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HomeMy WebLinkAboutRegular Council Agenda Packet - 25 Feb 2013 - PdfAGENDA  RENTON CITY COUNCIL    REGULAR MEETING  February 25, 2013  Monday, 7 p.m.  1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE 2.ROLL CALL 3.SPECIAL PRESENTATION a. One Night Count of the Homeless & Severe Weather Shelter  4.ADMINISTRATIVE REPORT 5.AUDIENCE COMMENT (Speakers must sign up prior to the Council meeting.  Each speaker is allowed five minutes.  The  first comment period is limited to one‐half hour.  The second comment period later on in the  agenda is unlimited in duration.)  When you are recognized by the Presiding Officer, please walk to  the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME. 6.CONSENT AGENDA The following items are distributed to Councilmembers in advance for study and review, and the  recommended actions will be accepted in a single motion.  Any item may be removed for further  discussion if requested by a Councilmember.  a. Approval of Council meeting minutes of 2/11/2013.  Council concur.  b. City Clerk reports bid opening on 1/29/2013 for CAG‐12‐175, FBO Parking Lot Construction &  C‐Ramp Storm Drainage Repair project; 10 bids; engineer’s estimate $360,420; and submits  staff  recommendation  to  award  the  contract  to  the  low  bidder,  R.L.  Alia  Company,  in  the  amount of $279,075.  Council concur.  c. Administrative Services Department recommends adopting a resolution to set the threshold for  state sales tax credit for 2013 at $3,300,000 related to the Benson Hill annexation.  Council  concur. (See 8.a. for resolution.)  d. Community and Economic Development Department submits 10% Notice of Intent to annex  petition  for  the  proposed  Parker Annexation  and  recommends  a  public  meeting  be  set  on  3/11/2013 to consider the petition; 20.5 acres located in the vicinity of SE 124th St. and 156th  Ave. SE.  Council concur.  e. Community Services Department requests approval to waive picnic shelter fees in the amount  of $280 for the annual CROPWALK event.  Refer to Finance Committee.  f. Executive Department recommends approval of Addendum No. 1 to CAG‐11‐031, with Cayce &  Grove, LLC, in the amount of $450,000 to extend public defender services until 12/31/2013,  with the option to extend for an additonal year.  Refer to Finance Committee.  g. Executive  Department  recommends  amending  City  Code  changing  the  number  of  members  appointed  to  the  Municipal  Arts  Commission  from  12  to  13,  and updating  related  code  language.  Refer to Community Services Committee.  h. Fire  and  Emergency  Services  Department  recommends  approval  of  an  interlocal  agreement  with King County to accept the donation of a passenger van for use by the Zone 3 Explorerers'  Page 1 of 115 program.  Council concur.  (See 8.b. for resolution.)  i. Fire  and  Emergency  Services  Department  recommends  approval  of  an  interlocal  agreement  with  Valley  Medical  Center  Occupational  Health  Services  in  the  amount  of  $63,150 (for  2013) for firefighter medical services and laboratory testing from 2013 through 2015.  Council  concur. (See 8.c. for resolution.)  j. Fire  and  Emergency  Services  Department  recommends  approving  placement  of  the  county‐ wide EMS levy on the 2013 ballot, and setting a public meeting on 3/11/2013 to consider pro  and con testimony for taking a position supporting or opposing the proposed 2014‐2019 EMS  Levy rate ballot measure.  Council concur.  k. Transportation  Systems  Division  recommends  approval  of  the  2013‐2014  One  Card  for  All  (ORCA) Business Passport interlocal agreement in the amount of $79,886 with King County  METRO, to continue the Commute Trip Reduction program for City employees with potential  budget adjustment to be determined.  Council concur.  7.UNFINISHED BUSINESS Topics listed below were discussed in Council committees during the past week.  Those topics  marked with an asterisk (*) may include legislation.  Committee reports on any topics may be held  by the Chair if further review is necessary. a. Finance  Committee:   Vouchers;  Increase  Police  Patrol  Vehicle  &  Assignments;  2012  Urban  Forestry Grant*  b. Transportation (Aviation) Committee:  Operating & Permit Agreement with Pro‐Flight Aviation  c. Utilities Committee: Solid Waste Interlocal Agreement with King County*; Emergency Sale of  Water Agreement with Coal Creek Utility District*; Smart Meter Installations  8.RESOLUTIONS AND ORDINANCES Resolutions: a. Benson Hill Communities annexation sales tax credit  (See 6.c.)  b. Interlocal Agreement with King County to accept donated passenger van (See 6.h.)  c. Interlocal agreement with Valley Medical Center Occupation Health Services for firefighter  medical services (See 6.i.)  d. 2012  US  Urban  Forestry  grant  agreement  with  the  Washington  State  Department  of  Natural Resources (See 7.a.)  e. Amended and Restated Solid Waste agreement with King County (See 7.c.)  f. Interlocal agreement with Coal Creek Utility District for emergency sale of water  (See  7.c.)  9.NEW BUSINESS (Includes Council Committee agenda topics; call 425‐430‐6512 for recorded information.) 10.AUDIENCE COMMENT 11.ADJOURNMENT Page 2 of 115 COMMITTEE OF THE WHOLE AGENDA   (Preceding Council Meeting)     7TH FLOOR CONFERENCING CENTER   February 25, 2013  Monday, 6 p.m.    Annual Insurance Review    • Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •  CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:  Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM  Page 3 of 115 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Award of Bid Opening on 1/29/2013 for CAG-12- 175; FBO Parking Lot Construction & C-Ramp Storm Drainage Repair Project Meeting: Regular Council - 25 Feb 2013 Exhibits: Staff Recommendation Bid Tab (10 bids) Submitting Data: Dept/Div/Board: Administrative Services Staff Contact: Bonnie Walton, City Clerk, ext. 6502 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ 279,075 Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ 433,055 City Share Total Project: $ SUMMARY OF ACTION: Engineer's Estimate: $360,420 In accordance with Council procedure, bids submitted at the subject bid opening met the following three criteria: There was more than one bid, there were no irregularities with the low bid, and the low bid was within total project budget. Therefore, staff recommends accepting the low bid from R.L. Alia Company in the amount of $279,075. STAFF RECOMMENDATION: Accept the low bid from R.L. Alia Company in the amount of $279,075 for the FBO Parking Lot Construction & C-Ramp Storm Drainage Repair project. 6b. ‐ City Clerk reports bid opening on 1/29/2013 for CAG‐12‐175, FBO  Parking Lot Construction & C‐Ramp Storm Drainage Repair project; 10 Page 4 of 115 6b. ‐ City Clerk reports bid opening on 1/29/2013 for CAG‐12‐175, FBO  Parking Lot Construction & C‐Ramp Storm Drainage Repair project; 10 Page 5 of 115 6b. ‐ City Clerk reports bid opening on 1/29/2013 for CAG‐12‐175, FBO  Parking Lot Construction & C‐Ramp Storm Drainage Repair project; 10 Page 6 of 115 6b. ‐ City Clerk reports bid opening on 1/29/2013 for CAG‐12‐175, FBO  Parking Lot Construction & C‐Ramp Storm Drainage Repair project; 10 Page 7 of 115 6b. ‐ City Clerk reports bid opening on 1/29/2013 for CAG‐12‐175, FBO  Parking Lot Construction & C‐Ramp Storm Drainage Repair project; 10 Page 8 of 115 6b. ‐ City Clerk reports bid opening on 1/29/2013 for CAG‐12‐175, FBO  Parking Lot Construction & C‐Ramp Storm Drainage Repair project; 10 Page 9 of 115 6b. ‐ City Clerk reports bid opening on 1/29/2013 for CAG‐12‐175, FBO  Parking Lot Construction & C‐Ramp Storm Drainage Repair project; 10 Page 10 of 115 6b. ‐ City Clerk reports bid opening on 1/29/2013 for CAG‐12‐175, FBO  Parking Lot Construction & C‐Ramp Storm Drainage Repair project; 10 Page 11 of 115 6b. ‐ City Clerk reports bid opening on 1/29/2013 for CAG‐12‐175, FBO  Parking Lot Construction & C‐Ramp Storm Drainage Repair project; 10 Page 12 of 115 6b. ‐ City Clerk reports bid opening on 1/29/2013 for CAG‐12‐175, FBO  Parking Lot Construction & C‐Ramp Storm Drainage Repair project; 10 Page 13 of 115 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Annexation Sales Tax Credit Meeting: Regular Council - 25 Feb 2013 Exhibits: Resolution Submitting Data: Dept/Div/Board: Administrative Services Staff Contact: Jamie Thomas x6929 Recommended Action: Council concur Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: Each year by March 1st, the City of Renton must report to the State of Washington the annexation- related costs to seek state sales tax credit funding to assist with annexation. RCW 82.14.415 provides that cities may impose sales and use tax as a credit against the state sales and use tax to provide for assistance with these annexation-related costs. This resolution certifies the actual net costs to serve the Benson Hill Annexation area for the previous fiscal year, sets the funding threshold for the state's next fiscal year starting July 1, 2013, and that the sales tax credit of one-tenth of one percent (0.1%) be continued during this period. STAFF RECOMMENDATION: Approve the resolution identifying the net cost threshold and setting sales tax rate for 2013. 