HomeMy WebLinkAboutRegular Council Agenda Packet - 04 Mar 2013 - PdfAGENDA
RENTON CITY COUNCIL
REGULAR MEETING
March 4, 2013
Monday, 7 p.m.
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.SPECIAL PRESENTATION
a. Police Department Employee Recognition
4.ADMINISTRATIVE REPORT
5.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one‐half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
6.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 2/25/2013. Council concur.
b. Mayor Law appoints Roxanna Johnson to the Planning Commission for a term expiring
1/31/2016 (position previously held by Ray Giometti). Refer to Community Services
Committee.
c. Mayor Law appoints Steve Beardslee to the Airport Advisory Committee, Airport Leaseholders ‐
Alternate Position, for a term expiring 5/7/2014. Refer to Community Services Committee.
d. Mayor Law appoints the following individuals to the Municipal Arts Commission: Michele
Bettinger for an unexpired term expiring on 12/31/2014 (position previously held by Jon
Schindehette), Tuenyu Lau for an expired term expiring on 12/31/2014 (position previously
held by Doug Kyes), and Marsha Rollinger for an expired term expiring on 12/31/2013 (position
previously held by Denise Zullig). Refer to Community Services Committee.
e. Community and Economic Development Department requests authorization to fill a Plan
Reviewer position at Step E of the Grade a23 salary scale, effective 3/6/2013. Council concur.
f. Community Services Department recommends approval to re‐class Farmers Market Coordinator
position, currently vacant, from Grade n16 to Grade a18, effective 3/16/2013. Council concur.
g. Fire and Emergency Services Department recommends approval of an interlocal agreement
with Kent Fire Department Regional Fire Authority to accept donation of a surplus truck for the
Zone 3 Renton Fire Department Explorers’ Program. Council concur. (See 8.a. for resolution.)
Page 1 of 92
h. Transportation Systems Division recommends approval of an Operating and Permit Agreement
with Mobile Experience Solutions, LLC, and the referenced sublease between Aerodyne, LLC
and Mobile Experience Solutions, LLC, for office space use at the airport. Refer to
Transportation (Aviation) Committee.
i. Utility Systems Division recommends approval of a contract with Carollo Engineers, Inc. in the
amount of $136,003 for the Water System Rezone Study. Council concur.
7.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Finance Committee: Vouchers; Addendum to Public Defense Contract with Cayce & Grove, LLC
8.RESOLUTIONS AND ORDINANCES
Resolution:
a. Interlocal agreement with Kent Fire Department Regional Fire Authority for vehicle
donation (See 6.g.)
9.NEW BUSINESS
(Includes Council Committee agenda topics; call 425‐430‐6512 for recorded information.)
10.AUDIENCE COMMENT
11.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
7TH FLOOR CONFERENCING CENTER
March 4, 2013
Monday, 6 p.m.
Regional & Emerging Issues
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
Page 2 of 92
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Appointment to Planning Commission
Meeting:
Regular Council - 04 Mar 2013
Exhibits:
Memorandum to Mayor Law-Staff
recommendation for Planning Commission
vacancy: Roxanna Johnson
Roxanna Johnson's application for
boards/commissions/committees
Submitting Data: Dept/Div/Board:
Executive
Staff Contact:
April Alexander, Executive Assistant, x6520
Recommended Action:
Refer to Community Services Committee
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $N/A
Amount Budgeted: $ N/A Revenue Generated: $N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Mayor Law appoints the following to the Planning Commission:
Ms. Roxanna Johnson, 2817 NE 4th Court, Renton, WA 98056, for a term expiring on 1/31/16 (position
formerly held by Ray Giometti).
STAFF RECOMMENDATION:
Confirm Mayor Law's appointment of Ms. Roxanna Johnson to the Planning Commission.
6b. ‐ Mayor Law appoints Roxanna Johnson to the Planning Commission
for a term expiring 1/31/2016 (position previously held by Ray Page 3 of 92
6b. ‐ Mayor Law appoints Roxanna Johnson to the Planning Commission
for a term expiring 1/31/2016 (position previously held by Ray Page 4 of 92
6b. ‐ Mayor Law appoints Roxanna Johnson to the Planning Commission
for a term expiring 1/31/2016 (position previously held by Ray Page 5 of 92
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Appointment to Renton Airport Advisory
Committee - Steve Beardslee
Meeting:
Regular Council - 04 Mar 2013
Exhibits:
Memorandum to Mayor Law-Staff
recommendation for RAAC vacancy: Steve
Beardslee
Steve Beardslee's application for
boards/commissions/committees
Submitting Data: Dept/Div/Board:
Executive
Staff Contact:
April Alexander, Executive Assistant, x6520
Recommended Action:
Refer to Community Services Committee
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $N/A
Amount Budgeted: $ N/A Revenue Generated: $N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Mayor Law appoints the following to the Renton Airport Advisory Committee:
Mr. Steve Beardslee, 23601 SE 221st Street, Maple Valley, WA 98038, Airport Leaseholders Alternate
Position, with a term expiring 5/7/14.
STAFF RECOMMENDATION:
Confirm Mayor Law's appointment of Steve Beardslee to the Renton Airport Advisory Committee.
6c. ‐ Mayor Law appoints Steve Beardslee to the Airport Advisory
Committee, Airport Leaseholders ‐Alternate Position, for a term expiring Page 6 of 92
6c. ‐ Mayor Law appoints Steve Beardslee to the Airport Advisory
Committee, Airport Leaseholders ‐Alternate Position, for a term expiring Page 7 of 92
6c. ‐ Mayor Law appoints Steve Beardslee to the Airport Advisory
Committee, Airport Leaseholders ‐Alternate Position, for a term expiring Page 8 of 92
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Appointments to the Renton Municipal Arts
Commission
Meeting:
Regular Council - 04 Mar 2013
Exhibits:
Memorandum to Mayor Law-Staff
recommendation for RAMC Commission
vacancies: Michele Bettinger, Tuenyu Lau, Marsha
Rollinger
Applications for boards/commissions/committees-
Bettinger, Lau, Rollinger
Submitting Data: Dept/Div/Board:
Executive
Staff Contact:
April Alexander, Executive Assistant, x6520
Recommended Action:
Refer to Community Services Committee
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $N/A
Amount Budgeted: $ N/A Revenue Generated: $N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Mayor Law appoints the following to the Renton Municipal Arts Commission:
Ms. Michele Bettinger, 17514 West Lake Desire Dr SE, Renton, WA 98058, for an unexpired term
expiring on December 31, 2014 (formerly held by Jon Schindehette)
Mr. Tuenyu Lau, 1752 Newport Avenue NE, Renton, WA 98056, for an unexpired term expiring on
December 31, 2014 (formerly held by Doug Kyes)
Ms. Marsha Rollinger, 6618 SE 4th Place, Renton, WA 98059, for an unexpired term expiring on
December 31, 2013 (formerly held by Denise Zullig)
STAFF RECOMMENDATION:
Confirm Mayor Law's appointments of Ms. Michele Bettinger, Mr. Tuenyu Lau, and Ms. Marsha
Rollinger to the Renton Municipal Arts Commission.
6d. ‐ Mayor Law appoints the following individuals to the Municipal Arts
Commission: Michele Bettinger for an unexpired term expiring on Page 9 of 92
6d. ‐ Mayor Law appoints the following individuals to the Municipal Arts
Commission: Michele Bettinger for an unexpired term expiring on Page 10 of 92
6d. ‐ Mayor Law appoints the following individuals to the Municipal Arts
Commission: Michele Bettinger for an unexpired term expiring on Page 11 of 92
6d. ‐ Mayor Law appoints the following individuals to the Municipal Arts
Commission: Michele Bettinger for an unexpired term expiring on Page 12 of 92
6d. ‐ Mayor Law appoints the following individuals to the Municipal Arts
Commission: Michele Bettinger for an unexpired term expiring on Page 13 of 92
6d. ‐ Mayor Law appoints the following individuals to the Municipal Arts
Commission: Michele Bettinger for an unexpired term expiring on Page 14 of 92
6d. ‐ Mayor Law appoints the following individuals to the Municipal Arts
Commission: Michele Bettinger for an unexpired term expiring on Page 15 of 92
6d. ‐ Mayor Law appoints the following individuals to the Municipal Arts
Commission: Michele Bettinger for an unexpired term expiring on Page 16 of 92
6d. ‐ Mayor Law appoints the following individuals to the Municipal Arts
Commission: Michele Bettinger for an unexpired term expiring on Page 17 of 92
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Compensate Rohini Nair as a Plan Reviewer at
Step E of Grade a23
Meeting:
Regular Council - 04 Mar 2013
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Community and Economic Development
Staff Contact:
Chip Vincent (x6588)
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 77,544 Transfer Amendment: $
Amount Budgeted: $ 82,752 Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
Rohini Nair is a talented professional with seven years of experience working in the public sector. She
has worked for five years at the City of Bellevue and two years at the City of Des Moines. Rohini holds
both a Bachelor’s degree and Master’s degree in Civil Engineering, and neither are requirements of the
Plan Reviewer position. She is currently pursuing her Professional Engineering (PE) license, which she
expects to receive soon. While employed at the City of Bellevue, Rohini’s salary was approximately
$88,000/year. The City’s offer at Step E of Grade a23 is 10% less than what she was previously
receiving. This position was budgeted for $82,752 for the 2013 budget year and creates no additional
increase in the Public Works Permits and Inspections Salaries and Wages line item.
STAFF RECOMMENDATION:
Approve compensating Rohini Nair as a Plan Reviewer at Step E of Grade a23 effective March 6, 2013.
