HomeMy WebLinkAboutRegular Council Agenda Packet - 07 Oct 2013 - Agenda - PdfAGENDA
RENTON CITY COUNCIL
REGULAR MEETING
October 7, 2013
Monday, 7 p.m.
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.PROCLAMATION
a. National Domestic Violence Awareness Month - October 2013
4.SPECIAL PRESENTATION
a. Renton River Days Wrap-Up
5.ADMINISTRATIVE REPORT
6.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one-half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot
measure or candidate in City Hall and/or during any portion of the council meeting, including
the audience comment portion of the meeting, is PROHIBITED.
7.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 9/23/2013. Council concur.
b. Mayor Law appoints Angelina Benedetti to the Planning Commission for a term expiring
6/30/2016 (position previously held by Gwendolyn High). Refer to Community Services
Committee.
c. City Clerk reports bid opening on 9/26/2013 for CAG-13-171, NE 5th Pl./Edmonds Ave. NE Sewer
System Improvement project; 20 bids; engineer’s estimate $1,838,393; and submits staff
recommendation to award the contract to the low bidder, R.L. Alia Company, in the amount of
$1,579,245.08. Council concur.
d. Administrative Services Department recommends a public hearing be set on 11/18/2013 to
consider adopting the 2013/2014 Mid-biennium Budget Amendment and related legislation.
Refer to Committee of the Whole; set public hearing.
e. Community and Economic Development Department recommends adoption of the Benson Hill
Community Plan. Refer to Committee of the Whole.
Page 1 of 117
f. Community Services Department submits CAG-08-038, Substation at Parking Garage project; and
requests approval of the project, authorization for final pay estimate in the amount of
$4,446, and release of retainage in the amount of $10,964.65 to the Department of Revenue,
Design Aire, and PorterBuilt Electric if all required releases are obtained. Council concur.
g. Executive Department recommends adopting an ordinance extending the Comcast cable
television franchise to 7/13/2014. Council concur. (See 9.a. for ordinance.)
h. Fire and Emergency Services Department recommends acceptance of Staffing for Adequate Fire
and Emergency Response (SAFER) grant funds in the amount of $1,131,396 from the Federal
Emergency Management Administration (FEMA) to cover the salaries of six additional
firefighters during the period 11/8/2013 through 11/7/2015. Council concur.
8.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Finance Committee: Vouchers; Edlund Property Lease with RHA; Hire Transportation
Administrative Secretary 1 at Step D
9.RESOLUTIONS AND ORDINANCES
Ordinance for first reading:
a. Comcast cable television franchise extension (See 7.g.)
Ordinance for second and final reading:
a. Decriminalizing alcohol consumption in parks, code amendment (1st reading 9/23/2013)
10.NEW BUSINESS
(Includes Council Committee agenda topics; call 425-430-6512 for recorded information.)
11.AUDIENCE COMMENT
12.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting)
COUNCIL CHAMBERS; October 7, 2013
Monday, 5:30 p.m.
Regional Issues (briefing); Emerging Issues in Community Servcies (briefing); "Coverage is Here in
King County" Public Health Presentation (briefing)
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
Page 2 of 117
3a. - National Domestic Violence
Awareness Month - October 2013 Page 3 of 117
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Appointment to Planning Commission: Angelina
Benedetti
Meeting:
Regular Council - 07 Oct 2013
Exhibits:
Memo to Mayor Law re: Planning Commission
appointment; Application for
Boards/Commissions/Committees-Angelina
Benedetti
Submitting Data: Dept/Div/Board:
Executive
Staff Contact:
April Alexander, Executive Assistant, x6520
Recommended Action:
Refer to Community Services Committee
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $N/A
Amount Budgeted: $ N/A Revenue Generated: $N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Mayor Law appoints Ms. Angelina Benedetti (721 Grant Avenue South, Renton 98057) to the Planning
Commission for a term expiring 6/30/16 (position previously held by Gwendolyn High).
STAFF RECOMMENDATION:
Confirm Mayor Law's appointment of Ms. Angelina Benedetti to the Planning Commission.
7b. - Mayor Law appoints Angelina
Benedetti to the Planning Commission for
Page 4 of 117
7b. - Mayor Law appoints Angelina
Benedetti to the Planning Commission for
Page 5 of 117
7b. - Mayor Law appoints Angelina
Benedetti to the Planning Commission for
Page 6 of 117
7b. - Mayor Law appoints Angelina
Benedetti to the Planning Commission for
Page 7 of 117
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Contract Award for Bid Opening on 9/26/2013;
CAG-13-171; NE 5th Pl./Edmonds Ave. NE Storm
System Improvement Project
Meeting:
Regular Council - 07 Oct 2013
Exhibits:
Staff Recommendation
Bid Tab Sheet (20 bids)
Submitting Data: Dept/Div/Board:
City Clerk
Staff Contact:
Bonnie Walton, City Clerk, ext. 6502
Recommended Action:
Council concur.
