HomeMy WebLinkAboutRegular Council Agenda Packet - 08 Jul 2013 - Agenda - PdfAGENDA
RENTON CITY COUNCIL
REGULAR MEETING
July 8, 2013
Monday, 7 p.m.
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.PROCLAMATION
a. Miss Washington Day - July 8, 2013
4.SPECIAL PRESENTATION
a. Renton Community Foundation - Custer Fund Donation to Meadow Crest Inclusive Playground
5.ADMINISTRATIVE REPORT
6.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one-half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot
measure or candidate in City Hall and/or during any portion of the council meeting, including
the audience comment portion of the meeting, is PROHIBITED.
7.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 7/1/2013. Council concur.
b. City Clerk reports bid opening on 7/2/2013 for CAG-13-119, Maplewood Creek and Madsen
Creek Sediment Basin Cleaning Project 2013; four bids; engineer's estimate $73,720.88; and
submits staff recommendation to award the contract to the low bidder, Kamins Construction, in
the amount of $76,020.38. Council concur.
c. Community Services Department requests approval to execute and record with King County
a lot line adjustment and other related documents in order to transfer a portion of the 100-
foot-wide Cedar River Trail right-of-way, extending from I-405 east to Ron Regis Park, back to
the City from the Washington State Department of Transportation. Refer to Community
Services Committee.
d. Community Services Department reports submission of one grant application for the 2013
Neighborhood Grant Program (second round), and recommends granting the VerCello
HOA project in the amount of $5,475 for trail improvement. Refer to Community Services
Committee.
Page 1 of 158
e. Community Services Department recommends approval of Amendment Two to LAG-06-012,
with Clear Wireless, LLC, for the installation of additional communications equipment on
the Rolling Hills Reservoir, and to increase the monthly rate by $300. Council concur.
f. Community Services Department recommends awarding a two-year Job Order Contract (JOC) to
the top evaluated firm, Berschauer Phillips Construction Company, for small public works
contracts (under $350,000) as authorized by Resolution #4177. Council concur.
g. Community Services Department recommends waiver of all fees and charges associated with
the 2013 Renton River Days activities (approximately $20,000) as requested by the Renton
River Days Board of Directors. Council concur.
8.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
9.RESOLUTIONS AND ORDINANCES
10.NEW BUSINESS
(Includes Council Committee agenda topics; call 425-430-6512 for recorded information.)
11.AUDIENCE COMMENT
12.EXECUTIVE SESSION - Labor Negotiations (RCW 42.30.140.4.a.) 30 Minutes
13.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
COUNCIL CHAMBERS
July 8, 2013
Monday, 5:30 p.m.
Legislative Wrap-Up
7TH FLOOR CONFERENCING CENTER
6:30 p.m.
Miss Washington Reception
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
Page 2 of 158
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Contract Award for Bid Opening on 7/2/2013;
CAG-13-119; Maplewood Creek & Madsen Creek
Sediment Basin Cleaning Project 2013
Meeting:
Regular Council - 08 Jul 2013
Exhibits:
Staff Recommendation
Bid Tab (four bids)
Submitting Data: Dept/Div/Board:
City Clerk
Staff Contact:
Bonnie Walton, City Clerk, ext. 6502
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 76,020.38 Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ $180,792 City Share Total Project: $
SUMMARY OF ACTION:
Engineer's Estimate: $73,720.88
In accordance with Council procedure, bids submitted at the subject bid opening met the following three
criteria: There was more than one bid, the low bid was within total project budget, and there were no
irregularities with the low bid. Therefore, staff recommends accepting the low bid from Kamins
Construction in the amount of $76,020.38 for the Maplewood Creek and Madsen Creek Sediment Basin
Cleaning Project 2013.
STAFF RECOMMENDATION:
Accept the low bid from Kamins Construction in the amount of $76,020.38 for the Maplewood Creek
and Madsen Creek Sediment Basin Cleaning Project 2013.
7b. - City Clerk reports bid opening on
7/2/2013 for CAG-13-119, Maplewood Page 3 of 158
7b. - City Clerk reports bid opening on
7/2/2013 for CAG-13-119, Maplewood Page 4 of 158
7b. - City Clerk reports bid opening on
7/2/2013 for CAG-13-119, Maplewood Page 5 of 158
7b. - City Clerk reports bid opening on
7/2/2013 for CAG-13-119, Maplewood Page 6 of 158
7b. - City Clerk reports bid opening on
7/2/2013 for CAG-13-119, Maplewood Page 7 of 158
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Cedar River Trail Lot Line Adjustment
Meeting:
Regular Council - 08 Jul 2013
Exhibits:
Issue Paper
Lot Line Adjustment Overview Map
Quit Claim Deed
Record of Survey Drawings
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Leslie Betlach, Parks Planning and Natural Resources
Director
Recommended Action:
Refer to Community Services Committee
Fiscal Impact:
Expenditure Required: $ 17,000 Transfer Amendment: $
Amount Budgeted: $ 17,000 Revenue Generated: $15,000
Total Project Budget: $ $17,000 City Share Total Project: $ 2,000
SUMMARY OF ACTION:
In June 2008, City staff and the Washington State Department of Transportation (WSDOT) began
discussions about transferring back to the City, the 100-foot-wide Cedar River Trail right-of-way (ROW)
extending from I-405 east to Ron Regis Park. WSDOT agreed to transfer back to the City a lessor
portion as ROW will be needed by WSDOT to complete future (unprogrammed) I-405 expansion
improvements and/or SR-169 Corridor improvements. Trail ROW approved to be transfered commences
east of I-405 at a point in line with the Cedar River Park and Stoneway property line, eastward to the
Cedar River Trail Trestle Bridge near Riverview Park. As the trail ROW is not identified as a parcel of
land, a Lot Line Adjustment was required to properly complete the transaction. The City completed a
Lot Line Adjustment Land Use Permit application per City code to incorporate the transfer of property
into the existing park acreage, which the City currently owns on both sides of the trail. All work has
been coordinated and reviewed by the Community and Economic Development Department (CED),
Property and Technical Services Section. The City will be accepting the land at no cost with the
exception of completing a survey, title reports, Lot Line Adjustment Record of Survey documents, permit
application fees and recording fees. Project implementation and costs are being shared between CED
and Community Services, with CED funding $2000 from Professional Services. The remaining costs will
be funded from the voter approved 2007 King County Parks Expansion Levy with $15,000 previously
transfered into Capital Improvement Fund line item 316.332046.020.594.76.63.000 (Cedar River Trail
Turnback-KC Levy). Any remaining funds upon project completion will be returned back to the 2007 King
County Parks Expansion Levy Fund. WSDOT as the current land owner and the City are both required to
sign the original mylars to adjust the lot lines. The quit claim deed will be reviewed by the City Attorney
as to legal form and signed and executed by WSDOT. The City will file all fully executed documents
with King County for recording.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to sign the Lot Line Adjusment mylars for recording. Record all fully
executed documents to transfer title. Upon project completion adjust the budget as described.
