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CITY OF RENTON
AGENDA - City Council Regular Meeting
7:00 PM - Monday, October 6, 2025
Council Chambers, 7th Floor, City Hall – 1055 S. Grady Way
Please note that this regular meeting of the Renton City Council is being offered as a hybrid
meeting and can be attended in person at the Council Chambers, 7th floor of City Hall, 1055 S
Grady Way, Renton, 98057 or remotely through Zoom.
For those wishing to attend by Zoom: Please (1) click this link
https://us02web.zoom.us/j/84938072917?pwd=TUNCcnppbjNjbjNRMWpZaXk2bjJnZz09 (or
copy/paste the URL into a web browser) or (2) call-in to the Zoom meeting by dialing 253-215-
8782 and entering 849 3807 2917 Passcode 156708, or (3) call 425-430-6501 by 5 p.m. on the
day of the meeting to request an invite with a link to the meeting.
Registration for Audience Comment: Registration will be open at all times, but speakers must
register by 5 p.m. on the day of a Council meeting in order to be called upon. Anyone who
registers after 5 p.m. on the day of the Council meeting will not be called upon to speak and
will be required to re-register for the next Council meeting if they wish to speak at that next
meeting.
Request to Speak Registration Form:
o Click the link or copy/paste the following URL into your browser:
https://forms.rentonwa.gov/Forms/registertospeakform
You may also call 425-430-6501 or email counciladmin@rentonwa.gov to register.
Please provide your full name, city of residence, email address and/or phone number,
and topic in your message.
A sign-in sheet is also available for those who attend in person.
Video on Demand: Please click the following link to stream Council meetings live as they
occur, or to select previously recorded meetings:
Renton Channel 21 Video on Demand
1. CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2. ROLL CALL
3. PROCLAMATION
a) Domestic Violence Awareness Month - October 2025
4. ADMINISTRATIVE REPORT
a) Administrative Report
5. AUDIENCE COMMENTS
All remarks must be addressed to the Council as a whole, if a response is requested
please provide your name and address, including email address, to the City Clerk to
allow for follow-up.
Speakers must sign-up prior to the Council meeting.
Each speaker is allowed three minutes.
When recognized, please state your name & city of residence for the record.
NOTICE to all participants: Pursuant to state law, RCW 42.17A.555, campaigning for or
against any ballot measure or candidate in City Hall and/or during any portion of the council
meeting, including the audience comment portion of the meeting, is PROHIBITED.
6. CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and
the recommended actions will be accepted in a single motion. Any item may be removed for
further discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of September 22, 2025
Council Concur
b) AB - 3936 Mayor Pavone recommends confirmation of his appointment of Mr. Dorsol
Plants to the Planning Commission to fill a vacancy with a term expiring June 30, 2027.
Refer to Planning & Development Committee
c) AB - 3935 Community & Economic Development Department submits a petition for a
latecomer's agreement (LA-25-001), with Joseph Luta, for a sewer main extension on High
Ave NE, and authorize staff to forward the preliminary assessment roll to the City Clerk
for notification of affected property owners. Preliminary cost estimate is $408,183.
Refer to Utilities Committee
d) AB - 3945 Community & Economic Development Department reports bid opening on
September 23, 2025 for the Legacy Square Phase 2 project, and recommends awarding
the contract to the lowest responsive and responsible bidder, Andersen Construction, in
the amount of $1,248,000 plus sales tax; additionally approve budget appropriations in
the amount of $1,498,650 from a Department of Commerce grant to be included in the
3rd Quarter Budget Adjustment.
Refer to Finance Committee
e) AB - 3943 Human Resources / Risk Management Department recommends approval of
the 2026 HMA (Healthcare Management Administrators) Fee Schedule; and authorization
to execute the implementing documents when they are ready, subject to legal approval
as to form.
Refer to Finance Committee
f) AB - 3944 Human Resources / Risk Management Department recommends approval of
the 2026 renewal of the Kaiser Permanente healthcare premium rates for active
employees and LEOFF I retirees; and authorize execution of the implementing documents
when ready, subject to legal approval as to form.
Refer to Finance Committee
g) AB - 3931 Parks & Recreation Department recommends approval and acceptance of the
2026 Community Development Block Grant (CDBG) funds and contingency plan as
follows: Planning/Administration $65,363, Capital $313,743; and approval to execute the
grant agreements subject to approval as to legal form.
Refer to Finance Committee
h) AB - 3946 Public Works Transportation Systems Division recommends execution of
Change Order No. 2 to CAG-24-083, 2024 Slurry Seal project, contractor Doolittle
Construction, in the amount of $280,400 to add an additional four lane-miles of work.
Refer to Transportation (Aviation) Committee
i) AB - 3947 Public Works Transportation Systems Division recommends execution of
Change Order No. 48 to CAG-22-163, Rainier Ave S Corridor Improvements - Phase 4
project, contractor Pivetta Brother's Construction, Inc., in the amount of $111,794.25, for
additional work related to a storm drainage system redesign.
Refer to Transportation (Aviation) Committee
j) AB - 3948 Public Works Transportation Systems Division recommends execution of a
professional services agreement with KBA, Inc., in the amount of $276,116, for
construction management services for the Oakesdale Ave SW Pavement Preservation
project.
Refer to Transportation (Aviation) Committee
k) AB - 3949 Public Works Transportation Systems Division recommends execution of a
Stride Access Allowance Fund agreement with Sound Transit, to accept up to an amount
not to exceed $790,000 to accomplish the Lake Washington Blvd HAWK Signal project.
Refer to Transportation (Aviation) Committee
7. UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be
held by the Chair if further review is necessary.
a) Transportation Committee: 1) A&E Professional Services with Kimley-Horn and
Associates, Inc. for Air Traffic Control Tower (ATCT) Siting Study; 2) Amendment No. 3 to
CAG-23-128 A&E Professional Services with Century West Engineering
8. LEGISLATION
Ordinances for second and final reading:
a) Ordinance No. 6167: Amending RMC 5-10-1 & 5-10-2 (Criminal Justice Purposes Sales
Tax) (First Reading 9/22/2025)
b) Ordinance No. 6168: Amending Title IV (4-1-190 Vacant Structure) (D-240) (First Reading
9/22/2025)
9. NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more
information.)
10. ADJOURNMENT
COMMITTEE OF THE WHOLE MEETING AGENDA
(Preceding Council Meeting)
CANCELED
Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21
To view Council Meetings online, please visit rentonwa.gov/councilmeetings
Armondo Pavone Mayor
PROCLAMATION
WHEREAS,Domestic Viotence Awareness Month is a nationaL campaign dedicated to raising awareness about
domestic violence,and each October,organizations and individuals unite for a nationaL effort to hightight the needs
and support of survivors,and the City of Renton is proud to join this effort;and
WHEREAS,the crime of domestic violence viotates an individuaL’s privacy,dignity,security,and humanity due
to the systematic use of physical,emotionaL,sexual,psychologicat,technotogical,and economic control and/or
abuse;and
WHEREAS,it has been estimated that every nine seconds a woman is assaulted by her husband,boyfriend or
intimate partner and,in more than haLf of those instances,children under the age of 12 are present;and
WHEREAS,throughout October,the city will support the Purple Night Light Campaign by having the purples
lights on the trees in front of City Hall,and recognize October j 7th as “PurpLe Thursday”by encouraging residence to
dispLay purple tights as a sign of solidarity for victims of domestic viotence;and
WHEREAS,domestic violence does not discriminate and crosses alt economic,raciat,gender,educational,
retigious,and societal barriers and is sustained by indifference;and
WHEREAS,the 2025 theme for Domestic Violence Awareness Month is Safety,Support &Solidarity,the City of
Renton reaffirms its commitment to its comprehensive and holistic approach to protect all residents,inctuding those
most marginalized by lessening domestic violence and control extending;and
NOW THEREFORE,I,Armondo Pavone,Mayor of the City of Renton,do hereby proclaim October 2025 to be
Domestic Violence Awareness Month
in the City of Renton,and lencourage everyone in our community to take an active rote in supporting all victims so
they can lead healthy lives safe from violent and abusive behavior
IN WITNESS THEREOF,I have hereunto set my hand and caused the seal of the City of Renton to be affixed
this 6th day of October 2025.
Mayor
City of Renton,Washington
Renton City HaIl,7th Floor 1055 South Grady Way,Renton,WA 98057.rentonwa.gov
AGENDA ITEM #3. a)
DATE: October 2, 2025
TO: James Alberson, Jr., Council President
Members of the Renton City Council
FROM: Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
SUBJECT: Administrative Report
Plan to join us Friday, October 24 at the Renton Community Center for the Annual
Truck-or-Treat night. Encounter masterful Halloween displays while walking thru the
exhibits. This year’s event features two time slots – a sensory-friendly stroll from 5-5:45
p.m. and a Walk-Thru Spooktacular from 6:15-7:30 p.m. For each participant collecting
treats, pre-registration is required and may be done by visiting rentonwa.gov/register.
Be sure to visit our website at rentonwa.gov/events for more upcoming holiday-themed
events around your community.
Information about preventative street maintenance, traffic impact projects, and road
closures happening this week can be found at http://rentonwa.gov/traffic. All projects
are weather permitting and unless otherwise noted, streets will always remain open.
Monday, October 6 through Friday, October 10, 8:00am-3:00pm. Intermittent lane closure
on S 3rd St between Morris Ave S and Logan Ave S for construction work. Approve traffic
control plans were issued for all work and will be followed. Questions may be directed to Joel
McCann, 425-757-9595.
Monday, October 6 through Friday, October 10, 8:00am-3:00pm. Intermittent lane closure
on SE 172nd St from 122nd Ave SE to 127th Ave SE for construction work. Approved traffic
control plans were issued for all work and will be followed. Questions may be directed to Rob
Blackburn, 206-379-1489.
Monday, October 6 through Friday, 10, 8:00am-3:00pm. Intermittent lane closure on Nile
Ave NE between NE 4th St and NE 6th St for road restoration. Approved traffic control plans
were issued for all work and will be followed. Questions may be directed to Pat DeCaro, 425-
207-6013.
AGENDA ITEM #4. a)
James Alberson, Jr., Council President
Members of the Renton City Council
Page 2 of 2
October 2, 2025
Thursday, October 9 through Friday, October 10, 7:00am-4:30pm. Intermittent lane
closure at 1000 Oakesdale Ave SW for concrete repairs. Questions may be directed to Public
Works Shops, 425-430-7400.
Monday, October 6 through Friday, October 10, 7:00am-4:00pm. Intermittent lane closure
on Rainier Ave N between 3rd St and Airport Way for construction work. Approved traffic
control plans were issued for all work and will be followed. Questions may be directed to Joe
Nerlfi, 425-757-9657.
AGENDA ITEM #4. a)
September 22, 2025 REGULAR COUNCIL MEETING MINUTES
CITY OF RENTON
MINUTES - City Council Regular Meeting
7:00 PM - Monday, September 22, 2025
Council Chambers, 7th Floor, City Hall 1055 S. Grady Way
CALL TO ORDER AND PLEDGE OF ALLEGIANCE
Mayor Pavone called the meeting of the Renton City Council to order at 7:00 PM and led the
Pledge of Allegiance.
ROLL CALL
Councilmembers Present:
James Alberson, Jr., Council President
Carmen Rivera, Council Position No. 2
Valerie O'Halloran, Council Position No. 3
Ryan McIrvin, Council Position No. 4
Ed Prince, Council Position No. 5
Ruth Pérez, Council Position No. 6
Kim-Khánh V n, Council Position No. 7
Councilmembers Absent:
ADMINISTRATIVE STAFF PRESENT
Armondo Pavone, Mayor
Ed VanValey, Chief Administrative Officer
Alex Tuttle, Senior Assistant City Attorney
Jason Seth, City Clerk
Kristi Rowland, Deputy CAO
Gina Estep, Community & Economic Development Administrator
Martin Pastucha, Public Works Administrator
Kari Roller, Finance Department Administrator
David Topaz, Human Resources / Risk Management Administrator
Maryjane Van Cleave, Parks & Recreation Department Administrator
Chief Jon Schuldt, Police Department Administrator
Jennifer Spencer, Recreation Director
Commander Dan Figaro, Police Department
Attended Remotely:
Judith Subia, Chief of Staff
AGENDA ITEM #6. a)
September 22, 2025 REGULAR COUNCIL MEETING MINUTES
Ron Straka, Public Works Utility Systems Director
PROCLAMATION
a) Hispanic Heritage Month - September 15, 2025 - October 15, 2025: A proclamation by Mayor
Pavone was read declaring September 15 - October 15, 2025, to be Hispanic Heritage Month
in the City of Renton and encouraging all residents to join in this special observance.
Councilmember Perez read the proclamation in Spanish. Kenia Cosio, from Consejo
Counseling & Referral Services accepted the proclamation with appreciation.
MOVED BY PÉREZ, SECONDED BY RIVERA, COUNCIL CONCUR TO ADOPT THE
PROCLAMATION. CARRIED.
b) National Service Dog Month - September 2025: A proclamation by Mayor Pavone was read
declaring September 2025 to be National Service Dog Month in the City of Renton and
encouraging all residents to celebrate service dogs and be respectful of the rights to safe
access in our community afforded to adults, children, and veterans who lead more
independent lives because of their assistance. Canine Companions Volunteer Lee Cummings
accepted the proclamation with appreciation.
MOVED BY ALBERSON, SECONDED BY PÉREZ, COUNCIL CONCUR TO ADOPT THE
PROCLAMATION. CARRIED.
ADMINISTRATIVE REPORT
CAO Ed VanValey reviewed a written administrative report summarizing the Citys recent
progress towards goals and work programs adopted as part of its business plan for 2025 and
beyond. Items noted were:
Only two weeks left to visit the Renton Farmers Market. Shop for fresh fruits,
vegetables, flowers, and handmade crafts. This week the market will feature Pop Up
with a Cop where you can meet officers, enjoy kid-friendly activities, and make
connections. Be sure to stop by Tuesday, September 23 between 3-7 p.m. at our
temporary location on Williams Avenue South between South 2nd and South 3rd
streets.
The Senior 50+ Resource Fair is Friday, September 26 from 9 a.m.-1 p.m. at the Don
Persson Renton Senior Activity Center (211 Burnett Avenue North). Take in
presentations on health, wellness, housing and other topics and browse over 35
vendor exhibits. This is a great opportunity to explore options for yourself or gather
information to help a parent or grandparent. Renton police officers will be on hand
to answer questions and chat over a cup of fresh-brewed coffee. Pre-registration is
encouraged. To pre-register and for more information visit rentonwa.gov/events.
Join us Saturday, September 27 from 1-3 p.m. at Liberty Park to celebrate the
beginning of fall with a day of free family fun. Enjoy a variety of exciting outdoor
activities including jump rope, sack races, a balloon toss, an epic inflatable obstacle
course, and much more! Register ahead of time to get entered into giveaway
drawings at rentonwa.gov/register.
Preventative street maintenance will continue to impact traffic and result in
occasional street closures.
AGENDA ITEM #6. a)
September 22, 2025 REGULAR COUNCIL MEETING MINUTES
AUDIENCE COMMENTS
Gabriel Dias, Renton, spoke about the assault of a trans woman at the transit center.
He stated that this was a hate crime as the alleged assailants stated homophobic and
transphobic comments while attacking the woman. He urged council to do more to
protects members of the LGBTQIA+ community.
Diane Dobson, Renton, stated she was speaking as a resident and not part of any
organization she may otherwise represent. She remarked that all that is known about
the assault is that four men, three of which are juveniles, attacked a woman at the
transit center. Ms. Dobson also stated that there is no way to know if this was a hate
crime or that the crime happened because of hate. She remarked that this issue
should not be politized.
Tristan Kochen, Renton, spoke about the diminishing tree cover in downtown Renton.
He asked that a fund be set up so the city can plant new trees for every tree that is
removed.
CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a) Approval of Council Meeting minutes of September 15, 2025. Council Concur.
b) AB - 3933 Community & Economic Development Department recommended referring the
issue of amending City Code to allow a resource center and overnight shelter in the
Commercial Arterial (CA) zone with an approved Hearing Examiner Conditional Use Permit to
the Planning Commission for consideration and recommendation. The Planning Commission's
recommendation will be brought back to Council at a later date. Refer to Planning
Commission and Planning & Development Committee.
c) AB - 3934 Finance Department submitted the 2025/2026 Mid-Biennium Budget Amendment
Calendar and requests that public hearings to consider the proposed 2026 Property Tax Levy
(revenue sources), the proposed 2025/2026 Mid-Biennium Budget Adjustment, and the
proposed Fee Schedule Adjustments bet set for October 13 and 20, 2025. Council Concur; Set
Public Hearing on October 13 and 20, 2025.
d) AB - 3932 Public Works Administration recommended execution of Interagency Agreement
No. SWMLSWFA-2025-Renton-00311 (GRA-25-002) with the State of Washington Department
of Ecology, for the acceptance of grant funds in the amount of $131,694.46 for waste
reduction technical assistance to commercial customers. Refer to Finance Committee.
e) AB - 3927 Public Works Airport recommended execution of Addendum 9-25 to LAG-99-003,
lessee Lane Condominiums Owners Association, which adjusts annual lease revenue to
$68,253.90 plus leasehold excise tax. Refer to Finance Committee.
f) AB - 3912 Public Works Airport recommended execution of a Reimbursable Agreement with
the Federal Aviation Administration (FAA) to reimburse the city $118,335.70 for Airport Traffic
Control Tower (ATCT) Siting services. Refer to Finance Committee.
g) AB - 3913 Public Works Airport recommended execution of a Professional Services Agreement
with Kimley-Horn and Associations, Inc., in the amount of $342,298.58 for Air Traffic Control
Tower (ATCT) Siting services. Refer to Transportation (Aviation) Committee.
AGENDA ITEM #6. a)
September 22, 2025 REGULAR COUNCIL MEETING MINUTES
h) AB - 3914 Public Works Airport recommended execution of Amendment No. 3 with Century
West Engineering, in an amount not to exceed $1,948,253.14 for construction management
services associated with the Taxiway Alpha Rehabilitation project. Refer to Transportation
(Aviation) Committee.
i) AB - 3925 Public Works Transportation Systems Division requested authorization to purchase
street light replacement stock from Pacific Lamp and Supply Company, in the amount of
$232,188.02, which includes 14 street lighting poles, light fixtures, and pole arms. Council
Concur.
j) AB - 3926 Public Works Transportation Systems Division reported bid opening on August 5,
2025 for the SW 43rd St, W C/L to SR 167 Ramps project, and recommends awarding the
contract to the lowest responsive and responsible bidder, Reed Trucking & Excavating, Inc., in
the amount of $4,975,000. Council Concur.
MOVED BY ALBERSON, SECONDED BY PÉREZ, COUNCIL ADOPT THE CONSENT
AGENDA AS PUBLISHED. CARRIED.
UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics marked
with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if
further review is necessary.
Finance Committee: Chair Pérez presented a report recommending approval of the following
payments:
1. Accounts Payable total payment of $7,765,790.64 for vouchers 90425, 90525, 91525,
905250, 427425-427427, 427436-427798; payroll benefit withholding vouchers 7765-
7774, 427428-427798; and 2 wire transfers.
2. Payroll total payment of $2,244,973.10 for payroll vouchers that include 805 direct
deposits and 13 checks. (08/16/25-08//31/25 pay period).
3. Kidder Mathews vouchers 1998-2019 totaling $45,427.37.
MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
Finance Committee: Chair Pérez presented a report recommending concurrence in the staff
recommendation to approve the execution of the professional services agreement with Anchor
QEA, in the amount of $500,207 for the design and environmental permitting of the Northeast
Renton Park project.
MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
Finance Committee: Chair Pérez presented a report recommending concurrence in the staff
recommendation to approve the execution of an agreement with the Washington State Criminal
Justice Training Center (CJTC) in the amount of $24,342, for a 2025-2026 wellness grant. The
Committee further recommends approval of a budget appropriation in the same amount that
will be included in the mid-biennial budget adjustment.
MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
AGENDA ITEM #6. a)
September 22, 2025 REGULAR COUNCIL MEETING MINUTES
Finance Committee: Chair Pérez presented a report recommending concurrence in the staff
recommendation to approve the execution of the Cost Reimbursement Agreement with the King
County Sheriff's Office, in order to receive up to $19,599.28, for reimbursement of overtime
costs associated with verifying addresses and residency status of registered sex and kidnapping
offenders. The Committee further recommends approval of a budget appropriation in the same
amount that will be included in the year-end budget adjustment.
MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE
COMMITTEE REPORT. CARRIED.
Finance Committee: Chair Pérez presented a report recommending concurrence in the staff
recommendation to authorize the Mayor and City Clerk to execute the Simple Possession
Advocacy and Representation (SPAR) Program Funding Agreement No. GRT26028, to accept
$8,800 in grant funds. The Committee further recommends approval of a budget appropriation in
the same amount that will be included in the mid-biennial budget adjustment.
MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
Finance Committee: Chair Pérez presented a report recommending concurrence in the staff
recommendation to authorize the implementation of a one-tenth of one percent (0.1%) sales
and use tax, as allowed by ESHB 2015 (Section 201 of Chapter 350, Laws of 2025), for criminal
justice purposes.
MOVED BY PÉREZ, SECONDED BY PRINCE, COUNCIL CONCUR IN THE COMMITTEE
RECOMMENDATION. CARRIED.
Finance Committee: Chair Pérez presented a report recommending in the staff recommendation
to authorize the mayor and city clerk to sign a Purchase and Sales Agreement for King County
Parcel 1723059026 with authorization to sign all documents to effectuate the sale. Sale price of
$22,000,000 and other associated closing costs.
MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
Planning & Development Committee: Chair Prince presented a report recommending
concurrence in the staff recommendation to adopt the following plans:
Renton Regional Fire Authority Capital Facilities Plan 2026-2031
Renton School District 2025 Capital Facilities Plan
Kent School District Six-Year Capital Facilities Plan 2024-2025 through 2030-2031
Issaquah School District 2025 Capital Facilities Plan
Upon council approval, staff will include adoption of the fees and underlying Capital Facilities
Plan within future proposed legislation approving the Renton Fee Schedule.
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL CONCUR IN THE
COMMITTEE RECOMMENDATION. CARRIED.
AGENDA ITEM #6. a)
September 22, 2025 REGULAR COUNCIL MEETING MINUTES
LEGISLATION
Ordinances for first reading:
a) Ordinance No. 6167: An Ordinance of the City of Renton, Washington, amending Sections 5-
10-1 and 5-10-2 of the Renton Municipal Code to authorize an additional one tenth of one
percent Sales and Use Tax for Criminal Justice Purposes in accordance with Section 201,
Chapter 350, Laws of 2025, providing for severability, and establishing an effective date.
MOVED BY PÉREZ, SECONDED BY O'HALLORAN, COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.
b) Ordinance No. 6168: An Ordinance of the City of Renton, Washington, amending Section 4-1-
190.G of the Renton Municipal Code by repealing current Subsection 4-1-190.G.4 while
reserving the subsection, authorizing corrections, providing for severability, and establishing
an effective date.
MOVED BY PRINCE, SECONDED BY MCIRVIN, COUNCIL REFER THE ORDINANCE
FOR SECOND AND FINAL READING AT THE NEXT COUNCIL MEETING. CARRIED.
Ordinance for second and final reading:
c) Ordinance No. 6166: An ordinance of the City of Renton, Washington, amending
Subsection 8-5-15.D of the Renton Municipal Code, establishing the King County Metro
Wastewater pass through rate for 2026, authorizing corrections, providing for
severability, and establishing an effective date.
MOVED BY V N, SECONDED BY RIVERA, COUNCIL ADOPT THE ORDINANCE AS
READ. ROLL CALL: ALL AYES. CARRIED.
NEW BUSINESS
(Includes Council Committee agenda topics; visit rentonwa.gov/cityclerk for more information.)
ADJOURNMENT
MOVED BY PRINCE, SECONDED BY ALBERSON, COUNCIL ADJOURN. CARRIED. TIME: 7:37 PM
Jason A. Seth, MMC, City Clerk
Jason Seth, Recorder
22 Sep 2025
AGENDA ITEM #6. a)
Council Committee Meeting Calendar
September 22, 2025
September 29, 2025
Monday
5th Monday –No Meetings
October 6, 2025
Monday
5:15 p.m.
Location: Council Conference Room/Videoconference
1. Emerging Issues in Utilities
6:00 p.m.Transportation Committee, Chair McIrvin
Location: Council Conference Room/Videoconference
1. A&E Professional Services with Kimley-Horn and Associates, Inc. for
Air Traffic Control Tower (ATCT) Siting Study
2. Amendment No. 3 to CAG-23-128 A&E Professional Services with
Century West Engineering
3. Emerging Issues in Transportation
CANCELED Committee of the Whole, Chair Alberson
7:00 p.m.Council Meeting
Location: Council Chambers/Videoconference
AGENDA ITEM #6. a)
AB - 3936
City Council Regular Meeting - 06 Oct 2025
SUBJECT/TITLE: Appointment to the Planning Commission
RECOMMENDED ACTION: Refer to Planning & Development Committee
DEPARTMENT: Mayor Pavone
STAFF CONTACT: Linda Moschetti-Newing, Executive Assistant
EXT.: 6520
FISCAL IMPACT SUMMARY:
Appointment of Dorsol Plants to the Planning Commission has no fiscal impact.
SUMMARY OF ACTION:
The Planning Commission currently has a vacant position due to the resignation of a longtime commissioner in
February. The Community and Economic Development Department and Planning Commission Chair recently
interviewed three candidates to fill the vacancy. Following those interviews, Dorsol Plants was selected as
their recommendation for the appointment.
Mr. Plants resides in the City Center Community Planning Area and is currently employed by the South King
Housing and Homelessness Partnership (SKKHP). During his interview he expressed how much he appreciates
living in a walkable community, where he often walks to medical appointments, fitness classes, restaurants,
and more. Easy accessibility to amenities was a high priority when the applicant was considering his place of
residence.
Mr. Plants has a 16-year background in affordable housing and homelessness and has an interest in urban
planning and equitable development. He believes having housing for all income levels contributes to building
a vibrant community.
Throughout his interview, Mr. Plants demonstrated his commitment to his community and staff concurred his
knowledge and interest combined will make him an asset on the Planning Commission.
EXHIBITS:
A. Recommendation Memo
B. Application - Redacted
STAFF RECOMMENDATION:
Staff recommends Dorsol Plants be appointed to fill the vacant position on the Planning Commission with a
term expiring June 30, 2027.
AGENDA ITEM #6. b)
Department of Community
& Economic Development
Memorandum
DATE: September 15, 2025
TO: Ed Prince, Committee Chair
Members of Planning and Development Committee
CC: Armondo Pavone, Mayor
Members of Renton City Council
Ed VanValey, Chief Administrative Officer
FROM: Gina Estep, CED Administrator
STAFF CONTACT: Angie Mathias, x6576, Long Range Planning Manager
SUBJECT: Dorsol Plants Appointment to Planning Commission
The Planning Commission currently has vacancy requiring appointment as Charles Seil
resigned in February 2025. Planning Staff and the Chair of the Planning Commission met
with 3 applicants who were good candidates for the open position and would each bring
different perspectives to the Planning Commission.
We would like to recommend Dorsol Plants. Dorsol lives in the City Center Community
Planning Area near Lake Washington and is currently employed by South King Housing
and Homelessness Partership (SKHHP). Dorsol spoke of his enthusiastic choice to live in
Renton because he wanted to live in a community where he can walk to meet most of his
needs. He mentioned he greatly values that he can walk to his doctor’s appointments,
fitness classes, and restaraunts and how that meets one of his primary goals in where he
lives. Dorsol’s recent (last 16 years) background is affordable housing and homelessness,
however, he is also a Veteran and has an interest in urban planning and equitable
development. Dorsol also stated that he believed there is importance in communities
having housing for all income levels, not just affordable housing; all are needed for a
vibrant community.
Given Dorsol’s commitment to Renton and his community, we strongly believe he would
provide a valuable perspective on the Commission. His application is attached. It is our
recommendation that Dorsol Plants be appointed to the seat vacated by Charles Seil and
serve a three-year term effective October 6, 2025.
AGENDA ITEM #6. b)
CITY OF RENTON0APPLICATIONFORBOARDS!COMMISSIONS I COMMITtEES
If you are interested in participating in local government by membership on any of the following city boards,commissions,or committees,please complete this
application.
Check the boards I commissions I committees in which you are interested:
o AIRPORT ADVISORY COMMITTEE
o CIVIL SERVICE COMMISSION
PLANNING COMMISSION
EQUITY COMMISSION
HOUSING AUTHORITY
o LODGING TAX ADVISORY COMMITTEE
o PARKS COMMISSION
o RENTON MUNICIPAL ARTS COMMISSION
0 SENIOR ADVISORY BOARD (age 50 and older)
HUMAN SERVICES ADVISORY COMMITTEE
Special membership and residential requirements may apply for cert
will be given every consideration as vacancies occur.
Do you qualify for a youth position (are you under the age of 21)?*o es
FIRST NAME*
Dorsal
LAST NAME*
Plants
Call 425-430-6500 for details.Your application
DATE*
07/13/2025
ADDRESS*
Street Address
Address Line 2
City
Postal/Zip Code--
State/Province/Region
PHONE NUMBER*EMAIL*
RENTON RESIDENT?*
•Yes o
EDUCATIONAL BACKGROUND*
IF RENTON RESIDENT,SINCE WHEN?*
1/2
OCCUPATION
——
OCCUPATIONAL BACKGROUND
EMPLOYER
COMMUNITY ACTIVITIES
AGENDA ITEM #6. b)
(organizations/clubs/service groups,etc.)
CAN YOU ATI’END DAY MEETINGS?*CAN YOU ATTEND NIGHT MEETINGS?*
——o ‘es —
Applications will be kept on file for one year.if you have questions about serving on a board,commission,or committee,piease feel free to contact the
mayors office at 425-430-6500.
Mayors Office Review
Reviewer Name
Review Decision*
5ccept and Notify B&C Staff
eject
Submit
.J,,/
REASON FORAPPLYING*
2/2
AGENDA ITEM #6. b)
AB - 3935
City Council Regular Meeting - 06 Oct 2025
SUBJECT/TITLE: Latecomer's Agreement Request - High Avenue NE Sewer Extension
(LA-25-001)
RECOMMENDED ACTION: Refer to Utilities Committee
DEPARTMENT: Community & Economic Development Department
STAFF CONTACT: Brianne Bannwarth, Development Engineering Director
EXT.: 7299
FISCAL IMPACT SUMMARY:
N/A
SUMMARY OF ACTION:
On March 21, 2025, Joseph Luta submitted a request for a latecomer’s agreement for a sewer extension benefiting other
parties, located at 2124 High Avenue NE. City staff reviewed the application and verified sufficiency of the request, the
property ownership, the total cost figures, legal descriptions, and maps. A latecomer’s agreement application fee of $2,320
has been received. The total cost estimate is $408,183.
EXHIBITS:
A. Issue Paper
B. Latecomer's Agreement Request with Attachments
C. Notice of Potential Assessments - Sample
D. Preliminary Assessment Roll
E. Benefitting Properties Map
STAFF RECOMMENDATION:
Grant preliminary approval of the 20-year latecomer agreement (LA-25-001) with Joseph Luta for a sewer main extension
on High Avenue NE and authorize staff to forward the preliminary assessment roll to the City Clerk for notification of
affected property owners.
AGENDA ITEM #6. c)
DATE: September 16, 2025
TO: James Alberson, Jr., Council President
Members of Renton City Council
VIA: Armondo Pavone, Mayor
FROM: Gina Estep, CED Administrator
STAFF CONTACT: Brianne Bannwarth, Development Engineering Director
Huy Huynh, Civil Engineer II
SUBJECT: Latecomer Agreement Request
High Avenue NE Sewer Extension (LA-25-001)
A request for a latecomer agreement has been received from Joseph Luta for the
installation of approximately 500 linear feet of 8-inch water main in High Avenue NE to
support the sewer service for an existing single-family residence at 2124 High Avenue NE
(King County Tax Parcel: 3344500180).
BACKGROUND SUMMARY
On March 13, 2025, Joseph Luta submitted an application for a Latecomer Agreement (File
No. LA-25-001) for the extension of an 8-inch sewer main in High Avenue NE to serve the
existing single-family residence at 2124 High Avenue NE, which is currently on a failing
septic system. There is no existing sewer main along the site frontage; the nearest main
terminates approximately 500 feet north of the site on High Avenue NE.
City Code (Section 9-5) allows private developers and property owners to apply for a
latecomer agreement for reimbursement of a portion of their original utility construction
costs when improvements benefit adjacent properties. The costs (or “assessments”) are
equitably distributed on a pro rata basis to the benefitting properties.
The applicant has submitted a total construction cost of $408,183.00 (including 10.3%
sales tax) for the design and construction of approximately 500 linear feet of 8-inch water
main, two manholes, five sewer stubs, and final roadway restoration in accordance with
City standards. The City has reviewed and verified that the submitted cost is reasonable
based on comparable projects.
AGENDA ITEM #6. c)
Council President Alberson
Page 2 of 2
September 16, 2025
The recommended cost distribution method for this latecomer agreement is based on the
number of potential sewer connections from the proposed extension. With a maximum of
five (5) sewer connections, the estimated cost per connection is $81,636.60. Assessments
would be triggered when benefitting properties within the latecomer boundary connect to
the sewer system.
The application includes all documents required by City Code, including latecomer
application fee, legal descriptions of the applicant’s and benefitting properties, a vicinity
map, estimated improvement costs, and engineering plans for the proposed sewer main
extension.
RECOMMENDATION
Staff recommends approval of the preliminary 20-year latecomer agreement with Joseph
Luta for an 8-inch sewer main extension, with assessments based on the per-connection
method for benefitting parcels at the time they connect to the sewer system and authorize
staff to forward the preliminary assessment roll to the City Clerk for notification of affected
property owns.
Following construction and determination of final costs, staff will present the latecomer
agreement to Council for final approval.
cc: Huy Huynh, Civil Engineer II
Nathan Janders, Development Engineering Manager
Brianne Bannwarth, Development Engineering Director
Joe Stowell, Wastewater Engineering Manager
Ron Straka, Utility Director
Martin Pastucha, PW Administrator
AGENDA ITEM #6. c)
rentonwa.gov/permitservices | developmentengineering@rentonwa.gov | 425-430-7240 4/3/2023 | Page 1 of 1
CITY OF RENTON Ι PERMIT SERVICES
LATECOMER AGREEMENT REQUEST APPLICATION
PROJECT INFORMATION
CHECK CORRECT BOX: Preliminary Application Final Application (Construction complete)
PROJECT NAME:
PROJECT ADDRESS/LOCATION:
DESCRIPTION OF PROJECT:
RELATED PERMITS: C#: B#: LUA#:
TYPE OF CONSTRUCTION:
Single Family Home
Subdivision (10+ lots)
Short Plat (9 or fewer lots)
Commercial/Multi-Family
APPLICABLE PUBLIC INFRASTRUCTURE UNDER
CONSIDERATION FOR LATE COMER RECOVERY:
Water mains
Street improvements
Wastewater mains
Stormwater mains
Street lighting
Signalization
APPLICANT/OWNER INFORMATION
NAME: PHONE:
ADDRESS:
EMAIL:
ENGINEER INFORMATION
FIRM: CONTACT NAME:
PHONE: EMAIL:
ADDRESS:
DESCRIPTION OF LATECOMER REQUEST AND JUSTIFICATION
Provide information on additional sheet as necessary.
AGENDA ITEM #6. c)
AGENDA ITEM #6. c)
MG CIVIL ENGINEERING LLC.
300 DESCHUTES WAY SW, STE 215 T U M W A T E R , W A 9 8 5 0 1 P) 360-918-3970
mgcivilengineering.com
City of Renton
Attn: Huy Huynh
1055 S. Grady Way
Renton, WA 98057
HHuynh@rentonwa.gov
July 15, 2025
High Ave Sewer Extension
Late Comers Property List
Our Job No. 24011
Mr. Huynh:
The following is a list of properties that will be benefited by this sewer extension project and a
Pro-Rata Cost Share Analysis, which includes the property owners, property addresses, parcen
numbers and legal descriptions as shown on the King County Accessors Records.
Latecomers Property List
Property Owner and Applicant: Nicolas & Duncan Barajas
Address: 2224 High Ave NE Renton, WA 98056
Parcel # 334450-0212
Legal Description:
THE SOUTH 93 FEET OF TRACT 330 AND THE SOUTH 7 FEET OF THE NORTH 107 FEET
OF THE WEST 130 FEET OF SAID TRAСТ 330, С.D. HILLMAN'S LAKE WASHINGTON
GARDEN OF EDEN ADDITION TO SEATTLE DIVISION NO. 5, ACCORDING TO THE PLAT
THEREOF RECORDED IN VOLUME 11 OF PLATS, PAGE 83, RECORDS OF KING COUNTY
AUDITOR;
EXCEPT THE EAST 80 FEET OF SAID TRACT 330;
AND EXCEPT THOSE PORTIONS THEREOF CONVEYED TO THE STATE OF WASHINGTON
FOR HIGHWAY NO. 2-1, RENTON TO KENNYDALE, BY DEEDS RECORDED UNDER
RECORDING NOS. 4673377, 4668941 AND 4703649.
SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON.
COMMITMENT NO. 70214774 TICOR TITLE COMPANY COMMITMENT - SECOND
Property Owner and Applicant: Maria & Iosif Luta
Address: 2124 High Ave NE Renton, WA 98056
Parcel # 334450-0180
Legal Description:
THE NORTH HALF TRACT 328, C.D. HILLMAN'S LAKE WASHINGTON GARDEN OF EDEN
DIVISION NO. 5, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 11 OF
PLATS, PAGE 83, RECORDS OF KING COUNTY, WASHINGTON;
AGENDA ITEM #6. c)
MG CIVIL ENGINEERING LLC.
300 DESCHUTES WAY SW, STE 215 T U M W A T E R , W A 9 8 5 0 1 P) 360-918-3970
mgcivilengineering.com
EXCEPТ THE EAST 100 FEET THEREOF;
AND EXСЕРТ THAT PORTION DEEDED TO THE STATE OF WASHINGTON FOR HIGHWAY
PURPOSES BY DEED RECORDED UNDER RECORDING NO. 4683134.
SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON
Property Owner Benefitting: Hugh J & Cheryl Ann Stewart
Address: 2216 High Ave NE Renton, WA 98056
Parcel #334450-0189
Legal Description:
THE NORTH 128 FEET OF TRACT 329, C.D. HILLMAN’S LAKE WASHINGTON GARDEN OF
EDEN, DIVISION NO. 5, ACCORDING TO THE PLAT THEREOF, RECORDED IN VOLUME 11
OF PLATS PAGE 83, IN KING COUNTY, WASHINGTON;
EXCEPT THE EAST 80 FEET THEREOF;
AND EXCEPT THAT PORTION CONVEYED TO STATE OF WASHINGTON FOR
SECONDARY STATE HIGHWAY NO. 2-A BY DEED RECORDED UNDER RECORDING
NUMBER 4683133
Property Owner Benefitting: Antonio & Carmen Henri Miller
Address: 2132 High Ave NE Renton, WA 98056
Parcel # 334450-0190
Legal Description:
THE SOUTH 71 FEET OF TRACT 329, C.D. HILLMAN'S LAKE WASHINGTON GARDEN OF
EDEN ADDITION TO SEATTLE DIVISION NO. FIVE, ACCORDING TO THE PLAT THEREOF
RECORDED IN VOLUME 11 OF PLATS, PAGE 83, IN KING COUNTY, WASHINGTON;
EXCEPT THE EAST 80 FEET THEREOF;
AND EXCEPT PORTION CONVEYED TO STATE OF WASHINGTON FOR SECONDARY
STATЕ HIGHWAY NO. 2-A BY DEED RECORDED UNDER KING COUNTY RECORDING NO.