6c. ‐ Administrative Services Department recommends adopting a  resolution to set the threshold for state sales tax credit for 2013 at Page 14 of 115 6c. ‐ Administrative Services Department recommends adopting a  resolution to set the threshold for state sales tax credit for 2013 at Page 15 of 115 6c. ‐ Administrative Services Department recommends adopting a  resolution to set the threshold for state sales tax credit for 2013 at Page 16 of 115 6c. ‐ Administrative Services Department recommends adopting a  resolution to set the threshold for state sales tax credit for 2013 at Page 17 of 115 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Proposed Parker Annexation - 10% Notice of Intention to Commence Annexation Proceedings Petition Meeting: Regular Council - 25 Feb 2013 Exhibits: Issue Paper Map 10% Petition Submitting Data: Dept/Div/Board: Community and Economic Development Staff Contact: Angie Mathias, x6576 Recommended Action: Council concur Fiscal Impact: Expenditure Required: $ Transfer Amendment: $ Amount Budgeted: $ Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: The petitioners submitted this petition to the City Clerk on January 16, 2013. The proposed 20.5- acre abuts the City at the northern and eastern portion of the current City limits. State law requires a public meeting with the proponents within 60-days of their submittal to consider their request. STAFF RECOMMENDATION: Set March 11, 2013 for a public meeting to consider the 10% Notice of Intention to Commence Annexation Proceedings petition for the proposed Parker Annexation. 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 18 of 115 DEPARTMENT OF COMMUNITY AND ECONOMIC DEVELOPMENT M E M O R A N D U M DATE:February 18, 2013 TO:Randy Corman, Council President City Councilmembers VIA:Denis Law, Mayor FROM:Chip Vincent, Administrator Department of Community & Economic Development STAFF CONTACT:Angie Mathias, x6576 SUBJECT:Proposed Parker Annexation – 10% Notice of Intent Petition ISSUE: The City is in receipt of a 10% Notice of Intent petition to annex a 20.5-acre area using the direct petition method; the proposed annexation is called Parker. State law requires that the Council hold a public meeting with the annexation proponents within 60 days of receipt of a 10% Notice of Intent petition. The purpose of the meeting is for Council to decide whether to accept or reject the proposal and whether to require the simultaneous adoption of City zoning consistent with the Comprehensive Plan, if the proposed annexation is successful. RECOMMENDATION: On the basis of the following analysis, the Administration recommends that Council accept the 10% Notice of Intent petition. If Council concurs, the Administration recommends that it take the following actions (pursuant to RCW 35A.14.120): ·Accept the 10% Notice of Intent to Commence Annexation petition; and ·Authorize the circulation of a 60% Direct Petition of Annex for the 37.4-acre area; and ·Require that property owners within the proposed annexation area accept City of Renton zoning that is consistent with the City’s Comprehensive Plan land use designation. BACKGROUND SUMMARY: The proposed 20.5-acre Parker Annexation is located at the southeastern portion of the City limits. The Parker Annexation Area is bordered by Renton City limits at the west, by the urban growth boundary at the west and south, and by Southeast 124th St at the south. 1.Location: The proposed 20.5-acre Parker Annexation is bordered by the existing City limits at its west. 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 19 of 115 Proposed Parker Annexation 10% Notice of Intent Page 2 of 5 2.Assessed value: The 2012 assessed valuation of the subject annexation site is $11,860,000. 3.Natural features: The area that is a mixture of built single family residential and vacant land. The topography is level with only very small areas of grade change of small hills rising to five feet above the grade of the surrounding land. 4.Existing land uses: There are 42 single-family residences and vacant land. 5.Existing zoning: Existing King County zoning is R-4. This area was prezoned by the City of Renton as part of the East Renton Plateau pre-zoning. City of Renton Ordinance #5254 prezoned the area with R-4 zoning; this zoning will become effective upon annexation. 6.Comprehensive Plan: Renton’s Comprehensive Plan designates the subject annexation site as Residential Low Density (RLD). 7.School District: The Parker Annexation area is in the Issaquah School District. 8.Public services: All responding City of Renton departments and divisions noted that the annexation represents a logical extension of their respective services and systems and presents no foreseeable problems. Specific comments follow: Water Utility. The subject site is located within Water District No. 90’s water service area by agreement under the coordinated water system plan. A certificate of water availability from District 90 will be required prior to the issuance of development permits within the subject area, following annexation to the City. It is expected that developer extensions of District No. 90’s water mains will be required to provide service for fire protection and domestic use within the annexation area. The proposed area will not generate need for additional City employees because it is within Water District No. 90. Wastewater Utility. The area is within the Renton wastewater service area and is currently served with sewer service by the City. The annexation does not present any problems for the utility. Parks. The Community Services department indicated that the annexation represents a logical extension of the services provided by their department. Staff noted that the area is currently underserved with Renton parks and recreation. Staff stated that the Community Planning area this annexation falls in has been identified as needing to acquire land for two neighborhood parks and one community park. However, King County’s Coal Field Park is adjacent to the site. Police. The Police Department did not indicate any concerns regarding this proposed annexation. It is estimated that the area will generate an additional 39 calls for service annually. Fire. Renton Fire and Emergency Services currently provide fire and emergency services to the area under a contract with District #25. Staff did not indicate any concerns regarding this proposed annexation. 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 20 of 115 Proposed Parker Annexation 10% Notice of Intent Page 3 of 5 Surface Water. The area is located in the May Creek drainage basin and any future development will be required to comply with the City’s Surface Water Design Manual and the Flow Control Duration Matching Forested Site Conditions should be applied. Staff noted that the area contains very limited stormwater infrastructure, consisting of primarily ditches. There are no curb and gutters and some lawns encroach into the right of way. Several parcels contain standing water and are possible wetlands. Additionally, an unnamed stream that is a tributary to May Creek originates within this area. There are no records of drainage complaints with King County. If the area annexes, it will require maintenance from the City. The annexation is a logical extension of the services provided by the division. Transportation Systems. The Transportation Systems staff has no concerns regarding the proposed annexation. Staff indicated that additional Transportation Systems staff would not be required and that the annexation represents a logical extension of services. Staff indicated that dedication of right-of-way on Southeast 120th and Southeast 124th may be required if the streets were to be redeveloped in the future to current Renton standards. Also, the roadways in the area have not been constructed to include curb, gutter, and sidewalks, which is the current Renton development standard for roadways. The area does have street lighting, but it does not meet current Renton Standards. Energy costs associated with existing and new street lighting, existing and new traffic control signage, and pavement markings may be incurred by the City. Staff indicated that the City would assume ownership and responsibility of all existing streets in the area. Public Works Maintenance. The annexation does not present any problems for the Department and it represents a logical extension of their services. Staff noted that two years the area had some roads rebuilt and in some places the roads are cracking. Also, there are shoulders in the area that will need to be maintained. Building. The Building section did not indicate any concerns regarding the proposed annexation. Planning. The Planning section did not indicate any concerns regarding the proposed annexation. ANALYSIS OF THE PROPOSED ANNEXATION: 1.Consistency with the Comprehensive Plan: Renton’s Comprehensive Plan annexation policies support this proposed annexation. The subject site is within the City’s Potential Annexation Area, is 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 21 of 115 Proposed Parker Annexation 10% Notice of Intent Page 4 of 5 subject to development pressure that might benefit from City Development Standards, and is land that is available for urbanization under the King County Comprehensive Plan, zoning, and subdivision regulations (Policy LU-38). Additionally, as Policy LU-36 states, the City recognizes “that it has an inherent interest in future land use decisions affecting its Potential Annexation Area”. 