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Neighborhood Grant Program Agreement
Congratulations South Renton Connection on your award of five thousand 00/100 dollars ($5,000.00) from the City
of Renton’s Parks and Recreation and Neighborhood Grant Program. This Agreement is between South Renton
Connection, a recognized neighborhood in the City of Renton (“you” or the “Neighborhood”), and the City of
Renton (the “City”) for Joint North and South Renton Picnic (the “Project”) and outlines your responsibilities as a
grant recipient.
If at any time you have questions about the Project, need to deviate from the expectations as outlined in the
Agreement or as submitted in your Application, please contact Rhemy King, Neighborhood Program Coordinator at
rking@rentonwa.gov or 425-430-6548. We are here to help your project be successful!
Thank you for submitting your application. We look forward to working with you and making your Project a reality for
our community to enjoy!
1.Project
You have been awarded a grant based on the Project as described in your application, attached as Exhibit A.
You wish to hold this event at Burnett Linear Park.
x The Project ܈ is ܆ is not on City property.
x The Project ܈ is ܆ is not a Special Event (defined as “Any function or gathering that is to be conducted on
public property, on public rights-of-way, or on private property that will generate or invite considerable
public participation and/or spectators, and may have an impact on transportation, public services or public
safety, for a particular and limited purpose and time.” RMC 5-22-2.)
x The Project ܈ does ܆ does not require City street closures.
2.Timeline
You must sign and return this Agreement within 7 days of receiving it. You may begin working on your Project as
soon as the Agreement is returned. Your Project must be complete by August 9, 2025. You must complete and
submit a Report within 7 days of the completion of your project. Any funds not used by the Project completion date
will be deemed expired, unless otherwise agreed in writing by the Neighborhood Program Coordinator.
3. Your Obligations On The Project
Your responsibilities are as follows:
x to make sure you have written approval from all relevant parties (including but not limited to permission from
property owners, permits and licenses from all applicable City departments and government agencies, etc.)
before starting on your Project;
x to obtain an approved Traffic Control Plan, if your project requires street closure;
x to plan, coordinate, and implement the Project, including all necessary contracts with vendors, or service
providers, and all staff necessary to carry the Project out;
x to provide all necessary equipment unless the City has expressly agreed in writing to provide equipment;
x to maintain the Project throughout its useful life; and
x to ensure the Project benefits are available to everyone in the Neighborhood or, if the Project is on City
Property, that the project benefits the public.
The City cannot provide grant funds to applicants who fail to obtain permits, licenses, approvals and other
permissions required by federal, state, or local laws. This Agreement shall not be construed as providing permission
CAG-25-261
Page 2 of 5
for use of City park, or as otherwise permitting or licensing any activity requiring a permit.
If the Project, or any portion of the Project, is an installation, improvement, or fixture placed on City property, the
City reserves the right to alter, remove or relocate the Project, or that portion thereof, at the City’s sole discretion,
upon reasonable notice, and without removal cost to you.
4. Grant Disbursement & Use of Funds
All grant awards will be disbursed from the City. The City funds are to be exclusively used toward approved
expenses listed in the attached Exhibit B. Some, but not all, of the expenses for your Project are eligible for the
Neighborhood Grant Program.
Disbursements will not be made to individuals, only to the officially recognized Neighborhood or its designee.
Disbursement will be made to the person identified in writing on the completed City of Renton Vendor Form
unless the Neighborhood otherwise notifies the City in writing. Expenses incurred prior to the date of this
Agreement will not be approved.
In order to disburse all or part of a grant award, the City must have the following:
x A completed City of Renton Vendor Form;
x A Form W-9 for the current calendar year;
x Receipts documenting payment of approved expenses – the City will not advance any funds;
x Proof of volunteer labor hours or other contributions that are commensurate with the value of the grant;
and
x A report documenting use of the funds for approved expenses.
The City will process your request for reimbursement within approximately forty-five (45) days.
