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HomeMy WebLinkAboutGrantP-00322414 Page 1 of 11 ECONOMIC DEVELOPMENT PARTNERSHIP AGREEMENT BETWEEN THE PORT OF SEATTLE AND CITY OF RENTON P-00322414 This Economic Development Partnership Agreement (the "Agreement") is made by and between the Port of Seattle (the "Port") and the City of Renton ("Agency"), both municipal corporations of the State of Washington (each, a "Party" or, collectively, the "Parties"). RECITALS WHEREAS, engaging in the promotion of economic development is a recognized Port purpose authorized under RCW 53.08.245; and WHEREAS, RCW 35.21.703 similarly authorizes cities to engage in economic development programs; and WHEREAS, RCW 53.08.240(2) permits the Port to contract with another municipality to perform such undertakings each is authorized to perform; and WHEREAS, the Port Commission of the Port of Seattle established the Economic Development Partnership Program (the "Program"), to advance the Port' s Century Agenda, promote a dramatic growth agenda, support the creation of middle class jobs and help address the lack of economic development funding for local projects; and WHEREAS, grant funding across the region is very limited for cities that want to pursue economic development projects or initiatives, and Washington State has not had an economic development grant program for over 20 years; and WHEREAS, the Program will provide 38 King County cities per capita funding to advance local economic development throughout the region, and requires a 50% local match by the cities that receive the grants; and WHEREAS, the Program will help the Port advance regional economic vitality through focused partnerships with King County cities; and WHEREAS, the Program will make grants to cities that pursue programs and projects that stimulate business development,job creation and community revitalization,such as small business development,industry retention and expansion, and other economic development projects that support new investment and job creation; NOW, THEREFORE the parties agree as follows: 1.Purpose. The purpose of this Agreement is to establish a contractual arrangement under which the Port will pay the Agency Program funds in the amount set forth on Section 2 solely for the purpose of carrying out the local initiative described in Exhibit A, attached, and incorporated hereto by this reference (the "Project"). This Agreement shall be interpreted in furtherance of this purpose. GRA-25-018 P-00322414 Page 2 of 11 2. Responsibilities of the Port. The Port shall contribute One Hundred Twenty Thousand and 00/100 Dollars ($120,000.00) (the "Grant Funds") to assist the Agency in funding the Project. The Port shall disburse the Grant Funds to the Agency no later than thirty (30) days after receipt of a complete and correct invoice(s) detailing those Project deliverables completed in accordance with Exhibit A. 3. Responsibilities of the Agency. 3.1 The Agency shall contribute local funds equivalent to at least fifty percent (50%) of the Grant Funds towards the Project. 3.2 The Agency may contract with local non-profits to complete the Project or elements of the Project; provided, that the Port shall not, under any circumstance, disburse the Grant Funds to any of the Agency's contractors or subcontractors. 3.3 The Agency shall complete the Project no later than December 31, 2026. 3.4 The Agency shall provide a complete and correct invoice(s) detailing those Project deliverables completed in accordance with Exhibit A no later than December 31, 2026. 4. Term. This Agreement shall be become effective as of the date the Port executes this Agreement and shall terminate on December 31, 2026, unless earlier terminated under another provision of this Agreement. 5. Termination for Convenience. The Port may terminate this Agreement at any time for any reason, by giving the Agency thirty (30) days' written notice. In the event the Agency has completed any portion of the Project by the time it receives the Port's notice of termination, the Port shall pay the Agency the percentage of the Grant Funds attributable to the Agency's completed portion of the Project. 6. Termination for Default. Except in the case of delay or failure resulting from circumstances beyond the control and without the fault or negligence of the Agency, the Port shall be entitled, by written or oral notice to the Agency, to terminate Agreement for breach of any of the terms and to have all other rights against the Agency by reason of the Agency's breach as provided by law. 7. Waiver. Failure at any time of the Port to enforce any provision of this Agreement shall not constitute a waiver of such provision or prejudice the right of the Port to enforce such provision at any subsequent time. No term or condition of this Agreement shall be held to be waived, modified or deleted except by a written amendment signed by the Parties 8. Partial Invalidity. If any provision of this Agreement is or becomes void or unenforceable by force or operation of law, all other provisions hereof shall remain valid and enforceable. 