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FILE TITLE
P � o% 9Y
f '� 3 9 G ra� �►- �
r F... INANCIAL
GUIDELINES
FOR
GRANTS
MANAGEMENT
REVISED MAY 1980
REPRINTED MARCH 1982
�d low~ W.D.O.E. 80-6 `�a, ° r
FINANCIAL GUIMLINES
FOR
GR{NFS MANAGEMENT
00E 1980-1981
OFFICE OF MANAGEMENT A BUDGET
Published by:
Washington Stair Department of Ecology
Olympia. Washington 98504
TABLE OF CONTENTS
� ` atraphs Page NO.
CHAPTER 1. - GENERAL GRANTEE RESPONSIBILITIES I
I. Efftefent and Effective Management 1
Conformity With Agreements and Program
Objectives I
't. Orgentsationai Management I
4. N-nsupplanting of Grant Folds 1
5. Community Service I
6. Nondiscrimination 2
1, Audit Requirement, 2
S. Audit Evaluation Standards
9. Program Income 3
CHAPTER 2. - FINANCIAL MANAGEMENT 4
10. General 4
11. Grantee A,counting Systems 4
12 Internal Control Requirements 5
11. Sepervision and Monitoring Raapooatbtl.ily
Over Contractors 6
CHAPTER I. ALLOWABILITY OF costs 1
14. Purpose 1
IS. Po l a cy 1
16. Allowable Costa 1
11. Allowable Costs only With State of
Washington and/or Federal Agency Approval IS
18 Coati Generally Unallowable 11
CHAPTER 4. PROCIINEMENT, PROPERTY AND RECORDS MANAGEMENT 19
19. Procurement Standards and Procedures 19
20, Record, Management 22
21. Property Management 21
CHAPTER S, - SDBGRAHrEF. CONTRIRIrrIONS AND MATCHING SHARES 28
22. General 211
2.1. Records of Contributions 28
24, Valuation of Volunteer Services 29
25. Valuation of Materials 29
26, Valuation of Other Charges 29
2l. Valuation of Donated Real and
Personal Property 29
26. Allnwability of Matching Costs 29
29. Contributions Furnished by Subsgraitees 30
i
('NApifiR 6, - Page No.
RGMBURSEMENT REQUESTS AND RFPORTS
91
30. Re imbursesents
31, Progress Reports 31
32' Financial Reports 31
93. Audit Reports 31
32
Preparstion ut A19-1, Exhibits 1-5
)3
CHAPTER ). REVISIONS, SUSPENSIONS, rERMINAI'IONS,
AND CLOSEOUTS
41
14, Project Revisions
13. Suspensions or Te rsination for Cause 41
16, Special Terwinstwn Provision 41
17. Tenination for Conventence 42
)R. C.loseout Provisions for Grants 42
61
APPENDIX A Assurance of
CosPlianLP with Equal
funptoymrnt lrpportunity laws
1PI'ENUIX B Glossary of Terns
AfPENDII( C Grantee Selt-F,saminat lon Checklist
it
PXERENCES
1. "STANDARDS FOR AUDIT OF GOVERNMENTAL ORtiANIZATIONS, PROGRAMS,
ACTIVITIES AND FUNCTIONS" - issued by III t'o,,i i,,1 lei 'rnri.il I
the United States.
OMB Circular A 102 Revised: "Uniform Admwu.:rat ivr n•yuu rm,nt�
for grants-in-sid to State and local governments" - issued by the
GENERAL SERVICES ADMINISTRATION, OFFICE OF FFDKRAL MANAGEMENT
• POLICY.
.Attachment "K' - "PROGRAM INCOME"
I. UMB Circular A 102 Revised
Attuchaw•6t 'U" - "STANDARDS FOR GRAMTLE FINANI.IAi MANAGFNFN'r SYSTEMS"
4. OMH Circular .t 102, Revised
Attachi ant "A" - "CASH DEPOSITORIES"
5. FMC 74-4: "Cost principles applicable to grants and cuntracts with
hate and local goverments: - issued by he GENERA:. SERVICES
ADMINISTRATION, OFFICE OF FEDERAL MANAGEMENT POLICY.
Attachment "A" - "PRINCIPLES FOR DETERMINING COSTS APPLICABLE TO
GRANTS AND CONTRACTS WITH STATE AND LOCAL GOVERNMENTS"
6. FMC 74-4:
Attachment "B" - "STANDARDS FOR SELECTED ITEMS OF COST"
7. OMB Circular A 102 Revised
A. OMB Circular A 102 Revised
Attachment "0" - "RETENTION AND CUSTODIAL REQUIREMENTS FOR RECORDS"
9. OMB Circular A 102 Revised
Attachment "N" - "PROPERTY MANAGEMENT STANDARDS"
l0. OMB Circular A 102 Revised
AtIA1'hsenl "F" - "MATCHING SHARE"
Iti
INTRODUCTION
GENERAL
This manual contains recommended procedures and guidelinrs for federal
and state greats administered by the State of Washington. the primary
purpose of this guide la to define rlesrly the process by which grantees
slu,uld administer grants received from the State of Washington.
This manual is an attempt to bring together a wide range of federal and
state requirements, including those established by the Office of Manage-
ment and Budget, the General Services Administration, the General Account-
04 Office, the State Legislature, etc.
This manual of re omat,olr r litirs end procedures for grantees does not
supersede sprcif 't t,.. , Jr Ntate policies and procedures which are
directly irtated to star •r federally funded programs. Under the afore-
menttomed program, special regulations thich are directly applicable to
the specific grant will take precedence over provisions stipulated in
this manual. This manual is primarily So set forth A general framework
to *&stet grantees in developing the management system and procedures
necessary to administer properly grant program resources.
The following federal reftrence documents have been utilized in the prep-
aration of this manual:
"STANDARDS FOR AUDIT OF GOVERNMENTAL ORGANIZATIONS, PROGRAMS, ACTIVI-
TtgS AND FUNCTIONS" - issued by the Comptroller General of the United
States.
Circular A 102: "Uniform administrative requirements for grant$-in-
aid to Slate and local governments" - issued by the GENERAL SERVICES
ADMINISTRATION. OFFICE OF FEDERAL MANAGEMENT POLICY.
FMC 74-4: "Cost principles applicable to grants and contracts with
Stete and local governments" - issued by the GENERAL SEPVICF ADMIN-
ISTRATION, OFFICE OF FEOF.RAL MANAGEMENT POLICY.
References footnoted in this manual refer to the above d-cumrnta. (Sep
"REFERENCES" on page iii.l
NOTE: Where applicable, OMB Circular A-IIO, "Uniform administrative
requirement" for grants and other agreements with institutions
of higher education, hospitals and other non-profit organlso-
tione,' alkali be controlling in"tead of Circular A-102,
iv
CHAPTER 1. - Ggl:ML GRANTEE B6SPONSIBiLMES
1, gfffctent and. Cffecttve_ll�q event
Bats griatN is responsible for the efficient and effective &data[-
• stcation of the grant program through the application of sound mn-
agerat prettices.
• 2. COstoretty With
_4reesrnts sad PrMr"_Object ivea
The grantee assuaws responsibility for seeing that program funds
nave been expended and accounted for conatitent with existing agree-
mats and progress objectives,
Standard Grant Conditions. All grants awarded by the State of
Mashingteq as rm xu�f ect to certain rondtt ions specified by fed-
eral and state laws and regulations. Many of the standnrd
conditions will be discussed in this guide and will be
incorporated it to the granter contract.
b, 9petia! Grant Goad it tans, Individual grants may contain cer-
tain requireasAin tailored specifically for that federal or
state grant. Such special conditions will be incorporated
into the granter contract and carefully sonttored for compliance.
1. Orj�aisat eaa! Msaayt+mt..
lack grant&, In recognition of its own unique cowbinatrun of staff
facilities and experience will be" the primary responsibility for
employing whatever fore of organization and management techniques
necessary to assure proper and efficient administration.
4. Nonalaatiny of Graut Pugds
Federal and state grant funds %tit be used to increase progress acti-
v1ty, not to Bupplanl local or other funds,
5, ConlNlnity 3ery ice
The grantee must Assure the state that all facilities, programs,
ind rrrvices auppurted it, whole or in part with grant funds will
be:
a. Made available without dtscrisimtion on the grounds of sea,
treed, duration of residence, or ability or ivaliillty to pay
for services,
1. So publicised as to be grnrrally known to the population to be
• ar rvrd,
1 . Available and responsive to the needs of all :a -sees of the
pnpulatiou to be served,
•l•
6. Nomdtecriminat i`oti
The grantee will not dtacrimiaste &$,that any employer or applicant
for rmployment because of race, relil,ron, age, color, sew, marital
statue, sensory, ment.alt or physical handicap, or national origin
-
The contractor will take affr rmative rctloo to insure that appli-
cants are employed and that emplayeeR are treated during employment,
without regard to their race, color, mead, set, age, marital status,
"Moony, mental or physical handicap, or national origin. Such
action shall include, but not be limited 10, the following employ-
ment, upgrodisg, demotion, or transfer, rccru itmRat or recruitment
advertising, layoff or termination, rates of pay or other forms of
compensation, and orlrcti0n for training, including apprenticeship.
The contractor shall %bmrt certification to the state agency to
accordance with guidelines and tins achedulu specified by the
agency and submit upon reques. an atilee.tivr areion plan p-ep,reed
,r In of the agenry 1 ar Arterial, `.
AW t f. utraarnu
The grantee shall be responsible for insure ng that not leas than a
biennial audit is ce,nductrd on grant& received from the state where
here is federal porticipation. (Ref. li
Generally, the audit of lord units of gov,•rimirat 16 the primary
responsiblity 0t the State Auditor; ho.rvrr, rach state agency or
department will establish audit procedures which meet the todivi-
dual grant program rrquirr•mrnts. Where frderal grants are involved,
audf,.a shal comply with generally accepted auditing standards
torludin c ,andards for audits of governmental organinatinna, pro-
grams, activities, and fnnc•rons, published by the Genetal Acrounting
Office. In drvelopcng audit procedures, rach agenry or department
will consider whether surh grants require periodic audits and it
arrangements for these audits have been madr,
g. And Evalu�tion_Standards
The audit will be a thoo,ugh perfotewnce and financial coif, per-
formed to &cccirdanre with generally accepted auditing Rt&ndsrds.
(Ref. 1)
It shall include a sufficient review of underlying or supporting
ducumentmtioil to enable the auditor to render an opinion am to the
legality and appropriateness at receipt& and rspandituies as well
as assure compliance with the granter Contract, the approved budget,
and special conditions and previsions of this guide. A written
report. will be prepared upon completion of the audit. The report
shall contain narrative statements, schedules, and other pertinent
data discloning the deficiencies and amounts of unallowable costa
to be refunded. In addition, the report shall show the news and
title$ of granter officials with whole the ion tents of the reports '
were discussed and whether or not the officials concurred with the
ftndings. Where required, the audit report shall be submitted to
the funding state agency no later than 60 days following the radial
-2-
data of tht contract, the state or its representative shall have
the right to audit within a period of three years alter close of
great&.
Ernes of Audits. The scope of such audits shali consist of a sys-
teMtidc review or appraisal of the grantee's records and activities
to deterasine and report on whether:
(1) Financial operations air properly conducted;
I •
(2) financial reports are presented fairly;
(1) Applicable laws and regulations have been coarplied with;
(4) Resources are managed and used in an economical and tff,cienl
manner, and
(5) Desired result$ and otlectives are being schirved in an eftec-
tive sooner.
9. Program ln'w
a. Grantees are required to account for program income related to prot-
ects financed in whole or in part with grant funds awarded by a
federal or state agency. (Ref, 2)
b. Royalttev. Royalties reeet'rtd from copyrights and patents
during the grant period shall be retained by the granter .nd,
in deco-dame with the grant contract, either be added to the
tondo already varmitted to the program or deducted Iron total
project costs for the purpose of determining the net coats on
which the state agenry share of costs will he based. After
terminatkv. or completion of the grant, the state share of
royalties in excess of $200 received annually shall he returned
to the state agency. Who" federal, state and local funds are
involved, the distribution of royalties shall be computed on
the tame ratio as the great. (Net. 2)
CHAPTER 2.. - FINANCIAL MANAGEMENT
10 General
Grantees and subgrantees shell have fiuential managomrot systems
ohich provide, as a minisemm, for the followtoge
A. Accurate, current, and complete dioelo!.ure of the financial
results ion the arcural bests) of each grant program is
accordance with Federal/State of Washington requirements.
b. Records which adequately identity thr source and application
of funds for grant-supported activities. Those recorla *Mil
contain information pertaining to grant awards and authorfso-
tions, obligations, unobligated balances, #sorts, liabilities,
outlays, and incurne.
C. Effective control ov, ,ud sccouetability tot all foods, prop-
erty, and other asst, Grantees shall adequately safeguard
all such assets and shell assure that they are used solely for
authorized purposes.
it. Comparison of actual with budgeted amounts for each grant.
a. Accounting records which are supported by source documentation.
f. Audit to be to accordance with proviacote of Chapter 1, para-
graph 7 of this manual.
g. Granter shall require subgrootee and/or secondary recipients
to adopt all of the ■bovo-mentioned policies and standards.
I t, Grantee Acroutitiolk Systems
A. tu[ e. Grantees should follow their enrablished financial.
procedures as long as these provide the mans through which
cosgiltance with fiscal punt requirements of the State of Wosh-
ington and/or federal agrncive can he achieved and verified.
b. ft rgmsmts. It in essential that the granter's accounting
system provide effective financial controls. Granters should
recognitte that audits will be made and, unless commonly
accepted standards of financial responsibility hove been
followed, theme audits may result to the disallowance of
expenditures for which the grantee will be ltable. The
grantee may be requested to return the funds to Whet the
state of to the federal agencies.
C. Crteria. Adequate accounting systems should meet the follow-
ing criteria:
(1) Accounting records should provide the information needed
to adequately identify the receipt and expenditure of all
funds.
-4-
(t) gntrtes in accounting records should refer to subsidiary
records and documentation which support the entry and
which tan be readily located.
0) The accounting system should provide accurate and current
financial reporting information.
d. books of Account and Reeords. Minimum requirements. The
accoun'ix, the books of account, and records prescribed herein
are the minimum required for uniform reporting of transactions
relating to a specific state rontre,i .
(I) General Ledger. A general ledger must be maintained in
v41c�t.o record a summarisation of all accnuntine trans-
actions relating to the grant contract and to classify
transactions.
(2) Cash Receipts Rei stem. A cash receipts register must be
maiotstned for recording funds (cash, checks, money orders,
etc,) rece•ved.
(3) Cash Disbursements Register. A cash dishvrsetsents regis-
ter-mu-et' Ee nod for recording all expenditures.
It must contain coinage designating dates of payment,
warrant or voucher nitsbers, names of vendors, and a brief
description of item purchased.
e. BARS Accountinj_�yxtrm. The budget and Reporting System (BARS)
ii the Msie accounting system on which the various units of
local government. operate. A manual published by the State
Auditor, Division of Municipal Corporations, which covers the
BARS system Ia available upon request from the State Auditor,
Dlymuim, Washington.
In order that the various political subdivisions may all keep
uniform accounting records, we xuggest that the grantee secure
A copy of the above manual and follow basic account. structure.
12. 1 t rngl Cetltrei Reyu irements
A. 9�ner�{. State regulations require local government agencies to
possess An Adequate system of internal contr,,l. when it is deter-
mined that such a system is onl in evidence, the local agency will
he required to dPefgte and implement the proper controls.
A. Satic C"noe_ g,,,ts o[ a,..S�ti�taetor _ S�Stem of lgtorpxl Cozkurool.
the characteristics of a satisfactory system of internal
control would include:
11) A plan of arganinlion that provides segregation of
duties appropriate for proper <ateguarding of the entity's
resources.
-S.
4utbor
(21 A •Priem of effective and reco'd Procedures adequate
to provide effective liabilities, revenues•Ccounting control over asset,,
, and expenses,
An
(3) per[ormance hof duties andpr"Icas to a,, followed in
org pa rte
anrxatlonal de functions of each of the
muta,
(4) bilrtrt Personnel of a quality Commensurate with their respoaai. ,
(S) An effective system of internal review.
These tlemeats, as importaue as each to is its mutually relnforcinS end all see ac basil to a
control that serious d erns right are
preclude effect,,, operation ofet in deryuate internal
pe ration of say one no ems lv would
the system,
C. SecurinS Fun ls, Grantee funds should be held with e
which is a member of the Federal Deposit Insurance>t• in the case of bank
ties of a city or state Agencies, using the fideposnancial Corporation
ili on
funds Rory fixed he lav,guin r•nnmV,na•ce Its fiscal agents in the
are made, the bank shall 6e r, advances of federal
eun[lnuoualy all federal fu 9ui red to see
amount nds deposited In excess If fully and
insured by + federal or slat, agency, (Rtl, 4)1he
d• Sot_�`dtaj, For it, own protection, it is suggested thu[ the
grantee ohta in l fidelity bond (Poattlon t,r blanket to
Official or eor oyee having acres: to project ,art,, _
tng records, r each
least aqual W or
Checks).e total The bond should be in an amount ant
able to the grantee at any one project ,,is
9,ta v'h ich would he avail-
1S' ft-erf siox and-Mo_-it;feria, keg naibili .p,tr Coptrar_tora
'be granite haw primary respongibiltty fur assuring a test"' of funds awarded the grantee node, + contract.include■ respoasi hilil R Proper admini-
aTfelre o Y for the proper co nt tart. This
t +nl substance, or contractor gaol are( the /t ltanri a;
program or projects for which federal or •a the made available state Y relate to
held accountable and
[or default in which it, tads have Aero
instances of the Improper oar o[ local entity may be
grantee Contraotin with
funds. Sot, in
following Conditions if another or apply, 8+111:,Lion, the
conte"lated�Iles�ooaiei Lam, The perf shall heormaoct of all activities
y grancees.temployesa,4CCO Plished perxonally by
the grantee and
or aubgrant performance to others unless :The grantee ,A•I1 not aaslgn
in wr It ens 6 the grantor a P.r lfi call
between the y agency, in sorb rases, thY authorised
g rtntbe and its contractor should imli„ate rf ac rest
musts oC work to be perl"'nae" by the latter, Thr contract
must hr based nn an agee,d Aud n • need
M' and spec if gethod of Price
Payment.
-6
i
CNAPTCN 3, - ALIONABILITY OF COSTS
14, Pu rpoar
This chapter establishes standard, of determination for common cost
iteem. failure to mention a particular item is not intended to
imply that it to either allowable or unallowable; rather determina-
tton of allowobtlity in each case should be based upon treatment of
I ' standards provided for similar or related items of cost, The allow-
ability of an item as a cost within these financial guidelines does
not guarantee or imply that the coat will be allowed as a matter of
policy or program administration.
15. Po cy
To be allowa! a cods mat meet the :ollowing general criteria:
(Ref. 5)
a. Be necessary and reasonable for proper and efficient adminis-
tration of the sperific grant and not be A general expense
required to carry out the overall responsibilities of the
Bra -e.
I,. he iathorised or not prohibited by federal, state, or local
lave or regulations.
r. Contirm to any limitations or exclusions set forth in the
approved budget, federal, state, and local laws, or other gov-
erning limitations as to types and Amounts of cost time.
d. Be consistent with policies, regulations, and procedures that
apply uniformly to all activities of the unit of government
of which the granter is a part.
I. be accoided consistent treatment through application of gener-
ally accepted accounting ptiuciptes appropriate to the iircum-
stances.
1 . Not be allocable to or included as a cost of any other grout
or program in either the present or a prior period.
X. Be not of all applicable credits, (Net. 5)
W Allowable Costs
The following costs may be charged against the grant , provided
they are in comic rmance with the approved budget and are directly
chargeable to the program. (Ref. 6)
A. AteountiM. The coat of establishing and maintaining account-
Ini and other information systems required for the management.
of grants is allowable to the extent Identified as specific-
ally sttributsble to the grout project. This includes rest
locurre ey central service agencies for these purposes, The
.7.
root of maintaining cent-sl accounting records required for
overall state or local government purposes, such as appropria-
tion and fund accounts by the Treasurer, Comptroller, or
similar officials is considered to be i general expense of
goverment and to not allowable
b. Ad_verti__�t,yt, Advertising meths includes newspapers, maga-
afses, radio and television programs, direct mail, trade
papers, and the like. The advertising costa allowable are
those which air solely for:
(1) Recruitment of personnel required for the grant.
(2) Solicitation of bids for the procurement of goods and
services required.
(i) Disposal of scrap or surplus materials acquired in the
perfo ran are of the grant agreement; and
(4) Other purposes specifically provided for in the grant
agreement.
C. Advisory Councils. Costs incurred by local or regional
advisory .ouncils or committees established to carry out pro-
grams are allowable. The cost of like organizations is
allowable when provided for in the grant agreement. kecords
and rates for voluntary services shall be consistent with
the policies and procedures established in Section 24,
"Valuatian of Volunteer Service."
d. Audit Services. The cost of audits necessary for the admiai-
stratioa and management of functions related to grants is
allowable when included in the grant agreement.
e. Rudget iqj. Costs for services of a central budget office are
generally not allowable since these are casts of general
anvernment. No-ever, where employees of a central budget
office or the implementing agency actively participate in
the grant budget process, the cost of identifiable services
is allowable.
t. Central_Stores. The ,oat of maintaining and operating a
central stores organization for supplies, equipment, and
materials used either directly or indirectly for grants is
not allowable, although the cost of specific goods or ser-
vices provided to the grant project is allowable.
I. Communication*. Communication coats incurred for telephone
cal To or service telegraph, teletype service, wide area
telephone service (WATS), centrex, telpak (tie lines), postage,
measeager service and similar expenses are allowable.
•A-
It Compensation for Personal Services
(11 General. Compensation for personal services includes
all remuneration, paid currently or accrued, for services
rendered during the period of performance under the grant
contract, including but not limited to wages, salaries,
and supplementary compensation and benefits. The. costs
of such compensation for ind(vidunl employees:
(a) Is reasonable for the services rendered.
(b) Follows an appointment made in accordance with
state of local government laws and rules and which
meets fadersl merit system or other requirements,
where applicable.
(c) Is determined and supported as provided in (2) below.
Compensation for employees engaged in federally
asses ed activities will be considered reasonable to
the extent that it is consistent with that paid for
similar work in other activities of the state or
local government. In cases where the kinds of
empl vees required for the federally assisted actc-
vtties are not found in the other activities of
the state or local government, compensation will be
considered reasonable to the extent that it is
comparable to that paid for similar work in the
labor market n which the employing government
competes for the kind of employees involved.
(2) Payrolll rid Distribution of Time. Amounts charged to
grants for personal services, regardleb+ of whether
treated so direct or indirect costs, will be based on
payrolls documented and approved in accordance with the
generally accepted practice of the state or local agency.
Payrolls must be aupporte" by time and attendance or
equivalent records for trdividual employees. Sslarres
and wages of employees chargeable to more than one grant
or other cost objective must be supported by appropriate
time distribution recotds. The method used should produce
an equitable distribution of time and effort. Such time
records must be certified by the protect director. Such
certified records are the only allowable source document
for charging and reporting personnel expenditures.
0) Extra Mork
(a) A state or local &overnoenl employee may be employed
by a grantee in addition to his full-time .job, pro-
vided the work is perto cited on the employee's own
time and:
1) The compensation to reasonable and consistent.
with that paid for similar work in other acti-
vittes of state or local government.
,g.
it
2) The employment arrangement to approved and
proper under state and local regulations.
'i) The lime and/or services provided is supported
by adequate documentation.
(b) Such employment arrangements should normally be made
by the grantee directly with the individual (to
avoid problems arising from overtime, holiday pay,
night differential or regulated payroll regulations)
wiless there has been a transfer or loan of the
employee for which his regular as well as overtime
services provided are to be charged to or reimbursed
by the grantee, overtime and night differential
payments are allowed ,only to the extent that payment
for such service-, is in accordance with the policies
of the state agency or unit. of local government.
Payment of these premiums •.:ill he for work performed
by grant or subgrant employees in excess of the
established work week (usually 40 hours).
(r) Grant Purposes and Dual CO!ErM aatiun. Charges
of C time of state and local government employees
assigned to grant programs may be reimbursed or
recogniard only to the extent they are directly
and exclusively related to grant purposes, In no
roar is duel compensation allowable (see note),
That is au emplovee of a unit of government may
not receive coal usatien from his unit or agency
of government and from a grant— or subgrantee
for work purportedty performed during a single
period of time.
Note: Pull-time university academic appointment%
do not preclude paid reimbursement for consultant
services under the dual compensation ban where
universit- arrangements specifically permit the
faculty member to consult during specified number
of days or portions of the work week or other
employment period.
1. Consultant and Contractual Services: Costa incurred by a
graiilee are allowable when contaiard in an approved budget,
and subject to the following provisions:
(1) Grantee Procurement Systems
(a) Where project work is accomplished through oub-
agreements, such subagrrements shall be governed
by all applicable requirements of federal, state,
and local Iowa and regulatory provisions.
-10-
(b) The grantee shall provide an adequate public notice
on solicitation for bids. Invitations a bids
shall include a clear, accurate description of the
technical requirements for the material, product, or
source to be procured. Such description shall not
contain features which unduly restrict competittun.
Adequate public notice must be given, in accordance
with applicable federal and state requirements for
professional services, proposals, or procurement in
excels of $1,000.
(c) 'rhe grantee shall provide for bidding by sealed bids
and satrgnarding of bids until public opening.
j�1 (d) Evaluation of proposals must be made solely on
the basis of the technical and other evaluation cri-
teria announced in the request for proposals.
(e) The compensation is reasonable and consistent with
that paid for similar work in the local labor market
of grantee, or established by Federal C anto. agency.
(f) The employment arrangement is approved and proper
under state and local regulations.
(g) Time and/or services for which paymrut will h- made
and rates of compensation will be supported by
adequate documentation.
(h) Transportation and subsistence coats are at an
identifiable rate consistent with grantee travel
policy.
W The individual is not an employee of the executive
branch of state or local government.
(2) Other Governmental Unit. The work or services for which
reimbursement is clamed is directly and exclusively
devoted to grant purpose and charged at actual cost
rates.
(3) Non-Goverruaevital Organizations
(a) The contract is formal, proper, and consistent with
usual grantee practices suit policies ter obtaining
such services.
lh) Indirect coats or overhead charges in cost-type
arrangements are based on an audited or negotiated
rate.
(c) Reasonable and consistent with the policies for
grantee's procurement system established in item i(1)
above.
-ll-
a
J. Coatasencesi BYgpoala, and Morkthvs. sibJect to applicable
Pratt" area guidelines,chargee to a grant may include con-
forence or meeting arrangements, conference apace, recording
or translation services, postage and telephone charges, and
travel expenses (including transportation and subsistence) for
faculty, speakers, or participants. tech of these item, when
related to gra purposes, is otherwise an allowable cost.
Grant funds ma} t be used for honoraria (i.e. , payments to li
pirticipat.ing individuals or guests other than for documented
professional services octua'.ly rendered at reasonable compen-
Batton rate$), entertainment, sports, visas, passport charges,
tips, bar charges, personal telephone calls or laundry charges
of participants or guests.
It. 11eDreciatloo and. Uwe Allarancea se.`,i rent).
(1) Grantees may be compensated for the use of buildings,
Capital improvements, and equipment through use allowance
or depreciation. Gse allowances air the means of provid-
ing compensation in lieu of depreciation or other eeuiva-
lent costs. However, a Combination of the two methods
may not he used tin connection with a single class of
fixed assets.
(2) The computation of depreciation or use aliowaltcr will be
based oil acquisition cost. where actual cost cecorda
have no, been maintained, a reasonable estimate of the
original acquisition cost may he used in the computation.
(3) Where the depreciation method is followed, adequate
property records swat be mintained and any generally
accepted method of computing depreciation may he used.
However, the "thud of cumputing depreciation must he
consistently applied for any speciftt asset or class of
assets for all affected, federally sponsored proframs
and must result In equitable charges considering the
extel.t of the dse of the assets for the benefit of such
programs.
(4) In lieu of iepreriatias, a use allowance for buildings
I�. and .mysovemnnts -my be computed at an annual rate not
exceeding 2 pe*cent of acquisition cost . The tier allow-
ance 10r equipment (excluding item properly capitaltred
an building cost) will be (Imputed at an annual rate not
exceeding 6-2/3 percent of acquisition cost of usable
equipment.
0) grte, to paragraph It-d for costs in this category which
are it t allowable.
1. Vioyee triuW Benefits. Costs identified below are allow-
able to the entent taut total compensation for employees
is reasonable as defined in paragraph 32-h.
-12-
(1) Employee benefits to th, farm of regular compeasatrur.
paid to employees during periods of authorized absence*
from the job, such a for annual leave, sick levee, court
leave, military leave, and the like, it they are:
(a) Provided pursuant to an approved leave system.
(b) The cost thereof is equitably allocated to all
related activities, including grant progtoms.
(c) Employee benefits in the form of employers' con-
tribution or expenses for social security, employees'
life and health insurance plans, unrmpl )vmenl insur-
ance coverage• workman's compeasation tasureace,
pension plans, severance pay, and the like, provided
such benefits are granted under approved plans and
are distributed equitably to grants and to other
activities.
m. Legal Expenses. The cost of legal expenses required in the
admtaistratian of grants is allowablr. Legal services tur-
alshed by the chief legal officer of the state or local govern-
ment or his staff solely for the purposr of discharging his
general responsibilities as legal officer are unallovable.
Legal expenses for the prosecution or defcnar of Claims
against or by the federal or state govermmsat are unallowable.
n. Maintenance and "ir. Costa incurred for netrssary mainte.,-
ence, repair, or upkeep of property which neither add to the
permanent value of the property nor appreciably prolong its
intended life, but keep it in an efficient operating condi-
tion, art allowable.
o. Matarta Li.InCS.uj&l Lee. The cost of materials and supplies
necessary to carry out the grants is allowable. Purchaaa*
made specifically for the grantr should be charged there.
at their actual price* after deducting all cash discounts,
trade discounts, rebates, and allowances retested by the
granter. Withdrawal* from general stores or stockrooms should
be charged at coal under any recogntaed method of pricing
ronaistently applied. Incoming transportation (barges are
d proper part of material cost.
y. llc�berghtpay Subxrriptigna, and Protrx*t.nal activittes
CI) MemMra s. The cost of membership to Civic, businrat,
technical• and professional organisations to allowable,
provided. (a) The benetit from the membership is related
to the grant; (b) Me expenditure is for agency member-
ship; (c) The cost of the membership is reasonably telated
to the volute of the services or beneiits received;
(d) The expenditure is not for membership it, an nrgant-
sation which devotes a substantial part of its activi-
ties to influencing legislation.
•1.1-
(1) IMfereece Material. The coat of books and subscriptions
to civic, professional,professional, ani technical periodi-
cals is allowable when related to the grant.
(3) Most iaja and Conferences. Costa are allowable when the
primary purpose of the meeting is the diosedmation of
technical tnformation relating to the grant and they are
comotatent with rogular practices followed for other
activities of the grantee.
q. Motor_fools. Direct charges from a service organisation
which provided automobiles to user grantee agencies at a
mileage or fixed rate and/or provides vehicle maintenance,
inspection, and repair services are allowable.
r. PsYroll. Pre ratloli. The cost of preparing payrolls and
iaintaiatmg noceuarv, related wage re,ords is allowable.
s. Personnel Administration. Costs for the recruitment, examlma-
lion, Certification, c74pxification, training, establishment
of pay standards, and related activities for grants are
allowable.
t Printing-and Reproductiun. Costs for printing and reproduc-
tion aervirrs necessary for grant administration, including
but not limited to forms, reports, manuals, and informational
literature, are allowable. Publication costa of reports or
other media relating to grant accomp lishmentu or results are
allowable wheo provided for in the approved application.
U. Procurement Service. The coat of purchasing services, includ-
iegcolicitation of bids, preparation and award of contracts,
and ail phases of contract administration in providing goods,
tacilitieav and services for grant, is allowable.
I
V. Tralnin� and_ Education. The root. of cat-service training,
WvG_&isra►y ptov motor employee development, which directly
or indirectly benefits the grant to allowable. (tut-of-servicr
training involving extended periods of time to allowable only
when specifically authorised in the approved opplication.
w. Ttansportattioo. Costs incurred for freight, ,irtage, express,
postage, and other transportation costs relating either to
goods purchased, delivered, or moved from one location to
asother are allowable.
S. Travel. Travel route are allowable for expenses for trans-
portatioti, lodging, subsisten. , and ielaled Items included
to the approved application.. Much costs slay be charged an
an actual hoots, on a per diem or mileage basis in lieu of
actual costs iocurrod, or in a combination of the two, pro-
vidrd the mrthod used is applied to an entire trip and results
in ehargea consistent with those normally allowed by grantee
travel policies. Koala and/or lodging are not allowed when
within the home or official work station metropolitan area,
_ly_
except in attending confereace, or wetinsa specified is the
approved application. For air travel• the difference is cost
between G rat class air accommodations and less than first
class is ursllavable except when I as than first class accemsia-
datlons are not reasonably available.
17. ! *lowbl�Cascs 2gl7 Mit! Stale of M!ashly�ton anon Federal
a, indirect Costs
(1) Definition. Indirect costs are incurred for (a) colmion
Or-loiat purpose benefiting more than one cost objective
snit (b) not readily assignable to the cost objectives i
specifically henetitcd, without effort disproportionate
to the results achieved. (Bet. S)
(2) Establishment of Indirect Cost Base When droved_on
State Contracts. the following sw•thods uy pe usedin
cempuiiss on indirect coat bane by which local agencies
may claim s portion of costs expended on overhead item%
such as accounting costs, beat, utilities, etc. , where
these tire$ are not clearly delineated or available
from records normally used for audit. All such rates,
when allowed, shall be approved and Included In the
initial grant agreement.
When federal Nods are included in the grant agreement,
the requirements contained in FMt: fo-a shall be met..
(Bef. S)
When '"'re" Coats are allowed under state grant aster-
menls, all such costs shall be authorized by the apprp-
priate state funding agency.
the Indirect cost late may be established under one of
the following procedures:
(a) Standard Indirect Cost. An amount equal to Ill per-
cent of die;iti 4ec Cost to providing the above
services may be used.
(h) A predetermined fixed rate for ,omputing inditrit
costs applicable to a grant call he nrsotraled
annually In situations where the cost experipare
:.4 and other prrtioeut facts available are deemed
sufficient to enable the oontractioA parties tc
reach an informed iudgmeot, the method to be used
fn determining an indirect cost percentage Is to
divide the total indirect costs of the agency by
the total di rsct coats of the agency, the resulting
percentage may then be multiplied against the total
direct costs (see excluelona hot") to arrive at an
amount of indirect coats allowable for the contract
period. itaa of commonality which can he im luded
-IS-
t,...
un arriving at an indirect cost are; light, beat,
telephone, Janitorial services, records storage,
and such services as are furnished to a unit of
government such an by the county auditor and
treasurer.
Items of direct cost which May NOT be tpeludad in '
computtpg an Indirect cost base are then costs
directly applicable to the program contained in
the grant agreement; such aa, wages, travel of
employees, and goods and services purchased opecifir-
ally for the individual program in order to carry
out the grant agreement..
(c) A negotiated lump aw for overhead in lieu of
Indirect costs way be liked where the granter's
indirect costs cannot he readily determined. When
this method is used, a determination should be made
that the amount negotiated will bt approvimatrly the
same as the actual indirect cost that may be
Incurred.
(d) iwf)aoeutGtion. The indirect cost base can only be
adoptrdt,y�{rapter after approval of the State at
Washtngton. (Questions concerning the indirect cost
Plans should be directed to the agri,cy responsible
for such Apprevals.)
b. P%reM_Ie of Automatic Data Pracanrp� Cgpi egt, prior epprovol
is regtt4rid anTy for the act•ua,—C ulsition of equipment. not
services, Is accordance with FNC-14-4, attar Mint "S." (get.
6)
C. Building 3 &to And Related Ftilities. The coat of space An
prtvately oar puhltcly owned builjipin used for the benefit of
flit ant program may not exceed the rental cost of comparable
facilities to a privately owned building in the same locality.
Such Cost Is allowable subject to the following conditions:
Il) Rearra!i&;l and Alterations. Prior written approval
ti requt red toi sty eetii4-01"utlay for rearrangement or
alteration.
(.1 Rental Coats. Prior written approval in rrquired where:
(a) The total rental space regniroment including space
for filing, conference, suit, supply, coproduction,
and storage is in rxrrss of ]so square trot pre
employee.