7c. - Community Services Department
requests approval to execute and record Page 8 of 158
7c. - Community Services Department
requests approval to execute and record Page 9 of 158
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:June 28, 2013
TO:Randy Corman, Council President
Members of the City Council
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Leslie Betlach, Parks Planning and Natural Resources Director (x-6619)
SUBJECT:Cedar River Trail Lot Line Adjustment
ISSUE:
Should the City Council authorize the acceptance of a portion of the 100’ wide Cedar River Trail
Right of Way from the Washington State Department of Transportation via a Quit Claim Deed
and incorporate the property via a Lot Line Adjustment into existing City owned park property?
Upon project completion, should the City Council adjust the 2007 King County Parks Expansion
Levy Fund budget?
RECOMMENDATION:
City Council authorize the acceptance of property by authorizing the Mayor and City Clerk to
execute the Lot Line Adjustment Record of Survey drawings. City Council authorize City staff to
record the fully executed Record of Survey drawings and the Quit Claim Deed to transfer title.
Upon project completion, reallocate unexpended funds back to the 2007 King County Parks
Expansion Levy Fund.
BACKGROUND SUMMARY:
In approximately 1993, the City of Renton conveyed the reversionary rights for railroad
properties east of I-405 to the State of Washington as part of the state's SR 169 Road
Improvement Project. In return, WSDOT agreed to provide the City of Renton a 20' easement
for trail purposes over the length of the SR 169 improvement project (approximately from the
west property line of the Maplewood Golf Course east to Ron Regis Park). WSDOT also agreed
to provide a variable width non-exclusive easement over the remainder of the railroad right-of-
way for several parcels generally located east of I-405 to the west property line of the
Maplewood Golf Course for the construction, maintenance and access of the (Cedar River) trail.
In 2008, Seattle Public Utilities (S.P.U.) made a request to WSDOT for access across the 100’
ROW for construction of a proposed Broodstock Collection Facility which would be located
immediately east of the I-405 bridge. While the broodstock facility would be constructed on
City-owned, managed and maintained park land, the trail and access road was under easement
to the City; WSDOT would be the granting agency for S.P.U.’s access on or over these two
amenities.
7c. - Community Services Department
requests approval to execute and record Page 10 of 158
Randy Corman, Council President
Renton City Council Members
Page 2 of 2
July 1, 2013
During this same time frame, the City was contacted by WSDOT to ascertain the City's interest
in conveying the Easement area for the trail and access road back to the City. (The entire width
is approximately 100' wide - 20' for trail purposes and 80' for vegetation). The City expressed
high interest for this area and also extending the area east to Ron Regis Park.
In 2009, the City was requested to modify the turnback request to a lesser portion as ROW
would be required by WSDOT to complete potential improvements described in its 2007 SR-169
Route Development Plan. The City’s modified request also requested that WSDOT return any
property to the City at no cost. After reviews were completed at the Northwest Regional
Office, the I-405 Team Office and the Headquarters Office in Olympia, the turnback area was
again modified and reduced to accommodate future improvements relating to future I-405
expansion improvements which are also included in the adopted Tri-Park Master Plan. The
revised turnback area would commence east of I-405 at a point in line with the Cedar River Park
and Stoneway property line, eastward to the Cedar River Trail Trestle Bridge near Riverview
Park. In 2010, WSDOT agreed to turn back the land to the City at no cost as long as the City
paid for the associated recording fees. In 2012, WSDOT and the City agreed to the legal
property description to be included in the Quit Claim Deed.
The trail ROW was not identified as a parcel of land and City Code requires that a Lot Line
Adjustment be completed to finalize the transaction. The City completed a Lot Line Adjustment
Land Use Permit application to incorporate the transfer of property into the existing park
acreage, which the City currently owns on both sides of the trail.
Project implementation and costs (survey, title reports, Lot Line Adjustment Record of Survey
documents, permit application fees and recording fees) are being shared between CED and
Community Services, with CED funding $2,000 from Professional Services. The remaining costs
will be funded from the voter approved 2007 King County Parks Expansion Levy with $15,000
previously transferred in Capital Improvement Fund line item 316.332046.020.594.76.63.000
(Cedar River Trail Turnback-KC Levy).
CONCLUSION:
The City currently maintains and provides public access to the 100’ easement area sandwiched
between City owned/maintained park and natural area property. In addition, future plans as
identified in the adopted Tri-Park Master Plan call for trail relocation which could be
accomplished without having to seek WSDOT’s approval. Trail relocation and/or other park
improvements could be accomplished in advance of I-405 improvements, as the land would be
in City ownership. Finally, there are no associated land acquisition costs for this transfer of
land, significantly reducing overall costs.
7c. - Community Services Department
requests approval to execute and record Page 11 of 158
7c. - Community Services Department
requests approval to execute and record Page 12 of 158
RES 411 Page 1 of 5 Pages IC# 1-17-08393
Revised 1/2011
AFTER RECORDING RETURN TO:
ATTN: REAL ESTATE SERVICES
DEPARTMENT OF TRANSPORTATION
P.O. BOX 47338
OLYMPIA, WA 98504-7338
Document Title: Quitclaim Deed
Reference Number of Related Document: N/A
Grantor(s): State of Washington
Grantee(s): City of Renton
Legal Description: Henry H. Tobin DLC #37, G.L.’S 5, 6 & 9, and SW-SE, SE-SE of Sec. 17
and G.L.’s 3 & 5 of Sec. 16, all in T23N, R5E, W.M.
Additional Legal Description is on Pages 1, 2 & 3 of document
Assessor’s Tax Parcel Number: 1623059132 & Portion of 1723059179
Q U I T C L A I M D E E D
SR 405, Renton “S” Curves
SR 169, Renton: Maplewood to Jct. SR 405
SR 405, SR 515 Vic. to N.E. 3rd St. Vic.