9. Indemnification and Hold Harmless Agreement. The Agency shall defend, indemnify, and hold harmless the Port, its Commissioners, officers, employees, and agents (hereafter, collectively, the "Port") from all liability, claims, damages, losses, and expenses (including, but not limited to attorneys' and consultants' fees and other expenses of litigation or arbitration) arising out of or related to the fulfillment of this Agreement; provided, however, if and to the extent that this Agreement is construed to be relative to the construction, alternation, repair, addition to, subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or other structure, project, development, or improvement attached to real estate, including moving or demolition in connection therewith, and therefore subject to Section 4.24.115 of the Revised Code of Washington, it is agreed that where such liability, claim, damage, loss or expense arises from the concurrent negligence of (i) the Port, and (ii) the Agency, its agents, or its employees, it is expressly agreed that the Agency's obligations of indemnity under P-00322414 Page 3 of 11 this paragraph shall be effective only to the extent of the Agency's negligence. Such obligations shall not be construed to negate, abridge, or otherwise reduce any other right or obligation of indemnity which would otherwise exist as to any person or entity described in this paragraph. This paragraph shall not be construed so as to require the Agency to defend, indemnify, or hold harmless the Port from such claims, damages, losses or expenses caused by or resulting from the sole negligence of the Port. In any and all claims against the Port, by any employee of the Agency, its agent, anyone directly or indirectly employed by either of them, or anyone for whose acts any of them may be liable, the indemnification obligation of this paragraph shall not be limited in any way by any limitation on the amount or type of damages, compensation benefits payable by or for the Agency, or other person under applicable industrial insurance laws (including, but not limited to Title 51 of the Revised Code of Washington), it being clearly agreed and understood by the Parties hereto that the Agency expressly waives any immunity the Agency might have had under such laws. By executing this Agreement, the Agency acknowledges that the foregoing waiver has been mutually negotiated by the parties. The Agency shall pay all attorneys' fees and expenses incurred by the Port in establishing and enforcing the Port's right under this paragraph, whether or not suit was instituted. 10.Comply with All Laws. The Agency shall at all times comply with all federal, state and local laws, ordinances and regulations, including but not limited to all environmental laws, which in any manner apply to the performance of this Agreement. 11.Integration. This Agreement, together with the attached Exhibit A, constitutes the entire agreement between the Parties and unless modified in writing by an amendment executed by the Parties, shall be implemented only as described herein. 12.Governing Law and Venue. This Agreement shall be governed by the laws of the State of Washington. Any action arising out of this Agreement shall be brought in King County. 13.No Employment Relationship Created. The Parties agree that nothing in this Agreement shall be construed to create an employment relationship between the Agency and the Port. 14.No Entity Created. The Parties agree that nothing in this Agreement shall be construed to create a joint entity between the Agency and the Port. 15.Notices. Notices to the Port shall be sent to: Notices to the Agency shall be sent to: Port of Seattle Economic Development Division P. O. Box 1209 Seattle, WA 98111 City of Renton 1055 S. Grady Way Renton, WA 98057 Attn: Amanda Free, Economic Development LUHFWRU (CC: CityClerk@RentonWA.gov) 16.Audits and Retention of Records. The Agency in and make all books, records and documents (the "Records") relating to the performance of this Agreement open to inspection or audit by representatives of the Port or Washington State during the term of this Agreement and for a period of not less than six (6) years after termination of the Agreement; provided, that if any litigation, claim or audit arising out of, in connection with or related to this Agreement is initiated, the Agency shall retain such Records until the later of P-00322414 Page 4 of 11 a)resolution or completion of litigation claim or audit; or (b) six (6) years after the termination of this Agreement. 17. Amendment. This Agreement may only be amended by written agreement of the Parties. 