hold harmless the City, elected officials, employees, officers, representatives, and volunteers from any and all claims, demands, actions, suits, causes of action, arbitrations, mediations, proceedings, judgments, awards, injuries, damages, liabilities, taxes, losses, fines, fees, penalties, expenses, attorney’s or attorneys’ fees, costs, and/or litigation expenses to or by any and all persons or entities, arising from, resulting from, or related to the negligent acts, errors or omissions of the Consultant in its performance of this Agreement or a breach of this Agreement by Consultant, except for that portion of the claims caused by the City’s sole negligence. Should a court of competent jurisdiction determine that this agreement is subject to RCW 4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction, alteration, improvement, etc., of structure or improvement attached to real estate…) then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the PAGE 5 OF 10 Consultant and the City, its officers, officials, employees and volunteers, Consultant’s liability shall be only to the extent of Consultant’s negligence. It is further specifically and expressly understood that the indemnification provided in this Agreement constitute Consultant’s waiver of immunity under the Industrial Insurance Act, RCW Title 51, solely for the purposes of this indemnification. The Parties have mutually negotiated and agreed to this waiver. The provisions of this section shall survive the expiration or termination of this Agreement. 11. Gifts and Conflicts: The City’s Code of Ethics and Washington State law prohibit City employees from soliciting, accepting, or receiving any gift, gratuity or favor from any person, firm or corporation involved in a contract or transaction. To ensure compliance with the City’sCode of Ethics and state law, the Consultant shall not give a gift of any kind to City employees or officials. Consultant also confirms that Consultant does not have a business interest or a close family relationship with any City officer or employee who was, is, or will be involved in selecting the Consultant, negotiating or administering this Agreement, or evaluating the Consultant’s performance of the Work. 12. City of Renton Business License: Unless exempted by the Renton Municipal Code, Consultant shall obtain a City of Renton Business License prior to performing any Work and maintain the business license in good standing throughout the term of this agreement with the City. Information regarding acquiring a city business license can be found at: https://www.rentonwa.gov/Tax Information regarding State business licensing requirements can be found at: https://dor.wa.gov/doing-business/register-my-business 13. Insurance: Consultant shall secure and maintain: A. Commercial general liability insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000 aggregate for the Term of this Agreement. B. In the event that Work delivered pursuant to this Agreement either directly or indirectly involve or require Professional Services, Professional Liability, Errors and Omissions coverage shall be provided with minimum limits of $1,000,000 per occurrence. "Professional Services", for the purpose of this section, shall mean any Work provided by a licensed professional or Work that requires a professional standard of care. C. Workers’ compensation coverage, as required by the Industrial Insurance laws of the State of Washington, shall also be secured. PAGE 6 OF 10 D. Commercial Automobile Liability for owned, leased, hired or non-owned, leased, hired or non-owned, with minimum limits of $1,000,000 per occurrence combined single limit, if there will be any use of Consultant’s vehicles on the City’s Premises by or on behalf of the City, beyond normal commutes. E. Consultant shall name the City as an Additional Insured on its commercial general liability policy on a non-contributory primary basis. The City’s insurance policies shall not be a source for payment of any Consultant liability, nor shall the maintenance of any insurance required by this Agreement be construed to limit the liability of Consultant to the coverage provided by such insurance or otherwise limit the City’s recourse to any remedy available at law or in equity. F. Subject to the City’s review and acceptance, a certificate of insurance showing the proper endorsements, shall be delivered to the City before performing the Work. G. Consultant shall provide the City with written notice of any policy cancellation, within two (2) business days of their receipt of such notice. 14. Delays: Consultant is not responsible for delays caused by factors beyond the Consultant’s reasonable control. When such delays beyond the Consultant’s reasonable controloccur, the City agrees the Consultant is not responsible for damages, nor shall the Consultant be deemed to be in default of the Agreement. 15. Successors and Assigns: Neither the City nor the Consultant shall assign, transfer or encumber any rights, duties or interests accruing from this Agreement without the written consent of the other. 16. Notices: Any notice required under this Agreement will be in writing, addressed to the appropriate party at the address which appears below (as modified in writing from time to time by such party), and given personally, by registered or certified mail, return receipt requested, by facsimile or by nationally recognized overnight courier service. Time period for notices shall be deemed to have commenced upon the date of receipt, EXCEPT facsimile delivery will be deemed to have commenced on the first business day following transmission. Email and telephone may be used for purposes of administering the Agreement, but should not be used to give any formal notice required by the Agreement. CITY OF RENTON Harpreet Singh 1055 South Grady Way Renton, WA 98057 CONSULTANT Contract Administrator 8509 154th Avenue NE Redmond, WA. 98052 PAGE 7 OF 10 Phone: (425) 430-6870 hsingh@rentonwa.gov Phone: (425) 274-7916 dcrace@avidex.com 17. Discrimination Prohibited: Except to the extent permitted by a bona fide occupational qualification, the Consultant agrees as follows: A. Consultant, and Consultant’s agents, employees, representatives, and volunteers with regard to the Work performed or to be performed under this Agreement, shall not discriminate on the basis of race, color, sex, religion, nationality, creed, marital status, sexual orientation or preference, age (except minimum age and retirement provisions), honorably discharged veteran or military status, or the presence of any sensory, mental or physical handicap, unless based upon a bona fide occupational qualification in relationship to hiring and employment, in employment or application for employment, the administration of the delivery of Work or any other benefits under this Agreement, or procurement of materials or