HomeMy WebLinkAboutWWP2700352(3) Kn -27-0352 DA= AVE NE SAN. SAS LID #337 - Pf ET Lin l+
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RGjKY NAME
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Department of 0-a Yi Community, Trade and
Economic Development
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yENpOR OR CLAIMANT (w.mM u lu w P.ww 10) ,rw,. ry ,r. MN r,� N Au rn.. M �.,r►.
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City Of Renton
200 Mill Ave. S.
Renton, WA 9805r, 1 e �
VED er
JAN p 1994 utility Systems Director IVjq 94
y FISCAL. -wm
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Arourr Ller
j Public Works Trust Fund
PW-5-94-784-32
Voucher Number 3 (t'inal)
_ ,.,..r:.._ Loan Amount . . . . . . . . . . . . . . . . . . . . . . . . . . . S 139,677.00
Previous Draws . . . . . . . . . . . . . . . . . . . . . . . . $--.IA,8,_Lab.4-6 20,951.55
. Balance . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . S---ao,ASl.bb 118,825.45
A
Total Voucher 13 (Final) 5 IbxW§_.9L Agal
Note: Voucher f2 merged with Voucher f3.
"Notice to Proceed" required for loan disbursement.
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STATE OF WASHINGTON 960353 S
0"KFOr3TArr7R8mxm
mvmm 050 76.005.9�
0 01 13 95
NEGOTIABLE FOR ISO DAYS
PAY ON OR AFTER ABOVE DATE
I TO TTIE IKl._Mi7—w�...�,_Nk�
ORDER 5 45013 103 9603S3S •76,005.92
RENTON, CITY OF
200 MILL AVENUE SOUTH
' RENTON, NA 98055
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s I VENOORY REMITTANCE ADVICE
COUNITV, TRADE 0 ECONOMIC DEVEL .J 103-0..•., '""" --
RENTON, CITY OF 0OA10470916001271 01 =jsss O1' 11 9
TMRIOM _VENDOR._COPYJINIRNNAIlNIROAAAMNMltlMil
C: INVOICE AMOUNT
k YD :WY� YP MABFR 1[fEPEMCi
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ik, OZ 10;15 $9478432 9964 76 00592
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} CITY OF RENTON
.Y Planning/BuiiuivarPu,1lic Works Departmew
Farl Cipher.Mryor Gregg Z.Immer m P.E-,Adrniaistntor
January 4, 1995
Washington State
Department of Community, Trade
and Econ.mic Development
906 Columbia Street SW
P.O. Box 48300
Olympia WA 9B504-8300
I Attention: Isaac Huang
SUBJECT: FINAL VOUCHER AND CLOSE-OUT REPORT
PWTF LOAN#PW-5-94-784-32
Isaac,
Enclosed are the following completed documents:
Al Notice of Contract Award
,} el Close-Out Report
CI Final Voucher (Voucher M?has been merged with Voucher M3)
DI ^apartment of Revenue Closure Documents
E) Department of Labor and Industries Closure Documents
FI Final Pay Estimalc
G) Change Orders I and 2
If you have any questions or need any additional information, please call me at 277-6206.
x
Very truly yours..
Michael A. Benoit, Project Manager
Wastewater Utility Engineering
C:M1KI,iPWTF COMAS It
Rluel,mmu
CAC-94-045
Addendum Al-95
PUBLIC WORKS TRUST FUND
NOTICE OF CONTRACT AWARD AND
NOTICE TO PROCEED
Jurisdiction CITY OF RENTON
Date Bid Solicitation Published April 19, 1994
Bid Opening Date/Number of Bids Received May 10, 1994
Date Contract Awarded Kay 16. 1994 .Contract Amount$106,794.48
Name of Contractor Gary Merlino Construction Cosoapy
Notice to P•oceed Issued June 10. 1994 _
Start of Construction June
Submitted By-
_ *V--,:I , i- -
Signature _
Michael A. Benoit _
Name
Project Manager
Title
Address
2W Mill Avenue South
Renton NA 9991,5
(206) 277-6206
Phone
god twi
'ashington
of Community, Trade and Economic Development
ks Unit
PUBLIC WORKS TRUST FUND PROGRAM
PROTECT CLOSE-OUT REPORT
Loan Agreement Number: PW-5-92-'784-032
is report shall serve as a contract AMENDMENT for
ig the final loan amount, interest rate, and local share
be attached and incorporated into the loan agreement-
t accounts for funds associated with the Public Works
i Loan Agreement's Scope of work. Costs outside of the
Work are not accounted ror by this report.
pe or Print it ^k.
Nfa#• `s+•f• ++Itx. ++l+f+f+Rl H aR#ff#f as#a of as##!ax#+#
enton
Rive. S.
A 98055
hief Executive officer: -E#rl flwoer
Chief Executive officer: Mayor
ia!#f}#\fa#f if Rlaf aaffa+lf#+f#f#f of as#affa####1t11#f aa!#
sent is to certify that the project, as described in the
irks Trust Fund Loan Agreement's Scope of Work, is
I and has been designed/constructed to current standards.
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1. Estimated and Actual Project Expenditures by Cost
Category.
.egory Estimated Actual Costs
nary Engineering A. 5 0.00 L.
Engineering B. 5,000.00 M. 9 786.26 _
W Acquisition C. 0.00 N. •�.—.
r Use Taxes O. 12,177.00 0. 7 903 28
lies E. 0.00 P. •00
ction Inspection F. 10,000.00 Q. _ 7 175.87
p Costs G. 0.00 R. 00
ng Costs H. 0.00 S. .00
ency I. 13,500.00 T. .00
ction J. 135,000.00 U. of-381 43
'roject Cost K. 175,677.00 V. 121,196.94
afa!#earl of Raa•++++H+atl+##+1a Kft###f lfKKaf}K ai!!K!
Page 1 of 2
f�
Page 2 of 2 (Public works Close-out Report)
Sectici 2. Estimated and Actual Project Funding Sources.
Note: The earl.est date on which project costs are
considered eligible as local share is 5/12/93.
Source of Fundc Estimated Actual Costs
A. Local Share (ie: Cash, In-Kind,
other State and Federal loans) $ 36,000.00 E. 24.239.8t
B. Federal Grants 0.00 F. .00
C. Other State Grants 0.00 G. .00
D. Line IV minus l.nes 2F and 2G . . . . . . . . . . . . . . . . . . 121.196.8E
#}1RR#IR##R##}}R##R#R#R####R}R1#f###1R#}}fRRf#}R}ffRf#RfR##R1 R1RR
Section j. Calculating the Maximum PWTF Funding
A. PWTF Share: multiply line _D by 70%, 80%.
or 90% as set forth in the loan agreement. . . . . __ 96- SJL47
B. Interest Earned on the PWTF money . . . . . . . . . . . . __ on
C. Maximum PWTF share: Line 3A minus line 7B . . . . _ 46 A57 67 _
D. PWTF allocation amount as per contract . . . . . . . L 139,677,00
E. Enter the lesser of line 3C or ID (or an
optional amount less than 3C and 3D) . . . . . . . . . _ 96.957.47 _
F. Amount drawn to date J_ 20.951.55
G. Final draw amount: line 3E minus 3F (Any
negative amount shall be refunded to PWTF) . . 76 005.92
N. Divide Line 2E by the sum of 2E and 3E 20.00 i
f#R}#afR###f}RRR#aR###########fRR#1f#Rf}fifR}f#RR}1fs1 RRRRf1R}#f#
Section 4. Attach copies of the following:
Department of Labor and Industries Closure Document(s) ;
Department of Revenue Closure Document(s) ;
Accepted Project Bid(s) with change orders.
1fffRR}}1tf}Rf R}f 1ReRRf}aflf lRRR}RfiRf lff RRif Rlff 1R11f•1f RRRRRl1R
Section 5. The chief executive officer of the jurisdiction
certifies that:
-- to the best of his/her knowledge, the data provided in this
report is true and corr.•et as of the date indicated below;
-- records supporting the information provided in this report
are on file and will be made available by the jurisdiction
upon request; and
-- there are no outstanding liens against this project.
. . . . 'a -
Sign&Urs of P oject Engineer or Consultant Dat
_ —. . . . . . .
Signature of the f xecutive Of_—__ficer Notary Si atur7e[7��
/4//�
eemm
to Da
ATTEST /0ENT 99L{
_s...r.._•sl '.Q'�. ..' 5T-� p _ •i _ FH
Worksheet for Cal"latiIlg the Final raw (Return with Close-out)
Unlike the first two vouchers, the Public Works Unit is unable to
's calculate the amount of the final draw. Two variables essential
to the calculation are known only by the jurisdiction, i.e. , the
k actual total eligible project cost and the interest earned on the
i Public Works Trust Funds. The instructions and Worksheet
provided here are designed to assist the jurisdiction in
1 calculating the amount of the final draw. Please note:
o Interest earned on PWTF funds drawn by the jurisdiction
are to be applied toward eligible co,:ts.
o PWTF participation can not exceed 70%, 80%, or 90% of
the actual total eligible cost of the project as per
PWTF loan agreement.
worLsbtgt
Step 1. lde fy the actual total eligible
project cost. 1. 1.,..1,196.84
Step 2. Identify the PWTF contract's allocation. 2. 139,677.00
Step 3. Identify the actual local funds. 3. _24 2�37
Step 4. Identify other funds (funds other than
local fund and PWTF) used for eligible
project cost. 4. '00
Step 5. Balance of eligible project cost
(subtract line 4 from line 1) 5. 121.196.84
Step G. Multiply line 5 by either 70%, 808, of 901 *_80 %
as set forth in the loan agreement. 6. 96.957.47
Step 7. Identify interest earned on `WTF funds. 7.
Step 8. Subtract line 7 from line 6. 8. 96,957.47
Step 9. Fnter the lesser of line 2 or link. 8
(or a local option of an elective amount
less than both line 2 and line 8) . 9. 96,957.47 _
Step 10. Tabulate the amount drawn from the
project's PWTF allocation to date. 10. 20,951.55
Step 11. The final draw amount for the project,
subtract line 10 from line 9. 11. 76,005.92 _
Step 12. Percent of local share (divide line 3
by the sum of line 3 and line 9) . 12. 20.00%
section 1. Estimated and Actu@j_eroiect Expenditures by Cost 5402gty
Items 1M: It was origioall7 anticipated that we would utilize information and
plans from an earlier attempt at constructing a sewer in this neighborhood. We
had to do more work then we anticipated to bring the plans and specifications
up to current standards.
Item 10 & I The bid amount was lower than the construction estimate. The
actual cost was lower than the bid cost, primarily because we did not have to
utilize imported backfdl.
Item 10 We had estimated inspection for the total amount of working days
projected. The lower costs can be attributed to the facts that the contractor
completed the work in less than the amount of working days allowed to them.
Item IT No contingency funds were used. The overruns that occurred in
some categories were more than made up by surpluses in other categories. '.
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89V0ICE VOUCHER
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___AGENCY NAME` _ ---_`�001 —
«smucrpxs ro veeaN oW aAeAWT zawe w. a.. N
Department of Community. Trade and ,;,;,°d,�^�;,';,,^"""„""""�'•" « sq..a,.r„,
Economic Development
VENDOR OR CLAIMANT Mon I�•ro e.qr•d•ro) v.ww'.c.mrm.b. w r c«rh w.,pwbnv w«a.r�nw w I
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City of Renton •. «. n..a.«,r N vrNn...0 ac.wn.
200 Kill AVe. S.
Renton, WA 98055 er • 1)
Utility Systems DirectOn 12/20/94
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DATE oEscawnok QUANTITY UNIT PRICE ANoUNT f�uK 11GT
Public Works Trust Fund
PW-5-94-784-32
t
Voucher Number 3 (Final) ! I
Loan Amount . . . . . . . I . . . ....... . . .. .... . $ 139,677.00
Previous Draws 20,951.55
Balance . . . . . . . . . . . . . ...... . ... . . . . . . . . 5----29,asi.b6118,825.45
w4
Total voucher !, (Final) . . . . . . . . . . . . . . $ 76 00, 5.92
Note: Voucher 12 merged with Voucher /3.
^Notice to Proceed-- required for loan disbursement.
1
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..r sul.of waile'ton Reg.No.:_I
Depe.l ev of Rewe AEVl ,.
Audt PnicrocMuns 4 Ab.ir:ervion Date:`__—
Ony ii,WsaNrepton 98W4 DOW
NOTICE OF COMPLETION OF PUBI IC WORKS CONTRACT
From: DEPARTMENT USE ONLY
City of Renton Assigned To
200 Mill Avenue South
Renton,WA 98055-2132 Date Assigned
Notice is hernby given relative to the completion of contract of project described below.
Description of Contract LID 337 Dayton Avenue NE Sanitary Sewers
Contractors Name Gary Merlmo Construction Tnlephane No. (206176, . .5
I Company Inc-�`
Contractor's Address 9125-10th Avenue South, Seattle,WA 98106
Date Work Accepted Date Work Commcncetl Date Work Completed
September 12. 1994 June 13, 1994 September 2. 1994
Surety or Bonding Co. Reliance Insurance Cor^pany
Agent's Address Teresa M.Issaeson
Seattle, WA
Contract Amount $ M701.00 Amman Disbursed. $ 99.465,g4
Addibons 5(2.-20 L71 Amount Retained: s 1$19 07
Sales Tax: s 7,903.28 Total. s 104,284.11
Total: S 106.284.71
By
n 40hbursing Officer
Phone No. V�
' 1 The Notursny Oface, -yet coTplele n,d mul rise copies of ties notice to the Derailment or Renews. Onmpa.
wass"Hin 98504.wenedl.....is NO PAYMENTS SNAIL DE MADE
FROM RETAINED FUND unra...sent.l Dspin nwnl. tinificate,e.M front We in accarduwe with inns<artilKpe.
iy WDOCS:94.817:JD"p
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Aunt B..a A6AWnnlon
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Cerli le ne of Payment of State Excke
Taxes by public Works Contractor
Contractor.
OARY MERLINO CONSTRUCTION
9125 TENTH AVE S
SEATTLE WA 98108-4012
We hereby certify that taxes,increases and penalties due or to become due from the above named
contractor under Chapter ISQ Laws of 1935,as amanded,with respect to the following public works is
contract: (-I'rF of RENTON
E.
LID a37/11AYTON AVE NF. SEWERS
1
together with all other taxes, increases and penalties due from such cortractor, have been paid in
full or that they are, in the Department's opinion, readily collectible withom recourse to 0te slate's
lien on the retained percentage.
This certificate is issued pursuant to the provisions of Chapter 60.28 Revised Code of Washington
for the sole purpose of informing the state, county or municipal officer charged with the duty of
disbursing or authorizing the payment of public funds to said contractor that the Department of
Revenue hereby releases the state's lien on the retained percentage provided by this Chapter for excise
taxes due from said contract,r.
This certificate does not cc.case said contractor from liability for additional tax which may be
later determined to br due with respect to the above mentioned contract or other activities.
Date at Olympia, Washington, 9/3 A/
STATE Of wASNINGTON
lD�E►A1Qtj MENT OF"VENUE
}� C—("orh.,
xouTrNci'WM1�k Cryry' ri.nun�y Mrrn. C��ury Cary C•+nrrxw.
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wawm�. \(•;St STATEMENT OF INTENT .
" TO PAY PREVAILING WAGES
06n WA 9aNMAMo
Public Works Contract
THIS rORM MUST BE TYPED OR PRINTED M INK
$25.00 Filing Fes Rpuired
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17
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9125 la0th AYMw tX 3.00..OR.,.IBC. .--^-....i 2()0 Yil.�.srua South98055
t soattlo, w 98108
..........__._....__.__.__......_______ .....__..._.�..__.._._.._. . ..........._..._, r.a..
5-10-94 16-94
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CAry tierlino Construction Co., :ne. GAP.ITIC':15Cn'0.1 r. em M. c3
ab«rinJ bW.wwW draw mr.�e -+' S 106,794.48
3 4 r e.. 6 6s..w.a Mw9sr
Laborers 350-0820 18.39
.. Cement tleeau 090-0010 21.16_...:....... 1
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wy.r...,ya�.. w..a.I w•w rpp, 912'3 1U[h Avenue South
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7 NOTARY: a .a =ttt le WAM
a ^`°"•`a"°'°" ( 206) 762-9125 7(Mac15Mu .V
6-1-94 '� \ . 11-97 -
v.un PMW<e '14r. a
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APPROYty: Depanlntnl of LAW and Indusmes "G JUG 2 01994
i
n JUN 29 r7`► C.y o. ++
By
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P r1iboro0" "" STATEMENT OF INTENT
PO Im""w
tRYepi<w,L 9TSOI4510 TO PAY PREVAILING WAGES
,1 TTOS NDRM MUST 88 7lPFD OR PRIMED IN INK
Public Works Contract
$25.00 Filing Fee Required
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— L.tiraw wW MIL.<mw.N el rav mr<r< $ 22,149.15
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i F{,�� 11wa,M1:' firye Benef rwaw
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1301N Orp TN/Tar <16.20iY.-pr)..__...... .._._.._.._ ... _._20.62..�.. ._3.20.✓ i....,,., s _..
1302130 Lab<d/Nvv duty trlr 50"H{ IRI. M TM Orapk i 20.62 $.20 1
130M ta.0"mty a41.-4Aww 40$40. ............ ..__.._-.M62._'r
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APPROVED, LkpalOntn ofl�b0r and Indus .u"ii<. RECEIVED E 1
L ,P d(/ IUL 1oE94
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By
.. _ �_ ......1 Wit_ �. . ... ..... i. .. -.
STAFF OF WASHINGTON
DEPARTMENT OF LABOR AND INDUSTRIES
December 17, 1994
CITY OF RENTON
PUBLIC WORKS DEPARTMENT
200 MILL AVE S
RENTON VA 98055
Account ID: 700,271-00
Cary Marlin Construction
Gentleman:
Please be advised that the Department of Labor and Industries does hereby release
the City of Renton from any further liability mrsuant to RCV 51.12.050 and RCM
51.12.070 as would otherwise incur In connection with a contract calling for
roadway construction for Dayton Avenue Northeast.
This certificate does not release Cary Marliv Construction from liability for
additional contributions which later may be determined to be due with respect to
the above mentioned contract or any other contracts said contractor may have
performed.
Very truly yours,,
Kay! R or aug
Industrsurance
Accounts Auditor
Contractor Compliance/Release Unit
Phone: (206) 956-4762
CCU1.KK:2cd.40
cc to
GARY MERLINO CONSTRUCTION
9125 10TM AVE S
SEAMS. WA 98109
... ., .,.mash• r, �I
Y.,
FROM PUBLIC WORKS ADMINISTRATOR
CONTRACTOR. Gary Martino Construction Co.
CONTRACT NO. CAG 94-038 ESTIMATE NO. 3&Final
PROJECT. LID 337 Dayton Ave NE Sanitary Sewers
1 CONTRACTOR EARNINGS THIS ESTIMATE $3,227.98
2. SALES TAX @ 8.20% $264.70
3. TOTAL CONTRACT AMOUNT THIS ESTIMATE —$3 �
4 EARNINGS PREVIOUSLY PAID CONTRACTOR $88,495.78
5. ' EARNINGS DUE CONTRACTOR THIS ESTIMATE $3,G66.58
h. SUBTOTAL-CONTRACTOR PAYMENTS
7 RETAINAGE ON PREVIOUS EARNINGS $4.657.67
8. "RETAINAGE ON EARNINGS THIS ESTIMATE $161.40 _
9. SUBTOTAL-RETAINAGE
10. SALES TAX PREVIOUSLY PAID $7,638.58
11. SALES TAX DUE THIS ESTIMATE $264.70
12. SUBTOTAL -SALES TAX —_ 2B-
(95%x UNE 1)
(RETAINAGE:5%) GRAND TOTAL. $104,284.71
FINANCE DEPARTMENT ACTION:
PAYMENT TO CONTRACTOR(Lines 5 and 11):
ACCOUNT 421/400/18.596.35.65.45220(45220/5460) $3,331.28 # 3&Final
$3.331 28
RETAINED AMOUNT(Line 8):
ACCOUNT 4211400/18.596.35.65.45220(45220/5460) $161.40 # ?&Final
$161.40
TOTAL THIS ESTIMATE: ---T
CHARTER 116,LAWS OF 1965
CITY OF RENTON CERTIFICATION
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CITY OF RENTON
Public Works Department
CONTRACT CHANGE ORDER AGREEMENT
CONTRACT: CAG 94-38 LID 337 Dayton Ave NE Sanitary Sewers C.0111
CONTRACTOR. GARY MERLINO CONS'RUCTION Co.
SUMMARY OF PROPOSED CHANGE.
Because of unexpected sandy soil conditions between stations 2+55&4+55 on Dayton Ave. NE and
between stations 2+50&4+50 on NE 22nd St it was not feasible to maintain the minimum trench width
specified in the contract in the Contract. This change order,therefore,revises the trench limits for paving
as follows:
Dayton Ave NE (3ta 2+55 to 4+55) From 6 maximum to 12'maximum
NE 22nd St (2+50 to 4+50) From 6'maximum to 7'maximum
This will add an additional 155 Square Yards of asphalt patch tc the original estimate.
ITEM Additional Quantities Under This Change Order UNIT EST. UNIT ESTIMATED
OUANT PRICE AMOUNT
009 Trench PatMlnj SY 155 $13,50 2.09250
Sales Tax 171.59
Total 2,26409
ORIGINAL CONTRACT CURRENT CONTRACT ESTaMTEO NET CNANGE ESTIMATED CONTRACT
AMOUNT _ AMOUNT _ TRIs ORDER TOTALAFTERCNANGE
ilIN as.N /pa 1N Y 9.261 e9 tN Odd 9]
SIGNATURES'
Contraciol. A _ Date: -2?-9
Project Engineer skDate .,b-23 S 4
' Approved BY: . 'r��•." !' _ Date. 'ra
Iurw A.`..Doer
CITY OF RENTON I
Public Works Department
CONTRACT CHANGE ORDER AGI tEEMENT
CONTRACT: CAG 94-38 LID 337 Dayton Ave NE Sanitary Sewers C.04 2
CONTRACTOR: GARY MERLINO CONSTRUCTION Co.
SUMMARY OF PROPOSED CHANGE:
Provide comps ted top course surfacing to eliminate the drop,between the shoulder and the asphalt,
created by the thickened asphalt edge of the overlay.
This work has been done on a time and materials basis to completion.
ITEM Additional Quantities Under This Change Order UNIT EST. UNIT ESTIMATED
QUANT PRICE AMOUNT
017 Change Order a 2 t3 1 $1,997 59 $t 997 59
Sales Tax �L 16360
Total 2,16139
ORIGINAL CONTRACT CURRENT CONTRACT ESTIMATED NET CHANGE ESTIMATED CONTRACT
AMOUNT AMOUNT THIS ORDER TOTAL AFTER CHANCE
Stet TN.Y teeal 2141.39 $111 1tJt
SIGNATURES:
Contractor Date: 9-2-:J Vv
i
Project Engineer: Aivge Date: r r-21-) tt
Approved By: _ ��.:1.�. Dale:
j eAwsr.w�nanl
"ell ee-
d?4rai13ND]VAA9
PLANNING/ BUILDING/ PUBLIC WORKS DEPARTMENT �1ty p�
MUNICIPAL BUILDING 200 MILL AVE.SO. RENTON,WASH. 98055 A
O UTILITY SYSTEMS DIVISION - 235-2631 �'INV
O TRANSPORTATION SYSTEMS DIVISION-235-2620
". TO: P., 7ev., oq. DATE'
._
IJ mil, Cp...NJJ.>Y d W.tttiae.�•t M J f
PO QD W 4b1/9 _
GENTEEWN:
ME ORE SENDING YOU 0 ATTACHED 0 UNDER SEPARATE COVER VIA THE FOLLOWING ITEMS:
0 SWOP DRAWINGS 0 PRINTS D REPRODUCIBLE PLANS 0 SPECIFICATIONS
0 COPY OF LETTER 0
COPIES PAT DESCRIPTION AID AOMMNS
T`+•�WT eeos
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eJe cb Jet IJ- -SY 7SR-OBI � IS9 G.tea n+t
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------ _ J40 T:t-N P��aJ4 (y JTAfJ- re AT Z77-i_a_h
THESE ARE TRANSMITTED AS CREDITED BELOW:
0 FOR APPROVAL 0 APPROVED AS SIBIITTEO 0 RESU9111 COPIES FOR APPROVAL
0 FOR YOUR USE 0 APROYEO AS NOTED 0 SUBMIT COPIES FOR DISTRIBUI;ury
0 AS REQUESTED 0 KTUANED FOR CORRECTIONS 0 RETURN CORRECTED PRINTS
• FOR REVIEW AID C%KNT 0 0 PRINTS RETURNED AFTER LOAN TO US
COPIES TO:
SIDED
TITLE ,. IC M•c r _ --
_ JIST�.JA>es_�iT•t•TY __�_.
IF ENCLOSURES dE NOT AS NOTED, KINDLY NOTIFY US AT ONCE
a Y
PUBLIC WORKS TRUST FUND
QUARTERLY REPORT
City of Renton-PW-5-94.784-031
Sewer Main Grauumg W A RChaab
Reporting Period. Quarter ending December 31. 1994
Please refer to the Scope of Work(Attachment 1)portion of the Loan Agreement in place between the
Department of Community Development(DCD)and your jurisdiction. Provide a brief narrative report of
project activities undertaken during the last gl,ager(three months). Please let the Department know if you arc
experiencing problems or delays,as well as positive accomplishments.
1. NARRATIVE
The sewer main grouting and rehab project is on hold pending completira of the inflow and infiltration
(1&1)study. The I w.1 study will determine the sewers to be g.......:.nd/or rehabed. We anticipate that
we will have work completed within the loan period.
lit
IL CHANGES Nunc
e Date /- S - VT__
Michael Benoit
Project Manger Telephone t .77-62(15
Title
Return completed report to Mike Woods,Contracts Manager
Public Works Trust Fund
Department of Community,Trade and Economic Development
906 Columbia Street SW
PO Box 48319
Olympia,WA 98504-8319
(206)664-0406
SCAN 366-0406
irvsmaoocauen,a
4.
r
PUBLIC WORKS TRUST FUND
QUARTERLY REPORT
Lit'of Renton-PW-5-94-784-032
Dayton Avenue NE Sewer LID
Reporting Period: Quarter ending December 31. 1994
Please refer to the Scope of Work(Attachment 1)portion of the loan Agreement in place between the
Department of Community Development(DCD)and your jurisdiction. Provide a brief narrative report of
project activities undertaken during the last quarter(three months). Please let the Department kmw if you are
experiencing problems or delays,as well as positive accomplishments.
I. NARRATIVE
The project has been completed. We waited for the Labor and Industries and Department of Revenue
closure documents. When we received these documents, we sent the final voucher and closeout repon
for the PWTF loan program through the Mayor's office for execution. As of January 5, 1995, the final
voucher and close-out report are Finalized and are being sent to Issac Huang.
ll. CHANGES None
Date t-
Michael Beno
Project Manager Telephone(2061277-62(1¢
Title
Return completed report to. Mike Woods,Contracts Manager
Public Works Trust Fund
Department of Community,Trade and Economic Development
906 Columbia Street SW
PO Box 48319
Olympia,WA 98504-8319
(206)664-0406
SCAN 366 0406
Molt n(1CMABIba
Pt IB11C WORKS TRUST FUND
NOTICE OF CONTRACT AWARD AND
NOTICE TO PROCEED "
Jurisdiction CITY OF RENTON
Date Bid Solicitation Published April 19, 1994
Bid Opening Date/Number of Bids Received May 10. 1994 !
Date Contract Awarded May 16, 1994 Contract Amount$106,794.48
Name of Cor -tor Gary Merlino Construction Caananv
a
Notice to Proceed Issued June 10, 1994
CC Start of Construction_ June 13, 1994
F Submi• By:
Signature
i
} Michael A. Benoit
Name
Project Manager
Title
q.
Address
200 Mill Avenue South
Renton NA r80:i5
(206) 277-6206
Phone
Acne MI
v
State of Washington
Department of Community, Trade and Economic Development
Public Works Unit
PUBLIC WORKS TRUST FUND PROGRAM
PROJECT CLOSE-OUT REPORT
Loan Agreement Number: PW-5-92-784-032
NOTE: This report shall serve as a contract AMENDMENT for
determining the final loan amount, interest rate, and local share
and shall be attached and incorporated into the loan agreement.
The report accounts for funds associated With the Public Works
Trust Fund Loan Agreement's Scope of Work. Costs outside of the
Scope of Work are not accounted for by this report.
Please Type or Print in Ink.
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City of Renton
200 Mill Ave. S.
Renton, WA 98055
Name of Chief Executive Officer:
Title of Chief Executive Officer: _
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This document is to certify that the project, as described in the
Public Works Trust Fund Loan Agreement's Scope of Work, is
completed and has been designed/constructed to current standards.
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Section 1. Estimated and Actual Project EXpenditures by Cost
Category.
Cost Category Estimated Actual Costs
Preliminary Engineering A. $ 0.00 L. .00
Design Engineering a. 5,000.00 M. 9,786.26
Land/ROW Acquisition C. 0.00 N. AD
Sales or Use Taxes D. 12,177.00 0. 7,903.28
Other Fees E. 0.00 P. .00
Construction Inspection F. 10,000.00 Q. 7.125.87
Start-up Costs G. 0.00 R. .00
Financing Costs H. 0.00 S. .00
Contingency I. 13,500.00 T. .00
Construction J. 135,000.00 U. 96.381.43 —
Total Project Cost K. 175,677.00 V. 121,196.84
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Page 1 of 2
Page 2 of 2 (Public Works Close-out Report)
Section 2. Estimated and Actual Project Funding Sources.
Note: The earliest date on which project costs are
considered eligible as local share is 5/12/93.
Source of Funds Estimated Actual Costs
A. Local Share (ie: Cash, In-Kind,
other State and Federal Loans) $ 36,000.00 E. _ZL939.84
B. Federal Grants 0.00 F. .00
C. Other State Grants 0.00 G. .00
D. Line 1V -inus lines 2F and 2G . .. . . . . . . . . . . . .. . . 121.196.84
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Section 3. Calculating Maximum PWTF Funding
A. PWTF Share: multiply line 2D by 70%, 80%,
or 90% as set forth in the loan agreement. . . . . 96.957.47
B. Interest Earned on the PWTF money ... . . ... . . . . _ nn
C. Maximum PWTF share: Line 3A minus line 3B . . . . 96 987 47
0. PWTF allocation amount as per contract . .. . . . . $ 139,677.00
E. Enter the lesser of line 3C or 3D (or an
optional amount less than 3C and 3D) . . . . . . .. . 96,957,47
F. Amount drawn to date . . .. . .. .. .. .. . . . . . . . .. . . . ;= 20.951.55
G. Final draw amount: Line 3E minus 3F (Any
negative amount shall be refunded to PWTF) . .. 76,005.92
N. Divide Line 2E by the sum of 2E and 3E . .. .. .. 20.00 2
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Section 4. Attach copies of the following:
Department of Labor and Industries Closure Document(s) ;
Department of Revenue Closure Document(s) ;
Accepted Project Bid(s) with change orders.
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Section 5. The chief executive officer of the jurisdiction
certifies that:
-- to the best of his/her knowledge, the data provided in this
report is true and correct as of the date indicated belara;
-- records supporting the information provided in this report
are on file and will be made available by the jurisdiction
upon request; and
-- there are no outstanding liens against this project.
Signature of Proje� Engineer or Consultant Date
Signature of the Chief Executive Officer Notary Signature
Date Date
Worksheet for Calcul�t ine Che Final Draw (Return with Close-out)
Unlike the first two vouchers, the Public Works Unit is unable to
calculate the amount of the final draw. Two variables essential
to the calculation are known only by the jurisdiction, i.e. , the
actual total eligible project cost and the interest earned on the
Public Works Trust Funds. The instructions and worksheet
provided here are designed to assist the jurisdiction in
calculating the amount of the final draw. Please note:
o Interest earned on PWTF funds drawn by the jurisdiction
are to be applied toward eligible costs.
PWTF participation can not exceed 70%, 80%, or 90% of
the actual total eligible cost of the project as per
PWTF loan agreement.
Worksheet
Step 1. Identify the actual total eligible
project cost. 1. 121,196 A
Step 2. Identify the PWTF contract's allocation. 2. _139,677,00
Step 3. Identify the actual local funds. 3. 24,239.37
Step 4. Identify other funds (funds other than
local fund and PWTF) used for eligible
project cost. 4. _.00
Step 5. Balance of eligible project cost
(subtract line 4 from line 1) 5. __ULd%i.84
so
Stec 6. Multiply line 5 by either 70%, 80%, or 90%
as set forts, in the loan acreement. 6. 96,957.47 _
Step 7. Identify interest earned on PWTF funds. 7. _ .00 _
Step 8. Subtract line 7 from line 6. 8. 96,957.47
Step 9. Enter the lrsser of line 2 o: line e
(or a local option of an elective amount
less than both line 2 and line 8) . 9. 96,957.47
Step 10, Tabulate the amount drawn from the
project's PWTF dllocation to date. 10. 20.9.,,.D5
Step 11. The final draw amount for the project,
subtract line 10 from line 9. if. 76,005.92
Step 12. Percent of local share (divide line 3
by the sum of line 3 and line 9) . 12. 20.00E
.�a��.._.t. ...._.., �.r�' r�,:' .���:.,.°�' u.6Li'1� •?K7 . Y' .r ..`4'
UgSl9Rl kftimated and Actual Praect Exuenditwes by Cost Cateam
Items 1M: It was originally anticipated that we would utilize information and
plans from an earlier attempt at constructing a sewer in this neighborhood. We
had to do more work than we anticipated to bring the plans and specifications
up to current standards.
Item 10& I the bid amount was lower than the construction estimate. The
actual cost was lower than the bid cost, primarily because we did not have to
utilize imported backfill.
Item 10 We had estimated inspection for the total amount of working days
projected. The lower costs can be attributed to the facts that the contractor
completed tho work in less than the amount of working days allowed to them.
Item IT No contingency funds were used. The overruns that occurred in
some categories were more than made up by surpluses in other categories.
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Al►tA INVOICE VOUCHER
a...,.,1 001
�_�___ AQENCr�_NAME -- .anwcrw ro anon oll au,..xr ser x.. ,a,. rt ,.
1, c4w wYwl M wxn.4,wfMW.M w/w[w OIM.[w►r1
Department of Community, Trade and
Economic Devel•pnent
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VE�OR CWMANT CMws.N O M N M1001.lo) ten, W ISWs Iww n✓sw us MOa sOnM. Ir uswMs.
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� ,,.,e,�.n, a w.. v..".n•...a a..aw.xrw
city of Renton ..... 1 1
200 Kill Ave. S.
Renton, WA 98055 BY—
Utility Systems Director, 12720/94
I umU Iwm
io a aocu.slc n w u.....�-a.. •• ••'••-•
—� UW f00 AGENCY
*AIM UM
_
Public Works Trust Fund
F. PW-5-94-784-32
w
I
„ Voucher Number 3 (Final)
Loan Amount $ 139,677.00
. . . . . . . . . . . . . . . . . . . . . . . . . . .
,7-as.45 2u 951.55
Previous Draws . . . . . . . . . . . . . . . . . . . . . . . .
e___1.}8 .
119.825.45
Balance
„4
Total Voucher 13 (Final) S 76 005.92
Note: voucher 42 merged With voucher f3.
"Notice to Proceed" required forFIR
loan disbursement.
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4 Sure.1 W.NNawn Reg.No.:
♦ Den.nmem of Rw.rws AX 03
7 £L Audit R..Mwo a Date:
S i.w '� aympi•,W.W.awn rlgluo p90
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
From: DEPARTMENT USE ONLY
City of Renton Assigned To
200 Mill Avenue South
Renton, WA 98055-2132 (Tate Assigned
Notice is hereby given relative to the completion o'contract or project described below.
Description of Contract LID 337 Dayton Avenue NE Sanitary Sewers
Contractor's Name Gary Merlin Construction Telephone No. 12061 762-9126
Company Inc.
Contractor's Address 9125-10th Avenue South. Seattle, WA 98108
Date Work Accepted Date Work Commenced Date Work Completed
September 12, 1994 June 13, 1994 September 2. 1994
Surety or Bonding Co. Reliance Insurance Company
Agent's Address Teresa M. Issacson -
Seattle,WA
Contract Amount: s 98.701.00 Amount Disbursed: $ 99,465,64
Additions: s❑.319.97/ Amount Retained: $ 4.,19.07
Sales Ta.: $ 7_903.2@ Total: It 104,284.71
Total: a 104,284.71
By
(Disbursing Officer
u n Phone No. —("y/ -13, db/
TN, afeVr.nq 011icer try,' compler. end tn.i1 IN.. c.M.. <t IN. nouc. I. IN, Depntmem <I R.v.yy, aMM•.
WaNnewn 98504,lr n --l.ly•11e1.cc.Pt.nc.of tM work dory uNi.. IN.c<ntnct. NO PAYMENTS S4ALL eE MAOr
FROM RETAINEO FUND until receiut o1 Dep•nm.u1'.cen-11ca4,.tM tMn<NY m.ccoldmc.y,Ih.•id<vfilicn..
WOWS:e4-a17:JOR p.
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PO ae 47Q4
EYElr� 01, WA"SO47q�p
Celt(ficale or Payment of State Excise
7kses by Public Works Conlracte-
I
Coatraciar:
1 GARY MERLINO CONSTRUCTION
,. 9125 TENTH AVE S
y SEATTLE WA 98108-4612
1.
We hereby certify that taxes,increases and penalties due or to become due from the above named
contractor under Chapter 180, Laws of 15j5,as amended, with respect to the following public works
contract: CIT1 0E RRNTON
1,11, 337/DAYTON AVF NE 5FWIJWS
together with all other taxes, increases and penalties due from such contractor, have been pain in
full or that they are, in the Department's opinion, readily collectible without recourse to the state's
lien on the retained percentage.
This certificate is issued pursuant to the provisions of Chapter 60.28 Revised Code of Washington
for the sole purpose of informing the state, county or municipal officer charged with the duty of
distarsing or authorizing the payment of public funds to said contractor that the Department of
Revenue hereby releases the slate's lien on the retained percentage provided by this Chapter for excise
taxes due from said contractor.
This certificate does not release said contractor from liability for additional tax which may be
later determined to be due with respect to the above mentioned contract or other activities.
