HomeMy WebLinkAboutContractAdult Services Division
Department of Community and Human Services
401 Fifth Avenue, Suite 500
Seattle, WA 98104
206-263-9105 Fax 206-205-6565
TTY Relay: 711
November 20, 2024
Jennifer Spencer
City of Renton – Parks & Recreation
1055 South Grady Way
Renton, WA 98055
jspencer@rentonwa.gov
RE: 2024 One-Time VSHSL SE 8 Funding (Reference Number 2024-6484202)
Dear Jennifer Spencer:
On behalf of the City of Renton, you have agreed to accept King County Veterans, Seniors,
and Human Services Levy (VSHSL) SE 8: Support Local Solutions one-time funding totaling
$10,000 to enrich the lives of the senior population, emphasizing active engagement,
community connection, and holistic wellness. This one-time funding was awarded by
Metropolitan King County Councilmember Dunn, District 9.
This letter is to serve as the agreement between the City of Renton (Contractor) and the Adult
Services Division (ASD) in the King County Department of Community and Human Services
(DCHS) and is effective January 1, 2024, through December 31, 2024, unless otherwise
terminated by DCHS.
A narrative report will be due no later than January 15, 2025 in which you provide a description
of how these funds were used to benefit the residents of King County. Please note that future
considerations of additional funding in years to come will be based in part on the receipt of the
narrative report within the timeframe specified above.
The narrative report can be found and submitted here: SE 8 Support Local Solutions End of
Grant Report Survey (surveymonkey.com). Please contact your program manager, Maria
Pintar, at mpintar@kingcounty.gov if you have any questions.
This award is conditioned upon your compliance with applicable County laws and the terms
and conditions stated below. The award is further conditioned on availability of funding and is
subject to change.
To acknowledge your acceptance and to receive the award, please sign and date on page 8
below and submit the following information to Maria Pintar, Program Manager, at
mpintar@kingcounty.gov:
CAG-25-334
City of Renton
11/20/2024
Page 2 of 8
1. The mailing address to which checks should be sent, if different from the remit address
on your KC W-9; and
2. Insurance: Certificate of Insurance containing the minimum scope and limits of
insurance coverage required for this project.
Please see Section V in the enclosed Statement of Work for instructions on Billing and
Compensation.
Sincerely,
Amber Green
Deputy Director
King County Department of Community & Human Services
cc: The Honorable Metropolitan King County Councilmember Dunn, District 9
ATTN: Carson Coates, Legislative Aide I
Kelly Rider, Director, Department of Community and Human Services (DCHS)
Jamie Lee, Operations Senior Manager, Adult Services Division (ASD), DCHS
Emily Mirra, Community Investments Special Projects Team Lead, ASD, DCHS
Maria Pintar, Program Manager, ASD, DCHS
Enclosures:
Statement of Work
City of Renton
11/20/2024
Page 3 of 8
Statement of Work:
I. Period of Performance:
The period of performance shall take place between January 1, 2024 through December 31,
2024.
II. Purpose and Objective:
The purpose of these funds is to enrich the lives of the senior population, emphasizing active
engagement, community connection, and holistic wellness.
The Contractor shall host a series of cultural events featuring guest speakers, hands-on
activities, and community celebrations designed to foster a vibrant, inclusive environment
where seniors can thrive. Each program will prioritize a range of essential components for
senior wellness:
1. Nutritional Support and Education: Each gathering will offer balanced meals and
practical nutrition tips to support energy, strength, and cognitive health.
2. Physical Activity: Gentle exercise sessions will enhance mobility, flexibility, and
strength, fostering confidence and resilience in a safe, enjoyable environment.
3. Community Engagement and Mental Health: Programs focus on social interaction and
belonging, featuring guest speakers and cultural events to combat loneliness, stimulate
curiosity, and enrich mental wellness
Desired outcomes of this funding include: an increase in the number of seniors in the Renton
area with increased tools, knowledge, and social connections that foster a sustainable, healthy
lifestyle; an increase in the number of seniors in the Renton area engaging in physical activity,
and an increase in the number of seniors in the Renton area attending mental wellness
events.
III. Partnership Expectations
The Contractor shall include an attribution to King County VSHSL with the use of the VSHSL
logo and/or a statement such as “This program receives funding from King County VSHSL” in
all program marketing materials, digital or hardcopy, developed during the Period of
Performance.
IV. Reporting Requirements:
A narrative report shall be due by January 15, 2025. The report shall provide a description of
how these funds were used to benefit your organization and/or residents of King County. The
report may include:
A. Number and demographic information of participants served (if applicable);
B. Number and type of services, activities, or events held or provided; and
C. Narrative responses about program implementation, successes, and challenges.
City of Renton
11/20/2024
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The narrative report can be found and submitted here: SE 8 Support Local Solutions End of
Grant Report Survey (surveymonkey.com).
V. Billing and Compensation
a. Compensation
The total amount of reimbursement pursuant to this Agreement shall not exceed
$10,000 for the Period of Performance noted above and as shown in the funding
table below.
