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Home My WebLink AboutAddendum - 3AMENDMENT NO. 3 TO AGREEMENT FOR CAG 25-028 FOR LEGACY SQUARE DESIGN SERVICES THIS AMENDMENT, dated for reference purposes only as June 24, 2025, is by and between the City of Renton (the “City”), a Washington municipal corporation, andMithun, Inc.(“Consultant”), a Washington Corporation. The City and the Consultant are referred to collectively in this Amendment as the “Parties.” Once fully executed by the Parties, this Amendment is effective as of the last date signed by both parties. Whereas, the City engaged the services of the Consultant under Agreement CAG-25-028, dated January 21, 2025, amended on February 7, 2025, and amended on April 7, 2025 to provide necessary services for the design services for the stage located in Legacy Square (referred to herein as the “Agreement”); Whereas, the Parties wish to amend the Agreement to change the scope of work and change the compensation in order to complete the design services. NOW THEREFORE, It is mutually agreed upon that CAG-25-028 is amended as follows: 1. Scope of Work: Section 1, Scope of Work, is amended to add work as specified in Exhibit A-3, which is attached and incorporated herein. 2. Compensation: Section 4, Compensation, is amended so that the maximum amount of compensation payable to Consultant is increased by $35,846.50 from $172,510 to $230,356.50, plus any applicable state and local sales taxes. The additional compensation shall be paid based upon Work actually performed according to the rate(s) or amounts specified in Exhibit A-3,which is attached and incorporated herein. 3.All terms of the Agreement not explicitly modified herein shall remain in full force and effect and such terms shall apply to Work performed according to this Amendment as if fully set forth herein. IN WITNESS WHEREOF, the Parties have voluntarily entered into this Amendment as of the date last signed by the Parties below. ** SIGNATURES ON FOLLOWING PAGE ** CAG-25-028, Adden #3-25 PAGE 2 OF 2 CITY OF RENTON By:_____________________________ CONSULTANT By:____________________________ Gina Estep CED Administrator Anne Torney Partner _____________________________ Date _____________________________ Date By: __________________________ M. Patrice Kent Sr. Asst. City Attorney Contract Template Updated 06/17/2021 (2024/3265/Amend 3) ____________________________ 7/30/2025 Byyyyyyyyyyyyyyyyyyyy:_:_:_:_:_:_::_:__:::_:_::_:_::_:__:_:__:__:_::_::_::___________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________________ Gina Estep 8/1/2025 $SSURYHGDVWROHJDOIRUPE\3.HQWYLDHPDLOIURP 0LWKXQ7HPSODWH2FWREHU 6&23()((02',),&$7,21 722:1(5$1'$5&+,7(&7$*5((0(17 0LWKXQ3URMHFW1R 0RGLILFDWLRQ1R 7KLVGRFXPHQWLVDPRGLILFDWLRQWRDQH[LVWLQJDJUHHPHQWEHWZHHQ0LWKXQDQGWKH2ZQHUIRUWKH IROORZLQJSURMHFW 2ZQHU·V1DPH&LW\RI5HQWRQ 3URMHFW1DPH5HQWRQ²/HJDF\6TXDUH 'DWHRI2ULJLQDO$JUHHPHQW 'DWHRI0RGLILFDWLRQ 02',),&$7,21726&23(2)352-(&7 $VGLVFXVVHGSUHYLRXVO\LQDGYDQFHRI$GGHQGXPWKHGHVLJQWHDPZDVKROGLQJDOORZDQFHV IRUWKHIROORZLQJGLVFLSOLQHV •&RVW(VWLPDWLQJ •(OHFWULFDO •3OXPELQJ •6SHFLILFDWLRQV 7KHDWWDFKHGSURSRVDOVVHHNWRILQDOL]HWKHFRQWUDFWDPRXQWVIRUWKHVHFRQVXOWDQWV 02',),&$7,21726&23(2)6(59,&(6 6HHDWWDFKHGFRQVXOWDQWSURSRVDOV EXHIBIT A-3 Page 1 of 20 0LWKXQ7HPSODWH2FWREHU RI 02',),&$7,2172&203(16$7,21 $PRXQWRIWKLVPRGLILFDWLRQ܆+RXUO\܆+RXUO\QRW WRH[FHHG ܈)L[HG)HH $PRXQWRISUHYLRXVPRGLILFDWLRQV $PRXQWRIRULJLQDODJUHHPHQW 727$/ 02',),&$7,21727,0(2)&2175$&7 1$ 02',),&$7,2172$57,&/(6 1$ 2:1(5 $5&+,7(&7 %\ %\ 2ZQHURU2ZQHU·V$XWKRUL]HG5HSUHVHQWDWLYH0LWKXQ,QF 6LJQDWXUH 6LJQDWXUH 1DPH$UPRQGR3DYRQH1DPH5LFKDUG)UDQNR)$,$ 7LWOH0D\RURI5HQWRQ7LWOH3DUWQHU EXHIBIT A-3 Page 2 of 20 Short Form Standard Services Agreement Page | 1 206 259 2990 www.dcwcost.com WBE WOSB SCS 415 1st Ave, #9671 Seattle, WA 98109 220 NW 8th Ave Portland, OR 97209 May 2, 2025 Crystal Loya Mithun Pier 56 1201 Alaskan Way, #200 Seattle, WA 98101 RE: Legacy Square Pavilion FP-WA-2025-0012a Add Service Dear Crystal Loya, Thank you for inviting our team to submit a proposal for Cost Consulting services on this project. My understanding of the scope of services to be provided is incorporated into the attached assumptions as detailed in Schedule 1. The proposed fees in Schedule 2 assume these terms & conditions will be in effect for the provision of our services, and we reserve the right to adjust our fee should these be changed, or should we be required to execute a different contract between us. I look forward to the opportunity of assisting you on this particular project. If you have any questions regarding these fees or the scope of our services, please do not hesitate to contact me. If you are in agreement with the scope, fees, and contract terms, please sign as indicated, retain a copy, and return the signed copy. Sincerely, Trish Drew, CPE, LEED AP Managing Director EXHIBIT A-3 Page 3 of 20 May 2, 2025 Short