4683133.
SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON
Property Owner Benefitting: Kim Sinwoong
Address: 2300 High Ave NE Renton, WA 98056
Parcel # 334450-0211
Legal Description:
THE NORTH 100 FEET OF TRACT 330, C.D. HILLMAN’S LAKE WASHINGTON GARDEN OF
EDEN DIVISION NO. 5, ACCORDING TO THE PAT THEREOF RECORDED IN VOLUME 11
OF PLATS, PAGER 83, RECORDS OF KING COUNTY, WASHINGTON;
EXCEPT THE EAST 200 FEET;
AGENDA ITEM #6. c)
MG CIVIL ENGINEERING LLC.
300 DESCHUTES WAY SW, STE 215 T U M W A T E R , W A 9 8 5 0 1 P) 360-918-3970
mgcivilengineering.com
EXCEPT THAT PORTION CONVEYED TO STATE OF WASHINGTON FOR HIGHWAY
PURPOSES BY DEED FILED UNDER RECORDING NO. 4668941.
SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON
Pro-Rata Share of Cost
Estimated Cost of Project, based on approved bid by the client is $408,183.
4 properties will be served by the new sewer main with similar frontage lengths. Therefore, a
cost per lot analysis was conducted and by taking the total cost and dividing it by the number of
properties that will be served by the new sewer main.
This method was chosen because it was deemed the fairest because one of the properties that
will be served and subject to the late comer’s agreement has a much larger frontage length than
the developer’s parcels resulting in a higher cost for the non-developer. Each Lot will have a
Pro-Rata Cost of $81,636.30. Please refer to the calculation below.
$408,183 ÷ 5 = $81,636.60/
We believe that the above information, together with the attached documents will satisfactorily
address the current comments. Please review the enclosed documents at your earliest
convenience and let us know is you require any further information.
Thanks in advance.
Cory Robinson, P.E., CESCL
MG Civil Engineering LLC
PO Box 13003
Olympia, WA 98508
crobinson@mgcivilengineering.com
(360) 918-3970
AGENDA ITEM #6. c)
Soundview Excavation
Project Name:High Ave Sewer Extention Prepared By: Justin Stensby
Address:2224 High Ave Ne
City, State:Renton Wa 98056 Bid Date:6/11/2025
SF:500lf Bid Time:11:00:00 AM
Duration:3 months
DIVISION DESCRIPTION PRICE NOTES ALT #1
Surveying $9,250 ------------------
Locates $400
TESC $6,200 ------------------
Clear and Grub $4,300
Sawcutting $14,750 ------------------
Shoring & Life Safety $7,250 ------------------
Trench Excavation $32,000 ------------------
Sewer Pipe Installation $62,000 ------------------
Manhole Installation & Lining $48,000 ------------------
Backfill & Compaction $12,000
Asphalt Patching w/ Seam sealer $87,500 ------------------
Traffic Control $13,250 ------------------
Subtotal: $296,900 $0
General Conditions:$27,500 $0
------------------------------------------------------------------------------
Subtotal:$324,400 $0
10.00%Overhead & Profit:$32,440 $0
------------------------------------------------------------------------------
Subtotal:$356,840 $0
3.00%Insurance:$10,705.20 $0
Subtotal:$367,545 $0
0.471%State B&O Tax:$1,731.14 $0
0.215%Local B&O Tax:$790.22 $0
Total Bid:$370,067 $0
10.30%WSST:$38,117 $0
Total w/ Tax : $408,183 $0
AGENDA ITEM #6. c)
360-540-1954
joshf@earthworksolutions.com
8629 156th St NE
Arlington, WA 98223
Customer: Address:
Phone: City, State:
Project: Date:
Inclusions:
Unit QTY Unit Price Total
420,617.60$
-$
420,617.600$
LS 1
LS 1
Insurance
Equipment MOBE In/Out
Temp Facilities
Small Tools
Haul brush High lift gate
Remove and replace existing shrubs, trees
Losif Luta
High Ave Sewer
High Ave
Renton Wa,
6/9/2025
CONSTRUCTION BID PROPOSAL
Item Description
MOBILIZATION
Project Supervision
47,450.00$
29,250.00$ 29,250.00$
TCS
TCS 47,450.00$
69,514.90$ LS 1 69,514.90$
DEMO
Sawcut HMA 1400LF @5$
251,165.20$ LS 251,165.20$ 1
Sewer
Import GB Backfill 1985 Ton
TOTAL
TAX
SUB TOTAL
HMA ASPHALT
Signs and devices
Flaggers
Vac truck
Pothole utilities
Haul 4 hours
1600 Sf HMA Demo @.50" deep 55 ton
Remove and replace 7 mail box
Shoring
Purchase pipe bedding 312 ton
Haul
Export native spoils
Purchase materials and manholes
LS 1 23,237.50$ 23,237.50$ Trench Paving 65 ton of trnech patch
EARTHWORK SOLUTIONS, LLC 1 OF 2
AGENDA ITEM #6. c)
General Exclusions:
1)All work outside of quoted Price
2)Permits
3)Bonds
4)Electrical Vaults and Conduit procurement
5)DOE Inspection and reporting
6)Structural Concrete
7)Trucking/Export outside of quoted price
8)Trucking/Import Aggregates outside of quoted price
9)Asphalt Plaining/Milling
10)Asphalt overlay
11)Road Striping/Painting
12)Landscaping
13)Special Inspection/Compaction testing
14)All survey
15)Traffic control outside of quoted price
16)Submittals and Shop Drawings
17)Purchase Aggregates outside quoted price
18)Dewatering
19)Dump/Disposal Fees
20)Hazardous Materials handling/Containment
21)Contaminated Soils Haul/Containment/Handling
22)Hazardous/Contaminated Dump fees
23)Sewer Bypassing
24)Discharge and water treatment
25)Night Work
26)Permanent signage
27)Water line pipe and all fittings, gate valves, valve boxes ECT
Accepted By:
X X
Owner Representative Josh Frizzell, GM
Earthwork Solutions, LLC
EARTHWORK SOLUTIONS, LLC 2 OF 2
AGENDA ITEM #6. c)
RECEIPT (EG00152065)
FOR CITY OF RENTON
BILLING CONTACT
Joseph Luta
Payment Date: 03/19/2025
Reference Number Payment MethodFee Name Transaction Type Amount Paid
C24005387 Online Credit
Card
Fee Payment $2,320.00 ENG - Latecomer Processing Fee
Online Credit
Card
Fee Payment $700.00 ENG - Right of Way - All Others
SUB TOTAL $3,020.00 2124 High Ave NE Renton, WA 98056-2618
TOTAL $3,020.00
Page 1 of 1September 16, 2025 11:41 AM
AGENDA ITEM #6. c)
CITY OF RENTON
NOTICE OF POTENTIAL ASSESSMENT
Private Developer Held Latecomer Agreement
(First Preliminary Notice)
Mailed: ____________, 2025
<Benefitting Property Owner>
<Address 1>
<Address 2>
Property Identification Number: <Add PID> Assessment Unit Cost: $81,636.00 per unit connection
According to State Law (RCW 35.91.020, et seq. and RCW 35.72.010, et seq) “Municipal Water and Sewer Facilities
Act” and street latecomer’s legislation, respectively, the City may hold a Latecomer’s against the construction of
water facilities, sewer facilities and storm water facilities, for the reimbursement by any owner of real estate who
did not contribute to the original cost of such facility(ies) who subsequently tap onto or use said facility(ies).
Future users are subject to a fair pro-rata share of the cost of the construction of said facility(ies). Costs will
become payable by the future user(s) upon issuance of a City permit authorizing the future user(s) to construct
improvements that would allow the users property to derive direct benefit from these facilities.
It is the intent of this notice to inform you the owner of the above-mentioned property, that under the above
referenced law, Joseph Luta, as a developer, has filed a request with the City of Renton to recover a portion of its
costs associated with the following project and that the cost recovery may likely affect your property. A notice of
potential assessment for latecomer recovery could be recorded against your property within six (6) months of the
date of this notice.
Contract: Latecomer’s Agreement No. 27-0056 – LA-25-001
Developer: Joseph Luta – High Avenue NE Sewer Extension
Scope of Work: Installation of approximately 500 LF of 8-inch water main on High Ave NE from the
sewer manhole 500 feet north of 2124 High Ave NE to serve adjacent properties.
A copy of the proposed assessment area is attached as the latecomer boundary map.
Preliminary estimated cost of project associated with entire assessment area: $408,183.00
Estimated project construction schedule: Sewer Main installation began August 2025, and completion is
anticipated by end of 2025.
Upon completion of construction of the facilities, when the City receives the actual (final) costs, a second and final
notice will be mailed to you verifying your inclusion in the latecomer (recovery area) boundary. A statement of the
final assessment dollar amount, as it applies to your property, will be provided on this second notice. A notice of
potential assessment will be recorded against your property. This will not be a lien. The property can be sold or in
any way change hands without the City triggering the assessment. The assessment will only be due at the time
your property receives direct benefit from the facility.
Per City Ordinance No. 4443 you may appeal in writing to the Renton City Council, c/o City Clerk, 1055 S. Grady
Way, Renton, WA 98055, within twenty (20) days of this mailing by _______________, 2025. Appeals must
adhere to the criteria established under Sections 9-5-3 and 9-5-5.C and D of Ordinance No. 4443. During this
preliminary stage, appeals will be limited to the issue of whether or not a specific property should be included
in the latecomer area. The enclosed Citizen handout explains the grounds for protest and the process for filing on
appeal.
If you do not receive a second and final notice, please be informed, your property was not included in the final
latecomer boundary, and this first notice no longer applies.
Staff Contacts for the City of Renton: Huy Huynh (425) 430-7298 or email hhuynh@rentonwa.gov
Jason Seth, CMC, City Clerk
AGENDA ITEM #6. c)
Type: Domestic Sewer Improvements Total cost:$408,183.00
Collection Line
$408,183.00
5
$81,636.60
Property
Identification Name/Address of Owner Assessment Amount Assessment Method and
Number of Units
$81,636.60 1
(maximum 1 unit)
KC Tax Act #3344500211
Legal Description:
$81,636.60 1
(maximum 1 unit)
KC Tax Act #3344500212
Legal Description:
Exhibit “D”
CITY OF RENTON
PRELIMINARY ASSESSMENT ROLL
HIGH AVE NE SEWER EXTENSION - SEWER LATECOMER
LA-25-001/PRM-27-0056
THE SOUTH 93 FEET OF TRACT 330 AND THE SOUTH 7 FEET OF THE NORTH 107 FEET OF
THE WEST 130 FEET OF SAID TRAСТ 330, С.D. HILLMAN'S LAKE WASHINGTON GARDEN OF
EDEN ADDITION TO SEATTLE DIVISION NO. 5, ACCORDING TO THE PLAT THEREOF
RECORDED IN VOLUME 11 OF PLATS, PAGE 83, RECORDS OF KING COUNTY AUDITOR;
EXCEPT THE EAST 80 FEET OF SAID TRACT 330;
AND EXCEPT THOSE PORTIONS THEREOF CONVEYED TO THE STATE OF WASHINGTON FOR
HIGHWAY NO. 2-1, RENTON TO KENNYDALE, BY DEEDS RECORDED UNDER
RECORDING NOS. 4673377, 4668941 AND 4703649.
SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON.
COMMITMENT NO. 70214774 TICOR TITLE COMPANY COMMITMENT - SECOND
Latecomer PRM-27-0056:
Total Cost:
Total Units/Connection:
Cost per Unit/Connection:
Kim Sinwoong
2300 High Ave NE
Renton, WA 98056
Parcel #1
THE NORTH 100 FEET OF TRACT 330, C.D. HILLMAN’S LAKE WASHINGTON GARDEN OF
EDEN DIVISION NO. 5, ACCORDING TO THE PAT THEREOF RECORDED IN VOLUME 11 OF
PLATS, PAGER 83, RECORDS OF KING COUNTY, WASHINGTON;
EXCEPT THE EAST 200 FEET;
EXCEPT THAT PORTION CONVEYED TO STATE OF WASHINGTON FOR HIGHWAY PURPOSES
BY DEED FILED UNDER RECORDING NO. 4668941.
SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON
Parcel #2 Nicolas & Duncan Barajas
2224 High Ave NE
Renton, WA 98056
AGENDA ITEM #6. c)
$81,636.60 1
(maximum 1 unit)
KC Tax Act #3344500189
Legal Description:
$81,636.60 1
(maximum 1 unit)
KC Tax Act #3344500190
Legal Description:
$81,636.60 1
(APPLICANT’S UNIT)(maximum 1 unit)
KC Tax Act #3344500180
Legal Description:
THE NORTH 128 FEET OF TRACT 329, C.D. HILLMAN’S LAKE WASHINGTON GARDEN OF
EDEN, DIVISION NO. 5, ACCORDING TO THE PLAT THEREOF, RECORDED IN VOLUME 11 OF
PLATS PAGE 83, IN KING COUNTY, WASHINGTON;
EXCEPT THE EAST 80 FEET THEREOF;
AND EXCEPT THAT PORTION CONVEYED TO STATE OF WASHINGTON FOR SECONDARY
STATE HIGHWAY NO. 2-A BY DEED RECORDED UNDER RECORDING NUMBER 4683133
Parcel #4 Antonio & Carmen Henri Miller
2132 High Ave NE
Renton, WA 98056
THE SOUTH 71 FEET OF TRACT 329, C.D. HILLMAN'S LAKE WASHINGTON GARDEN OF EDEN
ADDITION TO SEATTLE DIVISION NO. FIVE, ACCORDING TO THE PLAT THEREOF RECORDED
IN VOLUME 11 OF PLATS, PAGE 83, IN KING COUNTY, WASHINGTON;
EXCEPT THE EAST 80 FEET THEREOF;
AND EXCEPT PORTION CONVEYED TO STATE OF WASHINGTON FOR SECONDARY STATЕ
HIGHWAY NO. 2-A BY DEED RECORDED UNDER KING COUNTY RECORDING NO. 4683133.
SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON
THE NORTH HALF TRACT 328, C.D. HILLMAN'S LAKE WASHINGTON GARDEN OF EDEN
DIVISION NO. 5, ACCORDING TO THE PLAT THEREOF RECORDED IN VOLUME 11 OF PLATS,
PAGE 83, RECORDS OF KING COUNTY, WASHINGTON;
EXCEPТ THE EAST 100 FEET THEREOF;
AND EXСЕРТ THAT PORTION DEEDED TO THE STATE OF WASHINGTON FOR HIGHWAY
PURPOSES BY DEED RECORDED UNDER RECORDING NO. 4683134.
SITUATE IN THE COUNTY OF KING, STATE OF WASHINGTON
Parcel #5 Maria & Iosif Luta
2124 High Ave NE
Renton, WA 98056
Parcel #3 Hugh J & Cheryl Ann Stewart
2216 High Ave NE
Renton, WA 98056
AGENDA ITEM #6. c)
AGENDA ITEM #6. c)
AB - 3945
City Council Regular Meeting - 06 Oct 2025
SUBJECT/TITLE: Bid Award: Legacy Square - Phase 2 (CAG-25-257)
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Community & Economic Development Department
STAFF CONTACT: Paul Hintz, Redevelopment Manager
EXT.: 7436
FISCAL IMPACT SUMMARY:
Andersen Construction Company of Washington, LLC (“Andersen Construction”) submitted the lowest bid of
$1,248,000.00 (excluding Washington State Sales Tax), which is $256,367.43 (17%) below the engineer’s
estimate.
The project will be funded by a $1,498,650 grant from the Department of Commerce. This grant will be
presented to council for acceptance and included in the Q3 2025 budget adjustment.
SUMMARY OF ACTION:
Bids for Legacy Square Phase 2 were received and opened on Tuesday, September 23, 2025. A total of four
bids were submitted and the bid amounts are summarized below in ascending order:
Bid submitted byBid amount
Engineer’s Estimate$1,504,367.43
Andersen Construction$1,248,000.00
CDK Construction, LLC $1,524,500.00
FORMA Construction Co. $1,656,000.00
Schuchart Corporation$1,776,132.00
City policy 250-02 allows for the bid award to be placed on the Council consent agenda with Council concur as
the recommended action, if all the following 3 criteria are met:
1.The lowest responsive and responsible bid was within the project budget,
2.More than one bid was received, and
3.There were no significant irregularities with the lowest responsive and responsible bid.
Although multiple bids were received and no irregularities were found, the lowest responsive and responsible
bid exceeds the original project budget. Therefore, the first criterion is not met.
As a result, the Community Economic Development Department requests that this item be referred to the
Finance Committee for approval of additional funding and recommendation to award the construction
contract to Andersen Construction. The Department is requesting a project budget increase equal to the
$1,498,650 Department of Commerce grant, which will be presented to council for acceptance and included in
the 3rd Quarter 2025 Budget Adjustment.
Community and Economic Development staff have reviewed the submitted bid and determined that the bid is
responsive, and that Andersen Construction is a responsible bidder as defined in RCW 39.04.350, in Renton
City policy 250-02, and in section 00 21 00 – 1.11 of the project specifications. The surety has confirmed with
staff that the bid bond submitted by Andersen Construction is valid. We have checked the bidder’s provided
AGENDA ITEM #6. d)
references and determined that they have the required experience and expertise to perform the project.
Andersen Construction has successfully completed similar projects. Enclosed is the bid tabulation, and the
completed bidder assessment form.
EXHIBITS:
A. CAG-25-257 CITY CLERK BID TAB
B. CAG-25-257 BIDDER ASSESSMENT
STAFF RECOMMENDATION:
Award the construction contract to Legacy Square Phase 2 to Andersen Construction in the amount of
$1,248,000.00 (excluding Washington State Sales Tax). In addition, approve budget appropriations equal to
the $1,498,650 Department of Commerce grant, to be included in the 3rd Quarter 2025 Budget Adjustment,
to fully fund the project.
AGENDA ITEM #6. d)
Project: Legacy Square - Phase 2 - CAG-25-257
Due Date: September 23, 2025 Bids due by 2:00 pm - Opening Date: September 23, 2025 at 3:00 pm (Via ZOOM)
CITY OF RENTON
BID TABULATION SHEET
Bid Total from
Schedule of Prices
1 Andersen Construction
5601 6th Avenue South, Suite 550 $1,248,000.00
Seattle, WA 98108
2 CDK Construction, LLC.
P.O. Box 9 $1,524,500.00
Duvall, WA 98019
3 FORMA Construction Company
500 Columbia St NE, Suite 201 $1,656,000.00
Olympia, WA 98501
4 Schuchart Corporation
919 5th Avenue $1,776,132.00
Seattle, WA 98164
Engineer's Estimate $1,504,367 excluding WSST
Bidder
AGENDA ITEM #6. d)
Item Description Determination
1.A Proposal will be considered irregular and will be rejected if:Criteria Met
(Per Below)
1.a.The Bidder is not prequalified when so required;N/A
1.b.The authorized Proposal form furnished by the Contracting Agency is not used or is altered;No
1.c.The complete Proposal form contains any unauthorized additions, deletions, alternate bids, or conditions;No
1.d.The Bidder adds provisions reserving the right to reject or accept the award, or enter into the Contract;No
1.e.A unit price (price per unit) cannot be determined from the Bid Proposal; N/A
1.f.The Proposal form is not properly executed; No
1.g.The Bidder fails to submit with their proposal, an original Bid Proposal Deposit in an amount equal to five
percent (5%) of the Total Bid Amount, as required in Section 00 21 00 1.3;No
1.h.The Bidder elects to provide a Proposal Bid Bond for the Bid Proposal Deposit and does not submit or properly
execute the Proposal Bid Bond form included in the Bid Documents, as required in Section 00 21 00 1.3;No
1.i.The Bidder fails to submit or properly complete a subcontractor list (Form C and Form D), if applicable, as
required in Section 00 80 00; No
1.j.The Bidder fails to submit or properly complete a Disadvantaged Business Enterprise Certification (WSDOT
Form 272-056), if applicable, as required in Section 1-02.6; N/A
1.k.
The Bidder fails to submit Written Confirmations (WSDOT Form 422-031) from each DBE firm listed on the
Bidder’s completed DBE Utilization Certification that they are in agreement with the bidder’s DBE participation
commitment, if applicable, as required in Section 1-02.6, or if the written confirmation that is submitted fails to
meet the requirements of the Special Provisions;
N/A
1.l.
The Bidder fails to submit DBE Good Faith Effort documentation, if applicable, as required in Section 1-02.6, or
if the documentation that is submitted fails to demonstrate that a Good Faith Effort to meet the Condition of
Award was made;
N/A
1.m.
The Bidder fails to submit a DBE Bid Item Breakdown (WSDOT Form 272-054), if applicable, as required in
Section 1-02.6, or if the documentation that is submitted fails to meet the requirements of the Special
Provisions;
N/A
1.n.
The Bidder fails to submit DBE Trucking Credit Forms (WSDOT Form 272-058), if applicable, as required in
Section 1-02.6, or if the documentation that is submitted fails to meet the requirements of the Special
Provisions;
N/A
1.o.
The Bidder fails to submit or properly execute the Contractor Certification, Wage Law Compliance –
Responsibility Criteria, Washington State Public Works Contractors document, as required in Section 00 73 00
1.2
No
1.p.The Bid Proposal does not constitute a definite and unqualified offer to meet the material terms of the Bid
invitation; or No
1.q.More than one Proposal is submitted for the same project from a Bidder under the same or different names. No
2.A Proposal may be considered irregular and may be rejected if:Criteria Met
(Per Below)
2.a.The Proposal does not include a unit price for every Bid item.N/A
2.b.Any of the unit prices are excessively unbalanced (either above or below the amount of a reasonable Bid) to the
potential detriment of the Contracting Agency;No
2.c.Receipt of Addenda is not acknowledged; No
2.d.A member of a joint venture or partnership and the joint venture or partnership submit Proposals for the same
project (in such an instance, both Bids may be rejected); or No
2.e.If Proposal form entries are not made in ink. No
3 A Proposal will be considered irregular and may be rejected if:Criteria Met
(Per Below)
Bidder Assessment
CAG-25-257
Bid Opening: September 23, 2025
Bidder: Andersen Construction Company of WA, LLC
Legacy Square - Phase
L&I Doing Business As (DBA): ANDERSEN CONST CO OF WASH LLC
Special Provisions Section 00 21 00
WA UBI No.: 604 169 674
License No.: ANDERCC822BW
Entity Type: Profit Corporation
CAG-24-098 Bidder Assessment (May 2024)Page 1 of 3
AGENDA ITEM #6. d)
Item Description Determination
3.a.The Bidder fails to submit with their Bid Proposal, evidence of the signatory's authority to sign the Bid Proposal
on behalf of the business entity, as required in Section 00 21 00 1.2 No
Item Description Determination
Criteria Met
(Per Below)
(1)Before award of a public works contract, a bidder must meet the following responsibility criteria to be
considered a responsible bidder and qualified to be awarded a public works project. The bidder must:
Criteria Met
(Per Below)
Yes
L&I Acct ID:
908,289-00
Current
(1)(b)Have a current state unified business identifier number;WA UBI:
604 169 674
If applicable, have industrial insurance coverage for the bidder's employees working in Washington as required
in Title 51 RCW;Yes
an employment security department number as required in Title 50 RCW;Yes, 000-776084-00-1
and a state excise tax registration number as required in Title 82 RCW;Yes, C 604 169 674 2
(1)(d)Not be disqualified from bidding on any public works contract under RCW 39.06.010 or 39.12.065(3);No
(1)(e)
If bidding on a public works project subject to the apprenticeship utilization requirements in RCW 39.04.320, not
have been found out of compliance by the Washington state apprenticeship and training council for working
apprentices out of ratio, without appropriate supervision, or outside their approved work processes as outlined
in their standards of apprenticeship under chapter 49.04 RCW for the one-year period immediately preceding the
date of the bid solicitation;
N/A
(1)(f)
Have received training on the requirements related to public works and prevailing wage under this chapter and
chapter 39.12 RCW. The bidder must designate a person or persons to be trained on these requirements. The
training must be provided by the department of labor and industries or by a training provider whose curriculum
is approved by the department. The department, in consultation with the prevailing wage advisory committee,
must determine the length of the training. Bidders that have completed three or more public works projects and
have had a valid business license in Washington for three or more years are exempt from this subsection. The
department of labor and industries must keep records of entities that have satisfied the training requirement or
are exempt and make the records available on its web site. Responsible parties may rely on the records made
available by the department regarding satisfaction of the training requirement or exemption; and
Satisfied
(1)(g)
Within the three-year period immediately preceding the date of the bid solicitation, not have been determined
by a final and binding citation and notice of assessment issued by the department of labor and industries or
through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined
in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW.
No
(2)
Before award of a public works contract, a bidder shall submit to the contracting agency a signed statement in
accordance with chapter 5.50 RCW verifying under penalty of perjury that the bidder is in compliance with the
responsible bidder criteria requirement of subsection (1)(g) of this section. A contracting agency may award a
contract in reasonable reliance upon such a sworn statement.
Submitted
(3)
In addition to the bidder responsibility criteria in subsection (1) of this section, the state or municipality may
adopt relevant supplemental criteria for determining bidder responsibility applicable to a particular project
which the bidder must meet.
N/A
(3)(a)
Supplemental criteria for determining bidder responsibility, including the basis for evaluation and the deadline
for appealing a determination that a bidder is not responsible, must be provided in the invitation to bid or
bidding documents.
N/A
(3)(b)
In a timely manner before the bid submittal deadline, a potential bidder may request that the state or
municipality modify the supplemental criteria. The state or municipality must evaluate the information
submitted by the potential bidder and respond before the bid submittal deadline. If the evaluation results in a
change of the criteria, the state or municipality must issue an addendum to the bidding documents identifying
the new criteria.
N/A
RCW 39.04.350(1) - Section 00 21 00 Section 1.11 in Project ManualConfirm items shown in [red]
(1)(c)
At the time of bid submittal, have a certificate of registration in compliance with chapter 18.27 RCW; <Dept. of
Labor and Industries>(1)(a)
City Special Provisions 1-02.14 Disqualification of Bidder
A Bidder will be deemed not responsible and the proposal rejected if the bidder does not meet the responsibility criteria
in RCW 39.04.350(1), as amended.
CAG-24-098 Bidder Assessment (May 2024)Page 2 of 3
AGENDA ITEM #6. d)
Item Description Determination
(3)(c)
If the bidder fails to supply information requested concerning responsibility within the time and manner specified
in the bid documents, the state or municipality may base its determination of responsibility upon any available
information related to the supplemental criteria or may find the bidder not responsible.
Submitted
(3)(d)
If the state or municipality determines a bidder to be not responsible, the state or municipality must provide, in
writing, the reasons for the determination. The bidder may appeal the determination within the time period
specified in the bidding documents by presenting additional information to the state or municipality. The state
or municipality must consider the additional information before issuing its final determination. If the final
determination affirms that the bidder is not responsible, the state or municipality may not execute a contract
with any other bidder until two business days after the bidder determined to be not responsible has received the
final determination.
N/A
(3)(e)
If the bidder has a history of receiving monetary penalties for not achieving the apprentice utilization
requirements pursuant to RCW 39.04.320, or is habitual in utilizing the good faith effort exception process, the
bidder must submit an apprenticeship utilization plan within ten business days immediately following the notice
to proceed date.
N/A
(4)
The capital projects advisory review board created in RCW 39.10.220 shall develop suggested guidelines to assist
the state and municipalities in developing supplemental bidder responsibility criteria. The guidelines must be
posted on the board's web site.
N/A
Criteria Met
(Per Below)
a.More than one proposal is submitted for the same project from a bidder under the same or different names;N/A
b.Evidence of collusion exists with any other bidder or potential bidder. Participants in collusion will be restricted
from submitting further bids; No
c.
The bidder, in the opinion of the Contracting Agency, is not qualified for the Work or to the full extent of the bid,
or to the extent that the bid exceeds the authorized prequalification amount as may have been determined by a
prequalification of the bidder;
No
d.
An unsatisfactory performance record exists based on past or current Contracting Agency Work or for Work done
for others, as judged from the standpoint of conduct of the Work; workmanship; progress; affirmative action;
equal employment opportunity practices; or Disadvantaged Enterprise, Minority Enterprise, or Women’s
Business Enterprise utilization;
No
e.There is uncompleted Work (Contracting Agency or otherwise) which might hinder or prevent the prompt
completion of the Work bid upon; No
f.The bidder failed to settle bills for labor or materials on past or current contracts; No
g.The bidder has failed to complete a written public contract or has been convicted of a crime arising from a
previous public contract; No
h.The bidder is unable, financially or otherwise, to perform the Work; No
i.A bidder is not authorized to do business in the State of Washington (not registered in accordance with RCW
18.27);No
j.The Bidder owes delinquent taxes to the Washington State Department of Revenue without a payment plan
approved by the Department of Revenue;0
k.The Bidder is currently debarred or suspended by the Federal government;No
l.There are any other reasons deemed proper by the Contracting Agency. No
A bidder may be deemed not responsible and the proposal rejected if:
CAG-24-098 Bidder Assessment (May 2024)Page 3 of 3
AGENDA ITEM #6. d)
AB - 3943
City Council Regular Meeting - 06 Oct 2025
SUBJECT/TITLE: Renewal of Healthcare Management Administrator (HMA) Agreement
for 2026
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Human Resources / Risk Management Department
STAFF CONTACT: David Topaz, Administrator
EXT.: 7657
FISCAL IMPACT SUMMARY:
Expenditure required: $365,000
Amount budgeted: $365,000
This includes active employees and LEOFF 1 retirees
SUMMARY OF ACTION:
Healthcare Management Administrators (HMA) continues to provide administrative services for the city in claims
administration related to the self-funded health plans.
The total cost for HMA’s administrative services is increasing by 0.37% for 2026 and will be $46.21 per employee, per
month. The HMA fee increase in 2025 was 3.2%.
Enrollment varies during the year and is approximately 656 (592 active members and 64 retirees).
Cost: 656 enrolled x $46.21/month x 12 months = $363,765
Based on total actuarial projected cost increases to the HMA medical plan for active employees, the 2026
monthly HMA contribution rates for all employees will increase a total of 6.07%.
EXHIBITS:
A. HMA Client Intent Exhibit A Fee Schedule
B. HMA Monthly Rates 2026 Medical/Rx and Dental/Vision
STAFF RECOMMENDATION:
Approve the 2026 HMA Administrative Fee Schedule and authorize the Mayor and City Clerk to sign the implementing
HMA documents when ready.
AGENDA ITEM #6. e)
Proving What’s Possible in
Healthcare®
HMA CLIENT INTENT & EXHIBIT A SCHEDULE OF FEES
City of Renton 4034/5034
01/01/2026 through 12/31/2026 Renewal
Account Information
Group Name: City of Renton Group: # 4034/5034
Group Size: Employees 656 Network: HMA Contract Period: 1 Year
Enrollment Type: Web Enroll OE Dates: 11/1 -11/30/2025
Broker (firm): Gallagher Benefit Services – Bellevue
Contact Info Name Phone Email
Broker Contact: Amanda Aykan (425) 974-3286 Amanda_Aykan@ajg.com
Account Manager: Lisa Littlejohn (425)285-3685 Lisa.Littlejohn@accesstpa.com
Client Insight Recommendations
HMA continuously strives for innovation and excellence in serving you. Please see your Client Insights PDF for more
information on our recommendations for your Plan. Check the corresponding boxes below for the recommendation you
want to implement.
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Benefit Recommendations
Medically Necessary Vision Hardware
☐Confirm whether you wish to separate medically necessary contact lenses from elective contact
lenses. Benefits will be paid at the same level as elective contact lenses and limited to one
pair per calendar year. PLEASE SEE BELOW FOR COVERAGE DETAILS
Doula Services
☐ ☒ Confirm whether you wish to continue coverage for Doula Services. Benefit will require Pre-
Authorization and will be neutralized based on the plan’s standard INN co-insurance amount.
Declining both options results in Doula coverage being excluded.
☒ ☐
Confirm whether you wish to continue coverage for Doula Services. Benefit will require Pre-
Authorization and will apply the plan’s standard INN and OON co-insurance amount. Deductible is
waived for PPO plans. For HDHP plans deductibles will apply. Declining both options results in
Doula coverage being excluded.
☐
AGENDA ITEM #6. e)
HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 2 of 12
2026_HMA RENEWAL_ClientIntent_EXHIBITA_Cuty of Renton 4034/5034 5.01.25
Subrogation Reduction Authority
HMA continuously strives for innovation and excellence in serving you. Please see your Client Insights PDF for more
information on what Subrogation Reduction Authority is, and the threshold options listed below. Check the
corresponding boxes below for the threshold you want to implement.
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Benefit Recommendations
No Threshold
☐ ☒ Plan Sponsor approves all subrogation reductions. This is how your plan currently operates.
$10,000 Threshold
☒ ☐ Plan Sponsor approves any subrogation settlements over $10,000 and less than 100% recovery.
$25,000 Threshold
☒ ☐ Plan Sponsor approves any subrogation settlements over $25,000 and less than 100% recovery.
Summary of Communicated Benefit Changes (Medical, Dental, Vision, Rx, Buy -
Up Products)
*NOTICE* Below are the 2026 Federal Requirements for plans. HMA cannot update your plan without your
written approval. Please use the tables below to outline any necessary changes.
PPO 2026: Maximum allowed OOPM $10,150 Individual/$20,300 Family. If your plan’s OOPM is already less
than or equal to these values no change is required.
QHDHP 2026: Minimum Deductible $1,700 Self-Only/$3,400 Family/$3,400 Individual w/in Family,
Maximum OOPM $8,500 Self-Only/$17,000 Family/$10,150 Individual w/in Family.
PPO Plan – 4034 - Active
Accumulator In Network Out of Network
Deductible
Individual –
Family –
Individual –
Family –
Out of Pocket Maximum
Individual –
Family –
Individual –
Family –
AGENDA ITEM #6. e)
HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 3 of 12
2026_HMA RENEWAL_ClientIntent_EXHIBITA_Cuty of Renton 4034/5034 5.01.25
PPO Plan – 4034 - Active
Accumulator In Network Out of Network
☒ The group’s health plan does not require updates to meet the 2026 Federal
Requirements outline d above.
PPO Plan – 4034 – Dental Only
Accumulator In Network Out of Network
Deductible
Individual –
Family –
Individual –
Family –
Out of Pocket Maximum
Individual –
Family –
Individual –
Family –
☒ The group’s health plan does not require updates to meet the 2026 Federal
Requirements outline d above.
PPO Plan – 4034 – Dental/Vision Only
Accumulator In Network Out of Network
Deductible
Individual –
Family –
Individual –
Family –
Out of Pocket Maximum
Individual –
Family –
Individual –
Family –
☒ The group’s health plan does not require updates to meet the 2026 Federal
Requirements outline d above.
PPO Plan – 4034 - Leoff
Accumulator In Network Out of Network
Deductible
Individual –
Family –
Individual –
Family –
Out of Pocket Maximum
Individual –
Family –
Individual –
Family –
AGENDA ITEM #6. e)
HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 4 of 12
2026_HMA RENEWAL_ClientIntent_EXHIBITA_Cuty of Renton 4034/5034 5.01.25
PPO Plan – 4034 - Leoff
Accumulator In Network Out of Network
☒ The group’s health plan does not require updates to meet the 2026 Federal
Requirements outline d above.
PPO Plan – 4034 Vision Only
Accumulator In Network Out of Network
Deductible
Individual –
Family –
Individual –
Family –
Out of Pocket Maximum
Individual –
Family –
Individual –
Family –
☒ The group’s health plan does not require updates to meet the 2026 Federal
Requirements outline d above.
PPO Plan – 5034 Dental Only
Accumulator In Network Out of Network
Deductible
Individual –
Family –
Individual –
Family –
Out of Pocket Maximum
Individual –
Family –
Individual –
Family –
☒ The group’s health plan does not require updates to meet the 2026 Federal
Requirements outline d above.
PPO Plan – 5034 Dental/Vision Only
Accumulator In Network Out of Network
Deductible
Individual –
Family –
Individual –
Family –
Out of Pocket Maximum
Individual –
Family –
Individual –
Family –
☒ The group’s health plan does not require updates to meet the 2026 Federal
Requirements outline d above.
AGENDA ITEM #6. e)
HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 5 of 12
2026_HMA RENEWAL_ClientIntent_EXHIBITA_Cuty of Renton 4034/5034 5.01.25
PPO Plan – 5034 Retiree
Accumulator In Network Out of Network
Deductible
Individual –
Family –
Individual –
Family –
Out of Pocket Maximum
Individual –
Family –
Individual –
Family –
☒The group’s health plan does not require updates to meet the 2026 Federal
Requirements outline d above.
All other changes:
For Doula coverage, the Plan would like to neutralize the benefit and waive the deductible.
Vendors
To support members better, we include information in our systems for HMA’s Customer Care Team to leverage and
educate members about available services.
Vendor type Current vendor name Ch
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New vendor name & information
PBM Costco Health Solutions ☒MedImpact
Member Advocacy or
Concierge Service Gallagher Benefit Service Center ☐
CDHP* ☐
COBRA ☐
Dental ☐
5034 plan: Separate out medically necessary contacts, same as the active plan at $650 every two years, AND increase the elective
contact lenses benefit from $450 to $650 every two years.
AGENDA ITEM #6. e)
HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 6 of 12
2026_HMA RENEWAL_ClientIntent_EXHIBITA_Cuty of Renton 4034/5034 5.01.25
Vendor type Current vendor name Ch
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New vendor name & information
Kidney Dialysis ☐
Maternity ☐
Telehealth ☐
Vision ☐
Fiduciary ☐
Nurseline ☐
ACA Reporting ☐
Disease Management ☐
Data Analytics ☐
Other Vendor ☐
* Consumer-driven Health Plan (CDHP), e.g. HRA, FSA, HSA, LPFSA, DCRA.
* Please note that if you choose to work with a non-preferred vendor, we may not be able to integrate eligibility, claims
reporting, or accumulators and additional fees may apply.
Fees
Claim Administrative Fees
Rates for the contracted time period apply to services administered by HMA. Fees for outside vendors are subject to
change at any time. HMA fees and commissions may remain in effect beyond the above-stated term until changed by
mutual written agreement of the parties. HMA reserves the right to pass through any and all regulatory assessments,
fees, or similar financial obligations that are attributable to a client health plan whether known or not during the
renewal process or that may become applicable during the term of HMA's services to a client and its health plan.
HMA shall use reasonable efforts to identify and communicate to clients about assessments that it will be liable for
but shall bear no liability for such obligations.