Funding Period Fund Source Funding Allocation
01/01/2024 – 12/31/2024 2024 VSHSL Fund –
Regional Impact
Initiatives
$10,000
b. Payment Deliverables
1. The payment deliverable is due within ten (10) business days following the end
of each payment period or as shown in the payment and deliverable schedule
below.
2. The Contractor shall maintain supporting documentation that details
expenditures consistent with the Purpose and will make this documentation
available upon request.
c. No Duplication/Supplanting
The Contractor shall not invoice or charge DCHS for incurred costs paid for by
another source of funds. Reimbursement shall be made once the Biling Invoice
Package (BIP) is approved by DCHS. Incomplete or inaccurate BIPs shall be
returned to the Contractor for corrections and resubmission.
d. Repayment of Funds
If the Contractor has unspent award funds on hand as of the termination date of
this Contract, it shall return all unspent grant proceeds to the DCHS within ten (10)
calendar days. If any funds provided to the Contractor were used in a manner that
is not consistent or allowable as outlined in this Contract, the Contractor shall return
funds to the DCHS in the amount determined to be ineligible within ten (10)
calendar days after provided notice.
e. Payment and Deliverable Schedule
Due Date Payment/ Fund Source Deliverable
Upon
agreement
execution
$5,000 VSHSL Fund-
Regional Impact
Initiatives
On-time completion / submission
of:
1. Signed agreement
January
15, 2025
$5,000 VSHSL Fund-
Regional Impact
Initiatives
On-time completion / submission
of:
1. Narrative report
City of Renton
11/20/2024
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VI. Subcontracting and Equity, Racial, and Social Justice Requirement
The Contractor shall exercise all due care and diligence and take all reasonable steps to
ensure the values, conduct, and associations of any subcontractors or third parties delivering
services to participants do not conflict with the work described in this Contract, or King
County’s prioritization of equity, racial, and social justice.
VII. Confidentiality of Interpretation/Translation
The Contractor shall maintain confidentiality of all information being interpreted/translated. The
Contractor shall use information learned in interpretation/translation only for the performance
of services identified in this Contract, and not for Contractor's own benefit.
VIII. DCHS Confidentiality Responsibilities
DCHS shall not at any time directly or indirectly use, communicate, disclose, disseminate, or
share any confidential information. DCHS shall take all reasonable measures to protect the
secrecy of and avoid disclosure of confidential information consistent with applicable law. In
the event applicable law or court order requires DCHS to disclose confidential information,
DCHS shall provide Contractor with prompt written notice of such required disclosure. DCHS
shall further comply with King County Code Chapter 2.15 in protection of citizenship and
immigration status to the fullest extent allowable by law.
IX. Political Activity Prohibited
None of the funds, materials, property, or services provided directly or indirectly under this
Contract shall be used for any partisan political activity or to further the election or defeat of
any candidate for public office.
X. Hold Harmless and Indemnification
a. Duties as Independent Contractor:
In providing services under this Contract, the Contractor is an independent
contractor, and neither it nor its officers, agents, or employees are employees of
the County for any purpose. The Contractor shall be responsible for all federal
and/or state tax, industrial insurance, and Social Security liability that may result
from the performance of and compensation for these services and shall make no
claim of career service or civil service rights which may accrue to a County
employee under state or local law.
The County assumes no responsibility for the payment of any compensation,
wages, benefits, or taxes, by, or on behalf of the Contractor, its employees, and/or
others by reason of this Contract.
The Contractor shall protect, indemnify, defend, and save harmless the County, its
officers, agents, and employees from and against any and all claims, costs, and/or
losses whatsoever occurring or resulting from (1) the Contractor’s failure to pay
City of Renton
11/20/2024
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any such compensation, wages, benefits, or taxes, and/or (2) the supplying to the
Contractor of work, services, materials, or supplies by Contractor employees or
other suppliers in connection with or support of the performance of this Contract.
b. Contractor’s Duty to Repay County:
The Contractor is financially responsible for and shall repay the County all
indicated amounts following an audit exception which occurs due to the
negligence, intentional act, and/or failure, for any reason, to comply with the terms
of this Contract, by the Contractor, its officers, employees, agents, and/or
representatives. This duty to repay the County shall not be diminished or
extinguished by the termination of the Contract.
c. Contractor Indemnifies County:
To the maximum extent permitted by law, the Contractor shall protect, defend,
indemnify, and save harmless the County, its officers, employees, and agents
from any and all costs, claims, judgments, and/or awards of damages, arising out
of, or in any way resulting from, the negligent acts or omissions of the Contractor,
its officers, employees, Subcontractors and/or agents, in its performance or non-
performance of its obligations under this Contract. The Contractor’s obligations
under this Subsection 13.C. shall extend to any claim, demand, and/or cause of
action brought by, or on behalf of, any of its employees or agents. For this
purpose, the Contractor, by mutual negotiation, hereby waives, as respects the
County only, any immunity that would otherwise be available against such claims
under any industrial insurance act, including Title 51 RCW , other Workers’
Compensation act, disability benefit act, or other employee benefit act of any
jurisdiction which would otherwise be applicable in the case of such claim. In
addition, the Contractor shall protect and assume the defense of the County and
its officers, agents, and employees in all legal or claim proceedings arising out of,
in connection with, or incidental to its indemnity obligation; and shall pay all
defense expenses, including reasonable attorney's fees, expert fees, and costs
incurred by the County on account of such litigation or claims. If the County incurs
any judgment, award, and/or cost arising therefrom including reasonable
attorneys’ fees to enforce the provisions of this article, all such fees, expenses,
and costs shall be recoverable from the Contractor.