5. Approved Budget and Award Amount
Amount Requested: Large Grant ($1,501 - $5,000)
Amount Awarded: $5,000.00
6. Reporting
You are required to complete a project Report upon project completion. The Report must detail the project results,
achievements, outcomes, resident engagement, the project impact, budget, and future plans. The report must
contain a financial reconciliation demonstrating the amounts of project funds expended by you as the grantee and
an accounting of any unused project funds.
7. Publicizing Your Project
Grantees are encouraged to publicize their projects and to spread the word about their good works and role in the
community. Publicity vehicles include press releases, annual reports, newsletters, brochures, flyers, banners,
websites, social media, and so forth. We appreciate the great work that you do in the community and know that your
work inspires others. Publicity for projects allows others to discover the program, which leads more people to seek
funding and create change in the community.
8. Indemnification & Release
You agree to release the City of Renton and its employees, officers, volunteers, and elected officials, without
limitation, from any and all liability, loss, or claim related to the Neighborhood Grant Program and your participation
therein. You further agree to indemnify and defend the City and its employees, officers, volunteers, and elected
officials from any and all claims, including attorneys’ fees and costs, arising out of the Project, except to the extent that
the City’s negligence caused injury or damage leading to said claims. You waive all immunity and limitation on liability
under the Washington State Industrial Insurance Act (Title 51 RCW).
9. Insurance
To use the funds for a Special Event on City-owned property, you must have special event liability insurance with
minimum liability limits of one million dollars ($1,000,000) per occurrence; two million dollars ($2,000,000) aggregate.
You must provide a certificate of insurance naming the City of Renton as a certificate holder and as additional insured
on a primary and non-contributory basis.
Page 3 of 5
10. Public Records
The City’s records, relating to the conduct of government or the performance of any governmental or proprietary
function, including this grant, are subject to the Public Records Act (chapter 42.56 RCW) and may be released to any
member of the public upon that member’s request. You understand that all records relating to this grant are subject
to release under the Public Records Act; the City must release them if they are responsive to a public records
request and not subject to an exception.
11. Modifications to This Agreement
The terms of this Agreement can only be modified in writing.
12. Certification
By signing below, you certify that you are authorized to act on behalf of the organization/group that is referenced in
this Agreement.
13. Exhibits Attached and Incorporated by Reference
Exhibit A – Application
Exhibit B – Approved Expenses
By signing below, I agree that I have read, understand, and agree to the conditions detailed above
Signature of Project Contact Date
Printed Name
CITY OF RENTON
_________________________________________________________
Jennifer Spencer, Recreation Director Date
Legal Approval
____________________________________________________________________
Blythe Phillips, Assistant City Attorney Date
Signature of Project Co
Albert Engel
08/18/25
_______________________
Jennifer Spencer, Recreatio
8/18/25
Approved by Blythe Phillips via email 7/8/2025
Page 4 of 5
EXHIBIT A
South Renton Connection
Neighborhood Program
Reimbursement Grant Application
202ͷ
Overview
The Neighborhood Program Reimbursement Grant is designed to bring neighbors together, promote
positive communication between residents and City government, build the organizational capacity of
recognized neighborhoods, and encourage a physical improvement that encompasses and benefits a
larger area of a neighborhood.
Neighborhoods that hold a “Recognized Neighborhood” designation with the City of Renton
Neighborhood Program are eligible to receive funding up to $5,000 for neighborhood projects. To
receive funding, neighborhood organizations need to complete and submit an application that
demonstrates their ability to organize and manage a neighborhood project.
Eligibility, Projects and Activities
Eligible Applicants
The Neighborhood Grant Program provides matching funds to:
Recognized Neighborhoods that draw membership from a commonly recognized geographic
neighborhood in the City of Renton and have been officially recognized as such by the City.
Applications to apply or renew “Recognized Neighborhood” status can be found on the
Neighborhood Program website.
Projects and Activities
Recognized Neighborhoods can apply grant funding to the following types of projects or activities:
x Community Enhancement: Projects or activities that build or enhance a feature of the
neighborhood, benefit the City of Renton, and are within the City’s legal authority to approve.
