HomeMy WebLinkAboutContractCITY OF RENTON
INE GHBORHOODPROGRAM
Neighborhood Grant Program Agreement
Congratulations Eagle Ridge Estates on your award of five thousand and 00/100 dollars ($5,000.00)1 from the City
of Renton's Parks and Recreation and Neighborhood Grant Program. This Agreement is between Eagle Ridge
Estates, a recognized neighborhood in the City of Renton ("you" or the "Neighborhood"}, and the City of Renton
(the "City") for Eagle Ridge Refresh (the "Project") and outlines your responsibilities as a grant recipient.
If at any time you have questions about the Project, need to deviate from the expectations as outlined in the
Agreement or as submitted in your Application, please contact Rhemy King, Neighborhood Program Coordinator at
rking@rentonwa.gov or 425-430-6548. We are here to help your project be successful!
Thank you for submitting your application. We look forward to working with you and making your Project a reality for
our community to enjoy!
1 Project
You have been awarded a grant based on the Project as described in your application, attached as Exhibit A.
•The Project □ is � is not on City property. •
• The Project □ is� is not a Special Event (defined as "Any function or gathering that is to be conducted on
public property, on public rights-of-way, or on private property that will generate or invite considerable
public participation and/or spectators, and may have an impact on transportation, public services or public
safety, for a particular and limited purpose and time." RMC 5-22-2.)
•The Project □ does � does not require City street closures.
2 Timeline
You must sign and return this Agreement within 7 days of receiving it. You may begin working on your Project as
soon as the Agreement is returned. Your Project must be complete by September 30, 2025. You must complete
and submit a Report (form attached) within 7 days of the completion of your project. Any funds not used by the
Project completion date will be deemed expired, unless otherwise agreed in writing by the Neighborhood Program
Coordinator.
3 Your Obligations On The Project
Your responsibilities are as follows:
•to make sure you have written approval from all relevant parties (including but not limited to property
owners, all applicable City departments, etc.) before starting on your Project;
•to obtain an approved Traffic Control Plan, if your project requires street closure;
•to plan, coordinate, and implement the Project, including all necessary contracts with vendors, or service
providers, and all staff necessary to carry the Project out;
•to provide all necessary equipment unless the City has expressly agreed in writing to provide equipment;
•to maintain the Project throughout its useful life; and
•to ensure the Project benefits are available to everyone in the Neighborhood or, if the Project is on City
Property, that the project benefits the public.
If the Project, or any portion of the Project, is an installation, improvement, or fixture placed on City property, the
City reserves the right to alter, remove or relocate the Project, or that portion thereof, at the City's sole discretion,
upon reasonable notice, and without removal cost to you.
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CAG-25-236
4 Grant Disbursement & Use of Funds
All grant awards will be disbursed from the City. The City funds are to be exclusively used toward approved
expenses listed in the attached Exhibit B. Disbursements will not be made to individuals, only to the officially
recognized Neighborhood or its designee. Disbursement will be made to the person identified in writing on the
completed City of Renton Vendor Form unless the Neighborhood otherwise notifies the City in writing. Expenses
incurred prior to the date of this Agreement will not be approved.
In order to disburse all or part of a grant award, the City must have the following:
•A completed City of Renton Vendor Form;
•A Form W-9 for the current calendar year;
•Receipts documenting payment of approved expenses -the City will not advance any funds;
•Proof of volunteer labor hours or other contributions that are commensurate with the value of the grant;
and
•A report documenting use of the funds for approved expenses.
The City will process your request for reimbursement within approximately forty-five (45) days.
5 Approved Budget and Award Amount
Amount Requested: $5,000.00
Amount Awarded: $5,000.00
6 Reporting
You are required to complete a project Report upon project completion. The Report must detail the project results,
achievements, outcomes, resident engagement, the project impact, budget, and future plans. The Report must
contain a financial reconciliation demonstrating the amounts of project funds expended by you as the grantee and
an accounting of any unused project funds.
7 Publ1c1zing Your ProJect
Grantees are encouraged to publicize their projects and to spread the word about their good works and role in the
community. Publicity vehicles include press releases, annual reports, newsletters, brochures, flyers, banners,
websites, social media, and so forth. We appreciate the great work that you do in the community and know that your
work inspires others. Publicity for projects allows others to discover the program, which leads more people to seek
funding and create change in the community.
8 Indemnification & Release
You agree to release the City of Renton and its employees, officers, volunteers, and elected officials, without
limitation, from any and all liability, loss, or claim related to the Neighborhood Grant Program and your participation
therein. You further agree to indemnify and defend the City and its employees, officers, volunteers, and elected
officials from any and all claims, including attorneys' fees and costs, arising out of the Project, except to the extent that
the City's negligence caused injury or damage leading to said claims. You waive all immunity and limitation on liability
under the Washington State Industrial Insurance Act (Title 51 RCW).
9 Insurance
To use the funds for a Special Event on City-owned property, you must have special event liability insurance with
minimum liability limits of one million dollars ($1,000,000) per occurrence; two million dollars ($2,000,000) aggregate.
You must provide a certificate of insurance naming the City of Renton as a certificate holder and as additional insured
on a primary and non-contributory basis.
10 Public Records
The City's records, relating to the conduct of government or the performance of any governmental or proprietary
function, including this grant, are subject to the Public Records Act (chapter 42.56 RCW) and may be released to any
member of the public upon that member's request. You understand that all records relating to this grant are subject
to release under the Public Records Act; the City must release them if they are responsive to a public records
request and not subject to an exception.
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11 Modifications to This AgreementThe terms of this Agreement can only be modified in writing.
12. CertificationBy signing below, you certify that you are authorized to act on behalf of the organization/group that is referenced inthis Agreement.