Fee Product Description
$28.31 Medical Plan
Administration
PEPM
In light of the Administration's PEPM Rate Hold for 2026, PEPM
discounts will not be available.
$5.50 HMA PPO Network
Access PEPM
HMA Preferred provides access to Regence BlueShield in Western
Washington, Asuris NW Health in Eastern Washington, Regence BlueCross
BlueShield of Oregon, Regence BlueShield of Idaho, and Regence
BlueCross BlueShield of Utah. PHCS provides network access in all other
states for members residing in the PHCS service area.
AGENDA ITEM #6. e)
HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 7 of 12
2026_HMA RENEWAL_ClientIntent_EXHIBITA_Cuty of Renton 4034/5034 5.01.25
Fee Product Description
$3.75 Care Management
PEPM
HMA’s Care Management suite of services is an in-house program that
encompasses pre-authorization, utilization management, case
management, behavioral health, and steerage. HMA’s care management
team serves members based upon their diagnosis offering full support of
the member’s healthcare journey, as well as oversight of plan spend.
• Utilization Review (Prior Authorization) including Population Health,
Specialty Health, Intake
• Case Management including Member Support (Clinical), Transition
of Care, Continuity of Care, and Discharge Planning staffed by our
in-house, highly skilled, certified Case Managers and Register
Nurse (RN) Case Managers.
Waived HCBB Comply Tool HMA’s shoppable services tool which is provided to you to satisfy federal
transparency requirements. Additional cost-saving, utilization-driving
features are available through the Healthcare Bluebook premium buy-up
options.
$0.45 Federal
Transparency
Technology
Enablement PEPM
Self-funded health plans are subject to seven new and ongoing
transparency-related federal regulatory requirements. These requirements
represent a massive technology lift and investment. We are passing
through only a portion of the real costs of delivering these requirements.
30% of savings
Medical bill audit, claim re-pricing services, claims negotiation and medication and site of
care steerage programs. This fee includes network access fees charged per claim for
accessing and utilizing PPO discounts when participants receive care outside their primary
state of residence.
30% of savings Electronic review of claims for code edits prior to payment.
27% of recovered
funds
Subrogation services
The plan will receive 73% of recovered funds. Of the remaining, 22% is retained by The
Phia Group, and 5% is retained by HMA.*
* In the event of litigation to enforce the Plan’s right of recovery, The Phia Group fee will increase to
33.3% and HMA shall not retain any compensation.
15%-30% of recovered
funds
Data Mining and overpayment recovery
15%-17% recovery fee retained by Cotivitii
o 15% current claims
o 17% aged claims
On post-payment COB and Code Edit recoveries identified by Cotiviti, additional 13-
15% retained by HMA.
9.5% of recovered
funds
Credit balance premier health services partner on site with providers across the country.
30% of savings
Fraud, waste, and abuse
o 12% of savings retained by Optum
o 18% administrative allowance retained by HMA
Care Management and payment integrity programs will be applied as appropriate except when prohibited by
provider contractual limitations within their Provider Agreement with the network(s) accessed by the Plan.
Current Products and Services
What you currently have: These are the products and services you are currently providing to members. Please
check the box in the Continue or Remove columns to indicate your selected action for the upcoming plan year.
Products and services offered through partners on our contract may experience price/fee changes or terminate during
the Plan Year. Plan Sponsor acknowledges and agrees that the fees quoted below for such services are not
guaranteed. In the event of a pricing change during the term, HMA will make every effort to notify you at least 30 days
in advance of such changes. Individual products and services may be subject to minimum termination notice
requirements.
AGENDA ITEM #6. e)
HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 8 of 12
2026_HMA RENEWAL_ClientIntent_EXHIBITA_Cuty of Renton 4034/5034 5.01.25
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☒ ☐ $3.00 $3.15 Dental Plan Administration PEPM
☒ ☐ $1.50 $1.50 HMA National Dental Network Access PEPM
☒ ☐ $0.65 $0.70 Vision Hardware Administration PEPM
☒ ☐ $1.35 $1.40 COBRA Services PEPM
☒ ☐ $1.35 $1.45 MDLIVE Medical (Urgent Care), Mental Health, and Psychiatry PEPM
Please detail the group’s required cost share for any plans that apply:
☒ PPO plan member copay amount of $0 per virtual visit, deductible
waived
Additional Products and Services
Additional Buy Up Options: Please review the additional buy-up product options below. Check the box in the Add
column if you would like to include these services in the upcoming plan year.
Products and services offered through partners on our contract may experience price/fee changes or terminate during
the Plan Year. Plan Sponsor acknowledges and agrees that the fees quoted below for such services are not
guaranteed. In the event of a pricing change during the term, HMA will make every effort to notify you at least 30 days
in advance of such changes. Individual products and services may be subject to minimum termination notice
requirements.
Ad
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Renewal Fee Product
☐ $3.95 Flexible Spending Account (FSA) PAPM
Only available with a PPO or non-Qualified Plan.
☐ $3.95 Dependent Care FSA (DC FSA / DCRA) PAPM
☐ $3.95 Health Reimbursement Account (HRA) PAPM
☐ $2.70 Health Savings Account (HSA) PAPM
☐ $1.95 Limited Purpose FSA (LPFSA) PAPM
Only available with a qualified HDHP.
☐ $2.00 Consolidated Billing PEPM - Option 1
Premium Remittance only
☐ $3.00 Consolidated Billing PEPM - Option 2
Premium Remittance AND Eligibility Administration
☐ $2.20 PACE Fiduciary PEPM
AGENDA ITEM #6. e)
HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 9 of 12
2026_HMA RENEWAL_ClientIntent_EXHIBITA_Cuty of Renton 4034/5034 5.01.25
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Renewal Fee Product
☐ $2.95 Care Navigator PEPM
☐ $4.95 Care Navigator Plus PEPM
Clients choose between an Employer Managed Incentive or digital gift cards as an
incentive for those members who complete their health questionnaire within the
specified timeframe determined by the Plan.
Please select one of the options below:
☐ Employer Managed Incentive: We will provide reporting of members qualifying for
the incentive via BenefitFocus, employer assumes all liability for the incentive design
and execution.
☐ $25 digital gift card automatically sent to member-provided email from Tango
Platform upon employer funding of Tango account.
☐ $50 digital gift card automatically sent to member-provided email from Tango
Platform upon employer funding of Tango account.
☐ $2.35 Healthcare Bluebook Quality + Engagement Rewards PEPM
Rewards range from $25-$1500 when a member selects a fair price provider.
☐ $1.95 Vitality Wellbeing and Engagement Platform PEPM
☐ $3.75 Vitality + Integrated Coaching w/ USPM PEPM
☐ $200 initial
consultation
$550 case rate
for Recovery
Phase (covers
12 months per
injury/issue)
Omada for Musculoskeletal
Billed as medical claims.
No cost for Prevention program.
Member cost share applies. Standard Plan Design is as follows: covered services shall be
covered at 100% DW for PPO Plan(s) and 100% after deductible for QHDHPs plan(s). If Plan
sponsor wants to have Omada services covered differently than indicated here, please use
the Summary of Communicated Changes box at the top of this document to indicate your
alternate plan design intent.
☐
Per Active
Participant Per
Month
Prevention $75
(year 1), $50
(year 2)
Hypertiension
$75
Diabetes $110
Multi-Condition
$125
Omada Cardiometabolic
Billed as medical claims.
Cost share waived as all services deemed preventive.
☐ $4.15 Disease Management PEPM
☐ $350 Maternity per case
AGENDA ITEM #6. e)
HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 10 of 12
2026_HMA RENEWAL_ClientIntent_EXHIBITA_Cuty of Renton 4034/5034 5.01.25
Ad
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Renewal Fee Product
☐ $0.70 24 Hour Nurse Line PEPM
☐ $2.00 MDLIVE Medical (Urgent Care), Virtual Primary Care, Mental Health, Psychiatry, and
Virtual Dermatology) PEPM
Please detail the group’s required cost share for any plans that apply:
☐ PPO plan member copay amount of $________ per virtual visit, deductible waived
☐ PPO plan member copay amount of $________ per virtual visit after deductible met
☐ HDHP plan member coinsurance amount of _________%
☐ $1.70 MDLIVE Medical (Urgent Care), Mental Health, Psychiatry, and Virtual Dermatology
PEPM
Please detail the group’s required cost share for any plans that apply:
☐ PPO plan member copay amount of $________ per virtual visit, deductible waived
☐ PPO plan member copay amount of $________ per virtual visit after deductible met
☐ HDHP plan member coinsurance amount of _________%
☐ $1.05 MDLIVE Medical (Urgent Care) Only PEPM
Please detail the group’s required cost share for any plans that apply:
☐ PPO plan member copay amount of $________ per virtual visit, deductible waived
☐ PPO plan member copay amount of $________ per virtual visit after deductible met
☐ HDHP plan member coinsurance amount of _________%
☐ $3.45 Virtual Behavioral Health Product Option A PEPM
(6 counseling + 6 coaching per enrolled employee/family unit, per incident, per year)
(By election Virtual Health Option, A or B, any exclusions within the SPD will be updated to align with
Virtual Behavioral Health product offerings)
☐ $4.45
Virtual Behavioral Health Product Option B PEPM
(12 counseling + 12 coaching per enrolled employee/family unit, per incident, per year)
(By election Virtual Health Option, A or B, any exclusions within the SPD will be updated to align with
Virtual Behavioral Health product offerings)
Compliance & Actuarial Services
Full descriptions of the services below can be found in the Renewal Product Terms and Disclosures document.
El
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Fee Product
☐ $468 Part D Creditable Coverage
☐ Custom upon
request
NQTL Mental Health Comparative Analysis
AGENDA ITEM #6. e)
HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 11 of 12
2026_HMA RENEWAL_ClientIntent_EXHIBITA_Cuty of Renton 4034/5034 5.01.25
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Fee Product
☐ $2,250 NQTL Mental Health Comparative Analysis Data Only
☐ $1,375 Section 105(h) Non-Discrimination Testing
☐ $4,000 Per
Client + $500
For Each
Additional
Employer
Identification
Number (EIN)
ACA Support Services Buy Up Option 1 -- 1094 & 1095 Filing Service
Fee varies based on employer size. Statement Fee Per Employee Form including Printing
and Mailing.
☐ Annual
Tracking -
$10.00 PEPY
Monthly
Tracking - $500
per Month
ACA Support Services Buy Up Option 2 - Full Time Employee Tracking & Calculation
Annual tracking has a Minimum of $2,000 and a Maximum of $7,500.
☐ Waived MA-1099 Filing
Subject to annual opt-in deadlines.
*A $2.00 per card ID Card Fee applies when changes are made to the template, for example, deductible and out-of-
pocket or Pharmacy Benefit Manager changes. Incidental individual card replacement or reissue available upon
member request through our portal at no cost.
**HMA reserves the right to invoice costs plus 20% of printing and mailing charges for member materials. Printing
and mailing member materials and other collateral, including but not limited to SBCs, Member Guides, product
flyers, etc.
***HRIS vendor change requests within-3 years of initial set-up incur a charge of $5,000.
****Additional data integration requests are subject to additional agreements and/or integration fees.
Broker Fees
These are fees for services provided by the broker or the broker’s contracted partners. HMA will remit fees to the
broker only. The broker is responsible for payment of any fees to its own vendor partners.
Current Fee New Fee Vendor Description
Direct Pay Gallagher - Bellevue Broker Medical commission
AGENDA ITEM #6. e)
HMA Client Intent & TPA Exhibit A – City of Renton 4034/5034 Page 12 of 12
2026_HMA RENEWAL_ClientIntent_EXHIBITA_Cuty of Renton 4034/5034 5.01.25
Pharmacy Benefit Administration
☐ I have read and accept the attached terms and conditions regarding PBM Fees & Services.
Stop Loss Services
☐ I have read and accept the attached terms and conditions regarding Excess Loss Services.
Renewal Products and Disclosures Acknowledgement
☐ I have read the attached Renewal Product Terms and Disclosures, and I accept the terms and
conditions contained within.
This Agreement incorporates by reference the terms and conditions set forth in the Renewal Product Terms &
Disclosures document, as if fully set forth herein.
Acceptance
IN WITNESS WHEREOF, the parties have caused this Agreement to be executed by their duly authorized
representatives on the respective dates set forth below, effective as of the day and year first above written.
By: City of Renton
X
By: Healthcare Management Administrators
X
Name: Name:
Title: Title:
Date: Date:
AGENDA ITEM #6. e)
Coverage Level Full
Premium City Pays
Fulltime
Employee
35 > hours
* Part-time
30>35 hrs
* Part-time
25>30 hrs
* Part-time
20>25 hrs
Cost Share 100% 91% 9% 25% 37.5% 50%
Employee 850.18 773.66 76.52 76.52 76.52 76.52
Employee and Spouse 1,945.04 1,769.98 175.06 350.24 487.10 623.98
Employee and Child 1,408.58 1,281.80 126.78 216.12 285.92 355.76
Employee and Children 1,842.50 1,676.68 165.82 324.60 448.64 572.70
Employee, Spouse, and Child 2,503.48 2,278.16 225.32 489.86 696.52 903.18
Employee, Spouse, and Children 2,937.38 2,673.02 264.36 598.32 859.24 1,120.12
Coverage Level Full
Premium City Pays
Fulltime
Employee
35 > hours
* Part-time
30>35 hrs
* Part-time
25>30 hrs
* Part-time
20>25 hrs
Cost Share 100% 91% 9% 25% 37.5% 50%
Employee 87.28 79.42 7.86 7.86 7.86 7.86
Employee and Spouse 187.28 170.44 16.84 32.84 45.34 57.86
Employee and Child 164.70 149.88 14.82 27.20 36.86 46.58
Employee and Children 235.16 214.00 21.16 44.84 63.30 81.80
Employee, Spouse, and Child 264.74 240.92 23.82 52.22 74.38 96.56
Employee, Spouse, and Children 335.22 305.04 30.18 69.84 100.82 131.82
2026 Monthly Rate for HMA
MONTHLY HMA: MEDICAL & Rx
MONTHLY HMA: DENTAL & VISION
AGENDA ITEM #6. e)
AB - 3944
City Council Regular Meeting - 06 Oct 2025
SUBJECT/TITLE: Approval of Kaiser Permanente healthcare premium rates for 2026
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Human Resources / Risk Management Department
STAFF CONTACT: David Topaz, Administrator
EXT.: 7657
FISCAL IMPACT SUMMARY:
Expenditure Required: $367,500
Amount Budgeted: $367,500
Note that this includes active employees and LEOFF 1 retirees.
SUMMARY OF ACTION:
Council approval is requested for the renewal of the fully insured health plan by Kaiser Permanente. Kaiser’s premium
rates are increasing 8.0% for the active employee plan and a slight increase for the LEOFF 1 retirees with Medicare
coverage. This increase compares favorably to the overall premium rate increase within the industry.
Upon approval by the City, Kaiser Permanent will issue the updated Plan Document.
EXHIBITS:
A. Summary of Kaiser Rate Change 2026
B. Kaiser Renewal Rate Confirmation Sheet for Active Employees
C. Kaiser Renewal Rate Confirmation Sheet for LEOFF 1 Retirees
STAFF RECOMMENDATION:
Approve the 2026 renewal of the Kaiser Permanente healthcare premium rates for active employees and LEOFF I
retirees, and authorize the mayor to sign the rate renewal sheets.
AGENDA ITEM #6. f)
Estimated
Number
Enrolled
Full
Monthly
Premium
Employee
Permiums
Monthly
Employer Cost
Annual Cost
Based on
Enrollment
LEOFF 1 Retiree (with Medicare)4 566.28 0.00 566.28 27,181.44
Employee 8 802.08 72.19 729.89 70,069.71
Employee and Spouse 4 2,024.22 182.18 1,842.04 88,417.93
Employee and Child 2 1,387.78 124.90 1,262.88 30,309.12
Employee and Children 1 1,899.38 170.94 1,728.44 20,741.23
Employee, Spouse, and Child 1 2,609.88 234.89 2,374.99 28,499.89
Employee, Spouse, and Children 3 3,121.46 280.93 2,840.53 102,259.03
Total 23 367,478.34
Estimated
Number
Enrolled
Full
Monthly
Premium
Employee
Permiums
Monthly
Employer Cost
Annual Cost
Based on
Enrollment
LEOFF 1 Retiree (with Medicare)5 493.88 0.00 493.88 29,632.80
Employee 9 742.36 66.81 675.55 72,959.14
Employee and Spouse 3 1,873.52 168.62 1,704.90 61,376.52
Employee and Child 0 1,284.46 115.60 1,168.86 0.00
Employee and Children 1 1,757.98 158.22 1,599.76 19,197.14
Employee, Spouse, and Child 1 2,415.58 217.40 2,198.18 26,378.13
Employee, Spouse, and Children 0 2,889.08 260.02 2,629.06 0.00
Total 19 209,543.73
2025 KAISER PERMANENTE: MEDICAL/Rx/VISION
2026 KAISER PERMANENTE: MEDICAL/Rx/VISION
SUMMARY OF RATE CHANGE
AGENDA ITEM #6. f)
Rates Confirmation
City of Renton
Effective Date 1/1/2026 to 1/1/2027
The below rates have been quoted for the following plan(s). Please sign below to confirm rates.
Applicant further acknowledges and agrees that payment of any premium due for the coverage shall constitute applicant's acceptance of the coverage agreement issued.
Core HMO
Group Name City of Renton
Group Number 1162600
RQ-207367
Rates by Tier
EE $ 802.08
EE/S $ 2,024.22
EE/1C $ 1,387.78
EE/2+C $ 1,899.38
EE/S/1C $ 2,609.88
EE/S/2+C $ 3,121.46
All plans offered and underwritten by Kaiser Foundation Health Plan of Washington
This health coverage meets or exceeds the minimum essential coverage requirements and the minimum value standard for the benefits it provides.
This outpatient prescription drug coverage meets the Medicare Part D standard for creditable coverage.
Signature __________________________________________________ Date __________________________
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Rates Confirmation
City of Renton -LEOFF 1 Retirees
Effective Date 1/1/2026 to 1/1/2027
The below rates have been quoted for the following plan(s). Please sign below to confirm rates.
Applicant further acknowledges and agrees that payment of any premium due for the coverage shall constitute applicant's acceptance of the coverage agreement issued.
Core HMO
Group Name City of Renton - Leoff I Retirees
Group Number 0057500
RQ-207369
Rates by Tier
EE $ 1,731.62
S $ 1,967.84
1C $ 1,039.78
AAC $ 1,393.50
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Medicare Rates by Tier MedicareAB $ 566.28
All plans offered and underwritten by Kaiser Foundation Health Plan of Washington
This health coverage meets or exceeds the minimum essential coverage requirements and the minimum value standard for the benefits it provides.
This outpatient prescription drug coverage meets the Medicare Part D standard for creditable coverage.
Signature __________________________________________________ Date __________________________
526GG07-0917
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AB - 3931
City Council Regular Meeting - 06 Oct 2025
SUBJECT/TITLE: Proposed Use of 2026 Community Development Block Grant (CDBG)
Funds
RECOMMENDED ACTION: Refer to Finance Committee
DEPARTMENT: Parks & Recreation Department
STAFF CONTACT: Lori Fleming, Human Services Coordinator
EXT.: x6655
FISCAL IMPACT SUMMARY:
The City of Renton is planning to receive approximately $379,106 in 2026 federal Community Development
Block Grant (CDBG) funds after King County contractual set-asides.
SUMMARY OF ACTION:
The City of Renton's estimated 2026 federal Community Development Block Grant entitlement is $653,631.
The funding available after King County contractual set-asides for the King County Housing Repair Program,
Housing Stability Program, and administration is estimated at $379,106. These funds must serve low-
moderate income Renton residents and be allocated in accordance with federal regulations. The City is
proposing to allocate these funds as follows:
1.) Planning/Administration: $65,363 or the maximum amount allowable to the City of Renton, 1055 South
Grady Way, Renton, WA 98057 to plan and administer the City's CDBG program activities.
2.) Capital: The estimated balance of $313,743 is proposed for construction and construction management
costs for improvements at the Don Persson Renton Senior Activity Center, including roof replacement, siding,
and/or Heating, Ventilation, and Air Conditioning (HVAC). The Center is located at 211 Burnett Ave N.,
Renton, WA 98057 and serves seniors, which is a presumed low-moderate income group. This project is
currently in the design phase, with construction to occur next year.
The Contingency Plan if there are any increases or decreases to Renton's 2026 CDBG allocation is as follows:
Planning/Administration to the maximum allowable; and then increases or decreases to funding, CDBG program income,
and any recaptured funds to the Don Persson Renton Senior Activity Center Improvements Project.
EXHIBITS:
N/A
STAFF RECOMMENDATION:
Approve and accept the 2026 Community Development Block Grant (CDBG) funds and contingency plan as
proposed; and authorize the Mayor and City Clerk to execute the grant agreements subject to approval as to
legal form.
AGENDA ITEM #6. g)
AB - 3946
City Council Regular Meeting - 06 Oct 2025
SUBJECT/TITLE: Change Order No. 2 with Doolittle Construction, LLC, Inc. for the 2024
Slurry Seal Project
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Public Works Transportation Systems Division
STAFF CONTACT: Bob Hanson, Transportation Design Manager
EXT.: 7264
FISCAL IMPACT SUMMARY:
The fiscal impact of Change Order No. 2 to CAG-24-083 with Doolittle Construction, LLC. is $280,400.00. The
2024 Slurry Seal Project is funded by the Street Overlay Program, which has a current balance of $620,900,
and will have a remaining balance of $340,500 after this change order.
SUMMARY OF ACTION:
The original scope of the 2024 Slurry Seal Contract encompassed approximately 10 lane miles of roadway.
Approximately, six lane miles were completed during the 2024 season due to weather limitations and the need
to maintain bus traffic to and from schools. The project was suspended in 2024, leaving approximately 4 lane
miles to be completed in 2025.
Change Order No. 2 modifies the project's scope to include the remaining 4 lane miles of work from 2024 and
adds an additional 4 lane miles of roadway to the 2025 Slurry Seal Contract. This change order also
incorporates additional bid items for traffic control, removal of pavement markings, street sweeping, and
mobilization to support the expanded scope.
The slurry seal application—a mix of emulsified asphalt, aggregate, and water—restores the pavement to a
near-optimal condition, extending its service life by approximately 10 years at a cost of roughly $3,400 per City
block.
EXHIBITS:
A. Change Order No. 2
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute Change Order No. 2 to CAG-24-083 in the amount of
$280,400.00. with Doolittle Construction, Inc. for the 2024 Slurry Seal Project.
AGENDA ITEM #6. h)
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AB - 3947
City Council Regular Meeting - 06 Oct 2025
SUBJECT/TITLE: Change Order No. 48 with Pivetta Brother’s Construction, Inc. for the
Rainier Ave S Corridor Improvements - Phase 4 Project
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Public Works Transportation Systems Division
STAFF CONTACT: Bob Hanson, Transportation Design Manager
EXT.: 7223
FISCAL IMPACT SUMMARY:
The fiscal impact of Change Order No. 48 to CAG-22-163 with Pivetta Brother’s Construction Inc. is
$111,794.25. The Rainier Ave S Corridor Improvement Project has a current unencumbered balance of
$866,754.49. There is sufficient funding for this change order.
SUMMARY OF ACTION:
The Rainier Ave S - Phase 4 (S 3rd St to NW 3rd Pl) Project will extend previous corridor improvements from
South 3rd Street to 1,000 feet north of Airport Way (NW 3rd Pl). Project elements include extending a
southbound BAT lane from S 2nd St to S 3rd St, pedestrian improvements with street scaping, pedestrian
actuated traffic signal (HAWK), transit facility upgrades, access management, and a segment of a regional
pedestrian/bike path trail (Lake Washington Loop Trail).
The redesign and installation of the storm drainage system at S. 2ndStreet was necessary due to a conflict
between the proposed drainage system and an existing private utility duct bank that could not be relocated.
To support the redesign, the contractor performed exploratory excavation to identify other utilities.
The redesign of the storm drain system introduced new complexities to the construction, including the need
for manual excavation, working around live utilities, and the removal and re-installation of existing signal,
illumination, and interconnect conduits to install the new storm pipes. Additionally, necessary adjustments to
the upstream system are also part of the installation of the redesigned storm drain system.
EXHIBITS:
A. Change Order No. 48
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute Change Order No. 48 to CAG-22-163 in the amount of
$111,794.25 with Pivetta Brother’s Construction Inc. for the Rainier Ave S Corridor Improvements – Phase 4
project
AGENDA ITEM #6. i)
AGENDA ITEM #6. i)
AGENDA ITEM #6. i)
AGENDA ITEM #6. i)
AGENDA ITEM #6. i)
Change Order No. 48
Contract Title: Rainier Ave S. Corridor Improvements – Phase 4
Contract No. CAG-22-163
Page 5 of 24
Equitable Adjustment:
This Change Order does include an equitable adjustment per Section 1-09.4 of the 2022
WSDOT/APWA Standard Specifications. See attached.
Estimated Cost: $ 111,794.25
Extended Overhead: $ 0.00
Force Account Time Related Damages per 1-09.6.6.d: $ 0.00
Estimated Sales Tax (if applicable) $ 0.00
Total: $ 111,794.25
48-A214 – Exploratory Excavation for 2nd St Storm Redesign
An independent estimate was prepared for the cost of exploratory excavation for the 2nd St
storm redesign. This cost was calculated to be $21,940.60 and has been rounded to an
estimated cost of $22,000.00.
48-A215 – Installation of Storm Pipe from CB#35 to CB#36 for 2nd St Storm Redesign
An independent estimate was prepared for the cost of installing the storm pipe from CB #35
to CB #36 for the 2nd St storm redesign. This cost was calculated to be $71,551.55 and has
been rounded to an estimated cost of $72,000.00.
48-A216 – Removing and Reinstalling Previously Installed Signal, Illumination, and
Interconnect Conduits to Facilitate the 2nd St Storm Redesign
An independent estimate was prepared for the cost of relocating or removing and
reinstalling previously installed conduit for the 2nd St storm redesign. This cost was
calculated to be $30,535.95 and has been rounded to an estimated cost of $31,000.00.
Extension of Time: The Time for Completion is extended 0 Working Days.
Affects DBE Work:
Yes.
Sections 1-04.4 and 1-04.5 of the 2022 WSDOT/APWA Standard Specifications shall govern
this Change Order. The Work of the referenced Contract is modified to include the changes
detailed herein. The payment provided for herein shall constitute the complete and final
settlement for all costs of labor, equipment, materials, overhead, profit, permit fees, and all
other claims that may be made by the Contractor as a result of this change.
AGENDA ITEM #6. i)
Change Order No. 48
Contract Title: Rainier Ave S. Corridor Improvements – Phase 4
Contract No. CAG-22-163
Page 6 of 24
To be attached to Change Order:
☒ 1-Estimated Change Order Cost
☒ 2-Plans
☒ 3-Field Directive/Request for Information Response
☒ 4-Change Order Quotation
☐ 5-Project Labor List
☐ 6-Force Account Equipment Rate Request (DOT Form 422-010 EF)
☐ 7-Equitable Adjustment Determination
☐ 8-Additional Working Days Calculation
AGENDA ITEM #6. i)
STPUL-1615(005)By:
Perteet Date:
Item No.Quantity Unit Price
48-A214
8 108.00$
60 104.00$
8 77.00$
7,720.00$ 0.31$
40 30.00$
20 111.00$
20 97.00$
20 9.00$
12 85.00$
8 65.00$
5,540.00$ 0.21$
1 3,200.00$
3,200.00$ 0.12$
48-A215
24 150.00$
8 104.00$
72 143.00$
8 104.00$
30 143.00$
24 105.00$
26 118.00$
5 65.00$
22,370.00$ 0.31$
3,393.00$ 0.31$
48 30.00$
24 111.00$
24 97.00$
24 9.00$
24 85.00$
30 65.00$
13 46.00$
13 46.00$
8 265.00$
8 5.00$
10,638.00$ 0.21$
3,356.00$ 0.21$
100 105.00$
10,500.00$ 0.12$
12 225.00$
12 8.10$
2,797.20$ 0.21$
1 3,200.00$
3,200.00$ 0.12$
200 5.00$
8,505.59$ 0.12$
1,000.00$ 0.12$
Installation of Storm Pipe from CB#35 to CB#36 for 2nd St Storm Redesign
Exploratory Excavation for 2nd St Storm Redesign
Equipment - GGE (Dump Truck)Hours 2,120.00$
Equipment - GGE (Dump Trailer)Hours 40.00$
Labor - GGE (Electrician) x 2 Hours 3,068.00$
Labor - GGE (Wireman)Hours 325.00$
Labor Markup - GGE Cents/Dollar 1,051.83$
CALCULATED TOTAL: 21,940.60$
ESTIMATED TOTAL:22,000.00$
Labor - Pivetta (Foreman) OT Hours 3,600.00$
Labor - Pivetta (Operator) OT x 3
Construction Manager: 8/18/2025
Description Unit Estimated Cost
Independent Cost Estimate
864.00$
Labor - Pivetta (Operator) x 3 Hours 6,240.00$
Labor - Pivetta (Foreman)Hours
1,200.00$
616.00$
Labor Markup Cents/Dollar 2,393.20$
Labor - Pivetta (Laborer)Hours
Change Order Cost (Equitable Adjustment) Change Order No. 48
Project Name:Rainier Ave S Corridor Improvements - Phase 4
Contractor:PTM Brothers Construction, Inc.
Contract No:CAG-22-163
Federal Aid No: Shannon Tremper
Equipment - Pivetta (Pickup Truck) x 2 Hours
Equipment - Pivetta (Excavator)Hours 1,940.00$
Equipment - Pivetta (Excavator)Hours 2,220.00$
Equipment - Pivetta (Loader)Hours 1,020.00$
Equipment - Pivetta (Dump Truck)Hours 520.00$
Equipment - Pivetta (Breaker)Hours 180.00$
Subcontractor Markup Cents/Dollar 384.00$
Subcontractor - DrainPro (Hydroexcavation)Day 3,200.00$
Equipment Markup Cents/Dollar 1,163.40$
Hours 10,296.00$
Labor - Pivetta (Laborer) OT Hours 2,520.00$
Labor - Pivetta (Operator Truck Driver) OT Hours 4,290.00$
Labor - Pivetta (Operator Truck Driver)Hours 832.00$
Equipment - Pivetta (Breaker)Hours 216.00$
Labor Markup - Pivetta Cents/Dollar 6,934.70$
Equipment - Pivetta (Pickup Truck) x 2 Hours 1,440.00$
Equipment - Pivetta (Excavator)Hours 2,664.00$
Equipment - Pivetta (Excavator)Hours 2,328.00$
Subcontractor - DrainPro (Hydroexcavation)Day 3,200.00$
Subcontractor Markup - DrainPro Cents/Dollar 384.00$
CALCULATED TOTAL: 71,551.55$
ESTIMATED TOTAL:72,000.00$
Subcontractor - Evergreen Sawcutting LF 1,000.00$
Subcontractor Markup - Evergreen Sawcutting Cents/Dollar 120.00$
Subcontractor Markup - GGE Cents/Dollar 1,020.67$
Services - Dump Fees Loads 2,700.00$
Services Markup Cents/Dollar 587.41$
Services - Dump Fees Refuse Tax Loads 97.20$
Materials - Pivetta - 18-In. Diam. Ductile Iron Pipe LF 10,500.00$
Materials Markup Cents/Dollar 1,260.00$
Equipment - Pivetta (Loader)Hours 2,040.00$
Equipment - Pivetta (Dump Truck)Hours 1,950.00$
Equipment Markup - Pivetta Cents/Dollar 2,233.98$
Equipment - GGE (Pickup Truck)Hours 598.00$
Equipment - GGE (Excavator)Hours 598.00$
Equipment Markup - GGE Cents/Dollar 704.76$
Removing and Reinstalling Previously Installed Signal, Illumination, and
Labor - Pivetta (Operator)Hours 832.00$
2nd Street Storm Redesign - Estimated Change Order Cost
CO #48, Page 7 of 24
AGENDA ITEM #6. i)
STPUL-1615(005)By:
Perteet Date:
Item No.Quantity Unit Price
Exploratory Excavation for 2nd St Storm Redesign
Construction Manager: 8/18/2025
Description Unit Estimated Cost
Independent Cost Estimate
Change Order Cost (Equitable Adjustment) Change Order No. 48
Project Name:Rainier Ave S Corridor Improvements - Phase 4
Contractor:PTM Brothers Construction, Inc.
Contract No:CAG-22-163
Federal Aid No: Shannon Tremper
48-A216
8 108.00$
16 104.00$
48 104.00$
16 104.00$
16 77.00$
12 118.00$
12 65.00$
10,416.00$ 0.31$
2,196.00$ 0.31$
32 30.00$
16 111.00$
16 97.00$
16 9.00$
16 85.00$
16 65.00$
12 46.00$
12 65.00$
8 165.00$
8 5.00$
12 46.00$
6,832.00$ 0.21$
3,244.00$ 0.21$
50 5.00$
20 1.00$
10 10.00$
50 8.00$
20 2.00$
50 12.00$
20 4.00$
1,490.00$ 0.103$
1,643.47$ 0.12$
8,624.27$ 0.12$
48-A52 -101 130.75
48-A214 1 22,000.00$
48-A215 1 72,000.00$
48-A216 1 31,000.00$
Summary of Contractors Quotes:
Item Quote Location
N/A
Total Quoted Added Cost:
Quoted Cost
N/A
Item Change
Exploratory Excavation for 2nd St Storm Redesign EST 22,000.00$
TOTAL CHANGE ORDER COST 111,794.25$
Polypropylene Storm Sewer Pipe 18 In. Diam.(13,205.75)$ LF
Removing and Reinstalling Previously Installed Signal,
Illumination, and Interconnect Conduits to Facilitate the 2nd St
Storm Redesign
EST 31,000.00$
Labor - Pivetta (Foreman)Hours 864.00$
Labor - Pivetta (Pipelayer)Hours 1,664.00$
Removing and Reinstalling Previously Installed Signal, Illumination, and
Interconnect Conduits to Facilitate the 2nd St Storm Redesign
Labor - Pivetta (Operator Truck Driver)Hours 1,664.00$
Equipment - Pivetta (Excavator)Hours 1,776.00$
Labor - Pivetta (Laborer)Hours 1,232.00$
Labor - GGE (Electrician)Hours 1,416.00$
Labor - GGE (Wireman)Hours 780.00$
Labor Markup - Pivetta Cents/Dollar 3,228.96$
Labor Markup - GGE Cents/Dollar 680.76$
Equipment - Pivetta (Pickup Truck) x 2 Hours 960.00$
Equipment Markup - Pivetta Cents/Dollar 1,434.72$
Equipment Markup - GGE Cents/Dollar 681.24$
Equipment - GGE (Excavator)Hours 552.00$
Equipment - GGE (Dump Trailer)Hours 40.00$
Equipment - Pivetta (Loader)Hours 1,360.00$
Equipment - Pivetta (Dump Truck)Hours 1,040.00$
80.00$
Subcontractor Markup - GGE Cents/Dollar 1,034.91$
Materials - GGE - WSST Cents/Dollar 153.47$
Materials Markup Cents/Dollar 178.80$
CALCULATED TOTAL: 30,535.95$
ESTIMATED TOTAL:31,000.00$
Materials - GGE - 2" PVC Conduit LF 250.00$
Materials - GGE - 3" PVC Conduit LF 400.00$
Materials - GGE - 2" 90-Bend for PVC Conduit EA 100.00$
Materials - GGE - 2" Repair Couplings for PVC Conduit EA 20.00$
Materials - GGE - 4" PVC Conduit LF 600.00$
Materials - GGE - 3" Repair Couplings for PVC Conduit EA 40.00$
Materials - GGE - 4" Repair Couplings for PVC Conduit EA
Equipment - GGE (Pickup Truck)Hours 780.00$
Installation of Storm Pipe from CB#35 to CB#36 for 2nd St Storm
Redesign EST 72,000.00$
Equipment - Pivetta (Breaker)Hours 144.00$
Labor - Pivetta (Operator) x 3 Hours 4,992.00$
Equipment - Pivetta (Excavator)Hours 1,552.00$
Equipment - GGE (Pickup Truck)Hours 552.00$
Equipment - GGE (Medium Duty Truck)Hours 1,320.00$
2nd Street Storm Redesign - Estimated Change Order Cost
CO #48, Page 8 of 24
AGENDA ITEM #6. i)
Project name:
CAG Number:
Date:
Sub-contractor name
Golden Gate Electric Fiber Optic Sizing 4 $6,975,974.00 $38,616.76 $9,651.60 $6,985,625.60 $6,975,974.00
Change to Schedule 80 5 $6,975,974.00 $174,913.89 $148,411.10 $7,134,036.70 $6,975,974.00
Procure JUT Materials 7 $6,975,974.00 $99,090.00 $45,000.00 $7,179,036.70 $6,975,974.00
Overhead Added Days for JUT Material Delivery 8 $6,975,974.00 $231,454.42 $27,000.00 $7,206,036.70 $6,975,974.00
Victoria Sch 80 Conduit 9 $6,975,974.00 $103,853.14 $22,406.40 $7,228,443.10 $6,975,974.00
Removal of Private Lumianires & Business Sign in
ROW 14 $6,975,974.00 $26,000.00 $13,000.00 $7,241,443.10 $6,975,974.00
CMP for Foundations 16 $6,975,974.00 $38,225.00 $29,581.00 $7,271,024.10 $6,975,974.00
Resolution of Conflicts for Signal & Illumination 17 $6,975,974.00 $50,000.00 $25,000.00 $7,296,024.10 $6,975,974.00
Electrical Service Connections 21 $6,975,974.00 $195,000.00 $143,913.71 $7,439,937.81 $6,975,974.00
JUT Dewatering and Utility Conflicts Impacts 22 $6,975,974.00 $146,498.27 $130,593.72 $7,570,531.53 $6,975,974.00
Additional Electrical Connection 26 $6,975,974.00 $3,800.00 $3,392.86 $7,573,924.39 $6,975,974.00
34-A198 Install Corrugated Metal Pipe at Signal Pole
Foundations, 5-foot 34 6,975,974.00$ 9,828.00$ 8,775.00$ 8,775.00$ 6,975,974.00$
34-A199 Install Corrugated Metal Pipe at Luminaire Pole
Foundations, 4-Foot 4,000.00$ 3,575.00$ 3,575.00$ 6,975,974.00$
34-A200 Install Corrugated Metal Pipe at Luminaire Pole
Foundations, 8-Foot 1,200.00$ 1,075.00$ 1,075.00$ 6,975,974.00$
34-A201 Install Corrugated Metal Pipe at Luminaire Pole
Foundations, 10-Foot 7,000.00$ 6,250.00$ 6,250.00$ 6,975,974.00$
38-D76 Resolution of Utility Conflicts Between Proposed
JUT and Existing PSE Vault 38 6,975,974.00$ 10,000.00$ 2,500.00$ 2,500.00$ 6,975,974.00$
38-D77 Resolution of Utility Conflicts With Live PSE Wires 30,000.00$ 10,000.00$ 10,000.00$ 6,975,974.00$
41-A206
Additional Work to Relocate and Install
Interconnect Vaults, 5G, Illumination and Signal
Junction Boxes
41 6,975,974.00$ 116,000.00$ 87,000.00$ 87,000.00$ 6,975,974.00$
42-A207
Additional Work to Install Combined Traffic Signal
Controller Cabinet/Electrical Service Cabinet
Foundation at Revised Location
42 6,975,974.00$ 10,000.00$ 8,350.00$ 8,350.00$ 6,975,974.00$
43-D78 Install Additional PSE Pull Vault 43 6,975,974.00$ $ 16,000.00 $ 12,700.00 $ 12,700.00 6,975,974.00$
Previous Change Order Totals: $6,975,974.00 $1,311,479.48 $738,175.39 $7,714,149.39 $6,975,974.00
48-A215 Installation of Storm Pipe from CB#35 to CB#36
for 2nd St Storm Redesign 48 6,975,974.00$ 111,794.25$ 10,000.00$ 10,000.00$ 6,975,974.00$
48-A216
Removing and Reinstalling Previously Installed
Signal, Illumination, and Interconnect Conduits to
Facilitate the 2nd St Storm Redesign
10,000.00$ 10,000.00$ 6,975,974.00$
Cumulative $6,975,974.00 $1,423,273.73 $758,175.39 $7,734,149.39 6,975,974.00$
Totals 6,975,974.00$ 1,423,273.73$ 758,175.39$ 7,734,149.39$ 6,975,974.00$
-$ -$ -$ -$ -$
-$ -$ -$ -$ -$
Cumulative -$ -$ -$ -$ -$
Totals -$ -$ -$ -$ -$
7,734,149.39$
-$
7,734,149.39$
6,975,974.00$
Alan Guthmiller, Senior Project Manager/ COO Date
Golden Gate Electric & Construction LLC
New non-COA DBE
Status by
subcontractor and
bid item
Change Order
Amount (+/-)
Description Change
Order
Original Contract
Amount
Rainier Ave. Corridor Improvements - Phase 4
8/18/2025
Change Order DBE Participation Tracking (LAG 26.35)
New COA DBE
Participation by
Subcontractor and
Bid Item
Bid Item
Number
Change
Order
Contract COA
Commitment
Change Order
Amount (+/-)
Net Change Order
Amount Assigned to
COA DBE
Description
Current COA DBE
Commitment (may
be changed by
WSDOT)
CAG-22-163
COA DBEs
Current Contract COA DBE Participation
Available Current Contract Non-COA DBE Participation
Current Contract COA plus non-COA DBE Participaton
Amount of COA plus non-COA DBE Participaton Applied to COA Commitment (may be changed by WSDOT)
Non-COA DBEs Bid Item
Number
Original Contract
amount Assigned to
non-COA DBE
Net Change Order
Amount Assigned to
non-COA DBE
2nd Street Storm Redesign - DBE Change Order Table
CO #48, Page 9 of 24
AGENDA ITEM #6. i)
FIELD DIRECTIVE
Project Name Federal Aid #Contract No.Date
Field Directive Description Field Directive No.