6e. ‐ Community and Economic Development Department requests
authorization to fill a Plan Reviewer position at Step E of the Grade a23
Page 18 of 92
i:\chip\personnel\development services\nair\rnair step e issue paper 022113.doc
DEPARTMENT OF COMMUNITY
& ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE:February 25, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:C. E. “Chip” Vincent, CED Administrator (x6588)
SUBJECT:Compensate Rohini Nair as a Plan Reviewer at Step E of Grade
a23
ISSUE:
Should the City be authorized to compensate Rohini Nair as a Plan Reviewer, at Step E of
Grade a23 effective March 6, 2013?
RECOMMENDATION:
The Administration recommends that it be authorized by Council to compensate Rohini
Nair as a Plan Reviewer at Step E of Grade a23 effective March 6, 2013.
DISCUSSION:
Rohini Nair is a talented professional with seven years of experience working in the
public sector. She has worked for five years at the City of Bellevue and two years at the
City of Des Moines. Rohini holds both a Bachelor’s degree and Master’s degree in Civil
Engineering, and neither are requirements of the Plan Reviewer position. She is
currently pursuing her Professional Engineering (PE) license, which she expects to
receive soon. While employed at the City of Bellevue, Rohini’s salary was approximately
$88,000/year. The City’s offer at Step E of Grade a23 is 10% less than what she was
previously receiving. This position was budgeted for $82,752 for the 2013 budget year
and creates no additional increase in the Public Works Permits and Inspections Salaries
and Wages line item.
CONCLUSION:
It is our opinion that we will not be able to find an individual more suited by background,
skills, and abilities to fill this position than Rohini Nair. Therefore, we are recommending
that the City Council authorize the Administration to compensate the candidate for this
position, Rohini Nair, at Step E of Grade a23 effective March 6, 2013
cc:Jay Covington, Chief Administrative Officer
Nancy Carlson, Human Resources & Risk Management Administrator
Iwen Wang, Administrative Services Administrator
6e. ‐ Community and Economic Development Department requests
authorization to fill a Plan Reviewer position at Step E of the Grade a23
Page 19 of 92
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Classification/Salary adjustment of vacant
Farmers Market Coordinator
Meeting:
Regular Council - 04 Mar 2013
Exhibits:
Issue Paper
MOU
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Bonnie Rerecich X6624
Recommended Action:
Council concur
Fiscal Impact:
Expenditure Required: $ -0- Transfer Amendment: $-0-
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
Upon review of the vacant Farmers Market position, Staff and Local 2170 found the existing position
should be categoried as a union represented position at a grade 18. The increase in salary will be
covered by salary savings from current vacancy and their will be no fiscal impact.
STAFF RECOMMENDATION:
Approve upgrade of Farmer's Market Coordinator position from grade 16 to grade 18 effective March
16, 2013.
6f. ‐ Community Services Department recommends approval to re‐class
Farmers Market Coordinator position, currently vacant, from Grade n16
Page 20 of 92
COMMUNITY SERVICES DEPARTMENT
M E M O R A N D U M
DATE:February 22, 2013
TO:Randy Corman, Council President
Renton City Councilmembers
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator X6606
STAFF CONTACT:Bonnie Rerecich, Neighborhoods, Resources and Events
Manager X6624
SUBJECT:Salary Adjustment of Farmers Market Coordinator Position
________________________________________________________________________
ISSUE:
Should Council approve the salary adjustment of the Farmers Market Coordinator
position from the current non-represented position grade 16 to an AFSCME, Local 2170
represented position at a grade 18?
RECOMMENDATION:
Council concur with staff and AFSCME Local 2170 recommendation to adjust the salary
of this position from a grade 16 to a grade 18.
BACKGROUND SUMMARY:
This position is vacant and currently classified as an intermittent, non-represented .75
position. Formerly this position was with the Community Economic Development
Department and moved to Community Services in the summer of 2012. The Human
Resources Department has worked with AFSCME, Local 2170 and the Community
Services Department to review the job duties and scope of work and has determined
that the existing position should be categorized as a union represented position at a
grade 18. The 2013 increase in salary will be covered by salary savings from the current
vacancy and the fact that the incumbent will come in at a lower step then the former
employee who was at a Step E. Future costs will be covered by sponsorship of the
program and market revenue.
6f. ‐ Community Services Department recommends approval to re‐class
Farmers Market Coordinator position, currently vacant, from Grade n16
Page 21 of 92
CONCLUSION
Authorization to adjust the salary grade of the current Farmers Market Coordinator
position from a non-represented position grade 16 to a AFSCME local 2170 represented
position, grade 18.
Attachment
C:Jay Covington, Chief Administrative Office
Iwen Wang, Administrator Finance/IT
Nancy Carlson, Administrator HR/RM
Pat Miller, President 2170
6f. ‐ Community Services Department recommends approval to re‐class
Farmers Market Coordinator position, currently vacant, from Grade n16
Page 22 of 92
6f. ‐ Community Services Department recommends approval to re‐class
Farmers Market Coordinator position, currently vacant, from Grade n16
Page 23 of 92
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Interlocal Agreement with Kent Fire Department
Regional Fire Authority for Donation of a Vehicle
Meeting:
Regular Council - 04 Mar 2013
Exhibits:
Interlocal Agreement
Resolution
Submitting Data: Dept/Div/Board:
Fire & Emergency Services
Staff Contact:
Erik Wallgren, Deputy Chief/7084
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $N/A
Amount Budgeted: $ N/A Revenue Generated: $N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
The Interlocal Agreement allows Kent Fire Department Regional Fire Authority to donate a surplus truck
to the City for the purpose of providing equipment transportation to support the activities of the Zone 3
Renton Fire Department Explorers' Program. This program provides training and experience in fire
scene operations, search and rescue, automobile rescue, advanced first aid/CPR and public relations to
young men and women interested in becoming future firefighters. The City shall assume ownership and
responsibility for the operation and limited maintenance of said vehicle.
STAFF RECOMMENDATION:
Approve an Interlocal Agreement accepting a surplus truck from the Kent Fire Department Regional Fire
Authority for support of Zone 3 Explorers' Program and adopt the Resolution
6g. ‐ Fire and Emergency Services Department recommends approval of
an interlocal agreement with Kent Fire Department Regional Fire Page 24 of 92
Page 1 of 4
INTERLOCAL AGREEMENT
Between
KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY and CITY OF RENTON
THIS INTERLOCAL AGREEMENT (“the Agreement”) is made and entered into
by and between Kent Fire Department Regional Fire Authority, hereinafter
referred to as “RFA” and the City of Renton, hereinafter referred to as the “City"
and in conformity with Chapter 39.34 RCW.
RECITALS
A. The RFA desires to make available one 1997 Isuzu Hackney vehicle for use
by non-profit organizations or local governments which are able and willing to
provide transportation service for equipment; and
B. The City is able and willing to use such a vehicle for such purposes in
accordance with the terms of this Agreement; and
C. The City has demonstrated to the satisfaction of the RFA that it meets the
following criteria:
1. Capacity to support ongoing vehicle operation, including assured funding
for licensing, insuring, fueling and maintaining the vehicle;
2. Ability to provide qualified and trained drivers; and
3. Specific plans for use of the vehicle to transport equipment, and support
the activities of the Zone 3 Renton Fire Explorers’ Program.
D. The RFA has declared the vehicle surplus to the needs of the RFA.
6g. ‐ Fire and Emergency Services Department recommends approval of
an interlocal agreement with Kent Fire Department Regional Fire Page 25 of 92
Page 2 of 4
AGREEMENT
NOW, THEREFORE, in consideration of the mutual covenants contained herein,
the sufficiency of which is hereby acknowledged, the parties hereto agree as
follows:
1. Subject to the terms of this Agreement, the RFA agrees to provide one 1997
ISUZU HACKNEY, with current mileage of 15,026 and bearing vehicle
identification number (VIN) JALM7A1N4M3200640, together with all attached
equipment, to the City. The RFA has the lawful right to sell the same and that
good and clear title to the vehicle is clear of all liens, claims, encumbrances and
rights of others. The RFA shall release the title to the City and the City shall
transfer title as prescribed by law prior to the City’s use of the vehicle. Upon
signed acceptance of said vehicle, the City shall assume ownership and complete
responsibility, at no cost to the RFA, for operation and maintenance of said
vehicle, including but not limited to providing for its licensing, insurance, fuel,
operations and maintenance.
2. Such vehicle shall be provided on an "AS IS" and "WITH ALL FAULTS"
basis. The RFA makes no warranty of any kind, express or implied, or arising by
operation of law, by course of dealing or arising by performance, trade practice, or
otherwise. The RFA disclaims all other warranties including without limitation,
any implied warranties of merchantability or fitness for a particular purpose. All
services, materials and repairs required in connection with the use and operation
6g. ‐ Fire and Emergency Services Department recommends approval of
an interlocal agreement with Kent Fire Department Regional Fire Page 26 of 92
Page 3 of 4
of the vehicle which is the subject of this Agreement shall be performed at the
City's sole expense. In no event shall the RFA be liable for direct, indirect,
incidental, exemplary, consequential, or special damages arising in any manner
whatsoever out of the City’s possession, control or use of the vehicle, even if the
RFA had been previously advised of th e possibility of that damage. The City
acknowledges and agrees that it accepts the above disclaimer and waiver and
further agrees to defend, indemnify and hold harmless the RFA, its officials,
employees, agents and contractors from and against any and all claims,
demands, suits, liabilities or costs of whatsoever kind and nature, which arise out
of or are in any way related to said vehicle or its use. Said claims include, but are
not limited to, claim against the RFA which are brought by employees or former
employees of the City and, by mutual negotiation, the City hereby waives, as
respects the RFA only, any immunity that would otherwise be available against
such claims under the workers' compensation provisions of T itle 51 RCW.
Notwithstanding anything to the contrary, the terms of this section shall survive
any termination of this Agreement.
3. The City shall use said vehicle primarily for the purpose of providing
equipment transportation to support the activities of the Zone 3 Renton Fire
Explorers’ Program.
