HomeMy WebLinkAboutRegular Council Agenda Packet - 17 Jun 2013 - PdfAGENDA
RENTON CITY COUNCIL
REGULAR MEETING
June 17, 2013
Monday, 7 p.m.
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.PROCLAMATION
a. Parks and Recreation Month - July 2013
4.SPECIAL PRESENTATION
a. Fire & Emergency Services Department - Employee Promotions
5.PUBLIC HEARING
a. Street vacation petition for a portion of right-of-way located along Sunset Lane NE; Petitioner -
Renton Housing Authority
6.ADMINISTRATIVE REPORT
7.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one-half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot
measure or candidate in City Hall and/or during any portion of the council meeting, including
the audience comment portion of the meeting, is PROHIBITED.
8.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 6/10/2013. Council concur.
b. City Clerk reports bid opening on 6/11/2013 for CAG-13-103, 2013 Street Patch and Overlay
with Curb Ramps project; six bids; engineer’s estimate $793,254.85; and submits staff
recommendation to award the contract to the low bidder, Lakeside Industries, in the amount of
$647,177.66. Council concur.
c. Community Services Department recommends approval of a contract with Quiring Monuments,
Inc. in the amount of $148,044 to install new granite plaques at Veterans Memorial Park, and
authorize the necessary budget adjustment. Refer to Community Services Committee.
Page 1 of 186
d. Community Services Department recommends approval of an amendment to CAG-90-029, King
County Conservation Futures Grant interlocal agreement, to accept $112,500 for aquisition
costs related to the Tiffany Cascade Connector parcel, and authorize the necessary budget
adjustment. Refer to Finance Committee.
e. Fire & Emergency Services Department recommends approval of an addendum to CAG-08-015,
with Fire Protection District #40, for the joint purchase of a command vehicle and equipment in
an amount not to exceed $23,000 per agency. Council concur. (See 10.a. for resolution.)
f. Transportation Systems Division recommends acceptance of $500,000 in 2012 Energy
Efficiency Grants for Local Governments from the Washington State Department of Commerce
for the LED Streetlight Conversion project, and and approval any subsequent agreements to
accomplish this project. Council concur.
g. Transportation Systems Division recommends acceptance of $589,409 in Puget Sound
Conservation Grant funds from Puget Sound Energy for the LED Streetlight Conversion project,
and approval of any subsequent agreements necessary to accomplish this project. Council
concur.
h. Transportation Systems Division recommends approval of a contract with Perteet, Inc. in the
amount of $393,432 to prepare preliminary design and design report for the Logan Ave. N.
(Airport Way to N. 8th St.) Improvement project. Council concur.
i. Transportation Systems Division recommends re-acceptance of the low bid submitted by R.L.
Alia Company in the revised amount of $305,587.13 to include sales tax for the FBO Parking
Lot Construction and C-Ramp Storm Drainage Repair project (CAG-12-175). Council concur.
j. Transportation Systems Division recommends approval of a contract with Reid Middleton, Inc.
in the amount of $626,758 for construction management and inspection services for
the Taxiway Bravo Rehabilitation Project - South Portion. Refer to Transportation (Aviation)
Committee.
9.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Finance Committee: Vouchers
b. Planning & Development Committee: Alley Policy Review (MBA Correspondence)
c. Transportation (Aviation) Committee: Airport Forklift Purchase
10.RESOLUTIONS AND ORDINANCES
Resolution:
a. Addendum to interlocal agreement with Fire District 40 (See 8.e.)
11.NEW BUSINESS
(Includes Council Committee agenda topics; call 425-430-6512 for recorded information.)
12.AUDIENCE COMMENT
13.ADJOURNMENT
Page 2 of 186
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
7TH FLOOR CONFERENCING CENTER
June 17, 2013
Monday, 5:30 p.m.
Update on Marijuana Regulations (briefing);
Update on May Creek Property Acquisitions (briefing)
Approximately
6:30 p.m.
Fire & Emergency Services Department Promotion Reception
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
Page 3 of 186
3a. - Parks and Recreation Month - July
2013 Page 4 of 186
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Award of Bid Opening on 6/11/2013 for CAG-13-
103; 2013 Street Patch and Overlay with Curb
Ramps
Meeting:
Regular Council - 17 Jun 2013
Exhibits:
Staff Recommendation
Bid Tab (six bids)
Submitting Data: Dept/Div/Board:
City Clerk
Staff Contact:
Bonnie Walton, City Clerk, ext. 6502
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 647,177.66 Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ 815,700 City Share Total Project: $
SUMMARY OF ACTION:
Engineer's Estimate: $793,254.85
In accordance with Council procedure, bids submitted at the subject bid opening met the following three
criteria: There was more than one bid, the low bid was within total project budget, and the low bid had
no irregularities. Therefore, staff recommends accepting the low bid from Lakeside Industries in the
amount of $647,177.66.
STAFF RECOMMENDATION:
Accept the low bid from Lakeside Industries in the amount of $647,177.66 for the 2013 Street Patch and
Overlay with Curb Ramps.
