HomeMy WebLinkAboutRegular Council Agenda Packet - 23 Sep 2013 - Agenda - PdfAGENDA
RENTON CITY COUNCIL
REGULAR MEETING
September 23, 2013
Monday, 7 p.m.
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.SPECIAL PRESENTATION
a. Public Works Department - Employee Recognition
4.ADMINISTRATIVE REPORT
5.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one-half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
NOTICE to all participants: pursuant to state law, RCW 42.17A.555, campaigning for any ballot
measure or candidate in City Hall and/or during any portion of the council meeting, including
the audience comment portion of the meeting, is PROHIBITED.
6.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 9/16/2013. Council concur.
b. Community Services Department recommends approval of the 2013 Community Development
Block Grant capital funding recommendations of $22,155 allocated to the Meadow Crest
Playground, and $39,686 allocated to the Emergency Feeding Program. Council concur.
c. Community Services Department recommends approval of an amendment to LAG-06-001, lease
with Renton Housing Authority, in an amount up to $5,316 per year, and extension of the
lease term to 12/31/2015 for the City-owned Edlund Property house located at 10062 SE Carr
Rd. Refer to Finance Committee.
d. Transportation Systems Division requests authorization to hire a Transportation Administrative
Secretary I at Step D of the Grade a09 salary range. Refer to Finance Committee.
e. Utility Systems Division recommends setting a public meeting on 10/14/2013 to consider
adopting the 2013 Water Use Efficiency Goal. Refer to Utilities Committee; set public meeting
on 10/14/2013.
Page 1 of 29
7.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Community Services Committee: Decriminalizing Alcohol Consumption in Parks*
b. Finance Committee: Reclassify Facilities Technician to Facilities Electrical Technician
8.RESOLUTIONS AND ORDINANCES
Ordinance for first reading:
a. Decriminalizing alcohol consumption in parks, code amendment (See 8.a.)
9.NEW BUSINESS
(Includes Council Committee agenda topics; call 425-430-6512 for recorded information.)
10.AUDIENCE COMMENT
11.EXECUTIVE SESSION - Labor Negotiations (RCW 42.30.140.4.a.) 20 Minutes
12.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA
(Preceding Council Meeting)
7TH FLOOR CONFERENCING CENTER
September 23, 2013
Monday, 6:30 p.m.
Public Works Employee Recognition Reception
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
Page 2 of 29
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
2013 Community Development Block Grant Capital
Funding Recommendations
Meeting:
Regular Council - 23 Sep 2013
Exhibits:
Issue Paper
2013/2014 Community Development Block Grant
Contingency Plan for Funding
2013 CDBG City of Renton allocation
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Karen Bergsvik
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 61,841 Transfer Amendment: $
Amount Budgeted: $ 61,841 Revenue Generated: $61,841
Total Project Budget: $ 617,208 City Share Total Project: $ 617,208
SUMMARY OF ACTION:
Approval of the Human Services Advisory Committee recommendations to allocate $61,841 in 2013
CDBG Capital funds to the Meadow Crest Playground and to the Emergency Feeding Program facility;
these eligible Renton projects are ready to go, and can use the funding.
$22,155 will go to the Meadow Crest Playground to purchase and install eight picnic tables, and to
replace the existing sidewalk with an ADA accessible sidewalk along NE 16th Street. The Emergency
Feeding Program is acquiring a Renton facilty at 851 Houser North through a 15 year lease; they are
hoping to pay off the lease in 5 years. The $39,686 that is allocated to the lease is considered a capital
acquisition, and will go towards the first year lease payment of $500,000.
STAFF RECOMMENDATION:
Approve the 2013 Community Development Block Grant Capital funding recommendations with $22,155
to be allocated to the Meadow Crest Playground, and $39,686 to the Emergency Feeding Program.
6b. - Community Services Department
recommends approval of the 2013 Page 3 of 29
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:August 27, 2013
TO:Randy Corman, Council President
Renton City Councilmembers
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Karen Bergsvik, Human Services Manager, x6652
SUBJECT:2013 Community Development Block Grant (CDBG)
Capital Funding Recommendations
ISSUE:
Should the additional 2013 Community Development Block Grant (CDBG) Capital Funding be
allocated outside the human services funding process to the Meadow Crest Playground and the
Emergency Feeding Program (EFP) facility?
RECOMMENDATION:
Approve the recommendations of the Human Services Advisory Committee (HSAC) to allocate
these additional one-time only capital funds to two eligible Renton projects that can use the
funding.
BACKGROUND SUMMARY:
The City Council adopted the 2013/2014 CDBG funding recommendations in August, 2012. The
total CDBG allocation was estimated to be $457,768, of which $173,947 was for capital and all
of it was allocated to the City of Renton Housing Repair Assistance Program. The CDBG funding
contingency plan was also adopted; it stated that any increase in capital funding was to go to an
unallocated fund.