supplies. B. The Consultant will take affirmative action to insure that applicants are employed and that employees are treated during employment without regard to their race, creed, color, national origin, sex, age, sexual orientation, physical, sensory or mental handicaps, or marital status. Such action shall include, but not be limited to the following employment, upgrading, demotion or transfer, recruitment or recruitment advertising, layoff or termination, rates of pay or other forms of compensation and selection for training. C. If the Consultant fails to comply with any of this Agreement’s non-discrimination provisions, the City shall have the right, at its option, to cancel the Agreement in whole or in part. D. The Consultant is responsible to be aware of and in compliance with all federal, state and local laws and regulations that may affect the satisfactory completion of the project, which includes but is not limited to fair labor laws, worker's compensation, and Title VI of the Federal Civil Rights Act of 1964, and will comply with City of Renton Council Resolution Number 4085. 18. Miscellaneous:The parties hereby acknowledge: A. The City is not responsible to train or provide training for Consultant. B. Consultant will not be reimbursed for job related expenses except to the extent specifically agreed within the attached exhibits. C. Consultant shall furnish all tools and/or materials necessary to perform the Work except to the extent specifically agreed within the attached exhibits. PAGE 8 OF 10 D. In the event special training, licensing, or certification is required for Consultant to provide Work he/she will acquire or maintain such at his/her own expense and, if Consultant employs, sub-contracts, or otherwise assigns the responsibility to perform the Work, said employee/sub-contractor/assignee will acquire and or maintain such training, licensing, or certification. E. This is a non-exclusive agreement and Consultant is free to provide his/her Work to other entities, so long as there is no interruption or interference with the provision of Work called for in this Agreement. F. Consultant is responsible for his/her own insurance, including, but not limited to health insurance. G. Consultant is responsible for his/her own Worker’s Compensation coverage as well as that for any persons employed by the Consultant. 19. Other Provisions: A. Approval Authority. Each individual executing this Agreement on behalf of the City and Consultant represents and warrants that such individuals are duly authorized to execute and deliver this Agreement on behalf of the City or Consultant. B. General Administration and Management. The City’s project manager is Harpreet Singh, hsingh@rentonwa.gov. Inproviding Work, Consultant shall coordinate with the City’s contract manager or his/her designee. C. Amendment and Modification. This Agreement may be amended only by an instrument in writing, duly executed by both Parties. D. Conflicts. In the event of any inconsistencies between Consultant proposals and this Agreement, the terms of this Agreement shall prevail. Any exhibits/attachments to this Agreement are incorporated by reference only to the extent of the purpose for which they are referenced within this Agreement. To the extent a Consultant prepared exhibit conflicts with the terms in the body of this Agreement or contains terms that are extraneous to the purpose for which it is referenced, the terms in the body of this Agreement shall prevail and the extraneous terms shall not be incorporated herein. E. Governing Law. This Agreement shall be made in and shall be governed by and interpreted in accordance with the laws of the State of Washington and the City of Renton. Consultant and all of the Consultant’s employees shall perform the Work in accordance with all applicable federal, state, county and city laws, codes and ordinances. PAGE 9 OF 10 F. Joint Drafting Effort. This Agreement shall be considered for all purposes as prepared by the joint efforts of the Parties and shall not be construed against one party or the other as a result of the preparation, substitution, submission or other event of negotiation, drafting or execution. G. Jurisdiction and Venue. Any lawsuit or legal action brought by any party to enforce or interpret this Agreement or any of its terms or covenants shall be brought in the King County Superior Court for the State of Washington at the Maleng Regional Justice Center in Kent, King County, Washington, or its replacement or successor. Consultant hereby expressly consents to the personal and exclusive jurisdiction and venue of such court even if Consultant is a foreign corporation not registered with the State of Washington. H. Severability. A court of competent jurisdiction’s determination that any provision or part of this Agreement is illegal or unenforceable shall not cancel or invalidate the remainder of this Agreement, which shall remain in full force and effect. I. Sole and Entire Agreement. This Agreement contains the entire agreement of the Parties and any representations or understandings, whether oral or written, not incorporated are excluded. J. Time is of the Essence. Time is of the essence of this Agreement and each and all of its provisions in which performance is a factor. Adherence to completion dates set forth in the description of the Work is essential to the Consultant’s performance of this Agreement. K. Third-Party Beneficiaries. Nothing in this Agreement is intended to, nor shall be construed to give any rights or benefits in the Agreement to anyone other than the Parties, and all duties and responsibilities undertaken pursuant to this Agreement will be for the sole and exclusive benefit of the Parties and no one else. L. Binding Effect. The Parties each bind themselves, their partners, successors, assigns, and legal representatives to the other party to this Agreement, and to the partners, successors, assigns, and legal representatives of such other party with respect to all covenants of the Agreement. M. Waivers. All waivers shall be in writing and signed by the waiving party. Either party’s failure to enforce any provision of this Agreement shall not be a waiver and shall not prevent either the City or Consultant from enforcing that provision or any other provision of this Agreement in the future. Waiver of breach of any provision of this PAGE 10 OF 10 Agreement shall not be deemed to be a waiver of any prior or subsequent breach unless it is expressly waived in writing. N. Counterparts. The Parties may execute this Agreement in any number of counterparts, each of which shall constitute an original, and all of which will together constitute this one Agreement. