HomeMy WebLinkAboutRegular Council Agenda Packet - 04 Feb 2013 - PdfAGENDA
RENTON CITY COUNCIL
REGULAR MEETING
February 4, 2013
Monday, 7 p.m.
*REVISED*
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.SPECIAL PRESENTATION
a. Washington State Department of Transportation ‐I‐90 Tolling Briefing
4.ADMINISTRATIVE REPORT
5.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one‐half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
6.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 1/28/2013. Council concur.
b. Administrative Services Department requests authorization to convert a Business Analyst
position to a Systems Analyst/Programmer position. Refer to Finance Committee.
c. Administrative Services Department recommends approval to extend the Limited Term GIS
(Geographic Information Systems) Analyst position for one year (until 2/28/2014) to complete
implementation of the four‐year Enterprise GIS plan. Refer to Finance Committee.
d. Transportation Systems Division recommends approval of an Operating Permit and Agreement
with Pro‐Flight Aviation, Inc. acknowledging a sublease agreement between Renton Gateway
Center, LLC and Pro‐Flight Aviation, Inc. in order to operate an aircraft maintenance facility at
the airport. Refer to Transportation (Aviation) Committee.
e. Utility Systems Division recommends approval of a contract with CH2MHILL in the amount of
$212,704 for final engineering design of the Harrington Ave. NE Green Connections project.
Council concur.
7.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Finance Committee: Vouchers; The Rock Wood Fired Pizza Utility Bill Adjustment Request
b. Public Safety Committee: Graffiti & Vandalism in the Parks
8.RESOLUTIONS AND ORDINANCES
Page 1 of 83
9.NEW BUSINESS
(Includes Council Committee agenda topics; call 425‐430‐6512 for recorded information.)
10.AUDIENCE COMMENT
11.EXECUTIVE SESSION (collective bargaining (RCW 42.30.140.4.a) 20 minutes)
12.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
7TH FLOOR CONFERENCING CENTER
February 4, 2013
Monday, 6 p.m.
Regional & Emerging Issues
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
Page 2 of 83
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Conversion of Business Analyst Position
Meeting:
Regular Council - 04 Feb 2013
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Administrative Services
Staff Contact:
Iwen Wang, ASD Admin, x-6858
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The City currently has 3 budgeted Business System Analyst positions that support the technology needs
of all city departments. They work with department staff/users to perform needs assessment, prepare
RFP, conduct vendor selection, assist with implementation, and perform post-implementation support
and maintenances. One of these positions is currently vacant and we are considering recruitment
options.
One of the options is to convert the vacant position to a System Analyst/Programmer position. Over the
past 4 years, the City has maintained one System Analyst (most recently a Senior System Analyst)
position with programming experiences. While most of the city’s core-business software is off-the-shelf
products, there are many applications with added user-interface that are developed in-house. These
applications and our increased reliance on web-based transactions, make the programming support
more critical. With only one single SA position, the City is exposed to extended downtime should any of
these user-interface tools go down.
With programming experiences, a SA will have knowledge and skill to provide application support
functions, and may also be able to perform business process analysis and other tasks performed by BSA
positions. Therefore we believe converting the BSA position to a SA position can provide more flexibility
in our resources.
STAFF RECOMMENDATION:
Approve the conversion from 1 BSA position to SA position effective immediately.
6b. ‐ Administrative Services Department requests authorization to
convert a Business Analyst position to a Systems Analyst/Programmer Page 3 of 83
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE:January 17, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Iwen Wang
SUBJECT:Conversion of Business Analyst Position
ISSUE:
Should the City convert the vacant Business System Analyst (BSA) position to a System
Analyst/Programmer (SA) position?
BACKGROUND:
The City currently has 3 budgeted Business System Analyst positions that support the technology needs of
all city departments. They work with department staff/users to perform needs assessment, prepare RFP,
conduct vendor selection, assist with implementation, and perform post-implementation support and
maintenances. One of these positions is currently vacant and we are considering recruitment options.
