HomeMy WebLinkAboutRegular Council Agenda Packet - 15 Apr 2013 - PdfAGENDA
RENTON CITY COUNCIL
REGULAR MEETING
April 15, 2013
Monday, 7 p.m.
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.PROCLAMATION
a. Week of the Young Child - April 15 to 19, 2013
4.ADMINISTRATIVE REPORT
5.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one-half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot
measure or candidate in City Hall and/or during any portion of the council meeting, including
the audience comment portion of the meeting, is PROHIBITED.
6.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 4/8/2013. Council concur.
b. City Clerk reports bid opening on 4/2/2013 for CAG-13-037, Emergency Power for the Corrision
Control and Treatment Facility (CCTF) 2013 project; six bids; engineer's estimate $124,859.02;
and submits staff recommendation to award the contract to the low bidder, High Mountain
Electric, Inc., in the amount of $131,838. Council concur.
c. City Clerk reports bid opening on 4/9/2013 for CAG-13-044, President Park Water Main
Replacement project, eight bids; engineer's estimate $925,767.75; and submits staff
recommendation to award the contract to the low bidder, J.R. Rodarte Construction, Inc., in the
amount of $733,003.95. Council concur.
d. City Clerk reports bid opening on 4/9/2013 for CAG-13-045, East Renton Lift Station
Elimination project; 11 bids; engineer's estimate $482,993.55; and submits staff
recommendation to award the contract to the low bidder, Hoffman Construction, Inc., in the
amount of $275,468.06. Council concur.
e. City Clerk submits quarterly contract list for period 1/1/2013 through 3/31/2013, and
expiration report for agreements expiring 4/1/2013 to 9/30/2013. Information.
Page 1 of 47
f. Community and Economic Development Department requests authorization to replace a vacant
half-time Permit Technician position (grade a10) with a new full-time Permit Technician
position (grade a10), with salary adustment to be made through existing salary savings.
Council concur.
g. Community Services Department reports receipt of four 2013 Neighborhood Grant Program -
Newsletter/Communication applications and recommends funding three projects totaling
$5,347. Refer to Finance Committee.
h. Transportation Systems Division recommends approval of Amendment #2 to LAG-11-003, with
Rainier Flight Services, to extend the term to 3/31/2015 and increase the rate in the amount of
$348 annually. Refer to Transportation (Aviation) Committee.
7.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Finance Committee: Vouchers; Youth Education & Safety Fair Fee Waiver Request; 2013 Carry-
forward Budget Amendment*
8.RESOLUTIONS AND ORDINANCES
Ordinance for first reading:
a. 2013 Carry-forward budget amendment (See 7.a.)
9.NEW BUSINESS
(Includes Council Committee agenda topics; call 425-430-6512 for recorded information.)
10.AUDIENCE COMMENT
11.EXECUTIVE SESSION - Labor Negotiations (RCW 42.30.140.4.a.) 30 minutes
12.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting)
COUNCIL CHAMBERS
April 15, 2013
Monday, 5:30 p.m.
Cedar River Library Schematic Design Emerging Issues
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
Page 2 of 47
3a. - Week of the Young Child - April 15
to 19, 2013 Page 3 of 47
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Award of Bid Opening on 4/2/2013 for CAG-13-
037, Emergency Power for CCTF 2013 Project
Meeting:
Regular Council - 15 Apr 2013
Exhibits:
Staff Recommendation
Bid Tab (six bids)
Submitting Data: Dept/Div/Board:
City Clerk
Staff Contact:
Bonnie Walton, City Clerk, ext. 6502
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ $131,838 Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ 210,000 City Share Total Project: $
SUMMARY OF ACTION:
Engineer's Estimate: $124,859.02
In accordance with Council procedure, bids submitted at the subject bid opening met the following three
criteria: There was more than one bid, there were no irregularities with the low bid, and the low bid
was within total project budget. Therefore, staff recommends accepting the low bid from High
Mountain Electrical, Inc. in the amount of $131,838.00.
STAFF RECOMMENDATION:
Accept the low bid from High Mountain Electric, Inc. in the amount of $131,838 for the Emergency
Power for CCTF 2013 project.
6b. - City Clerk reports bid opening on
4/2/2013 for CAG-13-037, Emergency Page 4 of 47
6b. - City Clerk reports bid opening on
4/2/2013 for CAG-13-037, Emergency Page 5 of 47
6b. - City Clerk reports bid opening on
4/2/2013 for CAG-13-037, Emergency Page 6 of 47
6b. - City Clerk reports bid opening on
4/2/2013 for CAG-13-037, Emergency Page 7 of 47
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Award of Bid Opening on 4/9/2013 for CAG-13-
044, President Park Water Main Replacement
Meeting:
Regular Council - 15 Apr 2013
Exhibits:
Staff Recommendation
Bid Tab (eight bids)
Submitting Data: Dept/Div/Board:
City Clerk
Staff Contact:
Bonnie Walton, City Clerk, ext. 6502
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 733,003.95 Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ 1,000,000 City Share Total Project: $
SUMMARY OF ACTION:
Engineer's Estimate: $925,767.75
In accordance with Council procedure, bids submitted at the subject bid opening met the following three
criteria: There was more than one bid, the low bid had no significant irregularities, and the low bid was
within total project budget. Therefore, staff recommends accepting the low bid from J.R. Rodarte
Construction, Inc. in the amount of $733,003.95.
STAFF RECOMMENDATION:
Accept the low bid from J.R. Rodarte Construction, Inc. in the amount of $733,003.95 for the President
Park Water Main Replacement project.