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Agreement as of the date last signed by the Parties below. CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Kristi Rowland Deputy Chief Administrative Officer Tony Griffiths General Manager - PNW _____________________________ Date _____________________________ Date Attest _____________________________ Jason A. Seth City Clerk Approved as to Legal Form By: __________________________ Shane Moloney Renton City Attorney Contract Template Updated 5/21/2021 N/A Approved by Cheryl Beyer via email 7/1/2025 AVIDEX INDUSTRIES, LLC 1 June 5, 2025 CA LOW VOLTAGE LICENSE CSLB #981651 | WA Limited Energy License AVIDEIL963CZ 2500205 Confidential (FORM 16.5 Rev 221118--001) City of Renton Maplewood Golf Course PA System Upgrade City of Renton Maplewood Golf Course Public Address System Upgrade ______________________________________________ AUDIO SOLUTION PROPOSAL Project No. 250205 Version 2 Submitted by Dave Crace _________________________________________________ 8509 154th Ave NE, Ste 100, Redmond, WA 98052 | 800.999.8590 ([KLELW$ AVIDEX INDUSTRIES, LLC 2 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade Table of Contents INTRODUCTION ........................................................................................................................ 3 OVERVIEW ................................................................................................................................ 3 Proposed System Hardware..................................................................................................... 4 SCHEDULE ................................................................................................................................ 5 PRICING ..................................................................................................................................... 6 PROVISIONS ............................................................................................................................. 7 WORK & PRODUCTS PROVIDED BY OTHERS (EXCLUSIONS) ......................................... 9 NEW SYSTEM WARRANTY .................................................................................................... 10 360o SERVICETM MANAGED SERVICES & SUPPORT ........................................................... 11 PAYMENT TERMS ................................................................................................................... 11 AUTHORIZATION TO PROCEED – INTEGRATION SERVICES ..........................................12 INTEGRATED SYSTEMS TERMS & CONDITIONS ..............................................................13 APPENDIX A: 360o SERVICETM PLAN .................................................................................... 15 APPENDIX B: EQUIPMENT LIST ............................................................................................ 17 © Avidex Industries, LLC. This proposal is the property of Avidex. Avidex and the Avidex logo are the property of Avidex Industries, LLC. This document contains proprietary data and concepts that are the property of Avidex Industries, LLC. Information, details, and/or specific data may not be reproduced or duplicated. AVIDEX INDUSTRIES, LLC 3 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade INTRODUCTION For the purposes of this proposal, Avidex Industries, LLC will be referred to as “Avidex” and the City of Renton shall be referred to as “Client”. Our work will be completed at the Client’s location, Maplewood Golf Course, 4050 SE Maple Valley Rd, in the following locations: x Pro Shop x Putting Green o From Pro Shop Patio x Fairway #1 Tee o Behind back tees near walkway. x Driving Range o Upper and Lower Levels OVERVIEW Based on the 5/7/25 site walk, the following solution is being provided to support the replacement of the existing paging system. The current system is having service issues while proving inadequate and difficult to operate. Note that the current system has speakers in the restrooms which are no longer needed, so the wiring at the mixer/amp will be disconnected and labeled for future reference. The new system is patterned off what was successfully implemented at the Gene Coulon Memorial Beach Park upgrade as they are both multi-zone outdoor paging venues. As all the existing speakers “work”, in an effort to minimize costs and facilitate ease / speed of installation, the existing 70V speaker wiring will be retained for use with the new system. During installation should any wiring be found to need replacement / repair, Avidex will work with the client on options to remediate this which could include an additional scope of work (SOW). AVIDEX INDUSTRIES, LLC 4 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade Proposed System Hardware Pro Shop All the existing audio components will be removed and turned over to the client for asset management. The new system has an expanded microphone capability, with both a push-to-talk gooseneck mic on the counter and a two (2) channel wireless microphone system. The wireless microphone system includes both a handheld and lapel-style belt pack transmitter. All three (3) microphones can be used at the same time as needed, with individual volume / mute controls. The new mixer/amplifier solution is comprised of two (2) components. First is a digital signal processor (DSP) that lacks any front knobs/controls which can be confusing. Instead, the system uses a 5” touch screen controller with a user interface created for ease of use. Second is a new multi-channel amplifier to support the three (3) paging zones. This is the correct method to manage where audio is routed, versus the current single (1) channel mixer/amplifier that is wired to electrical wall switches to turn zones on/off. Putting Green Speaker Under the patio roof outside the Pro Shop entrance, a new long throw high SPL speaker will be mounted from a beam on the near side to the putting green. The paging horn that is being decommissioned is on the far side of the patio at the same height, so the existing 70V speaker wire running past the new location will be used. This speaker will be its own zone to facilitate when it is in use with discrete volume control. Fairway #1 Speaker As in the Putting Green, a new long throw high SPL speaker will be installed with its own zone to facilitate when it is in use with discrete volume control. The current speaker is mounted to a wood fabricated equipment caddy just off a walkway between the Pro Shop and back tees. This structure is supported by a pair of pressure treated 4x4 posts, one of which has the existing speaker bracket mounted at +/- 2 feet above the ground. It is recommended that an extension 4x4 post be mounted AVIDEX INDUSTRIES, LLC 5 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade (by others) either to or near to one of these existing posts, facilitating a speaker mounting height of 8’ – 10’ above the ground. This is to eliminate any issues with patrons walking directly in front of the speaker during pages