HomeMy WebLinkAboutSierra Heights Driveway and Improvements C25000648 - Construction Close-Out 8-6-25Hello,
The following is a general outline of the closeout process for the Construction Permit along with documents/forms that will be need to be submitted in order to final the Civil Construction
Permit, release of the PASA, and recording any project documents. Included are links to each required form along with notes indicating how these forms fit within the permit closeout
process. You can also access all of our forms on our website <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Frentonwa.gov%2Fcms%2FOne.aspx%3FportalId%3D7922741%26pageId%3D9687014
&data=05%7C02%7CMSippo%40Rentonwa.gov%7C835926cc0c544616a8fa08ddb5801205%7C71014141061148858e98cc96a05e1675%7C0%7C0%7C638866283859329553%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMD
AwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=EX2mtoo97Wmy%2BpmPYQXazAbo2nN%2B9sNuW9h0dqsE3NE%3D&reserved=0> . Proactive communication is essential in completing
the closeout process in a timely manner. Please note that review and approval may take a couple weeks.
Please send any documents directly to me.
1. Life Safety. Completion of all life safety items. We will review the site to ensure there are no life safety issues prior to construction close-out. See below.
2. Complete all utility, drainage, paving, grading, lighting, landscaping and street improvements for the projects, including offsite and onsite improvements, as required.
a. Record drawings are required prior to punch list inspection. See Item #6 below describing the Record Drawing process. Provide. See attached record drawing standards. The primary
focus of the record drawings will be for documentation of ADA and MEF proposals. Please have all sidewalks and ramps spot elevation surveyed. The minor curb weep and rock pad to the
bioswale should also be as-built and any ADA paths of travel to the building.
b. Completion of all improvements includes all outstanding punchlist items as requested from the Construction Inspector and/or the City Maintenance Division. Note: the maintenance walk-thru
period is 10 working days after the Inspector walk-thru. To occur following receipt of record drawings.
c. All franchise, building, and electrical permits associated with civil construction permits shall receive final sign off from the City. Typical work include dry utilities, demolition,
storm drainage vaults, street lighting, retaining walls, etc. N/A
3. Landscape Completion. When landscaping is complete and record drawings of the landscaping have been submitted, contact Alex Morganroth for landscaping inspection. Please complete
any restoration to affected landscape/grass areas to be reviewed by project manager.
4. Deferrals. A deferral permit must be issued for any items that will not be completed prior to recording. The deferral permit shall be issued before the final punchlist walk-throughs
will commence. Typical deferral items include final lift of asphalt, raising and paving of manholes and catch basins, installation of survey monuments and striping/channelization of
the roadway. No deferrals proposed. N/A
a. A completed Deferral Application <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fedocs.rentonwa.gov%2FDocuments%2FDocView.aspx%3Fid%3D8461913%26dbid%3D0%26repo%3DCityofRenton%2
6cr%3D1&data=05%7C02%7CMSippo%40Rentonwa.gov%7C835926cc0c544616a8fa08ddb5801205%7C71014141061148858e98cc96a05e1675%7C0%7C0%7C638866283859354943%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiI
wLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=K5%2BUJNv4frAlyJlC%2BH93EuJ3yw0zs%2BLps%2FgwpuuN9K8%3D&reserved=0> will need to be submitted for review
by City staff. Once the deferral has been approved, a formal approval letter will be sent providing you with the required surety amount for the deferral (150% of the cost of the deferred
items). N/A
b. Deferral sureties must be secured with cash or check, with a completed Performance Assurance <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fedocs.rentonwa.gov%2FDocuments%2FDo
cView.aspx%3Fid%3D8464268%26dbid%3D0%26repo%3DCityofRenton&data=05%7C02%7CMSippo%40Rentonwa.gov%7C835926cc0c544616a8fa08ddb5801205%7C71014141061148858e98cc96a05e1675%7C0%7C0%7C638866283859367545%7CUn
known%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=0VZADGEZtgj%2Ffu12vs8Xy6sAq6TRMuV1ok6MNTNZx3g%3D&reserved=0>
, or Assignment of Funds <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fedocs.rentonwa.gov%2FDocuments%2FDocView.aspx%3Fid%3D8464265%26dbid%3D0%26repo%3DCityofRenton&data=05%7C02
%7CMSippo%40Rentonwa.gov%7C835926cc0c544616a8fa08ddb5801205%7C71014141061148858e98cc96a05e1675%7C0%7C0%7C638866283859380790%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJ
XaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=qjuKOdrYo%2FQomakycvDyrpbx5O5EG5neNe6V%2FD3glR0%3D&reserved=0> . N/A
5. Record Drawings. Submit a full signed PDF copy of the record drawings to me (along with the updated Bond Quantity Worksheet, refer to item below) for review to confirm that the record
drawings show the required information. Once confirmed, I will forward the PDF copy of the plans to the site inspector and the City Planner who will review the record drawings and
create a list of punchlist items. Once the review is complete the City will request that you make any necessary revisions and provide the following:
a. One complete PDF record drawing plan set including civil plans and landscape plans that are stamped/signed by a PE or PLS. Provide. See attached and above.
b. CAD file(s) of the record drawings. To be provided once record drawings are accepted.