(b) The rental cost exceeds $1 annually per square font.
(1) Rental Purchase_or so W ion to Purchase A,grrewents.
Frtor vriic�n ipprotal is rep rnd.� . .. _ .
-16-
d• t. Approval Is secured b inclusion of the equipment
is apple cation budget with sufficient detail to indicates
the Lypes, quantity, and estia►trd costs of items desired or
subaissfon of a separate request
information tar approval Providing sivl Lr
•. Ipsucance �pd indroatficaI on. inclusion in approved applica-
Han to a pirconJit�f oe [or the al I"ability of such costs,
With the except;*, that insurance costs incurred in accordance
With standard state end local policy in the conduct of activi .
ties and consistent with sound business practice ►hall not
require Prior approval.
f. Mira_J!"t Studies. Prior approval is required if the studies
are to be performed by other state agencies or the grantee.
B Profaa ;oast Beryic�s. Prior approval as required where
restrictions are t".need by federal grantor agencies, If legal
services are eligible, actual hours spent on grant related
ratters mat have documents supporting hours c Lived. Refsdnirse-
pent for services Provided by a public attorney will be liaited
to actual rorpenaation received from the employing agency,
city, or county.
h. PregLgoaent Colt_ Coe to incurred prior to the effective
(foie o! • {rant are unallovable if written approval is not
obtained frog the grantor.
lB. �Grneully Uq�l lowble
Includes but is not restricted to:
a. Bad_ Drbts. Any losses arising [ear urcoi lac tsblr accounts and
other cliira and related coats.
b. Contla raoies. Contributions to a contingency reserve *r any
a let ar proof aion for unforeseen events.
c. % ributiona a Donations.
d. Vosiscf---,, Daallouable are costs or any portion of the
costa for the depreciation of use of buildings and donated
Irresspectivel ofawhoreotitle►was► to originally vested or
federal
owhere it.
Presently resides, are unallowable. Cost of Lod cannot be considered in computing depreciation and drprrciatiag on idle
eacers facilities is not allowable except where specifically
authorized. No loprecistiou or use charge may be allowed on any assets that would be considered as fully depreciated; pRD-
V1D{D, 11M{V{R, that reasonable use charges way be negotiated
for any such asset a, If warranted, after taking into considera-
tion the cost of the facility or itra involved, the sat iawted
useful lire reaalning at five of negotiation, the effect of
any Increased maintenance charges or decreased efficiency due
to age, and any other factor$ Pertinent to the utiliution of
the facility or its for this purpose coptovplated,
-lf-
a. hkr��t__a___l�lmut. Costs of smusesenu, aoclal activities, and
intideetalcosts relating thereto, such as orals, beverages,
lodging, rentals, transportation, and gratuities.
f, /nes,end penalties. Costs resulting true violation of, or
ailure to rogply vfth, federal, state, and local laws and
regulations.
g• 4btef gxetwtiwie, 9i"noes. The, salartea and expenses of
e tented o[�tctala of a political subdivision are considered ■
cost of general government.
h. Interest and Other Financial Cosh. Interest on borrowings
Whomever npreamste. , baroumu, Cost of financing and
refinancing operations, and legal and professional fees paid
to connection therewith, are unallowable except when authorised
by federal. legislation.
1. Lexislotfvt.Expenses. Salaries and other expenses of the state
legla�uure or similar local governmental bodies such as county
supervisors, city councils, school boards, etc„ whether incur-
red for purposes of legulatron or executive direction, are
unallowable.
Underrecoverx of pate Under Grant A,�reatpgt►. Any exceas of
cost aver cogt�rf6utioq iTliunder one grout agreement by a
federal or ata" artley to inallowble under other grant afire,
menu.
CHAPTER 4. - PRt7CUR81QNT, PROPERTY ANTI WORMS MANAGEMENT
Iv, procurement Standards and Procedures
n. hrr". Grantee* any use their awn procurement regulations
which reflect applicable *tat* and local laws, role@, and regu-
""OOR provided those regulations adhere to the standards art
forth in this settion,
b. Sta�a_da a Of Conduct. The grantee shall maintain a code or
*ta"44t —Of conduct which shall gu+ern the performance of its
Officers. employres, or agenciea in contracting with and
expeadiq grant funds,
c. Adeyiute GO-"titiop. All procureaw,nt ttansattiuns regardless
ih_
Of wbe �r negotiaied or advertised and without regard to dollar
value shall he c inducted in a manner as to provide moxiatis
open and free competition.
d. ure Procarn t Procedures,.. The gran ta•e shalt rot ahliah procure-
menf procaAurea whim provide for, as a ainianm, the sollowing
procedural rryuirearnts, (Ret. 7)
(1) F'ro�,*_rd Proeurrment Actions - shall be reviewed to avoid
Purrhaniy unnecessary or duplicative ttew. Where oppro-
priste, an analysis shall be made Of lease and putchasr
oltereacive* to determine which would he the moat econo-
mical, practical procurement.
(2) invitation for Aids or_Re mats for Progo*ale - shall he
based on meteor and ae•cura to dencriptitin of the technital
revuirrmruto for the materle(, product, 4c service to he
procured. Such description *hall not contain teaturea
which unduly reatrict coepet_itton.
(1) positive Ellorto - oholl he made by the grantees t0 uti-
Ii*e aaill hhstoras and minority-owned business sourres
of oupplirs and Neevicro. Such rftorts should allow these
sources to maximum feasible opportunity to compete for
contralto t,- be performed utiltaina avant funds.
(4) TjuL TjmL±j p�curipy ln�truwea e - used (i.e., fixed
pricetontracts, roes reilt,ure'ablr coot ta(ts, purchase
Order, inventive contracts, etc,) shall be appropriate
for the particular procurement and for proavtint the beat
interest or the grant prograe involved. The "riot-plua-
+-peecent•Ol-coat" method of contracting shall no, be
• used.
(6) RortsaL Advtrtiska With adequate purchase description,
sealed b"aantl Public openings shall he the required
method of procurement unless negotiation pursuant to Pat&•
graph (6), below, to necrasary to accomplish sound pro-
•19.
is
cut at. N.waever, proeursmosto of $1,500 or irsa aced
set be so acivertis►d unless otherwise required by state
(RCW 41.19,1906) or local law or regulation of apoci&l
condition. Where ouch advertised bids air obtained, the
awards shall he made to it,& rtopoatible bidder whose hid If respossivr to the invitation and is cruet advantageous
to the grantee, price, 404 other factors considered.
Matters such as discounts, Rrassporut wr. costs, and
taxes, say be roast lered in determining the lowest bid.)
Invitations tot bids shall clearly set tomb all require"
Mato which the bidder must fulfill in order for his bid
to tit ova uated by the grantee, any ok all bids say be
r*dectod when it is in the gtanteo's iaterest to do so,
and such re,pectiom* are in accor4sarr with applicable
#tat* and local law, rule&. and regulations.
(6) precuiearntN Max 4e Nriaottated - it it i& tyitorticabie
mid-utiiearibi-e to not 7"1 advertising. Generally,
ptocuremonts any he negotiated by the grantee if:
is) The public need will not permit the delay incident
to advertising.
(b) The material or service to he procured to available
from only one person or firm: (all contemplatrd sole
aeiirve procurrarnta where the aggregate vapeuditure
to eap*eted to erred $5,000 shall be referred to
the greater agency for prior approval.)
(c) The aggregato amount involved does not oxceed $lo,000.
GO The contract to for personal or professional services
Including architects, physicians, and lawyers, or
for any service to be rendered by a univeratty,
roltega, or other educational institution.
(e) No acceptable hide have been received after .arms
advertising.
(t) The purchases ore for highly perishable materials or
medical supplies, for material or services whorl the
prices are established by low, for technical items
or equtpraent requiring sundarditation and inter-
changeability of parts with *stating equipment, for
experimental, developmental, or r►soarch wort, for
supplies purchasod for authortsed resale, and for
technical or opocialited supplies requirtnq snbston-
tiol Initial investment for manufacture.
(g) Otherwise authortard by law, rules, or regulations.
e. Coatrarta. Contracts shall be made only with rempoastblo con-
tractors who poke**& the pot►ntial ability to parforn success-
fully the term* and tandltiona of a proposed procaromeat ..
Considrutioi, shall he gives to turn matters as contractor
-ao-
tatell"ty, record of past performance, financial and le(hntcal
roo"rcfs, or accessibility to other necessary resouttre.
(Rot. 7)
f. Prow ilec'erdM. Pt*CY[Mwnl records or file& lot purchase,
is amelrts in e%cess of S2,500 shall provide at least 1M tut-
loving isformattoo; justiiteation of the use of "Satiation,
is lieu of &dvr rttsiss, contractor sele(tion, and the haste
for the list or price negotiated. These tecords must hr win-
Lots" by the rsnteo. (let. 7)
A Contrail Adminlatrat(un. A system for roatrarl admtni*U at ton
ah*11 he a&lnlaiiimd in &store coftractor couter"acr with terms,
conditions, &al spartficatiehs of the coatr4ct or order and to
assure sdequalp and lily follow-up of all purchases. lKrf. 1)
It. Provisions for Coetr-ACN_.�ld 64►�t_e. The Krahtep @hall
incCifar, in sddiiienLo prow sops to define a sound and coa-
plete sgraeaenl, tM follewtha provisions in all contracts and
awbarantc ilef. 7)
(1) C` trait& Soall Contain - Muth ceetlartual PrUv stioha or
ro t4ov vAith Mi�li allow for administrative, contrac-
tual, or legal rowdies to instaatra where contractors
violate or hroarh contrary% forms, and provide tot ouch
sanctions tad penalties as nap be apptaprists.
(1) All Contrails, Amounts for Which are in Rftres@ of 10. 000 -
shall contain poftnble prov'f naps fee tneisjbit( t,4►e
Staff of Washington or granter, latludiaa the "Rapt by
which it will he affected and the basis tot arttlownt.
In addition, ouch (ontrorta *hall describe condition,
under which the taotract May he terminated tot detault.
C1) All Contralto and Su►)ra.ate es o .a - shall
inaludr piovs I no for Pa"ip-1�llk MCNtire Order
No. 11:44, ealttied, "laud Kapl,ymo"t Opportunity," as
supplemented in Department of Labor Regulations (41 CPN,
fart off), yath contractor &hall he required to have an
alftrastive acts*% pion which declares that it does sot
discriminate on the basis of rare, color, religion, erred,
nalionat ot,tin, see, at ANe •nd which spe(tlipa Rolls
and targft datvs to aisurr the of tits,
plan, The Rrantre %hall establish procedure@ to *%purr
cauplstuce with this raquirameat by conttactort and to
assure that *U*Pected or reported violatiasg are promptly
inwat l la t ed
(41 (y1_1 Contracts 404 SuwPats for_czoaq . on sc Arpair
GGill -seclude • osorisiai ins cotsPjUore witihe Copeland
"Aatt-Kick both" Act (is U.S.C, 4710 of suplawsted to
fkpartmnht of labor Regulation* (21 CPR, Part 1). This
Act provides that each coatractor or soblcastee shot, be
prohibited from toductr4, by any vans, *ay person owlayed
to the construction, completion, or repair of public war►,
to Styr up any part of the compensation to Which Ise to
Otherwise eatitlN.
F 'Kl'
F
(3) r _ t .a4o. el l contracts awarded by Auntoss to
eaeea*�I for dolt ruction contracts cad in access
Of $3,500 for otter ronttsets whits involve the miploy-
most of mecheaive of laborers shell Include a provision
lot compli&nce with soctions 101 and 107 of the Costract
Work Nnurs and Safety Staadardo Act (40 U.S.C. 121-110)
as supploasnted by Dopartieset of tabor Regulations
(29 CTR, Part S), Dndor Aactiee 101 of the Act, each
cohtuctur shall be rewired to compute the wages of
every orchantc and loborec on thr baste of a
stand-and Weekday of eight hours and a standard workweek of
40 hours, work In exIesa of the otondard workday or
wckweek I. pecAtseihir, ptavidvd that ,he writer is
%*epee**tad at & rat" of sot lens than I-I/2 tiara the
basic rate of pay fear all hears worked in excess of
eight hours in say calendar day or ao hum" in the work-
Wet. Section 101 of the Act to spplicable to construe
tlsa work aed pr, 40% that no laborer or inchanic shall
be required to verb it -arr0osa Its or under working
conditicas which art mhasatte- wardens, or dangerous
to tits health and safety as It *nod under ronattuc-
ito*, safety, asd health standards pioasrlgated by the
SsCrstary of Labor. Thai# roqutreaystr do got apply
to the purchase* of suppiiex of sateri#la or arttcl#g
ordinarily available on the open market, or contracts
for transportation #i trossatasion of intelligence,
(b) Cagtractp of ly_rswpgto. The prior ipal purpose of which
to to create, vwr�op, or improve products, processes, or
NthaMi er for exploration tot* fields which directly
concerh public health, safety, or wetfar*l or toatrects
to the field of srioore or technology to which that# hen
been little significant expvrtraty outside of work funded
by federal sasi.mbace, shall contain a ootice of the
affect that aattoro reprdiay rights to igveetions, and
MRrri&la grnvrated uhdet the contract of *grsvecat are
auhJect 10 the ragulatiAm Issued by this &Saucy and
federal yeneiea if applicable.
(71 Alj_Cogtcartw - awarded by granter *hall include a
provi*tam to the effect that tot state loading agency,
Washington State Audiror, &pplirablp federal tuading
atoll, Iry (tnciuding C'mpt.rollet tienetal of the P.S.)
or say of their duly autharined rvpctspstativas, *hall
have *ecesm for purpose of audit slid examioatinn to
any kook*, documents. papers, and eocordo of the com-
tractor that are p#rttatut to the grant* rocatwd.
0A all ovgotiated corifigcle pptl Mont tororda et* '
deemed to include all ('tint hitting and aet*al cost
data
f0, ltpegrds. Itanagewent
a. 1"kkdn Pertuda. Cr*ntovs 611611 absorw total record rot►o-
tite Y#yuir"unntw of their ow ,Jurisdiction with the oncoption
that all. fiaenc tot records, ayy its't,g document., and +tatts-
sical data tot negotiated roasters- .,reading p2,%00, there•
under, shall be rrtaimed f.:,r a to: tr a of et least three year@
with the following qualificatiess: 'Rot. R)
(1) If audit by or of behalf of the State of Washington hat
betas• but to not completed at the *ad of the throe-year
period, or if the audit tindlngs have not been resolved,
the recorde shall be relatntd until resolution of the
audit tlodings.
(.) It the threr-year perfoJ has passed and no audit has bvv
initiated, the records will be retained according to
applicable &cat& or local law. if curb state or local
laws require a longer Period of retolition, accoas to the
records will be allowed for purposes of on sudit.
(1) Records for nonexpendable pt ,arty acquired by grant fords
ah.-i be retatbad for three years after its final disposi-
tion,
(a) the ntoettoe period for rach year's record* Karts with
the submission of the final expenditure reports for that
year to this agoncv�
b. A9reM� tg, grdi. TAe state agency or asr at its duly autho-
r
led r""**TItatives Khali have across to any books, documents,
paper•, or records of the grantee pertinent to a grant awarded
by it. Sur% across will be only for purposes of making an
audit or examination. In cue of a subkront (or contract)
oxreedisg $2,300, the ag*Rey or any of its duly authorised
representatives shall hear access to any books, documents,
papers, or records of the subgranteo or contractor detersiaed
pertinent to the grant. Representatives by definition shall
include staff of the agraty, the Washington State Auditor or
his deailnas and federal general accounting aitd Agency Ofilcuis
for all least& having federal end/or stale fund sources.
c. Me iftttnaare. herards should hr maietainrd to a control lore-
is= 404 to an orderly Moamar available for audit at taapec-
tian purposes, nfantNa shall insure that records of diff►renl
fteurl pettods err separately Identifiable and eu mainlainrd
that information can be readily located. When tecords air
otored away from the grantee's principal orfi,e, a wrctteo
Index of the location of records stored shall he on hand and
me" , to *forage usurod.
d. Public Accr&e a. Wnlon$ otbarwiae stipulated in the
coal r��i., accasr a in accordance with Chapter 42,17 of
the Revised Cc& of Washington
71 Property Ma%UWM
a. Putposr. The following paragraph* prsscraw nntfarm standards
governing the utiliestion and disposltian Of property purchased
•23.
wlwtily or is part with State of Washington grant funds, whether
of state or federal sour.•. (get. A)
b. Or_finitio�s. The following d@finrtinns appiv for the purpose
ol Mia guideline:
(1) Re4I Proyer1. Rest property Weans land, land impruve-
menf., structures, and appurtenances thereto, excluding
mivahle sachinery m7 equipment.
ll) Pers apt Prgarty. Personal property Wang property of
any tad eir*pi real property. it may he tangible (having
phyroical exLtence) or intangible (having ao Phystral
@statuses), ouch an patents, inWations, and copyrights.
nlabis f!eroon.I pErWrty. Nonexpredable personal
property roans tingf E7r pirsenal property having a usetul
life of more then am year and an acquisition cost of
$30 or safe per unit. A )banter nay use his own fftfini-
tton of noneMwailable personal property provided that
such definition would at least include ail tangible per-
sonal property as defined above.
(i) "01 }b a Mtse rCY, Rx"fidahle peraanal prop-
arty re era to • tangfj'i1e personal property other than
nonexpendobls property.
M Cxere.. .,. Val o. st�rojte{tY. t:xcess property meano
property seared y t e QM or state gvveramout under
the testrol of say federal or state agency which, as
determined by the head thereof, to no longer req,.ired for
its seeds or discharge of its responsibilities.
C. Nogg en le Mtanl�Perty
(1) Tit a. Title to nonrapendablr personal property whose
a .0 oition cost Is harne wholly or in part by a State of
Waahinaton grant shall rest In the grantee upon acquist-
Linn and shall be subject to the rr*friction& on use and
disposition following.
:1 'flip.
(a) The grantee shall use the property to the original
stout project a* long as there to a mod for the
property to accomplish the purpose of the projort,
whether or not the project Poatinues to he supported
by aseocy fuft&
(b) When there is no longer a need for the property to
secoaplish the purpose of the ullginal project and
where the original grant funds came from identifiable
federe: or state sources the grantee *hell use the
prep►ety in connection with other grantee programs
in the following order of prioltty:
.Zs_
I1 In program areas funded by the saga toderal or
state agency
(c) When the grant** no I-miler has nerd for such pro-
prrty in any of its federally or state flouted
activities or t'N grant food* were hot of tdeott-
f/able, federal or Hato origin the preporty may
be word for the graet*s's own off$ a, rttvitl*s
in accurdance with the following •tagdar i%:
1) It the property had an acquisition cost of ion
than $%DO pry unit and has born used tot four
years or more, the grantee may use the property
without ro(eburaemeot to the agency or evil the
property and retain the procreds; or
2) for all such property not covered under sub-
division (a) above of this subparagraph, the
grantee Wry retain the property for its own use
provided a fair tompeneation to made to the
agency for its share of the property. rhr
amount of such ronpensatton shall be computed
by applying the peirrotago of state partici-
pation in the pro)rct to the current t+tr
market value of the property.
(�) D1Wattion. If the greater hoo no need for the proporiy
lta�-posit7(on shall be made as (allows-
(a) It the property had an acquisition coat of $I,Ou0 or
leas per unit (*step% for property covered under
paragraph c(21(c)1), the granter •hall sell the
property and reimburse the state agency In accord-
ance with paragraph t(2)(e)2).
(b) It the property hod an otquirition cost of over
$1.000 per unit, the grantee shall roquent dlaposi-
Linn inotruttioos from the state agency who shall
roopnnd within 120 days (Rrf. v)
(A) Property hana.Ytameat for Wonrapendablr Property. Grantee
property Management %hall ryn lode
(a) Property records providing tot
1) A doacription of the property.
2) Ruufartuter's aerial nusibor or other idan%ill•
cation number.
1) Acqutaition date and twat,
A) Source of property, including item provided by
the federal government ,
-2l-
Y
S) Percentage of state funds and federal funds
need in the arygisitton of the ptoprrty,
b) l.ocatlon, us,, and condlt"" of tf property.
7) Ul tismte dispos
edoIA toda to tUcludj-, gales Price
or the meth
ua
market value, culate current fair
phy,
(b) A Property
r inventory taken and reconciled it, the
Property records at. least annually to ve cif
existence current utilization, and co
for the , the '
Ptope ray, ntinr.f teed
(c) A control system guards to
fn effect to ,Astir, adequate xafr-
pertyiny r lnsst dame damage, or theft to the pro_
do cumented! r heft of
Personal oPelty hall be oinveatigatedoanAPttalayle
(d) Adequate staintenu,re procedures i.pleaen red to keep
property to good condition,
(e) Proper sale, rot,AurPs ,stahlishrd for unneeded
PossP ract r to, c
i l eretvrnpncttcalvand resul tutntthrohigh,ahe passible
(S) intangible Personal prSV—r
(a) Patent,r , 1'a tent Rr
gram produces ht`'- °a invent ions. If any gro-
in the course of trots, patent rights--
I or Inventions
uch fact shall ,Rope aided by a state agency Grant,
the stale agency, Thugtly sad fully reported to
fora dete Ainatioa of at to agency shall arrange
Inventions or hPther protection on such
rigGts Inc shall be aought and how the
under Ia the invention or discovery (including right
nod any Patent taauM thereon) ahall 6e disposed+Jm inis[e red iq order to protect the posed of
Interest, public
16) Pro csUvnerehiD of Tangible and
Prone- When contractors au IntanB,_hle
s t atefunds produce original bookatedand funded by
the coat actor may copyright this manuals, films,
copyrightab)e materials, but the smaL Trial, or other
coyN tY-f rest nooexUuaive and retain, a
to produce, publish, irrevocable 1{cease
mst erial and to recover, or otherv,se use the
duce the materiai ufor rfederal�rs to use, or rrpro-
ment purposes, state, or local govern-
-26-
All tangible property having an acquisition cost
over 5100.00 and a useful life of more then one year
that has been furnished to the grantee by the state
for use in performance of the project herein des-
cribed, shall be returned to the state prior to
final payment. Grantee shall make payment in cash
or by setoff to the state for use of said property.
ShoulA said property be lost, stolen, or damaged
while in grantee's possession, the department shall
be reimbursed in cash or be setoff by the grantee
for the fair market value of &aid property.
lc) Real P�r_ope�rtil Funded Who_lly_ot Partlywith Grantee
yaode. WAererea pl ruperty is purchase y t e --
grantee wholly or partly with funds furnished by the
grantee, the following guidelines shall be control-
ling unless otherwise provided by federal/state lava,
policies, or by agreement:
1) The grantee moat use such property only for the
purpose authorized in the original grant.
2) The grantee shall obtain approval by the grantor
agency for the use of the real property in other
projects when the gtvntee determines that the
property is no longer needed for the original
grant purposes.
-2T-
f
CNAPTER S. - SUgOR"lU CONTRIBUTIONS AND MATCHING SHARES
22. General
Tula section sets forth instructions and principles for determining
the amount of state and local contributions required a,,, etching
shares and for determining the value and appropri.rtenen of local
contributions actually "do Guidanve as to specific itemr and
i
relevant accounting rules is included,
13. Records of Contribution,
Since the requireaet for federal grants and, in most cases, state
grants are statutory, records must be maintained which show the
time and amount of the rant rihut lone. These recvris are subject
to audit and should reflect only the actual time spent in the
performance of work stipulated in the contractual agreement.
The period for which contributed services are claimed must be
within the period .tipulsted by the contract.
24. Valuation of Volunteer Services
Volunteer services may be furnished by professional and technical
personnel, consultants (when approved), and other skilled and
unskilled labor. Each hour of voluiiterred services may be counted
as a matching •here if adequate records are maintained and the serv-
,te is an integral and tlecessarV part of an approved grant program.
a. Rates for Volunteer Services. Rates for volunteers should be
Iona Uteat. with [host regular rates paid for similar work in
other activities of the state or local government. In no
case, however, shall volunteer services exceed the salaries
of the project planner. In cases where the kinds of skills
required for the state or federally assisted activities are
not found in the other activities u) the grantee, the rate-,
used should be consistent with those paid for similar work it,
the local labor market in which the grantee competes for the
kind of services involved. Rates for services claimed Rust
be teasonable and moat be documented and auditable. Such ser-
vices to be cLsled for an individual must be officially
hired or appointed, a record must be maintained in(luding:
(Nrf. 10)
(11 The name of the individual performing the service,
(2) The pet-son's title and type of service performed.
I" The time and dates such services were performed to subotan-
liate contributed services claimed:
It, Volunteers EnplUed b Other, Ortanu&bona when an employer
other tdan the gfantee furnishes the services of an employee,
these services shall be valued at the employee's regular rate
ul pay (exclusive of overhead costs) provided these services
are the same skill for which the employee is normally paid,
-23-
2S. valuation of Mate rills
Contributed materials, including office supplies, maintenance sup-
plies, or workshop and classroom ouppltea, ere alluwab:e, provided
they are directly related to the program and do not er.reed the cost
of the materials to the donor or current market prices, whichever
is less, at the time they are charged to the project.
26. Valuation of Other Charaes
Other necessary charges incurred specifically for and in direct
benefit to the gran- program in behalf of the P.antre nay he accepted
as matching share provided that they are adequately supported and
A" permissible under the terms and conditions of the grant.
The following requirreents pertain to the grantee'■ supporting
records for in-kind contribution it" private orgaeisations and
individuals:
The number of hours of voluntary services must be supported by sle•-
quate records and minutes of meetings and shall not exceed more
than 50 percent of the local matching share without written permis-
RiOn.
2", Valuation of Donated Real and Peraousl_Proffer
Valuation of donated real and personal property shall be based on
current fair market value.
28. Atlowbfl(ty of Natchinx Costs
a. Netrhing or Cost Sharinj_May Gonsiat ot:
(1) Charges incurred by the grantee as project costs. Not.
all charges require cash outlays during the grant period
by the grantee; examples are depreciation and use allow-
ances for buildings and equipment.
(2) Project costa financed with cash contributed or donated
to the g- ntec by third parties.
�i Projet t costa represented by en-kind contributions made
by grantee and nonfederal third parties.
b. Alt contributions whether cosh or in-kind shall he accepted as
part of the grantee's matching or cost sharing when such con-
tributions:
(1) Are identifiable frost the granter's records.
(2) Are not included as contributions for any othre federally
assisted program of any federal contract.
-29-
(d) Are necessary and reasonable for proper and efficient
acceaplishment of project obJectives as defined in the
grantee contract.
(A) Are not borne by the federal goveromsgt directly or indt-
rectly under any federal grant or contract.
29. Cuatcibutfoase Furnished bL Subgrantaes
Local government granters nay require parallel contributions or
matching shares from other units of local goverment or other sub-
grantee&. A parallel contribution to one made at the same rate as
the grantee's applicable statutory contribution tog the program
under which the anbgraut or other allueatian was wade. Mtenever a
contribution is required from a subgrantee or other recipient of
grant funds;
J. The grantee should not require that the contribution be made
all in cash unless the grantee has, with respect to its own
contribution responsibilities, proceeded on a similar basis in
comparable situations.
b. The subgrantee should be permitted to value in-kind contribu-
tions In the same manner as the grantee agency values similar
if ems,
V. Items which constitute acceptable contributions as to the
grantee agency should normally be considered acceptable as to
subgranter•s.
-30-
CRAPTFR 6. - REINRIiRSM" R[QUESTS AND REPiuRTS
10 Relrburserent will be Wade by state agency upon submisaton of the
fe loviagt
•. 8ta o ,Met f tea Inrro�te %UcMr (AIV-11; This voucher
Nrw1e ae t e ega ureot io r I. rretaiburerreMx at project
expenditures pursuant to grant award contract. Data entered
on voucher should include etatrmeot of eervices i
rendered, ndi-
cating tiro period covered or the identifiable work element,
coatpleted, as applicable. See following page for instruction
on completion, along With attached farm (see Exhlbtl No. 1),
b. Detailed Statameat of Costs sod Financial Suaa ry: Contracts
gene racy retjui re attoaal iiNrl al t.o be submitted with
voucher to ,lustily or clarify costa incurred. This report
shows it"" by cost categories along With financial status of
the grant project (►" Exhibit No. 2).
r. Natch0% Stare Certification: When match is required by con-
iTa ti a signed report must be submitted listing the in-kind
contributed services and/or contributed rash in a ratio not
less than that requested in the voucher above to the total
contract. The two categories are as follows:
(t) Contributed Services Report: Stmmary Report is self-
explanatory (her Exhibit No, 3).
Note A Contributed Service Report or similar records
must be kept weekly an documentation for the above moo.
Story. Thia report is retained by contractor for audit
Purposes tare Exhibit No. 4).
(2) Cash Contributions: A ataterent showing the amount con-
tributrd must be submitted to the agency either by state-
ment or on a reimbursement. voucher, or by separate document.
It A cash contribution is received in the forms of a check
payable to the State of Washington, the grantee should
'I forward such ebeck to the state agency for deposit with
the State Treasurrr. A correspond'ng entry reflectinx
the transfer will be made in the grant
state agency, ee's amount 6y the
31. Proems ports
Cranter's genernl rva l sat too of progress rn meeting clement of over,
all proorar oAleru tee is ., oe submitted as required by contract,
with.tmburaeernt may br withheld until such requirements are complied
r
32. Ftrya .-- Reports
Grantee will submit in manner and date sc required by contract.
w''. -31-
33. Alit Ropocts
gas Chapter 1, parynph )„ and Cbaptar 3, paragraph 32.0., for
roquirriaenls. The A19-1 voucher support (orls provides ■ reference
Index In support of grantee costs. Its use by the granter to recm-
uruded tare Exhibit Me, 5).
"An OP WANWATO1
INVOICE VOUCNIII_�
91hibit 01
�� +rMVai:YWMVWW Mhabfyl MYM.t,w.l•gll»NYr»YMAq
1 M a'\ MYWNi YM f»YY11»\{, WKwYpb 0�lMY.v{I Yf�
t9fwk"t4"talk."fKw•Rn
VlMMNr pII C\�IfYAkt Mi,�y. KxwaugK ir• bey 1W. -iml0�rxM1aaal li ammw
�'Y'aAl MriYKY MiwI�WYWfM
i W
alsn»flixf
�qu.�t � ♦� rcr
If � taf
to
kaln�fll
Il
, ♦ M ... ,Y YY��WIY\
•ccoukr,opt
Rh»I Yr4LLw:.0 iv �' �NOVk^
.— _.� \awenR\w qt aYdaY
• to
_ W1t.
lY MI ft -vG :rYO:Y a Wt\ �rYOKI NYI W9b MM W1 iM M IW r0 tl�1 MI
W:�
STATE (if WASNINti"
INSTRUCTION& FOR M PARATION OF THE STATE OF WASNINGTCN
INWICI KRICIQRS AND ALLIED t cicuil NTS
I. The Attakhed eample invoice voucher has %test numbs-a circled to
ulentrfy the (allowing instructions.
l) Srll-r[planatory. Use address as shown.
.) Insert Your vontract number lot identification purposes.
!) Date of voucher preperatioa and voucher number, re: 16t, lad,
etc.
A) 0riginal signature by authorised individual.
5) Ritter the exact name And address of the payee of the state
warrant to he issued for this voucher.
(i) Enter the data of completion of the work element or time period.
7) Enter the reason for the reimbursrstent of costs, such as "com-
pletion of work element 1.01"; "reimbursement for period %/1/75
through 5/30/75," etc. '
g) Enter the amount of cost incurred for the work element com-
pleted or for lime period, whichever method is specified by
contract. If in-kind costs are included in the total, the
.%mount requested for reimbursement should he rlesily ident,t%rd.
4) if %equired by contract, enter amomil of %etainage to he .
deducted.
10) Deduct retainer and enter total reimbursement for this payment.
This will be the amount of the warrant issued.
11) When contract requires support documents, enter the number and
title of attachments. Examples of required documents are as
follow:
a. Grantee Detailed Statement of Costs and financial summery.
b. Copy of "Work Element Completion Report."
C. Contributed Services Report Sommarv.
d. Contributed Cash Certification.
.dA-
�vtil�rp1113
i N�1� 1�^M tahi bit at
STATEMENT OF COSTS AND
FINANCIAL SUMMARY
CLAIM NUMBER
Grantee's Name 6 Address Contract Nwiber Cost Period 6 Element Canpleted
Element Budget. Federal ° I certify that costs listed below
State have been incurred in conformance
with this contract.
Local
Total Budget: S
Ti gnature of Preject Official)
Element a Costs for Report Peri nd _ Total Cost
Cost Categories - Per
(as approved In grant budget) Federal State heal Category
I, Salarles and Wages
2. Fmployee Benefits
3. Consultant 6 Contract
Services
4, Consumable Supplies
S, Copying Service
b. Travel
1. Equipment
8, Indirect Costs
._ Agency Use
Totals this report
Total of Prior claims
Accumulated Project Totals
ECY 030-1-I5(o)
Rev, 3179 _3S_
elwaLe
A19-1 youthor Support for,
Contract ID / (1)
-- Name (2)
Grant Amount (])
(4)
Uu u4 act - Daantttr uaad (6)
-. CMr I Data Amount y- nJOC 1_y (1U)
I• (11)
PAM
1.
m
m
M
Y
Q
a
1, teatruct r for A19-1 Voucher NujPort•yetu wed 6arols Fora:
(1) Enter nine (9) diatt number Irani greit.
12) Enter name of grantee with whom the (rant was made.
(3) Enter total treat amount,
(4) Enter budget object for which cost is being claimed. Also
enter the quantity used
(il Enter voucher number from official county document by which
vendor was pa1d.
(6) Enter date of "odor's invoice to the , conty, city, or other.
(7) Enter total amount paid vendor. Where only a part of the total
paid is eligible, show only the eligible total and indicate by
an asterisk (*).
49) Enter the full business new of vendor.
(9) Enter brief description of item.
(t0) Enter number of warrant which paid vendor claim.
(11) Enter date warrant was paid.
It the GNANTEE can provide a system acceptable to the UEPANTMENT
which furnishes thb ebove information in ■ format simitac to the
example herein, such system may be used as a subetitutc for the
A14-1 voucher support foia.
1'.xhlblt •:
11Nli'RIBUTBU aP.RY ICLB RRP/NtT
Frig PPR IOU
Iv to . 19.
CONTRACT NO. ..__._.._.__.....
CONTRACTOR
PROJECT
This is a *%weary of contributed services performed under the above praJect.
The Meant is equal to the ectwl documented cdat► of such services performed
by an orRaeisatt" or persona Participating in project and are svetlabis for
audit.
IN-KIND CONTRIBUTIONS
l;a�tyr�briti Ysltrs
Sala-imp - Vafw (1)
.ncluding Fringes) _....
Nateria.. . uuppliee _�__..�._...._._.—
Travel
Equipment
Other (2)
SUBTOTAL
(l) Used on individual it" shoots.
TI other •weeds "DO, pleaee identity.
I:AyH 41M17R1b1�3,�S
Nam ot.OrCaaimtianCarao^ nt
SUBTOTAL .�
TOTAL M
cortiiv that the above listed contributed services have baeo made.
•Ignsture Title Unto
.W
STATE OP WASHIiie 6ahlblt ♦5
COl4 M'LED SZMCES gtPOrf - WEEaLY
Program Title Proje<t Number
State Agency ` T _ Week of co !9
Same Title — _
Peaerlpt.'on of Services or Costs Was, Y Two Had 77mt tri j Sat Total Were
U
1 �
Total Hours (Day S Week)
Ceriiflution °iaaacure: To be Completed by
I hereby certify that ;jars devoted the Sate Agency:
time reported above in tine performance of
work as described in wlcb the Hourly gate.
above-named projet. —.-
iotal Amount Chargeable to Project:
---- {Signaane)
CRAPTER i. -- REVISIONS, SUSPENSIONS, TERMINA'I IONS, AND CIALMEOUTS
34. 'Project R.vtsioas.
Grantees shall ry quest �ttor approval for revisions in cases noted
below:
A. it change in approved ebjertives.
b. Change in work el rmetits. Any change in work elemeats whi-h
would result in change of objectives.
c . Change tit budgetary data.
(1) Revision requires additional fondnig.
(2) Change in project. period.
U i The grant budget is over $100,000 and the cumulative
amount of transfers among direct cost object close
budget categories exceeds or is expected to exceed
$10.000, or 5 percent of the grant budget, whichever
is greater
(4) The grant budget is $100,000, or less, and the cumula-
tive amount of transfers among direct coal object class
budget categories exceeds or is expected to exceed
five percent of the grant budget
Note: Suptirtiug documents netessary to tully explain the
n,tute and purpose of the revision should accompany each !!
reyurst for change.