8b. - City Clerk reports bid opening on
6/11/2013 for CAG-13-103, 2013 Street Page 5 of 186
8b. - City Clerk reports bid opening on
6/11/2013 for CAG-13-103, 2013 Street Page 6 of 186
8b. - City Clerk reports bid opening on
6/11/2013 for CAG-13-103, 2013 Street Page 7 of 186
8b. - City Clerk reports bid opening on
6/11/2013 for CAG-13-103, 2013 Street Page 8 of 186
8b. - City Clerk reports bid opening on
6/11/2013 for CAG-13-103, 2013 Street Page 9 of 186
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Veterans Memorial Park - Memorial Wall Plaque
Replacement
Meeting:
Regular Council - 17 Jun 2013
Exhibits:
Issue Paper
Contract
Contract Special Conditions
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Todd Black, x-6571
Recommended Action:
Refer to Community Services Committee
Fiscal Impact:
Expenditure Required: $ 148,044.00 Transfer Amendment: $N/A
Amount Budgeted: $ 178,536.74 Revenue Generated: $N/A
Total Project Budget: $ 178,536.74 City Share Total Project: $ N/A
SUMMARY OF ACTION:
The existing marble plaques at Veterans Memorial Park are in constant need of repair and cleaning. The
thin marble used is not satisfactory for extended outdoor use, and has left most of the plaques in a
degraded and difficult to maintain condition. The proposed replacement plaques will be etched into a
3/4 inch thick black granite panel, bolted to the concrete wall. The new plaques will otherwise be
identical to the existing plaques in location and engraving. The granite plaques will need virtually no
maintenance for years at a time, significantly reducing staff maintenance costs.
A Request for Quotes package was emailed to the Short Works Roster, and two contractors attended
the optional pre-bid meeting. The quote opening was May 15, 2013. One quote was submitted by
Quiring Monuments, Inc. Staff reviewed the quote for completeness, inclusion of required forms,
mathematical correctness of the quote and reference checks, and all paperwork is in order.
Staff proposes to accept the quote of $148,044.00.
Funding will come from account 316.332048.020.576.81.48.000 Veterans Memorial Park - Plaque
Replacement (Fund 316). Funding is currently in Fund 031, a sub-fund of the General Fund, earmarked
for the Veterans Park Memorial. A transfer will be needed to the 316 fund to fund this project; a budget
adjustment for the transfer will be included in the second quarter budget adjustment.
STAFF RECOMMENDATION:
Approve the contract with Quiring Monuments, Inc. for new granite plaques in the amount of
$148,044.00, and authorize the Mayor and City Clerk to sign an agreement, and adjust the budget as
described.
8c. - Community Services Department
recommends approval of a contract with Page 10 of 186
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:June 17, 2013
TO:Randy Corman, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Leslie Betlach, Parks Planning and Natural Resources Director (x-6619)
Todd Black, Capital Project Coordinator (x-6571)
SUBJECT:Veterans Memorial Park – Contract Agreement
ISSUE:
Should the Council concur with the staff recommendation to execute the Agreement for
Services with Quiring Monuments, Inc., to replace the existing marble plaques at
Veterans Memorial Park with granite plaques and adjust the budget for construction?
RECOMMENDATION:
Staff recommends approval of the Agreement for Services in the amount of $148,044.00
between the City of Renton and Quiring Monuments, Inc., to replace the existing marble
plaques with black granite plaques. The staff’s estimate for this work was $150,000.00.
Authorize the transfer of $178,536.74 for a total adjusted budget of $178,536.74
(including contingencies).
BACKGROUND SUMMARY:
The Veterans Memorial Park opened in 2003, and within a short period of time it was
evident that the thin marble tiles used for engraving of veteran’s names were cracking
and showing signs of distress. This project will install three-quarter inch thick granite
panels over the marble plaques, with new engravings which will match the existing
engravings. The new granite panels will significantly reduce staff maintenance and
honor veterans with long lasting plaques.
The quote opening was May 15, 2013. One quote was submitted through the Small
Works Roster process, and Quiring Monuments, Inc. was the low quote. Staff has
reviewed the quote for completeness, inclusion of all required forms, mathematical
correctness of the quote, and reference checks. All of the paperwork is in order.
Staff proposes to accept the quote of $148,044.00.
8c. - Community Services Department
recommends approval of a contract with Page 11 of 186
Randy Corman, Council President
Members of Renton City Council
Subject: Veterans Memorial Park – Contract Agreement
June 17, 2013
Page 2 of 2
Funding for this project will come from the Parks Memorial Fund (Fund 031) with a
transfer to the Capital Improvement Fund (Fund 316). Unexpended monies will be
returned to the Park Memorial Fund through a budget adjustment.
CONCLUSION:
Replacing the thin marble plaques with thick black granite plaques will honor veterans
whose names are engraved there, and significantly decrease maintenance needs
provided by Parks staff.