6c. - City Clerk reports bid opening on
4/9/2013 for CAG-13-044, President Park Page 8 of 47
6c. - City Clerk reports bid opening on
4/9/2013 for CAG-13-044, President Park Page 9 of 47
6c. - City Clerk reports bid opening on
4/9/2013 for CAG-13-044, President Park Page 10 of 47
6c. - City Clerk reports bid opening on
4/9/2013 for CAG-13-044, President Park Page 11 of 47
6c. - City Clerk reports bid opening on
4/9/2013 for CAG-13-044, President Park Page 12 of 47
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Award of Bid Opening on 4/9/2013 for CAG-13-
045; East Renton Lift Station Elimination
Meeting:
Regular Council - 15 Apr 2013
Exhibits:
Staff Recommendation
Bid Tab (11 bids)
Submitting Data: Dept/Div/Board:
City Clerk
Staff Contact:
Bonnie Walton, City Clerk, ext. 6502
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 275,468.06 Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ 625,000 City Share Total Project: $
SUMMARY OF ACTION:
Engineer's Estimate: $482,993.55
In accordance with Council procedure, bids submitted at the subject bid opening met the following three
criteria: There was more than one bid, there were no irregularities with the low bid, and the low bid
was within project budget. Therefore, staff recommends accepting the low bid from Hoffman
Construction, Inc. in the amount of $275,468.06
STAFF RECOMMENDATION:
Accept the low bid submitted by Hoffman Construction, Inc. in the amount of $275,468.06 for the East
Renton Lift Station Elimination project.
6d. - City Clerk reports bid opening on
4/9/2013 for CAG-13-045, East Renton Page 13 of 47
6d. - City Clerk reports bid opening on
4/9/2013 for CAG-13-045, East Renton Page 14 of 47
6d. - City Clerk reports bid opening on
4/9/2013 for CAG-13-045, East Renton Page 15 of 47
6d. - City Clerk reports bid opening on
4/9/2013 for CAG-13-045, East Renton Page 16 of 47
6d. - City Clerk reports bid opening on
4/9/2013 for CAG-13-045, East Renton Page 17 of 47
6d. - City Clerk reports bid opening on
4/9/2013 for CAG-13-045, East Renton Page 18 of 47
6d. - City Clerk reports bid opening on
4/9/2013 for CAG-13-045, East Renton Page 19 of 47
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
City of Renton Contract Lists: 1st Quarter 2013
Report Six-month Expiration Report
Meeting:
Regular Council - 15 Apr 2013
Exhibits:
List of contracts fully executed from January 1,
2013 through March 31, 2013;
List of contracts expiring between April 1, 2013
and September 30, 2013.
Submitting Data: Dept/Div/Board:
City Clerk
Staff Contact:
Bonnie I. Walton, City Clerk
Recommended Action:
None Information only
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $N/A
Amount Budgeted: $ N/A Revenue Generated: $N/A
Total Project Budget: $ N/A City Share Total Project: $ N/A
SUMMARY OF ACTION:
Fully executed in 1st quarter 2013 were 39 contracts, 12 addendums, 20 change orders, and 3 leases
affecting 74 agreements.
The six-month expiration report shows 33 agreements that will expire between April 1, 2013 and
September 30, 2013.
STAFF RECOMMENDATION:
None Information only
6e. - City Clerk submits quarterly contract
list for period 1/1/2013 through Page 20 of 47
Contracts Fully Executed Between 01/01/2013 and 03/31/2013
CONTRACT
Number
CAG-10-156
Addendum
Number Fully Executed Contractor
03/08/2013 013391 - CANBER CORPS
Description Division
Canber Corporation - Landscape maintenance CS
for 33 sites ($80,568.81 per year - $161,137.62
total contract)
Correction Addenda is attached true contract
amount with Adden #1 & CO #1 is
$220,394.84.
Expiration
12/31/2012
4/9/2013
Original Current
Contract Contract
Amount
$80,569
Amount Class
$534,157 P
CAG-11-031 03/12/2013 014385-CAYCE & GROVE PS Cayce & Grove, LLC - Indigent Defense
Services -Public Defense Contract. NEW
adden extended contract until Expiration on
12/31/2013
AJLS 12/31/2013 $369,224 $738,448 P
CAG-11-174 01/10/2013 046646 - MAKERS
ARCHITECTURE &
Makers Architecture & Urban Design - EDNSP
Consultant agreement to Develop a community
plan for the Benson Hill Area - $79,030.00
12/31/2012 $79,030 $79,030 P
CAG-11-133 03/08/2013 031899 - GUY F ATKINSON
CONSTRUCTION
Guy F. Atkinson Construction, LLC. - Strander PBPW
Boulevard/SW 27th Street Extension - Phase
1, Segment 2A
12/31/2017 $11,381,159 $11,840,057 P
CAG-12-006 02/28/2013 091850 -WIDENER&
ASSOCIATES
Widener & Associates - Environmental
Consultant - Maintenance Dredging &
Shoreline Mitigation Project. $34,930.00
PBPW 02/01/2013 $34,930 $34,930 P
CAG-12-008 02/28/2013 016463 - COAST & HARBOR
ENGINEERING INC
Coast & Harbor Engineering, Inc. - Consultant PBPW
design service for Maintenance dredging &
Shoreline mitigation project
02/28/2013 $99,527 $99,527 P
CAG-12-018 02/22/2013 083660 - URS CORP URS Corporation - On-Call Architectural &
Engineering Services
PBPW 12/31/2012 172,600 $172,600 P
CAG-11-192 03/13/2013 039317 - JOHANSEN
EXCAVATING INC
Johansen Excavating, Inc - Public Works PBPW
project - Rainier Av S (SR 167) S Grady Way to
S 2nd Street ($16,032,772.44) - This is a 2011
contract that was signed in 2012.
