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SPILL PREVENTION CONTROL, COUNTERMEASURE AND SPILL
CONTINGENCY PLAN (SPCC)
Prepared For
VALVOLINE INSTANT OIL CHANGE
Market Service Center # 90192
4225 NE 4th St
Renton WA 98059
Prepared by
Valvoline
Environmental Staff
A copy of the SPCC Plan shall be available at the VIOC site electronically via the POS System
(VPOINT Safety and Compliance\SuperPro Management\SPCC)
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SPILL PREVENTION CONTROL & COUNTERMEASURE
SPILL CONTINGENCY PLAN
TABLE OF CONTENTS
Spill Prevention Control and Countermeasure Plan Page
Table of Contents i
SPCC Cross Reference Table ii
Purpose 1
Section 1 - General Facility Information 2
Plan Certification and Management Approval 3
Certificate of Applicability Substantial Harm Criteria 4
Amendments 5
Section 2 – Oil Storage and Handling 7
Bulk and Container Storage 7
Piping 7
Material Inventory 8
Potential Spills - Prediction and Control 9
Section 3 - Preventive Maintenance 12
Section 4 - Transfer Operations 14
Section 5 - Personnel Training 14
Emergency Response Procedures
Action Procedures 15
Spill Response Table - Delegation of Duties 17
Spill Response 18
Alert Procedure 19
Valvoline Spill Reporting Information 20
Appendices 21
Site Drawings
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CROSS REFERENCE TABLE OF CONTENTS
U.S. Environmental Protection Agency (U.S. EPA) Regulation, 40 CFR 112
SPCC
SECTION SPCC DESCRIPTION PLAN REFERENCE
General Facility Information Section 1. General Information
General Operator and Owner Addresses/ phone numbers Section 1. General Information
112.1(b) General applicability Purpose
112.1.2 (ii) Applicability: storage capacity >1320 gal, container
size 55 gal or larger.
Purpose
112.3(d)(iv) Procedures for inspection and testing Section 3. Preventive Maintenance
112.4(a) Spill reporting to EPA Regional Admin. Alert Procedure \ Amendments
112.5(b) Plan review at least once every 5 years. Section 1. General Information
112.6 (a) Self-Certification
112.7 General Requirements – cross reference SPCC Cross reference \ Certification
112.7(a)1 Discussion of the facility’s conformance Management Approval \ Attachment Action
Items
112.7(a)2 Comply with all applicable requirements Management Approval \ Attachment Action
Items
112.7(a)3 Describe the physical layout and include a facility
diagram
Section 1. General Information / Attachment
112.7(a)3(i) Type of oil in each container and capacity. Potential Spill Prediction and Control
112.7(a)3(ii) Discharge prevention measures, including procedures
for routine handling of products.
Section 4. Transfer operations
112.7(a)3(iii) Discharge or drainage controls Section 4. Transfer operations
112.7(a)3(iv) Countermeasures for discharge discovery, response
and cleanup.
Action Procedures
112.7(a)3(v) Methods of disposal of recovered materials. Action Procedures
112.7(a)3(vi) Contact list and phone numbers. Alert Procedures
112.7(a)4 Information and procedures to report a discharge. Alert Procedures / Attachment Form 7032
112.7(a)5 Organize portions of the plan describing (spill)
procedures so it is readily usable.
See Action Plan and Delegation of Duties
112.7(b) Spill prediction Potential Spills Prediction and Control
112.7(c) Appropriate containment and/or diversionary
structures to prevent a discharge.
Potential Spills Prediction and Control
112.7(e) Inspections, test and records. Section 3 & Appendix
112.7(f) Personnel, training, and discharge prevention
procedures.
Section 5. Personnel Training
112.7(g)1 Security – fencing Section 3 Preventive Maintenance ( c) Security
112.7(g)2 Security – valves Section 3 Preventive Maintenance ( c) Security
112.7(g)3 Security – pump/motor starter controls Section 3 Preventive Maintenance ( c) Security
112.7(g)4 Security – cap or blank out of service piping. Section 3 Preventive Maintenance ( c) Security
112.7(g)5 Security – facility lighting Section 3 Preventive Maintenance ( c) Security
112.7(h)1 Tank car/truck loading/unloading – drainage &
containment.
Section 4 Transfer Operations
112.7(h)2 Tank car/truck loading/unloading – disconnect
warning.
Section 4 Transfer Operations
112.7(h)3 Tank car/truck loading/unloading – inspect all outlets
before departure.
Section 4 Transfer Operations
112.7(i.) Brittle Fracture evaluation of field erected ASTs after
repair, alteration, etc.
Not Applicable
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CROSS REFERENCE TABLE OF CONTENTS (Continued)
SPCC
SECTION SPCC DESCRIPTION PLAN REFERENCE
112.7(j) Discussion of conformance with any additional
discharge prevention and containment procedures
required by any State rules, regulations or guidelines.
Special State requirements will be added to this
plan as defined in the State Laws and
Regulations.
112.8(a) Meet the general requirements for the Plan listed
under Sec. 112.7 and the specific requirements in Sec.
112.8.
Cross-reference.
112.8(b)1 Facility Drainage – Restrain drainage from diked storage
areas by valves…
Section 2. Bulk and Container Storage
112.8(b)2 Facility Drainage – Use valves of manual, open/close
design.
Section 2. Bulk and Container Storage
112.8(b)3 Facility Drainage – Design drainage from undiked areas
with a potential for discharge…
Section 2. Bulk and Container Storage
112.8(b)4 Facility Drainage – If not (b)3, then a diversion system
that would retain oil at the facility.
Section 2. Bulk and Container Storage
112.8(b)5 Facility Drainage – Redundant pumps if pump transfer
is utilized.