2.Consistency with the Boundary Review Board Objectives: (from RCW 36.93.180) a.Preservation of natural neighborhoods and communities; The proposed annexation would cause no disruption to the larger community. b.Use of physical boundaries, including but not limited to bodies of water, highways, and land contours; The subject site is bounded on its western portion by existing City limits and uses streets or parcel lines for the other boundaries. c.Creation and preservation of logical service areas; Water and sewer service boundaries will not change as a result of this annexation. The Parker Annexation Area is in the Issaquah School District. The school district boundaries will not change, the area will remain in the Issaquah School District. Renton will take over police service for the 20.5-acres upon annexation; the King County Sheriff’s Department currently provides police protection to the area. Renton Fire and Emergency Services currently provide service under contract to Fire District #25 which serves the area. Pursuant to state law, there will be no change in the garbage service provider for at least seven years. d.Prevention of abnormally irregular boundaries; This annexation does not have irregular boundaries. e.Discouragement of multiple incorporations of small cities and encouragement of incorporations of cities in excess of ten thousand population in heavily populated urban areas; Not applicable. No incorporations are proposed in this area. f.Dissolution of inactive special purpose districts; Not applicable. There are no inactive special purpose districts here. g.Adjustment of impractical boundaries; Not applicable. h.Incorporation as cities or towns or annexation to cities or towns of unincorporated areas which are urban in character; King County has designated this area for urban development because of its location within the Urban Growth Boundary. The County has also 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 22 of 115 Proposed Parker Annexation 10% Notice of Intent Page 5 of 5 indicated that it wants to divest itself from providing urban services to these unincorporated urban areas by turning them over to cities as quickly as possible. Because the subject annexation site is within Renton’s PAA and not in an area under consideration for incorporation, annexation is appropriate at this time. i.Protection of agricultural and rural lands which are designated for long term productive agricultural and resource use by a comprehensive plan adopted by the county legislative authority. Not applicable. No portions of the proposed annexation are rural or designated for long term productive agricultural use in the King County or Renton Comprehensive Plans. 3.A fiscal analysis for the proposed annexation is attached. The fiscal impact analysis that is used for annexations considers costs on a per capita basis. The fiscal analysis indicates that the proposed annexation would have an initial net positive fiscal impact of $6,815 to the operating budget per year. Over a 10-year period and with additional construction of single family homes on the existing vacant lots, it is estimated that the fiscal impact would be $9,772 per year for the operating budget. For the capital and enterprise funds the annexation represents a balance of positive $4,743 currently and in ten years will be $6,303. CONCLUSION: The proposed Parker Annexation is consistent with relevant County and City annexation policies, as well as most Boundary Review Board objectives for annexation. The staff that reviewed the proposed annexation for each department did not identify any major impediments to the provision of City services to the area or indicate that they feel the annexation is untimely. 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 23 of 115 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 24 of 115 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 25 of 115 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 26 of 115 Co alfield Pa rk Ce dar River to Lake Sammamish Trail Site NE 4th St 156th Ave SE 155th Ave SE Rosario Pl NE NE 6th St Pasco Pl NE Rosario Ave NE NE 4th Pl NE 3rd Ct NE 8th St 160th Ave SE Quincy Ave NE S h adow Ave N E SE 128th St S E 1 2 4 t h St NE 7th Pl 158th Ave SE NE 7th Ct Pasco Dr NE SE 120th St P a s c o A v e N E NE 4th Ct NE 5th Ct NE 4th Cir 160th Ave SE Parker Annexation Vicinity MapParker Annexation BoundaryCity Limitsr-o-wParcels Lake Washington Lake Youngs Green River Cedar River Lake Desire Panther Lake Shady Lake Lake Boren May Creek Black River Forbay Springbrook Creek 0 940470Feet1:3200 ´ Date: 09/19/2012Path: H:\CED\Planning\GIS\GIS_projects\annexations\parker_annex\Mxds\parker_annex_vicinity B & W.mxd 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 27 of 115 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 28 of 115 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 29 of 115 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 30 of 115 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 31 of 115 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 32 of 115 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 33 of 115 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 34 of 115 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 35 of 115 6d. ‐ Community and Economic Development Department submits 10%  Notice of Intent to annex petition for the proposed Parker Annexation  Page 36 of 115 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Fee Waiver Request for Liberty Park and Riverview Park Picnic Shelters Meeting: Regular Council - 25 Feb 2013 Exhibits: Issue Paper Fee Waiver Request Letter Fee Waiver Request Form Submitting Data: Dept/Div/Board: Community Services Staff Contact: Tim Williams, Recreation Director, x6615 Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ 0 Transfer Amendment: $0 Amount Budgeted: $ 0 Revenue Generated: $0 Total Project Budget: $ 0 City Share Total Project: $ 0 SUMMARY OF ACTION: The REACH “CROP Hunger Walk” is an annual fundraising event and helps provide funding for local food agency programs. This event has benefitted the Renton community for 30 years by providing funds for various food agencies such as the Salvation Army of Renton, ARISE, The Friendly Kitchen, the Margie Williams Helping Hands Center and St. Vincent de Paul Food Bank. They would like to set up starting around 10:00 a.m. The walk begins at 1:30 p.m. and ends at 4:00 p.m. Clean-up ends at about 4:30 or 5:00 p.m. REACH has provided valuable resources to those in need. They plan to increase service to the Renton Community again this year. The community will benefit by supporting this effort. STAFF RECOMMENDATION: Authorize the Liberty Park and Riverview Park picnic shelter fee waiver for the CROP Hunger Walk fundraising event scheduled for May 5, 2013. 6e. ‐ Community Services Department requests approval to waive picnic  shelter fees in the amount of $280 for the annual CROPWALK event.   Page 37 of 115 H:\Agenda Bills-Issue Papers-Com Rpts\2013\2013 CROP Walk\2013 CROP Hunger Walk Fee Waiver Request IP.docx COMMUNITY SERVICES DEPARTMENT M E M O R A N D U M DATE:February 25, 2013 TO:Randy Corman, Council President Members of City Council VIA:Denis Law, Mayor CC:Jay Covington, Chief Administrative Officer FROM:Terry Higashiyama, Community Services Administrator STAFF CONTACT:Tim Williams, Recreation Director, extension 6615 SUBJECT:Fee Waiver for Liberty Park and Riverview Park Picnic Shelters ISSUE: Should Council authorize the Community Services Department to waive the picnic shelter fees for the Renton Ecumenical Association of Churches (REACH) “CROP Hunger Walk?” RECOMMENDATION: Authorize the Liberty Park and Riverview Park picnic shelter fee waiver for the CROP Hunger Walk fundraising event scheduled for May 5, 2013. BACKGROUND SUMMARY: The REACH “CROP Hunger Walk” is an annual fundraising event and helps provide funding for local food agency programs. This event has benefitted the Renton community for 30 years by providing funds for various food agencies such as the Salvation Army of Renton, ARISE, The Friendly Kitchen, the Margie Williams Helping Hands Center and St. Vincent de Paul Food Bank. CONCLUSION: REACH has provided valuable resources to those in need. They plan to increase service to the Renton Community this year. The community will benefit by supporting this effort. cc:Terry Higashiyama, Community Services Administrator Tim Williams, Community Services Parks and Recreation Director Kris Stimpson, Community Services, Recreation Manager Sandy Pilat, Community Services Administrative Assistant 6e. ‐ Community Services Department requests approval to waive picnic  shelter fees in the amount of $280 for the annual CROPWALK event.   Page 38 of 115 6e. ‐ Community Services Department requests approval to waive picnic  shelter fees in the amount of $280 for the annual CROPWALK event.   