Cc:Jay Covington, Chief Administrative Officer
Larry Warren, City Attorney
Iwen Wang, Finance & IS Administrator
8c. - Community Services Department
recommends approval of a contract with Page 12 of 186
8c. - Community Services Department
recommends approval of a contract with Page 13 of 186
8c. - Community Services Department
recommends approval of a contract with Page 14 of 186
8c. - Community Services Department
recommends approval of a contract with Page 15 of 186
8c. - Community Services Department
recommends approval of a contract with Page 16 of 186
8c. - Community Services Department
recommends approval of a contract with Page 17 of 186
8c. - Community Services Department
recommends approval of a contract with Page 18 of 186
8c. - Community Services Department
recommends approval of a contract with Page 19 of 186
8c. - Community Services Department
recommends approval of a contract with Page 20 of 186
8c. - Community Services Department
recommends approval of a contract with Page 21 of 186
8c. - Community Services Department
recommends approval of a contract with Page 22 of 186
8c. - Community Services Department
recommends approval of a contract with Page 23 of 186
8c. - Community Services Department
recommends approval of a contract with Page 24 of 186
8c. - Community Services Department
recommends approval of a contract with Page 25 of 186
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
King County Conservation Futures Grant - Tiffany
Cascade Connector
Meeting:
Regular Council - 17 Jun 2013
Exhibits:
Issue Paper
Site Map
Concept Plan
Amendment J to the Conservation Futures Interlocal
Cooperation Agreement
Resolution
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Leslie Betlach, Parks Planning and Natural
Resources Director
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ 225,000 Transfer Amendment: $
Amount Budgeted: $ 225,000 Revenue Generated: $112,500
Total Project Budget: $ 225,000 City Share Total Project: $ 112,500
SUMMARY OF ACTION:
In February 2012 Council authorized City staff to acquire a 4.9 acre parcel located between Tiffany Park
and Cascade Park with funding derived from the voter approved 2007 King County Parks Expansion
Levy. Title transferred to the City in March 2012 and acquisition costs including the appraisal, title
report, environmental assessment, survey and recording fees totaled $212,165. (Park boundary fencing
to be completed in 2013 is estimated to bring the total costs to $225,000). Also in March 2012, the City
applied to King County for a Conservation Futures Grant to fund up to 50% of the acquisition costs. In
July 2012, the City was notified that it was being recommended for a $112,500 grant which will
reimburse up to 50% of the total acquisition costs. Amendment J authorizes the acceptance of grant
funding. Grant funding will reimburse the 2007 King County Parks Expansion Levy account within Fund
316.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute an Amendment to the Conservation Futures Interlocal
Cooperation Agreement with King County, adjust the budget as described, and adopt the Resolution.
8d. - Community Services Department
recommends approval of an Page 26 of 186
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:June 10, 2013
TO:Randy Corman, Council President
Members of the City Council
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Leslie Betlach, Parks Planning and Natural Resources Director
SUBJECT:King County Conservation Futures Grant - Tiffany Cascade
Connector
ISSUE:
Should the City Council authorize the acceptance of grant funding by adopting a
Resolution authorizing the Mayor and City Clerk to execute an Amendment to the King
County Conservation Futures Interlocal Cooperation Agreement to include the allocation
of $112,500 for the acquisition of property and associated costs connecting Tiffany Park
and Cascade Park?
Should City Council adjust the budget to reimburse the 2007 King County Parks
Expansion Levy account with grant funding?
RECOMMENDATION:
City Council authorize the acceptance of grant funding by adopting a Resolution
authorizing the Mayor and City Clerk to execute an Amendment to the Conservation
Futures Interlocal Cooperation Agreement between King County and the City of
Renton by including a $112,500 allocation for the Tiffany Cascade Connector parcel.
Upon receipt of grant funding, reallocate funds back to the Capital Improvement
Fund, 2007 King County Parks Expansion Levy account (Fund 316).
BACKGROUND SUMMARY:
In February 2012 Council authorized City staff to acquire a 4.9 acre parcel located
between Tiffany Park and Cascade Park with funding derived from the voter approved
2007 King County Parks Expansion Levy. The parcel was identified as a key link in
connecting Tiffany Park to Cascade Park and would provide the public expanded
recreation opportunities. A Concept Plan for the two City owned parks as well as the
surrounding area, was developed as part of the Parks, Recreation and Natural Areas
Plan planning process. The concept plan was strongly supported during the public
participation process and included in the adopted Parks, Recreation and Natural Areas
8d. - Community Services Department
recommends approval of an Page 27 of 186
Randy Corman, Council President
Renton City Council Members
Page 2 of 2
June 10, 2013
Plan. This acquisition would add 4.9 acres to the existing 18.7 acre city park inventory
for a total of 23.6 acres in the Benson Hill Community Planning Area.
Title transferred to the City in March 2012 and acquisition costs including the appraisal,
title report, environmental assessment, survey and recording fees totaled $212,165.
(Park boundary fencing will be completed in 2013 and is estimated to bring the total
costs to $225,000).
Also in March 2012, the City applied to King County for a Conservation Futures Grant to
fund up to 50% of the acquisition costs. In July 2012, the City was notified that it was
being recommended for a $112,500 grant which would reimburse up to 50% of the total
acquisition costs, or $112,500.
Amendment J to the Conservation Futures Interlocal Cooperation Agreement between
King County and the City of Renton authorizes the acceptance of grant funding. In
accepting the 2012 King County Conservation Futures Grant, up to fifty percent of the
acquisition costs can be re-appropriated back to the Capital Facilities Fund, 2007 King
County Parks Expansion Levy account for future acquisitions. As in previous
transactions, grant funds will be reimbursed to the City after supporting documentation
has been provided to King County.
