HomeMy WebLinkAboutRegular Council Agenda Packet - 25 Mar 2013 - PdfAGENDA
RENTON CITY COUNCIL
REGULAR MEETING
March 25, 2013
Monday, 7 p.m.
*REVISED*
1.CALL TO ORDER AND PLEDGE OF ALLEGIANCE
2.ROLL CALL
3.ADMINISTRATIVE REPORT
4.AUDIENCE COMMENT
(Speakers must sign up prior to the Council meeting. Each speaker is allowed five minutes. The
first comment period is limited to one‐half hour. The second comment period later on in the
agenda is unlimited in duration.) When you are recognized by the Presiding Officer, please walk to
the podium and state your name and city of residence for the record, SPELLING YOUR LAST NAME.
5.CONSENT AGENDA
The following items are distributed to Councilmembers in advance for study and review, and the
recommended actions will be accepted in a single motion. Any item may be removed for further
discussion if requested by a Councilmember.
a. Approval of Council meeting minutes of 3/11/2013. Council concur.
b. City Attorney Department recommends amending City Code Sections 6‐6‐4 and 6‐6‐5 by
revising the definition of "vicious" and reducing the penalty for first‐time and second‐time
offenders to a civil infraction for disturbing and habitual animal noise. Refer to Public Safety
Committee.
c. City Attorney Department recommends adopting Case Weighting Policies and Procedures
involving indigent defense to begin on June 1, 2013. Refer to Public Safety Committee.
d. Court Case filed by U.S. Bank National Association, represented by Scott R. Grigsby of
Robinson Tait, P.S., Attorney for Plaintiff, v. Regina L. Daniels and the City of Renton, et al,
regarding R. Daniels property foreclosure and city utility lien. Refer to City Attorney and
Insurance Services.
e. Community Services Department recommends authorizing use of the Job Order Contracting
method as an alternative for small public works projects. Refer to Finance Committee.
f. Community Services Department recommends approval of Addendum #6 to LAG‐04‐003, with
King County METRO, in the amount of $3,000.00 per month, to extend the term of lease for
200 parking spaces in the City Center Parking Garage until December 31, 2013. Refer to
Finance Committee.
g. Fire and Emergency Services Department recommends approving position conversion of Office
Assistant III (grade a05) to Administrative Secretary I (grade a09), effective immediately.
Council concur.
Page 1 of 111
h. Public Works Department recommends approval of an interlocal cooperative purchasing
agreement with Lewis County for goods and services. Council concur. (See 7.a. for resolution.)
i. Transportation Systems Division recommends approval of an agreement with the Washington
State Department of Commerce for grant funding in the amount of $725,500 for revitalization
of the West Hill/Skyway Corridor. Council concur.
j. Utilities Systems Division recommends approval of a contract with RH2 Engineering, Inc. in the
amount of $159,466.60 for Water and Wastewater Utility 2013/2014 general
consulting services. Council concur.
6.UNFINISHED BUSINESS
Topics listed below were discussed in Council committees during the past week. Those topics
marked with an asterisk (*) may include legislation. Committee reports on any topics may be held
by the Chair if further review is necessary.
a. Committee of the Whole: Waterline Smart Meters
b. Finance Committee: Vouchers
c. Transportation (Aviation) Committee: Operating & Permit Agreement with Mobile Experience
Solutions; Airport Leasing Policy for Tenants in Good Standing; Downtown Renton Parking
Concerns
7.RESOLUTIONS AND ORDINANCES
Resolution:
a. Cooperative Purchasing Agreement with Lewis County (See 5.h.)
Ordinance for second and final reading:
a. Municipal Arts Commission Code Amendment (1st reading 3/11/2013)
8.NEW BUSINESS
(Includes Council Committee agenda topics; call 425‐430‐6512 for recorded information.)
9.AUDIENCE COMMENT
10.ADJOURNMENT
COMMITTEE OF THE WHOLE AGENDA (Preceding Council Meeting)
COUNCIL CHAMBERS
March 25, 2013
Monday, 6:00 p.m.
Waterline Smart Meters
• Hearing assistance devices for use in the Council Chambers are available upon request to the City Clerk •
CITY COUNCIL MEETINGS ARE TELEVISED LIVE ON GOVERNMENT ACCESS CHANNEL 21 AND ARE RECABLECAST:
Tues. & Thurs. at 11 AM & 9 PM, Wed. & Fri at 9 AM & 7 PM and Sat. & Sun. at 1 PM & 9 PM
Page 2 of 111
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Ordinance Amending Renton Municipal Code
Sections 6-6-4 and 6-6-5
Meeting:
Regular Council - 25 Mar 2013
Exhibits:
Ordinance Amending Sections 6-6-4 and 6-6-5 of
the Renton Municipal Code
Submitting Data: Dept/Div/Board:
City Attorney
Staff Contact:
Alex Tuttle, x6492
Recommended Action:
Refer to Public Safety Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The penalty for violating the ordinance governing habitually barking dogs is currently a misdemeanor.