4. This Agreement constitutes the entire proposal between the parties hereto
and no other proposals, oral or otherwise, regarding the subject matter of this
Agreement shall be deemed to exist or bind any of the parties hereto. Either
party may request changes in this Agreement. Proposed changes, modifications
6g. ‐ Fire and Emergency Services Department recommends approval of
an interlocal agreement with Kent Fire Department Regional Fire Page 27 of 92
Page 4 of 4
or amendments that are mutually agreed upon shall be incorporated by written
amendment hereto and become part of this Agreemen t when signed and
executed by the parties hereto.
5. This Agreement shall be filed with the RFA or placed upon a party’s web
page pursuant to RCW 39.34.040.
KENT FIRE DEPARTMENT
REGIONAL FIRE AUTHORITY CITY OF RENTON
By_________________________
Jim Schneider, Fire Chief
By ________________________
Dennis Law, Mayor
Date: ____________ Date: ___________
Attest: Attest:
_________________________ _____________________
City Clerk
Approved as to Form: Approved as to Form:
_________________________ ______________________
City Attorney
6g. ‐ Fire and Emergency Services Department recommends approval of
an interlocal agreement with Kent Fire Department Regional Fire Page 28 of 92
6g. ‐ Fire and Emergency Services Department recommends approval of
an interlocal agreement with Kent Fire Department Regional Fire Page 29 of 92
6g. ‐ Fire and Emergency Services Department recommends approval of
an interlocal agreement with Kent Fire Department Regional Fire Page 30 of 92
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Mobile Experience Operating Permit and
Agreement
Meeting:
Regular Council - 04 Mar 2013
Exhibits:
Mobile Experience Solutions, LLC
Operating Permit and Agreement
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Ryan Zulauf, Airport Manager, x7471
Recommended Action:
Refer to Transportation Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
Aerodyne, LLC is seeking approval of their sublease to Mobile Experience Solutions, LLC for office space
in their office/hangar building at 300 Airport Way, under their lease agreement, LAG 84-006. The term
of the sublease is month to month, not to continue beyond the expiration of the lease on August 31,
2016. The purpose of use is consistent with the lease terms and includes avionics and aircraft
maintenance operations.
STAFF RECOMMENDATION:
Approve the sublease from Aerodyne, LLC to Mobile Experience Solutions, LLC and authorize the Mayor
and City Clerk to execute the Operating Permit and Agreement with Mobile Experience Solutions, LLC.
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 31 of 92
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:March 4, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Ryan Zulauf, Airport Manager (ext 7471)
SUBJECT:Mobile Experience Operating Permit and Agreement
ISSUE:
Should the Council approve the sublease from Aerodyne, LLC to Mobile Experience
Solutions, LLC?
RECOMMENDATION:
Approve the sublease from Aerodyne, LLC to Mobile Experience Solutions, LLC and
authorize the Mayor and City Clerk to execute the Operating Permit and Agreement with
Mobile Experience Solutions, LLC.
BACKGROUND:
Aerodyne, LLC (aka South Cove Ventures, LLC) leases ground space at the south entrance
of the airport at 300 Airport Way, under lease agreement LAG 84-006. The lease expires
August 31, 2016, with no lease extensions. Aerodyne, LLC has entered into a sublease
with Mobile Experience Solutions, LLC for office space in the 300 Airport Way building
and an Operating Permit and Agreement between the City and Mobile Experience
Solutions, LLC has been drafted to document the sublease.
The sublease between Aerodyne, LLC and Mobile Experience Solutions, LLC is for a
period of one year and terminates on December 31, 2013, with the option to extend the
sublease on a month-to-month basis until August 31, 2016.
The Purpose of Use in the sublease is consistent with the Purpose of Use in the
Aerodyne, LLC lease (LAG 84-006) and includes operating an avionics and aircraft
maintenance business.
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 32 of 92
Randy Corman, Council President
Members of the Renton City Council
Page 2 of 2
March 4, 2013
h:\file sys\air - airport, transportation services division\03 projects\01 tasks\agenda bills\2013 agenda bills\ag bill - mobile
experience op permit\issuepaper - mobile experience.doc
cc:Connie Brundage, Transportation Administrative Secretary
Susan Campbell-Hehr, Airport Secretary
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 33 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 34 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 35 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 36 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 37 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 38 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 39 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 40 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 41 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 42 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 43 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 44 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 45 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 46 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 47 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 48 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 49 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 50 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 51 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 52 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 53 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 54 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 55 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 56 of 92
6h. ‐ Transportation Systems Division recommends approval of an
Operating and Permit Agreement with Mobile Experience Solutions, LLC, Page 57 of 92
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Engineering Consultant Agreement with Carollo
Engineers, Inc. for the Water System Rezone
Study
Meeting:
Regular Council - 04 Mar 2013
Exhibits:
Issue Paper
Engineering Consultant Agreement
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Abdoul Gafour, x7210, J.D. Wilson, x7295
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure
Required: $ $136,003 Transfer Amendment: $NA
Amount
Budgeted: $ $150,000 Revenue Generated: $NA
Total Project
Budget: $
$150,000, (#425/455140-2013-2014 budget
with carry-forwards from 2012)City Share Total Project: $ 100%
SUMMARY OF ACTION:
The Water Utility requests Council’s approval of the Engineering Consultant Agreement with
Carollo Engineers, Inc., in the amount of $136,003, to assist the Water Utility in the preparation of the
Water System Rezone Study to optimize the operation of the City water system.
The Water Utility selected Carollo Engineers, Inc. from the approved 2013 Utility Systems Annual
Consultant Roster to perform this study due to their familiarity and expertise in hydraulic modeling as
part of their work on the recent update of the Water System Plan.
The Water Utility has budgeted $150,000 in the 2013-2014 Capital Improvement Program for this
project in the Water System Plan Update account (#425.455140), including proposed carryforwards from
2012 unused CIP funds, to cover the consultant contract cost of $136,003, and for City staff time.
STAFF RECOMMENDATION:
Authorize the Mayor and the City Clerk to execute the Engineering Consultant Agreement with Carollo
Engineers, Inc., in the amount of $136,003, for the Water System Rezone Study.
6i. ‐ Utility Systems Division recommends approval of a contract with
Carollo Engineers, Inc. in the amount of $136,003 for the Water System Page 63 of 92
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:February 22, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Public Works Administrator
STAFF CONTACT:Abdoul Gafour, Water Utility Supervisor, x7210
J. D. Wilson, Water Utility/GIS Engineer, x7295
SUBJECT:Engineering Consultant Agreement with Carollo Engineers,
Inc. for the Water System Rezone Study
ISSUE:
Should Council approve the Engineering Consultant Agreement with Carollo Engineers,
Inc., in the amount of $136,003, to assist the Water Utility in the preparation of the Water
System Rezone Study?
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Engineering Consultant Agreement
with Carollo Engineers, Inc., in the amount of $136,003, for the Water System Rezone
Study.
BACKGROUND SUMMARY:
The City has recently completed the six-year (2012-2018) update of the Water System
Plan. As part of the plan, a hydraulic analysis of the City’s water system was performed
to identify areas in the distribution system where water pressure exceeded 110 psi
under normal system operation thereby exceeding the maximum pressure criteria
established by our water service policies and adopted standards.
The Water Utility would like to contract with Carollo Engineers, Inc. to conduct a
detailed study in order to determine the necessary improvements and system
pressure-zone modifications to reduce the operating pressure to within an acceptable
range.
The major tasks to be performed by the consultant under this contract include:
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Mr. Randy Corman, Council President
Page 2 of 2
February 22, 2013
H:\File Sys\WTR - Drinking Water Utility\WTR-13 - Studies & Project Development\WTR-13-0122 - Water Distribution
System Rezone Study\Issue Paper.doc\AGah
·Review and verification of projected water demands within four areas in the City,
including Kennydale, Rolling Hills, Talbot Hill, and West Hill.
·Review long-term water needs for fire protection and for domestic water service
for Renton Airport and develop a proposed water distribution grid for the
airport.
·Perform a hydraulic model analysis of the system to optimize operating
pressures and to determine the location and pipe sizing of the needed
improvements.
·Prepare a technical memorandum of the results analysis, recommended
improvements, and planning level cost estimates.
Carollo Engineers, Inc. was selected from the approved 2013 Utility Systems Annual
Consultant Roster for general engineering services to perform this study due to their
familiarity and expertise in hydraulic modeling as part of their work on the recent
update of the Water System Plan.
The Water Utility has budgeted $150,000 in the 2013-2014 Capital Improvement
Program for this project in the Water System Plan Update account (#425.455140),
including proposed carryforwards from 2012 unused CIP funds, to cover the
consultant contract cost of $136,003, and for City staff time.
CONCLUSION:
Council’s approval of the contract with Carollo Engineers, Inc. to assist the City in the
development of the Water System Rezone Study is needed to determine the necessary
improvements to optimize the operation of the City water system.
cc:Lys Hornsby, Utility Systems Director
JoAnn Wykpisz, PW Principal Financial and Admin Analyst
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ENGINEERING
ANNUAL CONSULTANT AGREEMENT
THIS AGREEMENT, made and entered into on this _______, day of __________, _____, by and between the CITY OF
RENTON, WASHINGTON, A MUNICIPAL CORPORATION HEREINAFTER CALLED THE "CITY," and Carollo Engineers,
Incorporated whose address is 1218 Third Avenue, Suite 1600, Seattle, Washington 98101, at which work will be
available for inspection, hereinafter called the "CONSULTANT."
PROJECT NAME: Water System Rezone Study, WTR-13-0122
WHEREAS, the City has not sufficient qualified engineering employees to provide the engineering within a
reasonable time and the City deems it advisable and is desirous of engaging the professional services and assistance
of a qualified professional consulting firm to do the necessary engineering work for the project, and
WHEREAS, the Consultant has represented and by entering into this Agreement now represents, that it is in full
compliance with the statutes of the State of Washington for registration of professional engineers, has a current
valid corporate certificate from the State of Washington or has a valid assumed name filing with the Secretary of
State and that all personnel to be assigned to the work required under this Agreement are fully qualified to perform
the work to which they will be assigned in a competent and professional manner, and that sufficient qualified
personnel are on staff or readily available to Consultant to staff this Agreement.
