HomeMy WebLinkAboutRegular Council Agenda Packet - 03 Jun 2013 - PdfAGENDA
RENTON CITY COUNCIL
REGULAR MEETING
June 3, 2013
Monday, 7 p.m.
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.ADMINISTRATIVE REPORT
4.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one-half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot
measure or candidate in City Hall and/or during any portion of the council meeting, including
the audience comment portion of the meeting, is PROHIBITED.
5.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 5/20/2013. Council concur.
b. Administrative Services Department requests authorization to fill a Systems
Analyst/Programmer position at Step E of the Grade a21 salary scale, effective 6/3/2013.
Refer to Finance Committee.
c. Community Services Department requests authorization to waive City Center Parking Garage
fees in the amount of $240 for volunteers working at the 2012 Return to Renton Benefit Car
Show on 7/7/2013. Council concur.
d. Transportation Systems Division requests authorization to transfer funds in the amount of
$13,499.50 from the Airport Fund to the Fleet Fund in order to purchase an unbudgeted, used
forklift from Northwest Handling Systems, Inc for use at the airport. Refer to Transportation
(Aviation) Committee.
e. Transportation Systems Division recommends approval of a Letter of Understanding with King
County for traffic signal, channelization and transit signal priority improvements at the
intersections of 16th Ave. SW & SW Oakesdale St. and at 16th Ave. SW & SW Lind St. for the
planned Metro RapidRide F-Line corridor. Council concur. (See 7.a. for resolution.)
f. Utility Systems Division submits CAG-12-126, Stevens Ave. NW/Lind Ave. NW Storm System
Improvements project; and requests approval of the project, authorization for final pay
estimate in the amount of $4,527.79, commencement of a 60-day lien period, and release of
retainage in the amount of $10,135.35 to Rodarte Construction, Inc., contractor, if all required
releases are obtained. Council concur.
6.UNFINISHED BUSINESS
Page 1 of 26
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Committee of the Whole: Highlands Library Schematic Design & Related Agreements
b. Community Services Committee: Maplewood Golf Course Golf Cart Fleet Purchase
c. Finance Committee: Vouchers
7.RESOLUTIONS AND ORDINANCES
Resolution:
a. Letter of Understanding with King County regarding RapidRide F-Line traffic signal,
channelization, and transit signal prioritization improvements (See 5.e.)
8.NEW BUSINESS
(Includes Council Committee agenda topics; call 425-430-6512 for recorded information.)
9.AUDIENCE COMMENT
10.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
COUNCIL CHAMBERS
June 3, 2013
Monday, 5:30 p.m.
Highlands Library Schematic Design & Related Agreements
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
Page 2 of 26
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
New Hire Step E Authorization
Meeting:
Regular Council - 03 Jun 2013
Exhibits: Submitting Data: Dept/Div/Board:
Administrative Services
Staff Contact:
Iwen Wang, ASD Administrator x-6858
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
City Policy 300-41 requires Council approval for offering any new hires a starting wage above Step C.
Information Technology recently completed recruitment for the vacant System Analyst/Programmer
position. The successful candidate comes with over fifteen years of experiences in various
roles/capacities in the technology field, and is most recently earning about $70,000/yr. The closest pay
range for this position will be Step E (Grade a21), or about $73,800 per year. This is an authorized
position and the pay will be covered within the department’s budget. The applicant's knowledge and
experience suggest this candidate is well qualified for the position and justify the Step E beginning
salary.
STAFF RECOMMENDATION:
Authorize the proposed starting wage for the System Analyst/Programmer position at Step E/Grade 21,
effective 6/3/2013.
5b. - Administrative Services
Department requests authorization to fill
Page 3 of 26
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Fee Waiver Request for the 2013 Return to Renton
Benefit Car Show
Meeting:
Regular Council - 03 Jun 2013
Exhibits:
Issue Paper
Fee Waiver Request
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Peter Renner, Facilities Director, Ext. 6605
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $($240.00)
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
For a number of years, the Return to Renton Benefit Car Show has generated funds that benefit the
community because the proceeds go directly to the Renton Police Department Youth Fund. Roughly
$175,000 has been raised since starting this benefit. In appreciation for the support and the many long
hours the volunteers provide, the City has traditionally waived the City Center Parking Garage fees for
the event volunteers on the day of the event.
STAFF RECOMMENDATION:
Approve the Fee Waiver Request.