Contractor
Project Engineer (or Representative) Date
Jordan Howe
Rainier Ave S Corridor Improvements -
Phase 4 (S 3rd ST to NW 3rd PL)
801 2nd Avenue, Suite 302, Seattle, WA 98104 | P 206.436.0515
12/27/2024
Pivetta Brothers Construction
S 2nd ST Storm Conflict Redesign 82 (Revised2)
STPUL-1615(005) CAG-22-163
12/27/2024
The following is documentation of an oral order given by the Engineer per WSDOT Specification 1-04.4.
The Contractor shall replace sheets 82, 92, and 100 with the attached updated sheets 82, 92, and 100.
The work will be be paid using existing bid items where applicable. Please provide a cost proposal for added costs to construct the revised storm sewer per
these attached plans.
2nd Street Storm Redesign - Field Directive 82 Revised 2
CO #48, Page 10 of 24
AGENDA ITEM #6. i)
RAINIER AVE S
BIG ISLAND POKE
METRO PCS SOUTH LAKE
EUROPEAN AUTOZONE
TACO TIME
VACANT
BUDDY'S HOME
FURNISHING
RENTON
VETERINARY
HOSPITAL
GRAVITY
SPORTS
S
2
N
D
S
T
CONSTRUCTION NOTES
CORRESPONDING SHEETS LEGEND
GENERAL DRAINAGE NOTES
NUMBER BY APP.REVISION DESCRIPTION
DRAWN BY:
DESIGN BY:
CHECK BY:
PROJ MGR:
FILE:BY:DATE:
APPROVED FOR CONSTRUCTION
DATE
DRAWING NO.
PROJECT NO.
FED AID NO.
DATE:
SHEET NO.OF
SURVEYED:
14087A-SDPLN01.dwg
BID
DOCUMENT
CITY OF RENTON
Tacoma Wenatchee KPG.com
Seattle
3131 Elliott Avenue, Suite 400
Seattle, WA 98121 206.286.1640
7 -13 -2022
R
EGIST E R E D
N
O
T
G
N
I
HSAWFOETAT
S
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N E
P
R
F
O
E NNALIO
E
S IGS
46996
N A N D E Z MIL
L
E
R
JF
KPG
(S 3RD ST TO NW 3RD PL)
RAINIER AVE S CORRIDOR IMPROVEMENTS - PHASE 4
82 285
JULY 2022
14087A
82
STA 18+25 TO STA 22+50
DRAINAGE PLAN
PLAN
WRE
KDP
KDP
STP(UL) -1615(005)
KDP KPF 03/16/2023FWD#3 - STORMWATER REVISION AT DRIVEWAY 7
KDP KPF 04/28/2023FWD#7 - STORM DRAINAGE STRUCTURE RFIs
KDP KPF 07/25/2023FWD #34 - FILTERRA UNIT REVISION
KDP KPF 09/25/2023FWD#44 - UTILITY CONFLICT REVISIONS
KDP KPF 10/23/2023FWD #49 - CB DRIVEWAY RIM ELEVATION & SEWER/STORM PIPE MATERIAL REVS
DPY KPF 02/27/2024FWD #57 - RFI #249 - INSTALLATION OF SEWER MH AT EXISTING SEWER IE
SJW KPF 04/17/2024FWD #64 - STORM DRAINAGE STRUCTURE RFI #289
KDP KPF 04/26/2024FWD #65 - STORM DRAINAGE STRUCTURE RFI #292
SJW KPF 07/24/2024FWD #71 - RFI#310 - 2ND ST PED SIG POLE #6 STORM CONFLICT
SJW KPF 09/06/2024FWD #73 - STORM DRAINAGE STRUCTURE RFI #342
SJW KPF 12/27/2024FWD #82 - 2ND ST STORM CONFLICT REDESIGN
2nd Street Storm Redesign - Field Directive 82 Revised 2
CO #48, Page 11 of 24
AG
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A
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6
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CORRESPONDING SHEETS
NUMBER BY APP.REVISION DESCRIPTION
DRAWN BY:
DESIGN BY:
CHECK BY:
PROJ MGR:
FILE:BY:DATE:
APPROVED FOR CONSTRUCTION
DATE
DRAWING NO.
PROJECT NO.
FED AID NO.
DATE:
SHEET NO.OF
SURVEYED:
14087A-SDPRF01.dwg
BID
DOCUMENT
CITY OF RENTON
Tacoma Wenatchee KPG.com
Seattle
3131 Elliott Avenue, Suite 400
Seattle, WA 98121 206.286.1640
7 -13 -2022
R
EGIST E R E D
N
O
T
G
N
I
HSAWFOETAT
S
ER
N E
P
R
F
O
E NNALIO
E
S IGS
46996
N A N D E Z MIL
L
E
R
DRAINAGE PROFILES
92
14087A
JULY 2022
28592
RAINIER AVE S CORRIDOR IMPROVEMENTS - PHASE 4
(S 3RD ST TO NW 3RD PL)
KPG
JF STA 18+25 TO STA 22+50
WEST SIDE PROFILE
EAST SIDE PROFILE
KDP
KDP
WRE
STP(UL) -1615(005)
CB 294 TO CB 446 PROFILE
CB 412 TO CB 411 PROFILE
CB 514 TO CB 513 PROFILE
KDP KPF 05/04/2023FWD#11 - STORM DRAINAGE STRUCTURE RFIs
KDP KPF 10/23/2023FWD #49 - CB DRIVEWAY RIM ELEVATION & SEWER/STORM PIPE MATERIAL REVS
DPY KPF 02/27/2024FWD #57 - RFI #249 - INSTALLATION OF SEWER MH AT EXISTING SEWER IE
SJW KPF 04/18/2024FWD #64 - STORM DRAINAGE STRUCTURE RFI #289
KDP KPF 04/26/2024FWD #65 - STORM DRAINAGE STRUCTURE RFI #292
SJW KPF 06/07/2024FWD #67 - STORM DRAINAGE STRUCTURE RFI #296
SJW KPF 09/06/2024FWD #73 - STORM DRAINAGE STRUCTURE RFI #342
SJW KPF 12/27/2024FWD #82 - 2ND ST STORM CONFLICT REDESIGN
2nd Street Storm Redesign - Field Directive 82 Revised 2
CO #48, Page 12 of 24
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CORRESPONDING SHEETS
CB 159 TO CB 20 PROFILE
CB 43 TO 33 PROFILE
CB 44 TO CB 294 PROFILECB 203 TO CB 202 PROFILE CB 202 TO CB 201 PROFILE
CB 45 TO CB 441 PROFILE
S 2ND STREET
CB 438 TO CB 36 PROFILE CB 149 TO CB 524 PROFILE
VALUE VALUE
DRAINAGE PROFILES
DRAINAGE CROSSING PROFILES
100
14087A
JULY 2022
285100
RAINIER AVE S CORRIDOR IMPROVEMENTS - PHASE 4
(S 3RD ST TO NW 3RD PL)
KPG
KDP
KDP
WRE
JF
NUMBER BY APP.REVISION DESCRIPTION
DRAWN BY:
DESIGN BY:
CHECK BY:
PROJ MGR:
FILE:BY:DATE:
APPROVED FOR CONSTRUCTION
DATE
DRAWING NO.
PROJECT NO.
FED AID NO.
DATE:
SHEET NO.OF
SURVEYED:
14087A-SDPRF01.dwg
BID
DOCUMENT
CITY OF RENTON
Tacoma Wenatchee KPG.com
Seattle
3131 Elliott Avenue, Suite 400
Seattle, WA 98121 206.286.1640
7 -13 -2022
R
EGIST E R E D
N
O
T
G
N
I
HSAWFOETAT
S
ER
N
E
P
R
F
O
E NNALIO
E
S IGS
46996
N A N D E Z MIL
L
E
R
STP(UL) -1615(005)
KDP KPF 03/16/2023FWD#3 - STORMWATER REVISION AT DRIVEWAY 7
KDP KPF 05/04/2023FWD#11 - STORM DRAINAGE STRUCTURE RFIs
KDP KPF 09/25/2023FWD #44 - UTILITY CONFLICT REVISIONS
KDP KPF 10/23/2023FWD #49 - CB DRIVEWAY RIM ELEVATION & SEWER/STORM PIPE MATERIAL REVS
KDP KPF 01/09/2024FWD #50 - PSE REVISIONS HAYES
DPY KPF 02/27/2024FWD #57 - RFI #249 - INSTALLATION OF SEWER MH AT EXISTING SEWER IE
SJW KPF 04/18/2024FWD #64 - STORM DRAINAGE STRUCTURE RFI #289
KDP KPF 04/26/2024FWD #65 - STORM DRAINAGE STRUCTURE RFI #292
SJW KPF 07/16/2024FWD #70 - CB PROFILE LABEL CLEANUP
SJW KPF 07/24/2024FWD #71 - RFI#310 - 2ND ST PED SIG POLE #6 STORM CONFLICT
SJW KPF 12/27/2024FWD #82 2ND ST STORM CONFLICT REDESIGN
2nd Street Storm Redesign - Field Directive 82 Revised 2
CO #48, Page 13 of 24
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2nd Street Storm Redesign - Contractor's Quote
CO #48, Page 14 of 24
AGENDA ITEM #6. i)
2nd Street Storm Redesign - Contractor's Quote
CO #48, Page 15 of 24
AGENDA ITEM #6. i)
2nd Street Storm Redesign - Contractor's Quote
CO #48, Page 16 of 24
AGENDA ITEM #6. i)
2nd Street Storm Redesign - Contractor's Quote
CO #48, Page 17 of 24
AGENDA ITEM #6. i)
2nd Street Storm Redesign - Contractor's Quote
CO #48, Page 18 of 24
AGENDA ITEM #6. i)
2nd Street Storm Redesign - Contractor's Quote
CO #48, Page 19 of 24
AGENDA ITEM #6. i)
2nd Street Storm Redesign - Contractor's Quote
CO #48, Page 20 of 24
AGENDA ITEM #6. i)
2nd Street Storm Redesign - Contractor's Quote
CO #48, Page 21 of 24
AGENDA ITEM #6. i)
2nd Street Storm Redesign - Contractor's Quote
CO #48, Page 22 of 24
AGENDA ITEM #6. i)
2nd Street Storm Redesign - Contractor's Quote
CO #48, Page 23 of 24
AGENDA ITEM #6. i)
2nd Street Storm Redesign - Contractor's Quote
CO #48, Page 24 of 24
AGENDA ITEM #6. i)
AB - 3948
City Council Regular Meeting - 06 Oct 2025
SUBJECT/TITLE: Construction Management Services with KBA, Inc. for the Oakesdale
Avenue SW Pavement Preservation Project
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Public Works Transportation Systems Division
STAFF CONTACT: Bob Hanson, Transportation Design Manager
EXT.: 7223
FISCAL IMPACT SUMMARY:
This professional services for construction management services with KBA, Inc. totals $276,116.00. The total
Oakesdale Avenue SW Pavement Preservation Project budget is $3,687,000. After this agreement, and the
construction agreement, a project budget balance of $692,000 remains.
SUMMARY OF ACTION:
The Oakesdale Ave SW Pavement Preservation will resurface the roadway along Oakesdale Ave SW from SW
34th St to SW 16th St, install bike lanes, update channelization through restriping, upgrade intersection ramps
to current Public Right-of-Way Accessibility Guidelines standards, adjust or evaluate replacement of existing
features affected by resurfacing such as monuments, catch basins, or drainage grates.
This agreement retainsKBA, Inc. for construction management services for the project. The consultant will be
responsible for project start up activities, project execution, and closeout requirements. Project execution
includes documentation, construction meetings, reviewing submittals, responding to requests for information,
change orders, progress payments, daily reports, and traffic control inspection. The services provided by the
consultant are based on estimate of construction activity for approximately three months. The consultant will
provide the services of a project engineer, resident engineer, document control specialist and construction
observer. Payment for services will be based on actual hours worked and expenses incurred.
This project is funded in part by a $1,737,015 Federal Highway Administration grant.
EXHIBITS:
A. Professional Services Agreement
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute a professional services agreement with KBA, Inc. to provide full
construction management services totaling $276,116.00for the Oakesdale Avenue SW Pavement Preservation
Project.
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2022 Page 1 of 14
Local Agency A&E Professional Services
Negotiated Hourly Rate Consultant Agreement
Agreement Number:
Firm/Organization Legal Name (do not use dba’s):
Address Federal Aid Number
UBI Number Federal TIN
Execution Date Completion Date
1099 Form Required
Yes No
Federal Participation
Yes No
Project Title
Description of Work
Yes No DBE Participation
Yes No MBE Participation
Yes No WBE Participation
Yes No SBE Participation
Maximum Amount Payable:
Index of Exhibits
Exhibit A
Exhibit B
Exhibit C
Exhibit D
Exhibit E
Exhibit F
Exhibit G
Exhibit H
Exhibit I
Exhibit J
Scope of Work
DBE Participation
Preparation and Delivery of Electronic Engineering and Other Data
Prime Consultant Cost Computations
Sub-consultant Cost Computations
Title VI Assurances
Certification Documents
Liability Insurance Increase
Alleged Consultant Design Error Procedures
Consultant Claim Procedures
KBA, Inc.
11201 SE 8th Street, Suite 160 Bellevue, WA 98004-6420
601-426-427 91-1581416
12/31/2026
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Renton Oakesdale Avenue SW - Construction Managment Services
n 276116.00
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AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2022 Page 2 of 14
THIS AGREEMENT, made and entered into as shown in the “Execution Date” box on page one (1) of this
AGREEMENT, between the _________________________________________________________________,
hereinafter called the “AGENCY,” and the “Firm / Organization Name” referenced on page one (1) of this
AGREEMENT, hereinafter called the “CONSULTANT.”
WHEREAS, the AGENCY desires to accomplish the work referenced in “Description of Work” on page one (1)
of this AGREEMENT and hereafter called the “SERVICES;” and does not have sufficient staff to meet the
required commitment and therefore deems it advisable and desirable to engage the assistance of a
CONSULTANT to provide the necessary SERVICES; and
WHEREAS, the CONSULTANT represents that they comply with the Washington State Statutes relating to
professional registration, if applicable, and has signified a willingness to furnish consulting services to the
AGENCY.
NOW, THEREFORE, in consideration of the terms, conditions, covenants, and performance contained herein, or
attached and incorporated and made a part hereof, the parties hereto agree as follows:
I.General Description of Work
The work under this AGREEMENT shall consist of the above-described SERVICES as herein defined, and
necessary to accomplish the completed work for this project. The CONSULTANT shall furnish all services,
labor, and related equipment and, if applicable, sub-consultants and subcontractors necessary to conduct and
complete the SERVICES as designated elsewhere in this AGREEMENT.
II.General Scope of Work
The Scope of Work and projected level of effort required for these SERVICES is described in Exhibit “A”
attached hereto and by this reference made a part of this AGREEMENT. The General Scope of Work was
developed utilizing performance based contracting methodologies.
III.General Requirements
All aspects of coordination of the work of this AGREEMENT with outside agencies, groups, or individuals shall
receive advance approval by the AGENCY. Necessary contacts and meetings with agencies, groups, and/or
individuals shall be coordinated through the AGENCY. The CONSULTANT shall attend coordination, progress,
and presentation meetings with the AGENCY and/or such State, Federal, Community, City, or County officials,
groups or individuals as may be requested by the AGENCY. The AGENCY will provide the CONSULTANT
sufficient notice prior to meetings requiring CONSULTANT participation. The minimum required hours or
days’ notice shall be agreed to between the AGENCY and the CONSULTANT and shown in Exhibit “A.”
The CONSULTANT shall prepare a monthly progress report, in a form approved by the AGENCY, which will
outline in written and graphical form the various phases and the order of performance of the SERVICES in
sufficient detail so that the progress of the SERVICES can easily be evaluated.
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local laws,
rules, codes, regulations, and all AGENCY policies and directives, applicable to the work to be performed under
this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws of the
State of Washington.
City of Renton Public Works Department
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2022 Page 3 of 14
Participation for Disadvantaged Business Enterprises (DBE) or Small Business Enterprises (SBE), if required,
per 49 CFR Part 26, shall be shown on the heading of this AGREEMENT. If DBE firms are utilized at the
commencement of this AGREEMENT, the amounts authorized to each firm and their certification number will
be shown on Exhibit “B” attached hereto and by this reference made part of this AGREEMENT. If the Prime
CONSULTANT is, a DBE certified firm they must comply with the Commercial Useful Function (CUF)
regulation outlined in the AGENCY’s “DBE Program Participation Plan” and perform a minimum of 30% of the
total amount of this AGREEMENT. It is recommended, but not required, that non-DBE Prime CONSULTANTS
perform a minimum of 30% of the total amount of this AGREEMENT.
In the absence of a mandatory DBE goal, a voluntary SBE goal amount of ten percent of the Consultant
Agreement is established. The Consultant shall develop a SBE Participation Plan prior to commencing work.
Although the goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.
The CONSULTANT, on a monthly basis, shall enter the amounts paid to all firms (including Prime) involved
with this AGREEMENT into the wsdot.diversitycompliance.com program. Payment information shall
identify any DBE Participation.
All Reports, PS&E materials, and other data furnished to the CONSULTANT by the AGENCY shall be returned.
All electronic files, prepared by the CONSULTANT, must meet the requirements as outlined in Exhibit “C
– Preparation and Delivery of Electronic Engineering and other Data.”
All designs, drawings, specifications, documents, and other work products, including all electronic files,
prepared by the CONSULTANT prior to completion or termination of this AGREEMENT are instruments of
service for these SERVICES, and are the property of the AGENCY. Reuse by the AGENCY or by others,
acting through or on behalf of the AGENCY of any such instruments of service, not occurring, as a part of this
SERVICE, shall be without liability or legal exposure to the CONSULTANT.
Any and all notices or requests required under this AGREEMENT shall be made in writing and sent to the
other party by (i) certified mail, return receipt requested, or (ii) by email or facsimile, to the address set forth
below: If to AGENCY: If to CONSULTANT:
Name: Name:
Agency: Agency:
Address: Address:
City: State: Zip: City: State: Zip:
Email: Email:
Phone: Phone:
Facsimile: Facsimile:
IV.Time for Beginning and Completion
The CONSULTANT shall not begin any work under the terms of this AGREEMENT until authorized in writing
by the AGENCY. All work under this AGREEMENT shall conform to the criteria agreed upon detailed in the
AGREEMENT documents. These SERVICES must be completed by the date shown in the heading of this
AGREEMENT titled “Completion Date.”
The established completion time shall not be extended because of any delays attributable to the CONSULTANT,
but may be extended by the AGENCY in the event of a delay attributable to the AGENCY, or because of
unavoidable delays caused by an act of GOD, governmental actions, or other conditions beyond the control of the
CONSULTANT. A prior supplemental AGREEMENT issued by the AGENCY is required to extend the
established completion time.
Robert Hanson, P.E.Cameron Bloomer
City of Renton Public Works Department KBA, Inc.
1055 S. Grady Way 11201 SE 8th St Suite 160
Renton WA 98057 Bellevue WA 98004-6420
bhanson@rentonwa.gov cbloomer@kbacm.com
425-430-7500 206-819-7148
425-455-9732
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2022 Page 4 of 14
V. Payment Provisions
The CONSULTANT shall be paid by the AGENCY for completed SERVICES rendered under this
AGREEMENT as provided hereinafter. Such payment shall be full compensation for SERVICES performed or
SERVICES rendered and for all labor, materials, supplies, equipment, and incidentals necessary to complete
SERVICES. The CONSULTANT shall conform to all applicable portions of 48 CFR Part 31 (www.ecfr.gov).
A.Hourly Rates: Hourly rates are comprised of the following elements - Direct (Raw) Labor, Indirect Cost Rate,
and Fee (Profit). The CONSULTANT shall be paid by the AGENCY for work done, based upon the
negotiated hourly rates shown in Exhibits “D” and “E” attached hereto and by reference made part of this
AGREEMENT. These negotiated hourly rates will be accepted based on a review of the CONSULTANT’s
direct labor rates and indirect cost rate computations and agreed upon fee. The accepted negotiated rates
shall be memorialized in a final written acknowledgment between the parties. Such final written
acknowledgment shall be incorporated into, and become a part of, this AGREEMENT. The initially accepted
negotiated rates shall be applicable from the approval date, as memorialized in a final written
acknowledgment, to 180 days following the CONSULTANT’s fiscal year end (FYE) date.
The direct (raw) labor rates and classifications, as shown on Exhibits “D” and “E” shall be subject to
renegotiations for each subsequent twelve (12) month period (180 days following FYE date to 180 days
following FYE date) upon written request of the CONSULTANT or the AGENCY. The written request must
be made to the other party within ninety (90) days following the CONSULTANT’s FYE date. If no such
written request is made, the current direct (raw) labor rates and classifications as shown on Exhibits “D” and
“E” will remain in effect for the twelve (12) month period.
Conversely, if a timely request is made in the manner set forth above, the parties will commence negotiations
to determine the new direct (raw) labor rates and classifications that will be applicable for the twelve (12
month period. Any agreed to renegotiated rates shall be memorialized in a final written acknowledgment
between the parties. Such final written acknowledgment shall be incorporated into, and become a part of, this
AGREEMENT. If requested, the CONSULTANT shall provide current payroll register and classifications to
aid in negotiations. If the parties cannot reach an agreement on the direct (raw) labor rates and classifications,
the AGENCY shall perform an audit of the CONSULTANT’s books and records to determine the
CONSULTANT’s actual costs. The audit findings will establish the direct (raw) labor rates and
classifications that will applicable for the twelve (12) month period.
The fee as identified in Exhibits “D” and “E” shall represent a value to be applied throughout the life of the
AGREEMENT.
The CONSULTANT shall submit annually to the AGENCY an updated indirect cost rate within 180 days of
the close of its fiscal year. An approved updated indirect cost rate shall be included in the current fiscal year
rate under this AGREEMENT, even if/when other components of the hourly rate are not renegotiated. These
rates will be applicable for the twelve (12) month period. At the AGENCY’s option, a provisional and/or
conditional indirect cost rate may be negotiated. This provisional or conditional indirect rate shall remain in
effect until the updated indirect cost rate is completed and approved. Indirect cost rate costs incurred during
the provisional or conditional period will not be adjusted. The CONSULTANT may request an extension of
the last approved indirect cost rate for the twelve (12) month period. These requests for provisional indirect
cost rate and/or extension will be considered on a case-by-case basis, and if granted, will be memorialized in
a final written acknowledgment.
The CONSULTANT shall maintain and have accessible support data for verification of the components of
the hourly rates, i.e., direct (raw) labor, indirect cost rate, and fee (profit) percentage. The
CONSULTANT shall bill each employee’s actual classification, and actual salary plus indirect cost rate plus
fee.
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2022 Page 5 of 14
A.Direct Non-Salary Costs: Direct Non-Salary Costs will be reimbursed at the actual cost to the
CONSULTANT. These charges may include, but are not limited to, the following items: travel, printing, long
distance telephone, supplies, computer charges, and fees of sub-consultants. Air or train travel will be
reimbursed only to lowest price available, unless otherwise approved by the AGENCY. The CONSULTANT
shall comply with the rules and regulations regarding travel costs (excluding air, train, and rental car costs) in
accordance with the WSDOT’s Accounting Manual M 13-82, Chapter 10 – Travel Rules and Procedures, and
all revisions thereto. Air, train, and rental card costs shall be reimbursed in accordance with 48 Code of
Federal Regulations (CFR) Part 31.205-46 “Travel Costs.” The billing for Direct Non-salary Costs shall
include an itemized listing of the charges directly identifiable with these SERVICES. The CONSULTANT
shall maintain the original supporting documents in their office. Copies of the original supporting documents
shall be supplied to the STATE upon request. All above charges must be necessary for the SERVICES
provided under this AGREEMENT.
B.Maximum Amount Payable: The Maximum Amount Payable by the AGENCY to the CONSULTANT under
this AGREEMENT shall not exceed the amount shown in the heading of this AGREEMENT on page one
(1.) The Maximum Amount Payable does not include payment for extra work as stipulated in section XIII,
“Extra Work.” No minimum amount payable is guaranteed under this AGREEMENT.
C.Monthly Progress Payments: Progress payments may be claimed on a monthly basis for all costs authorized
in A and B above. Detailed statements shall support the monthly billings for hours expended at the rates
established in Exhibit “D,” including names and classifications of all employees, and billings for all direct
non-salary expenses. To provide a means of verifying the billed salary costs for the CONSULTANT’s
employees, the AGENCY may conduct employee interviews. These interviews may consist of recording the
names, titles, salary rates, and present duties of those employees performing work on the SERVICES at the
time of the interview.
D.Final Payment: Final Payment of any balance due the CONSULTANT of the gross amount earned will be
made promptly upon its verification by the AGENCY after the completion of the SERVICES under this
AGREEMENT, contingent upon receipt of all PS&E, plans, maps, notes, reports, electronic data, and other
related documents, which are required to be furnished under this AGREEMENT. Acceptance of such Final
Payment by the CONSULTANT shall constitute a release of all claims for payment, which the
CONSULTANT may have against the AGENCY unless such claims are specifically reserved in writing and
transmitted to the AGENCY by the CONSULTANT prior to its acceptance. Said Final Payment shall not,
however, be a bar to any claims that the AGENCY may have against the CONSULTANT or to any remedies
the AGENCY may pursue with respect to such claims.
The payment of any billing will not constitute agreement as to the appropriateness of any item and at the time
of final audit all required adjustments will be made and reflected in a final payment. In the event that such
final audit reveals an overpayment to the CONSULTANT, the CONSULTANT will refund such
overpayment to the AGENCY within thirty (30) calendar days of notice of the overpayment. Such refund
shall not constitute a waiver by the CONSULTANT for any claims relating to the validity of a finding by the
AGENCY of overpayment. Per WSDOT’s “Audit Guide for Consultants,” Chapter 23 “Resolution
Procedures,” the CONSULTANT has twenty (20) working days after receipt of the final Post Audit to begin
the appeal process to the AGENCY for audit findings
E. Inspection of Cost Records: The CONSULTANT and their sub-consultants shall keep available for
inspection by representatives of the AGENCY and the United States, for a period of six (6) years after receipt
of final payment, the cost records and accounts pertaining to this AGREEMENT and all items related to or
bearing upon these records with the following exception: if any litigation, claim or audit arising out of, in
connection with, or related to this AGREEMENT is initiated before the expiration of the six (6) year period,
the cost records and accounts shall be retained until such litigation, claim, or audit involving the records is
completed. An interim or post audit may be performed on this AGREEMENT. The audit, if any, will be
performed by the State Auditor, WSDOT’s Internal Audit Office and /or at the request of the AGENCY’s
Project Manager.
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2022 Page 6 of 14
VI.Sub-Contracting
The AGENCY permits subcontracts for those items of SERVICES as shown in Exhibit “A” attached hereto and
by this reference made part of this AGREEMENT.
The CONSULTANT shall not subcontract for the performance of any SERVICE under this AGREEMENT
without prior written permission of the AGENCY. No permission for subcontracting shall create, between the
AGENCY and sub-consultant, any contract or any other relationship.
Compensation for this sub-consultant SERVICES shall be based on the cost factors shown on Exhibit “E”
attached hereto and by this reference made part of this AGREEMENT.
The SERVICES of the sub-consultant shall not exceed its maximum amount payable identified in each sub
consultant cost estimate unless a prior written approval has been issued by the AGENCY.
All reimbursable direct labor, indirect cost rate, direct non-salary costs and fee costs for the sub-consultant shall
be negotiated and substantiated in accordance with section V “Payment Provisions” herein and shall be
memorialized in a final written acknowledgment between the parties
All subcontracts shall contain all applicable provisions of this AGREEMENT, and the CONSULTANT shall
require each sub-consultant or subcontractor, of any tier, to abide by the terms and conditions of this
AGREEMENT. With respect to sub-consultant payment, the CONSULTANT shall comply with all applicable
sections of the STATE’s Prompt Payment laws as set forth in RCW 39.04.250 and RCW 39.76.011.
The CONSULTANT, sub-recipient, or sub-consultant shall not discriminate on the basis of race, color, national
origin, or sex in the performance of this AGREEMENT. The CONSULTANT shall carry out applicable
requirements of 49 CFR Part 26 in the award and administration of DOT-assisted contracts. Failure by the
CONSULTANT to carry out these requirements is a material breach of this AGREEMENT, which may result in
the termination of this AGREEMENT or such other remedy as the recipient deems appropriate.
VII.Employment and Organizational Conflict of Interest
The CONSULTANT warrants that they have not employed or retained any company or person, other than a
bona fide employee working solely for the CONSULTANT, to solicit or secure this contract, and that it has not
paid or agreed to pay any company or person, other than a bona fide employee working solely for the
CONSULTANT, any fee, commission, percentage, brokerage fee, gift, or any other consideration,
contingent upon or resulting from the award or making of this agreement. For breach or violation of
this warrant, the AGENCY shall have the right to annul this AGREEMENT without liability or, in its
discretion, to deduct from this AGREEMENT price or consideration or otherwise recover the full amount
of such fee, commission, percentage, brokerage fee, gift, or contingent fee.
Any and all employees of the CONSULTANT or other persons while engaged in the performance of any work or
services required of the CONSULTANT under this AGREEMENT, shall be considered employees of the
CONSULTANT only and not of the AGENCY, and any and all claims that may arise under any Workmen’s
Compensation Act on behalf of said employees or other persons while so engaged, and any and all claims made
by a third party as a consequence of any act or omission on the part of the CONSULTANT’s employees or other
persons while so engaged on any of the work or services provided to be rendered herein, shall be the sole
obligation and responsibility of the CONSULTANT.
The CONSULTANT shall not engage, on a full- or part-time basis, or other basis, during the period of this
AGREEMENT, any professional or technical personnel who are, or have been, at any time during the period of
this AGREEMENT, in the employ of the United States Department of Transportation or the AGENCY, except
regularly retired employees, without written consent of the public employer of such person if he/she will be
working on this AGREEMENT for the CONSULTANT.
Agreement Number:
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2022 Page 7 of 14
VIII. Nondiscrimination
During the performance of this AGREEMENT, the CONSULTANT, for itself, its assignees, sub-consultants,
subcontractors and successors in interest, agrees to comply with the following laws and regulations:
•Title VI of the Civil Rights Act of 1964
(42 U.S.C. Chapter 21 Subchapter V §
2000d through 2000d-4a)
•Federal-aid Highway Act of 1973 (23
U.S.C. Chapter 3 § 324)
•Rehabilitation Act of 1973
(29 U.S.C. Chapter 16 Subchapter V §
794)
•Age Discrimination Act of 1975 (42
U.S.C. Chapter 76 § 6101 et. seq.)
•Civil Rights Restoration Act of 1987 (Public Law
100-259)
•American with Disabilities Act of 1990 (42
U.S.C. Chapter 126 § 12101 et. seq.)
•23 CFR Part 200
•49 CFR Part 21
•49 CFR Part 26
• RCW 49.60.180
In relation to Title VI of the Civil Rights Act of 1964, the CONSULTANT is bound by the provisions of Exhibit
“F” attached hereto and by this reference made part of this AGREEMENT, and shall include the attached
Exhibit “F” in every sub-contract, including procurement of materials and leases of equipment, unless exempt
by the Regulations or directives issued pursuant thereto.
IX.Termination of Agreement
The right is reserved by the AGENCY to terminate this AGREEMENT at any time with or without cause upon
ten (10) days written notice to the CONSULTANT.
In the event this AGREEMENT is terminated by the AGENCY, other than for default on the part of the
CONSULTANT, a final payment shall be made to the CONSULTANT for actual hours charged at the time of
termination of this AGREEMENT, plus any direct non-salary costs incurred up to the time of termination of this
AGREEMENT.
No payment shall be made for any SERVICES completed after ten (10) days following receipt by the
CONSULTANT of the notice to terminate. If the accumulated payment made to the CONSULTANT prior to
Notice of Termination exceeds the total amount that would be due when computed as set forth in paragraph two
(2) of this section, then no final payment shall be due and the CONSULTANT shall immediately reimburse the
AGENCY for any excess paid.
If the services of the CONSULTANT are terminated by the AGENCY for default on the part of the
CONSULTANT, the above formula for payment shall not apply.
In the event of a termination for default, the amount to be paid to the CONSULTANT shall be determined by the
AGENCY with consideration given to the actual costs incurred by the CONSULTANT in performing
SERVICES to the date of termination, the amount of SERVICES originally required which was satisfactorily
completed to date of termination, whether that SERVICE is in a form or a type which is usable to the AGENCY
at the time of termination, the cost to the AGENCY of employing another firm to complete the SERVICES
required and the time which may be required to do so, and other factors which affect the value to the AGENCY
of the SERVICES performed at the time of termination. Under no circumstances shall payment made under this
subsection exceed the amount, which would have been made using the formula set forth in paragraph two (2) of
this section.
If it is determined for any reason, that the CONSULTANT was not in default or that the CONSULTANT’s failure
to perform is without the CONSULTANT’s or its employee’s fault or negligence, the termination shall be
deemed to be a termination for the convenience of the AGENCY. In such an event, the CONSULTANT would be
reimbursed for actual costs in accordance with the termination for other than default clauses listed previously.
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2022 Page 8 of 14
The CONSULTANT shall, within 15 days, notify the AGENCY in writing, in the event of the death of any
member, partner, or officer of the CONSULTANT or the death or change of any of the CONSULTANT’s
supervisory and/or other key personnel assigned to the project or disaffiliation of any principally involved
CONSULTANT employee.
The CONSULTANT shall also notify the AGENCY, in writing, in the event of the sale or transfer of 50% or
more of the beneficial ownership of the CONSULTANT within 15 days of such sale or transfer occurring. The
CONSULTANT shall continue to be obligated to complete the SERVICES under the terms of this
AGREEMENT unless the AGENCY chooses to terminate this AGREEMENT for convenience or chooses to
renegotiate any term(s) of this AGREEMENT. If termination for convenience occurs, final payment will be
made to the CONSULTANT as set forth in the second and third paragraphs of this section.
Payment for any part of the SERVICES by the AGENCY shall not constitute a waiver by the AGENCY of any
remedies of any type it may have against the CONSULTANT for any breach of this AGREEMENT by the
CONSULTANT, or for failure of the CONSULTANT to perform SERVICES required of it by the AGENCY.
Forbearance of any rights under the AGREEMENT will not constitute waiver of entitlement to exercise those
rights with respect to any future act or omission by the CONSULTANT.
X.Changes of Work
The CONSULTANT shall make such changes and revisions in the completed work of this AGREEMENT as
necessary to correct errors appearing therein, without additional compensation thereof. Should the AGENCY
find it desirable for its own purposes to have previously satisfactorily completed SERVICES or parts thereof
changed or revised, the CONSULTANT shall make such revisions as directed by the AGENCY. This work shall
be considered as Extra Work and will be paid for as herein provided under section XIII “Extra Work.”
XI.Disputes
Any disputed issue not resolved pursuant to the terms of this AGREEMENT shall be submitted in writing within
10 days to the Director of Public Works or AGENCY Engineer, whose decision in the matter shall be final and
binding on the parties of this AGREEMENT; provided however, that if an action is brought challenging the
Director of Public Works or AGENCY Engineer’s decision, that decision shall be subject to judicial review. If
the parties to this AGREEMENT mutually agree, disputes concerning alleged design errors will be conducted
under the procedures found in Exhibit “J”. In the event that either party deem it necessary to institute legal
action or proceeding to enforce any right or obligation under this AGREEMENT, this action shall be initiated in
the Superior Court of the State of Washington, situated in the county in which the AGENCY is located. The
parties hereto agree that all questions shall be resolved by application of Washington law and that the parties
have the right of appeal from such decisions of the Superior Court in accordance with the laws of the State of
Washington. The CONSULTANT hereby consents to the personal jurisdiction of the Superior Court of the State
of Washington, situated in the county in which the AGENCY is located.
XII.Legal Relations
The CONSULTANT, any sub-consultants, and the AGENCY shall comply with all Federal, State, and local
laws, rules, codes, regulations and all AGENCY policies and directives, applicable to the work to be performed
under this AGREEMENT. This AGREEMENT shall be interpreted and construed in accordance with the laws
of the State of Washington.