WHEREAS, the Consultant has indicated that it desires to do the work set forth in the Agreement upon the terms
and conditions set forth below.
NOW THEREFORE, in consideration of the terms, conditions, covenants and performances contained herein below,
the parties hereto agree as follows:
I
SCOPE OF WORK
The Consultant shall furnish, and hereby warrants that it has, the necessary equipment, materials, and
professionally trained and experienced personnel to facilitate completion of the work described in Exhibit A, Scope
of Work, which is attached hereto and incorporated into this Agreement as though fully set forth herein.
The Consultant shall perform all work described in this Agreement in accordance with the latest edition and
amendments to local and state regulations, guidelines and policies.
The Consultant shall prepare such information and studies as it may deem pertinent and necessary, in order to pass
judgment in a sound engineering manner on the features of the work. The Consultant shall make such minor
changes, amendments or revisions in the detail of the work as may be required by the City. This item does not
constitute an "Extra Work" item as related in Section VIII of the Agreement.
The work shall be verified for accuracy by a complete check by the Consultant. The Consultant will be held
responsible for the accuracy of the work, even though the work has been accepted by the City.
II
DESIGN CRITERIA
The City will designate the basic premises and criteria for the work needed. Reports and plans, to the extent
feasible, shall be developed in accordance with the latest edition and amendments of local and State regulations,
guidelines, and specifications, including, but not limited to the following:
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1. Washington State Department of Transportation/American Public Works Association (WSDOT/APWA),
"Standard Specifications for Road, Bridge, and Municipal Construction," as amended by Renton Standard
Specification.
2. WSDOT/APWA, "Standard Plans for Road, Bridge and Municipal Construction."
3. Washington State Department of Transportation, "Highway Design Manual."
4. American Association of State Highway and Transportation Officials, "Standard Specifications for
Highway Bridges."
5. Washington State Department of Transportation, "Bridge Design Manual, Volumes 1 and 2."
6. Washington State Department of Transportation, "Manual of Highways Hydraulics," except hydrologic
analysis as described in item 14.
7. Washington State Department of Transportation, "Materials Laboratory Outline."
8. Transportation Research Board, "Highway Capacity Manual."
9. U.S. Department of Transportation, Federal Highway Administration, "Manual on Uniform Traffic
Control Devices for Streets and Highways."
10. Washington State Department of Transportation, "Construction Manual."
11. Washington State Department of Transportation, "Local Agency Guidelines."
12. Standard drawings prepared by the City and furnished to the Consultant shall be used as a guide in all
cases where they fit design conditions. Renton Design Standards, and Renton Specifications shall be
used as they pertain.
13. Metro Transit, design criteria.
14. King County Surface Water Design Manual, Sections 1.2 and 1.3 of Chapter 1, and Chapters 3, 4,
and 5.
15. American Association of State Highway and Transportation Officials, "A Policy on Geometric Design of
Highways and Streets."
III
ITEMS TO BE FURNISHED TO THE CONSULTANT
BY THE CITY
The City will furnish the Consultant copies of documents which are available to the City that will facilitate the
preparation of the plans, studies, specifications, and estimates within the limits of the assigned work.
All other records needed for the study must be obtained by the Consultant. The Consultant will coordinate with
other available sources to obtain data or records available to those agencies. The Consultant shall be responsible
for this and any other data collection to the extent provided for in the Scope of Work. City will provide to
Consultant all data in City’s possession relating to Consultants services on the project. Consultant will reasonably
rely upon the accuracy, timeliness, and completeness of the information provided by the City. Should field studies
be needed, the Consultant will perform such work to the extent provided for in the Scope of Work. The City will not
be obligated to perform any such field studies.
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IV
OWNERSHIP OF PRODUCTS AND
DOCUMENTS TO BE FURNISHED BY THE CONSULTANT
Documents, exhibits or other presentations for the work covered by this Agreement shall be furnished by the
Consultant to the City upon completion of the various phases of the work. All such material, including working
documents, notes, maps, drawings, photo, photographic negatives, etc. used in the project, shall become and
remain the property of the City and may be used by it without restriction. Any use of such documents by the City
not directly related to the project pursuant to which the documents were prepared by the Consultant shall be
without any liability whatsoever to the Consultant.
All written documents and products shall be printed on recycled paper when practicable. Use of the chasing-arrow
symbol identifying the recycled content of the paper shall be used whenever practicable. All documents will be
printed on both sides of the recycled paper, as feasible.
V
TIME OF BEGINNING AND COMPLETION
The work detailed in the Scope of Work will be performed according to Exhibit B, Time Schedule of Completion,
attached hereto and incorporated herein as though fully set forth. It is agreed that all the Consultant's services are
to be completed and all products shall be delivered by the Consultant unless there are delays due to factors that
are beyond the control of the Consultant. The Consultant shall not begin work under the terms of this Agreement
until authorized in writing by the City. If, after receiving Notice to Proceed, the Consultant is delayed in the
performance of its services by factors that are beyond its control, the Consultant shall notify the City of the delay
and shall prepare a revised estimate of the time and cost needed to complete the Project and submit the revision
to the City for its approval. Time schedules are subject to mutual agreement for any revision unless specifically
described as otherwise herein.
Delays attributable to or caused by one of the parties hereto amounting to 30 days or more affecting the
completion of the work may be considered a cause for renegotiation or termination of this Agreement by the other
party.
VI
PAYMENT
The Consultant shall be paid by the City for completed work for services rendered under this Agreement as
provided hereinafter as specified in Exhibit C, Cost Estimate. Such payment shall be full compensation for work
performed or services rendered and for all labor, materials, supplies, equipment, and incidentals necessary to
complete the work. All billings for compensation for work performed under this Agreement will list actual time
(days and/or hours) and dates during which the work was performed and the compensation shall be figured using
the rates in Exhibit C. Payment for this work shall not exceed $ 136,003.00 without a written amendment to this
contract, agreed to and signed by both parties.
Payment for work accomplished shall be on the basis of the Consultant's actual cost plus a net fee. The actual cost
includes direct salary cost, overhead, and direct non-salary cost.
Cost Plus Net Fee
1. The direct salary cost is the salary expense for professional and technical personnel and principals for
the time they are productively engaged in the work necessary to fulfill the terms of this Agreement. The
direct salary costs are set forth in the attached Exhibit C and by this reference made a part of this
Agreement.
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2. The overhead costs as identified on Exhibit C are determined as 2.1139 percent of the direct salary cost
and by this reference made a part of this Agreement. The overhead cost rate is an estimate based on
currently available accounting information and shall be used for all progress payments over the period
of the contract.
3. The direct non-salary costs are those costs directly incurred in fulfilling the terms of this Agreement,
including, but not limited to travel, reproduction, telephone, supplies, and fees of outside consultants.
The direct non-salary costs are specified in Exhibit C, Cost Estimate. Billings for any direct non-salary
costs shall be supported by copies of original bills or invoices. Reimbursement for outside consultants
and services shall be on the basis of times the invoiced amount.
4. The net fee, which represents the Consultants profit shall be 15 percent of direct salary plus overhead
costs. This fee is based on the Scope of Work and the estimated labor hours therein. In the event a
supplemental agreement is entered into for additional work by the Consultant, the supplemental
agreement will include provision for the added costs and an appropriate additional fee. The net fee will
be prorated and paid monthly in proportion to the percentage of the project completed as estimated in
the Consultant's monthly progress reports and approved by the City. Any portion of the net fee not
previously paid in the monthly payments shall be included in the final payment, subject to the provisions
of Section XI entitled TERMINATION OF AGREEMENT.
5. Progress payments may be claimed monthly for direct costs actually incurred to date as supported by
detailed statements, for overhead costs and for a proportionate amount of the net fee payable to the
Consultant based on the estimated percentage of the completion of the services to date. Final payment
of any balance due the Consultant of the gross amount earned will be made promptly upon its
verification by the City after completion and acceptance by the City of the work under this Agreement.
Acceptance, by the Consultant of final payment shall constitute full and final satisfaction of all amounts
due or claimed to be due.
Payment for extra work performed under this Agreement shall be paid as agreed to by the parties hereto in writing
at the time extra work is authorized. (Section VIII "EXTRA WORK").
A short narrative progress report shall accompany each voucher for progress payment. The report shall include
discussion of any problems and potential causes for delay.
To provide a means of verifying the invoiced salary costs for consultant employees, the City may conduct employee
interviews.
Acceptance of such final payment by the Consultant shall constitute a release of all claims of any nature, related to
this Agreement, which the Consultant may have against the City unless such claims are specifically reserved in
writing and transmitted to the City by the Consultant prior to its acceptance. Said final payment shall not, however,
be a bar to any claims that the City may have against the Consultant or to any remedies the City may pursue with
respect to such claims.
The Consultant and its subconsultants shall keep available for inspection, by the City, for a period of three years
after final payment, the cost records and accounts pertaining to this Agreement and all items related to, or bearing
upon, these records. If any litigation, claim or audit is started before the expiration of the three-year retention
period, the records shall be retained until all litigation, claims or audit findings involving the records have been
resolved. The three-year retention period starts when the Consultant receives final payment.
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VII
CHANGES IN WORK
The Consultant shall make all such revisions and changes in the completed work of this Agreement as are necessary
to correct errors appearing therein, when required to do so by the City, without additional compensation.
Should the City find it desirable for its own purposes to have previously satisfactorily completed work or parts
thereof revised, the Consultant shall make such revisions, if requested and as directed by the City in writing. This
work shall be considered as Extra Work and will be paid for as provided in Section VIII.
