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�.-1�9,-.� CITY OF RENTON 01 [31 L8a9 I a@ NEIGHBORHOOD
� _____ =--...... PROGRAM
Congratulations La Crosse Neighborhood Association on your award of four thousand, three hundredand 00/100
dollars from the City of Renton's Parks and Recreation and Neighborhood Grant Program. This Agreement is
between Lacrosse Neighborhood Association a recognized neighborhood in the City of Renton ("you" or the
'Neighborhood"), and the City of Renton (the "City") for NUSA Finalist Presentation 2025 {the "Project") and
outlines your responsibilities as a grant recipient.
If at any time you have questions about !he Project, need to deviaie from the expectations as outlined in the
Agreement or as submitted in your Application , please contact Rhemy King, Neighborhood Program Coordinator at
rking@rentonwa.gov or 425-430-6548. We are here to help your project be successful!
Thank you for submitting your applicatior. We look forward to working with you and making your Project a reality for
our community to enjoy!
1 F'ro er1
You have been awarded a grant based on the Project as described in your application, attached as Exhibit A.
•The Project D is l.i1i is not on City property.
•The Project D is ,':i?f is not a Special Event (defined as "Any function or gathering that is to be conducted on
public property, on public rights-of-way, or on private property that will generate or invite considerable
public participation and/or spectators, and may have an impact on transpcrtation, public services or public
safety, for a particular and limited purpose and time." RMC 5-22-2.)
•The Project O does i8!' does not require City street closu res.
,, Tl 1elin
You must sign and return this Agreement within 7 days of receiving it. You may begin working on your Project as soon as the Agreement is returned. Your Project must be complete by 5/23/2025. You must complete and submit a
Report within 7 days of the completion of your project. Any funds not used by the Project completion date will be
deemed expired, unless otherwise agreed in writing by the Neighborhood Program Coordinator.
, ✓Ol 1 g;:,ti 1. Jll T11 Froic�r
Your responsibilities are as follows:
•to make sure you have written approval from all relevant parties (including but not limited to property
owners, all applicable City departments, etc.) before starting on your Proje:t;
•to obtain an approved Traffic Control Plan, if your project requires street closure;
•to plan, coordinate, and implement the Project, including all necessary contracts with vendors, or service
providers, and all statt necessary to carry the Project out;
•to provide all necessary equipment unless the City has expressly agreed in writing to provide equipment;
•to maintain the Project throughout its useful life; and
•to ensure the Project benefits are available to everyone in the Neighborhood or, if the Project is on City
Property, that the project benefits the public.
f the Project, or any portion of the Project, is an installation, improvement, or fixture placed on City property, the
'.;ity reserves the right to alter, remove or relocate the Project, or that portion thereof, at the City's sole discretion,
;pon reasonable notice, and without removal cost to you.
age1of5
CAG-25-304
1 ,,nn , 111 n P111 & Use: ,f ind�
:\II grant awards will be disbursed from the City. The City funds are to be exclusively used toward approved
?Xpenses listed in the attached Exhibit B. Disbursements will not be made to individuals, only to the officially
·ecognized Neighborhood or its designee. Disbursement will be made to the perscn identified in writing on the
:ompleted City of Renton Vendor Form unless the Neighborhood otherwise notifies the City in writing. Expenses
ncurred prior to the date of this Agreement wil I not be approved.
n order to disburse all or part of a grant awa rd, the City must have the following:
•A completed City of Renton Vendor Form;
•A Form W-9 for the current calendar year;
•Receipts documenting payment oi approved expenses -the City will not advance any funds;
•Proof of volunteer iabor hours or other contributions that are commensurate with the value of the grant;
and
•A report documenting use of the funds for approved expenses.
he City will process your request for reimbursement within approximately forty-five (45) days.
f Approved Budget and Awurd A111our1t
Amount Requested: Large Grant ($1,501 -$5,000)
Amount Awarded: $4,300.00
l r{er111 ll'J
You are required to complete a project Report upon project completion . The Report must detail the project results,
achievements, outcomes, resident engagement, the project impact, budget, and future plans. The report must
contain a financial reconciliation demonstrating the amounts of project funds expended by you as the grantee and
an accounting of any unused project funds.
' Publlc,1�1n:; vour Proiect
Grantees are encouraged to publicize their projects and to spread the word about their good works and role in the ,:ommunity. Publicity vehicles include press releases, annual reports, newsletters, brochures. flyers, banners,
·Nebsites, social media, and so forth. We appreciate the great work th.it you do in the community and know that your
·Nork inspires others. Publicity for projects allows others to discover the program, VJhich leads more people to seek
funding and create change in the community.