Not Applicable
112.8(c)1 Bulk Storage Containers – Compatible material. Section 2. Bulk and Container Storage
112.8(c)2 Bulk Storage Containers – Secondary containment. Section 2. Bulk and Container Storage
112.8(c)3 Bulk Storage Containers – Storm water drainage from
secondary containment.
Not Applicable secondary containment is under
roof.
112.8(c)4 Bulk Storage Containers – Completely buried, protect
from corrosion.
Section 2. Bulk Container Storage
112.8(c)5 Bulk Storage Containers – Partially buried or completely
buried, protect from corrosion.
Section 2. Bulk Container Storage
112.8(c)6 Bulk Storage Containers – Integrity testing on a regular
schedule and after material repairs.
Section 3. Preventive Maintenance (b) Integrity
Inspections.
112.8(c)7 Bulk Storage Containers – monitor steam return lines
on internal heating coils.
Not Applicable
112.8(c)8 Bulk Storage Containers – High level alarm and/or
automatic liquid level gauge and regular testing of
same.
Section 4. Transfer Operations
112.8(c)9 Bulk Storage Containers – Observe effluent treatment
facilities frequently enough to detect a leak.
Section 3. Preventive Maintenance (a) Visual
Inspections, Oil Water Separator.
112.8(c)1
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Bulk Storage Containers – Promptly correct visible
discharges.
Section 3. Preventive Maintenance
112.8(c)1
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Bulk Storage Containers – Position or locate Mobile or
Portable oil storage containers to prevent discharge,
including providing a secondary means of containment.
See Section 2. Bulk and Container Storage
112.8(d)1 Facility Transfer Operations – Buried piping Section 2 Piping
112.8(d)2 Facility Transfer Operations – Cap or blank flange piping
that is not in service.
Section 2 Piping
112.8(d)3 Facility Transfer Operations – Pipe supports Section 2 Piping
112.8(d)4 Facility Transfer Operations – Regularly inspect all
aboveground valves, piping and appurtenances.
Section 3 Preventive Maintenance (a) Visual
Inspections
112.8(d)5 Facility Transfer Operations – Warn all vehicles entering
the facility that could endanger aboveground piping or
other oil transfer operations.
Section 3 Preventive Maintenance (a) Visual
Inspections
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PURPOSE
The following document is designed to help VIOC prevent the release of oil and to comply with
regulations and guidance set forth in 40 CFR 112 and 40 CFR 109 and is to be followed by company
personnel when dealing with oil spill emergencies. It is the intent of Valvoline Instant Oil Change
to comply with all applicable regulations pertaining to Spill Prevention, Control and
Countermeasure (SPCC) Plans and Spill Response Plans. Therefore, based on the size of a service
center and the maximum volume of oil the service center contains at one time, the SPCC and Spill
Contingency Plans were compiled to apply specifically to the oil change industry. SPCC rules apply
to containers 55 gallons and greater.
The prevention of oil spills is a primary objective of the company in all our operations, and this
objective can best be accomplished through good housekeeping, adequate equipment, proper
maintenance, and personnel adhering to proper operation procedures.
If an accidental spill does occur, it will require the immediate coordination efforts of various
company personnel and perhaps, the assistance of outside agencies.
The purpose of this SPCC and Spill Contingency Plan is as follows:
(1) To set forth procedures for preventive maintenance operations to be followed by
company personnel;
• Prevent spill or leak from occurring
(2) To provide appropriate designation of authority for the assignment of jobs to
prevent an oil spill;
(3) To provide an indication of priority and importance to a list of jobs that must be
done when oil is spilled;
• Respond with quick and effective spill containment procedures;
(4) To provide communication patterns to assure coordination of efforts;
(5) To provide reference materials to those responsible for various duties arising as
the result of a spill.
It is our goal to, as practicable as possible, limit damage to property, wildlife, or the environment
from such a spill or release.
The plan will be modified, as there is a change in the facility design, construction, operation, or
maintenance that materially affects its potential for a discharge.
SPCC rules require that the plan be reviewed every five years.
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1. GENERAL FACILITY INFORMATION
1. Name of facility: Valvoline Instant Oil Change
2. Type of facility/description: Vehicle oil change center
Date of initial operation: 7/10/2026
3. Location of facility: 4225 NE 4th St
Renton WA 98059
4. Name and address of owner or operator:
Name: Valvoline Instant Oil Change
Address: 100 Valvoline Way
Lexington, Kentucky
Phone: 833-VVV-Report (833-888-7376)
5. Designated person accountable for oil spill prevention at facility:
Name and Title: Market Manager – Doug Norris
dnorris@valvoline.com
6. Facility reportable oil spill history is maintained by Valvoline EH&S and is available upon
request.
7. Fixed and general oil storage is presented in the “Potential Spills – Prediction and
Control” section.
8. A facility diagram is presented in the Attachment. The diagram shows the location of all
fixed tanks and direction of runoff.
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Market «Region» Service Center «ID_»
Valvoline Instant Oil Change SPCC Plan Management Certification:
In accordance with 40 CFR 112.6 (a) I attest:
1. I am familiar with the requirements identified within this plan. Our SPCC Subject Matter
Experts (SME) are familiar with our facility and identified within this plan the applicable
regulations, procedures, and inspections.
2. I have visited and examined the facility.
3. The plan was prepared by our SME in accordance with accepted and sound industry
practices and SPCC regulatory requirements.
4. The spill prevention, containment and countermeasure procedures, and inspections as
described by this plan are implemented.
5. Less than 10,000 gallons of oil is stored on site.
6. The facility has not released 1,000 gallons of oil or had two 42 gallon releases within a 12
month period over the past 3 years.
7. Full containment is provided for oil containers 55 gallons or larger.
8. This plan and individual responsible for implementing the plan have full approval of
Valvoline Instant Oil Change management to commit the necessary resources to fully
implement the plan.