given the high sound pressure levels that may be present. Avidex will work with the client on final placement based on the client’s feasibility in implementing this recommendation. Driving Range Speakers The driving range is a two-story structure with 15 individual driving bays per level. The back wall is roughly 10’-15’ from the tee positions, and there are three (3) paging horns spaced out roughly equidistant along the walls on each level. The result is a very wide and shallow space, which with typical speakers would require more locations than is currently installed for uniform coverage. To allow the use of the existing wiring with only three (3) speakers per level, a specific speaker that was designed to provide high intelligibility and uniformity in this environment has been selected. This area will also be a dedicated zone to facilitate when it is in use with discrete volume control. SCHEDULE Avidex will develop a work schedule with Client that meets the implementation requirements of the project based upon equipment, resource, and room availability. This project is anticipated to take approximately 8 week(s) from receipt of a valid Purchase Order, executed contract, or Notice to Proceed referring to this proposal. Actual delivery and installation schedules will be finalized and subsequently confirmed after receipt of a purchase order and mobilization payment (if required). Equipment delivery is subject to change by manufacturers' supply and freight carriers. Avidex will provide schedule updates to Client through completion. AVIDEX INDUSTRIES, LLC 6 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade PRICING PA SYSTEM EQUIPMENT AND MATERIALS $9,885.00 MANUFACTURER EQUIPMENT AND SOFTWARE MAINTENANCE $384.00 TECHNICAL SERVICES - includes audiovisual engineering, offsite and on-site installation and wiring, coordination and supervision, testing, checkout, G&A, training and New System Warranty. This proposal includes non-union labor for all activities. $14,692.00 360° SERVICE PLAN - 1 Year Essential Plan $898.00 PROJECT SUBTOTAL $25,829.00 SHIPPING ESTIMATE - Applicable shipping charges will be added to invoices $269.35 SALES TAX ESTIMATE Applicable sales tax will be added to invoices based on current tax rates on the invoice date as required by state law $2,688.13 PROJECT TOTAL $28,786.48 AVIDEX INDUSTRIES, LLC 7 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade PROVISIONS xx Rooms are to be made available for exclusive use on the day(s) of the scheduled installation. Unless specifically arranged in advance, the room(s) will be available during Normal Business Hours in eight (8) contiguous hour segments. “Normal Business Hours” are defined as Monday through Friday, 8:00am to 5:00pm local time. x Client will provide all electrical outlets floor boxes, conduits, and core drills in the area(s) where audiovisual equipment is to be installed as coordinated with Avidex prior to Avidex beginning on-site work. x Jobsite building structures including ceilings, walls, and floors used to support audiovisual equipment are assumed to be vibration free. x Client will provide adequate parking for vehicle(s) in a location conducive to vehicle access for retrieval of tools and supplies throughout the workday. If such parking is within a secured facility, Client will validate the parking tickets for the vehicle(s). Parking fees will be added to invoices. x If installation occurs in any room in which suspended ceiling tiles are installed, Client will provide a reasonable number of spare tiles of the same pattern and batch number as those of the tiles already installed in the room. x Client accepts responsibility for all merchandise sold and provided for this installation, delivered to the job site. Client will provide secure storage for such merchandise. If Client cannot provide a secure storage space, Avidex will work with Client to identify and mutually agree upon a suitable solution. Avidex will not be responsible for any loss or damage, except loss or damage caused by an Avidex employee during the act of installation, which occurs after delivery and acceptance by Client. x Existing hardware, wiring, programming, or configuration files are anticipated to be in good working order. Client shall provide programming and configuration files in editable formats. If, during the installation process, existing hardware, wiring, programming or configuration are found to be defective, the completion date of the project may be affected, and a change order may be required to overcome the obstacle(s) created by such defects. x Client shall identify the presence of any pre- or post-tensioned ceilings or floors within the area of installation. If Avidex is to be held responsible for the integrity of such pre- or post- tensioned ceilings or floors, Avidex shall obtain, at Client’s expense, one or more x-rays of the area(s) in which mounting hardware is to be attached to the structure of the building. Any expense incurred for x-rays shall be passed on to the Client, in the form of a change order or a line item on the purchase contract. x Any standard merchandise that has been ordered for the job, is not used as a result of any customer changes to the design, or is refused by Client at the time of delivery will be subject to a minimum of 30% of the sales price restocking fees, plus any incurred freight charges. Any custom merchandise will be subject to 100% of the sales price restocking fee, plus any incurred freight. x The agreed completion date may be moved, and a change order with incurred costs may be provided if Avidex is delayed for any of the following reasons, including but not limited to, equipment/material changes initiated by Client beyond the original approved design, labor disputes, delivery or construction delays, unavoidable casualties, or causes beyond Avidex’s control. AVIDEX INDUSTRIES, LLC 8 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade xx Avidex’s proposals for installation costs are based upon 8-hour days and 40-hour work weeks, Monday through Friday, in site work hours, typically between the hours of 8:00AM and 5:00PM local time. Installation costs for work outside of normal business hours or business days may be subject to overtime rates, when mutually agreed in writing. x Avidex shall make all reasonable efforts to inspect and review the existing project site physical and audiovisual infrastructure conditions. Existing site conditions needing to remain intact, along with the Client or End-User direction for the audiovisual design may result in other required audiovisual infrastructure requirements (raceways, conduit, AC power, structural backing-blocking, structural engineer stamped drawings, etc.) and/or changes to the audiovisual equipment and integration labor, leading to pricing adjustments. x Freight fees are estimated for ground freight service. Expedited