One of the options is to convert the vacant position to a System Analyst/Programmer position. Over the
past 4 years, the City has maintained one System Analyst (most recently a Senior System Analyst)
position with programming experiences. While most the city’s core-business software is off-the-shelf
products, there are many applications with added user-interface that are developed in-house. These
applications and our increased reliance on web-based transactions, made the programming support more
critical. With only one single SA position, the City is exposed to extended downtime should any of these
user-interface tools go down.
With programming experiences, a SA will have knowledge and skill to provide application support
functions, and may also be able to perform business process analysis and other tasks performed by BSA
positions. Therefore we believe converting the BSA position to a SA position can provide more
flexibility in our resources.
COST:
Both positions are covered by the AFSCME bargaining unit. The Business System Analyst position is a
stand along position at grade a23, while the System Analyst position is at a21 or about 5% below the
BSA, but depends on the city’s needs and the incumbent’s skill levels; one can advance to the senior level
which is at grade a24 which is 2.5% above the BSA.
Position Grade Step A Step E
Business System Analyst a23 $5307 $6462
System Analyst/Programmer a21 $5051 $6154
Sr. System Analyst a 24 5439 $6629
RECOMMENDATION:
Staff recommends council approve the conversion of 1 BSA position to SA position to provide coverage
for increased demand on web programming and with capability to backup to BSA needs of the city.
6b. ‐ Administrative Services Department requests authorization to
convert a Business Analyst position to a Systems Analyst/Programmer Page 4 of 83
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Extension of Limited Term GIS Analyst Position
Meeting:
Regular Council - 04 Feb 2013
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Administrative Services
Staff Contact:
Iwen Wang, ASD Admin, x-6858
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The City’s initial plan for the Enterprise GIS Project was $925k over a 4-year implementation period. The
plan envisioned using consultants and a combination of existing and temporary project staff. With the
financial constrains after the initial plan was developed, the project budget was scaled back to $400k
and utilizing two regular positions transferred to IT through a reorganization of the City’s GIS resources.
To make this reduced budget work, we eliminated consultant service costs, and reduced the temporary
(limited term) positions to one.
The position was filled as GIS Analyst I in February 2011 for a two-year term, funded by the project
budget. The intent was to evaluate the progress made during the first two years and then determine
whether the position needed to be continued. To date, we have formed an effective and productive
team, and have made significant progress on the adopted workplan, and a preliminary project balance
around $180,000 of the project budget remains. Additional software development, data maintenance,
map production, and user support are still needed to make the tools more usable and accessible to
internal and external users. The project balance should allow the city to continue the Limited Term
position until the end of 2014. However, the City’s policy/practice allows a maximum of 3-years for
limited term positions. Beyond the initial 3 years, a limited term position will need to be converted to
regular or other temporary status. Therefore, the request is to extend the position for one more year
until February 2014, to allow the completion of most workplan items, and at that time re-evaluate the
ongoing staffing needs.
STAFF RECOMMENDATION:
Approve extension of the Limited Term GIS Analyst position by 1 year, until February 28 2014, funded by
carrying over 2012 project fund balance.
6c. ‐ Administrative Services Department recommends approval to
extend the Limited Term GIS (Geographic Information Systems) Analyst Page 5 of 83
ADMINISTRATIVE SERVICES DEPARTMENT
MEMORANDUM
DATE:January 17, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Iwen Wang
SUBJECT:Extension of Limited Term GIS Analyst Position
ISSUE:
Should the City extend the Limited Term GIS Analyst position for one more year for the implementation
of the 4-year Enterprise GIS Plan?
BACKGROUND:
The City’s initial plan for the Enterprise GIS Project was $925k over a 4-year implementation period.
The plan envisioned using consultants and a combination of existing and temporary project staff. With
the financial constrains after the initial plan was developed, the project budget was scaled back to $400k
and utilizing two regular positions transferred to IT through a reorganization of the City’s GIS resources.