12/31/2014 $16,032,772 $16,784,303 P
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CONTRACT Addendum „ L L
Number Number Fully Executed Contractor
CAG-12-038
Description
01/22/2013 066451 - REID MIDDLETON INC Reid Middleton Inc - Airport Taxiway Bravo PBPW
Rehabilitation
Division Expiration
12/31/2012
Original
Contract
Amount
Current
Contract
Amount Class
$415,297 $674,773 P
CAG-12-021 02/25/2013 036552 - ICON MATERIALS INC ICON Materials - South Lake Washington PBPW
Roadway Improvements (Garden AV Widening)
12/31/2013 $1,968,691 $2,014,017 P
CAG-12-086 01/11/2013 022723 - EA ENGINEERING EA/Blumen Consulting Group, inc - Quendall
Terminals EIS Addendum. $39,765.00 -
Expires: 3/31/2013
EDNSP 03/31/2013 $39,765 4,590 P
CAG-12-089 03/08/2013 070474 - SANDERS GENERAL
CONSTRUCTION
Sanders General Construction, LLC - NE 3rd & PBPW
NE 4th Corridor Improvements - (NE4th Street
/ Whitman Av NE) Phase 1 Intersection
Improvements (TIB 8-1-102(033)-1)
$2,129,217.63
12/31/2013 $2,129,218 $2,221,058 P
CAG-12-106 02/14/2013 037360 - INSITUFORM
TECHNOLOGIES INC
Insituform Technologies - Sanitary Sewer
Rehabilitation 2012 & Lake Washington Blvd
Pipe Rehabilitation (247,327.03)
PBPW 12/31/2013 $247,327 $302,795 P
CAG-12-126 01/29/2013 069020 - RODARTE
CONSTRUCTION INC
Rodarte Construction, Inc. - Stevens Av NW & PBPW
Lind Av NW Strom System Improvement
Project
12/31/2013 $189,765 $189,765 P
CAG-12-143 01/03/2013 053120-NATIVE GREEN
LANDSCAPES
Native Green Landscapes - Plant native trees CS
& shrubs- Removing existing invasive plants
while protecting May Creek Trail and existing
trees & plants to remain. Install a soft surface
trail, temporary irrigation & plant native trees,
shrubs & mulch.
03/01/2013 $152,506 $181,535 P
CAG-12-166 01/29/2013 011141 - BOYD & ASSOCIATES
INC
Boyd & Associates - Property boundary
surveying services of Tiffany-Cascade
Connector
CS 04/01/2013 $10,300 12,300 P
CAG-13-001 01/07/2013 066950 - RENTON CHAMBER OF,
COMMERCE
Renton Chamber of Commerce - Renton
Visitor's Connection
EDNSP 12/31/2013 $120,000 $120,000 P
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CONTRACT Addendum
Number Number Fully Executed Contractor Description Division Expiration
Original
Contract
Amount
Current
Contract
Amount Class
CAG-13-002 01/07/2013 005237 - APS SURVEY <
MAPPING LLC
APS Survey & Mapping - Storm System Field PBPW
Mapping - NPDES Permit Project
08/31/2013 $98,286 $98,286 P
CAG-13-003 01/11/2013 056071 - NORTHERN PACIFIC
CONSTRUCTION
Northern Pacific Construction, Design &
Development, LLC. - PW Shops Building D
Remodel
CS 12/31/2013 $94,522 4,522 P
CAG-13-005 01/10/2013 058565-OTAK INC Technical Assistance Related to wetlands
and/or streams
EDNSP 12/31/2013 $15,000 15,000 P
CAG-12-159 01/14/2013 068487 - R L ALIA COMPANY R. L. Alias Company - Wells PW-8, PW-9,
EW-3 Primary Disinfection Project
PBPW 12/31/2013 $874,890 $874,890 P
CAG-13-007 01/14/2013 069671 - ROTH HILL LLC Roth Hill Engineering - Consultant for PBPW
engineering and survey services for S 132nd
Sewer Extension project.
03/31/2014 $31,300 $31,300 P
CAG-13-010 01/16/2013 Renton Rowing Club - MOA for a contract for CS
rowing for members on the Cedar River
02/01/2014 $0 $0 M
CAG-13-011 01/17/2013 024363 - EPICENTER SERVICES
LLC
Epicenter Services, Inc - Consultant to assist PBPW
with solid waste issues including Code review
& revisions, Republic Franchise
implementations, direct disposal payments.
12/31/2013 $14,500 $14,500 P
CAG-13-014 01/17/2013 All Around Fencing Company - Perimeter
Security Fencing Upgrade - Apron B.
$34,564.77 - Exp: 2/28/2013
PBPW 02/28/2013 $34,565 $34,565 P
CAG-13-006 01/25/2013 1067-KING COUNTY Seattle-KC Dept of Public Health - 2013 Local PBPW
Hazardous Waste Management Program Grant
($33,849.61 rev)
12/31/2013 $33,850 $33,850 R
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CONTRACT
Number
CAG-13-012
Addendum
IMumber Fully Executed
01/24/2013
Contractor
058621 - OUTCOMES BY LEVY
LLC
Description Division
Outcomes by Levy - State Legislative AJLS
Consultant Services. $55,800.00 - Expiration
12/31/2013
Expiration
12/31/2013
Original
Contract
Amount
$55,800
Current
Contract
Amount Glass
$55,800 P
CAG-13-016 01/26/2013 058118 - ORB ORGANIZATION
INC
O.R.B. Architects - Henry Moses Aquatic CS
Center water feature replacement.