Page 39 of 115 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Addendum to Public Defense Services Agreement (CAG-11-031) Meeting: Regular Council - 25 Feb 2013 Exhibits: Addendum No.1 Public Defense Services (CAG-11- 031) Submitting Data: Dept/Div/Board: Executive Staff Contact: Jay Covingtion, CAO, x6524 Recommended Action: Refer to Finance Committee Fiscal Impact: Expenditure Required: $ 450,000 Transfer Amendment: $ Amount Budgeted: $ 450,000 Revenue Generated: $ Total Project Budget: $ City Share Total Project: $ SUMMARY OF ACTION: The City engaged the services of Cayce & Grove under Agreement for Services CAG-11-031, dated March 8, 2011, to provide indigent public defense representational services. The term for the Agreement is two calendar years, ending December 31, 2012. Section 12 of the Agreement provides for extension of the Agreement to be in two-year increments. The proposed extension is for one year with an option to extend an additional one year. The shorter duration is due to the Washington State Supreme Court caseload reduction requirement that takes effect September 1, 2013. The City is currently developing policies to implement such caseload measures, which may require changes to the definition of a case and/or unit price as contained in Section 3 of the Agreement. STAFF RECOMMENDATION: Approve the Addendum to Public Defense Services Agreement (CAG-11-031), extending the contract for one year with the option to extend an additional one year, and authorize the Mayor and City Clerk to execute the Addendum. 6f. ‐ Executive Department recommends approval of Addendum No. 1 to  CAG‐11‐031, with Cayce & Grove, LLC, in the amount of $450,000 to Page 40 of 115 ADDENDUM No.1 Cayce & Grove CAG-11-031.doc ADDENDUM NO.1 for Public Defense Services (CAG -11-031) This Addendum is made and entered into this , day of February, by and between the City of Renton, a Washington municipal corporation hereinafter referred to as the “City”, and Cayce & Grove, LLC, a Washington limited liability corporation located at 405 South Fourth Street, Renton WA, 98057, hereinafter referred to as the “Consultant”. WHEREAS, the City engaged the services of the consultant under Agreement for Services CAG-11-031, dated March 8, 2011, hereinafter referred to as the “Agreement”, to provide indigent public defense representational services; and WHEREAS, Section 12 of the Agreement provides for extension of the agreement to be in two-year increments; WHEREAS, the Washington State Supreme Court has issued certain caseload guidance for public defense services to take effect September 1, 2013; WHEREAS, the City is developing necessary policies to implement such caseload measures by the effective date; WHEREAS, upon the adoption of such policies, it may be necessary for the City and the Consultant to redefine the units and/or revise the service charge per unit as described in Section 3 of the Agreement; WHEREAS, to allow time for the development of the City’s caseload policies, the City and the Consultant desire to extend the Agreement for one year, with an opportunity to extend an additional one year; NOW, THEREFORE, it is mutually agreed that the Agreement is amended to provide a time extension as follows: 1. Term. Section 1 of the Agreement is extended by one year to a total of three years. 2.Performance Period. Section 12 of the Agreement is amended such that the Agreement shall be in full force and effect for the calendar year 2013 in addition to 2011 and 2012. 3.Full Force and Effect. All other terms and conditions of the Agreement not modified by this Amendment shall remain in full force and effect. 6f. ‐ Executive Department recommends approval of Addendum No. 1 to  CAG‐11‐031, with Cayce & Grove, LLC, in the amount of $450,000 to Page 41 of 115 ADDENDUM No.1 Cayce & Grove CAG-11-031.doc CITY OF RENTON CAYCE & GROVE LLC __________________________________________________________________ Denis Law Date Tricia R. Grove Date Mayor ATTEST: ________________________________ Bonnie L. WaltonCity Clerk APPROVED AS TO FORM: ________________________________ Lawrence J. WarrenCity Attorney 6f. ‐ Executive Department recommends approval of Addendum No. 1 to  CAG‐11‐031, with Cayce & Grove, LLC, in the amount of $450,000 to Page 42 of 115 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Ordinance to update Chapter 8, Municipal Arts Commission, of Title II (Commissions and Boards) of the Renton Municipal Code Meeting: Regular Council - 25 Feb 2013 Exhibits: Draft Ordinance Submitting Data: Dept/Div/Board: Executive Staff Contact: April Alexander, Executive Assistant, x6520 Recommended Action: Refer to Community Services Committee Fiscal Impact: Expenditure Required: $ N/A Transfer Amendment: $N/A Amount Budgeted: $ N/A Revenue Generated: $N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: Ordinance amendment updates the Arts & Culture Master Plan responsibilities, removes specific reference to organizations regarding grants (reflecting openness to new organizations as well as supporting current ones), adds “as resources allow” referring to grants disbursement since the commission is reliant on outside grant funding, and increases the total number of commission members from twelve (12) to thirteen (13) for assistance in additional commission responsibilities. STAFF RECOMMENDATION: Adopt the ordinance amending Chapter 8, Municipal Arts Commission, of Title II (Commissions and Boards) of the Renton Municipal Code. 6g. ‐ Executive Department recommends amending City Code changing  the number of members appointed to the Municipal Arts Commission Page 43 of 115 6g. ‐ Executive Department recommends amending City Code changing  the number of members appointed to the Municipal Arts Commission Page 44 of 115 6g. ‐ Executive Department recommends amending City Code changing  the number of members appointed to the Municipal Arts Commission Page 45 of 115 6g. ‐ Executive Department recommends amending City Code changing  the number of members appointed to the Municipal Arts Commission Page 46 of 115 6g. ‐ Executive Department recommends amending City Code changing  the number of members appointed to the Municipal Arts Commission Page 47 of 115 6g. ‐ Executive Department recommends amending City Code changing  the number of members appointed to the Municipal Arts Commission Page 48 of 115 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Interlocal Agreement with King County for Donation of a Passenger Van Meeting: Regular Council - 25 Feb 2013 Exhibits: Interlocal Agreement Resolution Submitting Data: Dept/Div/Board: Fire & Emergency Services Staff Contact: Erik Wallgren, Deputy Chief (7084) Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ N/A Transfer Amendment: $N/A Amount Budgeted: $ N/A Revenue Generated: $N/A Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: The Interlocal Agreement allows King County, through its Department of Transportation Transit Division, to donate a retired passenger van to the City for use by the Zone 3 Renton Fire Department Explorers' Program. This program provides training and experience in fire scene operations, search and rescue, automobile rescue, advanced first aid/CPR and public relations to young men and women interested in becoming firefighters of the future. The City shall assume ownership and responsibility for operation and limited maintenance of said van. If the City no longer needs the vehicle, it may be returned to the County during the first three years of ownership. STAFF RECOMMENDATION: Approve an Interlocal Agreement with King County for acceptance of a passenger van for use by the Zone 3 Explorers' Program and adopt the Resolution. 6h. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with King County to accept the donation of a Page 49 of 115 ___________________________________ 2012 Van Donation Agreement Between King County and City of Renton Page 1 of 5 AGREEMENT Between KING COUNTY And CITY OF RENTON THIS AGREEMENT is made and entered into by and between King County, through its Department of Transportation, Transit Division, hereinafter r eferred to as the "County," and the City of Renton, hereinafter referred to as the "City." RECITALS A. The County desires to make available retired passenger vans for use by non- profit organizations or local governments which are able and willing to provide transportation service to individuals with limited resources and mobility options; and B. The City is able and willing to use such a vehicle for such purposes in accordance with the terms of this Agreement; and C. The City has demonstrated to the satisfaction of the County that it meets the following criteria: 1. Capacity to support ongoing van operation, including assured funding for licensing, insuring, fueling and maintaining the van; 2. Ability to provide qualified and trained drivers; 6h. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with King County to accept the donation of a Page 50 of 115 ___________________________________ 2012 Van Donation Agreement Between King County and City of Renton Page 2 of 5 3. Specific plans for use of the van to transport low-income, elderly or young people or people with disabilities, and assurance that the use shall be available to those persons without regard to affiliation with any particular organization ; and 4. Ability to support the County's public transportation function by reducing single occupancy vehicle trips, pollution and traffic congestion; supplementing services provided by the County's paratransit system and increasing the mobility for the transit-dependent for whom regular transit might not always be a convenient option. AGREEMENT NOW, THEREFORE, in consideration of the mutual covenants contained herein, the sufficiency of which is hereby acknowledged, the parties hereto agree as follows: 1. Subject to the terms of this Agreement, the County agrees to provide a 2000 CHEVY ASTRO 8-passenger van, bearing vehicle identification number (VIN) 1GNDM19WXYB219557, to the Ctiy. Upon signed acceptance of said van, the City shall assume ownership and complete responsibility, at no cost to the County, for operation and maintenance of said van, includi ng but not limited to providing for its licensing, insurance, fuel, operations and maintenance. The County shall release title to the City and the City shall transfer title as prescribed by law prior to the City's use of the van. 6h. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with King County to accept the donation of a Page 51 of 115 ___________________________________ 2012 Van Donation Agreement Between King County and City of Renton Page 3 of 5 2. Such van shall be provided on an "AS IS" and "WITH ALL FAULTS" basis. All services, materials and repairs required in connection with the use and operation of the vehicle(s) which are the subject of this Agreement shall be performed at the City’s sole expense, however, the City shall not be required to pay more than One Thousand ($1000) dollars toward the cost of replacing or repairing any vehicle part which has failed during normal use within the first sixty (60) days following transfer of title. In the event of a vehicle mechanical failure, within the first sixty (60) days following transfer of title, the City shall contact King County immediately for authorization to take the vehicle to a county approved service location for inspection. After sixty (60) days following transfer of title to the City, King County makes no warranties of any kind whatever, expressed or implied, as to said van and all warranties, including any warranties of merchantability and fitness for any particular purpose, are hereby disclaimed and excluded. The City acknowledges and agrees that it accepts the above disclaimer and waiver and further agrees to defend, indemnify and hold harmless the County, its officials, employees, agents and contractors from and against any and all claims, demands, suits, liabilities or costs of whatsoever kind and nature, which arise out of or are in any way related to said van or its use. Said claims include, but are not limited to, claims against the County which are brought by employees or former employees of the City and, by mutual negotiation, the City hereby waives, as respects the County only, any immunity that would otherwise be available against 6h. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with King County to accept the donation of a Page 52 of 115 ___________________________________ 2012 Van Donation Agreement Between King County and City of Renton Page 4 of 5 such claims under the workers' compensation provisions of Title 51 RCW. Notwithstanding anything to the contrary, the terms of this Section shall survive any termination of this Agreement 3. The City shall use said van primarily for the purpose of providing transportation to low-income, elderly or young people, or people with disabilities. The City shall provide transportation to such persons without regard to affiliation with any particular organization. In the event said van is used for other purposes, the County reserves the right to demand that the van be returned and the title transferred to the County within fifteen (15) days after receiving written demand from the County pursuant to this Section. The City may also be disqualified from future transfers of retired passenger vans. 4. The City shall not sell the van during the first three years of ownership. The City may return the van to the County during the first three years of ownership if the Agency no longer needs the vehicle, unless the van is damaged in excess of its remaining value. 5. This Agreement may be terminated only by written agreement of the County and the City. 6. This Agreement constitutes the entire proposal between the parties hereto and no other proposals, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind any of the parties hereto. Either pa rty 6h. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with King County to accept the donation of a Page 53 of 115 ___________________________________ 2012 Van Donation Agreement Between King County and City of Renton Page 5 of 5 may request changes in this Agreement. Proposed changes, modifications or amendments that are mutually agreed upom shall be incorporated by written amendment hereto and become part of this Agreement when signed and executed by the parties hereto. KING COUNTY CITY OF RENTON By __________________________ By____________________________ Syd Pawlowski Denis Law, Mayor Manager Paratransit/Rideshare Operations Transit Division Date_________________________ Date___________________________ Attest: ________________________________ Approved as to Form: Approved as to Form: ___________________________ _______________________________ King County Prosecuting Attorney City Attorney 6h. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with King County to accept the donation of a Page 54 of 115 6h. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with King County to accept the donation of a Page 55 of 115 6h. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with King County to accept the donation of a Page 56 of 115 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Interlocal Agreement with Valley Medical Center Occupational Health Services for 2013 - 2015 Meeting: Regular Council - 25 Feb 2013 Exhibits: Interlocal Agreement Resolution Submitting Data: Dept/Div/Board: Fire & Emergency Services Staff Contact: Erik Wallgren, Deputy Chief (7084) Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ $63,150.00 Transfer Amendment: $N/A Amount Budgeted: $ $88,000.00 Revenue Generated: $N/A Total Project Budget: $ $63,150.00 City Share Total Project: $ N/A SUMMARY OF ACTION: The attached 2013 - 2015 Interlocal Agreement allows Renton Fire & Emergency Services to obtain Wellness Examinations and related medical services and laboratory testing for its firefighters from Valley Medical Occupational Health Services. Exhibit A summarizes the exam cost estimates based on age or medical need accordingly. The 2013 Cost Estimate is $63,150.00; 2014 Cost Estimate is $63,680 and the 2015 Cost Estimate is $57,075.00. STAFF RECOMMENDATION: Approve the Interlocal Agreement with Valley Medical Center for Valley Medical Occupational Health Services for 3 years in the total amont of $183,905 and adopt the Resolution. 6i. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with Valley Medical Center Occupational Health Page 57 of 115 Page | 1 INTERLOCAL AGREEMENT BETWEEN THE CITY OF RENTON AND PUBLIC HOSPITAL DISTRICT NO. 1 OF KING COUNTY, d/b/a VALLEY MEDICAL CENTER OCCUPATION HEALTH SERVICES THIS INTERLOCAL AGREEMENT (hereinafter “Agreement”) is entered into by and between the CITY OF RENTON, a State of Washington municipal corporation (hereinafter referred to as “Renton”), and Public Hospital District No. 1 of King County, d/b/a Valley Medical Center Occupation Health Services, a municipal corporation organized and existing pursuant to RCW 70.44.010 (hereinafter referred to as “VMCOHS”), for the purpose of providing medical and health care services to the Renton Fire and Emergency Medical Services Department (hereinafter referred to as “RFEMS”) for full consideration as more specifically set forth below. RECITALS WHEREAS, Renton currently operates and maintains its own Fire and Emergency Medical Services Department to provide comprehensive fire suppression, emergency medical services, and other services incidental to the protection of persons and property in Renton; and WHEREAS, due to the strenuous nature and physical rigors of fire suppression and providing emergency medical services to persons and property in Renton; and WHEREAS, Renton wishes to obtain annual Wellness Examinations for its firefighters and appropriate and related medical and laboratory testing connected therewith; and WHEREAS, VMCOHS provides its own highly professional medical and health care staff to perform Wellness Examinations and to perform related medical and laboratory testing in conjunction therewith; and WHEREAS, Renton and VMCOHS agree that VMCOHS is in the best position to provide Wellness Examinations and related medical and laboratory testing to Renton’s firefighters as specifically provided for in this Agreement; NOW THEREFORE, in consideration of the following recitals and the mutual promises and covenants contained herein, it is agreed as follows: AGREEMENT 6i. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with Valley Medical Center Occupational Health Page 58 of 115 Page | 2 1. Purpose of Interlocal Agreement. This Interlocal Agreement (“Agreement”) is entered into for the express purpose for Renton to obtain Wellness Examinations and related medical services and laboratory testing for its firefighters from VMCOHS as identified in attached EXHIBIT “A,” which is incorporated into and made part of this Agreement. 2. Scope of Services. VMCOHS will provide all professional medical services necessary to conduct Wellness Examinations, including related medical services and laboratory testing, and immunizations necessary to perform all required services described in EXHIBIT “A.” 3. Time of Performance. VMCOHS shall commence performance of the Contract no later than fourteen (14) calendar days after this Agreement’s final execution for services to be provided in 2013. Services for 2014 and 2015 shall be mutually scheduled by the Parties and performed during the relevant calendar year. 4. Term of Contract. This Agreement shall be for a three-year term from the date of signing by Renton through December 31, 2015. This Agreement may be extended for additional periods of time upon mutual written agreement of Renton and VMCOHS on terms to be negotiated by the parties. 