Market Manager Signature: ____________________________________________
Name: _ Doug Norris __
Date: ____________________
Next Five* Year Plan Review Date: 8/5/2031
Note: An updated Engineering Review is required when the plan will be modified, as there is a
change in the facility design, construction, operation, or maintenance that materially affects its
potential for a discharge.
* SPCC regulations require a five-year review. Revisions to the Plan, if any are needed, are made within six months
of this five-year review. VIOC will implement any amendment as soon as possible, but not later than six months
following preparation of any amendment.
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CERTIFICATION OF APPLICABILITY OF SUBSTANTIAL HARM CRITERIA
In compliance with 40 CFR 112.20 (e), Valvoline has evaluated the applicability of the substantial
harm criteria listed below and has completed the required certification. (40 CFR 112, Appendix
C, Attachment C II)
Facility Name: Valvoline Instant Oil Change
Facility Address: 4225 NE 4th St Renton WA 98059
1. Does the facility transfer oil over water to or from vessels and does the facility have a total oil
storage capacity greater than or equal to 42,000 gallons? Yes___ No X
2. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and
does the facility lack secondary containment that is sufficiently large to contain the capacity of
the largest aboveground oil storage tank plus sufficient freeboard to allow for precipitation
within any aboveground oil storage tank area? Yes ___ No X
3. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and
is the facility located at a distance (as calculated using the appropriate formula in Attachment C-
III to this appendix or a comparable formula {1}) such that a discharge from the facility could
cause injury to fish and wildlife and sensitive environments? For further description of fish and
wildlife and sensitive environments, see Appendices I, II, and III to DOC/NOAA's "Guidance for
Facility and Vessel Response Plans: Fish and Wildlife and Sensitive Environments" (see Appendix
E to this part, section 10, for availability) and the applicable Area Contingency Plan. Yes___No X
4. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and
is the facility located at a distance (as calculated using the appropriate formula in Attachment C-
III to this appendix or a comparable formula{1}) such that a discharge from the facility would shut
down a public drinking water intake{2}? Yes___ No X
5. Does the facility have a total oil storage capacity greater than or equal to 1 million gallons and
has the facility experienced a reportable oil spill in an amount greater than or equal to 10,000
gallons within the last 5 years? Yes ___ No X
CERTIFICATION
I certify under penalty of law that I have personally examined and am familiar with the
information submitted in this document, and that based on my inquiry of those individuals
responsible for obtaining this information, I believe that the submitted information is true,
accurate, and complete.
Signature ___________________________
Name (please type or print) Doug Norris
Title __Market Manager__________________________
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Amendments
A log of plan amendments is provided in the attachment.
An SPCC Plan is not required to be filed with the US EPA, but a copy must be available for on-
site review by the Regional Administrator (RA) during normal working hours. The SPCC Plan
must be submitted to the US EPA Region and the state agency along with the other information
specified in Section 112.4 (a) if either of the following occurs:
1. The facility discharges more than 1,000 gallons of oil into or upon the navigable waters
of the United States or adjoining shorelines in a single spill event; or
2. The facility discharges oil in quantities greater than 42 gallons in each of two spill
events within any twelve-month period.
The following spill information must be submitted to the RA within 60 days if either of the
above thresholds is reached. This report is to contain the following information (112.4 (a)):
1. Name of the facility.
2. Name of the individual submitting the information.
3. Location of the facility.
4. Maximum storage or handling capacity of the facility and normal daily throughput.
5. The corrective actions and/or countermeasures taken, including adequate description
of equipment repairs and/or replacements.
6. Description of the facility including maps, flow diagrams, and topographical map..
7. The cause(s) of such spill(s), including a failure analysis of system or subsystem in
which failure occurred.
8. Additional preventive measures taken or contemplated to minimize the possibility of
recurrence.
9. Such other information as the Regional Administrator may reasonably require that is
pertinent to the plan or spill event(s).
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SPCC regulations require a five-year review. Revisions to the Plan, if any are needed, are made
within six months of this five-year review. VIOC will implement any amendment as soon as
possible, but not later than six months following preparation of any amendment. 112.3(d).
SPCC regulations require a (5) five-year review.
Next Five-Year Plan Review Date: 8/5/2029
Amendment or
Review Date
Personnel, Physical, or
Operational Change
Amendment Location in SPCC
Contingency Plan
9/5/2025 New Plan
Corrective Action Items
1. None
Facility Description
This VIOC facility performs automotive oil changing services (filter and fluid) and other
automotive services such as the sale and installation batteries, and headlights. The site stores
greater than 1,320 gallons of oil in containers 55 gallons or larger including tanks listed the
following tables. The facility is equipped with an oil-water separator to treat storm water, snow
melt from cars and wastewater generated from cleaning activities. The pit in the service is also
designed to provide secondary containment for the oil products stored on site. A summary of
the secondary containment is provided on the following tables.
The oil changing operation occurs in a service bay. The vehicle is driven and positioned where
the VIOC employees perform oil changes. Movable drain trays are placed directly under the
drain plug of the vehicle being serviced. The used oil is drained into the tray and is gravity
drained to the used oil AST located in secondary containment. After draining the oil, the drain
plug is installed, and the oil filter replaced. The new oil ASTs are equipped with pneumatic
pumps and are piped to dispenser reels on the ground-level where the new oil is dispensed into
the vehicle.
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SECTION 2 - OIL STORAGE AND HANDLING
BULK AND CONTAINER STORAGE
All bulk tanks and containers are stored in a manner to prevent the release of oil to the
environment. VIOC lubricant oils are non-corrosive and are stored in containers made of
compatible materials. All tanks are shop built and located inside the service centers under roof
to minimize corrosion. VIOC provides containment with sealed concrete lower level built with an
impermeable barrier. The Service Center’s site-specific containment is described in the tank and
container Potential Spills Prediction and Control Table located below:
• Aboveground tanks are located as designated in the Potential Spills Prediction and
Control Table. The lower level of the service center has a sealed concrete floor with
impermeable barrier installed under the floor and outside walls. The lower level has
no floor drains and lift pumps are located above floor level to provide secondary
containment for the facility.
