HomeMy WebLinkAboutContractDocusign Envelope ID: F0058B3A-28B3-4A84-AB17-5B1278EDD6CF
CITY OF RENTON NEIGHBOR.HOOD PROGRAM
Neighborhood Grant Program Agreement
Congratulations Kennydale Neighborhood Association on your award of one thousand, six hundred and fifty and
00/100 dollars ($1650.00)] from the City of Renton's Parks and Recreation and Neighborhood Grant Program. This
Agreement is between Kennydale Neighborhood Association, a recognized neighborhood in the City of Renton
("you" or the "Neighborhood"), and the City of Renton (the "City") for Annual Kennydale Ice Cream Social (the
"Project") and outlines your responsibilities as a grant recipient.
If at any time you have questions about the Project, need to deviate from the expectations as outlined in the
Agreement or as submitted in your Application, please contact Rhemy King, Neighborhood Program Coordinator at
rking@rentonwa.gov or 425-430-6548. We are here to help your project be successful!
Thank you for submitting your application. We look forward to working with you and making your Project a reality for
our community to enjoy!
1.Project
You have been awarded a grant based on the Project as described in your application, attached as Exhibit A, and
modified as stated in Exhibit B.
•The Project � is □ is not on City property.
•The Project � is □ is not a Special Event (defined as "Any function or gathering that is to be conducted on
public property, on public rights-of-way, or on private property that will generate or invite considerable
public participation and/or spectators, and may have an impact on transportation, public services or public
safety, for a particular and limited purpose and time." RMC 5-22-2.)
•The Project □ does IX! does not require City street closures.
2.Timeline
You must sign and return this Agreement within 7 days of receiving it. You may begin working on your Project as
soon as the Agreement is returned. Your Project must be complete by 8/20/25. You must complete and submit a
Report within 7 days of the completion of your project. Any funds not used by the Project completion date will be
deemed expired, unless otherwise agreed in writing by the Neighborhood Program Coordinator.
3.Your Obligations On The Project
Your responsibilities are as follows:•
• •
• • •
to make sure you have written approval from all relevant parties (including but not limited to permission from
property owners, permits and licenses from all applicable City departments and government agencies, etc.)
before starting on your Project;
to obtain an approved Traffic Control Plan, if your project requires street closure;
to plan, coordinate, and implement the Project, including all necessary contracts with vendors, or service
providers, and all staff necessary to carry the Project out;
to provide all necessary equipment unless the City has expressly agreed in writing to provide equipment;
to maintain the Project throughout its useful life; and
to ensure the Project benefits are available to everyone in the Neighborhood or, if the Project is on City
Property, that the project benefits the public.
The City cannot provide grant funds to applicants who fail to obtain permits, licenses, approvals and other
permissions required by federal, state, or local laws. This Agreement shall not be construed as providing permission
Page 1 of 5
CAG-25-285
Approved by Blythe Phillips via email 8/20/2025
CAG-25-285
Docusign Envelope ID: F0058B3A-28B3-4A84-AB17-5B1278EDD6CF
Ineligible Costs
Includes but not limited to:
•Alcohol
•Homeowner Association dues/expenses
•Age restrictive events
•Tools or construction equipment purchases (rental can be permitted)
•Fuel
•Gift cards
•Ongoing general overhead or maintenance fees
•Loans
•Fundraisers
•Business or political promotions
•Salaries and benefits
Event Locations
Neighborhood events can be held almost anywhere a neighborhood chooses, but it is the responsibility
of the organizers to secure access and permissions to use an appropriate site.
City Park Shelter/Facility Rentals: If using a City park picnic shelter, reservations are required.
Reservations can be made starting in January. Picnic shelters are available for use May 1st through mid
September. The use of City park shelters will require advanced notification to the City of Renton
Neighborhood Program Coordinator.
City Street Closures: If street closures are necessary, an approved Traffic Control Plan will be required.
Assistance in completing this document can be coordinated with the Neighborhood Program
representative.
Award Amount
Applicants should carefully consider the resources needed to successfully implement the proposed
project and present a realistic budget that accurately reflects the project costs. The award amount will
be based on the overall financial need of the project. Full project funding is not guaranteed, and the
amount decided will be based on the merit of the application and the remaining available Neighborhood
Programs grant funding at the time of the application submission. Carefully consider every potential
detail as it applies to funding needs. Applicants who fail to produce an accurate and detailed application
may lose consideration for funding.
Neighborhood Match
All neighborhood grants are considered matching grants. The match can be in the form of volunteer
labor, in-kind contributions, or cash and does not need to be equivalent to the grant amount requested.
The match however should demonstrate project buy-in and commitment from the community and a
clear attempt should be made to ensure match value is comparable to the requested grant dollars.
The "match" may be composed of partial payment of project, fundraising; volunteer hours; or in-kind
donations in the form of materials and/or services. To best identify potential match contributions,
generate a list of all resources needed to complete the project and identify items that can be
contributed by the neighborhood (volunteer labor, donated skilled labor and services, partial funding of
project, in-kind donation of material, etc.). If you are having a difficult time identifying a volunteer
match, please consider working with local non-profits or the City of Renton Volunteer program to find a
Docusign Envelope ID: F0058B3A-28B3-4A84-AB17-5B1278EDD6CF
Developing a Budget
Applicants need to complete and attach the Neighborhood Project Budget Worksheet. The worksheet
should include all estimated costs for the project. Researching costs early is critical to developing a
budget. The following suggestions may help in developing a realistic budget:
1.Compile a list of all materials and services needed to accomplish the project
2.Obtain several cost estimates for each item/contracted service to ensure cost estimates are
accurate and realistic
3.Include multiple people in the budget development process to better identify project needs
4.Identify all potential in-kind donations (local businesses, fundraising opportunities, etc.)