Date at Olympia, Washington, 7130
STATE OF WASHINGTON
DEFA MENT OF PJEVEMUE
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FOAM It")I M20 M") Pint Cq -Fik, GHAenroE l'ryry SIn41 Fik
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STATEMENT OF INTENT
Pn;.9�q wyn
Pam•.N� TO PAY PREVAILING WAGES
01Ym WA 99NY YNO Public Works Contract
TuIs rJRM MUST BE TYPED OR PRINTED IN INK A
,ill&w'Medjy9&w_qwLMaL $25.00 Filing Fee Required
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rrYr.rr..YY..rY..r.r�.�.r r.r�Yran�...rrrWw Da ton Ave N''-
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K T Cif of Renton a.p.rr r...dd,r..uY mYA➢P.. -
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20U ,till AvenW South
Gar- FIeC!100 QOR116ttvCC=OYI Co., Inc. ••
it 98055
1 9125 10th AVMW South Re Y-Ir•-.a-�^rr �v ay�r•+wrR•dm•r
Seattle, W. 961oe
. as ar d.r .rr..w.e
5 _U_ny y-16-94
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CaN, neC1100 C0t1atNCtloI1 Co.. IAC. rJl;t rr IJ w Q Yr 0
i{. - WiweleW doll.,.m.w,nl ynw mnnn -� $ 106,794.48
Rated a.r of Hr y BYie.red Nwnr,
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d LM W Indoors I utlmn.N An anvrw.r nd.0 Pm.ilw{
wy.l.... a...w.�.n...s..wry.a.•n Y125 lUth Avenue South
wyr.n a v....ow-y..,ygppMYNIR.M f wn am.�m.,w n. —
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we. ee,, Rcw»IyRso C ` 98104
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APPROVED: Depa elnollaborandindusvies vGy �` JUN 201994
���tECEIVHI
5 JUN 29194
JUN 0 6 19
By ., 7 ,.
Dm.nuea•.d:abo•roalduuir STATEMENT OF INTENT
"r . 540 TO PAY PREVAILING WAGES
w WBet
pl�WA a AW Public Works Contract
rtUS FORM MUST BE TYPED OR PRIMED IN INK /of i 1 1 smoo Filing Fee Required
Ixkc..w r.udYa.wW nnr�.iiom ue�h�r fVm. 2 li0 3Y5i fVJI1TYT EEIER INTRI •Y3S2
IYu.s.YYY:Y/YwY..Y._ns�:/•.•�rMr p'�.:..Yd�rY.M•
C ALL PDRMS WILL BEfWLED RESS ciTT `aE tw --_
1 WISIOE IIiWR1Ef 200 MILL AVE S.
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�i fNi 1fB1LIf0 19RRTWCTIOR m 4)JtTR¢, Y_ a No YV .tea �O
4.ai^,"IaJ mlW v.omrdyoVmm -� $ 22.14S.;s
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-12060----a.rwe Qt.
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21.25— 5.51
120670 fpr.d.n•flr Rrl. j _.._.. .-_.:1_�...,._._._J
__.._12DIoo___.._rewt«-Rskw aDRR a.INw 2125
m.a- 5.20 S I
130150 pfp lnck Drb.r(5-10 W. US)44151--
20.62
•.- 130280 LaA.fIRW OrtY trlr 5DW11 b i 11s1. 7001.R ifW' ._...20 82.
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7 NOTARY: C.pl,.dl.upb.oa ep •,�.ROS 1ltt Venbcr
J m 206 84f-1661
5�re _teen mr w.am� r
' P "I}ORifKT WEIR.
Reny Whfcruef � '-0 , i 'h.,i�t d
d : n UBLI` 2
f_iJ11W W .. IwdtlY.—
APPROVED: Deparonent of tabor and Industries RECEIVED f 1
(� .IUL 19 '94 `= JUL 7 �4
n _ Lb M
By
�^" MAILRDD
�®i�wMYYY.y M �•�•Y
wl...•.M.r.r t'ar-W Ibt-nrl'r� OY_..'
I
STATE Of WASHINGTON
DEPARTMENT OF LABOR AND INDUSTRIES
December 13, 1994
CITY OF RIMITON
PUBLIC WORKS DEPARTMENT
200 MILI iE S
RF.NI'ON WA 99055
Account ID: 700,271.00
Gary Martino Construction
Gentlemen:
Please be advised t.at the Department of Labor and Industries does hereby release
the City of Renton from any further liability pursuant to RCW 51.12.050 and RCW
51.12.070 as would ochervlse incur In connection with a contract calling for
roadway construction for Dayton Avenue Northeast.
This certificate does not release Gary Merlin Construction from liability for
additional contributions which later may by determined to be due with respect to
the above mentioned contract or any other contracts said contractor may have
performed.
Very truly yours
Kaor aug U
Industri Insurance
Accounts Auditor
Contractor Compliance/Release Unit
Phone: (206) 956-4762
CCUI.KK:2cd.40
cc to
GARY MERLINO CONSTRUCTION
9125 LOTH AVE S
SEATTLE WA 98108
...'dace Co
tt'1
s <
t
FROM: PUBLIC WORKS ADMINISTRATOR
CONTRACTOR Gary Merlino Construction Co.
CONTRACT NO. CAG 94-038 ESTIMATE NO. 3&Final
PROJECT: LID 337 Dayton Ave NE Sanitary Sewers
1. CONTRACTOR EARNINGS THIS ESTIMATE $3,227.98
2 SALES TAX @ 8.20% $264.70
3. TOTAL CONTRACT AMOUNT THIS ESTIMATE
4. EARNINGS PREVIOUSLY PAID CONTRACTOR $88,495.78
5. ' EARNINGS DUE CONTRACTOR THIS ESTIMATE $3,066.58
6. SUBTOTAL-CONTRACTOR PAYMENTS — i 5S'f36`
7. RETAINAGE ON PREVIOUS EARNINGS $4,657.67
8. "RETAINAGE ON EARNINGS THIS ESTIMATE $161.40
9. SUBTOTAL -RETAINAGE �$4Si3(fT
10. SALES TAX PREVIOUSLY PAID $7,638.58
11. SALES TAX DUE THIS ESTIMATE $264.70
Q. SUBTOTAL-SALES TAJC 963 2S-
(95%z LINE 1)
"(RETAINAGE.5%) GRAND TOTAL: $104,284.71
FINANCE DEPARTMENT ACTION:
PAYMENT TO CONTRACTOR(Lines 5 and 11).
ACCOUNT 4211400118.596.35.65.45220(45220/5460) $3,331.28 # 3&Final
$3,331.28
RETAINED AMOUNT(Line 8):
ACCOUNT 421)400/18.596.35.65.45220(45220)5460) $161.40 # 3&Final
$161.40
TOTAL THIS ESTIMATE'. —$3 3368—
CHARTER 116,L AWS OF 1965
CITY OF RENTON CERTIFICATION
IMFV RS Dm HEREBY Ccnm WMR V nOf
Pf0.A1NY,T41111E W I£RNtS WVE BEEN f WM¢E11.EIE
BfR VCES REICEREB 011 TIE U WJi GER[ala1EB L{pEapOBED
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gLb1T}faWWT M(YfYQ° T�J4fP11.Y1^ n
MBMOBI4D TOaVT[NBCI.IE
Signed:
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NOW On:NaW Say al Ra PUW Wake 0 WEkaalE Page 1
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CITY OF RENTON
Public Works Department �'-
CONTRACT CHANGE ORDER AGREEMENT
CONTRACT: CAG 94-38 LID 337 Dayton Ave NE Sanitary Sewers C.O.#2
CONTRACTOR: GARY MERLINO CONSTRUCl1UN Co.
SUMMARY OF PROPOSED CHANGE:
Provide compacted top course surfacing-o eliminate the drop,between the shoulder and the asphalt,
created by the thickened asphalt edge of the overlay.
1 his work has been done on a time and materials basis to completion.
ITEM Additional Quantities Under This Change Order UNIT EST. UNIT ESTIMATED
QUANT PRICE AMOUNT
017 Change Order 02 LS 1 $1.997.59 $1,997.59
Soles Tax 16380
Total 2,161.39
n
ORIGINAL CONTRACT ^URRENT CONTRACT ESTIMATED NET CHANGE ESTIMATED CONTRACT
AMOUNT AMOUNT t. IS ORDER TOtAL AFTER CHANCE
2W1,7"A laa"s.67 2,161.31 tH12N.//
SIGNATURES:
Contractor i t/ Date:
Project EngineerIllav c--4-4:2. 1 Date:
Approved BY �"` 1"-- Date: F,
etaaw prM
i c�cHcaaoxvAAe
H
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CITY OF RENTON
Public Works Department
CONTRACT CHANGE ORDER AGREEMENT
CONTRACT: CAG 94-38 LID 337 Dayton Ave NE Sanitary Sewers C.O.N 1
CONTRACTOR: GARY MERLINO CONSTRUCTION Co.
SUMMARY OF PROPOSED CHANGE:
Because of unexpected sandy soil conditions between stations 2+55&4+55 on Dayton Ave. NE and
between stations 2+50&4+50 on NE 22nd St it was not feasible to maintain the minimum trench width
specified in the contract in the contract. This change order,therefore,revises the trench limits for paving
as follows:
Dayton Ave NE (Sta 2+55 to 4+55) From 8'maximum to 12'maximum
NE 22nd St (2+50 to 4+50) From 8'maximum to T maximum
This will add ar additional 155 Square Yards of asphalt patch to the original estimate.
ITEM Additional Quantities Under This Change Order UNIT EST. UNIT ESTIMATED
1111 OUANT PRICE AMOUNT
009 Trench Patching SY 155 S1150 2,U92.50
Sales Tax 171.59
Total 2,264.09
1
l
t;
ORIGINAL CONTRACT CURRENTCONTRACT ESTIMATEDNETCHANGE ESTaMIEO CONTMCT
AMOUNT AMOUNT THIS ORDER TOTAL AFTER CHANGE
f 1" im W 11"TM N f T6�09 t0a,ai�it
$IGNAT.'J RES:
Contractor. - 1, Date:
Project Engineers v / -= Date:
Approved By Date:
c!arcanorwa
LOANCSTALS
1 NNW tM 619W praMcl wq 5111,1N.81
3 CMIeclY eI S1Se,e77.09
S Mead lwel arias S24.9S".37
e CONK ealae S000
5 Bow"Of e1l91w Mad wo S121,196.54
a BO%of I (W aWV~) $96.95747
7 YWIW ewe eP PWTF Nna
a suem we a m ePe 7) i
9 9 I e0au9Owl e9aan) S96,957.47
10 PWTF mbo bdale 590.951.5s
11 FYW Dl ("9 m ane 10) Slows.93
13 PelcwSelk vWe 20.000M
EW'bla 91eye[t me 3121.196.8e
IN.W eemeo m PWTF ft 0 $0.00
CRY r S2e,209.37
Oew an9e(CCWF Gm) 50.00
EMceve WnemouN SN.9 47
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98'OSCt BL'B1t L9'[K is Sort W'Ol uouo+asul •ryryPM f6191/9
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Costs Based Upan Loan Eligibility
' I Jverlu46
Ilan n L4bor 84m1its V4r16a IIt1 Lw�.M T
7126M WTMnwnnK Iny4etlon 16.00 13T0.64 tUlAa tW.33 $462.64
M°M Lpw 54n4e4t tl]6.00
tl]6.00
MIM Mnelt PnNnt 1/4rntalyltl 9.00 t22'/.M I110.13 t60.M I1t7.79
7/31M 9073 Etuipmnt 161.N 161.M a
Tptl84 W4t6410ae Imp4etion 9.00 $203.44 198.N t45.32 t347.46
6I16M 6mdt P wt lAngwrrtt 16 MI $344.07 $166.87 t76.e4 1587!IS
8115M W4t 1mp4 . 3.011 961.66 $29.91 $13.74 $106.31
ep 418t eoaa ERogm.m 010.92 /10.92
61291941p , Cu.41nc64n Coluwctinn $43,922.72 1Q.62271
8/2994 t1 m Comtmcnon comtr.Retw 8 62.290.67 42.290.67 e
8/28614 tK4Rirw Cerutrvcnon S414c Tex $3.766.70 /1,7M.70
eA1M Blr,oil P.,tMmparrerlt 9.00 11M23 $91.78 N2./6 $323.16
1/31194 Ho644. %Oj4Et tA4n40MWH 2,00 143.7/ 021.30 t6.71 174.6E
B122M4M.BPmit Project M4mp4ment 4.00 191.74 841.p 120,41 61N.70
t/12194I11 dm CO twcvo, Camtr.Raj p,OM.M i3.066.M
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8/12R4 Merllm CeMtweon S4N4 T. $2641.70 $264 70
f126M Wan.6 K4kW L99W S. ce4
t/50.00 1150,00
9/a09464mt A6hct l64nep4mem 6.00 t137.93 tM.76 t30.N 1336.04
10116/94 64m0 h6* 11lpamnt a.00 $141 M i 33.37 $19.33 12M.51
tOpt9l Mncit �1Wnt.n+.m 3.00 teB.e/ i33A7 t16.33 i117.61
11I16M 94.olt 61t1u1 ld nH m 7.00 t160.M i77.S7 036.76 t274.19
ITOW N,M9.38 $4.3M.23 1256.52 t10E,673.S2I 61,990A6 10A0 t121.1M.N
I
1
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H61Y
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Costs Based Upon Loan :upibility i
I''�^� —�' Onrlwtl
1_ Daal t r Ibm Moun l.eor BeM11u�� Ewro V« a Inca uge.ewi qMw Tell
off'u'1�,imunt�t let is no�TQi r at'�JI ch: 38
Total Amount Eligible for match but not lo:m 68'"IM
Total Amount Eligible for Loan and match: $112.314M
N.l Eue�w. $am 110M /0.00 sow 60.00 /0.00 s0.00
M.mh $4.765.91 62.290.45 10.00 $795.11 /1,030.39 /em $8.881.86
Eh,w. 14,263.48 $2.067J8 $255.62 $104,778.51 049.69 S0.00 $1'2,314.96
$9.029,39 /4,358.23 4255.62 9105,573.62 /1,980.oe s0.00 0121,196.84
Proliminary Engineenng 60.00
1 Design Engineering $9.706.25
Land/ROW Aquisition /om
Sales or Use Tax $)903.29
Other Fees soon
Construction Inspection 67.125.97
Start-up Costs 60.00
Financing Costs so Gi
Contingency $0.00
Construction $96,381 43
Not Eligible $o 0c
T.N nil,lv6 is r
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.,erra�:..� ....... ... .. �.ntV^.n<?OiNY:1M4[HY9WAY'a•. . �..�<....._
PLANNING/ BUILDING/ PUBLIC WORKS DEPARTMENT �titY O�
MUNICIPAL BUILDING 200 MILL AVE SO. RENTON,WASH. 98055 A
® UTILITY SYSTEMS DIVISION -235-2631
v'. O TRANSPORTATION SYSTEMS DIVISION- 235-2620
I. fv%O DATE: /a-fo-Sf OOB NO.•
i-. 7O /�O�.a Vctrt Tsou -
QtPwfrr.e.+r o� Cn.vnP.�w. T.rwat /Faax..« Qa RE:
� SOb C.oa.u.tiE.w S r..D
ABAt Darn..+ 1.SA ls"< -DJf9
GENTLEWN:A"� f .Wrc ycoiJ
WE ARE SENDING YOU a ATTACHED o LIMIER SEPARATE COVER VIA __THE FOLLOWING ITEMS:
a SNUP DRAWINGS a PRINTS ❑ REPRODUCIBLE PUNS a SPELIFICAIIONS
1 U COPY OF LETTER a
DAT IImIxR_ DESCRIPTION AND REHWBCS
_ 6'+c�..,.e sts /IdrF C� sro a-r ,fcwe.era O •rr<+
/JG lF��t �r ryY-S-tiv-761'07 t� ADD ,j2'-�S?
rvt_�Ct«+T.e� � $l rsl CiW- S'S.• ?C�-O J�1
AF y wuC Ate.•
8
— l
THEY ARE TRANSMITTED AS CN:CKED BELOW:
e a FOR APPROVAL n APPROVED AS SUBMITTED ❑ RESUBMIT __ COPIES FOR APPROVAL
a FOR YOUR USE a APPROVED AS NOTED ❑ SIIB411 — COPIES FOR DISTRIBUTION
o AS REQUESTED a RETURNED FOR CORRECTIONS a RETURN CORRECTED PRINTS
a FOR REVIEW AND COMMENT a _ a PRINTS RETURHEO AFTER LOAN TO U,
COPIES TO: r
SIGNED
TITLE
IF ENCLOSURES pE NOT AS NOTED, KINDLY NOTIFY US AT ONCE
E� J
i
F
a
s
PUBLIC WORKS TRUST FUND
QUARTERLY REPORT
Oily of Renton-PN-5-94-78"32
1 DAZon Avenue NE Sewer13p
Reporting Period: Quarter ending September 30, 1994
a
{ Please refer to the Scope of Work(Attachment 1)portion of the Loan Agreement in place between the
rr Department of Community Development(DCD)and your jurisdiction. Provide a brief narrative report of
project activities undertaken during the last quarter(three months). Please let the Department knew if you are
experiencing problems or delays,as well as positive accomplishments.
1. NARRATIVE
s
Y
The project has bcer. completed. We are wetting for the Labor and Industries and Department of
Revenue clo>ure documents. When we have received these documents, we will send "he final voucher
and closeout report for Gte PWTF loan program.
IL CHANGES None
Date
Micluel Benoit
Project Manager Telephone 120612774246
Title
Return completed report to: Mike Woods,Contracts Maiuger
Public Works Trust Fund
Department d Community.Trade and Economic Development
906 Columbia Street SW
PO Box 48319
j Olympia.WA 985044319
(206)664-0406
SCAN 3664)406
iwwero.00r+ntne+ro
1
r
STATE OF WASHINGTON
DEPARTMENT OF COMMUNITY, TRADE AND ECONOMIC DEVEELLOPP�{M�E�NiT
m9a6 C,%.Joja SI SW • PO II..U31)(I �September 12, 199
5EP 141994
i
Mr. Michael Benoit CITY OF RENTON
Wastewater Utility Engineer
200 Mill Ave. S. Engineering Dept.
Renton, WA 98055
E RE: Completing the Final V. .icher and Close-out Report for the
Public Works Trus- Fund Loan 0 PM-5-94-784-032
Dear Mr. Benoit:
Please find the Final Voucher and Close-out Report for the Public
Works Trust Fund Loan Program, alonq with their instruction_,
attached for your use. These fe., should be completed and sent
to the De; ,rtment of Community, Tra,ie and Economic Development as
soon as possible after the project is finished. The forms should
be sent to the:
Department of Community, Trade and Economic Development
i
Public works Unit
906 Columbia Street
P.O. BOX 48319
Olympia, WA 98504-4151
You will note that the Department has completed the estimated
expenditures by cost category and the estimated project funding
by source. The Department also has identified the eligibility
date, the total project allocation and the amount drawn to date.
The information was taken from the Department's project file.
Please review these items to ensure that they agree with your
figures.
�>
If you have any questions, please contact me at (206) 586-0659.
sincerely,
Isaac Huang
Public works Trust Fund
Enclosures
State Cf Washington
DepF. tuent of Community, Trade and Economic De,,elopment
Public Works Unit
PUBLIC WORKS TRUST FUND PROGRAM
PROJE('T CLOSE-OUT REPORT
Loan Agreement Number: PW-5-92-786-032
NOTE: This report shall serve a, a contract AMENDMENT for
determining the final loan amount, interest rate, and local share
and shall be attached and incorporated into the loan agreement.
The report accounts for funds associated with the Public Works
Trust Fund Loan Agreement's Scope of Work. Costs outside of the
Sccpe of Work are not accounted for by this report.
Please Type or Print in Ink.
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City of Renton
2CO Mill Ave. S
Renton, WA 98055
Name of Chief Executive Officer:
'title of Chief Executive Officer:
This document is to certify that the project, as described in the
Public Works Trust Fund Loan agreement's Scope of Worx, is
completed and has been designed/constructed to current standards.
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Section 1. Estimated and Actual Project Expenditures by Cost
Category,
Cost Category Estimated Actual Costs
Preliminary Engineering A. $ 0.00 L. _
Design Engineering B. 5,000.00 M.
Land/ROW Acquisition C. 0.00 N.
Sales or Use Taxes D. 12,177.00 0.
Other Fees E. 0.00 P.
Construction Inspection F. 10,000.00 Q.
Start-up Costs G. 0.00 R.
Financing Costs N. 0.00 S. _
Contingency I. 13,500.00 T.
Construction J. 135,000.00 U.
Total Project Cost K. 175,677.00 V.
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Page 1 of 2
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Page 2 of 2 (Public Works Close-out Report)
Section 2. Estimated and Actual Project Funding Sources.
Note: The earliest date on which project costs are
considered eligible as local share is 5/12/93.
Source of Funds Estimated Actual Costs
A. Local Share (ie: Cash, In-Kind,
1 other State and Federal Loans) $ 36,000.00 E.
h B. Federal Grants 0.00 F.
C. Other State Grants 0.00 G.
D. Line 1V minus lines 2F and 2G . . ... .. ... . . . ... . .
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`. Section 3. Calculating the Maximum PWTF Funding
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A. PWTF Share: multiply line 2D by 70%, 80%,
or 90% as set forth in the loan agreement. . _
B. Interest Earned on the PWTF money . . . .. . . . . . . .
C. Maximum PWTF share; Line 3A minus line 3B .. .
! D. PWTF allocation amount as per contract .. . . . . . S 139,677.00
E. Fnter the lesser of line 3C or 3D (or an
optional amount less than 3C and 3D) . .. . . . . ..
F. Amount drawn to date . . . . . . . . . . . .. . . .. . . . . .... S 20.951.55 I
G. Final draw amount: Line 3E minus 3F (Any
negative amount shall be refunded to PWTF) ..
Sr N. Divide Line 2E by the sum of 2E and 3E . . . .. . . i
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Section 4. Attach copies of the following:
Department of Labor and Industries Closure Document(&) ;
- Department of Revenue Closure Document(s) ;
C' - Accepted Project Bid(s) with change orders.
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Section 5. The chief executive officer of the jurisdiction
certifies that:
-- to the best of his/her knowledge, the data provided in this
report is true and correct as o_ the date indicated below;
-- recorei supporting the information provided in this report
are on file and will be made available by the jurisdiction
upon request; and
-- there are no outstanding liens against this project.
Signature of Project Engineer or Consultant Date
Signature of the Chief Executive Officer Notary Signature
Date Date
A �
Worksheet for Calculating the Final Draw !Return with Close-out)
Unlike the first two vouchers, the Public Works Unit is unable to
calculate the amount of the final draw. Two variables essential
to the calculation are known only by the jurisdiction, i.e. , the
actual total eligible project cost and the interest earned on the
Public Works Trust Funds. The instructions and worksheet
provided here are designed to assist the jurisdiction in
calculating the amount of the final draw. Please note:
�- o Interest earned on PWTF funds drawn by the jurisdiction
are to be applied toward eligible costs.
o PWTF participation can not exceed 70%, 80%, .r 90% of
the actual total eligible cost of the project as per
PWTF loan agreement.
r WWg.rksheet
Step 1. Identify the actual total eligible
project cost. 1.
Step 2. Identify the PWTF contract's allocation. 2.
f Step 3. Identify the actual local funds. 3.
Step 4. Identify other funds (funds other than
local fund and PWTF) used for eligible
project cost. 4.
Step 5. Balance of eligible project cost
(subtract line 4 from line 1) 5.
Step 6. Multiply line 5 by either 70%, 80%, or 90%
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as sat forth in the loan agreement. 6.
Step 7. Identify interest earned on PWTF funds. 7.
Step 8. Subtract line 7 from line 6. 8.
4 Step 9. Enter the lesser of line 2 or line 8
4 , (or a local option of an elective amount
less than both line 2 and line 8) . 9.
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`. Step 10. Tabulate the amount drawn from the
' project's PWTF allocation to date. 10.
Step 11. The final draw amount for the project,
subtract line 10 from line 9. 11.
Step 12. Percent of local share (divide line 3
by the sum of line 3 and line 9) . 12.
0
STATE OF WASHINGTON
DEPARTMENT OF COMMUNITY, TRADE AND ECONOMIC DEVELOPMENT
91M[W nAia St.SW • PC 8,A 48,300 • (Nn�pu,Narhi fon
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May 16, 1994 �
MAY 171994
CITY OF PENTON
Michael A. Benoit L ngmeering Dept,
Wastewater Utility Engineer
City of Renton
200 MITI Avenue South
Renton, WA 98055
RE: Public Works Trust Fund Loan Agreements Number PW-5-94-784-031
and Number Pw-5-94-784-032
Dear Mc Benoit.
Enclosed is a fully executed copies or Public Works Trust Fund Loan
Agreements Number PW 5-94-784-030 and Pw-5-94-784-032 between the
Department of Community. Trade and Economic Development and the City of
Renton.
Please keep this copy with other local records related to you,approved Public
Works Trust Fund project.
If you have any questions, please call me at(206)664-04J6.
Sincerely,
Mike Woods
PWTF Contracts Manager
MW.mw
Enclosure
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CAG-94-045
PUBLIC WORKS, TRUST FUND CONSTRUCTION
LOAN AGRELMENT -
NUMBER PW-6-94.784-032
CITY OF RENTON
PART I: ENTIRE AGREEMENT
This agreement,and incorporated attachments,contains all terms and conditions agreed
to by the DEPARTMENT and the LOCAL GOVERNMENT. This contract consists of nine
pages and two attachments. An attachment to this agreement, ATTACHMENT I:
SCOPE OF WORK, consists of a description of local project activities, certification of the
projec,a useful life, and identification of estimated project costs and fund sources and is,
by this reference, incorporated into this agreement as though set forth fully herein. In
addition, ATTACHMENT II. ATTORNEYS CERTIFICATION, is by this refer�nca
incorporated into this agreement.
The DEPARTMENT and the LOCAL GOVERNMENT have executed this agreement as
of the date and year last written below.
DEPARTMENT OF COMMUNITY, TRADE LOCAL GOVERNMENT
AND ECONOMIC DEVELOPMENT
a Name
FTi-idle+ Title
ATTIIXT <
Marilyn leEersen, City Clerk
rzl9� �
Date D to
Approved as to Form by 91-6001271
Attorney General Taxpayer Identification Number
rU
A i ant A rney General
Date
1994 Construction Loan Agreement
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PART It: INTRODUCTION
This loan agreement is made and entered into by and between the DEPARTMENT OF
COMMUNITY, TRADE AND ECONOMIC DEVELOPMENT, a department of the slate of
Washington (referred to as the "DEPARTMENT") on behalf M the PUBLIC WORKS BOARD
(referred to as the "BOARD"), and the City of Renton (refened to as the "LOCAL
GOVERNMENT').
1
The DEPARTMENT has received an appropriation from the Washington State Legislature under
the authority of Chapter 43.155 RCW to provide financial assistance to selected units of local
I . government for the repair, replacement, reconstruction, rehabilitation,or improvement of bridges,
roads, domestic water systems, sanitary sewer, and storm sewer systems. Acting under the
authority of Chapter 43.155 RCW, the BOARD has selected the LOCAL GOVERNMENT to
Y. receive a Public'.'Vorks Trust Fund loan for an approved public works project.
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PART III: PURPOSE
The DEPARTMENT and the LOCAL GOVERNMENT have entered into this agreement to
undertake a local public works project which furthers the goals and objectives of the Washington
State Public Works Trust Fund Program. The project will be undertaken by the LOCAL
- GOVERNMENT and will include the activities described in ATTACHMENT I:SCOPE OF WORK,
as well as in the Public Works Trust Fund Application submitted to the BOARD by the LOCAL
GOVERNMENT and upon which this agreement is based. The assisted project must be
undertaken in accordance with PART IV:TERMS AND CONDITIONS,and all applicable state an'i
local Is,- ;and ordinances,which by this reference are in, :rporated into this agreement as though
set forth fully herein.
PART IV: TERMS AND CONDITIONS
The parties to this agreement agree as follows.
4,01 Rate and Term of Loan
The DEPARTMENT, using funds appropriated from the Public Works Assistance Account, shall
loan the LOCAL GOVERNMENT a sum not to exceed$139,577. The interest rate shall be two
percent (2%) per annum on the outstanding pnnupal balance. The term of the loan shall rot
exceed 20 years, with the final payment due July 1, 2014.
4,02 Local Proiect Share
-he LOCAL GOVERNMENT pledges an amount of locally-generated revenue not less than twenty
percent(20%)of the total eligible portion of the project cost not funded by federal or state grants
as identified in ATTACHMENT 1. SCOPE OF WORK. to be verified at the time of project
close-out. Any change in the percentage of localty-generated funds may require an adjustment
in the loan amount or interest rate charged, or both. In such event, the LOCAL GOVERNMENT
: 2 19"Construction Loan.Agreement
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agrees to execute an amendment to this agreement adjusting the loan amount or interest rate,
as appropriate.
L,a1 project sham must consist of expenditures eligible under WAC 399-30-030(3) and be
related only to project activities described in ATTACHMENT I: SCOPE OF WORK. These
expenditures may be made up to twelve(12)months prior to the execution of the loan ag .ament
and verified at the Erne of project dose-out.
PUBLIC WORKS TRUST FUND MONIES MAY NOT BE USED TO REIMBURSE THE LOCAL
GOVERNMENT FOR ANY COSTS INCURRED PRIOR TO EXECUTION OF THIS LOAN
AGREEMENT.
4.03 Disbursement of Loan Proceeds
The DEPARTMENT shall issue warrants to the LOCAL GOVERNMEN
expenses incurred by the LOCAL GOVERNMENT while undertakhp an e• rbte^A' apptotl!''
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project activities In accordance with ATTACHMENT I: SCOPE OF W ^N in mo anentshoe 11w
r total Public Works Trust Fund loan exceed eighty percent (80%) cr .i Is actual pwec!
costs. The disbursement of loan proceeds shall be initiated by the C"L NL„ I r rm
a Washington State Invoice Voucher form provided by the DEPARTL"rIT P ^ '',ar. 'ur ,M1
be disbursed to the LOCAL.GOVERNMENT as follows'.
Within thirty (30) days of the formal execution of this agreement, a sum, not to ex� @a w ,
percent (15%) of the approved Public Works Trust Fund loan shaG be dishv sr r, the
DEPARTMENT to the LOCAL GOVERNMENT.
Within thirty(30)days of the execution of a Notice to Proceed which follows the formal award of
a construction contract, a sum not to exceed seventy-five percent(75%) of the approved Public
Works Trust Fund loan shall be disbursed by the DEPARTMENT to the LOCAL GOVERNMENT,
except in the case of engineering services contracts. If the approved project described in
ATTACHMENT L SCOPE OF WORK is solely for the completion of engineering studies, a sum
not to exceed seventy-five percent(75%)of the approved Public Works Trust Fund loan shall be
disbursed by the DEPARTMENT to the LOCAL GOVERNMENT within thirty (30) days of the
execution of a Notice to Proceed following the formal award of a contract for engineering services.
At the time of project completion,a Close-out Report, (refer to Section 4.19 for Close-out Report),
shall be submitted to the DEPARTMENT by the LOCAL GOVERNMENT certifying total actual
project costs. The Close-out Report shall include copies of the approved dose,reports from the
Department of Revenue and the Department of Labor 8 Industries.
The final Public Works Trust Fund loan disbursement shall not bring the total loan in excess of
eighty percent(80%) of the eligible project costs or the total of$139,677,whichever is less, nor
shall this disbursement occur prior to the completion of all project activities and clearance of all
Close-out documents from the Department of Revenue and the Department of Labor&Industries.
The Close-out Report shall serve as a contract AMENDMENT for determining the final loan
amount, interest rate, and local share.
3 1994 Construction Loan Agreement
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In the event that the final costs identified in the Close-out Report indicate that the
GOVERNMENT has received Public Works Trust Fund monies in excess of eighty
LOCAL
percent GOO of eligible vests, all funds in excess of eighty percent(80%) shall be repaid to the
(80%r DEPARTMENT within thirty(30)days of submission of the Close-out Report.
.04 4 Interest Earned on Public Works Trust Fund Monies
All interest earned on funds disbursed by the DEPARTMENT and held by the LOCAL r
GOVERNMENT shall accrue to the beneft of the LOCAL GOVERNMENT and be applied to the t
I,. eligible costs of the approved project. Benefits shell accrue in one of two ways.
III 1, Reduce the amount of the Public Works Trust Fund loan.
2 pay part of the eligible
gi le project
costs
that are in
ems)excess of ATTACHMENT I. SCOPE OF
WORK estimates
The LOCAL GOVERNMENT shall eslaulish procecares to ensure that at: monies received from
-- '' the Public Works Trus! Fund loar can be readily identified and accounted for at any time during
is the loan
lsprocedures t the Irshment f separate
generally accepted amounting
fund, amount, o any othernomg
principles
4.05 Time of Performan e
The LOCAL GOVERNMENT shell begin the activities identified within ATTACHMENT I SCOPE
OF WORK no later than October 1, 1994 and reach project completion no later than thirty (30)
months after the date of agreement execution.
Failure to perform within the time frame described in the precedinq paragraph may constitute
default of this agreement and require the immediate repayment or any loan funds disbursed. In
the event of extenuating circumstances,the LOCAL GOVERNMENT may request, in writing,that
the BOARD exl^_nd the deadline for project completion. The BOARD may, by a two-thirds vote,
extend Im deadline.
The term of this agreement shall be for the entire term of the loan, irrespective of actual project
completion, unless terminated sooner as provided herein.
4.06 Reoavment
The first loan repayment under this agreement is '
+, 1995, and subsequent installments
nt under
are due on July 1 of
s,each year during the term. ,e loan. The
2%)perrannumecalcu ated oln
agreement shall consist interest only at the rate c"M
a 360-day year of twelve
30.day months, of+lied .J to calved from the DEPARTMENT.
Interest wig begin to accrue from the date the DEPARTME' ssues each warrant to the LOCAL
GOVERNMENT. Subsequent repayments shall consist of 1119 of the principal plus interest on the
unpaid balance of the loan The final payment shall be an amount sufficient to bring the loan
balance to zero.
4 1994 Conatrudion Loan Agreement
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The LOCAL GOVERNMENT ham the right to renay the unpaid balance of the loan in full at any
time, and the right to repay at a faster rate than is provided in this agreement, provided that any
such payment must equal or exceed the amount normally due on an annual basis.
The LOCAL GOVERNMENT will repay the loan in accordance with the preceding conditions
through the use of a check, money order, or equivalent means made payable to the
DEPARTMENT and sent to:
Department of Community.Trade and Economic Development
Administrative Services DivisionlFiscel Unit
all-
906 Columbia Street S.W.
P.O. Box 48300
Olympia, Washington 98504-8300
4.07 Repayment Account
The LOCAL GOVERNMENT shall repay the loan solely from utility revenues, general obligation
revenues, or a combination thereof. The name of the fund, account, or sub-account shall be
waterWrka
4.08 Default in Repaymenl
Loan repayments shall be made to the DEPARTMENT in accordance with Section 4.06 of this
agreement. A payment not received within thirty (30) days of the due date shall be declared
delinquent. Delinquent payments shall be assessed a penalty of twelve percent (12%) interest
per annum calculated on a 360-day year. -
Upon default in the payment of any annual installment,the DEPARTMENT may declare the entire
remaining balance of the loan, together with interest accrued, immediately due and
payable. Failure to ^xercise its option with respect to any such repayment in default shall not
constitute a waiver by the DEPARTMENT to exercise such option for any succeeding installment
payment which may then be in default. The LOCAL GOVERNMENT shall pay the costs and
reasonable legal fees incurred by the DEPARTMENT in any action undertaken to enforce its
rights under this section.
409 General Obligation
This loan is a general obligation of the LOCAL GOVERNMENT, except in the case of utility
systems, in which case, Section 4.10 shall prevail
4.10 Utility System Repayment and Debt Panty
This section is for the use of LOCAL GOVERNMENTS desiring to s.,eclty that debt repayment
is not a general obligation of the LOCAL GOVERNMENT This section may be used only if the
entire project is a domestic water, sanitary sewer or storm sewer utility proi^ct. LOCAL
GOVERNMENTS performing a storm sewer project that have not created a ston sewer utility
or storm water utility may not use this section. Projects providing for a mixture of bridge, road,
domestic water, sanitary sewer, and storm sewer activities may not utilize this section.
5 1994 ConsRuction Lan Agreement
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F In accordance with Section 4.os of this agreement,the LOCAL GOVERNi .EAT shall be obligated
.. to nuke all such repayments only from the net revenue of the LOCAL.GOVERNMENTS
Waterworks _ utility after the payment of the principal of and interest-on any
outstanding waterworks uti:ity revenue bonds or notes at any time outstanding
which constitute a lien or charge on that net revenue. As used here,"net revenue"means gross
revenue minus expenses of maintenance and operation. This loan agreement is not a general
obligation of the LOCAL GOVERNMENT.
Nothing in this section shall absolve the LOCAL GOVERNMENT of its obligation to make loan
repayments when due, and to adjust rates, fees, or surcharges, if necessary, to meet its
obligations under this agreement.
I; 4.11 Recotdkeeeeping end Access to Records
s.
The LOCAL GOVERNMENT agrees to keep such records as the DEPARTMENT may require.
Such records will include information pertinent to work undertaken as part of the project, includin5
demonstration of compliance with the terns and provisions of this agreement and all applicable
state and local laws and ordinances. The LOCAL GOVERNMENT agrees to retain these rewrds
i for a period of three years from the date of project Completion.
The DEPARTMENT and duly authorized officials of the state shall have full access end the right
to examine, excerpt, or transcribe any pertinent docume. ,, paper., records, and books of the
LOCAL GOVERNMENT and of persons, firms, or organizations with which the LOCAL
GOVERNMENT may contract, involving bansactions related to this project and this agreement
1,12 Reports
The LOCAL GOVERNMENT, at such times and on such forms as the DEPARTMENT or the
BOARD may require,shall furnish the DEPARTMENT with such perioc., eports as it may request
pertaining to the activities undertaken pwsuant to this agreement including, but not limited to,
quarterly progress reports the Close-Out Report, and any other matters covered by this
agreement. Failure to file periodic reports as regcested may result in termination of this
agreement as per Section 4.tu.
4.13 In emnificatior
The LOCAL GOVERNMENT will defend, protect, indemnity, save, and hold harmless the
DEPARTMENT, the BOARD, and the state of Washington from and against any and all claims,
costs,damages,expenses,or liability for any or ail injuries to persons or tsngble property,arising
from the acts or omissions of the LOCAL GOVERNMENT or any of its contractors or
subcontractors, or any employees or agar's of either in the performance of this agreement,
however caused. In the case of negligence of both the DEPARTMENT and the LOCAL
GOVERNMENT, any damages allowed shall be levied in proportion tc the percentage of
negligence attributable to each party.