35. Suter afonc,or Tscdsptfoo for Coupe
a. All obligations of the State of Washington may he suspended or
canceled, without recourse, at the option or the St • of Wash-
ington, if any of the following conditions occur
(1) Grantee falls to make astisfaclory progress to to
the project , or can be shown to he unable to compete the
project, or any I1,,rtran thereot, within the project period.
t2) Grar• •e falls to make sat i afactory prngrres to complete
any other project assisted with fonds administered by the
eta Le agency, or can be shows to he usable to complete
any other such asstnted pn,jrct, or any portion thereof,
within the project period.
(:I) Grantee makes any misrepresentation tit its application or
in any other information furnished to the agency in con-
nection with their application for financial assistance.
-40-
b. Swapens tone. When a grantee has materially t.,ilyd to comply
with taus end conditions of a grant, the State of Vg4•mp•
may, after reasonable notice, suspend the `rant. No uer
expenditures ur obligations made of incurred in Ganettr „.
with the grant or contract during the period of ausl�•
will be recognized b
g Y the state is the wept that neistan..
• is ultimately terminated.
c. Tenainsttons. In the evrut assistance is terminated ostler tlu
ifoeemenUoned provisions, the financial obligations incurred
by the grantee prior to the effective date of such termination
wr 11 be allowable to the extent they would have been allowable
had such assistance not been terminated, except that:
(I) No obligations incurred during the period in which such
assistance was suspended and no obligations incurred in
anticipau on of suspension or temivation will be allowed.
(2) The recipient shall cancel as many out$tandirs bligations
as possible.
(7) All finished or unfinished documents, data, studies, pur-
veys, drawings, maps, models, photographs, and reports or
other materials pert red by the grantee under the gtanl
agreement shall, at the option of the state, become its
property, and the grantee shall be entitled to receive
,lust and equitable compensation for any satisfactory work
completed on such documents and other materials.
(4) Notwithstanding the above, the granter shall not he
relieved of debility to the state for damages suptainr,l
by the state ,.gency by virtue of any breach of the con-
tract, and the Late agency may withhold any payments to
it for the pu,yoge of setoff until such time as the exact
amount of damage due the state agency is dete,mined.
:16. Spec ul_Tr_nlnatton Proyuion
The State of Washington tawy trrmioate a contract without recourse
if any of the following conditions occur:
III State or federal turd% .ere not allocated fur the purpose ul
meeting the state agencies, obligations,
(2) The authorization to spend such funds is rescinded or revohod,
or such fund* are other.+ise made unavailable.
77. Termination for Convenience
a. Grants and contracts my be terminated in whole or in part a•
follow$:
k .41-
;1) by 'he state agency with the consent 4o recipient, in
which case the two parties shall agrt the termtta-
tion conditions, including the effective date and, in the
case of partial it urination, the portion to be terminated.
(2) by the recipient, upon written notificat'on to the State
of Washitgtoo setting forth the reasons for the termina-
Lion, the effective date, and, in the case of partial
terminations, the State of Washington must concur with
request tc effect termination.
(3) When a grant is terminated pursuant to the aforementioned
provisions, the recipient shall not incur obligations for
the terminated portion after the effective date, and shall
,ancel as many outstanding obligattons as possible. the
Mate will allow full credit to the recipient for the
state share of the noncencellable obligations properly
incurred by the recipient prior to termination.
38. Closeout Provisions for Grants
a Within 60 days of the "Date of Completion" of a contract, the
grantee shall furnish the state with all required financial,
ferformaace, or other reports required as a condition of the
grant. The "Date of Completion," means the date when all work
unde, the grant is completed or the date so specified in the
grant as awarded.
It. Within 6G days after completion of a grant, the grantee shall
immediately refund to the state or otherwise dispose, in
accordance with instr actions from the state any unencumbered
balance of cash advanced to the grantee.
C. Final disposition of inventory and property must be conducted
in accordance with the property management requirements within
60 days of the date of completion of a grant.
d. The grantee must submit the final request for compensation
within 60 days from the date of complrtion of the grant/contract,
and within 20 days after the and of the fiscal biennium when
the grant/contract is completed at or near the end of such
biennium.
Upon receipt of final financial reports, the state will make a
settlement reflecting any necessary upward or downward adjust-
ments of costs called for by the terms and conditions of the
grant.
r. In the event a final audit had t.,t beru performed prior to the
closeout of the grant, the granting agency shall retain the
right to recover an appropriate amount after fully considering
the recommendations or disallowed costa resulting from the
'trial audit.
-42-
MMMMg
APPENDIX A
ASS'AMUE OF COMPLIANCE
WITH EQUAL EMPLODEST OPPORTUNITY
LAWS
I
RtNuirements: The (Contractor) (Grantee) (Sutg rantee) (Unit of Local
Coeerament (Consultant) tslled the contracting party hereafter will
comply with Executive Order 1114, Executive order 11246, sod Title VI of
the Civil Rights Act of 1964, and Title VIE of the 1964 Civil Rights Act
(as amended) and all otbe.r federal avid state Equal Employment Opportunity '
regulations where relevant a- applicable, to the end that no person
&half on the grounds of race, color, creed, age, sex, or marital status,
sensory, mental or physical handicap or national origin, be excluded
from participation in; be deprived of the benefits of; or be othervisr
subjected to discrimination under any program or activity for which the
contracting party receives financial a&siatanre from or service through
federal or state funds fu whole or fart from an agency of the State of
Washington.
Certification Equal Ewe oy eat Program:
11. 1
9n6—,i'dwT&ignSn8tor contracting party _ certify that the
has formulated an
-�—�cbnt ncT log pa rtY
Equal Employment Opportunity program in accordance with the
applicable federal and state laws and that it is on file to the
office of;
NAIffi:
for review or audit by officials of the state funding agency or
federal program administration as required by relevant laws and
regulations, or;
2. 1 _ certify that the
Tperwn �ignioj the grant �Op�icat lonl� "�`-�
,,,._�. will formulate an
�a-'Tcoatctima party)
-43-
g;ual Opportunity program in accordance to the applicable federal
and state lava within one hundred twenty (120) days from date
of initial application. This document will be on tilt 1 the
office of:
Note:
nnugass:
TITLE:
for review or audit by nffirials of the state funding agency or�
federal program administrator as required by relevant laws and
regulations.
Noncompliance: Whenever it is determined by the funding agency
that a contracting party has failed to comply with an applicable
regulation, the funding agency shall notify the contracting party
of the nor ompltancr and shall reel- st the rontractinx party to
arcure compliance, If. within a reasonable period o time, not to
exceed sixty (60) days, the contracting party fails o,� refuses to
secure compliance, the funding agency will exercise its power and
functions to terminate fiaanc Ll assistance with the contracting
Party order the appropriate federal and state laws. In addition,
the funding agency may recommend to the appropriate federal or state
initiated funding agency, that a debarring action be initiated
against the contracting party found to he not of compliance,
.µ_
APPENDIX R
CWSSARY of ITEMS
Accounting - Means by which financial lbfrimution is pro-
vided about an ec000mic entity.
Accrual Accounting - An accounting system that recognizes revenues
in the period in which they are earned and
deducts the expenses incurred in gem rating
those revenues.
Atitrmative Action - A plan to incur` that nondiscriminatUun is in
comp lraoce wtth all federal regulations.
Audit - The ten "Audit" is used to describe not only
work by accountants to $**clung financial
reports, but alsn performance associated with!
a. Compliance with applicable laws and regw-
lations,
b' Efficiency and economy of oprrat:ons, and
C. Effectiveness in achieving pr^gram results.
budget - An eatimmted coat of perfurmanre of the project
As set totth in the notiticattno of grant award.
Cass Rasta - An accounting system in which revenues are not
recorded until received sod expenses are *$signed
to the period in which paymeat is m,,de.
C,%h Contribnt,ons A cash contribution represents the grantee'*
Cash outlay, including outlay of stoney contrib-
uted to the grantee be other public agencies
and institutions, private organizations, and
individuals.
Con,.re t - An egrceeent between tau or more parties to it,,
something for cooecdrratton which may take the
form of a grant, contract, suhmgree ct, lean
agreement, memrandlr of agreewent, etc.
Fiscal Btrunium - The state budget period colawlicing on the frrst
day of July to each odd-numbered year and ending
on the thirtieth day of June of the next suc-
ceeding odd-numbered year
Force Account - Labor, materials, or eyuipisent provided from
grantee account@.
-Ao-
Grant - An sareestrnt between federal goverment/state
and local governments wherebv the federal agd/o-
state government provide funds or aid in-kind
to carry out a specified program, service, or
activity.
Grantee - Recipient of grant award funds.
Grantor - An agency, institution, or organization issuing
an award for disbursement of funds.
Grant Period - A period specified in the notification of a
grant award during which costs may be charged
against the grant.
Gui,ieline - A standard by which to make judgment or deter-
mine policy or course of action.
In-kind Contributions - In-kind contributions represent the value of
noncosh contributions provided by: (1) the
grantee, (2) othrr public agencies and institu-
tions, and (3) private organizations and indi-
viduals In-kind contributions my consist of
charges ..or real property and equipment, and
value of goods specifically identifiable to the
grant program.
Internal Control - Measures taken by an organization to protect
resources and insure accuracy and reliability
in accounting and operating data.
Non Fede-al Non-Federal matchti,g share represents that
Matching Share portion .,f cost not borne by the federal govern-
ment.
Nonsupplanting - An obligation to insure that federal funds "are
ao used as not to supplant state or local funds,
but to increase the amount of such funds that
would, in the absence of federal funds, be made
available."
Objectives - Goals 4 the project as set forth in proposal.
Procedures - Set of rules for accomplishing assigned task.
Program lar Ome - Cross income earned by a gent-supported acti-
vity
Progress Report - A narrative evaluation of progress in meeting
overall program design objectives,
Project - Activity of a program defined in the proposal
approved for funding.
-46-
Project Coals - Project. costs are all neceuary charges made by
grantee in accomplishing the objectives of a
grant during ihr grant period.
Relaiaage - An amount withheld to tnsu:f compliance with
the terms of a contract. Usually stated in
perceotsgr withheld from each payment.
Subgrantee - A unit receiving a secondary award from a
granter,
5ubagreement - A written Agreement between a grantee and a
third party and any tier of government thereunder
for the furnishing of services, supplies, or
equipment necessary to complete the project for
which a grant wax awarded, including contracts
for personal and professional services snit
purchase orders.
II
l
I�
it
Al.
APPENDIX C
GRANTEE SF'I.F-EXAMINATION CHECKLIST
1. Purpose
The following list of questions is intended to serve as .r general
review device for grantees.
11. Gene rat.Management
A. Are organteation policies, procedures, and charts established
that define lines of responsibility and authority?
H. Has a system of authorisation and approval been established to
require appropriate managerial approval for all significant
actions or financial transactions?
C. Are general conditions of the grant such as affirmative action,
conflict of interest, anti-kickback, etc., being complied with,
if applicable?
I). Are the latest manuals and fiscal guidelines available'?
F. Are rmnloyees handliuC or authorized to disburse grantee lunds
appropriately bonded?
1. Are project records readily available, appropriately maintained,
reasonably secure, and regularly audited?
G. Is an original, signed copy of the budget on file'? Does it
include a copy of the appiovrd budget and signature forme, if
required?
H. Are formal !notes kept on meetings of policy-making bodies?
Are such mtnutes being used to document contributed services
of board members?
III. Fiscal Management
A. Acrounting
1. Is a doublrentry bookkeeping system being utilized?
2. Are writter procedures established to describe the account-
ing system'? is a chart of accounts established?
7. Does the accounting system adequately identity the receipts
and expenditure of g-ant funds (see Chapter 2, para-
graph 11.)? Do entries in accounting records reter to
eubsidiary records and/or documentation which supports
the entry and can be readily located?
-48-
•• If a separate bank account is rat being uttlised, are
accounting Procedures ad,qu,tr
are not comingled7 to insure that grant funds
S. Are their adequately trained ...Ourltng Personnel or are
aervices of such e• 'iloyed7
6. Are supporting document, as,
number and date of payment rked "paid" and the check
payment tadi c.tad to prevent dup lrcatr
7• Are accounts balanced and reconciled at. least monthly,
8. Is there a distinct division of duties between author ma-
nses and record keeping so that activities act As s check on those of another1 of one employee
q• Are cash receipts deposited daily?
8• BudtetiLr
1. Are there budgeting control■ to
tionb prevent incurring nb L ga-
to excess of the approved budget'
�'• Is there proper suthortsation for all budget revision.?
3• Are funds bring expended at. projected rates?
�• comtrihuted Services
i• Do records it.,an,at reported amount of in-kind contribu-
tions, Inrluding basis for determining Value as well as
accumulation of such contributions?
Do accounting records Provide adequate Identification of
cash match reported?
IV. personnel
A. Are personnel policies established in writing^
it Ate ail personnel oats supported by time and with costs dtatrtbuted according to attrndenre rrco ids
individuals? .dual .ire spent by all
C. Are fringe benaht.s being Paid eons policies? alert with local or slate
D. Are auf(iciont taternal controls present Pea uitor'? to prevent dual eatl-
V. conpultea�te and Contract services
A. Do procedures provide for consideration of in-house capabill-
ties to accomplish services Ware contracting for lAem7
4 wgtl
L
•A9-
B. Do procedures provide for the solicitation of proposals on
bids prior to contract award?
C- is the ccagrensatton reasonable and consistent with that paid
in the local area or required by local, slate, or federal
policies or law?
VI. Travel
A. Are travel policies and procedures established in writing?
B. Do the travel procedures include.
1. isauante of travel authorisation'
J. Approval of rr ubursement voucher by the traveler's super-
visor before payment"
C. If grantee's reimbursement rates exceed State of Washington
rates, has prior written approval been granted for deviation?
D. Are travel costs properly recripted, including lodging, art
travel, car rental., etc.?
VI1. B,qufpgnt Purchase and Control
A. e la the equipment purchased suitable for grant project objec-
tives?
B. Are procedures established that require lowest reasonable price
be sought and used?
C. Is there an inventory control maintained for all equipment
whose purchase cost is S30o or scare, that includes at least:
I
1. Source or vendor
2. Item description
3. Inventory control number
4. Manufacturer's serial number, if available
S. Acquisition date and corn
b, Location
1. Intimate disposition
l
-So-
F'
v,
ma» sAv,IM
IJ•mt.M
%Teti tg %AWvt.YON
r)fPARTN*NT OF FC('XOGY
�u+ yryy ►l 1 • 1 Nagar Vt,~ - • - • 'el ��W4Arr
September 15, 1986
. ..-((fin"'Cl...
L.J
The Honorable Barbara Y. Shinpoch UICC
Mayor, City of Renton
200 Mill Avenue south $EP 1 7 1 :
Renton, Washington 99055
Over Mayor Shinpoch: -• ,1
On behalf of the Department of Ecology, your Uperation A Maintenance
(O&M) Manual has been approved. Enclosed 1s a stamped approved copy for
your files and future reference. We hew requested Mr. Robert Bergstroe
by telephone on two separate occasions to send us the required binders for
tiro manuals. Mr. Bergstrom has refused to provide the covers.
Therefore, we will provide two 3-inch notebooks for the manuals.
F...ology will offset the total cost of the notebooks against your retainage
account.
Unit Total
Wo price
Notebooks (2) $4.06 $8.12
Sales Tax (7.82) .63
Total Cost $0.75
If you have any questions please contact se at 459-6102 or Scan 585-6102.
Sincerely.
zls,,
Margaret S. Mill
Contract Officer
Water quality Program
MSH:smr
Enclosures
cci Robert Bergstrom, Public Works Dept.
Fred Kern, ECW-L A Associates
Al Bolinger, Ecologyl TRTS
Beth Nowak, Ecology/fiscal
Grant File
{NJ*A mAlta pN►,t{;
fbax
n
' til{M iX N{s1fw.,il lh
WARTNI NT t1( [(-01()GY
August 20, 1986
i)4 n'�mYml LYJ
Mr. Robert berastrom SEP 4 19%
Department of Public Works
200 Mill Avenue South
Renton, WA 98055
bear Mr. Bergstrom:
III Subject: C1 _ of Renton._ WFC_85-063
Due to changing work load assignments and prrsonnpl rhangex, it is
necessary to change the contract officer assigned to administer your
grant., Margaret S. Mill wi'1 be assuming the responsibilities of
contract officer for your grant project. Please direct all
communications to her at (206) 459-6102 or SCAN 585-6102.
This change in contract officer is made in accordance with Section P
which reads in part, 2) change of contract/project officer as net
forth in Section 1,; . . . the department may modify or amend this
agreement without the ignaturr of the granter."
We appreciate u• n rig rogteas on this project.
Stat rely,
fhm•� Jal .�� / I
t ut.r V ety Pe gram Manager
CJ:sr
cr: Fred Kern, KW-:.
S.K. Chung, geology
Fiscal
Grant File
VV* mkt 11 Yrilk r M
tsn.c.
N AIF tN WA4'9Witt*4
O PARTMENT Of FC(AOGY
�. wo Vup aN 1f • -'Makw Wtowwn mns, ,-1f • GYM a:+. „AUG 2
August 21, 1986
Mr. Rohrrt. Bergstrom
Department of Public Works
.011 hill Avenue South
Renton, WA 98055
Dear Mr. Bergstrom:
Subject: City of Renton WFC 85-063
As a result of personnel changes, it is necessary to change the project
officer assigned to your grant project. 1 will he assuming the
responsibilities as project officer for your project effective the date
of this letter.
Please direct all correspondence concerning your project to me. My phone
number is 459-6102 or SCAN 585-6102, t as looking forward to working
with you.
Sincerely,
Margaret S. Hill
Contract Officer
Grants Administration
Water Quality Program
MSH:av
WQ3/86/081317
rc: Fred Kern, HCW-L
S.K. Chung, Ecology
Grant File
�Ob
•
A/axaA MAI0 *"AN
tknNr
NIATI is WAV",1kw
QFP.ARTWNII OF W010GY
At, Kra M tr a IMn n; Itadvrt@h 1WU4,e'1t a .�c ;.� ._�•,
�g 1�a 1lg6
Mi. Robert Bergstrom
Department of Public Works
200 Mill Avenue South
Renton, WA 98055
Dear Mr. Hergatromt
Subject: Honey Creek Sanitary Sew, Pump Station and PuI,rr,
Phase I WFG-85-063
On behalf of the Department of Ecology, the following change order has
been reviewed and to hereby approved eligible for grant participation:
Honey Creek Sanitary Sewer Pump Station and Power
Phase I - Schedules C and D
R.W. Scott Construction Co.
Change Order No, 3
El
�ible Total Elf�i blr Total
Subtotal $Iv,94L 00E 11,8' co,
Sales tax (8.1%) 1210.27 1 205.17
Total $3a',i3 i�eT §'I , w
No time extension allowed.
*Executed change order contained addition error.
A copy has been stamped with our approval and is bring returned to you.
Please invorporste this change in the appropriate plans, #pactticat lone,
or contract document, and have a copy available for our representative's
use during field inspections.
Approval of this change should not he construed as an approval for addi-
tional grald funds.
alld ]usa0
lun4J 'M'S
7-N0g 'oaa)( walaapaad :)a
aaneolaug
waltoad A]FI�nD aa]+�
aoT]aag uaF]ra]v1uTwpV vlo►a;1
a431370 ]aea]voz)
7.019-S9S
NVJS 10 Z019-60 ("I) it as ]arlaoa anald •saoTlsan6 Auv anry uoA 31
Z Alva
9561 'VI l+ntnV
walcga ag laagoH aH
August 13, 1486 _
Mr. Hobert Hergatrow
Departwent of Public Works
200 Mill Avenue South
Renton, WA 98055
Dear Mr. Hergstrom:
Subject: Honey Creek Sewer Project WFO-85.063
On behalf of the Departsient of Ecology, the fallowing change order has
been reviewed and is hereby approved eligible for grant participation:
Honey Creek Sanitary Sewer Pump Station and Povei, Phase 1,
Schedules C and C
H.4. Scott Construction Co.
Change Order No. I Subtotal S961.35
Sales tax (8.1%) b_9.77
Total $911. 12
No lime extension allowed.
A :opy i;as been stamped with our approval and is bring returned to you.
Please, incorporate this change in the appropriate plans, specifications,
or contract document, and have a copy availab:e for our representative's
use during field inspections.
Approval of this change should not be ronatrued as an approval for sddi-
tional grant funds.
If you have any questions, please contact N at (206) 659-6102 or SCAN
585-6102.
Sincerely,
iwry L. Walrod
Contract Officer
Grants Administration Section
Water Quality Program
Enclosure
cc: Frederick Kern, NCW-l.
S. K. Chung
Grant File
Mfmlt ma' � +tM1A
Cwwn.
S74TF tlr VyA4ffY[.h ry
DIPARTN'ONT ('I W(RClfl
L _
August 13, 19$6
AUG 1 4
Mr. Robert Bergstrol,
Department of Public Works
200 Mill Avenue South
Renton, WA 98055
Dear Mr. Be•gstrom:
Subject: Honey Creek Sanitary Sewe- Pump Station and Power,
Phase 1 WFG-85-063
On behalf of the Department of Ecology, the following change order has
been reviewed and is hereby approved eligible for grant participation:
Money Creek Sanitary Sever Pumq+ Station and Power, Phase I,
Schedules C and D
R.W. Scott Construction Co.
Change Order No. 2 Subtotal $7,Soo.00
Sales tax (8.1%) 607.$0
Total $8,107.50
Na time extension allowed.
A copy has keen stamped with our approval and is being returned to you.
Please incotporatr this change in the appropriate plans, specifications,
or contract document, and have a copy available for our reprraentative's
use during field inspections,
Approval of this change should not be construed as an approval for addi-
tional grant funds.
If you have any questions, please contact ae at (206) 454.6102 or SCAN
585-6102.
Sincerely, ,,/
7Rotemary L. Wait •,t 4
Co- ract Officer
Grants Administration Section
Water Quality Program
8ncloaure
cc: Frederick Kern, HCWL
S. K. Chung
Grant File
0 N C.O. ' --
CA"-U22-85
CITY OF RENTOH
PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER AGREEMENT
CONTRACT HOMEY CREEK SANITARY SEWER PUMP STATION A POWER, PHASE 1, SCH. i 8 D
CONTRACTOR R.W. Scott Construction Co., 9840 Carr Road SE., Renton WA 9805 226-4457
SUMMARY OF PROPOSED �,MGE _
Add Temporary Fence
Lump Sum $749.00
15% 112.35
Subtota, 861.35
__`-----iv Sales Tar ,.lt 69.il
Total $931.12
aelatu t qµ la kid—
All work, materials and measurements to be in accordarce with the provisions of the
Standard Specifications and Special Provisions for the type of construction involved.
ORIGI Al CONTRACT_
AMOUNT �D7tRENT tbNfiFA�T—FSTTWTE6ACT UNT THIS ORDER"CH7(FffE -Fl?TR4Y[b�6C FIR
iAMO I TOTAL AFTER CHANGE
S202,530.79 I S202 .79 }931.12 I S2031461.91
SIGNATURES: CONTRALTO y71 DATE 3— e'� a
PROJECT ENGINEER DATE
APPROVED BY J t £rn, DATE
�u4 c Works DTr�ttOr —
T--'-'--
• • C.O. A 2
CAC-022-85
CITY OF RENTON
PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE ORDER AGREEMENT
• CONTRACT HONE" CREEK SANITARY SEWER PUMP STATION A POWER, PHASE 1, SCH. C A P _
CONTRACTOR P.W. Scott Construction Co. , 9840 Carr Road SE., Ren wn WA 98055 226-4457
SUMMARY OF PROPOSED CHANGE
FORCE ACCOUNT SLIDE REPAIR:
A. Morklost to Slide Lump Sum $4,250.00
B. Delete EcolM Blocks __ Lump Sum (-1,680.00' Deduct
L. Delete Rip Rap Toc lump Sum (- 150.UO) Deduct
D. Add West Bank Rip Rap Lum4) Sum 2,420.00
L. Add Pit Run for Rip Rap Banl lump Sum 550.00
i. Add Rock Foundation Under 6' 0 ort Well 2,000.00
Subtotal 7,500.00
Sales Tax 8.1% 607.50
Total
P - 0
DATE
:t11 nN
All work, materials and mer urements to br in accordance with the provisions of the
Standard Specifications and Special Provisions for the type of construction involved.
1fRT�fNAL LTIHTAACT- -CURAfNTZWRACT AMOUNT AMOUNT THIS ORDER TOTAL AFTE15TTW(tF6 NET CAAACE 1 iW�TElS�i1N(lt
N CHANGE
$202,530.79 I $20 ;91 I E8,101.50 , .I E211,569,4
SIGNATURES: CONTRACT R i DATE, `� —'3 4
PROJECT ENGINEER
r
APPROVED BY DATE
G.D. 2 3 ,.
CAG-0 �2R--- _
CITY OF REN'JN
PUCLIC WORKS D:PARTMENT
CONTRACT CIIA14GE ORDER AGREEMLi41
CONTRACT HONEY CREEK SANITARY ;EWER PUMP STATION A POWER, PHASE 1, Sol. C 6 0 _
CONTRACTOR R.M. Scott Construction Co. , 9840 Carr Road SE_,_Rentcn MA 98055 226-4457
SUMMARY OF PROPOSED CiiAN6E
Add Force Account Work for Eastside Bank
Stabilization and Rehabilitation
Labor including Payroll Taxes and 20t; 0vt,iiead and Profit S 33529.21
Materials Including 15T Overhead and Profit _ 5,185.
Equipment and 15% Iverhead and Profit 5,830.08
Rental Equipment, including 15% Overhead and Profit, Lump Sum 333.48
Subtotal 4f 1f 40 � 1 t�
_ Sales Tax 8.1A'.$ 1 .27
Total L�,at 'n 1.87
p. O
ZlLU _
fONS'�tllc110N GMI
Of.PkRTME,NT of LCOLOGY
All work, materials and measurements to be in accordance with he provisions of the
Standard Specifications and Specia` Provisions for the type of a4raeStoir'1Ytr0i'PlC:
r"6Ai�1NAL�bN�f�T---CURkENf-LDNT1fAZT'—TST1WiTCD NtTTi1�rIGF --�1TTWlTFt�CDN'Ck
AMOUNT I AMOUNT I THIS ORDER I TOTAL AFTER CIIANGE
$I 202.530.79 $21 5 -.41 $16,151.87 $227,721 .28
SIGNATURES: CONTRACTOR I!9/� nv DATE,x_`�_//�'�
PROJECT ENGINEER DATELBG _
APPPOVED BY _ < - DATE _
u c or s-6Tractor
W*1 A a♦l iY xATIA
1Vnnr
STAR flf 1t�146�t �t r4
INPARTM4FN1 (W IC(.XOGY
t'an w•,y' vt.r; a (v'"U. (sawttr,n Wlv Ja'H e.-
dywYt. 13, 1966
Hr. Vbert Bergstrom
Department of Public Yorks
200 Hill Avenue South AUQ 1
Renton, WA 980S5 4
Dear Hr. Bergstrom:
Scb,ject- Honey Creek Sanitary Sewer Pomp Station and ilower,
Phase I WFC-85-067
On behalf of the Department of Ecology, the following change order ha,
been reviewed and is hereby approved eligible for grant participation:
Honey Creek Sanitary Serer Pump Station and Power, Phase I,
9rhedules C and D
R.Y. Scott Construction Co.
Change Order No. 4 Subtotal $6,50b.11
Sales tax (8.1%) 527.04
Total $7,057.75
No time extension allowed.
A copy has been stamped with our approvai and is br,nx returned to you.
Please incorporate this charge in the appropriate plans, specifications,
yr ccotract document, and have a copy available for our repratentative's
use during field inspections.
Approval of this hange should not be construed as an approval for addi-
tional grant funds.
If you have any questions, please contact we at 12061 459-6102 or SCAN
S85-6102.
Sincerely,r'�
t`,y�Xifitat'`//�. X�%�.�t'Llsrr
ltasemary L. Walrod 1
Contract Officer
Grants Administration Section
Water Quality Program
Enclosure
cr: Frederick Kern, HCW-L
S. K. Chung
Grant File
• • C.O. I 4
CAf,-I171 85
'ITY OF RENTON
U"!L WDR" DEPARTMENT
CONTRACT CHANGE ORDER AGREEMENT
CONTRACT NONEY CREEK SANITARY SEWER POMP STATION b POWER, P4ASE I, SCH, C b D
CONTRACTOR R.W. Scott Construction Co. , 9840 Carr Road SE., Renton WA 98055 226-4457
SUWARY OF PROPOSED CHANGE
Add and Nodify Mecanical Pumps and Appurtances by Force Account.
1. Delete Conventional Check Valves 2 Ea. (-375.53) (-751.06) Deduct
.2. Delete Conventional Gate Valves 2 Ea. (-186.99) (-373.98) Deduct
3. Add Nat^r Check Valves 2 Ea. +1,338.17 +2,676.31
4. Add Kn-iEe Gates 2 Ea. + 532.45 +I,064.90
5. Tapped and Plugged 112" Holes 2 Ea. + 32.00 64.00
6. Deleta Stuffing Bo- on each Pump 2 Ea. -0-
Add -0-
Cirbon Leramic mod
7. on Pump 2 Ea. + 686.65 +1,373.30
B. Add Vent in 6"-0" Wet Well 4" i 1 Ea. 204.00 204.00
9. Add Trolley A Chain Hoist W/Crane ' Ea. 224.21 .249.Z1
_Rail A Sunr As Pluq One Slab Q R
Opening 7 Core New Hole
_ Subtotal 6,506.71 7 -
Sales Tax 527 0 DA!
Total 57,033 75 `-'
--- .---___ `! Ltk1Y
All work, materials and measurements to be in accordance with the Yrs vf-TW —
Standard Specifications +nd Special Provisions for the type of ;onstruction involved.
DATGI}X_MNTRIiff__-CURREAfZ'619Kr-- ESTIiATEDNEI'LF+7ffi&E — EST[I�fFb�IINTPA
$202�0.79 I S27 ?UNT i -2A I S7.0j3HIS RDSR —( TOTAL
$234AFTER
5 03CHANGE
1
SIGNATURES: CONTRACTORfA �SIL JI ) DATE, o
PROJECT ENGINEER i DATE71 ,j�_ —
APPROVED BY ._._ /-DATE v /�_
6 c or s recta
August 13, 1966
L .
Mr. Robert Bergstrom
Departmert of Public Works
20(, Mill Avenue South
Renton, WA 98055 AUG 1 4
Dear Mr. Bergstrom:
Subject: Honey Creek Sanitary Seret Pump Station and Power.
Phase 1 WFG-85-063
On behalf of the Department of Ecology, the following change order has
been reviewed and is hereby approved eligible for grant participation:
Honey Creek Sanitary Sever Pump Station and Power, Phase 1,
Schedules C and O
R.M. Scott Construction Co.
Change Order No. 5 Subtotal $4,653.56
Sales tax (8.1%) _316.9)
Total $5,030.49
No time extension allowed.
A copy has been stamped with our approval and is being returned to you.
Please incorporate this change to the appropriate plans, specifications,
or contract document, and have a copy available for our ceprvitentative's
use during field inspections.
Approval of this change should not be construed as an approval for addi-
tional grant funds.
If you have any questions, please rontact me at (206) 459-6102 or SCAN
585-6102.
Sincerely,
At It �' , wwe,.
oseax ry L. Walrod
Contract Officer i
Grants Administration Section
Water Quality Program
Enclosure
cc: Frederick Krim, MCWL
S. K. Chung
Gram File
CAG-022-85
CITY OF RENTON
PUBLIC WORKS DEPARTMENT
CONTRACT CHANGE OROCR AGREEMENT
CONTRACT HONEY CREEK SANITARY SEWER PUMP STATION A POWER, PHASE 1, SCH. C 6 D
CONTRACTOR R.W. Scott Construction Co.. 9840 ;arr Road SE., Renton NA W,-,S 226-4457
SUMMARY OF PROPOSED CHANGE
A. Emer .ncy Channel Repair and By-Pass Over Flow Channel lump Sum $3,847.24
B. Change Emerprocy Generator Plug Recepticle Lump Sum 212.92
C. Modtfy G on Pump Station Fence for Emergency Access Lump Sum 593.40
Subtotal 4,653.56
Sales Tax 8.1% 376.93
Total $5,030.49
P11 LJ IeF
All work, materials and measurements to be in accordance with theprovtslons of+the
Standard Specifications and Special Provisions for the type of construction involved.
LQTllila AL—CUtIfTfAIT--eUAREFff�NTIE�ZT— 11SA1�1`�ET TRA-NZ`E- TMPIATCEI-l`ON'1
ANOINTI AMOUNT THIS ORDER TOTAL AFTER CHANGE
$202.530.79 f I $23 :03 ( ES,J?J.49 I $239.785.52
,
SIGNATURES: CONTRACTOR DATE
F
PROJECT ENGINEER � .Crti✓ _ DATE
APPROVED BY '�;� LATE
� ub fc 'Gor'kt 3fric`torT �-'—`
�)- IOt Ne' M b A-.. ''' d
C'IlY CRENTON • DEPARTMEMMY ENGINEERING
• • MUNICII+AL SUILOINO. :JOO MILI. AVE. SOUTH. Rl NTON, .M 1014014e.2^%-2631
h.nn, flnnl ru... I
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Ueu Uml Pape fn !VM]US TOTAL THIS ESTSAATf TOTAL T
DYaanM.On O O11T!
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-3 WI Y.11 §furor. Lw 11,00P.00 1 IIMt :,,000.M Il 0 011 INt r1,IYM,M
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1 ppyn.olr M1np. Lf 061.15 1 IMt MLM 0 O.M 0 /p.0
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R \ INNS
t11FM�
tT91 la Wa41N({Tt1N '.
DFPARTMFNT OF LABOR AND NVf lU`I RIF S j
I~g) AIhWAffNF u1 {� 'N�+ • (.N)IrW t11.iWk'I<+N WI.�N{*il
SOpsc netar a, 14►7
The City of Renton
Fiw4e Department j
164 :Flill.avenue 5
Rwttan, WA M03.
get Fum No. AY3,0A1-auJ t
coa,Tact No.UX* 1
Please be advised that the 0"runent of tabor and wAustrw,dues here4y releate the
4ety of Renter, train any turt+ler llatahty, pursuant to R:"+ S1./d.030 end Kce
31.12.07a as would otMrwge Incur In commuort wm . contract ca,Uktg for
uridergroturi'rttltty work, Honey i.reek Sanitary Sewer' Phase
It 17 This certilttatc Joos nut reloasr .L. L. -'.lia _,)nstrucuon, inc., tram liability for
c 4tienti contrieutim whkht.Ater irW be determMrd to be dut with romped to tke
above 'nentlated cerltraCt or any;rther contr►cts said contractor may hats"darttottle.
Very truly yourr,
Kaye Kjorlauti
oid*ntnistr►tive kasistant
.lontractir Cm liphant c !:nit
I Phonet (IJtt) 7?5.4)iA
I
i ctul.Kiti,al�h3.6
r 1lMIMI;AeI' r14}I ------- �.f)n/a4 I - -• - :O'Hl. •,r q..
A19•t INVOICE VOVCNEII «rs.w .w..wew ra.w..n
Department of geology aerearrr/fN<rr vr.rnw ae n.+...1 sw.. «•.n.»
Mail atop PV-11 Mai...•a....«.»N..w.-..::.»
Olympia}. Wash
in
gton 96504 r•r'.c...w.w......w.+...«...w...•.•».
(WeNWYNNO•Y.a.rW Mar.w...«r,........».w.......-....«..
Maw rr«.w» «•w.««....«....«....»
ev
j iiew.ii es'aewi.reMw.ai n.r:«•....ri:�.:a�.rrw..::.a�
s a"a"• 00
Grant Naabsr.VPC-
Time Period for Mich Coats are 6 Witted to
1. •Total Amount of WDOF. CralL
2. Total Pr1ur Payaents _
S. Total Amount Retained to Dat (Prior-to C rrentRequest)
A. Cutrant Rs uest 001 of Curti nt Coa
S. Amount Retained This Request (52)
6. Not Amount Payable This Request (4-5
1. Grant Remaining 1-(2+3+5+6)
S. Percent of Project Complete
pOCIYMI• .9YY.rIm.M1r
.rr Mw.
( FRS AC .OU 7 CON
a. awe++.•.w.r. wMar.1 w. .rso. +..aw w.w Mai w� l
Ma = YIr �� mew a •E. M M. .IYn .Y r.i.• wr�OwHn y�rwM MY.