J lnue111nif1catro11 "' 1eleas'
You agree to release the City of Renton and its employees, officers. volunteers. and elected officials, without
limitation, from any and all liability, loss. er claim related to the Neighborhood Grant Program and your participation
therein. You further agree to indemnify and defend the City and its employees, officers, volunteers, and elected
officials from any and all claims, including attorneys' fees and costs, arising out of the Project, except to the extent that
the City's negligence caused injury or damage leading to said claims. You waive all immunity and limitation on liability
under the Washington State Industrial Insurance Act (Title 51 RCW).
A I 11 a'lCe
To use the funds for a Special Event on City-owned property, you must have special event liability insurance with
minimum liability limits of one million dollars ($1,000,000) per occurrence; two million dollars ($2,000,000) aggregate.
You must provide a certificate of insuran� naming the City oi Renton as a certificate holder and as additional insured
on a primary and non-contributory basis.
1 ,. "' 1 11r r.etords
The City's records, relating to the condud of government or the performance of any governmental or proprietary
unction, including this grant, are subject to the Public Records Act (chapter 42.56 ?.CW) and may be released to any
nember of the public upon that member's request. You understand that all records relating to this grant are subject
o release under the Public Records Act; the City must release them if they are responsive to a public records
equest and not subject to an exception.
1 I fVI Jir1c;alfons lo Thi s Ag ..en er,
ige 2 of 5
Approved by Blythe Phillips via email 9/22/2025
'age 4 of 5
EXHIBIT A
Lacrosse Neighborhood Association
Neighborhood Program
Reimbursement Grant Application
Neighborhood block parties, trainings such as Community Emergency Response Team
(CERT), First Aid or CPR classes, continual outdoor health and recreation courses,
emergency preparedness courses and kits, etc.
How to Apply?
The 2024 Project Grant application will be available on an ongoing basis, and decisions will be made as
funds are available. Applications must be submitted in full 45 days prior to the event in order to qualify
for funding.
The digital opplication, and o/1 oilier attachments, con be found at: http ://renton wa.gov/ne ighborhoods
Grant Application Requirements •Submit a detailed map, drawing, or summary outline of the project that inc udes the areas of
impact, road closures, and other street or right-of-way impacts.•All neighborhood grants are considered matching grants. The match can be in the form of volunteer
labor, in-kind contributions, or cash and does not need to be equivalent to 1he grant amount
requested. The match howeve· should demonstrate project buy-in and commitment from the
community and a clear atte mpt should be made to ensure match value is comparable to the
requested grant dollars.•All grant funds must be expended by the project completion date.•A final program report must be submitted upon completion of the project. Failure to submit your
organization's final report will impact future grant eligibility.
Neighborhood Group Responsibilities •Submit a completed Neighborhood Project Grant Application
•Provide m�trhine rnntrihutinns by funding volunteer labor. in-kind contributions. or dollar-for-dollar
match•Plan, coordinate, staff, and implement the project with volunteers•Design and distribute any necessary promotional material•Rent and/or provide additional equipment (tables, chairs, barbecue, etc.)•Coordinate removal and disposal of garbage, waste, and any leftover project material•Complete the final report upon completion of the project•Obtain all necessary permissions and approvals prior to starting the projcc:
City of Renton's Contribution (Pleose remember these resources ore shared and may not always be
available upon request)
•Funds for park, picnic shelter, street closure permits, and/or facility rental fees (must be listed in
application as potential project cost}
•Rental of City-owned event and/or volunteer equipment
•Promotional material to be used within the neighborhood
Liability Insurance
Special event liability insurance with minimum liability limits of one million dollars ($1,000,000) per
occurrence; two million dollars ($2,000,000) aggregate, will be required for anv special event held on
City-owned property. In the certificate it shall name the City of Renton as a certificate holder and the
City as additional insured on a primary and non-contributory basis.
Ineligible Costs
Includes but not limited to:
•Alcohol
•Homeowner Association dues/expenses
•Age restrictive events
•Tools or construction equipment purchases {rental can be permitted)
•Fuel
•Gift cards
•Ongoing general overhead or naintenance fees
•Loans
•Fundraisers
•Business or political promotions
•Salaries and benefits
Event Locations
Neighborhood events can be held almost anywhere a neighborhood chooses, tut it is the responsibility
of the organizers to secure access and permissions to use an appropriate site.