Reducing this penalty to an infraction for first- and second-time offenders would assist Animal Control
and the prosecutors in enforcing this section of the code. Currently, owners who are criminally charged
under this ordinance are often seeing their charges reduced to an infraction to facilitate plea bargains
anyway. These offenders typically do not have extensive criminal history and they usually express
remorse for their actions. This proposed legislation would amend the Renton Municipal Code to make a
first and second violation of this chapter a civil infraction with a fine of $250 while maintaining a
criminal penalty for any subsequent violations. Also, amending the definition of “vicious” will simplify
the code for more standardized enforcement.
STAFF RECOMMENDATION:
Adopt the ordinance amending sections 6-6-4 and 6-6-5 of the Renton Municipal Code, revising the
definition of "vicious" and reducing the penalty for first-time and second-time offenders for violating the
ordinance governing habitually barking dogs.
5b. ‐ City Attorney Department
recommends amending City Code
Page 3 of 111
1
CITY OF RENTON, WASHINGTON
ORDINANCE NO. ________
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING SECTIONS
6-6-4 AND 6-6-5 OF CHAPTER 6, ANIMALS AND FOWL AT LARGE, OF TITLE VI
(POLICE REGULATIONS) OF THE RENTON MUNICIPAL CODE, BY AMENDING THE
DEFINITION OF “VICIOUS”, ADDING IDENTIFYING LANGUAGE AND REDUCING
THE PENALTY FOR FIRST OR SECOND TIME OFFENDERS TO A CIVIL INFRACTION
FOR KEEPING OR HARBORING ANIMALS DISTURBING ANY PERSON IN THE
NEIGHBORHOOD BY HABITUAL HOWLING, YELPING OR OTHER FREQUENT OR
LONG, CONTINUED NOISE.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS FOLLOWS:
SECTION I.The definition of “Vicious” in section 6-6-4, Definitions, of Chapter 6,
Animals and Fowl at Large, of Title VI (Police Regulations) of the Renton Municipal Code, is
hereby amended as follows:
VICIOUS: An animal other than a dog “dangerous dog” or “potentially dangerous
dog” that displays the characteristics or propensity to do an act that might
endanger the safety of a person, animal, or property of another, including but
not limited to a disposition to mischief or fierceness as might occasionally lead to
attack on human beings or other animals without provocation, whether in play
or an outbreak of an untrained nature.
SECTION II.Subsections 6-6-5.B.7, 6-6-5.B.8 and 6-6-5.B.9 of section 6-6-5, Dogs at
Large; Requirement of Leash or Chain, of Chapter 6, Animals and Fowl at Large, of Title VI
(Police Regulations) of the Renton Municipal Code, are hereby amended as follows:
7. To keep or harbor any dog, cat or other animal or fowl whether
licensed or not, which by that emits habitual howling, yelping, barking or
other noise disturbs or annoys any person in the neighborhood, or to keep
5b. ‐ City Attorney Department
recommends amending City Code
Page 4 of 111
ORDINANCE NO. ________
2
any domestic bird or animal that emits frequent, or long, or continued
noise so as to disturb the peace, quietness and comfort of the neighboring
inhabitants that would disturb a reasonable person. The first or second
violation of this Subsection shall constitute a civil infraction punishable by
a fine of up to $250, not including costs. Any subsequent A violation of this
Subsection shall constitute a misdemeanor in accordance with RCW
9A.20.021(3), as now or hereafter amended.
8. To keep, harbor or maintain any vicious dog or dog with vicious
propensities dangerous dog, potentially dangerous dog, or vicious animal in a
manner which may or does endanger the safety, health and well being of
persons or the safety of property being or located off the owner’s or custodian’s
premises or lawfully on said premises. A violation of this Subsection shall
constitute a misdemeanor in accordance with RCW 9A.20.021(3), as now or
hereafter amended.
9. To allow a vicious dog or dog with vicious propensities dangerous dog,
potentially dangerous dog, or vicious animal to run at large at any time, or allow
such dog or animal off the owner’s or custodian’s premises unless securely
leashed and in the control of a person of suitable age and discretion to control
and/or restrain such dog or animal at all times. A violation of this Subsection
shall constitute a misdemeanor in accordance with RCW 9A.20.021(3), as now or
hereafter amended.
SECTION III.This ordinance shall be effective upon its passage, approval, and thirty
5b. ‐ City Attorney Department
recommends amending City Code
Page 5 of 111
ORDINANCE NO. ________
3
(30) days after publication.
PASSED BY THE CITY COUNCIL this _______ day of ___________________, 2013.
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this _______ day of _____________________, 2013.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1785:3/18/13:scr
5b. ‐ City Attorney Department
recommends amending City Code
Page 6 of 111
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Case Weighting Policies and Procedures.