freight, as required by the Client, will be prepaid and added to invoices. x The pricing information provided in this proposal is solely for the benefit of the Client listed on the title page. Award of work to Avidex by a 3 rd party will require a review of credit and contract terms, and approval and pricing confirmation for the new contract terms by Avidex. x The Client will furnish Avidex such financial information as Avidex may reasonably request to establish credit terms for the project. Such financial information shall remain proprietary and confidential to the Client. Avidex agrees not to disclose this information to any other party or use the information other than for the credit check. Avidex may, at its sole discretion, cancel this agreement at any time if the Client fails to meet credit requirements established by Avidex. x The Americans with Disabilities Act (ADA) and California Building Code require the provision of Assistive Listening Systems in assembly areas, conference rooms, and meeting rooms. Hardware and services may be required for ADA-compliance. Client or its contractor should review project requirements for ALS with Avidex for each project to determine if portable or fixed systems are required. ALS hardware, if provided, will be identified in the Equipment List appendix. x Where applicable, Avidex Industries LLC provides the Client non-exclusive, royalty-free, non-transferable use of the ‘software’ included within the systems provided (if an integral component of the audiovisual system). Some software provided is Proprietary and deemed Confidential information of Avidex Industries LLC and may not be altered, reused, reverse- engineered or disseminated under any conditions. Tampering or misuse of any software resulting in audiovisual systems malfunction shall be the responsibility of the Client or End- User to remedy. x Changes in project scope and timeline may require additional hardware, equipment and labor that is necessary to complete the project. These additions will be considered change orders. Avidex will notify the Client in writing if Avidex determines that an increase or decrease in the project fees or change in timeline will be required. Change orders will include a change request number, reason for the change request, narrative description of the modified scope of work, schedule, and cost impact. The Client will provide written approval to proceed with the change and any needed updated purchase order or signed agreement as a record for both organizations. Should the Client cancel the project in whole or in part prior to completion, the Client agrees to pay Avidex for all reasonable costs incurred to date and/or to bring the project to an acceptable close. AVIDEX INDUSTRIES, LLC 9 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade WORK & PRODUCTS PROVIDED BY OTHERS (EXCLUSIONS) x All required architectural floor, reflected ceiling, building elevation, and section plans in an agreed upon AutoCAD format at no charge to Avidex. x Any and all related electrical work, including but not limited to 110VAC, conduit, raceway, and boxes. This includes all conduits, high voltage wiring panels, breakers, relays, boxes, receptacles, etc. x All network connectivity, routing, switching and port configuration necessary to support audiovisual equipment, unless specifically addressed elsewhere in this document. x Voice and data infrastructure and systems. x Necessary sheet rock replacement and or repair. x Necessary ceiling tile or T-bar modifications, replacement, and/or repair. x All millwork, moldings, trim, etc., or modifications to project millwork necessary to accommodate the installation of the audiovisual equipment unless otherwise noted in this proposal. x Rough-in, bracing, framing, or finish trim carpentry for installation. x Backing required to support wall-mounted equipment including displays, loudspeakers, cameras, etc. x Painting, patching, or finishing of architectural surfaces. x Core drilling and/or concrete saw cutting. x HVAC, plumbing, sprinkler head, and lighting fixture relocation. x Ceiling, roof, firewall, and/or floor penetration(s). x Removal or patching, of fire stopping. x Structural welding, cutting, or reinforcement of structural steel members required for support of assemblies. x Work in asbestos-treated areas and asbestos abatement. If asbestos is discovered during our work, Avidex will notify Client and will stop work until asbestos abatement work is completed by Client or its contractor. x Any subscription services, cabling, and equipment. x Provision and configuration of Client-furnished computers and software. x Acquisition of permits. x All Union Labor unless specifically addressed separately in proposal pricing. AVIDEX INDUSTRIES, LLC 10 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade NEW SYSTEM WARRANTY Avidex warrants the integrated system(s) furnished are free of defects in workmanship and materials for a period of one year from the date of acceptance or date of first beneficial use whichever occurs first. Remedy for such defects during the warranty period shall be provided at no additional expense to the client and shall be handled as expeditiously as is feasible during normal business hours and days of operation. Under this warranty, Avidex will troubleshoot, uninstall, and reinstall any equipment that is part of the Avidex audiovisual system. The cost to service and/or repair Client Furnished Equipment or equipment out of the manufacturer’s warranty is not included. Avidex will broker and process the repair of that equipment at the standard Avidex rate. Avidex reserves the right to charge for a service visit at standard Avidex service time and material rates (minimum of 2 hours onsite plus travel) if a service call results in a No Fault Found (NFF) or No Trouble Found (NTF) during a dispatched site visit. Avidex Services Provided Under the New System Warranty x Avidex will respond to requests for assistance due to client-reported issues and, if warranted, dispatch a technician during normal business hours (8:00AM to 5:00PM Pacific Time, Monday – Friday, excluding Avidex holidays) to troubleshoot the AV system problem based on our available resources x Avidex will use cloud-based monitoring to assist with and facilitate incident resolution, where applicable. x Avidex will identify and uninstall the defective equipment and return such equipment to the manufacturer or authorized repair center for warranty processing. x Avidex will reinstall the repaired or replaced equipment and test the system. x Avidex will pay the shipping costs associated with the repair of the equipment, except for Client Furnished Equipment and/or equipment out of manufacturer warranty. Avidex Services Not Provided Under the New System Warranty x Extend or provide additional repair services for manufacturer warranty