12/31/2013 $12,204 $12,204 P
CAG-13-021 01/31/2013 012960-CH2M HILL INC CH2M Hill - Sunset Terrace Regional PBPW
Stormwater Facility (SWP 27-5292) $179,003 -
Exp: 6/30/2015
06/30/2015 $179,003 $179,003 P
CAG-13-009 02/06/2013 1067 - KING COUNTY KC Flood Control District - Cedar River Gravel PBPW
Removal Project Grant (Rev: $5,313,000)
03/31/2016 $5,313,000 $5,313,000 R
CAG-13-020 02/05/2013 S. 7th St @ Shattuck Av S Intersection
Improvements $585,230.
PBPW 12/31/2017 $585,230 $585,230 R
CAG-13-023 02/05/2013 012960 - CH2M HILL INC CH2MHili Engineers, Inc. - Sunset Community PBPW
Plan SSIP - Harrington Avenue NE Green
Project
06/30/2015 $212,704 $212,704 p
CAG-13-018 02/16/2013 WSDOT - Logan Av N Roadway PBPW
Improvements, STP Funds for Design (rev.
$951,000.00)
12/31/2016 $951,000 $951,000 R
CAG-13-024 03/04/2013 012525- BUSH, ROED &
HITCHING INC
Bush, Roed & Hitchings - Surveying Services PBPW
for Water Main Replacement Program
03/31/2014 . $80,747 $80,747 P
CAG-13-025 02/14/2013 Comcast - Conduit Use Agreement for Carco AJLS
Theatre
12/31/2017 $0 $0 M
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CONTRACT Addendum
Number Number Fully Executed
CAG-13-026 02/14/2013
Contractor
024312 - ENRICHED DESIGNS
INC
Description
Enriched Design, Inc., aka EDI - Regis
Storage Facility Restoration/Vandalism
Division Expiration
CS 05/31/2013
Original
Contract
Amount
Current
Contract
Amount Class
$30,928 $30,928 P
CAG-13-038 02/22/2013 Seattle International Film Festival (SIFF) - AJLS
MOU identifying the roles and responsibility of
each party - Renton Community Marketing
Campaign
06/01/2013 $o M
CAG-13-019 02/26/2013 WSDOT - S 7th Street at Shattuck Av S PBPW
Intersection Improvement CMAQ Grant (rev:
$500,000)
12/31/2016 $500,000 $500,000 R
CAG-13-027 02/27/2013 WHPacific, Inc. - 820 Demo Building Project. PBPW
$49,984.00
09/19/2013 $49,984 $49,984 p
CAG-13-028 02/27/2013 009510 - BHC CONSULTANTS
LLC
BHC Consultants, LLC. - NE 10th and PBPW
Anacortes Av NE Detention Pone Retrofit Proj
12/31/2014 $54,232 $54,232 P
CAG-13-031 02/28/2013 Coal Creek Utility District - Emergency sale of PBPW
water (50 years)
12/31/2063 $0 $0 M
CAG-13-034 02/28/2013 Comcast - relocation of existing Comcast PBPW
facilities
12/31/2033 $28,380 $28,380 R
CAG-13-029 03/04/2013 King County Metro Transit - ORCA Business PBPW
Passport Interlocal Agreement
02/28/2014 $79,886 $79,886 p
CAG-13-030 03/08/2013 Wa DNR - Urban Forestry Restoration Project CS
Grant - Free Labor
06/30/2013 $0 M
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CONTRACT
Number
CAG-13-032
Addendum
Number Fully Executed Contractor
03/05/2013 041648 - KING COUNTY
Description Division
KC Dept of Transportation - Van Donation Zone Fire
3 Explorers Program
Expiration
12/31/2999
Original
Contract
Amount
$0
Current
Contract
Amount Class
$0 M
CAG-13-036 03/07/2013 013783 - CAROLLO ENGINEERS
PC
Carollo Engineers, Inc - Water System Rezone PBPW
Study to optimize City water system
12/31/2013 $136,003 $136,003 P
CAG-13-039 03/08/2013 Green Effects, Inc. - Landscape Maintenance PBPW
Service contract
12/31/2014 $8,000 $8,000 p
CAG-13-033 03/12/2013 Valley Medical Center dba Occupational Health Fire
Services - Wellness Examinations for
Firefighters
12/31/2015 $63,000 $63,000 P
CAG-13-035 03/13/2013 Kent Fire Department Regional Fire Authority- Fire
Isuzu Truck donation to Zone 3 Rention Fire
Dept Explorers' Program
12/31/2999 $0 M
CAG-13-041 03/12/2013 009510-BHC CONSULTANTS
LLC
BHC Consultants, LLC - Engineering
Consultant agreement re: Sewer System
Maintenance Access Road Improvements
Projects
PBPW 06/30/2014 $94,474 $94,474 P
CAG-13-043 03/12/2013 061767 - PIAZZA RENTON Piazza Renton - Downtown Events in the
Piazza
EDNSP 12/31/2014 $0 $0 M
CAG-13-047 03/13/2013 Davidson Fixed Income Management, Inc.
