HomeMy WebLinkAboutRegular Council Agenda Packet - 11 Feb 2013 - PdfAGENDA
RENTON CITY COUNCIL
REGULAR MEETING
February 11, 2013
Monday, 7 p.m.
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.SPECIAL PRESENTATION
a. Fire and Emergency Services Department Employee Recognition
4.ADMINISTRATIVE REPORT
5.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one‐half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
6.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 2/4/2013. Council concur.
b. Community Services Department recommends approval of Addendum No. 3 to CAG‐10‐156,
with Canber Corporation, in the amount of $104,274 per year to extend landscape
maintenance services for an additional three years, expiring 12/31/2015. Council concur.
c. Community Services Department recommends approval of a Washington Department of
Natural Resources Urban Forestry Restoration Project grant that will provide free labor with an
estimated value of $15,000 for use of Washington Conservation Corps (WCC) crews to assist
in the restoration of declining urban forests for the purpose of improving water quality that
eventually impacts Puget Sound. Refer to Finance Committee.
d. Community Services Department recommends approval of a Memorandum of Understanding
with the cities of Auburn, Bellevue, Bothell, Burien, Covington, Des Moines, Federal Way,
Issaquah, Kenmore, Kent (lead), Kirkland, Mercer Island, Redmond, Sammamish, SeaTac,
Shoreline, Tukwila, and Woodinville for planning, funding, and implemenation of a joint human
services application and funding program. Renton's share of the fee is $1,000. Council
concur. (See 8.a. for resolution.)
e. Police Department requests authorization to increase the number of police patrol vehicles by
one for the Patrol Operations Division at a cost of $45,000, to allow assigning two officers per
patrol car and to provide for a spare patrol vehicle pool with five retired vehicles. Refer to
Finance Committee.
Page 1 of 48
f. Utility Systems Division recommends approval of an Emergency Sale of Water agreement with
the Coal Creek Utility District that establishes the terms for determining the availability and
quantity of surplus water for sale to the district in case of an emergency. Refer to Utilities
Commitee.
7.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Finance Committee: Conversion of Business Analyst to Systems Analyst/Programmer Position;
Extension of GIS Analyst Position
8.RESOLUTIONS AND ORDINANCES
Resolution:
a. Memorandum of Understanding with various agencies implementing a joint human
services program (See 6.d.)
9.NEW BUSINESS
(Includes Council Committee agenda topics; call 425‐430‐6512 for recorded information.)
10.AUDIENCE COMMENT
11.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
COUNCIL CHAMBERS
February 11, 2013
Monday, 6 p.m.
Renton Accessible Playground Presentation;
Emerging Issues
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
Page 2 of 48
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Addendum No. 3 to the Landscape
Maintenance Agreement with Canber
Corporation (CAG-10-156)
Meeting:
Regular Council - 11 Feb 2013
Exhibits:
Issue Paper
Addendum #3
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Terry Flatley, Urban Forestry and Natural Resources
Manager x6600
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 104,274 per year Transfer Amendment: $
Amount Budgeted: $ 119,471 per year in 2013 Revenue Generated: $
Total Project Budget: $ 366,413 for 3 years City Share Total Project: $
SUMMARY OF ACTION:
Approval of Addendum #3 with Canber Corporation to extend the contract to a three-year term from
2013 through 2015. CAG-10-156 was entered into with Canber Corp on November 23, 2010, and
successfully completed on December 31, 2012. During that period, the number of sites fluctuated
as sites were eliminated or added and frequency of work adjusted to provide this service. The number
of sites in 2010 was 33 and has increased to 35 at the end of 2012. Between November of 2010 and
December 31, 2012, the City contracted with Canber Corporation for landscape maintenance. In 2011,
Addendum 1 increased the contract price to $100,299.30 per year (eliminated three sites, added three
new sites and adjusted work frequencies at 20 sites). In 2012, Addendum 2 increased the contract price
to $101,236.00 per year (added two sites and adjusted work frequencies at 12 sites). Addendum 3 will
increase the contract price to $104,274.00 per year.
Funding for 2014 and 2015 is contingent upon available funding in any of the years.
STAFF RECOMMENDATION:
Approve Addendum #3 with Canber Corporation by extending CAG-10-156 for an additional three year
period between 2013 and 2015 for a total amount of $104,274 per year, based upon available funding in
any of the years.
6b. ‐ Community Services Department recommends approval of
Addendum No. 3 to CAG‐10‐156, with Canber Corporation, in the amount
Page 3 of 48
H:\Ztree\1 UFNR\Contracts\LandscapeMaintenance\2010-2012\Addeundum #3\2013-mb (Issue Paper-Contract Landscape
Maint-Canber-Addendum3).doc
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:January 24, 2013
TO:Randy Corman, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Leslie Betlach, Parks Planning and Natural Resources Director (x-6619)
Terry Flatley, Urban Forestry and Natural Resources Manager (x-6601)
SUBJECT:2010 – 2012 Contract Landscape Maintenance – Contract Agreement
Addendum 3, Extension of Agreement for 2013 through 2015
ISSUE:
Should the Council concur with the staff recommendation to enter into Addendum 3 of
Contract Agreement-10-156 (CAG-10-156) with Canber Corporation to maintain
landscaping at 35 sites including rights-of-way, one park, trails, and fire stations?
RECOMMENDATION:
Staff recommends approval of Addendum 3 which extends the Agreement for Services
(CAG-10-156) for an additional three year term beginning January 1, 2013 through
December 31, 2015. This includes a three percent cost adjustment to the contract price
for a base amount of $104,274 per year between the City of Renton and Canber
Corporation of Renton, Washington. The City has a 2013 budgeted amount of
$119,471.00; that amount includes the three percent increase. The budgeted amount
also includes work frequency increases at several sites that will be added later in the
year. Between 2010 and 2012, Canber Corporation provided excellent service under the
contract landscape maintenance agreement at 35 locations.