d. County Indemnifies Contractor:
To the maximum extent permitted by law, the County shall protect, defend,
indemnify, and save harmless the Contractor, its officers, employees, and agents
from any and all costs, claims, judgments, and/or awards of damages, arising out
of, or in any way resulting from, the negligent acts or omissions of the County, its
officers, employees, and/or agents, in its performance and/or non-performance of
its obligations under this Contract. The County’s obligations under this Subsection
13.D. extend to any claim, demand, and/or cause of action brought by, or on
behalf of, any of its employees or agents. For this purpose, the County, by mutual
negotiation, hereby waives, as respects the Contractor only, any immunity that
would otherwise be available against such claims under the Industrial Insurance
provisions of Title 51 RCW. In the event the Contractor incurs any judgment,
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11/20/2024
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award, and/or cost arising therefrom including reasonable attorneys’ fees to
enforce the provisions of this article, all such fees, expenses, and costs shall be
recoverable from the County.
e. Intellectual Property Infringement:
For purposes of this Subsection 13.E., claims shall include, but not be limited to,
assertions that use or transfer of software, book, document, report, film, tape, or
sound reproduction or material of any kind, delivered hereunder, constitutes an
infringement of any copyright, patent, trademark, trade name, and/or otherwise
results in unfair trade practice.
The indemnification, protection, defense, and save harmless obligations contained
herein shall survive the expiration, abandonment, or termination of this Contract.
XI. Maintenance of Records
a. Accounts and Records:
The Contractor shall maintain the following for a period of six years after
termination of this Contract: accounts and records, including personnel, property,
financial, programmatic records, and other such records the County may deem
necessary to ensure proper accounting and compliance with this Contract.
b. Nondiscrimination and Equal Employment Records:
In accordance with the nondiscrimination and equal employment opportunity
requirements set forth in Section 17. below, the Contractor shall maintain the
following for a period of six years after termination of this Contract:
i. Records of employment, employment advertisements, application forms,
other data, records, and information related to employment, applications for
employment or the administration or delivery of services or any other
benefits under this Contract; and
ii. Records, including written quotes, bids, estimates or proposals, submitted to
the Contractor by all entities seeking to participate in this Contract, and any
other information necessary to document the actual use of and payments to
Subcontractors and suppliers in this Contract, including employment
records.
c. The County may visit the site of the work and the Contractor’s office to review these
records. The Contractor shall provide all help requested by the County during such
visits and make the foregoing records available to the County for inspection and
copying. At all reasonable times, the Contractor shall provide to the County, the
state, and/or federal agencies or officials access to its facilities—including those of
any Subcontractor assigned any portion of this Contract in order to monitor and
evaluate the services provided under this Contract. The County will give reasonable
advance notice to the Contractor in the case of audits to be conducted by the
County. The Contractor shall comply with all record keeping requirements of any
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11/20/2024
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applicable federal rules, regulations, or statutes included or referenced in the
Contract documents. If different from the Contractor’s address listed above, the
Contractor shall inform the County in writing of the location of its books, records,
documents, and other evidence for which review is sought, and shall notify the
County in writing of any changes in location within 10 working days of any such
relocation.
XII.Insurance Requirements
The Contractor shall procure and maintain for the duration of this Agreement, insurance as
described in this section against claims for injuries to persons or damages to property which
may arise from, or in connection with, the performance of work hereunder by the Contractor,
its agents, representatives, employees, and/or subcontractors.
The costs of such insurance shall be paid by the Contractor or subcontractor. The Contractor
may furnish separate certificates of insurance and policy endorsements for each subcontractor
as evidence of compliance with the insurance requirements of this Contract. Any provision in
any Contractor or subcontractor insurance policy that restricts available limits of liability in a
written agreement or contract shall not apply.
The Contractor is responsible for ensuring compliance with all of the insurance requirements
stated herein. Failure by the Contractor, its agents, employees, officers, subcontractors,
providers or provider subcontractors to comply with the insurance requirements stated herein
shall constitute a material breach of this Contract.
Specific coverage types and limit requirements for this Agreement can be found by visiting
DCHS contract insurance requirements - King County, Washington.
XIII.Signature
The parties acknowledge this Letter of Agreement is the complete expression of the terms.
IN WITNESS WHEREOF, the parties hereby agree to the terms and conditions listed above.
Jennifer Spencer Date
City of Renton
___________________________________________________________
Armondo Pavone, Mayor Date
11/3/2025
Attest:______________________________________________________
Jason Seth, City Clerk