Investment Portfolio Evaluation
FIS 06/15/2013 $5,000 $5,000 P
CAG-13-048 03/18/2013 042740 - KOLKE CONSULTING
GROUP INC
Koike Consulting Group, Inc. - Structural &
Non-structural Plan Review
EDNSP 12/31/2013 $20,000 $20,000 P
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CONTRACT
Number
CAG-13-051
Addendum
Number Fully Executed
03/25/2013
Contractor Description Division Expiration
Axis Survey & Mapping - Topographic survey of CS 07/01/2013
the Rention Senior Activity Center
Original
Contract
Amount
$9,680
Current
Contract
Amount Class
$9,680 P
CAG-13-052 03/27/2013 Renton Technical College - Sponsorship for the CS 09/30/2013 $2,000 $2,000 R
Renton Tuesday Farmers Market Community
Booth part of 2013 Budget for Farmers Market
($2,000 rev)
CAG-13-008 11/08/2013 069671 - ROTH HILL LLC Roth Hill, LLC - Consultant engineering and PBPW 06/30/2014 $63,200 $80,200 p
survey services for 2013 Sewer Rehabilitation
Project - Tiffany Park
P = Payables $202,509,861
R = Receivables $7,413,460 '
Fully Executed Contracts This Period: 72 M = Misc $0
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Contracts Expiring Between 04/01/2013 and 09/30/2013 4/9/2013
CONTRACT
Number
CAG-08-050
Addendum
Number Fully Executed
04/15/2008
Contractor
1340 - WASHINGTON STATE
Division
WA Transportation - Ripley Lane North Storm PBPW
System Improvement Project
Expiration
04/14/2013
Original Current
Contract Contract
Amount Amount Class
$678,223 $678,223 R
CAG-12-057 04/12/2012 Karen's Foot Care - Foot care service provided CS
at Senior Center rev: $600.00
04/23/2013 $600 $600 R
CAG-12-131 09/17/2012 091707 - WHITNEY EQUIPMENT
CO INC
Whitney Equipment Co, Inc. - Oakesdale PBPW
underpass pumps for the Pump Station Repair
Project.
04/30/2013 5,401 5,401 P
CAG-11-094 05/06/2011 023171 - TYLER TECHNOLOGIES Permitting, inspection & licensing software to FIS
INC replace Permits Plus (current software system)
($582,148.00- 1st year)
05/05/2013 $582,148 148 p
CAG-11-044 CO #2-12 05/26/2011 068487 - R L ALIA COMPANY R.L. Alia Company - Benson Rd 16' Water
Main Replacement Project - $591,738 EXP:
5/30/2013
PBPW 05/30/2013 $591,738 $628,027 P
CAG-12-112 08/17/2012 1067 -KING COUNTY King County - Joint agreement with King
County & Human Services for Community
Development block Grant Funds. $284,530 rev
CS 05/31/2013 $284,530 $284,530 R
CAG-13-026 02/14/2013 024312 - ENRICHED DESIGNS
INC
Enriched Design, Inc., aka EDI - Regis
Storage Facility Restoration/Vandalism
CS 05/31/2013 $30,928 $30,928 P
CAG-13-038 02/22/2013 Seattle International Film Festival (SIFF) - AJLS
MOU identifying the roles and responsibility of
each party - Renton Community Marketing
Campaign
06/01/2013 $0 M
CAG-13-047 03/13/2013 Davidson Fixed Income Management, Inc.
Investment Portfolio Evaluation
FIS 06/15/2013 $5,000 $5,000 P
CAG-11-163 08/16/2011 400032 - WA TRAFFIC SAFETY
COMMISSION
MOU - Overtime funding for LEAs to conduct Police
Drug Recognition Experts (DRE) services and
participate in emphasis patrols
06/30/2013 $0 M
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CONTRACT
Number
Addendum
Number Fully Executed Contractor Division Expiration
Original
Contract
Amount
Current
Contract
Amount Class
CAG-11-172 09/26/2011 1340 - WASHINGTON STATE Wa Transportation (WSDOT) - Monitor CTR •
Affected worksites for progress and
compliance in the City of Renton (7/1/2011 -
6/30/2013) Rev: $81,272 for 2 years.
PBPW 06/30/2013 ,272 $81,272 R
CAG-12-048 03/30/2012 012960-CH2M HILL INC CH2M Hill - Sunset Community Stormwater
Retrofit/LID Prelim Design Project - Data
collection on subsurface conditions & soil.
PBPW 06/30/2013 $86,824 i,824 P
CAG-12-090 06/11/2012 060581 - INTEGRATED AQUATICS Integrated Aquatics - Consultant contract for PBPW
Cedar River Monitoring. $38,266.51 - Expires:
6/30/2013
06/30/2013 $38,267 S.267 P
CAG-12-118 07/24/2012 King County Sherrifs Office - KC Sex Offender Police
Cost Reimbursement Agreement ($48,302.03
rev)
06/30/2013 $48,302 $48,302 R
CAG-12-146 10/18/2012 Washington Traffic Safety Commission - MOU Police
to provide funding for KC LEA's to participate in
Target Zero Teams (Rev: 16,320.00)
06/30/2013 $16,320 $16,320 R
CAG-13-030 03/08/2013 Wa DNR - Urban Forestry Restoration Project CS
Grant - Free Labor
06/30/2013 $0 $0 M
CAG-13-051 03/25/2013 Axis Survey & Mapping - Topographic survey of CS
the Rention Senior Activity Center
07/01/2013 $9,680
CAG-93-055 Adden #1-07 06/07/1993 089191 - WAST DEPT OF
COMMUNITY, TRADE
Public Works Trust Fund loan - Install East
Renton Sanitary Sewer Interceptor
PBPW 07/01/2013
CAG-93-056 Adden #1-07 06/07/1993 089191 - WAST DEPT OF
COMMUNITY, TRADE
Wa Community, Trade & Economic
Development Trust Fund Loan - Central
Renton Subbasin
PBPW 07/01/2013 $0 M
CAG-12-110 07/20/2012 056490 - NW HYDRAULIC
CONSULTANTS INC
Northwest Hydraulic Consultants, Inc. - 2012 PBPW
Cedar River Sediment Survey Project
07/28/2013 $26,961 $26,961 P
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CONTRACT
Number
CAG-12-025
Addendum
Number Fully Executed Contractor Division
02/16/2012 068180 - RH2 ENGINEERING INC RH2 Engineering, Inc. - Consultant Contract for PBPW
engineering services for Liberty High School
sewer lift station
Expiration
07/31/2013
Original
Contract
Amount
$69,970
Current
Contract
Amount Class
$69,970 p
CAG-12-102 07/17/2012 012525- BUSH, ROED &
HITCHING INC
Bush Roed & Hitchings, Inc. - Surveying
services for base maps for 2012 President
Park Water Main Replacement Project.