The CONSULTANT shall defend, indemnify, and hold the State of Washington (STATE) and the AGENCY
and their officers and employees harmless from all claims, demands, or suits at law or equity arising in whole or
in part from the negligence of, or the breach of any obligation under this AGREEMENT by, the
CONSULTANT or the CONSULTANT’s agents, employees, sub consultants, subcontractors or vendors, of any
tier, or any other persons for whom the CONSULTANT may be legally liable; provided that nothing herein shall
require a CONSULTANT
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2022 Page 9 of 14
to defend or indemnify the STATE and the AGENCY and their officers and employees against and hold
harmless the STATE and the AGENCY and their officers and employees from claims, demands or suits based
solely upon the negligence of, or breach of any obligation under this AGREEMENT by the STATE and the
AGENCY, their agents, officers, employees, sub-consultants, subcontractors or vendors, of any tie , or any other
persons for whom the STATE and /or the AGENCY may be legally liable; and provided further that if the claims
or suits are caused by or result from the concurrent negligence of (a) the CONSULTANT or the
CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other
persons for whom the CONSULTANT is legally liable, and (b) the STATE and/or AGENCY, their agents,
officers, employees, sub-consultants, subcontractors and or vendors, of any tier, or any other persons for whom
the STATE and/or AGENCY may be legally liable, the defense and indemnity obligation shall be valid and
enforceable only to the extent of the CONSULTANT’s negligence or the negligence of the CONSULTANT’s
agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other persons for whom the
CONSULTANT may be legally liable. This provision shall be included in any AGREEMENT between
CONSULTANT and any sub-consultant, subcontractor and vendor, of any tier.
The CONSULTANT shall also defend, indemnify, and hold the STATE and the AGENCY and their officers
and employees harmless from all claims, demands, or suits at law or equity arising in whole or in part from the
alleged patent or copyright infringement or other allegedly improper appropriation or use of trade secrets,
patents, proprietary information, know-how, copyright rights or inventions by the CONSULTANT or the
CONSULTANT’s agents, employees, sub-consultants, subcontractors or vendors, of any tier, or any other
persons for whom the CONSULTANT may be legally liable, in performance of the Work under this
AGREEMENT or arising out of any use in connection with the AGREEMENT of methods, processes, designs,
information or other items furnished or communicated to STATE and/or the AGENCY, their agents, officers and
employees pursuant to the AGREEMENT; provided that this indemnity shall not apply to any alleged patent or
copyright infringement or other allegedly improper appropriation or use of trade secrets, patents, proprietary
information, know-how, copyright rights or inventions resulting from STATE and/or AGENCY’s, their agents’,
officers and employees’ failure to comply with specific written instructions regarding use provided to STATE
and/or AGENCY, their agents, officers and employees by the CONSULTANT, its agents, employees, sub-
consultants, subcontractors or vendors, of any tier, or any other persons for whom the CONSULTANT may be
legally liable.
The CONSULTANT’s relation to the AGENCY shall be at all times as an independent contractor.
Notwithstanding any determination by the Executive Ethics Board or other tribunal, the AGENCY may, in its
sole discretion, by written notice to the CONSULTANT terminate this AGREEMENT if it is found after due
notice and examination by the AGENCY that there is a violation of the Ethics in Public Service Act, Chapter
42.52 RCW; or any similar statute involving the CONSULTANT in the procurement of, or performance under,
this AGREEMENT.
The CONSULTANT specifically assumes potential liability for actions brought by the CONSULTANT’s own
employees or its agents against the STATE and/or the AGENCY and, solely for the purpose of this
indemnification and defense, the CONSULTANT specifically waives any immunity under the state industrial
insurance law, Title 51 RCW. The Parties have mutually negotiated this waiver.
Unless otherwise specified in this AGREEMENT, the AGENCY shall be responsible for administration of
construction contracts, if any, on the project. Subject to the processing of a new sole source, or an acceptable
supplemental AGREEMENT, the CONSULTANT shall provide On-Call assistance to the AGENCY during
contract administration. By providing such assistance, the CONSULTANT shall assume no responsibility for
proper construction techniques, job site safety, or any construction contractor’s failure to perform its work in
accordance with the contract documents.
The CONSULTANT shall obtain and keep in force during the terms of this AGREEMENT, or as otherwise
required, the following insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2022 Page 10 of 14
Insurance Coverage
A.Worker’s compensation and employer’s liability insurance as required by the STATE.
B.Commercial general liability insurance written under ISO Form CG 00 01 12 04 or its equivalent with
minimum limits of one million dollars ($1,000,000.00) per occurrence and two million dollars
($2,000,000.00) in the aggregate for each policy period.
C.Business auto liability insurance written under ISO Form CG 00 01 10 01 or equivalent providing coverage
for any “Auto” (Symbol 1) used in an amount not less than a one million dollar ($1,000,000.00) combined
single limit for each occurrence.
Excepting the Worker’s Compensation Insurance and any Professional Liability Insurance, the STATE and
AGENCY, their officers, employees, and agents will be named on all policies of CONSULTANT and any sub-
consultant and/or subcontractor as an additional insured (the “AIs”), with no restrictions or limitations
concerning products and completed operations coverage. This coverage shall be primary coverage and non-
contributory and any coverage maintained by the AIs shall be excess over, and shall not contribute with, the
additional insured coverage required hereunder. The CONSULTANT’s and the sub-consultant’s and/or
subcontractor’s insurer shall waive any and all rights of subrogation against the AIs. The CONSULTANT shall
furnish the AGENCY with verification of insurance and endorsements required by this AGREEMENT. The
AGENCY reserves the right to require complete, certified copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in the State of
Washington. The CONSULTANT shall submit a verification of insurance as outlined above within fourteen (14)
days of the execution of this AGREEMENT to:
Name:
Agency:
Address:
City: State: Zip:
Email:
Phone:
Facsimile:
No cancellation of the foregoing policies shall be effective without thirty (30) days prior notice to the
AGENCY.
The CONSULTANT’s professional liability to the AGENCY, including that which may arise in reference to
section IX “Termination of Agreement” of this AGREEMENT, shall be limited to the accumulative amount of
the authorized AGREEMENT or one million dollars ($1,000,000.00), whichever is greater, unless the limit of
liability is increased by the AGENCY pursuant to Exhibit H. In no case shall the CONSULTANT’s professional
liability to third parties be limited in any way.
The parties enter into this AGREEMENT for the sole benefit of the parties, and to the exclusion of any third
party, and no third party beneficiary is intended or created by the execution of this AGREEMENT.
The AGENCY will pay no progress payments under section V “Payment Provisions” until the CONSULTANT
has fully complied with this section. This remedy is not exclusive; and the AGENCY may take such other action
as is available to it under other provisions of this AGREEMENT, or otherwise in law.
Robert Hanson, P.E.
City of Renton Public Works Department
1055 S. Grady Way
Renton WA 98057
bhanson@rentonwa.gov
25-430-7223
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2022 Page 11 of 14
XIII.Extra Work
A.The AGENCY may at any time, by written order, make changes within the general scope of this
AGREEMENT in the SERVICES to be performed.
B.If any such change causes an increase or decrease in the estimated cost of, or the time required for,
performance of any part of the SERVICES under this AGREEMENT, whether or not changed by the order,
or otherwise affects any other terms and conditions of this AGREEMENT, the AGENCY shall make an
equitable adjustment in the: (1) maximum amount payable; (2) delivery or completion schedule, or both; and
(3) other affected terms and shall modify this AGREEMENT accordingly.
C.The CONSULTANT must submit any “request for equitable adjustment,” hereafter referred to as “CLAIM,”
under this clause within thirty (30) days from the date of receipt of the written order. However, if the
AGENCY decides that the facts justify it, the AGENCY may receive and act upon a CLAIM submitted
before final payment of this AGREEMENT.
D.Failure to agree to any adjustment shall be a dispute under the section XI “Disputes” clause. However,
nothing in this clause shall excuse the CONSULTANT from proceeding with the AGREEMENT as changed.
E.Notwithstanding the terms and conditions of paragraphs (A.) and (B.) above, the maximum amount payable
for this AGREEMENT, shall not be increased or considered to be increased except by specific written
supplement to this AGREEMENT.
XIV.Endorsement of Plans
If applicable, the CONSULTANT shall place their endorsement on all plans, estimates, or any other engineering
data furnished by them.
XV.Federal Review
The Federal Highway Administration shall have the right to participate in the review or examination of the
SERVICES in progress.
XVI.Certification of the Consultant and the Agency
Attached hereto as Exhibit “G-1(a and b)” are the Certifications of the CONSULTANT and the AGENCY,
Exhibit “G-2” Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary
Covered Transactions, Exhibit “G-3” Certification Regarding the Restrictions of the Use of Federal Funds for
Lobbying and Exhibit “G-4” Certificate of Current Cost or Pricing Data. Exhibit “G-3” is required only
in AGREEMENTS over one hundred thousand dollars ($100,000.00) and Exhibit “G-4” is required only
in AGREEMENTS over five hundred thousand dollars ($500,000.00.) These Exhibits must be executed by
the CONSULTANT, and submitted with the master AGREEMENT, and returned to the AGENCY at the
address listed in section III “General Requirements” prior to its performance of any SERVICES
under this AGREEMENT.
XVII.Complete Agreement
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by
the parties. No agent, or representative of either party has authority to make, and the parties shall not be bound
by or be liable for, any statement, representation, promise or agreement not set forth herein. No changes,
amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the
parties as a supplement to this AGREEMENT.
XVIII.Execution and Acceptance
This AGREEMENT may be simultaneously executed in several counterparts, each of which shall be deemed to
be an original having identical legal effect. The CONSULTANT does hereby ratify and adopt all statements,
representations, warranties, covenants, and AGREEMENT’s contained in the proposal, and the supporting
material submitted by the CONSULTANT, and does hereby accept this AGREEMENT and agrees to all of the
terms and conditions thereof.
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2022 Page 12 of 14
XIX.Protection of Confidential Information
The CONSULTANT acknowledges that some of the material and information that may come into its possession
or knowledge in connection with this AGREEMENT or its performance may consist of information that is
exempt from disclosure to the public or other unauthorized persons under either chapter 42.56 RCW or other
local, state, or federal statutes (“State’s Confidential Information”). The “State’s Confidential Information”
includes, but is not limited to, names, addresses, Social Security numbers, e-mail addresses, telephone numbers,
financial profiles credit card information, driver’s license numbers, medical data, law enforcement records (or
any other information identifiable to an individual), STATE and AGENCY source code or object code, STATE
and AGENCY security data, non-public Specifications, STATE and AGENCY non-publicly available data,
proprietary software, STATE and AGENCY security data, or information which may jeopardize any part of the
project that relates to any of these types of information. The CONSULTANT agrees to hold the State’s
Confidential Information in strictest confidence and not to make use of the State’s Confidential Information for
any purpose other than the performance of this AGREEMENT, to release it only to authorized employees, sub-
consultants or subcontractors requiring such information for the purposes of carrying out this AGREEMENT,
and not to release, divulge, publish, transfer, sell, disclose, or otherwise make it known to any other party
without the AGENCY’s express written consent or as provided by law. The CONSULTANT agrees to release
such information or material only to employees, sub-consultants or subcontractors who have signed a
nondisclosure AGREEMENT, the terms of which have been previously approved by the AGENCY. The
CONSULTANT agrees to implement physical, electronic, and managerial safeguards to prevent unauthorized
access to the State’s Confidential Information.
Immediately upon expiration or termination of this AGREEMENT, the CONSULTANT shall, at the
AGENCY’s option: (i) certify to the AGENCY that the CONSULTANT has destroyed all of the State’s
Confidential Information; or (ii) returned all of the State’s Confidential Information to the AGENCY; or (iii)
take whatever other steps the AGENCY requires of the CONSULTANT to protect the State’s Confidential
Information.
As required under Executive Order 00-03, the CONSULTANT shall maintain a log documenting the following:
the State’s Confidential Information received in the performance of this AGREEMENT; the purpose(s) for
which the State’s Confidential Information was received; who received, maintained, and used the State’s
Confidential Information; and the final disposition of the State’s Confidential Information. The
CONSULTANT’s records shall be subject to inspection, review, or audit upon reasonable notice from the
AGENCY.
The AGENCY reserves the right to monitor, audit, or investigate the use of the State’s Confidential Information
collected, used, or acquired by the CONSULTANT through this AGREEMENT. The monitoring, auditing, or
investigating may include, but is not limited to, salting databases.
Violation of this section by the CONSULTANT or its sub-consultants or subcontractors may result in
termination of this AGREEMENT and demand for return of all State’s Confidential Information, monetary
damages, or penalties
It is understood and acknowledged that the CONSULTANT may provide the AGENCY with information, which
is proprietary and/or confidential during the term of this AGREEMENT. The parties agree to maintain the
confidentiality of such information during the term of this AGREEMENT and afterwards. All materials
containing such proprietary and/or confidential information shall be clearly identified and marked as
“Confidential” and shall be returned to the disclosing party at the conclusion of the SERVICES under this
AGREEMENT.
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2022 Page 13 of 14
The CONSULTANT shall provide the AGENCY with a list of all information and materials it considers
confidential and/or proprietary in nature: (a) at the commencement of the term of this AGREEMENT, or (b) as
soon as such confidential or proprietary material is developed. “Proprietary and/or confidential information” is
not meant to include any information which, at the time of its disclosure: (i) is already known to the other party;
(ii) is rightfully disclosed to one of the parties by a third party that is not acting as an agent or representative for
the other party; (iii) is independently developed by or for the other party; (iv) is publicly known; or (v) is
generally utilized by unaffiliated third parties engaged in the same business or businesses as the
CONSULTANT.
The parties also acknowledge that the AGENCY is subject to Washington State and federal public disclosure
laws. As such, the AGENCY shall maintain the confidentiality of all such information marked proprietary and
or confidential or otherwise exempt, unless such disclosure is required under applicable state or federal law. If a
public disclosure request is made to view materials identified as “Proprietary and/or confidential information” or
otherwise exempt information, the AGENCY will notify the CONSULTANT of the request and of the date that
such records will be released to the requester unless the CONSULTANT obtains a court order from a court of
competent jurisdiction enjoining that disclosure. If the CONSULTANT fails to obtain the court order enjoining
disclosure, the AGENCY will release the requested information on the date specified.
The CONSULTANT agrees to notify the sub-consultant of any AGENCY communication regarding disclosure
that may include a sub-consultant’s proprietary and/or confidential information. The CONSULTANT
notification to the sub-consultant will include the date that such records will be released by the AGENCY to the
requester and state that unless the sub-consultant obtains a court order from a court of competent jurisdiction
enjoining that disclosure the AGENCY will release the requested information. If the CONSULTANT and/or
sub-consultant fail to obtain a court order or other judicial relief enjoining the AGENCY by the release date, the
CONSULTANT shall waive and release and shall hold harmless and indemnify the AGENCY from all claims of
actual or alleged damages, liabilities, or costs associated with the AGENCY’s said disclosure of sub-
consultants’ information.
XX.Records Maintenance
During the progress of the Work and SERVICES provided hereunder and for a period of not less than six (6)
years from the date of final payment to the CONSULTANT, the CONSULTANT shall keep, retain, and
maintain all “documents” pertaining to the SERVICES provided pursuant to this AGREEMENT. Copies of all
“documents” pertaining to the SERVICES provided hereunder shall be made available for review at the
CONSULTANT’s place of business during normal working hours. If any litigation, claim, or audit is
commenced, the CONSULTANT shall cooperate with AGENCY and assist in the production of all such
documents. “Documents” shall be retained until all litigation, claims or audit findings have been resolved even
though such litigation, claim, or audit continues past the six (6) year retention period.
For purposes of this AGREEMENT, “documents” means every writing or record of every type and description,
including electronically stored information (“ESI”), that is in the possession, control, or custody of the
CONSULTANT, including, without limitation, any and all correspondences, contracts, AGREEMENTs,
appraisals, plans, designs, data, surveys, maps, spreadsheets, memoranda, stenographic or handwritten notes,
reports, records, telegrams, schedules, diaries, notebooks, logbooks, invoices, accounting records, work sheets,
charts, notes, drafts, scribblings, recordings, visual displays, photographs, minutes of meetings, tabulations,
computations, summaries, inventories, and writings regarding conferences, conversations or telephone
conversations, and any and all other taped, recorded, written, printed or typed matters of any kind or description;
every copy of the foregoing whether or not the original is in the possession, custody, or control of the
CONSULTANT, and every copy of any of the foregoing, whether or not such copy is a copy identical to an
original, or whether or not such copy contains any commentary or notation whatsoever that does not appear on
the original.
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2022 Page 14 of 14
For purposes of this AGREEMENT, “ESI” means any and all computer data or electronic recorded media of any
kind, including “Native Files”, that are stored in any medium from which it can be retrieved and examined,
either directly or after translation into a reasonably useable form. ESI may include information and/or
documentation stored in various software programs such as Email, Outlook, Word, Excel, Access, Publisher,
PowerPoint, Adobe Acrobat, SQL databases, or any other software or electronic communication programs or
databases that the CONSULTANT may use in the performance of its operations. ESI may be located on network
servers, backup tapes, smart phones, thumb drives, CDs, DVDs, floppy disks, work computers, cell phones,
laptops, or any other electronic device that CONSULTANT uses in the performance of its Work or SERVICES
hereunder, including any personal devices used by the CONSULTANT or any sub-consultant at home.
“Native files” are a subset of ESI and refer to the electronic format of the application in which such ESI is
normally created, viewed, and /or modified
The CONSULTANT shall include this section XX “Records Maintenance” in every subcontract it enters into in
relation to this AGREEMENT and bind the sub-consultant to its terms, unless expressly agreed to otherwise in
writing by the AGENCY prior to the execution of such subcontract.
In witness whereof, the parties hereto have executed this AGREEMENT as of the day and year shown in the
“Execution Date” box on page one (1) of this AGREEMENT.
Signature Date
Signature Date
Any modification, change, or reformation of this AGREEMENT shall require approval as to form by the Office
of the Attorney General.
09/09/2025
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Exhibit A
Scope of Work
Project No.
AGENDA ITEM #6. j)
Page 1 of 30
KBA, Inc 7/10/2025
EXHIBIT A
SCOPE OF SERVICES
for
Oakesdale Ave SW Pavement Preservation
KBA, Inc. (Consultant) will provide Construction Management (CM) services to The City of Renton (Client), for
the project known as Oakesdale Ave SW Pavement Preservation (Project). These services will include
consultation, contract administration, field observation, documentation, and material testing, as required during
the construction of the Project, as detailed below.
Project Description: This project will resurface the roadway along Oakesdale Ave SW from SW 34th St to SW
16th St, install bike lanes, update channelization through restriping, upgrade intersection ramps to current ADA
standards, adjust or replace existing features affected by resurfacing such as monuments, catch basins, and
drainage grates, and make signal modifications. . The Designer of Record on this Project is TranspoGroup
(Designer).
TABLE OF CONTENTS
1. GENERAL ................................................................................................................................. 4
b. KBA Responsibilities. ........................................................................................................... 4
c. City’s Responsibilities .......................................................................................................... 4
d. Others Responsibilities ........................................................................................................ 4
e. Directing the Contractor ..................................................................................................... 4
2. RESPONSIBILITIES.................................................................................................................... 5
a. Construction Manager ........................................................................................................ 5
b. Resident Engineer ............................................................................................................... 5
c. Construction Observer (Inspector) ...................................................................................... 6
d. Documentation Specialist ................................................................................................... 7
e. Testing Laboratory .............................................................................................................. 7
f. Project Manager (Provided by City of Renton) ................................................................... 7
g. Engineer (Provided by City of Renton) ................................................................................ 8
h. Engineer of Record (Provided By City of Renton) ............................................................... 8
i. Permit and Environmental Compliance Manager (Provided by City of Renton)................. 9
j. City Public Works Department (Provided by City of Renton) ............................................. 9
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KBA, Inc 7/10/2025
3. TASKS 9
a. Advertisement ..................................................................................................................... 9
b. Contract Addenda ............................................................................................................... 9
c. Bidder Questions ................................................................................................................. 9
d. Bid deadline ........................................................................................................................ 9
e. Bid Opening ....................................................................................................................... 10
f. Conformed Contract Documents ...................................................................................... 10
g. ROM (Constr. Man.9-1.2C) ............................................................................................... 10
h. Non-materials Submittal List (Constr. Man. 1-05 Other submittals page 1-51) ................ 10
i. Bid Analysis ....................................................................................................................... 10
j. Determination of Bid Responsiveness and Bidder Responsibility .................................... 10
k. Pre-award Meeting (Std. Spec. 1-02.15) ........................................................................... 11
l. Preparation of contract documents for execution ............................................................ 11
m. Award ................................................................................................................................ 11
n. Execution (Std. Spec. 1-03.3, RCW 35A.40.200, RCW 35.23.352(1)) ................................. 11
o. Record Keeping ................................................................................................................. 12
p. Non-materials Submittal Schedule ................................................................................... 12
q. Materials ........................................................................................................................... 13
r. Build America Buy America ............................................................................................... 13
s. Subcontractors .................................................................................................................. 14
t. DBE Subcontractors (See Special Provision for DBEs 1275) .............................................. 14
u. Progress Schedule ............................................................................................................. 15
v. Preconstruction Meeting (LAG Man. 52.2) ....................................................................... 15
w. Labor ................................................................................................................................. 16
x. Project Labor List (Std. Spec. 1-09.6.1.) ............................................................................. 17
y. Contractor’s Equipment Rate List (Std. Spec. 1-09.4 and 1.09.6.3.) .................................. 17
z. Construction Observer and Documentation Specialist Oversight ..................................... 17
aa. Notice to Proceed .............................................................................................................. 18
bb. Mobilization (Std. Spec.1-09.7) ......................................................................................... 18
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KBA, Inc 7/10/2025
cc. Weekly Construction Meetings ......................................................................................... 18
dd. Safety (Std. Spec. 1-07.1)................................................................................................... 20
ee. Meeting minutes ............................................................................................................... 20
ff. Weekly Statements of Working Days ................................................................................ 21
gg. Contractor’s Weekly Look-Ahead Schedule ...................................................................... 21
hh. Conformity With and Deviations From Plans and Stakes (Std. Spec 1-05.4) ..................... 21
ii. Testing ............................................................................................................................... 22
jj. Permanent Monuments (RCW 58.09.130) ........................................................................ 22
kk. Correction Notices ............................................................................................................. 22
ll. Environmental ................................................................................................................... 23
mm. Work Suspension ...................................................................................................... 23
nn. Photographs ...................................................................................................................... 24
oo. Diary .................................................................................................................................. 24
pp. Field Notebooks ................................................................................................................ 24
qq. IDR’s 24
rr. Pay Notes (Field Notes) (Constr. Man. 10-3.12) ................................................................ 24
ss. As-Built Plans .................................................................................................................... 25
tt. Requests for Information (RFI’s) ....................................................................................... 25
uu. Serial letters ...................................................................................................................... 25
x. Progress Payment Forms ................................................................................................... 26
xx. Progress Payments (Std. Spec. 1-09.90 ............................................................................ 26
yy. Materials on Hand (Std. Spec.1-09.8) ............................................................................... 26
zz. Field Directives (Std. Spec. 1-04.4.) ................................................................................... 27
aaa. Change Orders .......................................................................................................... 27
bbb. Protests ..................................................................................................................... 28
ccc. Notices .............................................................................................................................. 28
ddd. City Public Works Department Notification .............................................................. 28
4. CONTROLLING ORDER OF CONTRACT DOCUMENTS (Std. Spec. 1-04.2) ............................. 29
5. CM CONSTRUCTION OFFICE ................................................................................................. 29
AGENDA ITEM #6. j)
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KBA, Inc 7/10/2025
i. Posting Notices (Std. Spec. 1-07.9(2)) .................................................................................. 29
1. GENERAL
a. Construction Management. KBA shall manage the Project Construction as set
forth in the Oaksdale Ave SW Contract Construction Documents.
Documents, WSDOT LAG Manual, 2025 WSDOT Standard Specifications, and the
WSDOT Construction Manual except as may be modified below.
b. KBA Responsibilities.
i. KBA’s staff consists of:
1. Construction Manager
2. Resident Engineer
3. Construction Observer
4. Documentation Specialist –
5. Materials Testing Sub-Consultant per section .f below
ii. KBA responsibilities are the tasks assigned to KBA staff as described within
the task descriptions below.
iii. KBA tasks, as assigned below, may be reassigned by KBA. KBA must notify
Project Manager The City of Renton of such reassignment. The
Construction Manager shall remain responsible for completeness,
accuracy, and timeliness of the KBA’s work.
c. City’s Responsibilities
i. The City staff consists of:
1. Project Manager
2. Engineer
ii. The City’s responsibilities are the tasks assigned to City staff as described
within the task descriptions below.
d. Others Responsibilities
i. Engineer of Record, Permit and Environmental Compliance Manager, and
City Public Works Department shall be independently responsible for tasks
assigned as described within the task descriptions below.
e. Directing the Contractor
i. The Contractor is responsible to get its direction from the contract
documents.
ii. Clarification will be made in writing in RFI’s.
iii. Representatives of the Engineer are not authorized to accept Work, to
accept materials, to issue instructions, or to give advice that is contrary to
the Contract. Work done or material furnished which does not meet the
Contract requirements shall be at the Contractor’s risk and shall not be a
AGENDA ITEM #6. j)
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KBA, Inc 7/10/2025
basis for a claim even if the representatives purport to change the Contract
(Std. Spec. 1-05.2). In the event City or KBA staff finds it necessary to give
direction to the Contractor, the entity giving direction may be found
responsible for the work so directed. A written record of the directive must
be made.
f. Duty of the KBA. The presence of the Project Manager and/or the Engineer during
construction or discussions with the Contractor does not change the duties and
responsibilities of the KBA, City, or Contractor.
g. Deliverables The required deliverables, if any, are described in each of the tasks
below.
2. RESPONSIBILITIES
a. Construction Manager
i. Staff management
ii. Progress review
iii. Billing
iv. Preconstruction meeting (3.v.)
v. Construction Observer and Documentation Specialist oversight (3.z.)
vi. Weekly construction meetings (3.cc.)
vii. Serial letters (3.vv.)
viii. Protests (3.bbb.)
b. Resident Engineer
i. ROM (3.g.)
ii. Non-materials submittal list (3.h.)
iii. Bid analysis (3.i.)
iv. Pre-award meeting (3.k.)
v. Record keeping (3.o.)
vi. Materials (3.q.)
vii. Build America Buy America (3.r.)
viii. Subcontractors (3.s.)
ix. DBE subcontractors (3.t.)
x. Progress schedule (3.u.)
xi. Preconstruction meeting (3.v.)
xii. Labor (3.w.)
xiii. Project labor list (3.x.)
xiv. Contractor’s equipment rate list (3.y.)
xv. Construction Observer and Documentation Specialist oversight (3.z.)
xvi. Weekly construction meetings (3.cc.)
xvii. Safety (3.dd.)
xviii. Weekly statements of working days (3.ff.)
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KBA, Inc 7/10/2025
xix. Contractor’s weekly look-ahead schedule (3.gg.)
xx. Conformity with and deviations from plans and stakes.(3.hh.)
xxi. Permanent monuments (3.jj.)
xxii. Correction notices (3.kk.)
xxiii. Work suspension. (3.mm.)
xxiv. IDR’s (3.qq.)
xxv. Pay notes (3.rr.)
xxvi. RFI’s (3.tt.)
xxvii. Serial letters (3.vv.)
xxviii. Progress payment forms (3.ww.)
xxix. Force Account (3.xx.)
xxx. Progress payments (3.yy.)
xxxi. Field directives (3.aaa.)
xxxii. Change orders (3.bbb.)
xxxiii. Protests (3.ccc.)
xxxiv. Notices (3.ddd.)
xxxv. Change tracking (4.f.)
xxxvi. Progress Schedule (4.h.)
xxxvii. Posting Notices (4.i.)
xxxviii. CM construction office (5.h.) and (5.i.)
c. Construction Observer (Inspector)
i. Pre-award meeting (3.k.)
ii. Non-materials submittal schedule (3.p.)
iii. Materials (3.q.)
iv. Subcontractors (3.s.)
v. Preconstruction meeting (3.v.)
vi. Labor (3.w.)
vii. Construction Observer and Documentation Specialist oversight (3.z.)
viii. Weekly construction meetings (3.cc.)
ix. Safety (3.dd.)
x. Contractor’s weekly look-ahead schedule (3.gg.)
xi. Conformity with and deviations from plans and stakes (3.hh.)
xii. Testing (3.ii.)
xiii. Permanent monuments (3.jj.)
xiv. Correction notices (3.kk.)
xv. Environmental (3.ll.)
xvi. Work suspension. (3.mm.)
xvii. Photographs (3.nn.)
xviii. Diary (3.oo.)
xix. Field notebooks (3.pp.)
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xx. IDR’s (3.qq.)
xxi. Pay notes (3.rr.)
xxii. As-built plans (3.ss.)
xxiii. Force Account (3.xx.)
xxiv. Progress payments (3.yy.)
xxv. Field directives (3.aaa.)
xxvi. City Public Works Department Notification (3.eee.)
xxvii. CM construction office (5.f.)
d. Documentation Specialist
i. ROM (3.g.)
ii. Record keeping (3.o.)
iii. Non-materials submittal schedule (3.p.)
iv. Materials (3.q.)
v. Build America Buy America (3.r.)
vi. Subcontractors (3.s.)
vii. DBE subcontractors (3.t.)
viii. Preconstruction meeting (3.v.)
ix. Labor (3.w.)
x. Construction Observer and Documentation Specialist oversight (3.z.)
xi. Weekly construction meetings (3.cc.)
xii. Meeting minutes (3.ee.)
xiii. IDR’s (3.qq.)
xiv. Pay notes (3.rr.)
xv. RFI’s (3.tt.)
xvi. Training (3.uu.)
xvii. Serial letters (3.vv.)
xviii. Progress payment forms (3.ww.)
xix. Force Account (3.xx.)
xx. Progress payments (3.yy.)
xxi. Change orders (3.bbb.)
xxii. Protests (3.ccc.)
e. Testing Laboratory
i. ROM (3.f.)
ii. Materials testing and approval
iii. On-site compaction testing
iv. On-site concrete testing
f. Project Manager (Provided by City of Renton)
i. Advertisement (3.a.)
ii. Contract addenda (3.b.)
iii. Bidder questions (3.c.)
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iv. Bid deadline and opening (3.c. and d.)
v. Conformed construction documents (3.f.)
vi. ROM (3.g.)
vii. Bid analysis (3.i.)
viii. Determination of bidder responsibility and bid responsiveness (3.j.)
ix. Pre-award meeting (3.k.)
x. Preparation of contract documents for execution (3.l.)
xi. Award (3.m.)
xii. Execution (3.n.)
xiii. Record keeping (3.o.)
xiv. Materials (3.q.)
xv. Subcontractors (3.s.)
xvi. Preconstruction meeting (3.v.)
xvii. Notice to proceed (3.z.)
xviii. Work suspension. (3.mm.)
xix. IDR’s (3.qq.)
xx. Serial letters (3.vv.)
xxi. Progress payment forms (3.ww.)
xxii. Progress payments (3.xx.)
xxiii. Change orders (3.aaa.)
xxiv. Notices (3.ccc.)
g. Engineer (Provided by City of Renton)
i. The Authority vested in the “Engineer” by the Standard Specifications shall
be vested in the City Transportation Design Manager who performs the
duties of the Certification Authority.
ii. Directing the Contractor (1.e.)
iii. Contract addenda (3.b.)
iv. Bidder questions (3.c.)
v. Conformed construction documents (3.f.ii)
vi. Pre-award meeting (3.k.)
vii. Materials (3.q.)
viii. Preconstruction meeting (3.v.)
ix. Work suspension. (3.mm.)
x. Change orders (3.aaa.)
xi. Protests (3.bbb.)
h. Engineer of Record (Provided By City of Renton)
i. Contract addenda (3.b.)
ii. Bidder questions (3.c.)
iii. Conformed construction documents (3.f.)
iv. ROM (3.g)
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v. Non-materials submittal list (3.h.)
vi. Bid analysis (3.i.)
vii. Pre-award meeting (3.k.)
viii. Record keeping (3.o.)
ix. Materials (3.q.)
x. Preconstruction meeting (3.v.)
xi. Weekly construction meetings (3.cc.)
xii. Conformity with and deviations from plans and stakes (3.hh.)
xiii. Permanent monuments (3.jj.)
xiv. RFI’s (3.tt.)
xv. Change orders (3.bbb.)
i. Permit and Environmental Compliance Manager (Provided by City of Renton)
i. Review and approval of Contractor’s SPCC plan
ii. Environmental (3.ll.)
j. City Public Works Department (Provided by City of Renton)
i. Water Manager (3.ddd.)
ii. Sewer and Surface Water Manager (3.ddd.)
iii. Streets Manager (3.ddd.)
3. TASKS
a. Advertisement
i. Prepared by Project Manager
ii. Placed in newspaper by City Clerk
iii. Two separate ads, posted for the duration of 21 calendar days (LAG
46.2.24)
iv. Electronic copies of the plans and specifications shall be placed by the
Project Manager and shall be available, on line, at Builder’s Exchange from
the first date of advertisement, continuously, until physical completion.
b. Contract Addenda
i. Contract addenda will be prepared by the Engineer of Record, reviewed by
Project Manager, and signed by Engineer (LAG 46.2.24).
c. Bidder Questions
i. Questions must be in writing, email preferable.
ii. Answers will be prepared by the Engineer of Record, reviewed by the
Project Manager, and signed by the Engineer.
iii. All answers shall be made in writing and posted on the bidding website
(Std. Spec. 1-02.4(1), last paragraph).
iv. Answers that change the contract will generate contract addenda
d. Bid deadline
i. The bid delivery will be to the City Clerk and the deadline will be as
advertised.
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e. Bid Opening
i. The bid opening by the City Clerk will be at least 48 hours following the bid
deadline
f. Conformed Contract Documents
i. Following the bid opening, the Engineer of Record will cause the contract
documents to incorporate all the changes made during the bidding
process.
ii. The Engineer will sign the contract documents for construction approval.
g. ROM (Constr. Man.9-1.2C)
i. The Record of Materials shall be prepared independently by WSDOT or
testing lab and the Engineer of Record and maintained by the Resident
Engineer or Documentation Specialist
ii. The ROM shall be prepared following bid opening and prior to Award
iii. Made available at the Pre-award Meeting
iv. See (3.q)
h. Non-materials Submittal List (Constr. Man. 1-05 Other submittals page 1-51)
i. The Engineer of Record and Resident Engineer shall independently prepare
a list of all contract-required non-materials submittals. (See Figure 1-1,
Constr. Man. 1-05 page 1-55)
ii. Following bid opening and prior to award
iii. Made available at the pre-award meeting
iv. See (3.p)
i. Bid Analysis
i. The Project Manager shall tabulate all the bids by bid item and evaluate
the apparent low bid for balance and other irregularities (Std. Spec. 1-
02.13.2.). The Engineer of Record and Resident Engineer shall review for
concurrence.
j. Determination of Bid Responsiveness and Bidder Responsibility
i. The Project Manager shall determine bid responsiveness and bidder
responsibility. A bid may be considered irregular and not responsive for
any of the conditions listed in Std. Spec. 1-02.13. Further instruction that
shall be followed is contained in LAG 46.2.26.
ii. A bidder may be deemed not responsible and the proposal rejected for any
of the conditions listed in Std. Spec. 1-02.14. Further instruction that shall
be followed is contained in LAG 46.2.22, 27, and 28.
iii. The Project Manager shall submit the low bid information to WSDOT Local
Programs for review and approval.
iv. Before award of a contract, a bidder shall submit to the contracting agency
a signed statement in accordance with chapter 5.50 RCW verifying under
penalty of perjury that the bidder is in compliance with the responsible
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bidder criteria requirement of subsection (2)(f) of RCW 39.26.160. A
contracting agency may award a contract in reasonable reliance upon such
a sworn statement (RCW 39.26.160 (4)).
k. Pre-award Meeting (Std. Spec. 1-02.15)
i. The Project Manager shall schedule and preside over a pre-award meeting.
ii. Required participants
1. Engineer
2. Project Manager
3. Engineer of Record
4. Resident Engineer
5. Construction Observer/s
6. Contractor’s Project Manager
7. Contractor’s Site Foreman/Superintendent
iii. Agenda shall include at least the following:
1. Time of contract compliance letter and response
2. A pre-award progress schedule (3.o.ii).
3. Executed documents deadline
4. Construction phasing
5. Lump sum breakdowns
6. A complete statement of the origin, composition, and manufacture
of any or all materials to be used;
7. ROM
8. Non-materials submittal List
9. Special citizen outreach requirements
10. Date for pre-construction meeting/s
11. Date for notice to proceed
12. Construction offices
13. Lay-down locations
l. Preparation of contract documents for execution
i. The Project Manager shall prepare the contract documents for execution
by the Contractor.
m. Award
i. The Project Manager shall prepare the contract for award and submit the
material to the City Clerk who will submit the contract to the City Council
for award.
n. Execution (Std. Spec. 1-03.3, RCW 35A.40.200, RCW 35.23.352(1))
i. The Project Manager will deliver the complete the contract package to the
Contractor.
ii. The Contractor must execute and return the contract documents in full
within ten days from the date at which he or she is notified that he or she
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has been awarded the contract.
iii. The Project Manager will deliver the contractor-executed contract to the
City Clerk for the Mayor’s execution.
o. Record Keeping
i. Filing system.
1. KBA will host a web-based document management system,
Autodesk Construction Cloud, and provide access to City staff
assigned to the project.
2. Electronic copies of all contract construction documents shall be
kept and filed by the Documentation Specialist and delivered to the
Project Manager in PDF format on a “thumb drive” upon contract
completion.
ii. Timeliness.
1. The Documentation Specialist shall update the status of submittals
and subcontractors on a daily basis and make them available to the
Construction Observer and Resident Engineer and the Engineer of
Record at 7:00 AM the morning following every status change. All
other records shall be updated on a weekly basis and made
available on line to the City, the Contractor, and all members of the
construction management team and at the weekly construction
meeting following the status change.
iii. Final records.