5. Contract Sum. In consideration of VMCOHS performing the specified professional services in EXHIBIT “A,” Renton agrees to pay VMCOHS the following amounts: in 2013--$63,150.00 (Sixty-three Thousand One-hundred and Fifty Dollars); in 2014--$63,680.00 (Sixty-three Thousand Six-hundred and Eighty Dollars); and in 2015--$57,075.00 (Fifty-seven Thousand Seventy Five Dollars). 6. Method of Payment. Renton will pay for services provided by VMCOHS after the services have been performed and a detailed voucher or invoice is submitted in the form specified by Renton. Payment to VMCOHS will be made on a monthly basis, thirty (30) days after receipt of such voucher or invoice. Renton shall have the right to withhold payment to VMCOHS for any professional services not completed in a satisfactory manner until such time as VMCOHS modifies such work, so that the same is satisfactory. 7. Warranty. VMCOHS warrants for itself and all of its employees that they have the requisite professional education, training, skill, and experience necessary to provide the services specified in EXHIBIT “A” attached hereto and are appropriately accredited and licensed by all applicable agencies and governmental entities. 8. Independent Contractor. VMCOHS and Renton agree that VMCOHS is an independent contractor with respect to the services provided under this Agreement. Neither VMCOHS nor any employee of VMCOHS shall be entitled to any benefits accorded Renton employees by virtue of the services provided under this Agreement. VMCOHS shall be responsible for paying any and all applicable employer taxes for its 6i. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with Valley Medical Center Occupational Health Page 59 of 115 Page | 3 employees. 9. Discrimination Prohibited. VMCOHS, with regard to professional services performed under this Agreement, agrees it will not discriminate on the grounds of race, color, national origin, religion, creed, age, sex, the presence of any physical or sensory handicap, or sexual orientation, in the selection and/or retention of employees, or procurement of materials or supplies, as provided by federal and state law. 10. Assignment and Subcontract. VMCOHS shall not assign or subcontract any portion of this Agreement without express written consent of Renton, which consent shall not be unreasonably withheld. A breach of this condition shall be deemed to be material. 11. Record Keeping and Reporting. VMCOHS shall maintain accounts and records which properly reflect all services, tests and supplies provided in the performance of this Agreement. VMCOHS agrees to provide access to any such records required by Renton. It is understood and agreed between the parties to this Agreement that records for laboratory tests and/or radiology examinations may be maintained by outside subcontractors or facilities, which shall likewise provide access to any such records required by Renton. 12. Hold Harmless. VMCOHS shall indemnify, defend and hold harmless Renton, its officers, officials, employees and volunteers, from and against any and all claims, injuries, damages, losses or suits, including attorney’s fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of Renton. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of the bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of VMCOHS and Renton, its officers, officials, employees and volunteers, VMCOHS’s liability hereunder shall be only to the extent of its negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes VMCOHS’s waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 13. Compliance with Laws. VMCOHS and all of its employees shall perform the services in EXHIBIT “A” in accordance with all applicable federal, state, county and city laws, codes and ordinances. 14. Dispute Resolution. In the event that any dispute arises between the parties as to the interpretation or application of any term of this Agreement, or as to the validity of any claim made by either party against the other as a result of this Agreement, and the parties are unable to resolve the dispute through negotiations, the parties agree to participate in a nonbinding, neutral evaluation and mediation of their 6i. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with Valley Medical Center Occupational Health Page 60 of 115 Page | 4 dispute at a mutually agreeable location prior to commencing legal action. Either party may request that any dispute be submitted to neutral evaluation and mediation at any time upon the giving of written notice to the other party. 14.1 Selection of Mediator. Upon the giving of notice by either as provided above, the parties shall attempt to select a neutral person to evaluate and mediate the dispute. If, after thirty (30) days, the parties cannot agree on any of the persons named, or if acceptable persons are unable to serve, or if for any reason the appointment of a neutral person cannot be made, either party may terminate the dispute resolution process or the parties may, by agreement, seek other means of resolution. 14.2 Conflicts of Interest. Each party shall promptly disclose to the other any circumstances known by it that would cause justifiable doubt as to the independence or impartiality of any individual under consideration or appointed as a neutral mediator. Any such individual shall promptly disclose such circumstances to the parties. If any such circumstances are disclosed, the individual shall not serve as neutral mediator unless both parties agree in writing. 14.3 Compensation of Mediator. The neutral mediator’s charges shall be established at the time of appointment. Unless the parties otherwise agree, the fees and expenses of the neutral mediator shall be split equally and each party shall bear its own costs and expenses. 14.4 Mediation Session. The mediation session is intended to provide each party with an opportunity to present its best case and position to the other party and the neutral mediator and for the parties to receive opinions and recommendations from the neutral mediator. The neutral mediator shall facilitate communications between the parties, identify issues, and generate options for settlement. The neutral mediator shall also discuss with each party separately the neutral mediator’s opinion and evaluation of the strengths and weaknesses of that party’s position. The terms of any settlement made by the parties as the result of the mediation shall be set out in a written addendum to this agreement. 14.5 Confidentiality. The dispute resolution process identified in this paragraph is a compromise negotiation. The parties agree to maintain in confidence all offers, promises, conduct, and statements, oral or written, made in the course of the mediation by either of the parties, their agents, employees, experts, representatives or attorneys, or by the neutral mediator and agree that the same shall be deemed negotiations in pursuit of settlement 6i. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with Valley Medical Center Occupational Health Page 61 of 115 Page | 5 and compromise and not admissible or discoverable in subsequent legal proceedings pursuant to Washington Evidence Rule 408. The neutral mediator shall be disqualified as a trial or deposition witness, consultant, or expert of either party. This paragraph, however, shall be subject to the Public Records Act, Chapter RCW 42.56. 14.6 Reservation of Rights. In the event that the parties are unable to resolve the dispute through the dispute resolution process established in this paragraph, the parties reserve any and all other rights and remedies available to each of them regarding such dispute. 15. Severability. If any provisions of this Agreement or its application are held invalid, the remainder shall not be affected. 16. No Third-Party Rights. Except as expressly provided herein, nothing in this Agreement shall be construed to permit anyone other than the parties hereto and their successors and assigns to rely upon the covenants and agreements herein contained nor to give any such third party a cause of action (as a third-party beneficiary or otherwise) on account of any nonperformance hereunder. 17. Entire Agreement. This Agreement constitutes the entire agreement between the parties hereto and no other proposals, oral or otherwise, regarding the subject matter of this Agreement shall be deemed to exist or bind any of the parties hereto. Either party may request changes in this Agreement. Proposed changes, modifications or amendments that are mutually agreed upon shall be incorporated by written amendment hereto and become part of this Agreement when signed and executed by the parties hereto. 18. Duplicate Originals. This Agreement shall be executed with duplicate originals, with each duplicate original having the same force and effect as the other. 19. Filing With Auditor. This Agreement shall either be filed with the King County Auditor or posted on the respective web sites of each party pursuant to RCW 39.34.040. 