Loading...
HomeMy WebLinkAboutRegular Council Agenda Packet - 05 Aug 2013 - Agenda - PdfAGENDA RENTON CITY COUNCIL REGULAR MEETING August 5, 2013 Monday, 7 p.m. 1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2.ROLL CALL 3.PROCLAMATIONS a. Farmers Market Week - August 4 to 10, 2013 b. Kirby Unti Day - August 5, 2013 c. National Night Out - August 6, 2013 4.PUBLIC MEETING a. Madison Annexation - 10% Notice of Intent to Annex approximately 11.4 acres bordered by Renton City limits at the north and west, by parcel lines in proximity of SE 139th Pl. at the south, and 156th Ave. SE at the east. 5.ADMINISTRATIVE REPORT 6.AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The first comment period is limited to one-half hour. The second comment period later on in the agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot measure or candidate in City Hall and/or during any portion of the council meeting, including the audience comment portion of the meeting, is PROHIBITED. 7.CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the recommended actions will be accepted in a single motion. Any item may be removed for further discussion if requested by a Councilmember. a. Approval of Council meeting minutes of 7/15/2013. Council concur. b. Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Company, represented by McCarthy & Holthus, LLP, Attorney for Plaintiff, vs. Estate of Ruby O. Aldredge, Billy Burgans; Mary Ann Williams; Secretary of Housing and Urban Development, City of Renton, et al, seeking judgment for monies due and judicial foreclosure of Deed of Trust and Decree of Foreclosure. Refer to City Attorney and Insurance Services. c. City Clerk reports bid opening on 7/16/2013 for CAG-13-143, NE 10th St. & Anacortes Ave. NE Retention Pond Retrofit Project; six bids; engineer’s estimate $162,310; and submits staff recommendation to award the contract to the low bidder, CCT Construction, Inc., in the amount of $135,185. Council concur. d. City Clerk submits quarterly contract list for period 4/1/2013 through 6/30/2013, and expiration report for agreements expiring 7/1/2013 to 12/31/2013. Information. Page 1 of 206 e. City Clerk reports bid opening on 7/11/2013 for CAG-13-118, Eastside GA Apron Rehabilitation Project; one bid; engineer’s estimate $183,056.63; and submits staff recommendation to award the contract to the sole bidder, ICON Materials, in the amount of $195,406.04. Refer to Transportation (Aviation) Committee. f. Community and Economic Development Department submits 10% Notice of Intent to Annex petition for the proposed Alpine Nursery Annexation and recommends a public meeting be set on 8/19/2013 to consider the petition; 17.1 acres bordered by Renton City limits at the north and west, by parcel lines and 160th Ave. SE to the west, and parcel lines in proximity of SE 146th Pl. to the south. Council concur. g. Community and Economic Development Department submits 10% Notice of Intent to Annex petition for the proposed Maertins Annexation and recommends a public meeting be set on 8/19/2013 to consider the petition; 4.2 acres bordered by Renton City limits at the north and west, by parcel lines in proximity of SE Renton Issaquah Rd. to the south, and NE 16th St. to the north. Council concur. h. Community and Economic Development Department submits 10% Notice of Intent to Annex petition for the proposed Colacurcio Annexation and recommends a public meeting be set on 8/19/2013 to consider the petition; 4.1 acres bordered to the south by parcel lines near S 115th St., if extended, by Lake Washington to the east, parcel lines in proximity of S 114th St. to the north, and Rainier Ave S to the west. Council concur. i. Community Services Department requests approval to waive golf course green fees and driving range fees in the amount of $11,900 for the Renton, Hazen, Lindbergh and Liberty High School golf teams for the 2013 season. Refer to Finance Committee. j. Human Resources and Risk Management Department recommends approval of the 2013-2015 IAFF Local 864 Firefighters and Battalion Chiefs/Safety Officers personnel labor agreements. Council concur. k. Police Department requests approval of an agreement with King County Sherriff’s Office to accept cost reimbursement for verifying address and residency of registered sex and kidnapping offenders. Council concur. l. Transportation Systems Division recommends approval of an interlocal agreement with the Washington State Department of Transportation to accept ownership, maintenance and operation of all rights-of-way west of the Park Dr. bridge over the BNSF railway spur. Refer to Transportation (Aviation) Committee. m. Transportation Systems Division recommends approval of Supplement #3 to CAG-12-018, with URS Corporation, in the amount of $204,000 for the Lower Blast Fence Project. Refer to Transportation (Aviation) Committee. n. Utility Systems Division submits CAG-12-106, Sanitary Sewer Rehabilitation 2012 and Lake Washington Blvd. Pipe Rehabilitation project; and requests approval of the project, authorization for final pay estimate in the amount of $30,365.11, commencement of a 60-day lien period, and release of retainage in the amount of $18,464.19 to Insituform Technologies, Inc., contractor, if all required releases are obtained. Council concur. Page 2 of 206 8.UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week. Those topics marked with an asterisk (*) may include legislation. Committee reports on any topics may be held by the Chair if further review is necessary. a. Community Services Committee: 2013 Neighbor Grants (second round); Cedar River Trail Lot Line Adjustment b. Finance Committee: Vouchers; 2013 2nd Quarter Budget Amendment* c. Transportation (Aviation) Committee: Boeing Lease Amendment #2 - CPI Increase; Boeing Lease Amendment #3 - Apron B Boundary Line Adjustment & Utility Easement; Boeing Lease Amendment #4 - Leasing of 760 & 770 Parcel 9.RESOLUTIONS AND ORDINANCES Ordinance for first reading: a. 2013 2nd Quarter Budget Amendment (See 8.b.) 10.NEW BUSINESS (Includes Council Committee agenda topics; call 425-430-6512 for recorded information.) 11.AUDIENCE COMMENT 12.ADJOURNMENT COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting) 7TH FLOOR CONFERENCING CENTER August 5, 2013 Monday, 6 p.m. Kirby Unti Reception • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk • CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST: Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM Page 3 of 206 4a. - Madison Annexation - 10% Notice of Intent to Annex approximately 11.4 acres Page 4 of 206 4a. - Madison Annexation - 10% Notice of Intent to Annex approximately 11.4 acres Page 5 of 206 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: CRT-13-005; Court Case - Nationstar Mortgage LLC dba Champion Mortgage Company vs. Estate of Ruby O. Aldredge, City of Renton, et al Meeting: Regular Council - 05 Aug 2013 Exhibits: Summons & Complaint Submitting Data: Dept/Div/Board: City Clerk Staff Contact: Bonnie Walton, City Clerk, x 6502 Recommended Action: Refer to City Attorney and Insurance Services Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Summons and Complaint filed by Nationstar Mortgage LLC dba Champion Mortgage Company, represented by McCarthy & Holthus, LLP, Attorney for Plaintiff, vs. Estate of Ruby O. Aldredge, Billy Burgans; Mary Ann Williams; Secretary of Housing and Urban Development, City of Renton, et al, seeking judgment for monies due and judicial foreclosure of Deed of Trust and Decree of Foreclosure. STAFF RECOMMENDATION: n/a 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 6 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 7 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 8 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 9 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 10 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 11 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 12 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 13 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 14 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 15 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 16 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 17 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 18 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 19 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 20 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 21 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 22 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 23 of 206 7b. - Court case filed by Nationstar Mortgage LLC dba Champion Mortgage Page 24 of 206 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Contract Award for Bid Opening on 7/16/2013; CAG-13-143; NE 10th St. & Anacortes Ave. NE Retention Pond Retrofit Project Meeting: Regular Council - 05 Aug 2013 Exhibits: Staff Recommendation Bid Tab (six bids) Submitting Data: Dept/Div/Board: City Clerk Staff Contact: Bonnie Walton, City Clerk, x. 6502 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ 135,185 Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ 274,667 City Share Total Project: $ SUMMARY OF ACTION: Engineer's Estimate: $162,310 In accordance with Council procedure, bids submitted at the subject bid opening met the following three criteria: There was more than one bid, the low bid was within total project budget, and there were no irregularities with the low bid. Therefore, staff recommends accepting the low bid submitted by CCT Construction, Inc., in the amount of $135,185 for the NE 10th St. & Anacortes Ave. NE Retention Pond Retrofit Project. STAFF RECOMMENDATION: Accept the low bid from CCT Construction, Inc., in the amount of $135,185 for the NE 10th St. & Anacortes Ave. NE Retention Pond Retrofit project. 7c. - City Clerk reports bid opening on 7/16/2013 for CAG-13-143, NE 10th St. & Page 25 of 206 7c. - City Clerk reports bid opening on 7/16/2013 for CAG-13-143, NE 10th St. & Page 26 of 206 7c. - City Clerk reports bid opening on 7/16/2013 for CAG-13-143, NE 10th St. & Page 27 of 206 7c. - City Clerk reports bid opening on 7/16/2013 for CAG-13-143, NE 10th St. & Page 28 of 206 7c. - City Clerk reports bid opening on 7/16/2013 for CAG-13-143, NE 10th St. & Page 29 of 206 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: City of Renton Contract Lists: 2nd Quarter 2013 Report; Six-month Expiration Report Meeting: Regular Council - 05 Aug 2013 Exhibits: List of contracts fully executed from April 1, 2013 through June 30, 2013; List of contracts expiring between July 1, 2013 and December 31, 2013 Submitting Data: Dept/Div/Board: City Clerk Staff Contact: Bonnie I. Walton, City Clerk, x6502 Recommended Action: None; Information only Fiscal Impact: Expenditure Required: $ N/A Transfer Amendment: $N/A Amount Budgeted: $ N/A Revenue Generated: $N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: Fully executed in 2nd quarter 2013 were 89 contracts, 12 addendums, 23 change orders, and 2 leases affecting 126 agreements. The six-month expiration report shows 154 agreements that are to expire between July 1, 2013 and December 31, 2013. STAFF RECOMMENDATION: None; Information only 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 30 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 31 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 32 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 33 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 34 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 35 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 36 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 37 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 38 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 39 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 40 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 41 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 42 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 43 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 44 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 45 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 46 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 47 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 48 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 49 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 50 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 51 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 52 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 53 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 54 of 206 7d. - City Clerk submits quarterly contract list for period 4/1/2013 through Page 55 of 206 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Contract Award for 7/11/2013 Bid Opening; CAG- 13-118; Eastside GA Apron Rehabilitation Meeting: Regular Council - 05 Aug 2013 Exhibits: Staff Recommendation Bid Tab Submitting Data: Dept/Div/Board: City Clerk Staff Contact: Bonnie Walton, City Clerk, x6502 Recommended Action: Refer to Transportation Committee Fiscal Impact: Expenditure Required: $ $195,406.04 Transfer Amendment: $ Amount Budgeted: $ $230,000 Revenue Generated: $ Total Project Budget: $ $317,866.00 City Share Total Project: $ SUMMARY OF ACTION: Engineer's Estimate: $183,056.63 In accordance with Council procedure, bids submitted by the City Clerk at the subject bid opening met two of the three required criteria: The bid was within the project budget and there were no bid irregularities. There was only one bid submission, however, therefore City policy requires review by a Council Committee prior to award of the contract. Upon review, staff recommends accepting the bid submitted by ICON Materials, 1508 Valentine Ave, SE, Pacific, WA 98047, in the amount of $195,406.04, including tax, for the Eastside GA Apron Rehabilitation Project; CAG-13-118. STAFF RECOMMENDATION: Accept the bid from ICON Materials in the amount of $195,406.04, including tax, for the Eastside GA Apron Rehabilitation Project and authorize the Mayor and City Clerk to sign the contract. 