18.Dispute Resolution. The Parties shall use their best, good faith efforts to cooperatively resolve disputes that arise in connection with this Agreement. IN WITNESS WHEREOF, the Parties hereto have executed this agreement as of the date first set forth above. PORT OF SEATTLE By: William Zhou Procurement Officer II Signature Dated CITY OF RENTON By: Armondo Pavone Mayor Signature Dated WWHVW E\DVRQ 6HWK LW\OHUN BBBBBBBBBBBBBBBBBBBBBBBB 6LJQDWXUH BBBBBBBBBBBBBBBBBBBBBBBBBBBBBBB DWHG 7/16/2025 7/16/2025 07/30/2025 Carol HassardProcurement Officer V, CPO Services Agreements P-00322414 Page 5 of 11 EXHIBIT A Background: The Port of Seattle Economic Development Partnership Program is an annual, cooperative economic development program to help fund local economic development initiatives across King County. Based on a per capita calculation, King County cities (except Seattle) may each receive between $5,000 and $60,000 based on the city’s population. The maximum grant allocation for each city, with populations between 5,000 and 60,000 people, is based on one dollar per resident. Population estimates are determined by the Washington State Office of Financial Management. The Port uses the most recent population estimates at the start of the grant cycle. Cities with populations numbering less than 5,000 people are eligible to receive grant funds up to $5,000 and cities with populations numbering more than 60,000 people are eligible to receive grant funding up to $60,000. Grant funds require a 50 percent match of dollars or in-kind resources. In-kind resources can only be used for up to 25 percent of the grant award amount. Project Description: Project One: Legacy Square Activation Plan Category: Plans/Special Projects Legacy Square is a visionary initiative designed to transform downtown Renton into a dynamic and inclusive cultural hub. With the FIFA World Cup 2026 coming to Seattle, this project harnesses that momentum to activate a new central gathering place that celebrates community, creativity, and connection. Building on planning and infrastructure development initiated in 2024, the 2025–2026 focus shifts to activating the Square through a robust calendar of public programming, business incubation, and multicultural engagement. The Legacy Square will host sports watch parties, arts showcases, musical performances, cultural festivals, and youth- oriented play and recreation, all designed to be free and accessible to all residents, regardless of income, language, or background. This initiative directly supports shared goals between the City of Renton and the Port of Seattle by: x Increasing equitable access to cultural and recreational experiences. x Strengthening small business vitality through pop-up activations and markets. x Enhancing downtown Renton’s appeal as a tourism destination through placemaking and vibrant community use. Smart Goal (Specific, Measurable, Achievable, Relevant, Time-bound): 1. Hire a dedicated Events Coordinator/Event Manager by June 2025 x S: Select and contract an experienced event coordinator or team to manage summer (Memorial Day through end of September) 2026 Legacy Square activations. x M: One hire completed, confirmed by executed agreement and onboarding documents. x A: Recruitment process initiated in early 2025 with ample lead time and budget. x R: Critical to ensuring program success, safety, and coordination across departments and partners. x T: Hire finalized by June 2025. 2. Complete the Planning Phase from June–December 2025 x S: Finalize the summer 2026 program schedule, logistics, infrastructure planning, and partnership agreements. x M: Program calendar complete, permits submitted, and 80% of partnerships/vendors confirmed by end of December. x A: Staff and coordinator will have six months to plan with city support and existing frameworks. x R: Planning in 2025 ensures Legacy Square is fully ready for Memorial Day 2026 launch. x T: Phase concludes December 31, 2025. 3. Launch the full Summer Activation Program from Memorial Day through September 2026 x S: Implement a multi-use, inclusive activation program featuring World Cup viewing, sports, arts, markets, and P-00322414 Page 6 of 11 play areas. x M: Program runs for approximately 18 weeks, with at least one activation per week. x A: Resources, partnerships, and staff in place from Planning Phase to support delivery. x R: This is the core community-facing component of the entire initiative. x T: Begins Memorial Day 2026 and ends September 30, 2026. 4. Host at least 10 FIFA World Cup-related Fan Zone activations in June–July 2026 x S: Organize World Cup live viewing events with entertainment, cultural programming, and food vendors. x M: A minimum of 10 distinct events tied to World Cup matches. x A: With dedicated staff, space, and screen infrastructure, this is a manageable goal. x R: Aligns directly with the project’s purpose of leveraging the 2026 FIFA World Cup. x T: Events take place June 11–July 19, 2026. 