• 55-gallon containers are pumped to bulk tanks, or 55-gallon containers located in the
lower of the service center to contain potential spills.
PIPING
• All piping is aboveground and indoor. The piping is installed in oil gun islands and
extends through the pit to minimize the potential for a vehicle to damage the piping
or service equipment. The piping is inspected in accordance with the preventive
maintenance procedure in Section 3. All piping is installed to minimize the potential
for a release.
• The site has no buried piping.
• All piping fill ports, or open pipe ends are flanged or capped when not in use.
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Material Inventory
Chemical Name Product Name CAS Number
Oil \ Aliphatic Hydrocarbons
Motor Oil & Lubricants
Various Types None
Oil \ Aliphatic Hydrocarbons Used Oil None
Methanol \ Water Window Wash Solutions 67-56-1
Ethylene Glycol
Anti Freeze \ Spent Anti-
Freeze 107-21-1
Safety Data Sheets (SDS) for all inventoried products stored at this facility are on file at this
location or on the POS system. SDS sheets for non-inventoried materials are maintained
electronically in the POS in VPOINT.
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2. POTENTIAL SPILLS – PREDICTION AND CONTROL (TANKS AND BULK TRANSFER)
Please Note: The number and type of containers, content, volume, and locations of each stored material will vary according to
customer demand.
Contents A
Volume
(gallons) Location
Secondary
Containment
Direction of Flow & First
Response Location B
Motor Oil
Delivery/ Used
Oily Transfer C 3,000 Drive Paved Area \ Spill Kits Release will follow general site drainage
Window
Wash Solution
105
Bottom
Side
Contained pit / basement, manual
discharge after inspection for release
Flow contained Inside Basement (See
Drawing)
Window
Wash Solution
105
Bottom
Side
Contained pit / basement, manual
discharge after inspection for release
Flow contained Inside Basement (See
Drawing)
Antifreeze
105
Bottom
Side
Contained pit / basement, manual
discharge after inspection for release
Flow contained Inside Basement (See Drawing)
Antifreeze
105
Bottom
Side
Contained pit / basement, manual
discharge after inspection for release
Flow contained Inside Basement (See
Drawing)
Spent
Antifreeze
200
Bottom
Side
Contained pit / basement, manual
discharge after inspection for release
Flow contained Inside Basement (See
Drawing)
Lubricating Oil
200
Bottom
Side
Contained pit / basement, manual
discharge after inspection for release
Flow contained Inside Basement (See
Drawing)
Lubricating Oil
200
Bottom
Side
Contained pit / basement, manual
discharge after inspection for release
Flow contained Inside Basement (See
Drawing)
Contents A – TF = Transmission fluid (any type), UAF – Used Anti-freeze all types, WW – Window wash solution (Methanol and water)
Direction of Flow and First Response Location B - please note response plan and drawing in Appendix.
Bulk Transfer Areas C – physical secondary containment in not required for bulk truck loading and unloading areas that do not have a
loading rack. VIOC provides spill kits and trains personnel to block off storm drains and drainage to contain and prevent oil from
entering storm water system or leaving the site.
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2. POTENTIAL SPILLS – PREDICTION AND CONTROL (TANKS Continued)
Please Note: The number and type of containers, content, volume, and locations of each stored material will vary according to
customer demand.
Contents A
Volume
(gallons) Location
Secondary
Containment
Direction of Flow & First
Response Location B
Lubricating Oil 200 Bottom Side Contained pit / basement, manual discharge after inspection for release Flow contained Inside Basement (See Drawing)
Lubricating Oil 200 Bottom Side Contained pit / basement, manual discharge after inspection for release Flow contained Inside Basement (See Drawing)
Lubricating Oil 200 Bottom Side Contained pit / basement, manual discharge after inspection for release Flow contained Inside Basement (See Drawing)
Lubricating Oil 200 Bottom Side Contained pit / basement, manual discharge after inspection for release Flow contained Inside Basement (See Drawing)
Lubricating Oil 200 Bottom Side Contained pit / basement, manual discharge after inspection for release Flow contained Inside Basement (See Drawing)
Lubricating Oil 200 Bottom Side Contained pit / basement, manual discharge after inspection for release Flow contained Inside Basement (See Drawing)
Lubricating Oil 200 Bottom Side Contained pit / basement, manual discharge after inspection for release Flow contained Inside Basement (See Drawing)
Lubricating Oil 250 Bottom Side Contained pit / basement, manual discharge after inspection for release Flow contained Inside Basement (See Drawing)
Lubricating Oil 250 Bottom Side Contained pit / basement, manual discharge after inspection for release Flow contained Inside Basement (See Drawing)
Lubricating Oil 250 Bottom Side Contained pit / basement, manual discharge after inspection for release Flow contained Inside Basement (See Drawing)
Lubricating Oil 250 Bottom Side Contained pit / basement, manual discharge after inspection for release Flow contained Inside Basement (See Drawing)
Used Oil 500 Bottom Side Contained pit / basement, manual discharge after inspection for release Flow contained Inside Basement (See Drawing)
Used Oil 500 Bottom Side Contained pit / basement, manual discharge after inspection for release Flow contained Inside Basement (See Drawing)
Contents A – TF = Transmission fluid (any type), UAF – Used Anti-freeze all types, WW – Window wash solution (Methanol and water)
Direction of Flow and First Response Location B - please note response plan and drawing in Appendix
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2. POTENTIAL SPILLS – PREDICTION AND CONTROL (DRUMS & PORTABLE CONTAINERS Continued)
Please Note: The number and type of drums and portable containers, content, volume, and locations of each stored material will
vary according to customer demand.