The STATE OF WASHINGTON acting by and through its DEPARTMENT OF
TRANSPORTATION, Grantor, for and in consideration of the PAST AND FUTURE
MAINTENANCE RESPONSIBILTIES FOR THE LANDS HEREIN DESCRIBED, hereby
conveys and quitclaims unto the CITY OF RENTON, a Municipal Corporation, Grantee(s), all
right, title, and interest in and to the following described real property situated in King County,
State of Washington:
Parcel “A”
All that portion of Burlington Northern Railroad Company's (formerly
Pacific Coast Railroad Company) Renton to Snoqualmie Falls,
Washington Branch Line right of way, being of variable widths on each
side of said Railroad Company's Main Track centerline, as now located
and constructed upon, over, and across that part of the H. H. Tobin
Donation Land Claim Number 37, that part of Government Lots 5, 6, and
9, and that part of the Southwest quarter of the Southeast quarter (SW ¼
7c. - Community Services Department
requests approval to execute and record Page 13 of 158
RES 411 Page 2 of 5 Pages IC# 1-17-08393
Revised 1/2011
SE ¼ ), all in Section 17, Township 23 North, Range 5 East, Willamette
Meridian, King County, Washington as described in deeds to the State of
Washington, Department of Transportation, recorded May 3, 1995 as
Instrument No. 9505031111 and May 21, 1993 as Instrument No.
9305212362 and May 27, 1993 as Instrument No. 9305272151, records of
King County, Washington described as follows:
A strip of land 100 feet wide, being 50 feet on each side of and parallel
with the RR line survey of SR 405, Renton “S” Curves, lying between
Highway Engineer's Station RR 664+00 on RR line survey of SR 405,
Renton "S" Curves and Highway Engineer's Station RR 689+65.31 on said
line survey. Westerly and Easterly ends of said strip are lines drawn
perpendicular to the line survey.
The specific details of which can be found on Sheets 4 and 5 of 5 sheets of that
certain map of definite location entitled SR 405, Renton “S" Curves, now of record and
on file in the office of the Secretary of Transportation at Olympia, Washington, bearing
approval date of October 24, 1988.
Parcel “B”
That portion of Henry H. Tobin Donation Land Claim No. 37 and the
Southeast quarter of the Southeast quarter, Section 17 and Government
Lots 3 and 5, Section 16, all in Township 23 North, Range 5 East, W.M.
King County as conveyed to the State of Washington Department of
Transportation by deeds recorded May 21, 1993 as Instrument No.
9305212362 and May 27, 1993 as Instrument No. 9305272151, Records
of King County, Washington described as follows:
A strip of land 100 feet wide, being 50 feet on each side of and parallel
with the RR line survey of SR 169, Renton: Maplewood to Jct. SR 405;
lying between the Easterly line of said Government Lot 5, Section 16,
Township 23 North, Range 5 East, W.M. being at Highway Engineer’s
Station RR 720+10± of said line survey and Highway Engineer’s Station
RR 689+65.31 on said line survey. The Westerly end of said strip is a line
drawn perpendicular and through Highway Engineer’s Station RR
689+65.31. The Easterly end of said strip is extended or shortened to
meet the Easterly line of said Government Lot 5.
The specific details concerning all of which may be found on sheets 2 and 3 of
that certain plan entitled SR 169, Renton: Maplewood to Jct. SR 405, now of record and
7c. - Community Services Department
requests approval to execute and record Page 14 of 158
RES 411 Page 3 of 5 Pages IC# 1-17-08393
Revised 1/2011
on file in the office of the Secretary of Transportation at Olympia, Washington, bearing
date of approval February 18, 1971.
SUBJECT to a perpetual non-exclusive easement over, under, along, across and through
Parcel “A” to construct, operate, maintain, repair, replace, improve, remove, enlarge and use one
or more electric transmission and/or distribution systems, together with all necessary or
convenient appurtenances thereto as more specifically set out in deed recorded May 21, 1993 in
Instrument No. 9305212362 and all other existing encumbrances, including easements,
restrictions and reservations, if any.
Subject to all existing encumbrances, including easements, restrictions and reservations,
if any.
The Grantee(s) herein, on behalf of itself and its heirs, successors or assigns, waives
and/or releases Grantor from any past, present, or future claims for damages directly or indirectly
caused by highway drainage or runoff, and further Grantee(s), its heirs, successors or assigns,
shall have no right of compensation for damages to the property herein conveyed caused directly
or indirectly by highway drainage or runoff.
The grantee(s) as part consideration herein does hereby agree to comply with all civil
rights and anti-discrimination requirements of Chapter 49.60 RCW as to the lands herein
described.
The lands herein described are not required for State highway purposes and are conveyed
pursuant to the provisions of RCW 47.12.063.
7c. - Community Services Department
requests approval to execute and record Page 15 of 158
RES 411 Page 4 of 5 Pages IC# 1-17-08393
Revised 1/2011
Dated at Olympia, Washington, this ________day of ______________________, 2013.
S T A T E O F W A S H I N G T O N
_______________________________
Lynn Peterson, P.E.
Secretary of Transportation
APPROVED AS TO FORM:
By: __________________________
Assistant Attorney General
REVIEWED AS TO FORM:
City of Renton
By: __________________________
Name: ________________________
Title: _________________________
7c. - Community Services Department
requests approval to execute and record Page 16 of 158
RES 411 Page 5 of 5 Pages IC# 1-17-08393
Revised 1/2011
STATE OF WASHINGTON )
): ss
County of Thurston )
On this _______ day of _____________________, 2013, before me personally appeared
Lynn Peterson, P.E., known to me as the Secretary of Transportation, Washington State
Department of Transportation, and executed the foregoing instrument, acknowledging said
instrument to be the free and voluntary act and deed of the State of Washington, for the uses and
purposes therein mentioned, and on oath stated that she was authorized to execute said
instrument.
Given under my hand and official seal the day and year last above written.
________________________________________
Notary (print name) ________________________
Notary Public in and for the State of Washington, residing
at Olympia
My Appointment Expires _____________
7c. - Community Services Department
requests approval to execute and record Page 17 of 158
7c. - Community Services Department
requests approval to execute and record Page 18 of 158
7c. - Community Services Department
requests approval to execute and record Page 19 of 158
7c. - Community Services Department
requests approval to execute and record Page 20 of 158
7c. - Community Services Department
requests approval to execute and record Page 21 of 158
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
VerCello Homeowners Association 2013 Second
Round Neighborhood Project Grant Application
Meeting:
Regular Council - 08 Jul 2013
Exhibits:
Issue Paper
VerCello Homeowners Association Project Grant
Application
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Norma McQuiller, extension 6595
Recommended Action:
Refer to Community Services Committee
Fiscal Impact:
Expenditure Required: $ $5,475 Transfer Amendment: $
Amount Budgeted: $ $72,590 Revenue Generated: $
Total Project Budget: $ $5,475 City Share Total Project: $ $5,475
SUMMARY OF ACTION:
The City Council appropriated $72,590 in the 2013 Community Services Fund budget for the three
Neighborhood Grant Programs: Neighborhood Newsletter/Communication Grants; Neighborhood Project
Grants; and Neighborhood Mini-grant Projects.