coverage. x Repair of Client Furnished Equipment. x After hours 24x7 Helpdesk support. x Guaranteed on-site response time. x Remote system reporting, or the sharing of system performance data. x Before- or after-hours on-site response. x Proactive support or preventive maintenance. x Training. x Spare or loaner equipment during equipment repair period. x Warranty coverage for client acts of negligence or misuse. AVIDEX INDUSTRIES, LLC 11 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade 360o SERVICETM MANAGED SERVICES & SUPPORT Avidex recommends the Essential 360o Service less remote monitoring for this project. Avidex 360o Service enhances the new systems warranty coverage with proactive support services for worry-free operation. See Appendix A for further details on the proposed 360° Service Plan. 360° Coverage Essential Call Center Availability 8x5* Technical Support Availability 8x5* Call Response Time SLA 4 hours* On-Site Response Time SLA 2 business days Repair or Replacement of Defective Hardware within Manufacturer Warranty • Repair or Replacement of Defective Hardware out of Manufacturer Warranty** Annual Preventative Maintenance & Report (to be scheduled by Client) On-Site Service Assurance Technician Optional * Standard Business Hours in Local Time ** Excluding end of life (EOL) products as determined by the manufacturer. Other product exclusions may apply as determined by Avidex and specified in writing as Appendix B to the 360° Service Plan agreement. Initial Term, Multiyear Pricing, and Automatic Renewal The initial term of the specified 360° Service Plan Agreement is identified in the pricing section. For multiyear service agreements, Avidex reserves the right to increase the service price annually, not to exceed 4%. Unless written termination is requested by either party thirty (30) days in advance of the anniversary expiration date of the current 360° Service Plan term, the Agreement between the parties shall automatically renew for successive one (1) year periods. Written termination requests by the client should be sent to: Attn. Contract Admin 8509 154th Ave NE, Ste 100 Redmond, WA 98052 At any time within the current term or renewal period, should adjustments in service level responsibilities and price be deemed necessary, proposal and agreement revisions shall be exchanged between the parties, be mutually agreed upon in writing, and once executed, become part of the current Agreement or understanding between the parties. PAYMENT TERMS This proposal is valid for 20 days from the date appearing on the cover page. x Monthly progress invoices will be issued with net 30-day terms. x The 360° Service Plan will be invoiced annually, in advance or at the date of commencement. x Freight and sales tax will be added to invoices based on current tax rates as required by state law on the invoice date. AVIDEX INDUSTRIES, LLC 12 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade x Avidex reserves the right to charge for stored materials and/or equipment. x Avidex reserves the right to charge a 1.5% fee for late payment of invoices. AUTHORIZATION TO PROCEED – INTEGRATION SERVICES Avidex will proceed with the proposed work following receipt of Client’s purchase order referring to this proposal, a co-signed contract referring to this proposal, or the signed proposal. տI, the client, elect to decline the 360° Service Plan offering. By checking this box, I understand that I am declining the proposed service and support coverage for my audiovisual system. Submitted by: Avidex Industries, LLC 06/5/2025 Name Signature Date Client Approval: Client Name/Title Signature Date Each party agrees that any electronic signatures above, whether digital or encrypted, of the parties included in this Agreement are intended to authenticate this writing and to have the same force and effect as manual signatures. Delivery of an executed signature page to this Agreement by e- mail attachment, other means of electronic transmission with authorization to attach it to this Agreement, or any other means of electronic transmission used to obtain an electronic signature shall be deemed to have the same legal effect as delivery of an original signed copy. Attachments: Integrated Systems Terms & Conditions Appendix A – Support Agreement Appendix B – Equipment List AVIDEX INDUSTRIES, LLC 13 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade INTEGRATED SYSTEMS TERMS & CONDITIONS 1. AGREEMENT SUM AND TAXES AND CREDIT APPROVAL The client shall pay Avidex in current US dollars for performance of the work within this agreement, and for any additions or deductions that are mutually agreed upon by written change of order. Avidex will invoice the Client for all imposed and applicable sales, excise and/or use taxes associated with the sale of goods and/or services. All proposals and quotations are subject to final credit approval and documentation acceptable to Avidex. 2. PAYMENT TERMS Avidex will submit invoices for work performed based upon the payment terms mutually agree upon presented on the signature page. Unless otherwise provided, Avidex will invoice for materials and equipment not yet incorporated into the project work but delivered and suitably stored on or off the project worksite, upon which Avidex assigns, transfers title to, and conveys said materials and equipment to the Client. Stored material invoices shall include applicable insurance fees, storage fees, and costs incurred transporting the materials to an off-site storage facility. 3. TITLE AND RISK OF LOSS Title and risk of loss or damage to any products will pass to the client upon Avidex’s delivery of the products to the client. Client must make all claims for damage to or loss of products directly with their insurer or with the equipment carrier, if applicable. Client should be aware of carrier policies and file all claims in a timely manner. 4. CLIENT Except for permits and fees that are the responsibility of Avidex, under the Request for Proposal, the client shall secure and pay for necessary approvals, assessments, and charges required for the construction, use or occupancy of permanent structures or permanent changes in existing facilities. 