In August 2013, Renton received the exact 2013 CDBG allocation. It is $617,208. It is higher than
expected due, in part, to unspent disaster funding at the national level. This resulted in an
additional $61,841 in CDBG capital funds that must be used for CDBG capital projects. This
funding is a one-time only occurrence and these funds need to be expended in a timely
manner. Instead of it remaining unallocated, the Human Services Advisory Committee is
recommending that it be used for two Renton projects. These projects meet the CDBG Program
regulations and will be able to expend the funds within the time limits imposed by the CDBG
requirements.
6b. - Community Services Department
recommends approval of the 2013 Page 4 of 29
Randy Corman, Council President
Renton City Councilmembers
Page 2 of 3
August 12, 2013
Renton has a contract with King County for the administration of CDBG funds, and it states that
Renton can only fund two capital projects per year. The Housing Repair Assistance Program is
one of them. It is recommended that the Meadow Crest Playground be funded in 2013, and the
Emergency Feeding Program in 2014. This timing meets the CDBG time limits, and also gives the
Emergency Feeding Program time to get the remainder of the funding that is needed for
relocating their facility, and is a prerequisite for getting the Renton funding.
The two projects recommended for funding are:
Meadow Crest Playground:
This is a joint development project between the City of Renton and the Renton School District
for an accessible playground co-located on the City’s North Highlands Neighborhood Center and
the School District’s Meadow Crest Early Learning Center properties. Meadow Crest is an
accessible playground for both special needs and able bodied children along with their families
and caregivers. It includes distinct, age appropriate play areas accessible to children and
families of all abilities. $22,155 of CDBG funds will be used to purchase and install eight picnic
tables ($13,155) to purchase tables, and replace the existing sidewalk with an ADA accessible
sidewalk along NE 16th Street ($5000 for materials). The remaining $4000 is the environmental
review cost. Any unspent funds will be added to the allocation to the Emergency Feeding
Program.
Emergency Feeding Program facility:
EFP will acquire a facility through a 15 year lease, that is located at 851 Houser Way North,
Renton, Washington and is owned by Merlino Construction. They are hoping to acquire the
funds to pay off the lease in five years. Using CDBG funds from a variety of sources, they plan to
pro-rate the lease payments so that the majority is due in the first two years of the lease, and
fund-raise the remainder of the payments for the remaining three years of the lease. If they are
not successful in raising the amount of funding needed to do this, they will negotiate a longer
term lease and payment schedule. Funding from Renton is contingent upon them receiving
other funding. The first year lease payment is $500,000. $39,686 is allocated to the lease,
which is considered a capital acquisition.
The East Suite, the southeast corner of the building, approximately 9,900 square feet total
space, will be EFP’s permanent operating facility. They are currently in a temporary facility and
their lease expires in 2014. This project will allow them to remain in Renton.
EFP provides emergency food assistance to people experiencing a hunger crisis through a
network of over 140 distribution sites in King County, including ten in Renton. The public can
get food at four sites (Harambee Church, Cross and Crown Lutheran Church, St. Matthew’s
Church, and Renton DSHS office) and six other sites distribute meals to their clients (Renton
High School, Lindbergh High School, Hillcrest Elementary, Honeydew Elementary, Aging and
6b. - Community Services Department
recommends approval of the 2013 Page 5 of 29
Randy Corman, Council President
Renton City Councilmembers
Page 3 of 3
August 12, 2013
Disability Office, Compass Center). There are fifteen varieties of non-perishable, customized
food packs designed by qualified nutritionists to meet a wide array of individual dietary needs.
Most of the food packs contain enough groceries to provide a household with a two-day supply,
or six balanced, complete meals per person so that the clients have enough to eat until they
connect with other food resources.
A public hearing for the allocation of these funds will be scheduled for the September 17th
meeting of the Human Services Advisory Committee.
CONCLUSION:
The Human Services Advisory Committee recommends that the City Council concur in the
recommendations to allocate the capital funds to Meadow Crest Playground and the
Emergency Feeding Program Facility.