I
n
C r
J� COPY
CITY OF RENTON • DEPARI \1I ti I cif 1. NUNEERING
• • MUNICIPAL BUILDING. 200 MILL AVE SOU,T.r rrt .41 r.A 9f3O5S• 235 263'
r
PROJECT Money Creek Phase 1 i i PROGRESS P,*— • •t I. ' t S T L.iA AT t 2
ontract N�- Contractor rites Co_ Sr.ctlpr. _ Cbs.,q IY:fr. _ Sf.eet i_o+j
T--
f Esi IPF7E VlOUS TOTAL TrilS ESTIMATE i TOTAL TO OATS
�b Dfracrtption Unq Umf Pr,ce Qty Qty Ampvni ply A
_�� n+Ovrff I Qf v Amptni
. j Schedule "A" Basic Serer
RtPlace.ment 'Work
Mobilization 'L.S. ( S24,G00.00
c ,� 4 I� "
t s»..= c.r..a
tY I -J - -F^'`- 5-74,669,09 1001 S 24,0J.00
Sarcut Pavements Lr I .50 1:80
Cmraon Excavation for Street ICY I 6-00 is00 r_ - 1'1• Mc ..-0 j:+e i
Subgrade Preparation for Strer- iSt ' 5.00 4800
AEph. CbnG. for Full Width Street(TON i 34.G0 740
I Crushed Surfacing To
i 8.00 1152 `t o j c ..-, z v 7 1,7)1.40 :U+ T 1,117
Temporary Cold Patch SY 15.00 300_„y c o✓ .r , t r
v G.3'14 Y c&37 Jv
Cement Concrete Pavement Patch ST i ;p0.00 8ru.>•Y -3aao•72t- 12s1•jl
j A:7n. Concrete Pavement Patch �'ON 100.00 I 165 r .r ..L a#,ze 3Yi. ,f, zr- .,
Monument jEA i:O rX31 5
�. Bedding Material -ON 8.07 ' if14 3 as i. 3 L2M 37Y =: p,q�2,ca 3r�5y"
Bank Run Gravel ITON 4 F c � u +5 ![�-Zb[Zr rrt¢r z-. .tS z7,z 7,�bb��
t 5.1 r E.45 �.aaJ ^e Jf ;i4+d, 30 4is..75
Foundation Mateo iai 05 1000 50 j
12" Serer Replacement ��F 30..15 15A3 0--t :+a...rz ?` r� rv.M t rL.G7t
411o.sbr M ee fiff 1ifb42-.80f1
12" Serer in he. location .ILF 30.00 4!5
Existing Side Sewer IEA 50,GO ; 27 !
y-r KG.r..:.:ttf ,�/1 9Lt7. 4fiD:00 Lt Or
r +ad.:
Side Sewer L!n t�
I I
9 LF 20.00 350 BZ+ :se '.+:+.W+—
Side Serer EA '5.00I 27 34 t9r,.n i}.pY rag r.sTr• Ai+�UO 'r-+! IToss. bi4:96
Television. . �nitorinq LF .75 1998
Type I - 46 4inhole EA 2,Y'0.00 ?
Extra Manhole Depth iYF 70.03 ; 1? -
Manhole No F051 wrop onne;tt r .S. i ..,.3i31 - -
r '.t.ny M "�1: :Cr,rtec .A .'.:, ' :. - ..ram!" -• F }•+lNj';f10 GS 3;9H9:40' �
Manhole OF145 Drop tonne t';;n ,L.S. 1 -
Finish - Clean y ILF ;.�ti3 1SiC
SuDtotal Schedule 'A' , ._ .w ) -a.�,+!!l�;+y �d;'899.59
I Schedule "8" Additive Serer
Replacement Work -
7 Savcut Pavements �lF z.bi7 5'
Caanon Excavat iun for Street CY 6,0� 180
Subgrade Preparation for Street !SY - _ -
Asph. Conc. for Fill .dth StreetITON
34.�n0 . 145
Crushed Su rfacir,g TAN 9.00 � NZ
Monument JEA 150.00
Bedding Material !TON 8.00 10O -
V Bank Run Gravel TON 5,00 400
7 t 12" Serer in New Location LF 32.50 232
7 Television Monf•oring LF -75 232
i
Type 1 - 48 Manhole EA 1,503,00 1
Extra Manhole Depth IVF 75.00 2
`-` Existing Manhole Concecticns EA SUJ.GO �
-
I +y finish - Cleanup �LF 5 OOj T12
Subtotal Schedule "8"
sdr g ,�'3Yi ,v�
CITY OF RENTON • 1399PI-Y-1 OI I.NGI ;`1=ERING
•� • MUNICIPAL BUILDING 200 MILI AVE SOV ir+ RFNTON WA 98057. 235- 263t
i r
PROJECT 4p�e�C eek Phase Ili — PROGRESS PAVMf N! r yTItAATE NO
;ontract No. Contractor '"^g construction C:xspany Cfos,y (Jatr _ Shee!�of.L
O•ear+Ption Un,t Un,t Pnce Eat PREVIOUS TOTAL Trr1S ESTIMATE t TOTAL TO DATE
OaY Qty Amount O.r Amo..n+ ! Oty amount
Schedule 'C" - Additive Sewer
joRePIIIC2ment Work
Sawcut Pavements ILF 1 1.00 ZO
Crushed Surfacing TON 8.00 55 '
Asphalt Concrete Pavement patch ITON 100.00 60
Monument fEA 150.E 1 I
Bedding lateral ITON a.00 60
".ank Run Gravel TON 5.00 , 360
Foundation Material 'ON .01 50
Carr',er Pipe Replacement !L.S. 1 30,040,00 I
IV Sewer Replacement �LF 32.50 103
.elevis`on Monitoring LF .75 , 323
. Existing Side Sewer 1EA 57.00 .'
Side Sewer Length ILF 20.00 10
Side Sewer Tees I 75xO j 3
Install New Pipe in Exist.ManholelEA Sp0,00 4 j
Finish - Cleanup jLF 5.00 323
Subtotal Schedule -C"
Schedule "D' - Additive Saver ! -
Replacement Work
Sawcut Pavement ILF .75 660 '
Crushed Surfacing +TON 8,00 � 60 !
Temporary Cold Patch fSy 6,00 360 I
Asphalt Concrete Pavement Patch TON 100.00 60
Monument (EA 150,00 1
Bedding Material TOM 3.00 I 160
Bank Run Gravel IIIITON I 5.00 i 470 '
Fcundatfo, Material ITON I .01 i SO I
12- Sewer RePlacrxnt [IF 32.50 I 310
Television Monitoring iLF � .75 1 310
Existing Side Sewer EA J1.00 1 9
Side Sewer Length ILF 20.00 ( 4-, E
Side Sewer Tees !EA 75_Q0 g
Existing Manhole Connectiors EA 500.00 2 I
Finish - Cleanup ILF 5.30 3I0 j
• 54totai Schedule "0"
I �
f GRAND TOTfi- /z y lily ! ; 178 c 7 1,
Sl'btotai :cchdule> - i ! 148,4180,"Ail I
- fAB:Esl:9f-
I Retainagc 52 A (a).I Earnings a/able this Estimate
(a) - 1b),
x p L ,or4Li
Sales Tax: h x (a). 14,42.1
A^I this
i
cmnt Due 1Y Estimate (c) s (d
Grand Toril (a) { (d). y. �.-
I I ( I
J
ct# 4'�rRt4�
r DATE: N!H--1915—
70: FINANCE DIRECTOR
FROM: PUBLIC WORKS DIRECTOR
SUBJECT: PROGRESS PAYMENT
CONTRACTOR: King Construction Cowpany ESTIMAIL tr0,
7R2 �.S Hone Creek INHa�e III
CONTRACT NO. � PR0.1EC7: y
Sewer Replacement
• BL
1. CONTRACTOR EARNINGS 11115 ESTIMATE f iffYt84:S9 = �'; jx Y
3'
2. SAUS ?At / 8.1% 3_969.i1f> '�, qb14 `1
1. TOTAL CONTRACT AMOUNT THIS ESTIMATE S-42A4 6—
/
4. EARNINGS PREVIOUSLY PAID CONTRACTOR S $;QQ 4'O,yHS.it
S. -EARNINGS DUE CONTRACTOR TITS iSTIRATE f 46�44rr.}3- % /30'�
6. SUBTOTAL - CONTRACTOR PAYMENTS f "E—Vrm1
1, RETAINAGE ON PREVIOUS EARNINGS f 4-08 2 ,q,*j4j*
4. -- RETAINAGE Ott EARNINGS THIS ESTIMATE 2.444, y-4 "
'I. SUBTOTAL - RETAINAGE f gciMR�B __
. ,11. SALES TAX PREVIOUSLY PAIL f 6:-00 'f40 T
:I. SALES TAX DUE THIS ESTIMATE moral-nR , _ "Stiff
SUBTOTAL - SALES TAX f 37968•r66 �`"// '/d4
'(951 K Line 1) GRAND TOTAL f it;9N1 35 /4 2; `_3
"PETAIHAGE: `S
T IIUNCE DEPARTMENT ACTION:
PAYMENT TO CONTRACTOR (Lines 5 and 11): H3' ,Gy Tl
ACCT. 1 42iZMJ015.596.38.65.19 f
ACCT. / f
ACCT. I f (—
ACCT. I f P
ACCT. I
�f FAIRED AMOUNT (Line 8): a
ACCT. /
A�H/mums coA 1a fit t9 f I =
ACCT. /
ACCT. I
ACCT. / _ f
ACCT. I
CKARTEM 116. LAWS OF INS TOTAL THIS ESTIMATE f iP:949sfr5
CITY OF RENT^,') CERTIFICITION i—
M MOrl i<tl 00 .V11•ClM1 r/p•IIWh pI
w.LI. IIYr f4 WNYY� MM VY I•JaY� Mt
r.w[U t1iIM0 CI M WtJ MrOYrro 4 PYWMp
nMrt rO Mr ry 6IY r � u{r Y uv uY� 4
s.r.t-In rrw�r M eh a �A•aa ,y0 >tir,yr "/.
• r•'�D 0 WNrrtvl r0 ah'I O VD 4NL "J �/(((/
.. __ .-_•. . ,.:,f w ax:�i-r*.^x:m+oa-ass.-�nc.,p.h.. � +--e..r-. .: ..
HONEY CREEK'SEWER S-296
Dept. of Ecology Ref. #39 Grant & Realted Corresp.
A19-1 VOUCKU SUPPORT FORM
Grant P a Name Grant Amount
GRANT GRANT TOTAL
UC VOHER 100% OF t Y ELIGIBLE _ ELIGIBLE MDOEr PREVIOUS PRESENT GRANT
MAJOR PROJECT ELEI9?IR VEND011 0 DATE COST PERCENT AMOUNT SNARE T REQ
UEST QUEST REGRAN ING
1. Grant Administration _--_-- ---__- — ---�-
A. A/E
• B. Force
2. Fore Account
J. A/E Basic Fee
A. Design
B. Construction
4. A/E - Other
5, Inspection
A. A/E
B. Force
6. Construction Cost
A.
B.
C.
D. Retair,ge (indicate
is in escrow)
7. Equipment
TOTAL COST
r This billing period only.
_ '& of grant eligible amount.
a Minus retainage.
l Flom • .
REFERENDUM fg ON Vale
FINAL APPLICATIONr -
APIN GRANT ASSISTANCE
1%ASTEMATER TREATMENT FACJUTY
✓ILICAMTTI MJ.MI .MO ADDhtM OIINMT({11C111llI NT/i1Vt.1i\It Ak%JTt L/INO 1ftV tII
De TAI1tDM/CMIITIDN OIrMO,JCI IATTACX CRAP MCON OI"MR IDA INr INtt Np1G LON/VLTAR rAMOStO
ODIC\NIKTIOh/CXI DV LC IDA TXl IWNC\.NNTIL V.TtO CYN ICOM/Y YONM,/Np I IMhNCII NM/VMY.N TI
IVNDINp/pVNCIe fOMTXI{IROJeCT {ITIMA\taCXlpVII fON iN(MNOJtCT
MON1. 11.0
. OOl GRANT PROGRAM
RANNINGtTARTID
M C.t.ON.A.D
ILANNING COMILLTEG
C GINIAALOMVG.TIONMONO av,_
DESIGN{TART(O
D AIVe NUe MONO /
DIIIGN COMILe TeO
t OT.t RM1fIe C11Y1 (------ '
Cp.f1NUCTION
a__
CONSlNVCTIONCOMILe110
a
I \OTALOIATNNUt a�_
/t.I.A CDMIIIANCO O MO O was
❑I.e MIT
❑IIMAL Dec IAMATION Of MOM-maw IICANCe 14Nt0
❑FINAL INVIRONMCNTAL IMIACT/1ATIMINT II/YIO
Was the facility plan and/or the design of your project done under the Federal
Program? Yes 13 No a
wV IMII
If you checked yes, phase indicate: Facility Plan 0 Design ❑
Date completed:
Federal Grant Number
TT•wpDP•owa MIT 1•••R•11•rl�•••wIILMTW WM1•••RAPTIM•TW•RANT caNT•wt+l`-`-
•Too l. ALAS wo • •TIP 11-M•IOM
\, pNl RAIJlMRPLAN • 1 RArH RNO YIbncAhOW •
I PACIIITISS PLAN OR • ! ADMINMTRATON Or ORAMT •-�
• SMON+p RIMO At PORT •�,�� S PIILO•SDIU INVUnORIOW • ,,.
a •MITDT•L • _.._ • •UOTOTAL
C n•P NI_toWIRUCTION
1. TMRTMIN\•LRM\ • To O•M MAVUAL
•. OUTILLL • 11 LAS IG4VMINT • _
• I%TV MCI Tom • 11 IMINGSnC."10
•. 1UMIlTNTI0 13 NDMINI•TNN\OFF Or ONRMI
• M MMOVNL • II SATILLI11 WI.ORI 81•TIM •.—.
0, /LUDGI DISPOSAL • \S RRIMIGI OM_SITI NU\IMR\•N
I COMpNID St NSR OVINILON • WITCM MNM.GSMINT PAOORW •___
• On-4TI IMSPICTION • 1• COLLICTOM
• O11.CI 9.01MSt NINO • _ 11 OTNlR 1SPIC11Y1 •_
\S. SUSTOTAL
D TOTAL PROACT COST IORAND IOTALI • _......___---
I ISTIMATID PORTION 01 TOTAL PROIICI CMl
ATTRISUTASLI TO INl AGV PNOOUCINOI
ANL ROY SAVING PACILIIIIS •
IUNDING ASIOTANCt APPLItO 1OR(001 GRANT RIOVIST)
1 $IL•1 PLANNING GRANT • ______
ON
I, pi•11 IIII DISIOWCOMTAUCTION GRANT • __. _�
OR
1 •Tl•w COM\NDOTION GRANT
ICSRTII V TNI ASOVS INIORL ..ION IS TRUE TO TNt•t ST Of MY RNOMLSDGI AND TM111 AM LEGALLY AUTMORISto
101.0N AND WIM.T THIS IN1 ONMATIOM OM SS-ALI Or TN1 AIILICAMT.
PRINTIO MAMi •IONAT URt `
TITLS 00 LOCALLY AUTNOPISIDSIGMATOR "To PMOM%voltR
..%MPI E APPENDIX A
CRANT'EE NAME: Anyt own, Washington
PROJECT TITLE: Such as Anytovn SwasT Treatment Plant Upgrade and
Expansion; or Georg,- Interceptor; or Shore Pump
Station Improvements; a•c.
PROJECT COMPLETION DATE: Month/Day/Year
PROJECT DESCRIPTION: This should contain a detailed description of tht
project. All major components of the grant project
should ha In the description.
11F RF • •
1T
i PUBLIC WORKS DEPARTMENT
NSIGN%UTILITY ENGINEERING 0 235 2631
+� WAICIPAL WILDING EOe 0MLl AVE.a0. RENTON.WASH.sea"
b
P
LED aE ese�
BARBARA Y. SHINPOCH September 16, 1985
MAYCA
Mr. Chris Haynes. P,E.
Washington State Department of ECotogy
Mail Stop PV•11
Olympia WA 98504-8711
Subject: City of Renton Honey Creek Sewer
Grant 4WFG 85-063
Dear Mr. Haynes:
I am requesting that the City of Renton grant amount be expanded to include
the cost of the required stand-by electr4c generator unit for the Devil 's
Elbow Sewer Pump Station,
As I have highlighed in the attached correspondence, this generator was
added in accordance with direction from your office. The original grant
signed on March 29, 1985, had no cost allowance for this required unit.
At present our grant amount mTNimun is f398,f 'o and 1 request that this be
increased as listed below.
TOTAL COST DOE 501 GRANT
Design f 5,093 - P0036799 f 2,546.50 _
Inspection 3,000 Estimate 1,500.00
Construction
Item Ala 3 ,69�693 Eligible 30 800_00
e<
$69,693 $34,846.50
In our bid, attached to the copy of my September 1?th letter to Ed O'Brien,
Only Items 0 1 A 3 are considered eligible: the generator unit, and the
garage.
This added $34,846.50 would increase the total grant amount from $398.620.00
to $433,466.50. You, approval is requested.
Very truly yours,
l , C . i 1 ,
Robert E. Bergstrom, P.E,
Attachments Engineering Supervisor
e 7- , T
41 W, MU11 NN 1• • •
NAII if WAVea',tlel
WARTKNT OF FCCK(X;Y
\\.+ 4,p 1'1 n • IMn�w K V whn •@SIN@ IO • IdlJ IWMI'
June 10, 1185
Mr. Robert E. Bergstrom, P. E.
City of Renton
201' till Avenue South
Seat' .,,, Washington 98055
Dear Mr. Bergstrom:
Honey Creek Sewer and Devil's Elbow BumR Station
Plans end SpecTicetlons
On behalf of the Washington Department of Ecology IWDOE) , I
gave conditional approval of the subject plane and
specifications on December 18, 1984 (pump station) and April
22, 1985 Isewei) . The aonditlons of those approval@ have
been satisfied by the City of Renton with the exception of
Providing emergency power for the Devil's Elbow Pump
Station.
Your June 5, 1985 letter to Rosemary Walrod indicates that
you intend to purchase a portable generator to satisfy that
last condition. This proposal is approvable to WDOE. The
generator must be purchased and operational in order to
fulfill the requirements of the conditional approval. If a
generator is not purchased, , th pump station will not have
WDOE approval as required by state law. Consequently, WDOE
-ould not allow pump station start-up.
Ed O'Brien of my staff is reviewing Phase III, the
downstream cavity improvements, of this project. WDOE
approval of tie design and construction of the downstream
gravity improvements is also a requisite for start-up of the
Pump station and gravity sewer. yy,ar
I haM�.\•i�I)�� .
UI
JUN 1 T 1905
Robert E. Bergatrcb
June 10, 1985 •
Page 2
If you have questions, Please call Ed O'Brien at (206)
459-6089.
Sincerely,
1 Chris A. Haynes," +�:;F
Supervisor
Facility Planning t Desiyn
Section
Municipal Division
CAH:lm
cc; Ed O'Brien, FPD Sectiun
Gary Brugger, NWRo/WDOE
Grant File, Rosemary Walrod
eai9,w Vh m�La • •
IA my
i r4111w WAVMt..I(1N
DLPARTMt.NT (A ECO LO CY
tv,nV,, iv,vwyann '"U14'r)1 a fRxU JfeALixl
July 9, 1985
rw,a+w �t
U M.aewttl�,tvv���� ���'l,t�'�'
Mr. Robert Reraa,rus, uiiLGa woo
City Engineer
City of Beat,,,
210 Hill Avenue South
Renton, MA 980S5 JUL 1 Z Igo
Dear Hr. Dergstroa:
Honey Creek Sewer ReplacgWnt
_T__tkeae J, WFG 85.067 _
The plane and st"ificstions for the above-re terraced project have been
reviewed, This project cone lob of replacing of paralleling up to 2867
"Dad feet of gravity sewer pipe.
In accordance with RCW WWII() and Chapter 1I7-240 MAC and ran behalf II
of the Department of Fcology, the plane and specification, err
approved subject to the following coadittoos: hereby
1. The City must accomplish the work in Schedule A prior to
•tart-up of the Devil's Elbow pluep station.
2. The City oust purchase and install 8o eleergency generator to
serve the Devil', Elbow poop station. Print to start-up of
the Devil's 616ow P
Pump station Washington De ertee t must receive • statement, signed b the P n of Ecology
Ra,ban 9hinpoch, that the generator's first grant signatory,
shall
service to the Devil's Elbow pump ststioa.
If you have any questions, ple„e call Ed U'Prlra at (206) 4S9-6089 or or.
sincerely,
r1 :ynr�E., Su ry tlsor
Facility planning 6 Design section
Municipal Division
CAH:db
8nclreure
cc: v,ed Kern, H, C-WAL, lac.
N Regional Office - Gary Brugge,, RWRO
FPD Ent
Grant File - Rosemary Walrod
-A ,
yawn w,m alws,u • • � M�a+� D
tit�Il 1% WAYNCii(1N
DEPARIMENT c:Y ECOLoGY
v,sw tv.,t.,wev, %V*W I1 a 1^4~1) JUL 2 9 Igo
July 25, 1985
Mr. Robert Bergstrom
Public Works Department
700 Mill Avenue South
Renton, Washington 98055
Dear Rob:
Hunel Creek Sesser PloJect: WFG 85-063
14 i .c-(zetioo to Solicit Bids for portable Generator
This letter serves as written confirmation of verbal authorization to adver-
tise end to open bids for the portable generator for the Devil 's ,Ibow
Lift Station. The award of this contract should not be made nor should
all bids be IeJected without authorization to do so from this Department.
After bids have been opera s and you have determined the low responsive.
responsible bidder, please send me ,your recommended selection for bid award
and two copies of the following items:
1. Certified tabulation of all bids rIceived.
?. Proposed form and bonds from the successful bidder.
3. Proof of advertising,
s ng, inClcettng the circulation dates and time
for receipt of bids.
4. Any addenda issued during the brJding period and acknowledgement
of its receipt by the successful bleder.
Please call me if you have any questions at 459-6102.
4 c►rely
Rosemary L. Walrod
Contract Officer
Municipal Division
RLW:sbh
025100
cc: Fred Kern, M,C,W-L
Ed O'Brien, WDO€
S. K. Chung, WDOE
Grant file
11F q�,
r 1� • •
U 7,
PUBLIC WORKS DEPARTMENT
OCSIGN/UTILITY ENGINEERING • 2J5 2631
MUNICI►Al eUIEU1N0 200 Mltl AVg.g0. RENtON,19AtN,tleUeS
a
tr
Fern Sr PrF�P
RARRARA V, $NINPOCII July 26, 1985
MAYOR
Ma. Rnerunry walrnd
Waahington State Dept, of Itcology
Mall Rtnp PV-II
Olympia WA 98504
Subject: Honey (:reek Serer Interceptor
Urar Rnaenvtryt
Plea Rs rind attached our bid results for the Roney Crook Sewer Sawa Bency
Power cenerator.
The rreo,nmended 1,,v bidder is Pultat Constructors at S73,29I.8U.
1 have attnchrd copies of the bid bond, proposal . AdvertlReoontA, and
bid Rummaty.
1 reQusat your Approval on award to Puget Constucture. Thank you.
Very truly yours,
Robert R. Rrrgarrom, 11.F,
Supervisoring Hnglneer
rkd
At teclmKnls
PUBLIC WORKS DEPARTMENT
tl UESIGN/UTiUTY ENGINEERING • 235 2EJt
kN1NIC1►A/aUIl DIN0 MILL AVI.t0 11!' rr1N,1EAlN.Hera
t�
'fFb SrPiN�
BARBARA Y. SHINPOCH
MAVOA
SePtember 12, 1965
eashln91 nn Stet, DePertment of EC0109�
Nail Stop PR-11
01Ym01e, eashinglnn 96504
ATTENTION, Ed O'Brien
SIH,•C1, POWER
User Ed!
Plaese find attached the signed contract for the last Photo of Bork
for the City of Renton Portable Englne Generator Set,
In addition to this subwlttal I a requesting that the grant amount ha
Increased to accoawpdate this extra projec', W-k required by your offlra.
Our Present grant amount Is 5596,000.00 and the eligible prnjarf ele-
menla, Item !1 and IS amount to $61.600.00. 1 eould Propose
grant be increased to 5426,600,00. lha 501
Thank you,
Sincerely,
Bob &srgstrCw
Engineering Supervisor
BR, cc
Attachment
ullr 111 RIIIRA
GE NI RAl11T SCHEDULE OI PRIw
1 NGINl N tll JULY. 198!
SCTIEINA.E O PRICES
PURIABIE. MINE Gf RERAIOR Sit
RATER PROJECT NU. BIS
(NoIE: UNIT PRICES FOR All ITEMS. All EXTENSIONS AND TOIAI AMOUNt OF RIU"UST of SWAIN. SIHY UNIT PRICES IN ROTH WORDS AND FIGURES. ANU WHERE CONFLICTS OCCUR. THE WRITTEN OR TYPED WORDS SHALL PREVAIL.,
APPR611iEEiC -'
1►11ON UNIT PRICE IF TOTAL PRICE
I. I1w SLIM I?S VW PORTARLF TRAILER S '
HOUN1ED EMERGENCY GENERATOR SET A,Al N�)",'ll
COMPLETE (CATERPILLARNO. MOST) 9-12
f(Y 1 F.1C1-l_R �li)G4iEI tm��• %
^�-wl'1�01CiiYC�CPi�. 'liuC. �1�•�vlrlq� <\ilUu,,•���;
?. LUMP SUN ELECTRICAL MUDIfIf.At1ONS AT f
HIGHLANUS PUMP STATION
,1 ` -Ji+t — f L"...
�Val
(WORDS)
J. LUMP SUM SITE INPROVEMENIS AND F-G SET f- "Ipo f 1 Q A( c
RUII DING AT HIGHLANDS PUMP
STATION ` 1
(H 31 1hS►.15�,�CtL1 Mudwl // p
l{� 'PI PJC1�0X,
SUBTOTAL f
SALES TAX (8.11) o
f 51 Q..C1 � '-
TOTAL f rl•,1 � 7� )
—l�nwu,� 1 1��• 11� 1
ESS I
SCHEDULE OF PRICES - I
Bbnlh tie r+ Andrea IM•atly Miniker
141,Nil IKUNI 14 lit lit u .l
wro 29. 196s. ('
Rr�,�IVF� --
The Honorable Barbara Y. Shiopoch
Mayor, City of Renton "R 1 i9R5 200 Kill Avenue 5. Y(s
Riear Mayor Shienon, WA innpoch: tifA S(1FFf�k
Ilonew rreek 161ba cgter Fniect
Referew '^ Great Ile. VFG W063
Ellto!re for your records is a fully executed copy of the Referendum
39 Grant Agreement for construction of the Honey Creek Sewer Prc Jett.
Fit yolr use in requesting reimbur\ement 1 have enclosed copies of
A19-i invoice voucher and voucher support forms. When ynt "be-it. n'a-
burspew t requests, please Itemize your costs in accordance with the
grant budget (page A-4 of your contract). Our fiscal office will return
Inc rlarification any payment requests which do not show appropriate
categories of costs. This will delay your receipt of funis.
A turrerl ccpy of the Referendum 39 guidelines and "Financial Guidelines
for Grants Management" are included for your assistance. "Flnnrlal
Guidelines " gives general information and Referendum 39 guidelines
provide specific Items of eligible and non-eligible projett colts.
Please call me at 459-6102 if you have questions.
Stpceraly.
i Rosema y L. Walrod
Contract Officer
Municipal Division
Rtlk;sl.h
01/01
Ere 1c-.l let
cc: Robert Bergsrr'om, Public Works Dept,
[d O'Brien, WDOL
Grant file
APPENDIX A
Budget Information
City of Renton Money Crook Interceptor
MAJOR PROJECT ELEMENTS
Step III total Total Eligible
Cunstruction Cost Cost
1. Inspection Eee $15.206 $15.200 $15.200
2. Construction
0 001 eligible)
Schedule A - Force Main
(Lees ineligible items) 94,861
Schedule C - Pump Station 95.000
Schedule D - Power Supply 79.295
Change Orders 51 13,658
sales tax 8. 11 22,892
Subtotal $305,506 $305.506 $305.506
Estimated Bid Construction
5300 L.F. of 12" line,
plus appurtenances,
reatorWon, etc.
(84% eliRtble) $479.200 To Be Determined
Dnwnst,esm Rrsvity line
Improvements $107,500
10% Contingency $ 56,670
Subtotal $645.370 $645,370
Total Project Cost $950,876
Total Eligible Cost 797,256
Grantee Share 552,256
*Department of Ecology Share 398.620
*Thin represents a maximum amount
based on grant application
A - 4
eel
aAl! ltsv 16_ Itln C I T Y OF R E N T0N .
'i
RE,gU1SIT10N Ji7)_-_1
DEFT, Q'I/UW/15.596,JH.65(19;
A=. Utllil.Y Lnginnrring
=_iiaYL{aU YcNIN1R N0.
ACCT. _
PHONE NO.
VENDOR NAME AND ADDRESS VENDOR "REMITTAWE" ADDRESS
RN? Ingineerinq
P.V.1'at 11M)
K1rtlAnd, NA 9R()13
Y• DESCRIPTION 1N DETAIL
ANOUNT
Iro i Ian; anJ s clficatlonS for emrreencv sower unit for Ilenr w rel
")" �� .n ,) i II ghland; N�tcr Puma St-tl n
es
tl a
(c
5•
PURCHASING TO ORDER ?
AUTN. by: i
1, Requirements at Honeydew Lift StAtlon •/n�
A. Review available der.ign and construction data to determine power
supply regio rements at the Honeydew Lift Station site.
B. Review available design and construction data to determine
end pixlattgtnq control and Slam system functions, 'transfer twitch,
eail ahar.cteristics at the Lift Station site. :se this
data to design electrical power, control and alarm interfaces
between the new E-G Set and the Lift Station,
1410 Market Street,P.O.Box 1190,Itirkland,Washington 9liM 20fi1027.ga00
• CITY OP RENTON
HONEY CREEK INTHICEPTOR
f•RA1T1' 0.EINNlIRSF7IENT REQt11LST II September 13, 1985
Major Project Elements Construction Step III Eligibility Request I1 Eligible Costs Request 12 Eligible Costs
NI Inspection $ 15,200,OC S 15,200.00 -0- -0-
M2 Construction 1004
Phase 101A68" Schedule FM 94,861.00 100% $ 89,744.41 Final S 91 ,324.41
Change Order w/0 tax (except items) 500.00 500.00
;ales Tax 7,309.79 7,437.77
S 97,554.20 (Subtotal) $ 99,262.18
Phase I-"C" Schedule Pump S 95,000.00 IOOY S 38.300.00 S 53,599.00
Change Order 23.302.95 23,302.95
Sales Tax w/o Lax _ 4,989.84 6,229.06
S 66.592.79 (Subtotal) $ 83,131.01
Phase It Interceptor $479.200.00 84% $ 57,925.14 $274,717.12
Change Order (except items) -0. -0-
Sales Tax w/o tax 4,691 .93 22,252.08
S 62.617.07 (Subtotal) $296.969.20
Phase III Kennydale $342,465.20 (detailed) S 48,309.59
Change Order (exceptions) -0-
Sales Ta w/o tax 3.913.07
(Subtotal) S 52,222.66
Phase IV Power Generator $ 64,300.00 1001, -U- -0-
Change Order 5,208.00 (Sch. 1 6 3)
Sales Tax w/o tax
$ 69,508,uo
SUBTOTAL $226,764.06 SUBTOTAL $531 .585.05
-PI REQUEST -226.764.06
GRANT 50% 111,382.03 >2 BALANCE 304,830.99
GRANT 501 152.410.49
5$ RETAINAGE 5,669.10 5$ KETAINAGE 7,620.52
GRANT SUBMITTAL $107,712.93 GRANT SUBMITTAL $144,789,97
CITY OF RENTON • DEPARTMENT 01 ENGINEERING
• • MUNICIPAL BUILDING. 200 MILL AVE SOUTH. RENTON, VVA 90055. 235-2631
PROJECT tioney Creek Phase II_ I PROGRESS PAYMENT ESTIMATE NO 1
:ontract No. Contractor ev Ki Constru t; Ion Clos.ng Date_31.2m__ Sheet Lot.Z-
t Est PREVIOUS TOTAL THIS ESTIMATE TOTAL TO DATE
rb- Oaacriot.*n Un.t Un.t P..co Qiv Qty Amount Oty AmL`o�-unt Oty Anhwwtt
• Schedule 'A' Basic Sewer
Replaceeent %Fork
Mobilization L.S. 524,000.00 : 0 I 0.00 1005 S 24,D00.00 i00% S 24,000.00
Sawcut Pavements LF 1 .50 1280 1
? i Common Excavation for Street ICY
1 6•00 1600 '
t Subgrade Preparation for Street SY ` 5.00 4800 - ,( ,(a
Asph. Cooc. for Full W° 'th Street TON 34.00 740 a
Gushed Surfacing %TON 8.00 1152 i
' Tee�o ary Cold Patch SY _6.00 _jQ0
Ceaeat Concrete Pavement Pa:_h _ ST_�100.00 8 14
1 Asph. Concrete Pavewent Patch TON i 300.00 I65 I j
11 Monument EA 150.00 5 { j
Bedding Material TON 8.00 870 C 0.00 b78.431 3,027.44 378.4� 3.027.44
Bank Run Gravel TON 4.50 6645 0 0.00 14.3DI 514.35 � 114-3 514.35
7 Fow,,dation Material TON 10.00 So
i
12' Sewer Replace,ent LF 30.15 1583 0 1 0.00 552 I 16.642.80 552 16,642.80
12" Sewer in New Location LF 30.00 415
Existing Sid, Sewer EA W.00 27 0 0.00 I 9 I 450.00 9 450.00
t _i fjnjt,`---__ L _10.00 r �0.�Q�gtg�29 � 580.00 f{� 29 ' 675.00)
Side Sewer Tees -` - EA 75.00 27 0 -f 'O.W 1 9 675.00 ! 9 I 675.00
Television Monitoring LF .75 '.M
Type I - 48 Manhole EA 2,000.r. 2
r
Extra Manhole Depth �YF 10.00 t 12
Manhole No. FOiI Crop Connect!on L.S. 1,5[HJ.00 3
Existing Manhole Connections EA 500.00 17 0 0.00 6 i 3,000.00 6 3.000.00
Manhole 0045 Drop Connection L.S. I,50r1.00 1
finish - Cleanup LF � 5.00 1998 t
I
Subtotal Schedule 'A' 0.00 48,889.59 48,BB9.59
XhenkFl! 'B' Additive Sewer - _---__-- - t�+-lt � t� .`�.�1
Replacement Wort ��`
Sawcut pavements LFZ.00
Ccavation for Stre o onEx et Cy 6,00 180
i Subgrade Preparation for Street SY 5.00 490
LI6i '/ Js ,p71a(E
• Asph. Conc. for lull width 5treeL TON 34.00 US
Crushed Surfacing 70N 8,00 242
Mo raj_ EA 150.00 I
Bedding Material TON 8.00 100
Bank Run Gravel TON I 5.00 PoO ,
12' Sewer in New Location LF 32.50 232
Television Monitoring F _75 232
Type I - 48 Manhole EA 1,"0 00 I
Extra Manhole Depth YF 15.00 2
Existing Manhole Connections_ EA 500.00 1
Finish - Cleanup LF 5.00 232
Subtotal Sc"dule "8'
4W
I
,
1
1
i�Gv't sb aualar
J=
CITY OF REN TON DEPARTMENT OF FNGINEERING
• • MUNICIPAL BUILDING. 200 MILL AVE SOUTH. RENTON WA 98055- 235-2631
r
l'
PPOJECT_tffwy Creek Vhase lldT PROGRESS PAYMENT ESTIMATE NO
a..tr�ct No _ contructw King Cons ruction Company Gomm..¢ Da1e9/3 85
�_. slK.iZ-ptL
't Est EVIOUS TOTAL THIS ESTIMATE TOTAL TO DATE
ND Qscr,pt.on Un.t Unit P•K.
QLY Qly A�n Q1y A.v.onwat C}tY Amount
Schedule "C' - Additive Sewer
• Replacement Mor`,
!