6. Bond Quantity Worksheet. Submit an updated Bond Quantity Worksheet <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fedocs.rentonwa.gov%2FDocuments%2FDocView.aspx%3Fid%3D8464266%2
6dbid%3D0%26repo%3DCityofRenton&data=05%7C02%7CMSippo%40Rentonwa.gov%7C835926cc0c544616a8fa08ddb5801205%7C71014141061148858e98cc96a05e1675%7C0%7C0%7C638866283859393951%7CUnknown%7CTWFpbGZsb3d8eyJFbXB
0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=oaAcnqqI0UTLyjGILxN1DNODOUga1fsJMbcuxQRX0EU%3D&reserved=0> with the final record
drawings. The worksheet should reflect all final construction quantities and shall be submitted to the City as an excel file for review. Note: The City will verify the quantities against
the record drawings and provide you with a Bill of Sale for your signature and will provide you with the Maintenance Surety Amount (see Item #8). Provide Bond Quantity worksheet based
on final quantities from project engineer.
7. Maintenance Surety/Maintenance and Defect Agreement. After the construction permit is signed off by the Inspector, a two year Maintenance Surety must be posted with the City for 20%
of the value of the public improvements to be turned over to the City which is noted on the final page of the City approved project Bond Quantity Worksheet (see Item #7). The original
Performance Bond will be released after the Maintenance Bond <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fedocs.rentonwa.gov%2FDocuments%2FDocView.aspx%3Fid%3D8464271%26dbid%3D
0%26repo%3DCityofRenton&data=05%7C02%7CMSippo%40Rentonwa.gov%7C835926cc0c544616a8fa08ddb5801205%7C71014141061148858e98cc96a05e1675%7C0%7C0%7C638866283859407093%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGk
iOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=IuW%2F%2BpyCvRTlzD7AF6sZn3r3tAQnDW538qxCV1Zp6lU%3D&reserved=0> and Maintenance and Defect
Agreement form <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fedocs.rentonwa.gov%2FDocuments%2FDocView.aspx%3Fid%3D8464270%26dbid%3D0%26repo%3DCityofRenton&data=05%7C02%7CMSippo%
40Rentonwa.gov%7C835926cc0c544616a8fa08ddb5801205%7C71014141061148858e98cc96a05e1675%7C0%7C0%7C638866283859420947%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsI
kFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=UtsjIVgHsPGDxT5S0QhrSMkiE0JOw5wVqBaPJ6UUJRg%3D&reserved=0> is accepted by the City and the Civil Construction Permit has been placed
in “finaled-maintenance” status. Maintenance and defect agreement to be provided by City for District signatures following acceptance of bond quantity worksheet. Noted that District
is a public agency and is not required to post a bond.
8. Overtime Inspection. Ensure any outstanding invoices billed for overtime inspection by our inspection group are paid in full (if applicable). Note: Outstanding invoices can be paid
online by visiting the City’s Permit Portal <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fpermitting.rentonwa.gov%2F%23%2Fpayinvoice&data=05%7C02%7CMSippo%40Rentonwa.gov%7C83592
6cc0c544616a8fa08ddb5801205%7C71014141061148858e98cc96a05e1675%7C0%7C0%7C638866283859461258%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjo
yfQ%3D%3D%7C0%7C%7C%7C&sdata=K0cR6ykb8Vi%2BdSlQPJ64VX4f9DQ6AIfRZAWTheJRxQQ%3D&reserved=0> . To be checked by City and added to project final recording fee and invoice if applicable.
If you have any questions or would like to discuss any of the requirements outlined, please feel free to contact me.
MICHAEL S. SIPPO, Civil Engineer III
City of Renton // Development Engineering
Virtual Permit Center <https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.rentonwa.gov%2Fcity_hall%2Fcommunity_and_economic_development%2Fpermit_services&data=05%7C02%7CMSippo%40Re
ntonwa.gov%7C835926cc0c544616a8fa08ddb5801205%7C71014141061148858e98cc96a05e1675%7C0%7C0%7C638866283859487131%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOI
joiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=2fLOme%2BTM4p4r%2BHixUobR3MQA9cC30f2xEmeZ6bMDRw%3D&reserved=0> // Online Applications and Inspections <https://gcc02.safelinks.protection.outlook.com/?
url=https%3A%2F%2Fpermitting.rentonwa.gov%2F%23%2Fhome&data=05%7C02%7CMSippo%40Rentonwa.gov%7C835926cc0c544616a8fa08ddb5801205%7C71014141061148858e98cc96a05e1675%7C0%7C0%7C638866283859499762%7CUnknow
n%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=NElBdpe%2BKRfjVh%2Bq31yYZyZHK%2FldQcsIvvZzNY97dZo%3D&reserved=0>
office 425-430-7298
NOTICE OF PUBLIC DISCLOSURE: This message complies with Washington State’s Public Records Act – RCW 42.56