6b. - Community Services Department
recommends approval of the 2013 Page 6 of 29
6b. - Community Services Department
recommends approval of the 2013 Page 7 of 29
COMMUNITY SERVICES DEPARTMENT
Human Services Division
2013 CDBG CITY OF RENTON
2013 Estimated
October 15, 2012
2013
Final
INCOME
Share of 2012
entitlement $445,074 $593,693
Program income $ 12,694 $ 21,501
Subtotal $457,768 $615,194
Additional recaptured
funds $ 2,014 $ 2,014
Total Available $459,782 $617,208
EXPENDITURES
County Admin 10%$ 45,978 $ 61,519
County 2% Capital set-
aside $ 9,196 $ 12,304
Housing Stability
Program 5%$ 22,989 $ 30,760
King County Housing
Repair Program 25%$114,442 $153,799
Allocation after
set-asides $267,177 $358,826
Portion available for
Public Services (20%)$ 45,777 $ 61,519
Multi-Service Center $ 25,683 $ 34, 586
DAWN $ 14,000 $ 18,853
Refugee Women’s
Alliance $ 6,000 $ 8,080
Portion Available for
Planning and
Administration (20%)
$ 45,777 $ 61,519
Portion Available for
Capital $175,623 $235,788
Renton Housing
Repair Assistance
Program
$173,947 $173,947
Unallocated $ 61,841
6b. - Community Services Department
recommends approval of the 2013 Page 8 of 29
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Third Addendum to LAG-06-001 Edlund Property
House Lease with Renton Housing Authority
Meeting:
Regular Council - 23 Sep 2013
Exhibits:
Issue Paper
Third Addendum
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Peter Renner, x6605
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $$5316 per year
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The Renton Housing Authority (RHA) has been leasing a house from the City on the Edlund Property on
Carr Road for use as a rental property. Their lease also includes property management responsibilities
and caretaking requirements. Since the Housing Authority made a substantial capital investment to
improve the property, the lease rate was capped at $1/year until their investment was recovered from
the rents they received. RHA was made whole at the end of 2012, and the City receives rent less a 10%
property management fee to RHA. The rent will vary depending on the income of the renter, the number
of dependents, and so on.
STAFF RECOMMENDATION:
Council authorize the Mayor and City Clerk to sign the Third Lease Addendum.
6c. - Community Services Department
recommends approval of an amendment Page 9 of 29
H:\Facilities\Facilities Director\Peter Renner\4/10/2012
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:September 5, 2013
TO:Randy Corman, Council President
Members of Renton City Council
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Peter Renner, Facilities Director, Ext. 6605
SUBJECT:Third Addendum to Lease (LAG-06-001) with Renton Housing
Authority for a house on the Edlund Property
Issue:
Should Council authorize the Mayor and City Clerk to sign a three-year Lease Addendum
with the Renton Housing Authority (RHA)?
Recommendation:
Council authorize the Mayor and City Clerk to sign the Lease Addendum.
Background:
In 2004, the City purchased land on Carr Road known as the Edlund Property for
future park and open space use.
There are two usable houses on the property. One house is leased by Vision House
for social program use, and the second has been leased by the Renton Housing
Authority for use as a low-income rental house.
Because the RHA had to make substantial repairs and upgrades to the house, it was
agreed to lease the house for $1 per year for the five-year (5) term of the original
Lease.
We provided two one-year extensions at the same rate because RHA invested more
money in the repairs than they expected and which were continuing at the time.
RHA became whole on their repair investments in December of 2012. The City will
now receive rent from RHA.
RHA clients pay a rent based on a percentage of their household income, which is
less than market rates, typically.
The current tenant is also responsible for caretaking the portion of the property that
RHA leases; he has made great improvements in removing invasive species and
keeping the grounds in excellent condition.
6c. - Community Services Department
recommends approval of an amendment Page 10 of 29
Rich Zwicker, Council President
Members of Renton City Council
Page 2 of 2
April 10, 2012
The tenant pays $500 rent per month plus utilities, which average $300 per month
(oil heat). Per the lease, RHA is entitled to a 10% management fee, and the State
Leasehold excise taxes are also backed out of the City’s share and sent to the State.
The City will invoice RHA monthly.
RHA has been very responsive to any issues raised in the last six years.
Conclusion:
Extending the Lease term for three more years provides the City with a responsible
tenant that maintains the asset value of the property.
cc:Jay Covington, Chief Administrative Officer
Iwen Wang, Finance & IS Administrator
Garmon Newsom, Assistant City Attorney
6c. - Community Services Department
recommends approval of an amendment Page 11 of 29
THIRD ADDENDUM TO LEASE LAG-06-001
WHEREAS, the City of Renton (“City”) as Landlord, and Renton Housing Authority (“Tenant”), entered into
that certain Lease, LAG-06-001, dated January 13, 2006 for property legally described in that Lease; and
WHEREAS, the parties previously twice amended the term of that Lease for an additional year; and
WHEREAS, the parties again wish to amend the term of that Lease;
NOW, THEREFORE, the parties do hereby agree that paragraph 1.5, Term, is hereby amended to read as
follows:
1.5 TERM: This Lease shall be extended for an additional three (3) years, ending December 31, 2015.
After the extended year of this Lease, the Lease may be renegotiated between the parties for an additional term,
if the Lessee is not in breach of the Lease, and at the mutual agreement of the parties.
Except as modified herein, all terms of the initial Lease shall remain in full force and effect.