$31,648.57
PBPW 07/31/2013 $31,649 $31,649 P
CAG-12-020 02/09/2012 031906 - HDR ENGINEERING INC HDR Engineering, Inc. - Design of access PBPW
platforms, tie off points & mitigation for H2 gas
generation - Maplewood WTP equipment
access & Improvements
08/01/2013 $27,001 $27,001 P
CAG-13-066 04/02/2013 PACE Engineers, Inc. - Topographic survey of CS
a portion of Gene Coulon Memorial Beach
Park. $12,200.00
08/01/2013 $12,200 $12,200 P
CAG-10-092 07/12/2010 Seattle Public Utilities - Memorandum of
Agreement - Cedar River Access Facility &
Broodstock collection facility on city properties
CS 08/21/2013 $0 M
CAG-10-132 09/30/2010 031907-HABITAT FOR
HUMANITY
Habitat for Humanity of East King County -
Housing Opportunity Fund (HOF) Agreement
for La Fortuna Phase I home ownership project
(grant: $75,000)
EDNSP 08/31/2013
CAG-13-002 01/07/2013 005237 - APS SURVEY &
MAPPING LLC
APS Survey & Mapping - Storm System Field PBPW
Mapping - NPDES Permit Project
08/31/2013 $98,286 1,286 P
CAG-13-027 02/27/2013 WHPacific, Inc. - 820 Demo Building Project. PBPW
$49,984.00
09/19/2013 $49,984 $49,984 P
CAG-10-170 10/04/2010 3136 - DEPTARTMENT OF JUS Department of Justice - Grant for the Domestic Police
Violence Advocacy assistance program & the
AED's (rev: $42,164)
09/30/2013 $42,164 $42,164 R
CAG-11-020 02/02/2011 009244 - BENSON SHAW Benson Shaw - Public artist for Rainier Av
Improvements Project
EDNSP 09/30/2013 $50,000 $50,000 P
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CONTRACT
Number
CAG-12-169
Addendum
Number Fully Executed
12/12/2012
Contractor
068180 - RH2 ENGINEERING INC RH2 Engineering, Inc - Maplewood and
Downtown Well Aquifer Monitoring
(WTR-13-0121). $22,131.38
Division
PBPW
Expiration
09/30/2013
Original
Contract
Amount
$22,131
Current
Contract
Amount Class
$22,131 p
CAG-13-052 03/27/2013 Renton Technical College - Sponsorship for the CS
Renton Tuesday Farmers Market Community
Booth part of 2013 Budget for Farmers Market
($2,000 rev)
09/30/2013 $2,000 $2,000 R
P = Payables $2,463,484
R = Receivables $1,153,411
Expiring Contracts This Period: 33 M = Misc $0
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Request for Permit Technician Position Revision
Meeting:
Regular Council - 15 Apr 2013
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Community and Economic Development
Staff Contact:
Neil Watts, Development Service Director (x7218)
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 90,610 Transfer Amendment: $
Amount Budgeted: $ 46,406 Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The budget and staffing for the Building Section currently includes a half time Permit Technician
position. This half time position will be vacated on April 16, 2013, with the employee moving to another
position in the City. The increasing work demands for the permit counter justify an increase in staffing
levels. The increasing work demands include increased permitting activities, support work on the new
permitting system to expand online permit capabilities, and work to support implementation of
electronic plan review options for our customers. We are therefore requesting replacing the half time
position with a permanent full time Permit Technician position.
There is a difference of $44,000 between the expenditure required and the amount budgeted. This
difference will come from existing salary savings and will be monitored throughout 2013 and 2014.
STAFF RECOMMENDATION:
Approve replacing a vacant half time position with a new full time Permit Technician position.
6f. - Community and Economic
Development Department requests Page 32 of 47
DEPARTMENT OF COMMUNITY
AND ECONOMIC DEVELOPMENT
M E M O R A N D U M
DATE:April 10, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:C.E. “Chip” Vincent, CED Administrator/Planning Director (x
6588)
STAFF CONTACT:Neil Watts, Development Service Director (x7218)
SUBJECT:Request for Permit Technician Position Revision
ISSUE:
Should the City approve a permanent full time Permit Technician position in place of an
existing half time Permit Technician position?
RECOMMENDATION:
Approve replacing a vacant half time position with a new full time Permit Technician
position. The position is within the Development Services Division of the Community
and Economic Development Department and is needed to respond to increased work
levels for permit applications and building inspection requests.