5. RESPONSIBILITY AND INDEMNIFICATION Avidex shall be responsible to the client for the acts and omissions of Avidex’s employees and subcontractors, if any, performing portions of the work under this agreement. Avidex employees understand that they have no right to enter into agreements with or make representation on behalf of the client. Avidex shall review, approve, and submit to the project manager shop drawings, product data, samples, and similar submittals as required, for written approval prior to the commencement of the work. The work shall be in accordance with approved submittals. To the fullest extent permitted by law, Avidex shall indemnify and hold harmless the client, its project manager, its employees, officers, agents and directors from and against claims, damages, losses and expenses, including but not limited to, attorney’s fees arising out of or resulting from performance of the work, provided that such claim, damage, loss or expense is attributable to failure to deliver clear title to the client, bodily injury, sickness, disease or death, or to injury to or destruction of tangible property (other than the work itself), including loss of use resulting there from, but only to the extent caused in whole or in part by negligent or intentional acts or omissions of Avidex or anyone directly or indirectly employed by Avidex or anyone for whose acts Avidex may be liable, regardless of whether or not such claims, damage, loss or expense is caused in part by a party indemnified hereunder. Such obligation shall not be construed to negate, abridge, or reduce other rights or obligations of indemnity that would otherwise exist as to a party or person. In claims against any person or entity indemnified under this paragraph by an employee of Avidex, anyone directly or indirectly employed by them, or anyone for whose acts they may be liable, the indemnification obligation under this paragraph shall not be limited by a limitation on amount or type of damages, compensation or benefits payable by or for Avidex or under workers’ or workmen’s compensation acts, disability benefit acts or other employee benefit acts. 6. INSURANCE Avidex shall purchase from and maintain in a company or companies lawfully authorized to do business in the jurisdiction in which the project is located insurance for protection from claims under workers’ or workmen’s compensation acts and other employee benefit acts which are applicable, claims for damages because of bodily injury, including death, and from claims for damages, other than to the work itself, to property which may arise out of or result from Avidex operations under the agreement. Certificates of such insurance shall be filed with the client prior to the commencement of the work. Client shall be responsible for purchasing and maintaining its usual property and liability insurance. 7. TIME Should Avidex be delayed at any time in the progress of the work, by material changes ordered in the work, by labor disputes, fire, unusual delay in deliveries, construction delays, unavoidable casualties or causes beyond Avidex’s control, the agreed upon time for completion shall be extended by Change Order for such reasonable time as the Client’s project manager may determine. Such Changes Orders may include charges to cover additional costs incurred by Avidex due to the delay. Installation costs for work outside of normal business hours or business days may be subject to overtime rates, when mutually agreed upon in writing. Project timeline and completion schedules will not begin until deposit or initial payment is received by Avidex. 8. AFTER HOURS INSTALLATION / EARLY USE AVIDEX INDUSTRIES, LLC 14 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade With prior Client approval and security clearance, installation activity and access to the project site may take place outside of normal business hours and days. There should be no use of the system by the client for its intended purpose until such time as formal approval and acceptance has taken place. Avidex may waive this requirement only with a written authorization. Any operations or changes by the client or contractors other than Avidex, which result in damage or impairment of the system and may require a change order and additional charges to the client. The attached proposal and/or quote was based upon site surveys and verbal information from the client. While every effort has been made to determine installation conditions, on occasion unforeseen problems may arise that will require a change order to cover additional costs by Avidex. 9. INTERNET ACCESS Avidex requires secure internet access to installed AV systems for the express purpose of remote monitoring and management of the AV hardware. Such access will provide the capability of restorative actions to remedy disruptive incidents, and assure systems are in an operational state. 10. PRODUCT SUBSTITUTION Avidex may, at its sole discretion, substitute products included in the system design with those providing similar product form, fit and function as the original products. Product substitutions may occur due to changes to product availability, extensions or delays to estimated or committed delivery, product price increases, regulatory restrictions, or any other factors as determined by Avidex. Any substituted product designs will achieve the functional and end user experience requirements of the system design. 11. CHANGES/CANCELLATION Any changes or modifications to the agreed upon scope of work defined in this proposal must be mutually agreed upon in writing. All changes shall be submitted and approved in writing and documented in a change order. Should the Client in whole cancel a project or in part, prior to final completion, the Client agrees to pay Avidex for all reasonable costs incurred to date and/or to bring the project to an acceptable close. These costs include but are not limited to: the design and engineering services; project management; the installation and programming technical labor; the subcontracting costs; the materials and equipment costs incurred to date; and other miscellaneous documented costs. Materials and equipment are also subject to restocking charge policy. 12. WAIVER Either party’s waiver of the other’s default in its obligations under any terms or conditions of this agreement will not in any way limit or affect that party’s right to enforce and compel strict compliance with that term or condition at any other time or with any other term or condition. 13. ENTIRE AGREEMENT This agreement and appendices to this agreement, including the RFP as reference herein, supersede, terminate and otherwise void any and all prior written and/or oral agreement between the parties with respect to products. There are no warranties, representations or understandings of any kind or description whatsoever made by either party to the other, except such as are expressly set forth herein. Any additional terms or notes appearing on schedules, proposal summaries and/or Change Order are by this reference incorporated in this agreement. 14. LIMITATION OF LIABILITY Without limitation of any other provision in this agreement limiting or excluding liability of Avidex the exclusive damages recoverable by the purchaser for any claim of any kind whatsoever arising from or in any way connected to any breach of this agreement, or the purchaser’s purchase shall not be greater than the actual purchase price paid by the purchaser with respect to which such claim is made, and in no event shall Avidex be liable for any special, indirect, incidental or consequential damages of any kind, including without limitation any damages with respect to loss of income, compensation or prospective profits, any expenditures, investments or commitments of the purchaser, any loss with respect to the establishment, development or maintenance of business reputation or goodwill, or any loss incurred in obtaining substitute products, or arising from the claims of third parties. 