DATED: _________________, 2013
CITY OF RENTON:
By: ___________________________
Denis Law, Mayor
Attest:
______________________________
Bonnie I. Walton, City Clerk
THIRD ADDENDUM TO LEASE LAG-06-001 – PAGE 1
6c. - Community Services Department
recommends approval of an amendment Page 12 of 29
TENANT:
RENTON HOUSING AUTHORITY
By:___________________________
STATE OF WASHINGTON)
) ss
COUNTY OF KING )
I certify that I know or have satisfactory evidence that __________________ is the person who
appeared before me, and who signed this instrument, on oath stated that s/he was authorized to execute
the instrument and acknowledged it as the Lease Addendum of Renton Housing Authority to be the free
and voluntary act of such party for the uses and purposes mentioned in the instrument.
DATED: ___________________, 2013
______________________________
Notary Public in and for the State of
Washington, residing at __________
My appointment expires:
STATE OF WASHINGTON)
) ss
COUNTY OF KING )
I certify that I know or have satisfactory evidence that _________________________, is
The person who appeared before me, and who signed this instrument, on oath stated that s/he was authorized
to execute the instrument and acknowledged in as the __________________ of
___________________ to be the free and voluntary act of such party for the uses and purposes mentioned in the
instrument.
DATED: ________________, 2013
______________________________
Notary Public in and for the State of
Washington, residing at __________
My appointment expires:
THIRD ADDENDUM TO LEASELAG-06-001 - PAGE 2
6c. - Community Services Department
recommends approval of an amendment Page 13 of 29
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Hire Transportation Administrative Secretary I at
Grade A09, Step D of the 2013 Salary Schedule
Meeting:
Regular Council - 23 Sep 2013
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Doug Jacobson, ext. 7242
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ $22,630 Transfer Amendment: $
Amount Budgeted: $ $84,302 Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
Authorize hiring the most qualified applicant for the Transportation Administrative Secretary I at Grade
a09, Step D of the 2013 Salary Schedule and allow this salary to be retroactive to her start day of
September 23, 2013.
STAFF RECOMMENDATION:
Authorize hiring the most qualified applicant for the Transportation Administrative Secretary I at Grade
a09, Step D of the 2013 Salary Schedule and allow this salary to be retroactive to her start day of
September 23, 2013.
6d. - Transportation Systems
Division requests authorization to hire a
Page 14 of 29
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:September 9, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Public Works Administrator
STAFF CONTACT:Doug Jacobson, Deputy Public Works Administrator,
Transportation, Ext. 7242
SUBJECT:Hire Transportation Administrative Secretary I at
Grade A09, Step D of the 2013 Salary Schedule
ISSUE:
Should authorization be granted to the Public Works Department Transportation
Division to fill its Administrative Secretary I (Grade a09) at Step D of the 2013 Salary
Schedule effective September 23, 2013?
RECOMMENDATION:
Authorize hiring the most qualified applicant for the Transportation Administrative
Secretary I at Grade a09, Step D of the 2013 Salary Schedule and allow this salary to be
retroactive to her start day of September 23, 2013.
BACKGROUND SUMMARY:
The Transportation Division is requesting that the individual hired as our new
Administrative Secretary I, Carolyn Currie, be hired at Step D in the Administrative
Secretary I salary schedule for the reason identified in the following narrative.
Ms. Currie was previously employed by the City of Renton as a Secretary II (0.5 FTE) at
the Airport from January 2006 to May 2011. During that time Ms. Currie learned the
procedures and policies of the City and the Public Works Transportation Division. She
had an excellent performance record while working at the Airport and has
demonstrated her ability to understand our City and department specific policies and
procedures. This familiarity with the policies and procedures of the Transportation
Division Administrative Secretary position will reduce the time that is required for her
6d. - Transportation Systems
Division requests authorization to hire a
Page 15 of 29
Randy Corman
Members of the Renton City Council
Page 2 of 2
September 9, 2013
orientation and training after she starts. This is particularly valuable given the number
of contractor and consultant progress payments, grant reimbursement and agenda bills
she will be responsible for facilitating in her position.
During the most recent period of time Ms. Currie worked for the Kent School District
where one of her duties was responding to all of the school district’s requests for
records. As such she is very aware of the importance of maintaining retrievable filing
systems, the deadlines of information requests and importance of being attentive and
courteous to citizens making requests for records. This background and experience of
being attentive to detail is beneficial to the Transportation Division not only when we
respond to disclosure requests, but also to state auditor requests for information
supporting grant reimbursements.