Sarcut Pavements tI S 1.00 20 f I
Crushed Surfacing TOM 8.00 55
Asphalt Concrete Pavement Patch TON 100.00 60
Monue.nt EA 150.00 1
Bedding Material TON 8.00 60 f
Bank Run Gravel TON 5.00 360 /Q+D
Foundation. Material TON .01 50 ia7``�rb
Carrier Pipe Replacement L.S. ]0,000.00 1 I C^ d
12' Serer Replacement - F 32.50 108
Television Monitoring LF ,75 323 f ,
' Existing Side Sewer EA S 50,00 7
Cide Serer Length LF I Y0,00 i0
Side Serer Tees ( 75.00 S 2 j
Install Mew Pipe in Exist.Manhole EA 500.00 4 ) t
Finish - Cleanup F 5.00 323 f
Subtotal Schedule 'C"
Schedule 'D' - Additive Sever
Replacement Mork
r
.. � Aro1e.J -
saiacu[ Pavement LF .75 660
Crushed Surfacing ITO" 8.00 60 i
Temporary Cold Patch ST 1 6.00 360 I
Asphalt Concrete Pavement patch TON IIII 100.00 60 1
Wntment I50.00 I
Bedding Material TON 8.00 160
Bank Run Gravel TON 5.00 470 '
Foundation Material TOM .QI 50
12' Sewer Replacement ( 32.50 310
Television Monitoring f .75 310 ,
Existing Side Sewer EA 50.00 9
Length LF 20.00 45 A7�I Yt E[,t6/ALA I
;ide Serer Tees EA 75.00 9 I I
Existing Manhole Connections EA ( ' I
SD0.00 2
Finish - Cleanup LF I 5.00 310
Subtotal Schedule 'O" i
WAND TOTAL
Subtotal Schedules "A' '8" "C" A 0.00 f48,089.59 IU8,889.59
"D'
Retainage: 5i x (a). 0.00 2,444.48 2,414.4A
Earnings Payable this Estimate 0.00 46.445.11 146.445.11
Aces Tax: 8.1% a (a). 0.00 3,960.06 ``' 3,960.06
Mount Due this Es, ite (c) I, (d 0.00 50:405.17 150,405.17
Grand Total (a) L (d). 0.00 52,849.65 152,849.6'
R
STATE CW N k4a,41r()N
DEPARTMENT OF ECOLOGY
su, %ty. r% ,i a (*"W "IN'Vit (+14W aSeanw
June 17, 1985
The Honorable Barbara Y. Shinpoch
Mayor, City of Renton
200 Mill Avenue South
Renton, Washington 98055
Dear Mayor Shinpoch:
Honey Creek interceptor Project
Referondiw 39 Grant Nu*er MFG OS-063
Enclosed for your records is a copy of the revised Appendix A. Budget Infor.
mation for attachment to the grant agreement between the City of Renton
and the Department of Ecology for construction of the Honey Creek Sewer
Project.. This revision (6/10/85) is based on the actual bid amount for
Phase 11 construction. A final revision will be made when Phase lii eligible
costs are determined.
When reimbursement requests are prepared for submittal to the Department,
costs should be itemized by the some categories as those on this Budget
Information sheet. If they are not, our fiscal office will return your
request for clarification, which will delay your receipt of funds.
Please call me if you have questions.
Si
l yl^YL�
Rosemary"!.. Walrod
Contract Officer
Municipal Division
RLW:sbh
O19/a6
Enclosure '•-
cc: Robert Bergstrom, Public Works Dept.
Grant file
P
N1 19
• APPF80IX A •
Budget Information
City of Renton Honey Creak interceptor
1 tJOR P111 CT ELEIENTS
Total
Step iII total Eligible
Construction Cost Cost
1. Inspection Fee f ls,2C0 $ 15,200 $ IS,200
7. Construction
(100% eligible)
Schedule A - Force Main
(Less ineligible items) 94,861
Schedule C - Pump Station 95.000
Schedule 0 - Power Supply )9,235
Change Orders 5% 13,458
Sales tax 8.1% 22.892
Subtotal S 305,506 S 305.506 $ 305.506
3. Phase II Construction S 519,353
5300 L.F. of 12" line, appurtenances,
restoration, (less ineligible items)
(84% eligible)
Change Orders 5% 25.960
Sales tax 8.15 _ 44,171
Subtotal $ 589,492 S 589,492 S 495,173
Estimated 91d Construction
Downstream gravity line improvements $ 107,5CO
10% Contingency $ 10,750
Subtotal $ 118.250 S 118,?$0 To be Determined
Total Project Co.t S %0,876
Total Eligible Cost S 797,2S6
Grantee Share $ S52,TS6
eDepartaent of Ecology Share S 398,b?O
*This represents a maximum amoun..
based on grant application
A - 4
Revised 6/10/85
0021e6
I]�kyywC1h]Y�GGYo]�n7tiinn1er`r 77.� ]x�yy Andrn7ar Uypottytty KYizniykk�erxxYi(
1t7t7[7[itt7CO C[ 7C�7C7[7C�7t7C7CJC7C]t
R_� I E
The Honorable Barbara Y. Shinpoch eD
200 Millity of Avenue Penton "R ] 1�5
Renton, WA 98055 OF
Dear Mayor Sninpoch: MA R gpn CA/
Non" Crerk Interce,tor Project
Referendum 39 Grant Nu. WIG 85.063
Ertlotee for your records is a fully executed copy of the Referendum
39 Grant Agreement for construction of the 110imy Creek Sewer Project.
Ptr you use in requesting reimbursement I have enclosed copies of
A19.1 invoke voucher and voucher support forms. When yot s6b0t rt'n•
burseemnt requests, please itemise your costs In accordance with the
grant budget (page A-A of your contract). Our fiscal office will n tufn
for clarification any payment requests which do not show appropriate
categories of costs. This will delay your receipt of funt's.
A cVftert ccpy of the Referendum 39 guidelines and "financial Guidelines
for Grants Management" are included for your assistanct. "Finer[ lal
Gtidelines gives general information and Referendum 39 guidelines
provide specific items of eligible and non-eligible ptrojett costs.
Please call nr at 459-6102 if you have questions.
"Ncere1y,
t Rosema y L. Walrod
Contract Officer
Municipal Divisior
plk,st:6
0! i/aI
Et� Itu tot
cc: Robert Berg,trum, Public Work% Dept,
Ed O'Brien, WDOE
Grant file
Reteroodtm 59 Great Agrseawnt
between
State of Washtoglon Department of Ecology
and
City of Renton
TR1S is a binding agreeeient entered into by and between the Cub of
Waabtoglon. Departmat of Ecology, hereinafter reforrad to as tM
"DEPARTMENT and the City of Renton, Washington, hereinafter referred to
as the "GRANTEE."
GRANTEE'S legal address and telephone number:
Barbara Y. Shinpouh, Mayor
City of Renton
200 Mill Avenue South
Renton, WA 98055
(206) 255-2500
THE PUMPOSE of this rgnemssst is to provide funds to the GRANTEE train the
DEPARTMENT to construct the Money Creek `. wvr Project pursuant to Chapter
47.99F RCW, and to aid to fultilling the UPARTMENT'S obligations under
said chapter.
17 15 TNEREFORE M17LIA1.LY AGREED THAT
A. DEPARTMRNT'S PERFORMANCF
The UPARIMM boo townd that the GRANTEE soti.fiee the applicable
provisions of Chapter 4:1.99F NCW snit the recN recants of the
DEPARTMEbT. Roving determined the proposed project to eligible for
funds frow the DEPARTIIENT, the DEPAWMNT hereby offers a grant not
to served the dollar sooust aperified in Appendix A to the GRANTEF
subject to the ORANTEE's agromernt to carry out its terms and condt-
t tons This agrewent is to aid in the financial of the project
des,rtbrd in the attarbeu Appendix A. No additional poynrnt shall
be sad. under this agrsenent except by written asentlnrnt.
P PAYMENT OF GRANT FUNDS TO GRAMM
i Adotnlstrotiw Costs of the GRANTEE and indirect costs are
allowable as specified in Appendix A. The force account method
will be allowed to the extent provided for in Appendix A.
2. Payornt for major project elearate described in Appendix A
will be disallowed when the ORAMM'a request for reinburewent
exceeds that elemeat's total eligible cant without prior
vrttteo appreval.
The DEPARTMW will not provide retmbursamout to excess of the
DEPARfltNT'a share of the total eligible project cost.
J kwqussto for payment of eligible funds wili be submitted by the
GRANTEE on state voucher request forma provided by the DRPARflQM.
Loch voucher shall be submitted '.* the MPARTHM along with
tnfw matron which documents the work performed, activities
tmdertahen, and the progress of the project. The voucher request
form and Supportive docr Dts must last" all allowable costs
by major -laments as described in Appendix A. A general guide-
line for toapletion of the voucher request form and supportive
documents to included in this agreement as Appeodi■ S. Voucher,
and supportive documentm shall be submitted to.
Department of Lcology
Mail Stop PV-ll
Olympia, WA 981,O4
Atteotiom: Rosemary L. watrod
4. Payment request* will be submltted at least quarterly and not
more often than monthly on a reimbursable basis.
S. All payments are conditioned upon submission t. the DEPARTMENT
of the above-mentioned itemized state voucher request fore,
certified by the GRANTEE. All payneots will be for delivery
of materials and/or services performed within the rffert,v,
date* of this agreement unless a written modification is
obtained.
b. The DEPARTHIM shall retsburee the GRANTEE for SD percent of
the total eligible project cost set forth in Appendix A
except for the amount witbheld as security for GRANTEE'S
Perin rose Tire as specified to Section R.7.
7 Five (S) percent of each reimbursement payment shall he
withheld by the DEPARTMENT as security for GRANTEE'. periore-
once. Moslem withheld by the DEPARTMENT as security under the
provisions of this paragraph vill be paid to the GRANTEE when
the project(s) described in Appendix A have bean completed, or
P,,rt-ions thereof approved according to this agreement.
a when voucher requests are approved by the DEPARMNT, pavernts
will be "do to the mutually agreed upon destgaas.
9. The GRANTEE shall submit final request(s) for compenaot_tnn
within thirty (30) days after satisfactory expiation of the
Prnlect Specified in Appendix A.
10 All pavmreto to the GRANTEE shall be subject to final audit by
the DEPARTMENT and any unauthorized expenditure(s) shall he
refunded to the DLPARMNT by rho GRAMM,
11 It mileage and par dive are paid, at shall not exceed the
ami.uot allowed state amploysi,
_ 7 .
C. tTi oATR � Tifa_.rat PRRf�aRNM1Ct
The effective dote of this $cast agreement shall be February 25,
"#S. Any work performed prior to the effective date of this
yrPement without prior written authorization will be at the gule
*%pease and risk of the GRANTtt.
The project ]ascribed in Appendix A must be completed on or before
September 30, 1966.
This agreement shall exttre on toter then December 31. 1966,
to the event the GRAM fade to comments work on the project funded
hervta within four (4) watha after the effectivv date of this agree-
"at, or by any data mutually agreed upon to writing for cormeacsment
of work, the AKPARTTVYT reserves the right to terminate this sjrsemant.
b. KICKMCKS
The WLAJME is prohibited from inducing by any means any person
attployed to the construction, completion, at, repair of public work
to It" up any part of the coapoosotion to which be/she is otherwise
ootitled by lepaxtment of Labor regulations.
t. AMIS T GN PI ,ems
Tk* following provision, shall apply it the projoct covered by this
agreement iselndes funds for the Acquisition of laid or facilities,.
1. Prior to disbursement of funds provided for in this agreoment,
the GNANTKF shall establish that the cost of land and/or fsttlt-
tie$ is fair and reasonable.
2. The (WAMV. shell provide satisfactory evidence of title or
*bilily to acquire title for Poch parcel prior to diabursomoat
of funds provided by this agreement. Suck evidence may include
title Insurance policies, Torteos certificates, or obstroct%,
and attorney's optaton establishing that the toed is free from
say impediment, lice, or claim which would impair le uses
contemploted by this sareamoni.
F. SIUOINC
The G ANTt6 shall not •dvorttae for bids for construction usttl
ncelpt of written approval from the Coat tort/Project officer,
Coet"ets for reastrurtion and purchase of equipment shall be awarded
through a Procne of compottttve bidding, if roquired by got* law.
M ttNttact Nell be swerded ustil approved is writing by tb* 11KPART-
IAW. The 0111ANTt$ shall retain copies of all bldo and coatracto
awarded for inspection and use by the MPARIVI T
3
G. CONV[RSIONS
The GRAMM shall not at any time convert any equipment, property,
Of fscility scquirad or developed pursuant to this agreement t„ maps
otber tbaa those for which State assistance was oriµoslly approved
without prior written approval of the D[PARTHRRT. Such approval may
be conditioned upon pa, mat to the 11[TANI"M of that proportion of
th
e proceeds of the Sale, lease, or other convtr o i st n, or encumbrance
which is"ion granted pursuant to this agreement bore to the original
■rqulsitlon, purchase, or construction
cost.
N. T[RIIINATIO'.
1. for Cause; The obligation of the D[PARTNtNT to the GRANTK[ to
eontingaat upon satisfactory pertoeblace by the GRANTS[ of all
Of Its Obligations under this ■gfRtme gat. In the event to
ORANt[[ unjustifiably fall tc Perform any obllgriton required
Of it by this agreement, the D[PARTf6NT may refuse to pay any
further (mile thereunder sad/or terminate this Sgroamant by
giving written notice of t. ,Oia*tioa. A notice shalt be given
at least five (S) days prior to the effective date of termination,
la that Retail all finished or unfinished documents, date studteo,
surveys, dravtngo, maps, models, photographs, and reports or
other materials prepared by the GRANT[[ under this agreement,
at the Option of the D[PARTIQNT, shall become its property, and
the GRANTS[ shall be entitled to receive just sad equitable
coapeasation for any satiefactery wort completed on such documents
and other msterlalx.
Notvithatandtng the above, the GN&MM shall not be relieved of
liability to the D[PARTM[NT for destagaa sustained by the D[PARTIENT
because of any breach of agreement by the GRART[t. The D[PARTMT.NT
may withhold payments for the purpoaP of setoff until such time
at the **set amount of damages due the DEPARTMENT from the
GRAN7E[ to determined.
2. Insufficient ruads; The obligation •: the tEPARTM[NT to sake
p•ymeaN ii cmattaARml Wow the availability of such funds
through 100e14tt" Appropriation, State allotment, and the
sale of hemd► nuthorited by Chapter A),fgf RCM, When this
agreeMOt creases over state fiscal years, the obligation of the
D[PANTM[NT to roatiogtnt upon the allotment of funds during the
nest fiscal yest
1. A[COV[Ry op 1'AYMFNT5 711 GRAIPIE,K
The fight of the GRAMF to retain monies paid to it as reimbursement
paymeata is contingent upon satisfactory completion of the project
deaerl►ed in Appendix A. In the swat that the WIAN$[ fails to
Perform any obligation required of it by this agreement, and data
oat complete the project described to Appeadia A, the GRAMM shall
repAy to the tRPARTM[NT all grant funds disbursed to the GRANT[[.
le addition, the GRAMS[ shall pay interest on the amount of out-
etandlag funda disbursed computed at 13 percent pot Sao". Interest
A
a►all accrue from the time the DEPARTMENT demands repayment of fund,
Any property acquired under this agreement, at the option of the
KPABTIdNT, may become the DEPARTMENT'* property and the GNAMTEE's
liability to repay mouses shall he reduced by an amount reflecting
f EM fall value of any such property.
.i. eaWLIANCt'. WITH APPLICABLE LAWS. AND_REGULATIONS
f 1. The GRAMM shall comply fully with all applicable Federal.
State sad local lava, orders, regutat.oes and permits, such a..
but not limited to, compliance with State Rnrirommvatal Po Licr
Act and Shoreline Managamant All, approval of engineering top,,,' •
sod facility plans prior to commencing design, and approval of
plane and specifications prior to advartisirg for bid. The
GRANTEE shall secure in- necosaary permits required by author
.,tea having Juri Motion over the project, provide assurance
that all permits have hewn secured, sod mate Copt" available to
the URPARTMENT If raque. ad.
2. Discrimination Labor and Jot etY - The GRANTEE shall fully
c iy with-* apP lu a edlar�•� State, and local Iowa, and
regulations related to discrimination, labor, mud Job safety.
Further, the GRANTEE shall affirmatively support the State
Minority and W Ones a Owned Businesses policies.
y. Maur atlas of ConstructJon tics - Within thirty (301
Faye fo owing acceptance of the project, or completed portion
thereof, the GRAMM shall submit to the DEPARTMENT, the appro-
priate assurance an required in Appendix C. It shall be in the
unaltered form of the assurance attached as Appendis C.
This assurance must be submitted prior to the release of
retsivage money specified in Section B.T. of this agreement.
Fiool payment will not be made by the DEPARTMENT until the
declaration(*) has been submitted by the GRANTEF. and accepted
by the DEPARTMENT.
4. Indus�tt v�iol__�11kourance - The GRANTEE certifies full compliance
with all ladastrial insurance laws wbere applicable. It
the GRANTEE fail{ to comply with such lave, the DEPARTMENT
shall have the right to immediately terminate this agreement
to, cause as provided in Section M.1. , h*re,n.
K. INUEM IF1CATIDN
1. The DEPAPTTfENT shall in no way be held responsible for payment
Of Mates, consultant's I to, and other overhead coals related
to the project described 1 *in, except so provided to Appendia B.
2. To the *stoat the Constitution sad Laws of the State of Washington
parmit, the GRANTEE shell indemnify and hold harmless the DEPARTMENT
from any claim of liability *rising out of the project described
in this agreement, or from operation of the faclitt •s or equipment
obtained.
• 5
1. cofmucTLnan� MF1ttR
1. The extent and charactet cal a.i All and *orwices to be perforrd
by the GRANTEE shell he subject to the review and approval q
the J1pARTMENT through the Contract/Projoct Officer to whoa the
GRANTEE shall report sad be responsible, In Lbe event that
tb*re shell be any dispute with regard to the *stoat and charac-
ter of the work to be done, the determination of the Contract/
Project Officer *s to the extent sod charectri of the work to
be don. shall govern. The GRANTEE shall havr the rigbt to
appeal as provided for below.
For the Purpose of this agrosmsnt, the Contract/Project Officer
shall be Ro►smary L, Malrod unless otherwise changed to writing
by the Assistant Director of water Quality.
N DISPUTES
Except as otherwise provided to this agroement, say dispute concern-
'all a questlun rf fact *rising under this agreeasmt which to not
disposed of in writing *ball be decided by the Contract/Project
Officer, who shall provide a written stotemsnt of decision to the
GRANTEE The decision of the Contract/Project officer ahsll be
final and conclusive unless, within thirty t301 days from the date
of receipt of such statement, the GRANTEE M a or otberwise fur
uisbes to the Contract/ProJ*ct Officer a written appeal addressed to
the Director of the DBPAltl" T. to conaection with appeal of any
proceed/ag under this clause, the GRANTEE shall be afforded an oppor-
tunity to be beard and to offer evidence in support of this appeal.
The decision of the Director, or duly authorized representative for
the detenination of such appeals, shall be final and conclusive.
Appeal* from, the Director's detenisation abal' be brought in the
Superior Court of Thurston County. Review of the decision of the
Director will hot be sought under Chapter 43,213 RCM. Pending
final decision of a dispute hereunder, the GRANTEE shall proceed
diltgently with the perfpr%worn of the agreameat aad in accordance
with ;he decision rendered.
N. AUDITR AND_INLPECTIO .S
I. The GRANTRE shall maintain complete progrn and financial records
relating to the construction or purchases of equipment finazcrd
to part by this agreement. Lngiaevring documentation and field
inspection reports of all roaotruction work accomplished with
th' agrosment shall he msistatned by the ORANTU. Such records
sh.11 cloirly indicate total receipts and expenditures by fund
source and object. ilassititsttoa All records shall be avail-
able to the MPARTH MT for such use as the APARTMENT aeeo tit .
2. Lhgineertug documentation of construction, and all fivatial
records prepare,' by the GRANTLY shall be "on for audit or
inspection by the DRPARTM[NT or by any duly authorized audit
representative for a Period of At least tbre* years after the
final grant payrot or DAY dispute ►eroudor; sad in the event
• 6 -
any such audit* determine discrepancies in the financial records
adjustments and/or clarification #hall be made accordingly.
3. All work performed under this agreement and 401 equipment
purchased, *hail be made available to the 09FAkMM and to •ny
euchotinod Stop, federal, or local roprasentatiw for 1440eC.lnn
at any time during the course of this careement And for at
least three year• thereafter, or following any Maputo thereunder.
4. The GkWtE shall keep all records in # mAnner which will provide
an audit trail to the expenditures for which Store support is
provided, and all records shall be kept in a common file on as
to facilitate audits and inspections.
0. NISCELLANEOub PROVISIONS
I.
CalYri At• #red !stance: When the GRANTEE creates any Copvrtghtablo
materia a or levant any patentable property. the GRANTEE
may copyright or patent the same, but the DIPMTMENT retain* a
royalty-free, non*xeluaive, fed irrevocable license to reproduce,
publish, recover, or otherwise use the material(s) of property
and to authorise otherm to use the ease for p*d*ral, State, or
local governmental purposes.
4. To 1, lroY�r[v__. At his: The DLPARTAFNT's current edit.on of
Snanc r 1 e oa for Granca Nanaxement... Ch. 4. shall
control rha utilisation and dispositio, of all real and personal
property purchased wholly or in port with funds furnished by
the DEPARTMENT in the absence of Stat#/federal statuts(s),
pgulstion(o), of policy(,) to the contrary.
1. Conflict of Interest: No officer, wsb*r, agent, or employee
of either party to this agreement who exercises any function or
responsibility in the review, approval, or carrying out: of this
agreement, shall participate in any decision which aftocto
hia/Mr personal Interest or the Interest of any corporation,
Partnership or association in vhi_h he/aho is, directly or
Indirectly interested; not shall he/she hove any personal or
pecuniary int*rot, direct at indirect, in this agreement or
the proceeds thereof.
4, AAsssineento; No right or claim of the GRANTEE arising under
twee egrioont shall be transferred or assigned by the GRANTEE.
S. Waivoct Waiver of any GRANTEE default 1s not a waiver of any
iubssquent doi4ult. Waiver of a broach of any provision of
this Agreement is not a waiver of any subsequent breech and
will not be ronotru*d as a modification of the terms of this
agreement unless sated as such to writing by ch* ewtbociaod
repreoentative of the DEPARTEfEM.
b. Sub rant*• CeAr l.tancei The CRAPM to ToMpMlhle fat osuving
thatall 61 grenteea. contractors, sss., *"Iy with the torus
of this ogresNnt.
- 7 -
P. ALL WRITINGS CONTAINED NERFIN
This agreesent, appendices, exhibits, and the DEPARTRIPIVe current
edition of "Financial Guidelines for Grants Managaarnt" and the
appropriste Roferendus 39 progress Guidelines, contain the entire
understanding between the parties, and there are no other understand-
ings or representationa met forth or incorporated by reference hen-
in. No subsequent modtfieattsa(s) or ssrndearn[A) of this agreement
•hall be of any force or effect unless in wrltlnR, signed by author-
lead representatives of the GRANTEE and DIPARTM{11T and "do a part
of this agreement; QCRPT, that in relation to; 1) increases of
decreases in the grant ssnunt as set forth in Appendix A. Grant
Awuat Ad u►tssnts-; 2) change of Contract/Project Otffcer as eat
ort !n action { and )) In relation to project completion and
agreemont date extensions as set forth In Section C. the DF.PARTMERT
ssy modify or asond this agreement vtthout the slgnsture of the
GRANTEE.
STATE OF NASHINGTON
DEPARTMENT OF ECOLOGY GRANTEI
f
S4141QPA
R05SMMY 14 WALIMP I DATEi�Fi IMPOCHA
CONTRACT OFPICER MAYOR
DEPARTMENT OF ECOLOGY CITY OF RFNTON
Attest:
OURMAN L, �C,Llt7FI- ATF, MAKING E.MOTOR,CITY CLERK
ASSISTANT DIRECTOR
DEPARTMENT OF F.MLOGY
Approved se to fors this day
of � c I91k-
A S 'ORKE'T '�
Grant No. KE(-VS06s
Accounting Date ta7
APPPNDIX A
Project Description
GRANTEE Ntla: City of Banton, Noohington
PROJECT TITLE: :ionsy Creek interceptor
PROJECT COMPLETION DATE: September 30, 1986
GRANT E1(PIRAT,ON DATE: December 31, 198b �I
PROJECT DESCRIPTION: This project consists of construction of
5.300 linear feet of 12-inch sower line and on interim lift etnr'.on
and force "in. Swags will be conveyed from the Sunset Lift
Station at Sunset Blvd. N.E. (SR-900) and Union Avenue N.E. down
Nonov Crook to the Devil's Elbow Pump Station on N.--. 27th St. and
pumped westerly to existing and upgraded gravity sewers to ultimate
connection to Metro's East Side Interceptor along Lake Washingtou.
A - 1
APPENDIX A
Special Conditions
Den n Construction. This project will be designed and constructed in
accordance with applicable pr�vieions of Chapter 90.48 RCW and Chapter
173-240 WAC. The construction shall conform to the plans and specifi-
cations and major change orders approved by the DEPARTMENT.
Construction Sid Overruns. A 10 percent contingency figure will be
allowed an the estimated bid construction costs per major project element
used an the basis for this gnat as identified in Appendix A. If the sum
of the lowest acceptable bids in each major project element is in excess
of the amount of this ant, including the 10 percent contingency, the
grantee will be responai a for the increased cost.
Grant Amount Ad ustmeut. the lowest acceptable bid(s) hem been
approved for Step 111, the co truction cost elements) will be amended
to the approved bid amount. I no event shall the am of the "cor-
struction" line item(s) actual b amounts exceed 110 percent of the
original estimated bid construction caste for each major project element.
The 10 percent cinstruction coutingen line item(s) will be eliminated
and replaced with "change order" (5%) 'ne item(s) for each major con-
...ruction project element. The "change order" line Item(s) will be
calculated at 5 percent of the am of construction line items) for each
major project eleseut. The res.aiuing line items will be revisod to
reflect these adjustments.
Change Orden. All change orders oust be approved by the DEPARTMENT.
If they ♦re declared eligible for grant funding tae DEPARTMENT will pay
its predetermined grant percentage share of those change orders whose
cumulative total for each major construct on project element does not
exceed the 5 percent allowance. The GRANTEE will be responsible far all
costs associated with change orders exceeding the 5 percent allowance.
Construction Schedule. Within 3J days after the award of the con-
struction contract, the GRANTEE will submit to the DEPARTMENT a copy of
the actual construction ucbedule and a CPM diagram of the project, by
month, for the entire construction period. When the time for the con-
struction of work exceeds three caleolor years, these diagrams must show
monthly goals, except during the last calendar year of work, when only
quarterly goals need to be shown.
Force Account. The use of force account is permitted for any Step 1,
II, or III grant work provided that prior written approval is obtained
from the DEPARTMENT. Approval is based upon the GRANTEE'S ability to
show that he/she possesses the necessary competence to accomplish the
work, that the work can be accomplished economically, :bat adequate
coat-accounting records can be maintained, and that use of force account
work is legally sllowoble.
A - 2
O,Sstation and Maintenance Usual. An Operation and Maintenance Manual
ahal be prepared to ConforYnee with WAC 173-240-080 and the DEPART-
1RNT'S guidelines, and submitted to the DEPARTMENT for review at the
50 percent stage of the Step III process. A completed and approved
Optration and Maintenance Manual shall exist at the 90 percent stage of
the Step Ili process. Failure to comply with the above may result in the
withholding of payments by the DEPARTMENT.
Plan of Operation. A Plan of Operation shall be developed by the GluoME
in conformance with the DEPARTMENT'S guidelines and submitted to the
DEPARTMENT for review and approval no later than the start of conarruc-
tion. The Plan of Operation shall be updated at the 50 percent and
90 percent stage of Step III (or more often if significant project
cl -ges occur) and resubmitted to the DEPARTMENT for approval.
Architectual/Enxtueering Contract. The GRANTEE shall submit a copy of
the final negotiated A/E contract to the DEPARTMENT fifteen (15) days
prior to execution. The A/E contract will be reviewed to ensure adequate
scope of work, level of effirt, reasonableness of costs and responsi-
bility for testing by the consultant. This review is required for A/E
contracts for both Step 11 and Step III work. Grant e:igil,le funds will
be disallowed for A/E services performed prior to on e.ecuted A/F. contract.
Conotructioo Quality. Assurance Plan. A detailed construction quality
assurance plan must be submitted to the DEPARTMENT no later than thirty
(30) days prior to the start of construction (or a specific date). The
construction quality assurance plan must show how adequate and competent
construction management will be provided by the GRANTEE during Step III.
The plan mat include the requirewents of Chapter 173-240 WAC and appro-
priate DEPARTMENT guidelines.
A - 3
APPENDIX A
Budget Information
Cltr of Benton Honey Crook Interceptor
MAJOR PROJECT ELEMENTS
Step III Total Total Eligible
Construction Cost Cast
1. Inspection Fee $15.200 $15.200 $IS,200
2. Construction
(1001 eligible)
Schedule A - Force Nato
(Lev ineligible its") 94,861
Schedule C - poor Station 95.000
Schedule D - Power Supply 79,295
Change Orders 52 13,458
Sales tax 8.1% 22,892
Subtotal $305,50f $305.506 $305,506
Estimated bid Constructior
5300 L.F. of 12" line,
plus appurtenances,
restoration, etc.
(84% eligible) $479.200 To Be Determined
Downstroom gravity line
improvements 5107.5GO
I0% Contingency 58,670
Subtotal $645,370 $645,370
Total Project Cost $950.676
Total '1llihle Cost 797,256
Cranta Share 552.256
*Deportment of Ecology Share 398,620
*This represents a maximum amount
booed on grant application
A - 4
%VPendis B
Ref-rood" 39 - Vastevster Ionstruct ton Grant Agreement
GUIDELINF
EMISSION OF A19-1 VOUCIER
AND SUPPORTIVE DOCU MS
The purpose of this oppeodix is to assist the CONTRACTOR/GRANTEE to
determiaimg allowable items of cost. If the ClAIMC71R/ORANT21 fails to
name as it" of cost in the request for payaieot, this does not imply it
is either allowable or unallowable; ratner, dptormination of allowsbtLty
shall be based upon the treatment of similar or related time of cost.
1. Factory A1_lovinit Cost
Iv order to be allowable, costs must.
a Be necessary mud reasonable and not be a general expense,
b. Not be pfabibited by any lout or regu:ations,
c. Conform to any cost limitations or exclusions,
d. Be coomisteat with state and federal (when applicable)
policies, regulations and procedures,
r. Be given consistent treatment through uniform accounting
principles,
f. Not be allocated to or included to a cost of any other
stats;federelly financed program, past, or pretest,
I. Be net of all allowable credits.
2. wCertiflcstion
To aseurt expenditures are proper, vxachera requesting payment must be
certified by the CONTRACTON/GRANTEE. Fora A19-1 has a certification
provision which met be signed by the CONTRACTOR/GRANTEE or its authorised
representative before payment will be allowed.
1. Credits
The applicable portion of any Jerome, robot@, allowance, and other
credit relating to any allowable cos., received by or accrutna to the
CONTRACTOR/ORANM, must be credited to the DEPARTMENT, either as a coat
reduction, or by cash refund, as appropriate.
A. Unforeseen/Bsterseecy txpesdltures
A contingency lint item providing a specified amount for rp ubursements
for unforeseen onpemditures am) be made only with the prior written
approval of the DUARTHM.
S. Allowable Lav iditures
No request for payment will be honored for those expenditures incurred
before the co bceme"t date of the agreement, or after termination of
such agreement, unless otherwise agreed upon in writing.
B - 1
6. Cwtract Provisions.Caetrollia�
What* say discr"aactes between the specific provtolws of the ogreemeat
and the applicable cost principles arise, the sgresext provisions a
apply.
7. Deviation From Ms or Pro ect Llorsts
Payment for "Jot proJect elements described is Appendix "A" will be
disallowed when the GRAM[RY'S request for reimbursement exceeds that
elo at's total eligible cost without prior written approval.
The DEPARTMENT will not provide reimbursement in excess of the
DEPARTMENT'S &here of the total eligible project cost
S. Phone Number
The CONTRACTOR/GRANTEE "at Include his business phone flusher along with
the docuewrats requesting payment to expedite protecting should questions
•tier.
9. Instmctiose - Poem A19-1
Specific instructions for filling Out the A19-1 voucher and supportive
document• are found in 'Financial Guidelise■ for Grants Man_a�e_m_e_nt," Chap-
ter 6, published by Ne Wshington State partmeflt ot'[cology (MpOE). A
copy of this text is available from the DEPARTMENT and is furnished with
the Pre-Application package.
10. Cost Object hreakdow_s
The documents supporting each request for payment west have a brief con-
cise breakdown of each cost obJect under the agreement, along with a
brief explanation for the charges.
11. Allowahlt_Coata
Generally, whether costs are allowable depends upon cost principles
applicable to the particular project agreesent. However, certain coats
•re ro my wllowed. These include:
advertising
compensation for personal service*
depreciation and use allowaacas
employee fringe benefits
employee morale, health and welfare
maintenance and repair
materials and supplies
taxes
training and education
transportation
travel related directly to this Referendum 19 grant
gmployee benefits in the fon of regular cOlpenantlon paid to eaployeea
during periods of authorized choose** fros the job, such as for annual
leave, sick leave, court lecve, military leave, and the like, if they
are: (1) provided pursuant to an approved leave systems. and (2) the
cost thereof is equitably allocated to all related activities, including
great progroms.
R -
` 1•l�e eurfttt• 1° the loci. of aeployers' coot nDnt ton or
insurOere coverage, loyees' life old health insurance expenses for
■
Overeat! g vordeu'a romPensation LauroscspLea, unemployment
approved PAY, and the Ilhe, provided such benefits pension 1
P inns and are distributed plan"
other activitlea. equitably arc raw, under
Y to gnat proarasy :ad to
Where any contras act, avu!via& sllowabllity of costs arts!,
roe'sDIPAR '04YT <oetracte off'Ovr should be consulted;
costs ..y he dLallovad. the
othervise, the
I2, Pa roll •e__�pi Ibut�_of, Time
dmouata charged for Perooaal service, regardless o
direct or indi rort costs, rill M - re oA
Approved f whether treated as
[° accordance with the Payroll, don
or vol agency. Payrolls peen llY act document and
equlwlent vent th accepted Practice to the state
emplo records fer individual supported by time and site the
or
Ms chargeable to more than asilayee`_ galeries and
by appropriate time distribution recoidaost objective vag`s of
as equitable distribution mual suPPorted
certified by tM of time sad eff orThe method used should produce
allowable prO�`ct director. Such re t Such time record• must be
source documeet rt.ifted records are the only
e=penditureL for charging p rtin
t g and re o
r Personnel
13, CO9_ta AllQ%ftble With Prier Writt
Certain costs require M rose
requiring Prior ►tier rritts4 approval of t
as equipment, ap►cowl imclads indirect M OtPAR 17BXT, Cost,
o.
Agaill, reference to and lmdsmmlfitl coat!, Bads direct costs such
official• t° cost Principles and tattoo costs,
should eliminate soy question•
incurred costs. '17gf
and possible rejection of
14. use l ewble Costs
Corte to Costs are commonly disallowed. These unallowable Include:
bad inrluA bad debts
contingascies
contributions and donations
aotertuament
fines and penalties
interest and other ftnanctal rust■
underrecove t Lost y of cos under great agreement•
Sae section 11, D.7. , "Financial Guidelines For
f�o!y�ment" �-
-4 G_ rent■
coce
at Principle& for leer gr�emeusallowablu re epend0 upon the applicable
ysiWhet-he • cost le uAallowaAle or to
sore b clarify any question
Y the'Opt is1uml allowable may result in its disallow-
B 3
A19.1 VOUCIe BNfto1CT FoRN
Grant F _.� Now _. �...
GRANT GBANI
VOWNER 100% ort ELIGIBLE ELIGI BI
UL M PRo2ECT ELBIELNT VENWR P DATE COST x PERCENT AlpIX
1. Grant Administration
• A.
B. Force
2. Force Account.
I. AM Basic Fee
A, Design
B. Construction
4. A/E - Other
S. Inspection
A. A/E
B. Force
6. Construction Cost
A.
B.
C.
D. Retatuap (indicate
it in escrow)
7. Eeutpwnt
TOTAL COST
t This billing period only.
% of grant rligible amount.
s Nimus retoinaar.