Meeting:
Regular Council - 25 Mar 2013
Exhibits:
2013 02 12 City of Renton NSID.docx
(City of Renton Case Weighting Policies and
Procedures (CWPP))
Resolution re CWPP for NSID
Submitting Data: Dept/Div/Board:
City Attorney
Staff Contact:
Garmon Newsom II - x6487
Recommended Action:
Refer to Public Safety Committee
Fiscal Impact:
Expenditure Required: $ -0- Transfer Amendment: $n/a
Amount Budgeted: $ 450,000 year Revenue Generated: $-0-
Total Project Budget: $ -0-City Share Total Project: $ -0-
SUMMARY OF ACTION:
In June of 2012, the Washington State Supreme Court imposed new standards for cases involving
indigent defense. Included in those new standards was a numeric caseload limit for the
attorneys providing indigent defense. Cities have until September 1,2013 to come into compliance.
Staff's analysis of a straight caseload limit would result in a significant cost increase to the city, while
likely underusing our experienced Pubic Defenders. As an alternative to the straight limit on caseloads,
the Supreme Court allows cities to adopt a weighted caseload system.
Staff is proposing the adoption of a proposed case weighting system for indigent criminal defense cases
as required by Washington State Supreme Court's New Standards for Indigent Defense. The
Washington State Supreme Court has ordered such a system to be established and adopted in its
entirety on or before September 1, 2013. Adopting the weighted system now will allow us to have
several months of operations prior to the September deadline, should any adjustments need to be
made.
STAFF RECOMMENDATION:
Adopt the resolution adopting the case weighting policies and procedures and authorize
implementation of the case weighting policies and procedures to begin on June 1, 2013.
5c. ‐ City Attorney Department
recommends adopting Case Weighting
Page 7 of 111
5c. ‐ City Attorney Department
recommends adopting Case Weighting
Page 8 of 111
5c. ‐ City Attorney Department
recommends adopting Case Weighting
Page 9 of 111
5c. ‐ City Attorney Department
recommends adopting Case Weighting
Page 10 of 111
5c. ‐ City Attorney Department
recommends adopting Case Weighting
Page 11 of 111
5c. ‐ City Attorney Department
recommends adopting Case Weighting
Page 12 of 111
5c. ‐ City Attorney Department
recommends adopting Case Weighting
Page 13 of 111
5c. ‐ City Attorney Department
recommends adopting Case Weighting
Page 14 of 111
5c. ‐ City Attorney Department
recommends adopting Case Weighting
Page 15 of 111
5c. ‐ City Attorney Department
recommends adopting Case Weighting
Page 16 of 111
1
CITY OF RENTON, WASHINGTON
RESOLUTION NO. _______
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON,
ADOPTING THE CITY OF RENTON CASE WEIGHTING POLICIES
AND PROCEDURES TO COMPLY WITH THE WASHINGTON STATE
SUPREME COURT’S NEW STANDARDS FOR INDIGENT DEFENSE.
WHEREAS, on June 15, 2012, the Supreme Court of Washington issued Order, No.
25700-A-1004, which established New Standards for Indigent Defense (NSID), which it amended
on August 9, 2012, No. 25700-A-1007, and again on September 7, 2012, No. 25700-A-1008; and
WHEREAS, NSID became effective, in part on October 1, 2012, with the remaining
becoming effective on September 1, 2013 (subsection (e) of the Certification Form), and October
1, 2013 (Caseload Limits); and
WHEREAS, the Council recognizes, agrees and accepts that an intent of the NSID is to
ensure that each indigent criminal defendant receives effective representation (NSID 3.2), and
that each Attorney working with an indigent criminal defendant has the time necessary to ensure
effective representation (NSID 3.2); and
WHEREAS, the Council recognizes, agrees and accepts that the experience of an
indigent criminal defendant’s attorney is a factor to be considered; and
WHEREAS, the Council believes that experienced criminal attorneys provide indigent
criminal defendants the most beneficial defense and as a result, Renton has created the case
weighting system in Section III in compliance with NSID 3.5; and
WHEREAS, in response to the Washington State Supreme Court’s NSID, Renton has
written the City of Renton Case Weighting Policies and Procedures (CWPP).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
5c. ‐ City Attorney Department
recommends adopting Case Weighting
Page 17 of 111
RESOLUTION NO. _______
2
RESOLVE AS FOLLOWS:
SECTION I.The above recitals are found to be true and correct in all respects.
SECTION II.The City of Renton Case Weighting Policies and Procedures are hereby
adopted.
PASSED BY THE CITY COUNCIL this ______ day of _____________________, 2013.
______________________________
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this ______ day of _____________________, 2013.
______________________________
Denis Law, Mayor
Approved as to form:
______________________________
Lawrence J. Warren, City Attorney
RES.1590:3/11/13:scr
5c. ‐ City Attorney Department
recommends adopting Case Weighting
Page 18 of 111
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
CRT-13-002; US Bank National Association v.