Form Standard Services Agreement Page | 2 SCHEDULE 1 DCW COST MANAGEMENT, LLC’s Basic Services Project Description: We understand that the project comprises cost planning for the Legacy Square Pavilion located in Renton, WA. The cost study scope of work includes costing the design documents and accompanying narratives and specifications. The intended design package consists of the development of a small shelter amphitheater with a large outdoor 27.7’x15.6’ OLED screen for FIFA. This will become a permanent feature within a new city park downtown. The shelter will also have a single accessible bathroom and an electrical room. Detailed Scope of Work: Task 1 Schematic Design/Design Development x Prepare an opinion of probable construction costs during this stage including all elements as necessary for a complete cost estimate. The cost estimate will be prepared in Uniformat II component format. x Prepare a single revision to the opinion of probable construction cost after review and commentary by the team. Further revision requests are not included and may require additional fee. x Up to three team and client meetings are included during this phase. x Value Management and Reconciliation are not included in this task and will require an additional service. Revisions: Revisions are inclusive of redlines based solely on the narratives and drawings provided at the beginning of the contracted costing phase. Changes to the drawings made during the estimating process will not be incorporated into the current cost plan without prior discussion and additional fee. Acceptable revisions are minor corrections that expand upon the drawings and narratives provided at the initiation of the costing exercise. Costing Schedule: Our consultants require adequate time to complete their costing work, which can range between two to six weeks for draft development based on project size. It is highly recommended that you communicate with the DCW team prior to project delivery to ensure that we can work within your preferred timeline. Value Management: Value management is typically not included in our cost exercise unless specifically requested. We maintain specialty tools to support budget management and, upon request, are happy to produce the tools and provide this service. Reconciliation: Reconciliation is not assumed in our costing work unless explicitly requested. Reconciliation with Contractors based on the GC/CM or CM/GC delivery method can be incorporated at your request as an additional service. EXHIBIT A-3 Page 4 of 20 May 2, 2025 Short Form Standard Services Agreement Page | 3 SCHEDULE 2 Fee Schedule Fee Breakdown HRS RATE SUM Task 1 26 $180 $4,680.00 SUM Total 26 $4,680.00 The services in the scope of work (Attachment 1) will be performed on an Hourly Basis NTE (not to exceed)the amount of $4,680. The fees are valid for ninety days from the date of this proposal. Should any of the above tasks be deleted from our scope of services, we reserve the right to adjust the above fees, to reflect possible resultant changes to the scope of the remaining service. The fee assumes that drawings, specifications, and reports required for the performance of our work will be provided electronically, at no cost to DCW Cost Management, LLC. Should you require printed copies of our opinions of probable construction cost, this fee assumes that we will provide a maximum of six copies of each report. (end of page) EXHIBIT A-3 Page 5 of 20 May 2, 2025 Short Form Standard Services Agreement Page | 4 SCHEDULE 3 DCW COST MANAGEMENT, LLC Current Hourly Rate Schedule All other services not detailed above, including additional estimates, further revisions to completed estimates, use of different estimating formats, additional meeting attendance, value engineering, reconciliation with cost estimates prepared by other parties beyond that specifically included above, or bidding and construction phase services will be considered additional services. Unless otherwise agreed prior to the work being carried out, our fees for any additional services will be based on time expended at our normal billing rates prevailing at the time the work is carried out. Currently, these hourly rates are: Bill Rate Directors $185.00 Specialists $175.00- $185.00 Cost Estimators*$165.00 - $175.00 Clerical $115.00 Deposition and Trial Additional 50% *Primary work performed by Cost Estimators Confirmation of Agreement:This letter correctly sets out the scope and fees to be provided by DCW Cost Management, LLC for the proposed project. DCW COST MANAGEMENT, LLC. DATE: 5/2/2025 By: Trish Drew Its: Managing Director _______________________________ Client: Mithun DATE: By: Crystal Loya Its: Associate Principal _______________________________ EXHIBIT A-3 Page 6 of 20 7 May 2025 Crystal Loya Associate Principal Mithun 1201 Alaskan Way Suite 200 Seattle, Washington crystall@mithun.com Re: Renton Legacy Square / Renton, Washington, United States Crystal, We are pleased to submit this proposal for professional services as Lighting Designers for the above Project. This proposal is based on an email and project documents received on 1 May 2025 and all subsequent communication. We understand the Project to be a new bandshell structure and stage to host World Cup watch parties and community events. We will work with the team to design a project using sustainable best practices. DESIGN AND CONSTRUCTION SCHEDULE The Scope of Services and compensation is based on the discussed approximate design and construction schedule as follows: SCOPE OF WORK The Scope of Services include design for the following areas: Bandshell Structure: x Restroom x Stage Area (Non-Theatrical) x AV/Storage Room Phase Completion Date SCHEMATIC DESIGN/DESIGN DEVELOPMENT 6 June 2025 CONSTRUCTION DOCUMENTS Permit Set: 18 July 2025 95% CD Set: 1 August 2025 IFC Set: 29 August 2025 BIDDING 18 August 2025 CONSTRUCTION ADMINISTRATION 31 May 2026 EXHIBIT A-3 Page 7 of 20 SCOPE OF SERVICES The following professional services and deliverables are included as listed below. The Scope of Services assumes all “local” meetings will occur in Seattle, Washington, United States. 1 SCHEMATIC DESIGN / DESIGN DEVELOPMENT 1.1 Participate in design conferences with the Client, Owner, Architect, and other consultants to discuss project concepts, illumination criteria, project cost guidelines, and schedule parameters. Meetings: Time for up to four (4) hours of local meetings or online conferences during this phase is included in the fee. 1.2 Prepare design studies and analysis for visual tasks to be performed by the occupants and functional requirements for the lighting system. 1.3 Prepare a review of specified lighting for the site designed by others as it relates to and/or impacts our scope of work. 1.4 Prepare a Schematic Lighting Design Package (8-1/2” x 11” or 11” x 17” digital format) with design schemes for each area to communicate the lighting design intent within the Design Team. 1.5 Prepare electric lighting calculations for typical representative space types as required for in- house verification of design concepts. Calculations are used as a design tool to study quality and quantity of luminaires only and are not intended to create photo-realistic presentation renderings. 1.6 Prepare preliminary design and layouts of proposed luminaires by the creation of an Autodesk Revit lighting model based on electronic Revit backgrounds provided by the Architect when ceiling information has been sufficiently resolved (heights and types of ceilings). 1.7 Prepare a preliminary Luminaire Schedule (single-name specification), Product Data Sheets, and sketch recommendations for architectural mounting details. 1.8 Prepare a preliminary Control Intent Narrative for spaces where specialized lighting controls or zoning are within Scope of Work or for spaces which exceed the minimum lighting controls code requirements. 1.9 Prepare reviews and comments on the Schematic Design / Design Development documents prepared by the Architect and their Consultants for conformance with the lighting design intent. Deliverables in this phase: x One (1) issuance of the Schematic Lighting Design Package x One (1) issuance of Luminaire Layouts x One (1) issuance of the Luminaire Schedule and Product Data Sheets Package x One (1) issuance of preliminary Control Intent Narrative EXHIBIT A-3 Page 8 of 20 2 CONSTRUCTION DOCUMENTS 2.1 Participate in conferences with the Client, Owner, Architect, and other consultants. Meetings: Time for up to eight (8) hours of local meetings or online conferences during this phase is included in the fee. 2.2 Assist with the coordination of the lighting design with the architectural and electrical design. 2.3 Prepare updated layouts of proposed luminaires within the Autodesk Revit lighting model. 2.4 Prepare an updated Luminaire Schedule (single-name specification), Product Data Sheets, and sketch recommendations for architectural mounting details. 2.5 Prepare general specification Section 26 5113 Architectural Luminaires, Sources, and Components for the architectural luminaires (in CSI format). 2.6 Prepare updated Lighting Control Intent Narrative. 2.7 Assist with the evaluation of a cost estimate (material cost only) prepared by the Contractor/Cost Estimator for specified luminaires and control equipment. 2.8 Assist with confirmation of compliance with the maximum allowable connected load for luminaires as required by the lighting section of applicable energy code. This information will be provided to the Architect, Electrical Engineer, or Energy Modeler in the form of an Energy Code Lighting Report or input watts for each luminaire. 