6 1994 Construction Loan Agreement
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4_14_Amendments. MatMbations and Waivers
Except for an increase in the amount of the loan governed by this agreement, the LOCAL
GOVERNMENT may request an amendment of this agreement for the purpose of modifying the
SCOPE OF WORK o•for extending the time of performance as provided for in Section 4.05. No
modification or amendment resulting in an extension of time shall take effect until a request in
writing has been received and approved by the Board in accordance with Section 4.05. No
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amendment or modification shall take effect until approved in wring by both the DEPORTMENT
and the LOCAL GOVERNMENT and attached hereto. No conditions or provisions of this
agreement may be waived unless approved by the DEPARTMENT in writing.
4 15,_ nisi,.•tee
Except as otherwise provided in this agreement, any dispute concerning a gcestion of fad arising
under this agreement that is not disposed of by this agreement shall be decided by a panel
consisting of a representative of the DEPARTMENT, a representative of tho LOCAL
GOVERNMENT, and a representative of the BOARD The panel shall reduce its decision to
writing and furnish a copy to all parties to the agreement. The decision of the panel shall be final
and conclusive.
This clause does not prelude the consideration of questions of law in conneetio.r with decisions
provided for in the preceding paragraph provided that nothing in this agreement shall be
construed as making final the decisions of any administrative official, representative,or board on
a question of law.
4.16 To I, t�ion for Cause
If the a jCAL GOVERNMENT fails to comp, with the teams of this agreement,or fails to use the
loan proceeds only for those activities de nified in ATTACHMENT I. SCOPE OF WORK, the
DEPARTMENT may terminate the anreertent in whole or in oar at any time. The DEPARTMENT
shall promptly notify tm LOCAL GOVERNMENT in'ea ding of its determination to terminate, the
reason for such termination, and the effective dale of the termination. Upon termination of the
loan agreement, the DEPARIMENT shall declare the entire remaining balance of the loan,
together with any interest accrued, immediately due and payable
4.17 Governing Law and Venue
This agreement shall be construed and enforced in accordance with, and the validity and
Performance hereof shall be governed by,the laws of the state of Washington. Venue of any suit
between the parties arising out of this agreement shall be the Superior Court of Thurston County,
Washington. The prevailing party is entitled to recover costs in accordance with Washington
State Law(Chapter 4.84 RC W).
4.18 SeveraDility
If any provision under this agreemem or its application to any person or circumstances is held
invalid by any court of rightful Jurisdiction, this invalidity does not affect other provsions of the
agreement which can be given effect without the invalid provision.
7 19N Construction Loan Agreement
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4.19 Protect Completion
The DEPARTn.r NT will require and notify the LOCAL GOVERNMENT to initiate a Closeout
Report when the activities identified in ATTACHMENT I: SCOPE OF WORK are completed. In
the report, the LOCAL GOVERNMENT will provide the following information to the
DEPARTMENT:
rt 1. A description of the actual work performed, in addition to a certified statement of the
actual dollar amounts spent,from all fund souroes, in completing the project as described.
e
2. Cent ication !hat all costs associated with the project have been incurred. Costs are
' incurred when goods and services are recei ed and/or contract work is performed.
3. Copies of the approved closure reports from the Department of Revenue and the
Department of Labor & Industries, certifying that all sales taxes have been paid and
-• appropriate industrial insurance and prevailing wages have been paid.
4.20 Protect Close-out
In accordance with Section 4.03 of tnis agreement, the LOCAL GOVERNMENT will submit,
together with the Close-out Report,a request for a sum not to exceed the final ten percent(10%)
of the loan amount. This disbursement shall not occur prior to the completion of all project
activities and clearance of all Close-out documents from the Department of Cevenue and the
Department of Labor& Industries. The LOCAL GOVERNMENT shall be responsil ;a to ensure
compliance with the Department of Revenue and the Department of Labor & Industries
requirements by their contractor(s) y`
4-ZL Audit
Audits of the LOCAL GOVERNMENTS project activities may be conducted by the Municipal
Division of the State Auditors Office in accordance with state law and any guidelines the
DEPARTMENT may prescribe. Payment for the audit shall be made by the LOCAL
GOVERNMENT
4.22 Pro act Signs
If the LOCAL GOVERNMENT displays. during the period covered by this agreement, signs or
markers identifying those agencies participating financialy in the approved project, the sign or
marker must identify the Washington State Publi, Works Trust Fund as a participant in the
project.
4.23 Utilization of Minors and Woman Business Enterpnses iMWBEI
The LOCAL GOVERNMENT is encouraged to utilize business fines that are certified as minority-
owned and/or women-owned in carrying out the purposes of this loan agreement. LOCAL
GOVERNMENTS may set their own utilization standards, baseo upon local conditions, or may
utilize the state of Washington MWBE goals, as identified in WAC 326-30-03904.
6 1994 Constmceon Loan Agreement
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4.24 Nondiscrimination ProvisiQq
There shall not be discrimination against any employee who is pcid ty the funds indicated in the - -
contract or against any applicant for such employment because of race, color, sex, age. or
national origin This provision shall include, but not be limited to, the followingi employment,
upgrading,demotion,transfer, recruitment,advertising,layoff or termination,rates or Fay or other
forms of compensation and selection for training. This iection shall be construed to per:atn to
the Americans with Disabilities Act of 1990(Public Law 101-336),which provides comprehensive
civil rights pmte,lion in the areas of employment, public accommodation, state and local
govemme it se-vices, and telewmmunications to individuals with disabilities.
PART V SPECIAL ASSURANCES
The LOCAL GOVERNMENT assures compliance with all applicable state and local laws,
requirern s, and ordinances as they pertain to the design, tmplementation, and administration
I. . of the app,oved project. Of particular importance are the following:
5,01 RCW 43.155,060
The LOCAL GOVERNMENI shall comply with the provisions of RCW 43 155.060 regarding
competitive bidding requirements for projects assisted in whole or in pan with money from the
Public Works Trust Fund program.
5 02 WA;,399-30-03013;
The LOCAL GOVERNMENT assures compliance with WAC 399-30-030(3)which identifies eligible
costs for projects assisted with Public Works Trust Fund loans.
9 1994 Co.,strucbon Loan Agreement S'^
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PUBLIC WORKS TRUST FUND
f.` ATTACHMENT 1: SCOPE OF WORK -..
PW.5.94-78"32
f` City of Rcaton
(jurisdiction)
C ton Avenue N E.$�Mtary Sewer I1D
I (Project Title)
1. Provide a clear description of the project to be Ma.rced in part by a Public Works
i
Trust Fund loan. (attach an additional sheet if necessary):
Installation of approximately 870 linear feet of &inch sanitary sewer main, 3
manholes 22 side sewer stubs and street restoration includinga na sphalt overlay.
This project will be nn expansion to our current infrastructure that will provide
sanitary sewer service to a portion of an existing developed single family
neighborhood that currently is utilizing oo-site septic systems -.
2. The term for this loan will be based on an engineers ccruftcation of the expected
useful life of the improvements, as staled below, or 20 Years, whichever is less. If
the local government prefers the teen of its loan to be lass than either 20 years or
the useful life of the improvements,thr preferred loan term should be indicated
20 Years
3, 1,Gregg'Limmerman.'icensed engineer,certify that the avenge expected useful life
for the improvements described above is 5—OYc2rs.
Signed.
I
Date _ 27IS� _—.._ . .
Telephone: 2( 06)2-'b211
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Scope of Work
Page 2
pW.5-v4-784-032
-stimatcd Proicct Cos
Expansion o
Repair or Pans r Total_
lcpiacement Growth
$-0
$
O 5,000
Pmiiminary Engineer Rcpon 5y--
000
Design Engineering -0-
Land/R4 O i2.177W Acquisition 12 1.7 --
Sales or Use Taacs — -0-
-O - 10.000
Other fees 10�Ml
Constrocu.,n Inspection =0
-0- — -0- �s r•'
Stan-up Costs 0 �.�• a....{ ':.
Financing Costs ( 135-,006 )3,SO<t
Contingence(_%) 135,000 *01 — 135 000 p4
Construction 5175.67' 5.0- $1-5b-7
TOTAL ESTIMATED OUSTS
y7
6Rrcfoated Fund SOUmCs
A Federal Grants $ 0-
State Grants
0
B. Locally Genmted Revenue $ 0 _
General Funds $ 0-
:.,
Capital P-scr,cs $ 0 ' 4{
Other Fund 5.0-
Rates f36 000
Assessments ND,RID.UUD)
5-0- _
Special Levies
Federal Loans)from.(identify all) $ 0
State Loans)from pdentrf) 211)
— -- $.0.
Other.(identity wuree) $ 0
$36,000
TOTAL LOCAL REVENUE: $139.67- -
C. PUBLIC WORKS TRUST FU11 LOAN
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Scope of Work , � .
Page 3
jPW.5-94478"32 ..
Calculating Local Percentage: (Dloty Phase c.clude any expansion/growth costs before
calculating the local percentae-J
Calm Ate as follows:
_ 36 000 crw
139.677 tmvts t.n.n�•36,000 m+.� am<nuct 175,677 20.49%ttoca
1
The local contribution must be at lest:
ten percent(10%) for a loan interest rate of 3%,
twenty percent(20%for a loan interest rate of 2%,and
thirty percent(30%) for a loan interest rate of 1%.
94tt"Lv X.Ibh
ML�wj elm E'l.
k
Public Works Trust Fund
ATTACHMENT IL ATTORNEY'S CERTIFICATION
t.aw ranee _L 'd.3rren , hereby Certify:
i am an attorney at law admitted to practice in the State of Washington and the duly
appointed
attorney of the City of Renton _
(the LOCAL GOVERNMENTI; and
1 have also examined any and all documents and records which are pertinent to the loan
agreement, including the application requesting this financial assistance.
Based on the foregoing, it is my opinion that:
1. The LOCAL GOVERNMENT is a public body, properly constituted and operating u. tar
the laws of the State of Washington, mpowered to receive and expend federal, state
and local funds, to contract with the State of Washington, and to receive and expend
the funds involved to accomplish the objectives set forth in their application.
2. The LOCAL GOVERNMENT is empowered to accept the Public Works Trust Fund
financial assistance and to provide for dpayment of the loan as set forth in the loan
agreement.
3. There is currently iation in existence seeking to enjoin the commencement or
completion of th r-described public facilities project or to enjoin the LOCAL
GOVERNMENT frc Spaying the Public Works Trust Fund loan mended by the
DEPARTMENT with respect to such project. The LOCAr GOVERNMENT is not a party
to litigation which will materially affect its ability to repay such roan on the terms
contained in the loan agreement.
4. Assumption of this obligation would not exceed statutory and administrative rule debt
limitations applicable to the LOCAL GOVERNMENT.
4/28/94
Signature of Aanrney Date
Lawrence J. ''-n
- .... Name
200 !fill Avenue .. oh
Renton, Washington 98055
Address
i
CITY OF RENTON
CITY CLERK'S OFFICE
MEMORANDUM
DATE: April 28, 1994
TO: hLchael Benoit,Wastewater Utilitv
FROM: Bonn'-Walton
SUBJECT. CAG-94-045&CAG-94.046,Public Works Trust Funi Loans
As requested in your memorandum,the attached document has been signeu by City officials and is
being returned to you for execution by other patties. When rully executed and retuned to you,
please return a signed copy of the de^ument to this ATiice for our permanent record file.
Thank you and have a nice day.
Enclosures. (6)
a.
S/AfL Of WASHINGION
DEPARTMENT OF COMMUNITY, TRADE AND ECONOMIC: DEVELOPMENT
gas f-0kw&a 5r.SW' • VO Am JA70a • rNvmpp,Wajhwxkr 98504-SWO • (2a6/75.1@200
April 26. 1994 13clamm
APR
22999
David Christensen CITY Cf "ENTON
City of Renton Eui;ineer,,-1Q uepL
200 Mill Ave. S.
Renton, WA 98055
Re: Incorrect Public Works Trust Fund Voucher Forms for Construct-. Loan No, PW S s4-764-032
Dear Mr. Christensen:
Recently, the Department of Community, Trade and Economir, Development (DCTED)sent
you a package containing your 1994 Public Works Trust Fund loan contract. Included in that
package were Vouchers#1 and#2 for the loan disbursement.
However, %*have mistakenly sent you incorrect Voucher Forms. You may have noticed that
there is no disclaimer on the Voucher for y ou to sign and date.
Enclosed herein are the correct Vouchers#1 and#2 for your contract. Please disregard the
previously sent vouchers. We sincerely apologize for any inconvenience this may have
caused you. If you have any questions please contact Mike Woods, our Contract Manager,
at 206/664-0406, or me at 206/S86-0659
Sincerely,
Issac Huang
Region I Account Executive
IH:ejr
Enclosures
A
M
.s ,....,,.�....,w+o,.+a.i _. .,.
} CITY OF RENTON
Planning/Building/Public Works DepLrtment
Earl Clymer, Mayor
I
Apr': 25, 1994 +
Department of Community, Trade
and Econowic Development
906 Columbia Street SW
P.O. Box 48300
Olympia WA 98504-8300
A',tention: Pete A. Butkus
SUBJECT: PUBLIC WORKS TRUST FUND LOAN PW 5 94-784-032
Dear Pe e,
Please find enclosed the three (3) copies of Public Works Trust Fund Loan Agreement
PW-5-94-784-032, signed and dated as requested. We have also enclosed executed
Voucher N1.
Per your request, 1 have initialed the changes on the Project Cost page in the attachments.
In the event you can use it, 1 have also enclosed a clean corrected copy of the Project Cost
page.
If you need any additional information or have any questions, please call me at 277-6206.
Very truly yours,
Michael A. Benoit
Wastewater Utility Engineer
C:M I(EW W-94091rMAII If
Ariict nn
200 Mill Avenue South-Renton,Washington 98055
mrs rAru m+ruw w w�tuu wrrxinr.iow rosrcaa,iu,9
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Sh,Yt.c.^:....,.
CAG-94-045
PUBIJC WORKS TRUST FUND CONSTRUCTION
LOAN AGREEMENT
NUMBER PW-6-94-784-032
M1 CITY OF RENTON
,
PART 1: ENTIRE AGREEMENT
This agreement,and incorporated attachments, contains all terms and conditions agreed
to by the DEPARTMENT and the LOCAL GOVERNMENT. This contract consists of nine
pages and two attachments. An attachment to this agreement, ATTACHMENT I.
SCOPE
project's useful life, and identification of estimated project costs and fund sources and is,
I by this reference, incorporated into this agreement as though set forth ful'v herein. In
' addition, ATTACH1,1ENT II: ATTORNEY'S CERTIFICATION, is by this reference
incorporated into this agreement.
The DEPARTMENT and the LOCAL GOVERNMENT have executed this agreement as
of the date and year last wntten below.
DEPARTMENT OF COMMUNITY, TRADE LOCAL GOVERNMENT
AND ECONOMIC DEVELOPMENT
Name Niknie-
Mayor
Title Title
ATTEST: +✓
Marilyn uraen, .icy Clark
Date Dbfe
Approved as to Form by 91-61J01271
Attorney General Taxpayer Identification Number �
As st :A ey general
Date
1 1994 Constmceon Loan Agreement
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PART II: INTRODUCTION
This loan agreement is made and entered into by and between the DEPARTMENT OF
COMMUNITY, TRADE AND ECONOMIC DEVELOPMENT, a department of the state of
Washington (reftmed to as the "DEPARTMENT") on behalf of tyre PUBLIC WORKS BOAF
(referred to as the -BOARD"), and the City of Renton (referred to as the "LOCAL
GOVERNMENT')
The DEPARTMENT has received an appropriation from the Washington State Legislature under
the authority of Chapter 43.155 RCW to provide financial assistance to selected units of local
government for the repair, replacement, reconstruction, rehabilitation,or improvement of bridges,
roads, domestic water systems, sanitary sewer, and storm sewer systems. Acting under the
authority of Chapter 43.155 RCW, the BOARD has selected the LOCAL GOVERNMENT to
receive a Public Works Trust Fund loan for an approved public works project.
PART III: PURPOSE
The DEPARTMENT and the LOCAL GOVERNMENT have entered into this agreement to
undertake a local public works project which furthers the goals ano objectives of the Washington
Slate Public Works Trust Fund Program. The project ,ill be undertaken by the LOCAL
GOVERNMENT and will include the activities d^srobcJ in ATTACHMENT I- SCOPE OF WORK,
as well as in the Publi_Works Trust Fund Application submitted to the BOARD by the LOCAL
GOVERNMENT and upon which this agreement is based. The assisted project musi be
undertaken in accordance with PART IV:TERMS AND CONDITIONS,and al!applicable state and
local laws and ordinances,which by this reference are incorporated into this agreement as though
set forth fully herein.
i
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j PART IV: TERMS AND CONO:TrONS
The parties to this agreement agree as follows
4.01 Rate and Term r
The DEPARTMENT, using funds appropriated from the Public Works Assistance Account, shall
loan the LOCAL GOVERNMENT a sum not to exceed $13S,677. The interest rate shall be two
percent (2%) per annum on the outstanding principal balance. The term of the Iran shall not
exceed 20 years,with the final payment due July 1, 2014.
4.02 Local Prorect Share
The LOCAL GOVERNMENT pledges an amount of locally-generated revenue not le-s than twenty
percent(20%)of the total eligible portion of the project cost not funded by federal or state grants
as identified in ATTACHMENT I. SCOPE OF WORK, to be verified at the time of project
close-oul. Any change in the percentage of locally-generated funds may require an adjustment
in the loan amount or int rest rate charged, or both In such event, the LO JAL GOVERNMENT
2 1994 Cons!rucecn Loan Agreement
J
L. agrees to execute an rmendment to this agreement adjusting the loan amount or interest r. te,
e
as appro?hate
Local project share 'hust consist of expenditures eligible under IA/AC 399-30-030(3) and be
related only to p._rect activdies described in .,TTACHMENT I: SCOPE OF WORK. These
expenditure:may be made up to twelve(12)months prior to the execution of the loan agreement
and verified at the time of project close-out
PUBLIC WORKS TRUST FUND MONIES MAY NOT BE USED TO REIMBURSE THE LOCAL
GOVERNMENT FOR ANY COSTS INCURRED PRIOR TO EXECUTION OF THIS LOAN
AGREEMENT.
4 03 Disbursement of Loan Proceeds
The DEPARTMENT shall issue warrants to the LOCAL GOVERNMENT for payment of allowable
expenses incurred by the LOCAL GOVERNMENT while undertaking and administering approved
r p oject activities in accordance with ATTACHMENT]:SCOPE OF WOR.. In no event shall the
total Public Works Trust Fund loan exceed eighty Percent (80%) of the eligible actual project
costs. The disbursement of loan proceeds shall be initiated by the LOCAL GOVERNMENT on
't a Washington State Invoice Voucher form provided by the DEPARTMENT. The loan funds Will
be disbursed to the LOCAL GOVERNMENT as follows.
Within thirty (30) days of the formal execution of this agreement, a sum not to exceed fifteen
percent (15%) of the approved Public Works Trust Fund loan shall be disbursed by the
DEPARTMENT to the LOCAL GOVERNMENT.
Within thirty(30)days of the execution of a Notice to Proceed which follows the formal award of
a construction contrau, a sum not to exceed seventy-five pecent(75%) of the approved Public
Works Trust Fund loan shall be disbursed by the DEPARTMENT to the LOCAL GOVERNMENT,
except in the case of engineering services contracts. If the approved project des:abed in
! .TTACHMENT I: SCOPE OF WORK is solely for the completion of engineering studies, a sum
not to exceed seveny-five percent(75%)of the approved Public Works Trust Fund loan shall be
disbursed by the DEPAR iMENT to the LOCAL GOVERNMENT within thirty (30) days of the
execution of u Notice to Proceed following the formal award of a contract for engineering services.
At the time of project completion,a Close-out Report, (refer to Section 4.19 for Close-out Report).
shall be submitted to the DEPARTMENT by the LOCAL GOVERNMENT certifying total actual I'
Project costs. The Close-out Report shall include copies of the approveo closure reports from the
Department of Revenue and the Department of Labor 8 Industries
The final P_.lic Works Trust Fund loan disbursement shall not bring the total loan in excess of
eighty percent (80%) of the eligible project costs or the total of$139,677, whichever is less, nor
shall 'riffs disbursement occur prior to the completion of all project activities and clearance of all
Close-out documents from the Department of Revenue and the Department of Labor 8 Industries.
The Close-out Report shall serve as a contract AMENDMENT for determining the final loan
amount, interest rate, and local shr
3 1994 Construcbon Loan Agreement
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.._...�.._.4...-..a_ �..�...:i...r...-...�,_. . ..:�.eve.w--�..:.._..,..�....�.-.,.._.—..�____..—
In the event that the final costs identified in the Close-out Report indicate that the
LOCAL GOVERNMENT has received Public Works Thus' Fund monies in excess of eighty
pwgmnl(80%)of eligible costs, all funds in excess of eighty percent(80%)shall be repaid to the
DEPARTMENT within thirty (30) days of submission of the Close-out Report
4_04 Interest Earned on Public Works Trust Fund Monies
All interest earned on funds disbursed by the ^EPARTMENT and held by the LOCAL
y ' GOVERNMENT shall accrue to the benefit of the LOCAL GOVERNMENT and be applied to the
F eligible costs of the approved project. Benefits shall accrue in one if two ways:
1. Reduce the amount of the Public Works Trust Fund loan.
2. Pay part of the eligible project costs that are in excess of ATTACHMENT I: SCOPE OF
WORK estimates. (Overrun of project costs.;
The LOCAL GOVERNMENT shall establish procedures to ensure that all monies received from
the Public Works Trust Fund loan can be readily identified and accounted for at any time during
the life of this:oan agreement. Such procedures shall consist of the establishment of a separate
fund, account, sub-account or any oth.ar method meeting generally accepted accounting
principles.
4.05 Time of Performance
The LOCAL GOVERNMENT shall begin the activities identified within ATTACHMENr 1'. SCOPE
OF WORK no later than October 1, 1994 and reach project completion no later than thirty (30)
months after the date of agreement execution.
Fadwe to perform within the time frame described to he preceding paragraph may constitute
default of this agreement and require the immediate r paymeni of any loan funds disbursed. In
the event of extenuating rircumslances,the L^_CAL GOVERNMENT may request, in writing,that
the BOARD extend the deadline for project completion. The BOARD may, by a twro thirds vole.
extend the deadline.
The term of this agreement shall be for the entire term of the loan, irrespective of actual project
completion, unless terminated sooner as provided herein.
I
4.06 Repayment
The first loan repayment under this agreement is due Jul, 1, 1995, and subsequent installments
are due on July 1 of each year during the term of the loan. The first repayment und^,r this
agreement shall consist of interest only at the rate of two percent(2%)per annum,calculated on
a 360-day veer of twelve 30-day months applied to funds received from the DEPARTMENT.
Interest will begin to accrue from the dale the DEPARTMENT issues each warrant to the LOCAL
GOVERNMENT.Subsequent repayments shall consist of 1119 of the principal plus interest on the
inpaid balance of the loan. Th, final payment shall ba an amount sufficient to bring the loan
balance to zero.
4 199'Cunstrumon Loan Hyreement
b
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air
The LOCAL GOVERNMENT has the rigor to repay the unpaid balance of the loan in full at any
time, and the right to repay at a faster rate than is provided n this agreement, provides that any
such payment must equal or exceed the amow4 normally due oo an annual basis
The LOCAL GOVERNMENT %vill repay the loan in accordant, with the preceding conditions
through the use of a check, money order, or equivalent means made payable to the
DEPARTMENT an sent to
Department of Community, Trade and Economic Development
Administrative Services Division/Fiscal Unit
906 Columbia Street S.W.
P.O. Box 48300
Olympia, Washington 98504-8300
4 07 Repayment Account
The LJCAL GOVERNMENT shall repay the loan solely from utility revenues, general obligation
revenues,or a combination thereof. The name of the fund, acco mL or sub-account shall be
Hate ..o ks _
�@_pefaulLin Reoavment
Loan repayments shall be made to the DEPARTMENT in accordance,with Section 4.06 of this
agreement. A payment not received wthm thirty (30) days of the due date shall be declared
delinquent. Delinquent payments shall be assessed a penalty of twelve percent (12%)interest
per annum calcu'aced on a 360-day year.
Upon default in the payment of anv annual installment,the DEPARTMENT may declare the entire -
remaining balance of the loan, together with interest accrued, immediately due and
payable. Failure to exercise its option with respect to any such repayment in default shall not
constitute a waiver by the DEPARTMENT to exercise such option for any succeeding installment
payment which may then he in default. The LOCAL GOVERNMENT shall pay the costs and
reasonable legal fees incurred by the DEPARTMENT in any action undertaken to enforce its
rights w.der this section.
4.09 General Obligation
This loan is a general obligation of the LOCAL GOVERNMENT, except in the case of utility
systems, in which case, Section 4.10 shall prevail. 1..
4.10 Utility System Reoavment pnc Debt Parity
This section is for the use of LOCAL GOVERNMENTS desiring to specify that debt repayment
is not a general obligation of the LOCAL OOVEPNMENT. This section may be used only if the I
entire project is a domestic water, sanitary sewer or storm sewer utility project. LOCAL
GOVERNMENTS performing a storm sewer project that have not created a storm sewer utility
or storm water utility may not use this section. Projects providing for a mixture of bridge, road,
domestic water, sanitary sewer, and storm sewer activities may not utilize this section.
5 1994 Construction Loan Agreement
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In accordance with Section 4.06 of this agreement,the LOCAL GOVERNMENT shall be obligated
to make all such repayments only from the net revenue of the LOCAL GOVERNMENTS
' tva ee rworks__ utility after the payment of the principal of and interest on any
outstanding waterworks utility revenue bonds ur notes at any time outstanding
which constitute a lien or charge on that net revenue. As used here, "net revenue"means gross
revenue minus expenses of maintenance and operation. This loan agreement is not a general
obligation of the LOCAL GOVERNMENT.
Nothing in this section shall absolve the LOCAL GOVERNMENT of its obligation to make loan
repayments when due, and to adjust rates, fees, or surcharges, if necessary, to meet its
obligations under this agreement.
4.11 Record'.eeoind and Access to Records
The LOCAL GOVERNMENT agrees to keep such records as the DEPARTMENT may require.
Such records will include information pertinent to work undertaken as part of the project, including
r�- demonstration of complianca with the terms and provisions of this agreement and all applicable
1" slate and local laws and ordinances. The LOCAL GOVERNMENT agrees to retain these records
for a period of three years from the dale of project completion.
The DEPARTMENT and duly authorized officials of the stale shall ha-e full access and the right
to examine, excerpt, or transcribe any pertinent documents, papers, records, and books of the
LOCAL GOVERNMENT and of persons, firms, or organizations with which the LOCAL
GOVERNMENT may contract. involving transactions related to this project and this agreement.
412 Reports
fhe LOCAL GOVERNMENT, at such times and on such forms as the DEPARTMENT or the
BOARD may require,shall furnish the DEPARTMENT with such periodic reports as it may request
pertaining to the activities undertaken pursuant to this agreement including, but not limited to,
quarterly progress reports, the Close-Out Report, , d any other matters covered by this
agreement. Failure to file periodic reports as requested may result in termination of this
agreement as per Section 4.16.
a
4.13 Indemnification
The LOCAL GOVERNMENT will defend, protect, indemnify, save, ar.d hold harmless the
DEPARTMENT, the BOARD, and the state of Washington from and against any and all claims,
costs,damages,expenses,ur liability for any or all injuries to persons or tangible property,arising
from the acts or omissions of the LOCAL GOVERNMENT or any of its rontractors or
subcontractors, cr any employees or agents of either in the performance of this agreement,
however caused. In the case of negligence of both the DEPARTMENT and the LOCAL
GOVERNMENT, anv damages allowed shall be levied :n proportion to the percentage of
4 negligence attributable to each party.
6 1994 Construe on Loan Agreement
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K P-27-0352 DAY N AVE NE SAN. SEAMS L,ID #337 - RqFT Loan 2+
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4.14 Amendments Motlificalions an Waivers
Except for an increase in the amount of the loan governed by this agreement, the LOCAL
GOVERNMENT may request an amendment of this agreement for the purpose of modifying the SCOPE OF WORK or for extending the time of performance as provided for in Sal4S 5. he
modification or amendment resulting in an extension of time shall lake effect until No
■ request in
writing has been received and approved by the Board in accordance with Section 4.05. No
amendment or modification shall take affect until approved in writing by both the DEPARTMENT
and the LOCAL GOVERNMENT and attached hereto. No conditions or provisions of this
agreement may be waived unless approved by the OEPARTMENT in wilting.
4_15 Disputes
Except as otherwise provided tit this agreement,any dispute concerning a question of fact ansing
under this agreement that is not disposed of by this agreement shall be decided by a panel
consisting of a representative of the DEPARTMENT, a representative of the LOCAL
GOVERNMENT, and a representative of the BOARD. The panel shall reduce its decision to
writing and furnish a copy to all parties to the agreement. The decision of the panel shall be final
and conclusive.
This clause does not Preclude the consideration of questions of law in connection with decisions
Provided for in the preceding paragraph provided that nothing in this agreement shall be
construed as making final the decisions of any administrative official, representative, or board on
a question of law.
4.18 Termination for Cause
If the LOCAL GOVERNMENT fails to comply with the terms of this agreement.or fails to use the
loan proceeds only for those activities identified in ATTACHMENT I. SCOPE OF WORK, the
DEPARTMENT may terminate the agreement in whole or in part at anytime The DEPARTMENT
shall promptly notify the LOCAL GOVERNMENT in writing of its determination to terminate, the
reason for such termination, and the effective date of the termination. Upon termination of the
loan agreement, the DEPARTMENT shall declare the entire remaining balance of the loan,
together with any interest accrued, immetlialely due and payable.
4 17 Govemi_ng Low antl Venue
This agreement shall be construed and enforced in accordance with, and the validly antl ,
performance hereof shall be governed by,the lawf of the state of Washington Venue of
between the parties lensing suit
out of this agreement shall be the Superior Court of Thu
Washington. Th prevailing parry is entitled to recover costs in accordance
County.
accordance his Washington
State Law(Chapter 4.84 RCW).
419 Severability
If any provision under this agreement or its application to any person Of circumstances is held ...
invalid by any court of rightful lunsdiction, this invalidity does not affect other provisions of the
agreement which can be given effect without the invalid provision.
7 1994 Construcmn Loan Aqa anent
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�Q_.Proiect.�nmoWtion _
The DEPARTMENT will require and nobly the LOCAL GOVERNMENT to imliate a Close-out
Report when the activities identified in ATTACHMENT I: SCOPE OF WORK am completed. In
x the report, the LOCAL GOVERNMENT will provide the following information to the
DEPARTMENT.
i A description of the actual work performed, in addition to a certified statement or the
Ipp actual dollar amounts spent,from all fund sources,in completing the project as described
" . 2 Certification that sit costs associated with the project have been incurred Costs are
�. incurred when goods and services are received and/or contract work is performed
3. Copies of the approved closure reports from the Department of Revenue and the
'i Department of Labor d Industries, Certifying that all sales taxes have been paid and
I` appropriate industrial insurance and prevailing wages have been paid ..
ly yjg- Project Close-out
In accordance with Section 4 03 of this agreement. the LOCAL GOVERNMENT will submit.
'.. together with the Close-out Report, a request for a sum not 10 exceed the final tan percent(10%)
1 of the loan amount This disbursement shall not occur prior to the completion of all project
.. Whvities and clearance of all Close-out documents from the Department of Revenue and the
Department of Labor S Industries The LOCAL GOVERNMENT shall be responsible to ensure
compliance with the Department of Revenue and the Department of Labor d Industries
requirements by their contractor(s)
1.21 gy,Qjt
Audits of the LOCAL GOVERNMENTS project activities may be conducted by the Municipal
Division of the State Au Ltors Office in accordance with state low and any guidelines the
DEPARTMENT may prescribe Payment for the audit shall be made by the LOCAL
GOVERNMENT
4,22 Proiect Suns
If the LOCAL GOVERNMENT displays, during the period covered by this agreement, sans or
markers identifying those gencics participating financially in the approved protect, the sign or
marker must identify the Washington Slate Public Works Trust Fund as a participant In the
project
4,23 llilizatlon of Minordv and ttMgn Ruslness Entarwises(MWBE)
The LOCAL GOVERNMENT is encouraged to utilize business firms that are certified as minority.
owned and/or women-owned in carrying out the purposes of M,s i ig 1719M LOCAL
GOVERNMENTS may set their own utilization standards, based upon local conditions, or may
utilize the slate of Washingtor. MWBE goats, as Identified in WAC 320-30-039(M
8 1994 C(MsVY0"1 oen Ap"menl
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Theta shall not be diaedrnination against any employee who is paid by the funds indicated in the
contract or against any applicant for such employment because of race, color, sex, age, or
national ongin. This provision shall include, but not be limited to, Ms following employment.
. employm
I 'ipgradinq, demotion, transfer,wmilment,advertising lay-off o, termination,rates or pay or lint.
tt ther
forms of compensation and selection for training. This section shall be construed to pertain to
the Americans with Disabilities Act of 1990(Public Law 101-336).which provides comprehensive
civil rights
Protection in the areas ni employment public accommodation, state and local
government services, and Telecommunications to individuals"in disabilities
L
r'ART V� ip.E�)AL ASSURAf��
The LOCAL GOVERNMENT assures compliance win all appliable stall and local laws,
raqu.rements, and ordinances as they pertain to the design, implementation, and administration
Of the approved project. Of particular importance are the following.
LQl RCW a t ,VA
Lge LOCAL GOVERNMENT shall comply with the provisions of RCW e3.155060
tbrrpetltive bidding requ',ements for protects mgaroinpassisted in or in pan with money from the
Pubic Wore; Tivat Fund program
The LOCAL GOVERNMENT assures compliance with WAC 399-30-030(3)which identifies eligible
costs for projects assisted with Public Works Trust Fund loa
ns s
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a'
i 9 1991 Construction Loan Agreement
r
y PUBWC WORKS TRUST FUND
r ATTACHMENT t: SCOPE OF WORK
I PW-4,94-784-032
i
city Of Renton
t'z (jurisdiction)
p ll qIL&vsjoc N.E. Ornitary kwcr UP
(Project Title)
1. Provide a clear description of the project to be financed in pan by a Public Works
'Trust Fund loan (attach an additional sheet if nrcessam)
Installation of approximately 870 linear feet of flinch sanitary sewer main, i
manholes, 2.1 side sewer stubs and street restorat ton includmga na sphalt overlay.
This project will be an expansion to our current infrastructure that will provide
sanitary sewer service to a I onion of an existing developed single family
neighborhood that currently is utilizing on-site septic systemsIF
am 2 I%c term for this loan will be based on an c igineces certification of the expected
useful life of the improvements, as stated bclon,, or 20 years, whichever is less. If the local government prefers the term of its loan to be less than either 20 years or
the useful life of the improvements,the preferred lean term should be indicated:
20 Years
i. 1,Gregg yammer man,licensed engineer,certify that the average cspccted useful life
for the Improvements described above is 51ye2rs.
Signed,
IM
Telephone: (206)277-6211 _
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Scope of Work '
Page 2
PW S-94-784O32
fated Proicct sts:
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Repair or Expansion or Total
Replacement Growth
Preliminary Engineer Report S-0- S•O-
Design Engineering 5,000
Land/R-O-W Acquisition -0- 5,000
Sales or Use Taxes 12 177 12,177.0
Other Fees .0- 0
Constriction Inspection IO,(M -I 0OU
iAfillllll� ',. Stan-up Costs -0
Financing Costs -0-
Contingency(—%) - -J
Construction135,060
I35.lNIU VI �„ 13;;6f10 V- Sh�~;
TOTAL ESTIMATED COSTS $175.677 S-U. S 175 677
Mticipaled FunA So�rr£cs.
e A. Federal Grants
State Grants -
$-0-
B. Local],Generated Revenue
$-O- i
General Funds —$ 0
Capital Reserves S.0-
OtherFund _
Rates $-0
S o
Assessments(LID,RID. UIIU) Si6000
Special Levies 1
$-0-
Federal Loan(s)from:(identify alp
$-0-
State Loans)from.(identify all) _'g
-- $.0.
$.0.
Other:(identify source)
iC1rAL UX AL REVENUE: $.0-
s36•000 ---
C. PUBLIC WORKS TRUST RIND LOAN $1 J9 677
.......--._.
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1 Scope of Work
Page 3 ,`i
PW-5-94-784.032 4
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Calculating Local Percentage: (Note: Please exclude any expansion/growth costs before
calculating the local percentage.)
Calculate as follows
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36,000(ra L«41 ac.cnw)
139,677 rrwtF t.,.n).36,000(r W L.A acrcn„c) - 175,677 — � 20.4cYb a,,..i t..
The local contribution must be at least:
- ten percent(10%) for a loan intcresl rate of 3%,
twenty percent(20%for a loan interest rate of 2%,and i
thirty Percent(30%) for a loan interest rate of 1%.
oiosn ixx;Tn ,
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Peelle Works Trust Fund
i. ATTACHMENT IS: ATTORNEY'S CERTIFICATION
Lawrence J. Warren hereby certify:
I am an attorney at law admitted to practice in the State of Washington and the duly
i.ppointed
attorney of the City of Renton
(the LOCAL GOVERNMENT); and
I have also examined any and all documents and records which are pertinent to the loan
agreement, including the application requesting this financial assistance.
Based on the foregoing, it is my opinion that:
1. The LOCAL GOVERNMENT is a public body, property constituted and operating under
the laws of the State of Washington, empowered to receive and expend lederal, state
and local funds, to contract with the State of Washington, and to receive and expend
the funds involved to accomplish the objectives set forth in their application.
2. The LOCAL GOVERNMENT is empowered to accept the Public Works Trust Fund
financial assistance and to provide for repayment of the loan as set forth in the loan
agreement.
3. There is currently no litigation in existence seeking to enjoin the commencement or
completion of the above-described public facilities project or to enjoin the LOCAL
GOVERNMENT from repaying the Public Works Trust Fund loan extended by the
DEPARTMENT with respect to such project. The LOCAL GOVERNMENT is not a party
to litigation which will materially affect its ability to repay such loan on the terms
contained in the loan agreement.
4. Assumption of this obligation would not exceed statutory and administrative rule debt
limitations applicable to the LOCAL GOVERNMENT.
Signet of ttorney Date
Lawrence J. Warren
Name
200 Mill Avenue South
Renton, Washington 438055
Address
IMF,
'A k
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A1P7A' VOUCHER DISTRIBUTION »Lr I
a tm
_ 001
1; f,oa.»nr uo.ow sw.PP oP.��wwi.•u»wrP.