Her annual salary with her current employer is $100 more that the Administrative
Secretary I Step C. It was appropriate to offer Ms. Currie the Administrative Secretary I
position at Step D in the salary schedule to recruit the best candidate from the pool of
applications. The annual increase in cost for the Step D versus the Step C is $2484.00
per year. The cost increase for October through December 2013 is $621.00. The budget
is sufficient to pay for the increased cost.
cc:Nancy Carlson, Human Resources Risk Management Administrator
Iwen Wang, Administrative Services Administrator
Doug Jacobson, Deputy Public Works Administrator, Transportation
Hai Nguyen, Finance Analyst
6d. - Transportation Systems
Division requests authorization to hire a
Page 16 of 29
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
2013 Water Use Efficiency Goal
Setting
Meeting:
Regular Council - 23 Sep 2013
Exhibits:
Issue Paper
Public Meeting Information Packet
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Abdoul Gafour, Water Utility Supervisor, x7210, Helen Weagraff,
Senior Aquifer Protection Specialist, x7287
Recommended Action:
Refer to Utilities Committee
Fiscal Impact:
Expenditure Required: $ N/A Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The Municipal Water Law (WAC-246-290-830) requires the City to re-evaluate and re-establish its
Water Use Efficiency goals every six years. The goals were previously adopted by Council on November
19, 2007; therefore the next update of the goals must be adopted by the City by November 19, 2013.
The goals must be set in a public forum to provide an opportunity for the public and consumers to
participate and comment on the goals. An information packet for the 2013 Water Use Efficiency goal
setting meeting is attached and is also available on the City’s website.
The Water Utility will conduct a public meeting at 7:00 p.m., on Monday, October 14, 2013, at Renton
City Hall, Council Chambers, 1055 South Grady Way, Renton, WA 98057.
STAFF RECOMMENDATION:
Adopt the 2013 Water Use Efficiency goal, following comments from the public meeting to be held on
Monday, October 14, 2013 at 7:00 p.m., at Renton City Hall, Council Chambers.
6e. - Utility Systems Division recommends
setting a public meeting on 10/14/2013 Page 17 of 29
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:September 11, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Administrator
STAFF CONTACT:Abdoul Gafour, Water Utility Supervisor, x7210
Helen Weagraff, Senior Aquifer Protection Specialist, x7287
SUBJECT:2013 Water Use Efficiency Goal Setting
ISSUE:
Should Council approve the 2013 update of the City’s Water Use Efficiency goal as
required by the Municipal Water Law under WAC 246-290-830?
RECOMMENDATION:
Adopt the 2013 Water Use Efficiency goal, following comments from a public meeting to
be held on Monday, October 14, 2013 at 7:00 p.m., at Renton City Hall.
BACKGROUND SUMMARY:
The Municipal Water Law requires the City to update its Water Use Efficiency (WUE)
goals every six years. The original City’s WUE goals were adopted by Council on
November 19, 2007; therefore the next update of the goals must be adopted by Council
by November 19, 2013.
The 2007-2013 WUE goals were:
Reduce distribution system leakage to 10% or less by 2010
Limit the peak day water demand at 16.5 million gallons per day until 2015
Continue reduction of average annual water use by 0.5% per year, per
connection
The City has met the initial WUE goals through the implementation of several water
conservation measures and capital programs including:
Incentives and financial rebates to customers for water conservation efforts
Adoption of a three-tiered water rate structure promoting water conservation
Leak detection and repair program and an annual water main replacement
program
6e. - Utility Systems Division recommends
setting a public meeting on 10/14/2013 Page 18 of 29
Mr. Corman, President
Page 2 of 2
September 11, 2013
\HWtp
Implementation of an automated meter reading program with leak detection
capability and early notification to customers
The proposed 2013 - 2018 WUE goal:
In January 2012, the City of Renton entered into a 50-year (2012-2062) water supply
contract with Seattle Public Utilities (SPU) to purchase additional water from Seattle, if
needed, to supplement the City’s own supply to meet anticipated water demand from
population and development growths until 2062. As a part of this contract, the City
agreed to become part of the SPU’s purveyors’ group, the Saving Water Partnership
(SWP), and participate in the group’s conservation programs. SWP collaborated to set a
single regional goal for SWP members. Renton’s conservation goal must now include
the SPU regional conservation goal as part of its own.
The regional WUE goal is:
“Reduce per capita water use from current levels so that total average annual retail
water use of members of the Saving Water Partnership is less that 105 million gallons
per day (mgd) from 2013 through 2018 despite forecasted population growth.”
The proposed goal will be implemented through targeting of the following six customer
program areas with specific measures and actions:
Communications
Youth and Community Education
Landscape
Landscape Irrigation Efficient Equipment
Residential Indoor Efficient Equipment
Industrial, Commercial, and Institutional Efficient Equipment
CONCLUSION:
Council’s adoption of the 2013 Water Use Efficiency goal is necessary in order for the
City to remain in compliance with the requirements of the Municipal Water Law.