Fiscal Impact:
Expenditure Required: $ 1,579,245.08 Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ 3,195,394 City Share Total Project: $
SUMMARY OF ACTION:
Engineer's Estimate: $1,838,393
In accordance with Council Procedure, bids submitted at the subject bid opening met the following three
criteria: There was more than one bid, the low bid was within total project budget, and there were no
irregularities with the low bid. Therefore, staff recommends accepting the low bid submitted by R.L.
Alia Company in the amount of $1,579,245.08 for the NE 5th Pl./Edmonds Ave. NE Storm System
Improvement project.
STAFF RECOMMENDATION:
Accept the low bid from R.L. Alia Company in the amount of $1,579,245.08 for the NE 5th Pl./Edmonds
Ave. NE Storm System Improvement project and authorize the Mayor and City Clerk to sign
7c. - City Clerk reports bid opening on
9/26/2013 for CAG-13-171, NE 5th Page 8 of 117
7c. - City Clerk reports bid opening on
9/26/2013 for CAG-13-171, NE 5th Page 9 of 117
7c. - City Clerk reports bid opening on
9/26/2013 for CAG-13-171, NE 5th Page 10 of 117
7c. - City Clerk reports bid opening on
9/26/2013 for CAG-13-171, NE 5th Page 11 of 117
7c. - City Clerk reports bid opening on
9/26/2013 for CAG-13-171, NE 5th Page 12 of 117
7c. - City Clerk reports bid opening on
9/26/2013 for CAG-13-171, NE 5th Page 13 of 117
7c. - City Clerk reports bid opening on
9/26/2013 for CAG-13-171, NE 5th Page 14 of 117
7c. - City Clerk reports bid opening on
9/26/2013 for CAG-13-171, NE 5th Page 15 of 117
7c. - City Clerk reports bid opening on
9/26/2013 for CAG-13-171, NE 5th Page 16 of 117
7c. - City Clerk reports bid opening on
9/26/2013 for CAG-13-171, NE 5th Page 17 of 117
7c. - City Clerk reports bid opening on
9/26/2013 for CAG-13-171, NE 5th Page 18 of 117
7c. - City Clerk reports bid opening on
9/26/2013 for CAG-13-171, NE 5th Page 19 of 117
7c. - City Clerk reports bid opening on
9/26/2013 for CAG-13-171, NE 5th Page 20 of 117
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
2013/2014 Mid-biennium Budget Amendment
Schedule
Meeting:
Regular Council - 07 Oct 2013
Exhibits:
Budget Meeting Calendar
Submitting Data: Dept/Div/Board:
Administrative Services
Staff Contact:
Iwen Wang, Administrator, x-6858
Recommended Action:
Refer to Committee of the Whole
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
In compliance with RCW 35A.34, the proposed 2013/2014 Mid-biennium Budget Amendment will be
submitted to the City Council and City Clerk on October 28, 2013. This agenda bill sets the time and
place for a public hearing on November 18, 2013.
The following Ordinances/Resolutions will be presented as part of the public hearing process:
1. 2014 Property Tax levy
2. 2014 City Water Utility Tax adjustment (reduce 1.5% levied for fire hydrant)
3. Mid-biennium budget amendment
4. Fee schedule (as applicable)
STAFF RECOMMENDATION:
Set public hearing date of November 18, 2013, to consider the proposed 2014 Property Tax Levy and
proposed 2013/2014 Mid-biennium Budget Amendment, with potential adoption of the ordinances by
December 2, 2013.
7d. - Administrative Services Department
recommends a public hearing be set on Page 21 of 117
7d. - Administrative Services Department
recommends a public hearing be set on Page 22 of 117
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Benson Hill Community Plan
Meeting:
Regular Council - 07 Oct 2013
Exhibits:
Benson Hill Community Plan
Resolution
Submitting Data: Dept/Div/Board:
Community and Economic Development
Staff Contact:
Chip Vincent, CED Administrator x6588
Recommended Action:
Refer to Committee of the Whole.