CITY OF RENTON Department of Community, Trade
200 MILL AVE S
RENTON WA 98055 a St. SW
Economic opalent
906 Columbia St. SW
Olympia, WA 98504-8319
.yf y..i K\Ov,•a I M.1MfaM[l'O_Evf:L.^.a.._+»V'MtlS JR iPPVKPi NPf,N3Lf1 S.Mf wrpLP3".»P.:.
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Public Works Trust Fund m
Loan I PW-5-784- 94J32
VOUCHER 11
LOA11 AN N'1' . . ......... .......... . . . . . . 139,677.00 I t M
FIRST DRAW . . . . .......... . . ........ . . . . 20,951.55
BALANCE . . . . ............ ..... ... .... . . . . 118,725.45 `.
Im TOTAL FIRST DRAW . . . . . . . . . . . . . . . . . . . . . . . 20,951.55
a
.' .. ::f wrar un LUPan,WLK ..: aToor..w• --+.c+wa,mn__,.aE-.._.�.1.._.__._._—.. .I'
•. $,. im �e I w � 1 win S � �o uz i"Qy,' I a� '�' PIIm m w raw .oa�.
1
KLWIrPw4MVY PM 1.v,rPx1 i �YYIIV tfst4 wMM Fn
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Scope of work jzy
Page 2
PW.5-94-784-032
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Estimated Protect Costs:
Repair or Expansion or Total
Replacement Growth "jh5
Preliminary Engineer Report S-0. S-0. _ $-0-
i� Design Engineering 5,000 _ 5,000 _
h. Land/R-OW Acquisition .0. -0-
Sales or Use Taxes 12,177 12,177
Other Fees .0. .0. L?
Construction Inspection 10,000 10,000 .
Start-up Costs _-0- -0_
Financing Costs -0 _ .0-
Contingency(_%) _ 13,500 — --- 13,500 3.
Construction 135,000 135,000
TOTAL ESTIMATED COSTS f175,677 f-0- $17s,677
Anticipated Fund Sources:
1
A. Federal Grants $'0-
State Grants $-0-
x
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B. Locally Generated Revenue S_0
General Funds $-0
Capital Reserves $-0- 'is
Other Fund f-0-
Rates f-0-
Assess,nents(LID,RID,ULID) $36,000
Special I evics S-0-
Federal Loans)from:(identify all) '
$ 0 ,)
State Loa (s)from,(identify all)
_ f-0
Other:(identify source)
$-0-
TOTAL LOCAL REVENGE.: _-- $36,000
C. PUBLIC WORKS TRUST FUND LOAN f 139,677
2�M-0Se.WCAan
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CITY OF RENTON, WASHINGTON APR ZO199
i. RESOLUTION NO. 3D56 ClTy 0r RENTON
Eng)neenng
DOPL
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON,
AUTHORIZING THE MA13R AND CITY CLERK TO EXECUTE AN
.a> INTERLOCAL COOPERATIVE AGREEMENT ENTITLED "PUBLIC WORKS
TRUST FUND CONSTRUCTION LOAN AGREEMENT" FOR INSTALLATION
OF THE DAYTON AVENUE N.E. SANITARY SEWERS.
X
WHEREAS, the City of Renton intends to install a sanitary
sewer line in the area of Dayton Avenue N.E. (N.E. 20th o N.E.
22nd); and
WHEREAS, the Public Works Trust Fund has agreed to make a
construction loan to the City of Renton; and
WHEREAS, it is nec-,ssary to document that loan by means of an
agreement entitled "Public norks Trust Fund Construction Loan
Agreement"; and
WHEREAS, it is in the interest of the citizens of the City of
Renton to enter into said loan agreement;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DO RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and
correct in all respects.
SECTION II_ The Mayor and City Clerk are hereby authorized
to eign the agreement entitled "Public Works Trust Fund Emergency
Loan Agreement Number PW-5-94-784-032".
PASSED BY THE CITY COUNCIL this 18th day of April 1994.
Mari J(. ,Petersen, City Clerk
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RESOLUTION NO. 3055-
APPROVED BY THE MAYOR this 18th day of _ April , 1994.
P Ha�pmer,
Appro"d t.o form:
Law a J. Wert City Attorney
RES.363:3/15/9 4:as.
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AGENDA
RENTON CITY COUNCH.
.:,. REGULAR MEETING
" April 18, 1994
Monday,7 30 p.m.
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L PLEDGE OF ALLEGIANCE
2. CALL TO ORDER AND ROLL CALL
1, 3. APPROVAL OF COUNCIL MINUTES OF APRIL 11, 1994
' 4. PROCLAMATION: Professional Secretaries Week,April 25-29, 1994
5. SPFCIAL PRESENTATION: Public Safety Space Needs Committee Status Report
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6. AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speakcr is allowed
five minutes. The comment period will be limited to one-half hour. The second audience comment period
later on the agenda is unlimited in duration.)
When you are recognized by the Presiding Officer,please walk to the podium and stale your name and -
address for the record,SPELLING YOUR LAST NAME.
7. CONSENT AGENDA
The following items are distributed to Council members in advance for study and review and will be adopted in a single motion. Any item mny be removed for further discussion if requested by a Council member
a Court Case filed by Comelus T. "Bob"Gevers v.City of Renton in the matter of Highlands
Community Church three-story addition,R-90-048/AAD-93-159(CRT-94-003). Refer io Cjly
Attorney end Inwn•nce rvi
it b. Development Services Division requests limited term fbndin in the amount of$54,617.00 for Land
Use Review Supervisor(Print,a1 Planner)to 12131/94. Refer to Finance Committe'. '
c. Development Services Division requests approval of ardinance temporarily amending the Subdivision
and Zoning ordinances to allow approval of a special residential development denum ation project.
Refer to Planning and Dgveloom nt CommitteC.
d. Utility Systems(Water Utility)Division requests approval of an agreement with WSDOT for 900/e
reimbursement in the amount of$28,765.46 for construction of a watermain in Carco Road to
accommodate 1.405 project improvements. The City's share will be$2,686 69. Council concur. (See
I O.a.for resolution.)
e. Utility Systems(Water Utility)Division requests approval of an agreement with W SDOT for 9u% -
reimbursement in the amount of$16,552.70 for relocation of utility lines near 1-405 and Maple Valley
Highway. The City's share will be$1,705.30. Council concur. (Sec 10 b.for resolution.)
f Utility Systems(Wastewater Utility)Division submits CAG-92-103,Lift Station Improvements Lake
Washington No.2 Lift Station and Cottonwood Lift Station;and requests approval of the project,
authorization for final pay estimate in the amount of$26,572.30,commencement of 30-day lien period,
and release of retained amount of$21,812.20 to Omega Contractors,contractor,if all required releases
have been re -wed. Council concur.
9 Utility Systems(Wastewater Utility)Division requests approval for Sanitary Sewer Main Grouting and
Rehabilitation Public Works Trust Fend Construction Loan Agreement in the amount of S600,000.
The City's match will be$150,000. Council concur (See 10 c.for resolution.)
It. Utility Syslems(Wastewater Utility)Division requests approval for Dayton Avenue NE Sanitary Sewer
(LID#337)Public Works Trust Fund Construction Loan Agreement in the amount of$139,677. The
City's match will be$36,000. Council concur. (See I O.d, for resolution)
8. CORRESPONDENCE
(CONTINUED ON REVERSE SIDE)
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9. OLD BUSINESS
Topics listed below were discussed in Council committees during the past v sek Those topics marked with
j asterisk(•)may include legislation. Committee reports on any topics may be held by the chairman if further
review is necessary.
a. Committee of the Whole r. Proposed Revisions to Street Standards;Housing Element of the
Comprehensive Pin;Downtown Revitalization Plan
b. Community Services Committee Renton River Days Fee Waiver;RAYS Co,:;ract; 1995 CDBG
Funds;Reallocation of 1994 CDBG Dollars;Lake Washington Trail Grant Application*
Fc. Finance Committer. 1994 Budget Amendments'
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10. ORDINANCES AND RESOLUTIONS
Rcsolu6, ns
a. Agreement with WSDOT for 1-405lCarco Road watermain(see 7.d.)
1 b. Agreement with WSDOT for 1 405 utility relocation(see 7.e.)
c. Public works trust fund loan for Sanitarysewer main g)
d. Public works trust fund loan for Daytn Avenue NE sanitarysa se sewers(reel rehabilitation j n(sec 7.
e Lake Washington Trail gram application(see 9.b.)
Ordinance for firg readmit
r„ 1994 Budget Amendments(see 9.c.)
11. NEW BUSINESS
�`. (Includes Council Committee agenda topics•call 277-4430 for recorded information)
A. 'Y
12. AUDIENCE COMMENT
13. ADJOURNMENT
' COMMITTEE OF THE WHOLE MEETING
AGENDA
(Preceding Council Meeting)
MUNICIPAL COURT CHAMBERS
6:30 p m.
1. Proposed Revisions to Street Standards
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2, Continued Review of Housing Element of the Comprehensive Plan
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CITY OF RENTON COUNCIL AGENDA BILL
rr At#: —1
A. si�a oxa Planning7Building Public Works For A9xWs of April 19, 1994
Dept(rv,Boxd. Wastewater Utility _
sMB 0~ Michael Benoit A9eam saaw
Lonna....._._.... X
SWIM: PWYe Naamp._
Dayton Ave NE Sanitary Sewer(LID#337) carraeoxMnwa_
Public Works Trust Fund Construction Loan Agreement
Rasd4on. X
EM s: New B isrxas_....
Draft Resolution Swnv�_....
Copy of Public Works Trust Fund Loan Agreement InfonasBun.
Recxmrndad ACMn. __.-- APPXx'ae-
Council Concur L"W Dpl. ----
Adopt Resolution Finance Dept--
d omx__._. _...
F x Impact:
E14piitaMllura Repurad $175,677 TmsfxlAmaMreM__..
Amount BudpelaE.. .. . -n. Rarxvw Ganxxad $139,677 PWTF Loan
9 36,000 LID Bonds
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Summery of Actbn-
The Planning/Building/Public Works Department applied for and received a Public Works Trust
Fund (PWTF) loan for the Dayton Ave. NE Sanitary Sewer Project (LID#337). The loan is for
.� up to$139,677,with a r r match of 20%.
This loan will be the primary funding for the Dayton Ave. Sewer Local Improvement District.
The loan and the$36,000 match will be paid back by the property owners through the LID.
The project was previously approved by Council by adopn3n of Ordinance #4434 forming
LID#337.
STAFF RECOMMENDATION
Staff recommends that the Mayor and City Clerk be authorized to execute the agreement for - L
the Public Works Trust Fund Loan.
GMINE/Ae-DYTNIANB:a
'� f•u t+ +,4 X e.+
CITY OF RENTON
Of 011ice of the City Attorney
at Clymer,Mayor Lawrerrce J,Warraa
� Isclay
57�MEMORANDUM APRig)
To: Mike Benoit,Wastewater Utility Engineer CITY OF PEN"
From: Lawrence 1 Warren,Luy Attorney Enjilnegri% Dept
Dale: April 15, 1994
Subject: Public Works Trust Fund Construction Loan Agreements Nos. PW-5-94-
784-031 and PW-5-94-784-032
I have reviewed the above-referenced agreement.' and the same are approved as to legal form. In
_ aweement No. PW-5-94-784-031, Section 4.16 on page 7, the first line should include the word
"materially"before the word"rails"and also provide a time to cure the failure Much of this can
be implied. Historically, the stet- has not been willing to make these changes and the City hasn't
been willing to endanger grants or loans by insisting on the changr, I will leave this issue to your
discretion on whether or not to pursue this issue 1 note that I n sde a si:nilar comment on the prier
agreement and no change was made
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`^ By the way, neither attachment was sent to me I'm sure that I have to at least review the
.4ttomey's Certificate.
Lawrence J.Warren
lr, LJW.as-
cc. Mavor Earl Clymer
> .A8.105.38
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Post Office Box 626. 100 S 2nd Street-Renton,Washington 98057-(206)255.M78
nut nvn<nrtuxs w aavrva wraaw.r�Mar awwwa
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PUBLIC WORKS TRUST FUND CONSTRUCTION
LOAN AGREEMENT
f
NUMBER PW-5-9{-784-03}1
CITY OF RENTON
PART 1: ENT!RE AGREEMENT
•. ! This agreement,and incorporated attachments,contains all terms and conditions agreed
to by the DEPARTMENT and the LOCAL GOVERNMENT This contract consists of nine
pages and two attachments. An attachment to this agreement, ATTACHMENT I:
SCOPE Oi WORK, consists of a descriFtion of local project activities, certification of the
project's useful life, end identification of estimated project costs and fund sources and is,
by this reference, incorporated into this agreement as though set forth fully lerein. In
addition, ATTACHMENT Ir ArTORNEY'S CERTIFICATION, is by this reference
incorporated into this agreement.
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The DEPARTMENT and the LOCAL GOVERNMENT have executed this agreement as
of the date and year last written below.
DcPARTMENT OF COMMUNITY, TRADE LOCAL GOVERNMENT
AND ECONOMIC DEVELOPMENT
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Name Name
4 1
Tiffs Title
Data Date - -
Approved as to Form by
Attorney General Taxpayer Identification Number
A si and rnsy General
Date — --
t 1994 consouceon Loan taraamant
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II PART IL INTRODUCTION
This ban agreement is made and entered into by and betwoen the DEPARTMENT OF
COMMUNITY, TRADE AND ECONOMIC DEVELOPMENT, a department of the slate of
Washington (refen-ed to as the 'DEPAR'MENT") on behalf of the PUBLIC WORKS BOARD
(referred to as the 'BOARD'), and City of Renton (referred to as the "LOCAL
y GOVERNMENT^).
r' The DEPARTMENT has received an appropriation from the Washington State Legisiature under
c the authority of Chapter 43 155 RCW to provide financial assistance to selected units of local
government for roads, domestic the
a err ala p sys emss sanitary sewer,and storm ment.reconstruction. rehabilitation,
eawer systems vActing a de the
t authomy of Chapter 43.155 RCW, the BOARD has selected the LOCAL GOVERNMENT to
receive o Public Works Trust Fund loan for an approved public works project.
PART III: PURPOSE
_
The DEPARTMENT and the LOCAL GOVERNMENT have entered into this agreement to
State
undertake a local public works project which furthers the goals and objectives of the Washington
State Public Works Trust Fund Program. The project will be undertaken by the LOCAL
GOVERNMENT and will include the activities described in ATTACHMENT I: SCOPE OF WORK,
as well as to the Public Wot%s Trust Fund Application submitted to the BOARD by the LOCAL
reement is based. The
under ke,Min accordance with PART IV:ENT and upon which this TERMS AND CONDITIONS,andl6f applicable sted Project male a be
nd
local laws and ordinances,which oY this reference are incorporated into this agreement as Dough
set forth fully heroin.
AL
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PART IV! TERMS ANDAND CONDITIONS
The parties to this agreement agree as follows.
4. 1 Rote and Tenn of Loan
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The DEPARTMENT, using funds appropriated from the Public Works Assistance Account, shall
loan the LOCAL GOVERNMENT a sum not to e:cend S600 000 The interest rate shall be two
percent (2%) per annum on the outstanding principal balance The term of the loan shall not
exceed 10 Years.with the final payment due July 1, 20D4.
4 02 LQt;,A a jW_$ham
A The LOCAL GOVERNMLNT pledges an amOL of Of locally-generated revenue not less than twenty
percent(20%)of the total eligible portion of the project cost not funded by federal or state grants
as identified in ATTACHMENT I SCOPE OF WORK, to be verified at the time of project
close-out. Any change in the percentage of locally-generated funds may require an adjustment
in the loan amount or interest rate charged, or both. In such event, the LOCAL GOVERNMENT
2 19W Construction I oan Agraamant
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agrees to execute an amendment to this agreement adjusting the loan amount or interest rate,
f' as appropnate.
4
Y Local project share must consist of expenditures eligible under WAC 399-30-030(3) and h
K These
e
related only to project activities described in ATTACHMENT I: SCOPE OF WOR .expenditures may be made up to twelve(12)months poor to the execution of the loan agreement
and verified at the time N project close-out
PUBLIC WORKS TRUST FUND MONIES MAY NOT BE USED TO REIMBURSE THE LOCAL
GOVERNMENT FOR ANY COSTS INCURRED PRIOR TO EXECUTION OF THIS LOAN
AGREEMENT.
4.03�i{bunement of Loan Proceeds
The DEPARTMENT shall issue warrants to the LOCAL GOVERNMENT for payment of allowable
expenses incurred by'he LOCAL GOVERNMENT while undertaking and administering approved
Project activities in accordance with ATTACHMENT I: SCOPE OF WORK. In no event shall the
total Public Works Trust Fund loan exceed eighty percent (80%) of the eligible actua! project
costs. The disbursement of loan proceeds shall be initiated by the LOCAL GOVERNMENT on
a Washington State Invoice Voucher form provided by the DEPARTMENT. The loan funds will
be disbursed to the LOCAL GOVERNMENT as follows:
Within thirty (30) days of the formal execution of this agreement, a sum not to exceed fifteen Ili
percent (15%) of the approved Public Works Trust Fund loan shall be disbursed by the
DEPARTMENT to the LOCAL GOVERNMENT.
Within thirty (30)days of the execution of a Notice to Proceed which follows the formal award of
a construction contract, a sum not to exceed seventy-five percent(75%) of the approved Public
Works Trust Fund Iran shall be disbursed by the DEPARTMENT U the LOCAL GOVERNMENT,
except in the Cale of engineering services contracts. If the approved project described in
ATTACHMENT 1. SCOPE OF WORK is solely for the completion of engineering studies, a sum
not to exceed seventy-five percent(75%)of the approved Public Works Trust Fund loan shall be
disbursed by the DEPARTMENT to the LOCAL GOVERNMENT within thirty (30) days of the
execution of a Notice to Proceed following the formal award of a contract for engineering services.
At the time of project completion,a Close-out Report,(I afar to Section 4.19 for Close-nut Report),
shall be submitted to the DEPARTMENT by the LOCAL GOVERNMENT certifying total actual
project costs. The Close-out Report shall include copies of the approved closure reports from the
Deparment of Revenue and the Department of Labor& Industries.
The final Public Works Trust Fund loan disbursement shall not bring the total loan in excess of
eighty percent (80%) of the eligible project costs or the total of$600,000 s and all
earence of er is less, nor
whichever
shall this disbursement occur prior to the completion of all project activitie Close-out documents from the Department of Revenue and the 0 artmeie of Labor&industries
ceof
The Curse-out Report shall serve as a contract AMFNDMENT for determining the fmal loan
amount, interest rate, and local share
3 1994 Constfuroon Loan Agreement
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I�[c�r4�altx�Mes'11f411�s ".RS""" �YR�9+p{-�4Ei 'iL"S�6'. `9� i`il+"� t
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f' In the event that the final costs identified in the Close-out Report indicate that the
LOCAL GOVERNMENT has received Public Works Trust Fund monies in excess of eighty
percent(80%)of eligible costs, all funds in excess of eighty percent(80%)shall be repaid to the
DEPARTMENT within thirty (30)days of submission of the Close-out Report.
j., 4 04 Interest Lamed on Public Works Trust Fund Mbnlei
t, All interest earned on funds disbursed by the DEPARTMENT and held by the LOCAL
�. GOVERNMENT shall accrue to the benefit of the LOCAL GOVERNMENT and be applied to the
1 eligible costs of the approved project. Benefits shall accrue in one of two ways.
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1. Reduce the amount of the Public Works Trust Fund loan.
2. Pay part of the eligible project costs that are in excess of ATTACHMENT I: SCOPE OF
WORK estimates. (Overrun of project costs.)
The LOCAL GOVERNMENT shall establish procedures to ensure that all moni.+s received from
the Publir V.,,rks Trust Fund loan can be readily identified and accounted for at any time during
the life of this loan agreement. Such procedures shall consist of the establishment of a separate
fund, account, sub-account or any other method meeting generally accepted accounting
principle•
4 05 Time of Performance
The LOCAL GOVERNMENT shall begin the activities identified within ATTACHMENT I: SCOPE
OF WORK no later than October 1, 1994 and reach project completion no later than thirty (30)
months after the date of agreement execution-
Failure to perform within the time frame described in the preceding paragraph may constitute
deft i of this agreement and require the immediate repayment of any loan funds disbursed. In
the even)of extenuating circumstances,the LOCAL GOVERNMENT may request,in writing,that
the BOARD extend the deadline for project completion. The BOARD m y, by a two-thirds vote,
extend the deadline.
The tens of this agreement shall be for the entire term r.i the loan, irrespective of actual project
completion, unless terminated sooner as provided herein
4.06 Repayment
The first loan repayment under this agreement is due July 1 1995, and subsequent installments
are due on July 1 of each year during the tens of the toe i. The first repayment under this
agreement shall consist of interest only at the rate of two percent(2%)per annum,calculated on
a 360-day year of twelve 30-day months, applied to funds received from the DEPARTMENT.
Interest will begin to accrue from the date the DEPARTMENT issues each warrant to the LOCAL
GOVERNMENT. Subsequent repayments shall consist of 119 of the principal plus interest on the
unpaid balance of the loan. The final payment shall be an amount sufficient to bring the loan
balance to zero
4 1994 Conakucmn Loan Agreement
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[` a LOCAL GOVERNMENT has the right to repay the unpaid balance of the loan in full at any
- time, and the right to repay at a faster rate than is provided in this agreement, provided that any
such payment must equal or exceed the amount normally dues on an annual basis.
The LOCAL GOVERNMENT will repay the loan in accordance with the preceding conditions
through the use of a check, money order, or equivalent means made payable to the
DEPARTMENT and sent to
Department of Community, Trade and Economic Development
Administrative Services Division/Fiscal Unit
906 Columbia Street S.W.
.'.O. Box 48300
Olympia: Washington 98504-8300
4.07 Repayment Account
The LOCAL GOVERNMENT shall repay the loan solely from utility revenues, general obligation
revenues, or a combination thereof. The name of the fund, account, or sub-account shall be
4.08 Default in Reoavment
Loan repayments shall be made to the DEPARTMENT in accordance with Section 4.06 of this
agreement. A payment not received within thirty (30) days of the due date shall be declared
delinquent. Delinquent payments shall be assessed a penalty of twelve percent (12%) interest
per annum calculated on a 360-day year.
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Upon default in the payment of any annual installment,the DEPARTMENT may declare the entire
remaining balance of the loan, together with interest accrued, immediately due and
payable. Failure to exercise its option with respect to any such repayment in default shall not
constitute a waiver by the DEPARTMENT to exercise such option for at,y suttee&'- Inslahmdrit
i payment which may then be in default. The LOCAL GOVERNMENT shall pL: L.e costs and
reasonable legal fees inured by the DEPARTMENT in any action undertaken to enforce its
rights under this section.
4.09 General Obligation
This loan is a general obligation of the LOCAL GOVERNMENT, except in the case of utility
systems, in which case. Section 4.10 shall prevail.
4.10 Utility System Repayment and Debt Panty
This section is for the use of LOCAL GOVERNMENTS desiring to specify that debt repayment
is not a general obligation of the LOCAL GOVERNMENT This section may be used only if the
ontire project is a domestic water, sanitary sewer or storm sewer utility project. LOCAL
GOVERNMENTS performing a storm sewer project that have not created a storm sewer utility
or stoma water utility may not use this section Projects providing for a mixture of bridge, road,
domestic water, sanitary sewer, and storm sewer activities may not utilize this section.
5 1994 Construction Loan Agreement
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In accordance with Section 4.06 of this agreement,the LOCAL GOVERNMENT shall be obligated 1
to make all such repayments only from the net revenue of the LOCAL GOVERNMENTS Q
utility after the payment of the principal of and interest on any
outstanding __ utility revenue bonds or notes at any time outstanding
t revenue. A5 used here, "net revenue"means gross
which constitute a lien or charge on that ne
revenue minus expenses of maintenance and operation. This loan agreement is not a general
.g obligation of the LOCAL GOVERNMENT,
Y
Nothing in this section shall absolve the LOCAL GOVERNMENT of its obligation to make loan
repayments when due, and to adjust rates, fees, or surcharges, it necessary, to meet its
obligations under this agreement.
4.11 Reoo dkeepino and Access to Records
The LOCAL GOVERNMENT agrees to keep such records as the DEPARTMENT map require.
Such records will include informa7on pertinent to work undertaken as part of the project, including
demonstration of compliance with the terms and provisions of this agreement and all applicable
state and local laws and ordinances. The LOCAL GOVERNMENT agrees to retain these records
for a period of three years from the date of project completion.
The DEPARTMENT and duly authorized officials of the state shall have full access and the right
to examine, excerpt, or transcribe any pertinent documents, papers, records, and books of the
LOCAL GOVERNMENT and of persons, firs, or organizations win which the LOCAL
GOVERNMENT may contract, involving transactions related to this project and this agreement.
4.12 Reports
The LOCAL GOVERNMENT, at such times and on such forms as the DEPARTMENT or the
BOARD may require,shall furnish the DEPARTMENT with such periodic reports as it may request
pertaining to the activities undertaken pursuant to this agreement including, but not limited to,
quarterly progress reports, the Close-Out Report, and any other matters covered by this
agreement. Failure to file periodic reports as requested may result in termination of this
agreement as per Section 4.16.
4.13 Indemnification
The LOCAL GOVERNMENT will defend, protect. indemnity, save, and hold harmless the
DEPARTMENT, the BOARD, and the state of Washington from and against any and all claims,
costs,damages,expenses,or liability for any or all injuries to persons or tangible property,arising
from the acts or omissions of the LOCAL GOVERNMENT or any of its contractors or
subcontractors, or any employees or agents of either in the performance of this agreement,
however caused. In the case of negligence of both the DEPARTMENT and the LOCAL
GOVERNMENT, any damages allowed shall be levied in proportion to the percentage of
negligence attributable to each party.
6 1994 Construction Loan Agreement
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4 14 Amendments. Modifications. and Waivers
1..
Except for an increase in the amount of the loan governed by this agreement, the LOCAL
i - GOVERNMENT may request an amendment of this agreement for he purpose of modifying the
SCOPE OF WORK or for extending the time of performance as provided for in Section 4.05. No
modification or amendment resulting in an extension of time .hall take effect until a request in
writing has been received and approved by the Board in accordance with Section 4.05. No
amendment or modification shall take effect until approved in writing by both the DEPARTMENT
and the LOCAL GOVERNMENT and attached hereto. No conditions or provisions of this
' agreement may be waived unless approved by the DEPARTMENT in writing
I:
4.15 Disputes
rh' 4 k
Except as otherwise provided in this agreement, any dispute concerning a question of fact arising
under this agreement that is not disposed of by this agreement shall be decided by a panel
consisting of a representative of the DEPARTMENT, a representative of the LOCAL
GOVERNMENT, and a representative of the BOARD. The panel shall reduce its decision to
writing and furnish a copy to all parties to the agreement. The decision of the panel shall be final
and conclusive.
This clause does not preclude the consideration of questions of law in connection with decisions
provided for in the preceding paragraph provided that nothing in this agreement shall be
construed as making final the decisions of any administrative official, representative,or board on
a question of law.
4.1E Termination for Cause
If the LOCAL GOVERNMENT fails to comply with the terms of this agreement,or fails to use the
loan proceeds only for those activities identified in ATTACHMENT 1. SCOPE OF WORK, the
DEPARTMENT may terminate the agreement in whole or in part at anytime The DEPARTMENT
shall promptly notify the LOCAL GCVERNMENT in writing of its determination to terminate, the
reason for such termination, and the effective date of the termination. Upon termination of the
loan agreement. the DEPARTMENT shall declare the entire remaining balance of the loan,
together with any interest accrued, immediately due and payable.
4_17_Goovemin;Law and Venue
This agreement shall be construed and enforced in accordance with, and the validity and
performance hereof shall be governed by,the laws of the state of Washington. Venue of any suit
between the parties arising out of this agreement shall be the Superior Court of Thurston County,
Washington. The prevailing party is entitled to recover costs in accordance with Washington
State Law(Chapter 4.84 RCM
4.18 Sevarebili
If any provision under this agreement or its application to any person or circumstances is held
invalid by any court of rightful jurisdiction. this invalidity does not affect other provisions of the
agreemen! which can be given effect without the invalid provision
7 '.994 Construction Loan Agreement
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4.19 Proiect Completion
The DEPARTMENT will require and notify the LOCAL GOVERNMENT to initiate a Close-out
Report when the activities identified in ATTACHMENT 1. SCOPE OF WORK are completed. In
the report, the LOCAL GOVERNMENT will provide the following information to the
I' DEPARTMENT:
l _
1 1. A description ct the actual work performed, in addition to a certified - ment of the
actual dollar amounts spent,from all fund sources,in completing the project as described.
g 2. Certification that all costs associated with the project have been incurred. Costs are {
incurred when goods and services are received and/or contract work is performed.
* 3. Copies of the approved closure reports from the Department of Revenue and the
Department of Labor & Industries, certifying that all sales taxes have been paid and
appropriate industrial insurance and prevailing wages have been pad
4.20 Proiect Closc-out
In accordance with Section 4.03 of this agreement, the LOCAL GOVERNMENT will submit,
together with the Close-out Report, a request for a sum not to exceed the final ten percent(10%)
of the loan amount. This disbursement shall not occur prior to the completion of all project _
activities and clearance of all Close-out documents from the Department of Revenue and the
Department of Labor& Industries. The LOCAL GOVERNMENT shall be responsible to ensure
compliance with the Department of Revenue and the Department c abor & Industries
requirements by their contractor(s).
4.21 Audit
Audits of the LOCAL GOVERNMENTS project activities may be conducted by the Municipal
Division of the State Auditor's Office in accordance with state law and any guidelines the
DEPARTMENT may prescribe. Payment for the audit shall be made by the LOCAL
GOVERNMENT.
4.22 Proiect Signs
if the LOCAL GOVERNMENT displays, during the period covered by this agreement, signs or
markers identifying those agencies participating financially in the approved project, the sign or
marker must identify the Washington State Public Works Trust Fund as a participant in the
project.
4.23 Utilization of Minority and Women Business Enterbrises (MWBE)
The LOCAL GOVERNMENT is encouraged to utilize business firms tnat are certified as minority-
owned and/or women-owned in carrying out the purposes of this loan agreement LOCAL
GOVERNMENTS may set their own utilization standards, based upon local conditions, or me
utilize the state of Washington MWBE goals, as identified in WAC 326-30-03904.
6 1994 Construction Loan Agreement
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4.24 Nondiscnmmation Provision
There shall not be discrimination against any employee who is oaid by the funds indicated in the
contract or against any applicant for such employment because of race, color, sex, age, or
national origin. 'this provision shall include, but not be limited to, the following: employment,
upgrading,demotion,transfer,recruitment,advertising,lay-off or termination,rates or pay or othar
forms of compensation and selection for -aining. This section shall be construed to pertain to
the Americans with Disabilities Act of 1990(Public Law 101-336),which provides comprehensive _
civil fights protection in the areas of employment, public accommodation, state and local
government services, and telecommunications to individuals with disabilities. -
t-
PART V: SPECIAL ASSURANCES
The LOCAL GOVERNMENT assures compliance with all applicable state and local laws,
requirements, and ordinances as they pertain to the design, implementation, and administration
of the approved project. Of particular importance are the following:
5_01 RCW 43 155 O60
The LOCAL GOVERNMENT shall comply with the provisions of RCW 43.155.060 regarding
competitive bidding requirements for projects assisted in whole or in part with money from the
Public Works Trust Fund program.
5.02 WAC 39330-030(3)
The LOCAL GOVERNMENT assures compliance with WAC 399-30-030(3)which identifies eligible
peab for projects assisted with Public Works Trust Fund loans.
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9 1994 Construction Loan Agreement
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LOAN AGREEMENT
NUMBER PW-&94-784-032
Er CITY OF RENTON
1� PART I: ENTIRE AGREEMENT
A, This agreement,and incorporated attachments,contains all terms and conditions agreed
to by the DEPARTMENT and the LOCAL GOVERNMENT. This contract consists of nine
pages and two attachments. An attachment to this agreement, ATTACHMENT I
SCOPE
project's useful life,and identification of estimated project costs and fund sources and is,
by this reference, incorporated into this agreement as though set forth fully here. In
i 1 addition, ATTACHMENT II: ATTORNEY'S CERTIFICATION, is by this reference
incorporated into this agreement.
The DEPARTMENT and the LOCAL GOVERNMENT have executed this agreement as
of the date and year last written below.
DEPARTMENT OF COMMUNITY, TRADE LOCAL GOVERNMENT
AND ECONOMIC DEVELOPMENT
ll
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Name Name f
Title Title
Date Date
Approved as to Form oy
Attorney General Taxpayer Identification Number
t
As s t AtlWey General
Date
t 1994 Construction Loan Agreement
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F' PART It: INTRODUCTION
This loan agreement is made and entered into by and between the DEPARTMENT OF
COMMUNITY. TRADE AND ECONOMIC DEVELOPMENT, a department of the state of
Washington (referred to as the "DEPARTMENT") on behalf of the PUBLIC WORKS BOARD -
F (referred to as the "BOARD', and the City of Renton (referred to as the "LOCAL t
GOVERNMENT').
The DEPARTMENT has received an appropriation from the Washington State Legislature under
the authority of Chapter 43,155 RCW to provide financial assistance to selected units of local
government for the repair, replacement, reconstruction, rehabilitation,or improvement of bridges,
roads, domestic water systems, sanitary sewer, anu storm sewer systems Acting under the
auLhority of Chapter 43.155 RCW, the BOARD has selected the LOCAL GOVERNMENT !o
receive a Public Works Trust Fund loan for an approved public works project.
PART III: PURPOSE
The DEPARTMENT and the LOCAL GOVERNMENT have entered into this agreement to
undertake a local public works project which furthers the goals and objectives of the Washington
State Public Works Trust Fund Program. The project will be undertaken by the LOCAL
GOVERNMENT and will include the acfivties described in ATTACHMENT L SCOF OF WORK,
as well as in the Public Works Trust Fund Application submitted to the BOARD by the LOCAL
t GOVERNMENT and upon which this agreement is based. The assisted project must be
undertaken in accordance with PART IV:TERMS AND CONDITIONS,and all applicable state and
local laws and ordinances,which by this reference are incorporated into this agreement as though
set forth fully herein.
PART IV: TERMS AND CONDITIONS
The parties to this agreement agree as follows:
4.Q1 Rate and Term of Loan
The DEPARTMENT, using funds appropriated from the Public Works Assistance Account, shall =i loan the LCCAL GOVERNMENT a sum not to exceed$139,677. The interest rate shall be two
percent (2%) per annum on the outstanding principal balance. The term of the loan shall not
exceed 20 years, with the final payment due July 1, 2014.
4.02 Local Project She
The LOCAL GOVERNMENT pledge,an amount of locally-generated revenue not less than twenty
percent(20%)of the total eligible portion of the project cost not funded bj federal or state grants
as identified in ATTACHMENT I SCOPE OF WORK, to be venfied at the time of project
close-out. Any change in the percentage of locally-generated funds may require an adjustment
in the loan amount or interest rate charged, or both. In such event, the LOCAL GOVERNMENT
2 1994 Construction Loan Agreement
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agrees to execute an amendment to this agreement adjusting the loan amount or interest rate,
as appropriato.
Local project share must consist of expenditures eligible under WAC 399-30-030(3) and be
related only to project activities described in ATTACHMENT I: SCOPE OF WORK. These
expenditures may be made up to twelve(12)months prior to the execution of the loan agreement 'and verified at the linen of project close-out
r%
PUBLIC WORKS TRUST FUND MONIES MAY NOT BE USED TO REIMBURSE THE LOCAL
GOVERNMENT FOR ANY COSTS INCURRED PRIOR TO EXECUTION OF THIS LOAN
I. AGREEMENT.
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4_03 Disbursement of Loan Proceeds
' The DEPARTMENT shall issue warrants to the LOCAL GOVERNMENT for payment of allowable
expenses incurred by the LOCAL GOVERNMENT while undertaking and administering appro,ed
project activities in accordance with ATTACHMENT I: SCOPE OF WORK. In no event shall the
total Public Wo,*s Trust Fund loen exceed eighty percent (80%) of the eligible actual project
costs. The disbursement of loan proceeds shall be initiated by the LOCAL GOVERNMENT on
a Washington State Invoice Voucher form provided by the DEPARTMENT. The loon funds will
be disbursed to the LOCAL GOVERNMENT as followsAi
Within thirty (30) days of the formal execution of this agreement, a sum not to exceed fifteen
percent (15%) of the approved Public Works Trust Fund loan shall be disbursed by the
DEPARTMENT to the LOCAL GOVERNMENT.
i
Within thirty(30)days of the execution of a Notice to Proceed which follows the formal award of
a construction contract, a sum not to exceed seventy-five percent(75%)of the approved Public
Works Trust Fund loan shall be disbursed by the DEPARTMENT to the LOCAL GOVERNMENT,
except in the case of engineering services contracts. If the approved project described in
ATTACHMENT I: SCOPE OF WORK is solely for the completion of engineering studies, a sum
not to exceed seventy-five percent(75%)of the approved Public Works Trust Fund loan -'.all be
disbursed by the DEPARTMENT to the LOCAL GOVERNMENT within thirty (30) days of the
execution of a Notice to Proceed following the formal award of a contract for engineering services.
At the time of project completion.a Close-out Report,(refer to Section 4.19 for Close-out Report),
shall be submitted to the DEPARTMENT by the LOCAL GOVERNMENT certifying total actual
project costs. The Close-out Report shall mclude copies of the approved closure reports from the
Department of Revenue and the Department of Labor& Industries.
The final Public Works Tnisi Fund loan disbursement shall not bring the total loan in excess of
eighty percent (80%) of the eligible project costs or the total of$139,677, whichever is less, nor
shall this disbursement occur prior to the completion of all project activities and clearance of all
Close-out documents from the Department of Revenue and the Department of Labor&Industries
The Close-out Report shall serve as a contract AMENDMENT for determining the final loan
amount, interest rate, and local share.
3 1994 ConstruMon Loan Agreement
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i In the event that the final costs identified in the Close-out Report indicate that the
LOCAL GOVERNMENT has received Public Works Trust Fund monies in excess of eighty
percent(80%)of eligible costs, all funds in excess of eighty percent(80%) shall be repaid to the --
1. DEPARTMENT within thirty (30)days of submission of the Close-out Report
Ct 4.04 Interest Earned on Public Works Trust Fund Monies
All interest ear d on funds disbursed by the DEPARTMENT and held by the LOCAL
r, GOVERNMENT shall accrue to the benefit of the LOCAL GOVERNMENT and be applied to the
eligible costs of the approved project. Benefits shall accrue in one of two ways:
1
t 1. Reduce the amount of the Public Works Trust Fund loan.