Number of
Container by Type \
Location A Contents B
Volume
(gallons) Location
Secondary
Containment
Direction of Flow & First
Response Location C
* All oil drums 55 gallons or greater will be located within contained areas.
Container A - Possible complete or partial failure of these containers provides the potential for a release
Contents B – TF = Transmission fluid (any type), AF – Anti-freeze all types, WW – Window wash solution (Methanol and water)
Direction of Flow and First Response Location C - please note response plan and drawing in Appendix.
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3. PREVENTIVE MAINTENANCE
The following procedures have been established as a preventive maintenance and pollution
prevention tool. The purpose is to maintain equipment in an optimal working condition and
prevent potential risk of a release into the environment. When a problem is detected it is to be
immediately corrected by repairing or taking the tank out of service and removing any
accumulation of oil. The corrective actions shall be communicated as warranted by the nature
of the corrective actions.
1) Visual Inspections:
The Service Center Manager (SCM) or his designee is responsible for ensuring that bulk storage
tanks, portable storage containers and secondary containment located at the service center are
always in good condition. In accordance with 40 CFR 112.8(c)(10) all leaks and drips are
corrected through appropriate equipment maintenance. Documented weekly visual
inspections are conducted to assure all leaks and drips are identified and corrected. Service
Center personnel will visually inspect each tank (active and inactive) and containers 55 gallons
or larger located at the facility using the checklist in the Appendix of this plan. Completed
inspection forms are maintained for three years in accordance with 40 CFR 112.7(e) in the
Service Center EH&S files.
Tank and Containment System
(Located Annual Compliance Manual, Monthly Tabs) (Monthly Inspection)
i) All sides of aboveground storage tanks (ASTs) will be checked:
• for corrosion, pitting, valve leaks, seam leaks and weakness;
• floor and foundation for sign of deterioration of support structure
ii) The associated pipes will be thoroughly checked:
• for dry-rotting, cracking, and loose connections;
iii) The containment wall, if applicable, will be checked:
• for loose bricks, cracks, holes in the wall, seam cracks, and seams between floor and
wall;
iv) The containment area or tank locations will be checked for:
• water or product in the area, find source and stop leak;
Used Oil Tank Level and Oil/Water Separator Inspection:
(Located Annual Compliance Manual, Monthly Tabs)
To prevent costly and dangerous overfill problems with the used oil tank, a checklist has been
established for daily used oil tank gauging. Each day the used oil tank will be gauged and recorded
electronically. The electronic records are available from VIOC operations upon request and will
be maintained for 3 years.
Oil/Water Separator is checked weekly and skimmed free of oil as required. The date of
skimming, volume skimmed, and person responsible is recorded each week.
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Spill Containment Kit:
(Quarterly Inspection – The checklist is located in the January, April, July & October Monthly
Tabs of the Compliance Manual)
To verify that this Service Center has the appropriate spill containment equipment, the spill kit
will be checked quarterly using the checklist located in the Compliance Manual.
2) Integrity testing:
As required by 40 CFR 112.8(c)(6), integrity testing must take into account container size,
configuration, and design. The Steel Tank Institute Standard SP001 recommends that steel ASTs
storing flammable and combustible liquids be inspected at periodic intervals, depending upon
their Category.
Per the SP001 standard, ASTs less than five thousand gallons in volume that are considered
“Category 1” tanks (integral secondary containment or outer containment tanks) do not require
internal integrity tests or external integrity tests that need to be conducted by a certified AST
inspector. Rather, Category 1 ASTs require periodic AST inspection by a person designated by
the owner who is knowledgeable of the storage system. Periodic AST inspections do not require
internal access to the ASTs nor any quantitative testing methods; the inspection is a thorough
external visual inspection of the storage tank system and its supports and foundation. VIOC
technicians are familiar with the storage systems and perform this periodic inspection as part of
the weekly SPCC visual inspection. If the AST inspection reveals an issue (e.g. deformity,
damage, significant corrosion) that may require inspection by a certified AST inspector or
pressure testing, the service center employees will contact 833-VVV-Report (833-888-7376)
and Area Manager to determine if the AST should remain in-service pending the inspection or
replacement. AST integrity testing records will be maintained for a minimum of 3 years as a
means for comparison, but it is recommended that they be maintained for the life of the tank.
3) Security:
Each facility is equipped with an emergency communication system and remains locked during
closed hours. Surveillance cameras are also used at the facility 24 hrs a day to deter theft or
damage to the property. Drums and tanks are located inside the building within containment.
4) Spill History - 40 CFR 112.7 (a):
Copies of significant spill reports and recent spill prevention evaluations are available from the
EH&S department.
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4. TRANSFER OPERATIONS
During all transfer operations of bulk and used oil, the following operations are to be used by all
VIOC personnel and the bulk oil contractors. The supplier utilizes a tanker truck for these
deliveries and pickups. A “quick drainage system” is not required in the loading and unloading
areas of the VIOC Center. VIOC and the oil delivery/pickup supplier provide prevention and
control measures per 40 CFR 112.7(c) in these loading:
• Verify that the tank or collection truck has the capacity to hold the volume of oil being
transferred.
• During the transfer no one will be allowed in the vehicle and the brakes must be set.
• Make the correct connections at all valve locking terminals;
• In accordance with 112.8 (iv) a person must observe the direct vision gauge or the level
in the tank when product transfer is made.
• When using a hose reel and nozzle dispenser the SCM will ensure that the product is
dispensed to the correct tank and that all transfers are conducted in paved areas.