2.9 Prepare reviews and comments on the Construction Documents prepared by the Architect and their Consultants for conformance with the lighting design intent. Deliverables in this phase: x Up to three (3) issuances of Luminaire Layouts x Up to three (3) issuances of the Luminaire Schedule and Product Data Sheets Package x Up to three (3) issuances of Architectural Luminaire Specification Section 26 5113 x One (1) issuance of Final Control Intent Narrative and/or Zoning Diagrams x One (1) issuance of Final Energy Code Lighting Report EXHIBIT A-3 Page 9 of 20 3 CONSTRUCTION ADMINISTRATION 3.1 Participate in conferences with the Contractor, Client, Owner, Architect, and other consultants. Meetings: Time for up to two (2) hours of local meetings or online conferences during this phase is included in the fee. 3.2 Respond to Request for Information/Clarification during construction. Time for six (6) hours of response is included in the fee. 3.3 Review submittals for specified lighting equipment. Time for up to two (2) reviews of submittals per fixture type is included in the fee. 3.4 Participate in the review of the completed luminaire installation, including observation of focusing of adjustable luminaires. Time for up to one (1) 4-hour trip to the Project site is included in the fee. The Electrical Contractor will supply personnel and all equipment to perform this work after dark and in compliance with local laws and union agreements. 3.5 Prepare written Site Observation Report summarizing the conditions found during the site observation. Deliverables in this phase: x Written responses to RFIs x Review of Submittals x Written Site Observation Report BIM COLLABORATION PROTOCOLS 1. The BIM model(s) shall be created and delivered to the Lighting Designer in Autodesk Revit. 2. The Lighting Designer will provide luminaire layouts as a Revit linked model for incorporation into the architectural model for collaborative use by the Architect and Electrical Engineer. 3. The luminaire families provided by the Lighting Designer shall be graphically represented within the model to the Level of Development (as defined by 2019 BIMForum LOD specification) per phase as noted in the matrix below: a. Level of Development 200: The Model Element is graphically represented within the Model as a generic system, object, or assembly with approximate quantities, size, shape, location, and orientation. Model content is limited to show design and intent of the lighting system. b. Level of Development 300: The Model Element is graphically represented within the Model as a specific system, object, or assembly in terms of quantity, size, shape, location, and orientation. Approximate spacing and location for supports and seismic control and allowances for access or code clearances shall be the responsibility of the installation Contractor. Model content is limited to show design and intent of the lighting system. c. Level of Development 350: The Model Element is graphically represented within the Model as the design specified system, object, or assembly in terms of quantity, size, shape, location, and orientation. Actual spacing and location for supports and seismic control and allowances for access or code clearances shall be the responsibility of the installation Contractor. EXHIBIT A-3 Page 10 of 20 d. Level of Development 400: The Model Element is graphically represented within the Model as the design specified system, object, or assembly in terms of size, shape, location, quantity, and orientation with detailing, fabrication, assembly, and installation information. Final coordination shall be the responsibility of the installation Contractor. Phase Level of Development Weekly BIM Model Exchange Bi-Monthly BIM Model Exchange 200 300 350 400 Schematic Design / Design Development D No No Construction Documents D No No Construction Administration 4. Weekly or bi-weekly BIM model exchanges will be provided as listed in the matrix above. BIM model exchanges beyond the frequency listed in the matrix above and in addition to the milestone issuances listed in the Scope of Services will be considered Additional Services. 5. Creation of custom luminaire families, luminaire schedules, specifications, design visualization or renderings, and inclusion of energy data or .IES files in Revit is excluded from the Scope of Services. 