BACKGROUND SUMMARY:
Between November of 2010 and December 31, 2012, the City contracted with Canber
Corporation for landscape maintenance. In 2011, Addendum 1 increased the contract
price to $100,299.30 per year (eliminated three sites, added three new sites and
adjusted work frequencies at 20 sites). In 2012, Addendum 2 increased the contract
price to $101,236.00 per year (added two sites and adjusted work frequencies at 12
sites). Addendum 3 will increase the contract price to $104,274.00 per year.
CONCLUSION:
Approval of this Addendum at a cost of $104,274.00 per year will continue landscape
maintenance of right-of-ways, one park, trails, and fire stations within 2013 budgeted
6b. ‐ Community Services Department recommends approval of
Addendum No. 3 to CAG‐10‐156, with Canber Corporation, in the amount
Page 4 of 48
Randy Corman, Council President
Members of Renton City Council
Subject: 2010 – 2012 Contract Landscape Maintenance – Contract Agreement Addendum #3, Extension of
Agreement for 2013 through 2015
Page 2 of 2
h:\ztree\1 ufnr\contracts\landscapemaintenance\2010-2012\addeundum #3\2013-mb (issue paper-contract
landscape maint-canber-addendum3).doc
funds. The Agreement for years 2014 and 2015 is contingent upon available funding in
those years.
Contracting landscape maintenance services of these sites will augment the work of City
crews, reduce staff safety concerns of working in the right-of-way and allow more
efficient use of crew time to focus maintenance on the park system and the downtown
core area.
Cc:Jay Covington, Chief Administrative Officer
Larry Warren, City Attorney
Iwen Wang, Finance & IS Administrator
6b. ‐ Community Services Department recommends approval of
Addendum No. 3 to CAG‐10‐156, with Canber Corporation, in the amount
Page 5 of 48
6b. ‐ Community Services Department recommends approval of
Addendum No. 3 to CAG‐10‐156, with Canber Corporation, in the amount
Page 6 of 48
6b. ‐ Community Services Department recommends approval of
Addendum No. 3 to CAG‐10‐156, with Canber Corporation, in the amount
Page 7 of 48
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Urban Forestry Restoration Project Grant-
Interlocal Agreement
Meeting:
Regular Council - 11 Feb 2013
Exhibits:
Issue Paper
Grant Agreement
Resolution
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Terry Flatley, Urban Forestry and Natural Resources
Manager, x6601
Recommended Action:
Refer to the Finance Committee
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $
Amount Budgeted: $ N/A Revenue Generated: $
Total Project Budget: $ N/A City Share Total Project: $
SUMMARY OF ACTION:
The Washington Department of Natural Resources has awarded the City of Renton with an Urban
Forestry Restoration Grant. The Grant provides free labor using Washington Conservation Corps
crews (WCC) to assist in the restoration of declining urban forests for the purpose of improving water
quality that eventually impacts the Puget Sound. The WCC will remove invasive blackberry plants found
adjacent to the new May Creek Trail in preparation for planting by volunteers during Renton's 8th
Annual Arbor Day/Earth Day Celebration. WCC will have three weeks in March to devote to this project
and all blackberry or other invasive plants will be removed by their roots in preparation for the planting.
Renton's annual Arbor Day/Earth Day Celebration will occur on Saturday, April 27, 2013. Volunteers will
be assigned areas of the project site to plant 90 trees and 1,400 shrubs. Staging for both the blackberry
removal project with WCC and the Arbor Day/Earth Day event will occur on the adjacent private
property owned by the Port Quendall Company.
The estimated value of the Urban Forestry Restoration Grant Project is $15,000.
STAFF RECOMMENDATION:
Approval of the Grant Agreement with the Washington Department of Natural Resources and
authorize Mayor and City Clerk to execute the Agreement.
6c. ‐ Community Services Department recommends approval of a
Washington Department of Natural Resources Urban Forestry Page 8 of 48
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paper-wdnrufgrantagreement).doc
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:February 4, 2013
TO:Randy Corman, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Leslie Betlach, Parks Planning and Natural Resources Director (x-6619)
Terry Flatley, Urban Forestry and Natural Resources Manager (x-6601)
SUBJECT:2012 Urban Forestry Restoration Grant Project – Interagency
Agreement
ISSUE:
Should the Council concur with the staff recommendation to enter into the 2012 Urban
Forestry Restoration Grant Project Interagency Agreement with the Washington State
Department of Natural Resources to conduct The May Creek Trail Restoration Project?
RECOMMENDATION:
Staff recommends approval of the Interagency Agreement between the City of Renton
and the Washington State Department of Natural Resources to perform The May Creek
Trail Restoration Project. The City applied to the State in November of 2012 with a
proposal to remove invasive plants and plant native trees and shrubs in an area along
the north side of the May Creek Trail; an area near Lake Washington Boulevard and
south of NE 44th Street. In December of 2012 Renton was awarded this grant. The grant
provides a crew from the Washington Conservation Corps to remove invasive plants
during a three week period in March. Following their work, volunteers will provide
planting assistance during Renton’s Arbor Day/Earth Day Celebration scheduled for
Saturday, April 27, 2013, and will they will plant 90 coniferous trees and 1,400 shrubs.
BACKGROUND SUMMARY:
The Washington State Department of Natural Resources (DNR) Urban and Community
Forestry Program offered the 2012 Urban Forestry Restoration Grant to communities for
improving water quality reaching Puget Sound. The grant provides Washington
Conservation Corp (WCC) labor to assist with projects. Renton’s proposal targeted the
area near the new May Creek Trail. The City recently completed the first phase of the
May Creek Trail by constructing the pathway, removing invasive plants and planting
numerous native trees and shrubs on the one acre portion adjacent to the creek. This
DNR grant will complete the project on the remaining one acre portion and replace the
blackberry bushes with conifer trees and deciduous shrubs. The WCC crews will begin
their work the first week in March of 2013 by removing the blackberry bushes and
6c. ‐ Community Services Department recommends approval of a
Washington Department of Natural Resources Urban Forestry Page 9 of 48
Randy Corman, Council President
Members of Renton City Council
2012 Urban Forestry Restoration Grant Project – Interagency Agreement
Page 2 of 2
February 4, 2013
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paper-wdnrufgrantagreement).doc
removing debris in preparation for planting by volunteers. Volunteers will gather on
Saturday, April 27, 2013 for Renton’s 8th Annual Arbor Day/Earth Day Celebration to
complete the restoration project, planting 90 trees and 1,400 shrubs.