To make this reduced budget work, we eliminated consultant service costs, and reduced the temporary
(limited term) positions to one.
The position was filled as GIS Analyst I in February 2011 for a two-year term, funded by the project
budget. The intent was to evaluate the progress made during the first two years and to determine if the
position needs to be continued. At the end of 2012, we have formed an effective and productive team,
and have made significant progress on the adopted workplan, and a preliminary project balance around
$180,000 of the project budget remains. There still a lot of development, data maintenance, map
production, and user support are needed to make the tools more usable and accessible to internal and
external users. The project balance should allow the city to continue the Limited Term position until the
end of 2014. However, the City’s policy/practice allows a maximum of 3-years for limited term positions.
Beyond the initial 3 years, a limited term position will need to be converted to regular or other temporary
status. Therefore, the request is to extend the position for one more year until February 2014, to allow the
completion of most workplan items, and reevaluate the ongoing staffing needs.
RECOMMENDATION:
Staff recommends the approval of the extension of the Limited Term GIS Analyst position by 1 year, until
February 28 2014, funded by carrying over 2012 project fund balance.
6c. ‐ Administrative Services Department recommends approval to
extend the Limited Term GIS (Geographic Information Systems) Analyst Page 6 of 83
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Operating Permit and Agreement with Pro-Flight
Aviation, Inc. for their Sublease from Renton
Gateway Center, LLC
Meeting:
Regular Council - 04 Feb 2013
Exhibits:
Pro-Flight Operating Permit and Agreement
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Ryan Zulauf, Airport Manager, x7471
Recommended Action:
Refer to Transportation/Aviation Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
Renton Gateway Center, LLC is seeking approval of their sublease to Pro-Flight Aviation, Inc. for office
and hangar space in their hangar building at 750 West Perimeter Road, under their lease agreement,
LAG 09-006. The term of the sublease is for four years, expiring on July 31, 2015. The Purpose of Use is
consistent with the lease terms of LAG 09-006. An Operating Permit and Agreement is ready for
execution between the City and Pro-Flight Aviation, Inc. for the sublease.
STAFF RECOMMENDATION:
Approve the sublease from Renton Gateway Center, LLC to Pro-Flight Aviation, Inc. and authorize the
Mayor and City Clerk to sign the Operating Permit and Agreement with Pro-Flight Aviation, Inc.
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 7 of 83
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:February 4, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Ryan Zulauf, Airport Manager (ext 7471)
SUBJECT:Operating Permit and Agreement with Pro-Flight Aviation,
Inc. for their Sublease from Renton Gateway Center, LLC
ISSUE:
Should the Council approve the sublease from Renton Gateway Center, LLC to Pro-Flight
Aviation, Inc.?
RECOMMENDATION:
Approve the sublease from Renton Gateway Center, LLC to Pro-Flight Aviation, Inc. and
authorize the Mayor and City Clerk to sign the Operating Permit and Agreement with
Pro-Flight Aviation, Inc.
BACKGROUND:
Renton Gateway Center, LLC constructed a new hangar facility on the Airport at
750 West Perimeter Road in 2010 under their lease agreement LAG 09-006. Pro-Flight
Aviation, Inc. is owned and operated by Diane and Bernie Paholke, and Diane is also a
board member for Renton Gateway Center, LLC. Renton Gateway Center, LLC has
entered into a sublease with Pro-Flight Aviation, Inc. for office and hangar space in the
Renton Gateway Center hangar building and an Operating Permit and Agreement
between the City and Pro-Flight Aviation, Inc. has been drafted to document the
sublease.
The sublease between Renton Gateway Center, LLC and Pro-Flight Aviation, Inc. is for a
period of four years and terminates on July 31, 2015, with the option to extend the
sublease on a month-to-month basis. The Renton Gateway Center lease LAG 09-006
terminates on August 31, 2046, with no extensions.