20. Notices. All notices provided for in this Agreement shall be in writing, signed by an authorized official, and sent either by registered or certified mail, return receipt requested. 20.1 Notice to the City of Renton shall be sent as follows: City of Renton Attn: Mayor 6i. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with Valley Medical Center Occupational Health Page 62 of 115 Page | 6 1055 South Grady Way Renton, WA 98057 20.2 Notice to Public Hospital District No. 1, d/b/a/ Valley Medical Center, Occupation Health Services shall be sent as follows: Grace Casey, Account Manager Valley Medical Center, Occupation Health Services 3600 Lind Ave SW, Ste. 170 Renton, WA 98057 21. Enforcement. Should either party bring suit against the other to enforce any provision of this Agreement or to redress any breach thereof, the prevailing party in such litigation shall be entitled to recover its costs and reasonable attorney’s fees. No action shall be commenced prior to completion of mediation and, upon agreement, arbitration, using the dispute resolution process set forth above in section 14. Any such action shall be brought in the Kent Division of the King County Superior Court for the State of Washington. 22. Equal Opportunity to Draft. Each party has had opportunity to consult with legal counsel in connection with the negotiation, execution and delivery of this Agreement. Each of the provisions of this Agreement has been reviewed and negotiated, and represents the combined work product of both parties hereto. No presumption or other rules of construction which would interpret the provisions of this Agreement in favor of or against the party preparing the same will apply in connection with the construction or interpretation of any of the provisions of this Agreement. 23. Insurance. VMCOHS hereby warrants that it shall maintain in force and throughout the duration of this Agreement insurance coverage for professional negligence in connection with any claims arising from the medical and health care services provided to Renton’s employees pursuant to this Agreement. DATED: ____________________, 2013 DATED: ____________________, 2013 CITY OF RENTON PUBLIC HOSPITAL DISTRICT NO.1 OF KING COUNTY d/b/a VALLEY MEDICAL CENTER By : By : Denis Law, Mayor Paul Larson, Senior Vice President 6i. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with Valley Medical Center Occupational Health Page 63 of 115 Page | 7 of Clinic Services Attest: ____________________________________ Bonnie I. Walton, City Clerk Approved as to form: ____________________________________ City Attorney EXHIBIT A 2013 Total Exam Cost Estimate $63,150 140 Renton Firefighters Standard Exam 88 Firefighters $350 Includes resting EKG 52 Firefighters $300 no resting EKG Stress EKG required The following components are required in addition to the Standard Exam: Required Components (Based on Age or Medical Need): (approx. numbers)52 Firefighters $225 Stress EKG 50 Firefighters $45 PSA 20 Firefighters $65 Chest X-Ray 6i. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with Valley Medical Center Occupational Health Page 64 of 115 Page | 8 100 Firefighters $10 Occult Blood 20 Firefighters $25 Tympanogram 2014 Total Exam Cost Estimate $63,680 140 Renton Firefighters Standard Exam 90 Firefighters $360 Includes resting EKG 50 Firefighters $310 no resting EKG Stress EKG required The following components are required in addition to the Standard Exam: Required Components (Based on Age or Medical Need): (approx. numbers)50 Firefighters $225 Stress EKG 50 Firefighters $45 PSA 12 Firefighters $65 Chest X-Ray 100 Firefighters $10 Occult Blood 20 Firefighters $25 Tympanogram 2015 Total Exam Cost Estimate $57,075 140 Renton Firefighters Standard Exam 135 Firefighters $370 Includes resting EKG 5 Firefighters $320 no resting EKG Stress EKG required The following components are required in addition to the Standard Exam: Required Components (Based on Age or Medical Need): 5 Firefighters $225 Stress EKG 50 Firefighters $45 PSA 10 Firefighters $65 Chest X-Ray 100 Firefighters $10 Occult Blood 6i. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with Valley Medical Center Occupational Health Page 65 of 115 Page | 9 20 Firefighters $25 Tympanogram Renton Firefighter Exam 2013 ANNUAL WELLNESS EXAMINATION FOR FIREFIGHTERS Service Description Fees Physical Examination Vision Screen Spirometric Screening Audiometric Screening PPD (Tuberculosis) CRP (Cardiac risk) Blood Draw Chem 23, CBC/d lipid, T4 – Panel GP201 Ekg, resting – do if no stress EKG is done Letter to Firefighter with exam results and recommendations Letter to Department with recommendations of work status Total Cost $105 $25 $50 $30 $15 Included $15 $60 $50 Included Included S350 Renton Firefighter Exam 2014 ANNUAL WELLNESS EXAMINATION FOR FIREFIGHTERS Service Description Fees Physical Examination Vision Screen Spirometric Screening Audiometric Screening PPD (Tuberculosis) CRP (Cardiac risk) Blood Draw Chem 23, CBC/d lipid, T4 – Panel GP201 Ekg, resting – do if no stress EKG is done Letter to Firefighter with exam results and $115 $25 $50 $30 $15 Included $15 $60 $50 Included 6i. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with Valley Medical Center Occupational Health Page 66 of 115 Page | 10 recommendations Letter to Department with recommendations of work status Total Cost Included S360 Renton Firefighter Exam 2015 ANNUAL WELLNESS EXAMINATION FOR FIREFIGHTERS Service Description Fees Physical Examination Vision Screen Spirometric Screening Audiometric Screening PPD (Tuberculosis) CRP (Cardiac risk) Blood Draw Chem 23, CBC/d lipid, T4 – Panel GP201 Ekg, resting – do if no stress EKG is done Letter to Firefighter with exam results and recommendations Letter to Department with recommendations of work status Total Cost $125 $25 $50 $30 $15 Included $15 $60 $50 Included Included S370 ADDITIONAL SERVICES PRICING TO REMAIN SAME THORUGH 2015 Service Description Fees EKG Stress (recommended every 3 years or if medically indicated) UA Microscopic (if medically indicated) Fecal Occult Blood >40 years old Prostatic Specific Antigen (PSA) (>40 years old w/ history; or >50 years old if no history) Chest X-ray (Every 5 Years) S225 $20 $10 $45 $65 6i. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with Valley Medical Center Occupational Health Page 67 of 115 Page | 11 DIVE TEAM PRICING TO REMAIN SAME THROUGH 2015 Service Description Fees Annual Exam as outlined above to include: Tympanogram $25 HAZMAT PRICING TO REMAIN SAME THROUGH 2013 Service Description Fees Optional Services based on KNOWN exposure: Heavy Metals Screen (Blood) Heavy Metals, 9 Elements 24 Hour (Urine) Cholinesterase Rbc Cholinesterase Plasma Carboxyhemoglobin Lead/ZPP Chest X-ray w/B-Read $85 $250 $60 $35 $40 $47.50 $150 IMMUNIZATIONS PRICING TO REMAIN SAME THROUGH 2013 Service Description Fees Hep A Hep B PPD (Tuberculosis) Tetanus Seasonal Flu $65 (series of 2) $75 (series of 3) $15 $25 Varies/Based on Availability 6i. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with Valley Medical Center Occupational Health Page 68 of 115 6i. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with Valley Medical Center Occupational Health Page 69 of 115 6i. ‐ Fire and Emergency Services Department recommends approval of  an interlocal agreement with Valley Medical Center Occupational Health Page 70 of 115 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: Resolution Supporting the Medic One/EMS Levy Meeting: Regular Council - 25 Feb 2013 Exhibits: Resolution Drafts (3 options) Submitting Data: Dept/Div/Board: Fire & Emergency Services Staff Contact: Mark Peterson, Fire Chief (7083) Recommended Action: Council Concur to set a Public Meeting on March 11, 2013 Fiscal Impact: Expenditure Required: $ N/A Transfer Amendment: $N/A Amount Budgeted: $ N/A Revenue Generated: $916,361 (2013) Total Project Budget: $ N/A City Share Total Project: $ N/A SUMMARY OF ACTION: The Medic One/EMS system in King County, known worldwide for its service excellence, leadership and medical results, is built on partnerships that are rooted in regional, collaborative and cross- jurisdictional coordination. While each agency operates individually, the care provided to the patient operates within a “seamless” system. It is this consistent standardized medical care and collaboration between 30 fire departments, six paramedic agencies, five EMS dispatch centers, 20 hospitals, the University of Washington, and the residents throughout King County that allows the system to excel in pre-hospital emergency care. It has the highest reported survival rates in the treatment of out-of-hospital cardiac arrest patients across the nation; 52% in 2011. The Medic One/EMS system is currently funded with a 6-year EMS levy which expires December 31, 2013. An EMS Advisory Task Force was created to develop an interjurisdictional agreement on an updated EMS strategic plan and financing package for the next levy funding period of 2014-2019. The Advisory Task Force proposes a six-year $.335 per $1,000 of assessed value countywide levy for the years 2014-2019. The City of Renton received $885,781 in budget revenue from Basic Life Support (BLS) allocations in 2012. It is anticipated that revenue will increase to $916,361 in 2013. Our citizens benefit from this stratetic regional partnership daily and Renton Fire & Emergency Services recommends moving forward with adoption of the resolution. STAFF RECOMMENDATION: 1) Approve the placement of the 2014-2019 countywide Medic One/EMS Levy on the ballot in 2013, and 2) Hold a Public Meeting on March 11, 2013 to consider pro and con testimony for supporting the 2014- 2019 countywide Medic One/EMS Levy and urging voters to vote in favor of the Levy, and3) Adopt the Resolution. 