HomeMy WebLinkAboutRegular Council Agenda Packet - 09 Sep 2013 - Agenda - PdfAGENDA
RENTON CITY COUNCIL
REGULAR MEETING
September 9, 2013
Monday, 7 p.m.
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.PROCLAMATIONS
a. National Recovery Month - September 2013
b. Diaper Need Awareness Week - September 8 to 14, 2013
4.SPECIAL PRESENTATION
a. 4th of July Wrap-Up
5.ADMINISTRATIVE REPORT
6.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one-half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot
measure or candidate in City Hall and/or during any portion of the council meeting, including
the audience comment portion of the meeting, is PROHIBITED.
7.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 8/19/2013. Council concur.
b. Administrative Services Department recommends approval of a payment arrangement with GSG
Corporation to collect unpaid gambling taxes over an 18-month period with an initial
outstanding balance of $165,259. Refer to Finance Committee.
c. Administrative Services Department requests authorization to restore fund reserves; use
available one-time sources and year-end balances to increase stabilization reserves; and to
incorporate service adjustments necessary for the development of the 2015-2016 Biennial
Budget. Refer to Finance Committee.
d. Administrative Services Department submits a request from Harbor Olympic Land for a utility bill
adjustment due to a water leak and recommends denying the adjustment in the amount of
$7,958.93. Refer to Finance Committee.
e. Administrative Services Department recommends granting a 50% reduction of the $54,929 utility
bill owed by Mr. Van Buskirk, owner of Bright and Bold Laundromat, caused by a water meter
programming error that billed at 1/10 of the water actually used. Refer to Finance Committee.
Page 1 of 214
f. Community and Economic Development Department requests authorization to execute and have
recorded with King County a Lot Line Adjustment and related documents to facilitate the
completion of the Strander Boulevard Extension project. Council concur.
g. Community Services Department recommends approval of a Job Order Contract Work Order with
Berschauer Construction in the amount of $287,043.98 for the demolition of the Big 5 building
located at 510 S. 3rd St. Refer to Finance Committee.
h. Community Services Department recommends approval of a five-year lease with Valley
Communcations Center for installation and maintenance of wireless communication facilities at
the Rolling Hills Reservoir site. Council concur.
i. Community Services Department recommends approval of a 9-month lease, with the option to
extend the term up to three years, with Sunrise Cooperative Preschool, in the amount of $600
per month for space at the North Highlands Neighborhood Center. Refer to Finance Committee.
j. Community Services Department recommends approval to reclassify a Facilities Technician
position (grade a17) to a Facilities Electrical Technician position (grade a19), resulting in an
annual increase of $2,760. Costs will be offset with savings from a lower level of contracted
electrical services. Refer to Finance Committee.
k. Transportation Systems Division recommends approval of the 2014 - 2017 South County Area
Transportation Board (SCATBd) agreement in the amount of $100 per year. Council concur. (See
9.a. for resolution.)
l. Transportation Systems Division recommends approval of the 2014 - 2017 Eastside
Transportation Partnership (ETP) agreement in the amount of $200 per year. Council concur.
(See 9.b. for resolution.)
m. Transportation Systems Division submits CAG-12-089, NE 3rd/4th Corridor Improvements -
Phase I project; and requests approval of the project, authorization for final pay estimate in the
amount of $48,845.09, commencement of a 60-day lien period, and release of retained amount
of $106,904.08 to Sanders General Construction, contractor, if all required releases are
obtained. Council concur.
n. Utility Systems Division recommends approval of a contract with RH2 Engineering, Inc., in the
amount of $323,043.42 for engineering services for the site master plan and preliminary design
of Highlands 435-Zone Reservoirs and Emergency Generator project. Council concur.
8.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Committee of the Whole: Alley Loaded Lot Requirements
b. Community Services Committee: Decriminalizing Alcohol Consumption in Parks*; Thompson
Appointment to Parks Commission
c. Finance Committee: Vouchers
d. Transportation (Aviation) Committee: Landing Gear Works Lease Agreement; Boeing Lease
Amendment #3 to LAG-10-001
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9.RESOLUTIONS AND ORDINANCES
Resolutions:
a. 2014 - 2017 South County Area Transportation Board (SCATB) agreement (See 7.k.)
b. 2014 - 2017 Eastside Transportation Partnership (ETP) agreement (See 7.l.)
Ordinance for first reading:
a. Decriminalizing alcohol consumption in parks, code amendment (See 8.b.)
Ordinance for second and final reading:
a. Sunset Lane NE street vacation; VAC-13-001, Renton Housing Authority (1st reading
8/19/2013)
10.NEW BUSINESS
(Includes Council Committee agenda topics; call 425-430-6512 for recorded information.)
11.AUDIENCE COMMENT
12.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
COUNCIL CHAMBERS
September 9, 2013
Monday, 6 p.m.
Alley Loaded Lot Requirements
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
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3a. - National Recovery Month -
September 2013 Page 4 of 214
3b. - Diaper Need Awareness Week -
September 8 to 14, 2013 Page 5 of 214
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
GSG Corporation Gambling Tax Payment
Arrangement
Meeting:
Regular Council - 09 Sep 2013
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Administrative Services
Staff Contact:
Iwen Wang, Administrator x6858
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
Administrative Services propose a payment arrangement with GSG Corporation to pay unpaid gambling
taxes over the next 18 months. GSG Corporation owns both Diamond Lil’s and Freddie’s Club. Due to
economic issues, GSG Corporation is experiencing a negative cash position. They have requested
that the City give them some additional time to pay the gambling taxes due but still remain unpaid.
STAFF RECOMMENDATION:
Approve the proposed payment arrangements between the City and GSG Corporation to pay
unpaid gambling taxes over the next 18 months.
7b. - Administrative Services Department
recommends approval of a payment Page 6 of 214
ADMINISTRATIVE SERVICES DEPARTMENT
M E M O R A N D U M
DATE:August 26, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Iwen Wang, Administrator
SUBJECT:GSG Corporation Gambling Tax Payment Arrangement
ISSUE
Should the City accept proposed payment arrangement with GSG Corporation for unpaid/deferred
gambling taxes?
RECOMMENDATION
Approve the payment arrangement with GSG Corporation to collect unpaid gambling taxes from the
gambling establishments of Diamond Lil’s and Freddie’s Club.
OVERVIEW
GSG Corporation owns both Diamond Lil’s and Freddie’s Club. Due to economic issues, GSG Corporation
is experiencing a negative cash position. They have requested that the City allow them some additional
time to pay the gambling taxes due but still remain unpaid.
The proposed agreement is outlined below:
1.The Corporation will file all gambling tax returns in a timely manner and will pay at least
fifty percent (50%) of the current tax due for the period between June 2013 tax return
(due July 30, 2013) through September 2013 Tax Return (due October 30, 2013) as they
are due.
2.The Corporation shall file and pay the full current tax due starting with October 2013 tax
return (due November 2013).
3.The unpaid balances for June through September 2013 Return periods shall be added to
the beginning balance outstanding as of July 11, 2013 of $165,259. The new balance will
then be paid to the City by equal weekly payments of not less than $5,000 a week
beginning November 1, 2013 until such time the balance is paid in full but in no event
more than an 18-month period.
4.The unpaid balances will be personally guaranteed by the owners of the Corporation.
5.No interest or penalties will accrue on the unpaid taxes as long as the payment plan
outlined is met.
CONCLUSION
The GSG Corporation gambling tax payment plan will give the City a means to collect the past due
gambling taxes. Staff recommends Council approve the proposed payment arrangement.
7b. - Administrative Services Department
recommends approval of a payment Page 7 of 214
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Reserve and Stabilization Funds
Meeting:
Regular Council - 09 Sep 2013
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Administrative Services
Staff Contact:
Iwen Wang, Administrator x6858
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The City has a set of policies regarding reserves and contingencies that provide stability during
uncertain times. These reserves provided temporary cushion during the Great Recession and allowed
the City time and flexibility to make necessary service adjustments. In addition to using available fund
balances and reserves, the city has reduced the contribution into fleet replacement reserve fund since
2010 by not applying the 4% cost escalation to fund the replacement value. As a result, some of the
reserve levels have declined and as the economy starts to improve, Council Finance Committee has
requested to review the reserve levels and restore them as appropriate.
STAFF RECOMMENDATION:
Direct administration to restore used reserves; to use available one-time sources and year-end
balances to increase stabilization reserves as proposed; and to incorporate necessary changes to the
development of 2015-16 budget for council consideration.
7c. - Administrative Services Department
requests authorization to restore fund
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1
ADMINISTRATIVE SERVICES DEPARTMENT
M E M O R A N D U M
DATE:September 3, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Iwen Wang, Administrator
SUBJECT:Reserve and Stabilization Fund Policies
I.ISSUE
Should the City restore rainy-day reserve and start building additional reserves to meet
future stability and sustainability needs?
II.BACKGROUND
The City has a set of policies regarding reserves and contingencies that will provide stability
during uncertain economic times. These reserves provided a temporary cushion during the
Great Recession and allowed the City time and flexibility to make necessary service
adjustments. In addition to using available fund balances and reserves, we have reduced
the contribution into fleet replacement reserve fund since 2010 by not applying the 4% cost
escalation to fund the replacement value. As a result, some of the reserve levels have
declined and as the economy starts to improve, Council Finance Committee has requested
to review the reserve levels and restore them as appropriate.
In addition to restoring existing reserves, there are a number of financial needs and or
transitions on the horizon that stabilization funds will be helpful to smooth such transitions.
A.Existing Reserve/Contingency Policies:
Section IV. Policy on Stabilization Funds
Sufficient fund balances and reserve levels are important in the long-term financial
stability of the City.
1.The City shall maintain reserves required by law, ordinance and/or bond
covenants.
a.General Government
i.The City shall maintain reserves in the General Government Funds at least
8% of total budgeted operating expenditures with a target of 12%.
ii.In addition, the City shall maintain an additional reserve as a part of the
City’s Risk Management Funds in a minimum amount of $5,000,000.
7c. - Administrative Services Department
requests authorization to restore fund
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iii.In addition, the City shall maintain an “Anti-Recessionary Reserve” in an
amount of at least 2% of General Government budgeted operating
expenditures. Expenditures utilizing the “Anti Recessionary Reserve”
require a two-thirds majority vote of the City Council and will be
replenished within three (3) years.
d. The City shall maintain one year payments in voted general obligation debt
service funds.
Current Status:
The basic Risk Management Fund (502) balance was at $4.99 million at the
beginning of 2013 and is at $4.4 million at the end of first quarter due to the
payment of annual property/liability insurance premium during the first quarter.
The fund is projected to exceed the $5 million target by the end of 2013.
The 2% (approximately $2 million) anti-recessionary reserve in Insurance Fund
(502), which was used during the Great Recession, has been restored in May
with the transfer from the General Fund as part of the carry forward budget
adjustment approved by Council.
General Fund balance, after the above transfer and other carry forward
adjustment items, is anticipated to be $12.5 million at the end of 2013, slightly
above the 12% target. These fund balance levels are without considering the
2013-2015 labor contracts.
Recommendation:
i.Increase the anti-recessionary reserve from 2% to 4% and the Risk
Management reserve from $5 million to 8% of General Fund Operating
Expenses for a combined reserve of 12%, 5% above current level.
With the experience from the Great Recession still fresh in mind, it is apparent
that the 2% anti-recessionary reserve is not nearly enough to provide sufficient
time for a more thoughtful deliberation in service modifications. Fortunately, we
had a large number of position vacancies at the time, and a hiring and
discretionary expense freeze that provided the needed savings, otherwise the
quickest way would be an across the board budget reduction with unintended
consequences.
The Risk Management reserve is primarily established for catastrophic
emergencies. During the period the Green River flooding threat was elevated,
the rough estimate of potential impact will cover between 20% to 25% of Renton
businesses and property value. We have seen many large-scale nature disasters
in recent years that devastated communities for an extended period. While
Federal assistance and insurance will likely provide the help in rebuilding
infrastructure and facilities, there is no help for loss of tax revenues. With over
7c. - Administrative Services Department
requests authorization to restore fund
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70% of the General Fund is supported by tax revenues, the revenue loss could be
substantial and may take years to recover. With a catastrophic reserve at an 8%
level, plus other reserves, it can better provide the bridge necessary until
recovery takes hold.
Clearly, we do not have 5% excess resource now to set aside to enhance these
reserves. Staff recommends we increase them over time, adding 1% a year to
the Risk Management Fund balance until it reaches 12%.
Once fully funded, it will bring the combined General, Risk Management, and
Anti Recessionary reserve to 24% of general government operating budget and
can provide the city with more adequate resources to manage large-scale
emergencies/risks.
Recommended Timing: Initiate in 2014.
ii.Consider adding councilmanic bond reserve fund in the future.
Currently the policy requires debt service reserve fund equal to 1-year debt
service be maintained for voter approved bonds and revenue bonds (required by
the bond covenants). No such requirement for councilmanic general obligation
debts which arguably are more at risk than either voter approved bonds or
revenue bonds. The city’s annual debt service for general obligation bond is
around $8 million a year for the next 9 years, before dropping down to $4 million
a year level by 2023.
The increased liquidity provides the creditors with more assurance of repayment
and is viewed very important by bond rating agencies. However, this is a very
large sum to set aside at this time. Therefore, the Administration recommends
this be considered and perhaps on a prospective basis for future bond issue only.
Recommended Timing: start for all new debts issued after 2013.
B.Equipment Reserve
The City also established a policy to provide replacement reserves for operating
equipment, including computer software that will be needed beyond the original useful
life.
Existing Policy: Section IV.2
Replacement reserves shall be established for equipment, and computer software
should the need continue beyond the estimated initial useful life, regardless of whether
the equipment is acquired via lease, gift or purchase. Service charges paid by City
departments to the appropriate Internal Service funds should include an amount to
provide for replacements.
7c. - Administrative Services Department
requests authorization to restore fund
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Current Status:
The purpose of replacement reserve funds is to provide smooth and predictable funding
over the life of the equipment to ensure continuing efficient operations. These goals
can best be accomplished through separate replacement reserve funds, but it could also
be accomplished thought disciplined budget practices. Without either approach, the
funding will need to be prioritized with other city-wide needs.
Currently Equipment Replacement Reserve policy is only applied to fleet/rolling stock
that capitalized in the Fleet Fund and the reserve is based on cost, not replacement
value. The annual reserve paid by departments, fluctuates from year to year, but is
currently at around $1 million, and annual replacement outflow is averaging around
$1.2 million. The reserve fund has a current balance around $4.5 million. The total fleet
asset cost is $21.6 million with replacement value estimated at around $25 million.
What we do not have
(1)Rolling stock not currently in the Equipment Rental Fund, which includes 13
police direct enforcement and special enforcement vehicles, including 4 rental
units.
(2)Various equipment, such as mowers and hand tools owned by various
departments.
(3)Public safety personal protective and operating equipment such as tasers,
bulletproof vests, 800 MHz radios, fire turnout gear, hoses, SCBAs, and
defibrillators in fire apparatus, police cars, and all public buildings.
(4)Computer hardware and software replacement. We are currently budgeting a
stable level funding for hardware and desktop software replacements. Major
software replacements are subject to funding availability.
Each of these items does not cost much to replace individually, but they do if to be
replaced at once.
Recommendation:
Add the 10 of the 14 direct and special enforcement vehicles to the Equipment
Rental Fund, and continue to lease 4 undercover vehicles;
Establish a Public Safety Small Equipment Reserve as a sub-fund to the
Equipment Rental Fund.
Contribute $200,000 a year to accumulate reserves for specific items and based
on established time.
Recommended Timing: 2015-16 budget.
C.Known Near-Term Funding Requirements:
In addition to the importance of reserves, the Great Recession also illustrated the
vulnerability of our revenue structure due to the reliance on construction/real estate
7c. - Administrative Services Department
requests authorization to restore fund
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market to sustain our day-to-day services and to meet our capital needs. The
construction industry impacts our sales tax, real estate excise tax (pays our debt service
and capital maintenance), and our property tax (new construction value).