The City’s commitment to the project is to provide supplies and equipment to
accomplish the blackberry removal, such as a dumpster, as well as to post news
releases, develop and implement a three-year maintenance plan, monitor the results
and report to DNR annually. The grant has a value of $15,000 related to the WCC crew
labor costs.
CONCLUSION:
The City of Renton is fortunate to have been awarded the grant through the Washington
State Department of Natural Resources for its May Creek Trail Restoration Project.
Approval of the Interagency Agreement enables the City to utilize labor using the
Washington Conservation Corps to remove invasive plants and prepare the site for the
Arbor Day/Earth Day Celebration planting.
Cc:Jay Covington, Chief Administrative Officer
Chip Vincent, Planning Director, Community and Economic Development Department
Iwen Wang, Finance & IS Administrator
6c. ‐ Community Services Department recommends approval of a
Washington Department of Natural Resources Urban Forestry Page 10 of 48
1 of 6 Agreement No. IAA 13-179
INTERAGENCY AGREEMENT WITH THE CITY OF RENTON
Agreement No. IAA 13-179
This Agreement is between the City of Renton, referred to as the City, and the Washington State
Department of Natural Resources Urban and Community Forestry Program, referred to as the
DNR.
The DNR is under authority of RCW Chapter 43.30 of Washington State, Department of Natural
Resources. The DNR and the City of Renton enter into this Agreement under Chapter 39.34,
Interlocal Cooperation Act.
The purpose of this Agreement is to provide a Washington Conservation Corps (WCC) crew for
urban forestry restoration tasks in the City of Renton.
IT IS MUTUALLY AGREED THAT:
1.Statement of Work. The DNR shall furnish WCC crews and the City shall provide all
materials and services, pertinent to performing work set forth in the Attachment A.
2.Period of Performance. The period of performance of this Agreement shall be from
January 1, 2013, to June 30, 2013, unless terminated sooner as provided herein. Both parties
agree that the DNR will provide the City a maximum of 3 weeks of crew work within the period
of performance.
3.Payment. The DNR provides the services of the WCC crew in exchange for the City of
Renton’s matching commitment to the project as described in Attachment B.
4.Rights to Data. Unless otherwise agreed, data originating from this Agreement shall be
‘works for hire’ as defined by the U.S. Copyright Act of 1976 and shall be equally owned by the
DNR and the City of Renton. Data shall include, but not be limited to, reports, documents,
pamphlets, advertisements, books, magazines, surveys, studies, computer programs, films, tapes,
and/or sound reproductions. Ownership includes the right to use, copyright, patent, register and
the ability to transfer these rights.
5.Independent Capacity. The employees or agents of each party who are engaged in
performing this Agreement shall continue to be employees or agents of that party and shall not
be considered for any purpose to be employees or agents of the other party.
6c. ‐ Community Services Department recommends approval of a
Washington Department of Natural Resources Urban Forestry Page 11 of 48
2 of 6 Agreement No. IAA 13-179
6.Amendments. This Agreement may be amended by mutual agreement of the parties.
Amendments shall be in writing and signed by personnel authorized to bind the party they
represent.
7.Termination. Either party may terminate this Agreement by giving the other party 30
calendar days prior written notice. If this Agreement is terminated, the terminating party shall be
liable to pay only for those services provided or costs incurred prior to the termination date
according to the terms of this Agreement.
8.Termination for Cause. If for any cause either party does not fulfill in a timely and
proper manner its obligations under this Agreement, or if either party violates any of the terms
and conditions, the aggrieved party will give the other party written notice of the failure or
violation. The aggrieved party will give the other party 15 working days to correct the violation
or failure. If the failure or violation is not corrected within 15 calendar days, the aggrieved party
may immediately terminate this Agreement by notifying the other party in writing.
9.Disputes. If a dispute arises, a dispute board shall resolve the dispute like this: Each
party to this Agreement shall appoint a member to the dispute board. These board members shall
jointly appoint an additional member to the dispute board. The dispute board shall evaluate the
facts, contract terms, applicable statutes and rules, then determine a resolution. The dispute
board’s determination shall be final and binding on the parties. As an alternative to the dispute
board, either of the parties may request intervention by the Governor, as provided by RCW
43.17.330 (Interagency disputes — Alternative dispute resolution — Methods), as it exists or
may be amended. In this case, the Governor’s process will control the dispute resolution.
10.Governance. This contract is entered into the authority granted by the laws of the State
of Washington and any applicable federal laws. The provisions of this agreement shall be
construed to conform to those laws.
If there is an inconsistency in the terms of this Agreement, or between its terms and any
applicable statute or rule, the inconsistency shall be resolved by giving precedence in the
following order:
(1)Applicable State and federal statutes and rules;
(2)Statement of Work; and
(3)Any other provisions of the Agreement, including materials incorporated by
reference.
11.Assignment. The work to be provided under this Agreement and any claim arising from
this Agreement cannot be assigned or delegated in whole or in part by either party, without the
express prior written consent of the other party. Neither party shall unreasonably withhold
consent.
12. Waiver. A party that fails to exercise its rights under this Agreement is not precluded
from subsequently exercising its rights. A party’s rights may only be waived through a written
amendment to this Agreement.
13. Severability. The provisions of this Agreement are severable. If any provision of this
Agreement or any provision of any document incorporated by reference should be held invalid,
6c. ‐ Community Services Department recommends approval of a
Washington Department of Natural Resources Urban Forestry Page 12 of 48
3 of 6 Agreement No. IAA 13-179
the other provisions of this Agreement without the invalid provision remain valid.
14. Indemnification. The DNR shall indemnify, defend and hold harmless the City, its elected
officials, officers, agents, employees and volunteers, from and against any and all claims, losses
or liability, or any portion thereof, including but not limited to attorney’s fees, expenses and
court costs, arising from injury or death to persons, including injuries, sickness, disease or death
of the DNR’s own employees or volunteers, or damage to property caused by a negligent act or
omission of the DNR, except for those acts caused by or resulting solely from a negligent act or
omission by the City and its officers, agents, employees and volunteers. Should a court of
competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the
event of liability for damages arising out of bodily injury to persons or damages to property
caused by or resulting from the concurrent negligence of the DNR and the City, its officers,
officials, employees and volunteers, the DNR’S liability shall be only to the extent of the DNR’S
negligence.