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $N/A
Amount Budgeted: $ N/A Revenue Generated: $N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
The Benson Hill Community Plan has been in development since the summer of 2011. This Plan
establishes community goals, policies, and strategies to shape the future of the Benson Hill Community
Planning Area. Extensive public outreach was conducted as part of creating the Plan. A public hearing
on the Plan was held before the Planning Commission on July 17, 2013. The Planning Commission
recommends adoption of the Benson Hill Community Plan.
STAFF RECOMMENDATION:
Approve the Benson Hill Community Plan and adopt the Resolution
7e. - Community and Economic
Development Department recommends Page 23 of 117
7e. - Community and Economic
Development Department recommends Page 24 of 117
7e. - Community and Economic
Development Department recommends Page 25 of 117
7e. - Community and Economic
Development Department recommends Page 26 of 117
7e. - Community and Economic
Development Department recommends Page 27 of 117
7e. - Community and Economic
Development Department recommends Page 28 of 117
7e. - Community and Economic
Development Department recommends Page 29 of 117
7e. - Community and Economic
Development Department recommends Page 30 of 117
7e. - Community and Economic
Development Department recommends Page 31 of 117
7e. - Community and Economic
Development Department recommends Page 32 of 117
7e. - Community and Economic
Development Department recommends Page 33 of 117
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Development Department recommends Page 34 of 117
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Development Department recommends Page 35 of 117
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Development Department recommends Page 36 of 117
7e. - Community and Economic
Development Department recommends Page 37 of 117
7e. - Community and Economic
Development Department recommends Page 38 of 117
7e. - Community and Economic
Development Department recommends Page 39 of 117
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Development Department recommends Page 40 of 117
7e. - Community and Economic
Development Department recommends Page 41 of 117
7e. - Community and Economic
Development Department recommends Page 42 of 117
7e. - Community and Economic
Development Department recommends Page 43 of 117
7e. - Community and Economic
Development Department recommends Page 44 of 117
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Development Department recommends Page 45 of 117
7e. - Community and Economic
Development Department recommends Page 46 of 117
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Development Department recommends Page 47 of 117
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Development Department recommends Page 48 of 117
7e. - Community and Economic
Development Department recommends Page 49 of 117
7e. - Community and Economic
Development Department recommends Page 50 of 117
7e. - Community and Economic
Development Department recommends Page 51 of 117
7e. - Community and Economic
Development Department recommends Page 52 of 117
7e. - Community and Economic
Development Department recommends Page 53 of 117
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Development Department recommends Page 54 of 117
7e. - Community and Economic
Development Department recommends Page 55 of 117
7e. - Community and Economic
Development Department recommends Page 56 of 117
7e. - Community and Economic
Development Department recommends Page 57 of 117
7e. - Community and Economic
Development Department recommends Page 58 of 117
7e. - Community and Economic
Development Department recommends Page 59 of 117
7e. - Community and Economic
Development Department recommends Page 60 of 117
7e. - Community and Economic
Development Department recommends Page 61 of 117
7e. - Community and Economic
Development Department recommends Page 62 of 117
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Development Department recommends Page 63 of 117
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Development Department recommends Page 64 of 117
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Development Department recommends Page 65 of 117
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Development Department recommends Page 66 of 117
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Development Department recommends Page 67 of 117
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Development Department recommends Page 68 of 117
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Development Department recommends Page 69 of 117
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Development Department recommends Page 70 of 117
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Development Department recommends Page 71 of 117
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Development Department recommends Page 72 of 117
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Development Department recommends Page 73 of 117
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Development Department recommends Page 74 of 117
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Development Department recommends Page 75 of 117
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Development Department recommends Page 76 of 117
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Development Department recommends Page 77 of 117
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Development Department recommends Page 78 of 117
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Development Department recommends Page 79 of 117
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Development Department recommends Page 80 of 117
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Development Department recommends Page 81 of 117
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Development Department recommends Page 82 of 117
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Development Department recommends Page 83 of 117
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Development Department recommends Page 84 of 117
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Development Department recommends Page 85 of 117
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Development Department recommends Page 86 of 117
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Development Department recommends Page 87 of 117
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Development Department recommends Page 88 of 117
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Development Department recommends Page 89 of 117
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Development Department recommends Page 90 of 117
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Development Department recommends Page 91 of 117
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Development Department recommends Page 92 of 117
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Development Department recommends Page 93 of 117
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Development Department recommends Page 94 of 117
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Development Department recommends Page 95 of 117
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Development Department recommends Page 96 of 117
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Development Department recommends Page 97 of 117
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Development Department recommends Page 98 of 117
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Development Department recommends Page 99 of 117
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Development Department recommends Page 100 of 117
7e. - Community and Economic
Development Department recommends Page 101 of 117
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Release of Retainage, Substation at Parking
Garage
Meeting:
Regular Council - 07 Oct 2013
Exhibits:
Pay Application 5, Ness
Payment to Contractor 5, Ness
Notice of Completion, Ness
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Michael Nolan x6608
Recommended Action:
Council concur
Fiscal Impact:
Expenditure Required: $ $15,410.65 Transfer Amendment: $N/A
Amount Budgeted: $ N/A Revenue Generated: $N/A
Total Project Budget: $ $239,029.37 City Share Total Project: $ N/A
SUMMARY OF ACTION:
The Community Services Department submits CAG-08-038, Substation at Parking Garage, for final pay
estimate and release of retainage. The project started on 5/28/2008 and was completed on
11/14/2008. The contractor, MJ Ness Construction Co., fulfilled the terms of their contract by
constructing a police substation in the retail space on the west side of the downtown parking garage.