The Neighborhood Program announced the availability of funds in January for the 2013 Newsletter/
Communication Grants for Officially Recognized Neighborhoods. The total for eligible communication
grant requests came to $9,150.00, leaving a balance of $63,440 for the remaining two Neighborhood
Project Grant categories.
Applications were received for four project grants totaling $15,737 in funding during the first round of
applications. The Interdepartmental Grant Review Team recommended three projects (LaCrosse, Talbot
Hill, and Maplewood) for funding based on the criteria of meeting the overall objectives of the
Neighborhood Program. A total of $5,347 in matching funds was recommended and subsequently
approved, leaving a balance of $58,093 available for the Neighborhood Mini-grant Program and funds
for a second round of 2013 Neighborhood Project Grants.
In the second round of funding, the VerCello Homeowners Association submitted an application for their
VerCello Trails Project to improve year-around accessibility. The requested funds total $5,475, and
would be matched by approximately $5,600 in volunteer labor/neighborhood association contributions.
This project meets the funding and project criteria. The recommended expenditures are an appropriate
use of City funds.
STAFF RECOMMENDATION:
Approve the 2013 VerCello Homeowners Association Project Grant and authorize expenditures from the
allocated Neighborhood Program funds up to a total of $5,475.
7d. - Community Services Department
reports submission of one grant Page 22 of 158
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:July 8, 2013
TO:Randy Corman, Council President
Members of City Council
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Administrator
STAFF CONTACT:Norma McQuiller, Neighborhood Program Coordinator, Ext. 6595
SUBJECT:VerCello Homeowners Association 2013 Second Round
Neighborhood Project Grant Application
ISSUE:
Should the application for 2013 Second Round Neighborhood Project Grants be approved for
funding?
RECOMMENDATION:
Approve the 2013 VerCello Homeowners Association Project Grant and authorize expenditures
from the allocated 2013 Neighborhood Program funds up to a total of $5,475.
BACKGROUND SUMMARY:
The City Council appropriated $72,590 in the 2013 Community Services Fund budget for the
three Neighborhood Grant Programs: Neighborhood Newsletter/Communication Grants;
Neighborhood Project Grants; and Neighborhood Mini-grant Projects.
The Neighborhood Program announced the availability of funds in January for the 2013
Newsletter/Communication Grants for Officially Recognized Neighborhoods. The total amount
of the eligible communication grant requests came to $9,150.00, leaving a balance of $63,440 for
the remaining two Neighborhood Project Grant categories.
Four project grant applications were received in the first round. The Interdepartmental Grant
Review Team analyzed the applications and recommended three projects for funding based on
the criteria of meeting the overall objectives of the Neighborhood Program.
A total of $5,347 in matching funds was recommended and subsequently approved, leaving a
balance of $58,093 available for the Neighborhood Mini-grant Program and funds for a second
round of 2013 Neighborhood Project Grants.
7d. - Community Services Department
reports submission of one grant Page 23 of 158
2013 Second Round Neighborhood Project Grant Applications
July 8, 2013
Page 2
6/19/2013
The VerCello Homeowners Association submitted an application for a second round 2013
Neighborhood Project Grant. They would like to clean up, bark, and gravel their trail system to
beautify it and improve its year-round accessibility.
CONCLUSION:
The Neighborhood Grant Program continues to provide neighborhood associations with
opportunities to promote and improve their community while getting to better know their
neighbors. The recommended expenditure is an appropriate use of City funds.
cc:Bonnie Rerecich, Community Services, Neighborhoods, Resources and Events Manager
Norma McQuiller, Community Services, Neighborhood Coordinator
Jennifer Jorgenson, Community Services Administration
7d. - Community Services Department
reports submission of one grant Page 24 of 158
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reports submission of one grant Page 25 of 158
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reports submission of one grant Page 26 of 158
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reports submission of one grant Page 27 of 158
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reports submission of one grant Page 29 of 158
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reports submission of one grant Page 30 of 158
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
LAG-06-012 Amendment Two with Clear Wireless,
LLC .
Meeting:
Regular Council - 08 Jul 2013
Exhibits:
Issue Paper
Amendment
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Peter Renner
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $$300/month
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
Clear Wireless LLC, a cellular service provider with existing equipment at and on the Rolling Hills
Reservoir, intends to add a piece of equipment to the reservoir and to add supporting equipment on the
ground. The market rate for this amendment is reflected in the $300/month additional revenue to the
City.
STAFF RECOMMENDATION:
Approve the lease amendment with Clear Wireless LLC and authorize the Mayor and the City Clerk to
sign
7e. - Community Services Department
recommends approval of Amendment Page 31 of 158
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:June 27, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Peter Renner, Facilities Director, Ext. 6605
SUBJECT:Second Lease Amendment to LAG-06-012 with Clear Wireless
LLC (Clearwire)
Issue:
Should the Council authorize the Mayor and City Clerk to sign the Second Amendment with
Clear Wireless LLC for additional equipment at the Rolling Hills Reservoir?
Recommendation:
Council authorize the Mayor and City Clerk to sign the Lease Amendment.
Background:
Clear Wireless LLC (CW) leased space to install cellular service equipment on the Rolling
Hills Reservoir per the terms and conditions of LAG-06-012.
CW approached the City approximately six months ago with the intent of placing an
additional microwave dish on the reservoir with supporting equipment on the ground.
When it was determined by structural engineers that such an installation could be safely
supported on the reservoir, the City negotiated a lease amendment with additional
revenue based on the prevailing rate paid to other entities in recent transactions.
CW agreed to the increase and signed the amendment, which was reviewed by the City
Attorney and found acceptable as to legal form.