7e. - City Clerk reports bid opening on 7/11/2013 for CAG-13-118, Eastside GA Page 56 of 206 7e. - City Clerk reports bid opening on 7/11/2013 for CAG-13-118, Eastside GA Page 57 of 206 7e. - City Clerk reports bid opening on 7/11/2013 for CAG-13-118, Eastside GA Page 58 of 206 7e. - City Clerk reports bid opening on 7/11/2013 for CAG-13-118, Eastside GA Page 59 of 206 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Proposed Annexation - Alpine Nursery 10% Notice of Intention to Commence Annexation Proceedings Meeting: Regular Council - 05 Aug 2013 Exhibits: Issue Paper Fiscal Analysis Map 10% Petition Submitting Data: Dept/Div/Board: Community and Economic Development Staff Contact: Angie Mathias, x6576 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: The petitioners submitted this petition to the City Clerk on June 13, 2013. The proposed 17.1-acre abuts the City at the eastern portion of the current City limits. State law requires a public meeting with the proponents within 60-days of their submittal to consider their request. STAFF RECOMMENDATION: Set August 19, 2013 for a public meeting to consider the 10% Notice of Intention to Commence Annexation Proceedings petition for the proposed Alpine Nursery Annexation. 7f. - Community and Economic Development Department submits 10% Page 60 of 206 7f. - Community and Economic Development Department submits 10% Page 61 of 206 7f. - Community and Economic Development Department submits 10% Page 62 of 206 7f. - Community and Economic Development Department submits 10% Page 63 of 206 7f. - Community and Economic Development Department submits 10% Page 64 of 206 7f. - Community and Economic Development Department submits 10% Page 65 of 206 7f. - Community and Economic Development Department submits 10% Page 66 of 206 7f. - Community and Economic Development Department submits 10% Page 67 of 206 7f. - Community and Economic Development Department submits 10% Page 68 of 206 7f. - Community and Economic Development Department submits 10% Page 69 of 206 SE 144th St S E 1 4 5 t h S t SE 147th St SE 143rd St SE 1 4 8 t h St SE 142ndPl 158th Pl SE SE 146th Pl SE 8th St 16 0t h Ave SE 161 s t A v e S E Alpine Nursery AnnexationVicinity Map Annexation BoundaryCity LimitsParcelsKentKent T u k w i l a T u k w i l a S e a t t l e S e a t t l e N e w c a s t l eNewcastle B e l l e v u eBellevue M e r c e r I s l a n dMercer I s l a n d I s s a q u a hIssaquah0500250Feet1:3,000 ´ Date: 05/14/2013 Document Path: H:\CED\Planning\GIS\GIS_projects\annexations\Alpine Nursery Annexation\Mxds\1_AlpineNursery_vicinity.mxd 7f. - Community and Economic Development Department submits 10% Page 70 of 206 7f. - Community and Economic Development Department submits 10% Page 71 of 206 7f. - Community and Economic Development Department submits 10% Page 72 of 206 7f. - Community and Economic Development Department submits 10% Page 73 of 206 7f. - Community and Economic Development Department submits 10% Page 74 of 206 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Proposed Annexation - Maertins 10% Notice of Intention to Commence Annexation Meeting: Regular Council - 05 Aug 2013 Exhibits: Issue Paper Fiscal Impact Analysis Map 10% Petition Submitting Data: Dept/Div/Board: Community and Economic Development Staff Contact: Angie Mathias, x6576 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: The petitioners submitted this petition to the City Clerk on June 13, 2013. The proposed 4.2-acre abuts the City at the northwestern portion of the current City limits. State law requires a public meeting with the proponents within 60-days of their submittal to consider their request. STAFF RECOMMENDATION: Set August 19, 2013 for a public meeting to consider the 10% Notice of Intention to Commence Annexation Proceedings petition for the proposed Maertins Annexation. 7g. - Community and Economic Development Department submits 10% Page 75 of 206 7g. - Community and Economic Development Department submits 10% Page 76 of 206 7g. - Community and Economic Development Department submits 10% Page 77 of 206 7g. - Community and Economic Development Department submits 10% Page 78 of 206 7g. - Community and Economic Development Department submits 10% Page 79 of 206 7g. - Community and Economic Development Department submits 10% Page 80 of 206 7g. - Community and Economic Development Department submits 10% Page 81 of 206 7g. - Community and Economic Development Department submits 10% Page 82 of 206 7g. - Community and Economic Development Department submits 10% Page 83 of 206 NE 17th St SE R e nto n Is s a q u a h R d NE 13th St FieldPlNE N E 1 3th Pl NE 16th St HoquiamPlNE L y ons Ave N E K i t s a p P l N E 144th Ave SE Lyons Ave NE Ilwaco Ave N E 145th Pl SE Maertins AnnexationVicinity Map Maertins Annexation BoundaryCity LimitsParcels M e r c e rMercerIslandIsland B e l l e v u eBellevue R E N T O N R E N T O N T u k w i l aTukwila K e n t K e n t S e a t t l eSeattle N e w c a s t l eNewcastle 0 300150Feet1:2,500 Date: 07/03/2013Document Path: H:\CED\Planning\GIS\GIS_projects\annexations\Maertins Annexation\Mxds\1_Maertins_vicinity.mxd´ 7g. - Community and Economic Development Department submits 10% Page 84 of 206 7g. - Community and Economic Development Department submits 10% Page 85 of 206 7g. - Community and Economic Development Department submits 10% Page 86 of 206 7g. - Community and Economic Development Department submits 10% Page 87 of 206 7g. - Community and Economic Development Department submits 10% Page 88 of 206 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Proposed Annexation - Colacurcio 10% Notice of Intention to Commence Annexation Proceedings Meeting: Regular Council - 05 Aug 2013 Exhibits: Issue Paper Fiscal Impact Analysis Map Submitted 10% Petition Submitting Data: Dept/Div/Board: Community and Economic Development Staff Contact: Angie Mathias, x6576 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: The petitioners submitted this petition to the City Clerk on July 5, 2013. The proposed 4.1-acre abuts the City at the western portion of the current City limits. State law requires a public meeting with the proponents within 60-days of their submittal to consider their request. STAFF RECOMMENDATION: Set August 19, 2013 for a public meeting to consider the 10% Notice of Intention to Commence Annexation Proceedings petition for the proposed Colacurcio Annexation. 7h. - Community and Economic Development Department submits 10% Page 89 of 206 7h. - Community and Economic Development Department submits 10% Page 90 of 206 7h. - Community and Economic Development Department submits 10% Page 91 of 206 7h. - Community and Economic Development Department submits 10% Page 92 of 206 7h. - Community and Economic Development Department submits 10% Page 93 of 206 7h. - Community and Economic Development Department submits 10% Page 94 of 206 7h. - Community and Economic Development Department submits 10% Page 95 of 206 7h. - Community and Economic Development Department submits 10% Page 96 of 206 7h. - Community and Economic Development Department submits 10% Page 97 of 206 CedarRiverTrail K i n gKingCount yCounty S 115th Pl R a i n i e r A v e S S 113th St S 117th St 87th Ave S S 114th S t S 116th St S 116th Pl 88th Ave S S 114th St WPerimeterRd Colacurcio AnnexationVicinity Map Annexation boundaryCity LimitsParcels I s s a q u a hIssaquah M e r c e rMercerIslandIsland B e l l e v u eBellevue R E N T O N R E N T O N T u k w i l aTukwila K e n t K e n t S e a t t l eSeattle N e w c a s t l eNewcastle MayCreek BlackRiverForbay LakeBoren LakeDesireSpringLake LakeYoungs ShadyLake GreenRiver PantherLake CedarRiver SpringbrookCreek LakeWashington 0 400200Feet1:3200 ´ Date: 07/26/2013 Document Path: H:\CED\Planning\GIS\GIS_projects\annexations\Colacurcio Annexation\Mxds\1_Colacurcio Annexation Vicinity.mxd 7h. - Community and Economic Development Department submits 10% Page 98 of 206 7h. - Community and Economic Development Department submits 10% Page 99 of 206 7h. - Community and Economic Development Department submits 10% Page 100 of 206 7h. - Community and Economic Development Department submits 10% Page 101 of 206 7h. - Community and Economic Development Department submits 10% Page 102 of 206 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: High School Golf Teams fee waiver Meeting: Regular Council - 05 Aug 2013 Exhibits: High school requests Fee Waiver Request form Submitting Data: Dept/Div/Board: Community Services Staff Contact: Kelly Beymer, Parks and Golf Course Director - ext. 6617 Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ $11,900 Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Authorize a fee waiver for green fees and driving range fees associated with Renton, Hazen, Lindbergh and Liberty High School golf teams for the 2013 season. This supports the Inter-local agreement between the Recreation division and the Renton School District. The Maplewood Golf Course requires community service from the golf teams which includes; assisting with garbage pick up in the range and on the course during their practice time, repairing divots and sand and seeding tee boxes during their season. STAFF RECOMMENDATION: Authorize Maplewood Golf Course to waive associated fees for Renton, Hazen, Lindbergh and Liberty high school golf teams for the 2013 season. 7i. - Community Services Department requests approval to waive golf course Page 103 of 206 7i. - Community Services Department requests approval to waive golf course Page 104 of 206 7i. - Community Services Department requests approval to waive golf course Page 105 of 206 H/Golf/Manager/Agenda-Committee-Issue-parkboard/fee waiver request hs summer12 CITY OF RENTON COMMUNITY SERVICES DEPARTMENT FEE WAIVER OR REDUCTION REQUEST Fee Waiver and/or Reduction requests will be submitted for approval to the City Council via the Community Services Committee. Name of Group:Renton, Lindbergh, Hazen and Liberty High School Golf Teams Group Contact Person: Stark Porter (Liberty) Contact Number:425-837-4807 Brian Kaelin (RSD) 425-204-2423 Date of Event:Aug. 26, 2013 – Oct. 31, 2013 Number in Party:48 Location:Maplewood Golf Course Type of Event:High School Golf Teams – practice and matches Staff Contact Name/Telephone:_Kelly Beymer – 430-6617 or Mike Toll ext. 6805 _ What is the total cost of the rental and applicable fees?Approx. $11,900 What is the cost of the fee waiver or reduction requested?$11,900 Describe event and explain reduction or waiver of fees: To promote golf in the Renton/Issaquah school districts and continue the relationship between high schools and the Community Services Recreation Dept. i.e., inter-local agreement. In addition, golf course staff coordinates community service involvement with approved teams to assist the golf course with repairing divots, picking up garbage, and sanding and seeding of fairways. Staff Recommendation:Approve fee waiver for Renton, Lindbergh, Hazen and Liberty High School golf team for their 2013 season. 7i. - Community Services Department requests approval to waive golf course Page 106 of 206 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: International Association of Firefighters, Local 864--Battalion Chiefs' 2013-2015 Contract Meeting: Regular Council - 05 Aug 2013 Exhibits: 2013-2015 Battalion Chief Contract Submitting Data: Dept/Div/Board: Human Resources Staff Contact: Nancy Carlson, Administrator Recommended Action: Council concur Fiscal Impact: Expenditure Required: $ see below Transfer Amendment: $n/a Amount Budgeted: $ see below Revenue Generated: $n/a Total Project Budget: $ n/a City Share Total Project: $ n/a SUMMARY OF ACTION: The City and the International Association of Firefighters, Local 864 (IAFF Local 864) Battalion Chief/Safety Officers' union began bargaining for a successor Collective Bargaining Agreement to the 2010-2012 Agreement in March of 2013. This is a bargaining unit of six (6) employees. The majority of the bargaining sessions were devoted to looking at contract language and memorializing many of the procedures that are current practice for the Department. The parties did not negotiate over insurance coverage as there is an agreement in place with all bargaining units which extends through 2015. The economic issues focused on increases to base wage and deferred compensation. The parties tentatively agreed to the following: 1) No increases to either base wages or deferred compensation in 2013 2) Effective January 1, 2014, base wages will be increased by 1% over base wages for 2012, and the City will contribute an additional 2% to the employees' deferred compensation accounts 3) Effective January 1, 2015, base wages will be increased by 2.5% over the base wages for 2014. The union ratified and signed the agreement between the parties on June 18, 2013. STAFF RECOMMENDATION: Adopt the agreement between the parties, and authorize the Mayor and City Clerk to sign the agreement between the City and IAFF, Local 864 – Battalion Chiefs/Safety Officers for the contract term 2013 through 2015. 7j. - Human Resources and Risk Management Department recommends Page 107 of 206   AGREEMENT  By and Between  CITY OF RENTON  and   RENTON FIREFIGHTERS LOCAL 864  BATTALION CHIEF/SAFETY OFFICER      January 1, 2013 – December 31, 2015                      7j. - Human Resources and Risk Management Department recommends Page 108 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 2 of 53                                                      7j. - Human Resources and Risk Management Department recommends Page 109 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 3 of 53    TABLE OF CONTENTS    PREAMBLE ................................................................................................................ 4  ARTICLE 1 – RECOGNITION ....................................................................................... 4  ARTICLE 2 – UNION MEMBERSHIP ........................................................................... 4  ARTICLE 3 – EMPLOYMENT PRACTICES .................................................................... 6  ARTICLE 4 – RIGHTS AND RESPONSIBILITIES ............................................................ 9  ARTICLE 5 – MANAGEMENT RIGHTS ...................................................................... 10  ARTICLE 6 – PERFORMANCE OF DUTY ................................................................... 12  ARTICLE 7 – SALARIES............................................................................................. 12  ARTICLE 8 – OVERTIME .......................................................................................... 16  ARTICLE 9 – INSURANCE ......................................................................................... 17  ARTICLE 10 – HOURS OF WORK ............................................................................. 22  ARTICLE 11 – HOLIDAYS ......................................................................................... 23  ARTICLE 12 – VACATIONS ....................................................................................... 26  ARTICLE 13 – SICK LEAVE ........................................................................................ 