BACKGROUND SUMMARY:
The budget and staffing for the Building Section currently includes a half time Permit
Technician position. This half time position will be vacated on April 16, 2013, with the
employee moving to another position in the City. The increasing work demands for the
permit counter justify an increase in staffing levels. The increasing work demands
include increased permitting activities, support work on the new permitting system to
expand online permit capabilities, and work to support implementation of electronic
plan review options for our customers. We are therefore requesting replacing the half
time position with a permanent full time Permit Technician position.
There is a difference of $44,000 between the expenditure required and the amount
budgeted. This difference will come from existing salary savings and will be monitored
throughout 2013 and 2014.
6f. - Community and Economic
Development Department requests Page 33 of 47
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
2013 Neighborhood Project Grant Applications
Meeting:
Regular Council - 15 Apr 2013
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Norma McQuiller, extension 6595
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ $5,347 Transfer Amendment: $
Amount Budgeted: $ $72,590 Revenue Generated: $
Total Project Budget: $ $5,347 City Share Total Project: $ $5,347
SUMMARY OF ACTION:
The City Council appropriated $72,590 in the 2013 Community Services Fund budget for the three
Neighborhood Grant Programs: Neighborhood Newsletter/Communication Grants; Neighborhood Project
Grants; and Neighborhood Mini-grant Projects. The Neighborhood Program announced the availability of
funds in January for the 2013 Newsletter/Communi-cation Grants for Officially Recognized
Neighborhoods. The total amount of the eligible communication grant requests came to $9,150.00,
leaving a balance of $63,440 for the remaining two Neighborhood Project Grant categories.
Four Project Grant applications were received for a total request of $15,737 in funding. The
Interdepartmental Grant Review Team analyzed the applications and recommended three (LaCrosse,
Talbot Hill and Maplewood) projects for funding based on the criteria of meeting the overall objectives
of the Neighborhood Program. A total of $5,347 in matching funds is recommended, which will leave a
balance of $58,093 available for the Mini-grant Program and funding for a second round of 2013
Neighborhood Project Grants. The Neighborhood Grant Program continues to provide neighborhood
associations with opportunities to promote and improve their community while getting to better know
their neighbors.
STAFF RECOMMENDATION:
Approve three of the requested 2013 Neighborhood Project Grants and authorize expenditures for a
total of $5,347 from the allocated Neighborhood Program funds.
6g. - Community Services Department
reports receipt of four 2013
Page 34 of 47
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:April 15, 2013
TO:Randy Corman, Council President
Members of City Council
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Administrator
STAFF CONTACT:Norma McQuiller, Neighborhood Program Coordinator Ext. 6595
SUBJECT:2013 Neighborhood Project Grant Applications
ISSUE:
Should four applications for 2013 Neighborhood Project Grants be approved for funding?
RECOMMENDATION:
Approve three of the requested 2013 Neighborhood Project Grants and authorize expenditures
for a total of $5,347 from the allocated 2013 Neighborhood Program funds.
BACKGROUND SUMMARY:
The City Council appropriated $72,590 in the 2013 Community Services Fund budget for the
three Neighborhood Grant Programs: Neighborhood Newsletter/Communication Grants;
Neighborhood Project Grants; and Neighborhood Mini-grant Projects.
The Neighborhood Program announced the availability of funds in January for the 2013
Newsletter/ Communication Grants for Officially Recognized Neighborhoods. The total amount
of the eligible communication grant requests came to $9,150.00, leaving a balance of $63,440 for
the remaining two Neighborhood Project Grant categories.
Four Project Grant applications were received for a total request of $15,757 in funding. The
Interdepart-mental Grant Review Team analyzed the applications and recommended three
projects for funding based on the criteria of meeting the overall objectives of the Neighborhood
Program which are:
Project size, location, and complexity are appropriate for the neighborhood group.
Project was developed with a realistic budget.
Documentation shows neighborhood participation and adequate volunteer labor reflecting
community support for the project.
Project includes maintenance after project completion.
Physical improvements are visible and benefit a large area of a community.
Project demonstrates networking, self-help, and neighborhood organization.
Sufficient matching funds exist through volunteer labor, cash, and/or materials.
6g. - Community Services Department
reports receipt of four 2013
Page 35 of 47
2013 Neighborhood Project Grant Applications
April 15, 2013
Page 2
4/12/2013
A total of $5,347 in matching funds is recommended, which will leave a balance of $58,093 available
for the Mini-grant Program and funding for a second round of 2013 Neighborhood Project Grants.
The eligible applications are listed in the following table with a brief project synopsis.
2013 Neighborhood Project Grant Recommendations Requested
Amount*
Recommended
Amount*
LaCrosse Homeowners Association $1,965 $1,965
Talbot Hill Neighborhood Association $2,010 $2,010
Maplewood Neighborhood Association $1,372 $1,372
TOTAL $5,347
* Note: The above amounts are rounded to the nearest dollar.
Neighborhood Grant
Request
Total
Project
Cost
Project Description Meets Neighborhood Program
Objectives
LaCrosse
Homeowners
Association
$1,965 $3,930
LaCrosse is requesting grant
funds to create a social,
meditation/reflection area in
their community garden.
This would include a small
fountain, picnic-style
seating, a table, and some
additional décor.
Yes
The improvements would add to
the current garden and enhance
the tranquility for the residents.
The HOA must provide adequate
access to a Vactor truck for vault
cleanouts; need to check for
accessible easements.