6. Detection or identification of cross-discipline clashes in the Revit model by the Lighting Designer or review of clash detection reports by others is excluded from the Scope of Services. EXCLUDED SCOPE OF WORK The following scope areas are not included in this proposal and may be provided by the Lighting Designer as additional services if requested: x Areas beyond the Bandshell x Site lighting beyond preparing review and comments of specified lighting x Internally illuminated signs x Monuments and statuary x Outdoor lighting for special effects x Temporary outdoor lighting x Lighting for green/living walls x Light art installations x Lighting for theatrical or other live performances, and rigging EXHIBIT A-3 Page 11 of 20 EXCLUDED SERVICES 1. The following services are not provided by the Lighting Designer: x Emergency, egress, exit lighting, and exit sign design and calculations x Comparative life-cycle cost analysis for electric lighting systems x Preparation or review of record drawings or as-built documentation x Design of any structural engineering details such as light pole bases, electrical equipment suspension, seismic bracing, and other supports, which require the review and approval of a licensed engineer x Traffic signage lighting x Lighting required by the Federal Aviation Administration and the Coast Guard or similar agencies 2. The following services are assumed to be provided by the Electrical Engineer: x Lighting layouts and specifications for areas not listed in the Scope of Work above x Lighting controls system design, layout, and specifications x Energy code calculations and compliance documentation x Services normally within the scope of the Electrical Engineering discipline COMPENSATION FOR PROFESSIONAL SERVICES The Scope of Services listed herein will be provided as a fixed fee to be billed on a percent complete basis as follows: PHASE FEE Schematic Design / Design Development $6,500 Construction Documents $11,500 Construction Administration $4,000 TOTAL $22,000 General Reimbursable Expenses $250 The proposal assumes all areas of the Project will be authorized and will proceed on a concurrent schedule. If areas or issuances of documents for the Project are not authorized or proceed on a non- concurrent schedule, the proposal will be subject to further negotiation. Invoices will be submitted monthly and will be payable within thirty (30) calendar days after the invoice date. All invoices not paid within thirty (30) days of submission will be assessed a finance charge of 1.5% of the remaining balance per month. Time spent on out-of-town travel is not anticipated and therefore is not included in the fee. EXHIBIT A-3 Page 12 of 20 SALES TAX Sales tax laws vary by geography and local government. If sales taxes apply to your jurisdiction, they will be charged to the Project in addition to the fees described in this proposal. HOURLY RATES Should Additional Services be required beyond the Scope of Services included in this proposal, they will be invoiced on a time and expense basis at the following standard hourly rates, adjusted annually on October 1st for salary increases, during the life of the Project: Senior Principals $365 per hour Associates $230 per hour Principals $355 per hour Senior Designers $205 per hour Associate Principals $345 per hour Designers $180 per hour Senior Directors $335 per hour Design Assistants $150 per hour Directors $310 per hour Design Interns $120 per hour Associate Directors $285 per hour BIM Coordinators/Drafters $135 to $290 per hour Senior Associates $255 per hour Administrative $90 to $150 per hour REIMBURSABLE EXPENSES Reimbursable expenses shall be invoiced above and beyond all fees for professional services at cost times a multiplier of 1.15. Receipts will be provided with each invoice. Reimbursable items shall be as follows: 1. Reproductions will be billed at cost plus the multiplier. 2. Local travel expenses including but not limited to: parking, taxis, ride sharing (including surcharges), public transportation, and tolls. 3. Overnight delivery, handling, and postage charges. 4. Local delivery, handling, and postage charges. 5. Automobile mileage required to meet Project meeting requirements and site visit requirements. The rate used will be the current IRS standard mileage rate. 6. Fees and charges for Client, Owner or Contractor hosted software platforms, programs, or documents the Lighting Designer is required to use by the Client, Owner, or Contractor for the development of this Project. 7. Costs to obtain product samples, mock-up materials, and all approved equipment used exclusively in the development of this Project. EXHIBIT A-3 Page 13 of 20 ƉϮƐŝŶĐ͘ĐŽŵ ϱͬϭϯͬϮϬϮϱ DŝƚŚƵŶ ƌǇƐƚĂů>ŽǇĂ ƐƐŽĐŝĂƚĞWƌŝŶĐŝƉĂů WŝĞƌϱϲ͕ϭϮϬϭůĂƐŬĂŶtĂǇηϮϬϬ ^ĞĂƚƚůĞ͕tϵϴϭϬϭ ^h:d͗ ŶŐŝŶĞĞƌŝŶŐ^ĞƌǀŝĐĞƐWƌŽƉŽƐĂůĨŽƌƚŚĞZĞŶƚŽŶtŽƌůĚƵƉ^ƋƵĂƌĞ ĞĂƌƌǇƐƚĂů͕ dŚĂŶŬǇŽƵǀĞƌǇŵƵĐŚĨŽƌĐŽŶƐŝĚĞƌŝŶŐƵƐĨŽƌƚŚĞĂďŽǀĞͲƌĞĨĞƌĞŶĐĞĚƉƌŽũĞĐƚ͘tĞĂƌĞƉůĞĂƐĞĚƚŽƉƌŽǀŝĚĞŽƵƌĨŽůůŽǁŝŶŐƉƌŽƉŽƐĂů ƚŚĂƚĚĞĨŝŶĞƐŽƵƌƐƚĂƚĞŵĞŶƚŽĨƵŶĚĞƌƐƚĂŶĚŝŶŐ͕ƐĐŽƉĞŽĨƐĞƌǀŝĐĞƐ͕ĂƐƐƵŵƉƚŝŽŶƐ͕ƐĐŚĞĚƵůĞ͕ĂŶĚĨĞĞƐĂŶĚŝƐĐŽŶƐŝƐƚĞŶƚǁŝƚŚƚŚĞ ƐĐŽƉĞŽĨǁŽƌŬĂŶĚZ&WĚŽĐƵŵĞŶƚƐƉƌŽǀŝĚĞĚŽŶϰͬϮϱͬϮϱŽŶƚŚĞƐƵďũĞĐƚƉƌŽũĞĐƚ͘ ^ddDEdK&hEZ^dE/E' dŚĞƉƌŽũĞĐƚƐĐŽƉĞŝŶĐůƵĚĞƐŵĞĐŚĂŶŝĐĂůĂŶĚĞůĞĐƚƌŝĐĂůĐŽŶƐƚƌƵĐƚŝŽŶĚƌĂǁŝŶŐƐĂŶĚƐƉĞĐŝĨŝĐĂƚŝŽŶƐĨŽƌƚŚĞZĞŶƚŽŶtŽƌůĚƵƉ ^ƋƵĂƌĞƉƌŽũĞĐƚ͘dŚĞƉƌŽũĞĐƚǁŝůůďĞĂƐŚĞůƚĞƌĂŵƉŚŝƚŚĞĂƚĞƌǁŝƚŚĂůĂƌŐĞK>ƐĐƌĞĞŶ͘dŚĞƌĞǁŝůůďĞĂƐŝŶŐůĞͲŽĐĐƵƉĂŶƚƌĞƐƚƌŽŽŵ ĂŶĚsƐƚŽƌĂŐĞƌŽŽŵ͘WŽǁĞƌ͕ƐĞǁĞƌ͕ĂŶĚǁĂƚĞƌǁŝůůďĞƌŽƵƚĞĚǁŝƚŚŝŶϱͲĨĞĞƚŽĨƚŚĞďƵŝůĚŝŶŐďǇƚŚĞŝƚǇŽĨZĞŶƚŽŶ͘ ^Zs/^ dŚĞĨŽůůŽǁŝŶŐĞŶŐŝŶĞĞƌŝŶŐƐĞƌǀŝĐĞƐĂƌĞŝŶĐůƵĚĞĚŝŶŽƵƌƐĐŽƉĞ͗ •DĞĐŚĂŶŝĐĂů •WůƵŵďŝŶŐ •ůĞĐƚƌŝĐĂů ^KWK&^Zs/^ ^/'E •DWƐǇƐƚĞŵƐĞůĞĐƚŝŽŶ •WƌŽǀŝĚĞĐŽŶƐƚƌƵĐƚŝŽŶĚƌĂǁŝŶŐƐŝŶĞůĞĐƚƌŽŶŝĐĨŽƌŵĂƚĂŶĚƐƵďŵŝƚƚĂůĨŽƌŵƐĨŽƌƉůĂŶĐŚĞĐŬƐƵďŵŝƚƚĂů͘ •WĞƌĨŽƌŵůŽĂĚĐĂůĐƵůĂƚŝŽŶƐ͘ •ZĞƐƉŽŶĚƚŽŽǁŶĞƌƌĞǀŝĞǁĐŽŵŵĞŶƚƐĂŶĚŝŶĐŽƌƉŽƌĂƚĞƚŚĞŵŝŶƚŽƚŚĞĚĞƐŝŐŶĚĞůŝǀĞƌĂďůĞƐĨŽƌƚŚĞŶĞǆƚƐƵďŵŝƚƚĂů͘ •ZĞǀŝĞǁĂŶĚƌĞƐƉŽŶĚƚŽƉůĂŶƌĞǀŝĞǁĐŽŵŵĞŶƚƐĂŶĚĂƚƚĂŝŶĂƉƉƌŽǀĂů͘ •ƵƌŝŶŐďŝĚĚŝŶŐ͕ƌĞƐƉŽŶĚƚŽďŝĚƋƵĞƐƚŝŽŶƐĂƐƌĞƋƵŝƌĞĚ͘ •ZĞƐƉŽŶĚƚŽƌĞƋƵĞƐƚƐĨŽƌŝŶĨŽƌŵĂƚŝŽŶĂŶĚĐůĂƌŝĨŝĐĂƚŝŽŶ͕ŝŶĐůƵĚŝŶŐĂĚĚĞŶĚĂŶĞĐĞƐƐĂƌǇĨŽƌĐůĂƌŝĨŝĐĂƚŝŽŶĚƵƌŝŶŐĐŽŶƐƚƌƵĐƚŝŽŶ͘ •ZĞǀŝĞǁƐŚŽƉĚƌĂǁŝŶŐƐĂŶĚƐƵďŵŝƚƚĂůƐĨŽƌĐŽŵƉůŝĂŶĐĞǁŝƚŚĐŽŶƐƚƌƵĐƚŝŽŶĚŽĐƵŵĞŶƚƐ͘ •WĂƌƚŝĐŝƉĂƚĞŝŶϭƐŝƚĞŽďƐĞƌǀĂƚŝŽŶǀŝƐŝƚƐĚƵƌŝŶŐĐŽŶƐƚƌƵĐƚŝŽŶƚŽĚĞƚĞƌŵŝŶĞŐĞŶĞƌĂůĐŽŶĨŽƌŵĂŶĐĞǁŝƚŚƚŚĞĐŽŶƚƌĂĐƚ ĚŽĐƵŵĞŶƚƐ͕ĂŶĚĂĨŝŶĂůƐŝƚĞǀŝƐŝƚĨŽƌƉƌŽũĞĐƚƉƵŶĐŚͲůŝƐƚ͘WƌŽǀŝĚĞǁƌŝƚƚĞŶĐŽŵƉŝůĂƚŝŽŶŽĨĨŝŶĚŝŶŐƐ͘ EXHIBIT A-3 Page 14 of 20 ŶŐŝŶĞĞƌŝŶŐ^ĞƌǀŝĐĞƐWƌŽƉŽƐĂůƚŽ͗ ƌǇƐƚĂů>ŽǇĂ͕ DŝƚŚƵŶ ϱͬϭϯͬϮϬϮϱ WĂŐĞϮŽĨϮ ^^hDWd/KE^ •dŚĞĨŽůůŽǁŝŶŐƐĞƌǀŝĐĞƐ͕ŝĨƌĞƋƵŝƌĞĚ͕ĂƌĞƉƌŽǀŝĚĞĚďǇŽƚŚĞƌƐ͗ŽŵŵŝƐƐŝŽŶŝŶŐ͕dĞƐƚŝŶŐĂŶĚĂůĂŶĐŝŶŐ͕hƚŝůŝƚǇůŽĐĂƚŝŶŐ͕ ƚŽƉŽŐƌĂƉŚŝĐƐƵƌǀĞǇ͕ĂŶĚ,ĂǌŵĂƚ;,ĂǌĂƌĚŽƵƐDĂƚĞƌŝĂůƐͿ͘ •WůĂŶĐŚĞĐŬĨĞĞƐǁŝůůďĞƉĂŝĚďǇƚŚĞŽǁŶĞƌ͘ & tĞƉƌŽƉŽƐĞƚŽƵŶĚĞƌƚĂŬĞƚŚĞƉƌŽũĞĐƚĚĞĨŝŶĞĚŝŶƚŚŝƐƉƌŽƉŽƐĂůĨŽƌĂĨŝǆĞĚĨĞĞƉĞƌƚŚĞďĞůŽǁƚĂďůĞ͘&ĞĞƐǁŝůůďĞďŝůůĞĚŵŽŶƚŚůǇ ďĂƐĞĚŽŶƉĞƌĐĞŶƚŽĨƉƌŽũĞĐƚĐŽŵƉůĞƚŝŽŶ͘KƵƌďƌĞĂŬĚŽǁŶŽĨĨĞĞƐŝƐĂƐĨŽůůŽǁƐ͗ ^ƵďŵŝƚƚĂůƐDĞĐŚ͘ůĞĐ͘dKd> ĞƐŝŐŶ&ĞĞ Ψϱ͕ϵϮϬ ΨϭϬ͕ϮϬϬΨϭϲ͕ϭϮϬ ŽŶƐƚƌƵĐƚŝŽŶĚŵŝŶ Ψϭ͕ϱϬϬ ΨϮ͕ϬϬϬΨϯ͕ϱϬϬ dKd> Ψϳ͕ϰϮϬ ΨϭϮ͕ϮϬϬ Ψϭϵ͕ϲϮϬ dŚĞĨĞĞƋƵŽƚĞĚŝŶƚŚŝƐƉƌŽƉŽƐĂůŝƐǀĂůŝĚĨŽƌϲŵŽŶƚŚƐĨƌŽŵƚŚĞĚĂƚĞŽĨƚŚŝƐƉƌŽƉŽƐĂů͘ tĞůŽŽŬĨŽƌǁĂƌĚƚŽǁŽƌŬŝŶŐǁŝƚŚǇŽƵŽŶĐŽŵƉůĞƚŝŶŐƚŚŝƐƉƌŽũĞĐƚƐƵĐĐĞƐƐĨƵůůǇ͘^ŚŽƵůĚǇŽƵŚĂǀĞĂŶǇƋƵĞƐƚŝŽŶƐŽƌŶĞĞĚ ĐůĂƌŝĨŝĐĂƚŝŽŶƐ͕ƉůĞĂƐĞĐŽŶƚĂĐƚƵƐ͘ ^ŝŶĐĞƌĞůǇ͕ WĞƚĞƌ^ůŽĂŶĞ͕W ƐƐŽĐŝĂƚĞWƌŝŶĐŝƉĂů WϮ^WƌŽƉŽƐĂůEƵŵďĞƌ͗ ϮϱͲϬϱϯϭ EXHIBIT A-3 Page 15 of 20 m.thrailkill.architect.llc specifications estimating research documentation M.THRAILKILL.ARCHITECT LLC 511 SW 10th Avenue #1004 Portland, Oregon 97205 +1 503-719-4909 www.mthrailkillarchitect.com May 12, 2025 Crystal Loya Mithun, Inc. 1201 Alaskan Way, Suite 200 Seattle, WA 98101 Delivery: Via email Re: Proposal for specifications services for the Legacy Square Amphitheater project Crystal, I am pleased to present Mithun with a proposal to provide architectural services for production of architectural specifications and compilation of Project Manuals for the Legacy Square Amphitheater project for the City of Renton, Washington. If the AIA Document C401 or other Owner-/ client-required Architect-Consultant agreement will form the basis of our contract, our Standard Terms and Conditions (STCs) may be appended thereto; return the Fee Proposal signed. Otherwise, return both the STCs and the Fee Proposal signed. Assumptions: The following items affect our proposal and the contract; please confirm they are correct, or notify us and we will revise the proposal: 1) Deliverables for the Fixed-Fee Phases are noted in the Fee Proposal. 2) Specifications assistance in the Bidding/ Addendum and Construction Administration Phases is estimated, for hourly billing - Please include our estimated fees for these phases in your fee proposal with your client so that additional services requests will not be required for this assistance. 3) Documents for Division 00 - Procurement and Contracting Requirements will be provided by the Owner/ client directly to prospective Bidders, separate from the Project Manual; If provided for inclusion within the Project Manual, additional services will be necessary for formatting and coordination. 4) Specifications for Division 01 - General Requirements will be produced by our office, with revisions as necessary to align with the Project; Sustainability sections, if applicable, will be provided by the Project’s sustainability consultant; Commissioning sections will be provided by the Owner’s commissioning agent. If Owner-/ client-provided, coordination and additional sections as appropriate will be produced by our office, as indicated in the Fee Proposal. 5) Architectural specifications for Divisions 02 through 14, as applicable, will be produced by our office, with review and comment by the Project’s design team, for further revisions by our office, towards development of final specifications. Specifications will be based on the Owner’s standards, as applicable; If provided for by the Owner, additional services will be necessary for formatting and coordination. a) Full, CSI MasterFormat, 3-part, 6-digit specifications will be produced for the Construction Documents Phase, compiled as a Project Manual, including consultants’ specifications, as provided. EXHIBIT A-3 Page 16 of 20 m.thrailkill.architect.llc specifications estimating research documentation 6) Structural specifications for Divisions 03, 04, 05 and/ or 06 will be produced by our office, with review and comment by the Project’s Structural Engineer, for further revisions by our office; If provided for by the Owner, additional services will be necessary for formatting and coordination. 7) Development of door hardware sets and index for Division 08 are not included; a door hardware consultant or manufacturer’s representative should provide door hardware sets and index, as well as revisions to the Door Hardware section provided by our office to align with Project requirements; if door hardware sets and index are produced by our office, additional services will be necessary. 