The proposed goal is consistent with the goal of the regional water conservation
coalition and the Saving Water Partnership.
cc:Lys Hornsby, Utility Systems Director
File
6e. - Utility Systems Division recommends
setting a public meeting on 10/14/2013 Page 19 of 29
Water Use Efficiency Program
Information Packet for 2013 Goal Setting Meeting
Background
The State of Washington adopted the Municipal Water Supply-Efficiency Requirements Act,
commonly called the Municipal Water Law (MWL) or the Water Use Efficiency Rule in 2007. To
meet the requirements of this new rule, the City of Renton developed Water Use Efficiency
(WUE) goals, which were approved by the City Council on November 19, 2007.
The MWL is intended to help meet the growing needs of communities, agriculture, industry,
and to conserve water for fish. The rule is intended to help:
Provide more certainty and flexibility for water rights held by water systems.
Improve the ability to plan for future growth.
Offer greater flexibility to solve public health problems with water right changes and
transfers.
Advance water use efficiency.
Assure greater reliability of safe drinking water for communities.
What are the requirements of this rule?
The rule requires municipal water suppliers, such as Renton to use water efficiently and
demonstrate that they are doing so. Specifically, water systems must:
Develop goals through a public process and enact WUE measures to manage water use.
Reduce water system leakage to 10 percent or less.
Install meters on all customer connections by 2017 to accurately account for water use
and leakage.
Report annually on their progress in using water efficiently.
How will this affect Renton?
To comply with this rule, we are:
Conducting a water system audit that will allow us to account for all water used.
Setting goals for water use efficiency through a public process.
Re-evaluating our water supply and our forecasts for future water demands.
Reporting each year on our progress toward these goals as part of the Consumer
Confidence Report we send to all customers.
6e. - Utility Systems Division recommends
setting a public meeting on 10/14/2013 Page 20 of 29
H:\File Sys\WTR - Drinking Water Utility\WTR-09 - Plans\WTR-09-0026 - 2013 Update of Water Use Effiency Goals\Public Info Packet with
Meeting Date.docx\HWtp
Water Supply Characteristics
All of our drinking water comes from groundwater. Based on production of the last five years,
about 85 percent of our drinking water is supplied by five wells located in downtown Renton,
which is pumped from a source known as the Cedar Valley Aquifer. Ap proximately 14 percent
comes from Springbrook Springs, which is located at the south end of the City. These water
sources are very clean and need minimal treatment.
The City also pumps from three deep wells known as the Maplewood well field located under
the Maplewood golf course. These wells are a backup water source and, as such, are not
utilized continuously. The Maplewood water is also very clean, but because of its natural
mineral content, it must first be treated before it can be co -mingled with the water from the
other sources.
In January 2012, Renton signed a long-term agreement (2012 – 2062) with Seattle Public
Utilities to purchase water. This water will assure that the City has a secure supply of water,
especially during peak summer usage periods. During the first year of 2012, the City bought 3.1
million gallons of supplemental water from Seattle, which represents 0.01% of the year’s water
supply.
Water Use Characteristics
The City’s customer and water use characteristics are important considerations for identifying
WUE objectives, goals and measures.
Who uses the water?
The Renton Water Utility provides water for an estimated population of 62,100 in its retail
water service area. The rest of Renton citizens receive water from surrounding water
providers. Renton provides water to approximately 15,505 residential customers and 1,917
non-residential (commercial, industrial, government and schools) customers. In 2012, the City’s
customers used an average of 6,483,012 gallons a day.
As shown in Figure 1, single-family residential customers, who made up 79 percent of total
system connections, consumed 35 percent of total retail water sales. The multi -family
residential customer class accounted for 10 percent of system connections and 22 percent of
water use. Commercial users account for six percent of all system connections and use 18
percent of all water consumed. Industrial customers account for less than one percent of
system connections and two percent of water use. While only four percent of the total number
of accounts, irrigation use accounted for 13 percent of total water used. Wholesale water to
Skyway, SPU water to Boeing, and water consumption at the King County Wastewater
Treatment Plant site accounted for roughly eight percent of the City’s consumption.
6e. - Utility Systems Division recommends
setting a public meeting on 10/14/2013 Page 21 of 29
H:\File Sys\WTR - Drinking Water Utility\WTR-09 - Plans\WTR-09-0026 - 2013 Update of Water Use Effiency Goals\Public Info Packet with
Meeting Date.docx\HWtp
Figure 1.
When does the water get used?
Water consumption is closely related to the weather. Year to year variations reflect drought
years, hot years or wet years. The largest variations in water use are seasonal. Typically in
Renton, the highest water use is during the period of June through October. During these five
months, the average monthly water consumption is about 45 percent higher than the other
seven months of the year. The average day consumption in 2012 was 6.48 million gallons. The
peak day use in 2012, which occurred on September 7, was 11.46 million gallons. The increased
summer consumption is due primarily to irrigation. The current automated meter read ing
project, that is underway, will allow finer detail about the timing of water consumption.