15. Complete Agreement in Writing. This Agreement contains all the terms and conditions
agreed upon by the parties. No other understanding, oral or otherwise, regarding the subject
matter of this Agreement shall be deemed to exist or to bind any of the parties.
16.Contract Management. The Project Coordinator for each of the parties shall be the
contact person for this Agreement. All communications and billings will be sent to the project
coordinators.
17.Project Coordinators.
(1)The Project Coordinator for the City of Renton is Terrence Flatley, Telephone
Number (425) 430-6600.
(2)The Project Coordinator for the DNR is Micki McNaughton, Telephone Number
(360) 902-1637.
IN WITNESS WHEREOF, the parties have executed this Agreement.
6c. ‐ Community Services Department recommends approval of a
Washington Department of Natural Resources Urban Forestry Page 13 of 48
4 of 6 Agreement No. IAA 13-179
CITY OF RENTON
Dated: ____________________, 20___By:
Title:
Address:
Phone:
STATE OF WASHINGTON
DEPARTMENT OF NATURAL RESOURCES
Dated: ____________________, 20___By:
Joseph P. Shramek
Title:Resource Protection Division Manager
Address: 1111 Washington Street SE
MS 47037
Olympia, Washington 98504-7037
Interagency Agreement
Approved as to Form 9/29/97
By the Assistant Attorney General
State of Washington
6c. ‐ Community Services Department recommends approval of a
Washington Department of Natural Resources Urban Forestry Page 14 of 48
5 of 6 Agreement No. IAA 13-179
Attachment A
STATEMENT OF WORK
The DNR will sponsor a Washington Conservation Corps (WCC) crew to assist with urban forest
restoration and maintenance tasks in the City of Renton. Crew work on City projects is limited to
a maximum of three weeks. Each project location will include baseline mapping of the site and
re-mapping after restoration activities, to be included in a DNR report to the City. Local projects
must be on public property, and work performed by the crews may not replace workers already in
place or contracted for.
Project locations and activities in the City of Renton include:
·May Creek Natural Area. Remove invasive non-native plants and prepare site for Arbor
Day volunteer planting event.
·Other sites and/or locations as agreed by the City’s Project Coordinator and the DNR
Project Coordinator. Tasks and activities assigned must pertain to restoring the ecological
health and functionality of the urban forest on the site or location.
Washington Conservation Corps (WCC) crews are covered by Dept. of Ecology insurance
through Labor and Industries while working on project sites and traveling to work locations.
WCC crews are responsible for the maintenance and repair of any equipment provided by WCC
and/or Dept. of Ecology.
The City is responsible for the maintenance and repair of any equipment provided by the City
and used by the WCC crew under the direction of City staff.
6c. ‐ Community Services Department recommends approval of a
Washington Department of Natural Resources Urban Forestry Page 15 of 48
6 of 6 Agreement No. IAA 13-179
Attachment B
PROJECT COMMITMENT MATCH
The DNR will provide the following items to the City for urban forestry restoration projects that
receive assistance under the Urban Forest Restoration Project:
·News release template to assist in building public awareness and event marketing.
·Baseline invasive plant species mapping.
·Crews to remove and/or control invasive plant material and complete related restoration
tasks including installation of plant materials.
·Post-restoration mapping.
·Post-restoration report that includes a description of the project and the work
accomplished.
·Template for three-year management plan.
·Template for annual monitoring report.
The City commits to the following items in consideration for the services of the DNR-sponsored
crew:
·Post news releases in advance of the event.
·Acquire any permits necessary for project work.
·Assist with volunteer registration, sign-in and wavers at restoration events. Please have
photo releases available for volunteers under 18 years of age.
·Dispose of plant material removed during project activities (English ivy vines, blackberry
canes, etc.).
·Provide any and all plant materials required for project completion.
·Develop and implement a three-year maintenance plan for the project site, to include
annual monitoring.
·Report monitoring results to DNR Urban and Community Forestry Program annually for
three years.
6c. ‐ Community Services Department recommends approval of a
Washington Department of Natural Resources Urban Forestry Page 16 of 48
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE MAYOR
AND CITY CLERK TO ENTER INTO AN INTERLOCAL AGREEMENT WITH THE
WASHINGTON STATE DEPARTMENT OF NATURAL RESOURCES ENTITLED
“INTERAGENCY AGREEMENT WITH THE CITY OF RENTON”.
WHEREAS, Renton and the Washington State Department of Natural Resources (“DNR”) are
authorized, pursuant to RCW Chapter 39.34, entitled “Interlocal Cooperation Act” to enter into an
interlocal government cooperative agreement; and
WHEREAS, The purpose of this Agreement is to provide a Washington Conservation Corps (WCC)
crew for urban forestry restoration tasks in the City of Renton; and
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES RESOLVE
AS FOLLOWS:
SECTION I.The above recitals are found to be true and correct in all respects.
SECTION II.The Mayor and City Clerk are hereby authorized to enter into an interlocal
agreement with DNR entitled “Interagency Agreement With the City of Renton”.
PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2013.
______________________________
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this ______ day of _____________________, 2013.
______________________________
Denis Law, Mayor
Approved as to form:
______________________________
Lawrence J. Warren, City Attorney
6c. ‐ Community Services Department recommends approval of a
Washington Department of Natural Resources Urban Forestry Page 17 of 48
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Memorandum of Understanding with 18 cities for
Human Services online grant administrative
services
Meeting:
Regular Council - 11 Feb 2013
Exhibits:
Issue Paper
Memorandum of Understanding
Resolution
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Karen Bergsvik, 6652
Recommended Action:
Council concur
Fiscal Impact:
Expenditure Required: $ 1000. Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $ 1000.
SUMMARY OF ACTION:
Approval of the Memorandum of Understanding with 18 cities for online grant management
administration services is requested. The City of Kent has volunteered to be the lead on the grant
subscription service with Western States Art Federation.