1. Upon contract completion, the Documentation Specialist shall
provide the Project Manager with documentation of the work
performed on the contract. Documentation consists of field books,
inspector’s record of field tests, Resident Engineer’s and inspector’s
diaries, all invoices, weigh bills, truck measurements, quantity
tickets, receiving reports, field office ledgers, mass diagrams, cross-
sections, computer listings, and work profiles. Photographs or video
tapes before, during, and after construction could be useful,
especially if care is taken to show any unusual conditions,
equipment, or procedures (LAG Man. 52.8.83.4).
iv. The Documentation Specialist shall be responsible for filing all meeting
minutes (3.dd).
v. Contractor Records
1. The Document Specialist shall obtain proof from the Contractor
that it has met all the requirements for Records and Retention
(Constr. Man. 1-07.11(10)B)
p. Non-materials Submittal Schedule
i. The Documentation Specialist shall maintain a non-materials tracking
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spreadsheet, supplied by the City, of status and delivery deadlines of non-
material submittals for the purpose of notifying the contractor and
construction observer of pending requirements for up-coming construction
activity.
ii. The Resident Engineer shall review the non-materials tracking spreadsheet
at the weekly construction meetings
q. Materials
i. All materials must be approved by the Project Manager prior to use. The
Resident Engineer shall notify Construction Contractor of work found in
non-compliance with the requirements of the contract. Verify that the
quality of materials and workmanship on a project conform to the contract
specifications (LAG 52.3)
ii. All QPL, RAM, ASA, CMO, and MCC submittals shall be delivered to the
Documentation Specialist, Resident Engineer, and the Project
Manager.
iii. Each RAM submittal package shall be delivered complete. Parts of
assemblies submitted individually will be returned to the Contractor. RAMS
that vary from the specifications must be reviewed and approved by the
Engineer of Record.
iv. The Documentation Specialist shall maintain and update a City form
material submittals tracking spreadsheet with all material submittals.
v. Materials shall also be tracked by bid item on appropriate WSDOT forms
272-024.
vi. The Resident Engineer shall be responsible for reviewing materials
submittals for conformance with the specifications and approving, or
obtaining materials approvals.
vii. The Construction Observer shall Verify all Materials on site. Only approved
materials shall be accepted and all materials shall have identification
stamps or tags. Non-approved materials and/or materials missing
identification shall be rejected and either quarantined or removed from
the site. Used materials shall be removed from the site immediately.
viii. The Construction Observer shall keep trip tickets, invoices, weigh bills,
truck measurements, quantity tickets or other record of the quantities of
all materials delivered
ix. Materials Certification. The Documentation Specialist shall provide the
Engineer, for his signature, a completed Materials Certification form (DOT
Form 140-574) upon completion. This materials certification shall be
completed in accordance with Construction Manual Section 9-1.5 and
Section 52.3 of the LAG Manual (LAG Man. 52.8.83.6).
r. Build America Buy America
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i. The Resident Engineer shall verify that all ferrous materials meet “Build
America Buy America” requirements (Special Provision 1.06).
ii. The Documentation Specialist shall obtain and file all CMO’s and/or MCC’s
from the Contractor.
s. Subcontractors
i. All subcontractors must be approved by the Project Manager before
performing any work on the project (Std. Spec. 1-08.1)
ii. The Construction Observer shall keep track of all subcontractors on the job
site and require removal of all unapproved subcontractors by the
Contractor.
iii. All subcontractors must meet the conditions set forth in Std. Spec. 1-08.1.
iv. The Contractor must submit a completed WSDOT form 421-012 for each
proposed subcontractor. The request must be reviewed and approved by
the Resident Engineer to ensure that the proposed subcontractor meets
the requirements of WAC 296.127.10 (Constr. Man. 1-08.1.).
v. All subcontractors must submit intents to pay prevailing wages documents
L&I form F700-029-000 and appropriate addenda before performing any
work on the project.
vi. All contracts with all subcontractors and lower tier subcontractors shall
contain the exact language contained in Form FHWA 1273 as revised May
1, 2012
vii. All subcontractors must have a City of Renton Business License.
viii. The Contractor shall insert the notification set forth in the Standard
Specifications in all solicitations for sub-contractor and supplier bids. (Std.
Spec. 1-07.11(2)3.)
ix. Subcontractor contract retainage requirements GSP1-08.1 (June 3, 2019)
must be met.
x. The Documentation Specialist shall keep files of all subcontractors and
their submittals, and shall maintain and update a City form subcontractor
tracking spreadsheet with all subcontractor approval submittals.
xi. Removal. If dissatisfied with any part of the subcontracted Work, the
Engineer may request in writing that the Subcontractor be removed. (Std.
Spec. 1-08.1 last paragraph).
xii. If required, the Construction Observer shall observe and record VIN
numbers on contractor trucks.
t. DBE Subcontractors (See Special Provision for DBEs 1275)
i. Upon award, the DBE goal percentage is replaced with the individual DBE
sub-contractor dollar amounts provided with the bid that become
Conditions of Award (COA’s)
ii. COA DBE’s and their contract dollar amounts (Special Provision 1-07.11,
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page 52) cannot be changed without meeting the conditions set forth in
LAG 26.3.6.
iii. COA DBE’s shall be interviewed by the Resident Engineer on behalf of the
Engineer and make CUF determinations using DOT Form 272-052, Special
Provision 1-07.11, pages 50, 51.
iv. Reporting. The Contractor shall use the WSDOT implemented DMCS to file
DBE payment. The Documentation Specialist shall monitor DBE
participation and track all Subcontractor payments and monitor
attainment of Condition of Award (COA) Commitments.
v. The Construction Observer shall verify trucks that are on-site match the
trucks listed by license plate on DOT Form 350-077. If trucks are on-site
that are not listed on the log, document in the Inspector Daily Report the
license plate number and identifying logo. Notify the Project Engineer of
the unlisted trucks.
u. Progress Schedule
i. Prepared by the Contractor
1. The Progress Schedule shall be type B unless otherwise indicated in
the contract (Std. Spec. 1-08.3 (2)) and (Special Provisions, page
75).
2. A pre-award schedule, of sufficient detail to demonstrate
completion of the project within the time of contract, shall be
submitted at the pre-award meeting (Std. Spec. 1-02.15.3.).
3. A preliminary schedule shall be submitted five calendar days
following Contract Execution (Std. Spec 1-08. 3(2)B).
4. The entire project schedule, if different from the pre-award
schedule, shall be submitted within 30 calendar days following
contract execution. (Std. Spec. 1-08. 3(2)B)
ii. The progress schedule shall be reviewed and approved or returned by the
Resident Engineer 15 calendar days following submittal by the Contractor,
(Std. Spec. 1-08. 3(2)B)
iii. The Resident Engineer shall determine if the Contractor will perform at
least 30% of the work (Std. Spec. 1-08.1) and:
iv. Collectively, lower tier subcontractors shall not do work that exceeds 25 %
of the total amount subcontracted (Std. Spec. 1-08.1.7.) to all
Subcontractors except for structure work.
v. The Resident Engineer shall require updates, as may be required, for
review and approval. (Std. Spec. 1-08. 3 (3))
v. Preconstruction Meeting (LAG Man. 52.2)
i. The Pre-construction meeting shall be scheduled and managed by the
Resident Engineer.
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ii. List of invitees shall include:
1. The Project Manager
2. The Project Specialist (Joey)
3. The Engineer
4. The Engineer of Record
5. The City’s Public Works representatives
6. The Resident Engineer
7. The Construction Manager
8. The Documentation Specialist
9. The Construction Observer/s
10. The franchise utility representatives
11. The WSDOT Local Programs Engineer
12. The WSDOT inspector (for projects on state highways and/or in
WSDOT limited access ROW.
iii. The Agenda shall be prepared by the Resident Engineer and shall include at
a minimum those items listed in (LAG Appendix 52.101)
1. First Order of Work (Std. Spec. 1-08.4)
2. When shown in the Plans, the first order of work shall be the
installation of high visibility fencing to delineate all areas for
protection or restoration.
iv. Forms
1. The Resident Engineer should provide the Contractor a description
of all required forms, giving the Contractor an initial supply of each.
Additional forms required by the Contractor over the course of the
work should be provided by the Resident Engineer upon request by
the Contractor. Remind the Contractor that all form submittals,
including those of subcontractors, lower-tier subcontractors, and
suppliers, should be routed through the Prime Contractor for
submittal (Constr. Man. P. 1-52).
w. Labor
i. Minimum wages shall meet Federal or Washington State prevailing wage
rates, whichever is higher.
ii. Intents to pay prevailed wages
1. The Prime Contractor and all subcontractors and lower tier
subcontractors must submit intents to pay prevailed wages. It is the
responsibility of the Documentation Specialist to collect and file the
intents (Std. Spec. 1-07.9 and Special Provisions). The Resident
Engineer shall not permit the Contractor, subcontractors or lower
tier subcontractors onto the job site until their Intents have been
submitted.
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iii. Certified payrolls
1. The Documentation Specialist shall collect and file all certified
payrolls and shall not enter work into the progress payment form
for payment to the Contractor, subcontractors or lower tier
subcontractors, failing to submit the required certified payrolls
within 10 calendar days of the of the end of the preceding weekly
payroll period. (Std. Spec. 1-07.9(5)
2. The Documentation Specialist shall maintain and update a City form
certified payrolls tracking spreadsheet containing all certified
payrolls.
iv. Affidavits of wages paid
1. The Documentation Specialist shall collect and file affidavits of
wages paid from the Contractor and all subcontractors following
physical completion. The City will not accept the project nor release
the contract bond until all such affidavits have been delivered. (Std.
Spec. 1-07.9(5)
v. Interviews (Constr. Man. 1-07.9(1))
1. The Construction Observer shall perform interviews with the
Contractor’s and subcontractor’s worker to verify payment of the
correct wage rates.(Constr. Man. p. 1-86)
x. Project Labor List (Std. Spec. 1-09.6.1.)
i. Project labor lists of the charge rates for all employees shall be submitted
by the contractor and all subcontractors for review and approval by the
Resident Engineer prior to the notice to proceed.
y. Contractor’s Equipment Rate List (Std. Spec. 1-09.4 and 1.09.6.3.)
i. Contractor-owned equipment rates shall be submitted by the contractor
for every piece of equipment potentially used on the job for review and
approval by the Resident Engineer prior to the notice to proceed.
z. Construction Observer and Documentation Specialist Oversight
i. The Resident Engineer shall manage the activities of the Construction
Observer and Documentation Specialist and provide direction and training
as necessary. If the Construction Observer or Documentation Specialist is
failing to perform assigned duties, the Resident Engineer shall attempt to
correct the performance. If the Construction Observer or Documentation
Specialist fails to make the corrections, he or she must be replaced. In the
event the Construction Observer is a City employee, The Construction
Manager shall prepare a written notice of performance failure that must
be delivered to the Project Manager.
ii. If the City employee fails to make the necessary corrections, the Project
Manager will remove the City employee and the Resident Engineer may be
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required to replace the City employee with a Consultant Construction
Observer.
aa. Notice to Proceed
i. The Project Manager will issue the notice to proceed to the Contractor.
ii. Work must begin within 21 days of execution of contract (Std. Spec. 1-
08.4).
bb. Mobilization (Std. Spec.1-09.7)
i. Payment for mobilization will be made in strict compliance with the
Standard Specifications. The numerators for the 5% and 10% thresholds
calculations are the sums of the value of all bid item and force account
work completed up to the cutoff date excluding any amount for the bid
item, mobilization. The divisor for the 5% and 10% thresholds calculations
is the total original contract amount. The basis for the 10% delayed
payment limit until substantial completion is the total original contract
amount.
cc. Weekly Construction Meetings
i. Held in KBA’s or Contractor’s construction office and presided over by the
Resident Engineer.
ii. Required attendees
1. Construction Manager
2. Resident Engineer
3. Documentation Specialist
4. Construction Observer
5. Project Manager
6. Engineer
7. Engineer of Record
8. Permit and Environmental Compliance Manager
9. Contractor Representatives
iii. Agenda
1. Safety
a. Contractor’s report
b. Resident Engineer’s report
c. Construction Observer’s report
2. Meeting minutes
3. Weekly statement of working days
4. Schedule progress
a. Contractor’s weekly look-ahead schedule
b. Up-coming pre-construction meeting dates
c. Critical completion dates
d. Contractor’s plan for meeting critical completion dates
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Documentation Specialist
Documentation Specialist
5. Resident Engineer’s report
6. Construction Observer’s report
7. Environmental compliance report
8. Public outreach report.
9. Submittals
a. Changes to the ROM
b. Materials tracking spreadsheet review.
c. Non- materials tracking spreadsheet review
d. The shall review and supply
updated copies of the materials and non-materials tracking
spreadsheets at every construction meeting.
10. Certified payrolls
a. The shall review and supply
11. RFI’s
updated copies of the Certified payrolls tracking
spreadsheets at every construction meeting.
a. Status
b. The
shall review and supply Documentation Specialist
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Documentation Specialist
Documentation Specialist
Documentation Specialist
updated copies of the RFI tracking spreadsheets and at
every construction meeting.
12. Serial Letters
a. Status
b. The shall review and supply
updated copies of the serial letter tracking spreadsheet at
every construction meeting.
13. Change Orders
a. Status
b. The shall review and supply
updated copies of the Change Order tracking spreadsheet at
every construction meeting.
14. Training
a. Contractor’s status
15. Subcontractor status
a. DBE Status
b. Written approvals
c. Intents to pay prevailing wages
d. Business licenses
e. The shall review and supply
updated copies of the subcontractor tracking spreadsheets
at every construction meeting.
dd. Safety (Std. Spec. 1-07.1)
i. The Division of Occupational Safety and Health requires that every
foreman, supervisor, or other person in charge of a crew have a valid first
aid card. (Constr. Man. Page 1-72)
ii. The Resident Engineer shall obtain the WISHA manuals, particularly Safety
Standards for Construction Work WAC 296-155, General Safety and Health
Standards WAC 296-24, and General Occupational Health Standards WAC
296-62, and shall review them with the Construction Observer/s to ensure
reasonable familiarity to the extent that they can recognize important
requirements. (Constr. Man. Page 1-73)
iii. The Resident Engineer, shall complete OSHA Form 301 for each KBA
employee injured.
iv. Vehicular and pedestrian accidents within project limits shall be reported
by the Construction Observer to the City Police at 911. Construction shall
make a make a note in his IDR of what happened.
ee. Meeting minutes
i. Minutes of pre- construction, weekly construction, and all other contractor
construction meetings shall be kept by the Documentation Specialist.
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Copies of said minutes shall be sent to all participants by the day following
the meeting for review and comment and such comments shall be
returned within 2 days following their receipt. Following corrections, as
may have been necessary, the final minutes will be filed and delivered to
the participants within an additional 2 days or at the next weekly
construction meeting.
ff. Weekly Statements of Working Days
i. Shall be supplied by the Resident Engineer weekly.
ii. This report shall be on LAG Man. form 52.105 that details the number of
workable/unworkable days charged to a project, the reason a day is
charged as unworkable, daily weather codes, the current status of contract
days, and a summary or the week’s construction activity. (Constr. Man.
GEN 1-00.7(1)5.)
gg. Contractor’s Weekly Look-Ahead Schedule
i. The weekly look-ahead shall be for the two-week period beginning the day
following the date of the weekly construction meeting. The weekly look-
ahead schedule must be delivered to the Resident Engineer three working
days prior to the weekly construction meeting (Std. Spec. 1-08.3(2)D). In
the event it is not so delivered, the construction meeting may be delayed
by the Resident Engineer until he or she has completed his or her review
and may suspend work for the period of the meeting delay (Std. Spec. 1-
08.6.2.). The period of such work stoppage will be counted as working days
(Std. Spec. 1-08.6.).
ii. The Resident Engineer and the Construction Observer shall review the
plans, specifications, special provisions, and bid items for work planned for
the up-coming work period
hh. Conformity With and Deviations From Plans and Stakes (Std. Spec 1-05.4)
i. Construction staking
1. It is the responsibility of the Contractor to accurately set
construction staking and to construct the project in conformance
with the plans and specifications. It is the responsibility of the
Construction Observer and Resident Engineer to be familiar with
the Construction staking noted in the plans and specifications.
ii. PROWAG
1. The Construction Observer shall document PROWAG compliance on
all wheelchair ramps and signal construction on WSDOT ADA
Measurement Forms with instructions.
iii. Preconstruction meetings
1. The Resident Engineer shall conduct pre-construction meetings as
may be required by the non-materials submittal list and preceding
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construction of features such as wheelchair ramps and catch basins
/manholes.
2. The Resident Engineer and Construction Observer shall conduct
preconstruction meetings prior to construction of curbs at raised
intersections, wheelchair ramps, and catch basins/manholes. A City,
Wells Williams Project, standard plan for catch basin and manhole
construction shall be supplied to the Contractor personnel.
iv. Raised intersection gutters
1. The Construction Observer and Engineer of Record shall be present
during the forming and pouring of the raised intersection gutters.
v. Catch basins and manholes
1. The Resident Engineer and Construction Observer shall be present
at the construction of the adjustment rings and frames. They shall
both inspect all completed catch basins and manholes immediately
following final adjustment and require reconstruction of those not
meeting the requirements of the standard plan.
ii. Testing
i. The Construction Observer shall contact and schedule testing.
ii. Materials testing will be provided by the Consultant.
iii. Compaction testing will be by The Consultant.
iv. Utilities testing will be by Public Works: water (name and phone number);
sewer and storm (name and phone number).
jj. Permanent Monuments (RCW 58.09.130)
i. The Resident Engineer or the Construction Observer shall report to the
Engineer of Record and Project Manager all permanent monuments found
in the construction zone, not shown on the plans. Whenever a survey
monument needs to be removed or destroyed, the application required by
WAC 332-120-050 shall be submitted to the Department of Natural
Resources. It shall be completed, signed and sealed by the Contractor’s
land surveyor or engineer.
ii. All applications must be completed on forms provided by the Department
of Natural Resources and follow instructions provided by DNR. Completed
applications shall be filed at DNR (WAC 332-120-070).
iii. RCW 58.09.040 requires that, for all monuments that are set or reset, a
record of the monument be filed on a Monumentation Map with the
County Engineer in the county in which the corner exists and the original
sent to the DNR for their records.
kk. Correction Notices
i. Deviations. When the Construction Observer observes the Contractor’s
work deviating from the approved plans and/or specifications he/she shall
AGENDA ITEM #6. j)
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KBA, Inc 7/10/2025
immediately inform the person performing the unapproved work.
ii. The oral notice shall be followed directly with a written correction notice
from the Resident Engineer using a City-approved form and delivered to
the contractor’s on-site foreman or superintendent.
iii. The Contractor will not be paid for unapproved work and it must be
removed and replaced unless the City and Contractor agree to execute a
change order for an acceptable deviation. An adjustment in cost may be
required.
ll. Environmental
i. Contractor compliance with permits and environmental regulations shall
be the primary responsibility of the contractor and enforcement shall be
the primary responsibility of the Permit and Environmental Compliance
Manager. The Construction Observer shall report all violations observed to
the Permit and Environmental Compliance Manager
mm. Work Suspension
i. The Resident Engineer may issue a work suspension order when there is
overwhelming evidence of contractor disregard for an immediate threat to
Life and Safety. (Std. Spec. 1-07.1) and (Constr. Man. 1-07.1 page 1-75).
1. The first course of action is the Construction Observer gives oral
notification to the foreman of the Contractor’s crew involved and
phone notification to the local WISHA office and the Project
Manager if the problem is not corrected immediately. If the Project
Manager determines that immediate action is required he/she may
direct the Construction Observer to immediately Issue a written
work suspension order.
2. Second is oral and written notification to the Contractor’s Project
Manager and the foreman or superintendent and the local WISHA
field office:
3. Third, if the Contractor refuses to address the safety violation and
no WISHA officer is available, the Engineer may issue a written
work suspension order.
ii. The Resident Engineer with input from the Permit and Environmental
Manager may suspend work in the vicinity of archaeological or historical
objects discovery.
iii. The Resident Engineer shall suspend all work in the area of and adjacent to
the discovery of human skeletal remains (Constr. Man. 1-07.16(4)A).
iv. The Resident Engineer may suspend work in the area of a utility conflict
until the solution of the conflict has been determined and a Field Directive
has been issued.
v. All other Work Suspension Orders must be issued by the Project Manager
AGENDA ITEM #6. j)
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KBA, Inc 7/10/2025
following consultation with the Engineer and the City Attorney.
vi. The Work Suspension Order shall be on a City form and must contain, at a
minimum, the following:
1. Identification of the Contract work being performed.
2. A description of the reason or alleged infraction including
WISHA/OSHA rule if available.
3. Location.
4. Time.
5. The name of the Contractor’s person responsible for the alleged
infraction.
6. Photographs and/or video showing the condition or alleged
infraction.
nn. Photographs
i. The Construction Observer shall take photographs of all materials and their
identification markings or tags upon delivery, all changes, and adequate
photographs of construction to create a complete photographic record of
the project construction. All photographs shall be date and time stamped
and given a reference number, and a record kept of the locations of all
photographs (Constr. Man. 10-3.14).
oo. Diary
i. The Construction Observer shall keep a diary record of construction
activity. (Constr. Man. 10-3.6A)
pp. Field Notebooks
i. Field Notebooks shall be completed and maintained by the Construction
Observer (Constr. Man. 10-3.12).
qq. IDR’s
i. The Construction Observer shall complete inspector daily reports for every
day worked by the Contractor. The IDR’s shall be completed in compliance
with Constr. Man. 10-3.6B and delivered to the Documentation Specialist,
Resident Engineer and Project Manager In PDF format at the completion of
each day’s work.
ii. The IDR’s shall be made on WSDOT forms 422-004, 004A and 004B
Revised 07/2019
iii. The Resident Engineer shall review all IDR’s.
rr. Pay Notes (Field Notes) (Constr. Man. 10-3.12)
i. The Construction Observer shall measure and complete records of
quantities of all the bid items constructed each day using WSDOT Form IP
422-635ER EF Revised 2/2009 or KBA provided forms/tracking systems so
long as they meet WSDOT requirements.
ii. The Construction Observer shall present the completed Pay Notes to the
AGENDA ITEM #6. j)
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KBA, Inc 7/10/2025
Contractor the following morning for review and signature and
immediately forward to the Documentation Specialist and Resident
Engineer.
iii. The Resident Engineer shall review all pay notes.
iv. The Documentation Specialist shall prepare and complete Pay Note
records on Pay Note summary spreadsheets for each pay period.
ss. As-Built Plans
i. The Construction Observer shall keep an independent record of all changes
from the plans in his or her diary and in red ink on a full-size set of the
construction plans (Constr. Man. 10-3.11A). The as-built plans shall be
clearly stamped “AS-BUILT DRAWINGS” and kept in the construction office
until physical completion.
ii. All corrections, repairs, revisions and additional details necessary to depict
the work as it was constructed shall be shown on the as-built plans,
whether considered the practice of engineering or not and whether
considered a change to the contract or not.
iii. The as-built drawings shall be current with entries made the day the
construction changes were made.
iv. Changes made pursuant to a Change Order shall be identified on the plans
with the Change Order number.
v. Photographs of the changes shall be taken and referenced on the plans by
reference number.
tt. Requests for Information (RFI’s)
i. Contractor requests for information shall be answered in writing by the
Resident Engineer.
ii. If the RFI is for information missing from the plans or specifications, it shall
be forwarded to the Engineer of Record for a response.
iii. The Documentation Specialist shall maintain and update a City form RFI
tracking spreadsheet containing all RFI’s.
uu. Serial letters
i. Serial letters shall be used for the tracking of time-sensitive
communications that require responses, such as notices, claims, protests,
etc.
ii. The Construction Manager shall consult with the Resident Engineer and
prepare the responses. They shall be reviewed by the Project Manager,
reviewed by the Engineer, reviewed by the City Attorney if necessary, and
sent to the Contractor.
iii. The Documentation Specialist shall maintain and update a City form serial
letter tracking spreadsheet for tracking all protests, disputes, claims,
requests for additional time, and all other time sensitive correspondence
AGENDA ITEM #6. j)
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KBA, Inc 7/10/2025
between the City and the Contractor.
x. Progress Payment Forms
i. Following award, the Project Manager shall input the contract schedule of
prices on the City Progress Payment forms and then shall lock the input
contract data and forward the completed forms to the Resident Engineer
and Documentation Specialist.
ii. Following execution of a change order, the Project Manager shall input the
change order items and estimates and then shall lock the input change
order data and forward the completed forms to the Resident Engineer and
Documentation Specialist.
iii. All the formula columns shall be locked.
ww. Force Account (Std. Spec. 1-9.6)
i. The Construction Observer shall track force account work on City forms.
The forms shall be completed by the end of each day force account work
was performed. The Construction Observer shall sign and obtain the
signature of the Contractor’s representative on all completed force
account tracking forms before the end of the following day. The
Construction Observer shall forward all completed and signed force
account tracking forms to the Resident Engineer, the Project Manager, and
Documentation Specialist.
xx. Progress Payments (Std. Spec. 1-09.90
i. Progress payment invoices shall be prepared and signed by the
Documentation Specialist or Resident Engineer on forms provided by the
City. All bid item quantities shall be based on the pay notes generated for that
pay period.
ii. All input by KBA will be in quantities from the Pay Note Summary
spreadsheet. KBA will check measurement and payment for the complete
bid items of the specifications to verify that the measurement conditions
have been met.
iii. The estimate to complete column must never contain formulas. The input
shall be actual estimated quantities provided by the Construction Observer
and reviewed by the Resident Engineer.
iv. Completed progress payments must be reviewed and signed by the Project
Manager prior to submittal to the Contractor for signature.
v. The Engineer will review, sign, and submit the signed Progress Payment
Invoices to the City Finance Division in time to insure payment to the
contractor within 30 days from the Contractor’s signed progress payment
invoices delivery to the City.
yy. Materials on Hand (Std. Spec.1-09.8)
i. Payment for materials on hand will be made in strict compliance with the
AGENDA ITEM #6. j)
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KBA, Inc 7/10/2025
Standard Specifications.
zz. Field Directives (Std. Spec. 1-04.4.)
i. Written field directives shall be used to enforce correction notices or
initiate change orders. They will be issued by the Resident Engineer or
Construction Observer on City forms.
ii. They shall include a description of required work and in the case of
changes, a rough estimate. Signatures of the initiator, the Resident
Engineer or Construction Observer are required and the Contractor’s
representative for changes.
aaa. Change Orders
i. Change orders shall be prepared by the Resident Engineer on City
approved forms, and in compliance with (Std. Spec. 1-04.4.)
ii. Change orders must be reviewed and signed by the Project Manager,
Engineer, Engineer of Record, Engineer, and others as may be required by
City Policy.
iii. The change order, approved and issued by the Engineer, will be given to
the Contractor for endorsement. If the Contractor fails to endorse and
return the change order, request an extension of time for endorsement or
responds in accordance with Std. Spec. 1-04.4. within 14 days of delivery
to the Contractor, it may be issued unilaterally by the City.
iv. Change orders shall include only force account work, bid item work, or a
lump sum. Mixing any of the above in one change order makes tracking of
force account work impossible.
v. Preparation of change orders shall begin immediately following issuance of
field directives or the decision for a planned change. In the case of a
planned change, the first step is a determination that the change is not a
new project by the City Attorney. The preparation of all change orders is as
follows:
1. Complete a description of the change.
2. Prepare a cost estimate by the Resident Engineer.
3. Get a change order quotation or estimate from the Contractor.
4. Establish force account estimate, bid item, or negotiated lump sum
amount for the equitable adjustment. Force account change orders
are preferable.
5. Update labor list and equipment rate list if necessary.
6. Complete a reason for the change.
7. Execute the change order.
A change order has fixed unit prices and estimated bid item quantities,
fixed as a lump sum, or an open estimate in the case of force account. In
any case it must be executed immediately in order to pay the contractor
AGENDA ITEM #6. j)
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KBA, Inc 7/10/2025
for its work. Force account records are for progress payments, not change
orders.
vi. Minor Changes shall not be used.
vii. Equitable Adjustment includes the cost of the labor, equipment, materials,
bid items, if any, and the costs of non-main office extended overhead, if
any (Std. Spec.1-09.4).
viii. Completed change orders shall be filed by the Documentation Specialist.
ix. The Documentation Specialist shall maintain and update a City form
Change Order tracking spreadsheet that shall include all Field Directives
and Change Orders.
bbb. Protests
i. The procedure for the Contractor to file a protest is set forth in Std. Spec.
1-04.5.
ii. The Resident Engineer, with recommendations from the Construction
Manager and as reviewed and approved by the Project Manager, shall
propose resolution of protests, disputes and claims. (Std. Spec.1-09.11).
Final determination of the response to the Contractor shall be made by the
Engineer.
iii. The Documentation Specialist shall track all protests, disputes and claims
on a City form serial letter tracking spreadsheet.
ccc. Notices
i. The method for serving and receiving notices is set forth in Std. Spec.
1.05.15. Notices from the Contractor shall be sent to the Project Manager.
Notices to the Contractor shall be prepared by the Resident Engineer and
issued by the Project Manager.
ddd. City Public Works Department Notification
i. The Construction Observer shall be responsible for notifying City Public
Works employees when the following work is requested (3.ii.):
ii. Water
1. Pressure Testing
2. Disinfection
3. Purity Testing
iii. Sewer
1. Video
2. Pressure Testing
3. Manhole inspection
iv. Surface Water
1. Video
2. Pressure testing
3. Manhole/catch Basin inspection
AGENDA ITEM #6. j)
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KBA, Inc 7/10/2025
v. Streets
1. Curb/gutter inspection
2. Sidewalk inspection
3. Pavement inspection
4. CONTROLLING ORDER OF CONTRACT DOCUMENTS (Std. Spec. 1-04.2)
a. Addenda,
b. Proposal Form,
c. Special Provisions,
d. Contract Plans,
e. Amendments to the Standard Specifications,
f. Standard Specifications,
g. City of Renton Standard Plans
h. Geotechnical Studies
5. CM CONSTRUCTION OFFICE
a. The construction office shall be provided by the City of Renton, which may consist
of cubicles at City offices.
b. Construction office equipment shall be provided by The City of Renton. In the
event there is a delay in power, cable, or phone connections or equipment
deficiency of any kind, it shall be the responsibility of KBA to temporarily provide
such connections and/or equipment necessary to perform the duties of the KBA.
The City will compensate the KBA for such temporary provision of connections
and/or equipment required to be provided by others.
c. Weekly Construction Meetings will be held in the KBA’s construction field office.
d. Scope of Work. This Scope of Work shall be kept and mounted on a wall in the
construction office at all times.
e. Plans and Specifications. A full size set of Project Plans together with all other
Contract Documents shall be kept and available in the construction office at all
times.
f. Change Tracking. The Construction Observer shall track and record all changes on
separate full size set of plans kept in the construction office. Changes shall be
recorded in red the day of or following the change.
g. Permits. Copies of all project permits shall be kept and mounted on a wall in the
KBA’s construction office at all times.
h. Progress Schedule. A current Progress Schedule of the entire project shall be kept
and mounted on a wall in the construction office at all times. The Resident
Engineer shall track the construction progress with a yellow hi-liter. The
construction progress tracking shall be based on the Pay Notes and be entered as
soon as available.
i. Posting Notices (Std. Spec. 1-07.9(2))
i. The Resident Engineer shall verify that the Contractor posts the required
AGENDA ITEM #6. j)
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KBA, Inc 7/10/2025
notices listed in the referenced standard specification and the additional
documents listed in (Constr. Man. 1-07.(2).
ii. The location of the postings must be as set forth in the Standard
Specifications at the job site or if the project is small and the Contractor
has no on-site construction office, then alternatively, the Contractor may
post the notices at the corporate office and supply each and every
employee working on the project with copies of all the required notices.
Assumptions
Schedule assumes 70 contract days, from September 2025 through November 2025, and a winter
suspension beginning in December 2025 and ending in March 2026. The anticipated completion date for
this project is April 30, 2026.
o Start-up - 7 days
o Construction - 55 Contractor Working Days
o Closeout - 7 days
Estimate does not include overtime or night inspection. Overtime hours for exempt employees are
invoiced at time and a half premium. Night Shift is charged at a 15% premium for all employees on
Direct Labor Costs
This estimate does include Materials Testing Services
This contract is not receiving federal funding contributions and therefore not subject to federal
acquisition requirements (FAR’s).
This Agreement does not have DBE goals or DBE reporting requirements
KBA labor rates provided in this estimate are all inclusive and valid through December 31, 2025, and
the rates provided for 2026 are estimated with a 5% escalation on Direct Salary Costs. Labor will be invoiced
at actual cost.
Client will provide office space for up to two (2) Consultant Staff
The Autodesk Construction Cloud website being used for this Project is proprietary to KBA, Inc., and
may not be used by any other party or on any other project without the written permission and
involvement of KBA, Inc.
RCW 4.24.115 is applicable to KBA’s services provided under this Agreement.
Services provided by KBA under this Agreement will be performed in a manner consistent with that
degree of care and skill ordinarily exercised by members of the same profession currently practicing
under similar circumstances, in the same geographical area and time period.
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Exhibit B
DBE Participation Plan
In the absents of a mandatory DBE goal, a voluntary SBE goal amount of ten percent of the Consultant Agreement
is established. The Consultant shall develop a SBE Participation Plan prior to commencing work. Although the
goal is voluntary, the outreach efforts to provide SBE maximum practicable opportunities are not.
Not Applicable for this Agreement
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Exhibit C
Preparation and Delivery of Electronic Engineering and Other Data
In this Exhibit the agency, as applicable, is to provide a description of the format and standards the consultant is
to use in preparing electronic files for transmission to the agency. The format and standards to be provided may
include, but are not limited to, the following:
I.Surveying, Roadway Design & Plans Preparation Section
A.Survey Data
B.Roadway Design Files
C.Computer Aided Drafting Files
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
D.Specify the Agency’s Right to Review Product with the Consultant
E.Specify the Electronic Deliverables to Be Provided to the Agency
F.Specify What Agency Furnished Services and Information Is to Be Provided
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
II.Any Other Electronic Files to Be Provided
III.Methods to Electronically Exchange Data
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
A.Agency Software Suite
B.Electronic Messaging System
C.File Transfers Format
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Exhibit D
Prime Consultant Cost Computations
AGENDA ITEM #6. j)
KBA PROJECT ESTIMATE
Oaksdale Ave SW Pavement Preservation - CM Services
City of Renton
KBA Job No.: TBD
2025 TOTAL TOTAL
TOTAL ALL INCLUSIVE TOTAL TOTAL ALL INCLUSIVE TOTAL KBA PROJECT KBA
KBA STAFF CLASS ROLE HOURS RATE KBA LABOR HOURS RATE KBA LABOR HOURS LABOR
TASK 01.00 Project Management 41 Hours 9,227$ 18 Hours 4,094$ 59 13,321$
Cameron Bloomer E007 Project Manager 24 255.26$ 6,126.19$ 8 268.02$ 2,144.17$ 32 8,270$
Paul Garrett M003 Project Principal 3 297.80$ 893.40$ 2 312.69$ 625.38$ 5 1,519$
Jill Carter A004 Contract Administrator 14 157.69$ 2,207.70$ 8 165.58$ 1,324.62$ 22 3,532$
TASK 02.00 Preconstruction - Hours -$ - Hours -$ - -$
Wayne Rollins T004 Construction Manager - 190.03$ -$ - 199.53$ -$ - -$
Erica Dougherty E005 CM Quality Specialist - 220.09$ -$ - 231.09$ -$ - -$
TASK 03.00 Construction Management 914 Hours 172,439$ 294 Hours 57,834$ 1,208 230,273$
Wayne Rollins T004 Construction Manager 472 184.37$ 87,023.20$ 208 193.59$ 40,266.67$ 680 127,290$
TBD Inspector T004 Inspector 432 192.63$ 83,214.70$ 80 202.26$ 16,180.64$ 512 99,395$
Erica Dougherty E005 CM Quality Specialist 10 220.09$ 2,200.89$ 6 231.09$ 1,386.56$ 16 3,587$
Subtotal KBA Labor: 955 Hours 181,666$ 312 Hours 61,928$ 1,267 243,594$
KBA EXPENSES
KBA Field Vehicles 7,492 2,530 10,022
Markup 0% - - -
Subtotal KBA Expenses: 7,491.90$ 2,530.01$ 10,022$
SUBCONSULTANTS
HWA GeoSciences 22,500 - 22,500.00$
Markup 0% - - -$
Subtotal Subconsultant Cost: 22,500.00$ -$ 22,500.00$
SUBTOTAL BY YEAR:
ASSUMPTIONS:
All values are rounded to the nearest dollar
Hourly vehicle rates are all inclusive (Hourly Rate +Fuel+Insurance+Maintenance+Sales Tax), and for estimating purposes are escalated at a rate of 6% per year
This estimate assumes 70 working days
No night work is anticipated, night shift is billed with a 15% premium applied to the direct salary rate
No overtime is anticipated, overtime is invoiced at a 50% premium applied to the direct salary rate, for non-exempt employees
7/16/2025
2026
TOTAL EXPENSES
TOTAL SUBCONSULTANTS
276,116$
ESTIMATED PROJECT TOTAL
20262025
2026
2025
211,657.98$ 64,458$
AGENDA ITEM #6. j)
DIRECT OVERHEAD
LABOR PERSONNEL 145.14% x DSC 12.25% x (DSC + ICR)
CLASS CLASSIFICATION
Min.Max.Min.Max.Min.Max.Min.Max.
M-7 Manager VII $133.00 to $261.51 $193.04 to $379.55 $16.29 to $78.53 $342 to $720
M-6 Manager VI $122.00 to $204.43 $177.07 to $296.72 $14.95 to $61.39 $314 to $563
M-5 Manager V $111.00 to $169.15 $161.11 to $245.51 $13.60 to $50.80 $286 to $465
M-4 Manager IV $101.00 to $132.83 $146.59 to $192.79 $12.37 to $39.89 $260 to $366
M-3 Manager III $95.00 to $121.42 $137.88 to $176.22 $11.64 to $36.46 $245 to $334
M-2 Manager II $90.00 to $110.00 $130.63 to $159.65 $11.03 to $33.03 $232 to $303
M-1 Manager I $69.00 to $98.58 $100.15 to $143.09 $8.45 to $29.60 $178 to $271
E-8 Engineering / Professional VIII $95.00 to $126.60 $137.88 to $183.75 $11.64 to $38.02 $245 to $348
E-7 Engineering / Professional VII $85.00 to $114.15 $123.37 to $165.68 $10.41 to $34.28 $219 to $314
E-6 Engineering / Professional VI $74.00 to $103.77 $107.40 to $150.62 $9.07 to $31.16 $190 to $286
E-5 Engineering / Professional V $64.00 to $93.40 $92.89 to $135.56 $7.84 to $28.05 $165 to $257
E-4 Engineering / Professional IV $55.00 to $80.94 $79.83 to $117.48 $6.74 to $24.31 $142 to $223
E-3 Engineering / Professional III $46.00 to $68.49 $66.76 to $99.41 $5.64 to $20.57 $118 to $188
E-2 Engineering / Professional II $37.00 to $55.00 $53.70 to $79.83 $4.53 to $16.52 $95 to $151
E-1 Engineering / Professional I $30.00 to $46.70 $43.54 to $67.78 $3.68 to $14.02 $77 to $128
T-8 Technical Representative VIII $90.00 to $113.11 $130.63 to $164.17 $11.03 to $33.97 $232 to $311
T-7 Technical Representative VII $85.00 to $107.92 $123.37 to $156.64 $10.41 to $32.41 $219 to $297
T-6 Technical Representative VI $72.00 to $101.70 $104.50 to $147.60 $8.82 to $30.54 $185 to $280
T-5 Technical Representative V $58.00 to $91.32 $84.18 to $132.54 $7.11 to $27.42 $149 to $251
T-4 Technical Representative IV $53.00 to $84.06 $76.92 to $122.00 $6.49 to $25.24 $136 to $231
T-3 Technical Representative III $42.00 to $67.45 $60.96 to $97.90 $5.15 to $20.26 $108 to $186
T-2 Technical Representative II $37.00 to $56.04 $53.70 to $81.33 $4.53 to $16.83 $95 to $154
T-1 Technical Representative I $23.00 to $40.47 $33.38 to $58.74 $2.82 to $12.15 $59 to $111
P-8 Project Controls VIII $74.00 to $113.11 $107.40 to $164.17 $9.07 to $33.97 $190 to $311
P-7 Project Controls VII $69.00 to $107.92 $100.15 to $156.64 $8.45 to $32.41 $178 to $297
P-6 Project Controls VI $61.00 to $98.58 $88.54 to $143.09 $7.47 to $29.60 $157 to $271
P-5 Project Controls V $53.00 to $91.32 $76.92 to $132.54 $6.49 to $27.42 $136 to $251
P-4 Project Controls IV $51.00 to $84.06 $74.02 to $122.00 $6.25 to $25.24 $131 to $231
P-3 Project Controls III $42.00 to $67.45 $60.96 to $97.90 $5.15 to $20.26 $108 to $186
P-2 Project Controls II $32.00 to $53.96 $46.44 to $78.32 $3.92 to $16.20 $82 to $148
P-1 Project Controls I $27.00 to $40.47 $39.19 to $58.74 $3.31 to $12.15 $69 to $111
A-7 Administrator VII $69.00 to $101.70 $100.15 to $147.60 $8.45 to $30.54 $178 to $280
A-6 Administrator VI $58.00 to $84.06 $84.18 to $122.00 $7.11 to $25.24 $149 to $231
A-5 Administrator V $53.00 to $71.60 $76.92 to $103.93 $6.49 to $21.50 $136 to $197
A-4 Administrator IV $45.00 to $60.19 $65.31 to $87.36 $5.51 to $18.07 $116 to $166
A-3 Administrator III $32.00 to $51.89 $46.44 to $75.31 $3.92 to $15.58 $82 to $143
A-2 Administrator II $30.00 to $43.58 $43.54 to $63.26 $3.68 to $13.09 $77 to $120
A-1 Administrator I $24.00 to $36.32 $34.83 to $52.72 $2.94 to $10.91 $62 to $100
Note:(1) Billing rates shall equal actual DSC at the time work is performed multiplied by 2.7532 (Labor Multiplier = DSC + Overhead + Fee)
(2) DSC ranges shown are effective July 1, 2025 - December 31, 2025 . OH(ICR) Rate may adjust annually with new WSDOT audit letter.