City Park Shelter/Facility Rentals: If using a City park picnic shelter, reservations are required.
Reservations can be made starting in January. Picnic shelters are available for use May 1 st through mid
September. The use of City park shelters will require advanced notification to the City of Renton
Neighborhood Program Coordinator.
City Street Closures: If street closures are necessary, an approved Traffic Control Plan will be required.
Assistance in completing this document can be coordinated with the Neighborhood Program
representative.
Award Amount
Applicants should carefully consider the resources needed to successfully implement the proposed
project and present a realistic budget that accurately reflects the project costs. The award amount will
be based on the overall financial need of the project. Full project funding is not guaranteed, and the
amount decided will be based on the merit of the application and the remaining available Neighborhood
Programs grant funding at the time of the application submission, Carefuily consider every potential
detail as it applies to funding needs. Applicants who fail to produce an accurate and detailed application
may lose consideration for funding.
Neighborhood Match
All neighborhood grants are considered matching grants. The match can be in the form of volunteer
labor, in-kind contributions, or cash and does not need to be equivalent to the grant amount requested.
The match however should demonstrate project buy-in and commitment from the community and a
clear attempt should be made to ensure match value is comparable to the requested grant dollars,
The "match" may be composed of partial payment of project, fundraising; voltnteer hours; or in-kind
donations in the form of materials and/or services. To best identify potential match contributions,
generate a list of all resources needed to complete the project and identify items that can be
contributed by the neighborhood (volunteer labor, donated skilled labor and services, partial funding of
project, in-kind donation of material, etc.). If you are having a difficult time identifying a volunteer
match, please consider working with local non-profits or the City of Renton Volunteer program to find a
volunteer project that can be applied as a project match (volunteering at a local soup kitchen, park
clean-up, etc.)
Documentation of the commitments/pledges for the match is mandatory prior to the start of the
project. Receipts and volunteer hour documentation will be required before final funds will be released.
Assistance from City staff or funds from elsewhere in City government cannot be counted as a match.
Professional services must be either entirely donated or entirely paid for with grant funds. "Partial
donations" (i.e., professional services delivered for a discount) or other arrangements are not
acceptable. This is intended to ensure that persons hired to provide services or skilled labor are selected
on the basis of their qualifications. experience, and fees -not on their willingness to donate services.
Use the following criteria when figuring the match:
1.Volunteer Labor-equates to approximately $34.87 per hour (list volunteer names and hours)
2.Donated professional sersices or skilled labor is valued at the "reason;;ble and customary rate"
3.Donated material or supp ies is valued at market cost
4.Cash amount from neighborhood fund raising and pledges may count towards the match
5.Monies paid out for hand tools, power tools, and food items are NOT eligible for grant funds and
cannot be counted towards the match
Project Evaluation
All projects must be within the City limits and benefit the City of Renton. Projects that require ongoing
funding or staffing by the City will not be considered for funding. Projects must not be in violation of
City ordinances or policies and must be completed by the end of the fiscal year. Project must include a
plan which outlines the steps and a timeline, with month and year, to complete the project. Activities
should be free and open to the ptblic; meetings are to be open to all residenu/businesses residing
within the neighborhood.
A team will review applications and make recommendations for approval. This team will be looking for
the following in proposed projects/activities:
Scope -Quality-Creativity-Community Benefit -Readiness -Neighborhood Participation
•Well-defined scope, goals, and detailed steps (i.e., what is being done and by whom?)•A set time line (to be completed within the current calendar year or agreed upon timeframe}•Identified leaders that have made a commitment•Visibility and public benefit to the neighborhood•A show of need and support for the project•The ability to fulfill grant contribution•Direct involvement of neighborhood residents in all phases•Physical improvements that benefit a larger area of a community•Implementation process and consistency with City policies
Volunteer-& including people of v<lrying ages, ethnicities, races, incomes, O' other rlPmngr;iphic:
characteristics who make up the neighborhood•Opportunities for residents to take on leadership roles, develop new skills, and cultivate new
leadership•New partnerships with public/private entities or other neighborhood and community-based groups
being strengthened or built
•low maintenance project ano a realistic plan for maintaining it
Developing a Budget
Applicants need to complete and attach the Neighborhood Project Budget Worksheet. The worksheet
should include all estimated costs for the project. Researching costs early is critical to developing a
budget. The following suggestions may help in developing a realistic budget:
1.Compile a list of all materials and services needed to accomplish the project
2.Obtain several cost estimates for each item/contracted service ro ensure cost estimates are
accurate and realistic
3.Include multiple people in the budget development process to better identify project needs
4.Identify 311 potential in-kind donations {local businesses, fundraising oppnrt11nitiPs, Ptr.)