30  ARTICLE 14 – BEREAVEMENT LEAVE ...................................................................... 39  ARTICLE 15 – UNIFORM ALLOWANCE .................................................................... 40  ARTICLE 16 – GRIEVANCE PROCEDURE .................................................................. 41  ARTICLE 17 – SAVINGS CLAUSE .............................................................................. 43  ARTICLE 18 – DURATION OF AGREEMENT ............................................................. 43  APPENDIX A: SALARIES ........................................................................................... 46  APPENDIX B:  VACATION PRORATED SCHEDULE .................................................... 47  INDEX ..................................................................................................................... 49     7j. - Human Resources and Risk Management Department recommends Page 110 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 4 of 53      PREAMBLE    This Agreement is entered into between the City of Renton,  hereinafter referred to as the Employer, and the Renton Battalion  Chiefs/Safety Officers, hereinafter referred to as the Local or  Union, governing wages, hours, and working conditions.    ARTICLE 1 – RECOGNITION    The Employer recognizes the Local as the bargaining representative  of all Battalion Chiefs/Safety Officers of the Renton Fire &  Emergency Services Department consistent with Public  Employment Relations Commission (PERC) certification (Case No.  10270‐E‐93‐1698). Any members of the Local appointed by the  President, shall be recognized by the Employer as an official of the  Local empowered to act on behalf of the members of the unit for  negotiating with the Employer. The number of official  representatives shall be limited to three persons.    ARTICLE 2 – UNION MEMBERSHIP    2.1.  Membership/Non‐Association.  All employees covered by the  terms of this Agreement shall either become union members or  pay a lawful service fee to the Local in lieu of union membership  dues; PROVIDED: the right of non‐association of Battalion  Chiefs/Safety Officers based on bona fide religious tenets or  teachings of a church or religious body of which such Battalion  Chief/Safety Officer is a member shall be protected at all times, and  such Battalion Chief/Safety Officer shall pay such sum as is  provided in RCW 41.56.110 and 122. Employees shall comply with  7j. - Human Resources and Risk Management Department recommends Page 111 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 5 of 53    the provisions of this section within thirty (30) days of hire into a  Battalion Chief/Safety Officer position.    2.2.  Negotiations Release Time.  The Employer will grant to  employees who are Local representatives, reasonable time off with  pay for the purpose of attending scheduled negotiations sessions  with City officials. The employer retains the right to restrict such  release time when an emergency exists or such release would  create a danger to public safety or result in the necessity to replace  the employee requesting time off with personnel in compensated  status.    2.3.  Union Dues Deductions. Upon written authorization by an  employee and approval by a representative of the Local, the  Employer agrees to deduct from the wages of the Battalion  Chief/Safety Officer the sum certified as union dues or service fee  once each month and forward the sum to the Local’s Secretary or  Treasurer. If a Battalion Chief/Safety Officer does not have a check  coming to him/her or the check is not large enough to satisfy the  payment, no deduction shall be made from the employee for that  calendar month. The Local agrees to hold the Employer harmless  from any claims filed by employees against the Employer arising  out of the Employer’s activities to enforce the provisions of this  article, except those caused by negligence of the Employer.    2.4.  Union‐Directed Trust Fund.  Local 864 shall have the option  during the life of this contract to direct the City to deduct a fixed  dollar/percentage from the base salaries for all classifications  covered by the contract. The City shall deposit such deduction  biweekly into a trust fund established by the Association to pay  7j. - Human Resources and Risk Management Department recommends Page 112 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 6 of 53    health insurance premiums for eligible retirees and dependents as  directed by the Union.    Upon the exercise of this option, the Association agrees to allow  the City to audit the books and records of the trust it establishes, at  the City’s request, and to indemnify, defend and hold the City  harmless from any and all liability, claims, demands, suit or any loss  or damage, or injury to persons or property arising from or related  to the provisions of this paragraph, including income tax  withholding liabilities or tax penalties.    2.5.  PAC Programs Deductions.  The Employer will allow Local 864  the option to have funds deducted from their paychecks 12 times  annually to allow for contribution to the IAFF Fire PAC and WSCFF  Fast PAC programs. The Employer will cut one check to the IAFF  made out to the IAFF Fire PAC and one check to the WSCFF Fast  PAC made out to the WSCFF Fast PAC once a month to Local 864.  Local 864 will be responsible for the delivery of the checks to the  IAFF and to the WSCFF.    ARTICLE 3 – EMPLOYMENT PRACTICES    3.1.  Employment Practices Expectations.  Personnel reductions,  vacancies, and promotions shall be handled in accordance with  existing Civil Service Rules and Regulations and state laws relating  or pertaining thereto.    3.2.  Personnel Files.  The personnel files are the property of the  Employer. The Employer agrees that the contents of the personnel  files, including the personal photographs, shall be confidential and  7j. - Human Resources and Risk Management Department recommends Page 113 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 7 of 53    shall restrict the use of information in the files to internal use by  the Fire & Emergency Services Department and the Human  Resources & Risk Management Department, as needed.     This provision shall not restrict such information from becoming  subject to due process by any court or administrative tribunal. It is  further agreed that information may be released to outside groups  subject to the approval of both the Employer and the employee.  Nothing in this Section shall prevent any employee from viewing  his/her original personnel file. A request to review the personnel  file must be made at least 24 hours in advance. The Employer and  the employee agree that nothing of a disciplinary nature shall be  inserted into the personnel file without a copy first going to the  employee.    Written warnings shall be expunged from personnel files (at  employee’s written request) after a maximum period of three (3)  years if there is no reoccurrence of misconduct for which the  employee was disciplined during that period. Any record of serious  discipline, defined as suspension or greater, with the exception of  discipline for discrimination, harassment, or retaliation, shall be  expunged from the personnel files after a maximum of four (4)  years if there is no reoccurrence of misconduct for which the  employee is disciplined during that period. Nothing in this section  shall be construed as requiring the Employer to destroy any  employment records necessary to the Employer’s case if it is  engaged in litigation with the employee regarding that employee’s  employment at the time those records would otherwise be  destroyed. The parties recognize that the Employer may retain  internal investigation files although such files may not be used in  7j. - Human Resources and Risk Management Department recommends Page 114 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 8 of 53    discipline and discharge cases if they could not otherwise be  retained in personnel files pursuant to this section. Personnel files  shall be released to the Civil Service Commission for the purpose of  promotional examinations and in the event of disciplinary hearings.    3.3. Non‐Discrimination Clause.  It is agreed by the Employer and  the Local that both parties are obligated to provide equality of  opportunity, consideration, and treatment of all members  employed by the Renton Fire & Emergency Services Department in  all phases of the employment process. Therefore, both the Union  and the Employer agree not to discriminate on the basis of Union  activity, race, color, gender, national origin, age, disability (unless a  bona fide occupational qualification exists), ethnic group, marital  status, religion, sexual orientation, genetic information,  veteran/military status, and/or any other protected class or  characteristic. (Including those persons exercising their rights under  Article 2.1.)    3.4.  Seniority.  An employee shall accrue seniority through  continuous employment with the Renton Fire & Emergency  Services Department including those employees that become  members of the bargaining unit as a result of merger. The  Employer shall establish a seniority list and shall update it at least  once per calendar year. The seniority list shall be posted on the  bulletin board with a copy sent to the Secretary of the Union. This  list shall be established by classification.     3.5.  Lay Off.  Layoffs will be based on seniority with the first layoff  being the employee with the least amount of time within the  Renton Fire & Emergency Services Department. In the event of the  7j. - Human Resources and Risk Management Department recommends Page 115 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 9 of 53    abolishment of a position the employee (s) with the least amount  of time in rank shall be laid off or dropped in rank. An employee  will not be reduced in rank by more than one classification as a  result of layoffs or staff reductions. In the event an employee is  rehired the Chief will have the discretion to determine an adequate  amount of training necessary to resume the duties of the position.  If a layoff is necessary the employee will be placed on a rehire list  that will last for (5) five years. In the event of rehire purposes the  list will be used as the sole list and will be used until it has been  depleted and or (5) years has expired. After six (6) months in a laid  off status a physical examination is a prerequisite for  reemployment. A reinstated employee shall serve a probationary  period of one year if the employee has been laid off for two and  one half years (2 ½) or more. A rehired employee will assume rank  and time in grade equal to their classification at the time of  separation.    ARTICLE 4 – RIGHTS AND RESPONSIBILITIES    4.1.  Retention of Benefits.  Working conditions which are  generally prevailing but not specifically outlined in this Agreement  shall, in the manner presently observed as department policy, be  administered and abided by both parties to this Agreement unless  changed or deleted by mutual consent.    4.2.  Supervisory Responsibilities.  Management rights and  responsibilities assigned to each Battalion Chief/Safety Officer shall  continue to be performed by him/her, void of any conflict of  interest that may arise out of the fact that the Battalion  Chiefs/Safety Officers are represented by the same IAFF Local as  7j. - Human Resources and Risk Management Department recommends Page 116 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 10 of 53    the rank and file firefighters they supervise; PROVIDED, this shall  not constitute a waiver of the Local’s right to bargain under RCW  41.56.    ARTICLE 5 – MANAGEMENT RIGHTS     The Local recognizes the prerogatives of the Employer to operate  and manage its affairs in all respects in accord with its  responsibilities and powers of authority.    5.1.  Overtime.  The Employer has the right to schedule overtime  work as required and most advantageous to the department and  consistent with requirements of municipal employment and public  safety.    5.2.  Incidental Job Duties.  It is understood by the parties that  every incidental duty connected with fire service oriented  operations enumerated in job classifications is not always  specifically described.    5.3.  Just Cause Disciplinary Action.  The Employer reserves the  right to discharge or discipline an employee for just cause.     5.4.  Layoff/Staff Reduction.  The Employer reserves the right to  lay off employee for lack of work or funds; or for the occurrence of  conditions beyond the control of the department; or when such  continuation of work would be wasteful and unproductive. The  Employer shall have the right to determine reasonable schedules of  work and to establish the methods and processes by which such  work is performed in accord with Article 10 of this Agreement.  7j. - Human Resources and Risk Management Department recommends Page 117 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 11 of 53      5.5.  City Officials’ Authority.  No policies or procedures covered in  this Agreement shall be construed as delegating to others or as  reducing or abridging any of the authority conferred on City  officials as defined in the following:    5.5.1.  Mayor. The Ordinance responsibility of the Mayor as  Chief Executive Officer of the City for enforcing the laws of  the State and City, passing upon Ordinances adopted by the  City Council, recommending an annual budget, or directing  the proper performance of all executive departments.    5.5.2.  City Council. The responsibility of the City Council for  the enactment of Ordinances, the appropriation of monies,  and final determination of employee compensation.    5.5.3.  Fire Chief. The responsibilities of the Fire Chief and  his/her delegates as governed by City Ordinance and Civil  Service Rules and Department Rules and as limited by the  provisions of this Agreement: to recruit, assign, transfer, or  promote employees to positions within the Department; to  suspend, demote, discharge, or take other disciplinary action  against employees for just cause; to relieve employees from  duties because of lack of work, lack of funds, or for  disciplinary reasons; to determine methods, means, and  personnel necessary for departmental operations; to control  the departmental budget; to take whatever actions are  necessary in emergencies in order to assure the proper  functioning of the Department.    