• Used oil collection drivers shall locate their vehicle as close as possible to the service bays
to minimize hose sections located outside the contained area. Used oil transfers shall be
conducted with a suction pump to minimize a release of product in the hose which will
be contained on the pavement or in the building.
• Ensure there are no line, terminal or valve leaks;
• The drivers conducting the transfers shall assure all lines are disconnected and any drips
are cleaned up prior to departing.
In the event of a bulk oil overflow or valve/line leak the SCM must ensure that the driver corrects
the problem, contains the spilled material, and contacts the appropriate management personnel.
Furthermore, the driver is responsible for cleanup costs and procedures. All transfers shall be
conducted over paved areas.
5. PERSONNEL TRAINING
New VIOC employees receive general operations training, interactive on-line spill response
training, and “on-the-job” training on handling oil as required by 40 CFR 112.7(f). Training also
covers accidental releases, spill kit, emergency response numbers, high-level alarms,
groundwater management, oil water separator inspections, and housekeeping. Every manager
will review the SPCC Plan on an annual basis, and train the VIOC center employees on spill
prevention, proper spill notification and cleanup procedures through the VIOC Buzz Session
format.
15
6. ACTION PROCEDURE
Appropriate actions (to control, contain, notify, remove, clean-up and properly dispose of spills)
are to begin immediately whenever a spill is reported by an employee. The immediate
responsibility for these actions rests with the ranking company employee on the scene. If the
spill presents a fire or safety hazard the Service Center employees will verbally notify all
employees to evacuate the facility before proceeding with the following actions. Responsibility
will move to higher levels of management depending upon the size of the spill, the ability of local
units to control it and the potential for damage.
If a spill occurs during the loading or unloading operations by a supplier, the supplier will
implement their emergency spill response, cleanup, and reporting procedures. The supplier is
required to carry in their truck a copy of their emergency spill response, cleanup, and reporting
procedures, and appropriate spill response equipment (i.e., spill kit). Additional spill response
supplies, and support may be by the Service Center but the Service Center is responsible for
notifying the supplier for replacement.
1. Find source of spill and stop the release
2. Contain spill within building or on Site (Use Spill Kit for larger spills)
3. Contact 833-VVV-Report (833-888-7376) and Area Manager
(Valvoline EH&S will Initiate Agency Notifications)
4. Valvoline will provide spill cleanup contractor if necessary
5. Find outfall of storm sewer to assure oil was not released off-site.
6. Check and skim oil water separator.
7. Arrange security of site and drive if oil has potential to exit lot.
8. Work with Valvoline EH&S on proper waste disposal
9. Complete Spill Prevention and Analysis Summary and submit to VIOC Regional Office
Manager
When a spill meets the following criteria, the Valvoline Emergency Number (833-888-7376) must
be called within the first fifteen (15) minutes of detection.
• All spills, any volume, which occurs outside the building or exits the building and enters
the environment must be reported immediately.
• All spills which occur within the service center and are greater than 5-gallons must be
reported to 833-VVV-Report (833-888-7376) immediately.
16
Records
It is important to keep a written record of all clean-up operations and decisions. These will be
needed if the service center is found responsible for the spill and/or damages caused by the spill.
The cost for clean-up of a spill can be extremely high. Every action taken and every piece of
material, machinery or personnel used must be recorded to assure proper cost documentation.
On major spills, a risk management file should be utilized to perform this function.
17
SPILL RESPONSE
DELEGATION OF DUTIES
TABLE 1
Responsibility
Size of Spill
Minor
25 gals or less
Medium - Large
25 or greater
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
Find source of spill and stop.
Contain spill within building.*
Find and cover outfall of storm sewer
Contact EH&S personnel.
Alert management of situation.
Notify Appropriate Fed, State and
Local agencies.
Contact spill cleanup contractor
Notify Law Department
Notify Media Department
Notify Sewer Dep. Water users
Setup command post
Arrange security of site.
Contact Risk Management Services.
Arrange for local lab service
Waste Disposal
SCM**
SCM**
SCM
SCM**
SCM**
EH&S
EH&S
EH&S
N/A
N/A
NA
N/A
N/A
EH&S
EH&S
EH&S
SCM**
SCM**
SCM & AM
SCM**
SCM**
EH&S
EH&
EH&S
EH&S
EH&S
AM & EH&S
SCM & AM
AM
EH&S
EH&S
EH&S
* When a spill exits the building, or a spill has occurred outside the building, you must
immediately notify Valvoline EH&S personnel through the Emergency Command Center.
SCM** - The job duties are not entirely the responsibility of the service center manager (SCM).
The service center manager will delegate the responsibility to the other VIOC employees as
necessary. There will always be a minimum of two people at a service center. Additionally, each
VIOC service center has been equipped with a spill containment kit, applicable to the service
center layout.
18
8 SPILL RESPONSE
The vast majority of potential spills will be contained within the service center by use of
secondary containment and spill containment equipment readily available to all personnel. In
the event that a spill extends beyond the interior of the service center building, or the spill occurs
outside the building, the service center manager shall follow the protocol established in Table 1
Initial surveys have indicated that the following areas would be key set-up locations to contain
the spill:
1) If a tank/drum/container releases a regulated substance, the initial objective
would be to contain the substance within the building by utilizing absorbent
socks to contain material at bay doors.
2) If material does exit the building or the spill occurs outside the building, any
storm sewers, storm drains, creeks, or streams should be protected with the use
of a readily available spill kit.
3) Bulk oil transfer locations are important containment areas. A spill kit should be
readily available for these areas.
4) While working to contain the spill employee should deploy wet and dry vacuum,
squeegees, dust pans and absorbent to clean up the release.
5) Oil collected from a spill shall be placed in the used oil tank, absorbents and
other spill cleanup materials are to be collected in plastic bags and in the used
oil filter bin for fuel recovery. Debris from larger spills will be managed by EHS
and the spill contractors.