The Purpose of Use in the sublease is consistent with the Purpose of Use in the Renton
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 8 of 83
Randy Corman, Council President
Members of the Renton City Council
Page 2 of 2
February 4, 2013
h:\file sys\air - airport, transportation services division\03 projects\01 tasks\agenda bills\2012 agenda bills\agenda bill - pro-flight op
permit\issue paper - pro-flight op permit.doc
Gateway Center lease (LAG 009-06) and includes aircraft maintenance, aircraft storage,
flight training and rentals, aircraft fuel sales, aircraft parts sales, aircraft grooming, and
aircraft sales. Pro-Flight Aviation, Inc. has been operating on the Airport since 1999,
under approved leases, from their former locations at 540 and 243 West Perimeter
Road.
cc:Doug Jacobson, Deputy PW Administrator – Transportation
Connie Brundage, Transportation Administrative Secretary
Susan Campbell-Hehr, Airport Secretary
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 9 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 10 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 11 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 12 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 13 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 14 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 15 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 16 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 17 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 18 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 19 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 20 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 21 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 22 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 23 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 24 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 25 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 26 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 27 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 28 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 29 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 30 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 31 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 32 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 33 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 34 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 35 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 36 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 37 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 38 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 39 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 40 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 41 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 42 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 43 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 44 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 45 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 46 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 47 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 48 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 49 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 50 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 51 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 52 of 83
6d. ‐ Transportation Systems Division recommends approval of an
Operating Permit and Agreement with Pro‐Flight Aviation, Inc. Page 53 of 83
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Sunset Community Plan SSIP - Harrington Avenue
NE Green Connections Project Engineering
Consultant Agreement with CH2MHill
Meeting:
Regular Council - 04 Feb 2013
Exhibits:
Issue Paper
Contract
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Ron Straka, x7248, Hebé C. Bernardo, x7264
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ $212,704 Transfer Amendment: $NA
Amount Budgeted: $ $1,280,000 Revenue Generated: $NA
Total Project Budget: $ $1,280,000 City Share Total Project: $ NA
SUMMARY OF ACTION:
The purpose of the Harrington Avenue NE Green Connections project is to provide stormwater quality
treatment for the street pollution generating impervious surface and tributary areas in the Sunset Area
Community by providing enhanced basic water quality treatment. The improvement will consist of
installing rain gardens along Harrington Avenue NE between NE 16th Street and NE 10th Street, along
with the installation of porous concrete sidewalks that will reduce the quantity of stormwater runoff.
The project was identified in the Sunset Area Surface Water Master Plan developed as part of the
approved Sunset Community Planned Action EIS.
The work to be completed under this agreement with CH2MHill, in the amount of $212,704, will include
data collection, survey and base map preparation, permitting support, final design of the facility,
preparation of a technical information report, public outreach support, construction plans and
specifications, services during bidding, and project management. The project construction and grant
closeout must be completed by June 30, 2015, as required by the project grant agreement with the
Washington State Department of Ecology (Ecology).
The Harrington Avenue NE Green Connections project will be funded ($913,000) by Ecology’s FY 2012
Statewide Stormwater Grant Agreement No. G1200545 and the Surface Water Utility’s Capital
Improvement Program (CIP) for the Harrington Avenue NE Green Connections project (427.475490). The
approved 2013-2014 CIP budget for the project is $1,280,000, including $913,000 of grant funding
approved in 2012. The remaining project budget is for City project management and construction cost.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Engineering Consultant Agreement with CH2MHill,
Inc. for the final engineering design of the Harrington Avenue NE Green Connections project in the
amount of $212,704.
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 54 of 83
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:January 24, 2013
TO:Randy Corman, Council President
Members of the City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Ron Straka, Surface Water Utility Supervisor, x7248
Hebé C. Bernardo, Surface Water Utility Engineer, x7264
SUBJECT:Sunset Community Plan SSIP - Harrington Avenue NE Green
Connections Project Engineering Consultant Agreement with
CH2MHill
ISSUE:
Should Council approve the Engineering Consultant Agreement with CH2MHill for the
final engineering design of the Harrington Avenue NE Green Connections project, in the
amount of $212,704?