8) Fire Suppression, Plumbing, Mechanical, Electrical, Communications, Access Control, Fire and Security specifications in Divisions 21, 22, 23, 26, 27 and/ or 28 will be provided by the M/E/P/Fp Engineers, formatted to match the Architectural specifications based on the Section Template provided by our office; our office will incorporate those into the Project Manual. If specifications for Services in Divisions 21, 22, 23, 26, 27 and/ or 28 will NOT be provided by the M/E/P/Fp Engineers, delegated design specifications for new or revisions, upgrades and additions to existing Services in those Divisions will be produced by our office, as indicated in the Fee Proposal. 9) Civil, Structural and Landscape specifications for Divisions 02, 31, 32 and/ or 33 will be provided by the Civil Engineer, Structural Engineer, Landscape Architect and/ or Geotechnical Consultant, formatted to match the Architectural specifications based on the Section Template provided by our office; our office will incorporate those into the Project Manual. 10) Vertical Circulation specifications for Division 14 (elevators, escalators, materials lifts, etc.) are not anticipated to be required for this project. 11) Securityspecifications for Divisions 08 and/ or 28,if applicable, will be provided by the Security Consultant, formatted to match the Architectural specifications based on the Section Template provided by our office; our office will incorporate those into the Project Manual. 12) Food servicespecifications for Division 11 are not anticipated to be required for this project. 13) Aquaticsspecifications for Divisions 09 and/ or 13 are not anticipated to be required for this project. 14) Specifications for other specialty disciplines, including theater/ performing arts, laundry, cleanroom, laboratory, and medical are not anticipated to be required for this project. 15) Owner’s Design Standards: The Owner’s design standards and material, product and system requirements aligned with the Project’s or Owner’s security, acoustical and other specialty goals will be incorporated into the Division 01 - General Requirements and Divisions 02 through 14 - Architectural specifications by our office, including revisions based on review and comment by the Project’s security coordinator and other specialty consultants, where applicable. Our office will not be responsible to design, develop or select materials, products and systems where specialty consultants are involved. 16) Sustainability: If applicable, sustainability requirements aligned with the Project’s or Owner’s sustain- able certification goals will be incorporated into the Division 01 - General Requirements and Divisions 02 through 14 - Architectural specifications by our office, including revisions based on review and comment by the Project’s sustainability coordinator, if applicable. 17) Historic preservation requirements are not anticipated to be required for this project. 18) For well-coordinated architectural specifications, the design team agrees to collaborate with our office for a minimum of four specification coordination meetings, in-person or virtual, per deliverable; the EXHIBIT A-3 Page 17 of 20 m.thrailkill.architect.llc specifications estimating research documentation design team also agrees to utilize our office’s standard Coordination Matrix, or other preferred, online collaboration tool. 19) Insurance coverages for professional liability, business liability (with automobile) and workers’ compensation are as indicated in the attached policy declarations; if these coverages do not meet the Project’s requirements one of the following will require approval: a) Allowance to maintain our policies’ coverages as shown therein, or b) Approval for additional cost for extension of coverages for this project (for professional liability insurance this is typically about $750 per additional $1M of coverage per project policy). The company does not carry excess or umbrella liability insurance. 20) Reimbursable expenses are not anticipated to be required for this project. 