VIII
EXTRA WORK
The City may desire to have the Consultant perform work or render services in connection with the Project in
addition to or other than work provided for by the expressed intent of the Scope of Work. Such work will be
considered as Extra Work and will be specified in a written supplement which will set forth the nature and scope
thereof. Work under a supplement shall not proceed until authorized in writing by the City. Any dispute as to
whether work is Extra Work or work already covered under this Agreement shall be resolved before the work is
undertaken. Performance of the work by the Consultant prior to resolution of any such dispute shall waive any
claim by the Consultant for compensation as Extra Work.
IX
EMPLOYMENT
The Consultant warrants that it has not employed or retained any company or person, other than a bona fide
employee working solely for the Consultant, to solicit or secure this contract and that he has not paid or agreed to
pay any company or person, other than a bona fide employee working solely for the Consultant, any fee,
commission, percentage, brokerage fee, gifts or any other consideration, contingent upon or resulting from the
award or making of this contract. For breach or violation of this warranty, the City shall have the right to annul this
Agreement without liability, or in its discretion to deduct from the Agreement price or consideration or otherwise
recover, the full amount of such fee, commission, percentage, brokerage fee, gift or contingent fee.
Any and all employees of the Consultant, while engaged in the performance of any work or services required by the
Consultant under this Agreement, shall be considered employees of the Consultant only and not of the City and any
and all claims that may or might arise under the Workman's Compensation Act on behalf of said employees, while
so engaged and any and all claims made by a third party as a consequence of any negligent act or omission on the
part of the Consultant's employees, while so engaged on any of the work or services provided to be rendered
herein, shall be the sole obligation and responsibility of the Consultant.
The Consultant shall not engage, on a full or part-time basis, or other basis, during the period of the contract, any
professional or technical personnel who are, or have been at any time during the period of this contract, in the
employ of the City except regularly retired employees, without written consent of the City.
If during the time period of this Agreement, the Consultant finds it necessary to increase its professional, technical,
or clerical staff as a result of this work, the Consultant will actively solicit minorities through their advertisement
and interview process.
X
NONDISCRIMINATION
The Consultant agrees not to discriminate against any client, employee or applicant for employment or for services
because of race, creed, color, national origin, marital status, sexual orientation, sex, age or handicap except for a
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bona fide occupational qualification with regard to, but not limited to the following: employment upgrading;
demotion or transfer; recruitment or any recruitment advertising; layoff or termination’s; rates of pay or other
forms of compensation; selection for training; rendition of services. The Consultant understands and agrees that if
it violates this Non-Discrimination provision, this Agreement may be terminated by the City and further that the
Consultant shall be barred from performing any services for the City now or in the future, unless a showing is made
satisfactory to the City that discriminatory practices have terminated and that recurrence of such action is unlikely.
XI
TERMINATION OF AGREEMENT
A. The City reserves the right to terminate this Agreement at any time upon not less than ten (10) days
written notice to the Consultant, subject to the City's obligation to pay Consultant in accordance with
subparagraphs C and D below.
B. In the event of the death of a member, partner or officer of the Consultant, or any of its supervisory
personnel assigned to the project, the surviving members of the Consultant hereby agree to complete
the work under the terms of this Agreement, if requested to do so by the City. This section shall not be
a bar to renegotiations of this Agreement between surviving members of the Consultant and the City, if
the City so chooses.
In the event of the death of any of the parties listed in the previous paragraph, should the surviving
members of the Consultant, with the City's concurrence, desire to terminate this Agreement, payment
shall be made as set forth in Subsection C of this section.
C. In the event this Agreement is terminated by the City other than for fault on the part of the Consultant,
a final payment shall be made to the Consultant for actual cost for the work complete at the time of
termination of the Agreement, plus the following described portion of the net fee. The portion of the
net fee for which the Consultant shall be paid shall be the same ratio to the total net fee as the work
complete is to the total work required by the Agreement. In addition, the Consultant shall be paid on
the same basis as above for any authorized extra work completed. No payment shall be made for any
work completed after ten (10) days following receipt by the Consultant of the Notice to Terminate. If
the accumulated payment made to the Consultant prior to Notice of Termination exceeds the total
amount that would be due as set forth herein above, then no final payment shall be due and the
Consultant shall immediately reimburse the City for any excess paid.
D. In the event the services of the Consultant are terminated by the City for fault on the part of the
Consultant, the above stated formula for payment shall not apply. In such an event the amount to be
paid shall be determined by the City with consideration given to the actual costs incurred by the
Consultant in performing the work to the date of termination, the amount of work originally required
which was satisfactorily completed to date of termination, whether that work is in a form or of a type
which is usable to the City at the time of termination, the cost to the City of employing another firm to
complete the work required and the time which may be required to do so, and other factors which
affect the value to the City of the work performed at the time of termination. Under no circumstances
shall payment made under this subsection exceed the amount which would have been made if the
formula set forth in subsection C above had been applied.
E. In the event this Agreement is terminated prior to completion of the work, the original copies of all
Engineering plans, reports and documents prepared by the Consultant prior to termination shall become
the property of the City for its use without restriction. Such unrestricted use not occurring as a part of
this project, shall be without liability or legal exposure to the Consultant.
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F. Payment for any part of the work by the City shall not constitute a waiver by the City of any remedies of
any type it may have against the Consultant for any breach of this Agreement by the Consultant, or for
failure of the Consultant to perform work required of it by the City. Forbearance of any rights under the
Agreement will not constitute waiver of entitlement to exercise those rights with respect to any future
act or omission by the Consultant.
XII
DISPUTES
Any dispute concerning questions of facts in connection with work not disposed of by agreement between the
Consultant and the City shall be referred for determination to the Public Works Administrator or his/her successors
and delegees, whose decision in the matter shall be final and conclusive on the parties to this Agreement.
In the event that either party is required to institute legal action or proceedings to enforce any of its rights in this
Agreement, both parties agree that any such action shall be brought in the Superior Court of the State of
Washington, situated in King County at the Maleng Regional Justice Center in Kent, Washington.
XIII
LEGAL RELATIONS
The Consultant shall comply with all Federal Government, State and local laws and ordinances applicable to the
work to be done under this Agreement. This contract shall be interpreted and construed in accordance with the
laws of Washington.
The Consultant agrees to indemnify, defend and hold the City and its officers and employees harmless from and
shall process and defend at its own expense all claims, demands or suits at law or equity arising in whole or part
from the Consultant's errors, omissions, or negligent acts under this Agreement provided that nothing herein shall
require the Consultant to indemnify the City against and hold harmless the City from claims, demands or suits
based upon the conduct of the City, its officers or employees and provided further that if the claims or suits are
caused by or result from the concurrent negligence of (a) the Consultant's agents or employees and (b) the City, its
agents, officers and employees, this provision with respect to claims or suits based upon such concurrent
negligence shall be valid and enforceable only to the extent of the Consultant's negligence or the negligence of the
Consultant's agents or employees except as limited below.
Insurance
The Consultant shall procure and maintain for the duration of the Agreement, insurance against claims for injuries
to persons or damage to property which may arise from or in connection with the performance of the work
hereunder by the Consultant, its agents, representatives, or employees.
No Limitation
A. Consultant’s maintenance of insurance as required by the agreement shall not be construed to limit the
liability of the Consultant to the coverage provided by such insurance, or otherwise limit the City’s
recourse to any remedy available at law or in equity.
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B. Minimum Scope of Insurance
Consultant shall obtain insurance of the types described below:
1. Automobile Liability
2.
insurance covering all owned, non-owned, hired and leased vehicles. Coverage shall be
written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability
coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage.
Commercial General Liability
3.
insurance shall be written on ISO occurrence form CG 00 01 and shall cover
liability arising from premises, operations, independent contractors and personal injury and advertising
injury. The City shall be named as an insured under the Consultant’s Commercial General Liability insurance
policy with respect to the work performed for the City.
Workers’ Compensation
4. Professional Liability insurance appropriate to the Consultant’s profession.
coverage as required by the Industrial Insurance laws of the State of Washington.
C. Minimum Amounts of Insurance
Consultant shall maintain the following insurance limits:
1. Automobile Liability insurance with a minimum combined single limit for bodily injury and property damage
of $1,000,000 per accident.
2. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each
occurrence, $2,000,000 general aggregate.
3. Professional Liability insurance shall be written with limits no less than $1,000,000 per claim and
$1,000,000 policy aggregate limit.
D. Other Insurance Provision
The Consultant’s Automobile Liability and Commercial General Liability insurance policies are to contain, or be
endorsed to contain that they shall be primary insurance as respect to the City. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the Contractor’s insurance and shall not
contribute with it.
E. Acceptability of Insurers
Insurance is to be placed with insurers with a current A.M. Best rating of not less than A:VII.
F. Verification of Coverage
Consultant shall furnish the City with original certificates and a copy of the amendatory endorsements, including
but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the
Consultant before commencement of the work.
G. Notice of Cancellation
The Consultant shall provide the City with written notice of any policy cancellation, within two business days of
their receipt of such notice.
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H. Failure to Maintain Insurance
Failure on the part of the Consultant to maintain the insurance as required shall constitute a material breach of
contract, upon which the City may, after giving five business days notice to the Consultant to correct the breach,
immediately terminate the contract or, at its discretion, procure or renew such insurance and pay any and all
premiums in connection therewith, with any sums so expended to be repaid to the City on demand, or at the sole
discretion of the City, offset against funds due the Consultant from the City.
The limits of said insurance shall not, however, limit the liability of Consultant hereunder.
The Consultant shall also submit copies of the declarations pages of relevant insurance policies to the City within 30
days of contract acceptance if requested. The Certification and Declaration page(s) shall be in a form as approved
by the City. If the City's Risk Manager has the Declaration page(s) on file from a previous contract and no changes
in insurance coverage has occurred, only the Certification Form will be required.