As we have highlighted in recent sales tax reports, the strong showing of our 2013 sales
tax this far is almost entirely due to an audit adjustment and a single very large
commercial construction project. If these two factors were removed, the base sales tax
grew by 3.5%, only meeting budget projection; and the core sectors (retail, wholesale,
services, and automotive) grew less than 3%.
It is with this information in mind that the Administration recommends segregating such
large 1-time revenues from on-going revenues, and set the funds aside for a number of
capital needs that council has previously approved but no specific funding sources
identified. These needs include:
i)Replacement of Annexation Sales Tax Credit:
The 10-year sales tax credit for the Benson Hill Annexation started in September
2008 will end in August 2018. Based on our current debt service schedule, we will
have about $600k a year saving by 2018 and another $2.6 million per year saving by
2022 when the downtown parking garage and the new library bonds are paid down.
The amount required to bridge the timing difference between September 2018 and
December 2021 is about $5.4 million.
Recommended Timing: Initiate in 2013 yearend savings and priority use of 1-time
dollars.
ii)Existing capital commitment not yet funded
(1)$1.5 million needed for expanded Cedar River Library
(2)Sunset Terrace Park acquisition, development, and Sunset Lane improvement
Recommended Timing: Initiate in 2013 yearend savings and priority use of 1-time
dollars.
D.Economic Development
i)Matching fund for the state Local Revitalization Financing tool for the proposed Port
Quendall Development up to $400k/year and South Lake Washington Development
up to $500k/year for 25 years each.
Recommendation:
The basic framework of these economic development tools are to use incremental
taxes generated from the development to finance the necessary infrastructure
improvements (and maintenance). However, the timing of the new tax dollars tends
to lag the timing of the infrastructure investments by 5 to 7 years. Therefore, it is
necessary that the city provide funding during this gap period.
7c. - Administrative Services Department
requests authorization to restore fund
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Staff recommends creation of a $2.5 million economic development revolving
account for this purpose. The fund will be replenished first before the new
development incremental tax revenue is used for other general operating purposes.
Recommended Timing: starting with 2013 yearend until funded.
III.SUMMARY AND CONCLUSION
The city benefited from its reserve policies during the Great Recession. With the economy
starts to recover, we want to make sure we restore and build a stronger foundation to allow
the city to weather future uncertainties.
Reserve/Contingency and Proposed Priority Amount Timing
1.Existing capital commitment $1.5 million +2013 year end,
until funded
2.Annexation sales tax credit expiration/transition $5.4 million 2013 year end,
until funded
3.Economic Development Revolving Fund $2.5 million 2013 year end,
until funded
4.Increase the anti-recessionary reserve from 2% to
4% and the Risk Management reserve from $5
million to 8% of General Fund Operating Expenses
for a combined reserve of 12%, 5% above current
level.
$5 million 2014 year end,
until funded.
5.Enhance public safety equipment replacement
funding mechanism by adding 10 of the 14 direct
enforcement and special enforcement vehicles to
the Equipment Rental Fund, and continue to lease
4 undercover vehicles; and
Establish a Public Safety Small Equipment Reserve
as a sub-fund to the Equipment Rental Fund and
contribute $200,000 a year to accumulate
reserves for specific items and based on
established time.
Combined
~$300k/year
2015-16 budget
6.Consider adding a councilmanic bond reserve
fund in the future.
TBD Phase in with new
bond issues
7c. - Administrative Services Department
requests authorization to restore fund
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ATTACHMENT A: CURRENT FINANCIAL MANAGEMENT POLICY
I.Basic Policy Statement
The City of Renton is committed to the highest standards of responsible financial
management. The City, including the City Council, Mayor and staff will work together to
ensure that all financial matters of the City are addressed with care, integrity, and in the
best interest of the City. The rules and procedures contained in this section are designed to:
Protect the assets of the City of Renton;
Ensure the maintenance of open and accurate records of the City’s financial activities;
Provide a framework of operating standards and behavioral expectations;
Ensure compliance with federal, state, and local legal and reporting requirements; and
Provide a means for the City Council to update and monitor these policies with the
assistance and cooperation of the Mayor’s office and the Finance and Information
Services Administrator.
II.Lines of Authority
1.The Renton City Council has the authority to execute such policies as it deems to be in
the best interest of the City within the parameters of federal, state, and local law.
2.The Finance Committee has the authority to perform reviews of the organization’s
financial activity, determine the allocation of investment deposits, and assure that
adequate internal controls are in place.
3.The Mayor and Chief Administrative Officer (CAO) have the authority to oversee the
development of the biennial budget, make spending decisions within the parameters of
the approved budget, enter into contractual agreements, make capital asset purchase
decisions and make decisions regarding the allocation of expenses within designated
parameters. Unless otherwise specified in this document, principal responsibility for
complying with the directives enumerated herein shall be vested in the Mayor.
4.Each Department Administrator has the authority to expend City funds within approved
budget authority and in accordance with procedures prescribed by the Mayor’s Office,
and to recommend spending requests within the parameters of the approved budget
process to the Mayor.
III.Accounting Records and Reports
1.Basis of Accounting
a.The City’s Comprehensive Annual Financial Report (CAFR) on its financial activity
shall be presented in compliance with Generally Accepted Accounting Principles
(GAAP) as defined by the Governmental Accounting Standards Board (GASB).
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requests authorization to restore fund
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2.Basis of Budget
a.The City budget is presented on a GAAP basis of accounting.
3.Fund Accounting
a.The City of Renton’s accounting and budgeting systems use a fund accounting
consistent with guidance provided by the GASB and the Washington State Auditor’s
Office.
b.The funds are grouped into categories: General Fund, Special Revenue, Debt Service,
Capital Projects, Enterprise, Internal Service, and Fiduciary/Trust.
c.The City Council shall create and eliminate funds as appropriate by separate
ordinance, or through the budget ordinance.
d.Funds shall either be “external” or “internal” for financial reporting purposes.
i.Internal funds shall be separate sets of accounts for the purpose of enhancing
internal management control only. These funds shall reside within an external
fund. For cash management purposes, internal funds may rely on their related
external fund without payment of interest or violation of the City’s cash
management policies. (See Interfund Loan policy for further clarification).
e.The City’s financial accounting system shall assure that the status and transactions
of each account and their relationship to budget authority is clear.
4.Financial Reporting
a.The CAFR shall be timely and comprehensive and meet or exceed professional
industry standards.
b.The City’s budget documents shall provide for comparison with prior years.
c.Revenue and expenditure reports shall be prepared monthly and be available on the
City’s website.
d.A written analysis of the City’s monthly report shall be prepared quarterly,
coordinated with the Chief Administrative Officer and Mayor, reviewed with the City
Council, and available on the City’s website.
e.All budget amendments shall be included in the monthly report.
f.Any outstanding interfund loans shall be disclosed in the quarterly report.
5.Audit
a.The City shall commission an annual audit of its financial reports and related records
to be conducted by the Washington State Auditor’s Office.
b.At the conclusion of the audit, the auditor shall be available to brief the City Council
on the results.
c.The results of the audit shall be available to the public.
IV.Policy on Stabilization Funds
Sufficient fund balances and reserve levels are important in the long-term financial stability
of the City.
7c. - Administrative Services Department
requests authorization to restore fund
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1.The City shall maintain reserves required by law, ordinance and/or bond covenants.
a.General Government
i.The City shall maintain reserves in the General Government Funds at least 8% of
total budgeted operating expenditures with a target of 12%.
ii.In addition, the City shall maintain an additional reserve as a part of the City’s
Risk Management Funds in a minimum amount of $5,000,000.
iii.In addition, the City shall maintain an “Anti-Recessionary Reserve” in an amount
of at least 2% of General Government budgeted operating expenditures.
Expenditures utilizing the “Anti-Recessionary Reserve” require a two-thirds
majority vote of the City Council and will be replenished within three (3) years.
b.The City shall maintain one year payments in voted general obligation debt service
funds.
c.The City shall maintain reserves in the Enterprise Funds as follows:
i.Water, Wastewater, and Surface Water Utility Fund: 12% of total budgeted
operating expenses or 30 to 45 days;
ii.King County Wastewater Treatment: $380,000 (approximately 3% of total
operating expenses);
iii.Solid Waste: $400,000;
iv.Golf Fund: 25% of total budgeted operating expenses;
v.All other Enterprise Funds: 10% - 20% of total budgeted operating expenses.
d.Reserve balances of other funds shall be set through the budget process in an
amount consistent with the purpose and nature of the fund.
2.Replacement reserves shall be established for equipment, and computer software
should the need continue beyond the estimated initial useful life, regardless of whether
the equipment is acquired via lease, gift or purchase. Service charges paid by City
departments to the appropriate Internal Service funds should include an amount to
provide for replacements.
V.Financial Planning
1.The City shall maintain a long-term (five year) financial planning model.
a.The financial planning model shall:
i.be based on the currently adopted budget;
ii.utilize these policies;
iii.be based on assumptions and drivers realistically expected to occur;
iv.clearly document the assumptions and drivers used and the results of the use of
such assumptions and drivers;
v.be designed in such a way to permit analysis of alternative strategies;
vi.relate to the related plans of the City to include Service Delivery Plans,
Comprehensive Plans, Master Plans, etc.; and
vii.shall be prepared for the General Government and such other funds as the
deemed necessary.
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2.Budget development
a.The City shall prepare an biennial budget that is consistent with:
i.state law;
ii.the long-term financial planning model;
iii.these policies; and
iv.industry best practices.
b.The City of Renton’s biennial budget shall be prepared using the following schedule
and process as a general guide:
i.Review stakeholder input such as surveys, public forums, neighborhood meeting
notes and business community communication;
ii.The Mayor, City Council and Chief Administrative Officer will conduct a goal-
setting retreat with the Department Administrators updating the Business Plan
and other policy guidance;
iii.The City Council and Administration will meet to review and discuss the prior
year’s audited results, current year budget status, next budget schedule,
process, budget guidelines and budget preparation items of interest;
iv.The Finance & IS Administrator prepares the budget preparation instructions and
meets with Department Administrators to distribute budget instructions and
discuss budget preparation;
v.The instructions will include policy priorities, estimates of compensation
adjustments, internal service and indirect charges;
vi.Departments will provide to the Finance & IS Department budget estimates and
requests conforming to the budget instructions;
vii.The Mayor submits a proposed balanced Preliminary Budget to the City Council
in conformance with state law;
viii.Balanced budget should comprise of funding recommendations for the operating
and capital budgets that do not exceed the estimated resources;
ix.The City Council conducts public hearings on the proposed budget in
conformance with state law;
x.The City Council sets the City’s property tax levies;
xi.The City Council adopts the final budget ordinance;
xii.The Final Budget Document is published and posted to the City website.
c.Budget amendments should be presented for consideration when the need arises.
i.Budget authority shall be at the fund level;
ii.Changes resulting in a need to revise the appropriation authority shall be
presented as they occur.
3.Revenues
a.Revenue forecasts shall assess the full spectrum of resources available to finance
City programs and services.
b.The City shall consider the diversification of revenue as a strategy when developing
its financial plans.
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c.Should an economic downturn develop that results in (potential) revenue shortfalls
or fewer available resources, the City will make appropriate adjustments to its
budget.
d.Revenue estimates shall be based on forecasting methods recommended by the
Government Finance Officers Association (GFOA) and will typically be more likely to
be conservative rather than aggressive.
4.Expenditures
a.Priority shall be given to expenditures that will improve productivity.
5.Capital Improvements
a.A comprehensive six-year plan for City capital investments shall be prepared
biennially and adopted by the City Council as part of the City budget.
i.All projects included in the Capital Investment Program (CIP) shall be consistent
with the City’s Comprehensive Plan;
ii.The Capital Investment Program shall be prepared in consultation with Council
Committees for ongoing capital investments.
b.All proposed capital improvement projects shall include a recommended or likely
source of funding.
c.Private development (including residential, commercial and industrial projects) shall
pay its fair share of the capital investments that are necessary to serve the
development in the form of system development charges, impact fees, mitigation
fees, or benefit districts.
d.Capital project proposals should indicate the project's impact on the operating
budget, including, but not limited to, long-term maintenance costs necessary to
support the investment.
e.Capital projects shall be budgeted for on a project life basis (rather than fiscal year).
VI.Policy on Fees and Charges
1.The City shall biennially review all fees for licenses, permits, fines, rates and other
miscellaneous charges as part of the budget process.
2.User charges and fees shall be established based at a percentage of the full cost of
providing the service, unless otherwise provided by statute or regulation.
a.Full cost incorporates direct and indirect costs, including operations and
maintenance, overhead, and charges for the use of capital facilities.
b.Other factors for fee or charge adjustments may also include the impact of inflation,
other cost increases, the adequacy of the coverage of costs, and current competitive
rates.
3.Proposed rate adjustments, user charges and fees shall be presented to the City Council
for approval for each year as part of the Mayor’s proposed Preliminary Biennial Budget
to the Council.
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4.The City shall rigorously collect all amounts due.
VII.Policy on Utility Funds
1.The City shall establish and maintain separate utility operating and capital investment
funds and budgets for each of its utility operations.
2.Utility rate studies shall be conducted every six years to update assumptions and ensure
the long-term solvency and viability of the City’s Utilities.
3.Utility rates and capital fees shall be reviewed biennially and necessary adjustments
made to avoid major rate increases.
4.The City shall use system development charges, grants and low interest loans to fund
capital projects where possible. Overall, the utilities should maintain a debt to equity
ratio of 60/40.
5.Each Utility should fund an amount of the cost equal to the annual “depreciation
expense” of capital assets less debt service principal payments.
6.System Development Charges (SDCs) shall be established at levels to ensure that all
customers seeking to connect to the City’s utility systems shall bear their equitable
share of the cost of both the existing and future systems.
7.Debt financing of utility improvements will be consistent with the utility master plans,
council rate policies and other factors so as to smooth the effect of major improvements
on utility rates.
8.The City shall strive to maintain minimum debt service “coverage” with the net revenue
(gross operating revenue of the utilities, less operating and maintenance expenses) of
the combined utilities being 1.25 - 1.5 times the actual debt and the net revenue of the
individual utility being at least 1.25 times the actual debt.
9.Capital Contingency as System Reinvestment and Debt Service:
a.Surface Water: 1.25 DSC and approximately $3. million annual system reinvestment
b.Wastewater: 1.25 DSC and approximately $3 million annual system reinvestment
c.Water: 1.25 DSC and approximately $4 million annual system reinvestment
10.Bonds Versus Cash Funded Projects
a.All non-CIP projects should be paid for using rates (programs, system plans,
education materials, etc.)
b.All system reinvestment, maintenance, replacement and rehabilitation CIPs should
be paid for using rates.
c.CIPs for new infrastructure, growth, or increased capacity can be paid for using
bonds.
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VIII.Policy on Debt Issuance and Management
1.Long-term borrowing shall be confined to capital investments or similar projects with an
extended life when it is not practical to be financed from current revenues. The City
shall not use long-term debt to finance current operations.
2.Debt payments shall not extend beyond the estimated useful life of the project being
financed. The City shall keep the average maturity of general obligation bonds at or
below fifteen years, unless special circumstances arise warranting the need to extend
the debt schedule.
3.The City shall work to maintain strong ratings on its debt including maintaining open
communications with bond rating agencies concerning its financial condition.
4.With Council approval, interim financing of capital projects may be secured from the
debt financing market place or from other funds through an interfund loan as
appropriate in the circumstances.
5.The City may issue interfund loans when appropriate and consistent with a separately
adopted City Council policy on the subject.
6.When issuing debt, the City shall strive to use special assessment, revenue or other self-
supporting bonds in lieu of general obligation bonds.