CONCLUSION:
Acceptance of grant funding and adjusting the budget to reimburse the 2007 King
County Parks Expansion Levy account provides the City the opportunity to acquire
future open space and/or trails properties in accordance with the 2007 Levy funding
requirements.
8d. - Community Services Department
recommends approval of an Page 28 of 186
8d. - Community Services Department
recommends approval of an Page 29 of 186
Cascade
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9: Tiffany/Cascade Park Concept Plan
Data Sources: City of Renton, GIS and King County GIS
NAD83 HARN State Plane Washington North FIPS 4601
June 2011
1 inch = 400 feet
0 400 800200
Feet
LEGEND
Park Limit Line
Trail Connection
Pedestrian Paths - Soft/Natural Paving
Picnic Area
Seating Area
Fenced Dog Park Area
Play Area (2-12 yrs)
CASCADE PARK
TIFFANY PARK
Off-Leash
Dog Park
Connection trail
between Tiffany
& Cascade Park
Improve
Existing
Field
Turf Mound
Utility Corridors/Trails
Pedestrian Access
Group Picnic Area
Planting Area With
Walking Paths
Potential Future Park Expansion Area to
Create a Formal Entry with Restroom,
Improve Visibility & Provide Parking
Pedestrian
Access
Small Picnic
Area
Relocate Basketball Court
Next to Tennis
Enhance Existing Activity Building
Existing Parking
Relocated Play Area
Turf Play
Mound
Renovate Play Area
- Sand + Water
- Composite Structure for 2-5 & 5-12
- Play Village
Seating Areas
Natural Trail Area
Potential Future Park Expansion Area to
Improve Trail Linkage, Improve Visibility
& Provide Parking
Tiffany Park
Elementary School
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Amendment J
Annual CFT Interlocal Renton - King County
2013 CFT proceeds
AMENDMENT TO THE CONSERVATION FUTURES
INTERLOCAL COOPERATION AGREEMENT
BETWEEN KING COUNTY AND THE CITY OF RENTON
FOR OPEN SPACE ACQUISITION PROJECTS
Preamble
The King County Council, through Ordinance 9128, has established a Conservation Futures
Levy Fund and appropriated proceeds to King County, the City of Seattle and certain suburban
cities. This amendment is entered into to provide for the allocation of additional funds made
available for open space acquisition.
THIS AMENDMENT is entered into between the CITY OF RENTON and KING COUNTY,
and amends and attaches to and is part thereof of the existing Interlocal Cooperation Agreement
entered into between the parties on the 5th day of June, 1990, as previously amended.
The parties agree to the following amendments:
Amendment 1: Article 1. Recitals
A paragraph is hereby added to the Recitals Section to provide for a Conservation Futures Levy
Fund allocation for the Tiffany Cascade Connector acquisition Project, and hereafter reads:
On November 13, 2012, the King County Council passed Ordinance 17476, which
appropriated a total of One Hundred and Twelve Thousand, Five Hundred Dollars
($112,500) in Conservation Futures Levy proceeds to the City of Renton for the Tiffany
Cascade Connector acquisition Project. On March 4, 2013 the King County Council
passed Ordinance 17534, authorizing the King County Executive to enter into interlocal
agreements with the City of Seattle and the suburban cities for the disbursement of
Conservation Futures Funds in Ordinance 17476.
Amendment 2: Article V. Conditions of Agreement
Section 5.1 is amended to include reference to Attachment J, which lists a 2013
Conservation Futures Levy Allocation for the Tiffany Cascade acquisition Project.
Amendment 3: Article VII. Responsibilities of County
The first two sentences of this article are amended to include references to Attachment J, which
lists a 2013 Conservation Futures Levy proceeds allocation for the Tiffany Cascade
Property:
1
8d. - Community Services Department
recommends approval of an Page 31 of 186
Amendment J
Annual CFT Interlocal Renton - King County
2013 CFT proceeds
Subject to the terms of this agreement, the County will provide Conservation
Futures Levy Funds in the amounts shown in Attachments A through J to be used
for the Projects listed in Attachments A through J. The City may request
additional funds; however, the County has no obligation to provide funds to the
City for the Projects in excess of the total amounts shown in Attachments A
through J. The County assumes no obligation for the future support of the Projects
described herein except as expressly set forth in this agreement.
AMENDMENT 4: Attachment J
The attachments to the interlocal agreement are hereby amended by adding Attachment J, which
is hereby attached to the interlocal agreement, incorporated therein and made a part thereof.
In all other respects, the terms, conditions, duties and obligations of both parties shall remain the
same as agreed to in the Interlocal Cooperation Agreement as previously amended.
This document shall be attached to the existing Interlocal Cooperation Agreement.