This does NOT include projects that would be funded by homeowner association dues specified
in the Home Owner’s Association (HOA) covenants, conditions, and restrictions (CC&R).
o Examples of eligible projects include:
Landscaping traffic islands or portions of rights-of-way; public amenity improvements
(benches and public art); community gardens; neighborhood identity signage; entrance
or gateway landscaping; neighborhood little library, etc.
x Neighborhood Leadership and Community Building: Projects/activities that build organizational
capacity within the neighborhood organization, create opportunities for networking, and
improve and enhance the quality of life within the neighborhood. Projects that provide
volunteer opportunities and encourage “neighbor helping neighbor” outcomes are desirable.
o Examples of eligible projects include:
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Neighborhood block parties, trainings such as Community Emergency Response Team
(CERT), First Aid or CPR classes, continual outdoor health and recreation courses,
emergency preparedness courses and kits, etc.
How to Apply?
The 2024 Project Grant application will be available on an ongoing basis, and decisions will be made as
funds are available. Applications must be submitted in full 45 days prior to the event in order to qualify
for funding.
The digital application, and all other attachments, can be found at: http://rentonwa.gov/neighborhoods
Grant Application Requirements
Submit a detailed map, drawing, or summary outline of the project that includes the areas of
impact, road closures, and other street or right-of-way impacts.
All neighborhood grants are considered matching grants. The match can be in the form of volunteer
labor, in-kind contributions, or cash and does not need to be equivalent to the grant amount
requested. The match however should demonstrate project buy-in and commitment from the
community and a clear attempt should be made to ensure match value is comparable to the
requested grant dollars.
All grant funds must be expended by the project completion date.
A final program report must be submitted upon completion of the project. Failure to submit your
organization’s final report will impact future grant eligibility.
Neighborhood Group Responsibilities
Submit a completed Neighborhood Project Grant Application
Provide matching contributions by funding volunteer labor, in-kind contributions, or dollar-for-dollar
match
Plan, coordinate, staff, and implement the project with volunteers
Design and distribute any necessary promotional material
Rent and/or provide additional equipment (tables, chairs, barbecue, etc.)
Coordinate removal and disposal of garbage, waste, and any leftover project material
Complete the final report upon completion of the project
Obtain all necessary permissions and approvals prior to starting the project
City of Renton’s Contribution (Please remember these resources are shared and may not always be
available upon request)
Funds for park, picnic shelter, street closure permits, and/or facility rental fees (must be listed in
application as potential project cost)
Rental of City-owned event and/or volunteer equipment
Promotional material to be used within the neighborhood
Liability Insurance
Special event liability insurance with minimum liability limits of one million dollars ($1,000,000) per
occurrence; two million dollars ($2,000,000) aggregate, will be required for any special event held on
City-owned property. In the certificate it shall name the City of Renton as a certificate holder and the
City as additional insured on a primary and non-contributory basis.
Ineligible Costs
Includes but not limited to:
Alcohol
Homeowner Association dues/expenses
Age restrictive events
Tools or construction equipment purchases (rental can be permitted)
Fuel
Gift cards
Ongoing general overhead or maintenance fees
Loans
Fundraisers
Business or political promotions
Salaries and benefits
Event Locations
Neighborhood events can be held almost anywhere a neighborhood chooses, but it is the responsibility
of the organizers to secure access and permissions to use an appropriate site.
City Park Shelter/Facility Rentals: If using a City park picnic shelter, reservations are required.
Reservations can be made starting in January. Picnic shelters are available for use May 1st through mid-
September. The use of City park shelters will require advanced notification to the City of Renton
Neighborhood Program Coordinator.
City Street Closures: If street closures are necessary, an approved Traffic Control Plan will be required.
Assistance in completing this document can be coordinated with the Neighborhood Program
representative.
Award Amount
Applicants should carefully consider the resources needed to successfully implement the proposed
project and present a realistic budget that accurately reflects the project costs. The award amount will
be based on the overall financial need of the project. Full project funding is not guaranteed, and the
amount decided will be based on the merit of the application and the remaining available Neighborhood
Programs grant funding at the time of the application submission. Carefully consider every potential
detail as it applies to funding needs. Applicants who fail to produce an accurate and detailed application
may lose consideration for funding.