7.Long-term general obligation debt shall be utilized when necessary to acquire land or
capital assets based upon a review of the ability of the City to meet future debt service
requirements. The project to be financed should also be integrated with the City’s long-
term financial plan and Capital Investment Program.
8.General obligation debt should be used when the related projects are of a benefit to the
City as a whole.
a.General Obligation Bond (Voted):
b.Every project proposed for financing through general obligation debt should be
accompanied by a full analysis of the future operating and maintenance costs
associated with the project.
c.Limited Tax General Obligation Bond (Non-Voted):
i.The City should avoid issuing general obligation (non-voted) debt beyond eighty
percent (80%) of its general obligation debt capacity.
9.The City shall use refunding bonds where appropriate when cost savings can be
achieved of at least 4% (NPV), restructuring its current outstanding debt and/or
improving restrictive bond conditions.
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10.The City’s financial team for the issuance of debt shall consist of the Council, Mayor,
CAO, Finance & IS Administrator, applicable department management (related to the
projects to be financed), City Legal Counsel, designated bond counsel, financial advisor
and underwriter in order to effectively plan and fund the City’s capital investment
projects.
a.Through a competitive selection process conducted by the Finance & IS
Administrator with consultation with the Mayor, Chief Administrative Officer and
Legal Counsel, the City Council shall approve the most qualified financial advisor /
underwriter and bond counsel.
b.These services shall be regularly monitored by the Finance & IS Administrator.
11.The City shall evaluate the best method of sale for each proposed bond issue.
a.When a negotiated sale is deemed advisable (in consultation with the Mayor and
City Council) the Finance & IS Administrator shall negotiate the most competitive
pricing on debt issues and broker commissions in order to ensure the best value to
the City.
b.When a negotiated sale is used, the City shall use an independent financial advisor
to advise the City’s participants in matters such as structure, pricing and fees.
12.The City shall comply with IRS regulations concerning use of, and reinvestment of bond
proceeds.
a.The City shall monitor and comply with IRS regulations with regard to potential
arbitrage earnings. If arbitrage earnings are believed to be above amounts provided
by IRS regulations, the City will set aside earnings in order to pay the appropriate
amount to the federal government as required by IRS regulation.
13.The City shall provide full secondary market disclosure related to outstanding debt.
IX.Related Policies
1.Investment Policy
2.Contracting Policy (Purchasing Authority)
3.Interfund Loans
X.Policy on Post-Issuance Compliance for Tax-Exempt Bonds
1.Purpose
The purpose of these post-issuance compliance policies and procedures ("Compliance
Policy") for tax-exempt bonds issued by The City of Renton, Washington (the "City") is to
ensure that the City will be in compliance with requirements of the Internal Revenue
Code of 1986, as amended (the "Code"), that must be satisfied with respect to tax-
exempt bonds and other obligations ("bonds") after the bonds are issued so that
interest on the bonds will be and remain tax-exempt.
2.Responsibility for Monitoring Post-Issuance Tax Compliance.
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The City Council of the City has the overall, final responsibility for monitoring whether
the City is in compliance with post-issuance federal tax requirements for the City's tax-
exempt bonds. However, the City Council assigns to the Administrative Services
Administrator of the City the primary operating responsibility to monitor the City's
compliance with post-issuance federal tax requirements for the City's tax-exempt
bonds.
3.Arbitrage Yield Restriction and Rebate Requirements.
a.The Administrative Services Administrator shall maintain or cause to be maintained
records of:
b.purchases and sales of investments made with bond proceeds (including amounts
treated as "gross proceeds" of bonds under section 148 of the Code) and receipts of
earnings on those investments;
c.expenditures made with bond proceeds (including investment earnings on bond
proceeds) for the governmental purposes of the bonds, such as for the costs of
purchasing, constructing and/or renovating property and facilities;
d.information showing, where applicable for a particular calendar year, that the City
was eligible to be treated as a "small issuer" in respect of bonds issued in that
calendar year because the City did not reasonably expect to issue more than
$5,000,000 of tax-exempt bonds in that calendar year;
e.calculations that will be sufficient to demonstrate to the Internal Revenue Service
("IRS") upon an audit of a bond issue that, where applicable, the City has complied
with an available spending exception to the arbitrage rebate requirement in respect
of that bond issue;
f.calculations that will be sufficient to demonstrate to the IRS upon an audit of a bond
issue for which no exception to the arbitrage rebate requirement was applicable,
that the rebate amount, if any, that was payable to the United States of America in
respect of investments made with gross proceeds of that bond issue was calculated
and timely paid with Form 8038-T timely filed with the IRS; and
g.information and records showing that investments held in yield-restricted advance
refunding or defeasance escrows for bonds, and investments made with unspent
bond proceeds after the expiration of the applicable temporary period, were not
invested in higher-yielding investments.
4.Restrictions on Private Business Use and Private Loans.
The Administrative Services Administrator shall adopt procedures that are calculated to
educate and inform the principal operating officials of those departments, including
utility departments, if any, of the City (the "users") for which land, buildings, facilities
and equipment ("property") are financed with proceeds of tax-exempt bonds about the
restrictions on private business use that apply to that property after the bonds have
been issued, and of the restriction on the use of proceeds of tax-exempt bonds to make
or finance any loan to any person other than a state or local government unit. In
particular, following the issuance of bonds for the financing of property, the
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Administrative Services Administrator shall provide to the users of the property a copy
of this Compliance Policy and other appropriate written guidance advising that:
a."private business use" means use by any person other than a state or local
government unit, including business corporations, partnerships, limited liability
companies, associations, nonprofit corporations, natural persons engaged in trade
or business activity, and the United States of America and any federal agency, as a
result of ownership of the property or use of the property under a lease,
management or service contract (except for certain "qualified" management or
service contracts), output contract for the purchase of electricity or water, privately
sponsored research contract (except for certain "qualified" research contracts),
"naming rights" contract, "public-private partnership" arrangement, or any similar
use arrangement that provides special legal entitlements for the use of the bond-
financed property;
b.under section 141 of the Code, no more than 10% of the proceeds of any tax-exempt
bond issue (including the property financed with the bonds) may be used for private
business use, of which no more than 5% of the proceeds of the tax-exempt bond
issue (including the property financed with the bonds) may be used for any
"unrelated" private business use-that is, generally, a private business use that is not
functionally related to the governmental purposes of the bonds; and no more than
the lesser of $5,000,000 or 5% of the proceeds of a tax-exempt bond issue may be
used to make or finance a loan to any person other than a state or local government
unit;
c.before entering into any special use arrangement with a nongovernmental person
that involves the use of bond-financed property, the user must consult with the
Administrative Services Administrator, provide the Administrative Services
Administrator with a description of the proposed nongovernmental use
arrangement, and determine whether that use arrangement, if put into effect, will
be consistent with the restrictions on private business use of the bond-financed
property;
d.in connection with the evaluation of any proposed nongovernmental use
arrangement, the Administrative Services Administrator should consult with
nationally recognized bond counsel to the City as may be necessary to obtain federal
tax advice on whether that use arrangement, if put into effect, will be consistent
with the restrictions on private business use of the bond-financed property, and, if
not, whether any "remedial action" permitted under section 141 of the Code may be
taken by the City as a means of enabling that use arrangement to be put into effect
without adversely affecting the tax-exempt status of the bonds that financed the
property; and
e.the Administrative Services Administrator and the user of the property shall
maintain records of such nongovernmental uses, if any, of bond-financed property,
including copies of the pertinent leases, contracts or other documentation, and the
related determination that those nongovernmental uses are not inconsistent with
the tax-exempt status of the bonds that financed the property.
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5.Records to be maintained for Tax-Exempt Bonds.
It is the policy of the City that, unless otherwise permitted by future IRS regulations or
other guidance, written records (which may be in electronic form) will be maintained
with respect to each bond issue for as long as those bonds remain outstanding, plus
three years. For this purpose, the bonds include refunding bonds that refund the
original bonds and thereby refinance the property that was financed by the original
bonds the records to be maintained are to include:
a.the official Transcript of Proceedings for the original issuance of the bonds;
b.records showing how the bond proceeds were invested, as described in 3a above;
c.records showing how the bond proceeds were spent, as described in 3b above,
including purchase contracts, construction contracts, progress payment requests,
invoices, cancelled checks, payment of bond issuance costs, and records of
"allocations" of bond proceeds to make reimbursement for project expenditures
made before the bonds were actually issued;
d.information, records and calculations showing that, with respect to each bond issue,
the City was eligible for the "small issuer" exception or one of the spending
exceptions to the arbitrage rebate requirement or, if not, that the rebate amount, if
any, that was payable to the United States of America in respect of investments
made with gross proceeds of that bond issue was calculated and timely paid with
Form 8038-T timely filed with the IRS, as described in 3c, d and e above; and
e.records showing that special use arrangements, if any, affecting bond-financed
property made by the City with nongovernmental persons, if any, are consistent
with applicable restrictions on private business use of property financed with
proceeds of tax-exempt bonds and restrictions on the use of proceeds of tax-exempt
bonds to make or finance loans to any person other than a state or local government
unit, as described in 4 above.
The basic purpose of the foregoing record retention policy for the City's tax-exempt
bonds is to enable the City to readily demonstrate to the IRS upon an audit of any
tax-exempt bond issue that the City has fully complied with all federal tax
requirements that must be satisfied after the issue date of the bonds so that interest
on those bonds continues to be tax-exempt under section 103 of the Code.
6.Identification and Remediation of Potential Violations of Federal Tax Requirements for
Tax-Exempt Bonds.
a.So long as any of the Issuer’s tax-exempt bond issues remain outstanding, the
Administrative Services Administrator will periodically consult with the users of the
Issuer’s bond-financed property to review and determine whether current use
arrangements involving that property continue to comply with applicable federal tax
requirements as described in these Compliance Procedures. This may be
accomplished, for example, by periodically meeting with users, providing
questionnaires to users about current use arrangements, or adopting other
protocols reasonable calculated to ensure compliance with applicable federal tax
requirements on a continuing basis. This periodic review may be scheduled, for
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example, at or before the times that the Issuer is required to file with Municipal
Securities Rulemaking Board the annual financial information and operating data
pursuant to the Issuer’s undertaking, if any, to provide continuing disclosure with
respect to outstanding bond issues.
b.If at any time during the life of an issue of tax-exempt bonds, the Issuer discovers a
violation of federal tax requirements applicable to that issue may have occurred, the
Administrative Services Administrator will consult with bond counsel to determine
whether any such violation actually has occurred and, if so, take prompt action to
accomplish an available remedial action under applicable Internal Revenue Service
under the Voluntary Closing Agreement Program described under Notice 2008-31 or
other future published guidance.
7.Education Policy With Respect to Federal Tax Requirements for Tax-Exempt Bonds.
It is the policy of the City that the Administrative Services Administrator and his or her
staff, as well as the principal operating officials of those departments of the City for
which property is financed with proceeds of tax-exempt bonds should be provided with
education and training on federal tax requirements applicable to tax-exempt bonds. The
City recognizes that such education and training is vital as a means of helping to ensure
that the City remains in compliance with those federal tax requirements in respect of its
bonds. The City therefore will enable and encourage those personnel to attend and
participate in educational and training programs offered by, among others, the
Washington Municipal Treasurers Association and the Washington Finance Officers
Association with regard to the federal tax requirements applicable to tax-exempt bonds.
7c. - Administrative Services Department
requests authorization to restore fund
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Utility Bill Adjustment Request – Harbor Olympic
Land
Meeting:
Regular Council - 09 Sep 2013
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Administrative Services
Staff Contact:
Iwen Wang, Administrator x-6858
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The Finance Department received a request for a leak adjustment in November 2012 from Harbor
Olympic Land, non-residential property owner, at the service address 251 Rainier Ave N. The leak
adjustment request was originally denied because it did not meet the criteria specified by City Code 8-
4-46 and 8-5-23. The water leak was within the car wash mechanisms however Harbor Olympic Land
feels that because they were not given enough information from the Utility Division in regards to why
their bill had increased significantly nor were they contacted prior to receiving the bill of the large water
usage, they would like consideration for a water billing adjustment. Harbor Olympic Land has asked the
Finance Department to submit a request to City Council for special consideration due to financial
hardship.
STAFF RECOMMENDATION:
Deny granting this request as the additional water usage was caused by a leak within the car wash and
does not meet the criteria specified by City Code 8-4-46 and 8-5-23.
7d. - Administrative Services Department
submits a request from Harbor Olympic Page 27 of 214
ADMINISTRATIVE SERVICES
M E M O R A N D U M
DATE:September 3, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Iwen Wang, Administrator
SUBJECT:Utility Bill Adjustment Request – Harbor Olympic Land
ISSUE
Should the City Council grant the request for a reduction of increased City water, sewer and King County
Metro charges resulting from a water leak at the service address of 251 Rainier Ave N?
BACKGROUND
The Finance Department received a request for a leak adjustment in November 2012 from Harbor
Olympic Land, non-residential property owner, at the service address 251 Rainier Ave N. The leak
adjustment request was originally denied because it did not meet the criteria specified by City Code 8-4-
46 and 8-5-23. The water leak was within the car wash mechanisms however Harbor Olympic Land feels
that because they were not given enough information from the Utility Division in regards to why their
bill had increased significantly nor were they contacted prior to receiving the bill of the large water
usage, they would like consideration for a water billing adjustment. Harbor Olympic Land has asked the
Finance Department to submit a request to City Council for special consideration due to financial
hardship.
The Utility Department was sent to check the meter at this location as the July utility bill registered a
large water consumption. The meter was checked and it was confirmed the meter was recording the
water usage accurately. In August and September, the car wash was closed for repair from significant
damage due to a hit and run accident. At that time, a leak within the mechanism of the car wash was
discovered and repaired. This leak was the cause for the increased water usage during the summer
months. The final repairs on the main water line within the car wash were repaired on September 26,
2012.
Harbor Olympic Land is requesting the City Council for special consideration due to financial hardship.
The requested adjustment covers the billing period of July 2012 and September 2012 and breaks down
as follows:
Water 1,340.63
Sewer 2,401.26
Metro 4,217.05
Total 7,958.93
7d. - Administrative Services Department
submits a request from Harbor Olympic Page 28 of 214
RECOMMENDATION
Staff recommends not granting this request as the additional water usage was caused by a leak within
the car wash and does not meet the criteria specified by City Code 8-4-46 and 8-5-23.
7d. - Administrative Services Department
submits a request from Harbor Olympic Page 29 of 214
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Utility Bill Adjustment Request – Van Buskirk
Meeting:
Regular Council - 09 Sep 2013
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Administrative Services
Staff Contact:
Iwen Wang, Administrator x6858
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
Mr. Van Buskirk operates the Bright and Bold Laundromat located at 2830 NE Sunset Blvd. Due to the
meter manufacture’s programming error, their water consumptions were billed at 1/10 of the water
actually been used between March of 2011 and May 2013. The amount owed based on the correct
consumption totaled $54,929 over the two year period.
Mr. Van Buskirk is requesting for partial relief of this unexpected catch-up billing, and to allow the
repayment be made over a two-year period.
STAFF RECOMMENDATION:
Approve a 50% adjustment to the $54,929 back billing due to the meter programming error, and allow
the amount to be paid over a 2-year period.
7e. - Administrative Services Department
recommends granting a 50% reduction Page 30 of 214
ADMINISTRATIVE SERVICES
M E M O R A N D U M
DATE:August 30, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Iwen Wang, Administrator
SUBJECT:Utility Bill Adjustment Request – Van Buskirk
ISSUE
Should the City Council grant the request for an adjustment in utility bill due to cumulative reading
errors caused by incorrect meter register for Bright and Bold Laundromat located at 2830 NE Sunset
Blvd?