Conclusion:
Amending the Lease with Clear Wireless LLC provides the City with additional revenue and will
improve the reliability of cellular services for subscribing Renton residents.
cc:Jay Covington, Chief Administrative Officer
Iwen Wang, Finance & IS Administrator
Larry Warren, City Attorney
7e. - Community Services Department
recommends approval of Amendment Page 32 of 158
7e. - Community Services Department
recommends approval of Amendment Page 33 of 158
7e. - Community Services Department
recommends approval of Amendment Page 34 of 158
7e. - Community Services Department
recommends approval of Amendment Page 35 of 158
7e. - Community Services Department
recommends approval of Amendment Page 36 of 158
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Approval of Job Order Contractor (JOC)
Meeting:
Regular Council - 08 Jul 2013
Exhibits:
JOC Evaluation Form Summary
Proposal from Berschauer Phillips
JOC Coefficient Bid Form from Berschauer Phillips
2013 06 19 Contract for JOC
Resolution 4177 Authorizing JOC
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Michael Nolan, Facilities Coordinator, Ext 6608
Recommended Action:
Council concur.
Fiscal Impact:
Expenditure Required: $ Varies Transfer Amendment: $
Amount Budgeted: $ Varies Revenue Generated: $
Total Project Budget: $ Varies City Share Total Project: $
SUMMARY OF ACTION:
On April 2, 2013, the City issued a Request for Proposal for Job Order Contracting (JOC). On May 17,
2013, ten firms submitted proposals. A team of six reviewers from Community Services, Public Works,
and Finance reviewed and scored the ten proposals. The scores from the six reviewers were averaged
and the top three firms were invited to interview with the City. Those firms were Berschauer Phillips
Construction Company, Sabyr Contractors, Inc., and Centennial. The interviews took place on June 24,
2013, with five of the original six reviewers. At the time of the interview, each firm also submitted their
JOC Coefficient Bid Form. This represents the multiplier the firm would use with the Pricing Book (RS
Means) for work order cost pricing and was valued at 15% of the evaluation score. The reviewers
scored each firm on their interview and those scores were added to the proposal score and the
coefficient score and then averaged. The final scores of the evaluations are as follow:
92.5 Berschauer Phillips Construction Co.
87.1 Sabyr Contractors, Inc.
82.2 Centennial
On April 1st, 2013, the City Council passed Resolution 4177 authorizing the City to use Job Order
Contracting for small Public Works projects (those under $350,000). This completes the process started
by that resolution by selecting a pre-qualified contractor to perform those small public works with all
costs locked into the national pricing book, RS Means. The contract will be for a period of two years
and will be available to all City departments.
STAFF RECOMMENDATION:
Approve the Job Order Contract to be awarded to the top evaluated firm, Berschauer Phillips
Construction Company, and authorize the Mayor and City Clerk to sign the contract.
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Past performance and references 15 9 14.3 10 12 13 8 7.67 8.83 7.67 13.8
Construction Management Abilities 15 11.3 14.5 12 13.5 13.8 10.2 9.17 9.67 10 13.8
Qualifications of Professional
Personnel 15 11.8 14.7 12.5 13.5 13.7 10.7 9.67 11 10.7 13.8
MWBE Outreach & Participation Plan 5 4 4.67 4.5 4.67 4.67 3.67 3.67 3.67 3.83 4.67
Company Ownership & Office
Location 5 5.17 5.17 5 2.5 4.33 3.33 4.33 3.83 4.5 4.5
Bonding Capacity 5 4.67 5 4.83 4.83 4.83 4.33 4.5 4.33 4.33 4.83
Recent, current and projected
workloads 5 4.67 5 4.67 4.67 4.83 4.17 4.33 4.33 4.33 5
Subtotal, written RFP 65 50.7 63.3 53.5 55.7 59.2 44.3 43.3 45.7 45.3 60.5
Interview 20 17.2 14 11.6
Final Proposal Price Bid 15 12 9 15
TOTAL 100 50.7 92.5 53.5 55.7 82.2 44.3 43.3 45.7 45.3 87.1
Reviewer: Averaged scores from all six reviewers
JOC PROPOSAL EVALUATION FORM
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Community Services Department
JOB ORDER CONTRACT
THIS JOB ORDER CONTRACT (JOC), made and entered into this __________ day of __JULY__,
__2013__, (the “Effective Date”), by and between the City of Renton, a noncharter code city under RCW
35A, and a municipal corporation under the laws of the State of Washington (“Renton”), and
__BERSCHAUER PHILLIPS CONSTRUCTION COMPANY__, a Washington Corporation, referred to as
“Contractor.” Renton and the Contractor are at times collectively referred to as the “Parties”.
WHEREAS, a JOC is most effective when addressing renovations, rehabilitations and repair work
on large facilities and infrastructures;
WHEREAS, a JOC contractor is selected based on qualifications and ability to deliver the best
value, and not based on the lowest price or lowest bid;
WHEREAS, a JOC is defined in RCW 39.10.210 (Definitions) as a contract in which the contractor
agrees to a fixed period, indefinite quantity delivery order contract which provides for the use of
negotiated, definitive work orders for public works as defined in RCW 39.04.010.
WHEREAS, RCW 39.10.420(1)(d) (Job order procedure — Which public bodies may use —
Authorized use) provides that every city with a population greater than seventy thousand (70,000) is
authorized to use the job order contracting procedure.
WHEREAS, RCW 39.10.420(3) (Job order procedure – Contract award process) authorizes
Renton to use a job order contract for public works projects when a determination is made that the use
of job order contracts will benefit the public by providing an effective means of reducing the total lead-
time and cost for the construction of public works projects for repair and renovation required at public
facilities through the use of unit price books and work orders by eliminating time-consuming, costly
aspects of the traditional public works process, which require separate contracting actions for each
small project.
WHEREAS, RCW 39.10.430 through RCW 39.10.460 provide the requirements for how JOCs are
to be awarded and procedures and requirements related to the use of JOCs.
NOW THEREFORE, in consideration of the recitals, which are incorporated by reference, and the
following mutual promises and covenants contained in this JOC, the Parties mutually agree as follows:
1. Scope of Services and Term: The Contractor shall within two (2) years from the Effective
Date perform all the work and services required, provide and furnish all of the labor, materials,
appliances, machines, tools, equipment, utility and transportation services necessary to perform the
JOC, and shall complete the construction and installation work in a workmanlike manner, in connection
with Renton’s Project (No. __CAG-13-321__ ) for improvement by construction and installation Work as
described in “Request for Proposal” dated __MAY 17, 2013__, attached as Exhibit A, and fully
incorporated in this JOC by reference.