2. Pay part of the eligible project costs that are in excess of ATTACHMENT I. SCOPE OF
WORK estimates. (Overrun of project costs.)
The LOCAL GOVERNMENT shall establish procedures to ensure that all monies received from
r ` the Public Works Trust Fund loan can be readily identified and accounted for at any time during
' the life of this loan agreement. Such procedures shall consist of the establishment of a separ:e
fund, account, sub-account or any other method meeting generally accepted accounting
principles.
4.05 Time of Performance
The LOCAL GOVERNMENT shall begin the activities identified within ATTACHMENT I: SCOPE
OF WORK no later than October 1, 1994 and reach project completion no later than thirty (30)
months after the date of agreement execution.
Failure to perform within the time frame described in the preceding paragraph may constitute
default of this agreement and require the immediate repayment of any loan funds disbursed. In
the event of extenuating circumstances,the LOCAL GOVERNMENT may request,in writing,that
the BOARD extend the deadline for project completion. The BOARD may, by a two-thirds vote,
extend the deadline.
The term of this agreement shall be for the entire term of the loan, irrespective of actual prole:t
completion, unless terminated sooner as provided herein.
4.06 Repayment
The first loan repayment under this agreement is due July 1, 1995, and subsequent installments
are due on July 1 of each year during the term of the loan. The first repayment under this
agreement shall consist of interest only at the rate of two percent(2%)per annum, calculated on
a 360-day year of twelve 30-day months, applied to funds received from the DEPARTMENT.
Interest will begin to accrue from the date the DEPARTMENT,ssues each warrant to the LOCAL
GOVERNMENT.Subsequent repayments shall consist of 1/19 of the principal plus interest on the
unpaid balance of the loan. The final payment shall be an amount sufficient to bang the loan
balance to zero.
4 1904 Construction Loan Agreement
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The LOCAL GOVERNMENT has the ngrn to repay the unpaid balonw of the loan in full at any
I time, and the right to repay at a faster ratr than is provided in this agreement, provided that any
such payment must equal or exceed the amount normally due on an annual basis.
eding
wi
The LOCAL GOVERNMENT will
monay the
orde�® orn equvalenlca�earsh made c payable t6
r through the use of a check, Y
DEPARTMENT and sent to:
'p Department of Community,Trade and Economic Development
r. Administrative Services UiwsicNFiscal Unit
906 Colnvmbia Street S W.
P.O. Box 48300
Olympia,Washington 98504-8300
4 07 Reoavmont A:count
The LOCAL GOVERNMENT shall repay the loan solely from utility revenues, general obligation
revenues,or a combination thereof. The name of the fund, account, or sub-account shall be
408 Default in eoevmant ------
Loan repayments shall be made to the DEPARTMENI in accordance with Section 4.06 of this
agreement. A payment not received within thirty (30) days of the due gate shall be declared
delinquent. Delinquent payments shall be assessed a penalty of twelve percent (12%) interest
per annum rziculated on r 360-day year.
Upon default in the payment of any annual installment,the OLPARTMENTm may
d eclare the entire
due and
remaining balance of the loan, together with interest accrued, Y
pay Failure to exercise its option with respect to any such repayment in default shall not
cot .re a waiver by the DEPARTMENT to exercise such option for any succeeding installment
reasonable
le leg may than bed default. Th
e LOCAL GOVERNMENT shall pay the costs and
_.II reasonable lapel teas incurred by the DEPARTMENT in any action undertaken to enforce its
rights under this section
_ I
4.09 General Obligation
This loan is a general obligation of the LOCAL GOVERNMENT, except in the case of utility
systems, in which case, Section 4.10 shall prevail.
4 10 Utility Syslem Repavmant and Dell Parity
This section is for the use of LOCAL GOVERN,TENTS dmsiring to spedA that dobt repayment
is not a general obligation of the LOCAL GOVERNMENT. This section may be used only if the
entire project is a domestic water, sanitary sewer or storm sewer utility project. LOCAL
GOVERNMENTS performing a storm sever pr,roct that have not created a storm sewer utility
or storm water utility may not use this section. Projects providing for a mixture of bridge, road,
domestic water, sanitary sewer, and storm sewer activities may not utilize this section.
5 1994 construe on Loan Agreement
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In accordance wish Section 4.g6 of this agreement,the LOCAL GOVERNMENT shall be obligated
to make all such repayments only from the net revenue of the LOCAL GOVERNMENTS
utility after the payment of the principal of and interest on any
outstandln9 utility revenue bonds or notes at any time outstanding '
.--___
which constitute a lien or charge on that net revenue. As used here,"rat revenue"means gross
revenue minus expenses of maintenance and operation. This loan agreement is not a general
�. obligatir-• of the LOCAL GOVERNMENT.
Nothing in this section shall absolve the LOCAL GOVERNMENT of its obligation to make 103
repayments when due, end to adjust rates, fees, or surcharges, if necessary, to meet its
" obligations under this agreement.
r
4 11 Recordkeaoino end Access to Records
The LOCAL GOVERNMENT agrees to keep such n cords as the DEPARTMENT may require.
Such records will include information pertinent to wod undertaken as part of the project, including
demonstration of compliance with the terms and prof isions of this agreement and all applicable
state and local laws and ordinances. The LOCAL GO JERNMENT agrees to retain these records
for a period of three years from the date of project cc mpletion.
The DEPARTMENT and duty authonzcd officials r,the state shall have full access and the right
to examine, excerpt, or transcribe env P7n,'cnt documents, papers, records, and books of the
LOCAL G^VERNMENT and of pe sans, firms, of organizations with which the LOCAL -
GOVERN%' _NT may contract, involving transact: s related to this project and this agreement.
4.12 Reports
The LOCAL GOVERNMENT, at such times and on such forms as the DEPARTMENT or the
BOARD may require,shall furnish the DEPARTMENT with such periodic reports as it may request
vertaining to the activities undertaken pursuant to this agreement including, but not limited to,
4 quarterly progress reports, the Close-Out Report. and any other matters covered by this
agreement. Failure to file periodic reports as requested may result in termination of this
agreement as per Section 4.16.
4.13 Indemnification
The LOCAL GOVERNMENT will defend, protect, indemnity, save, and hold harmless the
DEPARTMENT, the BOARD, and the state of Washington from and against any and all claims,
costs,damages,expenses,or liability for any or all injuries to persons or tangible property,arising
„ 1 from the sets or omissions of the LOCAL GOVERNMENT or any of its contractors or
subcontractors, or any employees or agents of either in the performance of this agreement,
however caused. In the case of negligence of both the DEPARTMENT and the LOCAL
GOVERNMENT, any damages allowed shall be levied in proportion to the percentage of
negligence attributable to each party.
6 19"ConstrucOnn Losn Agreement
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A,14 Amendment. Modifications. and Waivers
Except Ion an increase in the amount of the loan governed by this agreement, the LOCAL
GOVERNMENT may request an amendment of this agreement for the purpose of modifying the
SCOPE OF WORK or for extending the lime o1 pertom,ance as provided for in Section 4.05. No
modification or amendment resulting in an extension of time shall take effect until a request in
writing has been received and approved by the Board in accordance with Section 4.05. No
amendment or modification shall take effect until approved in writing by both the DEPARTMENT
and the LOCAL GOVERNMENT and attached hereto. No oonditiona or provisions of this
agreement may be waived unless approved by the DEPARTMENT in ✓rriting.
c 4.15 Disputes
Except as otherwise provided in this agreement,any dispute conceming a question of fact ansing
under this agreement that is not disposed of by this agreement shall be decided by a panel
consisting of a representative of the DEPARTMENT, a representative of the LOCAL
yi GOVERNMENT, and a representative of the BOARD. The panel shall reduce its decision to
writing and furnish a copy to all paties to the agreement. The deasion o1 the panel shall be final
and conclusive
This clause does not preclude the consideration of questions of law in connection with decisions
provided for in the preceding paragraph provided that nothing in this agreement shall be
construed as making final the decisions of any administrative official, representative,or board on
a question of law
4.16 Termination for Cause
If the LOCAL GOVERNMENT fails to comply with the terms of this agreement,or tails to use the
ban proceeds only for those activities identified in ATTACHMENT I SCOPE OF WORK, the
DEPARTMENT may tevnir ,he agreement in whole or in part at anytime Ths DEPARTMENT
shall promptly notify the LOCAL GOVERNMENT in writing of its determination to terminate, the
reason for such termination, and the effective date of the termination. Upon termination of the
Ican agreement, the DEPARTMENT shall declare the entire remaining balance of the loan,
together with any interest accrued, immediately due an-' payable.
4.17 vemina Law and Venue
yes„ This agreement shall be construed and enforced in ac-.ordance with, and the validity and
7 performance hereof shall be governed by,the laws of the state of Washington. Venue of any suit
between the parties arising out of this agreement shall be the Superior Court of Thurston County,
Washington. The prevailing party is entitled to recover costs n accordance with Washington
State Law(Chapter 4.84 RCW).
418 Severabili
If any provision under this agreement or its application to any person or circumstances is held
invalid by any court of rightful jurisdiction, this invalidity does not affect other provisions of the
agreement which can be given effect without the invalid provision.
7 1994 Contraction Loan Agreement
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4,19 Project Completion
The DEPARTMENT will require and notify the LOCAL GOVERNMENT to initiate a Close-out
Report when the activities identified in ATTACHMENT I: SCOPE OF WORK are completed. In
the mpert, the LOCAL GOVERNMENT will provide the following information to the
DEPARTMENT.
1. A description of the actual work performed, in addition to a certified statement of the
actual dollar amounts spent,from ail fund sources,in completing the project as described.
2. Certification that all costs associated with the project have been incurred. Costs are
incurred when good: and services are received and/or contract work is performed.
3. Copies of the approveu closure reports from the Department of Revenue and the
Department of Labor 8 Industries, certifying that all sales taxes have been paid and
appropriate industrial insurance and prevailing wages have been paid.
'�•"`..:r 4.20 Protect CI sp e-out
In accordance with Section 4.03 of this agreement, the LOCAL GOVERNMENT vnJ submit,
together with the Close-out Report, a request for a sum not to ex,:eed the final ten percent(10%)
of the loan amount. This disbursement shall not occur prior ,o the completion of all project
activities and clearance of all Close-out dOCemenls from the Department of Revenue and the
Department of Labor& Industries. The LOCAL GOVERNMENT shall be responsible to ensure
compliance with the Department of Revenue and the Department of Labor 8 Industries
requirements by their contractor(s).
4.21 Audit
Audits of the LOCAL GOVERNMENTS project activities may be conducted by lire Municipal
Division of the State Auditor's Office in accordance with state law and any guidelines the
=. DEPARTMENT may prescribe. Payment for the audit shall be made by the LOCAL
COVERNMENT.
4_22 Project Sions
If the LOCAL GOVERNMENT displays, during the period covered by this agreement, signs or
markers identifying those agencies participating financially in the approved project, the sign or
marker must identify the Washington State Public Works Trust Fund as a participant ;r the
project.
4.23 Utilization of Minori Business Ent uses(MWBE
SY--and Women Bu— _1
The LOCAL.GOVERNMENT is encouraged to W.ilize business firms that are certified as minority
owned and/or women-owned in carrying out the purposes of this loan agreement LOCAL
GOVERNMENTS may set their own utilization standards, based upon local conditions, of may
utilize the stale of Washington MW9E goals, as identified in WAC 326-30-03904.
8 1994 ConsaLteon Loan Agreement
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4.24 Nondiscrimination Provision "•'
There shall not be discrimination against any employee who is paid by the funds indicated in the ^t
contract or against any applicant for such employment because of race, color, sex, age, or
national origin. This provision shall include, but not be limited to, the following: employment,
upgrading,demotion,transfer,recruitment,advertising,lay-off or termination,rates or pay or other
forms of compensation and selection for training. This section shall be construed to pertain to
the Americans with Disabilities Act of 1990(Public Law 101-336),which provides comprehensive
civil rights nrotection in the areas of employment, public accommodation. slate and local t
r^ government services, and telecommunications to individuals with disabilities.
e PARI V 'ECIAL ASSURANCES
The LOCAL GOVERNMENT assures compliance with ail applicable state and local laws,
requirements, and ordinances as they pertain to the design, implementation, and administration
of the approved project. Of particular importance are the following:
R {.
5,01 RCW 43 155.060
The LOCAL GOVERNMENT shall comply with the provisions of RCW 43.155.060 regarding
competitive bidding requirements for projects assisted in whole or in part with money from the
Public Works Trust Fund program
5,02 WAC 399-34030(3)
am
The LOCAL GOVERNMENT assures compliance with W'AC 399-30-030(3)which identifies eligible
costs for projects assisted with Publc Works Trust Fund loans-
'
9 1994 Constructtm Loan Agreement
• J
AV
1`
+1
i
CAG-92-065
PUBLIC WORKS TRUST FUND
CONSTRUCTION
LOAN AGREEMENT
F NUMBER PW-5-92-280-033
{ City of Renton
ff PART 1: ENTIRE A,R VMFNT
This agreement,and incorporated attachments,contains all leans and conditions agreed to by the
DEPARTMENTand the LOCAL GOVERNMENT. An attachment to this agreement.ATTACHMENT
I: SCOPE OF WORK,consists of a description of local project activities,certification ofthe project's
useful life,and identification of estimated project costs and fund rources and is,by this reference,
incorporated into this agreement as though set forth fully herein. In addition,ATTACHMENT II:
1 ATTORNEY'S CERTIFICATION,is by this reference incorporated into this agreement.
The DEPARTMENT and the LOCAL GOVERNMENT have executed this agreement as of the date
and year last written below.
DEPARTMENT OF COMMU TY j LO_ CAL GOVERNMENT DEVELOPMENT G/I ?OCAL
Naffle is yme
Title Mayor
Title
I
Date
/ -f Dale t
Approved 9s fo Form
Attorney G 91-6001 271
y el ti� Taxpayer Identification Number
n TEST:
J. Uyary /
sistant Attorney General
Marilyn tersen, CMC.City Clerk
5 a
Date
t
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PART II: 1PLTRQDufm-'1
This ban agreement is made and entered into by and between the DEPARTMENT OF
COMMUNITY DEVELOPMENT, a department of the state of Washington (referred to as the i
'DEPARTMENT-)on behalf of the PUBLIC WORKS BOARD(referred to as the'BOARD').and City
,a of Renton(referred to as the"LOCAL GOVERNMENT").
1 r The DEPARTMENT has received an a Pi e from the Washington Stale Legislature under
tire au'hority 0Chapter 43.155 RCW too provide financial assistance to selected units of local
government for the repair,replacement.reconstructor,rehabilitation,or improvement of bridges,
x. roads, domestic water systems, sanitary sewer, and stone sewer systems. Acting under the
authority of Chapter43.155 RCW,the BOARD has selected the LOCAL GOVERNMENT to receive
a Public Works Trust Fund loan for an approved public works project
I'r
I*
'i PART III: PURPOSF
The DEPARTMENT and the LOCAL GOVERNMENT have entered into this agreement to
undertake a local public works Project which furthers the goals and objectives of the Washington
State Public Works Trust Fund Program. The project will be undertaken by the LOCAL
GOVERNMENT and will include the aetivibe;described in ATTACHMENT 1: SCOPE OF WORK,
as well as in the Pudic Works Trust Fund Application submitted to the BOARD and Dostmarked on or before July 13.1991.by the LOCAL GOVERNMENT and upon which this agreement is bases
The assisted project must be undertaken in accordance with PART IV TERMS ANC
CONDITIONS,and all applicable state and local laws and ordinances,which by this reference are
incorporated into this agreement as though set forth fully herein.
PART IV: TERMS AND CONDITIONS
The parties to this agreement agree as follows:
4.01 fate and T rm of
The DEPARTMENT,using funds appropriated from the Public Works Assistance Account, shall
ban the LOCAL GOVERNMENT a sum not to exceed$987,180. The interest rate slid be three
percent (3%) per annum on the outstanding principal balance. The tern of the ban shall not
exceed 20 years,with the final payment due July 1,2012.
4.02Local P1DjaQLSb=
The LOCAL GOVERNMENT pledges an amount of locally-generated revenue not less than ten
percent(10%)of the total eligible portion of the Project cost not funded by federal or sta;a grants
as identified in ATTACHMENT 1: SCOPE OF WORK,to be verified at the time of project close-out.
Any change in the percentage of locally-generated funds may require an adjustment in the loan
amount or interest rate charged,or both. to such event, the LOCAL GOVERNMENT agrees to
execute an amendment to this agreement adjusting the loan amount or interest rate,as appropriate.
2
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I
Local project share must consist of expenditures eligible under WAC 399.30-030(3)and be related ,
only to project activities described in ATTACHMENT I: SCOPE OF WORK. These expenditures
may be made up to twelve(12)months prior to the execution of the loan agreement and verified
- at the time of project close-out
. �' PUBLIC WORKS TRUST FUND MONIES MAY NOT BE USED 10 REIMBURSE THE LOCAL
j;. GOVERNMENT FOR ANY COSTS INCURRED PRIOR TO EXECUTION OF THIS LOAN
r:. AGREEMENT.
4.03 D sbursement of I oan Procadi
i
Th3 DEPARTMENT shall issue warrants to the LOCAL GOVERNMENT for payment of allowable
k expenses Incurred by the LOCAL GOVERNMENT while undertaking and administering approved
project activities in accordance with ATTACHMENT I: SCOPE Or WORK. In no event shall the
" total Public Works Trust Fund ban exceed nine percent 90% of the eligible actual type ( ) 5 project costs.
The disbursement of loan proceeds shall be Initiated by the LOCAL GOVERNMENT on a
Washington State Invoice Voucher form provided by the DEPARTMENT. The loan funds will be
disbursed to the LOCAL GOVERNMENT as follows:
Within thirty(30) days of the formal execution of this agreement, a sum not to exceed fifteen
percent (15%) of the approved Public Works Trust Fund loan shall be disbursed by the
r DEPARTMENT to the LOCAL GOVERNMENT.
Within thirty(30)days of the execution of a Notice to Proceed which follows the formal award of a -
construction contract, a sum not to exceed seventy-five percent(75%)of the approved Public
Works Trust Fund loan shall be disbursed by the DEPARTMENT to the LOCAL GOVERNMENT,
except in the case of engineering services contracts. If the approved project described in
ATTACHMENTI: SCOPE OF WORK Is solely for the completion of engmeenng studies,a sum not
to exceed seventy-five percent (75%) of the approved Public Works Trust Fund loan shall be 1'
disbursed by the DEPARTMENT to the LOCAL GOVERNMENT within thirty (30) days al the 'fit
execution of a Notice to Proceed following the formal award of a contract for engineering services.
At the time of project completion,a Close-out Report shall be submitted to the DEPARTMENT by
the LOCAL GOVERNMENT,certifying total actual project costs. The Close-out Report shall include
copies of the approved closure reports from the Department of Revenue and the Department of
Labor&Industries.
The final Public Works Trust Fund loan disbursement shall not bring the total loan in excess of
ninety percent(90%)of the eligible project toss or the total of$987,180,whichever Is less,nor
shall this disbursement occur prior to the completion of all project activities and clearance of all
Closeout documents from the Department of Revenue and the Department of labor&Industries.
The Close-out Report shell serve as a contract AMENDMENT for determining the final loan amount,
interest rate,and local share
In the event that the final costs identified in the Close-out Report mdww that the
LOCAL GOVERNMENT has received Public Works Trust Fund monies in excess of ninety percent
(90%) of eligible costs, all funds in excess of nirety percent (90%) shall be repaid to the
i
DEPARTMENT within thirty(30)days of submission of the Closeout Report.
_ _ J
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.. d. �h- R..l ✓N.,,n.a r'� .f a'M1, x'%- h_ mSyR u Y ti1,�..`!e tMix. 'cr�wi?r• - r..1 . i �:�' :lei" . . .Nii9
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). 4 04 Inlere=r Earned n rbl w
4f155_1�1fi(FOOfI M411(CS
All interest earned on funds disbursed b} the DEPARTMENT and held t- the LOCAL
GOVERNMENT shall accrue to the benefit of the LOCAL GOVERNMENT and I t applied to the
eligible costs of the approval project Benefits shall accrue in one of two ways:
Reduce the amount of the Public Works Trust Fund loan.
"x
r 2. Pay part of the eligible project costs that are In excess of ATTACHMENT I: SCOPE OF
WORKestimates. (Overrun of project casts.) '
The LOCAL GOVERNMENT shall establish
Public Works Trust Fund ban can be readily identified and ures to acco ntedsure ffor at all aiy ties me durin from g �e
of this ban agreement, Such g the life
9 procedures shah consist of the establishment of a separate fund,
account sub-account or any other method meeting generally accepted accounting principles.
p* 4 Oi Time of Performance
nce
(' The LOCAL GOVERNMENT shall begin the activities identified within ATTACHMENT I: SCOPE 1
OF WORK no later than October 1, 1992 and reach project completion no later than thirty (30)
e
months after the date of agreement executin.
Failure to perform within the time frame described in the preceding paragraph may constitw,:
default of this agreement and require the immediate repayment of any loan funds disbursed. In the
.. - event of extenuating circumstances,the LOCAL GOVERNMENT may request,in writing,that the
BOARD extend the deadline for project completion. The BOARD may,by a two-thirds vote,extend
the deadline.
This ban agreement shall be in place during the entire tern of the loan regardless of the time of
actual project completion.
4 O__6_R Qnti
The first ban repayment under this agreement is due July 1,1993 and subsequent installments are
^� due on July 1 of each year during the term of the loan. The first repayment under this agreement
shall consist of interest only at the rate of three percent(3%)per annum,calculated orra 360-day
year of twelve 30-day maths, applied to funds received from the DEPARTMENT. Interest will
begin to accrue from the date the DEPARTMENT issues each warrant to the LOCAL
GOVERNMENT.Subsequent repayments shall cnsist of(1/19)of the principal plus interest on the
An unpaid balance of the loan. The final payment shall be an amount sufficient to bring the loan
balance to zero,
The LOOALGOVERNMENT has rightthe tore
and the ri ht to pay the unpaid balance the loan full at any time,
9 pay at a faster rte tthan is provided thisagreement,provided that any such
Payment must equal or exceed the amount normally due on an annual basis.
4
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The LOCAL GOVERNMENT will repay the loan in accordance with the preceding conditions
through the use ol a check,money order,or equivalent means made payable to the DEPARTMENT
and sent to.
Department of Community Development
Administrative Services Division/Fiscal Unit
906 Columbia Street South
P. O.Box 48300' 4
Olympia.Washington 98504-8300 -r...
4.07 Repayment Aocoune r
r
s
The LOCAL GOVERNMENT shall repay the loan solely iron utility revenues,general obligation
revenues,or a combination thereof. The name of the fund,account,or sub-account shall be
A- llastewater Utaity Fund
4.08 Default in Repayment
r
n Loan repayments shall be made to the DEPARTMENT in accordance with Section 4.06 of this
agreement. A payment not received within thirty (30) days of the due date shall be declare r delinquenL Delinquent payments shall be assessed a penalty of twelve percent (12 h)interest per
annum calculate on a 360-day year.
k
Upon default in the payment of any annual Installment,the DEPARTMENT may declare the entire
u remaining balance of the loan,togetherwith interest accntd,imm diately due and payable.Failure
to exercise its option with respect to any such repayment In defat It shall not censtitute a waiver by
the DEPARTMENT to exercise such option for anysucceding installment payment which may then !be In default. The LOCAL GOVERNMENT shall pay the costs and reasonable legal fees incurred
by the DEPARTMENT in any action undertaken to enforce its rights under this section.
4 02 Utility System Op__, tip_l apayme t amp D,t Pasty
This section is for the use of LOCAL GOVERNMENTS desiring to specify
not a general tax obligation of the LOCAL GOVERNMENT. This secto maytbe used on debt repayment the
entire project is a domestic water, sanitary sewer, or storm sewer utility project LOCAL
GOVERNMENTS performing a storm sewer project that have not created a storm sew&utility or a surface water utility may not use this section. Projects which provide for a combination of bridge,
road, domestic water, sanitary sewer, and storm sewer activities may not utilize this section.
Combination projects shall remain a general tax obligation of the LOCAL GOVERNMENT.
7n accordance with Section 4,06 of this agreement, the LOCAL GOVERNMENT shall be
obligate to make all such repayments only from the net revenue of the LOCAL GOVERNMENT'S
waterworks utility after the Paymentof the waterworks Principal of and int est on any outstanding
revenue bonds ornotes which constitute a lien
or ,harge on that net
revenue. As used here'net revenue means gross revenue minus expenses of maintenance and
operation. This loan agreement Us not a general tax obligation of the LOC AtL GOVERNMENT.
MIWI I'll,
k
C
I Nothing in this section shall absolve the LOCAL GOVERNMENT of its obligation to assure fiscal
and managerial responsiW6y or to m:,ke loan repayments when due, and to adjus!fates, f
r surcharges.if necessary,to meet its obligations under this agreement ees,
i Lien position of the debt evidenced by this loan agreement is set forth as follows: The LOCAL
GOVERNMENT may,Without limitation or restriction,issue revenue bonds in the future v4th a lien
and charge for their repayment on that net revenue prior and superiorto the clalre on that revenue
evidenced by this agreement.
UTILITY SYSTEM OPTION A REED TO B t
EP TMENT OF C MUNII Y LUCALG ER t k
LOPMENT Earl Clvmer, May�frl
ecc t�R mrds
The LOCAL GOVERf,!!ENT agrees to keep such records as the DEPARTMENT may require.
Such records will include Information pertinent to work undertaken as demonstration of compliance with the terms and Part of the project,Including
state and local laws and ordinances. The LOCAL GOVERNMENT agrees tto retaent in these records
for a period of three years from the date of project completion.
The DEPARTMENT and duly authorized officials of the state shall have full access and the right
to examine,excerpt, or transcribe any pertinent documents, papers,records, and books of the
LOCAL GOVERNMENT and of persons, firms, or organizations with which the LOCAL
GOVERNMENT may contract,involving transactions related to this protect and this agreement.
411 Report
The LOCAL GOVERNMENT,at such times and in such fares as the DEPARTMENT or the BOARD
may require,shall furnish the DEPARTMENTwith such periodic reports as it may request pertaining
to the activities undertaken pursuant to this agreement intluding, but not limited to, quarterly
Progress reports,the Close-Out Report,and any other matters covered by this agreement. Failure
to file Periodic reports as requested may result in termination of this agreement as per Section 4.15.
4.12 Indemnification
The LOCAL GOVERNMENT will defend. Protect, indemnify, save, and hold harmless the
DEPARTMENT, the BOARD,and the state of Washington from and against any and all claims,
costs,damages,expenses,or liability for any or at!injuries to persons or tangible property,arising .
from the acts a omissions of the LOCAL GOVERNMENT or any author, ed contractor, or any
employees or agents of either in the performance of this agreement,however caused. In the case
of negligence of both the DEPARTMENT and the LOCAL GOVERNMENT,any damages allowed
shall be levied in Proportion to the percentage of negligence attributable to each party.
6
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ham .
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4.13 Amendments Modificalionc and Waivers
i
Except for an increase in the amount of the loan governed by this agreement or for an exteislon
of the time of performance under Section 4.05.the LOCAL GOVERNMENT or the DEPARTMENT
may request an amendment or modification of this agreement. However, such amendment or
modification shall not take effect until approved in writing by both the CEPARTMENT and the
LOCAL GOVERNMENT and attadred herete. No^onditions or provisions of this agreement may
be waived unless approved by the DEPARTMENT in writing. '
h
4.14 Dispute
?` Except as otherwise provided In this agreement,any dispute concerning a question cf fact arising
under this agreement that is not d*'sposed of by this agreement shall be decided by a panel
consisting of a representative of the DEPARTMENT, a representative of the LOCAL
V GOVERNMENT,and a representafiveof the BOARD. The panel shall reduce its decision towviting
and furnish a copy to all parties to the agreement. The decision of the panel shall be final and
conclusive.
This clause does not preclude the consideration of questions of law in connection with decisions
provided for in the preceding paragraph provided that nothing in this agreement shJI be construed
as making final the decisions of any administrative official,representative,or board on a question
of law.
4.15 Termination for a ifl -
If the LOCAL GOVERNMENT fails tv comply with the terns of this agreement,or fails to use the
ban proceeds only for those activities identified in ATTACHMENT I: SCOPE OF WORK, the
DEPARTMENT may terminate the agreement in whoie or in part at any time. The DEPARTMENT
shall promptly notify the LOCAL GOVERNMENT in writing of Its determination to terminate,the
reason for such termination,and the effective date of the termination. Upon termination of the loan
agreement,the DEPARTMENT shall declare the entire remaining balance of the loan,togetherwi,h
any interest accrued,immediately due and payable.
4.16 Governing Law and Venue
This agreement shall be construed and enforced in accordance with, and file validity and
performance hereof shall be governed by,the laws of the slate of Washington. Venue of any suit
between the parties arising out of this agreement shall be the Superior Court of Thurston County,
Washington. The prevailing partv is entitled to reenver costs in accordance with Washington Stale
Law(RCW 4.84).
4.17 Severab ilih•
If any provision under this agreement or its application to any person or circumstances is held
invalid by any court of rightful jurisdiction, this invalidity does not affect other provisions of the
agreement which can be given effect without the invalid provision.
7
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r� 418 Proiecl�gmplgtg
. r '
The DEPARTMENT will require and notify the LOCAL GOV I.'.NMENT to initiate a Close-out Report
when the activities identified in ATTACHMENT I: SCC)PE OF WORK are completed. The LOCAL
GOVERNMENT will provide the following infor..ation to the DEPARTMENT;
i
1. A description of the actual work performed,In addition tc a certified statement of the actual
dollar amounts spent,from ad fund sources,in completing P 9 the Project as described. �-..
2. Certification that ail costs associated with the project have been incurred. Costs are
incurred when goads and services are received and/or contract work is performed. 1
3. Copies of the approved closure reports from the Department of Revenue and the
Department of Labor& Industries, certifying that all sales taxes have been paid and _
appropriate Industiiai Insurance and prevailing wages have been paid.
4.19_erelef LClesQ:4sd
' In accordance with Section 4.03 of this agreement, th^ LOCAL GOVERNMENT will submit,
together with the Close-out Report,a request for a sum not to exceed the final ten percent(10%)
of the ban amount. This disbursement shall not occur prior to the completion of all project activities
and clearance of all Close-out documents from the Department of Revenue and the Department
of Labor&Industries. The LOCAL GOVERNMENT shall be responsibleto ensurecompliancewith
the Department of Revenue and the Department of Labor& Industries requirements by their
contractor(s).
4.20 Audit �I
Audits of Lie LOCAL GOVERNMENT. t activities may be conducted by the Munici,al
Division of the State Auditors Office in accordance with state law and any guidelines the J I DEPARTMENT may prescribe. Payment fcr the audit shall be maue by the LOCAL
GOVERNMENT.
f'
4.21 PMect Signc
If the LOCAL GOVERNMENT displays, during the period covered by this ag,eemem,signs or
markers identifying those agencies participating financially in the approved project, the sign or
marker must Identity the Washington State Public Works Trust Fund as a participant ii the project.
1.
4.22_Utilization of Minr-viP and Wom n B kin cc Fnlemny� (MWBEI
The LOCAL GOVERNMENT is encouraged to utilize business firms that are certified as minority
owned and/or women-owned in carrying out the purposes of this Ioae agreement. LOCAL
GOVERNMENTS may set their own utilization standards, based upon local conditions,or may
utilize the state of Washington MWBE goals,as identified in WAC 326-30-U3901.
i
B
,
_ t
i4-,�—Nond ' - rovisinn �
There shall not be discrimination against any employee who is paid by the funds indica!ed in the
contract or against any applic nt roc such employment because of race,color,sex,age,or national
origin. This provision shall include, but not be limited to, the following: employment,upgrading,
demotion,transfer,recruitment,advertising,lay-off or termination, rates or pay or a"�forms of 4
compensation and selection for training.
PART V: SPE .IA AS$URANCFS
The LOCAL GOVERNMENT assures compliance with a;l applicable state and oral laws,
requirements,and o-dinances as they pertain to the design,implementation,and adminlstratkin of
the approved( project Of Particular importance are the following:
r' S 01 R .W 43 155,060
is
The LOCAL GOVERNMENT shall comply with the provisions of RCW 43.155.060 regarding
competitive bidding requirements for projects assisted in whole or in part with money from the
Public Works Trust Fund program.
5.02 WAC 399. ^ 3 r 1
The LOCAL GOVERNMENT assures compliance with WAC 3g330-030(3)which ioentifies eligible
costs for projects assisted with Pudic Works Trust Fund loans.
9
a
an �
n
PUBLIC WORKS TRUST FUND
ATTJ,CHMENT 1: SCOPE OF WORK '
C&-QfReaten
(Jurisdiction)
ra
Sierra Heights San'a Sewer
_ Improvements {,,...
(Project Title) -q
1. Proviue a dear de.cription of the project to he financed in part by a I-dblic Works
Trust Fund loan (attach an additional sheet if necessary):
The installation of spprexlmately 5,500 lineal feet of 8-Inch diameter gravity
sever main to service the Sierra Heights area. This will Include the
neighborhood maius as well is an interceptor line down to the existing
Honey Creek Interceptor. All properties within the City will be connected. -
Associated street restoration lr also included.
As a second phase to this project, side sewer stubs will be Installed to
each lot th::t is adjacent to the net.• sever but not within the Health Hazard
Area (City).
2. The term for this loan will be based on an engineers certification of the expected
useful life of the improvements, as stated below,or 20 years,whichever is less. If
the local government prefers the term of its loan to be JM than either 20 years or
the useful He of the improvements, the pn;ferred loan term sitould be indicated:
tee° years.
3. 1, Hichara .1. Andercnn licensed engineer, certify that the average
expected useful life for the improvements described above is 5___years.
Signed��l
Date l lei_ 70 , /99 2—
Telephone (206) 227-6211 _—..--
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1 W<
i
SCOPE OF WORK(
i•: Page 2
! PW-5-92-280-033
4. F�timated Prcnet,t Timef"b�:
(based on the possible execution of a Loan Agreement by April 1, 1992)
Completion of Engineering ti31/92 (date)
:. Awarding Construction Contrad- 1/31192 (date)
: Completion of Construction__. 11/31/92 _(date)
r"
r
5. Fshmauud Emma .oei:
,
Preliminary Engineering Report y 75.000
Design Engineering 79.e10
Land or Right-of-Way Acquisition -0-
Salec or Use Taxes s3.47z
Other Fe's 18,715
Inspection/Construction Engineering 78,240
Start-up Costs _ _0_
Financing Costs r v ono
Contingency(2oz of construction + sales tax) 141,114 _
Construction 652,100
TOTAL ESTIMATED PttOJECT COSTS g 1,230.4s1
6. AOfidoaled Fu1djau[ces.
Public Works Trust I ud Loan SWAM
Note: The loan cannot exceed the amount identified above. Local Participation, Yt
not less that 10%from: le
General Funds
Capital F:eserves
Cther Fund___ __
Rates 74a nr
Assessments (LID, RID, ULID)
Special Levies _
Federal Funds from -
Other State Funds from
(applying for CC F Grant Whardshi
P
wort know outcome until July, 1992)+
Otter(identify source)
TOTALFUNDS $ 1,230,451
• If successful, this would Potzntiaily lover our loan request,
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PUBLIC WORKS TRUST FUND
ATTACHMENT II: ATTORNEYS CERTIFICATION .
r lI, LAWRENCE J. WARREN ___,herebycertify:
1 � I am an attorney at law admitted to practice in the State of Washington and the duly appointed
r attorney of the f(the LOCAL GOVERNMENT);and
C of Renton
Fw-5-92-280-037
' I have reviewed Loan Agreement_V to be executed between the LOCAL GOVERNMENT
- and the Department of Community Development(the DEPARTMENT);and ,
y,
o I have a!so examined any and all do,:uments and records which are pertinent to the loan S
,. i agreement including the application requesting this financial assistance. ,
..
- Based on the foregoing,it is my opinion that: z.
1. The LOCAL GOVERNMENT is a public body,property constituted and operating under '
the laws o1 the Stale o1 Washington,empowered to receive and expend federal,state, y {
and local funds,to contract with the Stale of Washington,and to receive and expend the
- funds involved to accomplisfi the objectives set forth in their application.
Ik 2. The LOCAL GOVERNMENT is empowered to accept the Public Works Trust Fund ,'•
financial assistance and to provide for repayment of the loan as set forth in the loan
agreement. 1
3. There is currently no litigation in existence seeking to enjoin the commencement or
completion of the above-described public facilities project or to enjoin the LOCAL
GOVERNMENT from repaying the Public Works Trust Fund loan extended is the
not rt
. : GOVERNMENT is o pa Y
VERN
DEPARTMENT with respect to such project. The LOCAL GO
to litigation which will materially affect its ability to repay such loan on the terms
contained in the loan agreement
i' r i
4 Assumption of this obligation would not exceed statutory and administrative rule debt
limilation�applicable to the LOCAL GOVERNMENT.
Da
(/''Lr
Signature ofa Attorn Date
Lawrence J. Warren
N*Rgren, Kellogq, Barber, Dean a Fontes, Y.S.
]?-O. Box 626
_ Renton, Washington 9.80=7
Address
*WOW
,
� �.y,r...J:-.'f+ ,i`-'.,; x ru,.�-.;• wd �'3�{.r.'�WG . „aiRe .i ..,«Mn ..,,5-.
CITY OF RENTnN
P Planning/Building/Public Works Department
Earl Clymer, Mayor
CITY OF RENTON
MEMORANDUM
GATE: April 13, 1994
TO: Larry Warren, City Attorney
FROM: Mike Benoit.Wastewater Utility Ergineer
SU13JECT: Public Works Trust Fund 1PW7F1 Loan Contrar-ts
We have received two contracts for PWTF loans - PW-5-94-784-031 for grouting and
j rehabilitation of sewers, and PW-5-94-784-032 for the Dayton Avenue Sewer LID.
These contracts are on Council agenda April 18 for Council concurrence and adoption -
of the resolutions previously prepared by your office. Please roview for approval prior
to Marilyn allowing the Mayor to execute.
For your convenience ycu will find enclosed a previously reviewed and executed loan
contract.
If you have any questions, please call me at 277.6206.
t rwrs.iwnAAa n
k: Art M -
IFe
F,
i
200 Mill Avenue South-Renton,Washingi, 08055
txa ruts o+r�in xntxmr,rn wnu.r,in wxrrn. a
• a _
STATE Of WASRINGTON
DEPARTMENT OF COMMUNITY, TRADE AND ECONOMIC DEVELOPMENT
'e 906 eo4m6ir sr.sw. PO 6or 4e3M . of",pia, w�ah;rgron 985a-6700 . r206r 7s7-22ap
{!['- April 11, 1994 Davitl Christensen Err
�,�ta'City of Renton (VC III"IIVVVUIIf!!!,200 "ill Ave. S.