13. Exhibits Attached and Incorporated by ReferenceExhibit A -Application Exhibit B -Approved Expenses
By signing below, I agree that I havyead, understand, and agree to the conditions detailed above.
�f J"q(\, e.. .2-0�5Signature of Project Contact Date
Do.Y\·� e \ E · S\t\,; p feyPrinted Name
CITY OF RENTON
Legal Approval
Blythe Phillips, Assistant City Attorney Date
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Approved by Blythe Phillips via email 6/18/2025
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EXHIBIT A
Eagle Ridge Estates
Neighborhood Program
Reimbursement Grant Application
CITY OF RENTON
NEIGHBORHOOD PROGRAM
2024 NEIGHBORHOOD PROJECT GRANT APPLICATION
(PROJECTS UP TO $5,000)
Only submit one (1) application per neighborhood organization for the project Multiple projects can be encompassed in a
single application and will require prior Program Coordinator approval. All components of the application must be completed.
To complete the application: •Download the latest version of Adobe Reader (www.get.adobe.com/reader). and•Save the document to your computer before entering any information.
Applications can be submitted: •Electronically via the online Self-Service Portal at permitting.rentonwa.r:ov.•Jfyou have any questions or need assistance submitting an application, please contact the Neighborhood Program
Coordinator at (425) 430-6548. or bv email at neighborhoodprogram@rentonwa.gov.
Organization Overview
Neighborhood Organization: Eagle Ridge Estate
NameofApplicant: Dan Shipley
Phone Number: 253 230-5615
Manager and HOA Vice President Organization Role: ____________ _
Email: shipdog24@gmail.com
Number of Households: _3_7 ___ _ Grant Funding Requested:_$_5_,Q_Q_Q_._Q_Q ________ _
Does the Neighborhood Organization belong to a property management group? _N_o ___ _
If yes, ple ase provide the following in regards to the property management group:
Name: _____________________________ _
Address: ____________________________ _
City: __________ _ Zip: ______ _
Phone: __________ _ Email: _____________ _
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Project Overview
Project Name: Eagle Ridge Refresh 2025
Has the Neighborhood Organization Board approved the project? _Y_e_s ___ _
Is this your first time applying for a neighborhood grant? _Y_e_s ____ _
Provide a detailed description of the project which should answer the following:
Location, length of time, who are you working with, why are you wanting to implement this project, etc.
1533 Eagle Ridge Dr S. 98055 -The project will take place over three weekends followed by a block party. All work will be conducted by volunteer homeowners.
The project is intended to enhance appearances, improve safety but ulomately to bring the communi ty together and to get to know each other.
We are a nonprofit HOA and because of our small size we operate on a shoestring budget. our CC&Rs, and Bye LBws budget account for reoccuning grounds keeping but no replacements and repairs.
Because of the age of community several of our trees, bushes and shrubs are dead or dying and need replaced and signs need repaired.
What challenges is your neighborhood attempting to address through this project? How will this project ad dress these
challenges and benefit your neighborhood as well as the community at large?
We will widen and level walking paths by creating a ret aining wall. We will create large stone steps providing for better footing.
We will apply pea gravel to walking paths.
The above three are an effort to increase safety for resident as well as for the kids that travel through our neighborhood.
Additionally, we will be planting several trees and bushes enhancing the beauty of the community for all to enjoy.
What efforts will be made to encourage participation of neighborhood residents in the planning and implementation
of the project?
The HOA has been working with our grounds committee on the planning, sourcing and budgeting for the project.
The community has a great record of volunteering for projects.
After the three weekends of work we will have a block party bringing everyone together and celebrating the project success.
Summarize how your neighborhood organization plans to meet the match requirements? (If your neighborhood
organization can meet the match through financial means, you still must demonstrate ways in which residents are
directly involved in the implementation of the project or other volunteer contribution methods).
The money needed for the match project was achieved by not having a landscaping service over the winter and
changing landscaping services in the spring reducing cost. All work will be executed by volunteer community members to include
a licensed electrician and an excavator operator.
8
If your grant request receives partial funding could the project still occur, or how would it need to change?
It can and will still occur but the size and scope of the project would be adjusted by the lower amount of funds.
Project Coordinator Name: _D_a_n_S_h�i p_le_y _____________ _
Date: � --J ,___/ -;:LS-------
President Name: _L_isa_M"'"'y'-e _rs __________________ _
PresldentSlgnature,�/2/J Date: _6_· J_+,_'J{)_JS"
I learned about the Project Grant application from:
Word of mouth and then Internet search.
Neighborhood Program Use Only. Please do not complete
Completed Neighborhood Completed Grant Completed Project Submitted by
Aoolication Letter of Support Budget Worksheet Schedule Worksheet Deadline
Yes/No Yes/No Yes/No Yes/No Yes/No
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EXHIBIT 8
Eagle Ridge Estates
Approved Expenses
and Map of Work
Materials List
Retaining wall. 1 0 Tons of 2 man Basalt Rockery $1,242.50
Ground cover 40 Yards of 70/30 ground cover $1,548.00
Walk ways 250 50 lbs bags of pea gravel $1,250.00
Signs and lights 4x6x8 x 2 $188.96
Painting supplies $142.36
Hardware to repair lights $173.22
Trees and shrubs Dogwood Trees x 7 $886.00
Azales x5 $345.00
Excavator Rental 5 days $800.00
Steps Blocks slabs and river rock $638.00
Delivery Fees $400.00
Block Party Rental tables, chairs, cooler, tents $346.00
Block Party Food purchase and catering $788.00
Block Party Supplies. Chafing trays, plates, forks ... $226.00
Tax $897.40
Total $9,871.44
Terracotta Stone
Repair/repaint sign