15. GENERAL During the performance of this Agreement, the contractor/vendor shall comply with all applicable federal, state and local laws of any nature whatsoever in connection with the goods and services provided including, but not limited, to, applicable provisions of E.O. 11246, Rehabilitation Act of 1973, Vietnam Era Veterans’ Readjustment Assistance Act of 1974, E.O. 13496 and respective regulations including 29 C.F.R. 471 Appendix A to Subpart A, and the EEO Clauses set forth in 41 C.F.R. 60-1.4, 41 C.F.R. 60-300.5 and 41 n. cont. C.F.R. 60-741.5 This contractor and subcontractor shall abide by the requirements of 41 CFR §§ 60-1.4(a), 60-300.5(a) and 60-741.5(a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities and prohibit discrimination against all individuals based on their race, color, religion, sex, sexual orientation, gender identity or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status or disability. AVIDEX INDUSTRIES, LLC 15 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade APPENDIX A: 360o SERVICETM PLAN ESSENTIAL (INCLUDED AND PRICED) Under Essential coverage, Avidex warrants the furnished integrated system(s) are free of defects for the priced term period from the date of acceptance or date of first beneficial use, whichever occurs first. This coverage includes the remote monitoring, troubleshooting, removal, and reinstallation of the equipment integrated by Avidex. Remedy for such defects during the coverage period shall be provided at no additional expense to the client. The following services are included under this coverage: REACTIVE SUPPORT Avidex 360° Service Helpdesk will: x Provide a dedicated toll-free number (1 800 497 7104) to report and request technical support for the integrated equipment. x Operate during standard Avidex business hours of Monday – Friday 8:00AM to 5:00PM Local Time except for Avidex holidays. x Respond to the initial support request within four (4) business hours. x Contact the client to resolve the issue remotely to ensure the quickest possible resolution x Use the integrated remote monitoring equipment to assist with fault detection and sending alerts, dependent upon the specific scope of the proposed project. x Use of the integrated remote management system to facilitate diagnostic and/or restorative actions to resolve the reported problem, where applicable. x Administer the repair process for defective or broken equipment including processing of any manufacturer RMA. On-Site Support will: x Provide a qualified Field Support Technician during standard Avidex working hours within two business days of the support request. x Troubleshoot the system and make the best effort to resolve the issue(s) while at the client site. x Return defective equipment to an authorized repair center or directly to the manufacturer for warranty repair or exchange. All fees related to shipping are included. x Install the repaired or replacement equipment and test to ensure the system is operable per the original system intent. Re-installation will be quoted for product(s) whose manufacturer’s status is End of Life. Lamp Replacement: x Labor (only) is covered under this support agreement. PROACTIVE SUPPORT In those cases where system design allows, Avidex Assure remote management of AV systems is an integral part of this support agreement. Remote monitoring and management are features designed into AV solutions allowing the systems to report issues at any time. The systems provide real-time information about equipment status and health. The goal of utilizing remote monitoring and management is to reduce the time to resolution for every reported AV system problem. SERVICES NOT PROVIDED UNDER THIS COVERAGE x Repair to Client Furnished Equipment and/or components unless included in Appendix B. x Before or after-hours on-site support. x Repairs due to customer acts of negligence or misuse. AVIDEX INDUSTRIES, LLC 16 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade x Coverage for projection screen material, plasma glass assembly, lamps, bulbs, furniture, display panels, optical engines, batteries, and accessories. Such parts will be provided at a 10% discount off our list price. x Image burn-in. AVIDEX INDUSTRIES, LLC 17 June 5, 2025 Confidential (FORM 16.7 – rev - 013124) 250205 City of Renton Maplewood Golf Course PA System Upgrade APPENDIX B: EQUIPMENT LIST PA SYSTEM EQUIPMENT Audio Item Manufacturer Description Qty OFE Unit Price Ext. Total A1 QSC Unified Core with 8 local audio I/O channels 1 2,327.00$ 2,327.00$ A2 CROWN Four-channel, Analog Power Amplifier, 300W @ 4Ω, 70V/100V 1 1,502.00$ 1,502.00$ A3 JBL 5.25" Wide Coverage On-Wall Speaker, WHT 6 281.00$ 1,686.00$ A4 BIAMP R.35-3896 Full-Range 3-Way 8-Inch 90 X 60 Speaker 2 578.00$ 1,156.00$ A5 AUDIO TECHNICA SYSTEM 20 PRO 2CH COMBO W/LAV|ATW-R1440 rack-mount receiver chassis,ATW-RU14 receiver unit, 2.4 GHz antenna x4, AC adapter, rackmount/joining plate adaptors, ATW-T1401 body- pack transmitter, ATW-1402handheld transmitter, and MT830cW x1 lavalier microphone 1908.00$ 908.00$ A6 AUDIO TECHNICA Mic Desk Stand with Switch|Microphone desk stand, XLR3F-type in and XLR3M-type out connectors, with local muting and LED control 1123.00$ 123.00$ A7 AUDIO TECHNICA Modular microphone system includes aMicroLine condenser microphone element, 4.85" gooseneck and XLR power module 1313.00$ 313.00$ Audio Total 8,015.00$ Control Item Manufacturer Description Qty OFE Unit Price Ext. Total C1 QSC Q-SYS 5” PoE Touch Screen Controller for In-Wall Mounting 1 1,040.00$ 1,040.00$ C2 QSC Table top mounting accessory for TSC-50-G3.1 192.00$ 192.00$ C3 TRENDNET PoE+ Gigabit Injector 1 28.00$ 28.00$ Control Total 1,260.00$ Rack & Accessories Item Manufacturer Description Qty OFE Unit Price Ext. Total R1 MIDDLE ATLANTIC 6RU Black Laminate Rack Series 1 149.00$ 149.00$ Rack & Accessories Total 149.00$ Misc. Materials Item Manufacturer Description Qty OFE Unit Price Ext. Total Misc. Materials Total 461.00$ Expense Type Manufacturer Description Qty OFE Unit Price Ext. Total MESM QSC Q-SYS Core 8 Flex, Core Nano, NV-32-H (Core Capable). UCI Deployment Software License 1116.00$ 116.00$ MESM QSC Q-SYS Core 8 Flex, Core Nano, NV-32-H (Core Capable). Scripting Engine Software License,1238.00$ 238.00$ Equipment Summary Audio Total 8,015.00$ Control Total 1,260.00$ Rack & Accessories Total 149.00$ Misc. Materials Total 461.00$ Equipment Subtotal 9,885.00$