Regina L. Daniels and City of Renton, et al
Meeting:
Regular Council - 25 Mar 2013
Exhibits:
Summons & Foreclosure Complaint
Submitting Data: Dept/Div/Board:
City Clerk
Staff Contact:
Bonnie Walton, City Clerk, ext. 6502
Recommended Action:
Refer to City Attorney and Insurance Services
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
Summons and Foreclosure Compaint filed by U.S. Bank National Association, represented by Scott R.
Grigsby of Robinson Tait, P.S., Attorney for Plaintiff, v. Regina L. Daniels and the City of Renton, et al,
regarding default under terms of Note and Deed of Trust for real property.
STAFF RECOMMENDATION:
n/a
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 19 of 111
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 20 of 111
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 21 of 111
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 22 of 111
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 23 of 111
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 24 of 111
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 25 of 111
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 26 of 111
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 27 of 111
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 28 of 111
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 29 of 111
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 30 of 111
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 31 of 111
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 32 of 111
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 33 of 111
5d. ‐ Court Case filed by U.S. Bank
National Association, represented by Page 34 of 111
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Resolution Making a Determination to Use a Job
Order Contract for Public Works Projects
Meeting:
Regular Council - 25 Mar 2013
Exhibits:
Issue Paper
Resolution
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Michael J Nolan, Facilities Coordinator, x6608
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ NA Transfer Amendment: $NA
Amount Budgeted: $ NA Revenue Generated: $NA
Total Project Budget: $ NA City Share Total Project: $ NA
SUMMARY OF ACTION:
This resolution will authorize the City to use a Job Order Contract to execute small Public Works
Projects. Job Order Contracting, an alternative project method approved by the State of Washington for
Public Works, is expected to save the City both time and money in small construction, repair, and
renovation jobs.
STAFF RECOMMENDATION:
Adopt the resolution authorizing Job Order Contracting.
5e. ‐ Community Services Department
recommends authorizing use of the Job
Page 35 of 111
5e. ‐ Community Services Department
recommends authorizing use of the Job
Page 36 of 111
5e. ‐ Community Services Department
recommends authorizing use of the Job
Page 37 of 111
5e. ‐ Community Services Department
recommends authorizing use of the Job
Page 38 of 111
5e. ‐ Community Services Department
recommends authorizing use of the Job
Page 39 of 111
5e. ‐ Community Services Department
recommends authorizing use of the Job
Page 40 of 111
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Addendum Six to LAG-04-003 with King County
METRO for Leased Parking Spaces at the City
Center Parking Garages
Meeting:
Regular Council - 25 Mar 2013
Exhibits:
Issue Paper
Lease Addemdum
Submitting Data: Dept/Div/Board:
Community Services
Staff Contact:
Peter Renner, Ext. 6605
Recommended Action:
Refer to Finance Committee
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $$36,000.00
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
King County METRO expressed interest to extend the terms of Lease Addendum Five to LAG-04-
003 until December 31, 2013. This Lease Extension will provide the City with $36,000.00 of revenue for
200 parking spaces in the City Center Parking Garage at $3,000.00 per month.
STAFF RECOMMENDATION:
Approve lease Addendum Six with King County METRO for extension of the City Center parking garage
lease and authorize the Mayor and City Clerk to sign
5f. ‐ Community Services Department
recommends approval of Addendum #6 to Page 41 of 111
H:\Facilities\Facilities Director\Peter Renner\My Documents\Leasehold\Metro\IssuePaperKCMETROAmend2013 03 05 2013
COMMUNITY SERVICES
DEPARTMENT
M E M O R A N D U M
DATE:March 4, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Terry Higashiyama, Community Services Administrator
STAFF CONTACT:Peter Renner, Facilities Director, Ext. #6605
SUBJECT:Lease Amendment Six to LAG-04-003 with King County METRO
Issue:
Should the Council authorize the Mayor and City Clerk to sign Lease Amendment Six to LAG-04-003 with King
County METRO for 200 parking spaces at the City Center Parking Garage (CCPG)?
Recommendation:
Council authorize the Mayor and City Clerk to sign the Lease Amendment Six to LAG-04-003.
Background:
·King County METRO has leased parking spaces at the CCPG since 2004.
·Lease Amendment Three (2009) provided for a fixed number of spaces, 250 with a fixed price of $3,750.00
per month.
·Lease Amendment Five, which provided METRO with 200 spaces, expired at the end of 2012 and the Lease
is on continuation.
·METRO wishes to extend the terms and conditions of Lease Amendment Five for an additional year, with
an option to Lease up to an additional 50 spaces for an amount to be negotiated if that option is exercised.
·There is sufficient additional space available. There are 580 total spaces available in the CCPG and there
are 40 monthly lease customers on average.
·The business points of the proposed Lease Addendum are as follows:
o The rate per space remains at $15 per space per month.
o Lease payments are $3,000.00 per month.
o The Lease Amendment term will be one year.