S.Identify all potential volunteer contribution opportunities (volunteer �reject labor, local
volunteer needs, etc.)
Reim bursement Process
Grant funds are public dollars and audit requirements must be met for all funcs spent. The City of
Renton Finance Department processes all grant reimbursements. All receipts must accompany your final
report before reimbursement can be made. Once the City of Renton Finance Department has reconciled
all receipts, reimbursement will be made to the neighborhood organization. Reimbursement checks will
only be made out to the officially recognized neighborhood group and not individuals.
All financial reporting material must be submitted to the City of Renton Finance Department no later
than fifteen (15) days after the project completion date. If the material is not �ubmitted in a timely
manner, event reimbursement could potentially denied and future grant applications could be subject
to disqualification.
To ensure proper reimbursement_ please complete the City of Renton Vendor Application form. Renton
requires completion of a ventlor ru,111 i[ u,., organizatio11 has not received reimbursement from the city
within the last year.
The form is available on the Neighborhood Programs Matching Grant website.
Final Project Report
Upon the completion of the project, neighborhood groups are required to provide a "Final Report" to
the City along with photographs and documents documenting and showcasing how grant money was
spent (photos of completed project, invoices, etc.).
The Final Report has two (2) purposes:
1.The Final Report should document that all elements of the opplicatior and oword between the
City and grant recipient have been fulfilled. The documentation should include proof that City
funds were used as approved and intended. It should also include photographs taken before
and after lhe project was completed.
2.The City will use the information included in the Final Report as a means to inform the City
Council, the media, and interested citizens about the Grant Program. The Final Report should
highlight the achievements made through the grant.
1,
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3.
4.
5.
One copy of the Final Report shall be submitted to the City no later than fifteen (15) days after
completion of the project. Organizations that fail to submit a Final Report may be ineligible for future
project grants.
Contact Information
If you have any further questions, please contact the Neighborhood Programs coordinator at:
{425) 430-6548, or by email at: neighborhoodprogram@rentonwa.gov.
Neighborhood Programs Project Grant Application Timellne . Recognized a::. c111 0Hi1.,.i(II Nt:!ighbothood Group within Renton City Eligibility Requirements limits (Application included. If already recognized olease disregard) •Completed Grant Application and Budget•Neighborhood Group Letter of Event ApprovalDue at least 45 days prior to . Attached: Detailed project map and drawirg of the project,event (subject to change) ;;ill necessary reservations, permits, and insurance submitted to
appropriate department and/or entity•Completed final program report (report template included)
Due no later than fifteen (15) . Completed volunteer attendance signatur� information sheet
days after the project is (template included)
completed . All financial reporting turned in to the City of Renton Finance
Department (receipts, quotes, etc.)
Neighborhood Program Project Grant Checklist
Completed Neighborhood Project Grant Application
Signed letter of support from neighborhood organization
Completed project grant budget workbook
Completed project schedule worksheet
Attached documentation that further illustrates scope of project (maps, drawings, estimates,
bids, etc. (the grant cannot reimburse any expenses accrued prior to the approval of the
oroiectl
6.Completed City of Renton Vendor Form and W9 form
-I -
CITY OF RENTON
NEIGHBORHOOD .PROGRAM
2024 NEIGHBORHOOD PROJECT GRANT APPLICATION
(PROJECTS UP TO $5,000)
Only submit one (I) application per neighborhood organization for the project. Multiple projects can be encompassed in a
single ap plication and will rc qnire prior Prog ram Coordinator approval. All components of the application must be completed.
To complete thf-' �pplication: •Download the latest version of Adobe Reader (www.get.a.dohe com/reader), and•Save the document to your computer before entering any infon11c;1tion.AJ1plications can be submitted: •Electronically via the online Self-Service Portal at permilliue,rent.Qlll�-•If you have any questions or need assistance submitting an application, please contact the Neighborhood Prngram
Coordinator at (425) 430-6540. or by email arn cigbhnrhoodnrogr;Jm@rentonwa g ov.