Special/Safety Procedures
The safety of Valvoline Instant Oil Change employees and other personnel and the safety of
individuals who arrive later on the scene of an oil spill must be considered before any action is
taken.
Safety should always receive first billing before any decision-making process is undertaken.
Personnel responding to a spill should not risk personal injury under any circumstances. Valvoline
Instant Oil Change’s Person In Charge must assess the situation and coordinate activities
accordingly.
Safety Data Sheets for all products are stored at this facility are on file at this location or on the
POS system. SDS for non-inventory items are electronically available on the POS system, VPOINT
Safety Compliance / General Resources / SDS, or on file at the site.
19
9.0 ALERT PROCEDURE
This alert procedure will become effective immediately upon the observance of an oil spill from
a company installation of any kind which could possibly pollute a river, the river banks or which
could damage fowl or endanger any property or wildlife.
I. MANDATORY NOTIFICATION NUMBERS:
(1) In the event of an oil spill, the on-scene coordinator in charge of all spills at the
facility, after taking steps to stop the source of the spill, must call or delegate
someone to immediately call the Valvoline 24 Hour Emergency Command Center:
833-VVV-Report (833-888-7376)
The Valvoline Operator will request the information listed on page 18 and then
notify the appropriate company personnel.
* Emergency Response Coordinators will provide assistance in contacting the
following agencies, contractors, and personnel.
(2) Valvoline EH&S will notify the National Response Center:
National Response Center: 1-800/424-8802
Provide similar information to the operator as required in (1).
(3) ENVIRONMENTAL AGENCIES:
EPA Regional Office: Region 10 – 206-553-1200
(4) LOCAL EMERGENCY NUMBERS:
Fire/Police/Ambulance – 911
II. OTHER EMERGENCY PHONE NUMBERS:
(1) Local Spill Control Contractor: Available through 833-VVV-Report
(2) Market Manager: Steve Filler sfiller@valvoline.com
(3) Area Manager: Austen Holcomb aholcomb@valvoline.com
(4) Valvoline EH&S: Jordan Williamson (606) 813-2180
(5) Local Emergency Planning Commission: TBD
(6) Municipal Wastewater Treatment Plant TBD
20
10. Valvoline Emergency Operator Spill Information Request
INITIAL INFORMATION:
- Date
- Time reported
- Time occurred
- Individual reporting
- Location and address of spill
- Phone
- Severity of spill
- Employee injuries
- Source of incident
- Cause of incident
- Volume of release
- Drains, waterways or soil impacted
- Person spill was reported to
- Weather conditions
21
Appendix A
New Oil Transfer Procedures
22
NEW OIL PRODUCT DELIVERY (UNLOADING) PROCEDURE
The procedure below will be followed to prevent an oil spill or discharge during the delivery and
unloading of new oil bulk products from a supplier tanker truck to the new oil aboveground
storage tanks (ASTs) at VIOC Service Centers:
1) The supplier delivering the new oil products will park the tanker truck in the designated
unloading area. During the transfer no one will be allowed in the vehicle, brakes must be set and
wheels chocked.
2) The supplier will check in with a VIOC employee to access the oil storage tanks.
3) The supplier will implement their emergency spill response, cleanup, and reporting procedures
to control any minor spill that may occur. The VIOC representative will use the spill response
equipment (i.e., spill kit; as backup to control any minor spills that may occur during the unloading
process).
4) The supplier will check the available capacity in each new oil product AST to determine the
approximate volume for filling the ASTs. Where practicable, the supplier will also temporarily
cover the floor drains and outside catch basins which could reasonably receive oil in the event of
an oil spill during unloading (recognizing absorbent materials are also available if needed). The
temporary cover shall consist of a rubber mat or like product that will preclude oil entry into the
drains.
5) The VIOC representative will unlock (if necessary) the fill ports on the new oil products ASTs.
6) The supplier will securely attach the hose to the new oil product AST to begin the unloading
process.
7) During the unloading process, the supplier and VIOC representative will visually monitor (or
use a high liquid level indicator if equipped) the liquid level in the AST and the supplier will shut
off flow when the AST is properly filled.
8) After the new oil product unloading process is completed, the supplier will drain the hose into
the AST (or if necessary, into a portable container), and remove the temporary drain covers.
9) The fill ports on the new oil product ASTs will be closed and locked (if equipped).
10) The supplier will prepare the tanker truck for departure. The supplier will check for any oil
drips or leaks from under the tanker truck. If any oil drips or leaks are observed, the supplier will
take corrective actions to stop the drips or leaks. Prior to signing the supplier manifest and
allowing the supplier to leave the site, the VIOC representative will inspect the unloading area
for any oil drips or spills that occurred during the unloading process. If any drips or spills occurred,
the supplier or VIOC representative will clean up the spill and properly dispose of the residue.
The supplier will then remove the wheel chocks and leave the facility.
11) The VIOC representative will restock/order any materials used from the spill response
equipment (i.e., spill kit).
23
Appendix B
Used Oil Transfer Procedures
24
USED OIL PRODUCT PICKUP (LOADING) PROCEDURE – VIOC CENTERS
The procedure below will be followed to prevent an oil spill or discharge during the transferring
and loading of used oil from the used oil aboveground storage tanks (ASTs) to a collector tanker
truck at the VIOC Center:
1) The VIOC representative will transfer the used oil into the used oil AST(s) by
pneumatic/electric pumps, gravity flow and/or pouring. The VIOC representative must be
careful not to overfill the tank using direct visual gauges or high liquid level alarms (if
equipped). The Used Oil Collector will pick up oil on a standard frequency; if the tank exceeds
80% volume the SCM shall contact the collector to arrange a pickup of used oil
2) The collector will park the tanker truck at the designated loading area. During the transfer
no one will be allowed in the vehicle, brakes must be set and wheels chocked.