Neighborhood Match
All neighborhood grants are considered matching grants. The match can be in the form of volunteer
labor, in-kind contributions, or cash and does not need to be equivalent to the grant amount requested.
The match however should demonstrate project buy-in and commitment from the community and a
clear attempt should be made to ensure match value is comparable to the requested grant dollars.
The “match” may be composed of partial payment of project, fundraising; volunteer hours; or in-kind
donations in the form of materials and/or services. To best identify potential match contributions,
generate a list of all resources needed to complete the project and identify items that can be
contributed by the neighborhood (volunteer labor, donated skilled labor and services, partial funding of
project, in-kind donation of material, etc.). If you are having a difficult time identifying a volunteer
match, please consider working with local non-profits or the City of Renton Volunteer program to find a
volunteer project that can be applied as a project match (volunteering at a local soup kitchen, park
clean-up, etc.)
Documentation of the commitments/pledges for the match is mandatory prior to the start of the
project. Receipts and volunteer hour documentation will be required before final funds will be released.
Assistance from City staff or funds from elsewhere in City government cannot be counted as a match.
Professional services must be either entirely donated or entirely paid for with grant funds. “Partial
donations” (i.e., professional services delivered for a discount) or other arrangements are not
acceptable. This is intended to ensure that persons hired to provide services or skilled labor are selected
on the basis of their qualifications, experience, and fees – not on their willingness to donate services.
Use the following criteria when figuring the match:
1. Volunteer Labor – equates to approximately $34.87 per hour (list volunteer names and hours)
2. Donated professional services or skilled labor is valued at the “reasonable and customary rate”
3. Donated material or supplies is valued at market cost
4. Cash amount from neighborhood fundraising and pledges may count towards the match
5. Monies paid out for hand tools, power tools, and food items are NOT eligible for grant funds and
cannot be counted towards the match
Project Evaluation
All projects must be within the City limits and benefit the City of Renton. Projects that require ongoing
funding or staffing by the City will not be considered for funding. Projects must not be in violation of
City ordinances or policies and must be completed by the end of the fiscal year. Project must include a
plan which outlines the steps and a timeline, with month and year, to complete the project. Activities
should be free and open to the public; meetings are to be open to all residents/businesses residing
within the neighborhood.
A team will review applications and make recommendations for approval. This team will be looking for
the following in proposed projects/activities:
Scope – Quality – Creativity – Community Benefit – Readiness – Neighborhood Participation
Well-defined scope, goals, and detailed steps (i.e., what is being done and by whom?)
A set timeline (to be completed within the current calendar year or agreed upon timeframe)
Identified leaders that have made a commitment
Visibility and public benefit to the neighborhood
A show of need and support for the project
The ability to fulfill grant contribution
Direct involvement of neighborhood residents in all phases
Physical improvements that benefit a larger area of a community
Implementation process and consistency with City policies
Volunteers including people of varying ages, ethnicities, races, incomes, or other demographic
characteristics who make up the neighborhood
Opportunities for residents to take on leadership roles, develop new skills, and cultivate new
leadership
New partnerships with public/private entities or other neighborhood and community-based groups
being strengthened or built
Low maintenance project and a realistic plan for maintaining it
Developing a Budget
Applicants need to complete and attach the Neighborhood Project Budget Worksheet. The worksheet
should include all estimated costs for the project. Researching costs early is critical to developing a
budget. The following suggestions may help in developing a realistic budget:
1. Compile a list of all materials and services needed to accomplish the project
2. Obtain several cost estimates for each item/contracted service to ensure cost estimates are
accurate and realistic
3. Include multiple people in the budget development process to better identify project needs
4. Identify all potential in-kind donations (local businesses, fundraising opportunities, etc.)
5. Identify all potential volunteer contribution opportunities (volunteer project labor, local
volunteer needs, etc.)
Reimbursement Process
Grant funds are public dollars and audit requirements must be met for all funds spent. The City of
Renton Finance Department processes all grant reimbursements. All receipts must accompany your final
report before reimbursement can be made. Once the City of Renton Finance Department has reconciled
all receipts, reimbursement will be made to the neighborhood organization. Reimbursement checks will
only be made out to the officially recognized neighborhood group and not individuals.