IN WITNESS WHEREOF, authorized representatives of the parties hereto have signed their
names in the spaces set forth below:
KING COUNTY CITY OF RENTON
Dow Constantine Denis Law
King County Executive Mayor of the City of Renton
Date:Date:
Acting under the authority of Acting under the authority of RCW 39.34
Ordinance 17534 and Resolution:
Approved as to form:Approved as to form:
____________________________________________________
Dan Satterberg Lawrence J. Warren
King County Prosecuting Attorney Renton City Attorney
2
8d. - Community Services Department
recommends approval of an Page 32 of 186
Amendment J
Annual CFT Interlocal Renton - King County
2013 CFT proceeds
ATTACHMENT J
2013 CONSERVATION FUTURES LEVY
CITY OF RENTON ALLOCATION
Jurisdiction Project Allocation
RENTON Tiffany Cascade Connector $112,500
TOTAL $112,500
Project Description:
1116263 Renton - WLFC RNT Tiffany Cascade Connector
This project will acquire a 4.9 acre open space property to connect Tiffany Park with Cascade
Park, on 126th Avenue SE in Renton.
CITY OF RENTON – Tiffany Cascade Connector $112,500
8d. - Community Services Department
recommends approval of an Page 33 of 186
8d. - Community Services Department
recommends approval of an Page 34 of 186
8d. - Community Services Department
recommends approval of an Page 35 of 186
8d. - Community Services Department
recommends approval of an Page 36 of 186
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Addendum to KCFD #40 Contract CAG 08-015 for
Joint Purchase of Capital Vehicles & Equipment
Meeting:
Regular Council - 17 Jun 2013
Exhibits:
Addendum
Resolution
Submitting Data: Dept/Div/Board:
Fire & Emergency Services
Staff Contact:
Erik Wallgren, Deputy Chief/7084
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ $23,000.00 Transfer Amendment: $N/A
Amount Budgeted: $ $23,000.00 Revenue Generated: $N/A
Total Project Budget: $ $40,000.00 City Share Total Project: $ N/A
SUMMARY OF ACTION:
On March 1, 2008, KCFD #40 entered into a contractural agreement with the City of Renton to provide
fire and life safety safety services to the citizens of District #40. The contract (CAG 08-015) provides
that District #40 shall be responsible to fund all major capital repair and replacements (above
$5,000.00) associated with Station 17. Renton will coordinate and purchase an agreed
upon replacement Command Vehicle and associated equipment for Battalion 13 (Command Vehicle)
with a projected cost of $40,000.00 and 'not to exceed cost' of $23,000.00 per party. District #40 will
reimburse Renton for 50% of the costs for said purchase upon receipt of a detailed invoice from
Renton.
STAFF RECOMMENDATION:
Approve the addendum for Command Vehicle and associated equipment purchase and authorize the
Mayor and City Clerk to sign.
8e. - Fire & Emergency Services
Department recommends approval of an Page 37 of 186
ADDENDUM TO AGREEMENT
BETWEEN THE
CITY OF RENTON AND KING COUNTY FIRE PROTECTION DISTRICT #40
This Addendum to the Fire and Emergency Services Operating Agreement Between the
City of Renton and King County Fire Protection District #40 CAG-08-015 is entered into this
_____ day of June , 2013 (the “Effective Date”), by and between the City of Renton,
Washington, a noncharter code city under RCW Chapter 35A, and a municipal corporation
under the laws of the State of Washington (hereinafter “Renton”), and King County Fire
Protection District #40 (hereinafter “District 40”), a State of Washington municipal corporation,
jointly referred to as the “Parties”, to mutually address the joint purchase of any major capital
vehicles and equipment.
WHEREAS, on March 1, 2008, District 40 entered into a long-term contractual
relationship with Renton, described in CAG-08-015, to provide fire and life safety services to the
citizens of District 40, and
WHEREAS, the Contract provides that District 40 shall be responsible to fund all major
capital repair and replacements (above $5,000.00) associated with Station 17, and
WHEREAS, District 40 funds the equivalent of one half of a Battalion Chief (Shift
Commander/Safety Officer) position based at Station 13, serving the Fire District service area,
and
WHEREAS, the Parties agree that the replacement cost of the command vehicle used by
this position and serving both the District and Renton should be equally shared by the Parties,
and
WHEREAS, the Parties agree that any net proceeds in the future from the sale, lease or
rental of jointly purchased vehicles and equipment should be equally shared by the Parties,
NOW THEREFORE, the Parties agree as follows:
1.Renton agrees to coordinate and purchase an agreed upon replacement vehicle
and associated equipment for Battalion 13 (Command Vehicle), a position that jointly serves
Renton and District 40, with a projected cost of $40,000.00 and ‘not to exceed cost’ of
$23,000.00 per Party.
2.District 40 agrees to reimburse Renton for 50% of the costs for said purchase
upon receipt of a detailed invoice from Renton.
8e. - Fire & Emergency Services
Department recommends approval of an Page 38 of 186
Agreement amending CAG-08-015 2
The Parties agree that this Addendum to the Agreement (CAG-08-015) is made in the spirit of
cooperation in order to facilitate the orderly service to the citizens of Renton and District 40.
IN WITNESS WHEREOF, the undersigned have executed this addendum to the interlocal
agreement between the Parties (CAG-08-015), as of the Effective Date above referenced.
City of Renton, Washington
Denis Law, Mayor
King County Fire Protection District #40
Steve Parsons, Chair
ATTEST:
Bonnie I. Walton, City Clerk
ATTEST:
Deanna Gratzer, District Secretary
Lawrence J. Warren, City Attorney Kinnon Williams, District Attorney
8e. - Fire & Emergency Services
Department recommends approval of an Page 39 of 186
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE
MAYOR AND CITY CLERK TO ENTER INTO AN ADDENDUM TO CAG-08-015 WITH
KING COUNTY FIRE PROTECTION DISTRICT #40 ADDRESSING THE JOINT
PURCHASE OF ANY MAJOR CAPITAL VEHICLES AND EQUIPMENT.