Conclusion:
Extending the current lease terms for an additional year provides the City with ongoing revenue to help offset
the cost of garage operation.
cc:Jay Covington, Chief Administrative Officer
Iwen Wang, Finance & IS Administrator
Larry Warren, City Attorney
5f. ‐ Community Services Department
recommends approval of Addendum #6 to Page 42 of 111
5f. ‐ Community Services Department
recommends approval of Addendum #6 to Page 43 of 111
5f. ‐ Community Services Department
recommends approval of Addendum #6 to Page 44 of 111
5f. ‐ Community Services Department
recommends approval of Addendum #6 to Page 45 of 111
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Conversion of Fire Department Office Assistant III
Position
Meeting:
Regular Council - 25 Mar 2013
Exhibits:
Issue Paper
Submitting Data: Dept/Div/Board:
Fire & Emergency Services
Staff Contact:
Mark Peterson, Fire Chief/EM Admin, x-7083
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ Transfer Amendment: $
Amount Budgeted: $ Revenue Generated: $
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
The Fire Department currently has one budgeted Office Assistant III position. This position has
traditionally been assigned the duties of payroll (TeleStaff), accounts payable/receivable, purchasing
card reconciliation, Medical Incident Report Forms, public records requests and other related support
tasks. This position is currently vacant due to a promotion to fill a vacant Administrative Secretary I
position and we are considering recruitment options.
One of the options is to convert the vacant position to an Administrative Secretary I position. To support
this option, please consider the following:
• Over the past several years, there has been a higher level of responsibility required of the Office
Assistant III position especially in the area of TeleStaff maintenance which pushes the boundaries of the
job description.
• Cross training of Fire Support Staff is necessary with pending retirements over the next several years
beginning the first of 2014. Converting the vacant position eliminates the need to have the OAIII work out-
of-class and receive out-of-class pay.
• Converting the position would also provide a higher level of administrative support to the Fire Executive
Staff and the department members.
Both positions are covered by the AFSCME bargaining unit. The Office Assistant III position is at grade
a05, while the Administrative Secretary I position is at a09. There will be an estimated combined salary
savings from vacant administrative support positions of $10,409 for 2013. Additional salaries of $5,160 in
2014 will be absorbed within the Fire Department budget and will be offset by savings in out-of-class pay
during cross training. No additional budget funds are being requested.
As members of the administrative support staff retire over the next few years, replacement staff will be
hired at a lower rate, which will assist in sustaining the integrity of the Fire Department budget.
STAFF RECOMMENDATION:
Approve the conversion from Office Assistant III to Administrative Secretary I effective immediately.
5g. ‐ Fire and Emergency Services
Department recommends approving Page 46 of 111
5g. ‐ Fire and Emergency Services
Department recommends approving Page 47 of 111
CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Cooperative Purchasing Agreement with
Lewis County
Meeting:
Regular Council - 25 Mar 2013
Exhibits:
Issue Paper
Cooperative Purchasing Agreement
Resolution
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
David Hohn, ext. 7440
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ 0 Transfer Amendment: $0
Amount Budgeted: $ 0 Revenue Generated: $0
Total Project Budget: $ 0 City Share Total Project: $ 0
SUMMARY OF ACTION:
The City of Renton would like to enter into a Cooperative Purchasing Agreement with Lewis County in
order to expedite the purchase of capital items. Interlocal cooperative purchasing has long been
established and encouraged in the City of Renton Policy and Procedure 250-02. Entering into this
agreement will allow the City to buy competitively using Lewis County contracts and satisfy all of the
statutory obligations for public bid. Entering into this agreement will save the City considerable time
and expense by eliminating the need to conduct our bids and advertising on the purchase of specific
items when the county has already completed this process. Instituting this agreement will provide a
quicker and more responsive delivery of materials and equipment to the City.
STAFF RECOMMENDATION:
Approve the Resolution authorizing the Mayor and City Clerk to enter into a Cooperative Purchasing
Agreement with Lewis County.
5h. ‐ Public Works Department
recommends approval of an interlocal Page 48 of 111
PUBLIC WORKS DEPARTMENT
M E M O R A N D U M
DATE:March 13, 2013
TO:Randy Corman, Council President
Members of the Renton City Council
VIA:Denis Law, Mayor
FROM:Gregg Zimmerman, Public Works Administrator
STAFF CONTACT:David Hohn, Fleet Manager, Ext. 7440
SUBJECT:Interlocal Cooperative Purchasing Agreement with
Lewis County
ISSUE:
Should Council authorize the Mayor and City Clerk to enter into a Cooperative
Purchasing Agreement with Lewis County?
RECOMMENDATION:
Authorize the Mayor and City Clerk to enter into a Cooperative Purchasing Agreement
with Lewis County.