All financial reporting material must be submit ted to the City of Renton Finance Department no later
than fifteen (15) days after the project completion date. If the material is not submitted in a timely
manner, event reimbursement could potentially denied and future grant applications could be subject
to disqualification.
To ensure proper reimbursement, please complete the City of Renton Vendor Application form. Renton
requires completion of a vendor form if the organization has not received reimbursement from the city
within the last year.
The form is available on the Neighborhood Programs Matching Grant website.
Final Project Report
Upon the completion of the project, neighborhood groups are required to provide a “Final Report” to
the City along with photographs and documents documenting and showcasing how grant money was
spent (photos of completed project, invoices, etc.).
The Final Report has two (2) purposes:
1. The Final Report should document that all elements of the application and award between the
City and grant recipient have been fulfilled. The documentation should include proof that City
funds were used as approved and intended. It should also include photographs taken before
and after the project was completed.
2. The City will use the information included in the Final Report as a means to inform the City
Council, the media, and interested citizens about the Grant Program. The Final Report should
highlight the achievements made through the grant.
One copy of the Final Report shall be submitted to the City no later than fifteen (15) days after
completion of the project. Organizations that fail to submit a Final Report may be ineligible for future
project grants.
Contact Information
If you have any further questions, please contact the Neighborhood Programs coordinator at:
(425) 430-6548, or by email at: neighborhoodprogram@rentonwa.gov.
Neighborhood Programs Project Grant Application Timeline
Eligibility Requirements Recognized as an official Neighborhood Group within Renton City
limits (Application included. If already recognized please disregard)
Due at least 45 days prior to
event (subject to change)
Completed Grant Application and Budget
Neighborhood Group Letter of Event Approval
Attached: Detailed project map and drawing of the project,
all necessary reservations, permits, and insurance submitted to
appropriate department and/or entity
Due no later than fifteen (15)
days after the project is
completed
Completed final program report (report template included)
Completed volunteer attendance signature information sheet
(template included)
All financial reporting turned in to the City of Renton Finance
Department (receipts, quotes, etc.)
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Neighborhood Organization: __________________________________________________________________________
Name of Applicant: _______________________________ Organization Role:_______________________________
Phone Number: __________________________________ Email: _________________________________________
Number of Households: _____________ Grant Funding Requested:_____________________________________
Does the Neighborhood Organization belong to a property management group? _____________
If yes, please provide the following in regards to the property management group:
Name: ________________________________________________________________________
Address: _______________________________________________________________________
City: ____________________________ Zip: ________________
Phone: __________________________ Email: __________________________________
South Renton Connection
Albert Engel Vice President
817-437-3220 albert.i.engel@gmail.com
$11,200
No
Project Name: ________________________________________
Has the Neighborhood Organization Board approved the project? _____________
Is this your first time applying for a neighborhood grant? ______________
Provide a detailed description of the project which should answer the following:
Location, length of time, who are you working with, why are you wanting to implement this project, etc.
What challenges is your neighborhood attempting to address through this project? How will this project address these
challenges and benefit your neighborhood as well as the community at large?
What efforts will be made to encourage participation of neighborhood residents in the planning and implementation
of the project?
Summarize how your neighborhood organization plans to meet the match requirements? (If your neighborhood
organization can meet the match through financial means, you still must demonstrate ways in which residents are
directly involved in the implementation of the project or other volunteer contribution methods).
SRC Annual Picnic and Potluck 2025
yes
no
Proposal to plan and host the 17th annual Community Picnic & Potluck on Saturday, August 9.
This date is later than usual but allows needed time for additional planning and outreach. This year
we are partnering with our friends at North Renton Connection for this event.
--Foster Connection: Create opportunities for neighbors to meet, mingle, and build relationships
across age, culture, and background.
--Celebrate Community Identity: Showcase local talents, cultures, and history through food, music,
and storytelling.
--Promote Local Resources: Highlight community services, non-profits, and small businesses that
support neighborhood well-being.