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Job Order Contract 04/13 2
All the foregoing shall be timely performed, furnished, constructed, installed and completed in
strict conformity with the plans and specifications, including any and all addenda issued by Renton and
all other documents enumerated in section 2, and in full compliance with all applicable codes,
ordinances and regulations of the City of Renton and any other governmental authority having
jurisdiction. It is further agreed and stipulated that all of said labor, materials, appliances, machines,
tools, equipment and services shall be furnished and the construction installation performed and
completed to the satisfaction and the approval of the Renton’s representative as being in such
conformity with the plans, specifications and all requirements of or arising under the JOC. The
Contractor agrees to use recycled materials whenever practicable.
2. Exhibits/Parts of this JOC: This JOC, entered into by the acceptance of the Contractor's
bid and signing of this JOC, consists of the following documents attached and fully incorporated in this
JOC by reference.
a. Request for Proposal (“Exhibit A”)
b. Contractor Proposal (“Exhibit B”)
c. JOC Coefficient Bid Form (“Exhibit C”)
d. JOC General Conditions (“Exhibit D”)
3. Business License Required: The Contractor shall verify, when submitting first payment
invoice and annually thereafter, possession of a current City of Renton business license while conducting
work for Renton. The Contractor shall require, and provide verification upon request, that all
subcontractors participating in a city project possess a current City of Renton business license. The
Contractor shall provide, and obtain Renton’s approval of, a traffic control plan prior to conducting work
in city right-of-way.
4. Contract Price: The total maximum amount of this JOC, including Washington State
Sales Tax, is:
First Year: Four Million Dollars and no cents ($4,000,000)
Second Year: Four Million Dollars and no cents ($4,000,000)
Third Year: Four Million Dollars and no cents ($4,000,000)
Payments will be made to Contractor as specified in the "Special Provisions" of this JOC.
5. Defective or Unauthorized Work: Renton reserves its right to withhold payment from
Contractor for any defective or unauthorized work. Defective or unauthorized work includes, without
limitation: work and materials that do not conform to the requirements of this JOC; and extra work and
materials furnished without Renton’s written approval. If Contractor is unable, for any reason, to
satisfactorily complete any portion of the work, Renton may complete the work by contract or
otherwise, and Contractor shall be liable to Renton for any additional costs incurred by Renton.
“Additional costs” shall mean all reasonable costs, including legal costs and attorney fees, incurred by
Renton beyond the maximum Contract Price specified above. Renton further reserves its right to deduct
the cost to complete the work, including any Additional Costs, from any and all amounts due or to
become due the Contractor.
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The Contractor agrees the above one year limitation shall not exclude or diminish Renton’s
rights under any law to obtain damages and recover costs resulting from defective and unauthorized
work discovered after one year but prior to the expiration of the legal time period set forth in RCW
4.16.040 (Actions limited to six years) limiting actions upon a contract in writing, or liability expressed or
implied arising out of a written agreement.
Final Payment: Waiver of Claims. Contractor’s acceptance of final payment (excluding withheld
retainage) shall constitute a waiver of contractor’s claims, except those previously and properly made
and identified by Contractor as unsettled at the time final payment is made and accepted.
6. Indemnity: Contractor agrees and covenants to hold and save Renton, its elected
officials, officers, agents, representatives, employees and volunteers harmless and to promptly
indemnify same from and against any and all claims, actions, damages, liability of every type and nature
including all costs and legal expenses incurred by reason of any work arising under or in connection with
this JOC or work related to the JOC, including loss of life, personal injury and/or damage to property
arising from or out of any occurrence, omission or activity upon, on or about the premises worked upon
or in any way relating to this JOC. This hold harmless and indemnification provision shall likewise apply
for or on account of any patented or unpatented invention, process, article or appliance manufactured
for use in the performance of the JOC, including its use by Renton, unless otherwise specifically provided
for in this JOC.
The Contractor agrees to name Renton as an Additional Insured on a noncontributory primary
basis. In the event Renton shall, without fault on its part, be made a party to any litigation commenced
by or against Contractor, then Contractor shall proceed and hold Renton harmless and he shall pay all
costs, expenses and reasonable attorney's fees incurred or paid by Renton in connection with such
litigation. Furthermore, Contractor agrees to pay all costs, expenses and reasonable attorneys’ fees that
Renton may incur or pay in the enforcement of any of the covenants, provisions and agreements.
Nothing in this JOC shall require the Contractor to indemnify Renton against and hold harmless
Renton, from claims, demands or suits based solely upon the conduct of Renton, its elected officials,
officers, and employees and provided further that if claims or suits are caused by or result from the
concurrent negligence of (a) the Contractor's agents or employees and (b) Renton, its elected officials,
officers, and employees, and involves those actions covered by RCW 4.24.115, (Validity of agreement to
indemnify against liability for negligence relative to construction, alteration, improvement, etc., of
structure or improvement attached to real estate or relative to a motor carrier transportation contract),
this indemnity provision with respect to claims or suits based upon such concurrent negligence shall be
valid and enforceable only to the extent of the Contractor's negligence or the negligence of the
Contractor's agents or employees.
Should a court of competent jurisdiction determine that this agreement is subject to RCW
4.24.115, (Validity of agreement to indemnify against liability for negligence relative to construction,
alteration, improvement, etc., of structure or improvement attached to real estate or relative to a motor
carrier transportation contract) then, in the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence of the contractor
and Renton, its elected officials, officers, employees, agents, representatives and volunteers, the
contractor’s liability under this JOC shall be only to the extent of the contractor’s negligence. It is further
specifically and expressly understood that the indemnification provided herein constitute the
contractor’s waiver of immunity under RCW 51, the Industrial Insurance Act, solely for the purposes of
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this indemnification. This waiver has been mutually negotiated by the Parties. The provisions of this
section shall survive the expiration or termination of this JOC.