6j. ‐ Fire and Emergency Services Department recommends approving  placement of the county‐wide EMS levy on the 2013 ballot, and setting a Page 71 of 115 6j. ‐ Fire and Emergency Services Department recommends approving  placement of the county‐wide EMS levy on the 2013 ballot, and setting a Page 72 of 115 6j. ‐ Fire and Emergency Services Department recommends approving  placement of the county‐wide EMS levy on the 2013 ballot, and setting a Page 73 of 115 6j. ‐ Fire and Emergency Services Department recommends approving  placement of the county‐wide EMS levy on the 2013 ballot, and setting a Page 74 of 115 6j. ‐ Fire and Emergency Services Department recommends approving  placement of the county‐wide EMS levy on the 2013 ballot, and setting a Page 75 of 115 6j. ‐ Fire and Emergency Services Department recommends approving  placement of the county‐wide EMS levy on the 2013 ballot, and setting a Page 76 of 115 6j. ‐ Fire and Emergency Services Department recommends approving  placement of the county‐wide EMS levy on the 2013 ballot, and setting a Page 77 of 115 6j. ‐ Fire and Emergency Services Department recommends approving  placement of the county‐wide EMS levy on the 2013 ballot, and setting a Page 78 of 115 CITY OF RENTON COUNCIL AGENDA BILL Subject/Title: 2013-2014 ORCA Business Passport Contract Meeting: Regular Council - 25 Feb 2013 Exhibits: Issue Paper 2013-2014 ORCA Business Passport Contract Resolution No. 4035 Submitting Data: Dept/Div/Board: Public Works Staff Contact: Dan Hasty, Ext. 7217 Recommended Action: Council Concur Fiscal Impact: Expenditure Required: $ $79,886 Transfer Amendment: $ Amount Budgeted: $ $29,000 Revenue Generated: $ Total Project Budget: $ $79,886 City Share Total Project: $ $79,886 SUMMARY OF ACTION: The ORCA Business Passport Program is a core element of the City's Commute Trip Reduction (CTR) Program provided as regular benefits to eligible City employees. This contract will continue Renton's participation in all elements for 2013-2014. The ORCA Business Passport is a program, which allows employers to buy annual passes in bulk at an extreme discount over the retail pricing. As of 2013 pricing for the ORCA Business Passports no longer includes any subsidy from King County Metro or any other agency. Included in the 2013-2014 ORCA Business Passport Program are: 1. Unlimited rides by card holders on bus, light rail and commuter rail services provided by King County Metro, Pierce Transit, Sound Transit and others 2. 100% VanPool and VanShare subsidies 3. Guaranteed Ride Home Program for all registered participants; Guaranteed Ride Home provides a free taxi ride home in the event of an emergency or illness up to eight times per year. STAFF RECOMMENDATION: Approve a contract with King County Metro in the amount of $79,886 for the 2013-2014 ORCA Business Passport Agreement. 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 79 of 115 PUBLIC WORKS DEPARTMENT M E M O R A N D U M DATE:February 25, 2013 TO:Randy Corman, Council President Members of the Renton City Council VIA:Denis Law, Mayor FROM:Gregg Zimmerman, Administrator STAFF CONTACT:Dan Hasty, Transportation Planner (extension 7217) SUBJECT:2013-2014 ORCA Business Passport Contract ISSUE: Should the Council authorize the Mayor and City Clerk to enter into the 2013-2014 ORCA Business Passport contract? RECOMMENDATION: Authorize the Mayor and City Clerk to execute the 2013-2014 ORCA Business Passport agreement. BACKGROUND: In order to reduce congestion and improve air quality, Washington State passed a Commute Trip Reduction (CTR) Law in the early 1990s. The CTR Law requires employers with 100 or more employees arriving to work between the hours of 6:00 and 9:00 a.m. to have transportation programs for their employees that encourage the use of alternatives to single occupancy vehicles (SOVs). Under the CTR Law, the City of Renton is classified as a CTR affected employer. For a decade and a half, the City of Renton has entered into annual agreements with transit agencies to purchase bus passes in bulk at a reduced rate to provide to each regular City of Renton employee as a core fundamental piece of the City’s CTR Program. This program is paid for out of the general fund. The ORCA Business Passport offers unlimited rides on Sound Transit, King County Metro Transit, Pierce Transit, and others. It covers travel on buses, light rail, and commuter rail. It also features 100% subsidies for VanPool and VanShare participants on King County Metro Transit, Community Transit, Kitsap Transit, and Pierce Transit vehicles, as well as a Guaranteed Ride Home Program (free emergency taxi). 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 80 of 115 Randy Corman, Council President Members of the Renton City Council Page 2 of 2 February 25, 2013 h:\division.s\transpor.tat\agenda bills\2013\orca_issuepaper_2013-14.doc The cost for 2013-2014 is $399.43 per year, per pass. This is a significant savings over buying the passes through King County Metro Transit outside of its ORCA Business Passport Program. If passes were purchased in lesser quantities, each equivalent pass could cost as much as $2,268 per year, per pass. Additionally, these passes would not include other benefits of the FlexPass Program, such as guaranteed ride home (free emergency taxi rides home for employees) or the 100% VanShare & VanPool subsidies. The total cost is $79,886. This agreement purchases 200 passes for use by regular CTR affected benefits eligible employees. The total cost of $79,888 exceeds the adopted 2013 budget which provides $29,000 to subsidize city employees’ use of public transit for commuting to and from work. As a cost-cutting measure, the Administration proposed to not renew the ORCA Business Passport contract starting in 2013 and chose to instead reimburse the cost of employees using public transit for their commute at a subsidy of $50.00 per month. However, negotiations with the Unions on this change to employee benefits have not been concluded. Therefore it is necessary to renew the ORCA Business Passport agreement in 2013. The renewal deadline is March 1, 2013. There is sufficient funding in the General Fund to pay for this contract. Attachment:Resolution 4035 cc:Jim Seitz, Transportation Planning & Programming Supervisor Connie Brundage, Transportation Administrative Secretary File 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 81 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 82 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 83 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 84 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 85 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 86 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 87 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 88 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 89 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 90 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 91 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 92 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 93 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 94 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 95 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 96 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 97 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 98 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 99 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 100 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 101 of 115 6k. ‐ Transportation Systems Division recommends approval of the 2013‐ 2014 One Card for All (ORCA) Business Passport interlocal agreement in Page 102 of 115 8a. ‐ Benson Hill Communities annexation sales tax credit  (See 6.c.)Page 103 of 115 8a. ‐ Benson Hill Communities annexation sales tax credit  (See 6.c.)Page 104 of 115 8a. ‐ Benson Hill Communities annexation sales tax credit  (See 6.c.)Page 105 of 115 8b. ‐ Interlocal Agreement with King County to accept donated  passenger van (See 6.h.)Page 106 of 115 8b. ‐ Interlocal Agreement with King County to accept donated  passenger van (See 6.h.)Page 107 of 115 8c. ‐ Interlocal agreement with Valley Medical Center Occupation Health  Services for firefighter medical services (See 6.i.)Page 108 of 115 8c. ‐ Interlocal agreement with Valley Medical Center Occupation Health  Services for firefighter medical services (See 6.i.)Page 109 of 115 8d. ‐ 2012 US Urban Forestry grant agreement with the Washington  State Department of Natural Resources (See 7.a.)Page 110 of 115 8d. ‐ 2012 US Urban Forestry grant agreement with the Washington  State Department of Natural Resources (See 7.a.)Page 111 of 115 8e. ‐ Amended and Restated Solid Waste agreement with King County  (See 7.c.)Page 112 of 115 8e. ‐ Amended and Restated Solid Waste agreement with King County  (See 7.c.)Page 113 of 115 8f. ‐ Interlocal agreement with Coal Creek Utility District for emergency  sale of water  (See 7.c.) Page 114 of 115 8f. ‐ Interlocal agreement with Coal Creek Utility District for emergency  sale of water  (See 7.c.) Page 115 of 115