Talbot Hill
Neighborhood
Association
$2,010 $6,888
Revitalize the area around
the entrance sign and add
improvements to the
signage.
Yes
Maplewood
Neighborhood
Association
$1,372 $2,744 Erect a bus shelter for the
school children to protect
them from the elements.
Yes
Project reflects stewardship and
concern of children waiting for
the school bus during the
inclement weather.
Neighborhood project manager
will provide engineered
drawings for construction. The
shelter shall be required to meet
ADA access and the project shall
meet all City requirements. All
required permits will be
acquired before starting.
6g. - Community Services Department
reports receipt of four 2013
Page 36 of 47
2013 Neighborhood Project Grant Applications
April 15, 2013
Page 3
4/12/2013
Neighborhood Grant
Request
Total
Project
Cost
Project Description Meets Neighborhood Program
Objectives
South Renton
Neighborhood
Association
(SRNA)
$10,000 $10,000
The SRNA plan is to use
grant funds to build 100
planter boxes to be placed
along the parking strip
throughout the
neighborhood. Neighbor
would help neighbor in the
building, planting,
harvesting, and maintenance
of the garden boxes. A
Master Gardner that resides
in the neighborhood would
hold gardening and cooking
classes for residents.
NA
Staff recommends this project
be re-submitted as either a pilot
project or through a Mini-grant
in the second round of 2013
funding applications.
Reason: While it appears to be a
great project, it is an aggressive
project to start with 100 garden
boxes. Staff recommends the
project be scaled down to a pilot
project starting with perhaps ten
garden boxes and, if successful,
adding more as residents
commit to wanting a box garden.
The Neighborhood would need
to check with City Building
Department regarding
placement location, right-of-
way, and if permits are required.
This information would need to
be included when re-submitting
the grant application package.
CONCLUSION:
The Neighborhood Grant Program continues to provide neighborhood associations with opportunities
to promote and improve their community while getting to better know their neighbors. The
recommended expenditures are an appropriate use of City funds.
cc:Bonnie Rerecich, Community Services, Neighborhoods, Resources and Events Manager
Norma McQuiller, Community Services, Neighborhood Coordinator
Jennifer Jorgenson, Community Services Administration
6g. - Community Services Department
reports receipt of four 2013
Page 37 of 47
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Amendment 2 to RainierFlight Service, LLC Lease
LAG
Meeting:
Regular Council - 15 Apr 2013
Exhibits:
Issue Paper
Amendment 02-13 to Rainier Flight Service LLC
Lease
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Ryan Zulauf, Airport Manager, x7471
Recommended Action:
Refer to Transportation/Aviation Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $$348
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
Rainier Flight Service LLC is requesting a two year extension to their lease, LAG 11-003, for the second
floor of the 790 Building (Quonset Hut) and adjacent tiedown area for their flight instruction operation.
The two year extension will expire on March 31, 2015. A building and ground lease rate adjustment has
been calculated using the Consumer Price Index-Urban, effective April 1, 2013 for the term of the lease,
and will increase the Airport’s annual revenue by $348.
STAFF RECOMMENDATION:
Approve a two year lease extension, terminating on March 31, 2015, with Rainier Flight Service LLC and
authorize the Mayor and City Clerk to execute Amendment 02-13 to lease LAG 11-003.
6h. - Transportation Systems Division
recommends approval of Amendment #2
Page 38 of 47
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:April 15, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Ryan Zulauf, Airport Manager (ext 7471)
SUBJECT:Amendment 2 to Rainier Flight Service LLC Lease LAG 11-003
ISSUE:
Should the Council approve a two year lease extension to Rainier Flight Service’s lease,
LAG 11-003, for the 790 Building?
RECOMMENDATION:
Approve a two year lease extension, terminating on March 31, 2015, with Rainier Flight
Service LLC and authorize the Mayor and City Clerk to execute Amendment 02-13 to
lease LAG 11-003.
BACKGROUND:
Rainier Flight Service LLC has been leasing the second floor of the 790 Building (Quonset
Hut) and adjacent tiedown area since April 1, 2011, under lease LAG 11-003, which
expired March 31, 2013. They operate a successful flight instruction school from this
location and they have requested to continue their lease for an additional two year
period. An amendment to their lease has been written, extending the term of their
lease to March 31, 2015. The amendment also adjusts the building lease rate and
ground lease rate using the Consumer Price Index-Urban.
The building lease rate will be increased, effective April 1, 2013, from $1.105 to $1.12
per square foot per month and the ground lease rate will be increased from $0.63 to
$0.64 per square foot per year. This results in a total annual increase of $348 for both
the building lease area and the tiedown lease area.
cc:Doug Jacobson, Deputy PW Administrator – Transportation
Connie Brundage, Transportation Administrative Secretary
6h. - Transportation Systems Division
recommends approval of Amendment #2
Page 39 of 47
6h. - Transportation Systems Division
recommends approval of Amendment #2
Page 40 of 47
6h. - Transportation Systems Division
recommends approval of Amendment #2
Page 41 of 47
6h. - Transportation Systems Division
recommends approval of Amendment #2
Page 42 of 47
6h. - Transportation Systems Division
recommends approval of Amendment #2
Page 43 of 47
8a. - 2013 Carry-forward budget
amendment (See 7.a.)
Page 44 of 47
8a. - 2013 Carry-forward budget
amendment (See 7.a.)
Page 45 of 47
8a. - 2013 Carry-forward budget
amendment (See 7.a.)
Page 46 of 47
8a. - 2013 Carry-forward budget
amendment (See 7.a.)
Page 47 of 47