The Consultant shall verify, when submitting first payment invoice and annually thereafter, possession of a current
City of Renton business license while conducting work for the City. The Consultant shall require, and provide
verification upon request, that all subconsultants participating in a City project possess a current City of Renton
business license. The Consultant shall provide, and obtain City approval of, a traffic control plan prior to conducting
work in City right-of-way. The Consultant's relation to the City shall be at all times as an independent contractor.
It is further specifically and expressly understood that the indemnification provided herein constitute the
Consultant’s waiver of immunity under the Industrial Insurance Act, Title 51 RCW, solely for the purposes of this
indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall
survive the expiration or termination of this agreement.
XIV
SUBLETTING OR ASSIGNING OF CONTRACTS
The Consultant shall not sublet or assign any of the work covered by this Agreement without the express consent of
the City.
XV
ENDORSEMENT OF PLANS
The Consultant shall place their certification on all plans, specifications, estimates or any other engineering data
furnished by them in accordance with RCW 18.43.070.
XVI
COMPLETE AGREEMENT
This document and referenced attachments contain all covenants, stipulations, and provisions agreed upon by the
parties. Any supplements to this Agreement will be in writing and executed and will become part of this
Agreement. No agent, or representative of either party has authority to make, and the parties shall not be bound
by or be liable for, any statement, representation, promise, or agreement not set forth herein. No changes,
amendments, or modifications of the terms hereof shall be valid unless reduced to writing and signed by the parties
as an amendment to this Agreement.
The invalidity or unenforceability of any provision in this Agreement shall not affect the other provisions hereof,
and this Agreement shall be construed in all respects as if such invalid or unenforceable provision were omitted.
6i. ‐ Utility Systems Division recommends approval of a contract with
Carollo Engineers, Inc. in the amount of $136,003 for the Water System Page 74 of 92
E1-2012
Page 10 of 25
WTR-13-0122, Water System Rezone Study
XVII
EXECUTION AND ACCEPTANCE
This Agreement may be simultaneously executed in several counterparts, each of which shall be deemed to be an
original having identical legal effect. The Consultant does hereby ratify and adopt all statements, representations,
warranties, covenants, and agreements contained in the Request for Qualifications, and the supporting materials
submitted by the Consultant, and does hereby accept the Agreement and agrees to all of the terms and conditions
thereof.
IN WITNESS WHEREOF, the parties hereto have executed this Agreement as of the day and year first above written.
CONSULTANT CITY OF RENTON
Signature Date Mayor Date
Brian Matson, P.E. ATTEST:
Vice President Bonnie I. Walton, City Clerk
Signature Date
Lara Kammereck, P.E.
Associate Vice President
6i. ‐ Utility Systems Division recommends approval of a contract with
Carollo Engineers, Inc. in the amount of $136,003 for the Water System Page 75 of 92
E1-2012
Page 11 of 25
WTR-13-0122, Water System Rezone Study
EXHIBIT A
CITY OF RENTON
WATER SYSTEM REZONE STUDY
SCOPE OF SERVICES
I. SCOPE OF SERVICES
The following Scope of Services has been developed to assist the City of Renton (City) in the preparation
of a Water System Rezone Study (Rezone Study). The objective of the Rezone Study is to determine the
required system modifications for four areas of the water distribution system with water pressures above
or below the operating criteria as identified in the City’s Water System Plan Update. The following tasks
under this Scope of Services has been prepared based on Carollo Engineer’s (Consultant) current
understanding of the proposed project, previous efforts by Carollo team members, and discussions with
City staff.
J. Project Background
The City completed a Comprehensive Water System Plan Update in 2012. The purpose of the Plan was to
develop a long-term planning strategy for the City’s water service area. A hydraulic analysis on the City’s
water system was performed as part of this study, which identified areas of the distribution system where
water pressure exceeded 110 psi under normal system operation thereby exceeding the maximum
pressure criterion.
As a result, it was recommended that the distribution system be rezoned or additional pressure zones be
created in order to reduce the system operating pressure, reduce the need for individual service
connection pressure reducing valves (PRVs), reduce potential leakage, and to reduce the range of
elevations served by each zone. Four areas were reviewed for potential rezoning or zone creation, which
would require improvements such as new PRVs, closed valves, or extending pump discharge piping to
higher elevations. The Water System Plan Update recommended that the City perform a Rezone Study for
the four areas, which include:
• Area 1: Kennydale 320/Highlands 435
• Area 2: Rolling Hills
• Area 3: Talbot Hill 350
• Area 4: West Hills K. Tasks
To meet the objectives of this scope of services, the Consultant shall complete the tasks as described in
the text that follows.
Task 100 Project Management
Consultant will provide the project management services necessary to comply with the overall Project
Management Plan (PMP). A detailed PMP will include a detailed scope of services, budget, and timeline
that meets the City’s needs.
Specific tasks for this effort are as follows:
• Develop a project management plan for the Rezone Study.
• Attend a project kickoff meeting with the City.
• Manage Consultant’s staff and tasks and provide general project administration
• Monitor progress against projected schedule, scope of services, and budget and administer monthly
invoicing.
6i. ‐ Utility Systems Division recommends approval of a contract with
Carollo Engineers, Inc. in the amount of $136,003 for the Water System Page 76 of 92
E1-2012
Page 12 of 25
WTR-13-0122, Water System Rezone Study
• Communicate internally and with City staff regarding the project progress, any issues of concern,
project requirements, periodic reviews, and overall project schedule.
Meetings
• Project Kickoff Meeting
Deliverables
• Project Management Plan that includes the Scope of Services, Project Schedule, Communication
Plan, and Engineering Fee worksheets for the Rezone Study
• Monthly invoices and progress reports
• Project Kickoff Meeting minutes
Task 200 Review and Verification of System Demands
This task consists of reviewing the projected water demands developed as part of the Water System Plan
Update, as relevant to the four identified rezone areas. Tables summarizing the projected average day
demand (ADD) and maximum day demand (MDD) for each of the four rezone areas will be developed and
provided for City review and approval. Projected water demands for the four areas will be refined, as
necessary, based on input from City Staff. Any necessary adjustments to the projected water demands will
also be incorporated into the City’s water system hydraulic model as part of this task.
Deliverables
• Excel spreadsheet based tables summarizing projected water demands for the four rezone areas
Task 300 Renton Municipal Airport Distribution Plan
In the past most of the water needs of the Renton Airport, particularly fire flow, were satisfied by the
Boeing Company’s private distribution system. This system is aging and is not being maintained or
replaced. Furthermore, it is the responsibility of the City of Renton Water Utility to provide water service,
including fire flow, to the airport. The airport staff, with the assistance of a consultant, has developed a
long term plan for the development of the airport.
The Consultant will meet with the City of Renton Municipal Airport staff to review the long term plan for the
airport and determine the long term needs of the airport for domestic, irrigation and fire flow water
including anticipated domestic and irrigation demands and fire flow rates flow rates and durations.
Additionally, the consultant will discuss with the airport staff any special needs (e.g., pressure) of existing
tenants. Consultant will also discuss with the airport staff limitations on locations for future distribution
piping on the airfield – the goal being to limit the negative impact of the locations of distribution mains on
future development and operations and maintenance costs.
The information obtained during this meeting will be accounted for in the water system rezone analysis,
which in included in Task 400. Additionally, the Consultant will develop a proposed water distribution grid
for the airport and include those pipes in Task 400.
Meetings
• Project Meeting No. 1 to determine the water distribution needs of the Renton Municipal Airport.
Deliverables
• Meeting minutes for the Project Meeting No. 1
Task 400 System Analysis and Pressure Zone Improvements
The City’s Water System Plan Update identified several improvements to address high pressure
conditions in the four rezone areas, including several new pressure reducing valves (PRVs) and new
6i. ‐ Utility Systems Division recommends approval of a contract with
Carollo Engineers, Inc. in the amount of $136,003 for the Water System Page 77 of 92
E1-2012
Page 13 of 25
WTR-13-0122, Water System Rezone Study
transmission mains. Appendix 1 shows the recommended rezone improvements for each of the four
areas, as provided in the Water System Plan Update.
This task consists of using the City’s water system hydraulic model to optimize operating pressures and
confirm the configuration and sizing of the proposed rezone improvements. Consultant will conduct a
project meeting to summarize the results of the rezone analysis and to present the recommended rezone
improvements and the estimated costs associated with the projects to City Staff. Exhibit sized maps and
detail maps showing specific locations and alignments for the proposed projects will be provided for City
Staff review and comment. Input provided by City Staff at the project meeting will be used to refine and
finalize the recommended improvements and cost estimates.
Meetings
• Project Meeting No. 2 to present the recommended rezone improvements
Deliverables
• Exhibits showing the recommended improvements for each of the four rezone areas
• Detail maps showing specific facility locations and alignments for proposed projects
• Meeting minutes for the Project Meeting No. 2
Task 500 Prepare Water System Rezone Technical Memorandum
The Consultant will summarize the results of the rezone analysis, recommended improvements, and
planning level costs in a Draft technical memorandum (TM). The Consultant will submit an electronic copy
of the Draft TM for City Staff review. Following receipt of City Staff comments on the Draft TM, the
Consultant will submit five (5) hard copies, as well as one electronic copy of the Final TM.