7. Insurance.
a. Consultant’s Insurance. Consultant shall secure and maintain the following
insurance policies, and shall not cancel or suspend the insurance policies identified below,
except after twenty (20) calendar day’s prior written notice by certified-mail to the City of
Renton:
i. Commercial General Liability Insurance: Commercial general liability
insurance in the minimum amounts of $1,000,000 for each occurrence/$2,000,000
aggregate throughout the duration of this Agreement.
ii. Professional Liability Insurance: Professional liability insurance, in the
minimum amount of $1,000,000 for each occurrence, shall also be secured for any
professional services being provided to Renton that are excluded in the commercial
general liability insurance.
iii. Workers’ Compensation: Workers’ compensation coverage, as required
by the Industrial Insurance laws of the State of Washington, shall also be secured.
iv. Renton as an Additional-Insured: Primary insurance with coverage for
the City of Renton. It is agreed that on Consultant’s commercial general liability policy,
the City of Renton will be named as an Additional-Insured on a non-contributory
primary basis.
v. Verification of Coverage: Subject to Renton’s review and acceptance, a
certificate of insurance showing the proper endorsements, shall be delivered to Renton
before executing the work of this Agreement.
b. Renton’s Insurance. The City of Renton’s insurance, self-insurance, or insurance
pool coverage shall only cover the City of Renton and not contribute to the Consultant’s
coverage.
c. Review of Policy: Upon request, the Consultant shall give Renton a full copy of
the insurance policy for its records and for the Renton City Attorney’s or Risk Manager’s review.
The policy may be reviewed and the value reassessed annually.
d. Termination: Notwithstanding any other provision of this JOC, the failure of the
Consultant to comply with the above provisions of this section shall subject this JOC to
immediate termination without notice to any person in order to protect the public interest.
8. Notice and Communication: Any notice from one party to the other party under the JOC
shall be in writing and shall be dated and signed by the party giving such notice or by its duly authorized
representative of such party. Any such notice as heretofore specified shall be given by personal delivery
thereof or by depositing same in the United States mail, postage prepaid, certified or registered mail.
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9. Access to Records: The Contractor and each subcontractor, if any, shall submit to
Renton such schedules of quantities and costs, progress schedules, payrolls, reports, estimates, records
and miscellaneous data pertaining to the JOC as may be requested by Renton from time to time.
10. Assignment: The Parties may not assign any portion of this JOC without the non-
assigning party’s written consent, and any assignment in violation of this provision shall be void. If the
non-assigning party gives its written consent to any assignment, the terms of this JOC shall continue in
full force and effect and no further assignment shall be made without additional written consent.
11. Compliance with Laws: The Contractor agrees to comply with all federal, state, and
municipal laws, rules, regulations, or guidelines that exist or come into existence that are applicable to
Contractor’s business, equipment, and personnel engaged in operations covered by this JOC or accruing
out of the performance of those operations.
12. Counterparts: The Parties may execute this JOC in any number of counterparts, each of
which shall constitute an original, and all of which will together constitute this one JOC.
13. Event of Force Majeure. A party shall not be in breach of this Agreement as a result of
such party’s failure to perform its obligations under this Agreement, other than the obligation to pay a
monetary obligation when due and owing, when such failure is due to an Event of Force Majeure, to the
extent that such party, despite the exercise of reasonable due diligence, is unable to remove such Event
of Force Majeure. Any party subject to an Event of Force Majeure that may impair its performance
under this Agreement shall notify the other party as soon as practicable. Any party subject to an Event
of Force Majeure shall be excused from performance under this Agreement only for the duration of and
to the extent of the Event of Force Majeure. Any party subject to an Event of Force Majeure shall
exercise reasonable due diligence to remove the Event of Force Majeure.
As used in this Agreement, "Event of Force Majeure" means any event or circumstance (or
combination of the same) and the continuing effects of any such event or circumstance (whether or not
such event or circumstance was foreseeable or foreseen by the Parties) that delays or prevents
performance by a party of any of its obligations under this Agreement, but only to the extent that and
for so long as:
a. the event or circumstance is beyond the reasonable control of the affected party;
b. despite the exercise of reasonable diligence, the event or circumstance cannot be
prevented, avoided or stopped by the affected party; and
c. the affected Party has taken all commercially reasonable measures to avoid the effect of
the event or circumstance on the affected Party's ability to perform its obligations
hereunder and to mitigate the consequences of the event.
An Event of Force Majeure shall include the following, to the extent also satisfying the criteria
specified above:
a. flood, earthquake, drought, climate change, storm, fire, lightning and other natural
catastrophes;
b. acts of public enemies, armed conflicts, acts of foreign enemies, acts of terrorism
(whether domestic or foreign, state-sponsored or otherwise), war (whether declared or
undeclared), blockade, insurrection, riot, civil disturbance, revolution or sabotage;
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c. any form of compulsory government acquisition or condemnation or change in
applicable law that affect the performance of the Parties' obligations under this
Agreement;
d. accidents or other casualty, damage, loss or delay during transportation, explosions,
fire, epidemics, quarantines or criminal acts that affect the performance of the Parties'
obligations under this Agreement;
e. labor disturbances, stoppages, strikes, lock-outs or other industrial actions affecting the
Parties or any of their consultants or contractors, subconsultants or subcontractors (of
any tier), agents or employees; and
f. inability, after the use of commercially reasonable efforts, to obtain any consent or
approval from any governmental authority that affects the performance of the Parties’
obligations under this Agreement.
Notwithstanding the foregoing, the insufficiency of funds, the financial inability to perform or
changes in such party’s cost of performing its obligations under this Agreement shall not constitute an
Event of Force Majeure, and neither Party may raise a claim for relief, in whole or in part, in connection
with such event or circumstance.
14. Independent Contractor: The Parties intend to create an Independent Contractor-
Employer Relationship and that the Contractor will have the ability to control and direct the
performance and details of its work, with Renton being interested only in the results obtained under the
JOC. As a result, the Contractor and its subcontractors, employees, agents and volunteers are not
Renton employees and shall not be entitled to any employee benefits or protections.
15. Limitation of Actions: Contractor must, in any event, file any lawsuit arising from or
connected with this agreement within 120 calendar days from the date the contract work is complete or
Contractor’s ability to file that claim or suit shall be forever barred or waived. This section further limits
any applicable statutory limitations period.
16. Modification: No waiver, alteration, or modification of any of the provisions of this JOC
shall be binding unless in writing and signed by each party’s duly authorized representative.
17. No Waiver: Neither the final certificate of payment not any provision in the JOC nor
partial or entire use of any installation provided for by this JOC shall relieve the Contractor of liability in
respect to any warranties or responsibility for faulty materials or workmanship. The Contractor shall be
under the duty to remedy any defects in the work and pay for any damage to other work resulting
therefrom which shall appear within the period of one (1) year from the date of final acceptance of the
work, unless a longer period is specified. Renton will give notice of observed defects within a reasonably
prompt time after discovery, and Contractor shall be obligated to take immediate steps to correct and
remedy any such defect, fault or breach at the sole cost and expense of Contractor.