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Engineering Consultant Agreement
with CH2MHill for the final engineering design of the Harrington Avenue NE Green
Connections project, in the amount of $212,704.
BACKGROUND:
The City of Renton completed and adopted the Sunset Community Plan and Planned
Action Environmental Impact Statement which evaluated potential impacts of
redevelopment in the Sunset Area and required infrastructure. As part of this effort the
City developed and adopted the Sunset Area Surface Water Master Plan which identifies
stormwater improvements to convey, treat, and infiltrate runoff from the existing and
future land cover conditions. Recommended improvements included the retrofit of
Harrington Avenue NE to integrate green connections (rain gardens and permeable
pavement) into the existing right-of-way between NE 16th Street and NE 10th Street
(vicinity map attached). Preliminary design work to collect data on subsurface
conditions and update existing hydrologic and hydraulic analysis to refine sizing of the
green connections has been completed by CH2MHill as part of the Engineering
Consultant Agreement CAG-12-048, which was approved by Council on March 30, 2012.
The purpose of the Harrington Avenue NE Green Connections project is to provide
stormwater quality treatment for the street pollution generating impervious surface and
tributary areas in the Sunset Area Community by providing enhanced basic water quality
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 55 of 83
Mr. Corman, Council President
Page 2 of 2
January 24, 2013
H:\File Sys\SWP - Surface Water Projects\SWP-27 - Surface Water Projects (CIP)\27-3635 Sunset Community Plan
SSIP\1103 Consultant Contract\Phase II\2012-12-6 Issue Paper-Harrington-F.doc\HCBtp
treatment prior to discharging into Johns Creek. The project will install rain gardens and
permeable concrete sidewalk improvements along an existing roadway, taking under
consideration utility conflicts and possible future uses of the sites. The project will also
provide public education on low impact development.
Work to be completed under the Engineering Consultant Agreement with CH2MHill will
include data collection, survey and basemap preparation, permitting support, final
design of the facility, preparation of construction plans and specifications, a technical
information report, public outreach support, services during bidding, and project
management. The project design is scheduled to start in 2013 and construction is
planned to start in 2014. In accordance with the funding agreement with Washington
State Department of Ecology (Ecology), the project construction and grant closeout must
be completed by June 30, 2015.
CH2MHill was selected from the approved 2013 Utility Systems Annual Consultant
Roster based on their knowledge of the Sunset Area, their previous work on the Sunset
Area Surface Water Master Plan, and their experience working with the City.
The Harrington Avenue NE Green Connections project will be funded ($913,000) by
Ecology’s FY 2012 Statewide Stormwater Grant Agreement No. G1200545 and the
Surface Water Utility’s Capital Improvement Program (CIP) for the Harrington Avenue NE
Green Connections Project (427.475490). The approved 2013-2014 CIP budget for the
project is $1,280,000, including $913,000 of grant funding approved in 2012. The
remaining project budget is for City project management and construction cost.
CONCLUSION:
The Harrington Avenue NE Green Connections project will improve the quality of the
stormwater runoff in the Sunset Area prior to discharging into Johns Creek. The Surface
Water Utility recommends the City Council authorize the Mayor and City Clerk to
execute the proposed Engineering Consultant Agreement, in the amount of $212,704,
with CH2MHill for the final engineering design of the Harrington Avenue NE Green
Connections project.
Attachment
cc:Lys Hornsby, Utility Systems Director
File
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 56 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 57 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 58 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 59 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 60 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 61 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 62 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 63 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 64 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 65 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 66 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 67 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 68 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 69 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 70 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 71 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 72 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 73 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 74 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 75 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 76 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 77 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 78 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 79 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 80 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 81 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 82 of 83
6e. ‐ Utility Systems Division recommends approval of a contract with
CH2MHILL in the amount of $212,704 for final engineering design of Page 83 of 83