Water Demand Forecast
The City’s future water demand is estimated based on current use and anticipated growth
within the Renton Water System Area (RWSA), utilizing data provided in the Puget Sound
Regional Council’s (PSRC’s) Population, Households, and Employment Forecast database.
In general, there is very little vacant land within the City’s current RWSA; consequently, the
growth capacity within the City’s RWSA is limited. The majority of future growth is projected to
occur within the Regional Urban Center and the Sunset Area Community Planned Action
redevelopment boundaries. Projections of the average and maximum daily demands through
2071 are shown in Figure 2.
6e. - Utility Systems Division recommends
setting a public meeting on 10/14/2013 Page 22 of 29
H:\File Sys\WTR - Drinking Water Utility\WTR-09 - Plans\WTR-09-0026 - 2013 Update of Water Use Effiency Goals\Public Info Packet with
Meeting Date.docx\HWtp
Figure 2.
Current (2007 – 2013) Goals
Our current, adopted November 19, 2007, Water Use Efficiency goals are:
1) Reduce distribution system leakage (DSL) to ten percent or less by 2010.
2) Cap the peak day demand at 16.5 mgd until 2015.
3) Continue reduction of average annual water use by 0.5 percent per year.
Goal Achievements
1) Our first goal addressed distribution system losses. The Municipal Water Law requires that
DSL be 10 percent or less based on a three-year rolling average. If a system’s losses exceed this,
then it must develop a Water Loss Control Action Plan (WLCAP). Because ou r DSL in 2007 was
above 10%, a WLCAP was developed and began in 2008. The following figure sh ows the
progress that has been made. Our DSL for 2012 was 7.7%, although the three-year rolling
average was 11.9%. This reduction was achieved by taking steps to find and eliminate sources
of loss which included:
Conducting an acoustic leak detection survey to pinpoint leaks on an estimated 24 miles
of water mains and repaired 10 leaks found on existing water mains.
Investigating possible leak reports from the automated meter reading program and
repairing meter leaks.
Systematically replacing old, rusty and leaky water pipes to maintain water quality and
provide adequate flow for fire protection.
Renton should be in compliance with the three-year rolling average DSL requirement of less
than 10%, by the beginning of 2014. Figure 3 shows the steady progress made with the WLCAP.
0
5
10
15
20
25
30
2011 2012 2013 2014 2015 2016 2017 2021 2031 2041 2051 2061 2071
mg
d
Year
Projected Average and Maximum Day Demands
ADD mgd
MDD mgd
6e. - Utility Systems Division recommends
setting a public meeting on 10/14/2013 Page 23 of 29
H:\File Sys\WTR - Drinking Water Utility\WTR-09 - Plans\WTR-09-0026 - 2013 Update of Water Use Effiency Goals\Public Info Packet with
Meeting Date.docx\HWtp
Figure 3
2) Our second goal, which was to limit the peak water day demand to 16.5 million gallons per
day (mgd), has been achieved each year. Our highest peak day demand occurred in 2006 and
has been on a fairly steady decline, Figure 4. This reduction has been achieved through local
and regional education. Promotion of water wise gardening and the five-steps to healthy
gardens have been included in newsletters, garden classes offered by Renton Solid Waste, and
festivals. Renton has also participated in regional campaigns. Public attitudes, behavior and
understanding have moved towards a more water wise perspective. Letting lawns go dormant,
planting appropriately for the site, modifying when and how they water, and building healthy
soils have all helped reduce summer water consumption.
Figure 4
0
5
10
15
20
25
2006 2007 2008 2009 2010 2011 2012
pe
r
c
e
n
t
year
Distribution System Losses
rolling average DSL
actual DSL
y = -0.5682x + 15.749
0
2
4
6
8
10
12
14
16
18
2006 2007 2008 2009 2010 2011 2012
mg
d
Peak Day Demand
6e. - Utility Systems Division recommends
setting a public meeting on 10/14/2013 Page 24 of 29
H:\File Sys\WTR - Drinking Water Utility\WTR-09 - Plans\WTR-09-0026 - 2013 Update of Water Use Effiency Goals\Public Info Packet with
Meeting Date.docx\HWtp
3) The third WUE goal set in 2007 was to continue the historical trend of reduction in domestic
water use per connection by one-half (0.5%) percent per year. Although annual water
consumption varies greatly dependent on summer rainfall and temperature, Figure 5 shows
that the trend for the average annual domestic water use per connection has been an overall
decrease of 176 percent, meeting and exceeding our goal.
Figure 5
The sources of these savings are the result of variety of efforts. Table 1 presents the
“hardware” efforts that the City has employed since adopting our current goals in November
2007.