The failure of Renton to insist upon strict performance of any of the covenants and agreements
contained in this JOC, or to exercise any option conferred by this JOC in one or more instances shall not
be construed to be a waiver or relinquishment of those covenants, agreements or options, and the same
shall be and remain in full force and effect.
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Job Order Contract 04/13 7
18. Public Document/Public Disclosure: This JOC will be considered a public document and
will be available for reasonable inspection and copying by the public during regular business hours. This
document may be disclosed pursuant to RCW 42.56 (Public records act).
19. Remedies: Any remedies provided for in this JOC are non-exclusive, and shall be
cumulative with all other remedies available to Renton at law, in equity, or by statutes, unless
specifically waived in this JOC or in a subsequent signed document signed by Renton’s authorized
representative.
20. Singular, Plural and Gender: Whenever required by the context of JOC, the singular
shall include the plural and the plural shall include the singular. The masculine, feminine and neuter
genders shall each include the other.
21. Surety/Performance Bond: The Contractor shall furnish surety or performance bond(s)
as security for the faithful performance of the JOC, including the payment of all persons and firms
performing labor on the construction project under this JOC or furnishing materials in connection with
this JOC; said bond to be in the full amount of the contract price as specified in Paragraph 4. The surety
or sureties on such bond or bonds must be duly licensed as a surety in the State of Washington.
22. Sole and Entire Agreement: This JOC is the entire agreement between the Parties and
any representations or understandings, whether oral or written, not incorporated by reference into this
JOC are excluded.
23. Termination: If the Contractor refuses or fails to prosecute the work or any part
thereof, with such diligence as will insure its completion within the time specified in this Contract, or any
extension in writing thereof, or fails to complete said work with such time, or if the Contractor shall be
adjudged a bankrupt, or if he should make a general assignment for the benefit of his creditors, or if a
receiver shall be appointed on account of the Contractor's insolvency, or if he or any of his
subcontractors should violate any of the provisions of this JOC, Renton may then serve written notice
upon him and his surety of its intention to terminate the JOC, and unless within ten (10) calendar days
after the serving of such notice, such violation or non-compliance of any provision of the JOC shall cease
and satisfactory arrangement for the correction thereof be made, this JOC, shall, upon the expiration of
said ten (10) calendar day period, cease and terminate in every respect. In the event of any such
termination, Renton shall immediately serve written notice thereof upon the surety and the Contractor
and the surety shall have the right to take over and perform the JOC, provided, however, that if the
surety within fifteen (15) calendar days after the serving upon it of such notice of termination does not
perform the JOC or does not commence performance thereof, Renton itself may take over the work
under the JOC and prosecute the same to completion by JOC or by any other method it may deem
advisable, for the account and at the expense of the Contractor, and his surety shall be liable to Renton
for any excess cost or other damages incurred by Renton. In such event, Renton, if it so elects, may,
without liability for so doing, take possession of and utilize in completing said JOC such materials,
machinery, appliances, equipment, plants and other properties belonging to the Contractor as may be
on site of the project and useful to complete the JOC.
24. Third-Party Beneficiaries: Nothing in this JOC is intended to, nor shall be construed to
give any rights or benefits in the JOC to anyone other than Renton and Contractor, and all duties and
responsibilities undertaken pursuant to this JOC will be for the sole and exclusive benefit of Renton and
Contractor and no one else.
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Job Order Contract 04/13 8
25. Written Notice: All communications regarding this JOC shall be sent to the Parties at
the addresses listed on the signature page of the JOC, unless notified to the contrary. Any written
notice shall become effective three (3) business days after the date of mailing by registered or certified
mail, and shall be deemed sufficiently given if sent to the addressee at the address stated in this JOC or
such other address as may be specified by the recipient Party in writing.
IN WITNESS WHEREOF, the Parties have entered into this JOC effective as of the date written
above.
CONTRACTOR CITY OF RENTON
President/Partner/Owner Mayor
ATTEST
Secretary City Clerk
dba
Firm Name
check one
Individual Partnership Corporation Incorporated in ______________________
Attention:
If business is a CORPORATION, name of the corporation should be listed in full and both President and
Secretary must sign the contract, OR if one signature is permitted by corporation by-laws, a copy of the
by-laws shall be furnished to Renton and made a part of the contract document.
If business is a PARTNERSHIP, full name of each partner should be listed followed by d/b/a (doing
business as) and firm or trade name; any one partner may sign the contract.
If business is an INDIVIDUAL PROPRIETORSHIP, the name of the owner should appear followed by d/b/a
and name of the company.
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CITY OF RENTON, WASHINGTON
RESOLUTION NO. 4177
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, MAKING A
DETERMINATION TO USE A JOB ORDER CONTRACT FOR PUBLIC WORKS
PROJECTS.
WHEREAS, the traditional public works process for contracting for public works projects
is time consuming and costly as it requires separate contracting actions for each small project;
and
WHEREAS, pursuant to RCW 39.10.420(3) (Job order procedure — Which public bodies
may use — Authorized use), public bodies may use a job order contract for public works
projects when a determination is made;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The City Council now makes a determination that, consistent with RCW
39.10.420(3), the City of Renton's use of job order contracts will benefit the public by providing
an effective means of reducing the total lead-time and cost for the construction of public works
projects for repair and renovation required at public facilities through the use of unit price
books and work orders by eliminating time-consuming, costly aspects of the traditional public
works process, which requires separate contracting actions for each small project and
authorizes its use by City staff.
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RESOLUTION NO. 417 7
PASSED BY THE CITY COUNCIL this lst day of April 7 2013.
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this lst day of April ^ 2Q1S
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
RES.1592:3/13/13:scr
2 7f. - Community Services Department
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Waiver of fees during 2013 IKEA Renton River
Days
Meeting:
Regular Council - 08 Jul 2013
Exhibits:
2013 IRRD Fee Waiver Reduction Request Form
2013 IRRD Waiver of Fees Request
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Sonja Mejlaender, x6514
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
28th Annual IKEA Renton River Days will be July 26 – July 28, 2013.
In the past, it has been the policy of the City to waive all park use, facility use and permit fees for
activities endorsed by the Renton River Days Board of Directors. Each IKEA Renton River Days event and
activity will still be subject to review and approval by the appropriate City departments, such as but not
limited to inspection of food booths and large shade tents (Fire & Emergency Services), street closures
for the Parade route (PBPW/Transportation) and hanging festival banners (PBPW/Street & Sign Shops).
STAFF RECOMMENDATION:
Authorize the Administration to waive all fees and charges associated with the 2013 IKEA Renton River
Days Community Festival.
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