Rey 4 98055 HdG APR 1 3 W4
t Dear Mr. Christen: CITY GF RENTON
p Engineering Dept.
Enclosed are the original and two copies of the Public Works Trust Fund Loan Agreement,
PW-5-94-784-032, between the City of Renton and the Department of Community, Trade
and Economic Development. The agreement details the terms and conditions that will
govern the contract between us, which includes the project's Scope of Work and an
Attorney's Certification as formal attachments. -
Instructions for drawing loan funds are included, as are the necessary forms for the first
' two draws. The loan agreement specifies that the first 15 percent of the loan may be
disbursed within 30 days of the date of execution of this agreement. It is recommended
that you submit the first voucher form with the executed agreements and related
i
documents.
-he face amount of the loan is $139,677 which represents not less than eighty
4 percent of
the project cost as identified in Attachment I: Scope of Work. An interest rate of two
Percent will be assessed over the 20-year term. A change in any of these elements of the
loan agreement will require a contract amendment and may necessitate an adjustment in
the loan amount or tha interest rate.
Please review the terms and conditions of the loan agreement carefully, as well as the
attachments. When you have obtained the appropriate signature on the Attorney's
Certification, please sign and date page one M the three copies of the loan agreement.
Signature Authorization !orn,s are no longer necessary. Please provide the account name
information in the space provided on page five, Section 4.07, and return all three of the
loan agreements to the Department of Community, Trade and Economic Development.
The Department representative will sign the loan agreements and one fully-executed copy
will be returned for your files.
The Washington Administrative Code (WAC) 399-30-060(5) requires that the loan
agreements be signed by you and returned to the Department within 90 calendar days of
the date of this letter. Failure to comply with this section may result in your loan offer
being withdrawn.
I
�9
ork, you are encouraged to review your applicable
compliance. Under Washington law, some utilities may not •i
such work is in compliance with the system's
ition with your ir.house legal advisor or your bond counsel
uld like to specify the parity of this loan for your
issuance, please specify the utility system to be used for
nn 4.09.
hat you must have performed some part of the Scope of "
o later than October 1, 1994.
vith you over the course of your successfra public works
Rion about the loan agreement, please call us at
16-0406.
Sincerely, ,
i
Pate A. Butkus
Public Works Manager
PUBLIC WORKS TRUST FUND LOAN AGREEMENT PACKET
Enclosed Please Find
s: • Loan Agreements to be filled-in, signed and returned.
i
• PWTF Loan Agreement Checklist.
• Eligible Project Costs.
• Voucher#1.
• Voucher#2.
• Notice To Procesd(Attached to Voucher#2).
t
Reporting Requirements
(Includes Sample Quarterly Report and Close-Out Report with
instructions.)
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PUBLIC WORKS TRUST FUND LOAN AGREEMENT CHECKLIST
Items to Return to DCTED
'h
t,
Completed Loan Agreements an original and two copies.
✓ Signatures on page one
✓ Taxpayer Identification Number(TIN)on page one
✓ Provided requested intormation on fund, account, or sub-account narne or
number in Section 4.07 on page 5.
✓ Attorney's Signature on Attomoy's Certification
For Utility Systems Only.
✓ Reviewed language in Section 409 on page 5.
o-
If utilized, fill in the blank with the name of your utility and sign in the
appropriate space.
Mail to Public Works Trust Fund
Department of Community,Trade and Economic Development
906 Columbia Street S.W.
P.O. Box 48319
Olympia,WA 98604-8319
PUBLIC WORKS TRUST FUND
SUMMARY OF ELIGIBLE PROJECT COSTS
s (as excerpt,d from WAC 399-30-030)
it
(3) Direct costs eligible for public works loans are those costs which are directly attributable
p'
to a specific project and shall include:
i
l I
r,. (a) Direct labor(engineering and/or construction)including related employee
benefits: l'
(j) Salaries and wages(at actual or average rates)covering productive lei
hours of the local government employees(excluding the administ--,
organization of the operating unit involved)for periods of time r�o
incidentally engaged in:
(A) Engineering,
(B) Acquisition of rights of way,and
(C) Construction related reviewlmspections and tf;fing.
The costs of services rendered by employees generally classified as
administrative are considered a dirw^t cost only when such employees a e
assigned for short periods of time to perform on a full-lima basis the types of
services described aboveAt
Employee benefits relating to direc!labor are considered a t irect cost of
construction projects. The following items may be includes as employee
benefits:
(A) F.I.C.A.(Social Security)-employers share
(B) Retirement benefits
(C) Hospital,health,dental,and other welfare insurance
(D) Life insurance
(E) industrial and medical insurance
(F) Vacation
(G) Holiday
(H) Sick leave
(I) Military leave and jury duty
Employee benefits shall be calculated as a percentage of direct labor dollars.
The computation of predetermined percentage rates to be apli4ied to current
labor costs shall be based upon the average of total employee benefits and total
labor costs for the prior fiscal year and adjusted by known current year variations.
rtaw
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`. (b) Contract engYlaadrlg or planning at✓KMoes.
(c) Right of way acquisition costs Including:
P) Purchase of land and easements acquired for and devoted to the project;
(If) Purchase of improvements;
(M) Adjustments or reestablishment of improvements;
(v) Salaries,expenses or fees o1 appraisers,negotiators or attorneys;
(v) Removal or demolition of improvement;and
(vl) Other direct costs in connection with the acquisition.
Amounts received from the sale of excess real property or improvements and
from any rentals shall be a reduction of the direct cost.
(d) Contract construction work.
(e) Direct vehicle and equipment charges st the actual rental cost paid for the
equipment,or in the case of clly-or county-owned equipment,at the rental rates
established by the local government's"equipment rental and revolving fund"
MI!owing the methods prescribed by the division of municipal corporations:
Provided,thi uch costs shall be charged on a uniform basis to equipment used
for all projec_,regardless of the source of funding. Cities with the population of
8,000 or leas,which may not use this type of fund,shall be allowed the same
rates as used by the Department of Transportation.
(1) Direct materials and supplies. The cost of materials used in projects shall be
based upon methods prescribed for the"equipment rental and revolving fund"by
ttie division of municipal corporations
(i) Telephone charges;
(ii) ROp,ouucdon and photogrammetry, costs;
9 (➢i) Computer usage;and
A
(iv) Printing and advertising.
qi
IIMUMk
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INSTRUCTIONS FOR COMPLETING
PUBLIC WORKS TRUST FUND VOUCHERS
t
General information ,-
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Section 4.03 of the Loan Agreement describes the three points at which portions of your loan will be disbursed to you:
1) 15 percent of the loan amount may be disbursed within 30 days of the formal
` execution of the Loan Agreement;
2) 75 percent of the loan amount may be disbursed within 30 days of the execution of
i" a Notice to Proceed following the formal award of a construction contract and
�F- 3) the final 10 percent may be disbursed upon project close-out, including clearance
with the state Departments of Revenue and Labor 6 Industries. The Public Works
'rust Fund cannot participate in excess of go percent of the actual project costs, so
this final payment may be adjusted downward.
Attached are Invoice Vouchers jForms A 19-2A)for the first two loan draws. To make
the process simple for you,the forms have been completed, reflecting the appropriate
dollar amounts for each draw
Invoice Voucher#1
The vouches amount reflects 15 percent of your approved loan. The voucher should be
signed a^1 dated by the individual authorized by your junsdiction to sign vouchers.
Send the voucher to the Department of Community, Trade and Economic Development
(DOTED)at the address indicated on the voucher. Be sure to keep a copy for your
local records. You should receive a Washington State warrant approximately 14 days
from the time you mail the voucher to DCTED
Invoice Voucher#2
The voucher amount reflects 75 percent ct your approved loan. Sign and date the
voucher and complete the'Notice Of Contract ensures Compliance Award
form r and requirement
that
projects
To Proceed.' This
pliance unto the program
Public Works Trust Fund loans be competitively bid.merit that projects assisted with
Submit the`Notice Of Contract Award And Notice To Proceed'form along with tj.e
Invoice Voucher to the Department of Community,Trade and Economic Development.
You should receive a Washington State warrant approximately 14 days from the time
YOU mail the forms.
C.%b*CP ph.DOc
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Final Payment
The final loan payment will be withheld until your project has closed-out,and clearance
' has been received from the state Depart..ents of Revenue end Labor&Industries.
Again, please review the terms of the Loan Agreement(Sections 4.03, 4.11 and 4 18)
�- to be certain you understand the process. When your project is near completion,call
the Public Works Tvst Fund to obtain a copy of the Final Project Report and the third
(and final)Invoice Voucher.
Note:
Any interest earned on the proceeds of your loan must apply toward the eligible project
costs. Information regarding interest earnings will be requested on the Final Project
Report.
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Al vOUCHEFi DISTRIBUTION
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CITY OF RENTON Department of Community, Trade
200 MILL AVE S and Economic Development
RENTON WA 90055 906 Columbia St. SW
�Y Olympia, WA 98504-8319
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VOUCHER 02
Loan N PW-5-784- 94032
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LOAN AMOUNT . ............ . . . . . . .... . . . . 139,677.00 ,
PREVIOUS DRAWS .......... . ...... ... .... . 20,951.55
SECOND DRAH. ............... .... . ....... 104,757.75
DRAWN ' ,GATE 125,709.30
BALANCE . . . . . ..... .......... ... ....... .. 13,967.70
TOTAL SECOND DRAW . . . . . . . . . .. . .. . ... . .. . . 104,757.75 I y'
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i REPORTING REQUIREMENTS: Staying In Touch
At the direction of the Rublic Works board,the Public Works Unit of the Department of
Community,Trade and Economic Development makes every offort to keep the
requirements of project administration as ample as possible for local government loan
recipients. The staff of the Public Works Unit has developed a simple process that
Includes the execution of a loan agreement,brief quarterly progres;reports,and a
> close-out report submitted when project activities are complete_
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The Lo*Ar,Aareement
The chief executive officer of ec ch junsdiction receiving a Public Works Trust Fund
Loan agrees by signing the loan agreement,to undertake and complete the activities
describes in the junsdiction's successful Public Works Trust Fund loan application. The
quantified description of the project beromes the Scope of Woic portion of the loan
agreement
Wnften amendments to the Public Works Trust Fund loan agree rent must be
approved by both parties to the loan agreement. Amendments are necessary to -
accomplish
• Changes to the Scope of Work,including the addition or deletion of activities
included in the onginal agreement;and
i
,?r} . Time extensions for the completion of project activities beyond the time cited in the
original loan agreement.
The Quarterly Report
. - Routine review of progress in completing scheduled activities throughout the project will
make the task of conpleting the Close-Out Report easier :,hen the protect ends. To
stimulate this local review, the Department of Community,Trade and Economic
Development will initiate a brief,narrawa quarterly report from each Inan recipient.
Appropriate instructions will be provided for completing the report. A sample quarterly
report is attached
The Close-Out Report
Please contact the Public Works Unit when your project nears its finish. Unit staff Nill
send you a Close-Out Report.with attachments,for completion. The Close-Out Report i
is designed to give a final fiscal accounting and certification for your projects
completion. The report and the final invoice voucher form the basis for the final loan
payment. The Close-Out Report must be accompanied by releases from the state
Departments of Revenue and Labor&Industries
A sample of the Close-0ut Report is attached. Please review it carefully to ensure a
full understan_,ng of the information for which you vill be held accountable at the close
of the project. Please do not use this sample form for your protect rlose-out.
I I
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PUBLIC WORKS TRUST FUND
QUARTERLY REPORT
Anycity Washinoton-PIN-S-q4-784-XM
A. nvc ty Public Works Prciect
Project Name
Reporting Period: Quarter Ending December 11, 1994
Please rater to the SCCPe of Work(Attachment 1)portion of the Loan Agreement in place
between the Departme.tl of Community.Trade and Economic Development(DCTED)and your
jurisdiction. Provide a brief narrative report a the project activities undertaken dining the last
quarter(three months). Please let the Department know If you are experiencing problems o:
delays,as Well as the Positive accomplishments.
I: NARRATIVE
Ih CHANGES
Please advise us of any changes or deviations from the project Scope of Work or project
time lable as containeu to the loan agreement andlor application.
Signature Dale
as
Telephone
Retain comPloted report to Public Works Trust Fund A
Department of Community,Trade and_conomic Developmenl
9M Columbia Street S.W.
P.Q. Box 48319
Olympia.WA 98504-8319
(206)753-3158
SCAN 234,3153
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INSTRUCTIONS FOR PREPARING THE PUBLIC WORKS TRUST FUND
LOAN CLOSE-OUT RcPORT
i,
General Instructions
f
The completed, signed and notarized Close-Out Report should accompany or precede
the final project voucher. Please type or print in ink and retain a copy for your
jurisdiction's files ,
Note: In some instances,the Public Works Trust Funo is financing only a portion of a
larger or more encompassing project. The key to determining this is the description of
the project as found in the Scope of Work section of the Loan Agr-ement. The Close-
Out Report is to account for funds associated with the cost of completing the Scope of
Work iters only. Funds to complete other components are not ac.:;unted for by this
Close-Out Report. -
I
Name of Chief Executive Officer: Self-explanatory
Title of Chief Executive Officer: Self-exnlanatory.
Section 1. Estimated and Actual Protect Expenditures by Cost Category:
The estimated expenditures for each cost category are provided. The figures were
taken from the current version of the Loan Agreement's Scope of Work. The
jurisdiction must provide the actual expenditure-for each category. When the actuai
cost of a specific category differs by 20 percent o. more(plus or minus)from the
estimated costs, a brie`-xplanation in necessary. Please attach a separate,sheet in
provide the explanatiG,
Section 2. Estimated and Aclual Project Funding Sources: The date from
which eligible costs may be considered as local share is 12 months prior to the date on
which the Loan Agreement was executed. The elioibility date is identifier nn the form l
Costs incurred prior to this dare - e ineligible for the PWTF project and should not be
reported on this forn.
Lines 2A through 2C identify Lie estimated funding sources in completing the project.
The Local Government must repo'the actual funding in lines 2E through 2G. Subtract
lines 2F and 2G from line 1 V,and enter the result in line 2D. This is the amount for
calculating the PWTF final draw
Section 3. Calculating the Maximum PWTF Funding: The maximum amount
that the PWTF can contribute is dependent on the original allocation amount, the actual
cost of the project and the amoum of interest earned by the jurisdiction on the funds
drawn from the PWTF account. This section allows the jurisdiction to determine the
maximum PWTF amount.
First, multiply line 2D by the 70, 80 or 90 percent of PyVTF share as set form in the
Loan Agreement The resuit is entered in line 3A. The interest earned on I-WTF funds
are reported in line 3B.and they are subtracted from 3A. Enter the result in line 3C.
C.v�w.a«Doc
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The figure in line 3C represents the maximum PWTF ban if the project cost is less than
the estimate.
The figure in line 3D represents the maximum amount the PVVTF will finance if the
project cost substantially exceeds the estimate. A third option exists. The local
jurisdiction may elect to borrow less money than It is eligible to receive.
Enter the lesser of line 3C of 30 or an optional amount less than 3C and 3C in line 3E.
Line 3F is the loan amount drawn to date from the PWTF account for this project. To
calculate the final draw amount, subtract line 3F from line 3E and enter the result in line
3G. If the result in line 3G is a negative amount,this signifies that you have overdrawn
from the PWTF account. Please attach a check/wisuant for that amount and return it
with the Close-Out Report.
It is possible to reduce the interest rate on the PWTF loan when more local share is
contributed at the project close-out Divide line 2E by the sum of 2E and 3E, and enter
the percentage in line 3H.
Section 4. Attachments• In order for the Close-Out Report to be complete,the
jurisdiction should attach copies of th, Documents noted irl this section. In the case of
engineering studies,a copy of the fin: report is to be submitted in lieu of these
documents.
Section 5. Certification: The chief ewl-utive officer, by his/her sag.nature, certifies
the items noted here.
The rej_urt requires the signature of the project engneer or consultan'and the chief
executive officer. In addition, the chief executive's signature is to be notarized in the
space provided.
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Worksheel for Calculating the FkW Draw
(Return with Close-out)
Unlike the first twu vouchers,the Pudic Wnr s Unit is unable to calcwate the amount of the final draw.
Two variables essential 10 the calculation are known only by the jurisdiction,(i.e.,the actual total
eligibic project cost and the inlarest earned or, the Public Works Trust Funds). The instructions and
worksheet provided here are designed to assist the judadicbon In calwlating the amount Of the*kM
draw. Please note
o Interest earned on PWTF funds drawn by the jurisdiction
are to be applied toward eligible costs.
o PWTF participation can not exceed 70 60.or, 90 percent of
the actual total eligible cost of the project as per
PWTF loan agreement.
Worksheet
Step 1. Identify the actual total ei gible pru;ect cost 1
Step 2. Identify the PWTF contract's allocation. 2
Sep 3. Identify the 8etu31 local funds. 3
Step 4, Identity other funds(funds other than local fund and PWTF)
used for eligible Protect cost. 4
Step 5. Balance of eligible project cost(subtract line 4 from line 1). 5. _
Str:P g. Multiply line 5 by either 70,80.or 90 . %
Pe^ant as set orth in the loan
agreement. 6
Step 7. [,;entity interest earned on PWTF funds. 7
III t
Step 8 Subtract line 7 from line 6. 8
Step 9. Enter the tosser o7 line 2 or line 8(or a local option of an elective
amoun..ess than both line 2 and line 8). 9
Step 10.Tabulate the amount drawn from the Pp oject's PWTF allocation to date. 10.
Step 11.'fhe final draw amount for the project,subtract line 10 from line 9. 11._
Step 12.Percent of local share(divide line 3 by the sum of line 3 and fire 9). 12
L�
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S`_aCe of Washingtm, `)iX�//
DeFar*me.it of Community, Trade and`Economic Development �/ V Pab' ic Works Unit
PUBLIC WOR?CS TRUST FUND PROGRAM
PROJECT CLOSE-OUT REPORT
F. Loan Agreement Number: PW-5-94-784-000
NOTE: This report shall serves as a contract AMENDMENT for
determining the final loan amount, interest rate, and local share
and shall be attached and incorporated into the loan agreument.
-he report accounts for funds associated with the Public Work3
`. Trust Fund Loan Agreement's Scope of Work. Costs outside of the
Scope of Work are not accounted for by this report.
Please Type or Print in Ink.
+• =aarawrraawwt+rw•r+r+aww•r•r•r+rr•r•:rrrr•r+rrwrfrrarrrrrrrr+
City of FarSide
P.O. Box 219
Farside, WA 98250
Name of Chief Executive Officer:
Title of Chief Executive Officer:
..*****#w##ft#t***fff**#****#ft*#f#t**:**##a+a*******ww##***###•#
This document is to certify that the project, as described in the
Public Works Trust Fund Lo-n Agreement's Scope of Work, is
completed and has been ed/constructed to current standards.
f##. _###**#♦**ff#t#*** *t##tt##*##t**fettffff*#tfft*#w*#*#+#
Sec- ion 1. Estimated and Actual Project Expenditures by Cost
Category.
Cost Category Estimated Actual Costs
Preliminary Engineering A. $ 0.00 L.
Design Engineering B. 0.00 M. _
' LanA'v')W Acquisition C. 0.00 N.
Sal or Use Taxes D. 0.00 0.
Other Fees E. 0.00 P.
Construction Inspection F. 0.00 Q. _
Start-up Costs G. 0.00 R.
Financing Costs M 0.00 S.
Contingency I. C.00 T.
Construction J. 0.00 U.
e
Total Project Cost h. 0.00 V.
Page 1 of 2
V 4
Page 2 of 2 (Public Woiks Close-out Report) -
Section 2. Estimated and Actual Project Funding Sources.
5+i Note: The earliest date on which proj^ct costs are {
considered eligible as local share is 0/0/93.
Source of Funds Estimated Actual Costs � tl
F A. Local Share (i cash, In-Kind,
�'. other State an- Federal yqans) $ 0.00 E.
B. Fed-ral Grants 0.00 F.
C. Other State Grants 0.00 G.
D. Line SV minus lines 2F and 2G . . . . ... . . . .. . .. .. . "
5
**. . _ ..***+##+flf llffif iYrtf!!f!!lffff}Rf#RRRfff♦if#f ffrlrf}HffR
�- Section 3. Calculating the Maximum PWTF Funding
A. PWTF Share: multiply line 20 by 70%, 80%,
or 90% as set forth in the loan agreement. .. .. i
B. Interest Earned on the PWTF Loney .. . . . . . .
C. Maximum PWTF share: Line 3• minus line 3B . . .
D. PWTF allocation amount as per co:.tract ... . . . . S 0.00
E. Enter the lesser of line 3C or 3D (or an
optional amount less than 3C and 3D) . . . . .. . . .
F. Amount drawn. to date . . .. . . . . . . .. ...... . . . . . .. S 0.00
s.. G. Final draw amount: Line 3E minims 3F (Any
fir.. negative amount snall be refunded to PWTF) . . _
y M. Divide Line 2E by the sum of 2E and 3E . . . . . . . % 7
Y!}RYflYlf}R+}fRf*Rff***ff Yff+*f}+f i*r+1f+f}f Rfff*+*+lf+rlllfe+rf
Section 4. Attach copies of the following: i
D,-partment of Labor and Industries Closure Document(s) ;
0cpartment of Revenue Closure Document(s) ;
Accepted Project Bid(s) with change orcars.
f:
Section 5. The chief executive officer of the jurisdiction
cer' ifies that:
I-'
-- to the pest of his/her knowledge, the data provided in this
report i^ true and correot as of the date indicated below;
-- recoids suppe-ting the information provided in this report
ere on file and wiii be made available by the jurisdiction
upon request; and _
-- there are no outstanding liens against this project. -.
Signature of Project Engineer or Consultant Date
Signature of the Chief Executive Officer Notary Signature
Date Date
91
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City of Farside Department of Community, Trade
P.O. Box 219 and Economic Development
Farside, WA 98250 906 Columbia °t W
Olympia, WA 98504-8319
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Public Works Tru:.t Fund
PW-5-' 4-784-000
i
L 1jj1 Voucher Number 3 (Final)
F, Loan Amount . . . . . .. . . . . . . . . . . . . . . . . . .. . $ 0.00
Previous Draws $ 0.00
Balance . . . . . .. .. . . . . .. . . . . . . . . .. ... . . . $ 0.00
1
ITotal Voucher 13 (Final) . . . . . . . . .. . ...
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CITY OF RENTON
Office of the City Attorney
R
Bart Clymer. Mayor IDITE4,93.1711
Laawrence J. WarreeeaMEMORANDUM MAR 161994
To: Mike Benoit
C1TY OF RENTON
From: Lawrence 1.Warren,City Attorney Engineering Dept
Date: March 16, 1994
Subject: Resolutions Authorizing the Mayor to Execute an!nterlocal Agreement for
(1)Installation of the Dayton Avenue N E. Sanitary Sewers;and
(2)Sanitary Sewer Main Grouting and Rehabilitation
1 am enclosing copies of the above-referenced Resolutions The originals of these Resolutions have
been forwarded along to the City Clerk.
1
lxwrenr 1.Warren
LJW as.
Encs
cc. Mayor Earl Clymer
Marilyn 1.Petersen
A8.104:61.
Post Office Box 626. 100 S 2nd Street-Renton,Washington 98057-(206)255-9678
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CITY OF F -ON, WASHINGTON
RESOLUTION NO.
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON,
AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN
INTERLOCAL COOPERATIVE AGREEMENT ENTITLED "PUBLIC WORKS
�. TRUST FUND CONSTRUCTION LOAN AGREEMENT" FOR INSTALLATION
OF THE LAYTON AVENUE N.E. SANITARY SEWERS.
i
¢ ! WHEREAS, the City of Renton intends to install a sanitary
sewer line in the area of Dayton Avenue N.E. (N.E. 20th to N.E.
22nd); and
j WHEREAS, the Public Works Trust Fund has agreed to make a
construction loan to the City of Renton; and
WHEREAS, it is necessary to document that loan by means of an
agreement entitled "Public Works Trust Fund Construction Loan
Agreement`; and
s WHEREAS, it is in the interest of the citizens of the City of
Renton to enter into said loan agreement;
NOW, THEREFORE, VIE CITY COUNCIL OF THE CITY O? RENTON,
WASHINGTON, DO RESOLVE AS FOLLOWS:
SSZOTION I The above recitals a.e found to be true and
correct in all respects.
SECTION IL. The Mayor and City Clerk are hereby authorize )
to sign the agreement entitled "Public Works Trust Fund Emergency
Loan Agreement Number PW-5-94-784-032" .
PASSED BY THE CITY COUNCIL this _ day of , 1994.
Marilyn. J. Petersen, City Clerk
1
1
« s
RESOLUTION NO
APPROVED BY THE MAYOR this day of 1994.
Ear1 Clymer, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
RES.363:3/15/94:as.
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CITY OF RENTON, WASHINGTON
RESOLUTIUN NO.
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON,
AUTHORISING THE MAYOR AND CITY CLERK TO EXECUTE AN
INTERLOCAL COOPERATIVE AGREEMMNT ENTITLED "PUBLIC WORKS
TRUST FUND CONSTRUCTION LOAN AGREEMENT" FOR SANITARY
SEWER MAIN GROUTING AND REHABILITATION.
WHEREAS, The City of Renton intends to perform grouting and
rehabilitation work on its sanitary sewer system; and
WHEREAS, the Public Works Trust Fund has agreed to make a
construction loan to the City of Renton; and
III WHEREAS, it is necessary to document that loan, by means of an
agreement entitled "Public Works -rust Fund Construction Loan
Agreeme ; and
WHEREAS, it is in the interest of the citizens of the City of
I Ren^-on to enter into said loan. agreement;
{ NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON,
WASHINGTON, DO RESOLVE AS FOLLOWS:
SECTION I. The rbove recitals are found to be true and
correct in all respects.
SECTION IL. The Mayor and City Clerk are hereby authorized
to sign the agreement entitled "Public F„:ks Trust Fund Emergency
Loan. Agreement Number PW-5-94-784-031`.
PASSED BY THE CITY COUNCIL this __ day of 1994.
Marilyn J. Petersen, City 'Clerk
1
a E� > � N` u +q{,�•t s
�« � � t"a.�� v` C€� � . sue,. r `',� �• +�
PESOLU11ON NO
APPROVED BY THE MAYOR this — day of 1994.
Earl Clymer, Mayor
Approved aw to for-m:
Lawrence J. Warren, City Attorne
—14
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1•YVOT.'AHiVl1l+.rtr.ne.�. .. r+Kfs1. ::
Q -r CITY 7F RENTON,
Planning/Building/Public Works Department
Earl Clymer. Mayor
February 16. 1994
Ms. Denise Van Housen
Arr.n9 Reoinn II Acrount Executive
D:partmti.t of Community Development - Public Works -
P. U. Box 48319
Olympia. WA 98504-8319
SUBJECT: PUBLIC WORKS TRUST FUND SCOPE OF WORK PW-5.94 784-032
DAYTON AVENUE NE SANITARY SEWER LID
Dear Ms. Van Housen:
Please find attached our completed Attachment 1: Scope of Work for the subject
project.
If you have any questions or require additional information, please contact me at (206)
277-6206. i
Sincere.y,
Michael A. Benoit
Wastewater Utility
H DOCS:94 1 WIM9As
An.,h..t
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200 MiU Avenue South-Renton,Washington 98055
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`Sir ltC
PUBLIC WORKS TRUST FUND
ATTACHMENT l: SCOPE OF WORK
s:
PW-5-94-784-032
of Renton
1' (3urisdiction)
VQton Avenue N.E.Sanitary Sewer LIU
(P.olect Title)
1. Provide a clear description of the project to be financed in put by a Public Works
Trust Fund loan. (attach an additional sheet if necessary):
�i Installation of approximately 870 linear feet of 8-inch sanitary sewer main, 3
manholes, 22 side sewer stubs and street restoration includinga na sphalt overlay.
This project will be an expansion to our current infrastructure that will provide
sanituy sewer service to a portion of an existing developed single family
neighborhoaf that currently is utilizing on-site septic systems.
2. The term for this loan Will be based on an engine:es certification of the expected
useful life of the improvements, as stated below,or 20 years, whichever is less. If
the local gove:nmcnt prefers the term of its loan to be less than either 20 years or
the useful life of the improvements,the preferred loan term should be indicated:
20 Years.
3. 1,Gregg Zimmertnau,licensed engineer,certify that the avenge expected useful life
for the improvements described above is 50years.
Signed:
c
Date.
Telephone: (206)277-6211
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K(\P-27-0352 IAA= AVE NE SAN. SEERS LID #337 - FkET Loan 3
Scope of work
Page 2
PW 5-94-784032
Estimated Proiyct Costs
Repair or Expansion or Total
Replacement Growth
Freliminary Engineer Report $-0- S-0� $-O.
Design Fnginccnng _5,000 _ 5,0(p
land/R OW Acquisition .0- .0-
Sales or Use Taxes 12,177 _ 12,17,—
,.. ... Other Fees .O- .0.
Construction Inspection 10,000 10,000
Stan-up Costs .0- O.
Financing Costs _ -0- -0-
Contingency(_%)
1i5,000 135,000
Construction 135,000 135,000 _
TOTAL ESTIMATED COST S $175,677 S-0- $175,677
Anticipated Hun�umcs:
A. Federal Grants
i State Grants $-0.
R. Locally Generated Revenue f.0-
General Funds $-0-
Capital Reserves 11.0.
Other Fund $.0-
Rates $-0-
Assessments(LID,RID,CLID) $36,000
Special Levies $-0- --
Federal Loan(s)from:(identify all)
5-0-
f.0-
State Loans)from:(identify alp
$-0
f-0.
Other:(identify source)
TOTAL LOCALLOCAL REVENUE: _M6 000
C. PUBLIC WORKS TRUST FUND LOAN $13%677
_J
Scope of Work
Page 3
Pw-5-94-M-032
Calculating Local Percentage (Note Please exclude any expansion/growth costs before
t I calculating the local percentage.)
Calculate as follows.
r"
` 36,00001 wu.riar.<�u<t ,y
139,677 �vwrt i.o.•t•36,000(Fma t—'a.I—) ' 174.677 •20.49%Maw,n ftR....go
The 4Mal contribution must be at Icast'.
,. ten percent(10%) for a loan interest :te of 3%,
twenty percent(20%for a loan interest rate of 2%,and
thirty percent<30%) for a loan interest rate of 1%.
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STATE OF WASHINGTON
DEPARTMENT Of COMMUNITY DEVELOPMENT
fiat COAsnai+sr.SW • ro aof 49300 • OtmWiA M04430 • f2al 7S2.22A^
January 13,1994
David Christensen
City of Renton
200 Mill Ave. S.
Renton,WA 98055
Dear Mr. Christensen
I am writing to inform you that the proposed list of 1994 Public Works Trust Fund projects has
been submitted to the Legislature as RB 2266.
Enclosed is a Scope of Work form which will be ,ad as part of the formal loan agreement
between your local government and the Department of Community Development. The Scope of
Work will provide a concise,quantified descnption of the project(including length,width,
capacities,quantities.etc.)and should be based upon the project scope as indicated in your
application. It you can provide a more concise description of the project than was contained in
the project application,please do so. An engineers certification of the expected life of the
project will establish the loan term. If„3u wish to have the loan payback for less than the
expected life of the project,please indicate in the appropriate space.
In order to efficiently handle the Scope of Work and integrate the information into a full loan
agreement package we ask that you complete and realm the form by February 28, 1994. In
any event,you mus'have the forth competed and returned no later than April 14,1994. This
absolute 90 day limit Is set forth in the Washington Administrative Code(WAC 399-30-060(4)j,
Failure to return the completed Scope of Work by this date may result in the loan offer being
withdrawn
Enclosed are examples of the level of detail desired in a Scope of Work forth. These examples
may help you complete and return your Information.
Also enclosed is the new PWTF Regional Account Executives map. We hope this will enable us
to better serve you.
.. NrmlEll.iY:�r/Ysw:.a wY•.�.Ys.va-.> .-..... ,-> .: ...-.,.--r..,.r.,...
wY
David Christensen
January 13, 1994
Page Two
If you have Questions about the Scope of Work form or other Trust Fund Issues,please call me
at(206)664-0406 or SCAN 366-0406 for assistance.
Sincerely,
g\ '\"'\'-"-- -z'S
Mike Woods
Public Works Contract Manager
MW:ejr
Enclosures
PUBLIC WORKS TRUST FUND
ATTACHMENT t: SCOPE OF WORK
PW-5-94-784-0.2
City of Renton
(Jurisdiction)
DDaAnn Av nu N . Saru ant Sewe,JM
(Project Title)
1. Provide a clear description of the project to he finance:'in pan by a Public Works Trust Fund loan. (attach
an additions.sheet if necessary):
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2. The term for thin loan will be based en an engineer's certification of the expected useful life of the
improvements,as stated below,or 20 years,whichever is less. If the local government prefers the tens of
its loan to be tesq than either 20 veers or the useful life of the improvements,the preferred loan term
should be indicated-
years.
3. I,__ licensed engineer,certify that the average
expected useful life for the improvements described above is
years
Signed: -._--
Date.
Telephone:
1
Scope of Work
Page Two
PW-5-94-784-032
Estimated Proi rt CaMR
Repair or Expansion Total
Replacement or Growth
Preliminary Engineer Report $ $ $^
Design Engineering
LandIR-O-W Acquisition
Sales or Use Taxes
Other Fees
Construction Inspertion
Start-up Costs
Financing Costs
Contirgency(_%) _
Construction
TOTAL ESTIMATED COSTS 5 0 $
AoliclRatgd Fund-SttN M
A. Federal Grants $
State Grants $
B Locally Generated Revenue
General Funds $
Capital Reserves $_
'her Fund- $_^
Rates $_—
Assessrnents $�_
(LID,RID,ULID)
Special Levies $
Federal Lnan(s)from: (identify afl)
State Loan(a)from:(identify all)
Other Nenaty sources)
TOTAL LOCAL REVENUE: $
C. PUBLIC WORKS TRUST FUND LOAN: $139 877
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Scope of Work
Page 3
PW-S 94-784-032
Calculating Local Pena toga. (Note: Please exclude any expansion/growth costs before calculating the local 9
percentage) iJ
Calculate as follows: j
Total Loral Revenue
PWTF Loan +Total Local Revenue = Local i.�an Percentage_,
The local contribution must be at least:
ten percent(10%) for a ban interest rate of 1%,
twenty percent(20%) for a ban interest rate of 2%.and
thirty percent(30%) for a long interest rate of 1%.
GUIDELINES FOR PREPARING THE SCOPE OF WORK
The Scope of Work provides a brief description of your project When completed and signed, it
becomes part of the formal loan agreement The following are some guiLelines to help you in
preparing the Scope of Work.
l
GENERAL GUIDELINES._.._
1 Base the Scope of Work on the original snipe
described in ym km apptiatiaa(Sections A
i part 20). Does the ban application Scope of
Work already satisfy the gwdelines suggested MAgING THE SCOPE
i here? If so,you need not make any changes. MORE INCLUSIVE
2 Do not make!@ifigla changes m the Icon
�. application Scope of work. Major changes(such If your project consists of utility work
k.. i as aacing a new raerwir to a water project or that requires trench patching and an
adding a new section of roadway to a rc ad overlay from roadway edge to roadway
projem)will not be allowed
edge, include a statement to this effect
i .3 Provide a moose,grtaati8ed description of the
in vour scope.
project,tacludiag kngth,width,opacities,and
. •-,.addc. Fat car n.ple 'Replace easing"let You may choose to write a 'basic"
a ins w.th ;pprex • tely 5,000 feet of 12' PVC Scope of Work with additional work
waternuin.' elements added should low bids be
received. The example below shows
4 Avoid making the Scope too detailed or precise how this may be done.
Remember the Scope of Work is pan of your
loan agreement and you may be required to
complete all the work elemeri 6 described Example: �VI1leT Line
Too mash derail an unneuss.i,.; limit your Replacement
flexibility.
Basic Scope of Work: Replace
Insted of.- 'Ilse project consists of instamng approximately 8,000 feet of 8"water
36,959 feet of 16'conacte pipe'. line and approximately 4.350 feet of
Say: "Ilse project consists of installing 6"water line.
app•oldmately 37,000 feet of 16%concrete pi,e'
Phase II: If sufficient funds are
Instead of 'We plait to install a 40 MIL available, an additional 1200 of 6' line
protective liner to cover the floor ana sidewalls will he replaced.
i of she reservoir",
Say: 'we plan in install the most appropriate CAUTION: Keep in mind while
protective liner to cover the floor and sidewaLLs preparing your Scope that you will be
of the reservoir.' preparing
to complete all the riements
5 Try to orate the Scope as inclusive as possible. identified in your basic scope, even if
You may be able to avoid a future Scope of engineering review indicates additional
Work change by anticipating ahead of time the work elements may be required or bids
worst-ase and/or best as t(e.g.,low bids) come in higher than anticipated.
t. scenario. See'Pointers for making the Scope
More Inclusive.'
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GOOD EXAMPLES....
These examples illustrate the appropriate level of detail for your Scope of Work. Your particular
project may be more complex than these and tl.erefore require more discussion. Just remember to
make your descriptions as concise as pozible.
Sewer RehaWiration Project—This project consists of rehabilitating approximately 75 W.0 linear feet
of existing concrete sanitary sewer pipe in the Pioneer Square sewage collection are:. The existing
Foes will he cleaned and television inspected. Repair of defective joints will include internal
grouting, soft lining, or slip lining, as appropriate. Defective manholes will be rehabilitated and
failed sections of pipe will be replaced, where appropriate. Associated street patching will also be
included.
Road Project—This project coven approximately six square block; as shown on the acoxmpam ing
map and consists of installing approximately-
-2700 lineal feet of 6"water line
-2600 lineal feet of 8" sewer line
-3300 lineal feet of 15"storm drain
-14,000 square yards of street reconstruction
The project includes replacement of water services lines and sewer laterals within the public right-of-
way, as needed. Replacement of fire hydrants, catch basins, manholes, deteriorated curb and gutter,
and traffic control signs and markings are also included.
Water Reservoir Repair—Repair water reservoir Number 3. This project consists of preparing the j
surfaces inside the reservoir by grinding off the sharp edges of concrete, sealing existing cracks in
the floor and side walls, removing and replacing the access ladder and float indicator cage with new I,. assembly, and installing a protective pad and liner to cover the floor and side walls.
i
NOT RECOMMENDED....
This example contains more dotail than necessary.
Road Project---The three-mile section of A Street from North B Street to C Street will be widened.