Deliverables
• Draft Water System Rezone TM
• Final Water System Rezone TM
End of Exhibit A
6i. ‐ Utility Systems Division recommends approval of a contract with
Carollo Engineers, Inc. in the amount of $136,003 for the Water System Page 78 of 92
EXHIBIT B
CITY OF RENTON
WATER SYSTEM REZONE STUDY
WATER SYSTEM PLAN UPDATE IDENTIFIED REZONE AREAS
EXHIBIT A - APPENDIX 1
6i. ‐ Utility Systems Division recommends approval of a contract with
Carollo Engineers, Inc. in the amount of $136,003 for the Water System Page 79 of 92
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SE 176th St
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132nd Ave SE
S 128th St
96th Ave S
S W G r a d y W a y
N 30th St
Park Ave N
SE 72nd St
SE 164th St
116th Ave SE
SE 208th St
E Mercer Way
SE May Valle
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Cedar River
Green River
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4
Area
3
Figure 7.12
Areas of Improvement
Water System Plan Update
City of Renton
0 2,000 4,000
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O
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Low Pressure
< 30 psi
High Pressure
80 to 110 psi
> 110 psi
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kj Reservoir
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Areas of Improvement
Pressure Zones
6i. ‐ Utility Systems Division recommends approval of a contract with
Carollo Engineers, Inc. in the amount of $136,003 for the Water System Page 80 of 92
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Dedicated Transmission
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BPS To Highlands 435
Dedicated Transmission
Main From Houser Way
BPS To Highlands 435
Close Houser Way BPS
Discharge Line
West Hill BPS
Houser
Way BPS
PW-8
PW-9
EW-3
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Figure 7.13
Area 1 - Kennydale 320/
Highlands 435 Rezone Study
Water System Plan Update
City of Renton
0 700 1,400
Feet
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PRV
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+C Treatment Plant
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Valley 196
West Hill 495
Earlington 370
West Hill 300
Highlands 435
Kennydale 320
Kennydale 218
Highlands 565
Rolling Hills 490
Scenic Hill 370
East Talbot Hill 300
Rolling Hills 590
Rolling Hills 395
Talbot Hill 350
West Talbot Hill 300
Talbot Hill 270
6i. ‐ Utility Systems Division recommends approval of a contract with
Carollo Engineers, Inc. in the amount of $136,003 for the Water System Page 81 of 92
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12''
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1 6 ''
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6
''
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2
''
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4''
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8''
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I -405
S
T
A
T
E
R
T
E 1
6
9
STATE RTE 515
C
E
DA
R
RI
V
E
R
T
R
L
WA
L
K
108TH AVE
C
E
D
A
R
RI
V
E
R
T
R
L
S 4TH ST
1
3
6
T
H
A
V
E
S
E
SE 160TH ST
EDMONDS AVE SE
BEACON WAY SE
S E 3 R D P L
SE 158TH ST
S E 4 T H P L
INDEX AVE SE
S
E
R
O
Y
A
L
H
I
L
L
S
D
R
SE 151ST ST
SE 141ST ST
1
2
9
T
H
P
L
S
E
120TH AVE SE
SE 161ST ST
131ST AVE SE
SE CEDAR RIDGE DR
140TH AVE SE
1 1 8 T H P L S E
131ST PL SE
133 R D AV E S E
126TH AVE SE
SE 157TH ST
S
E
1
4
4
T
H
S
T
118T H AV E S E
117TH AVE SE
135TH AVE SE
134TH AVE SE
SE 160TH PL
S
E 1
4
9
T
H
S
T
SE 159TH ST
SE 162ND ST
119TH PL SE
SE 159TH PL
111TH PL SE
121ST AVE SE
129TH CT SE
S
E
1
5
7
T
H
P
L
SE 161ST PL
SE 162ND ST
S E 1 6 1 S T S T
S E 1 6 0 T H S T
SE 160TH ST
Figure 7.14
Area 2 - Rolling Hills
Rezone Study
Water System Plan Update
City of Renton
0 600 1,200
Feet
O
Legend
Proposed Improvements
PRV
!?Closed Valve
Pipeline
Pressure Zone
+C Treatment Plant
kj Reservoir
#*Well
T Spring
Pump Station
PRV
Water Distribution System
8" and Smaller
10 - 16"
18" and Larger
Parcels
Waterbody
Retail Water Service Area
Pressure Zones
Valley 196
West Hill 495
Earlington 370
West Hill 300
Highlands 435
Kennydale 320
Kennydale 218
Highlands 565
Rolling Hills 490
Scenic Hill 370
East Talbot Hill 300
Rolling Hills 590
Rolling Hills 395
Talbot Hill 350
West Talbot Hill 300
Talbot Hill 270
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2
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4''
12
'
'
12''
10''
6''
4''
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STATE RTE 515
STATE RTE 167
TALBOT
RD
S
108TH AVE SE
96TH AVE S
B
E
N
S
O
N
D
R
S
SE CARR RD
S 55TH ST
SE 192ND ST
S 192ND ST
B
E
N
S
O
N
R
D S
S CARR RD
84TH AVE S
S 180TH ST
10
2ND AVE SE
E VALLEY HWY
MILL AVE S
106TH AVE SE
10
5
TH AVE SE
S 2 3 R D S T
KENNEWICK
88TH AVE S
1
0
6
T
H P
L S
E
S 27TH ST
S E 1 7 6 T H S T
S 190TH ST
S 187TH ST
105TH PL SE
S 184TH ST
SE 196TH ST
107TH AVE SE
109TH AVE SE
99TH PL S
SE 174TH ST
SE 29TH ST
S 50TH ST
98TH AVE S
SE 180TH ST
SE 166TH ST
10
4TH
PL
SE
SE 186TH ST
SE 184TH LN
104TH AVE SE
SE 181ST ST
SE 182ND ST
SE 187TH ST
SE 173RD ST
SE 187TH PL
S 194TH ST
S E 1 8 0 T H P L
SE 190TH ST
S 28TH ST
31ST ST SE
SE 190TH PL
JONES AVE S
S 3 0 T H P L
MAIN CT S
SE 195TH ST
S E 1 8 9 T H C T
SE 188TH PL
103RD PL SE
196TH PL S
SE 190TH ST
SE 196TH ST
106TH PL
SE
109TH AVE SE
S 192ND ST
STATE RTE 167
108TH AVE SE
106TH AVE SE
10
8
TH AVE SE
104TH PL SE
Figure 7.15
Area 3 - Talbot Hill
Rezone Study
Water System Plan Update
City of Renton
0 400 800
Feet
OLegend
Proposed Improvements
PRV
!?Closed Valve
Pipeline
Pressure Zone
+C Treatment Plant
kj Reservoir
#*Well
T Spring
Pump Station
PRV
Water Distribution System
8" and Smaller
10 - 16"
18" and Larger
Parcels
Waterbody
Retail Water Service Area
Pressure Zones
Valley 196
West Hill 495
Earlington 370
West Hill 300
Highlands 435
Kennydale 320
Kennydale 218
Highlands 565
Rolling Hills 490
Scenic Hill 370
East Talbot Hill 300
Rolling Hills 590
Rolling Hills 395
Talbot Hill 350
West Talbot Hill 300
Talbot Hill 270
6i. ‐ Utility Systems Division recommends approval of a contract with
Carollo Engineers, Inc. in the amount of $136,003 for the Water System Page 83 of 92
kjkj
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!?
!?
!?
!?
!?!?
New Pressure Zone
Extend Pipeline
Dedicated
Transmission Main
From West Hills BPS
Connect Downstream
of New PRV
Serve High-Pressure Areas
With Upper Zones; Reduce
Pressure in West Hill 300
Connect to Valley
West Hill BPS
West Hill
Reservoir
3
1
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52
41
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32
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2
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6 ''
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'
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''
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'
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8''
8''
12''
12''
12''
8 ''
12''
8''
SW 7TH ST
R
E
N
T
O
N
A
V
E
S
80TH AVE S
S 134TH ST
S 128TH ST
S 120TH ST
SW 3RD PL
S 130TH ST
S 132ND ST
LI
ND AVE NW
NW 2ND ST
85TH AVE S
SW 5TH ST
S
W
4
T
H
P
L
S LANGSTON RD
79TH AVE S
S 7TH ST
S 121ST ST
HARDIE AVE NW
PO WELL AVE SW
S 124TH ST
84TH AVE S
EARLINGTON AVE S W
S 122ND ST
SW VICTORIA ST
82ND AVE S
S 2ND ST
S 3RD ST
S
1
2
6
T
H
S
T
83RD AVE S
SW 2ND ST
S
1
2
5
T
H
S
T HAYES PL SW
S 3 R D P L
NW 5TH ST
N W 4 T H P L
S 134TH PL
S 120TH PL
S 135TH ST
8
1
S
T
P
L
S
SW 2ND PL
87TH AVE S
S 89TH ST
S 127TH ST
82ND AVE S
79TH AVE S
S 125TH ST
80TH AVE S
S 120TH ST
S 126TH ST
S 121ST ST
84TH AVE S
S 122ND ST
S 124TH ST
Figure 7.16
Area 4 – West Hills
Rezone Study
Water System Plan Update
City of Renton
0 250 500
Feet
OLegend
Proposed Improvements
PRV
!?Closed Valve
Pipeline
Pressure Zone
+C Treatment Plant
kj Reservoir
#*Well
T Spring
Pump Station
PRV
Water Distribution System
8" and Smaller
10 - 16"
18" and Larger
Parcels
Waterbody
Retail Water Service Area
Pressure Zones
Valley 196
West Hill 495
Earlington 370
West Hill 300
Highlands 435
Kennydale 320
Kennydale 218
Highlands 565
Rolling Hills 490
Scenic Hill 370
East Talbot Hill 300
Rolling Hills 590
Rolling Hills 395
Talbot Hill 350
West Talbot Hill 300
Talbot Hill 270
6i. ‐ Utility Systems Division recommends approval of a contract with
Carollo Engineers, Inc. in the amount of $136,003 for the Water System Page 84 of 92
EXHIBIT B ‐ SCHEDULE
NTP
June 2013 December 2013
pw:\\PHX-POP-PW.Carollo.local:Carollo\Documents\Client\WA\Renton\_Proposals\Exhibit B - Rezone Schedule.xlsx
Project Management
(Task 100)
Review and Verification of System Demands
(Task 200 )(Task 200 )
Renton Municipal Airport Distribution Plan
(Task 300)
System Analysis and Pressure Zone ImprovementsSystem Analysis and Pressure Zone Improvements
(Task 400)
Prepare Water System Rezone TM
(Task 500)
pw:\\PHX-POP-PW.Carollo.local:Carollo\Documents\Client\WA\Renton\_Proposals\Exhibit B - Rezone Schedule.xlsx
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PM PE GIS WP
Direct Labor Cost 63.16$ 43.00$ 34.00$ 21.00$
2.11 Indirect Labor Cost 133.51$ 90.90$ 71.87$ 44.39$
0.15 Fixed Fee 29.50$ 20.08$ 15.88$ 9.81$