In 2010 the City joined with 18 other cities to provide a common online application for human services
funding. This collaboration is efficient in that it saves time for both the City staff and the staff of the
non-profits that are applying for funding.
The annual cost of $12,250 is divided among the 19 cities, and is based on population. Renton's share
is $1000.
STAFF RECOMMENDATION:
Approve a Memorandum of Understanding with 18 other cities for online grant management
administration services and adopt the Resolution.
6d. ‐ Community Services Department recommends approval of a
Memorandum of Understanding with the cities of Auburn, Bellevue, Page 18 of 48
H:\Human Services\Main folder\Council\13 issue papers\MOU.docx
COMMUNITY SERVICES DEPARTMENT
M E M O R A N D U M
DATE:January 30, 2013
TO:Randy Corman, Council President
Renton City Councilmembers
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Karen Bergsvik, Human Services Manager, x6652
SUBJECT:Memorandum of Understanding with 18 cities for
Human Services Online Grant Administration Services
________________________________________________________________________
ISSUE:
Should Council authorize the Mayor to sign the Memorandum of Understanding (MOU)
with 18 cities for online grant management administration services?
RECOMMENDATION:
Council authorizes the Mayor to sign the Memorandum of Understanding.
BACKGROUND SUMMARY:
·In 2010 the City of Renton joined with 18 other cities to provide a common
online application for human services funding. The intent of the common
application is to save agencies time filling out multiple applications and for cities
to efficiently use their resources.
· At that time, this service was provided by eCityGov. During the funding process,
staff determined that there were numerous shortfalls with the product offered
by eCityGov therefore began a search for a better commercial product. This was
accomplished with the support of the staff and board of eCityGov.
·Western States Art Federation (Westaff) provided a superior product. Due to
timing, it was decided by all the cities to have eCityGov contract with the vendor
for 2011 and 2012. Because of the high administrative cost being charged by
eCityGov the cities determined it would be better to have the agreement
between Westaff, the vendor, and eCityGov transferred to one of the
participating cities. Kent volunteered to take on this responsibility.
·Kent, as the lead city, agreed to: invoice participating cities for their annual
contributions, contract with the Vendor, provide estimates of the annual
financial contributions to be made by each of the participating cities, and
maintain accounts that reflect transactions related to the MOU.
·The cities will jointly share in the costs to run the online grants subscription
service. The allocation of costs is based on population. Renton’s share of the
6d. ‐ Community Services Department recommends approval of a
Memorandum of Understanding with the cities of Auburn, Bellevue, Page 19 of 48
Randy Corman Council President
Renton City Councilmembers
Page 2 of 2
January 30, 2013
H:\Human Services\Main folder\Council\13 issue papers\MOU.docx
cost is $1,000. (See Attachment A) The total cost is $12,250 which is a good
value as Westaff is not only maintaining and tweaking the application process,
but adding the capability of doing online reporting.
CONCLUSION
Supporting a regional collaboration that increases efficiencies is a positive step.
Attachment
cc:Jay Covington, Chief Administrative Officer
6d. ‐ Community Services Department recommends approval of a
Memorandum of Understanding with the cities of Auburn, Bellevue, Page 20 of 48
MEMORANDUM OF UNDERSTANDING BETWEEN
THE CITIES OF KENT, AUBURN, BELLEVUE,
BOTHELL, BURIEN, COVINGTON, DES MOINES,
FEDERAL WAY, ISSAQUAH, KENMORE,
KIRKLAND, MERCER ISLAND, REDMOND,
RENTON, SAMMAMISH, SEATAC, SHORELINE,
TUKWILA, AND WOODINVILE FOR PLANNING,
FUNDING, AND IMPLEMENTATION OF A JOINT
HUMAN SERVICES APPLICATION AND FUNDING
PROGRAM.
THIS MEMORANDUM OF UNDERSTANDING (“MOU”) is entered into pursuant
to Chapter 39.34 RCW by the Cities of Kent, Auburn, Bellevue, Bothell, Burien,
Covington, Des Moines, Federal Way, Issaquah, Kenmore, Kirkland, Mercer Island,
Redmond, Renton, Sammamish, SeaTac, Shoreline, Tukwila, and Woodinville,
Washington hereinafter referred to as “Cities”, to provide for planning, funding, and
implementation of a joint human services application and funding program.
WHEREAS, the Cities engage in activities which support human service providers in
King County; and
WHEREAS, the Cities wish to make the most efficient use of their resources by
cooperating to provide funding to support human service providers in King County; and
WHEREAS, through the Interlocal Cooperation Act, the Cities have the authority to
engage in cooperative efforts which result in more efficient use of Government resources;
and
NOW THEREFORE, and in consideration of the terms, conditions and performances
made herein, it is agreed as follows:
1. Purpose of MOU: The purpose of this MOU is to facilitate the alliance of the 19
member Cities who independently provide funding to organizations to provide critically
needed human services in their communities, but jointly receive applications for grant
funding through one online grant subscription service and portal. The various human
service programs funded by the member cities include food security, housing and
homelessness prevention, health, mental health, youth services, and others.
2. Joint Participation.
a) Lead City. The City of Kent shall be the designated lead city (“Lead City”).
The Lead City shall contract directly for and manage the online grants
subscription service with Western States Arts Federation (“Vendor”). The
other responsibilities of the Lead City are described in Section 4.
6d. ‐ Community Services Department recommends approval of a
Memorandum of Understanding with the cities of Auburn, Bellevue, Page 21 of 48
Online Grant Funding Application MOU
Page 2 of 10
b) Participating City. A Participating City is a City participating in the joint
online funding application portal, who is a party to this MOU, and who is not
a Lead City.
3. Funding Arrangement. The Lead City and each Participating City will jointly
participate in the costs to run the online grants subscription service. The allocation of
costs shall be based on population ranges of each city, as established by population
estimates made by the Office of Financial Management pursuant to RCW 43.62.030. The
initial allocation shall be as described in Exhibit A, attached and incorporated herein.