BACKGROUND
In March 2011, the City discovered that the water meter at the above location has not registered any
water consumption since September 2009. Upon investigation, it was determined the meter register
was stuck and the meter needed to be replaced. A new meter was put in by the City. Utility Billing
contacted the owner, Mr. Van Buskirk, about the problem and based on their historical consumption
pattern, we determined the under-billing during the period amounted to about $20,000. The owner
agreed to pay this amount back in installments over an eighteen-month period. The balance was paid in
full as of October 2012.
In May 2013, when the city put in the AMR radio device for the new meter, staff discovered the meter is
programed by the manufacture to read in 1000s of cubic feet (i.e. each 1 unit registered = 1000 CF of
water) instead of 100s (each 1 unit = 100 CF of water). The effect is that the consumption billed over
the two-year period is only 1/10 of the water actually used. With the resolution of the meter corrected,
the correct reading of the meter is picked up in their May 2013 billing, and the combined billing amount
due for water, sewer and King County Metro charge totaled $54,929. Their monthly bill after the
correction is approximately $2,600 a month.
Staff believes there are a number of measures the City could have taken to prevent the error to go
undetected for an extended period. While the owner should have known their consumptions are below
historical average, but because the prior balance remained on their monthly bills until October 2012, the
correct month billing amount is not as apparent to them. In addition, Mr. Van Buskirk indicated that
they have attributed the drop in water usage to the more water-efficient equipment they have switched
to during the period.
Mr. Van Buskirk is requesting a partial relief of this unexpected catch-up billing, and to allow them to
repay the reduced balance over a two-year period.
RECOMMENDATION
Council approves a 50% adjustment to the $54,929 back billing due to meter programming error, and to
allow the amount be repaid over a 2-year period. The adjustment of $27,464.61 consists of $7,636.99
for city water, $7,078.8 for city sewer, and $12,748.81 for King County Metro charges.
7e. - Administrative Services Department
recommends granting a 50% reduction Page 31 of 214
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Strander Boulevard Lot Line Adjustment, LUA11-
049
Meeting:
Regular Council - 09 Sep 2013
Exhibits:
Lot Line Adjustment Map
Two Quit Claim Deeds
Property Use and Exchange Agreement
Project Narrative
Submitting Data: Dept/Div/Board:
Community and Economic Development
Staff Contact:
Vanessa Dolbee, x7314
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required:
$ $15.81 Transfer Amendment: $n/a
Amount Budgeted: $ $8,222,575 (2013)Revenue Generated: $n/a
Total Project Budget: $ $19,136,777 (Phase1, Seg
2A)City Share Total Project: $ $700,000
SUMMARY OF ACTION:
The purpose of the proposed lot line adjustment (LLA) is to facilitate in the completion of the Strander
Boulevard Extension project. The LLA would provide the necessary right-of-way for the Strander
Boulevard project. Five parcels are involved in the LLA, four owned by the Boeing Company and one
parcel owned by the City of Renton.
The Boeing Company, as the current land owner, and the City are both required to sign the original
mylars to adjust the lot lines. The quit claim deeds are to be signed and executed by the City of Renton
and the Boeing Company. The City will file all fully executed documents with King County for recording.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to sign the Lot Line Adjustment mylars for recording. Record all fully
executed documents to transfer title.
7f. - Community and Economic
Development Department requests Page 32 of 214
7f. - Community and Economic
Development Department requests Page 33 of 214
7f. - Community and Economic
Development Department requests Page 34 of 214
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Development Department requests Page 35 of 214
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Development Department requests Page 36 of 214
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Development Department requests Page 37 of 214
7f. - Community and Economic
Development Department requests Page 38 of 214
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7f. - Community and Economic
Development Department requests Page 65 of 214
7f. - Community and Economic
Development Department requests Page 66 of 214
7f. - Community and Economic
Development Department requests Page 67 of 214
7f. - Community and Economic
Development Department requests Page 68 of 214
7f. - Community and Economic
Development Department requests Page 69 of 214
7f. - Community and Economic
Development Department requests Page 70 of 214
7f. - Community and Economic
Development Department requests Page 71 of 214
7f. - Community and Economic
Development Department requests Page 72 of 214
Strander Boulevard Extension Project FAPWT-09-175
City of Renton, Washington Page 1
Project Narrative
Date: 11 April 2011
Subject: Lot Line Adjustment-Project Narrative
From: Naomi Selove, PE
To: Rob Lochmiller, PE
The purpose of this memorandum is to discuss the description of the Strander Boulevard
Extension project and the purpose of the requested lot line adjustment. The Strander Boulevard
Extension project will extend Strander Boulevard from West Valley Highway (SR 181) to
Oakesdale Avenue SW. Strander Boulevard will be grade-separated from Union Pacific
Railroad (UPRR) and Burlington Northern/Santa Fe (BNSF) Railway and will pass under these
railroad tracks. Current plans are to construct this extension in three phases. Descriptions of
each of these phases are as follows.
Phase I
Phase I extends the corridor at-grade from Oakesdale Avenue SW to Naches Avenue SW. This
roadway segment is two lanes in each direction with a median dividing the lanes. Turn-lane
pockets are provided in the median at cross street locations. The roadway has 5-foot planter
strips behind each curb, with a 6-foot-wide sidewalk on the north and a 12-foot-wide sidewalk
on the south side. Construction of this phase has been completed.
Phase II
Phase II will connect the western end of Phase I to the southwe st corner of the Sound Transit
Station parking lot (see Figure 1). This connection will be a 26-foot-wide, two-lane roadway
with curb and gutter on both sides. No sidewalks will be provided. A high water table at the
project site will require that an underdrain system be constructed beneath the roadway section
where the elevation is below the design groundwater elevation. The underdrain system will
consist of pipes embedded in drain rock, flowing into the stormwater system, which is finally
pumped to the treatment facility.
A railroad bridge will be constructed to carry BNSF rail traffic over this roadway connection.
This railroad bridge will be constructed to accommodate the full Phase III buildout of Strander
Boulevard. A boat section, consisting of a thick concrete slab, will be built beneath roadway
section at the location of the BSNF Bridge to seal out the groundwater. A shoofly to both the
west and east will be required to construct this bridge.
7f. - Community and Economic
Development Department requests Page 73 of 214
Strander Boulevard Extension Project FAPWT-09-175
City of Renton, Washington Page 2
This shoofly consists of widening the existing railway embankment by placing material on both
the east and west sides. This will allow the BNSF tracks to be relocated to the west while the
east side of the BNSF Bridge is built and then to the east while the west side of the BNSF Bridge
is built. The height of the embankment varies from 10 to 12 feet. The west and east
embankments for the shoofly will be removed after completion of Phase II.
Phase II shall begin construction in the spring of 2011.
Phase III
Phase III (future project) will complete the Strander Boulevard extension (see Figure 2). The
Phase II roadway will be widened to four through lanes separated by a median or left-turn lane.
The median will be used to support railroad bridge supports. The boat section beneath the
BNSF Bridge will be extended to the east and west beneath the roadway where the elevation is
below the groundwater elevation. This boat section will be constructed by driving sheet piles
outside of the walls that will form the permanent sides of the boat section. These sheet piles
will be temporarily tied back to sheet pile deadmen and will provide temporary sides for the
boat section.
A railroad bridge will be constructed to carry UPRR traffic over Strander Boulevard. A shoofly
will be required to construct this bridge.
Connection to the Sound Transit Tukwila Station will be through a loop ramp constructed to the
south of the Strander corridor. A roadway bridge will be constructed over Strander Boulevard
to connect to the west side of the Sound Transit parking lot.
A joint-use trail will be provided along the north side of Strander Boulevard. This trail will
provide a pedestrian/bicycle connection between Oakesdale Avenue and the Interurban Trail.
Pedestrian and bicycle connections will be provided to the Interurban Trail and to the Sound
Transit Sounder Station from this joint-use trail. A pedestrian bridge will carry the Interurban
Trail over Strander Boulevard. Traffic signals will be installed at the Naches Avenue
SW/Strander Boulevard intersection and at the Tukwila Station loop ramp/Strander Boulevard
intersection. Strander Boulevard will be lighted.
Right-in/right-out driveway connections will also be provided for Taco Bell, Jack-in-the-Box,
and Puget Sound Energy (PSE) located on the east side of the intersection of SR 181 and the
Strander Boulevard extension.
Property Exchange Areas
There are five properties involved in the lot line adjustment. Four of these are owned by the
Boeing Company and one is owned by the City of Renton. According to King County’s GIS
Parcel Viewer, there is not an address associated with any of the properties. All of the
7f. - Community and Economic
Development Department requests Page 74 of 214
Strander Boulevard Extension Project FAPWT-09-175
City of Renton, Washington Page 3
properties are located just west of the intersection of Naches Avenue SW and Southwest 27th
Street and east of the BNSF railway. All properties are situated within the City of Renton,
Washington. Southwest 27th Street becomes Strander Boulevard west of the intersection with
Naches Avenue. Below is a list of the lot numbers (per the Lot Line Adjustment Plan, Item No.
8 of LLA application), property owners, and tax ID number.
Lot
Number
Owner Tax ID
#9 Boeing Company 0886700270
#10 Boeing Company 0886700280
#11 Boeing Company 0886700300
#12 Boeing Company 0886700090
#21 City of Renton 2523049019
Purpose of Lot Line Adjustment
The lot line adjustment will serve two purposes: provide necessary right-of-way for the
Strander Boulevard project and allow the Boeing properties to be used to their full potential.
Between Lots 9, 10, 11, and 21, the existing property line is angled to the northwest. This creates
irregular shaped property boundary lines, which hinder future development. The adjustment
of the lot line will allow rectangular shaped parcels.
Current Site Use and Site Features
All of the Boeing properties are designated as Commercial Office. The Renton property is
designated as Resource Conservation. Both of these designations are per City of Renton
Zoning. The southern portion of Renton’s property contains the Springbrook Creek Mitigation
Bank. The part of Renton’s property that will have the property lines adjusted is not part of the
mitigation bank (see attached Springbrook Creek Wetland and Habitat Mitigation Bank Unit C
Plan). The mitigation bank is approximately 330 feet to the south of the property lines that will
be adjusted. Currently, all of the Boeing properties are undeveloped.
All five properties are relatively flat. BNSF has two rail lines that run north-south on the west
side of the properties. The two rail lines are located on top of an embankment that is
approximately 10 to 12 feet higher than the surrounding area.
7f. - Community and Economic
Development Department requests Page 75 of 214
Strander Boulevard Extension Project FAPWT-09-175
City of Renton, Washington Page 4
Existing Easements
BNSF railway has an existing access easement on Renton’s property. After the lot lines have
been adjusted and recorded, the City of Renton will grant BNSF a 20-foot-wide access easement
from the south end of Naches Avenue to connect with BNSF’s existing easement. Below is a list
of the easements associated with each property. These easements are also shown on the
attached Exhibit Project Narrative Plan.
Lot
Number
Owner Easement
#9 Boeing Company 102’ x 10’ power easement
#10 Boeing Company none
#11 Boeing Company Variable width utility easement
#12 Boeing Company 30’ gas easement, 10’ power easement, 15’ power
easement & 10’ sanitary sewer easement
#21 City of Renton BNSF Access Easement
7f. - Community and Economic
Development Department requests Page 76 of 214
7f. - Community and Economic
Development Department requests Page 77 of 214
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Contract to Demolish the Big 5 Building, 510 South
Third.
Meeting:
Regular Council - 09 Sep 2013
Exhibits:
Issue Paper
Work Order Proposal
Contract CAG-13-149
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Peter Renner, Facilities Director, Ext. 6605
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ $287,043.98 Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ $300,000.00 City Share Total Project: $
SUMMARY OF ACTION:
The City purchased the Big 5 Building, originally constructed in 1925, as the site of a future library with
the understanding that the building maintenance and repair had been deferred so long as to render the
building obsolete. A follow up seismic engineering evaluation indicated that the condition, the flaws
and the structural shortcomings of the building also supported demolition.
During the design development phase for the library, a full Demolition Plan was created and this
provided the basis for the demolition proposals. Work to remove the considerable volume of asbestos-
containing materials and other hazardous materials has been completed.
The Job Order Contractor, Bergschauer Phillips, obtained three proposals from four demolition
contractors and the Proposal attached reflects the lowest of the three.
STAFF RECOMMENDATION:
Approve the Job Order Contract Work Order with Berschauer Construction for demolition of the Big 5
Building Demolition Proposal in the amount of $287,043.98 and authorize the Mayor and City Clerk to
sign.
7g. - Community Services Department
recommends approval of a Job Order Page 78 of 214
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:August 13, 2013
TO:Randy Corman, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Peter Renner, Facilities Director, Ext. 6605
SUBJECT:Demolition of the Big5 Building
Issue:
Should Council approve the proposal from the City’s approved Job Order Contractor to
demolish the Big 5 Building?
Recommendation:
Council approve the Proposal.
Background:
The Big 5 site was purchased as the location of a new library.
Citizens later voted to retain the current library site over the Cedar River.
The Big 5 building was purchased with the understanding that it had outlived its
usefulness and was in decrepit condition because of its age, previous seismic
damage, deferred maintenance, and inferior construction.
A seismic engineering evaluation confirmed that the building had structural and
safety flaws and that any other use would trigger upgrades that would require
improvements that would cost more than to demolish the building and rebuild.
The building contained considerable amounts of asbestos and other hazardous
materials that have been removed.
o Asbestos-containing pipe wraps.
o Asbestos-containing siding on the east side.
o Asbestos-containing roof coatings in some areas.
o 1500+ square feet of vinyl asbestos tile.
o A similar area of asbestos-laden mastic.
o Large areas of floor leveling compound, also containing asbestos, in some
places this was 4” thick.
o PCB in the scores of fluorescent light fixture ballasts.
7g. - Community Services Department
recommends approval of a Job Order Page 79 of 214
Randy Corman, Council President
Members of Renton City Council
Page 2 of 2
August 13, 2013
H:\Facilities\Facilities Director\Peter Renner\My Documents\Leasehold\Carco Theater\Issue Paper PSA 11 27 2012 08/13/2013
o When the roofing and siding areas were addressed, this exposed the
building to additional water penetration. The roof had already been
leaking for a long time.
During the design development of the library by Miller Hull, a Demolition Plan was
developed, and this was the basis for bids by the demolition contractors.
When complete, the area will be graded, covered with compacted fill material, and
perimeter fenced. The common wall of the adjacent building will be power washed and
painted.
Future plans for the site are only in early discussion stages, but City Staff will be
available to answer questions on this topic at the Committee meeting.
Conclusion:
Demolition of the Big 5 building will remove a dilapidated eyesore.
cc:Jay Covington, Chief Administrative Officer
Iwen Wang, Finance & IS Administrator
Larry Warren, City Attorney
Garmon Newsom, Assistant City Attorney
7g. - Community Services Department
recommends approval of a Job Order Page 80 of 214
CONTENTS
BERSCHAUER PHILLIPS CONSTRUCTION COMPANY
1736 4TH AVE SOUTH STE.B SEATTLE WA 206.626.0256
CITY OF RENTON
JOB ORDER CONTRACTING
proposal No
date:
contractor contact:
phone:
email:
rev. No
7g. - Community Services Department
recommends approval of a Job Order Page 81 of 214
7g. - Community Services Department
recommends approval of a Job Order Page 82 of 214
PROJECT: Big 5 Building Demo
Location: 510 South 3rd Street Date: August 9, 2013
Renton, WA
Estimated duration:
• 2 Weeks Pre construction / Mobilization / Permits
• 4 Weeks Construction
• 1 Week Closeout
Description: Complete demo of the Big 5 Building and provide back fill as indicated on plans c100, c110, c200 and
c210 dated 7/23/13. Provide and install chain link fence, pressure wash and paint exterior wall of the chapel
building.
General information
• The performance of all work will be in accordance with OSHA and WISHA safety requirements. Work in
accordance with applicable construction and buildings codes.