7j. - Human Resources and Risk Management Department recommends Page 118 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 12 of 53    5.6.  IAFF Employee Support.  The Local agrees that its employees  shall have a responsibility to promote the efficient and effective  operation of the department and to assist the Fire Chief and  his/her delegates in ensuring such efficiency and effectiveness. The  employees further agree to support the Chief and his/her delegates  in developing work programs, strategies, techniques, innovations  and other programs to maximize department productivity.     ARTICLE 6 – PERFORMANCE OF DUTY    Nothing in this Agreement shall be construed to give an employee  the right to strike and no employee shall strike nor shall he/she  refuse to perform his/her assigned duties to the best of his/her  ability.    To the extent that any provision of this Agreement is in conflict  with applicable current Civil Service rules in effect during the life of  this agreement, the mutually agreed upon labor contract will  prevail.    ARTICLE 7 – SALARIES     7.1.  Salary Differential.  Salaries for Battalion Chiefs/Safety  Officers shall reflect a 49.5% differential between Battalion  Chiefs/Safety Officers and top step Firefighters.  (Firefighter top  step plus 49.5%.)    Should the Firefighter bargaining unit negotiate base wage  increases greater than what is reflected in this agreement, the  7j. - Human Resources and Risk Management Department recommends Page 119 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 13 of 53    BCSO wage for this contract term shall not increase by more than  what is reflected in Appendix A.    7.2. Longevity Salary Allowances.   Longevity salary allowances  shall be payable on the first payday following the anniversary of the  Battalion Chief/Safety Officer:    Completion of 5 years – 2% of top step firefighter salary  Completion of 10 years – 4% of top step firefighter salary  Completion of 15 years – 6% of top step firefighter salary  Completion of 20 years – 10% of top step firefighter salary  Completion of 25 years – 12% of top step firefighter salary    7.3.  New Classification Salaries.  The salaries for any new  classifications that may be covered by this agreement shall be  subject to negotiations between the parties.    7.4.  Education Incentive.  Additional pay shall be awarded as an  education incentive to employees of the Department using the  following scale and for the following achievements. The Chief shall  insure all educational requirements are met through an accredited  program. Educational incentives shall be paid to the employee  beginning in the next pay period following receipt of proper  documentation by the Human Resources & Risk Management  Department and shall not be retro‐active. Payments will be  rounded to the nearest whole dollar.    Four Year Degree and Two Year Fire Science Degree – 2.0% of top  step of base firefighter’s salary.    7j. - Human Resources and Risk Management Department recommends Page 120 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 14 of 53    7.5.  Standby/Safety Officer Compensation.  Battalion  Chiefs/Safety Officers performing Standby/Safety Officer duty shall  be compensated at the rate of $5.00 per hour. Employees on the  list will remain in a duty ready state and available to respond within  one (1) hour for suppression recall and 30 minutes for a Safety  Officer recall. Employees on the list will be paid for an entire 24  hour shift unless they are activated, at that time the employee will  transfer to the appropriate pay rate. Battalion Chiefs/Safety  Officers may request time off in lieu of receiving monetary  compensation. Time off will be accrued at the rate of ½ day off for  each week of Standby/Safety Officer duty performed. Time off in  lieu of monetary compensation will be at the approval of the Chief.    7.6.  Deferred Compensation Contribution.     7.6.1.  Annual Contribution.      For 2013, the City agrees to contribute three and one  half percent (3.5%) of a shift Battalion Chief/Safety  Officer’s base wage per annum to a deferred  compensation or income protection plan.     For 2014 and going forward, the City agrees to  contribute five and one half percent (5.5%) of a shift  Battalion Chief/Safety Officer’s base wage per annum to  a deferred compensation or income protection plan.   Note:  In lieu of a lump sum payment in 2013 and a 2.5%  salary base wage increase in 2014, the BCSO bargaining  unit opted to have the City contribute 2% to their  Deferred Compensation plan.    7j. - Human Resources and Risk Management Department recommends Page 121 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 15 of 53    7.6.2.  Combat Challenge Contribution.  The City agrees to  contribute 2.5% of a shift Battalion Chief/Safety Officer’s base  wage to the deferred compensation plan in exchange for  mandatory participation, and successful completion of the  annual fire fighter entrance combat challenge.  A different  test may be substituted for the combat challenge if mutually  agreed upon by the BCSOs and Fire Administration.    The test shall be given annually in the preceding year. Any  employee who does not meet the standard has one (1)  additional opportunity to pass the test by the end of the  preceding year.      If an employee is unable to successfully complete the test,  he/she will be referred to the Peer Fitness Training program  for further physical training.  The employee will then be  allowed to test again during the same year in which the test  was originally taken.    Any employee receiving deferred compensation who is unable  to take the combat challenge due to disability  or sick leave  will continue to receive the deferred compensation. Once the  employee returns to full duty they have 180 days to complete  the combat challenge.    7.7.  Pay Days.  Paydays shall be on the 10th and 25th of each  month. Should the paydays fall on a Saturday or Sunday or holiday,  paychecks shall be issued on the preceding working day. The City  retains the right to mandate electronic deposit of paychecks during  the life of this agreement.  7j. - Human Resources and Risk Management Department recommends Page 122 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 16 of 53    ARTICLE 8 – OVERTIME    Unless otherwise provided by the terms of this Agreement, in the  event that a need for overtime should occur in the Fire &  Emergency Services Department because of emergency, sickness,  or other unforeseen conditions, the current procedures will be  used by the Employer.    8.1.  Suppression Overtime.  Battalion Chiefs/Safety Officers  assigned to days may work suppression overtime without having to  use vacation or holiday time when approved by the employee’s  immediate supervisor. The employee may use vacation, holiday,  comp time, or executive leave time at their option. Battalion  Chief/Safety Officer’s suppression overtime rate will be 1.35 times  their normal rate of pay. (Non suppression overtime, training and  meeting for example will be at the current straight time rate.)    8.2.  Callback.   All employees covered by the terms of this  Agreement who are called back to work because of an emergency  or other unforeseen conditions shall be paid for two hours  minimum at a rate of 1.35 times their normal rate of pay.    8.3.  Work Hold‐Over.  All employees covered by the terms of this  Agreement who work an extension (hold‐over) of their normal shift  because of an emergency or other unforeseen conditions shall be  paid at the rate of 1.35 times their normal rate of pay for hold‐ over, rounded up to the nearest half‐hour.    7j. - Human Resources and Risk Management Department recommends Page 123 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 17 of 53    8.4.  Overtime Shifts.  BCSOs will fill their overtime shifts according  to the rules established and mutually approved by the Local 864  and Fire Administration.    8.5.  Overtime Equality Count System.  Overtime rules will be the  equality count system, with new BCSOs added to the BCSO list and  adjusted to a count two (2) below the lowest current BCSO.    ARTICLE 9 – INSURANCE    9.1  Definitions:  REHBT: Renton Employees’ Healthcare Board of Trustees    REHP: Renton Employees’ Healthcare Plan    Funding Goal: It is the responsibility of the Renton Employees’  Healthcare Board of Trustees to establish and maintain fund goals  in relationship to the Renton Employees’ Healthcare Plan.    Plan Member: An eligible Renton employee, along with their  dependents, that is covered under the Renton Employee’s  Healthcare Plan.    Premiums: The contributions made to the REHP by both the City  and the employees to cover the total cost of purchasing the REHP.  Contributions made by employees for co‐pays, lab fees, ineligible  charges, etc., are not considered premiums for the purpose of this  Article.  7j. - Human Resources and Risk Management Department recommends Page 124 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 18 of 53      9.2. Health Insurance  9.2.1. Participation.  The City and the Local/Union/Guild  agree to jointly manage the REHP during the term of this  agreement. The REHBT is comprised of AFSCME Local 2170;  Firefighters Local 864; Police Guild; and the City, and will  meet at least quarterly to review the REHP including costs  associated with the REHP.     Medical coverage shall be provided in accord with the laws  of the State of Washington, RCW 41.26.150 and federal  plans: Patient Protection and Affordable Care Act and the  Health Care and Education Affordability Reconciliation Act  of 2010. The Local/Union/Guild agrees to continue  participation in the REHBT and to identify and support cost  containment measures.    9.2.2. Plan Coverage.  The City will provide a medical/dental,  vision, and prescription drug insurance plan for all eligible  employees including all bargaining unit members and their  eligible dependents.    9.2.3. Premiums.  For the calendar years 2010 through  calendar year 2015 the total cost of the plan shall be divided  as follows:          7j. - Human Resources and Risk Management Department recommends Page 125 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 19 of 53    YEAR CITY EMPLOYEES 2010 96% 4%  2011 96% 4%  2012 95% 5%  2013 94% 6%  2014 93% 7%  2015 92% 8%    Employee premiums will be based upon the following  categories:   Employee   Employee/Spouse or Domestic Partner   Employee/Spouse or Domestic Partner/1   Employee/Spouse or Domestic Partner/2+   Employee/1   Employee/2+    9.2.4. Projected Costs.   For calendar year 2013, the  contributions to the benefit fund (premium revenue) shall be  the same as the contribution made in the calendar year 2012,  subject to the plan cost sharing provisions between employer  and employees per current bargaining agreements. Beginning  calendar year 2014 and going forward, the plan contributions  shall be calculated by the percentage of actual plan costs  increase that occurred in the previous year. The year in review  shall be from July 1st to June 30th.     9.2.5. Group Health Coverage.  Bargaining unit members that  chose to be covered by Group Health insurance will be  7j. - Human Resources and Risk Management Department recommends Page 126 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 20 of 53    required to pay the premium cost of the self‐funded plan plus  any additional premium cost above the self‐funded plan.    9.2.6. Renton Employees’ Healthcare Board of Trustees.  The  REHBT includes members from each participating Union. Each  union will have a maximum of one (1) vote, i.e. the Firefighter  Union has two (2) bargaining units but only receives one (1)  vote on the REHBT, and the Police Guild has two (2)  bargaining units but only receives one (1) vote on the REHBT.  The City only receives one (1) vote also. If all bargaining units  participate, the voting bodies would be as follows: AFSCME –  2170; Firefighters – 864; Police Guild; and the City for a total  of four (4) votes.    9.2.7. Plan Changes.  The members of the REHBT shall have  full authority to make plan design changes without further  concurrence from bargaining unit members and the City  Council during the life of this agreement.    9.2.8. Voting.  Changes in the REHP will be determined by a  majority of the votes cast by REHBT members. A tie vote of  the REHBT members related to a proposed plan design change  will result in continuing the current design.    9.2.9. Surplus.  Any surplus in the Medical Plan shall remain  available only for use by the Renton Employees’ Health Plan  Board of Trustees for either improvements in the Plan, future  costs increase offsets, rebates to participants, or reduction in  employee contributions.  7j. - Human Resources and Risk Management Department recommends Page 127 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 21 of 53      9.3.  Life Insurance.  The Employer shall furnish to the employee a  group term life insurance policy in the amount of the employee’s  annual salary rounded to the nearest $1,000 including double  indemnity. The Employer shall furnish a group term life insurance  policy for $1,000 for the employee’s spouse and $1,000 for each  dependent.     9.4.  Federal/State Healthcare Option.  In the event of a  Federal/State healthcare option, the REHBT shall have the option  to review the proposed Federal/State option and take appropriate  actions.  9.5.  COBRA.  When an employee or dependent’s health care  benefits ceases, the employee or dependent shall be offered  medical and dental benefits under the provision of Consolidated  Omnibus Budget Reconciliation Act (COBRA) for a period of  eighteen (18) months.    9.6.  Health and Wellness Program.  The employer agrees to pay  $10.00 per month per employee to promote health and wellness  within the Renton Fire & Emergency Services Department. The  employees agree to pay $5.00 per month per employee to  promote health and wellness within the Renton Fire & Emergency  Services Department. This amount will be deducted from the  employee’s paycheck on the 10th of each month. The funds will be  placed in a separate account and carried over each year. These  funds shall be used in accordance with Renton Fire & Emergency  Services Department Policies.  7j. - Human Resources and Risk Management Department recommends Page 128 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 22 of 53      ARTICLE 10 – HOURS OF WORK    10.1.  Administration, Community Risk Reduction, and Safety &  Support Sections.  