Organization Overview
Lacrosse Neighborhood Organization:-------------------------------
Sandy Taylor Name of Applicant, ____________ _ Event Director Organization Role,. ____________ _
206-650-6156Phone Number, _____________ _ san dy. taylor@comcast.net Email, ________________ _
Number of Households, _____ _ 123 $4.300 Grant Funding Requested: _______________ _
No Does the Neighborhood Organization belong to a property management group? ____ _
If yes, please provide the following in regards to the property management group,
Name: _____________________________ _
Address, _____________________________ _
City: ___________ _ Zip, ______ _
Phone: __________ _ Email: _____________ _
7
Project Overview
Project Name: NUSA Conference
Has the Neighborhood Organization Board approved the project? _'l'i...ce_:s ___ _
Is this your first time applying for a neighborhood grant? _N_o ____ _
Provide a detailed description of the project which should answer the following:
Locorion, length of time, who are you working wilh, why a,.e you wanting to implement this project, etc.
Loe: Marriott Jacksonville Downtown245 Water Street Jacksonville, FL 32202 Tel: 1-800-535-4028
Length: May 20, 2025 • May 23, 2025
Why: Lacrosse is excited to represent our community at th e NUSA conference and present as a
Neighborhood of t11e Year finalist. We were nominat ed by the City of Renton.
What challenges is your neighborhood attempting to address through this project? How will this project address these
challenges and benefit your neighborhood as well as the community at large?
We are sustaining the successes we had with our events that have drawn our community together
over the last 2 decades. The benefits for our neighborhood; the togetherness, deters crime , fosters
community pride, promotes volunteerism and helps our children grow their pers,:>nal skills.
What efforts will be made to encourage participation of neighborhood residents in the planning and implementation
of the project?
We are sharing our excitement of beccming the Neighborhood of the Year finalist
with our residents and actively receiving vi:Jeo testimonies supporting the benefits of having our Events.
Summarize how your neighborhood organization plans to meet the match requirements? {I/your neighborhood
organization can meet the morch through finoncial means, you still must demonstrate ways in which residents are
directly involved in the implementation of the project or other volunteer conrril.>ution mPthnrl<).
Volunteer Match: Application submittal to NUSA: 7 hours x 3 people x $34.87 = $732.27
Finalist Presentation preparation: 20 hours x 3 people x S34.87 = $2,092.20
Video presentations: 3 hours x 6 people x $34.87 = $627.66
Presentation rehearsals: 1 O hours x 3 people x S34.87 = S1 ,046.1 O Total: $4,563.57
s
If your grant request receives partial funding could the project still occur, or how would it need to change?
Lacrosse could possibly send just one representative instead of two, but the perception
might be looked at negatively by NUSA. Lacrosse has already added ways to cut the expenses
by not renling a car, and reduced the daily costs for meals. We do believe this experience
will benefit our neighborhood, the city, and the broader Renton community.
Project coordinator Name: Sandy Taylor (Signature on file)
Project Coordinator Signature: ______________ _ Date: April 22, 2025
President Name: James Curtis (Signature on file)
President Signature: __________________ _ Date: April 22, 2025
I learned about the Project Grant app lication from:
I lec1111eu about the grant program from our book keeper, Jonct Hill
Neighborhood Progrnm Use Only please do not eomplete
Completed Neighborhood Completed Grant Completed P,·oject Submitted by
/\ DD Ii cation Letter of Sun"ort BudQet Worksheet Schedule Worksheet Deadline
Yes/No Yes/No Yes/No Yes/No Yes/No 9
�C�§�
Homeowners' Association
April 17.2025
Dear, Rhemy
Lacrosse is excited and honoree to represent our community at the upcoming NUSA
Confcrenc<:l in Jacksonville, Flori:la. This opportunity ;1llows us to share our neighborhood's
efforts e1nd bring valuable insights back to Renton.
As this event was not an11c1pateo when we prepared our 2025 HOA annual budget. we are
respectfully seeking funding support lrom the City of Renton to help cover travel and
participation costs. Please find our detailed budget below for your review, and note that we
will do our very best to come 1n under this budget. '
Attendees
George Ta�or
Buddy Sliva
Totals --
s s s
NUSA Conforoncc Budget -Ma� 20" through May 23••
Airfare Lodging Reglstr:itlon Meals Total
•iOO 00 s 500.00 s 350.00 s 200.00 s 2.150 00
1,100.00 s 500.00 s 350.00 s 200 00 s 2.150.00
2,200.00 s 1.000 00 s 700.00 s 400.00 s 4,300 00
We believe this experience will benefit both our no1ghborhood and the broader Renton
community. Please let us know if you need any additional inform;:ition.
Thank you for your thoughtful ccnsiderat1on .
.5 O, vwL -�j C.L'-.. J.11�,
s,nccrcly. 1 \ 1 �
Sandy Taylor
Lacrosse HOA
206-650-6156