.ew�/ 11)IIVIItAR\Y t�ll'1\ 67111lN4 I •
MfV�tfrt� � wawa• .a...+.��.0 r.....�.r
Department of Gtology 1 wrllul l.r..ll,wrewi uw ll+r+rr �w......
•aerw.«r..•r.ram.e..erwry ..�»..w w
Nat, Step Pv-ll
Olympia, Washl"Aton 96504
Vf rarM nil tt aNNml /mar.er.t 1e M male Nl M1w w ww N.N wW.
+rr r..w..u.... ww.. r
1 MI .NMNr Mw...wwr.4.NMrr.M.Mr ww�w
Mrr•WwM.....w
w•w•.rwwr.++w.......w�,....•.»�.e r.
r.r.
4k
iI
1 .1 mF11 wm
ilwer�a.o atepi\waawilii'i.ti.lw'..ri.:wa:�r.w:w:l..
sommov w ep .eleUlr
Grant Nwbar WfG- -_ Yw
T1N period.for Which Costa are 5 bmitcad to
1. Total Ammmt of WDOF Grant
7. Total Prior Pavaents
]. Total Mount Rstained to Dat (Prior to C rrent equeet)
4. Current Request 00T of Curr nt.cost )
S. Mount Retained This Request (52)
6, Net Amount Payable This Rrqu et (4-5
7. Grant Remaining 1-(2.3.5.6)
R. Percent of Project Complete
MUMaI. IWW..4 Np
..w w..,re.rY.w � ..w. w..•. 4e..r, M1r.r.•w
IN. A((. NINI C
mw war. • wraa r...
me. �- a.mr as em m sr.�r a-- —:
N
.... ���urR:aer it�rCl lSrlrla ennta4 •.. .
ntq r INvdCtYOUCN[II •«�.•• ,••... .•., ••,••...
Department of geology aurtrrrw.rn utYrra.Y newer S....*•.
�rereN a`lY+N..N`.a.MNN w'•VM•r.
Matt Stop PV-11 lrr.er y,rr,«yNN erarr.te.a r.r.
Olympia. Washington 90504 w.rae.,.Yw.rr.•.rrrr«.r..rrn w.w
tletLeOa ma CLaaaaei '^'"!NNr rem w rr rr.r«.�..w w r
� (mwWmYNMrMYM 1 .yrrrrr.rr«rrwwlw rrw..N�-wwr
1 e+err.+.r ra,w.rv«•«Y•«....w.....N.wMw
r.L.
t J nmo w•o
rrYW,e..o Aeerl4 M4eLF r0 *wrr«.er.rYe`r�rlY�rrZmnrwoo
tit .N.alr[.
NY elatMrea _. .. - eeawee tar air .Yprr uY
Grant Number WPC
Tie* Period for Which Coets en 1•eftted / to
1. Total Amount of WHOP Crent_ ..`
7. Total Prinr Paymenta
3. Tool Ae,unt Retained to Dat (Prior to C rrentRequest)
A. Corrent Request (501 of Cure nt Cost ) -
S. Amount Rstsined This Request (S,t)
6. Nat Atm•unt Payable This Requ at (4-5
7. Grant Remaining 1-(7+3.5.6)
R. Percent of Project Complete
I
..rr• rquO.rnr Mlt 'I
IRS A((llunt ON 1
pro na r.err Y.more YYW w w rr
w .le a emrN m rim w .�i w..elr .X w+ X •WX ...,w w..
1
1
3
March 0, JOBS
Mr. ROhOrt Bergstrom
►ubll� Works Department
200 Mmll Avenue South
Renton, Washington "' Ost
Omar Mr. Bergstrom,
�Litr Menrenon Olen
190" Se�R_ tetero�acot
The referendum 19 groat contract and Chapter 171-240 WAC require the
suladval n of a construction quality assurance plan to the Department
prior to the start of construction. The plan you submitted has been
reviewed by Mr. S. S. Chung of our Construction Management Section.
1 how enrlossd a copy of his aes,o to me which contains his comWsnts,
for your information and attention.
The q'Ality assurance plan is hereby approved as "sting the require-
ments of your grant contract.
,StR►aCsly yours,
ROaeMr L. Walrod
Contract Officer
Municipal Division
RLwtlm
Enclosure
cot Grant rile
ose
N eh cPltlM�h IYaWIUN AItRa
fiT,mna Usmb
\I+II fa N�wN[.1+W
DEPARTMENT Of ECOLOGY
\Is= wq, Pt 11 a Ihh". ttawgn,v, Unit 0 121W 4%*WF)
IF I a O a A a I a
hbruary 25, 1995
TOs Rosemary malrod
► O"t S. N. C unq
SURJRC'ft CITY Or "W" - PORPT CItmm Aatam ►aul 1
I have reviewd the Quality Aesur&na• Plan for the subject Prcjact
and have the followinq commentat
Netloe III A. Conatmetion Schedule Hot logy
The Quality Assurance Plan showed overall City of Penton
Sever Project schedule and its inter-relationship in Section
Iv. it is helpful but the Quality Assurance Plan is not
specific as to what type of achedulinq method is going
to be employed nor the specific conditions under whirh
the contractor's schedule j be updated.
The contract speclfioatloo Section 8-1.n) PROGRRSS SCEFAMLR
19 not specific as to under what condition the contractor
Ms to update his schedule either. This should be discussed
in detail during the pre-construction conference with
the contractor.
Netiert III O. Its T Sad 0
All Mjor oh&ngas to the contract require Prior approval
by HOOP. This include& any item exceeding 510,000, change
of designed treatment proceaa, and by-p&asing raw sewage.
I prefer reviewing completed, eascuted ropies of the change
orders, unless they are •M jor' modifications. I have
to be informed of all the changes and proposed changes.
Standard Change order form attached in the Quality Assurance
Plan need to includes
It Increase or decrease of contract time.
71 Cuemulative total contract amount including the change
order.
since the Qus lity Assurance Plan requi"a to Submit
the construction schedule IrMn the Amer receives
it from the contractor). and f will hew a CM Meeting
with the City of moon as the City sets up the pre-owm-
struction conference. the discrepancies of the Q"Itiy
Assurance Plan will be discussed fully at the CM meting
and the minutes of the mwtinq may become part of
the Quality Assurance Plan. Therefore. you My assume
that the grantee has satisfied the Quality Assurance
Plan requirements of the grant contract.
sBc:lm
005
cc: Bob P.-c.trom, Ci.y of Benton
AdIIPA
,tooth Wrdner Andrew tk•atty
R1gR#'XIk1b! XILIM XWXX
1 Y„el,•
\t011. ,e WA VOLMN
tlkPARTWNT OF kC(XOGY
vW Vitt,I•t r, . r N,ry,u k%A-4t pxt yevk a t.1N 15w011,
January 9!, 1888
Itear Vetere Hal Referendum 39 Grantees,
sUWRLTt Revldws of RefeawAsm$9 aid Ulm
The Referendum 39 Guldellnev, revisions Are now complete and are svaHable•
51Ajor changes aM summarled below,
I. Planning grants for 50%of the total eligible coat will be Available
to Assist in the preparation of engineering reports. preappliestlons
Are available from this office, And must be submitted by
March i, 1985.
1. A new application period has been designateo for
Assign:romtruction grants. Pteappilcations will be due September
1• 1985. A WDOt: Municipa. Division Approved engineering report
will be required at the title the preappliestion is submitted.
1. To be eligible for a deatgnloonatruction grant, there is now
a requirement that projects be associated with the sewavempnt
of "Condary or more advanced treatment. Only those projects
which consist of the upgrade or construction of sawage treatment
Plants And their Appurtenances will be eligible, except in reaps
of documented health emergencies.
We arc also cmeldering Changes to the priority rating system. Under the
new edting svetem communities that have been denittd 191(h) Marine Waivers
will be awarded enforcement Polhill, due to compliance aehedules which
require action.
Nearer, centACt Judy HarlMb-Good Al (208) 859-8U99 or SCAN U5-8999 I
for Cople+of the guidelines•
PPraenv wishing to commont on the Referomhwt 39 guidelines revision
should do so,In writing.by Pobruary 18, 19N5 tat
Washington State Department of Ecology
Attm John Stetson
Mail stop PY-l1
Olympia, WA 98194
Slncerriv,
X��
roman L. Glenn
Assistant Director
Nl.Otsoh Office of water Quality
r
•PROJECT SUMMARY FORMAT • APPENDIX A-4
MDOE CONSTRUCTION GRANTS PAYMENT REQUESTS PROJECTIONS
PART A (Fill in all blanks) PART B (Check one)
1. Today's date 1. 1984 1. initial payment schedule L7
2. Project Number _ _ _ __ _ _ _ _ _ _ _ 2. Schedule revision, no payments
yet received on this grant L
3. Grantee Name Clty cl g,.,,Iiq,
3. Schedule revision, payments
4. Total Eligible Cost sy�t. have been received on this
�-
S. State Grant Amount 34e_e Iu grant (See Part C)
PART C (Fill in if checked box 3
6, Estimated Completion Date u,• ,h." 11, IY84 in Part B)
Total cumulative state payments
received to date on this grant
S
PROJECTED PAYMENT REQUEST SCHEDULE FUR STATE PAYMENTS
Cplumel 1 - incremental Column 2 - Cumulative
ootal State payment amount to be uLim7a ve(T'% a-fe payments received
requested during each period and requested to end of period
(incl-de requests already made (include any State payments already
for which no payment has been received). (Part C)
received).
1. 07/U1/84 to 09/30/84 S u TO 09/30/84 S u
2. 10/01/84 to 12/31/84 S_n_ TO 12/31/84 S u
3. 01/01/85 to 03/31/85 S su_Uuu TO 03/31/85 S 50,0091
4. 04/01/85 to 06/30/85 $ lsn.uuu TO 06/30/85 i iw.00;
5. 07/01/35 to 09/30/85 S ls0_u0u TO 09/30/85 S 350,000
6. 10/01/05 to 12/31/85 $ paloum• TU 11/31/05 $ JY6.620
7. 01/01/86 to 03/31/86 S U TO 03/31/86 S D
8. 04/01/86 to 06/30/86 $ u TO 06/3U,86 S U
9. ^7/01/86 to 09/30/86 S 0 TO 09/30/86 S U
10. 10/01/86 to 12/31/86 S u TO 12/31/86 S n
11. 01/01/87 to 03/31/87 S U TO 03/31/87 S 0
12. Total beyond 03/31/67 S After 03/31/87 $ U
LJAA Prepared by i, Date pr,pmb,r 21, 19a4
Ana ure
iTSMIISD t110J-CT C9{l ICnT••uWITT•o IIILI•t TWO•Y4 PON SPRINTING TAG OR, .NTNACTI
A. •T••I-•LAMHAS • •fer 61 ulON
\. OtNl11Al SING IIHYY • VIA L •UN\ANO{Pt UIKATIp1•
}. {ACILITIII PLAN O• • I ADMVIMIAAIION Oi GRANT • _
IS •NOINItbNO I11 P011T • i PISLJ•{OIJ INVISIIOATIOIM
O. S"TOTAL •�� • {"TOTAL • ll
C. •TCP IN-CONt111UCT.p
i. TAIATMINTPLAMT • IO O{M MANVAL •__
•. "TPALL It LA{IOVIPMINT
i IN Ti ACIP,OAS • 7H). 141,_ It tM100LNCr POSPIA
♦ • .'STA/IOWS • IRO (1=11 13 AOYIXI{I IIAIION OP G11AMl •
•. NI AINOVAL • 14 {AIILLITI SVNOAT SISTIM •
• •ILIOGL OnrgAL •_- _ IS A+IANIOt OX-llTl NAST1lYAn111
L COM{MtOSINIP OVIN.i.ow • SISILM NANJ1Gl Yl NI 100604M •__
ON-Inf OJNICIION • 16 COL'sclom • _
• O"Icl IMGINtt PING • IT OINIe(SPICII•I •_
is SV•TOTAI S 902.4%0
0 TOTAL PAOJICT CCST IGNAND TOTAL) • M + IO
1. ISTMtllO POR hON OI TOTAL'.nJICI COST
ATTNI{UTA{LI IGINING PNOr JCINOJ
SWING'SAVING IACLLn1I9 O
P VNOING ASMSTANCI ARLILO PON IDOL GRANT AtCN{TI
\. {II11 PI ANNING GRANT {
OR
a SLIP NnO DttIGN2ONSTRVCIwN GRANT { 3Yt{,D2U
OR
i STIP IN CONSTRUCTION GRANT •
1 CI AT If I THE A•OVI INP ORM AT NOW IS TAVI lO THIN •t{l 01 M V ANOINLI OGI AND THAI I AM LI GALL V A VTNOR)/I D
TO SIGN AND S V{MIT THIS ILI ORMATION ON•t NAL/Of TNI APPLICANT
�
H.11i+e r.I Y. tih inpacll_ 4a-bru\.tu
FAINTS RAMS SIGNATVRI >
Axyur, City Lrt Hrn:otl
TITLC O•LIOALIT AVTIOR4l 0.10MATOA NH FROM NuMOIA
•CT OO►16 MINIMUM
t`F NE�
A T
a ►} i THE CITY OF RENTON
MJNICVAt aUKDIMO 300 MILL AVE SO RENTON.wnaH 98M
cZi F BARBARA Y. SHINPOCH, MAYOR • FINANCE DIRECTOR
P
MICHAEL J MULCAHY
rEO SE►If December 6, 1984
MEMORANDUM
TO Bob Bergstrum {
FRO&;: Mike Mulcahy �71,f-tom.
SUBJECT: DOE Grant Application for Honey Creek Interceptor
Attached please find the completed financial section for the grant application
to the Department of Ecology. I have assumed that the land acquisition and
planning design elements of the prclect are complete. That is, the $962,000
budget is for construction cc is only and That is all we are applying for grant
funding. If this is not the case, we may have to alter the application slightly.
Please let me know.
Please call if you have any questions.
cc: Dick Houghton
tea 2S9 _
go «
YC
I
T1
o�E'L'L� ooZ o b tivor���S'3'd
965��.5 3�L
cEv'n b M
Oki'Z8
Qb5� &'�•�
November 26, 1994
Mr Robert E. Bergstrom,
Eupineering Supenisor
City of Renton Public Works Dept,
200 Mill Avenue South
Renton, WA 9805S
Dear Mr. Bergstrom:
Referendum 39 Wastewater Treatment Construction Grant Offer
The lnR4 project priority list for Rererendum 39 grant funding assistance
from the Washington State Department of Ecojogy (WDUL) has been approved.
Your proposed project for construction of the Honey 8rrek Interceptor
has received a high priority rating, thereby qualifying it for grant
asaistance.
Before the actual grant contract can be awarded and before any work can
begin, the following informmt�on must be gathered and returned to me:
1. Final Grans 4irat Lon Form
-I--- —
This for* dust be filled out completely and accurately. Please
note that the itemired project cost total on the reverse side
Of the tan should not be greater than the total on your pro rct
as specified on the final priority list. Any increases will be
scrutinized closely and may result in a reevaluatiou of your
project. WDUE has a limited amount of runds and grant contracts
will be generally based upon the amount on the priority list.
2. Financial Plan,and S�ry
This is an important part of your application. Please describe
how you plan to finance your share of the project cost including
a time athedule for securing the necessary money. This should
also include how money, will be generated for adequate operation
and maintenance si,d how money will be met aside for future
expansion and replacement needs. White there is no specific
format for presenting this information, we feel this to a very
important part of the final application pack►ge. As a result,
WDOE has a contract with another state -tgency, Planting and
Community Affairs Agency (eCAA), which Lao expertise in this
matter. They will be happy to provide assistance to you in
developing this information. Their representative c,m be con-
tacted at PCAA, 9th and Columbia Building, MS GM-51, Olympia,
WA 95504, (206) 753.4900.
November 28. 1984 •
Page L
3. Quslit Aasurance plan
The quality assurance plan has been included for y( - use in
negotiating a scope of work with your engineering consul"at.
As grant participation has specific limitations, particularly
after the grant is awarded, it is important for the scope of
work and all associated coats of the project to he carefully
defined.
4. Grant Contract Sample
The sample grant contract has fo„rtren variables to he filled
in and three appendices. The information you provide for the
variables and appendices will be used to develop your grant
contract (examples are provided fot some of the forms).
�ppendix A - This is the most detailed and project specific
Portion of the grant contract. You should discuss this with me
prior to your submittal as it is important that thin appendix
be tailored to your specific project. Furthermore, it is
imps not to realize that some portions of your overall project
or possibly your entire project may not be eligible for grant
funding. These eligibility decisions will be made during the
grant development process as you provide us with more detailed
information.
The cash flow projections you provide will be a par- of the
contract. These projections will represent the maximum limit
WDOE will a each
pay quarter. Cash 'low schedules may he modified
by negotiating with WDOE. Out approval of any modifications
wilt Jet,, d on the status of statewide cash flow limitations.
We are doing this to ensure that cash will he available when
you request it.
Appeodfa g - This appendix will help yo, in determining grant
Allowable costs.
AA ndix C - This is the "Declaration of Construction of Water
Pollution Control Facilities." This must be completed in its
unaltered form, signed by the Project Engineer in charge and
returned to WDOE at the end of the construction phase. The
requirement to sign this form should be discussed with your
consulting engineer before you enter into any agreements with
him.
The department would like to develop and obtain a signed grant with you
as anon an Possible but no later than December 31, 1984. It is import int
that you submit the required information in a timely tashiou so that we
can begin developing the contact with you. When developing the above
information, please refer to the Referendum 39 program guidelines
November .R, I484 •
Page 1
(September 1993) for specific guidance. If you do not have a copy,
please let me know and I will send one to you. I will contact you to
arrange a pre-grant meeting to discuss the grant program and specific& of
this project. This great offer my be withd,awn if the December 31, 1994
deadline is not met.
If you need any assistance or have soy questions, please contact me at
(20b) 459-6102.
Sincerely, ^
aQ.er/
Roserery L. Nalrod
Project Officer
Municipal Division
Enclosures
cc: Ed O'Brien
S.K. Chung
i
f
K>fK' VnI1 V.1 KARIh a4M
(�)KrIwN 1M rpUrY
SIAlt Of WA'YMGH
DEPARTMENT CIF SOCIAL AND HEALTH SERVICES
04"" VV',"nm 4"4
MoveM*r 6, 19B4
Donald W. Moos, Director
Department of Ecology
M)il Stop Py-11
Olympia, Washington 98504
Dear Mr. Moos:
The purpose of this letter is to im2.rm you that I consider the sewage
overflow at the intersection of Union Avenue N.E. and Sunset Boulevard
in the city of Renton to be serious enough to warrant the declaration of
a "public health emerneecy" for the purposes of funding consideration by
the Department of Ecology. The decision is based on a field investigation
and a written report prepared by the Water Sunoly and Waste Section's
Seattle Regional Office. The report cnrroborates the findings prepared
independently by Dr. Jesse W. Tapp, Health Officer for the Seattle-King
County Department of Public Health. Both reports are enclosed for your
information. The sewage overflow takes place in a location and in such
a magnitude that human contact with the sewage is practically unavoidablr.
If you or your staff have questions or wish further information regardin.
this matter, please contact Mr. Bill Liechty at 753-5953.
Sincerely,
John A. Beare, M.D., M.P.H.
Director
Division of Health ET-21
Enclosures
cc: Jesse Tapp, M.D.
Bill liechty
Bob Bergstrom
w.• �UJ
1 r-v
NOV 9 18a1
August 21. 1984
Mr. Robert Bergstrom
Engineer Supervisor
City of Renton
Municipal building
200 Mill Avenue South
Renton, wnshingtot. 98055
Dear Mr. Bergstrom:
At the meeting with Don Mons, Glen Fiedler and myself, on August 15, 1984,
we discussed the eligibility of your Honey Creek Interceptor project. The
Municipal Division had prev!ously decided that according to our 1983
Referendum 19 guidelines that the Honey Creek project was not an eligible
interceptor. At the Mating it was decided to try and fusel your project
as an eligible collection evatma. Because yvu already have a building ban
and wDOF finds that there is overriding public benefits In footling your
project, the only piece of documentatlon wm need to make this project
eligible under our Referendum 19 guidelines to a public health declaration
from DSHS. You and the local health officer were going to pursue obtaining
this declaration.
The other issue discussed was the design of the pipe itself. Apparently,
it does not meot. our design criteria, therefore, it is critical that
discussions with Facility, Planning and Design Section begin immediately.
You indicated you would provide preliminary plans and specifications within
the weak. Please work through Rosemary Halrod In submitting your preliminary
plans.
Other issues you should be aware of is that we cannot pay for any work done
outside the effective dates of the grant contract. Also, that plans and
specs must be approved by th4i department before advertising for bide.
Mr, Robert Bergstrom
August 21, 19M
Page Tw of Two
Please contact gosemery Walrod for other specific requirements of our grant
program.
Sincerely, /
4C
Xlks Palka, Supervisor
Municipal Division
MP:l%
cc: Non Glemt
Chris Haynes
goaemary Walrod
MEMORANDUM
:o lute
FROM
SUlJECT _ fsn^•�, -<'� .%Ceres �i/aDE
'!WM,X/ ui ..�'�„w •' i}fRlAi /'4.�i� OWE ��[t/�' }O^w.
,fro — 7kA.�t tri ja7q C tt 11Aw^
dK
*t bO& U,r b&V 1*;l'S-- {
qo
fkalt<} . nfl, lard
August 2, 1984
Mr, Robert F. Bergstrom
Engineering Supervisor
City of Renton Public Works Department
200 Mill Avenue South
Renton, Washington 98055
Proapplicatlon for Referendum 19 Grant Files
Dear Mr, Bergstrom;
We have reviewed the preapp.licatlon for Referendum 39 funding for the
Honey Creek Interceptor, along with the preliminary plan and the Cttv'a
comprehensive plan. From this review, we conclude that this proposed
project does not meet rho definition of an interceptor contained in the
Referendum 39 guidelines and therefor. is not eligible for grant funding.
According tothe guidelines, an interceptor is "a closed conduit
(including pumping fa^tlitles) whose primary function is to transport
wastewater from the final point in a community collector system to a
wastewater treatment plant, another interceptor, or a collection system
(provided the interceptor in the letter case is serving as the cost-
effective alternative to a va,t. star treatment plant)."
The proposed sewer dor list p1140e 11" ' "*port wastewater from the final
point in the collecti n a,. ep f a U-iick mt plant, nor serve in lieu
of a treatment plant, 1' ,-toj"t appears to be intended to relieve an
overloaded lift stati, at 1 1 pt.vidg .r 11; for growth.
We regret that we wale not r a posit, to ask- , dotarminatlon of the
eligibility of vour Pr, art I. r• it ap, irod , . the priority list.
We hope this has not cave,! yo, Amy t ,.x v�niet ee.
like Pslko
Supervisor
Municipal Division
MP;Im
1
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11 Alt to %AV".11 W,
[APARTMENT OF ECCl OGN
riw wv' I't �1 • �N+nw. R�JwaTrn WMN • .tee 1to.au
� gE! ? !slQ44
June 4, 1984
To: Referendum 39 Wastewater State Grant Applicants
Inclosed to the final Referendum 39 project priority list for the 1964
Wastewater treatment Works Construction Grant Program ant; the respon-
siveness summary. During the 30-day public review period (April 9, 1984
to 'ay 6, 1984). the Vashington Department of Rcology (WOOL) received
eight comments. These comarnts and WDOk's response are contained in
the enclosed "Referandus 39 Wastewater Trestmemt Works Constructiou Grants
Program Responsiveness Suamury."
Those applicants who fall above the "funding cut-oft line" will soon
receive a letter informing them of the grant offer and enclosing forts
and documents which need to be submitted. Once these requirements are
sattafted, and the grant contract is developed and signed• work on the
project may begin.
Those Applicants below the "funding cut-off line" may resubmit their
preapplications or new preapplications for the 1985 project priority
list. The deadline for submissions is December 31, 1984. The proposed '.
1995 list will be published about Horeb 1985.
It you have anv questions, contact Peggy Clifford of my staff at (206)
459-6098 or SCAN 505•6098.
Thank you for your cooperation and understanding in this effort.
Director
DiM:at V zm", ! 1,'...4
Inclosuras yNOW
fftwN.eul Iq WASTewATKR
and two GONSTMK:I I OB GRA;M
craw Mwgs Sumay
Mmpemllrte:
City of T►cemm
Teem of ArM
City of Meta
City of @"hamm
City of Mt. VateOA
Birch Say Water District 08
King County
city of Vancouver
City of Longview
Comment Three entities (Tacoma. Spokane, and Renton) stated that they
were pleased to awe their same on the fundable portion of the proposed
Project priority list. Completion of the projects would help to solve
water quality and public h,wlth problems.
Respsae: Those entities on the fundable portion of the approved project
Priority list will nceiw a grant offer and WDOK v happy to help communi-
ties meet their wastewater treatment needs.
Comment: King County to concerned about the possibility of the City of
Renton's proposed sower aligamoot running through a "steep, eromtve, highly
unstable ravine." in addition, the county states that the proposed align-
ment may pass through the site of a proposed county sedimentotitrs pond.
King County reports that the City of Renton has sot received a right-of-
way permit from the county at this timv.
Response! After a state grant to awarded all plans and specifications
for a project mat be approved by the engineering staff at WDOC. Any
Plans to build on a "highly unatable review" would mat likely be denied.
Ben after a grant is awarded, the City of Benton to rvgaufble for secur-
ing all ito"oeory permits, including right of ways, before proceeding with
construe,ion.
Comeent: The City of Vancouver submitted an am*nd*d application narrowing
the scope of the project to fall within the guidelima of the program.
Phase IA was e4404 to the application and other portion* of the propossl
have hewn dropped or paired down. The reau.tnne auo of the grant is
53.100,141
Response: WM has roexamtoed the Vancouver protect, the amended appli-
cotton received additional priority Point* which put the project above
ik* funding cut-off It". The state fund share for Vancouver changed from
$7,300,000 to $3,100,143.
Comment: The City u. Rt, Vernon has two grant projects above the funding
cut-off line on the project priority list. The city requested that oddi-
floul funds be added to their sewage treatment plant upgrade protect for
covers for the primary clarifier *ad the sludge drying beds, and for an
e4uipment prate. TOO city also tepuesttd additional funds for their
Interceptor project. dvaluotioa 0( receat flaw msoourem , data for
fit Vertram Indicates a awed for a rewi#W configuration pf the propaeed
interceptor to eliminate overflow problow,
Rpsponoe: The proposed changes by the City of ft Vernon Mee been
reflerte' OR the (anal priority list. Thin nsulted to a change to the
•tore great aMrw from d641,OW to $501,000, Aawver. time) plows wed
ape, tflcetions will need to be submitted to WDOB for approval.
Comw..I: TN Town of Farkr aupni[red updatmtd /afermtxaon regarding cbefr I
grant proposal fur s new aevagr treatment plant. 9
Response: WOOL bar examined the new information and the rtatw grant
&here for the Town of Forks has hewn changed from $284,492 to 9692.W,
Garment: 'the proposal br birch Rev Water District pd for • vasaawter
treatment nlant additiee appeared throe the funding cut-oft list no the
problem pre patina priority list_ The rater distri,t r"wated as update 1
of the preliminary cost estimates for their project.
Response: The state grant share for problm prevention for the dtrcb
Bay Water District 18 haw beau chanced from $325,000 to S159.000.
Coammbt: The City of Longview re9uestod tbat addltiwal tan" b• addod
to their lagoon improvement project to chemically seat the lagonns to meet �
the aximws allowable swepap rate as sat by WOB.
Response WDOE has examined the City of 1 jvlsw's ragwst ( , additional
funds and has raised the cities state grant she" from $2.266,115 to
$2,566.315.
Rote: The state grant sharp for the Town of Tolade on the draft priority
list won incorrect. The revised as0uat is $158,690.
Rote: The two Kelso projects were iatreeaad by $30,600 so_b tot the
addition of emargeocy, power fir the pump stations. This tar mare► the
Catlin St, Pump Station's state rb+t-t from $16,900 to S47,400 and the
Mpie St. Pump Statioa'a state sham from $15,28o to $65,680,
Rote AL .101101' amounts shown are estimates by great applj,auts end are
■ubje,.t to final eligibility determinations by the DeparL..ent 0f tcoloty.
-8-
IW4
AUJICT PRIOSITT LIST
FOR
3r6'OND YLU OF RIiFSRSNDUN 39
NASTRUM TUATHANT NORRS CONSTRUCTIU04 GRANT PROGP4N
in Mir
M
TlttB S LIST
TOTAL PRIORITY POINTS STATP. SIMSI/
Clark County P.S.D. 41 - St. John's
Interceptor 750 $405,300
Taco* - Salmon Mach Sewer 502 5361978
Suaoysido - STP iprovoments 406 Y98,000
Solah - Secondary Clael!tor 406 547."0
WMeson - FngineertnS Report 163 12.500
Seattle - Lake Washington CSO 28 365 2,763,500
Wet Rl.hiand . Lagoon :provements 356 100.000
Prosser - STP Improvements NJ 447,500
Longview - Lagoon Iproveunte 332 2.566.315
Stsllaccom - Lift Station Iprovawnts 313 $6,500
Lynden - bagineartng Report 304 '0,000
Restart - ST. Lmprovamsnto 507 637.500
Rockford - 1/I Stud) 295 6,000
Nontowsm, - New STP 285 2.500,000
Sumner - Rnglnosring Report 277 2$.000
R7twap Co, s,0, r+ - 171 Correttlon 271 100,000
This figure to bawd of applicant's soti*to. It is not a Suarantoo
of state funds to NDOF will MR* altgtbtlity daterminattons during the
development of the grant contrart.
It Due to the uncertal nature of the scope of work and service area,
project was not r! ad.
Takima county - Satellf;e Naerevater Study 266 -2.1Dn
kastsound N.A. - 1W STi 264 150,000
Nook . aftvsroon - Sew-a/STP Lprovasants 252 1,225,650
blao - Catlin St. Pc..p Stacton 240 41.40G
Dayton - STP (mproaement4 '39 394,000
Mount Vernon - STP lmprovaunts 238 3.'09,514
Ralto - maple St. pump Station 235 65.630
)bktlt..o - STp improvement, 233 39,420
i
Toledo - STP Upgrade 11 mprovementa 222 358,640
a, tu, - P,rtfall 220 26.825
Tirome - Srekr Lead Interceptor 194 144.959
Rsin - Grade St. Pump Station 194 185,000
li
-- i city of Renton - money Creak Interceptor 167 398.628
Yorks - Nev STP 183 4921c05 1
I4eavah - Interceptor Re,rab 182 $0.000
Mt. Vernon - interceptor ISO 591.000
Vancouver - Naatatde 9TP Improvements 175 31100.10
FUNDING CUT-U►F LING
Only those projecte above the funding cut-off line will receive a
grant offer.
Taco" - No. !end STP - Outfall Diffuser 136 176,673
Qutncv - STp Upgrade 135 1.230,000
Coupovt.11s - III Study 123 Ii.50D
Diamond Lake S.J. - Now STp 107 694.ON
LaCrosse - Lagoon Mpairs 96 45,000
- 2 -
Lynnvood - Lilt Station Improvementr 86 577,500
Dee holm. i,D. - Parkslde -atercept:r 75 160,500
Sahalee N4S.D. - interceptor 71 542,500
North lend - Comprehensive Sever Plan 72 20,000
-,ac,ma - weatvrn Slope, Interceptor 56 646.161
Stellacoom - Solids Handling 49 155.000
Du ont - Engineering Rcport 47 10,000
Eastg.— S.D. - Interceptor 42 1.050.000
Lac" - New "P H(A �� 9.930.000
i 9&4
PR,1,1RCT PRIORITY LIST
Ira
SECOND YEAR Of REFIRSNDUM 19
WASTEWATER TREATMSN7 NORMS COICSTRVCTION GRANTS PROGRAM
PROBLEM PROMOTION PRIa1TY T
June 4, 1484
GRANTSE V :8,.SM p)(010TION POINTS STATE SMail
Westport - Sludge Dewtaring 118 5 25.000
City of LAL* Stev*Na - ftaudby Power lob 66,000
Dam Nolnea S.D. - 20th Ave. Interceptor 103 94.000
Tacoma - No. End STP - SEES lot 71.601
Tacoma - Western Slope* STP - SSES 100 22,964
birch Ray WD f8 - STP lmprovemnte 9R 359,000
City of Spokane - N.W. Terre:* Interceptor 98 325,000
Elm - Outfall 94 66.750
Tecoms - So, Tacoma pump Station Rehab. 9, 431.414
►.also - Sth Ave. Sewer Replacemnt 94 48.500
City of Spokane - Facility plan Update 93 13.000
D*a Moinae S.D. - Rub Interceptor 92 121.000
Tacoma - Puyallup River PumF Station % 104,024
Sellinahcm - Marine Drive Interceptor 90 400,000
FUNDING CUT-OFF LINE ^_
Oniy those projects above Lhe funding cut-ott line will receive a
8ralt offer.
I/ This figure is based on applicant astdmate. It is not a guarantee
Of star* funds as WDOE will mate e.igibility determinationa during the
d*velopmnt of the grant contract.
21 Due to the uncortalu nature of the scope of work and &,,via# area.
project was not rated.
Tacm, - No. End SIP ta:tfall Df Etuse- as S 170.671
Quincy - STP Upgrade #5 1.!W.U.iv
Vs.caaver - h'ostoidt STP lm,rwearate at 7.300.D00
Coepevirle - 1/1 Study Ikw
Des Moines S.D. - Parksida latercet•tot 75 160.SOO
Lynwood - Litt Stetioo lcprove--uts ,4 577.500
Sahalee S i v.D. - laterceptor 73 562.%a
North land Cwprehouslve Saw', Plan tv.Cvv
Disaond Lsk. S.D. - Haw STP 69 M9,000
Tacom - Haatern Slopes ldtsrcepty, 56 646.163
Stoilecooe - Solids Handling •p ISS.000
I.aCrosee - Lagoon Repa i.rn 48 65,000
Dtyvat - 6eµasaring Cep,.tt 61 10.000
Eastgata S.O. - lntereoptor 47 11050.00v
Lacov - Mu STP N/A 2/ 9,930.000
gee, t
yPcc S s"
We are happy to aod tFw atWh*O
"teriaL
Please reel tree to can oa m an7
tune we may be't fwther 0-10.
rR«a.
MEMORANDUM
May 22, 1984
TO; ""nicipal Division staff
j f81e1: John Stets"��/�
SUBJECT: Referendum GO aellnes - Miniiiim Local Share
The original Referendum 39 guidelines of February 1982 contained a
requirement that the maximum level of Federal and State participation
would be 25% of the TEC (e.g. 25% rinlmim local share - see page 13,
Section X1.8.3J. During the revision process the section above this
section was removed with good cause. Appatently, the section un
minimum Iotal share was also removed but nit with good cause.
Therefore, please co elder that Section X1.8.3. of the February 1982
guidelines ic, still applicable and should be incorporated as Section
X,8,2. on page 11 of the new Referendum 39 quidelines (September 1983
revisionl. We will prepare an amendment to the guidelines to reflect
this clarification.
Ftn therinore, we have interpreted that loans with a c,ntractual obligation
to repay can b± considered as part of the local share. A'so, this
requirement refers to total eligible prolrct costs so local money
used to pay for ineligible components cannot be lumiied into the cal-
culation of this limitation, Lit-wise, the ineligible components
(i.e. collectors) could be totally funded by other federal or state
m1' ies.