The normal schedule for employees of the  Administration, Community Risk Reduction, and Safety & Support  Services Sections shall be equivalent to 40 hours per week exclusive  of lunch. Workdays shall commence at 0730 hours Monday  through Friday, or as established by mutual agreement. Non‐ Response Operations Battalion Chiefs/Safety Officers will work up  to two (2) hours of non‐compensated time per month. (Two hours  per month, not 24 hours per year).    10.2.  Response Operations Section.  The normal working schedule  for the Response Operations section shall be in twenty‐four (24)  hour shifts beginning at 0730 hours. For Section 7(k) purposes  under the Fair Labor Standards Act, the work period (FLSA, 29  U.S.C., 207)(k) shall be eighteen (18) days beginning on January 2,  2010, and every eighteen (18) days thereafter, for a total of 136  hours maximum.    10.2.1. Kelly Shift.  Employees will receive one “Kelly” shift  every six (6) regularly scheduled shifts to reduce the normal  workweek to 46.6 hours.    10.2.2.  Consecutive Hours Worked.    The number of  consecutive hours an Employee is allowed to work in  Response Operations shall not exceed seventy‐two (72) hours.   Exception:  In the event of an emergency when it is necessary  to retain a workforce on the scene or at the stations.    7j. - Human Resources and Risk Management Department recommends Page 129 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 23 of 53      10.2.3.  Rest Breaks.   One hour for lunch and one hour for  dinner and rest breaks will be allowed, in accordance with Fire  & Emergency Services Department Rules and Standard  Operating Procedures.    10.3.  Shift Exchanges.  Employees may exchange shifts with prior  approval of the Fire Chief, or his/her designee. No shift exchange  shall be made which will result in extra payroll cost to the  Employer. All shift exchanges must be repaid within twelve (12)  months of date of exchange.      10.4.  Day Shift Differential.  Employees assigned to day shift for  thirty (30) consecutive days or more (excluding light duty) shall  receive an additional 5.0% of a shift Battalion Chief/Safety Officer’s  base wage per pay period.  10.5.  Working Out of Classification.  Employees assigned the  duties of a higher classification shall be compensated in accordance  with City Policy & Procedure #300‐41.    ARTICLE 11 – HOLIDAYS    The following are recognized as legal holidays and shall be taken by  all employees working a 40‐hour work week:    1. The first day of January, commonly called New Year’s  Day.  2. The third Monday in January, commonly known as  Martin Luther King, Jr.’s, birthday.   7j. - Human Resources and Risk Management Department recommends Page 130 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 24 of 53    3. The last Monday in May, commonly known as Memorial  Day.  4. The fourth day of July, being the anniversary of the  Declaration of Independence.   5. The first Monday in September, to be known as Labor  Day.  6. November 11 (Veteran’s Day).  7. The fourth Thursday of November, to be known as  Thanksgiving Day.  8. The fourth Friday of November, the day after  Thanksgiving Day.   9. The twenty‐fifth day of December, commonly called  Christmas Day.  10. The day before Christmas shall be a holiday for City  employees when Christmas Day occurs on a Tuesday or  Friday. The day after Christmas shall be a holiday for City  employees when Christmas Day occurs on a Monday,  Wednesday, or Thursday. When Christmas Day occurs on  a Saturday, the two preceding working days shall be  observed as holidays. When Christmas Day occurs on a  Sunday, the two working days following shall be  observed as holidays.  11. Two floating Holidays of the employee’s choice.  12. Any other day designated by public proclamation of the  Chief Executive of the State, and agreed to by the Mayor  or City Council, as a legal holiday.  13. For employees working a 40‐hour work week, if the  holiday falls on a regularly scheduled “flex” day, the  employee must plot the holiday on another day. The  7j. - Human Resources and Risk Management Department recommends Page 131 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 25 of 53    employee will have thirty (30) days before or after to  replot the holiday.    11.1.  Holiday Sellback.  All employees working 24‐hour shifts shall  receive five (5) shifts off in lieu of holidays. The employee may at  his/her option, sell back from zero (0) to five (5) shifts of holiday  time at the straight time rate.  In the event an employee does not  serve the entire twelve (12) months in which the payout was made,  the sell back amount will be subject to a prorated deduction from  the employee’s final paycheck. Payment for Holidays sold back to  the City shall be paid on the second payday of February of each  year. The Holiday sellback check will be issued on a separate  voucher.    11.2.  Holiday Scheduling.  Scheduling of holiday time off will be  done in a manner to prevent the necessity of overtime payment by  the Employer and in accord with Fire & Emergency Services  Department Rules and Standard Operating Procedures.    11.3.  Working Thanksgiving and Christmas Day.  Those employees  required to work Thanksgiving or Christmas Day shall receive  compensation at the double‐time rate for the hours worked during  those holidays.    11.4.  Holiday Conversion.  The holiday conversion factor of  (40/46.6 = .858) will be used when converting from a 24 hr shift to  day shift or from a day shift to 24 hr shift. To convert from a 24hr  shift to day shift take the 24hr shift hours x .858 = new day shift  hours. To convert from day shift to 24hr shift hours take the day  shift hours/.858 = new 24 hr shift hours. Rounded to the nearest  7j. - Human Resources and Risk Management Department recommends Page 132 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 26 of 53    whole hour. All Local 864 members will be allocated holiday hours  to their payroll holiday account based upon their shift/day shift  assignment. In the case that an employee is moved mid‐year  conversion will take place if necessary.     Use the following chart to determine the Holiday or Vacation leave  usage per day when an employee is temporarily assigned to days  (such as Light Duty).    Leave hours  taken  Conversion  Factor  Converted Leave  Time  Rounded Time  Used  1 .858 1.1655 1  2 .858 2.3310 2  3 .858 3.4965 3  4 .858 4.6620 5  5 .858 5.8275 6  6 .858 6.9930 7  7 .858 8.1585 8  8 .858 9.3240 9  9 .858 10.4895 10  10 .858 11.6550 12    ARTICLE 12 – VACATIONS     The use of vacation is based on the calendar year.     12.1.  Vacation for New Hires.  Employees hired mid‐year will use  vacation on a pro‐rated basis (See Appendix B Vacation Prorated  Schedule), based on the hire date.  7j. - Human Resources and Risk Management Department recommends Page 133 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 27 of 53      12.2.  Vacation Plotting/Scheduling.  Vacation plotting will be  based on rank, then seniority among BCSOs and in accordance wth  SPO 2405, Work Schedule.    12.2.1.  Vacation Plotting for 24‐Hour Shift Personnel.   Twenty‐four (24) hour shift personnel will plot the number of  full shifts accrued the prior year. The employee will be paid  out at the straight time rate for the odd hours remaining. The  employee will not carry over any vacation from year to year.    12.2.2.  Vacation Scheduling for Day Personnel.  During the  course of their assignment, employees assigned to days must  schedule at least 50% of his/her vacation hours accrued in the  prior year by January 31. An employee may carry over the  balance of accrued vacation hours into the following year, not  to exceed the limits in paragraph 3.C below.    12.2.3.  Returning to 24‐Hour Shift Schedule.  Employees  returning to shift work from his/her day shift assignment have  the option of:  (a).  Cash out half of his/her vacation hours remaining in  the year and plot the other half for the following year,  or  (b).  Cash out all of the remaining hours.  (c).  The remaining hours to be cashed out or rolled over  at the end of an assignment shall be limited up to the  number of hours accrued during the final year of the  assignment.  7j. - Human Resources and Risk Management Department recommends Page 134 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 28 of 53    (d).  Cash out shall be at the day shift hourly rate in effect  on the last day of the employee’s day shift  assignment.    12.2.4.  Unused Plotted Vacation. At the discretion of the  Chief, any employee unable to use plotted vacation due to  illness/injury, or recall to active military duty, may be paid at  the straight time rate or be allowed to re‐plot time off in the  affected year.    12.3.  Vacation Accrual Rate.  The following vacation benefit  schedule shall be applicable to employees hired January 1 of any  year:    Calendar Year  In Service  Hours/Shifts Used per  Year  1st 0  2 72 hrs/3 shifts  3 96 hrs/4 shifts  4 120 hrs/5 shifts  5 144 hrs/6 shifts  6‐10 yrs 216 hrs/9 shifts  11‐15 yrs 264 hrs/11 shifts  16‐20 yrs 312 hrs/13 shifts  21 + yrs 336 hrs/14 shifts    Each year, in the month of September, Labor and Management will  produce agreed upon vacation hours for all employees. The hours  7j. - Human Resources and Risk Management Department recommends Page 135 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 29 of 53    will be entered by Finance into each employee’s vacation account  to be used the following year.    12.4.  Vacation Conversion.  When an employee is assigned to  days, or moves back to 24‐hour shift, the vacation conversion  factor (40/46.6 = .858) will be used. When an employee is  temporarily assigned to days for longer than six (6) pay periods,  due to illness, injury, or temporary assignment, sick leave, holidays  and vacation will be converted if necessary. Upon re‐assignment to  shift, the remaining hours will be converted back to shift.     Convert from 24‐hour Shift to Days:  Shift vacation allocation x .858 = day staff vacation hours      Convert from Days to 24‐hour Shift:  Day staff vacation balance ÷ .858 = shift vacation hours     All employees will be allocated hours to their payroll vacation  account based upon their 24‐hour shift/day staff assignment. In  cases of mid‐year assignment changes, the unused portion of  vacation will be converted. At the discretion of the Chief, when a  day staff employee is assigned mid‐year to 24‐hour shift, the  converted vacation hours will be plotted in the affected year, or  paid at the straight time rate.    Vacation will be taken at the employee’s request and will be  granted in accordance with Department SOP with the approval of  the section Deputy Chief.    7j. - Human Resources and Risk Management Department recommends Page 136 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 30 of 53    12.5.  Vacation Scheduling.  Scheduling of vacation time shall be  done in a manner to prevent the necessity of overtime payment by  the Employer and in accord with Fire & Emergency Services  Department Rules and Standard Operating Procedures. When  staffing levels permit, a certain number of available staff shall be  permitted to schedule time off, including any holidays and “Kelly”  days.    ARTICLE 13 – SICK LEAVE     Sick leave benefits are hereby fixed and established in the following  manner:    13.1.  LEOFF I Sick Leave Accrual Rate.  The employer agrees to  allow each LEOFF I employee hired before October 1, 1977 sick  leave benefits computed on the following basis:    All LEOFF I members will accrue sick leave at a rate of twenty‐ four (24) hours per month up to a maximum balance of one  hundred sixty‐eight (168) hours and at a maximum accrual  rate of 168 hours per year.    13.2.  LEOFF I Use of Sick Leave.  In case of sickness or disability,  the LEOFF I employee shall first use and exhaust any and all sick  leave benefits accrued pursuant to Section 13.1 above prior to  receiving any sick or disability benefits pursuant to RCW 41.26.150  and/or for RCW 41.26.120. Sick leave benefits shall not be accrued  during any period while such employee is on “disability leave” or  “disability retirement” under the provisions of the LEOFF System.  However, if such employee is returned to full active duty with the  7j. - Human Resources and Risk Management Department recommends Page 137 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 31 of 53    Employer prior to the expiration of the six‐month period and prior  to any final disability retirement, then such leave credit shall accrue  to his/her benefit during such temporary period of disability.    13.3.  LEOFF II Sick Leave Accrual Rate.  The  Employer agrees to  allow each employee hired after October 1, 1977, sick leave  benefits computed on the following, basis:    All LEOFF II employees will accrue sick leave at a rate of  twelve (12) hours per month up to a maximum accrual of one  thousand, four hundred and forty hours (1,440).    Upon employment, new full time employees shall receive thirty‐six  (36) hours of sick leave. Upon completion of the first three (3)  months of employment, an additional thirty‐six (36) hours of sick  leave will be granted.  After six (6) months of full time employment,  employees will accrue sick leave at the rate of twelve (12) hours  per month to a maximum of 1,440 hours. At no time shall the total  sick leave accrued under this section and the supplemental sick  leave benefits available under Section 13.11 exceed 1,440 hours.    13.4.  LEOFF II Sick Leave Cash Out.  Cash payment for sick leave  accrued under Section 13.3 of this Article will be made upon an  employee’s death, retirement or voluntary separation while in  good standing at the rate of one‐half (1/2) regular pay for each  hour accrued. Employees hired on or after January 1, 1994 shall not  be eligible for cash out of accrued sick leave. This provision does  not apply to any injury leave benefits provided under Section 13.6  and supplemental sick leave benefits provided under Section 13.11  of this Article.  7j. - Human Resources and Risk Management Department recommends Page 138 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 32 of 53      13.5.  LEOFF II Disability Leave.  Disability leave benefits shall be  provided to LEOFF II employees in accordance with the laws of the  State of Washington when it has been determined that the  disability is duty‐related.    13.6.  LEOFF II Duty‐Related Disability.  All LEOFF II personnel  covered by either of the above contracts will receive up to six  consecutive calendar months of full pay and benefits for L & I  qualified duty‐related disabilities. The maximum period of this  benefit will not exceed six consecutive calendar months.    