Any Participating City requesting a change in allocation may only do so by written
amendment to this MOU, in accordance with Section 12. Each Participating City shall
provide its annual financial contribution to the Lead City no later than thirty (30) days
after receiving invoice from the Lead City, pursuant to Section 4(a) below.
4. Responsibilities of Lead City. The Lead City has been designated to act as the
fiscal and administrative agent for the Participating Cities. The responsibilities of the
Lead City shall include the following:
a) Send an invoice to each Participating City by February 15th of each year for
their annual funding participation.
b) Contract with the Vendor, and manage the performance of the online grants
subscription service.
c) For each year after the first year of this agreement, provide a projected
estimate of the annual financial contribution to be made by each of the
Participating Cities no later than September 30th of the preceding calendar
year in which the contribution is to be made.
d) Maintain accounts and records which properly reflect transactions related to
this MOU.
5. Duration. This MOU shall become effective when it is approved by a majority of
the Cities and shall remain in effect through December 31, 2013, with automatic
extensions annually, unless terminated as described in section 6.
6. Termination. Any City may terminate its participation in the MOU without cause
by giving the other Cities a thirty (30) day written notice. The terminating party shall
remain fully responsible for meeting its funding responsibilities and other obligations
established by this MOU through the end of the calendar year in which such notice is
given. If at any time termination of a City results in fewer than ten Cities remaining as
parties to this MOU, then this MOU shall automatically terminate after sixty (60) days
for all remaining Cities, provided that all Cities shall remain fully responsible for funding
responsibilities and other obligations established by this MOU through the end of the
calendar year in which such termination becomes effective.
6d. ‐ Community Services Department recommends approval of a
Memorandum of Understanding with the cities of Auburn, Bellevue, Page 22 of 48
Online Grant Funding Application MOU
Page 3 of 10
7. Notices. Notices to the Cities shall be sent to the following persons:
City Contact
Auburn Michael Hursh, Advisor to the Mayor
Bellevue Joseph Adriano, Human Services Grant Coordinator
Bothell Lynda Quinn, Sr. Administrative Assistant
Burien Lori Fleming, Management Analyst
Covington Victoria Throm, Human Services Analyst
Des Moines Sue Padden, Senior Center Manager
Federal Way Jay Bennett, Community Services Manager
Issaquah Mark Hinthorne, Planning Director
Kenmore Leslie Harris, Public Information Officer
Kent Katherin Johnson, Human Services Manager
Kirkland Sharon Anderson, Human Services Coordinator
Mercer Island Cynthia Goodwin, Department of Youth and Family
Services Director
Redmond Brooke Buckingham, Human Services Planner
Renton Karen Bergsvik, Human Services Manager
Sammamish Melonie Anderson, City Clerk
SeaTac Colleen Brandt-Schluter, Human Services Manager
Shoreline Rob Beem, Community Services Manager
Tukwila Evie Boykan, Human Services Manager
Woodinville Zach Schmitz, Management Analyst
8. Indemnification.
Each City agrees to indemnify the other Cities from any claims, damages, losses, and
costs, including, but not limited to, attorney’s fees and litigation cost s, arising out of
claims by third parties for property damage and bodily injury, including death, caused
solely by the negligence or willful misconduct of such City, the City’s employees,
affiliated corporations, officers, and lower tier subcontractors in connection with this
MOU.
Each City hereby waives its immunity under Title 51 of the Revised Code of Washington
for claims of any type brought by any City agent or employee against the other Cities.
This waiver is specifically negotiated by the parties and a portion of the City’s payment
hereunder is expressly made the consideration for this waiver.
9. Insurance. Each City shall procure and maintain in full force throughout the
duration of the MOU comprehensive general liability insurance with a minimum
coverage of $1,000,000.00 per occurrence/aggregate for personal injury and property
damage. In the event that a City is a member of a pool of self-insured cities, the City
shall provide proof of such membership in lieu of the insurance requirement above. Such
6d. ‐ Community Services Department recommends approval of a
Memorandum of Understanding with the cities of Auburn, Bellevue, Page 23 of 48
Online Grant Funding Application MOU
Page 4 of 10
self insurance shall provide coverage equal to or greater that required of non-self
insurance pool member Cities.
10. Oversight Committee. This MOU shall be managed by an Oversight Committee
made up of six City representatives, as follows: one each from three member Cities from
South King County, and one each from three member Cities in East King County, to be
designated by the Lead City. The representative of each City shall be that person
designated in section 7 of this MOU. The Oversight Committee shall meet at least
annually to discuss the terms of the MOU and request any changes to the services
provided pursuant to the MOU.
11. Applicable Law; Venue; Attorney's Fees. This MOU shall be governed by and
construed in accordance with the laws of the State of Washington. In the event any suit,
arbitration, or other proceeding is instituted to enforce any term of this MOU, the parties
specifically understand and agree that venue shall be exclusively in King County,
Washington. The prevailing party in any such action shall be entitled to its attorney's fees
and costs of suit.
12. Amendments. This MOU may be amended, altered, changed or extended in any
manner by the mutual written consent of all member Cities.
13. Counterparts. This document may be executed by facsimile or electronic mail in
any number of current parts and signature pages hereof with the same effect as if all
parties had all signed the same document. All counterparts, each one which shall be
considered an original, together constitute one and the same instrument.