• The project start date will depend on award notice to proceed.
• All construction debris will be cleaned up during construction; all debris shall be disposed of off-site.
• Material storage shall be at the project site.
• Portable toilets will be provided for subcontractor use.
• This is a prevailing wage project.
• The sidewalk along South 3rd Street will be closed and secured with construction fence during the building
demolition. Signage to route pedestrian traffic will be in place.
• The parking stalls along the west side will be closed and secured within the construction fence during the
building demolition process.
•
Work Plan
• Demo
o Provide temporary construction fence.
o Provide erosion control as per plan C210.
o Provide traffic control and signage as needed control during the duration of the project.
o The sidewalk along South 3rd Street will be closed and secured with construction fence during the
building demolition. Signage to route pedestrian traffic will be in place.
o The parking stalls along the west side will be closed and secured within the construction fence
during the building demolition process.
o Provide dust control during building demo.
o Demo trees and shrubs as per plan C100.
o Saw cut and demo asphalt paving.
o Demo concrete slab and walls and dispose of offsite.
o Demo building and dispose of offsite.
o Demo and dispose of metal stairway to include torch cutting.
o Perform final job site cleanup at the completion of scope of work.
• Site Work
o Cut and fill site as per plan
o Provide 12” shoulder ballast
7g. - Community Services Department
recommends approval of a Job Order Page 83 of 214
o Cap existing side sewer
o Provide and install 6ft galvanized fence with (2) gates. Posts will be driven in place in lieu of
poured in place concrete.
• Paint
o Pressure wash existing surface of the chapel for paint prep.
o Provide (2) coats of paint on brick wall.
o The fiber glass roofing counter flashing will be cut at the attachment point to the chapel walls and
left in place.
o Caulking and or joint sealants have not been included.
o Perform daily job site cleanup and perform final job site cleanup at the completion of your scope
of work.
• Exclusions
o BP will provide no water mitigation after construction is complete.
o No site survey will be included in this proposal. BP assumes that the City of Renton will survey
prior to construction on site.
o No landscaping has been included.
Assumptions
o City of Renton would like to salvage (3) large beams and be provided for pick up. BP is not
responsible for delivery and securing timber on site. All other demolished and/or salvageable
items removed from the site shall become the property of the subcontractor.
o City of Renton will provide the demo permit and BP to provide locate, utility shut down, Street
use permit and Fire hydrant permit
o Sidewalk & driveway repairs have not been included
Special or potential long lead items
• N/A
Potential disruptions to occupants and plans to minimize
• Construction will be stopped during the Tuesday Famers Market
Utility outages
• Power outages may be required when cutting power to the building. This work will be coordinated with
project manager and performed during times with the least disruption if possible.
• The city of Renton must have the electrical service to the property must be de-energized by the local utility
district prior to demolition. BP will coordinate with the city and PSE to complete this task.
Special training / orientation requirements
• N/A
Hours of operation
• Normal work hours 7:00AM-5:00PM Monday-Friday & Saturday if needed.
Schedule issues / Milestones
• N/A
Special security requirements
• N/A
Closeout/Owner Stock Items
• N/A
7g. - Community Services Department
recommends approval of a Job Order Page 84 of 214
Hazardous materials
• See Haz-mat survey provided by the City of Renton
• Contaminated soils are excluded.
7g. - Community Services Department
recommends approval of a Job Order Page 85 of 214
City of Renton JOC
Berschauer Phillips
8/9/2013 1of3
Hier4Level 4 Item Takeoff Labor Mat Equip Grand
Code Item Code Description Note Quantity Unit Total Total Total Total
Building Demo
01543320 0320C Rent excavator diesel hydraulic crawler mounted 2.5 CY capacity - Rent per week Rental for Excavator A 2.0 week 9,240.00 9,240.00
01543320 0320C Rent excavator diesel hydraulic crawler mounted 2.5 CY capacity - Rent per week Rental for Excavator B 2.0 week 9,240.00 9,240.00
01543320 0320E Rent excavator diesel hydraulic crawler mounted 2.5 CY capacity - Crew daily cost Operator for Excavator A 2.0 days 3,600.00 3,600.00
01543320 0320E Rent excavator diesel hydraulic crawler mounted 2.5 CY capacity - Crew daily cost Operator for Excavator B 2.0 days 3,600.00 3,600.00
01543320 0342C Rent excavator attachment, bucket thumbs - Rent per week Attachement for Excavator A 2.0 week 1,440.00 1,440.00
01543320 0342C Rent excavator attachment, bucket thumbs - Rent per week Attachement for Excavator B 2.0 week 1,440.00 1,440.00
01543650 0100 Mobilization or demobilization, dozer, loader, backhoe or excavator, above 150 H.P., up to 50 miles Mob and demob for excavator A 2.0 EA 195.00 640.00 835.00
01543650 0100 Mobilization or demobilization, dozer, loader, backhoe or excavator, above 150 H.P., up to 50 miles Mob and demob for excavator B 2.0 EA 195.00 640.00 835.00
Building Demo Total 390.00 29,840.00 30,230.00
Clear and Grub
01543320 0550B Rent brush chipper diesel engine 12" cutter head 130 HP - Rent per day 2.0 days 574.00 574.00
01543320 0550E Rent brush chipper diesel engine 12" cutter head 130 HP - Crew daily cost 2.0 days 792.80 792.80
31131320 0300 Selective tree and shrub removal, selective felling & piling, large tract, firm level terrain, no boulders, 300 H.P. dozer, up to 400 trees per acre, 0 to 25%0.4 acre 278.00 980.00 1,258.00
hardwoods, less than 12" diameter trees, with tractor
Clear and Grub Total 278.00 2,346.80 2,624.80
Concrete and asphalt demolition
01543310 2650B Rent saw concrete self-propelled gas 30 HP - Rent per day 1.0 days 100.00 100.00
01543310 2650E Rent saw concrete self-propelled gas 30 HP - Crew daily cost 1.0 days 175.20 175.20
01543320 0320C Rent excavator diesel hydraulic crawler mounted 2.5 CY capacity - Rent per week Rental for Excavator A 1.0 week 4,620.00 4,620.00
01543320 0325E Rent excavator diesel hydraulic crawler mounted 3.5 CY capacity - Crew daily cost Operator for Excavator A 5.0 days 12,270.00 12,270.00
01543320 0342C Rent excavator attachment, bucket thumbs - Rent per week Attachement for Excavator A 1.0 week 720.00 720.00
01543320 0450C Rent backhoe-loader 45 to 60 HP 3/4 CY capacity - Rent per week 1.0 week 885.00 885.00
01543320 0450E Rent backhoe-loader 45 to 60 HP 3/4 CY capacity - Crew daily cost 5.0 days 1,837.00 1,837.00
01543320 0486C Rent backhoe-loader attachment, hydraulic hammer 1200 ft lbs - Rent per week 1.0 week 650.00 650.00
01543320 0486E Rent backhoe-loader attachment, hydraulic hammer 1200 ft lbs - Crew daily cost 5.0 days 898.00 898.00
01543320 3880B Rent, Shovel/backhoe bucket, 1 CY - Rent per day 5.0 days 407.50 407.50
01543320 3880E Rent, Shovel/backhoe bucket, 1 CY - Crew daily cost 5.0 days 347.00 347.00
01543340 6360A Operating costs for cutting torch, including tips and gas - Hourly operating cost 40.0 hour 666.00 666.00
01543340 6360E Operating costs for cutting torch, including tips and gas - Crew daily cost 5.0 days 666.00 666.00
03811350 0300 Concrete sawing, concrete slabs, plain, up to 3" deep 100.0 LF 61.00 12.00 49.00 122.00
03811350 0320 Concrete sawing, concrete, existing slab, plain, for each additional inch of depth over 3"100.0 LF 20.00 4.00 16.00 40.00
01543650 0020 Mobilization or demobilization, dozer, loader, backhoe or excavator, 70 H.P. to 150 H.P., up to 50 miles Mob and demo for back hoe 2.0 EA 146.00 284.00 430.00
Concrete and asphalt demolition Total 227.00 16.00 24,590.70 24,833.70
Earthwork
01543320 0320C Rent excavator diesel hydraulic crawler mounted 2.5 CY capacity - Rent per week Rental for Excavator B 1.0 week 4,620.00 4,620.00
01543320 0320E Rent excavator diesel hydraulic crawler mounted 2.5 CY capacity - Crew daily cost Operator for Excavator B 5.0 days 9,000.00 9,000.00
01543320 0450C Rent backhoe-loader 45 to 60 HP 3/4 CY capacity - Rent per week 1.0 week 885.00 885.00
01543320 0450E Rent backhoe-loader 45 to 60 HP 3/4 CY capacity - Crew daily cost 5.0 days 1,837.00 1,837.00
01543320 1200C Rent compactor, manually guided 2-drum vibratory smooth roller, 7.5 H.P. - Rent per week 1.0 week 590.00 590.00
01543320 1200E Rent compactor, manually guided 2-drum vibratory smooth roller, 7.5 H.P. - Crew daily cost 5.0 days 870.00 870.00
01543320 1350C Rent vibratory plate compactor 21" plate 5000 lb blow - Rent per week 1.0 week 92.00 92.00
01543320 1350E Rent vibratory plate compactor 21" plate 5000 lb blow - Crew daily cost 5.0 days 222.00 222.00
01543320 1860C Rent grader, self-propelled, 25 000 lb - Rent per week 1.0 week 1,815.00 1,815.00
01543320 1860E Rent grader, self-propelled, 25 000 lb - Crew daily cost 5.0 days 3,389.00 3,389.00
01543320 3350C Rent, smooth drum vibratory roller, 75 H.P. - Rent per week 1.0 week 1,695.00 1,695.00
01543320 3350E Rent, smooth drum vibratory roller, 75 H.P. - Crew daily cost 5.0 days 2,647.00 2,647.00
01543320 5310C Rent truck, dump, 4 axle, 25 ton, 18 C.Y. payload, 450 H.P. - Rent per week Trucking for back fill 1.0 week 1,425.00 1,425.00
01543320 5310E Rent truck, dump, 4 axle, 25 ton, 18 C.Y. payload, 450 H.P. - Crew daily cost Operator for truck 5.0 days 4,335.00 4,335.00
01543650 0100 Mobilization or demobilization, dozer, loader, backhoe or excavator, above 150 H.P., up to 50 miles Mob and demob 2.0 EA 195.00 640.00 835.00
31231642 1850 Excavating, bulk bank measure, 48" bucket, 1 C.Y. = 45 C.Y./hour, hydraulic excavator, truck mounted, excluding truck loading Site over excavation 2,088.0 B.C.Y.3,904.56 3,904.56
31232317 1300 Fill, gravel fill, compacted, under floor slabs, alternate pricing method, 12" deep 12" of sholder ballast backfill 648.0 E.C.Y.5,313.60 20,412.00 453.60 26,179.20
Earthwork Total 9,413.16 20,412.00 34,515.60 64,340.76
Erosion and Sediment Control
01311320 0160 Field personnel, general purpose laborer, average 0.5 week 712.50 712.50
01712319 0020 Surveyor stakes, hardwood, 1" x 1" x 48" long 2.0 C 132.00 132.00
31251416 0200 Synthetic erosion control, polypropylene mesh, stapled, 6.5 oz./ S.Y.120.0 SY 42.00 273.60 315.60
02581310 7001 Snow fence on steel posts, 10' O.C., 4' high, includes 2' in ground, excludes concrete 400.0 LF 692.00 432.00 1,124.00
Erosion and Sediment Control Total 1,446.50 837.60 2,284.10
General Conditions
01412650 0100 Permits rule of thumb, most cities, maximum Permits procurment for Hydrants, Street use and 250,000.0 %Job 5,000.00
Power disconnect
01311320 0160 Field personnel, general purpose laborer, average Site cleanup and dewatering 6.0 week 8,550.00 8,550.00
01311320 0160 Field personnel, general purpose laborer, average Dust control 2 men 3weeks 6.0 week 8,550.00 8,550.00
01562650 0100 Temporary Fencing, chain link, 6' high, 11 ga 400.0 LF 756.00 1,036.00 1,792.00
01543340 2200C Rent electric generator gas engine 5 kW - Rent per week 3.0 week 135.00 135.00
01543340 6410D Rent toilet portable chemical - Rent per month 1.0 mnth 183.00 183.00
01543340 7100C Rent truck pickup 3/4 ton 2 wheel drive - Rent per week Work truck 3.0 week 525.00 525.00
01543340 7100E Rent truck pickup 3/4 ton 2 wheel drive - Crew daily cost 15.0 days 2,319.00 2,319.00
General Conditions Total 17,856.00 1,036.00 3,162.00 27,054.00
Hauling and Dump Fees
01543320 5310C Rent truck, dump, 4 axle, 25 ton, 18 C.Y. payload, 450 H.P. - Rent per week Trucking debris truck A 1.0 week 1,425.00 1,425.00
01543320 5310C Rent truck, dump, 4 axle, 25 ton, 18 C.Y. payload, 450 H.P. - Rent per week Trucking debris truck B 1.0 week 1,425.00 1,425.00
01543320 5310E Rent truck, dump, 4 axle, 25 ton, 18 C.Y. payload, 450 H.P. - Crew daily cost Operator for truck A 5.0 days 4,335.00 4,335.00
01543320 5310E Rent truck, dump, 4 axle, 25 ton, 18 C.Y. payload, 450 H.P. - Crew daily cost Operator for truck B 5.0 days 4,335.00 4,335.00
02411920 0100 Selective demolition, dump charges, typical urban city, building construction materials, includes tipping fees only Concrete slab, walls, footings and asphalt dump 317.5 ton 26,035.00 26,035.00
fees 248cy * 1.28= 317.5 tons
02411920 0500 Selective demolition, dump charges, typical urban city, reclamation station, usual charge, includes tipping fees only Co-mingled debris flooring, roofing, drywall framing 263.0 ton 21,566.00 21,566.00
dump fees 23000sf
(100sf=11cy)(230*11=2530cy)(40yr dumpster can
hold 10 tons)(2530/40=63 dumpster at 10
tons=630 tons)
02411919 0840 Selective demolition, rubbish handling, dumpster, 40 C.Y., 10 ton capacity, weekly rental, includes one dump per week, cost to be added to demolition cost.Dumpster rental A for co-mingled debris 3.0 week 2,580.00 2,580.00
02411919 0840 Selective demolition, rubbish handling, dumpster, 40 C.Y., 10 ton capacity, weekly rental, includes one dump per week, cost to be added to demolition cost.Dumpster rental B for co-mingled debris 3.0 week 2,580.00 2,580.00
02411919 0840 Selective demolition, rubbish handling, dumpster, 40 C.Y., 10 ton capacity, weekly rental, includes one dump per week, cost to be added to demolition cost.Dumpster rental C stairs, metals and rebar 2.0 week 1,720.00 1,720.00
Hauling and Dump Fees Total 54,481.00 11,520.00 66,001.00
Paint Exterior Wall
01543340 0170B Rent aerial lift, telescoping boom to 40' high, 500 lb cap - Rent per day 3.0 days 915.00 915.00
01543340 0170E Rent aerial lift, telescoping boom to 40' high, 500 lb cap - Crew daily cost 3.0 days 996.60 996.60
01543340 5450B Pressure W asher 5 gpm, 3000 psi - Rent per day 1.0 days 51.50 51.50
01543340 5450E Pressure W asher 5 gpm, 3000 psi - Crew daily cost 1.0 days 69.40 69.40
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City of Renton JOC
Berschauer Phillips
8/9/2013 2of3
Hier4Level 4 Item Takeoff Labor Mat Equip Grand
Code Item Code Description Note Quantity Unit Total Total Total Total
01543340 7100B Rent truck pickup 3/4 ton 2 wheel drive - Rent per day 3.0 days 175.50 175.50
01543340 7100E Rent truck pickup 3/4 ton 2 wheel drive - Crew daily cost 3.0 days 463.80 463.80
09911390 0580 Paints & Coatings, walls, concrete masonry units (CMU), porous, first coat, latex, spray 3,360.0 SF 537.60 268.80 806.40
09911390 0590 Paints & Coatings, walls, concrete masonry units (CMU), porous, second coat, latex, spray 3,360.0 SF 403.20 168.00 571.20
Paint Exterior Wall Total 940.80 436.80 2,671.80 4,049.40
Permanent Fence
01543340 7100C Rent truck pickup 3/4 ton 2 wheel drive - Rent per week Work truck 1.0 week 175.00 175.00
01543340 7100E Rent truck pickup 3/4 ton 2 wheel drive - Crew daily cost 5.0 days 773.00 773.00
32311310 4756 Chain link fences & gates, gate, chain link, galvanized steel, single, 4' x 10', excludes excavation 2.0 EA 170.00 870.00 66.00 1,106.00
32311320 0500 Fence, chain link industrial, galvanized steel, 6 ga. wire, 2" posts @ 10' OC, 6' high, includes excavation, & concrete 404.0 LF 1,434.20 8,686.00 460.56 10,580.76
32311320 7055 Fence, chain link industrial, braces, galvanized steel, 6 ga. wire 404.0 LF 359.56 1,054.44 137.36 1,551.36
32311330 6670 Fence,chain link, gates & posts, end posts, chain link fence, galvanized steel, (1/3 post length in ground), 3" OD, 6', set in concrete, includes excavation 8.0 EA 156.80 416.00 96.40 669.20
Permanent Fence Total 2,120.56 11,026.44 1,708.32 14,855.32
Traffic Control
01311320 0160 Field personnel, general purpose laborer, average Traffic control 2.0 week 2,850.00 2,850.00
01562310 0800 Barricades, traffic cones, PVC, 18" high 15.0 EA 158.25 158.25
11141313 0020 Posts, portable for pedestrian traffic control, standard, minimum Traffic control signs 6.0 EA 774.00 774.00
Traffic Control Total 2,850.00 932.25 3,782.25
Grand Total 35,522.02 89,178.09 110,355.22 240,055.33
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City of Renton JOC
Berschauer Phillips
8/9/2013 3of3
CSI Division Labor Mat Subs Equip Other User Total
01 General Requirements 21,419 1,326 105,892 5,000 133,637
02 Site Construction 13,163 86,641 4,463 104,267
09 Finishes 941 437 1,378
12 Furnishings 774 774
Renton City Cost Index 12,003
Subtotal 252,058
City Renton Coefficient 1.04 10,082
Total Estimate 262,140
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7g. - Community Services Department
recommends approval of a Job Order Page 89 of 214
7g. - Community Services Department
recommends approval of a Job Order Page 90 of 214
7g. - Community Services Department
recommends approval of a Job Order Page 91 of 214
7g. - Community Services Department
recommends approval of a Job Order Page 92 of 214
7g. - Community Services Department
recommends approval of a Job Order Page 93 of 214
7g. - Community Services Department
recommends approval of a Job Order Page 94 of 214
7g. - Community Services Department
recommends approval of a Job Order Page 95 of 214
7g. - Community Services Department
recommends approval of a Job Order Page 96 of 214
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Lease Agreement with Valley Communications
Center for space on the Rolling Hills Reservoir
Meeting:
Regular Council - 09 Sep 2013
Exhibits:
Lease
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Peter Renner, Facilities Director, Ext. 6605
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 0 Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $0
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
In order to improve the reliability and coverage of alerting communications for Fire and Emergency
Services, Valley Communications will add and maintain an antenna and associated equipment on the
Rolling Hills Reservoir and on the ground below.