5c. - Community Services Department
requests authorization to waive City Page 4 of 26
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:May 15, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Peter Renner, Facilities Director, Ext. 6605
SUBJECT:City Center Parking Garage Fee Waivers for Return to Renton
Benefit Car Show
Issue:
Should the Council authorize Fee Waivers for volunteers’ parking fees at the City Center Parking
Garage for the 2013 Return to Renton Benefit Car Show on July 7, 2013?
Recommendation:
Authorize the fee waiver requests for volunteers’ parking fees at the City Center Parking Garage
for the 2013 Return to Renton Benefit Car Show.
Background:
Council has previously authorized fee waiver requests for the Return to Renton Benefit Car
Show Volunteers for 2011 and 2012. Volunteers provide hundreds of hours of donated
time to plan, market, and labor this event.
The Return to Renton Benefit Car Show is very popular with Renton residents and many
visitors to our City. The City is grateful for the volunteers’ service.
The Return to Renton Benefit Car Show has raised $175,000 over its existence for the
Renton Police Department Youth Fund.
While parking is free for the first two hours at the City Center Parking Garage, the
volunteers work longer hours volunteering their time for this event.
The calculated loss of revenue for 2013 is $240.00, an amount that is greatly exceeded by
the benefits of this event, in addition to the great community-building that takes place.
Conclusion:
Waiving parking fees for volunteers is a suitable gesture of appreciation for the many hours of
volunteer labor for events that help to make Renton a better place to live, work, and play.
cc:Jay Covington, Chief Administrative Officer
Iwen Wang, Finance & IS Administrator
5c. - Community Services Department
requests authorization to waive City Page 5 of 26
CITY OF RENTON
COMMUNITY SERVICES DEPARTMENT
FEE WAIVER OR REDUCTION REQUEST
Fee Waiver and/or Reduction requests will be submitted for approval to the City Council
via the Community Services Committee.
Name of Group:Return to Renton Benefit Car Show
Group Contact Person:Jim Medzegian Contact Number:(206) 772-1016
Address:11204 Rainer Ave. South Seattle, WA 98178
Email Address:jmedzegian@aol.com
Date of Event:07/07/2013 Number in Party:60 volunteers
Location:Downtown Renton Show/ Parking in City Center Parking Garage
Type of Event:Classic Car Show in downtown Renton
Staff Contact Name/Telephone:Peter Renner (425) 430-6605
What is the total cost of the rental and applicable fees?$240
What is the cost of the fee waiver or reduction requested?$240
Describe event and explain why a reduction or waiver of fees will benefit the Renton
citizens:
Community Car show. Shows off downtown Renton. Approximately 400
automobiles and 3,500 spectators. Brings in revenue and sales tax. Net proceeds go to
Renton Police Department Youth Fund and have raised over $175,000 to the program
since inception.
Staff Recommendation:Staff recommends approval of the fee waiver.
Council Approval
5c. - Community Services Department
requests authorization to waive City Page 6 of 26
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Airport Forklift Purchase
Meeting:
Regular Council - 03 Jun 2013
Exhibits:
Issue Paper
Proposal
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Jonathan Wilson, Assistant Airport Manager, x7477
Recommended Action:
Refer to Transportation/Aviation Committee
Fiscal Impact:
Expenditure Required: $ 13,499.16 Transfer Amendment: $13,499.16
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $ 13,499.16
SUMMARY OF ACTION:
The Airport is requesting authorization to purchase a used forklift, which several Airport operation tasks
require. These tasks include unloading 265 gallon deicing containers from delivery trucks, swapping
empty deicing totes with full totes on the snow trailer, repositioning large logs that wash up on the float
plane docks, and moving pallets of supplies around the airfield. Currently, the Airport borrows forklifts
from tenants on the Airport, or rents them. This is time consuming and costly and on occasion forklifts
are not available for immediate use.
The Airport has a fund balance of $15,617.81 in the Small Tools/Minor Equipment line item GL account
402.000000.016.546.20.35.000, which will be used for the purchase. The Airport is requesting that
$13,499.16, which includes sales tax, be moved from the Small Tools/Minor Equipment line item to the
Machinery & Equipment line item, 402.000000.016.546.20.64.000 for this purchase.