WHEREAS, on March 1, 2008, King County Fire Protection District 40 (“District 40”)
entered into a long-term contractual relationship with the City of Renton, described in CAG-08-
015 (the “Contract”), to provide fire and life safety services to the citizens of District 40; and
WHEREAS, the Contract provides that District 40 shall be responsible to fund all major
capital repair and replacements (above $5,000.00); and
WHEREAS, District 40 funds the equivalent of one half of a Battalion Chief (Shift
Commander/Safety Officer) position based at Station 13, serving the F ire District service area;
and
WHEREAS, the parties agree that the replacement cost of the command vehicle used by
this position and serving both District 40 and the City should be equally shared by both parties;
and
WHEREAS, District 40 and the City agree that any net proceeds in the future from the
sale, lease or rental of jointly purchased equipment should be equally shared by the parties;
and
WHEREAS, it is necessary to enter into an addendum to CAG-08-015 to document the
terms and conditions of the joint purchase of any major capital vehicles and equipment;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
8e. - Fire & Emergency Services
Department recommends approval of an Page 40 of 186
RESOLUTION NO. _______
2
SECTION I. The above recitals are found to be true and correct in all respects.
SECTION II. The Mayor and City Clerk are hereby authorized to enter into an
Addendum to CAG-08-015 with King County Fire Protection District 40, addressing the joint
purchase of any major capital vehicles and equipment.
PASSED BY THE CITY COUNCIL this ______ day of _______________________, 2013.
______________________________
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this ______ day of _______________________, 2013.
______________________________
Denis Law, Mayor
Approved as to form:
______________________________
Lawrence J. Warren, City Attorney
RES.1604:5/20/13:scr
8e. - Fire & Emergency Services
Department recommends approval of an Page 41 of 186
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
LED Streetlight Conversion -- Department of
Commerce Grant
Meeting:
Regular Council - 17 Jun 2013
Exhibits:
2012 Energy Efficiency Grant
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Chris Barnes, Transportation Operations Manager,
x7220
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required:
$ Transfer Amendment: $
Amount Budgeted: $ $4,305,693 (Q2
Adjustment)Revenue Generated: $$500,000
Total Project Budget: $ $4,305,693 City Share Total Project: $
SUMMARY OF ACTION:
The City has been awarded a Department of Commerce grant of $500,000 under the 2012 Energy
Efficiency Grants for Local Governments.
The project will convert approximately 3,900 street lights to LED lights. The conversion will save the
City approximately $270,000 yearly.
The project will be funded through a combination of this grant, a Puget Sound Energy Conservation
Grant ($589,409) and Qualified Energy Conservation Bonds ($3,200,000).
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to enter into an agreement with the Washington State Department
of Commerce for the 2012 Energy Efficiency Grants for Local Governments for the obligation of grant
funding and all subsequent agreements necessary to accomplish this project.
8f. - Transportation Systems Division
recommends acceptance of $500,000 Page 42 of 186
8f. - Transportation Systems Division
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8f. - Transportation Systems Division
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8f. - Transportation Systems Division
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8f. - Transportation Systems Division
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8f. - Transportation Systems Division
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8f. - Transportation Systems Division
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
LED Streetlight Conversion -- Puget Sound
Energy Grant
Meeting:
Regular Council - 17 Jun 2013
Exhibits:
Conservation Grant
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Chris Barnes, Transportation Operations Manager,
x7220
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required:
$ Transfer Amendment: $
Amount Budgeted: $ $4,305,693 (Q2
Adjustment)Revenue Generated: $$589,409
Total Project Budget: $ $4,305,693 City Share Total Project: $
SUMMARY OF ACTION:
The City has been awarded a Puget Sound Conservation Grant in the amount of $589,409 under the
Puget Sound Energy utility incentive.
The project will convert approximately 3,900 street lights to LED lights. The conversion will save the
City approximately $270,000 annually.
The project will be funded through a combination of this grant, a Department of Commerce Grant
($500,000) and Qualified Energy Conservation Bonds ($3,200,000).
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to enter into an agreement with the Puget Sound Energy for the
Conservation Grant for the obligation of grant funding and all subsequent agreements necessary to
accomplish this project.