5. Engage at least 500 youth and families in free summer 2026 programming x S: Deliver youth and family programming (e.g., soccer, arts, play activities) that is free and accessible. x M: Measure impact through Praxis reports and participant surveys, aiming to engage at least 500 unique individuals through Legacy Square programming. x A: Achievable via partnerships with schools, nonprofits, and outreach events. x R: Supports the goal of equitable, inclusive use of public space. x T: Participation counted between Memorial Day and September 2026. 6. Double the number of local businesses participating in Square-based events by end of 2026 x S: Increase small business involvement in pop-ups, markets, and events. x M: Track and compare participation to 2025 baseline (e.g., if 10 in 2025, reach 20+ in 2026). x A: Supported by planned outreach, incubation support, and multilingual promotion. x R: Boosts local economic development and visibility for diverse entrepreneurs. x T: Goal achieved by December 31, 2026. Timelines: May 2025 x Event Manager selected through an RFQ process. June – December 2025 - Planning Phase x Define event goals, theme, and schedule in collaboration with City staff. x Recruit local vendors, artists, food trucks, and performers. x Coordinate with community organizations and soccer groups for summer involvement. x Outline marketing, branding, and sponsorship strategies. x Identify staffing and volunteer requirements. x Finalize budget projections and partnership agreements. x Launch marketing development: website, social media plan, print collateral. 2026 January – April 2026 - Preparation Phase x Finalize all contracts, permits, and vendor commitments. x Secure broadcast partnerships for World Cup viewing. x Confirm equipment rentals and delivery schedules. x Finalize promotional materials and begin active outreach campaign. x Establish daily/weekly programming calendar. P-00322414 Page 7 of 11 May 2026 - Activation Launch x Open Legacy Square to the public over Memorial Day weekend with a kickoff celebration. x Launch weekly programming, including food trucks, arts showcases, live entertainment, and recreational play. June – July 2026 - FIFA World Cup Viewing Events and Peak Activation x Host live viewings of World Cup games on the video screen. x Feature live entertainment, cultural performances, and interactive fan experiences. x Continue community programming, weekly markets, and sports activities. x Coordinate with local soccer groups for tournaments, clinics, and pick-up games on the futsal pitch. August – September 2026 - Continued Summer Programming x Maintain full schedule of events: art displays, youth play, food vendors, and community showcases. x Gather public feedback through surveys and informal engagement. x Monitor and adjust programming as needed for continued accessibility and impact. Late September 2026 - Wrap-Up and Evaluation x Deliver a final program evaluation report with recommendations for future space activation. Project Metrics: 1. Event Management & Planning x Event Manager Hired: May 2025 x Event Plan Completed: December 2025 2. Public Programming & Events x Total Events/Activations: 25+ (May–Sept 2026) x World Cup Screenings: Selected Knockout games and Finals x Weekly Farmers Markets: 15 minimum 3. Attendance & Engagement x Total Attendance: 3,000+ x Volunteer Participation: 100+ volunteers 6. Marketing & Promotion x Social Media Reach: 250,000+ impressions x Earned Media: 10+ placements 8. Post-Event Reporting x Final Report: Submitted by November 15, 2026 Project 2 Project Category: Small Business Technical Assistance Startup 425 is a community-driven initiative aimed at fostering a thriving entrepreneurial culture in Renton and the greater Eastside. By providing resources, programs, and strategic support, we aim to reduce barriers for non- P-00322414 Page 8 of 11 traditional and first-time small business owners across all industries. The initiative will focus on promoting diversity in business leadership and providing access to the necessary tools to thrive in the startup ecosystem. Smart Goal (Specific, Measurable, Achievable, Relevant, Time-bound): x Specific: Increase event attendance and scale outreach efforts by implementing targeted strategies to engage entrepreneurs and small business owners in Renton, with a focus on diverse business leadership and industry representation. x Measurable: Achieve a 30% increase in event attendance by the end of 2026 compared to 2025, and increase the number of business startups from underrepresented groups. x Achievable: Through monthly in-person programming, targeted marketing, and collaboration with community partners, we will engage a broader audience of diverse entrepreneurs. x Relevant: Supporting