JS:sbh
STATE or 6ASN1NGr0N
Vaatrvster Construction Grants Program
(Act rend" W
P XOGe AM C01 0E L 1 NIt8
I
1'r rPi rd I,•; Nm, .1.0 n�clsnw
DrparUwol of EcoloKV
1'ehne��y 1982
NYV lnf,l septr1n149 1981
Tahlr of contents
Pate
1. Introduction . . . . . . 1
11. Local pesponsibllitre• . . . . . . . . I
A. Trends in Government. . . . . . . . . . . . . . . 1
B Financial Capability. . . . . . . . . . . . 2
Ill. preapplicatit r Into Matron 2
A. Parlicipar's. . . . . . . . . . . 2
B. Projects. . . . . . . 1
C. 51hedules . . . . . . 1
IV. priority Rat inR. . . . . . . . . l
A. Process 1
B. Schedule. . . . . . . . . . . . . . . . . . . 4
V Final Application. 4
VI. Grant Award. . . . . . . . . . . S
VI1. Step 1 Grant Process. . . . 5
A. Re µnremer.ls - EngurreNnS Rerort S
S, hrvirw onA Approval . . . . . . . . . . . . b
Vill. Step II of II/111 Grant Proces. . . . . . . b
A. Nryur mmrnts - UrsrAn (Slip 11) . . . . . . 7
1. Prassrssmrnl of Facility pl,n/Kaalneerin♦(
Report. . . . . . . . . . . . . . 7
2. oredesi Bn Report and Confereoce . . . . . . 7
1. Plait and Specifications . . . 7
N Nrvrrw and Approwl . . I
is Slip Ill or Sir,, III of 111111 Process . . . A
A. Rr4u n'ements - Construction (Step lll). . 4
1. Plan and Specifications . . . . . . 4
2. Advertise for Bids. . . . . . 4
1. Notice to Award Contract, . 4
Y. Colrslruetinn M•nuArM.ut 4rmlitil 4
S. 1`reunratfuet tun Cnnfrrrorr, 'I
b. Ole-matt. Inalicctious . . . . 111
7. Chdav Orders , . . . . . . . . . to
S. Plan of Operation . . . 10
9. operation and Maintnu.nce Mannal. 10
10, Final Acceptance. . . . . . . . . . . . . 10
it. Initial OIYI Inspection. . . . . . . . 10
X. Financial Considerali"a . . . . . . . 11
A. 1',aual Mawalnes t . . . . . . . 11
A. lawe1 of 4r and Pa rl l r i Pal Ifni, II
1. Nasif Great . . . . . . . . . . . . . . . . 11
C. Cost I'taltmiann. . . . . . . . . . . . 11
1. !id Overrons. . . . . . . . . . . . 11
2• Project Cost OVerfana . . . . . . . . . . I1
'I. Mincrildoraus Coats . . . . . . . . . . II
A. Prior Costs . . . . . . . . . . . 11
D. EliFl6ilily 11
1. 91:e of Facility . . . . . . . . . . . . 11
7. Eligible Expeuaea. . . . . . . .
3. Ineligible Expenses. . . . . . . . . . . . 16
A. Force A,ount Mork . . . . . . . . . . . 17
E. t"ytarnls. . . . . . . . . . . . . . . 17
F, Audit and Closeout. . . . . . . IY
1. I nt rothtct iay.
on Rovesite 4. I'M washington Slat^ voters approved Refstend.m 14,
a $450 million bond issue for the financing of pollution control
facilities. The bond issue provides for grants and loans for the
planning, design, and construction of waste disposal facilities and
the managemen' of wastes. Attachment 1 provides a 1•rtef description
of the programs proposed by the Departmrnt of Ecoloxv (the depart-
ment), and includes the aswunt of Referendum 3q funds administra-
tively assigned to each. The assigned amounts were determu'rd by
the department based on the relative nerds identified Inc rarh
program.
TI . Goal of lire Mrf.•rrndum 19 program a to asa,sl lural prvr r,am•uts
in providing protection of.
1. the resources and environment of the slate,
2. the health And safety of its people, and
1 the beneficial uses o1 the state's water.
Neterendnm 39 provides lund.ng to develop facilities and syslwe to
Control, collect, treat. or ,:isposr of nnotadi„atlive snlnd and
nasradloa,tive liquid natrrials.
The referendum rnntains suae specific limitations. Grants may rant
Condit rate more than 75 percent of the total tnet of ,fly waste dis-
posal or manag.•raent tanlnly. Al least $I5o million shell be used
for systems capable of producing renewable energy or energy savings.
Further, grant funds are not to be used for fill ']'f ire whil'h rn,our-
age development. Finally, the funds nlm uu strrrA under pruarams
Authorised by the rererendua ate subject to legtslalive appropria-
tion. The text o1' the law tan be found in Chapter 41.99E RCW.. Thr
regulation to guide implementation of this law was adopted As Chapter
171-$0 VAC.
Thesr ptogram guidelines represent the d'sliliattuo of expr hove
Rallied in the Referendum 24 and federal grant programs And describes
the Referendum 39 construction grunt Program. Ira addition to draving
upon this rxprr'rnrr, An Adv.%ofy roam 111 rr• sN1 usrvt to prov.dr
boat peraprcl.vr uo u.m ryls and usr..•u.
11. Lacs 1. Xrnpuns.bilnt'rs
A. Trends in Coveriment
The trend is to reduce the role of federal Agna'rs ui day-
to-day government decision making. In turn, this 'ntrrafea
the responsibility, as v.•11 as the authority, for sore and
more decisions to the most local level of government.
P 11 rao" 'AI fapab,l,ly
Publ,o rut ,lre,, m1rtlr•d to Mate tonal application for Meter-
,•ndtm 39 Nods for Steps lit I µrant• (desigMronat me Lion) or
Sl.•p lit (tom.Liinto.v) will be requtred In submit A simple
l ivam. iAI pl..o out Ilike the rut l in., Ora.rUn•. .u.1. Uuuµs aA
1. Who .r 11 own .,lot uprrair tke I.,1I.1y,
2. tat noo .oust rust rum coal.,
kat,..led coal of oprr At Ion, Mint en An,e, and rqu.p-
WILL repo a.comment,
x. Aso I.. auurma, and AwI hml. of 11 nanr'no .,qui red
1„ lucid like local share,
S. Anm,al costs prr household,
n t,.amm.nly'x drhl br.lo.Y. Allot
'Ih. •.bp, I.vr .,11 Lr to Jrlwwnu• if th.• pvbl, rnt,ty tun
it,, pl.unnng cant ialyd Io ,outuWt• pluvnlrnµ .tiorplootile .,•rv.tr.
without Inlure giant wnivi, (i.e.. looking toward local sell-
,01,u •u.yl. vinrrnrrnµ Methods ..nul4 iorludr adequate nave
has R,••. hoabup fees, +...,%anent rolls, developer charges,
sale of publr, property, et%. Failure to %ubmrt a plan, or
submittal of a plan that is clearly unrealistic will be a basis
to .ithh.ild A grant offer. A%sistance in the evaluation of
thrr , .,IN is ptovid.•d by the Plalnunp and Cosrnunily Affairs
Ag,rn,y 11•IAA) under tootratl will, the lep,timant.
Allvt µrant .iw.n d, lu.Al tefprtn,tlhilrly will he rrited upon
hrav,ly It. rums"• IhAl funds aI'r weld .Is.•ly Alt'! pugvlly
Since, on wool taxes, the local share of lhr project toots
will In, al 1.•aAt SQ pet,enl, it Berms eraw,mable to Install,
.owl.., will In- watfheit tlobely, post prafrrt .100 .111 he
rel,,A upon to provnb• integrity to the ptogrm. The drpa.I-
menl will provide as wrh technical awalbionce as rmossible a..d
will rrviry And approve work as required by state law but the
prolrlls will br lo"Al undrrtas nips 411-1 as su.l,, call Ia.AI
responsibilities.
I11 prrappl nwi nm Into ommit,on
A. part n .pants
Grant preapptications will be accepted fro any Washington
Slate Aµrnry, political subdivision, tnaonµ district, or wno-
clpai cutporatton lherent, and lhoar Indian tribes recognized
by the trdrial government for participation in federal land
and w../er rnmrrval,.n, prup,amut and whrh m,ty ronst i toa tonal ly
tr,.•tv.• µ,nnl r. ,., L.aun Ir.m It.. SIM.. of w...hinglon.
-2-
is a
•.ppilcaltons will be accepted fur the planning (Step II.
deadgn/constructton (Step 11/111), or construction (Step III
Of a waste treatment facility or modlltcation of a facility
except tnose Mich represent normal operation and maintemaice
work or which encourage growth. The encouragement of growth
,s defined as the prnvlsion of a new system or the expansion
of an existing syat" solely to provide service to an area
that i, undeveloped at the I~ of gran( appl i,atimr. Yro p•tls
that would arrve both rusting populations and future growth
Air subject to the rligthility drwcrlbed to Set'-
t ion x.a
The preapplication form is simple. N,,wever, ,he InlnfMtioh
required by the tome is the basis for developing the priority
list, Therefore, complete and accurate information is essen-
tial My major changes to the information (coats, schedules,
etc.) could be the bans for rejecting the appliration until
the following year.
C. Sihedulrs
The depattment will accept prisappl.,ationx inilil Oe,rabe, II
of each year Alter that lime, lbr depadrwul will h,vo is-
rate and rank the projects. Preapplia'allona re,rlvrd on
januery 1 or later, will he priori(isM after the tollwula
Ilrcnoher 31. No ex.eptinna will he sia,h•: ilwouplet, or luror-
cecl preappi l cal tons not rompleled or rorrelird by lelemlity 11
will not he constdercd it the priority rating protests for that
year.
The department will rrtatn the h,ghrsi prtelity preapplt.shoos
tth a total cost equal to twice the total of funds avaii.ible
for new projects for that year. The temanider of the preappli-
cations will be returned to the originator with their priority
rating and an explan.it ion that figure, may fir updated and pre-
applications rrxubmilted the following year.
A preappination fora may he obtained aroma drpxilawnt rrponal
n 111cr ,, Tvvmw,.tr,, Nrilmeod, spuhanr, or Yak ua, or Ina dep.irl-
will hr.ulgwarlr rs in L.n-ey. The crayilelrvl lino mM ai l.0 lsw•u1s
islos 1Id he er111 its:
Department of Ecology
MS•pV-11
lllymp,a, Washington 48SO4
At to Mun,c ipal Oivlaimt
IV. Pr)ortly-Ml utg
A. TM Process
The priority rating system and questionnaire it,luded a, Alta,t
nest I are the bans upon which a project pr nv try ilst la
-I-
i •
developed The system identities those projects with the high-
Pal tired when viewed from the perspective of prolecl•ng public
health and the beneficial uses of the slate's water% (both
sur,ave A, 1 gnutntl waterl. The system Ala., proved,,. make
plmmlly to pro lr•t 1. ,o area. ,�•ntrolled by pullet .utities
that have A Ircortl of frying to solve their uwo p"Ith-m., Inor
eriu will, a higl, Ievei at Coat-el trcf lvrnr%., +lid pfol.•,t`
that could plrvrnl alplmticanl problems In lire future.
The site of the project priority list will depend on the funds
ay..ulablr It,r the most rrceut legislative Appnipri&tion. The
Inxhrat priority prr'jetls with a total grant request equal to
or leis than ISO percent of the oval table funds for new pro4vcls
will be ldruti lled during an Initial acrrrn,ng. Niorty yercent
of the ev.kl.ble foods will be awarded to fhr h,ghosl priority
projecto. The reins ining 10 percent of available funds will Le
awarded to the project(s) remaining trust the initial screenint
with the highest point total lot the last three rating criteria
(prior Irvel of IncAl effort, rust benefit, and problem pre%rn-
tron).
N. S.Grdu le
llur it nil fly r.d ulgs w I I I ot.er dur ing Luw,i I and frh rua ry of
each yea,. Ibr dealt lint wit: III. ,Ievrl.,ped and m•„Ied .nit
tar puhl„ ,-view on or abt,ut March IS. The adoption •late
will depend on the .•xlrot of public comment recelved. After
appr.,val of the liar by the director of the department, Illicit
applications and grant offers will be sent to eligible public
entities. Gant Contras to will then be nrgottated with prospec-
live grantee% and signed by both parties. 11 a prospective
gl.ntlrr doe% not make reasanable ptogreab toward urcurint local
1 ut.uur ag o, needed appt ova Is vrthIt four months of grant of le•r,
the gr Anl ullet may is, withdrawn. lul,dx Iteed by withdrawn
grad idlers may he offered to lire next highe%l, &(fordable,
prctp•ct(a) within it,.. dollar constraints in the priority list ,
V. Final Applicatian
fire llnAi appl tcation difler0 from the preapplicstian in first It
requires a more detailed project description, theludigg schedules
of all phase% of pro.f.•ct (I.P. , mlipstnru•s) and anticipated ,ash
Iluwc. propat ,,.xis Are hr okru out by flew. xu,L Aa; ,....%i riot mini
t uowl tit It flu, ma it.,gewilt, It Ana And spec It lc altouh, ode l u l at l al"ill.
Plc. Fowl nppl.,At,sus w,II fit- .,fit to Ihaxr pt It p•c la de•l.t I I IPit
Ax Iwndab!r .,u the priority list, A steeling or II he held hrlwren
file Pvnlre .unl Ibr APpa rlw•rl (u dlacuss fhr details.
A return,•d, ,,,mpleted, %ignrd Application will be considered a cma-
milment by the grantee to stay within the time schedule, cost esti-
mates, and plojecl description contained in the doc,ment. Any $19ni-
Ircanl deviation in the project after receipt 01 the ulna' appires-
,%an Yy h� fhr has,* fur wl ,draws) l the grant after until the
J.dluwu+g yrai , whru a prr,q,pl.,al ram m.my hr n..ubm,llyd L,i i:',nr ,nx
• •
The final application must be accompanied by the financial plan
outline described in part Ill.
VI. Grant Award
Upon receipt of a correctly completed final application the depart-
ment will draft a grant contrail using tolnrmaliln, from With lire
p re a pp l teat i on, Iinai Appin at ton, and sUmda rvl fell or title nI IanRo-Ia..
A copy of standard grant cooditiona is available oo rryueM Irum
the department. Revision of any of the conditions is possible, if
there tie estenualrnR ci rcumalanrea, but it would nodoubledly %eLey
a rant award bri luxe of addit tonal rev crew..
The grantee will be invited to meet with the departol l sod tevtew
the grant contract and have any Questions answered. Alter mutual
agreement has been reached, a final contract will be prepared In
triplicate and ♦11 there copies will be sent to the grantee for
signature. The grantee will return all tlree signed copies to file
dep:..tment for signature by appropriate ,wrrsons. After signature
by the department officials, the grant is in effect and costs incurred
after that list,- may he grant eligible.
Conflict of Interest - In uo case shall an eui,toili who is oil
retainer to act es city, county, or sewet/water district engineer,
also act an the consulting engineer for the same public entity
involved in the Referendum 19 grant prnRram, The ceaults otherwise
would he live rngtnrer reviewing their own work, a clear rmlfircl sal
"'tweet
VI1. Step I grant process
whole the depaitle-nl bel u•ves that the grlr,vudms 1'1 111o11aw will
he directed toward Step Ill or Step II/111 grants, there may be .,
project requiring Step 1 grant assistance. This could tit, the result
of a new problem not addressed in the department's general wife'
pollution control program nr a change from an rsi Kling facility
plan requiring a siAnifiranl asrndment tit the plan. The awarditin
of it step I grant does not guarantee funding of future atepx.
Vhr'r all ego sl ucg plan previously s 16 beer oppraved and attl l apprarh
to he applit'ahle with minor modification, II new Mep I effort is
not necessary. 'rite first task In the step 11/111 grant would consist
of pe,fnrmtug toy nrrrssary motif brat loos to the eaistloR plan.
A RPqu,rrm,•alK - Enit,.......n,g g,-pott (Step 11
TWi, do''velent w,II KPrvr .ro Ibe Italicii twc the r•op•,1 Jest go
'rhvrelorc, It vhoold be as ,usq.lelr ., du.evetent .tw p„KKil.le
with too quest tons left unansor,rd. RYA dolt flits lot lac i l rti
plsonuq ran he used as cesourrr documents. The rngtnrer-ing
report most include slid be consistent with:
1. Rrquiremenla stated in Chapter I7.1-140 VAC related to
enginer Ing report, paying parlicalsr attention to Chap-
ter :0.060(3)(R) regarding a sludge study
-s-
1. Seyuirerents desrribed u, stale a wawhillgl on Collect, tot
Sewage Morq_DvR4n.
1. .lunl,I lc,rt ton that. the ,r,r+wweoded allerrrttve to the
eon t-effbel the •I tr rnatrvr Realistic •nd Juatiflable
anuwplions and piereduree wet be used in the cost-
rfferllvr analyst%.
4 Oornaw•nlal+ao ie allow coalpl lent: will. SFP 1u0 '0
.'pp I,,ab Iv r;l al+• lawn nod rrgu l at l oil..
N Nr,va n Apl,r ov.,l
It is important to establish roof ,oaawwn ran ona between the
game their tansullant, mild the drpattwrol during the devel-
opment of the engineering report. Thl% uii ^Ip to drvelop
no approved plan by miniwisins the need fur etantlrtanl wJi-
lltat-ions alter with of the plan flag been developed,
1. Al least one errttl+R between the gra.rtrr, their ionsultatit.
and the department xhould be held during the devrlopwrnt
of lhr rnRlnrrring report.
1. IlnlP%s olbeowl%r rryorsted, topes of the rnll,ner,n,g
report wlial he gulailted to .11td approar•d by the Munn ipal
nivttt,on mil file deparlwrnt M•lurr the grantee ,ao .,it,-
final applitation for Step If/ III grant.
1. Th., s,aulrr should allow the Inllewuig VatiOnts of "we
fill rrv,vw, towrenl, aid approval of rnlinve+utg reports
by the drpol'lrrnl.
A. Ilraft entimecrlog report 10 day% fur rPvlrw and
,oasm^nl by Rho Aeparinent.
b. Final rnRinveri Ag report - 10 days for review and
approval by the drparta,enl.
Vill . slop II mil 11/III G4a11 P"we.s
The design of the v%tewater la„Ittirs In thus Protein way n^yu11P
• nvasessarnt of the facility pl•o/rnglflier nig report before pro-
,ceding will, drxlan A u^axwrn%rr•nl will be rr,purrd ,1 rill..., of
the ,,at
1. Changes air propu%rd to Or approved plan, ar
The plan wax al•prevel more than two years poor to this
application.
oft%,, 'Iwrs lr.e scope of the proposed project foe design and con-
alruri tan is onty a part of the approved enginerrtng report. It
lhr a<npP of the enRrtu^ering r.pu t Jltlrrx It,us th, runalrutlion
project, the., a rovineti/viodifted anl,nernna report rust he submilled
and appnrvr it
.b.
• •
Where existing documents are available, particularly if tbmy ere
approved every effort si,ould be made to utilise that existing
material tc the fullest extent possible.
A. Requ,lemetns - ih•.ign (Step ill
1. Reaaaesament of facility •ux~efloa report
II required as described •hove, llua d,numrit most he
revised, amended or opisled to include the current propo-
sat. 11,11". otherwise requrited, topics of the ttrplrlr
dotwenl "at he submitted for approval as an enol,e, n ng
report, and compliance with StPA di,wonstrated heron actual
design an start. This is parUcula,ly impurlanl it lhr
proposed design differs from the rertwmarndril allernalavc
in the plan or report touch as impl mt•nt+ng only part of
the alternative). Refer to 5ecUon VIL A, for a dlscus-
,roG of the eogii-trine report r, uuemrnts and process.
2. Predesign h. port and Conference
Paring :he early slates of design, a brief ,.ontment shall
he submitted to outline the specifit tntena and requtre-
mruls that are appltrahle. A sluder study will he Included.
A meet mg Olaf he held hrlwrrn -he tram mar, Its t,mpall Uri,
and file mwu.,pal divide, staff Io d,.,us. thi. upon
to maxlow Wallkill underwtandlnls and mintwise wlrntl,,l
r onf l i r t s, and •n ensure plan and aprt I f i rot fell teve l operut
conxisirul with the pn•vitWxly APpinvr•d fact llfy p1411 e1
eniluet•r kilt report, LpA publirationx regarding prrdrs,gn
activaUes can be uf+l ailed u a resource don,Wnt .
]. Plaus and SPetllnatiolts
Miring the drvrlupmrnt ul plans I,rqui•ul .h.,us.nnls
ahuuld occur betwren lilt• Rraldor, Its cwisullant, and lhr
department. This will speed up the eventual approval
proce.•s and help to ensure all the requirement, are
Adressef. The plans slat xprcif it at ieux must be consistrat
with:
a. Rrqutrewt•ulr slatrd In Chapll•r ITf-dAll WAIF 114-Itell
lu plaua and spet,lrratn,ns.
b. Requtre•m"Al, .fated if, lhr Stale ul W.10.116xluu
Criteria ter Srwnec Wuths Iles,gu.
r. Ce,irrally rr•oognised rng)nrr•rinx al alWal d..
R Review and Approval
1. The facility plan(rngtnerr utg reporl reashvsnW4ll, 11
,1,lulrvd, meal be approved pill,, to prutreding will, the
predraign report or .+dual design.
.7.
•
t
2. The prrdesrgn report most be approved prior to proceeding
with the plan and specification development.
1. Al Ir.isl one midcourse review meeting helween the grantee,
its consultant and Nunieipal Division staff most he held
during plan and specification development to discuss the
progrrsx and the design details of the project.
a. llnless otherviar requested, topics of the complete trait
pl.,na and specificati cans most he anttmillyd to the deparl-
wnt for review and Comment. Th., gr.niteo should alloy
It, days for rrvit•w ..ad —ime,ol by it... d.p.0 lm nl
S Copies of the tomplele final plans aril speriticalross
most he submitted to the department for review and
approval. The grantee should allow 70 days for review
and approval of l.l.e final plans and specifications by,
the department. A separate listing of eligible flews
should be includtd for review and approval. The deparl-
wat intends to be able to approve the final plans and
specifications as submitted. Therefore, it is recommended
that just prior it, this final submittal all parties are
,it agrerarnt on the contents of the donmmi,is.
b. Three copies of the preliminary plan of operatton, Arvel-
oped in accordan:e with department guidelines, Must he
submitted w'lh the final plans and specificatioos. Where
apprriprtate, the preliminary plan of operation must include
a section describing the interim wastewater ltrit ent
scheme that will be used during construction. The depart-
ment will review anti tomaent on the plan of operatton as
part nl the pleas and apeivlii el inns review. Al that
time, the drp.irlm•ttl will determine the tlanstltialiun of
tht lactlily, the level of operator whith will be• required
to operate the fitil ity, and when the ,,prratrir should be
on the rile.
7. final plaits and spectltcattogs most be .Pprovcd and a
letter of authoriw itin must be given before proceeding
into any Step Ill activity such as advertisement for bids.
This will include a determination tin eligibility of the
project. Any changes few the approved plans and speci-
firalions must be submiltrd and approved by addendw prior
to bid opening. Any thanges liter the bid opening will
he .unstdored .m dhanxe oniris.
IX St rp ill or Step Ill of 11/III Grant Process
The construction phase of the projects will require A significant
amount of effort by the grantee to ensure a successful prgiect,
gccausr there are many participants in this phase, continuous coor-
dination will he required.
_g_
A. Requirements
1. Plans and Specifications - The plans and specifit ations
log construction must have been approved by the leparlmenl
within the last three years f m the date of application.
My changes will result in having to enter into a Step II/
III cowl nit. 1 significant changes occurred during the
Step II process t a Step II/ill gne't. a Rr.ent aMmlmrm
may need to be submitted and app,ovc-1 prtnc to pem rrA'ug
with Step III sort. Proof that a aeser tsar ordeoence and
user charge sisters has been adopted must be submitted. A
statement describing the sludgr disposal olterastive must
also be submitted.
Additu'oally, if any whinges impart the conclusion of the
approvrl facility pl.io/tinginerring report (such as tople-
meetng part of the recommended alternative), then a
reassessment of these do(umrnlx will also be required
(see Section
2. Authorization to Advert,br for Sods - belom advertising
for bids, written authorization must be obtained from the
depart menl. The granter shall follow any, and all appli-
cable laws regarding advertisement and duration of bed
notices.
1. Notice to Award Contract - After the bids art- opened, tlu'
grantee will Rive notice to the department on its intent
to award the contract to a specific bidder. Before the
contract is awarded, the granter moot get a letter of
concurrence from the department In ivied the coutrarl . A
modified contract document, to revise Il.' ros,l limita-
tions in acrnrdalite with provisions, of Sriltun A.C., will
he issued by the department shortly ilt,l Ind awa nl.
A. Construction ManAgemenl Meeting - The department wills
conduit a t unxl runt ion ,sna Rrmrul we"t"'R will' I be Ri ante•'
oil all .0 tivr Step III P.o.1v.iw Peon, to the *tart -'1
curate...lion and, it possible, prior to the Rl.snl:e'x
pretonstruction conference. The purpose of the CM alerting
is to discuss the relationship between the grantee and
the department during construction. The dixcuaslou will
include but not he limited to construction erhedule update*
.and wubm'tlals. the gnuter's an-site con wl runt vri insprc-
tis, program, quality control and trotting, wind th.atge
orders.
5. preconmtnryiou Cnnfrrent' - The granlrr, its (•tvwdl.nLL,
the• cootrn('lur*, and the dip cimeut wb.rll w-rl pr'ttr to
cunxtructi ou tr dtaruss dela'ls touch as, r"punerhililt',
of rash party, prnde,t athedulrx, procrdurr%, nixprtt loon,
etc.
-9-
h Ilw-Hite Inupr•rl,ann - The department w,ll uuoducl fle•quent
x.le visit% to dist'u«a progrru, problems, sud lit uVerner
cnnr:tru,l,nu activity. Drficieorlex will he dlerusae•d
sud, ,t uerrantrd, docunwated by lettrr. The Rranlre
will he rrqu,red to address those deftclenc,rs.
7. Change Orders - All chauge orders moat be approved by the
department anA their grant ell gib,I tty delrrmint d. y.11gt-
h,lity «hall not racerd the mar,mlm tol-1 Aolla, liwtts
.11...... as d,nl'uaged In Section X.C. Prior appi,•val
re.p„I emrnlu for Home ,bluer o14e11 w-ll be dt sl usr.rd al
lhr ,unnl n,rt too mauagrnenl meet ins.
0. Plan of Operation The final plait of operation wllach
includes a description of start-up activities (anA the
development of the sctoal Operation slid Maintenance Manual)
shall be prepared and submitted at the 50 percent &LAIC
of Ster III preress. The overall plan most be approved
by the department before lite const n,ction ,s iumrlrted
aud before I,naI payment is made.
Y. Opreel,m, and Ma,olenanrr Manual. All Operation anA Md'o-
lenauce Manual shall he prepared ILA u+nformante will, MAC
I73-240.080 -olA the department's guidelines, and submitted
to the department for review at the 50 Percent utagr of
the Step III procebs. A I.,mple•ted suit appn,ved uperdtiou
and ma,ntenancr manual %hall exist at the VO percent stage
of the Step III protege.
Ill. Filial Acceptance - Wituin 10 days alter construction I%
accepted by the granter as complete, the granter shall
transmit to the drpartment an unaltered copy of the
"Declarrlton of Conslruct,wl of Water Pollution Control
far,litle%" gl Rnrd by their projrcl enRu,rrr as required
by Appendix C of the grant contract Aocument. Dotunonla-
tion that an operator certified at the appropriate Irsdr
IN ran &fall, will he requtred. A final payment request
may then he submitted. The department will .hell conduit
,tx 1so.,l inspection act,vil Ien. Tile department will
make the final payment after the grantee, thew onRlueer
and the departmrul drlermi ur the pr,.l,rrd is ac,rplable
and the ooht 11. .umpleted and any disc reps%,,es rexolve•d.
11. ]%dial ape r..l ion aud R....it,o ore Iuxpry t 11111 - Thr drparl-
me,rt will touAurl a, tollul tN4M rospr,l ion of every cm-
plrfed ke1r,cmim 1., lac fifty folluwluA at Irast 12 month,
of ,oat lnuoua operation of that LA, it ity. The purpose of
the initial 1MM uspection le to rn%ure that the farilily
Is operating as designed, line &11 O6M ploRram In place,
and Is meeting Its NPDf:S requ,remrntg
.In.
• •
% F,natic ul Cons.de rat ton
A. Fiscal Man.gemill All granters •hall follow the prorrdurra
and requirement% outlined in "Financial Guidelines tot Grant
Management" published by Department of Ecology - May 1960, DOE
6-6.
6. Level of Grant Parlitipotlon
1. Basic Grant - The basic level of grant pail is ipation will
he SC prevent of the eligible prolect train. The projrct
can be in Step 1, Step 11/111, or Slip III, However,
eligibility of individual costa for those aleps may littler
(see Section X-D),
C. Cost Limitations
1, Bid Overruns: While the low responsive, responsible bid
must be approved by the department, the grant for the
eligible portion of the approved bid will he limited to a
maximum of 110 percent of the final engineer's estimate
of that eIiltblr portion as contained in the grant con-
tract.
2. Project Cost Overruns: Chang, orders approved by the
department for up to S percent of the eligible hid amount
will be grant eligible at the grant percentage specified
in the contract.
1 Legal fees, claims, seltliorut rocs s; 'the department
believes that all these type of costs air the hole respon-
sibility of the owner/manager of the project and therefore
these costs are nut grant eligible.
4. Prior Costs - These coats are, not grant eligible unless
unusual circumstances exist and prior written approval is
obtained from the department.
D. Eligibility
1. Star of F'attlrtres
A. Step 1 or Step 11 of Step 11/111: A:I apprnpi tale
rosin assnrthird with planning and design 'hill I•..
eligible for grant partnvpatlon. 'Those will be no
special limitations in hording due to the planning
or design of rates. c.ytar ity.
b. Step Ill: The grant ellgtblr portion of in., con-
struction cr.st. based upon tapArtty will he limited
to the following:
-11-
(1) 110 percent of the extorting residential anJ
smell commercial flows PLUS
(21 100 percent al the existing other swell (lows
PLUS
('1) 100 prreent of till remaining till i)%rat ion/rnil low
alter rvA,%t n- text-rlln 1,yr rrxnrval
wit". '•small" IN lea. than 5 perrrnl tndlvidual ly
or 10 percent collectively end
"existing" is at time of application
c. The method for determining the grant . ligible portion
of facility eenstruction, based upon capacity, Will
be as follows:
(1) The grantee will Submit dorumenlalion substan-
tiating the proposed el igihle and ine L,giblr
flow to the department for review and approval,
(2) Once (1) is approved, the granter will submit
the estimated cost of this hypothetical facility
(the facility which would be built to handle
only the eligible flow) and the obltmaled cost
of file actual facility to he built.
(3) l'be depa,tmeul will review the abovr intarma-
tion together with information developed within
the d:•partmcat and approve a percentage of the
overall project which is to be grant eligible.
Thin percentage shall apply to all portion, of
till. proje,l unless specll,ed nthrrwise in the
grant contract. The percentage will he devel-
oped ux,ng the inc remenLal cnat lrthniyur whereby
the eligible cost is that portion of the cost
of the actual facility which can be attributed
to the eligible flows only.
2. Eligible Expenses
A. Granter exprnses. Coen of sa Liries, benefits, and
expendable material the gnulee locurs for the project
racrpl ordinary operal inn expenses of local government,
not'h as War," and expenses of a mayor, city t'ouncil
member,, or city attorney.
b. Professional and consultant services costs_associated
rich
(1) engineering report, including sludge disposal
plan, directly related to the Rralwent works;
-12-
(2) sewer system evaluation;
(3) preparation of construction drawings, sprcift-
rationa, estimates, and construction contract
documents,
t ,l development and preparation of an operation and
mai itenance manual;
(5) a plan of operation, in accordant with guidante
issued by the department;
l6) start-up services for new U'ratmrnt works, to
accordance with guidance issued by the depart-
mat.
e. wastewater trealmanl ]ants. Not, wastewater treat
�____
went facilities, the upgrade of raisting facilities,
and the expansion of existing faculties are all
eligible proiects in this grant program. York deter-
mined by the department to be of it routine operation
and maintenance nature is not grant eligible- Pri-
mary treatment, secondary treatment, and advanced
waste treatment are eligible for &,,ills If allured
or requirol by tnr department. A drumLinu of pri-
mary treatment is contained in the dep.ti'lmrul's
Criteria for Sew•&e works Desip manual. pus Jusr
of land i iodated with ullimalr disposal of el fluent
and/or sludge is grant eligible.
d. lntetrebtOrs. New interceptors required to correct
on existing problem associated wtlh inadequate waxte-
water treatment are grant eligible. gepatr of replate-
went of faulty interceptors is griul i,lignhle if it
is a cost-effective solution to errrecl .en nvr rluadrd
treatment plant or eliminate overflow*. Thr deftni-
lion of an Interceptor will bra Strait till r rpn•tnt ton
of the following "a rloxrA tundutl (,orludinx pumping
Iacllttles) whose primary t
wasti•water truss lhr lunal point it, n t,msauoily tul-
Irclor itYsivil to A waalrwnlrt lrr Atmeut plant, anothes
interceptor, or a colketti on sysiem (provided t. .
interceptor in the letter came is serving as the
cost-effective alternative to a wdairwAtel tremlmeni
plant)."
C. Coll_ector@. All of the Inllowing coodltionc must br
wet hefore new collector sewer projects will fir
aligtbla.
(1) A public health ren•lgrncy must be doitiw-uted
and rertllted by Deparlal of Soi lal and liralth
Services, Health srrvltrs Hiwlalaii;
ANII -
•13-
t:l There must b,r out f,r lent dot mm-ntat tau cal the
exlensivr nature of the p,nblrm la warrant
issuance of i regulatory order signed by the
director of the Depot taenl of Ecology. Such an
order would generally be Issued when the following
circwmslances are found to exist:
(s) kxt,c. health hazard taused by human caste
rnitr utg .it, extensive ,.wrlasr water syWt•..
lb) r:xltram- health hazard t.,uwrA by human waste
eultrtng an extensive dolt..le, sys%lm
lc) Ast increasing rate of wlrr quality degra-
dottn,. Caused by the nwp opnaly d,,,posal
of human waste.
(d) Other secious water ,,mal tty problems such
as accelerated eutrophicarton of take
rxt,uries, embaymenta, or teservoirs resulting
from the int teasing disposal of human wastes.
-AND-
(3) There must he an over riding cons:de niton of
publ it tntrirmt.
Theme to,uht tuns are intruded to e,q,habiar the
signifitauce and etonnmit rflrtl of the orner
which , v be issued. (rnetally, these conditions
could be met where a duckri nr oiler issued by
the it".,, .rnl of E.coluNy plates sanctions upon
unit,, of local guvr,nou-m which severely afle't
the rt ouumy of the area. Stith s.tucltons will
ourmally prelude as restrict additional devel-
oparit in an area (through denial nr septic
lank permit+, prohibition of new connections to
an exist,e$ sewerage system, limitation an lot
star, and other such anions) until specitied
corrective action% are taken,
t- P,sayt Stott ens. New pump stations assonated with
new grant elteible interceptors are grant eligible.
Inuracrd capacity for an exist"It pump statl.o ,s a
grant eligible cost only it it cottecls existing
tumbined sever overflows and it is intended to be
oprsaled to do the same in the future.
g. Enteigenry Power. Costa associated with providing
p•nt,ators or allrrnaty pourt sources air pant
eligible when required by a drpartmrnt permit nr
cal nr resMnl order or existing attithargvd sever linen.
_ly_
A. Mullet is. Costs an., rJ with new outlet is or the
repair, replac,neal, or extension of existing out lei is
from domestic wastewater treatment plants are grant
eligible.
i. SIt!I , Dlmjiosial Equrfrnt (including trucks) and
land purchase are grant lltglble costs whoo used
exclusively to treat and dispose of sludge generated
trusts domestlC waalwaler treatment facility
1. Combloed Sever Overflows. Correction of CSO. rs
{rani el,gi All. 1'he department may r,vlutre f}Ox to
he rated as separate projects.
It. Cost-effects w I/1 Reesival. It, lowent,n
,all!![iPn sYs4em, when the I/I rFimnval is Jelr rmnned
to be a cost-effective solution in lieu of transport
and treatment, it is grant eligible. Realistic remnval
efficiencies for the corrective work should be used.
1. Laboralor_y._Eilutpment. The laboratory equipment to
monitor parameters required by RPOf.S ptrmrt and pro-
cess control nl the treatment Idiot will be R,.wH
eligible.
m. MMi_n,xl at l on building. The b.,a, horldlug to hooxr
Moperator*, leboratory, and administrative luni-
ae specific to wastewater facilities is grant
eligible for new facilities. Repair, expansion, or
replacement of buildings for rx,.ingt laeilttiea
will be grant eligible if they are specrft, In the
wastewater treatment facilities.
n. ;taleli(le Si fort Systems. Costs as*nclalyd with
the establishment of a satellite support *Ynlw for
wastewater management which would provide for the
transfer, through ownership or contrail. M the opera-
tion and maintenance responsibilities from the owner
of a wall wastewater system In a public enllly cap-
.,file nl pnrvtdtng lhe>o .,•,men r..