13.6.1.  The coverage starts on the first day or shift of time  loss.    13.6.2.  The employee with the disability will not be required  to use any personal sick leave if the duration of the  illness or injury is six consecutive calendar months or  less.     13.6.3.  No Vacation or Holiday leave can be used during the  six consecutive calendar month period.     13.6.4.  Any light duty performed during the period of  disability will not extend the period of the six  consecutive calendar months.    13.6.5.  This benefit will conclude when any of the following  conditions occur:  7j. - Human Resources and Risk Management Department recommends Page 139 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 33 of 53    (a).  The employee is cleared for return to full    duty;  (b).  The employee remains on disability and  completes their six consecutive calendar  months; or,  (c).  During the six consecutive months, the  Department of L & I declares the employee to  be “fixed and stable” with a disability that  permanently prevents a return to full duty.    13.6.6.  The intent of this agreement is to make an injured  employee financially “whole” for the duration of the  recovery period. The total compensation received by  an injured employee will not exceed their regular duty  compensation.    13.6.7.  All benefits provided in accordance with the contract  will continue to accrue while an employee is using the  LEOFF II OJI Benefit.    13.6.8.  Reimbursement Checks from the Third Party  Administrator (TPA) for City of Renton.  (a).  All TPA reimbursement checks sent to the  employee must be submitted to the City of  Renton.  (1).  Checks must be submitted within 30 days  of receipt by the employee.  (2).  The employee must endorse the check to  the City of Renton.   7j. - Human Resources and Risk Management Department recommends Page 140 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 34 of 53    (b).  The intent of the six months of coverage is to  make the employee financially “whole”. The  total compensation received by the employee  will not exceed his or her regular, duty  compensation.    13.6.9.  In accordance with State law, employees will be  reimbursed for all approved L & I travel expenses.    13.6.10.  Crediting of TPA Wage Reimbursement checks once  the initial six consecutive calendar months of full  coverage by the City has been completed.  (a).  The employee must submit his or her  reimbursement check to the City of Renton as  identified above.  (b).  In turn, the City will credit the employee’s sick  leave account. The amount of sick leave credit  will be determined by dividing the check’s  value by the employee’s regular hourly rate  (including premiums). The number of hours  (and any fraction thereof) will be added to the  balance of the employee’s sick leave account.  (c).  This process will continue until the employee  exhausts his or her personal sick leave.     If an employee terminates employment with the Employer for  reasons other than disability, lay‐off, or retirement, the value of  any injury leave used from this bank but not accrued shall be paid  back to the Employer through payroll deduction.    7j. - Human Resources and Risk Management Department recommends Page 141 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 35 of 53    13.7.  Sick Leave to Care for Child.  Accrued sick leave may be used  to care for a child under eighteen years of age with a health  condition that requires treatment or supervision, including  preventative health care, as specified in WAC 296‐130‐010 through  296‐130‐500. For the purposes of this section, child is defined as  the natural or adopted child of the employee, the natural or  adopted child of the employee’s spouse or a child under the  employee’s legal guardianship, legal custody, or foster care.     13.8.  Sick Leave for Family Medical Emergency.  Available sick  leave may be granted upon permission from the Chief of the  Department or, in his/her absence, the senior officer in charge in  the case of sudden family emergencies other than the care of a  child under eighteen years of age with a health condition that  requires treatment or supervision. Such sick leave shall be used in  accord with department regulations.    13.9.  Emergency Sick Leave.  Due to the fact that 24‐hour shift  employees do not have vacation accrual banks, beginning January  1, 2014, 24‐hour shift employees shall be allowed to use up to 48  hours of sick leave annually for the purpose of covering emergency  time off which is not related to illness or injury.  An emergency is  defined as an unexpected situation or sudden occurrence of a  serious or urgent nature that demands immediate attention.  This  is a pilot program and will expire December 31, 2014, unless an  extension is mutually agreed to.    13.10.  Sick Leave Bonus.  This section applies to any LEOFF I or  LEOFF II employee who accrues sick leave benefits under Sections  13.1 and 13.3 of this Article. The Sick Bonus is granted based on the  7j. - Human Resources and Risk Management Department recommends Page 142 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 36 of 53    amount of sick leave hours used (excluding OJI) in the previous  calendar year as described in the table below. The amount of Sick  Bonus hours issued will be based on whether the employee is  assigned to shift or days in February of the current year. As noted,  day staff usage and payment will be calculated at the conversion  rate of .858 rounded to the nearest whole hour for all hours in this  section.  Payment will be issued on a separate voucher on the  second payday in February.     SHIFT STAFF  Sick Leave Hours Used 0 >0 to 24 >24 to 48 >48  Bonus Hours Issued 24 24 24 0  Bonus Hours Payment Double  time  Time and one  half   Straight  time No Bonus    DAY STAFF  Sick Leave Hours Used 0 >0 to 21 >21 to 41 >41  Bonus Hours Issued 21 21 21 0  Bonus Hours Payment Double  time  Time and one  half  Straight  time No Bonus    13.11.  Supplemental Sick Leave For Response Operations Section.   During the term of this Agreement, Response Operations personnel  hired after October 1, 1977 (LEOFF II) may, in case of personal  illness or off duty disability, be granted supplemental sick leave  upon permission from the Chief of the Department after any and all  sick leave accrued pursuant to Section 13.3 of this Article has been  7j. - Human Resources and Risk Management Department recommends Page 143 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 37 of 53    exhausted. Supplemental sick leave benefits shall be computed at  the rate of twelve (12) hours per month for each full month of  employment from January 1, 1994. At no time shall the total sick  leave accrued under Section 13.3 of this Article and the  supplemental sick leave benefits available under this section  exceed 1,440 hours.     13.12.  Light Duty Eligibility.  All LEOFF II employees having an  extended injury or illness are eligible for up to 12 months of light  duty.    13.13.  Sick Leave Conversion.  The sick leave conversion factor of  (40/46.6 = .858) will be used when converting from a 24 hour shift  to day shift or from a day shift to 24 hour shift. To convert from a  24 hour shift to day shift take the 24 hour shift hours x .858 = new  day shift hours. To convert from day shift to 24 hour shift hours  take the day shift hours/.858 = new 24 hour shift hours. Rounded  to the nearest whole hour. All local 864 employees will be allocated  sick leave hours to their payroll sick leave account based upon their  shift/day shift assignment. In the case that an employee is moved  mid‐year conversion will take place if necessary.    Please use the following chart to determine sick leave usage per  day when an employee is temporarily assigned to days (such as  light duty).            7j. - Human Resources and Risk Management Department recommends Page 144 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 38 of 53    Sick Leave Hours  Taken Per Day  Conversion  Factor  Converted Time  Used  Rounded Leave  Used Per Day  1.00 .858 1.165501166 1.25  1.25 .858 1.456876457 1.50  1.50 .858 1.748251748 1.75  1.75 .858 2.03962704 2.00  2.00 .858 2.331002331 2.25  2.25 .858 2.622377622 2.50  2.50 .858 2.913752914 3.00  2.75 .858 3.205128205 3.25  3.00 .858 3.496503497 3.50  3.25 .858 3.787878788 3.75  3.50 .858 4.079254079 4.00  3.75 .858 4.370629371 4.25  4.00 .858 4.662004662 4.75  4.25 .858 4.953379953 5.00  4.50 .858 5.244755245 5.25  4.75 .858 5.536130536 5.50  5.00 .858 5.827505828 5.75  5.25 .858 6.118881119 6.00  5.50 .858 6.41025641 6.50  5.75 .858 6.701631702 6.75  6.00 .858 6.993006993 7.00  6.25 .858 7.284382284 7.25  6.50 .858 7.5757576 7.50  6.75 .858 7.867132 7.75  7.00 .858 8.158508 8.25  7.25 .858 8.44988 8.50  7.50 .858 8.74125 8.75  7j. - Human Resources and Risk Management Department recommends Page 145 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 39 of 53    7.75 .858 9.03263 9.00  8.00 .858 9.324009 9.25  8.25 .858 9.615384 9.50  8.50 .858 9.906759 10.00  8.75 .858 10.1981 10.25  9.00 .858 10.48951 10.50  9.25 .858 10.78088 10.75  9.50 .858 11.07226 11.00  9.75 .858 11.36363 11.25  10.00 .858 11.65501 11.75    ARTICLE 14 – BEREAVEMENT LEAVE    Time off with pay for up to one (1) shift or day shall be granted to  employees covered by this agreement for the purpose of  bereavement regarding the death of an employee’s mother, father,  brother, sister, spouse, child, domestic partner, domestic partner’s  child, mother‐in‐law, father‐in‐law, grandchild, or grandparents.  These hours shall be noted as bereavement leave and shall not  affect vacation or sick leave accumulations. When special  conditions exist, up to three shifts of sick leave may be granted,  upon proper request, for the purpose of bereavement as described  above. All requests for extended bereavement leave shall be  approved by the Fire Chief.    Members of the Bargaining Unit shall be permitted to attend  funeral services on duty for family members of Local 864  employees. Employees scheduled to work the day of a funeral shall  7j. - Human Resources and Risk Management Department recommends Page 146 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 40 of 53    be able to attend the service within their response area and will  respond to calls for services as requested.     The City and the Union also agree that daily work schedules will be  completed as if no interruption in work resulted from attending a  funeral service and would result in no overtime cost to the City.    ARTICLE 15 – UNIFORM ALLOWANCE    15.1. Uniform Allowance.  Each employee shall receive a uniform  allowance of 1.25% of top step of firefighter annual base pay. The  Uniform allowance paycheck will be paid on a separate voucher on  the Second Payday in February. The purpose of such allowance is to  buy, maintain, and/or repair any equipment or clothing required by  the Employer which is not furnished by the Employer. All  employees covered shall have and maintain three (3) house  uniforms after the year 2006 uniform allowance.     The Employer shall furnish all protective clothing or protective  devices required of the employees in the performance of their  duties to the employees. Such protective clothing and devices will  remain the property of the Employer and shall be worn only in the  performance of Renton Fire & Emergency Services Department  duties.    15.2.  Safety Boots.  The employee will also be required to  maintain a pair of approved safety boots as stated in the SOP’s. The  replacement costs of these boots will be borne by the employee.     7j. - Human Resources and Risk Management Department recommends Page 147 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 41 of 53    15.3.  Allowance Repayment.   The allowance is subject to a  prorated deduction from the employee’s final paycheck in the  event he/she does not serve the entire twelve months for which  such payment was made, with the exception of an employee who  retires or expires, in which event no deduction shall be made.     15.4.  Quartermaster System.   In lieu of this allowance and at the  employer’s option, a quartermaster system may be instituted.  Under this program the employer would purchase and maintain,  including cleaning, any equipment or clothing required by the  employer. Prior to implementation both parties shall agree as to  what is required equipment and clothing.    15.5.  Uniform Inspections.  Periodic inspections may be conducted  at the discretion of the Chief to monitor the appearance and  serviceability of uniform clothing and equipment. It shall be the  responsibility of the employee to replace any piece of clothing or  equipment, which the Chief determines, is substandard.    ARTICLE 16 – GRIEVANCE PROCEDURE    Grievances or disputes, which may arise involving the  interpretation of this Agreement, shall be settled in the following  manner:    Step 1: The Local’s Grievance Committee, upon receiving a  written and signed petition shall have two (2) weeks from  the date of the actual grievance, to determine if a  grievance exists. If in their opinion no grievance exists, the  matter is closed.   7j. - Human Resources and Risk Management Department recommends Page 148 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 42 of 53      Step 2: If in the opinion of the Grievance Committee a grievance  exists, the Committee shall within two weeks after  receiving the grievance present the grievance in writing to  the Chief of the Fire & Emergency Services Department  for adjustment.     Step 3: If within ten (10) business days the grievance has not been  settled, it then shall be submitted and presented to the  Mayor by Local 864.    Step 4: If within ten (10) business days the grievance has not been  settled in Step 3, the Union will notify the City, in writing,  of its intent to submit the grievance to arbitration for  adjustment. The power and authority of the Arbitration  Board shall be limited to the interpretation of the terms of  this Agreement. The Board shall have no authority to  amend, modify, nullify, ignore, add to, or subtract from,  the express terms of this Agreement.  