STAFF RECOMMENDATION:
Approve a 5-year lease with Valley Communication Center for installation of wireless communication
facilities at the Rolling Hills Reservoir site and authorize the Mayor and City Clerk to sign.
7h. - Community Services Department
recommends approval of a five-year lease Page 97 of 214
LEASE AGREEMENT Page 1 of 9
(between City of Renton and Valley Communications Center)
LEASE AGREEMENT
This Lease is entered into the date fully executed by and between CITY OF
RENTON, a Washington municipal corporation (“Landlord”), and VALLEY
COMMUNICATIONS CENTER, a Washington interlocal government agency and
instrumentality of its member governments ("Tenant”).
RECITALS
A.Landlord is owner in fee simple or benefits from easements on parcels of
land located in King County, Washington, legally described on the attached Exhibit A,
and commonly known as 11500 Puget Dr. S., Renton, Washington 98055
B.Tenant provides emergency communications and dispatch services for
several municipalities and desires a nonexclusive lease for the portion of the
Property described on the attached Exhibit B, for equipment installation and
maintenance of a paging transmitter, antenna system, generator, and associated
electronics, as described on the attached Exhibit C.
C.Accordingly, the parties are entering into this Lease on the terms and
conditions set forth below.
AGREEMENT
In consideration of their mutual covenants, the parties agree as follows:
1.PREMISES
In consideration for Tenant allowing Landlord use of its back-up generator as
provided in Section 4, Landlord leases to Tenant at no cost, a portion of certain
existing structures located at 11500 Puget Dr. S., Renton, Washington, 98055 and
described in Exhibit "A" (“Property”). The portion of the Property to be leased by
Landlord to Tenant is more particularly described in Exhibit “B” (“Premises”) which is
attached and incorporated into this Lease.
2.USE
Tenant shall use the Premises for a paging transmitter, antenna system, and
associated electronics. A general description of the plans and specifications for
equipment installation is attached as Exhibit “C” (“Improvements”). No use shall be
made of Premises, or act done in or about the Premises, that is illegal, unlawful, or
violates zoning codes. Tenant shall not commit, or allow to be committed upon the
Premises, any waste or any public or private nuisance. Tenant will comply, at
Tenant’s own cost and expense, with all reasonable orders, notices, regulations or
requirements of any municipality, state or other governmental authority respecting
the use of the Premises.
Tenant’s installation, operation and maintenance of the Improvements on the
Premises may not damage or interfere in any way with Landlord’s or Landlord’s other
7h. - Community Services Department
recommends approval of a five-year lease Page 98 of 214
LEASE AGREEMENT Page 2 of 9
(between City of Renton and Valley Communications Center)
Tenants’ use of the Property. Tenant will immediately cease, upon written notice from
Landlord, all such actions that materially interfere with Landlord’s use of the Property,
provided however, that Tenant may then terminate the Lease. Landlord reserves the
right to take any action it deems necessary in its reasonable discretion to repair,
maintain, alter or improve the Premises in connection with its public service
operations.
Tenant requires access twenty-four (24) hours per day, seven (7) days per
week, for three hundred and sixty-five (365) days per year to the leased cabinet
space in order to maintain the Public Safety critical infrastructure equipment (radio
transmitter and associated equipment). Tenant will be granted keys to gain access to
the area where infrastructure equipment is located. Tenant also requires timely access
(24 hr. notice) to the water tower for emergency repair of Antenna System.
3.TERM AND TERMINATION
A.The term of this Lease shall begin ______________________. This
Lease shall continue for a period of five (5) years from the Effective Date, ending
_____________________, unless sooner terminated as hereinafter provided. The
parties may mutually agree to exercise the option to extend this lease for two (2)
additional five (5) year terms by written amendment pursuant to the terms and
conditions herein.
B.This Lease may be terminated by either party after a minimum 150
days’ written notice of an intention to do so. By the effective date of the termination,
Tenant will remove all of its equipment from the Premises at its sole expense. If
Tenant does not remove its equipment from the Premises by the effective date of the
termination, Tenant may not enter the Premises except upon written authorization of
the Landlord, and Landlord may remove the equipment and invoice Tenant for the
cost, which Tenant shall pay within thirty (30) days of receipt.
4.UTILITIES
Landlord will allow Tenant reasonable use of the existing electric and water
utilities available on the Premises, at no cost. Tenant will allow Landlord use of its
back-up generator in the event of a power outage, or any other reason regular
electric utilities are unavailable or must be supplemented.
5. REGULAR MAINTENANCE
Tenant shall, at Tenant’s sole expense, perform all reasonable maintenance
of, and keep in good repair, the Improvements and equipment installed on the
Premises. All RF equipment or related improvements installed shall meet or exceed
manufacture specifications and FCC requirements.
6.INSURANCE
Tenant shall, at Tenant’s expense, maintain commercial general liability
insurance, written on an occurrence basis with limits no less than $1,000,000
7h. - Community Services Department
recommends approval of a five-year lease Page 99 of 214
LEASE AGREEMENT Page 3 of 9
(between City of Renton and Valley Communications Center)
combined single limit per occurrence, and not less than $2,000,000.00 general
aggregate, for personal injury, bodily injury and property damage.
All such insurance shall be issued by carriers acceptable to Landlord and shall
contain a provision whereby the carrier agrees not to cancel or materially modify the
insurance without thirty (30) days’ prior written notice to the Landlord. Tenant shall
furnish Landlord with a Certificate of Insurance, including a copy of the endorsement
naming the Landlord as an additional insured.
No use shall be made or permitted to be made of the Premises, which will
increase the existing rate of insurance upon the Premises (without consent of
Landlord and compensation for increased premiums), or cause the cancellation of any
insurance policy covering the Premises, or any part thereof, nor shall Tenant sell, or
permit to be kept, used or sold in or about the Premises, any article that may be
prohibited by the standard form of property insurance policies.
7.CONSTRUCTION DEFECTS:
The Tenant has inspected and knows the condition of the Premises, and it is
understood and agreed that the Premises are leased on an “as is” basis, without any
obligation on the part of the Landlord to make any changes, improvements or to incur
any expenses whatsoever for the maintenance or repair of the Premises, except as
required by law. If a defective condition is caused directly or indirectly by the Tenant
or Tenant’s guest, licensee, or any other person(s) acting with permission of or under
the control or direction of Tenant, the Landlord shall have no obligation to repair that
defect, and the Tenant shall immediately repair the defect at Tenant’s cost. The
Tenant shall have no defense against the Landlord to remedy the defective condition.
This applies also where Tenant unreasonably fails to notify the Landlord of the
condition or to allow Landlord access to the Premises for the purpose of repair.
8.ALTERATIONS
With the exception of Improvements depicted in Exhibit C, Tenant shall not
make any alterations to the Premises without obtaining the consent of Landlord in
writing first, which shall not be unreasonably withheld. All alterations, additions and
improvements that are made by Tenant shall be at the sole cost and expense of
Tenant. If the Tenant performs work with the consent of the Landlord, Tenant agrees
to comply with all laws, ordinances, rules, regulations of the appropriate governing
authority. Radio system equipment installed by Tenant will not be considered an
improvement or alteration.
9.INDEMNIFICATION/HOLD HARMLESS
Landlord and Tenant shall each defend, indemnify and hold the other, and their
respective officers, officials, employees and volunteers harmless from any and all
claims, injuries, damages, losses or suits including attorney fees, arising out of or in
connection with the performance of this Lease, except for injuries and damages
caused by the negligence or willful misconduct of the other. Landlord will not be liable
to Tenant for damage to its equipment or property from any cause except to the
7h. - Community Services Department
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LEASE AGREEMENT Page 4 of 9
(between City of Renton and Valley Communications Center)
extent damage is caused by Landlord’s negligence or willful misconduct. Landlord will
not be liable to Tenant for any interruption of utility services or theft of equipment.
10.LIENS
Tenant shall keep the leased Premises free from any mechanic, labor or
material man liens arising out of any work performed, materials furnished, or
obligations incurred by Tenant or Tenant’s agents, contractors, or subtenant, in
connection with work of any character performed or claimed to have been performed
on the Premises or Improvements by or at the direction of Tenant; provided,
however, that Tenant shall have the right to contest the validity or amount of any
such lien or claimed lien. In the event of such contest, Tenant shall give to Landlord
reasonable security as may be demanded by Landlord to ensure payment thereof and
prevent any sale, foreclosure or forfeiture of the Premises or Improvements by reason
of non-payment. Tenant will immediately pay a judgment rendered with all proper
costs and charges and shall have such liens released or judgment satisfied at Tenant’s
own expense.
11.ASSIGNMENT
Tenant shall not assign or transfer this Lease or any interest therein without
the prior written consent of Landlord, which shall not be unreasonably withheld.
Tenant shall not sublet the whole or any part of the Premises without the prior written
consent of Landlord, which shall not be unreasonably withheld. This Lease or any
interest therein shall not be assignable by operation of law or by any process or
proceeding of any court or otherwise, without the prior written consent of Landlord,
which shall not be unreasonably withheld.
12.ACCESS
Tenant will allow Landlord or Landlord's agents free access at all reasonable
times to the Premises for the purposes of inspection, provided that Landlord shall not
interfere unduly with Tenant’s operations. This right shall not be construed as an
agreement on the part of the Landlord to inspect to ascertain the condition of the
Premises, or to make repairs, additions, or alterations.
13.DAMAGE OR DESTRUCTION, REPAIR OR REPLACEMENT
In the event the Premises is damaged to such extent as to render the Premises
untenable in whole or in a substantial part thereof, or is destroyed, the Tenant shall
give Landlord or Landlord's agent immediate written notice thereof, and, it shall be
optional with the Landlord to repair or rebuild the same. Landlord shall have not
more than fifteen (15) days after date of such notification to notify the Tenant in
writing of Landlord's intentions to repair or rebuild the Premises, or the part damaged.
If Landlord elects to repair or rebuild the Premises, Landlord shall prosecute the work
of repairing or rebuilding without unnecessary delay. If Landlord elects not to repair
or rebuild the Premises this Lease shall be terminated immediately and Landlord shall
not be obligated to provide Tenant another facility to lease. Any unused portion of
Rent paid by Tenant in advance shall be prorated and returned to Tenant within thirty
(30) days of termination under section 16.
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recommends approval of a five-year lease Page 101 of 214
LEASE AGREEMENT Page 5 of 9
(between City of Renton and Valley Communications Center)
14.CONDEMNATION.
A.Landlord and Tenant will give to the other immediate written notice of
the receipt of notice of any proceedings with respect to a condemnation and of any
intention of any authority to exercise the power of eminent domain.
B.If all of the Premises are taken by any lawful authority under the power
of eminent domain for a period which will end on or extend beyond the expiration of
the term of this Lease, this Lease terminates as of the date the condemning authority
takes possession, and Tenant will have no claim or interest in or to any award of just
compensation except that the Tenant will be entitled to any amount equal to the fair
market value of the Tenant’s leasehold interest in any improvement taken by the
condemning authority made to the Premises by the Tenant, but not to exceed the
amount of that part, if any, of the award attributable to the value of the
improvements.
C.If part of the Premises are taken by any lawful authority under the
power of eminent domain for a period which will end on or extend beyond the
expiration of the term of this Lease, Landlord or Tenant may choose to terminate the
Lease, the Rent will be reduced in the same proportion that the value of the portion of
the Premises to be taken bears to the value of the entire Premises as of the date the
condemning authority takes possession. Tenant will have no claims or interest in or
to any award of just compensation or damages except that the Tenant will be entitled
to an amount equal to the fair market value of the Tenant’s leasehold interest in the
part taken by the condemning authority of any improvements made to the Premises
by the Tenant, but not exceed the amount of that part, if any, of the award
attributable to the value of the improvements.