the growth of small businesses and fostering an inclusive entrepreneurial ecosystem aligns with Renton’s broader economic development goals. x Time-bound: By December 2026, achieve a 30% increase in event attendance, and track a notable increase in diverse startups and business growth. Timelines: June 2025 – November 2025: x Program Continuation & Outreach: o Continue targeted outreach to local entrepreneurs and startups. o Continue promoting monthly in-person programming for Renton entrepreneurs. o Establish partnerships with local businesses, organizations, and startups. o Engage City staff with entrepreneurs to provide consultation and guidance. x Engagement and Networking: o Host monthly in-person networking events and workshops for entrepreneurs. o Begin collecting feedback from attendees to improve future programming December 2025 – February 2026: x Support and Expansion: o Focus on providing more in-depth support for startups through resource-sharing, and funding opportunities. o Expand collaborations with external partners (e.g., local investors, mentors, and business development organizations). March 2026 – May 2026: x Growth and Evaluation: o Analyze metrics such as new businesses opened, diversity of entrepreneurs, and impact of City staff engagement. June 2026 – August 2026: x Wrap-up and Future Planning: o Gather feedback from entrepreneurs and local partners to assess the overall impact of Startup 425 in Renton. o Review data on new businesses opened, retention rates, and the success of City staff support. o Develop strategies for continuing and scaling Startup 425 initiatives in Renton. Project Metrics: x Number of relationships built between City staff and entrepreneurs/startups: o Track the number of entrepreneurs and startups that engage directly with City staff through events, programs, and one-on-one consultations. x Number of new businesses opened in Renton: o Monitor the total number of new businesses that open in Renton annually, with a focus on those who participated in Startup 425 programs or events. x Engagement and collaboration with City staff: P-00322414 Page 9 of 11 o Track the number of collaborations between Renton City staff and entrepreneurs/startups, including participation in events, workshops, and advisory services. x Number of partnerships established with local businesses, organizations, and startups: o Monitor the formation of new partnerships between Startup 425, local businesses, and other entrepreneurial organizations in Renton. x Success stories from City-staffed programs: o Collect case studies or testimonials from entrepreneurs who have benefited from interactions with City staff and Startup 425 programs, showcasing tangible results like funding obtained, business expansion, or job creation. Project Three: Renton Summer Youth Employment Program (SYEP) Project Category: Workforce Development Project Overview/Description: The Renton Summer Youth Employment Program (SYEP) is a pilot initiative that addresses workforce readiness and economic mobility for high school students, particularly from underserved communities. Administered by the City of Renton in partnership with the Renton School District, the program connects youth to paid summer internships with local businesses while delivering foundational job readiness training. Smart Goal (Specific, Measurable, Achievable, Relevant, Time-bound): Goal 1: Build Youth Workforce Readiness x Specific: Deliver job training and paid internships to 6 Renton high school students. x Measurable: 100% of participating students will complete a 5-week internship and 6 hours of job readiness training. x Achievable: Program scope is limited to a small pilot cohort to ensure quality oversight. x Relevant: Directly supports the City’s workforce development and equity priorities. x Time-bound: Training and internships will occur between June and August 2025. Goal 2: Strengthen Small Business Engagement in Youth Employment x Specific: Recruit 4–6 Renton-based small businesses to host student interns. x Measurable: Secure business MOUs by May 2025 and gather feedback via end-of-program survey. x Achievable: Leverages the City's existing business network for outreach. x Relevant: Aligns with economic development goals to support local business growth. x Time-bound: Business recruitment and onboarding will occur between March and May 2025. Timelines: x May–June 2025: o Program planning, business and student recruitment, finalize placements, job readiness workshops resume building, interview skills, financial literacy) x July–August 2025: o 5 week internships begin (20 hours/week) x August 2025: o Employer/student evaluations, recognition event x September 2025: o Program impact analysis, planning for expansion Project Metrics: x Number of students trained and placed in internships x Number of new relationships built between City