The Arbitration  Board shall consist of a representative of the Employer, a  representative of the Local, and a third member mutually  agreed to by both the appointed members and who will  preside as Chairman. If the two cannot agree within seven  (7) days on the selection of the Chairman, the matter then  shall be submitted to the Federal Mediation and  Conciliation Services for seven (7) names of Arbitrators  who reside in the State of Washington. The Employer and  the Local shall strike names alternately; the final  remaining name shall be the neutral third party. Each  party will pay for his/her own arbitrator and the expenses  7j. - Human Resources and Risk Management Department recommends Page 149 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 43 of 53    of the third will be shared equally between the parties.  Meetings of the Arbitration Board shall be attended by all  three members.  A decision of the majority of the  Arbitration Board shall be final and binding on all parties  as to the issues submitted to it for decision.     ARTICLE 17 – SAVINGS CLAUSE    If any article of this Agreement or any addenda hereto should be  held invalid by operation of law or by any tribunal of competent  jurisdiction, or if compliance with or enforcement of any article  should be restrained by such tribunal, the remainder of this  Agreement and addenda shall not be affected thereby and the  parties shall enter immediate collective bargaining negotiations for  the purpose of arriving at a mutually satisfactory replacement of  such articles.    The Employer and the Local reserve the right to address, through  reopening of the contract, any effects that the Fair Labor Standards  Act, or any amendments thereto, may have on the application of  the provisions of the Labor Agreement.    ARTICLE 18 – DURATION OF AGREEMENT    This Agreement shall become effective January 1, 2013, and shall  remain in full force and effect until December 31, 2015.    The Agreement expressed herein in writing concludes collective  bargaining for its term and constitutes the entire Agreement  between the parties. All rights and duties of both parties are  7j. - Human Resources and Risk Management Department recommends Page 150 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 44 of 53    specifically expressed in this Agreement and such expression is all‐ inclusive. No oral statement shall add to or supersede any of its  provisions.                                                      7j. - Human Resources and Risk Management Department recommends Page 151 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 45 of 53    For the duration of this agreement, no party shall change, modify,  or amend any part of this Agreement without first negotiating and  obtaining the mutual consent of the other party.    Signed this ____ day of ______________, 2013, at Renton, Washington.      CITY OF RENTON     RENTON FIREFIGHTERS LOCAL 864                     Denis Law, Mayor    Mark dos Remedios, President                      Mark Peterson, Fire Chief    Stan Engler, Battalion Chief                         Nancy Carlson, HRRM Administrator Roy Gunsolus, Battalion Chief                   Cathryn Laird, HR Manager     ATTESTED:      APPROVED AS TO FORM:                      Bonnie I. Walton, City Clerk    Lawrence J. Warren, City Attorney  7j. - Human Resources and Risk Management Department recommends Page 152 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 46 of 53    APPENDIX A: SALARIES    A.1. Base Wage.   Effective January 1, 2013, the base wages for all positions in  the bargaining unit shall be the same as the wages in place in  2012.     Effective January 1, 2014, base wages shall be increased by 1%  above the wages in place in 2013.      Effective January 1, 2015, the base wages shall be increased  by 2.5% above the wages in place in 2014.    Hourly rates are based on 2,430 hours per year.    7j. - Human Resources and Risk Management Department recommends Page 153 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 47 of 53    APPENDIX B:  VACATION PRORATED SCHEDULE    B.1.  Mid‐year New Hires.  Employees hired mid‐year will use  vacation based on the following schedule:  Calendar Yr.  in Service  Hrs/Shift used  per year  Pre‐hire date  accrual/pp  Post‐hire date  accrual/pp  1 0  3  2 Prorate 3 4  3 Prorate 4 5  4 Prorate 5 6  5 Prorate 6 9  6 Prorate 9 9  7‐9 216 hrs/9 shifts 9 9  10 216 hrs/9 shifts 9 11  11 Prorated 11 11  12‐14 264 hrs/11 shifts 11 11  15 264 hrs/shifts 11 13  16 Prorated 13 13  17‐19 312 hrs/13 shifts 13 13  20 312 hrs/13 shifts 13 14  21 Prorated 14 14  21+ 336 hrs/14 shifts 14 14    Mid‐year hires start accruing three (3) hours per pay period from  the starting date. For the first five (5) years, on the anniversary  date, the accrual will be raised to the next level. Therefore, each of  those years the number of shifts taken will be based on what had  accrued the prior year. The employee would plot full 24‐hour shifts,  7j. - Human Resources and Risk Management Department recommends Page 154 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 48 of 53    and be paid out at the straight time rate for the odd hours  remaining. In earning the prior year what they use the following  year, they would earn odd hours in the year of the 5th, 10th, 15th,  and 20th year anniversary, and use what they accrued the prior  year. The odd hours would be affecting the vacation plotted the  year following their anniversary.   B.2. Mid‐year Retirement/Termination.  Based on the date of  retirement/termination, the number of vacation hours unused for  the current year, plus the number of hours accrued in the current  year would be paid out to the employee.      7j. - Human Resources and Risk Management Department recommends Page 155 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 49 of 53    INDEX    A  accrued sick leave ........................... 31  Administration, Community Risk  Reduction, and Safety & Support  Sections ........................................ 22  Appendix A  Salaries ......................................... 46  Appendix B  Vacation Prorated Schedule ........ 47  arbitration ....................................... 42  Association .................................... 5, 6  B  bargaining representative ................. 4  Bereavement Leave ........................ 39  bona fide religious tenets ................. 4  budget ............................................. 11  C  Callback ........................................... 16  Cash out .................................... 27, 28  Christmas .................................. 24, 25  City Council ......................... 11, 20, 24  City Officials’ Authority ................... 11  Civil Service ....................... 6, 8, 11, 12  Civil Service Commission ................... 8  COBRA ............................................. 21  combat challenge ............................ 15  Comp Time ...................................... 16  Consecutive Hours Worked ............ 22  Consolidated Omnibus Budget  Reconciliation Act ........................ 21  conversion factor ...................... 29, 37  Conversion Factor ........................... 25  D  Day Shift Differential ....................... 23  Deferred Compensation Contribution  ..................................................... 14  Deferred Compensation‐Annual  Contribution ................................ 14  Deferred Compensation‐Combat  Challenge ..................................... 15  Deputy Chief ................................... 29  Disability ......................................... 15  Disability Leave – LEOFF II ............... 32  Disability Leave‐LEOFF I .................. 30  Disability Retirement‐LEOFF I ......... 30  discharge ..................................... 8, 10  Discharge ........................................ 11  disciplinary .................................... 7, 8  Disciplinary ..................................... 11  discipline ..................................... 7, 10  discrimination ................................... 7  double‐time .................................... 25  dropped in rank ................................ 9  due process ....................................... 7  Duration of Agreement ................... 43  7j. - Human Resources and Risk Management Department recommends Page 156 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 50 of 53    Duty‐Related Disability – LEOFF II ... 32  E  Education Incentive ........................ 13  Electronic Deposit ........................... 15  emergencies .............................. 11, 35  emergency ........................................ 5  Emergency Sick Leave ..................... 35  Employer harmless............................ 5  Employment Practices ...................... 6  employment process ........................ 8  Executive Leave ............................... 16  F  Fair Labor Standards Act ........... 22, 43  Fire Chief ....................... 11, 12, 23, 39  Fire Science ..................................... 13  Floating Holidays ............................. 24  FLSA ................................................. 22  Fourth of July .................................. 24  Funding Goal ................................... 17  funeral ....................................... 39, 40  funeral leave ................................... 39  G  grievance ................................... 41, 42  Grievance Committee ............... 41, 42  Grievance Procedure ...................... 41  Group Health ................................... 19  H  harassment ....................................... 7  health and wellness ........................ 21  Health and Wellness Program ........ 21  health insurance ............................... 6  Health Insurance ............................. 18  holiday ...................................... 24, 25  Holiday ...................................... 15, 16  Holiday Conversion ......................... 25  Holiday Scheduling .......................... 25  Holiday Sellback .............................. 25  holiday time off ............................... 25  holidays ......................... 23, 25, 29, 30  Hours of Work ................................. 22  I  Incidental Job Duties ....................... 10  income protection plan .................. 14  Insurance ........................................ 17  Insurance‐Group Health ................. 19  Insurance‐Health ............................ 18  Insurance‐Life ................................. 21  J  just cause ........................................ 10  Just Cause ....................................... 11  Just Cause Disciplinary Action ......... 10  K  Kelly ................................................ 30  Kelly Shift ........................................ 22  L  L & I ..................................... 32, 33, 34  7j. - Human Resources and Risk Management Department recommends Page 157 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 51 of 53    Labor Day ........................................ 24  laid off ............................................... 9  lay off 10, See personnel reduction, or  staff reduction  Layoff/Staff Reduction .................... 10  layoffs ................................................ 9  LEOFF ............................ 30, 35, 36, 37  LEOFF I ...................................... 30, 35  LEOFF II ............................... 35, 36, 37  Life Insurance .................................. 21  light duty ............................. 23, 32, 37  Light Duty ........................................ 26  Light Duty Eligibility ........................ 37  Longevity ......................................... 13  Longevity Salary Allowances ........... 13  lunch ......................................... 22, 23  M  Management rights ........................... 9  Management Rights ........................ 10  meeting ........................................... 16  membership ...................................... 4  Memorial Day ................................. 24  mid‐year ........................ 26, 29, 37, 47  Mid‐year .......................................... 47  Mid‐year Retirement ...................... 48  MLK Day .......................................... 23  N  negotiations ................................ 5, 43  Negotiations .................................... 13  Negotiations Release Time ............... 5  New Classification Salaries .............. 13  New Year’s Day ............................... 23  Non suppression overtime .............. 16  non‐association ................................. 4  Non‐Discrimination ........................... 8  Non‐Response Operations .............. 22  O  official representatives ..................... 4  OJI ................................................... 36  OJI Benefit – LEOFF II ...................... 33  one half ....................................... 9, 36  Ordinances ...................................... 11  overtime ....................... 10, 25, 30, 40  Overtime ......................................... 16  Overtime Equality Count System .... 17  overtime shifts ................................ 17  P  PAC .................................................... 6  PAC Programs Deductions ................ 6  Paydays ........................................... 15  PERC .................................................. 4  Performance of Duty ...................... 12  personnel files .............................. 6, 7  Personnel reductions ........................ 6  physical examination ........................ 9  Plan Changes ................................... 20  plan design changes ........................ 20  Plan Member .................................. 17  plot ................................ 24, 27, 28, 47  Preamble ........................................... 4  7j. - Human Resources and Risk Management Department recommends Page 158 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 52 of 53    premium ......................................... 20  premiums ........................ 6, 17, 19, 34  Premiums .................................. 17, 18  probationary ..................................... 9  Projected Costs ............................... 19  promotional examinations ................ 8  Public Employment Relations  Commission ................................... 4  public proclamation ........................ 24  Q  Quartermaster System .................... 41  R  Recognition ....................................... 4  REHBT ............................ 17, 18, 20, 21  REHP .................................... 17, 18, 20  Renton Employees’ Healthcare Board  of Trustees ............................. 17, 20  Renton Employees’ Healthcare Plan  ..................................................... 17  Response Operations ................ 