IN WITNESS WHEREOF, the undersigned have entered into this MOU as of this
____________ day of ______________________, 2013.
6d. ‐ Community Services Department recommends approval of a
Memorandum of Understanding with the cities of Auburn, Bellevue, Page 24 of 48
Online Grant Funding Application MOU
Page 5 of 10
CITY OF AUBURN
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
CITY OF BELLEVUE
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
CITY OF BOTHELL
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
CITY OF BURIEN
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
6d. ‐ Community Services Department recommends approval of a
Memorandum of Understanding with the cities of Auburn, Bellevue, Page 25 of 48
Online Grant Funding Application MOU
Page 6 of 10
CITY OF COVINGTON
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
CITY OF DES MOINES
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
CITY OF FEDERAL WAY
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
CITY OF ISSAQUAH
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
6d. ‐ Community Services Department recommends approval of a
Memorandum of Understanding with the cities of Auburn, Bellevue, Page 26 of 48
Online Grant Funding Application MOU
Page 7 of 10
CITY OF KENMORE
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
CITY OF KENT
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
CITY OF KIRKLAND
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
CITY OF MERCER ISLAND
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
6d. ‐ Community Services Department recommends approval of a
Memorandum of Understanding with the cities of Auburn, Bellevue, Page 27 of 48
Online Grant Funding Application MOU
Page 8 of 10
CITY OF REDMOND
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
CITY OF RENTON
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
CITY OF SAMMAMISH
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
CITY OF SEATAC
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
6d. ‐ Community Services Department recommends approval of a
Memorandum of Understanding with the cities of Auburn, Bellevue, Page 28 of 48
Online Grant Funding Application MOU
Page 9 of 10
CITY OF SHORELINE
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
CITY OF TUKWILA
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
CITY OF WOODINVILLE
By: ___________________________
Title:___________________________
Date: __________________________
Approved As To Form:
______________________________
City Attorney
P:\Civil\Files\Open Files\0733-12 Human Services\19CityOnlineGrantMOU DAG Final.doc
6d. ‐ Community Services Department recommends approval of a
Memorandum of Understanding with the cities of Auburn, Bellevue, Page 29 of 48
Online Grant Funding Application MOU
Page 10 of 10
Exhibit A
Fee Schedule
City 2013 Fee Population
Auburn $750.00 63,390
Bellevue $1,000.00 124,600
Bothell $500.00 17,280
Burien $500.00 47,730
Covington $500.00 17,760
Des Moines $500.00 29,700
Federal Way $750.00 89,460
Issaquah $500.00 31,150
Kenmore $500.00 21,020
Kent $1,000.00 119,100
Kirkland $750.00 81,480
Mercer Island $500.00 23,154
Redmond $750.00 55,360
Renton $1,000.00 93,910
Sammamish $500.00 47,420
SeaTac $500.00 27,210
Shoreline $750.00 53,270
Tukwilla $500.00 19,080
Woodinville $500.00 10,960
$12,250.00
Population
Fee
0-50000
$500.00
50000-90000
$750.00
90000+
$1,000.00
6d. ‐ Community Services Department recommends approval of a
Memorandum of Understanding with the cities of Auburn, Bellevue, Page 30 of 48
6d. ‐ Community Services Department recommends approval of a
Memorandum of Understanding with the cities of Auburn, Bellevue, Page 31 of 48
6d. ‐ Community Services Department recommends approval of a
Memorandum of Understanding with the cities of Auburn, Bellevue, Page 32 of 48
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Increase Police Patrol Vehicles
Meeting:
Regular Council - 11 Feb 2013
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Police
Staff Contact:
Commander Chad Karlewicz, x7640
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ $45,000 Transfer Amendment: $N/A
Amount Budgeted: $ $0 Revenue Generated: $N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Increase the number of frontline Patrol vehicles so there will be enough vehicles to assign one vehicle
to each two officers. This will reduce excessive wear and tear of vehicles caused by overutilization,
reduce maintenance costs, accommodate the new patrol schedules and increase individual ownership
and accountability for the care of the vehicles. This will also create a pool of spare Patrol vehicles
which will be utilized when assigned vehicles are being serviced, rotated out of services or needed for
off-duty jobs.
STAFF RECOMMENDATION:
Approve increasing the number of vehicles assigned to the Patrol Operations Division of the Police
Department by one, to allow assigning two officers per car and to provide for a spare patrol vehicle pool
with five retired vehicles. The combined total impact to the budget will be $45,000 one-time funded by
carry forward budget adjustment and $33,000 annual on-going cost ($11,000 RR, $12,000 M&O for one
frontline vehicle, $10,000 for the M&O of five backup vehicles), which will be accommodated within the
department’s budget.
6e. ‐ Police Department requests authorization to increase the number
of police patrol vehicles by one for the Patrol Operations Division at a
Page 33 of 48
POLICE
PUBLIC WORKS &
ADMINISTRATIVE SERVICES
M E M O R A N D U M
DATE:January 31, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Kevin Milosevich
Gregg Zimmerman
Iwen Wang
STAFF CONTACT Chad Karlewicz – Patrol Commander
SUBJECT:Increase Police Patrol Vehicles
ISSUE:
Should the City increase the number of police patrol vehicles to 1) increase accountability by
assigning vehicles to specific users (two officers per vehicle); 2) reduce excessive wear and tear
on vehicles due to overutilization; 3) accommodate new patrol shifts which increases officer
coverage in the City; and 4) increase vehicle availability for repairs, preventive maintenances,
and off-duty jobs by creating a backup pool of marked vehicles?
BACKGROUND:
The city currently has 31 frontline patrol vehicles shared by 70 positions (2 commanders, 8
sergeant, and 60 officers) in the Patrol Operations Division of the Police Department. The
limited number of frontline patrol vehicles requires many of them to be used around the clock,
with each car accumulating high mileage and substantial wear and tear in a very short period of
time. This causes higher than necessary maintenance costs for those vehicles. Because of this
constant use, we are unable to assign these vehicles to specific officers. Since vehicles are not
assigned, it is difficult to determine if any wear and tear or even damages is caused by misuse.
Other than one spare K9 patrol car in the Patrol Operations Division, there are currently no other
spare marked patrol vehicles that can be used for patrol as backup vehicles when frontline
vehicles are in the shop for repair, maintenance, or preparation for replacement. The lack of
backup vehicles requires quick turnaround time for scheduled and unscheduled repair work. Any
delays due to parts supply or scheduling conflicts can create shortages of available vehicles in the
field. To keep the required number of patrol cars available and avoid down time, some
6e. ‐ Police Department requests authorization to increase the number
of police patrol vehicles by one for the Patrol Operations Division at a
Page 34 of 48
Randy Corman, Council President
Members of the Renton City Council
Page 2 of 3
January 31, 2013
preventive maintenance is deferred or omitted at times.
Additionally, the Patrol Operations Division adopted new shifts in 2013 to provide greater
coverage to the City during the busiest times of the day. This additional coverage has created a
shortage of vehicles during these busy times.