Table 1
Annual Conservation Program Savings
Total savings in million gallons/yr
Hardware/Incentive 2008 2009 2010 2011 2012
Washing machines 3.05 2.84 2.86 1.38
Aerators 3.1 0.102
Shower Heads 0.202
Toilets 1.03
Incentives 0.237
Irrigation 0.023
Millions of gallons per year total annual savings
from fixtures and incentives 14.82
y = -2.0864x + 126.98
105
110
115
120
125
130
2007 2008 2009 2010 2011 2012
cc
f
Average Annual Domestic Water Use per
Connection
6e. - Utility Systems Division recommends
setting a public meeting on 10/14/2013 Page 25 of 29
H:\File Sys\WTR - Drinking Water Utility\WTR-09 - Plans\WTR-09-0026 - 2013 Update of Water Use Effiency Goals\Public Info Packet with
Meeting Date.docx\HWtp
–
It is proposed that the City of Renton adopt the six-year regional Water Use Efficiency goal:
“reduce per capita water use from current levels so that the total average annual retail water
use of the members of the Saving Water Partnership is less than 105 MGD from 2013 through
2018 despite forecasted population growth.”
A new goal must be adopted every six years, for Renton that means by November 2013. The
Saving Water Partnership (SWP) collaborates to set a single regional goal for SWP members.
Renton became a member of the SWP in 2012 and has been participating in their program ming.
The proposed goal will be implemented through targeting of the following six customer
program areas with specific measures and actions.
Communications
Youth and Community Education
Landscape
Landscape Irrigation Efficient Equipment
Residential Indoor Efficient Equipment
Industrial, Commercial, and Institutional Efficient Equipment
These targeted customer groups will be addressed with the following nine customer water use
efficiency strategies:
Promote water efficiency among residential, commercial, institutional customers in a
fair and cost effective manner using education, training, partnerships, and financial
incentives.
Increase youth participation in water conservation education by assessing what’s
working well in school districts and expanding it throughout the region.
Conduct outreach to communities to provide materials and information on leak
identification and repair, including multi-language “how-to” videos.
Provide information and low cost giveaway items for community events, fes tivals, and
customer service counters.
Explore new options to improve conservation communications, especially with non-
English speaking customers.
Create a seasonal on-line conservation message repository for utility newsletters and
other communications.
Promote changes in behavior that will lead to more water-efficient practices.
Monitor and encourage a customer ethic that values water conservation.
Comply with State Water Use Efficiency Rule.
Details of each of these six targeted programs are presente d in the 2013-2018 Water
Conservation Strategies and Actions document: Preserving the Customer Conservation Ethic:
2013-2018 Regional Water Conservation Strategies and Actions of the Saving Water
Partnership. Located at: http://www.savingwater.org/docs/2013WaterConsProgActionsStrategies.pdf
Individual programs are presented in Table 2. Current and Proposed Efficiency Activities.
6e. - Utility Systems Division recommends
setting a public meeting on 10/14/2013 Page 26 of 29
H:\File Sys\WTR - Drinking Water Utility\WTR-09 - Plans\WTR-09-0026 - 2013 Update of Water Use Effiency Goals\Public Info Packet with Meeting
Date.docx\HWtp
Table 2
Type Program Local or Regional Sector1 Ongoing
Program 2013-2018
Program SF MF ICI Youth
Education
Classroom presentations
delivered by NatureVision Regional X X
School presentations by request Local X X
Fairs and Festivals Local & Regional X X X X X
Fix leaks videos Regional X X (X) X
Landscape
Seasonal messaging Regional X X
Natural Yard Care workshops Local X X X
Savvy Gardener Workshops Local & Regional X (X) X
Festival displays and giveaways Local & Regional
Garden Hotline Regional (X) X
Brochures Local & Regional X X
Irrigation
Irrigation professional classes Regional X X X
Automatic irrigation systems
scheduling tools Regional X X X (X) X
Irrigation audit Regional X X (X) X
Residential
Indoor
Water bill consumption history Local X X X X X
Toilet leak detection tablets Local & Regional X X X X X
Toilet rebates Regional X X X (X) X
Low-flow shower heads Regional X X X
ICI
Commercial laundry machine
rebate Regional X X (X) X
Commercial kitchen rebates Regional X (X) X
Cooling and Refrigeration
Systems Regional X (X) XX
Medical Equipment Regional X (X) X
Process Water Improvements Regional X (X) X
Other Smart Water Use
Technologies Regional X (X) X
Footnotes: 1) SF = single family; MF = multi-family; ICI = industrial commercial and institutional; Youth relates to school based
2) (X) means ongoing since Renton joined Water Saving Partnership in 2012
6e. - Utility Systems Division recommends
setting a public meeting on 10/14/2013 Page 27 of 29
8a. - Decriminalizing alcohol consumption
in parks, code amendment (See 8.a.)Page 28 of 29
8a. - Decriminalizing alcohol consumption
in parks, code amendment (See 8.a.)Page 29 of 29