8g. - Transportation Systems Division
recommends acceptance of $589,409 in Page 65 of 186
8g. - Transportation Systems Division
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8g. - Transportation Systems Division
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8g. - Transportation Systems Division
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8g. - Transportation Systems Division
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8g. - Transportation Systems Division
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8g. - Transportation Systems Division
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Perteet, Inc. Consultant Agreement for Logan
Avenue North Improvement Project
Meeting:
Regular Council - 17 Jun 2013
Exhibits:
Issue Paper
Consultant Agreement
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
James Wilhoit, Transportation, x7319
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ $393,432 Transfer Amendment: $
Amount Budgeted: $ $8,100,000 Revenue Generated: $
Total Project Budget: $ $800,000 City Share Total Project: $ $148,422
SUMMARY OF ACTION:
Execute the consultant agreement with Perteet, Inc. in the amount of $393,432 to prepare the
Preliminary Design and Design Report for the Logan Avenue North (Airport Way to North 8th Street)
Improvement Project. This will provide improvements between Airport Way and North 8th Street (4200
feet), including urban roadway amenities, extension of the Lake Washington Trail on the west side of
the Cedar River Bridge, reconstruction of the roadway pavement between the Cedar River Bridge and
North 6th Street, sidewalks, landscaped buffer, and illumination from the Cedar River Bridge to North
4th Street.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the consultant agreement with Perteet, Inc. in the
amount of $393,432 to prepare the Preliminary Design and Design Report for the Logan Avenue North
(Airport Way to North 8th Street) Improvement Project.
8h. - Transportation Systems Division
recommends approval of a contract with Page 72 of 186
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:June 17, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:James Wilhoit, Transportation Design Project Manager,
(extension 7319)
SUBJECT:Perteet, Inc. Consultant Agreement for Logan Avenue North
Improvement Project
ISSUE:
Should the City execute the consultant agreement with Perteet, Inc. in the amount of
$393,432 to do the Preliminary Design and Design Report for Logan Avenue North
(Airport Way to North 8th Street) Improvement Project?
RECOMMENDATION:
Authorize the Mayor and City Clerk to execute the consultant agreement with Perteet,
Inc. in the amount of $393,432 to do the Preliminary Design and Design Report for the
Logan Avenue North (Airport Way to North 8th Street) Improvement Project.
BACKGROUND:
In 2012, the City of Renton received a federal FHWA Surface Transportation Program
(STP) grant to fund Preliminary Engineering for the Logan Avenue North Roadway
Improvements between Airport Way and North 8th Street. This includes urban roadway
amenities, extension of the Lake Washington Trail on the west side of the Cedar River
Bridge, reconstruction of the roadway pavement between the Cedar River Bridge and
North 6th Street, sidewalks, landscaped buffer, and illumination from the Cedar River
Bridge to North 4th Street.
After a thorough assessment of the consultants that submitted statements of
qualifications, Perteet, Inc. was selected to provide consulting services for the project
8h. - Transportation Systems Division
recommends approval of a contract with Page 73 of 186
Randy Corman, Council President
Members of the Renton City Council
Page 2 of 2
June 17, 2013
design. Perteet, Inc. has considerable background knowledge and familiarity with the
area and factors involved and has done quality design work on previous City of Renton
road projects. Additionally, they have particular expertise in signal design, traffic
solutions and pavement analysis and design that makes them well-suited to take on the
design of this project. The cost proposal as negotiated for this phase of the design is
within the budget and considered reasonable.
cc:Doug Jacobson, Deputy Public Works Administrator – Transportation
Bob Hanson, Transportation Design Supervisor
James Wilhoit, Transportation Project Manager
Connie Brundage, Transportation Administrative Secretary
File
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8h. - Transportation Systems Division
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8h. - Transportation Systems Division
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Revised Bid Award for the FBO Parking Lot
Construction and C-Ramp Storm Drainage Repair
Project
Meeting:
Regular Council - 17 Jun 2013
Exhibits:
2/25/2013 Agenda Bill
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Ben Dahle, Airport CIP Coordinator, x7476
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ $305,587.13 Transfer Amendment: $
Amount Budgeted: $ $509,507.00 Revenue Generated: $
Total Project Budget: $ $509,507.00 City Share Total Project: $ $305,587.13
SUMMARY OF ACTION:
On February 25, 2013, Council accepted the low bid from RL Alia Company in the amount of $279,075,
for the FBO Parking Lot Construction and Storm Drainage Repair project. The amount of the bids
solicited and submitted for the bid opening, however, did not call for sales tax. Therefore, the sales tax
calculations have now been made and added. Council is asked to re-accept the bid from the same low
bidder, RL Alia Company, in the amount of $305,587.13, which includes sales tax.
The amount budgeted for this project is $509,507, which comes from both the Apron C Utility
Installation project budget (422.725101.016.594.63.000) of $107,251 and the Surface Water System
project budget (422.725099.016.594.46.63.000) of $401,806.
STAFF RECOMMENDATION:
Re-accept the low bid from RL Alia Company in the revised amount of $305,587.13, which includes
sales tax, for the FBO Parking Lot Construction and C-Ramp Storm Drainage Repair project and authorize
the Mayor and City Clerk to sign.
8i. - Transportation Systems Division
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8i. - Transportation Systems Division
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Consultant Agreement with Reid Middleton, Inc.
for Construction Management and Inspection of
the Taxiway Bravo Rehabilitation Project - South
Portion
Meeting:
Regular Council - 17 Jun 2013
Exhibits:
Issue Paper
Consultant Agreement
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Jonathan Wilson, Assistant Airport Manager (ext.