The reasons for the delay in formal project closing are multiple. MJ Ness closed its business and moved
several times. Repeated requests for Ness to complete his final pay application went unanswered.
Two subcontractors filed liens and the Department of Revenued filed a claim, but the Department of
Revenue and the Department of Labor and Industries are satisfied and the project is now closed. Of the
$10,964.65 in retainage, $6,630.38 will be paid to the Washington State Department of Revenue,
$3,713.25 will be paid to the mechanical subcontractor, Design Aire, and the remaining $621.00 will be
paid to the electrical subcontractor, Porterbuilt Electric.
STAFF RECOMMENDATION:
Approve the project, authorize final pay estimate in the amount of $4,446.00, and release the retained
amount of $10,964.65 to the Department of Revenue, Design Aire, and Porterbuilt Electric.
7f. - Community Services
Department submits CAG-08-038, Page 102 of 117
Yes No
Yes
$
$$
$$
$$
9.000%
$
$$
Date:
600147362
4/1/2013
0.00
Surety Agent's Address
N/A
Job Order Contracting
N/A
Liquidated Damages
If Retainage is Bonded, List Surety's Name (or attach a copy)
430720
Description of Work Done/Include Jobsite Address(es)
Date Work Completed
(If various rates apply, please send a breakdown)19,736.37
5/26/2008
Amount of Sales Tax Paid at
Contract Amount
Additions ( + )
228,064.72
10,964.65
Cabinetmakers Inc
602720213
600302925
190540
189629
TOTAL
Affidavit ID*
Vergith Coatings Inc 602368272 294320
Please List all Subcontractors and Sub-tiers Below:
R E Construction LLC
Continued on page 2
239,029.37239,029.37
NOTE: These two totals must be equal
TOTAL
Subcontractor's Name:UBI Number: (Required)
Date Work Accepted
Amount Disbursed
Amount Retained
9/4/12
Date Contract Awarded
Contractor's UBI Number:
11/14/2008
Reductions ( - )
Sub-Total
UBI Number:
Name & Address of Public Agency
Contractor Address
City of Renton
1055 S Grady Way
Affidavit ID*
Tenant improvement at 655 South 2nd Street, Renton, WA to construct a police substation including office and kitchenette.
Federally funded road transportation project?No
Contractor's Name
M J Ness Construction Company, Inc 425-497-8025
Telephone Number
NOTICE OF COMPLETION OF PUBLIC WORKS CONTRACT
Project Name
Substation at Parking Garage
Contract Number
CAG 08-038
Renton, WA 98057
Notice is hereby given relative to the completion of contract or project described below
18,170.00
604.00
219,293.00
Department Use Only
Assigned to:
Date Assigned:
177000094
PO Box 3127, Redmond, WA 98073
601523868
REV 31 0020e (07/06/12)
F215-038-000 07-2012
Date Work Commenced
5/12/2008
D T Hunt Construction Inc 602089932 189631
189065
201,727.00
Brower Glass Tinting Co
7f. - Community Services
Department submits CAG-08-038, Page 103 of 117
Note: The Disbursing Officer must submit this completed notice immediately after acceptance of the work done under this contract.
NO PAYMENT SHALL BE MADE FROM RETAINED FUNDS until receipt of all release certificates.
Affidavit ID* - Provide known ones at this time. No LNI release will be granted until all affidavits are completed.
Submitting Form: Please submit the completed form to all three agencies below. For a faster response, please submit by e-mail.
425-430-6919
Contact Name:Natalie Wissbrod Title:Accounting Assistant
For tax assistance or to request this document in an alternate format, visit http://dor.wa.gov or call 1-800-647-7706.