Total Labor Rate 226.18$ 153.98$ 121.75$ 75.20$ 9.50$
Task 100 - Project Management
Progress Reports/General Project Administration 12 4 16 3,330$ -$ 152$ 152$ 3,482$
Project Management Plan 2 5 2 9 1,373$ -$ 86$ 86$ 1,458$
Kickoff Meeting 4 9 13 2,291$ 400$ 124$ 524$ 2,814$
Client Coordination 14 6 20 4,090$ -$ 190$ 190$ 4,280$
Subtotal - Task 100 32 24 0 2 58 11,084$ 400$ 551$ 951$ 12,035$
Task 200 - Review and Verfication of System Demands
Review projected water demands from Water System Plan Update 3 8 11 1,910$ -$ 105$ 105$ 2,015$
Summarize demands for each proposed rezone area 4 12 16 2,752$ -$ 152$ 152$ 2,904$
Refine projected demands based on City Staff input 3 14 6 23 3,565$ -$ 219$ 219$ 3,783$
Update demands in hydraulic model as necessary 10 8 18 2,514$ -$ 171$ 171$ 2,685$
Subtotal Task 200 10 44 14 0 68 10 742$$646$646$11 388$
TASK / DESCRIPTION HOURS BY CLASSIFICATION ESTIMATED COSTS
Travel
and
Printing
TOTAL COST TOTAL
HOURS
CAROLLO
LABOR COSTS
OTHER DIRECT COSTS
Total ODC
PECE
@ $/hr
COST PROPOSAL
WATER SYSTEM REZONE STUDY
EXHIBIT C
CITY OF RENTON
Subtotal - Task 200 10 44 14 0 68 10,742$ -$ 646$ 646$ 11,388$
Task 300 - Renton Municipal Airport Distribution Plan
Project Meeting No. 1 with Airport Staff 8 8 2 18 3,192$ 400$ 171$ 571$ 3,763$
Document system requirements for Renton Municpal Airport 8 12 20 3,657$ -$ 190$ 190$ 3,847$
Develop proposed distribution grid for Renton Municpal Airport 12 40 12 64 10,334$ -$ 608$ 608$ 10,942$
Subtotal - Task 300 28 60 12 2 102 17,183$ 400$ 969$ 1,369$ 18,552$
Task 400 - System Analysis and Pressure Zone Improvements
Rezone system analysis for four target areas + airport 24 110 16 150 24,314$ 1,425$ 1,425$ 25,739$
Develop pressure zone and airport improvement projects 32 124 25 181 29,375$ 1,720$ 1,720$ 31,095$
Cost estimates for proposed rezone projects 12 54 66 11,029$ 627$ 627$ 11,656$
Project Meeting No. 2 58 215 2,513$ 400$ 143$ 543$ 3,056$
Subtotal - Task 400 73 296 41 2 412 67,232$ 400$ 3,914$ 4,314$ 71,546$
Task 500 - Prepare Water System Rezone Technical Memorandum
Prepare Draft Technical Memorandum 12 54 16 10 92 13,729$ -$ 874$ 874$ 14,603$
Prepare Final Technical Memorandum 8 24 10 6 48 7,174$ 250$ 456$ 706$ 7,880$
Subtotal - Task 500 20 78 26 16 140 20,903$ 250$ 1,330$ 1,580$ 22,483$
Total 163 502 93 22 780 127,143$ 1,450$ 7,410$ 8,860$ 136,003$
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E1-2012
Page 22 of 25
WTR-13-0122, Water System Rezone Study
COST PLUS NET FEE DETERMINATION
DIRECT SALARY COST: Hourly Rates of Pay
Personnel
Project Manager $63.16
Professional Engineer $43.00
GIS Analyst $34.00
Word Processor $21.00
The above rates are for calendar year 2013. These rates may be modified in 2014 to reflect labor adustments.
The overhead rate for Carollo Engineers is 211.39% based upon an independent auditors report.
Net Fee is 15% of direct salary cost plus overhead.
DIRECT NON-SALARY COST:
Project and Communications Expense (PECE) - $9.50 per direct labor hour
Milage – IRS reimbursement rate
In-house Black & White - $0.10 each
In-house Color - $1.00 each
Outside Reproduction – at cost + 10%
Other direct expenses – at cost
6i. ‐ Utility Systems Division recommends approval of a contract with
Carollo Engineers, Inc. in the amount of $136,003 for the Water System Page 87 of 92
E1-2012
Page 23 of 25
WTR-13-0122, Water System Rezone Study
EXHIBIT C (cont.)
SUMMARY OF FEE FOR ENGINEERING SERVICES
BREAKDOWN OF OVERHEAD COST
Indirect Labor and Benefits ...................................................................................... 131.11 %
Travel ....................................................................................................................... 15.11%
Professional Fees, Dues and Subscriptions .............................................................. 9.88 %
Auto ......................................................................................................................... 0.82%
Insurance ................................................................................................................. 5.00 %
Rent .......................................................................................................................... 27.27%
Repairs and Maintenance Agreements ................................................................... 3.37 %
Supplies, Postage and Reproduction ....................................................................... 5.23%
Depreciation ............................................................................................................ 3.22 %
Telephone and Communications ............................................................................. 2.82 %
Other ........................................................................................................................ 7.56 %
TOTAL 211.39 %
SUMMARY OF COSTS
Project No. WTR-13-0122
Name of Project: Water System Rezone Study
Direct Salary Cost .......................................................................................................................... $35,505.08
Overhead Cost (including
payroll additives ................................................................................. 211.39 % $75,054.19
Sub-Total $110,559.27
Net Fee ........................................................................................................... 15 % $16,583.89
Direct Non-Salary Costs:
a. PECE ........................................................................... $ 7,410.00
b. Travel and Printing ..................................................... $ 1,450.00
Total $ 8,860.00
Sub Total $ 8,860.00
GRAND TOTAL $ 136,003.00
6i. ‐ Utility Systems Division recommends approval of a contract with
Carollo Engineers, Inc. in the amount of $136,003 for the Water System Page 88 of 92
E1-2012
Page 24 of 25
WTR-13-0122, Water System Rezone Study
6i. ‐ Utility Systems Division recommends approval of a contract with
Carollo Engineers, Inc. in the amount of $136,003 for the Water System Page 89 of 92
E1-2012
Page 25 of 25
WTR-13-0122, Water System Rezone Study
CITY OF RENTON
FAIR PRACTICES POLICY
AFFIDAVIT OF COMPLIANCE
_______________________________________________________ hereby confirms and declares that:
(Name of contractor/subcontractor/consultant)
I. It is the policy of the above-named contractor/subcontractor/consultant, to offer equal
opportunity to all qualified employees and applicants for employment without regard to their
race; religion/creed; national origin; ancestry; sex; the presence of a physical, sensory, or mental
disability; age over 40; sexual orientation or gender identity; pregnancy; HIV/AIDS and Hepatitis C
status; use of a guide dog/service animal; marital status; parental/family status; military status; or
veteran’s status.
II. The above-named contractor/subcontractor/consultant complies with all applicable federal, state
and local laws governing non-discrimination in employment.
III. When applicable, the above-named contractor/subcontractor/consultant will seek out and
negotiate with minority and women contractors for the award of subcontracts.
Print Agent/Representative’s Name
Print Agent/Representative’s Title
Agent/Representative’s Signature
Date Signed
Instructions: This document MUST be completed by each contractor, subcontractor, consultant and/or
supplier. Include or attach this document(s) with the contract.
6i. ‐ Utility Systems Division recommends approval of a contract with
Carollo Engineers, Inc. in the amount of $136,003 for the Water System Page 90 of 92
CITY OF RENTON, WASHINGTON
RESOLUTION NO.
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE
MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH
KENT FIRE DEPARTMENT REGIONAL FIRE AUTHORITY ENTITLED "INTERLOCAL
AGREEMENT REGARDING DONATION OF A 1997 ISUZU HACKNEY VEHICLE".
WHEREAS, the City and Kent Fire Department Regional Fire Authority are authorized,
pursuant to RCW Chapter 39.34, to enter into an interlocal government cooperative
agreement; and
WHEREAS, Kent Fire Department Regional Fire Authority desires to make available a
retired 1997 Isuzu Hackney vehicle for the primary purpose of providing equipment
transportation; and
WHEREAS, the City is able and willing to use such a vehicle for such purposes in
accordance with Kent Fire Department Regional Fire Authority's terms; and
WHEREAS, it is necessary to document the terms and conditions in an interlocal
agreement;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Mayor and City Clerk are hereby authorized to enter into an
interlocal agreement with Kent Fire Department Regional Fire Authority entitled "Interlocal
Agreement Regarding Donation of a 1997 Isuzu Hackney Vehicle".
1 8a. ‐ Interlocal agreement with Kent Fire Department Regional Fire
Authority for vehicle donation (See 6.g.)Page 91 of 92
RESOLUTION NO.
PASSED BY THE CITY COUNCIL this day of 2013.
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this day of , 2013.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
RES.1586:2/13/13:scr
2 8a. ‐ Interlocal agreement with Kent Fire Department Regional Fire
Authority for vehicle donation (See 6.g.)Page 92 of 92