Awrlt cowl, emJd nPlude ax*od ,Aed pl.ouu ng ..nd
xlnrinp Impleer"IM"wl coxlx, ,oxlx rl a leax,hll,ly
xludy: prryacal for .,1 au ,mplrnx•ul al r.m yLw, .,uJ
f., Illy ,'one ru,l,m, and rquyaw.ol .e.pnxil nm
urcessary to permit system tmpler•ut it ton. (Cost.
associated with system operation beyond startup are
not eligible.)
o. Arenwide On-Sttr Wastewater Syxtrm Mauagrmrol
proar et. Cents agent laud will, the Fiat Atli labmeot
of •`ycagrem by ■ pubic, eulily tnr onsoe„g m.nn-
tenancr of na-s.te wa*tewale, ayxtrm*
•15•
Surh cusla emrld Ineludr associated punning aid
alarlup implemi•ntation rods; ,cols nl a Ir.0 tb,itly
./wAy, prrlvrutron of m, Iwplraa of al,cu ylatr; and
lactltly construction and equtiaw•nl .acqutaltion
nrrraaary to permit program raq•Ir•rnl at nm (aosl,,
aaso.ulM will program upe,..l tcu beyorui ntar Utp
are not rl lgi Ale.)
It Other aprcrllr eligible item are.
Nemeval auA relocation or repl,,,ornt of uU1tUr.,
lot which the grantee is legally obligated to pit.
Mdtertals sprrtllcslly idenlifird In the grant cur-
tract .A, .w a- 1 ,4 , r to,ot and
wa,ch 'r .wl , ci, „a'lY ...rt al so 1., und,t on.
at,.' Hall cant.aua'
A reamonsble inventory of laboratory chemicals and
auppilrll necessary to irritate plant ,tieratlunw.
N.•alrn ir,l to SSOO.00;
Safety rqurpmrol kept at the l,'ealw,..t p'anl site '.
7. loelrgr Air fxpe.n.ra
Costs which are not directly associate' with the constrw-
ltos of a realmenl locks project are cnalinwable. Su-h
costs lnciuo•, but are not I1 ited ln:
a. Mein or areawide pluming not illicitly -elated to
the project;
A. honus payw itts not legally reclWted (or .omplrtwn
of construction before a i'onlractual omplelio, iAtr;
a. Petsonal n,jury cce.peneatlon nr dawagrt, art.nig out
of the project, whrlhrr ctet,iminrd by a.l putc al ton,
..,bitration, nrgul ulton, or oti,emixe.
A. vines and .perrallaes due to violations of, or fu Inre
I., comply vrth, federal, stale, or local laws;
r. Coals r,ul.lde the slope of the approved prajecl;
1 inlrrral on bonds, interim financing, or any other
tors of lodebtrdnese required to finalir'e the project
coals;
g. Ordinary operatti,g expenses of local government,
such as aalartes and expenses of a mayor, city
cmlucil membefa, or city attorney;
h. Site acquisition (for example, .rwrr righto-ol-way,
arwage treatment plant site, Sanitary landfills),
It—
t. Costs tut which paymient has been or v,ll Irr received
under another federal or state .,.,stance program;
�. roatf, of caunitor mg equlpweut used by industry for
sampling and acialyats of industrial di.cltargre to
srvnuipal treatiment writs;
k. Construction of privately-owed treala%•nt works;
1. Preparation of grant applt,at tun;
n. Costs associated with oper.11,on net assintrnan,v of
the syslt•w. Such costs intludr but are not 1 u%,tr•d
to lank cleaning and dtspo%al of residue;
n. Bond coats;
n. Rate studies;
p. li~l ion of existing structures;
1. Office equipaen' , furnishings, etc. ;
r. Tools,
s. Rrplafrwenl tarts;
I. Costs a%sf•ftalyd with the Stale- taivttuuse,ot.l Policy
Art tocludinµ ,n,reased osl, rrlatt•d to i
challenge to a Drclaratioo of In... µn,lunwe.
,1. tmolrifapIrag;
v. SI,YR water My%ltMb.
A. Force Ac,ounl Mork: Thit work will be- apyrovr,1 by like-
departwot If the grant re can docummnt to the Soli%factton
of the department that:
a. it t% Iron costly than tits contract r•lhod and
b. the granter ba* (ht• tapalultly It.r. Iinanc tall
technical, mW,.rstrativo) to adrqunt,•ly prrh,rm llw•
task and
f. it is consistent with slate- laws.
t 1\rymrnt s
1. All paynn•nl rclalyd mativrs shall he- pro,rwxrd it ac,ord-
amc with if., 'T haw .0 Go'Ari tra In, 4cauls M.m.,grau•ul"
Manual DOf. 80-6. Nay 140. five (5) pt•rcral of each pay-
mrm request shall fir withheld by the department as sectirily
far grantre'n performanre.
-17•
2. Final Paywenl: hayueal far final payments will he pro-
cesxed when the Isclltl,es have been accepted after the
final InnPectloA and fit, I)r,kArstion of Cnnalrurtino of
water pollution Cootrol Facilities" ss n•yuited by lht•
grant agreement is submitted. Granter's request for final
Payment will indicate that no more payment retfursls will
he Went .,0 the Protect to n•aiy for anAit and closeout.
final paywrats shall include sal of the withheld port un,s
of previous payments (5% retainage) and shall be pawl In
the granter alter the audit u t apleted 'All any dot 11 ten, ,.•s
reso 1 ve,%
F Au,Ilk :,n,l Chl,tp Ilut
1. Altot r,,queut for I,nal paywrnl is submitted, an aanl,t "I
the proje•tt records must be done. This can be done by
the department's auditor or by an acceptable private CPA
at grantee's expense. The audit report shell be submitted
In the department.
The drparlwent will review thr audit report and direct
Ihr granter to rnwply with any applicable rcrowm•ndaUnna
of the report. After the grantee has xDbm,tted documentation
ul sneb compliance to the dt•partmeol and the department
ar,rpta \hc do,am•nl of ton, linnl payment will Imo mode end
lh,• project will br ,foxed out.
-IA-
ArAC101E.N1 1
NEEDS AND RESOURCES RELATING TO REFERFNDUN 19
February 1982
Resource Available From Types of
Program FtkwLed Needs Referendum 79 Bond Issue Act'vibes Funded
Principal waste- DOE r-ttmatr. $309,000,000 Sewage tteatialnt pilot$
water treatment $1,457,000,000 Interceptors (plarotus,
EPA 'stimatel design and coast ruction)
51,76),Cd0,000 •
Solid waste Loral government $47.000,000 Open dump closure and/or
dangerous estimate: improvements, transfer
rate) $520,000,000 in stations. DROP box sites
1979 dollars. and transfer equipment.
New federal re(ycl wg centers, resource
requirements will recovery facilities, land-
increase this fill disposal sites, dangerous
amount. ..ate handling facilities.
Lake Restoration DOE estimate: $35,000,000 Alin treatment under certain
$3,000.000 per nrcumstances, dilution,
year. atormvat-r diversion 6
sedimentation ponds, dredging,
lake drawdown.
Agricultural Specitt-c needs $10.000,000 Sediment ponds, animal •
Pollution not identified, waste lagoons, animal
Abatement DOE will spend waste storage facilttles,
approximately manure digesters, drainage
$1 million per improvement projects,
year for 1980, 91,
priocAt1_11tatimm %w Lsosga/re
Anavers to the 1*11 avimg questions will provide the basis lot establish-
ing the priority of the grant request for your pro)*" tapered to ali
Other such requests The answers YOU give Will be verified with local
health officials and UDDF regi anal office staff. Answers should reflect
conditions as they will he at the end of the calendar year. The person
signing the questionnaire will he .expansible for the eccura(y of the
t ntoru Uon. False or eisleadtng statements will result in applications
being returned without consideration.
1. public Health
A. Health emergency:
Has a Itrallh rarrgency been declared nod .1—un.-n1n1 by the
Director of the H.aith Servirrx Do-ision of the Department of
Socul and Health Se,vices for the entire area for who h this
giant application it Actng submitted?
Yes
H,.
P Health hazard:
Are the existing on-site diapos 1 systems (auxin{ A proi'lem
.significant enough that the further installation of such
systems has been formally ban"ed?
Yes date
(If Anavered "yes," Attach copy of ordinance or official ban
Isom health depsrlment)
C. On-site suin.scaent:
Is the prop..ed coal•ellecllve x111u1 �-o a publitiy managed
ea-site waste trralmrol ayxtem (publicly managed septic lanha)y
fcs
No
n. va.•. ywahty
A. Surf...- water (ru lorcessrnt):
1.•2. Is the Condition of the waste treatment cyst em and the
impact of its discharge(s) on public water, so severe that a
f•temal action (by either state or local goverrmeent) has hrrn
taken lerbitld.ng Say ors .00nefllons to the xyslem.
Yes
No
(If Answered "yes," attach a .opy al the Ord.oan.r or Order)
for WIa N. Ilse llnly
a
s Is th "step connection ban" in place brcause of require-
ments in the WME Municipal Strategy' a
a
+ if yes, what priority is the d ucharge" Yes a
a 1 2 ] 4 S No a
o („rCle one)
u a
a ..geed a
e Office Of Field prrittone a
a a
In the crnidition of the .*air treatment system anA the impact
nl its d.siharge(s) O, public voters .o ..-vCfr WOOL has issurd
an rolOnrment r"Ier'
Yes
No
a tot Wlxl! Use only
a R
a The elo.,u,ed enforcrx.•nt 111dC1 rColvlres: a
a a
spenlit action raquinne cxti,nditure of lands by a a
R Ypef if 1. date R_
R 4. a limitation on the expansion of the system __. to
a S. a Aenrral notice to take corrective an iOn
P. Purfatc water (evarluutinn):
1. Applicant's facility, during the post year, hat had the
following record nl meeting applicable eWurnt limits
as contained in their NPUS prrmit or accompanying order
for biological oxygen demand of suspended solids.
failed J or more time, to meet monthly average
limit,
to haled 5 Or coon• times per aw...th IOr '1 consecu-
lt+r month. to wet dolly mvalmum limits
, generally meets I,mlts
-2.
• aS
2. The diacharge 1 'he factl+t � a
ang a dilution •av o of reterv, rl �•nt
of
a, less than 20 to
a. greater than 20 to I - leas .110 to 1
, 3reater than 100 to 1
p On viorharge is to;
d. confined marine sater
F. unconfined marine sale,
(grrr,ving water flow 1a the ten-yr ,. arvru-day, low
flow)
I. Water quality ludex points will be assigned to the project
by Wl10E. The points represent V00F.'s written assessment
of the quality of one receiving water when tttnpared to
others in the state. A vartely of parameters are included
in the axsesswrnl and priority points will not he awarded
if a high water quality index is due to parameters not
assonated with sanitary wastewater.
C. Ground water:
1. Is there documented evidence of mea,urahle drgradat Lou of
ground water caused by urhanuatloul
(if annwrr is yes, sulasul darnm•ulntinu)
2. The ground water bring degraded in a;
a. designated sole source aquifer
b. unconfined aquifer
C. confined aquifer
d. The project for which grant lunds are being sought is;
♦. part of sit approved toomprehi-r%,ve wash' Manage-
an•nf plan drsigurd to p,of oil Ilm eulne .ufuilrr.
I• drsigord to eliM,uale ., ac"o. s.+nor of the
donaM•n H•d gruood w.,trr ioplamr,411 -u11
designed to eliminalt• a xourte whose ellrcl
.in the degrade.) ground wafer is unkntw.t.
III Prior Level of laical Effort
flit public entity appivina for a grant has made +.ittilal rgteudllures
for sanitary wastewater projects (not im lioling amouut5 nsrd as
,itches to federal or state grants) since January I, 1972 totaling
The average population served by waste treatment
facilities since that time is
IV. Pop.tat ton flenN it init Iron the Proiecl
g,.w many per%n.s will retctve If Iect Ixnef its from the PraJecl,
r,the, ,n servtcrs, ,ommerce, al, rerreatinn?
What Is the total ,,mount of grant funds till Imate I hli APPIfeJ
for (In(1u•itng dew lin/construction)? _
V. Pfuhlem Prevention
'fill, pr.je,I Itta calcitic gr.o,t III are h.•tng APPI1`1 I'll p� vrnl
• wanle lre.rtml,til pr,,hle. ioarttnir tic lilt- Initial..
g. The I..tent cal probl rm sit I alfrcl;
1. _ a sole %,,uric wquifer
2. an unconfined squifer
]. -_-- - a lake
4. _ - a confined aquifer or fresh surface water
S. marine water
k. The polt•nt tat problem will occur because;
1 . the la, it It trs will is.i physically
14r tat-tilt iea will become overloaded
C. Now many people would be ailetted by the ptublem (affecU ng
vitbet their service, commerce, or recrealic t
I, more than 25,000 peoPle
I,rlwren 10,000 still 25,000 peopir
1. Ivxs thin 10,000 people
U. The problem w,II most Itkely occur;
1. in lens than two years (from the end of this year)
2. -- -_ it, mare than two years (from the end of this year)
k. Tilt- potential problem will result In;
1. a ,aw sc.alIv discharge
2. an inadequately treated discharge-
VI If this questionnaire was completed for a annihilated sewer overflow,
provide a nacralwe ,tatr tent describing actual rnnd,trmis, $uh-
tell% In he tnnstdrrrd wnuld include public health impacts; ester
qualtly I111.uYl.. .nA Ircgtienty, duration, and qu.tnlcly of oveallow.
Signature
Title
DAIr
•a-
PNOCEDUNES Wk AWARDING POINTS TO
PRIORITY RATING ETIOWAIRP.
This documeut describes when and how many points will be awarded to a
proposed wastewater treatment pro}ect in response to answers given in
the priority questionnaire.
1. PUBLIC_HEALTH
A. Health emergency:
750 points will be awarded if the Question is answered "yea."
A "no" answer receives 0 points.
OR
B. Health haea.4s:
A "yes" answer to tc.: wo"*lion qualifiel the project to, points
in this section. A "no" answer excludes the project from any
points in this section. If the ban hex been in pleve for greater
than one year (al the time of pri rily rating), 25C •:mats are
awarded. If the ban has been in place for six sionlhs to one
year, 200 points are awarded. If the ban has been in place
for less then six months, 100 points are awarded.
OR
Health rating score from Public Health Hazard Evaluation Form.
AND
C. On-site management:
A "yes" answer receives 50 points, d "no" answer receives 0
points.
11. WA'IF.R QUALITY
A. Surface walrr, (enf.,,-.nt):
Point. are awarded based on WDOE's water qual ily related enforce-
ment art ions in one of the following categories:
1. Stop tonnectioa ban issued to a priority 1 paint source
discharge as defined by lire WDOE Municipal k:ufnrcemenl
Strategy -300 points.
2. Stop connection ban issued to lower priority point coulee
discharges -250 points.
-5-
1. Sprctfic action required by a spec llic date - 100 pis.
4 Limit at inns an system r.I ans jon - t011 pt s.
S. Not ire to lake correct tve action - SO pts.
OR
S. Surface water (evaluation);
1. Pninta for fai l ore to mcrt NPUS pe roll Ito is are neat drd
in one of the following categories.
a. A "yea" answer receives too point..
it. A "yes" answer receives SO points.
C. A "yes" answer receives 0 points.
2. Pointe for dilution conditions are awarded in one of the
following categories:
a. 100 pis
h. SO pis
C. 0 pis
d. 50 pis
C. 1) pis
3. w.rtrr quality odes points will be .vaignrd by wbot LnneA
ou the follow,o& .,hrdutr:
a. Discharges to receiving -alms with more than 40
index points receive 100 priority points.
b. Discharges to receiving waters with more than 2e but
less than 40 index points receive So priority points.
C. Dischages to receiving waters with less than 20
utdex points rereivr 0 priority points.
OR
C. Ground water.
1. A "yes" am-wer receives 100 points. A no answer receives
0 1 intu ...td excludes the award of any additional points
for 2 and 3 below.
2. Points for type of ground water being degraded are warded
in one of thr following categories:
-6-
.. 100 points
b. 50 points
c. 25 points
?, The relatton%tAp of the pre to the prrtertton of the
ground "ter to awarded po—,- an one of the following
categories:
a. 100 print•
Il. 50 points
C. 25 points
III, PRIOR LEVEL OF 1.t1CAL INVNSTMEAT
The total rapiaal rapendilurea for ""laity r.0 lewd er xincr IV)?
.,It he divided by the average population served store 19 i2. All
appiresnts will then be ranked according to the results. The appl,l-
cation with the highest resultant will receive 50 points and the
one With the lowest resultant will receive 0 points, Projects
between highest and lowest will receive points from 50 to 0 to
direct proportion to their relative ranking.
IV. POPULATION BENEFITING FNUM PROJECT
The total esltmalyd projett lost will be divided by the number of
People to he served fry the pre2ert at the tit of tunplet ton. Thr
application with the lowest resultant will retetxe SO point" and
the one with the highest resultant will revolve 0 points. Projects
het en lowest and highest will recrcvr points Ito" SO to 0 rn direct
pr elm rl ion to the% relative ranking.
V. PROBLEM PREVENTION
Points will be nwrded for the aitiplr highest ailualron iiretked
for each category.
A. t. 10 points.
2. A points. J
J, b prints
4. 4 puiuln
S. 2 points
B. 1. 10 points.
2. S points.
.l_
C. 1. 10 points.
2. N potnts
1. n points.
D. 1 10 points.
2. 2 pniat a.
4:. 1. 10 points.
2. S potnts.
V1. C80 UWAECTI Nl
The narrative description of the problems associated with It C90
and the priorities established in the www. Municipal Enloe eaenl
Strategy will be used to place the project into one of the foll;w-
nig tat rgoriea:
Nigh projects will receive 100 percent of priority Points
awarded Irnm previous criteria.
Moth um p,ul,ts will recrlve 75 percent of priority points
awarded firms previous critsria.
Low projects Will receive 50 percent of priority points
-- awarded from previous criteria.
z PUBLIC WORKS DEPARTMENT
DESIGNS UTILITY ENGINEERING 0 235 2F31
oa? Mt1NIC PAL SLOWING 200 MILL AVE,SO RENTON.WASH.99056
9 a
P
BAR3ARA 1. SHINPOCH
M%YOR
April '1, 1984
Washington State Dept. of Ecology
Mail Stop Pv-il
Olympia, WA 98504
Attention: Mr. John Steban
Subject: Referendum .39 Grants
Dear Mr. Steban:
Thank you and the Department of Ecology for the favorable
rating and possible gram funding for the Honey Creek Inter-
ceptor for the City of Renton, this project is of consider-
able importance to the City because of the large existing
sanitary sewer overflows that di;charge to Lake Washington
and the present moratoriums on sewer hookups.
Our City has appropriated funds to match the DOE Referendum
39 Grant Program and is actively working on right-of-way
acquisition, permits and final design. It is our hope to
begin work this construction season.
Your proposed grant funding is critically important and I
appreciate your agency's support.
Sincerely.
Robert E. Bergstrom, P.E.
Engineering Supervisor
,jft
d '
� ii r*r • REFERENDUM 39 • Dot wet
FINAL APPUCA71ONa 4 w�•"
GRANT AMS.SISTANCESTAN(E � T
wool NASTEMATER TREATMENT FACILM
4001, Mq tMM{axD aMMM tlea 111001 NNNfafIV0,flf lC A"f{ferNON46~90
City 01 Renton kobert I. B.agstaom, P.0 , Lnglneerlup
2UU . ill Ave. S. Li5•-2"It
Supervisor
Vial\B DmlmfawaMtlDKM mKCW",,ar fee aa rOd tCa ax,"V KWAiO{rmt cO41
/111
%PL lw 881
{MMOOIxWi xf;A"CFGlMla{xUa\lfaa\M PLAN
afl
Holley Creek Sewer Project. this is a three-dement Project to contain swage o%vl-
flows from the existing Kenton Swage Collection System at the Sunset Lift Station.
The project Includes:
1. 5,3W l.f. of 12" sewer line - Honey Creek Interceptor.
11. Devil's Elbow Pump Station and Force Main
III. Downstream gravity sewer lint, Improvements.
The sewage will be conveyed trom the Sunset Lift Station at Sunset Blvd. N.C.
(SR-900) and Union Ave. N.E. down Honey Creek to the Devil's Elbow Pump Station on
N.F. 27tn St. and pumped westerly to existing and upgraded gravity sewers to ulti-
mate connection to Metro's East Side Interceptor along Lake Washington.
� TIMAT KNtouu roe TM{raoxtf
IYNDIMO tOYMQ{IOM 1Nq IMOACf H t
YOMfx vt as
A DOI O0aN1IM0OMaM a tgK 62n
Ie ANNINUITAMTIO _L_ ALI.—
• CMfN ON NAND e_.l(,] n(111 1 YY��
I IAN NI No COMlll via
C Ct Nt MAL0110 AIION•OND
01SIGNSIAMTaO
D %tvSNV91040 a Glh_g'ln
DMONCOMMIITtD
1 pT Nib IVl U1YI ate,__ 1 '
<o4sT Muc Tlo4 fT4MTtD y �_
a
CO4ITMYC 110N tOMIIt TID 12 M —
/ lO1K Or alNMwf {_geyT.,yy_
tt r A COMII1aNt111 O Ib Gi vu Anrll.&y,y4,__
❑t 11IMMr
ID FINAL DICIAMA1,ONOFLaw 616MI1CMVCI1pWD
O 0,N41 1MIACT eTATIMr M11eWID
Was the facility plan and/or the design of your project none under the federal
Program? Yes O No III
wva to
If you checked yes, please indicate: Facility Plan 0 Design ❑
Date completed:
Federal Grant Number
OF J?4b�
a PUBLIC WORKS DEPARTMENT MT DESIGN/UT;tITY FNGINEERING 235-2631
P 1R O MONICIPAL StNLO/NO 200 MILL AVE.60 RENTON,WASH.98M
P0
tpp BFPtf�
BARBARA Y. SHINPOCH
MAYOR
December 28, 1983
Department of Ecology
MS-PV-11
Olympia, WA 98504
Attention: Municipal Dlvislon
Subject: Referendum 39 Pro-Application - honey Creek
Interceptor Sataar Project - City of Renton
Gentlemen:
Please find attached throe copies of the Referendum 39 Pre-
Appllcatlon for Honey Creak Interceptor Sewer Project In North-
east Renton.
This Is a critical project for the Renton Community to elimi-
nate raw sewate overflows Into Honey Creek, and to allow in-fill
residential development to occur In this community.
We will provide, in a s., ate submittal, Information on the
Ring County Health Department septic tank failures, and sub-
divisions which are banned from new septic tank Installations,
Please feel free to contect our office If you have any questions.
Very truly yours,
Robert E. Bergstrom, P.E.
Engineering Supervisor
REB:Jft
Attachments
Altachmsst r-7
Date Issued: I-I5-s)
FTWANCIAI,urllli OUTLI WE
Department of Ecology
WASTEWATER 1'3"M M FACILITIES CONSTRUCTION GRANT
KMMSE: This outltae is tateoded to aesiat your community to ♦uslysimg
lht E/asoclal (•pact of the proposed project on the comrum ty
as s whole sad on iad,vrdu*1 housebo)ds. It to based on the
Envirnameata) proteLtiom Agency's Financial Capability Guid,
boob. rifest direct Goy questions or comments to you, prolrrt
officer at the Department of Ecology, Olympia, Waablostun 99504,
1. Roles and Resaoaaibllf tier '^`Y
This is intended to aummartat the bey mansgemeot agencies, the roles
they will be assigned, sad the agreements that will be needed to
provide for Cant-Iburd cooperation to the wasgreent of the facilities
A. Will any other agencies or jurisdictions, beside the applicant,
be responsible for the new facilities to teoi at:
1. Cwmerohip _. Lit, yt 1l ant�4—.1.
2. Operstioa
J. Ftoaaciag
E. It so, please describe:
1. The type and amount of the contribution(*):
Nunn
t. The mature of the cooperative sgfeemeat(s)
None.
11, TFr ll idea Copt t�tima(e_�al today's_prtces)
This la tulaaded to provide a realistlt picture of all of the coats
that will be incurred, including management, overhead, outaldr
servicro sod equipment repin eaeot related to the proposed vastt-
water facilities.
A. Construction (oat Eatimales
o Wastewater treatment pleat � _ n -
o pump station* 1L Q gbU WL
o Interceptor orvers g7117 tan can
• C•llecatw •eueto _ n
o Os-site •ystsess _ 0
• IrnO sc{uis/tIM _ 0
o Other n
YOTLL CONSTRUCTION COSTS
S. Eatlmeted Annual Operation, Nolotewect, sad Eyuipaeat Rrplacc•eot
Costs tot the Proposed Facilities
• Labor { «.00u.tu
• UtiIitits l ,u-�I.On
o Moteriola sad Supplies
o Outside Servtcrs
• Miscellaneous Eapenoro
o Equipment Rrplacemrnt (a.$., pumps,
vehicles) SNI_nn
• Other
TOTAL ANNUAL OPLRATION, MAINTINANCL {_ Tutu 011
sad SQUIPH Mi REPLACI.M1:NT COSTS -•---
111. rioanclot Facilities
This section Identities the amount to he borrowed sod the methods
of financing that osount.
A. Mount to he Burrowed
1. Rtealdoun of Grant Furding Committed to Support Construc-
tion Cost* for Proposed Focilitirs and Remaining Local
Share
System Estimated DOE EPA OTHER Remaining
Components Cunstrutitou (•) Short (-) Share (-) (Specify) a Local
Costs Share
o Ttrmtoeot plant { 0 { u { 0 { 0 { U
o Pump Stations lRll-01'0 411,1111, U 0 90,030
• Interceptor• �i Wn )-tvu 0 _yam j23.�
o Collectors n _}L �0 0 i_
o On-site eystns 0 u 'I 0 _
• Laud Ara•isitlme 0 n n n n
• Other 11u n u
TOTALS { 40:'j 00 { 14h1ne0 { U { 0 561,81U
i Addn•l Ce 'tructi".Relsted Costs •
o Interest Paid so Construction Leese
or Motes { U
o Repsymeets to Otter Funds
o RLigible Plooulal and De•tlo Costs U
o Roorliltbl♦ Plsnacal and Design
Conte 0
a Legal, Financial and Other Faso
for Issuance sea sale of bads
TOTAL Coastrvctloo-Releted Cott$
Local stare Coastructroo Coats
P lug
Ccnstructsoo-Relaled Coate 4.000 ._
Total: Local Stare CoostruttioA sed { St.' 810
Conetruclion-Releted Costs
]. Local Contributions/Currently Available
Financial for proposed Facilities
o Property Tea Revenues
0 Local Fund Reservea
o Prepaid Fees or Assessneato o _--
o Industrial Contributions _ u
e Othcr
TOTAL: Local ContribuliOna
Local stare Conal.urUon { WAR) —_
and Construction-Related Costs
m taus
Local Contributions $jj sLu:U.
TOTAL AMOUNT TO RC WRROb1L0 {420,830 _.
R. Methods of Financing the Annual to be brrowd
rtou"ttog Annual Interest Tare of Annual Debt
Method brruved late Maturity service
Payment
General
Oblystloo t'
Rood
6"4 3420,8 10 Est leui[ed lot % 20 years $51,128
to" (afirctfy) 0 -_ 0
Other u 0
Total >,;U,dk
$51,128
C, tatisated Annual Wastewater Facilities Cents
1. EataliuS Annual Operation, Maintenance 1 2.225,000
and Fquipaeot Replaceaeol Costs
2. Dis[onttnued Portion of Above Costs as a H 0
Result of Proposed Prolecl --
!. Mel faistint Annual Ope,N Inn,, M,inlensuce 1 2.225.OtKl_
sod Equipment Repleaeseul Coate
a. Eaistial Annual Debt Se"ice 135,000 _
5. Estisated Annual Ope ulinS, Maintenance
and Lyuip►Pnt Replsceseal Costa Lot
Proposed Facilities Urns Section 11-5) 4,UU0
6. Estisated Annual Debt Service to,
Proposed
Facilities (erns Sectios I11-3)
TOTAL: Estimated Annual Nut",iter ►ati►ittes
Costs
D. Sources of Fmdiog for Total Annual Wastewater Facilities Costs
o Sewer Service C6ar6e
o Surctsrye so Sever Se"act Charge* 0
e Special Asaasssonts and Fees
o Transfer& ftw Other Finds
Specify: _
o Otber (e.5., istia► as lavestwots, revenues 'Y,YtLL
iron sale of byproducts)
Specityl lu U.,1 1"-.,.
TOTAL: Sources of ►usdisig
IY. Aftawl C at* Per Romeo a d
This to lmlooded to meuure W Ilrooclal bu Nea utp►aN N eachhouwhold by tM Ndl tiro of "a proposed facilltles.
I. Total Eattaated Amos) Wastewater Facilities :,td2,OW
Charges (*ever ,,,&Ce chat,,, RIw
surcbstges)
1. For-Residential that& Of Total Assual
Facilities ::hsrges
S. Rorataiag Rosideattsl Mae* of Totol ANual S 951 v7x
Facilities Charges
a Mumber of households
7 in,
MAL: AMMMI WASTEWATER FACILITIES COSTS In I71
IMENOLD VV.I divided by 1 .d)
V. auyple-al of !tmrocia) !of ormeliDo
This Is intended to profile and auomeu ue your commuaaty't debt
bistery end important drmogrsphic features.
L. toad Rstiago
Ratio& Date
1. Moat recent General Ur-ligation bond Al 7111al
ratio$
I. Most recent Revemu bond rating _A) S/1/xry
I. Mote may chanAra in ratios. Vit his
past lvo years, done
g. Overall Outstsadist Debt
o General Obliptioo $nods
o Revenue goads
a ov"Is la Met Debt (proportion
yy naii�rnvi
FF $ (proportlron• &hare tSti.
Of tstyupporlyd debt of other Iocsl
lurisdicliros whose boundaries overlap
this community sad Which to attributable
to Ibis comm"Ity)
a percentage of debt limit which to
currently mood
o Me- debt (e.$.,�IumN! atlM S n_yur.,tc
1tilflfiyPA es hj ta& bawr M mr tT
greater abe ues Test)
.S.
I
n
C. Population GrwAA
• Current population
• Wpulatloo 5 yrare qo
o Projected population drovth for nett
5 years �.. �uu ti w•/y r.J
D. Nodun Rousehsld locos• { ru 5J9
L. Outline for Lever Ratrs Durtag past Teo Years
(?lease attached ac►edule)
9rvcr !Nero Total
1985 $3.30 $7.8U $11.10
1984 1.95 7.00 9.95
1983 ,.70 5.85 8.55
1982 2.55 4.95 7.50
1981 . .35 4.50 6.85
1980 1.65 .90 5.55
1979 1.65 3.55 5.2U
1918 1.65 3.S5 5.20
1977 1.65 1.55 5.20
1976 1.65 3.55 5.20
1915 1.50 2.75 4.25
APPENDIX A
gU156'T INI'Ull�IlON
STEP It STEP Ili 10,4 TOTAL ELIG16LE
NAJOR PROJECT BLEWNTS_ DESIGN CONSTRug ON lYlbI COST
1. Granteo Adminl4tration U U 0 0
2. Force Account 0 0 U 0
3. A/E Basic Fee $601000 0 $60,000 $60,000
4. A/E Other - Survey 15,000 0 15,000 IS,000
5. luapection Fee 0 15,2U0 15,200 15.200
6, Conatruction, Sac. bid
A. Interceptor 6 Grouting 659,284 659. 84 506,408
8. Pump Station 147.608 147,608 147,bOS
C. Cont ingen:y 0 U 0
7. Equipment N/A 0 0 U 0
8. Salvo Tag 9.1% 0 65,35P 6S,358 52,980
9. Mtscellaneoun 0 0 0 0
Total Project Cost $962,450
Total Eligible Cost $797,256
Grantee Shure $563,830
Deportment of Ecology Share $398,62U
APPENDIX A
Crhntee New Renton, Washington
'00 M411 Avenue South
Renton, WA 98055
Project Tile: Honey Creek Sewer Interceptor
Project
Project C ojistlom Dab: 12/30/65
Project Description[ This Is a threw-element project
to contain aware overflows from the
sxfating Renton Sewage Collection
System at the City', Sunset Litt
Station. The project includes:
1. 5 300 L.F. Of new 12" sever
line - Honey Creek Interceptor
11, Devil's Elbow Pump Station
and Force Main
Ill. Downstream gravity hewer line
improvements. The sewage will
be conwyod from tha existing
Sunset Lift Station at Sunset
Blvd. N.E. (SR-900) and Union
Ave. N.E. down Money Creak to
the Devil's Elbow pump Station
on N.E. 27th St. and pumped
westerly to existing and up-
graded gravity sowers to ulti-
mate connection to Mvtro's East
Side Interceptor along Lake
Washington.
v
PUBLIC WORKS DEPARTMENT
DESIGN/UTILITY ENGINEERING 235 MI
Y � ✓1' MUNICIPAl6UIL67Nu T11e WILL AVE.30. RENTpN,WASH.aeaa
C9
qy'� r'
`step sip'EkMb
BARBARA Y. SHINPOCR
MAYOR
January 21, 1983
Washington State Department of Ece,ogy
4350-150th Avenue N.E.
Redmond, Washington 98052
Attention: Gary Brugger
Subject: City of Renton Referendum e39
Grant Application Honey Creek Sewers
Dear Gary:
Our city is applying for a Referendum #39 grant to build the Honey Creek
Interceptor and Pump Station. This is our much scaled down increment
of the old May Creek Sewer Interceptor that you know died in the late
1970's. Our proposal is to build the Honey Creek branch sewer inter-
ceptor from the Sunset lift station, north and west to the Devil 's Elbow
area, where an interim pump station would be built, pumping sewage west
along N.E. 27th to the Metro connection on Lake Washington Blvd, and the
new City's Beach Park.
'his system would eliminate overflows of raw sewage into Honey Creek, and
allow some urban "infill" development of vacant lots in the Glenco/Sierra
Heights neighborh ds, and lift the in-City sewer connection moritorium
and allow septic tank conversions to sanitary sewers.
The control Of sanitary sewage overflows out of the overloaded Sunset lift
station is a critical concern to us. At present, we experience three to
five major overflows that last more than five hours. Raw sewage is dis-
charged into Honey Creek, a branch of May Creek, tributary to Lake Washing-
ton. A significant number of existing home sites in the Sierra !eights
neighborhood have officially notified or suspected septic tank system fail-
I.res. These failures, together with the vacant lots, not allowed for septic
tank use as shown on the attached map. Well over one half of the existing
lots have serious seotic tank problems.
Washington State UepartnWnc of Ecology !'aue *wo
Attn: Gary Brugger
January 21, 1983
Our Honey Creek Sever interceptor would allow sewer overflows to be Con-
tainea in the City system, could accoaiarodate the failed septic tank ser-
vice area conversion to sewers, and some small increment of nar infill
devel6,-, ent in the community.
A state grant is essential for us to try and solve these problems, in
this moderate income neighborhood with a medium household income of $24,971
(1980 U.S. Census).
Yoc- agency's support is requested, and if you have any quest'.nns please
feel free to contact me at 235-2631.
Very truly yours,
rs_44 4
Robert E. B6gstrom, P.E.
Engineering Supervisor
Attachments
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5uttla-King County/ DtrARTM tNT OP PUBLIC HtALTN
t ` ? Peell\ amfelr mwllelae a\{tlle. WNh1Xe1eX 9e104 U{{1\O ue{
LAWas"Ca Oaa9Ham, M.O.,M.P.H.,
a.ela!{I P,.10W 1!e•nh FO^ruary 21., 197/
Gary Kruger, Senior Planner
Renton Plar^ing Department
Renton City Ball
200 Mill Ave, So.
Renton, Washington 98055
Re: Proposed Sierra Hrig'Its Annexat:or.
Dear Mr, Kruger:
In regnrd to your letter reiueatinp infonlation on sewage disposal
systems in the subject area, this department made a survey on Feb-
ruary 23, 1975, A map showing the resulta o' this survey is enclosed.
Out of one hundred and fifty-five (155) systems surveyed there were
thirty-one (11) failures arm twenty-two (22l probable failures.
Fifty-three (53) confirmed and probable failures out of one hundred
and fifty-.five systems represents a serious potential 'exlth hazard.
Sanitary sewers are very badly needed around SF 10irO and ev IoLt' ,
Lnd would be P great ens o the w1irle area.
7ery trcly your-,
William r. Lianine
Su^ervising Sanitarian
Division of Environmental Health
Southeast District 'lealth renter
PH/et
Eric.
cc: Warren Gonnsson, Director, Renton Public Works Department
DISTRICT HEALTH CENTERS.
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Q fQaCE AI ., CrVEK C r To ANY l
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CITY OF RENTON
MONEY CREEK INTERCEPTOR
REF. 39 GRANT APPLICATION .
DFDF.MB[N'IP9p � '- J
ENDING
OF BILE
FILE TITLE
9
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R e,,fof 143q G gun t
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