(3) 15% differential applied for Night Shift work.
(4) Time-and-a-half applied for non-exempt staff working more than 40 hours/week.
(5) For multi-year agreements, DSC Max ranges noted above escalate annually on January 1 with 30 days notice.
DIRECT NON-SALARY REIMBURSABLES
EXPENSE TYPE ITEM RATE
Subconsultants Cost
Field Equipment & Supplies (valued over $100), Reprographics, Couriers Cost
Auto Mileage Higher of current IRS or WSDOT adopted rate
Fuel - a fuel surcharge may apply, if more than 300 miles are travelled in a month $5.00 / Gallon
Lodging & Per Diem Per WSDOT Travel Directives
THIS INFORMATION IS CONFIDENTIAL AND PROPRIETARY TO KBA, INC.
FEE INCLUSIVE
SALARY COST
Billing Rate and Fee Schedule
DSC Rates - Effective 7/1/25 through 12/31/25
HOURLY RATE
Project Assigned SUV (compact & full size pickup truck rates provided upon request).
Rates quoted include sales tax which will be applied upon invoicing.$8.29 / Hour Including Tax
KBA, Inc.
11201 SE 8th Street - Suite 160
Bellevue, WA 98006
KBA Rates for Field Office Staff
\\Kba-server\kba-data\Projects\Contracts\Client\Renton\B2501401_Oaksdale Ave SW\Negotiations\NonWSDOT ANTE_Field OH_145.14%_7-1-25 to 12-31-25 Printed 7/16/2025
AGENDA ITEM #6. j)
DIRECT OVERHEAD
LABOR PERSONNEL 152.67% x DSC 12.25% x (DSC + ICR)
CLASS CLASSIFICATION
Min.Max.Min.Max.Min.Max.Min.Max.
M-7 Manager VII $133.00 to $261.51 $203.05 to $399.25 $16.29 to $80.94 $352 to $742
M-6 Manager VI $122.00 to $204.43 $186.26 to $312.11 $14.95 to $63.28 $323 to $580
M-5 Manager V $111.00 to $169.15 $169.46 to $258.24 $13.60 to $52.36 $294 to $480
M-4 Manager IV $101.00 to $132.83 $154.20 to $202.79 $12.37 to $41.11 $268 to $377
M-3 Manager III $95.00 to $121.42 $145.04 to $185.36 $11.64 to $37.58 $252 to $344
M-2 Manager II $90.00 to $110.00 $137.40 to $167.94 $11.03 to $34.05 $238 to $312
M-1 Manager I $69.00 to $98.58 $105.34 to $150.51 $8.45 to $30.51 $183 to $280
E-8 Engineering / Professional VIII $95.00 to $126.60 $145.04 to $193.29 $11.64 to $39.19 $252 to $359
E-7 Engineering / Professional VII $85.00 to $114.15 $129.77 to $174.27 $10.41 to $35.33 $225 to $324
E-6 Engineering / Professional VI $74.00 to $103.77 $112.98 to $158.43 $9.07 to $32.12 $196 to $294
E-5 Engineering / Professional V $64.00 to $93.40 $97.71 to $142.59 $7.84 to $28.91 $170 to $265
E-4 Engineering / Professional IV $55.00 to $80.94 $83.97 to $123.58 $6.74 to $25.05 $146 to $230
E-3 Engineering / Professional III $46.00 to $68.49 $70.23 to $104.56 $5.64 to $21.20 $122 to $194
E-2 Engineering / Professional II $37.00 to $55.00 $56.49 to $83.97 $4.53 to $17.02 $98 to $156
E-1 Engineering / Professional I $30.00 to $46.70 $45.80 to $71.29 $3.68 to $14.45 $79 to $132
T-8 Technical Representative VIII $90.00 to $113.11 $137.40 to $172.69 $11.03 to $35.01 $238 to $321
T-7 Technical Representative VII $85.00 to $107.92 $129.77 to $164.77 $10.41 to $33.40 $225 to $306
T-6 Technical Representative VI $72.00 to $101.70 $109.92 to $155.26 $8.82 to $31.48 $191 to $288
T-5 Technical Representative V $58.00 to $91.32 $88.55 to $139.42 $7.11 to $28.27 $154 to $259
T-4 Technical Representative IV $53.00 to $84.06 $80.92 to $128.33 $6.49 to $26.02 $140 to $238
T-3 Technical Representative III $42.00 to $67.45 $64.12 to $102.98 $5.15 to $20.88 $111 to $191
T-2 Technical Representative II $37.00 to $56.04 $56.49 to $85.55 $4.53 to $17.34 $98 to $159
T-1 Technical Representative I $23.00 to $40.47 $35.11 to $61.79 $2.82 to $12.53 $61 to $115
P-8 Project Controls VIII $74.00 to $113.11 $112.98 to $172.69 $9.07 to $35.01 $196 to $321
P-7 Project Controls VII $69.00 to $107.92 $105.34 to $164.77 $8.45 to $33.40 $183 to $306
P-6 Project Controls VI $61.00 to $98.58 $93.13 to $150.51 $7.47 to $30.51 $162 to $280
P-5 Project Controls V $53.00 to $91.32 $80.92 to $139.42 $6.49 to $28.27 $140 to $259
P-4 Project Controls IV $51.00 to $84.06 $77.86 to $128.33 $6.25 to $26.02 $135 to $238
P-3 Project Controls III $42.00 to $67.45 $64.12 to $102.98 $5.15 to $20.88 $111 to $191
P-2 Project Controls II $32.00 to $53.96 $48.85 to $82.38 $3.92 to $16.70 $85 to $153
P-1 Project Controls I $27.00 to $40.47 $41.22 to $61.79 $3.31 to $12.53 $72 to $115
A-7 Administrator VII $69.00 to $101.70 $105.34 to $155.26 $8.45 to $31.48 $183 to $288
A-6 Administrator VI $58.00 to $84.06 $88.55 to $128.33 $7.11 to $26.02 $154 to $238
A-5 Administrator V $53.00 to $71.60 $80.92 to $109.32 $6.49 to $22.16 $140 to $203
A-4 Administrator IV $45.00 to $60.19 $68.70 to $91.89 $5.51 to $18.63 $119 to $171
A-3 Administrator III $32.00 to $51.89 $48.85 to $79.22 $3.92 to $16.06 $85 to $147
A-2 Administrator II $30.00 to $43.58 $45.80 to $66.54 $3.68 to $13.49 $79 to $124
A-1 Administrator I $24.00 to $36.32 $36.64 to $55.45 $2.94 to $11.24 $64 to $103
Note:(1) Billing rates shall equal actual DSC at the time work is performed multiplied by 2.8374 (Labor Multiplier = DSC + Overhead + Fee)
(2) DSC ranges shown are effective July 1, 2025 - December 31, 2025 . OH(ICR) Rate may adjust annually with new WSDOT audit letter.
(3) 15% differential applied for Night Shift work.
(4) Time-and-a-half applied for non-exempt staff working more than 40 hours/week.
(5) For multi-year agreements, DSC Max ranges noted above escalate annually on January 1 with 30 days notice.
DIRECT NON-SALARY REIMBURSABLES
EXPENSE TYPE ITEM RATE
Subconsultants Cost
Field Equipment & Supplies (valued over $100), Reprographics, Couriers Cost
Auto Mileage Higher of current IRS or WSDOT adopted rate
Fuel - a fuel surcharge may apply, if more than 300 miles are travelled in a month $5.00 / Gallon
Lodging & Per Diem Per WSDOT Travel Directives
THIS INFORMATION IS CONFIDENTIAL AND PROPRIETARY TO KBA, INC.
FEE INCLUSIVE
SALARY COST
Billing Rate and Fee Schedule
DSC Rates - Effective 7/1/25 through 12/31/25
HOURLY RATE
Project Assigned SUV (compact & full size pickup truck rates provided upon request).
Rates quoted include sales tax which will be applied upon invoicing.$8.29 / Hour Including Tax
KBA, Inc.
11201 SE 8th Street - Suite 160
Bellevue, WA 98006
KBA Rates for Home Office Staff
\\Kba-server\kba-data\Projects\Contracts\Client\Renton\B2501401_Oaksdale Ave SW\Negotiations\NonWSDOT ANTE_Field OH_145.14%_7-1-25 to 12-31-25 Printed 7/16/2025
AGENDA ITEM #6. j)
April 22, 2025
KBA, Inc
11201 SE 8th Street, Suite 160
Bellevue, WA 98004
Subject: Acceptance FYE 2024 ICR – Risk Assessment Review
Dear Andy Jones:
Based on Washington State Department of Transportation’s (WSDOT) Risk Assessment review
of your Indirect Cost Rate (ICR), we have accepted your proposed FYE 2024 ICR of 152.67% and
145.14% of direct labor for Home and Field office. This rate will be applicable for WSDOT
Agreements and Local Agency Contracts in Washington only. This rate may be subject to
additional review if considered necessary by WSDOT. Your ICR must be updated on an annual
basis.
Costs billed to agreements/contracts will still be subject to audit of actual costs, based on the terms
and conditions of the respective agreement/contract.
This was not a cognizant review. Any other entity contracting with your firm is responsible for
determining the acceptability of the ICR.
If you have any questions, feel free to contact our office at (360) 704-6397 or via email
consultantrates@wsdot.wa.gov.
Regards,
SCHATZIE HARVEY, CPA
Contract Services Manager
SH: kb
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Exhibit E
Sub-consultant Cost Computations
If no sub-consultant participation listed at this time. The CONSULTANT shall not sub-contract for the
performance of any work under this AGREEMENT without prior written permission of the AGENCY. Refer to
section VI “Sub-Contracting” of this AGREEMENT.
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Exhibit F - Title VI Assurances Appendix A & E
APPENDIX A
During the performance of this contract, the contractor, for itself, its assignees, and successors in
interest (hereinafter referred to as the "contractor") agrees as follows:
1.Compliance with Regulations: The contractor (hereinafter includes consultants) will comply with the Acts
and the Regulations relative to Non-discrimination in Federally-assisted programs of the U.S. Department of
Transportation, (Federal Highway Administration), as they may be amended from time to time, which are
herein incorporated by reference and made a part of this contract.
2.Non-discrimination: The contractor, with regard to the work performed by it during the contract, will not
discriminate on the grounds of race, color, or national origin in the selection and retention of subcontractors,
including procurements of materials and leases of equipment. The contractor will not participate directly or
indirectly in the discrimination prohibited by the Acts and the Regulations, including employment practices
when the contract covers any activity, project, or program set forth in Appendix B of 49 CFR Part 21.
[Include Washington State Department of Transportation specific program requirements.]
3.Solicitations for Subcontracts, Including Procurements of Materials and Equipment: In all solicitations,
either by competitive bidding, or negotiation made by the contractor for work to be performed under a
subcontract, including procurements of materials, or leases of equipment, each potential subcontractor or
supplier will be notified by the contractor of the contractor's obligations under this contract and the Acts and the
Regulations relative to Non-discrimination on the grounds of race, color, or national origin. [Include
Washington State Department of Transportation specific program requirements.]
4.Information and Reports: The contractor will provide all information and reports required by the Acts, the
Regulations, and directives issued pursuant thereto and will permit access to its books, records, accounts, other
sources of information, and its facilities as may be determined by the Recipient or the (Federal Highway
Administration) to be pertinent to ascertain compliance with such Acts, Regulations, and instructions. Where
any information required of a contractor is in the exclusive possession of another who fails or refuses to furnish
the information, the contractor will so certify to the Recipient or the (Federal Highway Administration), as
appropriate, and will set forth what efforts it has made to obtain the information.
5.Sanctions for Noncompliance: In the event of a contractor's noncompliance with the Non- discrimination
provisions of this contract, the Recipient will impose such contract sanctions as it or the (Federal Highway
Administration) may determine to be appropriate, including, but not limited to:
a.withholding payments to the contractor under the contract until the contractor complies; and/or
b.cancelling, terminating, or suspending a contract, in whole or in part.
6.Incorporation of Provisions: The contractor will include the provisions of paragraphs one through six in every
subcontract, including procurements of materials and leases of equipment, unless exempt by the Acts, the
Regulations and directives issued pursuant thereto. The contractor will take action with respect to any
subcontract or procurement as the Recipient or the (Federal Highway Administration) may direct as a means
of enforcing such provisions including sanctions for noncompliance. Provided, that if the contractor becomes
involved in, or is threatened with litigation by a subcontractor, or supplier because of such direction, the
contractor may request the Recipient to enter into any litigation to protect the interests of the Recipient. In
addition, the contractor may request the United States to enter into the litigation to protect the interests of the
United States.
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Exhibit F - Title VI Assurances Appendix A & E
APPENDIX E
During the performance of this contract, the contractor, for itself, its assignees, and successors in interest
(hereinafter referred to as the "contractor") agrees to comply with the following non-discrimination statutes
and authorities; including but not limited to:
Pertinent Non-Discrimination Authorities:
•Title VI of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seq., 78 stat. 252), (prohibits
discrimination on the basis of race, color, national origin); and 49 CFR Part 21.
•The Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, (42 U.S.C. §
4601), (prohibits unfair treatment of persons displaced or whose property has been acquired because of
Federal or Federal-aid programs and projects);
•Federal-Aid Highway Act of 1973, (23 U.S.C. § 324 et seq.), (prohibits discrimination on the basis of
sex);
•Section 504 of the Rehabilitation Act of 1973, (29 U.S.C. § 794 et seq.), as amended, (prohibits
discrimination on the basis of disability); and 49 CFR Part 27;
•The Age Discrimination Act of 1975, as amended, (42 U.S.C. § 6101 et seq.), (prohibits discrimination
on the basis of age);
•Airport and Airway Improvement Act of 1982, (49 USC § 471, Section 47123), as amended, (prohibits
discrimination based on race, creed, color, national origin, or sex);
•The Civil Rights Restoration Act of 1987, (PL 100-209), (Broadened the scope, coverage and
applicability of Title VI of the Civil Rights Act of 1964, The Age Discrimination Act of 1975 and
Section 504 of the Rehabilitation Act of 1973, by expanding the definition of the terms "programs or
activities" to include all of the programs or activities of the Federal-aid recipients, sub-recipients and
contractors, whether such programs or activities are Federally funded or not);
•Titles II and III of the Americans with Disabilities Act, which prohibit discrimination on the basis of
disability in the operation of public entities, public and private transportation systems, places of public
accommodation, and certain testing entities (42 U.S.C. §§ 12131-12189) as implemented by
Department of Transportation regulations at 49 C.F.R. parts 37 and 38;
•The Federal Aviation Administration's Non-discrimination statute (49 U.S.C. § 47123) (prohibits
discrimination on the basis of race, color, national origin, and sex);
•Executive Order 12898, Federal Actions to Address Environmental Justice in Minority Populations and
Low-Income Populations, which ensures discrimination against minority populations by discouraging
programs, policies, and activities with disproportionately high and adverse human health or
environmental effects on minority and low-income populations;
•Executive Order 13166, Improving Access to Services for Persons with Limited English Proficiency,
and resulting agency guidance, national origin discrimination includes discrimination because of limited
English proficiency (LEP). To ensure compliance with Title VI, you must take reasonable steps to
ensure that LEP persons have meaningful access to your programs (70 Fed. Reg. at 74087 to 74100);
•Title IX of the Education Amendments of 1972, as amended, which prohibits you from discriminating
because of sex in education programs or activities (20 U.S.C. 1681 et seq).
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Exhibit G
Certification Document
Exhibit G-1(a) Certification of Consultant
Exhibit G-1(b) Certification of
Exhibit G-2
Exhibit G-3
Certification Regarding Debarment, Suspension and Other Responsibility Matters - Primary
Covered Transactions
Certification Regarding the Restrictions of the Use of Federal Funds for Lobbying
Certificate of Current Cost or Pricing Data Exhibit G-4
City of Renton
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Exhibit G-1(a) Certification of Consultant
I hereby certify that I am the and duly authorized representative of the firm of
______________________________________________________________________________________
whose address is
______________________________________________________________________________________
and that neither the above firm nor I have
a)Employed or retained for a commission, percentage, brokerage, contingent fee, or other consideration,
any firm or person (other than a bona fide employee working solely for me or the above CONSULTANT)
to solicit or secure this AGREEMENT;
b)Agreed, as an express or implied condition for obtaining this contract, to employ or retain the services of
any firm or person in connection with carrying out this AGREEMENT; or
c)Paid, or agreed to pay, to any firm, organization or person (other than a bona fide employee working
solely for me or the above CONSULTANT) any fee, contribution, donation, or consideration of any kind
for, or in connection with, procuring or carrying out this AGREEMENT; except as hereby expressly
stated (if any);
I acknowledge that this certificate is to be furnished to the _________________________________________
and the Federal Highway Administration, U.S. Department of Transportation in connection with this
AGREEMENT involving participation of Federal-aid highway funds, and is subject to applicable State and
Federal laws, both criminal and civil.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
AGENDA ITEM #6. j)
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Exhibit G-2 Certification Regarding Debarment Suspension and Other Responsibility
Matters - Primary Covered Transactions
I.The prospective primary participant certifies to the best of its knowledge and belief, that it and its
principals:
A.Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded from covered transactions by any Federal department or agency;
B.Have not within a three (3) year period preceding this proposal been convicted of or had a civil
judgment rendered against them for commission of fraud or a criminal offense in connection with
obtaining, attempting to obtain, or performing a public (Federal, State, or local) transaction or
contract under a public transaction; violation of Federal or State anti-trust statues or commission of
embezzlement, theft, forgery, bribery, falsification or destruction of records, making false statements,
or receiving stolen property;
C.Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity
(Federal, State, or local) with commission of any of the offenses enumerated in paragraph (1)(b) of
this certification; an
D.Have not within a three (3) year period preceding this application / proposal had one or more public
transactions (Federal, State and local) terminated for cause or default.
II.Where the prospective primary participant is unable to certify to any of the statements in this
certification such prospective participant shall attach an explanation to this proposal.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Exhibit G-3 Certification Regarding the Restrictions of the Use of Federal Funds for
Lobbying
The prospective participant certifies, by signing and submitting this bid or proposal, to the best of his or her
knowledge and belief, that:
1.No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of any Federal agency, a
Member of Congress, an officer or employee of Congress, or any employee of a Member of Congress in
connection with the awarding of any Federal contract, the making of any Federal grant, the making of
any Federal loan, the entering into of any cooperative AGREEMENT, and the extension, continuation,
renewal, amendment, or modification of Federal contract, grant, loan or cooperative AGREEMENT.
2.If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any Federal agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with this Federal contract, grant, loan or cooperative AGREEMENT, the undersigned shall complete and
submit Standard Form - LLL, “Disclosure Form to Report Lobbying,” in accordance with its
instructions.
This certification is a material representation of fact upon which reliance was placed when this
transaction was made or entered into. Submission of this certification is a prerequisite for making or
entering into this transaction imposed by Section 1352, Title 31, U.S. Code. Any person who fails to file
the require certification shall be subject to a civil penalty of not less than $10,000.00, and not more than
$100,000.00 for each such failure.
The prospective participant also agrees by submitting his or her bid or proposal that he or she shall
require that the language of this certification be included in all lower tier sub-contracts, which exceed
$100,000 and that all such sub-recipients shall certify and disclose accordingly.
Consultant (Firm Name)
Signature (Authorized Official of Consultant) Date
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Exhibit G-4 Certification of Current Cost or Pricing Data
This is to certify that, to the best of my knowledge and belief, the cost or pricing data (as defined in section of
the Federal Acquisition Regulation (FAR) and required under FAR subsection 15.403-4) submitted, either
actually or by specific identification in writing, to the Contracting Officer or to the Contracting Officer’s
representative in support of ______________________________________* are accurate, complete, and current
as of ______________________________________________**.
This certification includes the cost or pricing data supporting any advance AGREEMENT’s and forward pricing
rate AGREEMENT’s between the offer or and the Government that are part of the proposal.
Firm: ___________________________________________________________________________
Signature Title
Date of Execution __________________________________________________________***:
*Identify the proposal, quotation, request for pricing adjustment, or other submission involved, giving the appropriate identifying number (e.g. project title.)
**Insert the day, month, and year, when price negotiations were concluded and price AGREEMENT was reached.
***Insert the day, month, and year, of signing, which should be as close as practicable to the date when the price negotiations were concluded and the
contract price was agreed to.
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Exhibit H - Not Appplicable
Liability Insurance Increase
To Be Used Only If Insurance Requirements Are Increased
The professional liability limit of the CONSULTANT to the AGENCY identified in Section XII, Legal Relations
and Insurance of this Agreement is amended to $ _______________________ .
The CONSULTANT shall provide Professional Liability insurance with minimum per occurrence limits in the
amount of $ __________________________________.
Such insurance coverage shall be evidenced by one of the following methods:
•Certificate of Insurance
•Self-insurance through an irrevocable Letter of Credit from a qualified financial institution
Self-insurance through documentation of a separate fund established exclusively for the payment of professional
liability claims, including claim amounts already reserved against the fund, safeguards established for payment
from the fund, a copy of the latest annual financial statements, and disclosure of the investment portfolio for
those funds.
Should the minimum Professional Liability insurance limit required by the AGENCY as specified above exceed
$1 million per occurrence or the value of the contract, whichever is greater, then justification shall be submitted
to the Federal Highway Administration (FHWA) for approval to increase the minimum insurance limit.
If FHWA approval is obtained, the AGENCY may, at its own cost, reimburse the CONSULTANT for the
additional professional liability insurance required.
Notes: Cost of added insurance requirements: $ ___________________________.
•Include all costs, fee increase, premiums.
•This cost shall not be billed against an FHWA funded project.
•For final contracts, include this exhibit
______________________________________________________________________
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Exhibit I - Not Applicable
Alleged Consultant Design Error Procedures
The purpose of this exhibit is to establish a procedure to determine if a consultant has alleged design error is of a
nature that exceeds the accepted standard of care. In addition, it will establish a uniform method for the
resolution and/or cost recovery procedures in those instances where the agency believes it has suffered some
material damage due to the alleged error by the consultant.
Step 1 Potential Consultant Design Error(s) is Identified by Agency’s Project Manager
At the first indication of potential consultant design error(s), the first step in the process is for the
Agency’s project manager to notify the Director of Public Works or Agency Engineer regarding the
potential design error(s). For federally funded projects, the Region Local Programs Engineer should be
informed and involved in these procedures. (Note: The Director of Public Works or Agency Engineer
may appoint an agency staff person other than the project manager, who has not been as directly
involved in the project, to be responsible for the remaining steps in these procedures.)
Step 2 Project Manager Documents the Alleged Consultant Design Error(s)
After discussion of the alleged design error(s) and the magnitude of the alleged error(s), and with the
Director of Public Works or Agency Engineer’s concurrence, the project manager obtains more detailed
documentation than is normally required on the project. Examples include all decisions and descriptions
of work, photographs, records of labor, materials, and equipment.
Step 3 Contact the Consultant Regarding the Alleged Design Error(s)
If it is determined that there is a need to proceed further, the next step in the process is for the project
manager to contact the consultant regarding the alleged design error(s) and the magnitude of the alleged
error(s). The project manager and other appropriate agency staff should represent the agency and the
consultant should be represented by their project manager and any personnel (including sub-consultants)
deemed appropriate for the alleged design error(s) issue.
Step 4 Attempt to Resolve Alleged Design Error with Consultant
After the meeting(s) with the consultant have been completed regarding the consultant’s alleged design
error(s), there are three possible scenarios:
•It is determined via mutual agreement that there is not a consultant design error(s). If this is the case,
then the process will not proceed beyond this point.
•It is determined via mutual agreement that a consultant design error(s) occurred. If this is the case,
then the Director of Public Works or Agency Engineer, or their representatives, negotiate a settlement
with the consultant. The settlement would be paid to the agency or the amount would be reduced
from the consultant’s agreement with the agency for the services on the project in which the design
error took place. The agency is to provide LP, through the Region Local Programs Engineer, a
summary of the settlement for review and to make adjustments, if any, as to how the settlement
affects federal reimbursements. No further action is required.
•There is not a mutual agreement regarding the alleged consultant design error(s). The consultant may
request that the alleged design error(s) issue be forwarded to the Director of Public Works or Agency
Engineer for review. If the Director of Public Works or Agency Engineer, after review with their legal
counsel, is not able to reach mutual agreement with the consultant, proceed to Step 5.
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Step 5 Forward Documents to Local Programs
For federally funded projects, all available information, including costs, should be forwarded through the
Region Local Programs Engineer to LP for their review and consultation with the FHWA. LP will meet
with representatives of the agency and the consultant to review the alleged design error(s), and attempt to
find a resolution to the issue. If necessary, LP will request assistance from the Attorney General’s Office
for legal interpretation. LP will also identify how the alleged error(s) affects eligibility of project costs
for federal reimbursement.
•If mutual agreement is reached, the agency and consultant adjust the scope of work and costs to
reflect the agreed upon resolution. LP, in consultation with FHWA, will identify the amount of federal
participation in the agreed upon resolution of the issue.
•If mutual agreement is not reached, the agency and consultant may seek settlement by arbitration or
by litigation.
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Exhibit J
Consultant Claim Procedures
The purpose of this exhibit is to describe a procedure regarding claim(s) on a consultant agreement. The
following procedures should only be utilized on consultant claims greater than $1,000. If the consultant’s
claim(s) total a $1,000 or less, it would not be cost effective to proceed through the outlined steps. It is
suggested that the Director of Public Works or Agency Engineer negotiate a fair and reasonable price for the
consultant’s claim(s) that total $1,000 or less.
This exhibit will outline the procedures to be followed by the consultant and the agency to consider a potential
claim by the consultant.
Step 1 Consultant Files a Claim with the Agency Project Manager
If the consultant determines that they were requested to perform additional services that were outside of
the agreement’s scope of work, they may be entitled to a claim. The first step that must be completed is
the request for consideration of the claim to the Agency’s project manager.
The consultant’s claim must outline the following:
•Summation of hours by classification for each firm that is included in the claim
•Any correspondence that directed the consultant to perform the additional work;
•Timeframe of the additional work that was outside of the project scope;
•Summary of direct labor dollars, overhead costs, profit and reimbursable costs associated with the
additional work; and
•Explanation as to why the consultant believes the additional work was outside of the agreement
scope of work.
Step 2 Review by Agency Personnel Regarding the Consultant’s Claim for Additional Compensation
After the consultant has completed step 1, the next step in the process is to forward the request to the
Agency’s project manager. The project manager will review the consultant’s claim and will met with the
Director of Public Works or Agency Engineer to determine if the Agency agrees with the claim. If the
FHWA is participating in the project’s funding, forward a copy of the consultant’s claim and the
Agency’s recommendation for federal participation in the claim to the WSDOT Local Programs through
the Region Local Programs Engineer. If the claim is not eligible for federal participation, payment will
need to be from agency funds.
If the Agency project manager, Director of Public Works or Agency Engineer, WSDOT Local Programs
(if applicable), and FHWA (if applicable) agree with the consultant’s claim, send a request memo,
including backup documentation to the consultant to either supplement the agreement, or create a new
agreement for the claim. After the request has been approved, the Agency shall write the supplement
and/or new agreement and pay the consultant the amount of the claim. Inform the consultant that the
final payment for the agreement is subject to audit. No further action in needed regarding the claim
procedures.
If the Agency does not agree with the consultant’s claim, proceed to step 3 of the procedures.
AGENDA ITEM #6. j)
Local Agency A&E Professional Services Agreement Number ____________
Negotiated Hourly Rate Consultant Agreement Revised 07/30/2021
Step 3 Preparation of Support Documentation Regarding Consultant’s Claim(s)
If the Agency does not agree with the consultant’s claim, the project manager shall prepare a summary
for the Director of Public Works or Agency Engineer that included the following:
•Copy of information supplied by the consultant regarding the claim;
•Agency’s summation of hours by classification for each firm that should be included in the claim
•Any correspondence that directed the consultant to perform the additional work;
•Agency’s summary of direct labor dollars, overhead costs, profit and reimbursable costs associate
with the additional work;
•Explanation regarding those areas in which the Agency does/does not agree with the consultant’s
claim(s);
•Explanation to describe what has been instituted to preclude future consultant claim(s); and
•Recommendations to resolve the claim.
Step 4 Director of Public Works or Agency Engineer Reviews Consultant Claim and Agency
Documentation
The Director of Public Works or Agency Engineer shall review and administratively approve or
disapprove the claim, or portions thereof, which may include getting Agency Council or Commission
approval (as appropriate to agency dispute resolution procedures). If the project involves federal
participation, obtain concurrence from WSDOT Local Programs and FHWA regarding final settlement
of the claim. If the claim is not eligible for federal participation, payment will need to be from agency
funds.
Step 5 Informing Consultant of Decision Regarding the Claim
The Director of Public Works or Agency Engineer shall notify (in writing) the consultant of their final
decision regarding the consultant’s claim(s). Include the final dollar amount of the accepted claim(s) and
rationale utilized for the decision.
Step 6 Preparation of Supplement or New Agreement for the Consultant’s Claim(s)
The agency shall write the supplement and/or new agreement and pay the consultant the amount of the
claim. Inform the consultant that the final payment for the agreement is subject to audit
AGENDA ITEM #6. j)
1. KBA Oakesdale Construction Management
Full
Final Audit Report 2025-09-09
Created:2025-09-08
By:Jean Peabody (jpeabody@kbacm.com)
Status:Signed
Transaction ID:CBJCHBCAABAAH6-5Zqhnr9FHf9qEByLENXF52W8nhFya
"1. KBA Oakesdale Construction Management Full" History
Document created by Jean Peabody (jpeabody@kbacm.com)
2025-09-08 - 6:41:26 PM GMT
Document emailed to Cameron Bloomer (cbloomer@kbacm.com) for approval
2025-09-08 - 6:42:34 PM GMT
Email viewed by Cameron Bloomer (cbloomer@kbacm.com)
2025-09-08 - 6:42:44 PM GMT
Document approved by Cameron Bloomer (cbloomer@kbacm.com)
Approval Date: 2025-09-08 - 7:09:45 PM GMT - Time Source: server
Document emailed to Kristen Overleese (koverleese@kbacm.com) for signature
2025-09-08 - 7:09:50 PM GMT
Email viewed by Kristen Overleese (koverleese@kbacm.com)
2025-09-08 - 7:09:58 PM GMT
Document e-signed by Kristen Overleese (koverleese@kbacm.com)
Signature Date: 2025-09-09 - 2:56:36 PM GMT - Time Source: server
Document emailed to Jean Peabody (jpeabody@kbacm.com) for approval
2025-09-09 - 2:56:41 PM GMT
Email viewed by Jean Peabody (jpeabody@kbacm.com)
2025-09-09 - 2:56:51 PM GMT
Document approved by Jean Peabody (jpeabody@kbacm.com)
Approval Date: 2025-09-09 - 3:45:53 PM GMT - Time Source: server
AGENDA ITEM #6. j)
Agreement completed.
2025-09-09 - 3:45:53 PM GMT
AGENDA ITEM #6. j)
AB - 3949
City Council Regular Meeting - 06 Oct 2025
SUBJECT/TITLE: Stride Program Station Access Allowance Agreement with Sound
Transit for Lake Washington Blvd Hawk Signal Project
RECOMMENDED ACTION: Refer to Transportation (Aviation) Committee
DEPARTMENT: Public Works Transportation Systems Division
STAFF CONTACT: Flora Lee, Transportation Principal Civil Engineer
EXT.: 7303
FISCAL IMPACT SUMMARY:
The Public Works Transportation Systems Division was awarded funding through Central Puget Sound Regional
Transit Authority (Sound Transit) for the Lake Washington Blvd N. High-Intensity Activated Crosswalk (HAWK)
Signal Project (TIP No. 24-08.4) in the amount of $790,000. The grant will fully fund both the design and
construction phases of the project. Local matching funds is not required for the project. This project budget
will be allocated to fund the TIP Traffic Safety Program, Project Account No. 122115, as part of the 2025 year
end budget adjustment.
SUMMARY OF ACTION:
In 2024, the Lake Washington Blvd HAWK Signal Project was selected for a not to exceed $790,000 Stride
Access Allowance Fund grant from Sound Transit. The Stride Access Allowance Fund Project Agreement is
required in order to obligate grant funding for the design phase of the project in the amount of $233,000, and
after review of final design, for the construction phase in the amount of $557,000. Design is anticipated to
begin in late 2025 and be completed in early 2026. Construction is anticipated to begin after completion of
design in 2026, and the remainder of the awarded grant funding will be obligated by Sound Transit at that
time. This grant will fully fund the project with later budget adjustments.
Sound Transit will provide necessary funding for design and construction of an enhanced crossing on Lake
Washington Blvd N. at May Creek Trail to improve pedestrian and bicycle safety. Lake Washington Blvd N is a
heavily travelled two-lane collector street, and the May Creek Trail and Eastside Rail Corridor will attract a
significant number of pedestrians connecting between the two trails desiring to cross the street. Pedestrians
will use the trails for circulation between the Bus Rapid Transit (BRT) station and adjacent neighborhoods.
This project will install a HAWK signal at south end of sidewalk on Lake Washington Blvd N to connect to
Eastside Rail Corridor. The design includes a HAWK signal and street lighting, ADA connection to trail, and
connection to the existing on-street walkway and bike facilities.
EXHIBITS:
A. Stride Program Station Access Allowance Agreement
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Stride Program Station Access Allowance Agreement in an
amount not to exceed $790,000 with Sound Transit including the obligation of the grant funding to accomplish
the Lake Washington Blvd Hawk Signal Project.
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STRIDE PROGRAM STATION ACCESS ALLOWANCE AGREEMENT
BETWEEN CITY OF RENTON AND THE CENTRAL PUGET SOUND
REGIONAL TRANSIT AUTHORITY FOR
LAKE WASHINGTON BLVD HAWK SIGNAL PROJECT
GA 0045-25
This Agreement, made and entered into between the City of Renton (hereinafter “City”), and the
Central Puget Sound Regional Transit Authority, (hereinafter "Sound Transit") (collectively, the
“Parties” and individually, a “Party”).
WHEREAS, the Sound Transit 3 (“ST3”) high capacity transit system expansion plan (the “ST3
Plan”) was approved by the voters in November 2016 and included station access allowances to
support high-quality passenger access and bus-rail transit integration;
WHEREAS, the Stride Program, as a component of the ST3 Plan, includes station access
allowances to support high-quality passenger access and bus-rail transit integration, including
projects for the I-405 BRT project and the SR 522/NE 145th BRT project;
WHEREAS, M2024-15 was approved by the Board on March 28, 2024 and authorized funding
agreements with local jurisdictions to implement the projects identified in the Motion, including
the Lake Washington Boulevard HAWK Signal project;
WHEREAS, Sound Transit and the City have a joint interest in delivering on the Lake Washington
Boulevard HAWK Signal improvements, (hereinafter the “Project”); and
WHEREAS, the work performed under this Agreement will deliver safety, mobility, and access
improvements for pedestrians and bikers connecting to or moving through the Stride station area.
NOW THEREFORE, in consideration of the terms, conditions, covenants, and performances
contained herein, or attached and incorporated and made a part hereof, it is mutually agreed as
follows:
1. GENERAL
1.1. Purpose. The intent of this Agreement is to establish the terms and conditions for the eligible
work to be performed for the Project during the duration of this Agreement. Attached hereto
as Exhibit A, is the Scope of Work and Deliverables, which outlines the activities, products
and general capital improvements eligible for funding by Sound Transit. Funds may be
expended on eligible elements listed in Exhibit A up to the not to exceed amount outlined in
Section 1.2 below.
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1.2. Agreement Not-to-Exceed Amount. The total amount of the Agreement shall not exceed
$790,000. No payments will be made in excess of the established not-to-exceed amount
according to the Project Description outlined in Section 2.1 below.
1.3. The funding amount provided by Sound Transit does not include federal funding.
2.PROJECT DESCRIPTION
2.1. The Project is to install an enhanced crossing of Lake Washington Blvd N at south end of
sidewalk to connect to Eastside Rail Corridor. Design includes HAWK signal and street
lighting, ADA connection to trail, and connection to the existing on-street walkway and bike
facilities. as identified in Exhibit A, Scope of Work and Deliverables. Sound Transit funding
will support two Phases:
2.1.1. Design Phase. The City will design the Project. The Design Phase is expected to
require $233,000 of the total Not-to-Exceed amount noted in Section 1.2. Any work
in the Design Phase exceeding $233,000 must be approved by Sound Transit. To be
reimbursed for the Design Phase, the City must provide the following: 1) Exhibit B,
Project Funding Plan; 2) Exhibit C, Funding Certification Letter for the Design
Phase, 3) Exhibit D, Project Schedule, 4) Exhibit E, Engineer’s Estimate.
2.1.2. Construction Phase. The City will construct the Project. The Construction Phase is
expected to cost $557,000. To be reimbursed for the Construction Phase, the City
must provide the following: 1) completed design plans for Sound Transit review, 2)
updated Exhibit B, Project Funding Plan; 2) Exhibit F, Funding Certification Letter
for the Construction Phase; 3) updated Exhibit D, Project Schedule; 4) Exhibit G,
Environmental Review Certification; 5) Exhibit H, ROW Certification; 6) updated
Exhibit E, Engineer’s Estimate.