The existing roadway is mostly four-lane, though some small sections are wider. This section of
roadway will be widened to six lanes, with left turn lanes in some areas. Curb, gutter, sidewalk,
storm drainage, street lights, street trees, and other landscaping will be provided throughout this
length. Bike lanes will be provided from First Highway north to 45th Avenue. Along the west side
of A Street, from Rainier Highway to about 1/2 mile north,southbound bikes will share an extra-
wide walkway on the west side of the strcet with pedestrians. This sidewalk/bike lane along the
Mount Rainier Corporate Center frontage will be separated from the curb and will meander back
and forth between landscaped strips. Bike-lanes along other sections of A Street will be on the
roadway next to the curb.
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Department of Community Development
Public Works Truro Fund Regions
Roe A.Bulk.,Pohl.W,A,M.,,,
T.pnn wk hmrr rllrm rervw'n.IN Publir
Wulk,True Fund IPWITI is rca rfgning
mff m hwr rcgunr.Your rcpirwal
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PWTF Columl,Sreoeli.l xlw Ivrvlk f�I n lmk
mulirc 1.1 m4lrn.lull)vandaln m f�
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Aalgamr mvy h id+lanwJ M callmN pxn dk OW"A,.,..,Fanmov el the nun',h. .hx n
Klux,ar hY call",hobo 71;
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Public N'urks Trml F k rod — __ _
416 ColunlMa StnYl SN' RgMal neeflrrll Kglfun! T. MReorD
Isaar 5Hwft81,0 Karp IL 4281 B.M.M. 1I Mi11erA'ruxk= Tory Wale
P.O.I)nipix 483 19WA
SCAN 32t-00 Qllhl flld2N} 1:AN210$N2 l2MSCAN
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Olympia,WA 9N41LN114 'SCAN 1?IAbSY � 5('AN 241-0:N1 _SCAN?4J'N` SCAN MFIIKIt
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STATE OF WASHINGTON C1+7Y 4F REi. .
DEPARTMENT OF COMMUNITY DEVELOPMENT Enghlf dre L
9"Ca(awthlr St.SW • PO 8m 48.100 • (AM-Pia.WaaM.Ww 98504•faff• f7fi)753.22W
September 28. 1993
David Christensen
City of Renton
200 Mill Ave.S.
Renton,WA 98055
Dear Mr.Ch ' xn:
On behalf of the Public Works if>ard,I am pleased to inform you of the inclusion of your
Dayton Avenue N.E.Sanitary Sewer LID project on the list to be sent to the 1994 Legislature. A
copy of the list of projerts is enclosed for your information. Also,enclosed is a five-year graph
illustrating loan requests and available funding.
The next stop involves obtaining legislative approval for the list orprojects. The Legislature must
review and approve the list and appropriate funds to cover the recommended loans. As you may
I know,the House Capital Facilities and Financing Committee and the Senate Ways and Means
Committee have statutory authority to remove projects from the list,but they may not make any
additions to the fist. It is difficult to anticipate the timing of this approval--it could occur any time
between mid-January and April 19,94. Once the legislation has been signed into law by the
Governor,the Public Works Unit is able to initiate loan agreements.
I remind you of three essential program requirements that will impact your project time lines. First,
during Novatrber or early December you will be sent a Scope of Work form which is to be used to
describe your project elements in detail. This form must be competed and returned to the
Department of Community Development no later than 90 days from the time it is mailed to you.
Secondly,the actual loan agreement,of which the Scope of Work will be a part,most be formally
executed(signed by both patties)no later than 90 days from the time the entire loan agreement is
mailed to you.
t �
1A8+f.+&9.+1.A.ti.i„ rn». _a8c,y.raid+d+rd
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David Christn-
City of Ren..
Septemt�'r 28, 1993
Page Two
A third key point is that the Trust Fund carnet reimburse you for any costs incurred prior to the
final signing of the loan agreement.
Again,congratulations on your selection. The Public Works staff look forward to working with
you. If you have any questions,you may contact the staff at(206)753-3159 or SCAN 234-3159.
Sincerely,
Pete A.Butkus
Public Works Manager
PAB:ejr
Enclosure
' • 4 7 r ,
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STATE OF WASHINGTON
DEPARTMENT OF COMMUNITY DEVELOPMENT
Ninth 6 C.I.Iiia auikhm P.O.Box I8E00 i OrprriA Wuhinitim"501-8300 • (XK)7534200
:une 11,1993 109111-ITZ
I
David Christensen JU1414 1993
City of Renton
200 Mill Ave.S. CITY OF RENTON
Renton,WA 98055 Engineering Dept.
Dear Mr.Christensen:
I his letter acknowledges receipt of your sanitary sewer system(Dayton Avenue N.E. F ary
Sewer 11D)loan application to the Public Works Trust Fund.
Currently staff are ensuring that applicants have met threshold requirements and will be rating
and ranking individual applications throughout the summer. The Publir Works Board will begin
Its deliberations on the 1994 applications at a meeting on September 7 and continue its work on
September 21, 1993. A list of those projects recommended to receive Public Works Trust Fund
loans must be submitted to the Legislature by November 1, 1993, Should your project be
i selected for inclusion on this list,you will be contacted by a member of the Public Works staff
prior to November 1 so that pertinent data in your application can be verified. The Legislature
j must then review and approve the list and appropriate funds to cover the recommended loans.
This action could occur any time between mid-March and April 1994. Once the appropriation
has been signed into law by the Governor,the Department of Community Development will be
able to Initiate loan agreements with local governments.
Two program requirements must be brought to your attention now,so that no misunderstanding
occurs. First,the loan agreements between the Department of Community Development and
each approved local government must be formally executed(signed by both parties)no later
than 90 days from the lime the loan agreement becomes available. Secondly,should you oegin 1
any work on the project before a loan agreement is signed and in place,the Trust Fund cannot
reimburse you for any of those costs. If a local emergency or other situation dictates that you i
proceed with the project before a loan agreement is executed,please contact the Public Works
I Unit prior to proceedii.g.
J� 4
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David Christensen
June 11, 1993
Page 2
The Public Wren staff looks forward to continuing this positive program between the state and
local govemmants. if you have any vuestions,please call the staff at(206)753-3153, �I
Sincerely,
P a . —
It
Pete A.Butkus
Public Works Manager
PAB:ejr
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CITY OF RENTON
PlannitWEluilding/Arblic Works Department
Earl Clymer, Mayor
_ Israa Gattauae,Adwblstratar__
May 18, 1993
Pete Butkus,Manager
Public Works Trust Fund Staff
Department of Community Development
Ninth and Columbia Building,MS:GH-51
Olympia,WA 985044 151
SUBJECT: 1994 PUBDC WORKS TRUST FUND WAN APPLHATIONS
Dear Pete:
Enclosed are one original and four copies of an appbe tion for Public Works Trust Funds for
the Dayton Avenue Sanitary Sewer UD project. The City of Renton is submitting this sewer
Project,and the Sanita y Sewer Main Grouting and Rehabilitation project for the 1994
funding cycle.
Also enclosed arc Ordinance 14385 and Resolution U2906 documenting adoption of the City's
1993 CIP update as parr flour budgeting process,and adoption of the Citys 1993-1998
Transportation Impro emcm Program respectively. Pka call Priscilla Pierce at 277-5591 or
the staff contact speclfed for each project regarding any questions you have concerning our
appbntlous.
We appre 'at"the PWTP staff assistance in protrsSmg our applications and with the
reporting procedures on the Renton;rojem the Trust Fund has previously funded. It was a
Pleasure to meet the staff in April durnig our field trip to show our PWTF funded projects,
completed and in-progress. Perhaps we'll have a chance to show yov some of the projects at
another time.
Our thanks to you and to the Public Works Trust Fund Board for the opportunity to apply,
once again,for funding;or these important capital improvements. Hopefully,the PWws
efficient and effective programs will emerge from the legislative session without too many
scars.
Very truly yours,
Guttmanntn dministratoi
Build' blic Works
vyx�e.tx>cmlr�en
200 Mill Avenue South•Renton,Washington 98055
4
PART -APP_dCAT Ubj-FQM
_y
NOTE Please answer all applicable questions. Place"NIA" in the space provided if
not applicable. Credit will not be given for unanswered questions.
SECTION l: GENERAL INFORMATION
A. APPLICANT SUMMARY
1.01 Applicant jurisdiction City of Renton
1.02 Address,street(required) 200 Mill Avenue South
P. O. Box(if available).
:•ity, state,zip: Renton.WA 96055
1,03 Telephone. (206)277-5591
1.031 Federal Tax Identification Number(TIN): 9145001271
1.04 Identify a person In yow -.msdiction who is fammar enough with the project to
answer questions.
Name. David Chnstensen Telephone Number (206)277-6212
1.041 If a consultant prepared this application, please identity.
Name. NIA Telephone Number. N/A
.05 Type of project(check one)
Bridge_ Road_-_ Domestic Water Sanitary Sewer_
Storm Sewer___ Solid Waste_(if approved by Legislature)
1.051 County in which the project is located. King
1.06 Provide a brief pi oject title. Dayton Avenue NE Sanitary Sewer LID
nqp i
1 07 Provide a brief project description. (For example. Replace South Street
Sewer Lines).
Install Sewer Mains on Dayton Avenue NE and NE 22nd Street.
B. THRESHOLD REQUIREMENTS
COUNTIFS AND CITIES ONLY
1.08 Hs yocr jurisdiction adopted the I^cal one-quarter of one percent (.25%)
exciee tax on the sale of real property as permitted by RCW 82 A6.01Olt I?
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' Yes X No
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ALL APPLICANTS(excluaing solid -.vast&applicants)
1 09 Place a check after each public works system owned and operated by your
jurisdiction.
M
` Bridge Domestic Water��- Road _ Sanitary Sewer Y,
Storm Sewer.
i
): 1,10 Has a Capital Facilities Plan (CFP) or its equivalent, which meets PWTF
requirements, been adopted for each system checked above? (Before
answering this question, please complete the "PWTF Capital Facilities Plan
Requiiements" check-off list on page 23?. If you are able to answer "yes' to
all of the questions I 4. q �tact on page 23,please check"yes"here.
4
- ` 1 Yes X No
1.11 SOLID WASTE APPLICANTS ONLY: Do you have a solid waste
comprehent ive plan in effect?
Yes.,_ No_ Date of adoption:
I
N/A
I NOTE:
If you answer no� y � `to questions 1.08,, 1` M1 10. or 1.11 you arts not eligible to
participate in the Public Works Trust Fund Program.
1.12 Phase provide the titles of the Capital Facilities Plan(s): 194iC Caoitel
Immyement Plan: 1993 GIP Update _W3 - 1998 TmnliRgdallan
Improvement Plan
1.13 Date of formal adoption. 12-11-89 Date of last plan update. 12-7-92
Page 2
Fk"c Wags Twirt FVM L., ti Awr NE Sint"5•+t✓LID
y e, a p.
$EC719t11: GENERAL INFOR�TI6N-CONjJ�EQ
1.14 Is the proposed project consistent with the CFP(or summary dccument)?
Yes X No
NOTE: µPlease enclose one copy of your CFP(or summary docume,Tt)unless an up-to-date
copy of the documert is on file with the PWTF.
C. REVENUE INFORMATION
NOTE The following questions are legally required but are not rated. Special purpose
cshicts need answer only those questions applicable to their district. If the
jurisdiction is not authorized under state law to levy any one of the following taxes or
rates.insert NIA in the appropriate space.
For systems that do not charge by cubic foot of water, convert your rate into a
charge for cubic feet or estimate the charge on that basis. Use the residential rate
for all utilities.
REVENUE ACQUISITION
1.15 What is the current monthly rate charged to a single-family residence for the
use of 1,000 cubic feet of water?
$25.08
1.16 What is the current monthly sanitary sewage utility rate charged to a single-
family residence^
AM _
1.17 What is the current regular-levy (non-voter approved) property tax rate per
$1,000 assessed valuation(exclude port.hospital,fire,cemetery,etc.)?
S3 28917
1.18 Does the current rate reflect a tax increase equivalent to the 106 percent
limit?
Yes X No
1.19 What is your jurisdiction's maximum regular-levy property tax per $1,000
valuation?
$3 60
Pp 3
Pub,W.A.T.�et FuM D.,wo gvmxie NE S.W .,Sewer I'D
. e+w,ri+w:MMlkrfM� r.�iue!w•�eF... a..:Wyq.Wr.Yryypyrvn._.. ....w..-:
SECTION I. GENERAL INFORMATION_0QNTINUED
120 Identify the rate;or
IYMA3ax Currant Ratr �ta(v(�fy
Maximum
Local Option Sales' L9.4..^� _ i %
Real Estate Excise
(focal only)
Electricity' _�,QQ'h 600%
Natural Gas' _% —OM
Telephone' _ 6.00 %
Cable TV --AM—%
8 8 0 N/A %
Water _&DO %
Sanitary Sewer _.—Soo_%
Storm Sewer _ 6,DD %
Solid Waste &00 %
Excluding state and transit taxes
Business License Fee-$55 per FTE
Pop s
Hid¢Wsrks Trus(FU NYlw^Woos NE 5.11.1VY Swm LID
S&I(ON IL PROJECT FUNDING
2.01 Fctimated Pr =5 Repair or Expansion
Replacement or Growth Total
Preliminary Engineer Report $ -0- $-0- $ -0-
Design Engineering 5,000 5.000
LandlR-O-W Acouisition -0- -)-
Sales or Use Taxes 12,177 12,177
Other Fees -0- -0-
Construction Inspection 10.000 10,000
Start-up Costs .0- -0-
Financing Costs -0- -0-
Contingency(20%) 13,500 13.500
Construction 135,000 135,000
TOTAL ESTIMATED COSTS $175,677 $-U- $175,677
2.02 ADticRatvOLEuW_Sources
A. Federal Grants s -0-
Stale Grants S-0-
B. Locally Generated Revenue
General Funds S.O.
Capital Reserves $ -0-
Other Fund___. _ j -D-
Rates S Ali--
Assessments(LID, RID,ULID) SX000
Special Levies $ -0-
Federai Loan(s)from: (identify all)
$ -0- _
$ -0-
State Loan(a)from: (identify all)
— $--0-
Other: (identify scarce)
TOTAL LOCAL REVENUE. S 36.ppp
C. PUBLIC WORKS TRUST FUND LOAN $139 677
Patp 5
%W Wales Tue1 NM. D.I.Aven.NE S.M.,Sewn LID
SECTION 11, PROJECT FUNDING-CONTINUED
2,03 r•alculaflng Loc�I Per n[g laDe: (Note- Please exclude any expansion/growth costs
before calculating the local percentage.)
Divide Total Local Revenue (2.02 Section 8) by the sum of Public Works Trust
Fund Loan(2.02 Section C)and Total Local Revenue(2.02 Section 8)to determine
local percentage: _2t299 0�.
A minimum of 10 percent(10%)local parlidpation is required.
2,04 Other than applying for P Public Works Trust Fund loan at any time, what attempts
have been made to finance this project? Include attempts made at the local, state,
and federal levels. The status of your project with other funding sources should be
verified in writing whenever possible.
This is a citizen initiated project. The LID petition was submitted to the City on
April 23. 1993. Therefore,this is the first attempt at financing this proposal
i
2,05 Describe any constraints on the sources listed under 2.02 AND 2.04. Examples
might include voter approval, ieceipt of federal grant, or time or match limitations
associated with a particular fund source.
All utility rate increases must be approved by Council
2,06 Will you be using any kind of a local improvement district as part of the local share?
Yes X No
Applicants in the process of establishing : or ULID to help pay for projects
should make application after the protest period is past. If the protest period is nut
past, you must be able to show your ability to finance the project in the event that
the LID or ULID fails. Applicants who have not passed the protest period at time of
application, and who have not demonstrated capacity to repay the project without
LID or ULID involvement will be considered a high risk and may not be awarded
PWTF loans.
Pipe 6
Pubic Wakz Irvar R.M. Deymn Avenge NE S...W,Sawer LID
2,061 If yes,has the prc test period for LID or ULIO formation passed?
Yes_No X
NIA
2.062 If no, how will this portion of the local share be financed if the local improvement
district is not approved?
Through Wastewater Utility rates
2.07 How and when have project cost estimates been made? Indicate the source of
your estimates (i.e., 1992 engineering study done by county public works staff, or
estimates completed by consulting engineer). Identify the public works standards
(i.e.,UATA,APWA,AWbVA,AASHTO)used to arrive at project scope and cos!
City Wastewater Engineering staff prepared a preliminary study and cost estimate
in February. 1993. Standards utilized by City include APWA,AASHTO,and DOE.
2.08 How do you intend to repay this loan? If applicable, identify revenue sources or
accounts.
Through formation of a Utility Local Improvement District(Fund 320. LTD's).
P.p 1
Pupkc Works I.,fund: D.O. Av.nu NE Sprxtary Sn vet I ID
SECTION Ili; PROJECT SCOPE
3.01 Provide a Scope of Work for the proposed project in quantified terms--how much
and which system elements are you proposing io repair or replace (i.e., two wells,
800 linear feet of water transmission main). If any of the project aclivioec proposed
are an expansion of your present system (rather than repair or reconstruction),
identify these activities and explain whether they are necessary to serve the current
dulation
..____,.__..-___-____..__ _-....__-__-_-__.._..______________________
NOTE. Be specific in your response. Include a map of your jurisdiction or service area with the
location of your project activities clearly shown. (Label project roads and bridges with functional
classifications, i.e., primary arterial, collector) If the project certams wetland(s; as disclosed in
Section Vt. page 19, of this application, please show the location and type of wetland(s) on the
map. Attach additional sheets if necessary. A sample Scope of Work is attached in the
Appendix, pages 35 and 38.
Installation of approximately 870 linear feet of 8-inch sanitary sewer main, 3 manholes, 22
side sewer stubs and street restoration including an asphalt overlay. This project will be an
expansion to our current infrastructure that will provide sanitary sewer service to a portion
of an existing developed single family neighborhood that currently is utilizing on-site septic
sy"'In s.
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3.02 r�timat_i SchedLle for Prp ct ComDjg(tQt1
Indicate the month and year when the activities listed were or will be completed.
Estimated ComDle{ipbj�
Loan Agreement Signed April 1994
Preliminary Engineering Report April 1994
Required Permits Obtained May 1994
Design Engineenng May 1994
and ROW Acquisition N/A
Prepare Bid Documents June 1994
Award Constnctian Contract June 1994
Begin Construction July 1994
Complete Construction November 1994
Project in Use January 1995
NOTE: +Public Works Trust Fund loar.recipients must sign a loan agreement within 90 days
of legislative approval. Work on projects must begin no later than October 1, 1994,
and be completed within 30 months of the loan agreement execution. Applicants
are responsible for scheduling adequate time to acquire all necessary permits and
approvals.
3.03 The useful life of these improvements is 5p_,years
3.04 Please identity the primary category(les)of the proposed project:
Prjdail Road/Fem Domestic Walet $anitary$Pwnr
_Principal arterial _Supply/Source _Treatment
_Minor arterial Treatment _Intercept
_Major collector _ Storage _Pump/Lift
_Minor collector _ Transmission g Collector
_Local _Distribution _Other f
Storm SsWW Solid Waste rii aDft[GVed)
Storage/Detention Waste Reduction/Recycle/Compost
_Treatment _Remedial action
Interceptor _ Transfer
Collector __Final disposal
Otner Other
f
t
c
Pop 9
NW Wake 1.gar FuM: Dayton Avenue Nf Sxnit,y Sew,LID
SECT14ri11L PROJECT NEED
4.01 Describe a) the seriousness of the public works problem(s) you are proposing to solve.
and b)the benefit you wish to achieve through this project.
a) If the problem is a threat to public health or safety, describe the problem, the extent
of the problem (i.e., number of people affected or size of area affected) and
impacts to the community or citizens.
b) If the project will reducp the cost of operations, will it increase system efficiency,
maintain or extend the useful life of an existing system, use recycled materials: or
conserve or recycle resources. Describe how and to what degree. Identify
potential savings.
-------------------------------------------------------------------------
Please answer both a)and b). Be thorough and complete in your response. 10 possible,
include financial or numerical data to demom trater the extent of the problem.
Summanze and attach supporting documentation, when available. See Appendix. pages
37 and 38 for sample descriptions. Attach additional sheets if needed. Pk
"'This project will provide sanitary sewer service to a portion of an existing developed single 1
family neighborhood that currently utilizes on-site sewage disposal systems that were
installed primarily in the 1950's. This area is also within zone 2 of the City's Aquifer
Protection Area, established in conjunction with the City's designation of being a "sole
source aquifer' by the Environmental Protection Agency Zone 2 of the City's aquifer is j
defined as having a travel time of greater than one year from the time a potential
contaminant enters the ground until it reaches our production wells and is within the
recharge area for these wells. See attached map showing project location in relationship
to aquifer protection area. This project will provide sanitary sewer service to twenty-one
(21)existing single family homes.
By converting this portion of the neighborhood from on-site systems to the City's sewer
system we are helping to meet City's long term goal of having all existing and future
Developments located within the City's aquifer, connected to a public sewer sysrem. This
reduces the potential impact of contaminates reaching our water supply that would cause
either further treatment or potentially abandonment of that source of water
While this project will not reduce operating costs for the City, it will greatly benefit those
residents within the LID by eliminating a need for them to provide routine upkeep for their
on-site systems. Even more important, because of the age of many of the existing on-site
systems, (greater than 40 years), the installation of sewers will eliminate the potential
need for costly repairs or replacement of their aged systems
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4,02 Describe to what degree the project scope of work (3.01) will solve the problem(s)
identified in question 4.01 (a) and (b). If further projects will be required to fully
solve the problem(s),please identify.
Providing sewer service to those areas within the aquifer protection area is only one
step towards ensuring the City has an adequate, dependable and safe drinking
water supply. Other elements include enforcement of the Cily-adopted aquifer
protection Ordinance which outlines conditions for residents and businesses to
abide by, especially in regards to handling and storage of hazardous substances.
and an extensive public awareness and education program
The project will solve the long term maintenance or replacement issues that those
in the LID would eventually have to face with 40 year old on-site sewer systems.
4 021 Is there a county-wide planning policy related to the type of public works system for
which this loan is sought (RCW 43,17.250)?
Yes X No_
If yes,please identify.
CA-5 All jurisdictions shall adopt regulations to protect the quality and quantity of
ground water where anpropriate.
a) Jurisdictions that are included in Ground Water Management Plans shall
support the development,adoption, and implementation of the plans, and I
b) The Seattle-King County Department of Public Health and affected
jurisdictions shall develop countywid_ policies outlining best management
practices within aquifer recharge areas to protect public health.
j Lll-14 The lands within the U!oan Growth Area (UGA) shall be characterized by
urban development. The UGA shall accommodate at least the 20-year projection of
population and employment growth with a full range of urban services. The
1 Countywide Planning Policies shall establish the Urban growth Area based on the
following criteria
a) Include all land within existing cities, including cities in the rural area and their
designated expansion areas; .........
i d) Include all areas already characterized by urban development which can be
efficiently and cost effectively served by roads, water,sanitary sewer and
storm drainage,schools and other urban services within the next 20 years. _..
4,03 Will this project be jointly planned, financed, constructed or operated with anothe,
jurisdiction?
Yes_ No X
If so, please explain how and with whom.
4.04 Will the project provide an opportunity to increase local economic activity in a
community with low economic growth? If so, describe the current economic
conditions and how, why, and to what degree you believe the proposed project will
improve the economic outlook for your community.
Yes No X
Fagg H
,L Vubbc Works Lim lu Id Javlon U.e .NE Sanitary Sower LID
r a�na
L
vi
n
4.05 Please indicate if any of the following apply.
--NL6_ The local government has declared an official emergency for this project. (Please
explain and attach copy of emergency declaration.)
NLA. The project is necessary to comply with a court order. Please attach a copy of the
court order.
-MA_ The project is necessary to comply with an official enforcement action by a regulatory
agency Please identify the agency and attach supporting documentation.
fJ(_ A moratorium has been imposed by the local government or a regulatory agency
Please attach supporting documentation.
_.X Other urgency. Phase describe below and attach supporting documentation
4.051 Describe any of the above checked circumstances.
As stated in answe,4.01, sewering this area which is in Zone 2 of the City's Aquifer
Protection area is another way to ensure drinking water that meets state and federal
requirements. This action is also in compliance with City policy and county-wide
planning policies to sewer all areas (provide urban services in urban areas) within
City limits,especially within an Aquifer Protection Area.
4,052 Is documentation attached supporting the circumstances stated above?
Yes X No
If yes, identify attached documents. If no,explain why documentation is not
available.
Excerpts from Ordinance #4367. City of Renton's Aquifer Protection Ordinance,
Specifically Section 8-8-7
Pape 12
to C Wares TWST FuM: Dayton Avenue NE Sarwtuv Sewn LID
Amends Ord.0 3174,3773.3991,
4186,4269.4336
CITY OF RENT,)N.WASHINGTON
ORDINANCE NO. 4367
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING
TITLE IV (BUILDING REGULATIONS), TITLE V (FINANCE AND BUSINESS
REGULATIONS), AND TITLE VW (HEALTH & SANITATION) OF
ORDINANCE NO. 4260 ENTITLED 'CODE OF GENER:.L ORDINANCES OF
THE CITY OF RENTON,WASHINGTON- RELATING TO THE PROTECTION
OF THE AQUIFER AS FOLLOWS:
1. Section 4-6.22.E.3 of Chapter 6,Tide IV
2. Section 4-22.3 of Chapter 22.Tide P:
3. Section 4-22-8 of Chapter 22,Tide IV
4. Swim 4-3 1-1LD of Chapter 31,Title TV
5. Section 4-31-33.11.I of Queer 31,Tide IV
6. Chapter 5 of Tide V by adding section 5-5-5
7. Chapter 5 of Tide VID by adding section 8-5.22
S. Title VM by adding Chapter 8,Aquifer Protection.
SECTION 1. Section 4.6-22.E.3 of Chapter 6,Enviromnenul Ordinance (5EPA�, of Tide 1V
Building Regulations)of Ordirmtce No 4260 entitled'Code of Ge=ail Ordinances of the Cir_;of Renton'
is hereby amended to read as follows:
46-22.E3: The City adopts by reference the policies in the following City Cates,ordinances,
i
resolutions,and plans as they currently appear and as hereafter amended:
a. 1976.Planning Commission
b. 1976-Cedar River Muter Plan
C. 1978-Airport Mister Plan
d. 1980.Southeast Renton Plan
e. 1981 -Northeast Renton Plan
f. 1981-Policies Element/Comprehensive Plan
g. 1993-Com;mhensive Solid Waste Management Plan
h. 1983-Shore'ine Management Plan
i. 1083-Central Renton Plan
j. 1984-Comprehensive Water Plan
k. 1984-Comprehensive Sewer Plan
k
i. 1984-Comprehensive Park and Recreation Plan
in 1984-Green River Valley Plan
n. Six-year Street Plan
0. City of Renton Zoning Code
ORDINANCE NO.4367
For properties located in Zone 1 of an Aquifer Protection Area,additional requirements pertaining
to sewers are specified in the following sections of the Aquifer Protectia. Ordinance: Section 8-8-6.C,
Wastewater Disposal Requirements; Section 8 8 6.D, Pipeline Requirements; and Section 8-e-6.E,
Construction Activity Standards.
For properties located in Tone 2 of an Aquifu Protectioo Area,additional requirements pertaining
to sewers are specified in the following sections of the Aquifer Protection Ordinance. Section 8-8.7 B,
Review of Proposed Facilities; Section 8-8-7.C, Wastewater Disposal Requirements; Section 8-8-7.1),
Pipeli a Requirements; and Section 8-8-7.E, Construction Activity Standards; and Section 8-8-7.0,
Potential is Degrade Groundwater.
SECTION VM Title VIIi (Health and Sanitation) of Ordinance No. 4260 entitled 'Code of
General Ordinances of the City of Renton-is hereby amended by adding the following Chapter.
CHAPTERS
AOUrMR PROTECTION
SECTION,
8-8-1: Purpose and Intent
8-8-2: Definitions
8-8-3: Applicability
8-8-4: Provisions for Certain Regulated Substances Used in the Aquifer Protection Area
8-6-5: Aquifer Protection Areas and Zones
8-8-6: Regulations Which Apply Within Zone 1 of an APA
8-8-7: Regulations Which Apply Within Zone 2 of an APA
8-8-8. Regulations for Existing Solid Waste landfdls
9.9-9: Aquifer Protection Arta Permits
84-10:Operating Permit Conditions
8-8-11: Regulated Substances Management Plan
8-8-12:Groundwater Monitoring Plan
8-8-13: Unauthorized Releases
8-8-I4: Closure Permits and Permit Conditions
8-8-15: Enforcement
8.8.16: Notice of Violation
8-8-17: Injunctive Relief
8-8-18:Other lAws,Rules,and Regulations
8-8-19. Penalties
8-8-20: Administrative Rule
8-8-21: Modificattorts,Waivers,Altemamm,Tests
8-8-22: Appeals
8-8-2/: Aquifer Protection Variance Procedures
8.8-24: Effective Date
8-8-25: Severability.
10
i
OPDINANCE NO.4367
upgrade the system to meet Ordinance requirements(Section 2 and Section
8-8-6.D.)
a. Capita Cost Reimbursement for Addi'ional Operating Permit Requirements. The
City shall pay 50% of documented capital osts up to S25900 for required
installation and construction of monitoring wells, site paving and stormwater
improvements as required in Section 88-6.F.7.a. Payment by the City shall be
made according to adopted administrative rules.
8-8-7: REGULATIONS WHICH APPLY WITHIN ZONE 2 OF AN APA:
A. EXISTING FACILITIES.
The storage handling, treatment,use or production of regulated substances at existing facilities
shall be allowed within Zone 2 of an APA upon compliance with the provisions of this Ordvunce.
B. REVIEW OF PROPOSED AC VlTIES.
1. Section 8-8-6.13 of this Ordinance,which pertains to review of proposed facilities in Zane 1
of an APA,also applies to Zone 2 of an APA.
2. 'Me conversion of heating systems to fuel oil or are installation of new fuel oil bcatmf,
systems in Zone 2 of the APA after the effective date of this Ordinance is prohibited.
3. The following specific changes in land use and types of new facilities will be prohibited
within Zone 2 of an APA: hazardous waste surface impoundments;waste piles(as defined
if;WAC 173-303 and 304);recycling facilities that handle regulated substances;hazardous
ww9z treatment and storage facilities;solid waste lxndfdis;tarafer stations;septic systems;
and petroleum product pipelines.
C. WASTEWATER DISPOSAL REQUIREMEf7S.
1, New developments(residential and non-teside tual) shall,as a condition of the building
Penrod.be required to connect to a central sanitary sewn system prior to occupancy.
2. Sanitary sewers shall be constructed in accordance with prevailing'merican Public Works
Association (APWA) standards with respect to minimum allowable infiltration and
exfiltration.
D. PIPELINE REQUIREMENTS.
If the Utility has reason to believe that the operation or proposed operation of an existing pipeline m
Zun-2 of an APA may degrade groundwater quality,the Utility may require: leakage testing in
accordance with Section 8-8-6.D.2 of this Ordinance;i,nallation,sampling,and sample analysis of
groundwater monitoring wells; repair of the pipeline to the satisfaction of the Utility such that
degradation of groundwater quality is minindwd or eliminated. Criteria for this determination is
specified under Section 8-8.7.0.2 of this ordinance.
E. CONSTRUCI70N ACT% Y STANDARDS.
25
ORDINANCE.NO.4367
Standards to be followed for city construction activity which shall be urde taken within Zone 2
an AP.%fm any undeflving permit issued for the project shall be as specified for Zone I of an ApA
in Section 8-86.E of this Ordinance.
F. REQUIREMENTS FOR AQUIFER PROTECTION AREA OPERATING PERMITS ISSUED TO
EXISTING AND NEW FACILITIES.
Permit requirements►s pan Of any permit issued in Zone 2 of an APA shall be as specified for Zone 1 of an APA in Section 8-86.F.I and 2 of this Orduu nce.
O. POTENTIAL TO DEGRADE GROUNDWATER,
1. If the Utility dew"m na that an existing or proposed facility located in Zone 2 of an APA
has a potential to degrade groundwater quality which equals or exceeds that of a permitted
facility in Zone 1,then the Utility may require that facility to fully comply with Section 8.
86 of Otis Ordinance.
Crpmrpa used to mA`Kc this determination dull include but not be limited to the present and
Past activities conducted at the facility;types end quantities of regulated substances stored,
handled,treated,used or produced;the potential for the activities or regulated substances to
degrade groundwater quality;hirory of spills at the site,and presence of toms nmation on
site.
3. Such determinations shall be subject to appeal Ordinance pursuant to Section 8,BQ2 0{ this
.
8-8-8. REGULATIONS FOR EXISTING SOLID WASTE LANDFILLS:
A. The Utility shall have the authority to inspect and screen.,y exrvated din,soil or other material
Prior to placement in a solid waste landfill if the material is suspected of containing contaminants at levels which may impact groundwater quality. The Utility may regnue the owner to conduct a
sampling program to
determine if contaminants are present in materials Prior to landfdling.
B. The Utility shall require an owner of ■ solid waste landfill to submit a gro uldwamt monitoring
program. The program shall include
1. Number,locations and deoths of monitoring wells to be installed,and
2. Monitoring well drilling and construction methods;and
3. Groundwater 'Ample collection, shipment and handling procedure, including the
frequency of sampling;and
4. List of constituents to be analyzed,including test methods;end
S. Procedure for measuring groundwater elevation;and
6. A statistical procedure for determining whether a signiftcant change over background has
occurred:and
7. A procedure for regular reporting of monitorine resWta to the Utility.
8-8.9. AQUIFER PROTECTION AREA PERMITS:
26
71
a
$E-MQ4-Y, LOCAL MANAGEMENT EFFORT
Loral inanagement effort is defined as the measure of a local government's maintenance
Practices: willingness and ability to raise revenue from �uurces, and its a:..:it;, to manage
these revenues This effort will be meas, u In four key areas'. system maintencace,
revenue acquisition, financial �,anageman( and capital facilities planning,
implementation. The person(,; responsible for each area Is encouraged to respond to the
appropriate questions Points are awarded only for the answers provided under each question.
You may repeat an an ,er under separate questions as long as the information is relevant.
Attach additional sheets if needed to complete your answer.
MOTE"` Unless otherwise stated, "public works system" or "System" refers to the entire
public works system(road, bridge, domestic water, sanitary sewer, storm sewer, or
solid waste system) for which this application is being made. Bridges and storm
sewers may be considered to be components of the road system.
A. SYSTEM MAINTENANCE
5.01 If this system has been acquired within the last ten years, when did the
governing body assume responsibility's
N/A
Month/Year
5.02 De,k. of the most current major maintenannce or repair projects
undert:. a last ten years for this system. Exclude modifications made
solely to at-,virmodate growth. IncL,de a brief, descriptive title for the work
(i.e., Replaced Well#2, 1988, $57,000 or 5th Street Widening and Repaving,
1987, $341,000). Applicants for bridge, storm water, and ferry projects may
list maintenance or repair projects made for road and street systems.
Pro 2ct Title Qate Comoleted Cr9.19
West Kennydale Interceptor November, 1991 $365,000
NW 7th Sewer Repair January, 19W $191,000
Devi"s Elbow Lift Station December, 1991 $55,000
5.03 Other than maintenance or repair proiects, describe the strategy behind your
maintenance program (i.e , use of 3 maintenance plan, scheduled
inspections, inventory of system elements, methods of budgeting - including
maintenance reserves) Please provide sufficient detail. (NOTE: If your
system is newly acquired, or in the process of being acquired, explain how
you anticipate doing the above.)
The Citv's Maintenance Division uses a Maintenance Management
Decision Support System, or Maintenance Management System (MMS),
for scheduling, tracking and controlling operations, maintenance and
repairs on all City systems. An annual work plan based on goals antl
Page 13
q,Euc Work.Trust Fu,.4 p.~Avenue NE Sri Saw.,LID
�24
W
objectives is input into the computer along with resources identified as
necessary to complete tl . work. This approach emphasizes management
Of resources through planning and management of work results through
work performance monitoring.
-,he MMS provides for improved planning and budgeting through on-screen
assessments of the relationships between service levels and rusts. The
system provides timely summaries of work p:an status when priorities
need to be evaluated and shifted due to unexpected conditions (natural
disasters, smaller work crews due to illness, ete.l.
Information input into the planning portion of the MMS includes resource
types and cost. (labor and equipment ana associated costs), inventory
data, activity data (work to be completed, average daily production, etc.l.
and schedule(sl for completion of work. This information is used by the
MMS to generate work program and budget information, annual workload
distribution with activity schedules. and listings of resource requirements
for each activity. Attached are print outs of the work plan summary.
Use of this planning and management tool has reduced the number of
complairts and emergency responses in each of the public works systems
the Oty maintains.
The 1993 goals for the Wastewater Section of the Maintenance Division
include:
• cleaning approximately 70,000 linear feet of sewers
• root cutting 20,000 linear feet of line
• inspecting pump stations at least 2limes per week
• inspecting over 10,000 manholes
• TV inspecting at least 30,000 linear feet of sewers
• ,,pair and replace system components as needed
In 1993 the Wastewater Utility Maintenance section purchased an
additional inspection camera. This one is for laterals. The Maintenance
crews estimate the camera Itas more than paid for itself already by
showing customers that the problem is in their side sewer, not the City's
system, saving the crew substantial time and expense by not working on
problems that aren't in the City's system.
In addition to the MMS system, there is an annual reserve for all small
repair projects in the Wastewater CIP. Funds are an average of $100,000
per year for the next few years. Maintenance has approximately $30,000
budgeted annually for repairs and maintenance. Also budgeted annually is
an Inflow/InfilCation Testing and Monitoring Program which receives
approximately $80,000 net year, barring unforeseen events which may
cause repriontization.
The Wastewater Comprehensive Plan update was adopted in 1992. This
plan identifies inventory, operations and maintenance, and capital needs.
Capital improvements are prioritized into a p:eliminary CIP listing. The
plan includes initial rate impact analyses.