22, 36  Response Operations Section ......... 22  Rest Breaks ...................................... 23  retaliation ......................................... 7  Retention of Benefits ........................ 9  Rights and Responsibilities ................ 9  S  safety boots .................................... 40  salaries .............................................. 5  Salaries ...................................... 12, 13  Salary Allowances ........................... 13  Salary Differential ........................... 12  Savings Clause ................................. 43  sellback ........................................... 25  seniority ............................................ 8  seniority list ...................................... 8  Shift Exchange ................................. 23  Sick Bonus ....................................... 35  Sick Leave ........................................ 30  sick leave ‐ supplemental ................ 36  Sick Leave Accrual Rate – LEOFF I ... 30  Sick Leave Accrual Rate – LEOFF II .. 31  Sick Leave Bonus ............................. 35  Sick Leave Cash Out – LEOFF II ........ 31  Sick Leave Conversion ..................... 37  Sick Leave for Child Care ................. 35  Sick Leave for Family Medical  Emergency ................................... 35  Sick Leave Usage‐LEOFF I ................ 30  Sick Leave‐LEOFF II .......................... 31  SOP............................................ 29, 40  staff reductions ................................. 9  Standby ........................................... 14  Standby/Safety Officer Compensation  ..................................................... 14  straight time ..... 16, 25, 27, 28, 29, 48  strike ............................................... 42  Strike ............................................... 12  Supervisory Responsibilities ............. 9  supplemental .................................. 31  suppression overtime ..................... 16  Suppression Overtime .................... 16  7j. - Human Resources and Risk Management Department recommends Page 159 of 206 Battalion Chief/Safety Officer, Local 864 Contract  2013‐2015  Page 53 of 53    surplus ............................................. 20  suspension ........................................ 7  T  Thanksgiving ............................. 24, 25  Third Party Administrator ............... 33  TPA ............................................ 33, 34  training ........................................ 9, 16  trust fund .......................................... 5  U  uniform allowance .......................... 40  Uniform Allowance ......................... 40  Uniform Allowance‐Repayment ...... 41  Uniform Inspections ........................ 41  uniforms .......................................... 40  Union Dues Deductions..................... 5  union membership ............................ 4  Union Membership ........................... 4  Union‐Directed Trust Fund ............... 5  V  Vacation – Unused Plotted ............. 28  Vacation Accrual Rate ..................... 28  Vacation Conversion ....................... 29  Vacation for Mid‐Year New Hires ... 47  Vacation for New Hires ................... 26  Vacation Plotting/Scheduling ......... 27  Vacation Scheduling ........................ 30  Veteran’s Day .................................. 24  vote ................................................. 20  Voting ............................................. 20  W  Work Hold‐Over .............................. 16  work schedules ............................... 40  Workdays ........................................ 22  working conditions ........................... 4  Working Out of Classification ......... 23  Written warnings .............................. 7    7j. - Human Resources and Risk Management Department recommends Page 160 of 206 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Cost Reimbursement Agreement Meeting: Regular Council - 05 Aug 2013 Exhibits: Cost Reimbursement Agreement Submitting Data: Dept/Div/Board: Police Staff Contact: Commander Dave Leibman, x7573 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ $51,989.37 Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $$51,989.37 Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Receive funds from, and work with, the King County Sheriff's Office for the purpose of verifying the address and residency of registered sex and kidnapping offenders. The goal of this verification is to improve public safety by establishing a greater presence and emphasis by the Renton Police Department in King County neighborhoods. STAFF RECOMMENDATION: Approve the agreement and authorizes the Mayor and City Clerk to sign. 7k. - Police Department requests approval of an agreement with King County Page 161 of 206 7k. - Police Department requests approval of an agreement with King County Page 162 of 206 7k. - Police Department requests approval of an agreement with King County Page 163 of 206 7k. - Police Department requests approval of an agreement with King County Page 164 of 206 7k. - Police Department requests approval of an agreement with King County Page 165 of 206 7k. - Police Department requests approval of an agreement with King County Page 166 of 206 7k. - Police Department requests approval of an agreement with King County Page 167 of 206 7k . - Po l i c e D e p a r t m e n t r e q u e s t s a p p r o v a l of a n a g r e e m e n t w i t h K i n g C o u n t y Pa g e 1 6 8 o f 2 0 6 7k. - Police Department requests approval of an agreement with King County Page 169 of 206 7k. - Police Department requests approval of an agreement with King County Page 170 of 206 7k. - Police Department requests approval of an agreement with King County Page 171 of 206 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: I-405, North Renton Interchange Turnback Agreement TB 1-0237 with Washington State Department of Transportation Meeting: Regular Council - 05 Aug 2013 Exhibits: Turnback Agreement TB 1-0237 Submitting Data: Dept/Div/Board: Public Works Staff Contact: Bob Hanson, Design Supervisor, x7223 Recommended Action: Refer to Transportation Committee Fiscal Impact: Expenditure Required: $ N/A Transfer Amendment: $ Amount Budgeted: $ N/A Revenue Generated: $ Total Project Budget: $ N/A City Share Total Project: $ SUMMARY OF ACTION: The current I-405 limited access right-of-way line encompasses a portion of Park Drive west of I-405, including the Park Drive / Garden Avenue / Lake Washington Blvd intersection. This turnback, as agreed to by WSDOT and City staff, transfers ownership, maintenance, and operation of all rights-of-way west of the Park Drive bridge over the BNSF railway spur. The bridge itself will remain within the WSDOT I- 405 limited access right-of-way. STAFF RECOMMENDATION: Adopt the Resolution authorizing the Mayor and City Clerk to execute the Turnback Agreement TB 1- 0237 with the Washington State Department of Transportation. 7l. - Transportation Systems Division recommends approval of an interlocal Page 172 of 206 7l. - Transportation Systems Division recommends approval of an interlocal Page 173 of 206 7l. - Transportation Systems Division recommends approval of an interlocal Page 174 of 206 7l. - Transportation Systems Division recommends approval of an interlocal Page 175 of 206 7l. - Transportation Systems Division recommends approval of an interlocal Page 176 of 206 7l. - Transportation Systems Division recommends approval of an interlocal Page 177 of 206 7l. - Transportation Systems Division recommends approval of an interlocal Page 178 of 206 7l. - Transportation Systems Division recommends approval of an interlocal Page 179 of 206 7l. - Transportation Systems Division recommends approval of an interlocal Page 180 of 206 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Supplement No. 3 to CAG 12-018 URS Corporation Lower Blast Fence Project Meeting: Regular Council - 05 Aug 2013 Exhibits: Issue Paper Supplement No. 3 to CAG 12-018 Submitting Data: Dept/Div/Board: Public Works Staff Contact: Ben Dahle (ext. 7476) Recommended Action: Refer to Transportation/Aviation Committee Fiscal Impact: Expenditure Required: $ $204,000 Transfer Amendment: $ Amount Budgeted: $ $722,222 Revenue Generated: $$650,000 Total Project Budget: $ $722,222 City Share Total Project: $ $72,222 SUMMARY OF ACTION: In June 2013, the Federal Aviation Administration awarded a grant that includes $650,000 for the Lower Blast Fence Project at 90% reimbursement. URS Corporation has a current contract for on-call architectural and engineering services with the City, and Supplement No. 3 has been signed by URS Corporation to do the design and engineering of the lowering of the blast fence for this project. Supplement No. 3 adds $204,000 to contract, CAG 12-018 with URS Corporation, for a total new contract amount of $376,600. The $204,000 will be funded under the Lower Blast Fence Project with a 2013 budget of $722,222 with 90% funding by the FAA grant. STAFF RECOMMENDATION: Approve Supplement No. 3 to CAG 12-018, in the amount of $204,000, with URS Corporation for the Lower Blast Fence Project and authorize the Mayor and City Clerk to sign Supplement No. 3. 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 181 of 206 PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:August 5, 2013 TO:Randy Corman, Council President Members of the Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Administrator STAFF CONTACT:Ben Dahle, Airport CIP Coordinator (ext 7476) SUBJECT:Supplement No. 3 to CAG 12-018 URS Corporation Lower Blast Fence Project ISSUE: Should the Council approve Supplement No. 3 to CAG 12-018 with URS Corporation, in the amount of $204,000, for the Lower Blast Fence Project? RECOMMENDATION: Approve Supplement No. 3 to CAG 12-018, in the amount of $204,000, with URS Corporation for the design and engineering of the Lower Blast Fence Project. BACKGROUND: In June 2013, the Federal Aviation Administration awarded a grant for the South Portion Phase II of the Taxiway Bravo Rehabilitation Project, and included an additional $650,000 to fund 90% of the cost to lower the blast fence at the south end of the runway. The Airport currently is contracting with URS Corporation for on-call architectural and engineering services under CAG 12-018. Supplement No. 3, adds $204,000 to the contract, for a new total contract amount of $376,600. Supplement No. 3 will be expended from the Lower Blast Fence (422.725098.016.594.46.63.000) with a budget of $722,222. The City’s match is $72,222. cc:Doug Jacobson, Deputy PW Administrator – Transportation Nancy Thompson, Transportation Secretary Susan Campbell-Hehr, Airport Secretary 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 182 of 206 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 183 of 206 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 184 of 206 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 185 of 206 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 186 of 206 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 187 of 206 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 188 of 206 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 189 of 206 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 190 of 206 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 191 of 206 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 192 of 206 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 193 of 206 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 194 of 206 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 195 of 206 7m. - Transportation Systems Division recommends approval of Supplement #3 Page 196 of 206 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Final Pay Estimate CAG 12-106 Sanitary Sewer Rehabilitation 2012 and Lake Washington Blvd. Pipe Rehabilitation Contractor: Insituform Technologies, Inc. Meeting: Regular Council - 05 Aug 2013 Exhibits: Final Pay Estimate Notice Of Completion of Public Works Contract Submitting Data: Dept/Div/Board: Public Works Staff Contact: John Hobson, Wastewater Utilities, x7279 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ $30,365.11 (Final Pay Est.) Transfer Amendment: $NA Amount Budgeted: $ $35,000 Revenue Generated: $NA Total Project Budget: $ $1,169,907 City Share Total Project: $ NA SUMMARY OF ACTION: The project was awarded on August 20, 2012. Construction began on December 17, 2012, and was completed on March 29, 2013. The original contract amount was $247,327.03 ($211,960.03 for the sewer rehabilitation and $35,367.00 for the surface water rehabilitation) and the final amount is $389,125.19 ($228,697.04 sewer and $160,428.15 surface water), an increase of $141,798.16 or 57%. The cost increase for the sewer rehabilitation portion was the result of additional costs for the contractor to perform night work in order to eliminate temporary sewer disruptions to the Renton Technical College during classes. The cost increase for the surface water rehabilitation portion was due to the structural failure of one culvert prior to lining, which required it be replaced by traditional excavation methods, and adding an additional culvert to the lining contract. The final cost was within the amount budgeted for each portion of the project. The project budget amount for the Sanitary Sewer Rehabilitation 2012 and Lake Washington Blvd. Pipe Rehabilitation project is $800,000 (2012/2013 Wastewater Utility) and $369,907 (2012/2013 Surface Water Utility). The amounts budgeted for each portion of this project are enough to cover the construction, engineering, and staff costs for each portion of this project. STAFF RECOMMENDATION: Accept the project, approve the final pay estimate, in the amount of $30,365.11, and release the retainage in the amount of $18,464.19 after 60 days, subject to the receipt of all required authorizations. 7n. - Utility Systems Division submits CAG-12-106, Sanitary Sewer Page 197 of 206 7n. - Utility Systems Division submits CAG-12-106, Sanitary Sewer Page 198 of 206 7n. - Utility Systems Division submits CAG-12-106, Sanitary Sewer Page 199 of 206 7n. - Utility Systems Division submits CAG-12-106, Sanitary Sewer Page 200 of 206 7n. - Utility Systems Division submits CAG-12-106, Sanitary Sewer Page 201 of 206 7n. - Utility Systems Division submits CAG-12-106, Sanitary Sewer Page 202 of 206 9a. - 2013 2nd Quarter Budget Amendment (See 8.b.)Page 203 of 206 9a. - 2013 2nd Quarter Budget Amendment (See 8.b.)Page 204 of 206 9a. - 2013 2nd Quarter Budget Amendment (See 8.b.)Page 205 of 206 9a. - 2013 2nd Quarter Budget Amendment (See 8.b.)Page 206 of 206