STAFF RECOMMENDATION:
Approve the purchase of a forklift from Northwest Handling Systems, Inc. in the amount of $13,499.50
including sales tax and approve moving $13,499.50 from Small Tools/Minor Equipment line item to
Machinery & Equipment line item for this purchase.
5d. - Transportation Systems Division
requests authorization to transfer funds Page 7 of 26
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:June 3, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Jonathan Wilson, Assistant Airport Manager (ext 7477)
SUBJECT:Airport Forklift Purchase
ISSUE:
Should the Council approve the purchase of a forklift for use at the Airport?
RECOMMENDATION:
Approve the purchase of a forklift from Northwest Handling Systems, Inc. in the amount
of $13,499.50 including sales tax and approve moving $13,499.50 from Small
Tools/Minor Equipment line item to Machinery & Equipment line item for this purchase.
BACKGROUND:
As the level of activity at the Airport has increased, so has the need to obtain and
operate the right equipment. The Airport recently added a new wide-area mower, a
dump truck, deicing equipment, and a snow broom.
Since the Airport does not own a forklift, maintenance staff has been periodically
borrowing forklifts from tenants on the airfield. While this practice has helped
maintenance staff complete projects, it is not the right overall solution since a forklift is
not guaranteed to be available when needed in the future.
In the past, Airport staff has used forklifts to:
1.Unload full 265 gallon deicing totes from delivery trucks
2.Swap empty deicing totes from the snow trailer with full totes
3.Load empty deicing totes on delivery trucks for removal
5d. - Transportation Systems Division
requests authorization to transfer funds Page 8 of 26
Randy Corman, Council President
Members of the Renton City Council
Page 2 of 2
June 3, 2013
4.Reposition large logs that wash up on the seaplane launch ramp
5.Move pallets of supplies around the airfield for projects
6.Remove or install the steel air blowers from the snow broom
7.Move large items to different storage areas on the Airport
Additionally, a forklift may be useful for helping to remove disabled aircraft off the
runway.
Airport maintenance staff averages about 50 hours of forklift usage per year.
Since new 5,000 pound forklifts are expensive, staff has been looking for used models.
Staff has contacted three local suppliers and has tested out a couple different models.
These suppliers provided the following prices:
1.Northwest Handling Systems $12,328.00 (plus tax)
2.Northwest Forklift $14,900.00 (plus tax)
3.Pape Material Handling Unresponsive
Northwest Handling Systems (NHS) provided the best pricing on a used forklift for
$13,499.16, which includes Washington State sales tax. The Komatsu forklift is rated at
5,000 pounds, strong enough to safely lift our 3,000 pounds deicing totes. It is also
properly equipped for outdoor use where we would be using this equipment most of
the time.
After visiting all of the companies and operating each model, Airport maintenance staff
preferred the Komatsu over the Nissan offered by Northwest Forklift. Airport
maintenance staff also visited Pape Material Handling in south Seattle to look at their
inventory. Pape never provided an estimate to the Airport for consideration even after
a follow up phone call.
Airport staff has contacted the City’s Fleet Section regarding this purchase. Fleet has
approved the purchase and will assist with incorporating the new equipment into the
fleet maintenance program once it arrives.
The Airport has a fund balance of $15,617.81 in the Small Tools/Minor Equipment line
item GL account 402.000000.016.546.20.35.000, which will be used for the purchase.
The Airport is requesting that $13,499.50, which includes sales tax, be moved from the
Small Tools/Minor Equipment line item to the Machinery and Equipment line item,
402.000000.016.546.20.64.000 for this purchase.
cc:Doug Jacobson, Deputy PW Administrator – Transportation
Connie Brundage, Transportation Administrative Secretary
Susan Campbell-Hehr, Airport Secretary
5d. - Transportation Systems Division
requests authorization to transfer funds Page 9 of 26
5d. - Transportation Systems Division
requests authorization to transfer funds Page 10 of 26
5d. - Transportation Systems Division
requests authorization to transfer funds Page 11 of 26
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Letter of Understanding (LOU) with King County
for Traffic Signal, Channelization and Transit
Signal Priority Improvements
Meeting:
Regular Council - 03 Jun 2013
Exhibits:
Letter of Understanding
Resolution
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Chris Barnes, x7220
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The non-binding Letter of Understanding (LOU) describes the actions that will be taken by King County
and the City of Renton to refine the traffic and transit operations at the intersections of SW 16th Street
and Oakesdale Avenue SW along with SW 16th Street and Lind Avenue SW for the planned Metro
RapidRide F-Line corridor.