5.Identify all potential volunteer contribution opportunities (volunteer project labor, local
volunteer needs, etc.)
Reimbursement Process
Grant funds are public dollars and audit requirements must be met for all funds spent. The City of
Renton Finance Department processes all grant reimbursements. All receipts must accompany your final
report before reimbursement can be made. Once the City of Renton Finance Department has reconciled
all receipts, reimbursement will be made to the neighborhood organization. Reimbursement checks will
only be made out to the officially recognized neighborhood group and not individuals.
All financial reporting material must be submitted to the City of Renton Finance Department no later
than fifteen (15) days after the project completion date. If the material is not submitted in a timely
manner, event reimbursement could potentially denied and future grant applications could be subject
to disqualification.
To ensure proper reimbursement, please complete the City of Renton Vendor Application form. Renton
requires completion of a vendor form if the organization has not received reimbursement from the city
within the last year.
The form is available on the Neighborhood Programs Matching Grant website.
Final Project Report
Upon the completion of the project, neighborhood groups are required to provide a "Final Report" to
the City along with photographs and documents documenting and showcasing how grant money was
spent (photos of completed project, invoices, etc.).
The Final Report has two (2) purposes:
1.The Final Report should document that all elements of the application and award between the
City and grant recipient have been fulfilled. The documentation should include proof that City
funds were used as approved and intended. It should also include photographs taken before
and after the project was completed.
2.The City will use the information included in the Final Report as a means to inform the City
Council, the media, and interested citizens about the Grant Program. The Final Report should
highlight the achievements made through the grant.
Docusign Envelope ID: F0058B3A-28B3--4A84-AB17-5B1278EDD6CF
CITY OF RENTON
NEIGHBORHOOD PROGRAM
2024 NEIGHBORHOOD PROJECT GRANT APPLICATION
(PROJECTS UP TO $5,000)
Only submit one (1) application per neighborhood organization for the project. Multiple projects can be encompassed in a
single application and will require prior Program Coordinator approval. All components of the application must be completed. To complete the application: •Download the latest version of Adobe Reader (www.get.adobe.com/reader), and•Save the document to your computer before entering any information.
Applications can be submitted: •Electronically via the online Self-Service Portal at permitting.rentonwa.gov.•If you have any questions or need assistance submitting an application, please contact the Neighborhood Program
Coordinator at ( 425) 430-6548, or by email at neighborhoodp rogyam@ rentonwa.gov.
Organization Overview
Kennydale Neighborhood Association
Neighborhood Organization:---------------------------------
Becky Jones Secretary
Name of Applicant: _____________ _ Organization Role: _____________ _
510-928-6033 beckyjones2013@gmail.com
Phone Number: ______________ _ Email: _________________ _
2400 $2000
Number of Households: _____ _ Grant Funding Requested: ________________ _
no
Does the Neighborhood Organization belong to a property management group? _____ _
If yes, please provide the following in regards to the property management group:
Name:--------------------------------
Address:--------------------------------
City: ____________ _ Zip: ______ _
Phone: ___________ _ Email: ______________ _
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Docusign Envelope ID: F0058B3A-28B3-4A84-AB17-5B1278EDD6CF
If your grant request receives partial funding could the project still occur, or how would it need to change?
It could still occur.
Project Coordinator Name: _s_e_c_ky_J_o _n_e_s _____________ _
Project Coordinator Signature:
r: ... _M�D�oc""u"'S:...,n.,..;...,bl,U.,..,y: ........ s ----------
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President Name: Mike Jones-----------------------
r/1.tix.:c11,U.,S President Signature:�..,___,,.,,,,,....,.,,.=.,,,.,..---------------g i 6B 30Eo26E549J ...
I learned about the Project Grant application from:
Rhemy
Date: __ a
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Neighborhood Program Use Only. Please do not complete
Completed Neighborhood Completed Grant Completed Project Submitted by
Application Letter of Support Budget Worksheet Schedule Worksheet Deadline
Yes/No Yes/No Yes/No Yes/No Yes/No
9
Docusign Envelope ID: F0058B3A-28B3-4A84-AB17-5B1278EDD6CF
From:
To:
Becky Jones
Neighborhood Program
Subject:
Date:
Re: Completed: Complete with Docusign: Project Grant Application--KNA Ice Cream Social.pdf
Tuesday, August 19, 2025 10:03:26 PM
CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open
attachments unless you know the content is safe. Band is $400 Reptile Lady is $450 Ice Cream/ice is $350 Supplies/toppings/bowls/water is $200 Insurance was $250 So I guess I overestimated a bit! Looks like $1650 On Tue, Aug 19, 2025 at 2:47 PM Neighborhood Program <NeighborhoodProgram@rentonwa.gov> wrote: This is great, thank you!
9/2/2025
Our Risk/Legal review teams just need a spreadsheet/breakdown of your budget that makes up the
$2000. Are you able to send that over today?
RHEMY KING Ne'ighborhood Program Coordinator From: Becky Jones <beckyiones2013@gmail.com> Sent: Monday, August 18, 2025 11:26 PM To: Rhemy King <RKing@rentonwa.gov> Subject: Fwd: Completed: Complete with Docusign: Project Grant Application--KNA Ice Cream Social.pdf CAUTION: This email originated from outside the City of Renton. Do not click links, reply or open
attachments unless you know the content is safe. Here's the grant request.
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