BACKGROUND SUMMARY:
Intergovernmental cooperative purchasing has long been established and encouraged in
the City of Renton Policy and Procedure 250-02. Entering into this agreement will allow
the City to make purchases using Lewis County contracts and satisfy all of the statutory
obligations for public bid. Entering into this agreement will save the City considerable
time and expense by eliminating the need to conduct our own bids and advertising on
the purchase of specific items when the county has already completed this process.
More specifically, the City has recently received a bid from Kenworth Truck for purchase
of a new T-800 dump truck as budgeted by the Surface Water Utility Maintenance
Section. This new addition to the city’s fleet is included in the 2013 budget approved by
Council in December. Instituting this agreement will provide a quicker and more
responsive delivery of this vehicle and similar vehicles that may be purchased in the
future.
5h. ‐ Public Works Department
recommends approval of an interlocal Page 49 of 111
Randy Corman, Council President
Members of the Renton City Council
Page 2 of 2
March 25, 2013
C:\Documents and Settings\lmoschetti\Desktop\lewis county interlocal agrmt issue paper 031313.doc
CONCLUSION:
The Cooperative Purchasing Agreement with Lewis County is a highly efficient way for
the City of Renton to purchase capital items. Entering into this agreement would
eliminate the time needed to advertise and award bids thereby reducing the purchasing
time for capital items by a minimum of two weeks.
cc:Iwen Wang, Administrative Services Administrator
Mike Stenhouse, Maintenance Services Director
David Hohn, Fleet Manager
JoAnn Wykpisz, Principal Financial & Administrative Analyst
Vanessa Poorman, Maintenance Buyer
5h. ‐ Public Works Department
recommends approval of an interlocal Page 50 of 111
LEWIS COUNTY – CITY OF RENTON INTERLOCAL AGREEMENT
This lnterlocal Agreement made and entered into, pursuant to the
lnterlocal Cooperation Act , Chapter 39 .34 of the Revised Code of Washington
and to other applicable laws, by and between the CITY OF RENTON, a
municipal corporation of the State of Washington, and the COUNTY OF LEWIS,
a municipal corporation of the State of Washington, hereby agree to cooperative
governmental purchasing upon the following terms and conditions:
1. This agreement pertains to bids and contracts for supplies,
material, equipment, or services that may be required from time to
time by both City of Renton and Lewis County.
2. Each of the parties from time to time goes out to public bid and
contracts to purchase supplies, material, equipment, and services.
Each of the parties hereby agrees to extend to the other party the
right to purchase pursuant to such bids and contracts to the extent
permitted by law, and to the extent agreed upon between each
party and the bidder, contractor, vendor, supplier, or service
provider.
3. Each of the parties shall comply with all applicable laws and
regulations governing its own purchases.
4. Each of the parties shall contract directly with the bidder ,
contractor, vendor, supplier, or service provider , and pay directly in
accordance with its own payment procedures for its own
purchases. Each party will indemnify and hold the other party
harmless as to any c laim arising out of its participation in this
Agreement.
5. Any purchase made pursuant to this Agreement is not a purchase
from either of the parties. This Agreement shall create no obligation
to either of the parties to purchase any particular good or service,
nor create to either of the parties any assurance, warranty, or other
obligation from the other party with respect to purchasing or
supplying any good or service.
6. No separate legal or administrative entity is intended to be created
pursuant to this agreement. No obligation, except as stated herein,
shall be created between the parties or between the parties and
any applicable bidder or contractor.
7. The Purchasing Manager of the City of Renton, and the
Purchasing Fleet Manger of Lewis County shall be
representatives of the entities for carrying out the terms of this
Agreement.
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8. This Agreement shall continue in force until canceled by either
party , which cancellation may be effected upon receipt of one of the
parties of the written notice of cancellation of the other party.
In Witness Whereof the parties hereto have executed this Agreement as of this
day of , 2013.
BOARD OF COUNTY COMMISSIONERS CITY OF RENTON
OF LEWIS COUNTY, WASHINGTON
By: By:
Bill Schulte, Chairman Denis Law, Mayor
By: ATTEST:
F. Lee Grose, District 3
By:
Edna J. Fund, District 1 Bonnie I. Walton, City Clerk
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Department of Commerce Grant Regarding
Revitalization of the West Hill/Skyway Corridor
Meeting:
Regular Council - 25 Mar 2013
Exhibits:
Department of Commerce Agreement
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Juliana Fries, Program Development Coordinator,
x7232
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure Required: $ $725,500 Transfer Amendment: $$725,500
Amount Budgeted: $ Revenue Generated: $$725,500
Total Project Budget: $ City Share Total Project: $
SUMMARY OF ACTION:
In 2011 the Washington State Legislature appropriated $725,500 to the West Hill/Skyway area to
support the Local and Community Project Program. The request to the state Legislature was initiated by
the city’s Department of Community and Economic Development. The West Hill/Skyway areas are part
of Renton’s potential annexation area. This grant will be used for costs related to the revitalization of
the West Hill/Skyway corridor. The improvements include landscaping, lighting and signage at the
entrance of the business district. Sidewalk treatments, landscaping, bicycle lanes and pedestrian
enhancements will be provided in key areas of the corridor.