21) Site visits are not anticipated to be required for this project. We look forward to starting work and our continuing relationship with your office, and to collaborating on this important project. Sincerely, Michael Thrailkill AIA, NCARB, CDT, LEED AP Attachment(s): Standard Terms and Conditions, to be agreed directly or appended to the Project’s AIA Document C401 or other Owner-required Architect-Consultant agreement Fee Proposal for the Project Billing Rates 2025 Policy declaration sample, Professional Liability Insurance Policy declaration sample, Business Owner’s Liability Insurance Policy declaration sample, Worker’s Compensation Insurance Emerging Small Business (ESB) Certification, State of Oregon EXHIBIT A-3 Page 18 of 20 5/12/2025 m.thrailkill.architect.llc specifications estimating research documentation Legacy Square Amphitheater, City of Renton for Mithun, Inc. Project Type: Park and recreation facility Deliverables: Two Project Manuals in CD Phase Fixed Fee Specification Process Schematic Design Phase None -$ 0.0% Design Development Phase None -$ 0.0% Construction Documents Phase Fixed Fee 19,610$ 100.0% Specifications Development for CD Phase Incorporation of City standards 95% CD 3-Part Specification Project Manual 7/17/2025 Issued-for-Construction (equiv. to 100% CD) 3-Part Specification Project Manu 8/29/2025 Specifications Fixed Fee Total of Fixed Fees 19,610$ Hourly Fee Specification and Additional Services Bidding Phase Refer to Billing Rates 2025 for hourly fees Assistance with Addenda, Bid-phase RFIs and substitution requests Construction Administration Phase Refer to Billing Rates 2025 for hourly fees Assistance with RFIs, ASIs, CCDs, COs, submittals and substitution requests Additional Deliverables Add Outline Specifications Project Manual (SD or DD Phase) $5,180 /deliv Add Draft or Reduced Project Manual, e.g. review, cost, or partial bid set (DD or CD Phase) $4,070 /deliv Add Final Project Manual, e.g. permit set or complete bid set (DD or CD Phase) $8,880 /deliv Delegated Design Specifications Production Refer to Billing Rates 2025 for hourly fees Division 13 - Food Service and Laundry Equipment Division 14 - Conveying Equipment Divisions 21 thru 28 - MEP Delegated Design Division 02 thru 50 - Other Non-Architectural Product and Material Research Refer to Billing Rates 2025 for hourly fees Divisions 02 thru 14 and 32 - Architectural Document Review Refer to Billing Rates 2025 for hourly fees Coordinate Owner's Div'n 01 - General Requirments Divisions 02 thru 14 and 32 - Architectural Consultants' Specifications Coordination Client Review Periods Refer to Billing Rates 2025 for hourly fees Divisions 02 thru 14 and 32 - Architectural Consultants' Specifications Coordination www.mthrailkillarchitect.com 511 SW 10th Avenue #1004, Portland, Oregon 97205 EXHIBIT A-3 Page 19 of 20 m.thrailkill.architect.llc specifications estimating research documentation The company is an Equal Opportunity Employer, committed to equal treatment of all M.THRAILKILL.ARCHITECT LLC employees without regard to race, national origin, religion, gender, age, sexual orientation, 511 SW 10th Avenue #1004 veteran status, physical or mental disability, or other basis protected by law and guided by Portland, Oregon 97205 equitable practices. Our wages and salaries are transparent and updated annually based +1 503-719-4909 on the latest AIA Small Firm Compensation Report. www.mthrailkillarchitect.com BILLING RATES 2025 Employee Labor Category Position Billing Rate Michael Thrailkill Principal Registered Architect, Specifications Leader $ 250 / hr David “Skip” BrownV Architect VII Registered Architect, Specifications Leader $ 160 / hr [open] Architect VI Registered Architect, Specifications Leader $ 140 / hr [open] Architect V Registered Architect, Specifications Manager $ 120 / hr [open] Architect IV Registered Architect, Specifications Manager $ 100 / hr Ben Stickney Architect III Intern Architect, Specifications Manager $ 85 / hr Yanet Orozco GomezFL Architect III Intern Architect, Specifications Manager $ 85 / hr Tony PhamA Architect III Intern Architect, Specifications Manager $ 85 / hr Tatjana BabicF Architect II Intern Architect, Specifications Coordinator $ 75 / hr Levi Eads Architect II Intern Architect, Specifications Coordinator $ 75 / hr Walker Hill Architect II Intern Architect, Specifications Coordinator $ 75 / hr Florencia PadillaFL Architect I Intern Architect, Specifications Coordinator $ 65 / hr Robert TolmanV Specifier Intern Specifications Assistant $ 60 / hr [open] Student Intern Specifications Assistant $ 50 / hr Bertha MadrigalFL Administrator Controller & Human ResourcesAdministrator $ 130 / hr Laura BerruttiFL Administrator Office Manager & Marketing Administrator $ 130 / hr Barbara AlexanderFB Administrator Receptionist & Learning Administrator $ 85 / hr Service Provider Service Billing Rate Aldrich CPAs + Advisors Accounting $ 265 / hr Schwabe, Williamson & Wyatt Legal $ 425 / hr Minority Group Key (A, B, F, H, L, N, V and combinations): Asian, Black, Female, Hawaiian/ Pacific Islander, Latina/o/x, Native American/ Alaskan, Veteran/ active military M.Thrailkill.Architect is an Oregon-registered Limited Liability Company, registry number 1089882-96. The company’s Federal Employer Identification Number (EIN) is 81-1420911, filing as an S-Corporation. The company is an Oregon COBID Certified Tier 2 Emerging Small Business (ESB) certification no. 9859, and meets the U.S. Small Business Administration’s eligibility rqmt’s for government contracts as a small business. EXHIBIT A-3 Page 20 of 20