D.If temporary use of all or a portion of the Premises is taken by any
lawful authority for a period, which would reduce the leasehold and consequently,
would cause the Premises to be untenable for the Use by Tenant for the purposes set
forth in Section 2 of this Lease titled “Use,” at Tenant’s determination, then Landlord
or Tenant may choose to terminate this Lease. If Landlord or Tenant elect to
terminate this Lease, the Lease will terminate the date the condemning authority
takes possession and Tenant will have no claim or interest in or to any award of just
compensation except that the Tenant will be entitled to an amount equal to the fair
market value of the Tenant’s leasehold interest in any improvements made to the
Premises by the Tenant. Any unused portion of Rent paid by Tenant in advance shall
be prorated and returned to Tenant within thirty (30) days of termination under
section 17. If neither Landlord or Tenant elects to terminate this Lease, the Lease will
continue in full force and Tenant will be entitled to receive any award from the
condemning authority for the use of all or part of the Premises, EXCEPT that Tenant
may elect to have the Rent reduced by the amount proportionally attributable to any
partial temporary taking, in which event the Tenant shall not be entitled to any
portion of the award attributable to said use.
E.It is understood and agreed that Tenant shall not be party to any
negotiation or proceedings at law wherein Landlord claims compensation other than
that which is defined statutorily as constituting “just compensation.”
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LEASE AGREEMENT Page 6 of 9
(between City of Renton and Valley Communications Center)
15.NOTICES
All notices to be given by the parties hereto shall be in writing and may either
be served personally or may be deposited in the United States Mail, postage prepaid,
by either registered mail or by regular mail with certificate of mailing obtained.
Notices shall be mailed to the addresses below, or a later changed addressed provided
in writing to the party:
LANDLORD:
City of Renton
Attn: Peter Renner
Renton City Hall – 6th Floor
1055 S Grady Way
Renton, WA 98057
TENANT:
Valley Communications Center
Attn: Technical Services Manager
27519 – 108th Avenue Southeast
Kent, WA 98030
16.DEFAULT
If Tenant shall violate, default or not comply with any of the material
covenants, agreements or provisions of this Lease, Landlord will give Tenant sixty
(60) days’ written notice to cure such default. If Tenant does not cure the default
within that sixty (60) day period, then Landlord may cancel this Lease by giving sixty
(60) days’ written notice of cancellation.
17.NON-WAIVER
The failure of the Landlord to insist upon strict performance of any of the
covenants and agreements of this Lease, or to exercise any option herein conferred in
any one or more instances, shall not be construed to be a waiver or relinquishment of
any such, or any other covenant or agreements, but the same shall be and remain in
full force and effect.
18.SEVERABILITY
If any term or provision of this Lease or the application of any term or provision
to any person or circumstance is invalid or unenforceable, the remainder of this
Lease, or the application of the term or provision to persons or circumstances other
than those as to which it is held invalid or unenforceable, shall not be affected and will
continue in full force.
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LEASE AGREEMENT Page 7 of 9
(between City of Renton and Valley Communications Center)
19.COSTS AND ATTORNEYS FEES
In any claim or lawsuit for damages arising from the parties’
performance of this Lease, each party shall pay all its legal costs and attorney’s fees
incurred in defending or bringing such claim or lawsuit, including all appeals, in
addition to any other recovery or award provided by law; provided, however, nothing
in this paragraph shall be construed to limit either party’s right to indemnification
under Section 9 of this Lease.
20.VENUE AND JURISDICTION
This Lease shall be construed in accord with the Laws of the State of
Washington. Venue and jurisdiction for the resolution of disputes shall be in the
Superior Court for King County, Washington.
21.HEIRS AND SUCCESSORS
Subject to the provision pertaining to assignment and subletting, the covenants
and agreements of this Lease shall be binding upon the heirs, legal representatives,
successors and assigns of any or all of the parties.
22.HOLDOVER
If the Tenant shall, without the written consent of Landlord, holdover after the
expiration of the term of this Lease, that tenancy shall be deemed a month to month
tenancy, terminable as provided by the laws of the State of Washington. During any
holdover tenancy, Landlord and Tenant will be bound by all of the terms, covenants,
and conditions of this Lease.
23.CAPTIONS AND CONSTRUCTION
The captions in this Lease are for the convenience of the reader and are not to
be considered in the interpretation of its terms.
24.ENTIRE AGREEMENT AND EFFECTIVE DATE
This Lease contains the entire agreement between the parties and, in executing
it, Landlord and Tenant do not rely upon any statement, promise, or representation,
whether oral or written, not expressed herein. No subsequent agreement may modify
this Lease unless it is in writing and signed by the parties or their authorized agents.
This Agreement shall be effective upon the last day executed (“Effective Date”).
25.WARRANT OF AUTHORITY TO EXECUTE
Each person executing this Lease warrants that he/she has the requisite
authority to bind the party for whom that person is executing.
IN WITNESS, this Lease is executed and shall become effective as of the last
date signed below. The foregoing conditions are mutually agreed to by the Landlord
and the Tenant.
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LEASE AGREEMENT Page 8 of 9
(between City of Renton and Valley Communications Center)
TENANT:LANDLORD:
VALLEY COMMUNICATIONS CENTER CITY OF RENTON
Print Name: By:
Its:Its:
Date:Date:
P:\Civil\Files\Open Files\0247-ValleyComGeneral\Paging Lease-Rolling Hills - City of Renton.docx
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LEASE AGREEMENT Page 9 of 9
(between City of Renton and Valley Communications Center)
STATE OF WASHINGTON )
) ss.
COUNTY OF KING )
On this day of , 2013, before me a Notary Public in and for the
State of Washington, personally appeared ,
personally known to me (or proved to me on the basis of satisfactory evidence) to be
the person who executed this instrument and acknowledged it to be his/her free and
voluntary act and deed for the uses and purposes mentioned in this instrument.
STATE OF WASHINGTON )
) ss.
COUNTY OF KING )
On this day of , 2013, before me a Notary Public in and for the
State of Washington, personally appeared ,
personally known to me (or proved to me on the basis of satisfactory evidence) to be
the person who executed this instrument and acknowledged it to be his/her free and
voluntary act and deed for the uses and purposes mentioned in this instrument.
-Notary Seal Must Appear Within This Box-
IN WITNESS WHEREOF, I have hereunto set my hand and official
seal the day and year first above written.
NOTARY PUBLIC, in and for the State
of Washington, residing at
My appointment expires
-Notary Seal Must Appear Within This Box-
IN WITNESS WHEREOF, I have hereunto set my hand and official
seal the day and year first above written.
NOTARY PUBLIC, in and for the State
of Washington, residing at
My appointment expires
7h. - Community Services Department
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
North Highlands Neighborhood Center Building
Agreement with Sunrise Cooperative Preschool
Meeting:
Regular Council - 09 Sep 2013
Exhibits:
Issue Report
Lease
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Peter Renner, Facilities Director, Ext. 6605
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $$600/month
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
A local co-op preschool that formerly operated at Renton Technical College needed to relocate locally.
Underutilized space is available at the North Highlands Neighborhood Center.
STAFF RECOMMENDATION:
Approve a 9 mo. lease to Sunrise Cooperative Preschool with option to extend the term up to 3 more
years for space at the North Highlands Neighborhood Center and authorize the Mayor and City Clerk to
sign.
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COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:August 15, 2013
TO:Randy Corman, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Peter Renner, Facilities Director, Ext. 6605
SUBJECT:North Highlands Neighborhood Center (NHNC) Building
Agreement
Issue:
Should Council approve nine-month Agreement with the Sunrise Cooperative Preschool
(SCP) to use a portion of the NHNC to operate a preschool?
Recommendation:
Council approve the Agreement
Background:
Sunrise Cooperative Preschool was previously housed at the Renton Technical
College (RTC) where it provided child care and preschool education for children of
RTC students and the general public.
RTC, in urgent need of classroom space, had to recoup the space that SCP was using.
Portions of the NHNC are not being used for recreational programs in the A.M. One
of these areas is entirely suitable for SCP.
Conclusion:
Leasing the NHNC space to SCP provides valuable social support services to the Renton
community and is an ideal use of the space.
cc:Jay Covington, Chief Administrative Officer
Iwen Wang, Administrative Services Administrator
Garmon Newsom, Assistant City Attorney
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Upgrade a Facility Technician Position to Facility
Electrical Technician
Meeting:
Regular Council - 09 Sep 2013
Exhibits:
Issue Paper
Draft Job Description
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Peter Renner, Facilities Director, Ext. 6605
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ $2760/Year Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The volume of electrical work performed by Facilities has increased in the last five years while the
statutory qualifications to perform such work have also increased. The net impact has been more
outsourcing of electrical work. Upgrading a Facility Technician position to Facility Electrical Technician
will allow much of this work to be perfomed on an in-house basis, resulting in faster emergency repair
response, lower overall costs, greater flexibility to the division, and reduced staff time to project
manage electrical services vendors.
Fiscal Impact
There will be no budget impact during this budget cycle (other than some salary savings because of
position vacancy) because the proposed upgrade category A19C is the equivalent of the vacant position
A17E with longevity increases. In the future, we expect to offset the higher position cost ($2760 per
year) with savings from a lower level of contracted electrical services.
STAFF RECOMMENDATION:
Approve the position upgrade.
7j. - Community Services Department
recommends approval to reclassify a
Page 123 of 214
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:August 29, 2013
TO:Randy Corman, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Peter Renner, Facilities Director, Ext. 6605
SUBJECT:Request to Upgrade Facility Technician Position to Facility
Electrical Technician
Issue:
Should Council approve the request to upgrade an open Facility Technician position
(A17) to a Facility Electrical Technician position (A19)?
Recommendation:
Council approve the position upgrade.
Background:
Most of the technical work requests that come to the Facilities Help Desk are
completed by the Facility Technicians. Some are outsourced to contractors
depending on complexity, workload (backlog), and level of urgency.
All of the technicians are expected to work on some electrical issues as that
expectation is a part of their job description.
A number of years ago, the state rewrote the statutory certification
requirements to perform given levels of electrical work. This had the effect of
severely limiting the work that the facility technicians could perform without
large amounts of additional, expensive training.
Much of our electrical work has now been outsourced to local contractors.
The amount of project-related low voltage and optical fiber wiring has steadily
increased in the last five years. The installation of camera systems around the
City would be an example of this.
The frequency of electrical outages and surges that require immediate response
has increased in the last three years.
We analyzed the volume and cost of electrical work that is being performed by
contractors and determined that most of this work could be performed at a
7j. - Community Services Department
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Page 124 of 214
Randy Corman, Council President
Members of Renton City Council
Page 2 of 2
August 29, 2013
H:\Facilities\Facilities Director\Peter Renner\My Documents\Leasehold\Carco Theater\Issue Paper PSA 11 27 2012 11/27/2012
much lower overall cost than we have experienced, and with a faster response
time, if we had a Facility Electrical Technician with the appropriate certifications.
Because of the recent retirement of one of our Facility Technicians, we now have
the opportunity to alter the job to fit the City’s needs more closely and in full
conformance with State regulations.
No budget adjustment will be required; the longevity pay of the retired Facility
Tech (A17) put his compensation at the same level as an A19-C step position.
The position would also include duties related to pumps, building control
systems, cameras, and the wide variety of tasks that are regularly performed by
facility technicians.
Our HVAC technician is also specialized to a similar degree and at the same grade
level we are proposing, A19. This arrangement has worked very well in terms of
rapid response, an ability to understand and control a vast array of HVAC
equipment in City Facilities, and having staff expertise and sound judgment in
relation to proposed and actual capital projects.
Conclusion:
Upgrading the Facility Technician position to Facility Electrical Technician will enable a
faster response to electrical emergencies, save money over outsourcing much of the
work, and reduce the amount of time spent by supervisors working in a project
management role with electrical services contractors.
cc:Jay Covington, Chief Administrative Officer
Iwen Wang, Administrative Services Administrator
Nancy Carlson, Human Resources Administrator
Cathryn Laird, Human Resources Manager
Peter Renner, Facilities Director
7j. - Community Services Department
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Page 125 of 214
CLASS TITLE:ELECTRICIAN (___)
FLSA STATUS:BARGAINING UNIT:PAY RANGE:
Non-Exempt AFSCME a19
JOB SUMMARY:
Work is completed as an individual contributor. Perform technical and skilled
maintenance duties in the installation, maintenance, diagnosis, repair, and alteration of
city electrical systems and equipment. Complete tasks according to established policies
and procedures, and within federal and local electrical standards and requirements. Work
independently with limited supervision, and contribute through knowledge, skills, and
good work habits.
SUPERVISION:
Reports To: Facilities Maintenance Supervisor
Supervises: None
JOB DUTIES/RESPONSIBILITIES: (Subject to change at any time.)
Essential Functions:
Troubleshoot and repair city electrical systems, equipment, and fire alarm systems.
Program digital computerized systems.
Thermal-imaging of City electrical systems.
Prepare backboards and panels, mount transformers, use ammeters, volt meters,
power analyzers, relays, switches, lighting, and other equipment and apparatus as
required.
Check, recalibrate, and clean relays, various types of meters and instruments.
String wire, pull cable, hoist tools, and repair equipment.
Operate air compressors, electric drills, drill presses, pipe threading equipment, rotary
hammers, and other power driven and hand operated mechanical and electrical tools.
Maintain adequate inventory of parts and supplies on truck; determine and requisition
or purchase parts and supplies according to established procedures.
Maintain all work and equipment records.
Read and interpret blue prints.
Remain current with relevant technological advancements as it relates to the electrical
field.
Maintain regular, reliable, and punctual attendance; work weekends/ overtime as
required (eligibility pursuant to collective bargaining agreement).
Remain current with relevant technological advancements as it relates to field.
7j. - Community Services Department
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Page 126 of 214
Electrician - Continued Page 2
Maintain regular, reliable, and punctual attendance; work flexible evening and/or
weekend hours as required; ability to travel as required.
Follow all safety standards required in the electrical industry and city policy.
Standard Functions:
Perform facility maintenance duties including plumbing, security systems, carpentry,
and mechanical repairs using a variety of tools and machines, ensuring buildings are
maintained in a safe condition and in compliance with applicable codes. Prepare and
maintain records related to work performed.
Perform other duties as assigned.
EDUCATION, EXPERIENCE, AND LICENSE REQUIREMENTS:
High school degree or equivalent.
Two years journey-level electrical experience.
Facility maintenance experience preferred.
Carpentry experience preferred.
Valid driver’s license.
Journey-Level Electrician Certification (01). (Note: Candidates with electrical certification from
another state must obtain the Washington State certification as required by Labor & Industries within
one month of hire.)
KNOWLEDGE, SKILLS, AND ABILITIES REQUIREMENTS:
Oral and written communication skills; correct grammar, spelling, punctuation and
vocabulary.
Interpersonal skills using tact, patience, and courtesy.
Understand and follow direction given, yet work independently with little direction.
Meet schedules and deadlines.
Maintain records and prepare reports.
Analytical skills.
Knowledge of methods, materials, and tools used in electrical construction and
maintenance work.
Electrical theory as applied to electrical and electronic circuits and maintenance work.
Knowledge of the proper use of fall restraint, lanyards, and other safety devices or
equipment.
Knowledge of various types of wires and insulating jackets by size or number.
WORK ENVRIONMENT/PHYSICAL DEMANDS:
The following represent the physical demands that must be met to successfully perform
the essential functions of this job:
Heavy lifting up to 50 pounds, climbing, and working from ladders, climbing stairs,
good reflexes and eyesight, bending, stretching, and standing.
Lift heavy objects in awkward and confined spaces, using proper lifting and rigging
techniques.
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Page 127 of 214
Electrician - Continued Page 3
Work includes indoor and outdoor exposure, subject to adverse weather conditions.
Exposure to high voltage wires, hazardous materials, heights, and noise from
equipment.
Driving and field work required.
Frequently communicate with customers (employees).
Approved reasonable accommodation requests will be made to enable individuals with
disabilities to perform the essential functions of the job.