Frye M.
wda.Wm1Ys i,un Funa: Dayron.Avenue NE Sanrta,y Sewer LID
kEPORT DATE: 05/18/93 UPDATED: 05/18/9i
CITY OF RENTON - P/B/PW - MAINTENANCE SERVICES DIVISION
WORK PROGRAM AND BUDGET
PROGRAM SUMMARY
WW - WASTE WATER
1993
----------------------------------------.----------------------------------------------
T
PROGRAM LABOR LABOR EQUIP MATERIAL 0TAI
DAYS s s s
------- ---------
PUMP STATIONS/WASTE WATER 531 97339 IcW ?2741 13295E
MAIN LINE MAINT/WASTE WATER 326 55633 10202 7300 7:..13E
MINHOLE MAINT/WASTE WATER 299 48350 8107 3778 rozv
TV INSPECTIONS/WASTE WATER 66 11529 3474 0 15003
1,15C/WASTE WATER 57 12311 IL17 0 13528
ADMINISTRATION 530 137200 9844 0 147044
NON-PRODUCTIVE HOURS 241 5757 0 0 5751
GRAND TOTALS 2063 368123 45734 33820 447677
REPORT DATE: 85/18793 UPDATED: 051IB/93
CITY OF RENTCN - PIP/AI - MIN7EMNCE SERVICES DIVISION
` NOW, PROGRAM AND NRGE7
JA - WASTE WATER
1993
-________________.-_--_____._______-__--___-____-_-____.---_-----_____--------------_-----------------__--
ACTIVITY INVENTORY Imm EFFORT No WORM CREW CREW LMOR LRBON EQUIP MATERIAL TOTAL
101 UNIT AMA QUANTITY UNIT LEVEL QUANTITY MIT AS DAYS SITE NAYS N R 1 Y
PROGRAM: 21 - PUP STATIONS/WASTE WATER
40970 PUMP STA INSPE 23 PUP SIR 105.0 2415 AMP SIR 210 105 2.* 216 386'0 4074 0 42764
41971 NET WELL WASNI .. .+ET WELL 12.N 276 NET WELL 12.M 23 3.PP 69 12712 3724 14490 3092t
4W72 FLTRIELCTRODE 46 EACH 12.0 552 EACH 23.00 24 2.8P 48 8B43 931 24N 12114
i 41973 DRY WELL CLEAN 23 DRY WELL 12.01 276 DAY WELL 23.00 12 2.00 24 4421 465 0 4887
49374 TELEMETRY MIN 23 STATION 0.5@ II LBR HOUR 1./P 11 1.00 11 2118 446 0 2%4
4 975 GREASE 1 OIL P 23 AMPS 2.00 46 PUMPS 46.80 1 2.00 2 368 38 20 435
4091E AN STR MINT 23 AMD STR 3.00 69 LIMA HOUA '..@p 69 2.00 138 2546 2677 5521 336L
497; STATION PAINTI 23 STATIONS 0.44 IP STATIONS 1.00 18 2.00 20 3729 392 393 4425
40978 VEGETATION-6R0 23 STATIONS 2.00 4E 'TAT!(S 12.99 3 2.50 B 10.30 137 1 1167
PROGRAM TOTALS 572 97,344 12,U7 M742 132.,%9
PROGRAM: 22 - MIN LINE MINT/WASTE WATER
40014 LOEiRa FL %2762 LIN FT P.03 MI LIN FT 1451.89 19 3.25 F4 11244 3191 1 14436
41N11 LIME RODDING/Y 952M LIN FT 0.04 38168 LIN FT 1499.73 25 3.50 BB 14949 985 0 15935
i
4012 MIN LINE NEAR 20 REPAIRS 0.63 12 REPAIRS 1.00 12 4.E5 5: 9509 2P25 4314 15839 i
4013 LATERAL REPAIR 5 REPAIRS 1.80 5 REPAIRS I.PA 5 4.10 21 3684 M3 166 4654
40614 LINE BLOCKS/NW 30 N.000GE 0.25 7 OLOLY.AGE 2.00 3 3.25 1E 2139 647 0 2746
40615 FOOT CUTTING C 95M LIN FT 4.12 19154 LIN FT 1566.32 12 3.25 41 7245 216 0 9371
4016 EASENT .ROAD N 3 MILES 1.30 3 NILES 0.56 7 6M 46 6859 464 2829 IB152
I
4017 GROUT E SEAL N 1 LIN FT 0.66 1 LIN FT 0.80 1 0.06 1 1 0 / 1
PRO" TOTALS _- �327 55,633 11,M 7,311 13,136
PRDSFA M: 23- MANHOLE MINI/WASTE WATER
40000 WA LOCATE `RAI 2364 MANHOLES 6.61 23 MANGLES 2.IP 11 3.6 38 6EBP 462 649 7912
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IEDQNI [qiE: ;:;,IE,95
CITY OFAIQ RENTON - D/6/Ai-INININ SERVICES 1IVIBip1 BDWiEw 85/18/93
WORN PROM m1 mm
W -WERE WUTEB
1l93
ACTIVITY IMWM IN/FM EFFORT WM WM CREW CREW LABOR L$7R EI2AD NITERIRL TOTAL
NMT WIT AREA ZJAWTITY WIT LEVEL 9UNTITY UNIT ADD GOYS SIZE Pon t a 8 /
______
PROM; 23-We1QE ImmiWASTE W"a Icant,,W,
18111 M REPLIC4YENT 2 wn" I.M 21MIOLES 2.0 1 3.33 3 576 161 314 1051
4M82 NI WISH 3 CLER 23M NMLLES 1.12 2B6 NMIOLES 25.81 II 2.25 25 4419 1852 0 6271
488831H ODOR CONTRO 23M NMpLFs &81 23 WHOLB 6.01 3 2.25 8 1533 154 573 22W
11884 M STEP FEPLPC 5 NMQES &51 2 STEPS 5.M 0 3.86 1 276 19 25 328
OW MH VECTOR CINT 2384 701H LES &k 17 MANIRES 28.03 2 2.8@ 1 876 92 142 1112
/1116 ON RING -LID A 2384 MANHOLES 0.61 23 MMOLES 2.50 9 c.25 21 3685 370 1194 5249
18117 PT/TEMP-M RN 23M MAMILES 6.51 1215 WHOLES 49.99 24 2.00 b 3463 0 0 3463
480ft NR INSPECTIONS 2394 MANHOLES 3.58 83M RAIIOLES 138.01 64 2.M ,28 2%49 4687 0 2B33E
188M NH GIANEL PAT 2384 MWWS 0.01 23 W*acs 3.06 7 2.25 17 3870 A 578 QM
PROM Tp/Al5
_ _ - __ ------- _ ___ __ _____
299 49,351 8,IM 3,778 M,237
PROGRAM: 24 - TV INSDECTIONS/41AM WATER
44" TV INSPECTIOS 952792 LIN F7 &n 28581 LIN FT 15M.32 19 3.33 63 11976 3m 6 142T7
/1823 TV NEW OOSTPoI 150 LIN FT I.M I50 LIN FT ISM.go 1 3.9@ 3 552 173 0 726
18685 TV INSPECT LIN 1 LIN FT 0.19 0 LIN FT
PR06PAR TOTALS .., .Ib 11,531 3,474 8 IS,NM
PROGRAM: 25-HISCIWYSTE WATER
18819 INSPECT NEW CO 288M LIN FT 1.00 28M LIN FT 20M.M 10 1.80 10 L2W 342 0 2624
44624 ALL OTIEA RISC 1 SECTION 10.0 18 LBA HOUR 1.80 w 1.50 15 2198 0 0 2198
4680 EQUIPMENT. SERV I SECTION 6&M 61 LBA HOUR 8,00 2.M 15 2763 8 8 2763
WIT ElERBENCY RESP I SECTION 128.M 120 LBA HOUR 16.M 7 2.06 15 2763 875 1 3639
68999 WORK-OTHER SEC I SECTION I0.00 IM LRR H" 8.M I 1.011 12 2383 1 1 23&3
PROGRAM TOTALS
68 12,311 1,218 8 13,3E9
IETi1E DATE: 05,181 ii "TED: d5N 18/5:
CITY OF RENTON - PYB/W - MAINTENANCE SERVICES DIVISION
NDAN PROGRAM IN IRAGET
V - WASTE WATER
1993
.....—------------_-__________—._----------------------------------------------------- --
ACTIVITY INVENTOR, IrDM EFFORT WORN WORN CREW CAEN LAM LABOR EQUIP 001RIAL M,q
00 UNIT AREE9 OUMT!T. ONIT LEVEL AWITY LMT IPA DOS SIZE DAYS N f 1 /
PR06f1V1: 9D- ADMINISTRATION
:09DI FIELD SUERVIS 1 SECTION 23W.16 23M lPA AlY1N B.PP 207 I.M 287 T`8BB RMn P 8565E
48i82 PRMIMAI T SECTION IS&M IW HOURS B.M+ 18 1.60 18 30`a 0 0 345/
43K PLANNING P REC I SECTION 16 0.M 1SM LBA HOW B.08 200 1.IV 2NN Y:736 0 8 52736
4 M PINT 1 REv1EY- I SECTION 10.00 10 LBA HOUR 8,60 1.00 1 329 6 1 329
4M INVENTORY COni ;BdO LBA ILEA 0.10 18C LER HCWF 6.BE 2" I.d0 W872 1 0 E872
PAOBARM TOTALS 5M 137,201 9,844 1 117,M5
PAM M, 91 -NON-PRODUCTIVE WINS
4191110PMDUCTIVE I SECTION 256.10 "0 LBA HOUR &N 31 1." 31 5757 1 8 5757
44912 NITINS-COMA 0 LBA HIM 6.TV 0 LBR HOUR &B0 0 1.61 1 6 0 tl 0
4192D ABSENT TINJW 7 EMPLOYEE 240.80 169 HIM B." 210 1,M 210 0 0 6 0
PR09A1 TOTALS 211 5,758-__0 0 5,758
PNID TOTALS 2,06.3 368,123 45,734 33,11M 47,677
k
SE- ON V: LOCAL MANAuEMENT EFFORT-CONTINUED
B. REVENUE ACQUISITION
5.04 Explain how you finance capital improvements for the public works system for
which you are applying(i.e., pay-as-you-go,debt issuance,special levies).
Explain how these funding sources are (or will be) used, encouraged, or
optimized.
Capital costs for this system are financed through a variety of
mechanisms, depending on the beneficiaries of the improvement. Toe City
collects rates to cover the cost of debt issuance and some pay-as-you-go
project costs. Approximately 75% of the annual Utility CIP costs are
financed through bonding. The other 25% is covered directly through rate
revenue via a transfer from the operating fund tr the capital fund.
There are also Utility System connection charges for the system which go
toward capital costs. Local improvement districts and special assessment
districts are used when the improvement warrants that fc:m of financing.
Latecomers agreements are used whenevar improvements are constructed
that will benefit future development.
Eligible project costs are funded through grants when project conditions
match grant railing criteria, scheduling of the project matches funding
schedule requirements, and the project is prioritized for the particular
source of funding.
The City is in the preliminary stages of developing a mitigation fee system
for the utilities as part of the growth management process.
In addition to the above, the City is in the process of conducting a rate
study for the Wastewater Utility (along with a Water and 5...:ace. `.Hater
Rate Study). Part of this study will be to review the City's past practices
of partial pay-as-you-gc and debt finarcing for capital improvements and
determine an appropriate debt equity ratio for the utility system($). The
utility connection charga(s) will also be updated as part of the rate t tudy.
They were last reviewed in 1990. A slight increase is anticipated to
adjust`or inflation, new system improvements and other factors.
Implementation of new rates is anticipated in January of 1994. The study
will provide rate Projections from 1994 to 2000.
Additionally, the City has recently begun to openly notify dev«lopars of
1 the opportunity to finance the system connection charge over a five year
I period. This could have the effect of easing up front financial cuts of
development, thereby encouraging local economic development. It can
also moderate the peaks and valleys of this revenue stream, making the
source of revenue somewhat more predictable and steady.
Also see responses to 5.07 through 5.12.
Pape 14
Wbtic Wake Truitt F.M. Dayton Avenue NE Saretary Sewer LID
505 What revenue producing taxes, charges, or fees are used to maintain and
operate the system for which you are applying? List up to four.
Explain how they are used, encouraged, or optimized. (Bridges and storm
sewer projects may utilize revenues used to support the road system.)
Remon has several revenue sources for the maintenance and operations of
this system including rate revenue, fees and charges for services, and
investment interest.
Rate Reviews and Adjustments
To 'optimize" rate revenue and assure equitable rates, the city conducts
annual rate reviews and adjusts rates if necessary to reflect inflation,
union contract negotiations, and bond covenants.
In 1991 the Wastewater Utility had just over an 11% rate increase. In
1992 there was a 204% rate increase; 1993 rate increase was 9.5%.
However, some of the increases were due to capital revenue requirements
(bonding and an equity cash transfer). The Administration is anticipating
pressure from the City Council to keep the rate increases closer to 5%
over the next few years based on lengthy debates over the recent rate
increases.
Special Fees and Charges
The City charges permit, plan review, inspection and installation fees for
any nev.• development based in the applicable codes to the applicant's
proposal. These fees are reviewed periodically to ensure cost recovery is
at the level established by Council policy.
In additio delinquent fees charged to overdue accounts.
Other
Costs of printing contract Did documents, environmental documents,
construction plan copying, and other normal day-to-day costs of the utility
are offset and/or recovered through direct charges for the materials.
The revenues listed above are used for operations and maintenance
expenses except for the portion of rate revenue that is transferred to the
capital fund as the equity transfer, per Council financial policies for the
Utilities.
In 1992, the City Council adopted a policy requiring payment of 50% of
the inspection/approval (for the plan review portion) at the time of
application, with the balance paid when construction permit is issued.
This action has levelized cash flow for the utilities bnd increased
loptimized) cash flow by providing cost recovery on reviewed projects that
don't proceed to construction It00% of the fee used to be(I is at the time
of issuing the construction permit).
As part of the Utility Rate Study, the administration plans to propose
annually increasing fees for service by an inflationary escalator. This will
help the utilities keep revenues balanced with expenditures without a full
annual review of every utility fee. so see 5.06 for more details.
Pape tea
Weim W.,hs Lust Ports. Dayton Av.o .Nlt Saniury Sawa LID
5.06 What has been done i the last ten years to maintain or improve the
financial base of the public works system for which you are applying (i.e..
rate review and adjustment, dedication of taxes, imposition of special fees
or charges, resource conservation, methods/policies for reducing operating
costs)?
Renton has taken several steps in the last ten years to maintain and
improve the financial base of this system including rate reviews and
adjustments, imposition of special fees or charges, periodic adjustment of
existing fees and charges to account for inflation and other test of service
changes, as well as other methods.
Rate Reviews and Adjustments
The City conducts annual rate reviews and adjusts rates, if necessary, to
reflect inflation, construction goals, maintain bond covenants, and ,,old
major periodic increases while maintaining equitable rates. Fund balances
in enterprise funds are also maintained at l^vels established through rote
studies, or at levels necessary to meet operating, capital, and contingency
requirements. The 1989 rate study projected average overall utility
(water and sewer) rate increases as follows:
1990 18%
199i 10%
1992 11%
1993 10%
1994 10%
The 1990, 1991 and 1992 levels have been adopted. In 1993 the
average residential utility rate increase was 7.5%. A similar, or slightly
lower increase, is anticipated for 1994. The current utility rate study will
project revenue requirements and project rates for the utility through the
year 200C The study completion date is scheduled for October 1, 1993.
Special Fees and Charges
Existing customers of the utility pay the direct and indirect costs of
operating and maintaining the facilities .hrough user rates. Customers
residing outside the City limits pay wastewater rates that are 1.5 times
higher than residential City rates.
New customers seeking to connect to the wastewater system are required
to pay connection charges that are an equitable share of the historical cost
of the system's capital plant plus the future two years of CIP cost. This
revenue goes toward capital improvement projects. In 1992 modifications
to this connection charge were adopted and codified to clarify what type
of devti-:,rent triggers the charge. In the long term it is expected that
the-- .,,udifications will increase the revenue generated for capital
improvements by the connection charge. This charge will also be updated,
with the likelihood of a slight increase, as part of the rate study and fee
review.
rase 141,
Public Wurks T,ust Fur oeyron Av.w NE Sanaary Sewer LID
New and existing customers are charged for those services specific to
their property or benefit through separate ancillary charges based on the
cost to provide the service. Ancillary charges can increase equrtability and
increase operating efficiency by discouraging unnecessary demand for
services by the customers. Revenue from ancillary charges are used to
finance annual operations and maintenance. Typical kinds of ancillary
charges are. new account or transfer charges, delinquent fees, permit and
inspection fees, installation fees, and plan review fees. These fees were
last updated August 19, 1990. These fees are scheduled for review as
part of the 1993 Utility Rate Study.
Other Fees
Costs of printing contract bid documents, environmental documents,
construction plan copying, and other normal day-to-day,costs of the utility
are offset and/or recovered through direct charges for the materials.
Budget Reductions
The City implemented budget reductions city-wide, including the utilities,
in 1991 and 1992. For 1994, another 12% reouction of expenditures are
proposed. These include consolidation of maintenance aupervisors
between storm water and wastewater when one supervisor retires, and
reduction of professional services and overtime in utility engineering. The
latter is proposed as an operating cost reduction which is possible through
reliance on existing staff, since the utility gained one new FTE in 1993.
These, and other miscellaneous reductions will help keep any 1994 rate
increase lower or allow the "rate capacity" to be used for higher priority
utility projects and programs.
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Pine I.0
PuG¢Wyk.Trvet Fu Dayton Avenue NE SMIOIy t ewe.LID
SECTION y; LO-CAL MANAGEMOT EFFORT-CONTINUED
5.07 Identify the latest debt (bond or loan) issued within the last ten years io
support this system. Identify what it was used for. when it was Issued, and
the amount. Bridge, storm water, and ferry projects may cite a road or street
issuance. If debt financing has not been used. indicate NIA
Dg5S➢Rt1gO Date psugd Qijainal Amount
Water & Sewer Refunding and Improvement Revenue
Bonds June 1, 1992 $8,635.000
(Refunded 1983, 1986,and 1d87 bonds, 1993 improvements)
5.071 Identify up to three debt issuances, other than the one noted above, which
have been issued for any governmental purrK 3* in the last ten years.
Begin with the most recent. If debt financing h^,not wI v ad,indicate NIA.
Original
1 wance
Description L'111eM"d I.MQwt
1992 G.O. Bonds-Equipment 1.0M It, SSOb,OW
1989 UnlimRed G.O.Bonds-Senior Housing 211111'J6 S'.SOQ0:.0
1989 Limited G.O. Bonds-Equipment/Remodel -101160 '111 d00
5,08 Has an improvement district been formed in the pits' le tears to support this
system?
Yes X No
Bridge and storm sewer projects may cae local improvement districts (LIDS)
and road improvement districts (RIDS). Other possibilities include utility
improvement districts (ULIDs), transportation benefit districts (TBDs). or
business improvement areas(BIAs).
If yes, name of the improvement district and wnen formed.
335 Sierra Heights Wastewatei Collection Sy51M Sept 0992
Also see attached. MontldYear
5.09 Does your jurisdiction use pay-as-you-go fin: ng in place of debt financing?
Yes i No X
5.091 If yes, please indicate your reasons for doing so and show the sources of
revenue for your pay-as-you-go financing (I.e., general taxes, reserve
accumulation, community fund raisers, etc.)? Attach additional sheets it
necessary
NIA
Paps 15
%bbc Warta Trust:.M'. D.".Avemn NE Satitary Sswet LID
,r 1 Y
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MCAG NUMBER 0428 City of Renim Outstanwry)Debt SCHEDULE 9
File: C'U23WWtt93Aprwkl April 30.1993 19-May-93
Interest Issue Maturely -----.---.-----Outstanding-
Rates Date Cute Authorized I/im IssugO Redes",
GENERAL OBLIGATION BONDS.
l
1978 Senior Citizens Center 5.38% 02101n8 02/01/98 $900.000 9385,000 555,000 3330,000
1983 G O Refunding Bonds &70%-9,30% 06/01/83 05/01/02 2,655.000 115.000 0 115.000
1986 G O Bongs 6.6096-9.00% 06101186 06101102 9.220.000 6,540,000 0 6,540,000
1989G O Bonds 6A0%-T00% 02101/89 0V31/02 1.600.000 1.345,000 95.000 1.250,000
1989 G O Refunding Bonds 6.75%-7.00% 06101/89 05/01/02 2.085.000 2.001 0 2.000,000
1992G O Bonds 2.60%-5.00% IWOU92 12/01102 1.365,000 1.365.000 0 1,365,000
1993 G O Bored(Flezt-ine) 2.80%-4.95% 03101193 12/01199 350.000 0 350,000 0 350,000
Sul Limited GO 18,175.OD0 11,750.000 350,000 150.000_ 11.950,000
1983 G O Refunding Bonds 6.00%-10.00% 05MI183 05/01M2 7.140.000 4,755.000 0 4.755,000
/800 O Bonds 6.40%-7.50% 02/01189 02101Po9 5,500.OD0 5,200.000 165,000 5.035,000
pal UnOmded GO 12,640.000 9,955,OD0 0 1 ,000 9,790,000
Total General Obligation Bonds 30,815.000 21,705,000 350.000 315,00 221.740.000
INSTAL WENT CONTRACTS:
IOng County(Land) 10.00% BI25/88 10/O1/94 90,300 64.004 0 64.004
Not.(ProparlN 10.00% 11/20190 05/O1/95 159.291 109.291 25.000 84.291
Holm Properly Mortgage 10.50% 11/20/90 02/01195 80,708 74.570 1.074 73,496
Telephone Lease 6.00% 09/01/95 549.574 328.937 54.603 274,334
Printshop Copier 9.01% 10/01190 09/01/94 38,367 18.488 3.301 15.187
Cagier Lease 9.01% 10/01/90 09/01/94 13,095 6.3R0 1,127 5,193
_Printing Press Le: 11.25% QVt 0MI Will 17,394 12.112 1.082 11.030
Total lruslallmc .;ontrx6 948,729 613.712 0 86.187 527,525
=TOTAL GENERAL OBLIGATION DEBT $31,763,729 $22,318 712 5350 000 $401 187 $22,267,525
REVENUE BONDS:
1973 Airport 6.10% 04/1 $565.000 550,000 460.000 S0
1977 Watw/Seww Relundmg 6.01% 07/O1/99 3.045,000 1,860,000 0 1,860,000
1983 Watw/Sewn 8.70% 05/01/99 1.500.000 95.000 0 95.000
1985 Watw/Sewer 9.73% 04/01/a5 2,600.000 320.000 100.000 220.000
1986 Watw/Sewer 7.90% 08/01106 11800.000 270.000 60.000 210.000
1987 Water/Saww T55% 06/01/06 3.375,000 725.000 0 725,000
1986 Water/Sewer 7.56% W01/08 3.460,000 3,090.000 0 3.090.000
1989 Water/Sawar 6 B5%-7.50% 05101/89 05/01/09 1,715.000 1,590.000 0 1,590.000
1989 Watenrewer Refunding 6.0(I'll 0% 04/01/05 2,150,000 2,025,OD0 25.000 2.01
1990 Watw7Sewer 5.90%-7.37% W01189 :0/01/10 4,100,000 3,885,OD0 0 3,885,000
1992 Water/Sewer 3.501a-E50% 12/01/12 4,000,000 4,000.000 0 4,000.000
1992 Water/Sewer Refunding 3.50916-6.35% 12/01/06 4.635.000 4.635.000 0 4,635,000
TOTAL REVIEKL/E BONDS 532.945,000 $22.545000 $O 5235.000 522,310,000
BLIC 1AbHK5 TRUST FUND LOANS: -'
17 Northwest 71h Sewer Repair 5.00% 12/31/91 07101/01 584,779 $84.779 SO 584.779
Sierra HIe Sewer Impry 3.OD% 10/20/92 01/01/12 188.462 8a8,462 0 $888.462
TOTAL PUBl1CWOL416 TRUST FUND LOANS .3.241 $973.241 SO SO $973,241
LID BONDS AND NOTES:
313 Street 625% 04/01/87 04/01/99 .239 4,000 1.000 3.000
314 StreetUtilitiea 9.0096-11.125% 09/01/89 01 Iml 6. . I 1.945,000 0 1,945,D00
3 4331 Street 5.50%-7.70% 10/01/86 10/01/98 3", e0 75.000 0 75,000
3,0 StreetfUlilitlas 5.5096-7.30% 07/011ra8 07101A10 3811,299 110,000 0 110,000
332 SvisoMilities 6.004a-7.75% 10/15/88 10115/05 3450.103 2.250,000 0 2,250.000 ^I
329 SIreeWBlilies 3.00%-5.50% O4101193 04/01/03 600,000 3.200000 165,Ll 3200000 1654063
_TOTAL LID BONDS AND NOTES $11,603,965 57,584,000 31.654,063 $3.201.000 $6.037,063
MIION V' LOCALMANAGEMENLEEEQRT-CONTINUED
5.092 List the three most significant pay-as-you-go projects in the last ten years.
�sruWQa Data fist
9
5.10 Are there any local economic conditions or circumstances whi;h prevent your i
jurisdiction from using, or more Tully using, one or more revenue sources i
(bonds,loans, LIDS, RIDS,rate adjustments,taxes, pay-as-you-go,etc)7
Yes X No
If yes, please explain
Bonds, loans, and pay-as-you-go financing are all dependent on rate
adjustments. All City rate increases are subject to Council approval. The
Council has sent the message to the City administration that the utility rate
increases must be lower in future years. They hear from City residents who
get a 2.5 to a percent cost of living increase, or are on fixed incomes, and the
City has had average rate increases of approximately 10% annually for the
past four years. There is a great deal of pressure to lower the level of
increase from what has already been projected for future years. With
operating costs increasing due to inflation and cost-of-living increases
expected, it is hard enough to keep up with inflation, let alone continue the
capital improvements set forth in the Wastewater Management Plan. Council
members ha%e indicated no rates in the double-digits will be approved.
Taxes on utility revenues are used to fund General Fund services. With over
a$1.5 million deficit in the General Fund for 1994, it is highly unlikely that this
revenue source, or any other tax revenues, would be shifted to the utility in
the near future.
papa 16
puCAc worse Trust Fum Dayton Avenue NE Sant"Sewer LID
SECTION V:. LOM MANAGEMENT EFFORT-C0t4TJRM
C. FINANCIAL MANAGEMENT
__________________________.-_-.___________-___________-___--__-,__-______-_
NOTE: The next questions may best be answered by considering both specific sl5tem
financial management ana overall jurisdictional financial management Be explicit
in showing how the management policies and strategies you identify benefit the
system for which you are applying.
-----------------------------------------------------------------------
5.11 What management policies or strategies (i.e., investment goals, purchasing
practices, employee training, budgeting strategies, etc.) ate you using to
benefit the finances of this systern? (List no less than five policies or
strategies).
5.11 and 6.12 combined
Budgetary policies and strategies:
1. Keep the City in a fiscally sound position in both the short and long terms.
a. Budgets of all funds are flexible in nature, with expenditures expanding and
contracting based on actual revenues, authorized by periodic budget adjustments.
b. Revenues arc conservatively projected, and expenditures budgeted at 100
percent to help ensure budget solvency.
C. The City accepts new requirements for service delivery only when adequate
funding is available.
2. Operate utilities in a responsive and fiscally sound manner.
a. Utility rates are reviewed annually and adjusted, if nece% ary, to reflect inflation,
C7 construction goals, maintain bond covenants, and avoid major periodic increases.
.� The cost of utility contractual services over which the City has no control shall be
passed through to rate payers, in a manna consistent with Council direction.
b. Rates for the Water/SeweCStorm Utility include an annual capital contribution
equal to 1.5% gf net assets.
C. Fund balances in enterprise funds are maintained at levels established through
rate studies, or at levels necessary to meet operating, capital, and contingency
requirements.
3. Maintain existing infrastructure and capital assets.
a. When capital funding decisions are made, priority is to be g; -en to maintaining
existing capital assets over the acquisition or construction of new facilities.
b. Financing for the majority of capital assets other than infrastructure is normally
made over the life of the asset, or twenty years, whichever comes first.
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C. Revenge bonds and LID's are used to finance improvements when applicable.
Councilmanic bonds and lease financing are used to fund infrastructure where
positive costibenefit rati.s exists, or where there is no other source of funds.
Voted general obligation bonds and special levies shall be used to finance
infrastructure improvements for public benefit that aupport quality of life, and do
not necessarily generate cost savings on revenue streams.
4. Establish accountability in budget monitoring.
a. Department heads are responsible for managing their budgets within the total
appropriated budget.
b. Any budget adjustment between funds are approved by the Council in budget
amendments
Budget adjustments within a fund are approved by the Mayor, and reported to
the Council. Adjustments affecting program implementation require Council
approval.
5. Provide financial reports in a timely and understandable manner.
a. Monthly budget reports outlining the status of revenues and expenditures are
provided to all departments, MLyoi, and Council. t
b. Quarterly financial reports discussing major trends, the status of Renton's
P 9 )
financial operations, and other related information are distributed to all managers,
Mayor, Council, and available to interested public.
C. The City's budget document is presented in a format that provides for logical
comparison with prior years wherever possible. !
I .vestment policies and strategies:
These investment policies apply to the investment of available City funds, and include any
Utility funds.
The policies are listed in order of priority.
1. Safety: Safety of principal is the foremost objective of the City of Renton.
Investments of the City shall be undertaken in a manner that seeks to ensure the
preservation of capital in the overall portfolio. To attain this objective, diversification
and safe keeping are required in order that potential losses on individual securities do
not exceed the income generated from the remainder of the portfolio.
a. The City diversifies use of investment instruments to avoid incurring
unreasonable risks inherent in over-investing in specific instruments, individual
financial institutions or maturities.
b. With the exception of U.S. Treasure securities and the State Investment Pool, no
more than 25% of the City's total investment portfol ) is invested in a single
security type or with a single financial institution.
P.,e 171,
Pubhc wank.Twat fond. D.yron Av..NE S.W,S.w.r LID
2. Liquidity: The Cny's investment portfolio will remain sufficiently liquid to enable the
City to meet all operating requirements which might be reasonably anticipated.
a. Unless matched to a specific cash flow, the City does not directly invest in
securities maturing more than two years from the date of purchase.
b. Reserve or CIP monies are invested in securities exceeding two years when the
maturity of i ich investments are made to coincide as nearly as practicable with
the expected use of the funds.
3. Return on Investment: The City's investment portfolio shall be designed with the
objective of atta;ning a market rate of return throughout budgetary and economic
cycles. taking into account the City's investment risk constraints and the cash flow
characteristics of the portfolio.
a. If no specific maturity is required, a market trend (yield curve) analysis is
conducted to determine which maturities will be most advantageous.
b. The City accepts bids which provide the highest rate of return within the maturity
required and within the parameters of these policies.
r � C. The City of Renton's investment portfolio is designed to obtain a market average
rate of return during budgetary and economic cycles, taking into account toe
City's investment risk constraints and cash flow needs. Market average is
F I defined as the average return on three-month US Treasure bill;, or the average
rate on Fed funds, whichever is higher. These indices are consiiered benchmarks
for riskless investment transactions and therefore comprise a minimum standard
for the portfolio's rate of return.
Employae Training:
t4 The Maintenance Division exl,-uds funds each year for training to keep the field staff
certified in areas required by state law and fcr prudent operations of the utilities. The staff
are being trained do telemetry operations for future cost savings when the staff can trouble
shoot the system, thereby reducing ,nnsultant costs. The Maintenance Division also holds
monthly safety twining workshops.
In addition, both th^ Maintenance and Engineering Sections of the Utilities expend funds
each year for professional development and training of each employee.
Also see answers to question 5.04, 5.05, and 5.06.
!!! These policies and implementation mechanisms are all currently in practice at the City.
5.12 How are you carrying out the above Policies and strategies? Please link your
answer directly to each policy or strategy identified above. List no more than
five methuds for each policy/strategy.
See 5.11.
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SECTION Vt LOCAL MANAGEMENT EFFORT-CON MfM
D. CAPITAL FACILI LIES PLAN IMPLEMENTATION
~~ '� NOT , The following questions are used to determine whether or not Capital
Facilities Plans(CFPs)are being implemented.
5.13 Ple-.se name two capital improvement projects identified within the last five
years in your CFP for this system which have either been initiated or hav<
been completed. If no capital Improvement projects were listed for this
system, please write N/A 1n the space provided.
Project Year Initiated
East Renton Interceptor 1990
Renton CBO Sewer Replacement 1991
5.131 If you have just adopted a CFP for the first time for this system, please list
capital projects from your CFP for this system for which you will be expending
funds m the current or uncomtng year. If no capital improvement projects
were listed for this system,please write NIA in the space provided
NIA 111% ttlnptesll?Lf[silimel
Project
5,14 Please name up to five capital improvement projects (not for this system)
lisle( in your CFP which have either been initiated or completed within the last
five years if no capital improvement projects were listed for other
systems,please write N!A in the space provided.
Froiecdsystem Pate
Park Avenue Widening Initiated 1990
Wells 11 and 17 Booster Station Initiated 1991
Improvement
North Fork Springbrook Creek Regional Completed October, 1992
Bypess
Windsor Hill Pump Station Rehab Comple! d August, 1992
North 33rd Pace and North 36th Street Completed February, 1993
Watermain keplacement
5.141 If YOU have just adopted a CFP for the first time, please list capital
improve,.Ient projects (not for this system) from your CFP for which you will
be expending funds this year. If no capital ' .,Provernent projects were
listed for other systems,please write NIA in the space provided.
NIA
Project Project
pege 18
Pubkc Works rivet Fury'. Dayton Avenue NE Sanaary Sewer UD
SECTION VI: NfETLANOS D1SsL4$L1tE FORM(yOYERNOR'S EXEC.ORDER M-04!
6.01 Is there a wetland, as dbfined by eit' ;r U.S. Fish and Wildlife or the Clean
Water Act,on the site or Within 200 111
Yes- -No X
Q,5-EU M A Mile definition _._(;ken Watergg(_ggftn111pL
For purposes of this daasi5cation wetlands must have one or more of the following these attributes. (1)al lea:t
penodicaffy.Me land supports predominantly hydrophyles.(2)the substrate is pi:Mommantly undrained hydnc
soil,and(3)the substrate 1s nonsW and is saturated with water or covered by shallow water at some time during
the 9rowln3 season of each year.
Those areas that are inundated or saturated by surface or groundwater at a frequency and duration sufflcien'to
support,and that under normal circumstances do support,a Prevalence of vegetation typically soapted for life in
saturated soil conditions. Wetlands generally include swamps,marshes,bogs.and similar areas
6.02 Washington State Four-Tier Wetlands Rating Category: (If yes,mark all t.iat apply.)
Categories _,_I, __II, ___ql, ---(V NIA
6,03 Are any wetland mitigation measures proposed to avoid impacts from this project? NIA
Yes No
NIA
6.04 If yes,please describe. NIA
6,05 Will these mitigation measures result in no net loss of wetlands? NIA
Yes_No
,nformation on this disclosure form was provided by
David M. .hn<t ns n 4Naslaaiat r tifity Sys i�or May 10 1m
Name Title Date
(2Q5) 777-62112
Telephone
C DOCS.93 445:DMC'.ps
Pape 19
Nblm Wwka Trust Fon,. Devtun Averwe NE Samurw Sewer LID
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APPLKMT CERTIFICAnON
WHF_REAS, the Ci Cy of Renton _ls opptying to the Washinglon Slate Public Works
r Trust Fund Program for a kav-Interest ban for an eligible project;and -'`�� ��
t ..
_ WHEREAS,the local gc -,nin0 bode has approved aubr .cion o1 this application to a Public Works ...:F
Trust Fund ban;and
WHEREAS,n is recognized and acknowledged that the entire application packet consists of Part A Pant "a*
B.Part C,.and Pan D afiof which contain poky and procedural Information applicable to the program. .'
Only I'art D need be returned for revlow oy tho Pudic Works Board,and
n
WHEREAS,the applicant recognizes and acktawladges that the Information In Part D ic the only � 0
information which will be considered In it a evabatky and rating process. Incomplete responses will
,eeuk In a reduced chance of fundkg. In order to ensure fairness for all,the Pudic Works Beard does not r
accept any additional written materials or permk ap gicants to make presentations before the Board;and
WHEREAS,the Information provided In this application Is true and correct to the bast A Me government's £.
1 �!
belie'and knowledge;and },
}� WHEREAS,the Information provided on the Wetlands Disclosure Form(Section VI)is accurate to the
best of the local government's knowledge and abildy,and
WHEREAS,It is ne v ssry that certain cond1iuns be met as part of the application process;and
WHEREAS.RCW 43.155.070 repulses that county and ray applicants must have adopted the local
optional cir,"uarter of or.e percent Real Estate Excise Tax.as desalbed In Chapter 82.46 RCW;and
WHEREAS,RCW 43.155.070 requires that applicants must have adopted a long-term financing plan for
pudic works;and
WHEREAS.RCW 43.155.060 requires that the project will be advertised for rbmpetitive bids and
administered according to standard beat procedure:and
WHEREAS,the ban will not exceed 90 percent of eligible costs incurred for the project:and
WHEREAS,any ban arising from this application constitutes a debt lobe repaid,and the Finance 0e2t.
has reviewed and concluded k has the necessary capacity to repay such a
ban;
4`
NOW THEREFORE, the City of Renton cedifiec that it meets Ih4se requirements,and further.
that it InteMe to enter into a ban agreement with the Department of Community Development,provided
that the and conU'tio a for a Publi,Works Trust Fund ban are satisfactory to both paries.
Signed \1 ( Title Mayor
Name Earl Cl r Date , $
ATTF
Marilyn P ersen, City Clerk
20
111F
..yy , a
CERTIFICATION B f PREPARER OF APPLICATION
(Staff Member or Ccns•aftar t)
i
WHEREAS, Priscilla Pierce _,hasprepared this application for
a Washington State Public Works Trust Fund loan;and
WHEREAS,the preparer recognizes and acknowledges that the entire application packet
consists of Pan A, Pan B.P;n C.and Part D all Of which con-ain policy and procedural
information applicable to the Program,and that Only Part D need be returned for review by tie
Public Works Board;and
WHEREAS,the prepares recognizes and acknowledges that the information In Part D is the,1nty
information which will be considered in the evaluation and rating process. Incomplete
responses will result in a reduced chance of funding,and that in order to ensure fai mess for all,
the Public Works Board does not accept any additional written m ';rials or permit applicants to
make presentations before the Board;and
WHEREAS,the infonnadon provided in this appicatioI Is true and correct to the best of the
i
pr cparera bo!ief and knowledge;and
I
WHEREAS,the Information Provided on the Wetlands Disclosure Form(Section VI)is accurate
the best of the preparees knowledge and ability;and
NOWTHEREFORE,Priscilla Pierce rorogntzas and acknowledges
the above declarafions-rid certifies that this application meets the above requirements.
Signed XA .AJt1 �A
Name Pristilla J. Pierce
Title Administrative Analust
Date Ma 19. 1993
� M '�a10a Po VRE
t,:, 1?tA at V4y li?ATTEST T 01 MH
_.
1. cry Alac Ord kr Wslpets of Wc... _
21 T_ _