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CONTRACT EXTENSION AGREEMENT
Dated the 26 day of September, 2025
B E T W E E N:
PERFECTMIND INC.
(“PerfectMind”)
– and –
CITY OF RENTON
(the “Customer”)
WHEREAS:
A. The Customer and PerfectMind entered into an agreement “CAG-17-222” dated
November 26th 2017 (the “Original Agreement”) for the provision of PerfectMind
Software as a Service;
B. The parties hereby agree to extend the term of the Original Agreement in accordance with
the terms set out herein
NOW THEREFORE, in consideration of the mutual covenants contained in this
Extension Agreement and other consideration (the receipt and sufficiency of which are
acknowledged), the parties agree as follows:
1.Definitions
1.1. Any capitalized term not expressly defined in this Extension Agreement shall have the
meaning ascribed to it in the Original Agreement.
2.Extension
The Original Agreement will expire on November 22, 2025 (“Original Term”). Except to the
extent otherwise provided in this Extension Agreement, the Original Agreement will be extended
on the same terms and conditions for an additional two (2) year period (such period, the
“Extended Term” and together with the Original Term, the “Term”), which will begin
immediately on the expiry of the Original Term. At the expiration of the Extended Term, the
Term will be automatically renewed for successive one-year periods (each, an “Additional
Term”) unless a party provides written notice to the other party of the first party’s intention not
to renew, at least thirty days before the expiry of the then-current Term.
3.Fees
The Platform use fee during the Extended Term will be as set out in the payment schedule attached
hereto in Exhibit A, payable by Customer in advance at the beginning of each 12-month period.
The Platform use fee payable by Customer during any Additional Term will be the same as the
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CAG-17-222, Adden #3-25
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Xplor Technologies
fees for the last year during the prior term unless PerfectMind has given Customer written notice
of a pricing change at least 60 days before the end of such prior term, in which case the new fee
will be effective upon renewal and thereafter.
4. Conflict
The provision of this Extension Agreement shall form part of the Original Agreement. Except to
the extent otherwise amended in this Extension Agreement, all other terms and conditions of the
Original Agreement shall remain the same, provided that in the event of a conflict between the
provisions of this Extension Agreement and those of the balance of the Original Agreement, the
terms and provisions of this Extension Agreement shall supersede those provisions of the balance
of the Original Agreement with which they conflict.
TO WITNESS THEIR AGREEMENT, the parties have duly executed this Extension
Agreement as of the date first above written.
PERFECTMIND INC. CITY OF RENTON
By: By:
Name: Name:
Title: Title:
Attest: _____________________________
Jason Seth, City Clerk
Approved as to Form: ____________________________
Shane Moloney, City Attorney
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Armondo Pavone
Mayor
Approved by Cheryl Beyer via email 10/23/2025
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Xplor Technologies
EXHIBIT A
Extended Term
Year Nine (November 23, 2025 to November 22, 2026): $32,520
Year Ten (November 23, 2026 to November 22, 2027): $32,520
Fully Branded Mobile App – 6-month no-obligation trial
Yearly cost after trial is $10K/year – billing can be flexible
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