3) The collector will check in with a VIOC representative to gain access to the used oil AST(s).
4) The collector will implement their emergency spill response, cleanup, and reporting
procedures to control any minor spill that may occur. The VIOC representative will use the
spill response equipment (i.e., spill kit) as backup to control any minor spills that may occur
during the loading process.
5) Where practicable, the collector will temporarily cover the floor drains and outside catch
basins which could reasonably receive oil in the event of an oil spill during loading
(recognizing absorbent materials are also available if needed). The temporary cover shall
consist of a rubber mat or like product that will preclude oil entry into the drains. The collector
then will securely attach the hose to the used oil AST to begin the loading (vacuum pumping)
process.
6) During the loading process, the collector will visually monitor the liquid level in the tanker
truck and shut off the flow when the AST is emptied.
7) After the used oil loading process is completed, the collector will drain the hose into the
tanker truck (or if necessary, into a portable container).
8) The drain/removal port on the used oil ASTs will be closed.
9) The collector will prepare the tanker truck for departure. The collector will check for any oil
drips or leaks from under the tanker truck. If any oil drips or leaks are observed, the collector
will take corrective actions to stop the drips or leaks. Prior to signing the collector manifest
and allowing the collector to leave the site, A VIOC representative will also inspect the loading
area for any oil drips or spills that occurred during the loading process. If any drips or spills
occurred, the collector or VIOC representative will clean up the spill and properly dispose of
the residue. The collector will then remove the wheel chocks, and leave the facility.
10) A VIOC representative will restock/order any materials used from the spill response
equipment (i.e., spill kit).
25
Appendix C
“Tank Overflow Prevention Procedures”
26
Tank Overflow Prevention
• Be Proactive!
• Contact Used Oil Collector If Tank Volume Exceed 80% (MAKE TWO
CONTACTS)
• Local Driver
• Used Oil Collectors
Contractor Emergency Response After Hours Number
Safety Kleen 800-545-3520
Universal Environmental
Services (UES)
800-988-7977
Vertex (Hartland) 800-889-7831
EcoLube 833-326-5823
World Oil Env. Services 800-974-4495
• Utilize Empty Drums to prevent overflows
• Record level in used oil tanks daily (Log)
• Assign responsibility for checking tanks
• Post sign on used oil tank
o Level at which to call Used Oil Collector (80% Tank Volume)
o Used Oil Collector Phone Numbers
o Maximum volume (95% Full)
o Notify Area Manger (Log)
For This Tank,
80% Full
=____________
27
Appendix D
“Spill Kit”
• 40 foot of Absorbent Socks
• 10 Absorbent Pads
• 25-pound bag of Absorbent (Organic) may be replaced with the approved
dry floor cleaner if necessary
• 3 Disposable bags
Note: Bulk Used Oil collection vehicles are equipped with storm drain blocker
mats.
28
Appendix E
Tank Inspection Check List
29
Weekly SPCC Tank \ Drum Inspection
Service Center: Month/Year:
Week One (Monday) Good NG Tank No. Corrective Action
Pipe or Tank Leaks(1)(2)
Containment Area - No Standing Oil?
Containment Structure (3)?
Gauges \ High Level Alarms Work?
Drums/Transformers free of leaks?
Comments Corrective Actions:
Week Two (Monday) Good NG Tank No. Corrective Action
Pipe or Tank Leaks(1)(2)
Containment Area - No Standing Oil?
Containment Structure (3)?
Gauges \ High Level Alarms Work?
Drums/Transformers free of leaks?
Comments Corrective Actions:
Week Three (Monday) Good NG Tank No. Corrective Action
Pipe or Tank Leaks(1)(2)
Containment Area - No Standing Oil?
Containment Structure (3)?
Gauges \ High Level Alarms Work?
Drums/Transformers free of leaks?
Comments Corrective Actions:
Week Four (Monday) Good NG Tank No. Corrective Action
Pipe or Tank Leaks(1)(2)
Containment Area - No Standing Oil?
Containment Structure (3)?
Gauges \ High Level Alarms Work?
Drums/Transformers free of leaks?
Comments Corrective Actions:
Week Five (Monday) Yes No Tank No. Corrective Action
Pipe or Tank Leaks(1)(2)
Containment Area - No Standing Oil?
Containment Structure (3)?
Gauges \ High Level Alarms Work?
Drums/Transformers free of leaks?
Comments Corrective Actions:
(1) Double wall tank remove the cap on the secondary containment (outer shell) and drop a pole with a paper towel wrapped around the end into
the secondary containment until it hits the bottom and then retrieve. Does the paper towel indicate that the secondary containment is free of oil
and water?
(2) Are all Aboveground Storage Tank (ASTs) systems (tank shell, valves, or piping (including fill and drain pipe, and overhead piping)) free of leaks,
corrosion, pitting, cracks, dry rot, spills and/or signs of deterioration?
(3) Are containment wall and floors free of loose bricks or blocks, cracks, holes in the wall, seam cracks, and seams between floor and wall?
30
Appendix F
“Abandoned Waste Procedures”
DO NOT ADD ABANDONED WASTE TO USED OIL
TANK
• Visually inspect abandoned waste
• Observe container type and labels
• Layering (multiple products)
• Color (Type of container, waste paint, solvents, acids, caustic) \
• Thickness (Don’t place solids in the used oil tank)
• Odor Observation;
• Indirectly observe odor at arm’s length only when emptying
container
• Pungent, burning, or unusual odor - seal the container and
contact Emergency Command Center and Area Manager.
• Call 833-VVV-Report to log all abandoned waste
• If not used oil request EHS Support
• If abandoned waste appears to be oil pour into abandoned waste
oil keg.