7477)
Recommended Action:
Refer to Transportation/Aviation Committee
Fiscal Impact:
Expenditure Required: $ $626,758 Transfer Amendment: $
Amount Budgeted: $ $626,758 Revenue Generated: $$564,082.20
Total Project Budget: $ $9,700,000 City Share Total Project: $ $62,675.80
SUMMARY OF ACTION:
Construction is expected to begin on the Taxiway Bravo Rehabilitation – South Portion Project on July
15, 2013. A Standard Consultant Agreement with Reid Middleton Inc. has been prepared, in the amount
of $626,758.00, to provide construction administration services. The 2013 budget for the Taxiway Bravo
project is $9,700,000.00. The FAA is expected to cover 90% of construction administration for this
project, or $564,082.20. The City’s match of 10% is $62,675.80.
Execution of this agreement is contingent on receiving federal grant funding from the FAA.
STAFF RECOMMENDATION:
Approve a Consultant Agreement with Reid Middleton, Inc. for the Taxiway Bravo Rehabilitation Project
– South Portion, in the amount of $626,758.00, and authorize the Mayor and City Clerk to sign the
agreement if and when grant funding from the FAA has been received.
8j. - Transportation Systems Division
recommends approval of a contract with Page 135 of 186
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:June 11, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Jonathan Wilson, Assistant Airport Manager (ext 7477)
SUBJECT:Standard Consultant Agreement with Reid Middleton Inc. for
Construction Management and Inspection of the Taxiway
Bravo Rehabilitation Project – South Portion
ISSUE:
Should Council authorize the Mayor and City Clerk to sign a Standard Consultant
Agreement with Reid Middleton, Inc. in the amount of $626,758.00, subject to the
availability of federal funding by the FAA, for construction administration and inspection
for the Taxiway B System Rehabilitation Project – South Portion?
RECOMMENDATION:
Approve a Standard Consultant Agreement with Reid Middleton, Inc. for the Taxiway
Bravo Rehabilitation Project – South Portion, in the amount of $626,758.00, and
authorize the Mayor and City Clerk to sign the agreement subject to the availability of
federal funding by the FAA.
BACKGROUND:
Reid Middleton, Inc. has completed the engineering and design for the Taxiway Bravo
Rehabilitation Project. Taxiway Bravo is a north/south parallel taxiway on the east side
of the Airport that is mainly used by general aviation tenants and Boeing production
aircraft to access the runway.
The Taxiway Bravo Rehabilitation Project entails removing the old asphalt,
reconstructing the sub-grade where necessary, rehabilitating or replacing old storm
water and hydrant water lines, repaving with airport-grade asphalt, and pavement
8j. - Transportation Systems Division
recommends approval of a contract with Page 136 of 186
Randy Corman, Council President
Members of the Renton City Council
Page 2 of 2
June 11, 2013
H:\File Sys\AIR - Airport, Transportation Services Division\03 Projects\01 Tasks\Agenda Bills\2013 Agenda Bills\Ag bill - Reid
Middleton CA South Portion
striping. In addition, all of the connecting taxiways around the Airport will be renamed.
Right now the connecting taxiways have alpha designations like “E” and “F.” After the
project is complete the taxiways will have alphanumeric designations like “A1” and
“A2.” The new designations will help standardize the Renton Airport with other airports
across the country.
Additionally, the project includes procuring an emergency generator to power Air Traffic
Control services and airfield lighting if there is a power outage.
Under this contract, Reid Middleton Inc. will provide construction management and
project inspection services during the construction phase of the Taxiway Bravo
Rehabilitation Project – South Portion.
In summer 2012, Council authorized a similar contract for Reid Middleton, Inc. to
perform construction administration and management for the north portion of this
project. Construction on the north portion of the project is underway and should be
complete by the end of this month.
Since the project has been receiving federal grants that cover 90% of the design and
engineering costs, the FAA has asked the Airport to use engineering consultants familiar
with FAA standards to manage the construction activities and perform inspection work.
Experienced project management and inspection services will yield a final product that
meets the strict federal requirements.
The total amount of this contract is $626,758.00. Funds to cover the Airport’s portion of
the contract will come from the Airport CIP account 422.725100.016.594.46.63.000.
The budget for 2013 is $9,700,000.00. The Airport is expecting an FAA grant to cover
90%, or $564,082.20, of the cost of construction and construction administration. The
City’s match of 10% will be $62,675.80. Council approved the acceptance of this federal
grant on November 19, 2012.
According to the FAA, the grant should be released and available sometime between
now and June 24, 2013. This contract and the construction contract are contingent on
this grant money being made available.
Recently, the City accepted ICON Materials as the low bid, in the amount of
$5,460,424.21. The FAA will reimburse the City 90% of the contract amount, or
$4,914,381.79. The City’s 10% match will be $546,042.42.
cc:Doug Jacobson, Deputy PW Administrator – Transportation
Connie Brundage, Transportation Administrative Secretary
Susan Campbell-Hehr, Airport Secretary
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8j. - Transportation Systems Division
recommends approval of a contract with Page 165 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 166 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 167 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 168 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 169 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 170 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 171 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 172 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 173 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 174 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 175 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 176 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 177 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 178 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 179 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 180 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 181 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 182 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 183 of 186
8j. - Transportation Systems Division
recommends approval of a contract with Page 184 of 186
10a. - Addendum to interlocal agreement
with Fire District 40 (See 8.e.)
Page 185 of 186
10a. - Addendum to interlocal agreement
with Fire District 40 (See 8.e.)
Page 186 of 186