King County is the lead agency on the project and will have the construction and maintenance
responsibilities. An interagency agreement with King County for such services (CAG-11-069) was
approved by Council in April 2011.
STAFF RECOMMENDATION:
Authorize the Mayor and City Clerk to enter into an agreement with the Washington State Department
of Commerce for the Local and Community Projects Program for the obligation of grant funding and all
subsequent agreements necessary to accomplish this project.
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CITY OF RENTON COUNCIL AGENDA BILL
Subject/Title:
Engineering Consultant Agreement with RH2
Engineering, Inc. for Water and Wastewater
Utility 2013/2014 General Services
Meeting:
Regular Council - 25 Mar 2013
Exhibits:
Consultant Contract
Submitting Data: Dept/Div/Board:
Public Works
Staff Contact:
Dave Christensen, Wastewater Engineering Supervisor,
x7212
Recommended Action:
Council Concur
Fiscal Impact:
Expenditure
Required: $ $159,466.60 Transfer Amendment: $NA
Amount Budgeted:
$
$110,000 Wastewater (2013/14), $60,000
Water (2013)Revenue Generated: $NA
Total Project
Budget: $
$200,000 Wastewater (2013/14),
$250,000 Water (2013)City Share Total Project: $ NA
SUMMARY OF ACTION:
The Water and Wastewater Utility requires general engineering consultant services. For the Water
Utility the contract will provide support work on the Water Telemetry system. For the Wastewater Utility
the contract will provide support for telemetry work and engineering support for developer installed lift
stations that will be owned by the City. Funding for this contract, in the amount of $159,466.60, is
available from the approved 2013 – 2014 Wastewater Capital Improvement Program Miscellaneous
Sewer Project budget (426.465065) and for the Capital Improvement Program Water Utility Telemetry
Improvement Project budget (425.455121). Wastewater’s share of this contract is $110,000 with an
estimated $55,000 spent each year, and Water’s share of this contract is $59,466.60, anticipated to be
spent in 2013. RH2 Engineering, Inc. was selected from the approved 2013 Utility Systems Annual
Consultant Roster to perform this work.
STAFF RECOMMENDATION:
Approve a consultant agreement with RH2 Engineering, Inc., in the amount of $159,466.60, for
engineering services for the Water and Wastewater Utility 2013/2014 General Services project and
authorize the Mayor and City Clerk to sign.
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CITY OF RENTON, WASHINGTON
RESOLUTION NO.
A RESOLUTION OF THE CITY OF RENTON, WASHINGTON, AUTHORIZING THE
MAYOR AND CITY CLERK TO ENTER INTO AN INTERLOCAL COOPERATIVE
PURCHASING AGREEMENT WITH LEWIS COUNTY.
WHEREAS, interlocal cooperative purchasing has long been established and encouraged
in the City of Renton's Policy and Procedure 250-02; and
WHEREAS, Lewis County offers other jurisdictions the option of entering into a
Cooperative Purchasing Agreement for various equipment and supplies using Lewis County's
competitively awarded contracts; and
WHEREAS, entering into this agreement will allow the City to buy competitively using
public bidding and contracts in cooperation with Lewis County; and
WHEREAS, entering into this agreement will save the City considerable time and
expense;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES
RESOLVE AS FOLLOWS:
SECTION I. The above findings are true and correct in all respects.
SECTION Ii. The Mayor and City Council are hereby authorized to enter into an
Interlocal Cooperative Purchasing Agreement with Lewis County.
PASSED BY THE CITY COUNCIL this day of , 2013.
Bonnie I. Walton, City Clerk
1 7a. ‐ Cooperative Purchasing Agreement
with Lewis County (See 5.h.)Page 105 of 111
RESOLUTION NO.
APPROVED BY THE MAYOR this day of , 2013.
Denis Law, Mayor
Approved as to form:
Lawrence J. Warren, City Attorney
RES.1591:3/13/13:scr
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Added
-for first fca<A'»cJ
CITY OF RENTON, WASHINGTON (Sec Mm 7,
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF RENTON, WASHINGTON, AMENDING
SECTIONS 2-8-3, 2-8-4, AND 2-8-5 OF CHAPTER 8, MUNICIPAL ARTS
COMMISSION, OF TITLE II (COMMISSIONS AND BOARDS) OF THE RENTON
MUNICIPAL CODE, BY CHANGING THE NUMBER OF MEMBERS APPOINTED TO
THE MUNICIPAL ARTS COMMISSION FROM 12 TO 13 AND UPDATING CODE
LANGUAGE.