2.1.3. Should the cost of the Construction Phase exceed $557,000 and additional work is
identified and requires additional funds, Sound Transit will meet with the City to
determine if additional funds may be awarded. The Parties will amend Exhibit A,
Scope of Work and Deliverables, and clearly define additional work, timeline, and
budget.
3.PROJECT MANAGEMENT
3.1. Designated Representatives. The City and Sound Transit have designated formal points of
coordination for this Agreement. The Designated Representatives shall communicate
regularly to discuss the status of the tasks to be performed, to identify upcoming decisions
related to the Project, to provide any information or input necessary to inform those
decisions, and to resolve any issues or disputes related to the Project consistent with this
Agreement.
The Designated Representatives are:
AGENDA ITEM #6. k)
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GA 0045-25
CITY
Flora Lee
Principal Civil Engineer
City of Renton, 1055 S. Grady Way
Renton, WA 98057
FLee@Rentonwa.gov
SOUND TRANSIT
Weng-Ching Cheung
Senior Transportation Planner, Access,
Integration & Station Area Planning
401 S Jackson St
Seattle WA 98104
206-665-8522
Weng-Ching.Cheung@soundtransit.org
The Parties may change designated representatives by written notice to the other Party during
the term of the Agreement.
3.2. Reporting Requirements. The City is required to submit a Quarterly Progress Report to Sound
Transit’s Designated Representative to include the below elements (Exhibit I: Template for
Reporting Requirements). The report may include supporting documentation (photos, City
documentation, financial information, etc.).
3.2.1. Project Update. Status of major activities including, Phase 1-Design and Phase 2-
Construction, in the reporting period, both current and upcoming.
3.2.2. Assessment of on-going risks. The City will notify Sound Transit of any issues that
may affect the Project Schedule and overall implementation of the Project.
3.2.3. Project Funding. Summary of expenditures during reporting period and expected
expenditures in the subsequent reporting period.
3.3. Eligible Costs. Eligible costs include actual costs identified in Exhibit A, Scope of Work and
Deliverables.
3.4. Additional Project Funding. The Not-to-Exceed funding amount in Paragraph 1.2 represents
a one-time contribution to the total Project cost. The City is responsible for obtaining the
balance of the Project funding described in the Funding Plan attached as Exhibit B.
3.5. Project Schedule. The parties agree to the project schedule identified in Exhibit D, Project
Schedule. City shall complete all work and deliverables of the Project no later than one year
after the expected project completion date shown in Exhibit D, Project Schedule, unless
otherwise mutually agreed in writing by both Parties. City is responsible for notifying Sound
Transit of any material changes to the Project Schedule and rationale for the change in writing
as part of its quarterly reporting requirements.
3.6. City Work. City is solely responsible for the environmental review, design, permitting,
construction, project and construction management of all applicable Project elements
including, but not limited to, procurement and construction administration. City is responsible
for all costs relating to the operations or maintenance of service and capital improvements
related to the Project upon its completion. City will be the owner of the completed Project.
Sound Transit is not responsible for funding any service operations or for maintenance of any
improvements implemented under this Agreement.
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3.7. Signage. Any identification signage that is used during the Project shall identify Sound Transit
as a funding partner.
3.8. Design Review. City shall provide Sound Transit the opportunity to review design plans at
milestones identified in Exhibit D, Project Schedule.
3.9. Project Closeout. Before payment of the final invoice, City and Sound Transit will meet to
ensure final deliverables are complete per Exhibit A, Scope of Work and Deliverables.
4. INVOICING
4.1. City will submit quarterly invoices and supporting documentation that align with the Scope
of Work and Deliverables for payment (See Exhibit J, Invoice Template). The invoices must
include the Sound Transit purchase order number provided by Sound Transit.
4.2. City will submit its invoices with the required documentation, in two .pdf files, via email to
accountspayable@soundtransit.org (and carbon copying Sound Transit’s Designated
Representative). Invoices will be paid within thirty (30) calendar days of Sound Transit’s
receipt of the invoice and acceptable and complete supporting documentation.
4.3. City agrees that within forty-five (45) calendar days of the City’s acceptance of work for each
Phase to submit a final (closing) invoice for that phase.
4.4. If Sound Transit determines that an invoice lacks sufficient documentation to support
payment, Sound Transit will notify City of its determination and request that City provide
additional documentation. Sound Transit may withhold payment of the invoice until
supporting documentation is provided, however such approval shall not be unreasonably
withheld.
5. TERM, SUSPENSION, AND TERMINATION
5.1. Term. This Agreement shall take effect upon the last date of signature by the Parties as set
forth below. This Agreement shall remain in effect until 180 consecutive days following
Project completion, unless extended by mutual written agreement of the Parties, superseded
by a future agreement, or suspended or terminated in accordance with this Section 5.
5.2. Termination by Sound Transit. Sound Transit may terminate this Agreement by written notice
under the following circumstances:
5.2.1. If work as defined in Exhibit A is not completed by one year after the expected project
completion date shown in Exhibit D, Project Schedule, unless otherwise agreed to by
the Parties.
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5.2.2. If City fails to make progress towards completing the Project and City has not provided
adequate assurances of its desire or ability to complete the Project and commence
operations.
If the Agreement is terminated under this Section 5.2, City shall reimburse Sound Transit the
full amount of all payments it made to City under this Agreement within ninety (90) calendar
days of the date of termination. City may ask for an extension of time to complete the Project
for good cause. Sound Transit’s agreement to extend the completion will not be unreasonably
withheld.
5.3. Termination by Either Party. Either Party may terminate this Agreement for cause in the event
that the other Party fails to fulfill its material obligations under this Agreement in a timely
manner or breaches any material provision of this Agreement and the Dispute Resolution
Process set forth in Section 9 has failed to reach resolution within the timelines described
therein. The Party wishing to terminate this Agreement for cause will provide the other Party
with written notice of its intent to terminate and will give the other Party an opportunity to
correct the failure to perform or breach within thirty (30) calendar days of the notice or within
such longer period as may be necessary in the event that correction cannot reasonably be
accomplished within thirty (30) calendar days. If the failure or breach is not corrected or cured,
this Agreement may be terminated by the aggrieved Party by giving ninety (90) calendar days’
notice to the other Party.
5.4. Except as provided in this Section, a termination by either Party will not extinguish or release
either Party from liability for costs or obligations existing as of the date of termination. Any
costs incurred prior to proper notification of termination will be borne by the Parties in
accordance with the terms of this Agreement.
6. INDEMNITY
6.1. To the maximum extent permitted by law, City will hold harmless from, and indemnify and
defend Sound Transit (including its board members, officers, directors and employees) (the
“Indemnified Parties”) from and against any and all claims, demands, losses, lawsuits, actions,
or liability of any kind or nature, arising out of or relating to the City’s design, construction,
maintenance or operation of the Project, including claims by the City’s employees. CITY
SPECIFICALLY ASSUMES POTENTIAL LIABILITY FOR ACTIONS BROUGHT
BY THE CITY’S OWN EMPLOYEES OR FORMER EMPLOYEES AGAINST ANY
INDEMNIFIED PARTY, AND FOR THAT PURPOSE THE CITY SPECIFICALLY
WAIVES ALL IMMUNITY AND LIMITATIONS ON LIABILITY UNDER THE
WORKERS COMPENSATION ACT, RCW TITLE 51, OR ANY INDUSTRIAL
INSURANCE ACT, DISABILITY BENEFIT ACT OR OTHER EMPLOYEE
BENEFIT ACT OF ANY JURISDICTION THAT WOULD OTHERWISE BE
APPLICABLE IN THE CASE OF SUCH CLAIM. THIS INDEMNITY OBLIGATION
SHALL NOT BE LIMITED BY ANY LIMITATION ON THE AMOUNT OR TYPE
OF DAMAGES, COMPENSATION OR BENEFITS PAYABLE BY OR FOR THE
CITY OR A CONTRACTOR UNDER WORKERS’ COMPENSATION, DISABILITY
BENEFIT OR OTHER EMPLOYEE BENEFITS LAWS. THE CITY RECOGNIZES
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THAT THIS WAIVER WAS SPECIFICALLY ENTERED INTO AND WAS THE
SUBJECT OF MUTUAL NEGOTIATION. PROVIDED, HOWEVER, THE CITY’S
WAIVER OF IMMUNITY BY THE PROVISIONS OF THIS PARAGRAPH
EXTENDS ONLY TO CLAIMS AGAINST THE CITY BY SOUND TRANSIT, AND
DOES NOT INCLUDE, OR EXTEND TO, ANY CLAIMS BY THE CITY’S
EMPLOYEE(S) DIRECTLY AGAINST THE CITY. The foregoing indemnity applies
only to the extent of the City’s negligence.
6.2. The City further agrees to assume the defense of the Indemnified Parties with legal counsel
acceptable to Sound Transit, whose acceptance shall not be unreasonably withheld. In all legal
or claim proceedings arising out of, in connection with, or incidental to the City’s work or that
of its contractors, subcontractors of any tier, suppliers, consultants and sub-consultants. The
City shall pay all defense expenses, including attorney’s fees, expert fees, and costs incurred
directly or indirectly on account of such litigation or claims, and shall satisfy any judgment
rendered in connection therewith. The City may settle any suit, claim, action cost, loss penalty
or damages, subject to the approval of Sound Transit, whose approval shall not be
unreasonably withheld, if such settlement completely and forever extinguishes any and all
liability of the Indemnified Parties. In the event of litigation between the Parties hereto to
enforce the rights under this provision, reasonable attorney fees shall be allowed to the
prevailing party.
6.3. Each Party agrees to bear full responsibility for any and all tax liabilities owed that may arise
in relation to this Agreement, and each Party will fully indemnify and hold the other Party, its
officers, agents and employees harmless from any tax liability owed by the other Party arising
from or related to the transactions set forth herein, including, but not limited to, any taxes,
penalties, fines, and/or interest that are assessed by any tax authority against the indemnifying
Party and further including all attorneys’ fees and costs incurred in response to any claims or
assessments by any tax authority against indemnifying Party, its officers, agents and
employees.
6.4. The obligations in this Section will survive termination or completion of this Agreement as to
any claim, loss or liability arising from events occurring prior to such termination or
completion.
7. AUDITS
7.1. Each Party will maintain accounts and records, including contract and financial records that
sufficiently and properly reflect all direct and indirect costs of any nature expended for work
performed under this Agreement so as to ensure proper accounting for all monies paid to City
by Sound Transit. These records will be maintained for a period of six (6) years after
termination or expiration of this Agreement unless permission to destroy the records is granted
by the Office of the Archivist pursuant to RCW Chapter 40.14 and agreed to by the Parties.
7.2. The City will make all Project records available for Sound Transit inspection upon prior
written reasonable request. Audits may be performed by Sound Transit or its independent
AGENDA ITEM #6. k)
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public accountants to ensure compliance with and enforcement of this Agreement. Should the
audit determine that funds from Sound Transit have been used for expenses that were
ineligible, then Sound Transit shall provide a copy of the auditor’s determination to City. If
City agrees with the determination, then City will reimburse Sound Transit the amounts found
to have been ineligible. If City disputes the auditor’s determination, then the matter shall be
referred to the Dispute Resolution Process set forth in Section 9.
8. INSURANCE
8.1. Coverage. During the construction phase of any eligible elements within the Project, City
shall provide primary insurance coverage in the amounts that it deems necessary for
construction projects of similar size and cost. If City is self-insured, it shall provide to
Sound Transit's risk manager a certificate of self-insurance. City shall require their
contractor(s) and sub-contractors to obtain and maintain insurance in amounts and types
suitable to protect Sound Transit and City from exposures presented by the work performed
under this Agreement. The minimum insurance requirements during the entire term of this
Agreement are set forth below:
a) Commercial General Liability in the amount of two million dollars ($2,000,000) each
occurrence limit, two million dollars ($2,000,000) general aggregate limit, covering bodily
injury including death, personal injury, property damage, Employers' Liability and
contractual coverage endorsements, and utilize insurers and coverage forms acceptable to
Sound Transit.
b) Commercial Auto Liability coverage for bodily injury and property damage utilizing
insurers and coverage forms acceptable to Sound Transit, with a limit of at least one million
dollars ($1,000,000) combined single limit.
c) Worker's Compensation insurance coverage, where applicable, shall comply with State of
Washington Labor and Industries requirements.
d) Builders Risk coverage will be the responsibility of all contractors and subcontractors.
e) Pollution Liability (if there is any potential environmental liability exposure) in the
amount of one million dollars ($1,000,000) each occurrence and two million dollars
($2,000,000) aggregate.
f) Professional Liability (if there is a potential professional liability exposure) in the amount
of one million dollars ($1,000,000) per claim.
8.2. Certificates. With the exception of self-insurance, certificates of insurance must name
Sound Transit as an "Additional Insured," and shall reference the number and title of this
Agreement. All insurance coverage obtained by the City or its contractors and
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subcontractors must name Sound Transit, its officers and employees as "additional
insured's" and contain "severability of interest" (cross liability) provisions. The City’s and
the contractor's insurance policies shall be primary to and not contributing with any
insurance or self-insurance that may be carried by Sound Transit and waive their right of
Subrogation against Sound Transit. Certificates of Insurance, including the Additional
Insured Endorsements, Waiver of Subrogation Endorsements and Primary and Non-
Contributory Endorsements, will be provided to Sound Transit before the start of any work
performed under this Agreement.
9. DISPUTE RESOLUTION
9.1. Any disputes or questions of interpretation of this Agreement or the performance of either
Party under this Agreement that may arise between Sound Transit and the City shall be
governed under the dispute resolution provisions in this Section 9. The Parties agree that
neither Party may take or join any action in any judicial or administrative forum to challenge
the other Party’s performance under this Agreement until the dispute resolution process in this
Section 9 has been exhausted.
9.2. The Parties agree that cooperation and communication are essential to resolving issues
efficiently. The Parties agree to use their best efforts to prevent and resolve potential sources
of conflict at the lowest level possible.
9.3. Either Party may refer a dispute to the dispute resolution process by providing written notice
of such referral to the other Party’s Designated Representative. The Parties agree to use their
best efforts to resolve disputes arising out of or related to this Agreement using good faith
negotiations by engaging in the following dispute resolution process should any such disputes
arise:
a. Level One - Sound Transit’s Designated Representative and the City’s Designated
Representative shall meet to discuss and attempt to resolve the dispute in a timely
manner. If they cannot resolve the dispute within fourteen (14) calendar days after
referral of that dispute to Level One, either Party may refer the dispute to Level Two.
b. Level Two - Sound Transit’s Project Director and the City’s Departmental Leads shall
meet to discuss and attempt to resolve the dispute in a timely manner. If they cannot
resolve the dispute within fourteen (14) calendar days after referral of that dispute to
Level Two, either Party may refer the dispute to Level Three.
c. Level Three - Sound Transit’s Executive Director or Designee and the City’s
Department Directors or Designee shall meet to discuss and attempt to resolve the
dispute in a timely manner.
9.4. In the event the dispute is not resolved at Level Three within fourteen (14) calendar days after
referral of that dispute to Level Three, the Parties are free to file suit, seek any available legal
remedy, or agree to alternative dispute resolution methods such as mediation. At all times
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prior to resolution of the dispute, the Parties shall continue to perform any undisputed
obligations and make any undisputed required payments under this Agreement in the same
manner and under the same terms as existed prior to the dispute. Notwithstanding anything in
this Agreement to the contrary, neither Party has any obligation to participate in mediation or
any other form of alternative dispute resolution following completion of Level Three of the
process described herein. A Party may decline to participate in such proceeding for any reason
or no reason.
10. LEGAL PROVISIONS
10.1. Warranties. By execution of this Agreement, both Parties warrant that they have the full
right and authority to enter into and perform this Agreement, and that by entering into or
performing this Agreement, they are not in violation of any law, regulation, or agreement;
and that the execution, delivery and performance of the Agreement has been duly authorized
by all requisite corporate action, and that the signatories hereto, which have signed on each
Parties behalf, are authorized to sign this Agreement.
10.2. No waiver. Neither Party will be relieved of its obligations to comply promptly with any
provision of this Agreement by reason of any failure by the other Party to enforce prompt
compliance, and such failure to enforce will not constitute a waiver of rights or acquiescence
in the other Party’s conduct.
10.3. Costs. Each Party will be responsible for its own costs, including legal fees, incurred in
negotiating or finalizing this Agreement, unless otherwise agreed in writing by the Parties.
If either Party brings any claim or lawsuit arising from this Agreement, each Party will pay
all its legal costs and attorney’s fees and expenses incurred in defending or bringing such
claim or lawsuit, including all appeals, in addition to any other recovery or award provided
by law; however, nothing in this paragraph will be construed to limit the Parties’ rights to
indemnification.
10.4. Public Records. Each Party shall be responsible for its own public records and public
records requests.
10.5. Notices. All notices required under this Agreement must be in writing and addressed to the
Designated Representative. All notices must be either: (i) delivered in person, (ii) deposited
postage prepaid in the certified mails of the United States, return receipt requested, (iii)
delivered by a nationally recognized overnight or same-day courier service that obtains
receipts, or (iv) delivered electronically to the other Party’s Designated Representative.
However, notice under Section 5, termination, must be delivered in person or by certified
mail, return receipt requested.
10.6. The parties may not unreasonably withhold requests for information, approvals or consents
provided for in this Agreement; provided, however, that approvals or consents required to
be given by vote of the Sound Transit Board or the City Council are recognized to be
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legislative actions. The parties will take further actions and execute further documents,
either jointly or within their respective powers and authority, to implement the intent of this
Agreement. City and Sound Transit will work cooperatively with each other to achieve the
mutually agreeable goals as set forth in this Agreement.
10.7. Time is of the essence in every provision of this Agreement. Unless otherwise set forth in
this Agreement, the reference to “days” shall mean calendar days unless otherwise noted.
Any reference to “working days” shall exclude any legal holidays and weekend days. If any
time for action occurs on a weekend or legal holiday, then the time period shall be extended
automatically to the next business day.
10.8. No joint venture or partnership is formed as a result of this Agreement. No employees,
agents or subcontractors of one Party shall be deemed, or represent themselves to be,
employees of any other Party.
10.9. This Agreement has been reviewed and revised by legal counsel for both Parties and no
presumption or rule that ambiguity shall be construed against the Party drafting the
document applies to the interpretation or enforcement of this Agreement. The Parties intend
this Agreement to be interpreted to the full extent authorized by applicable law.
10.10. This Agreement may be executed in several counterparts, each of which shall be deemed
an original, and all counterparts together shall constitute but one and the same instrument.
10.11. Severability. In case any term of this Agreement is held invalid, illegal, or unenforceable
in whole or in part, by a court of law, the Parties will reform the agreement to satisfy the
original intent of the Parties.
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IN WITNESS WHEREOF, each of the Parties has executed this Agreement by having its
authorized representative affix her/his name in the appropriate space below:
SOUND TRANSIT
By:
Dow Constantine, Chief Executive Officer
Date:
CITY
By:
Date:
Approved as to form:
By:
Sound Transit Legal Counsel
Approved as to form:
By:
City Legal Counsel
Exhibit List:
Exhibit A: Scope of Work and Deliverables
Exhibit B: Project Funding Plan
Exhibit C: Funding Certification Letter for Design Phase
Exhibit D: Project Schedule
Exhibit E: Engineer’s Estimate
Exhibit F: Funding Certification Letter for Construction Phase
Exhibit G: Environmental Review Certification
Exhibit H: ROW Certification
Exhibit I: Template for Reporting Requirements
Exhibit J: Invoice Form
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Exhibit A: Scope of Work and Deliverables
The project will install an enhanced crossing of Lake Washington Blvd North at south end of sidewalk to
connect to Eastside Rail Corridor. The improvements will include a new high-intensity activated
crosswalk (HAWK) signal and street lighting, ADA connection to trail, and connection to the existing on-
street walkway and bike facilities.
Deliverables:
• Plans
• Specifications
• Estimate
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Exhibit B: Project Funding Plan
Expenditures
Project Administration/Management $35,000
Design $197,800
Right of Way $0
Construction $358,200
Construction Management $53,700
Sales Tax $36,900
Contingency $108,400
Total Estimated Expenditures $790,000
Revenues
Sound Transit Stride Program’s Station Access Allowance Funds $790,000
Total Revenues $790,000
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Exhibit C: Funding Certification Letter for Design Phase
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Exhibit D: Project Schedule
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Exhibit E: Engineer’s Estimate
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Exhibit F: Funding Certification Letter for Construction Phase
City to provide Funding Certification Letter
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Exhibit G: Environmental Review Certification
The City of _______________, as lead agency for purposes of the State Environmental Policy
Act (SEPA), hereby certifies that the proposal described herein has undergone environmental
review in accordance with all applicable SEPA rules pursuant to Chapter 197-11 Washington
Administrative Code.
The City of _______________ has completed the following project-level environmental review
documentation and submitted to Sound Transit for review:
☐Letter of exemption from SEPA pursuant to WAC 197-11-800
☐SEPA Environmental Checklist/Determination of Non-significance (DNS) or Mitigated DNS
☐Environmental Impact Statement
☐SEPA Addendum
☐Other: ________________________________________________________
Signature of Authorized Local Government SEPA Responsible Official
Sound Transit’s office of Environmental Affairs and Sustainability has reviewed the provided
documents checked above and authorizes the following:
☐Payment for construction (Design and Construction Agreements)
☐Environmental approval to execute agreement for construction of project (Construction Only
Agreement)
Signature of Corridor Environmental Manager
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Exhibit H: ROW Certification
City to provide ROW Certification
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Exhibit I: Template for Reporting Requirements
[Project Name]
PROJECT REPORT
GA XXXX-20
Reporting Period: _______________
Submitted By:___________________
1. Project Update. Status of major activities in the reporting period, both current and upcoming.
2. Assessment of on-going risks. City will notify Sound Transit of any issues that may affect the
Project Schedule and overall implementation of the Project.
3. Summary of expenditures during reporting period. Summary of expenditures during
reporting period, and expected expenditures in the subsequent reporting period.
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Exhibit J: Sound Transit Invoice Form
Invoice No. _____ Dated: _________
TO: Sound Transit
Accounts Payable
401 S Jackson Street
Seattle, WA 98104
accountspayable@soundtransit.org
Attention: Accounts Payable and Designated Representative
Re: Agreement Title: _______________ (required)
Agreement Number: _______________ (required)
PO Number: _______________ (required)
The City’s authorized representative certifies that Sound Transit’s pro rata share of costs under
this invoice is $_______, and is due and payable to the City in accordance with the provisions of
the Agreement, and is supported by the attached invoice and supporting documentation. [Identify
the elements(s), and the amounts by element, for which the amount due applies]
The City makes the following representations and warranties to Sound Transit in connection with
the Invoice:
• All work performed to date has been, unless otherwise specifically stated by the City,
performed in accordance with the terms and conditions of this Agreement.
• The amount specified above has been computed in accordance with, and is due and payable
under, the terms and conditions of the Agreement, has not been the subject of any previous
invoice (unless disputed or rejected for payment) and is not the subject of any pending
invoice from the City.
Any liability of Sound Transit arising from these representations and warranties are governed by
the terms and conditions of the Agreement.
City
By: __________________________________ Date: _________________
[Name, Position]
AGENDA ITEM #6. k)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTIONS
5-10-1 AND 5-10-2 OF THE RENTON MUNICIPAL CODE TO AUTHORIZE AN
ADDITIONAL ONE TENTH OF ONE PERCENT SALES AND USE TAX FOR CRIMINAL
JUSTICE PURPOSES IN ACCORDANCE WITH SECTION 201, CHAPTER 350, LAWS OF
2025, PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN EFFECTIVE DATE
WHEREAS, in the 2025 Regular Session, the Washington State Legislature approved, and
the Governor signed, Engrossed Substitute House Bill 2015 (Chapter 350, Laws of 2025); and
WHEREAS, Section 201 of Chapter 350, Laws of 2025 amends Chapter 82.14 RCW to
authorize, under specified circumstances, the imposition of a local sales and use tax that may not
exceed one-tenth of one percent for criminal justice purposes; and
WHEREAS, under Section 201, Chapter 350, Laws of 2025, the ordinance authorizing the
sales and use tax must include a finding that the city has met the requirements to receive a grant
from the Local Law Enforcement Grant Program created through Section 101, Chapter 350, Laws
of 2025; and
WHEREAS, the City, through its law enforcement agency, the Renton Police Department,
meets the requirements to receive a grant from the Local Law Enforcement Grant Program
created through Section 101, Chapter 350, Laws of 2025; and
WHEREAS, the Renton Police Department provided the Criminal Justice Training
Commission (CJTC) with detailed documentation of the City’s qualification for the grant
requirements. Such documentation was provided more than forty-five (45) days prior to adoption
of this ordinance and the CJTC either did not identify any deficiencies in the documentation or
AGENDA ITEM # 8. a)
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the City is committed to submitting supplemental documentation to recify any documentation
deficiencies identified by the CJTC, as provided in Section 201, Chapter 350, Laws of 2015; and
WHEREAS, the sales and use tax authorized under Section 201, Chapter 350, Laws of 2025
will represent a significant additional source of funding to address public safety needs in the City;
and
WHEREAS, imposing the sales and use tax in furtherance of programs and services
allowed by Section 201, Chapter 350, Laws of 2025, including addressing high-priority
community safety needs, will provide beneits to the City’s residents, guests, and businesses; and
WHEREAS, it is in the best interest of the City to impose a local sales and use tax as
authorized under Section 201, Chapter 350, Laws of 2025;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION I. The City Council finds that the City meets the eligibility requirements to impose
the sales and use tax authorized by Section 201, Chapter 350, Laws of 2025, and if there were
any documentation deficiencies identified by the CJTC, such deficiencies will be rectified.
SECTION II. All portions of the Renton Municipal Code in this ordinance that are not
shown in strikethrough and underline edits or are not explicitly repealed herein remain in effect
and unchanged.
SECTION III. Section 5-10-1 of the Renton Municipal Code is amended to add a new
subsection D to read as follows:
D. There is hereby imposed an additional sales or use tax upon every taxable
event, as defined in RCW 82.14.020, occurring within the City, as authorized by
AGENDA ITEM # 8. a)
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Section 201, Chapter 350, Laws of 2025. Money collected under this subsection
must be used for criminal justice purposes, as defined in Section 201, Chapter 350,
Laws of 2025 (or as may be amended in the future).
SECTION IV. Section 5-10-2 of the Renton Municipal Code is amended to add new
subsections D and E to read as follows:
D. The tax imposed under RMC 5-10-1.D is assessed on the selling price in the
case of a sales tax, or value of the article used, in the case of a use tax. The rate of
such tax imposed shall be one-tenth of one percent, as allowed under Section 201,
Chapter 350, Laws of 2025 (or as may be amended in the future).
E. To the extent an additional sales tax imposed by the City would cause the
total rate of tax for sales of lodging to exceed the maximum amount allowed by
RCW 82.14.410, sales of lodging shall be exempt from the portion of the tax that
would be prohibited by Chapter 82.14 RCW.
SECTION V. Upon approval of the City Attorney, the City Clerk is authorized to direct the
codifier to make necessary corrections to this ordinance, including the corrections of scriveners
or clerical errors; references to other local, state, or federal laws, codes, rules, or regulations; or
ordinance numbering and section/subsection numbering and references. The City Clerk is further
authorized to direct the codifier to update any chapter, section, or subsection titles in the Renton
Municipal Code affected by this ordinance, and to replace references to Section 201, Chapter
350, Laws of 2025 with applicable RCW section references as such sections are codified.
SECTION VI. If any section, subsection, sentence, clause, phrase, or word of this ordinance
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
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ORDINANCE NO. ________
4
invalidity or unconstitutionality thereof shall not affect the constitutionality of any other section,
subsection, sentence, clause, phrase, or word of this ordinance.
SECTION VII. This ordinance shall be in full force and effect five (5) days after publication
of a summary of this ordinance in the City's official newspaper, except Sections III and IV shall
take effect on January 1, 2026. The summary shall consist of this ordinance's title.
PASSED BY THE CITY COUNCIL this day of , 2025.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2025.
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
ESD:25ORD012: 9.5.2025
AGENDA ITEM # 8. a)
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTION
4-1-190.G OF THE RENTON MUNICIPAL CODE BY REPEALING CURRENT
SUBSECTION 4-1-190.G.4 WHILE RESERVING THE SUBSECTION, AUTHORIZING
CORRECTIONS, PROVIDING FOR SEVERABILITY, AND ESTABLISHING AN
EFFECTIVE DATE.
WHEREAS, vacant commercial buildings contribute blight to their surroundings and are
often a target of vandalism and other unlawful or deleterious behaviors; and
WHEREAS, encouraging businesses to occupy vacant commercial spaces is in the best
interest of public safety, welfare, and the well-being of the community; and
WHEREAS, this matter was duly referred to the Planning Commission for investigation
and study, and the matter was considered by the Planning Commission; and
WHEREAS, pursuant to RCW 36.70A.106, on June 13, 2025, the City notified the State of
Washington of its intent to adopt amendments to its development regulations; and
WHEREAS, the Planning Commission held a public hearing on July 2, 2025, considered all
relevant matters, and heard all parties in support or opposition, and subsequently forwarded a
recommendation to the City Council;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DO
ORDAIN AS FOLLOWS:
SECTION I. All portions of the Renton Municipal Code in this ordinance that are not shown
in strikethrough and underline edits, or are not explicitly repealed herein remain in effect and
unchanged.
SECTION II. Section 4-1-190.G of the Renton Municipal Code is amended as follows:
AGENDA ITEM # 8. b)
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G. COLLECTION OF IMPACT FEES:
1. Transportation, Parks, and Fire Impact Fees:
a. Applicability: The City shall collect impact fees, based on the rates in the
Fee Schedule, from any applicant seeking development approval from the City for
any development activity within the City, when such development activity
requires the issuance of a building permit or a permit for a change in use, and
creates a demand for additional public facilities.
b. Transportation and Parks Basis and Amount: Maximum allowable impact
fees for transportation and parks are established by the applicable Rate Study. The
rates to be charged by the City are listed in the Fee Schedule.
c. Fire Impact Fee Basis and Amount: The maximum allowable fees shall be
based on the fire capital facilities plan and the rate study developed by the RRFA,
approved by its Board, and adopted by the City as part of the capital facilities
element of the City’s Comprehensive Plan and as a fire impact fee Rate Study. The
rates to be charged are listed in the Fee Schedule.
2. School Impact Fees:
a. Applicability: The City shall collect impact fees, based on the rates in the
Fee Schedule, from all applicants seeking development approval from the City for
any residential development activity in that portion of the City located within each
respective school district’s boundaries.
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b. Basis and Amount: The maximum allowable fees shall be based on a school
capital facilities plan developed by the appropriate school district and approved
by the School Board, and adopted by reference by the City as part of the capital
facilities element of the City’s Comprehensive Plan. The rates to be charged are
listed in the Fee Schedule.
c. Adjustment by Council: The Council may adjust the fees, as it sees fit, to
take into account local conditions such as, but not limited to, price differentials
throughout each respective school district in the cost of new housing, school
occupancy levels, and the percent of each school district’s capital facilities budget,
which will be expended locally.
d. Classification by Dwelling Type: Separate fees shall be calculated for single
family and multi-family dwellings, and separate student generation rates must be
determined by each school district for each type of dwelling. For purposes of this
Section, mobile homes shall be treated as single family dwellings.
e. Credit for Tax Contributions: The formula in Attachment A to Ordinance
4808 provides a credit for the anticipated tax contributions that would be made
by the development based on historical levels of voter support for bond issues in
a school district.
3. Changes in Use or Tenancy: When an impact fee applies to a change of use
permit, the impact fee shall be the applicable impact fee for the land use category
of the new use, less any impact fee previously paid for the land use category of
the prior use. If the prior use paid impact fees based on an Independent Fee
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Calculation that was approved by the City, the new use shall pay based on the new
land use category, less the impact fee paid by the prior use identified in the
Independent Fee Calculation. For purposes of this provision, a change of use
should be reviewed based on the land use category provided in the Rate Study
that best captures the broader use of the property under development. Changes
in use or tenancy, if consistent with the general character of the building or
building aggregations (i.e., “industrial park,” or “specialty retail”) should not be
considered a change in use that is subject to an impact fee. Further, minor changes
in tenancies that are consistent with the general character of the included
structure, building, or previous use should not be considered changes in use
subject to an impact fee. If no impact fee was paid for the prior use, the impact
fee for the new use shall be reduced by an amount equal to the current impact
fee rate for the prior use. Vacant buildings shall be assessed as if in the most recent
legally established use as shown on a locally owned business license or
development permit documents.
4. Reserved. Impact Fee Deductions for Vacant Structures or Buildings: For the
purposes of this Section, an existing structure or building or portion thereof
charged impact fees can be deemed vacant only after it has first been occupied.
For development that is charged impact fees for commercial use(s), occupancy
shall be demonstrated by the issuance of a business license. Impact fee deductions
for vacant structures or buildings shall apply as follows:
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a. When an existing structure or building or portion thereof has been vacant
for less than three (3) years, the impact fee shall be the applicable impact fee for
the land use category of the new use, less any impact fee previously paid for the
land use category of the prior use. If no impact fee was paid for the prior use, the
impact fee for the new use shall be reduced by an amount equal to the current
impact fee rate for the prior use.
b. Except for dwelling units, when an existing structure or building or portion
thereof has been vacant for a period of three (3) years or more, the impact fee
shall be the applicable impact fee for the land use of the new category; there shall
not be a deduction of the impact fee that was or was not previously paid for the
land use category of the prior use. Dwelling units are eligible for impact fee
deductions regardless of the duration the unit has been vacant.
5. Mixed Use: For mixed use developments, impact fees shall be imposed for the
proportionate share of each land use, based on the applicable measurement in
the impact fee rates in the City of Renton Fee Schedule.
6. Timing of Assessment and Collection: Impact fees shall be determined and paid
at the time of issuance of a building permit or permit for a change of use is issued
by the City.
7. Documentation of Credit Required: Feepayers allowed credits prior to the
submittal of the complete building permit application or an application for a
permit for a change of use shall submit, along with the complete application, a
copy of the letter prepared by the Administrator, school district superintendent,
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or RRFA official setting forth the dollar amount of the credit allowed. Impact fees,
as determined after the application of any credits, shall be collected from the
feepayer no later than the time a building permit or permit for a change of use is
issued.
8. Deferral for Subdivisions, Short Subdivisions, and Planned Unit
Developments: An applicant for residential subdivision, short subdivision, or
planned unit development may defer payment of impact fees for all of the
dwelling units to be created in the development until the earlier of the time of
closing of the first sale of a single detached dwelling unit, condominium unit, or a
multi-family residential building or eighteen (18) months after the issuance of the
original building permit, but only if before recording the subdivision or short
subdivision, the applicant:
a. Submits to the Administrator a signed and notarized deferred impact fee
application and acknowledgement form, which includes the legal description, tax
account number, and address of each individual in the development;
b. Records at the applicant’s expense a covenant and lien that complies with
the requirements of subsections G9bi through vii of this Section; and
c. Pays the applicable nonrefundable administrative fee.
9. Deferral for Single Family, Condominium, and Multi-Family Dwellings: A
building permit applicant may defer payment of impact fees for a single detached
dwelling unit, condominium unit, or all of the dwelling units in a multi-family
residential building until the earlier of the time of closing of the first sale of a single
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detached dwelling unit, a condominium unit or a multi-family residential building
or eighteen (18) months after issuance of the original building permit, but only if
before issuance of the building permit, the applicant:
a. Submits to the Administrator a signed and notarized deferred impact fee
application and acknowledgement form for each single detached dwelling unit,
condominium unit or all of the dwelling units in a multi-family residential building
for which the applicant wishes to defer payment of the impact fees; and
b. Records at the applicant’s expense a covenant and lien in the amount of the
deferred impact fee(s) and that includes the legal description, tax account
number, and address of the property that:
i. Requires payment of the impact fees to the City at the earlier of the time
of closing of the first sale or eighteen (18) months after issuance of the original
building permit; and
ii. Provides that if the impact fees are paid through escrow at closing of
sale, in the absence of an agreement between the buyer and the seller to the
contrary, the impact fees shall be paid from the seller’s proceeds; and
iii. Provides that the seller bears strict liability for the payment of the
impact fees; and
iv. Requires the seller or seller’s agent of property subject to the covenant
and lien to provide written disclosure of the covenant and lien to a purchaser or
prospective purchaser. Disclosure of the covenant must include the amount of
AGENDA ITEM # 8. b)
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impact fees payable and that the fees are to be paid to the City no later than the
closing date; and
v. Makes the applicant legally liable for payment of the impact fees if the
fees are not paid by the earlier of the time of closing of the first sale or eighteen
(18) months after the building permit has been issued; and
vi. Is signed by all owners of the property as listed on a current title report,
with all signatures acknowledged as required for a deed; and
vii. Is junior and subordinate to one mortgage for the purpose of
construction upon the same real property granted by the person who applied for
the deferral of impact fees.
10. Payment Methods: Payment of impact fees deferred under this subsection
shall be made by cash, escrow company check, cashier’s check or certified check.
11. Lien Release: Upon receipt of payment of impact fees deferred under this
subsection, the City shall execute a lien release for each single detached dwelling
unit, condominium unit, or multi-family residential building for which the impact
fees have been received. The property owner at the time of the release shall be
responsible for recording the lien release.
12. Foreclosure by City: If impact fees are not paid, in accordance with the
provisions of this subsection, the City may institute foreclosure proceedings in
accordance with chapter 61.12 RCW.
13. Foreclosure by a School District: If the City does not institute foreclosure
proceedings for unpaid school impact fees within forty five (45) days after
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receiving notice from a school district requesting that it do so, the district may
institute foreclosure proceedings with respect to unpaid impact fees.
14. Required Prior to Building Permit Issuance: The Department shall not issue
the required building permit or the permit for the change of use until the impact
fees have been paid or the signed and notarized deferred impact fee application
and acknowledgement form and deferral fee have been received and accepted by
the City.
15. Number of Deferrals Limited: Each applicant for a single family building
permit, in accordance with his or her contractor registration number or other
unique identification number, is entitled to annually receive deferrals under this
subsection for the first twenty (20) single family building permits issued by the City
to that applicant.
SECTION III. Upon approval of the City Attorney, the City Clerk is authorized to direct
the codifier to make necessary corrections to this ordinance, including the corrections of
scriveners or clerical errors; references to other local, state, or federal laws, codes, rules, or
regulations; or ordinance numbering and section/subsection numbering and references. The City
Clerk is further authorized to direct the codifier to update any chapter, section, or subsection
titles in the Renton Municipal Code affected by this ordinance.
SECTION IV. If any section, subsection, sentence, clause, phrase, or word of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality thereof shall not affect the constitutionality of any other
section, subsection, sentence, clause, phrase, or word of this ordinance.
AGENDA ITEM # 8. b)
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SECTION V. This ordinance shall be in full force and effect five (5) days after publication
of a summary of this ordinance in the City’s official newspaper. The summary shall consist of this
ordinance’s title.
PASSED BY THE CITY COUNCIL this day of , 2025.
Jason A. Seth, City Clerk
APPROVED BY THE MAYOR this day of , 2025.
Armondo Pavone, Mayor
Approved as to form:
Shane Moloney, City Attorney
Date of Publication:
CED:25ORD13:09.16.2025 Edited
AGENDA ITEM # 8. b)