Established Date: August 20, 2013
Revised: N/A
Original Title: N/A
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
2014-2017 Agreement with the South
County Area Transportation Board
(SCATBd)
Meeting:
Regular Council - 09 Sep 2013
Exhibits:
Issue Paper
SCATBd Letter to the Mayor
2014-2017 Agreement
Resolution
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Jim Seitz, Transportation Planning & Programming
Supervisor (extension 7245)
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 100.00 Transfer Amendment: $
Amount Budgeted: $ 100.00 Revenue Generated: $
Total Project Budget: $ 100.00 City Share Total Project: $
SUMMARY OF ACTION:
This Agreement will provide for the continuation of the South County Area Transportation Board
(SCATBd) as the South forum for local governments to share information, build consensus, and
coordinate among jurisdictions and agencies with the goal of providing advice on plans, programs,
policies and priorities for regional transportation decisions.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the 2014-2017 Agreement for the South County Area
Transportation Board (SCATBd).
7k. - Transportation Systems Division
recommends approval of the 2014 - Page 129 of 214
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:August 15, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator (x 7311)
STAFF CONTACT:Jim Seitz, Planning and Programming Manager (x 7245)
SUBJECT:2014-2017 Agreement with the South County Area
Transportation Board (SCATBd)
ISSUE:
Should Council authorize the Mayor to sign the 2014-2017 Agreement for the South
County Area Transportation Board (SCATBd)?
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the 2014-2017 Agreement for the South
County Area Transportation Board (SCATBd).
BACKGROUND:
The purpose of the agreement is to provide for the continuation of the South County
Area Transportation Board (SCATBd) as the South forum for local governments to share
information, build consensus, and coordinate among jurisdictions and agencies with the
goal of providing advice on plans, programs, policies and priorities for regional
transportation decisions. The SCATBd Agreement, as well as the agreements for
SeaShore and the Eastside Transportation Partnership, was developed by a joint
committee composed of the chairs and vice chairs of all three transportation boards.
The changes are intended to streamline the agreements and the approval process, allow
each board to tailor their procedural items as needed, and reflect the reduced King
County staffing levels in the adopted 2013-2014 King County budget. Highlights of the
proposed changes for the SCATBd Agreement include the following:
7k. - Transportation Systems Division
recommends approval of the 2014 - Page 130 of 214
Randy Corman, Council President
Members of the Renton City Council
Page 2 of 2
August 15, 2013
Signatories to the Agreement no longer include agencies and organizations, or
jurisdictions not in King County.
A separate procedures document adopted by SCATBd identifies agencies,
organizations, and other jurisdictions as limited voting members or non-voting
members.
Language has been simplified and updated.
The agreement is for a two-year period with an automatic two-year extension.
cc:Doug Jacobson, Deputy PW Administrator – Transportation
Jim Seitz, Transportation Planning & Programming Supervisor
Nancy Thompson, Transportation Administrative Secretary
File
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
2014-2017 Agreement with the Eastside
Transportation Partnership (ETP)
Meeting:
Regular Council - 09 Sep 2013
Exhibits:
Issue Paper
ETP Letter to the Mayor
2014-2017 Agreement
Resolution
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Jim Seitz, Transportation Planning & Programming
Supervisor (extension 7245)
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 200.00 Transfer Amendment: $
Amount Budgeted: $ 200.00 Revenue Generated: $
Total Project Budget: $ 200.00 City Share Total Project: $
SUMMARY OF ACTION:
This agreement will provide for the continuation of the Eastside Transportation Partnership (ETP) as the
East forum for local governments to share information, build consensus, and coordinate among
jurisdictions and agencies with the goal of providing advice on plans, programs, policies and priorities
for regional transportation decisions.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to sign the 2014-2017 Agreement for the Eastside Transportation
Partnership (ETP).
7l. - Transportation Systems Division
recommends approval of the 2014 - Page 143 of 214
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:August 15, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator (x 7311)
STAFF CONTACT:Jim Seitz, Planning and Programming Manager (x 7245)
SUBJECT:2014-2017 Agreement with Eastside Transportation
Partnership (ETP)
ISSUE:
Should Council authorize the Mayor to sign the 2014-2017 Agreement for the Eastside
Transportation Partnership (ETP)?
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the 2014-2017 Agreement for the
Eastside Transportation Partnership (ETP).
BACKGROUND:
The purpose of the agreement is to provide for the continuation of the agreement for
the Eastside Transportation Partnership (ETP) as the East forum for local governments
to share information, build consensus, and coordinate among jurisdictions and agencies
with the goal of providing advice on plans, programs, policies and priorities for regional
transportation decisions. The ETP Agreement, as well as the agreements for SeaShore
and the South County Area Transportation Board, was developed by a joint committee
composed of the chairs and vice chairs of all three transportation boards.
The changes are intended to streamline the agreements and the approval process, allow
each board to tailor their procedural items as needed, and reflect the reduced King
County staffing levels in the adopted 2013-2014 King County budget. Highlights of the
proposed changes for the ETP Agreement include the following:
7l. - Transportation Systems Division
recommends approval of the 2014 - Page 144 of 214
Randy Corman, Council President
Members of the Renton City Council
Page 2 of 2
August 15, 2013
Signatories to the agreement no longer include agencies and organizations, or
jurisdictions not in King County.
Subsequent to adoption of the agreement, each board will now adopt their own
individual procedures that will identify voting members or non-voting members.
Language has been simplified and updated.
The Agreement is for a two-year period with an automatic two-year extension.
cc:Doug Jacobson, Deputy PW Administrator – Transportation
Jim Seitz, Transportation Planning & Programming Supervisor
Nancy Thompson, Transportation Administrative Secretary
File
7l. - Transportation Systems Division
recommends approval of the 2014 - Page 145 of 214
7l. - Transportation Systems Division
recommends approval of the 2014 - Page 146 of 214
7l. - Transportation Systems Division
recommends approval of the 2014 - Page 147 of 214
7l. - Transportation Systems Division
recommends approval of the 2014 - Page 148 of 214
7l. - Transportation Systems Division
recommends approval of the 2014 - Page 149 of 214
7l. - Transportation Systems Division
recommends approval of the 2014 - Page 150 of 214
7l. - Transportation Systems Division
recommends approval of the 2014 - Page 151 of 214
7l. - Transportation Systems Division
recommends approval of the 2014 - Page 152 of 214
7l. - Transportation Systems Division
recommends approval of the 2014 - Page 153 of 214
7l. - Transportation Systems Division
recommends approval of the 2014 - Page 154 of 214
7l. - Transportation Systems Division
recommends approval of the 2014 - Page 155 of 214
7l. - Transportation Systems Division
recommends approval of the 2014 - Page 156 of 214
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Project Acceptance NE 3rd – 4th Corridor
Improvements – Phase 1 CAG-12-089 Sanders
General Construction
Meeting:
Regular Council - 09 Sep 2013
Exhibits:
Notice of Completion
Final Pay Estimate
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Keith Woolley, Project Manager, Extension 7318
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure
Required: $
$48,845.09 Final Pay Estimate,
$106,904.08 Retainage Transfer Amendment: $
Amount Budgeted:
$ $2,205,700 Revenue Generated: $
Total Project
Budget: $ $3,425,965 City Share Total Project: $
SUMMARY OF ACTION:
The project started on August 14, 2012 and was completed on July 20, 2013. The original contract
amount was $2,129,217.14. The final contract amount was $2,173,323.79.
STAFF RECOMMENDATION:
Accept completion of the project and of the final pay estimate in the amount of $48,845.09, and
release retainage for the full project in the total amount of $106,904.08 after 60 days, subject to the
required authorization.
7m. - Transportation Systems Division
submits CAG-12-089, NE 3rd/4th Corridor Page 157 of 214
7m. - Transportation Systems Division
submits CAG-12-089, NE 3rd/4th Corridor Page 158 of 214
7m. - Transportation Systems Division
submits CAG-12-089, NE 3rd/4th Corridor Page 159 of 214
7m. - Transportation Systems Division
submits CAG-12-089, NE 3rd/4th Corridor Page 160 of 214
7m. - Transportation Systems Division
submits CAG-12-089, NE 3rd/4th Corridor Page 161 of 214
7m. - Transportation Systems Division
submits CAG-12-089, NE 3rd/4th Corridor Page 162 of 214
7m. - Transportation Systems Division
submits CAG-12-089, NE 3rd/4th Corridor Page 163 of 214
7m. - Transportation Systems Division
submits CAG-12-089, NE 3rd/4th Corridor Page 164 of 214
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Engineering Consultant Agreement
with RH2 Engineering, Inc. for the
Site Master Plan and Preliminary
Design of Highlands 435-Zone
Reservoirs and Emergency
Generator Project
Meeting:
Regular Council - 09 Sep 2013
Exhibits:
Issue Paper
Engineering Consultant Agreement
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Abdoul Gafour, Water Utility Engineering Supervisor, x7210, J.D.
Wilson, Water GIS/Engineer, x7295
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 323,043.42 Transfer Amendment: $
Amount Budgeted: $ 380,000.00 (this contract)Revenue Generated: $
Total Project Budget: $ 1,330,000 (in 2013)City Share Total Project: $ 100%
SUMMARY OF ACTION:
The Water Utility requests Council’s approval of the Engineering Consultant Agreement with
RH2 Engineering, Inc., in the amount of $323,043.42, to perform engineering services for the site master
plan and preliminary design of the Highlands 435-zone reservoirs and emergency generator project.
The Water Utility advertised and solicited request for proposals from engineering consulting firms for
this project. The project design team selected RH2 Engineering, Inc. as the most qualified firm for this
contract after the evaluation of all received proposals and after the oral interviews of the top three
ranked firms.
The Water Utility has budgeted sufficient funds for this contract in the approved 2013-2014 Capital
Improvement Program budget for the Highlands 435-Zone Reservoirs Replacement Project
(#425.455597).
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the Engineering Consultant Agreement with RH2
Engineering, Inc., in the amount of $323,043.42, to perform engineering services for the site master
plan and preliminary design of the Highlands 435-zone reservoirs and emergency generator project.
7n. - Utility Systems Division recommends
approval of a contract with RH2
Page 165 of 214
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:August 29, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Abdoul Gafour, Water Utility Supervisor, x7210
J.D. Wilson, Water Utility Engineer, x7295
SUBJECT:Engineering Consultant Agreement with RH2 Engineering, Inc.
for the Site Master Plan and Preliminary Design of Highlands
435-Zone Reservoirs and Emergency Generator Project
ISSUE:
Should Council approve the Engineering Consultant Agreement with RH2 Engineering
Inc., in the amount of $323,043.42, to perform engineering services for the
development of a site master plan and preliminary design to replace the existing
Highlands 435-zone reservoirs and emergency generator?
RECOMMENDATION:
Approve the Consultant Agreement and authorize the Mayor and City Clerk to execute
the contract with RH2 Engineering, Inc., in the amount of $323,043.42, to perform
engineering services for the development of a site master plan and preliminary design
to replace the existing Highlands 435-zone reservoirs and emergency generator.
BACKGROUND SUMMARY:
Existing conditions: The City’s two existing reservoirs serving the Highlands 435-zone
are at, or past the end of their expected service lives. The first 1.5 million-gallon (MG)
reservoir is 71 years old and the second 2.0 MG reservoir is 53 years old. Both
underground concrete reservoirs are structurally vulnerable should a major seismic
event occur. These two reservoirs along with the 0.75 MG elevated tank provide water
storage for domestic uses and for fire protection to the entire Renton Highlands.
7n. - Utility Systems Division recommends
approval of a contract with RH2
Page 166 of 214
Mr. Corman, Council President
Page 2 of 3
August 29, 2013
\AGtp
Master site plan and pre-design: A site master plan is needed to optimize the use of the
current City-owned 4.7 acre site. The plan will consider the Water Utility’s immediate
need to replace the aging reservoirs and the long-term objectives including the future
replacement of the elevated tank, pump station, emergency generator, site piping,
stormwater system, and access roads. Anticipated land use, environmental and
regulatory constraints will also be be identified. The pre-design plans and report will
provide more specific information on the sizing of the reservoirs, structural analyses,
mechanical, equipment and electrical plans, sizing of stormwater system, related
utilities, and site improvements. A preliminary construction cost estimate will also be
included.
Funding: The Water Utility has planned and budgeted funding for the replacement of
the Highlands reservoirs in our 6-year (2013-2018) Capital Improvement Program plan.
The total project budget (2013-2018) is estimated at $10 million. There is sufficient
funding for the proposed consultant contract cost of $323,043.42 in the 2013-2014
approved project budget of $1.33 million (#425/455597).
Consultant selection: In accordance with City policy 250-02 on contracting
requirements, the Water Utility advertised and solicited a request for proposals from
engineering consulting firms for this project. The design team has reviewed and ranked
all proposals received, interviewed the top three ranked firms, and selected RH2
Engineering, Inc. as the most qualified firm for this contract. Under the proposed
contract, the consultant will perform the following tasks with associated deliverables:
Contract tasks description Deliverables
1 Data collection and site survey Record of survey and base map for design
2 Reservoir sizing and alternative
analysis
Technical memorandum on results of
calculations and analyses for sizing of new
reservoir(s)
3 Master electrical power plan for
site
Report on power plan needs and cost
estimate
4 Stormwater and drainage analyses Technical information report and 30% design
plans
5 Preliminary site master plan Preliminary site plan for use in workshops
with City stakeholders
7n. - Utility Systems Division recommends
approval of a contract with RH2
Page 167 of 214
Mr. Corman, Council President
Page 3 of 3
August 29, 2013
\AGtp
6 Public/stakeholders involvement
and workshops
Technical materials, graphics, and
participation at presentations to public
meetings and workshops
7 Finalize master site plan Final master site plan and cost estimate
8 Preliminary design and project
report
30% design plan and project report for
submittal to Department of Health
9 Land-use permitting for master
plan and preliminary design
Technical materials and exhibits for land-use
permits application
10 Environmental compliance
permitting
Technical materials for additional
environmental compliance permits
CONCLUSION:
Council’s approval of this consultant contract with RH2 Engineering, Inc., is needed for
the Water Utility to confirm that the optimum location and sizing of the new reservoirs
and related infrastructure on the current site. The pre-design report and cost estimate
will be used in the development of the final design plans for the construction of the
reservoirs in the near future.
cc:Lys Hornsby, Utility Systems Director
7n. - Utility Systems Division recommends
approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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7n. - Utility Systems Division recommends
approval of a contract with RH2
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7n. - Utility Systems Division recommends
approval of a contract with RH2
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7n. - Utility Systems Division recommends
approval of a contract with RH2
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7n. - Utility Systems Division recommends
approval of a contract with RH2
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7n. - Utility Systems Division recommends
approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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7n. - Utility Systems Division recommends
approval of a contract with RH2
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approval of a contract with RH2
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approval of a contract with RH2
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7n. - Utility Systems Division recommends
approval of a contract with RH2
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approval of a contract with RH2
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9a. - 2014 - 2017 South County Area
Transportation Board (SCATB) agreement
Page 204 of 214
9a. - 2014 - 2017 South County Area
Transportation Board (SCATB) agreement
Page 205 of 214
9b. - 2014 - 2017 Eastside Transportation
Partnership (ETP) agreement (See 7.l.)
Page 206 of 214
9b. - 2014 - 2017 Eastside Transportation
Partnership (ETP) agreement (See 7.l.)
Page 207 of 214
9a. - Decriminalizing alcohol consumption
in parks, code amendment (See 8.b.)
Page 208 of 214
9a. - Decriminalizing alcohol consumption
in parks, code amendment (See 8.b.)
Page 209 of 214
9a. - Sunset Lane NE street vacation;
VAC-13-001, Renton Housing Authority
Page 210 of 214
9a. - Sunset Lane NE street vacation;
VAC-13-001, Renton Housing Authority
Page 211 of 214
9a. - Sunset Lane NE street vacation;
VAC-13-001, Renton Housing Authority
Page 212 of 214
9a. - Sunset Lane NE street vacation;
VAC-13-001, Renton Housing Authority
Page 213 of 214
9a. - Sunset Lane NE street vacation;
VAC-13-001, Renton Housing Authority
Page 214 of 214