THE CITY COUNCIL OF THE CITY OF RENTON, WASHINGTON, DOES ORDAIN AS
FOLLOWS:
SECTION I. Subsections 2-8-3.C, 2-8-3.D and 2-8-3.H of section 2-8-3, Function, of
Chapter 8, Municipal Arts Commission, of Title II (Commissions and Boards) of the Renton
Municipal Code, are hereby amended as follows:
C. The Commission shall develop, implement and update the Arts & Culture
a Five Year Master Plan for Arts and Culture, which shall include the City's vision
and goals for future works of public art, and a strategic plan for implementing
these goals.
The FiveYoar Arts & Culture Master Plan shall be subject to review and
approval by the Mayor and City Council on an annual basis. During the
Commission's annual review of all capital improvement projects as set forth in
subsection D of this Section, the Mayor shall propose, for Council review and
approval, which Master Plan elements should receive funding based on the
projected one percent (1%) for art funding guidelines as set forth in RMC 2-8-7
or as otherwise determined by the City Council.
1 7a. ‐ Municipal Arts Commission Code
Amendment (1st reading 3/11/2013)Page 107 of 111
ORDINANCE NO.
D. Prior to August 1st of each year or d During the City's annual budget
process, the Commission shall review with the Mayor, or his/her representative,
all capital improvement projects anticipated within the following two (2) year
period to determine which projects are appropriate for inclusion of works of art
and to estimate the amount to be allocated for said purpose. The Mayor, with
appropriate budgetary authorization from the City Council, may establish the
amount to be provided for the project(s), as guided by RMC 2-8-7. If, however,
the Mayor decides that there will be no funds expended for art on a municipal
construction project, and upon concurrence from the City Council, then the
funds allocated therefor shall be expended as set forth in RMC 2-8-7C or as
otherwise determined by the City Council. Copies of any proposals prepared by
the Commission shall likewise be furnished to the Department of Community
and Economic Development of the City.
1. Definition of municipal construction project: Any public building,
decorative or commemorative structure, park, street, sidewalk, parking facility,
or any portion thereof, within the City limits, which will be constructed,
renovated or remodeled, and paid for wholly or in part by the City, and the total
project cost of which exceeds ten thousand dollars ($10,000.00) to construct,
renovate or remodel.
2. "Municipal construction project" shall not be defined to include
capital projects paid for wholly or in part by the City's water and sewer utility.
2 7a. ‐ Municipal Arts Commission Code
Amendment (1st reading 3/11/2013)Page 108 of 111
ORDINANCE NO.
H. The Commission shall be responsible for disbursing money budgeted to
it for support of cultural arts performances, arts-related activities and
orfianizations, as resources allow. Such money shall be used to support specific
performances such as choral concerts or play performances, performing arts
events such as the River Days Art Show, or special projects of a performing arts
group such as coaches and music tutors for the Ronton Youth Symphony. Such
funds may not be used for capital purchases, facility renovations, maintenance
or other non-performance expenditures. Any such funded performance must be
held in Renton and primarily benefit Renton residents.
SECTION Ii. Section 2-8-4, Appointments, of Chapter 8, Municipal Arts Commission, of
Title II (Commissions and Boards) of the Renton Municipal Code, is hereby amended as follows:
2-8-4 APPOINTMENTS:
The Municipal Arts Commission shall consist of twelve thirteen (4^13)
members appointed by the Mayor and subject to confirmation by a majority of
the members of the City Council. Of those twelve thirteen (-1213) members, at
least four (4) shall be residents of the City and one member shall be under the
age of 21 years. All members of the Commission shall serve without
compensation for such service.
SECTION ill. Section 2-8-5, Members, of Chapter 8, Municipal Arts Commission, of
Title II (Commissions and Boards) of the Renton Municipal Code, is hereby amended as follows:
2-8-5 MEMBERS:
3 7a. ‐ Municipal Arts Commission Code
Amendment (1st reading 3/11/2013)Page 109 of 111
ORDINANCE NO.
The membership on the Commission shall, whenever possible, include
members from a variety of art fields and related professions. The Mayor and City
Council may solicit suggested nominations for such appointments from
architectural, art, musical, literary, educational and other cultural organizations.
The Commission shall organize and elect a chairman annually. The
Commission may organize such subcommittees as it deems necessary. In order
to implement such purposes, the Commission may call upon such City
departments as will assist the Commission's function, and appointed City officials
and members of the various City departments are encouraged to consult and
advise with the Commission from time to time.
SECTION IV. This ordinance shall be effective upon its passage, approval, and thirty
(30) days after publication
PASSED BY THE CITY COUNCIL this day of , 2013.
Bonnie I. Walton, City Clerk
APPROVED BY THE MAYOR this day of , 2013.
Denis Law, Mayor
4 7a. ‐ Municipal Arts Commission Code
Amendment (1st reading 3/11/2013)Page 110 of 111
ORDINANCE NO.
Approved as to form:
Lawrence J. Warren, City Attorney
Date of Publication:
ORD:1784:2/ll/13:scr
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