For the following reasons, the Police Department is proposing to assign one vehicle to each two
officers:
Ø Reduce excessive wear and tear of vehicles caused by overutilization;
Ø Reduce maintenance costs;
Ø Accommodate the new patrol schedules;
Ø Increase individual ownership and accountability for the care of the vehicles.
Making this increase will require us to add four frontline patrol vehicles to the fleet. As part of
the budget reduction in 2013-14, the Police Department is eliminating the School Resource
Officers (SRO), and releasing three assigned vehicles to patrol. Therefore, this is a net increase
of only one frontline vehicle.
To provide sufficient backup vehicles to allow for the smooth scheduling of repairs/maintenance
and for off-duty job use, we are recommending the creation of a “spare patrol vehicle pool” with
five marked vehicles that officers can check out when they drop their cars off for services or are
working an off-duty job requiring the use of a patrol vehicle.
COST:
The cost for a fully equipped patrol is $45,000. The three SRO vehicles have collected
replacement reserves; therefore, only one unit will need additional funding. Staff believes this
can be funded through 2012 savings in the carrying forward budget adjustment. The pool of five
spare patrol vehicles will be established through retaining vehicles retiring from frontline service,
including the three SRO vehicles. No additional capital cost will be required. The impact on the
operating budget for the additional vehicles will include the replacement reserve charge for the
one additional vehicle at $11,000 a year based on a four year replacement schedule.
There will also be some increase in maintenance and operating costs for both the additional
frontline and backup vehicles. However, we expect the actual cost increase will be small since
the overall mileage and utilization should remain roughly the same, only distributed among the
37 vehicles instead of the 31 we currently have. We recommend charging the one additional
frontline unit at the same rate as existing patrol vehicles at around $12,000 a year and will review
the cost after we have more experience with them. For the spare vehicles, we are using the cost
of citywide pool cars as the base, which currently runs approximately $2,000 per spare vehicle
per year, or $10,000 for the five backup units, annually.
RECOMMENDATION:
6e. ‐ Police Department requests authorization to increase the number
of police patrol vehicles by one for the Patrol Operations Division at a
Page 35 of 48
Randy Corman, Council President
Members of the Renton City Council
Page 3 of 3
January 31, 2013
Staff recommends increasing the number of vehicles assigned to the Patrol Operations Division
of the Police Department by one, to allow assigning two officers per car and to provide for a
spare patrol vehicle pool with five retired vehicles. The combined total impact to the budget will
be $45,000 one-time funded by carry forward budget adjustment and $33,000 annual on-going
cost ($11,000 RR, $12,000 M&O for one frontline vehicle, $10,000 for the M&O of five backup
vehicles), which will be accommodated within the department’s budget.
CC:Charles Karlewicz
Michael Stenhouse
Ed VanValey
David Hohn
Hai Nguyen
6e. ‐ Police Department requests authorization to increase the number
of police patrol vehicles by one for the Patrol Operations Division at a
Page 36 of 48
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Agreement for Emergency Sale of Water from the
City of Renton to Coal Creek Utility District
Meeting:
Regular Council - 11 Feb 2013
Exhibits:
Agreement
Resolution
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Abdoul Gafour, Water Engineering Supervisor,
x7210
Recommended Action:
Refer to Utilities Committee
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The Water Utility requests Council’s approval of the Agreement for the Emergency Sale of Water from
the City of Renton to Coal Creek Utility District.
As part of the planning to maintain continuity of water service during an emergency, Coal Creek Utility
District (“the District”) has constructed, at its own cost, an emergency water system intertie to receive
water from the City of Renton for emergency uses.
The City of Renton and the District need to enter into an interlocal agreement to establish the
conditions for the use of the interties, the availability and quantity of water to be sold and the rate for
the sale of water. Under this agreement, the City will have the sole discretion to determine the
availability and the quantity of surplus water for sale to the District for emergency uses. The proposed
rate for the sale of emergency water from Renton to the District will be the same as the City’s
wholesale water rate.
The emergency sale of water from the City of Renton to Coal Creek Utility District is consistent with City
policy for providing assistance to other agencies during emergency events. Council’s approval of the
agreement is necessary for the City to provide and sell water to the District during emergency events.
STAFF RECOMMENDATION:
Approve the Agreement for Emergency Sale of Water from the City of Renton to Coal Creek Utility
District and adopt the resolution for the approval of the agreement and authorize the Mayor and City
Clerk to execute the agreement.
6f. ‐ Utility Systems Division recommends approval of an Emergency Sale
of Water agreement with the Coal Creek Utility District that establishes Page 37 of 48
6f. ‐ Utility Systems Division recommends approval of an Emergency Sale
of Water agreement with the Coal Creek Utility District that establishes Page 38 of 48
6f. ‐ Utility Systems Division recommends approval of an Emergency Sale
of Water agreement with the Coal Creek Utility District that establishes Page 39 of 48
6f. ‐ Utility Systems Division recommends approval of an Emergency Sale
of Water agreement with the Coal Creek Utility District that establishes Page 40 of 48
6f. ‐ Utility Systems Division recommends approval of an Emergency Sale
of Water agreement with the Coal Creek Utility District that establishes Page 41 of 48
6f. ‐ Utility Systems Division recommends approval of an Emergency Sale
of Water agreement with the Coal Creek Utility District that establishes Page 42 of 48
6f. ‐ Utility Systems Division recommends approval of an Emergency Sale
of Water agreement with the Coal Creek Utility District that establishes Page 43 of 48
6f. ‐ Utility Systems Division recommends approval of an Emergency Sale
of Water agreement with the Coal Creek Utility District that establishes Page 44 of 48
6f. ‐ Utility Systems Division recommends approval of an Emergency Sale
of Water agreement with the Coal Creek Utility District that establishes Page 45 of 48
6f. ‐ Utility Systems Division recommends approval of an Emergency Sale
of Water agreement with the Coal Creek Utility District that establishes Page 46 of 48
8a. ‐ Memorandum of Understanding with various
agencies implementing a joint human services program (See 6.d.)
Page 47 of 48
8a. ‐ Memorandum of Understanding with various
agencies implementing a joint human services program (See 6.d.)
Page 48 of 48