Teletype (TTY) users may call (360) 705-6718.
F215-038-000 07-2012
Email Address:nwissbrod@rentonwa.gov Phone Number:
REV 31 0020e (07/06/12)
Subcontractor's Name:
Comments:
Please List all Subcontractors and Sub-tiers Below:
UBI Number: (Required)Affidavit ID*
Washington State
Department of Revenue
Public Works Section
PO Box 47474
Olympia WA 98504-7474
(360) 725-7588
FAX (360) 664-4159
PWC@dor.wa.gov
Washington State
Department of Labor and Industries
Contract Release
PO Box 44274
Olympia, WA 98504-4272
(360) 902-5772
FAX (360) 902-6897
ContractRelease@lni.wa.gov
Washington State
Employment Security Department
Registration, Inquiry, Standards &
Coordination Unit
PO Box 9046
Olympia WA 98507-9046
(360) 902-9450
Fax (360) 902-9287
7f. - Community Services
Department submits CAG-08-038, Page 104 of 117
7f. - Community Services
Department submits CAG-08-038, Page 105 of 117
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Amending Comcast Cable Franchise-Extension
Meeting:
Regular Council - 07 Oct 2013
Exhibits:
Ordinance
Submitting Data: Dept/Div/Board:
Executive
Staff Contact:
Jay Covington, Chief Administrative Officer, x6500
Recommended Action:
Council concur.
Fiscal Impact:
Expenditure Required:
$
$64,256 (prorated 9
months) Transfer Amendment: $
Amount Budgeted: $ $64,256 (prorated 9
months)Revenue Generated: $$64,256 (prorated 9
months)
Total Project Budget:
$ City Share Total Project:
$
SUMMARY OF ACTION:
Amends Council action taken on March 23, 2009. At that time, Council approved an ordinance to amend
Comcast’s cable television franchise with the City of Renton until midnight, September 13, 2013. The
franchise is now in effect on a month-to-month basis. The City and Comcast have been negotiating a
Franchise renewal for Comcast, but the negotiations have proceeded more slowly than staff anticipated.
Staff believes a Franchise extension to June 13, 2014 will provide the time needed to complete the
Franchise renewal process or conclude that additional time will be needed. No changes to the current
agreement are proposed in this extension.
STAFF RECOMMENDATION:
Extend Comcast’s cable television franchise through June 13, 2014 and present the ordinance for first
reading.
7g. - Executive Department recommends
adopting an ordinance extending the Page 107 of 117
7g. - Executive Department recommends
adopting an ordinance extending the Page 108 of 117
7g. - Executive Department recommends
adopting an ordinance extending the Page 109 of 117
7g. - Executive Department recommends
adopting an ordinance extending the Page 110 of 117
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Staffing for Adequate Fire & Emergency Response
(SAFER) Grant
Meeting:
Regular Council - 07 Oct 2013
Exhibits:
SAFER Grant Award Letter
Submitting Data: Dept/Div/Board:
Fire & Emergency Services
Staff Contact:
Deputy Chief Greg Hartman (7061)
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $N/A
Amount Budgeted: $ N/A Revenue Generated: $N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Approve acceptance of the Fiscal Year 2012 Staffing for Adequate Fire and Emergency Response
(SAFER) Grant Award #EMW-2012-FH-00946 that would provide funding for six (6) additional firefighters
during the performance period of November 8, 2013 through November 7, 2015. The additional
personnel would be used to increase staffing allowing an additional apparatus to be deployed at Station
13, thereby reducing response times and improving reliability for that area. This grant pays salaries and
benefits (but no overtime) without requiring matching funds.
STAFF RECOMMENDATION:
Approve acceptance of the 2012 SAFER Grant #EMW-2012-FH-00946 for the performance period of
11/8/13 through 11/7/15 in the amount of $1,131,396.00 and authorize the Mayor and City Clerk to sign
the appropriate documentation (Direct Deposit Form 1199A).
7h. - Fire and Emergency Services
Department recommends acceptance of Page 111 of 117
7h. - Fire and Emergency Services
Department recommends acceptance of Page 112 of 117
9a. - Comcast cable television franchise
extension (See 7.g.)Page 113 of 117
9a. - Comcast cable television franchise
extension (See 7.g.)Page 114 of 117
9a. - Comcast cable television franchise
extension (See 7.g.)Page 115 of 117
9a. - Decriminalizing alcohol consumption
in parks, code amendment (1st reading Page 116 of 117
9a. - Decriminalizing alcohol consumption
in parks, code amendment (1st reading Page 117 of 117