The changes include adding flashing yellow arrow protected-permissive left turns, rechannelization,
modifying the signal timing and operations and installing new signal controller software compatible for
implementing flashing yellow arrow operations and Transit Signal Priority (TSP) as part of the RapidRide
F-Line Transit Improvement Project.
This letter incorporates prior planning and discussions completed by King County and the City of Renton
and is consistent with commitments by both parties to provide transit speed and reliability
improvements along the RapidRide F-Line corridor. King County will assume primary responsibility to
complete any design work and fund the improvements with in-kind support from the City. Both parties
are working together to implement transit ITS and TSP improvements to reduce delay for the planned
RapidRide F-Line buses as part of the RapidRide F-Line implementation.
The goal is that the improvements described in the LOU will be installed by fall 2013.
STAFF RECOMMENDATION:
Adopt the Resolution that authorizes the Mayor to sign the Letter of Understanding between King
County and the City of Renton.
5e. - Transportation Systems Division
recommends approval of a Letter of Page 12 of 26
5e. - Transportation Systems Division
recommends approval of a Letter of Page 13 of 26
5e. - Transportation Systems Division
recommends approval of a Letter of Page 14 of 26
5e. - Transportation Systems Division
recommends approval of a Letter of Page 15 of 26
5e. - Transportation Systems Division
recommends approval of a Letter of Page 16 of 26
5e. - Transportation Systems Division
recommends approval of a Letter of Page 17 of 26
5e. - Transportation Systems Division
recommends approval of a Letter of Page 18 of 26
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Final Pay Estimate – CAG-12-126,
SWP-27-3639, Stevens Avenue
NW/Lind Avenue NW Storm System
Improvement Project
Meeting:
Regular Council - 03 Jun 2013
Exhibits:
Pay Estimate #6 Final
Notice of Completion of Public Works
Contract
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Ron Straka, Surface Water Supervisor, x7248, Dan Carey,
Surface Water Engineer, x7293
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 4,527.79 Transfer Amendment: $
Amount Budgeted: $ 369,907 (2013)Revenue Generated: $
Total Project Budget: $ 369,907 (2013)City Share Total Project: $
SUMMARY OF ACTION:
Rodarte Construction Inc. started construction on the Stevens Avenue NW/Lind Avenue NW Storm
System Improvement project on November 13, 2012, and completed the work on
February 25, 2013. The project included installing 930 feet of new storm line, 18 catch basins,
abandoning the old storm line, landscape restoration, and asphalt restoration. The original contract
amount was $189,765 and the final contract amount is $202,706.75. The increase of $12,941.75 was
mainly due to additional asphalt restoration needed because of the poor condition of the old streets.
The project is funded by the Surface Water Utility’s Capital Improvement Program (CIP) Small Drainage
Projects (acct. 427.475015). The 2012 CIP budget paid for $130,882.85 of the construction costs. The
remaining $71,823.90 was paid out of the 2013 CIP budget of $369,907. There is sufficient budget
remaining in the approved 2013 CIP budget to fund the final pay estimate and staff costs.
STAFF RECOMMENDATION:
Accept the Stevens Avenue NW/Lind Avenue NW Storm System Improvement project, approve the final
pay estimate, and release the retainage of $10,135.35 after 60 days and after all the required releases
have been obtained.
5f. - Utility Systems Division submits
CAG-12-126, Stevens Ave. NW/Lind Ave. Page 19 of 26
5f. - Utility Systems Division submits
CAG-12-126, Stevens Ave. NW/Lind Ave. Page 20 of 26
5f. - Utility Systems Division submits
CAG-12-126, Stevens Ave. NW/Lind Ave. Page 21 of 26
5f. - Utility Systems Division submits
CAG-12-126, Stevens Ave. NW/Lind Ave. Page 22 of 26
5f. - Utility Systems Division submits
CAG-12-126, Stevens Ave. NW/Lind Ave. Page 23 of 26
5f. - Utility Systems Division submits
CAG-12-126, Stevens Ave. NW/Lind Ave. Page 24 of 26
7a. - Letter of Understanding with King
County regarding RapidRide F-Line traffic Page 25 of 26
7a. - Letter of Understanding with King
County regarding RapidRide F-Line traffic Page 26 of 26