Encourage Participation: Make space for volunteerism shared responsibilities and inclusive
This event is being coordinated by the SRC Social Committee which is open to all South Renton
Residents. In addition, the North Renton neighborhood association will be joining us in hosting this
event this year. Similar to last year, the committee will deputize and coordinate volunteers. This group
will ensure that all residents will have a chance to participate in the planning and implementation of
this event.
In future years, the planning required meant that the event was entirely matched in volunteer hours
before the event started. With the volunteers expected this year with North Renton, we expect we will
easily meet the required 500 hours to match labor.
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Reduced funding for the project would involve cutting some our vendors. This could include
face-painting, crafting by Tomato Tomato, beer garden, fire hydrant painting or live music. This could
also result in reduction in the amount of food provided by SRC directly and rely more on potluck
donations and those from local restaurants.
Albert Engel
Margaret Perez Brower
05/30/2025
05/30/2025
Rhemy King
1
EXHIBIT A - SUPPLEMENT
COMPLETE PROJECT DESCRIPTION FROM GRANT APPLICATION (EXHIBIT A)
SOUTH RENTON CONNECTION – ANNUAL PICNIC
Provide a detailed description of the project which should answer the following:
Location, length of time, who are you working with, why are you wanting to implement this
project, etc.
Proposal to plan and host the 17th annual Community Picnic & Potluck on Saturday, August 9.
This date is later than usual but allows needed time for additional planning and outreach. This
year we are partnering with our friends at North Renton Connection for this event.
Expected Attendance: 300 people (500 stretch goal)—including North Renton Volunteers
Needed: 30-40 people
Event Vision: To strengthen neighborhood bonds, celebrate our shared community spirit, and
create a welcoming space for connection, joy, and mutual support among Renton residents.
The picnic will include but is not limited to:
--Taste of Renton: Bites from local Renton restaurants
--Hamburgers & Hotdogs (Meet & Plant-Based)
--Potluck
--Live Music
--Face Painting
--Crafts
--Fire Hydrant Painting
--Renton First Responders Demo
--Beer Garden
--Games
--T-Shirt & Local Gift Cards/Goodies Raffle
What challenges is your neighborhood attempting to address through this project? How
will this project address these challenges and benefit your neighborhood as well as the
community at large?
--Foster Connection: Create opportunities for neighbors to meet, mingle, and build relationships
across age, culture, and background.
--Celebrate Community Identity: Showcase local talents, cultures, and history through food,
music, and storytelling.
--Promote Local Resources: Highlight community services, non-profits, and small businesses
that support neighborhood well-being.
--Encourage Participation: Make space for volunteerism, shared responsibilities, and inclusive
involvement from all corners of the community.
--Create a Safe, Welcoming Environment: Ensure the event is accessible, family-friendly, and
enjoyable for everyone.
--Lay Foundation for Future Events: Build momentum and a tradition for recurring gatherings
that deepen community bonds.
2
What efforts will be made to encourage participation of neighborhood residents in the
planning and implementation of the project?
This event is being coordinated by the SRC Social Committee which is open to all South Renton
Residents. In addition, the North Renton neighborhood association will be joining us in hosting
this event this year. Similar to last year, the committee will deputize and coordinate volunteers.
This group will ensure that all residents will have a chance to participate in the planning and
implementation of this event.
Summarize how your neighborhood organization plans to meet the match requirements?
(If your neighborhood organization can meet the match through financial means, you still must
demonstrate ways in which residents are directly involved in the implementation of the project or
other volunteer contribution methods).
In future years, the planning required meant that the event was entirely matched in volunteer
hours before the event started. With the volunteers expected this year with North Renton, we
expect we will easily meet the required 500 hours to match labor.
If your grant request receives partial funding could the project still occur, or how would it
need to change?
Reduced funding for the project would involve cutting some our vendors. This could include
face-painting, crafting by Tomato Tomato, beer garden, fire hydrant painting or live music. This
could also result in reduction in the amount of food provided by SRC directly and rely more on
potluck donations and those from local restaurants.
Page 5 of 5
EXHIBIT B
South Renton Connection
Approved Expenses
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