staff and local entrepreneurs/businesses x Number of small businesses hosting interns and providing mentorship x Percent of students reporting increased job readiness and confidence x Percent of employers reporting positive intern contributions P-00322414 Page 10 of 11 x Number of students expressing interest in continued employment or business pathways x Growth in local business interest in future participation Budget Project Name: Project Category Please select one of the categories provided) Port of Seattle Funds Awarded: City Monetary Matching Funds: City In-kind Matching Funds: Total Funds Including In-Kind): Project 1 Plans/Special Projects 80,000 $15,000 $30,000 $125,000 Project 2 Small Business Technical Assistance 30,000 $10,000 $40,000 Project 3 Workforce Development 10,000 $5,000 $15,000 Total Funds: $120,000 $30,000 $30,000 $180,000 Percentage contribution to Port Funds*: 1. Collaboration with partners: To successfully implement each of our proposed projects, we will work with the following community organizations: o Legacy Square Activation & World Cup Engagement Renton Chamber of Commerce – business engagement, vendor coordination, and co-hosting events Renton Municipal Arts Commission – artist programming and public art activations Visit Renton tourism initiative and partners (Valley Medical, Renton School District, Renton Technical College, Chamber) – marketing, cultural programming, and regional promotion Renton Downtown Partnership – volunteer coordination, business outreach, and event promotion Sports and cultural partners – including Sounders FC, PacNW Soccer Club, Seattle Sports Commission, and local cultural groups – to support community programming and Culture Corner activities o Startup425 Expansion in Renton Partner cities of Bellevue, Issaquah, Redmond, Kirkland, and Renton – to maintain a coordinated regional strategy for entrepreneurial support Renton Chamber of Commerce – event hosting and outreach to small business members o Renton Summer Youth Employment Program (SYEP) Renton School District – student recruitment, job readiness training, and academic support Renton Chamber of Commerce – business recruitment and program promotion Renton Technical College & Workforce Development Council of Seattle-King County – career alignment and long-term workforce planning Local small businesses – providing paid internship placements and mentorship opportunities P-00322414 Page 11 of 11 2. Use of consultants or contractors: For these projects, we plan to engage the following types of consultants and contractors: x Legacy Square Activation & World Cup Engagement: We may contract local event production firms or freelance coordinators to support logistics, vendor management, and cultural programming. We also plan to work with local artists and cultural facilitators for interactive installations and performances. x For the Startup425 program, the City of Renton will continue its partnership with the City of Bellevue, which leads program operations on behalf of the Eastside partner cities. Bellevue will oversee coordination and delivery of Startup425 services, ensuring the program aligns with the collective priorities and objectives of all participating jurisdictions. 3. Equity: The Legacy Square project aims to create inclusive public spaces where all Renton residents—regardless of income level—can come together, fostering a strong sense of belonging and showcasing the city’s vibrant cultural identity. As the second most ethnically diverse city in Washington and 16th nationally—with 59% of the population identifying as non-white, 28% foreign born, and 38% speaking a primary language other than English—Renton benefits greatly from initiatives that reflect and uplift its diverse communities. By offering free access to televised World Cup matches, cultural programming, and family-friendly events, the Square provides an open and welcoming environment for residents of all backgrounds to engage, celebrate, and connect. The Startup425 Expansion prioritizes support for small businesses owned by economically and socially disadvantaged individuals, including Women- and Minority-Owned Business Enterprises (WMBEs). Through customized business training, multilingual outreach, and equitable access to entrepreneurial resources, the program helps level the playing field and foster economic mobility. The Student Internship Program is designed to create early access to workforce opportunities for Renton’s youth, especially those from economically disadvantaged households and historically underrepresented communities. By partnering with local small businesses and educational institutions, the program offers paid internships, career exploration, and mentorship—helping students build valuable skills, expand professional networks, and gain pathways toward long-term economic stability and career advancement.